1. Approve a resolution initiating the fiscal year (FY) 2023-24 Levy of Annual Assessment and ordering the preparation of the Engineer’s Report for the Paramount Mines Landscape Maintenance Assessment District;
2. Approve a resolution preliminarily approving the Engineer’s Report for the FY 2023- 24, levy, and collection of assessments within the Paramount Mines Landscape Maintenance Assessment District pursuant to the Landscaping and Lighting Act of 1972; and
3. Approve a resolution declaring the City Council’s intention to levy and collect the annual assessment within the Paramount Mines Landscape Maintenance Assessment District for FY 2023-24, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15, of the California Streets and Highways Code, and setting May 9, 2023, as the date for the public hearing of objections thereto.
Fiscal Impact:
This assessment will raise approximately $11,711 to cover operational costs.
Discussion:
The Paramount Mines Landscape Maintenance Assessment District was formed on August 5, 2002, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15, of the California Streets and Highways Code. Under the 1972 Act, the Assessment District is authorized to fund, service, and/or maintain the following improvements within the District boundaries:
• Installation or planting of landscaping.
• Installation of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
9 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023 PARAMOUNT MINES LANDSCAPE MAINTENANCE ASSESSMENT – ANNUAL RENEWAL
CONSIDERATION
PAGE 2 OF 2
• Installation of park or recreational improvements, including land preparation, sod, landscaping, irrigation systems, sidewalks and drainage.
Conclusion:
To complete the levy of the annual assessment, the City Council must first approve a resolution generally describing any proposed new improvements or any substantial changes in existing improvements and order the engineer to prepare and file an annual report. This resolution is being presented concurrently with the resolution approving the annual report.
A public hearing is recommended for Tuesday, May 9, 2023. The Engineer’s Report proposed assessment rates include a 3.650% CPI adjustment. The assessment rate for FY 2023-24 with CPI adjustment is $688.91 per parcel, compared to $664.65 per parcel established in FY 2022-23.
Steve Carmona
SC:AG:JG:ep:smc
Enclosures: 1) Resolution – Initiating Proceedings
2) Resolution – Preliminary Approval of Engineer’s Annual Levy Report 3) Resolution – Declaration of Intent to Levy Annual Assessments 4) Engineer’s Annual Levy Report
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, INITIATING THE FISCAL YEAR 2023-2024
LEVY OF ANNUAL ASSESSMENT AND ORDERING THE
PREPARATION OF THE ENGINEER’S REPORT FOR THE
PARAMOUNT/MINES LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT
WHEREAS, the Landscaping and Lighting Act of 1972, Streets and Highways Code, Subsection 22620, et. seq., requires the City to complete the levy of annual assessment; and
WHEREAS, to complete the levy of annual assessment in a proper and timely manner, the City Council is initiating the 2023-24 fiscal year assessment by adopting this Resolution pursuant to Streets and Highways Code, Subsection 22622, generally describing any proposed new improvements and ordering the Engineer to prepare and file a report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. The City Council orders the preparation and filing of the fiscal year 2023-24 Engineer’s Report for Paramount/Mines Landscape Maintenance Assessment District in accordance with Article 4 (commencing with Section 22565) of Chapter 1 of the California Streets and Highways Code. Said Engineer’s Report shall include existing and proposed public improvements authorized by law, including:
1. Installation or planting of landscaping.
2. Installation of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
3. Installation of park or recreational improvements, including land preparation, sod, landscaping, irrigation systems, sidewalks and drainage.
4. The maintenance or servicing, or both, of any of the foregoing.
Procedurally, provisions of Landscaping and Lighting Act of 1972, Streets and Highways Code, require the City to complete the levy of annual assessment prior to August 10th of each year without the prior consent of the County Auditor. To accomplish said levy, the City Council must first approve a resolution generally describing any proposed new improvements or any substantial changes in existing improvements and ordering the Engineer to prepare and file a report. A public hearing to hear any objections is recommended for Tuesday, May 9th, 2023.
Said Engineer's Report proposes to establish an assessment rate based on the average assessment representing the average between the assessment computed based on Enclosure 1
9a
RESOLUTION NO. _____
frontage or average lot width; and the assessment computed based on the area of the lot.
SECTION 2. The mayor is hereby authorized to affix his signature to this resolution indicating City Council’s approval.
SECTION 3. That the City Clerk shall certify the adoption and passage of this resolution, and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 25th day of April, 2023.
___________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ___________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, FOR PRELIMINARY APPROVAL OF THE
ENGINEER’S ANNUAL LEVY REPORT REGARDING THE
PARAMOUNT/MINES LANDSCAPE MAINTENANCE DISTRICT; AND
THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS
RELATED THERETO FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous resolution, ordered the preparation of an Engineer’s Report (hereafter referred to as the “Report”) regarding the assessment district designated as the “Paramount/Mines Landscape Maintenance Assessment District” (hereafter referred to as the “District”), and the levy and collection of assessments related thereto for fiscal year 2023-24, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and,
WHEREAS, there has now been presented to this City Council the Report as required by Chapter 2, Article 1, Section 22586 of said Act; and, WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is preliminarily satisfied with the District, the improvements described therein, each and all of the budget items and documents as set forth therein, and is satisfied that the proposed annual assessments, on a preliminary basis, have been spread in accordance with the special benefits received from the improvements, operation, administration, maintenance and services to be performed within the District, as set forth in said Report.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pico Rivera as follows:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2. The Report as presented, consists of the following:
• A Description of Improvements.
• A Diagram of the District.
• The proposed Annual Budget for the Fiscal Year (Costs and Expenses).
• The Method of Apportionment that details the method of calculating each parcel’s proportional special benefits and annual assessment. • The District Roll containing the Levy for each Assessor Parcel Number within the District commencing fiscal year 2023-24.
Enclosure 2
9b
RESOLUTION NO. _____
SECTION 3. The District and the associated assessments as outlined in the Engineer’s Report are in compliance with the provisions of California Constitution Article XIIID.
SECTION 4. The Report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.
SECTION 5. That the City Clerk shall certify the adoption and passage of this resolution, and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 25th day of April, 2023.
___________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ___________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND
COLLECT THE ANNUAL ASSESSMENT WITHIN THE
PARAMOUNT/MINES LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT FOR FISCAL YEAR 2023-2024 PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15, OF THE CALIFORNIA STREETS AND HIGHWAYS CODE, AND
SETTING THE TIME AND PLACE OF THE HEARING ON OBJECTIONS
THERETO
WHEREAS, the City Council has, by previous Resolutions, formed the Pico Rivera Paramount/Mines Landscape Maintenance Assessment District (hereinafter referred to as the "District"), and initiated proceedings for fiscal year 2023-24, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereinafter referred to as the "Act") that provides for the levy and collection of assessments by the County of Los Angeles for the City of Pico Rivera to pay the maintenance and services of all improvements and facilities related thereto;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera, as follows:
SECTION 1. The boundaries of the District are the boundaries of Tract Map No. 52915 and Tract Map No. 53042, both lying within the boundary of the City of Pico Rivera.
SECTION 2. That in order to maintain public landscaping within the District for fiscal year 2023-24, it is the intention of the City Council to levy and collect assessments pursuant to the provisions of the Landscaping and Lighting Act of 1972 (Part 2 of Division 15 of the Streets and Highway Code) for the maintenance and servicing of landscaping within street medians and parkways.
SECTION 3. That reference is hereby made to the Report of the Engineer on file with the City Clerk and available for public inspection for a detailed description of the improvements, the boundaries of the Assessment District, and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District.
SECTION 4. The aforereferenced Engineer's Report analyzed District needs, associated costs, the benefit to properties within the District and determined that the fiscal year 2023-24 assessment need should be based in proportion to the estimated benefits to be received by such properties.
All benefiting properties, including public agencies, will be assessed their proportionate share of the costs of the District.
Enclosure 3
9c
RESOLUTION NO. _____
SECTION 5. NOTICE IS HEREBY GIVEN that the City Council hereby fixes Tuesday, May 9th, 2023, at 6:00 p.m., in the Pico Rivera City Hall Council Chambers, located at 6615 Passons Boulevard, Pico Rivera, California, as the time and place for hearing protests or objections to the proposed improvements, and to the levy and collection of the proposed assessment for fiscal year 2023-24. All interested persons shall be afforded the opportunity to hear and be heard.
Pursuant to the 1972 Act, protests may be in writing or oral. Written protests must be filed with the City Clerk, or, any person having previously filed a protest, may file a written withdrawal of the protest prior to the conclusion of the public hearing. Any such protests shall state all grounds of the objection, and if filed by the property owner, shall contain a description sufficient to identify their property.
SECTION 6. The City Clerk shall cause notice of the hearing to be given by causing this Resolution of intention to be published and posted in the manner required by the 1972 Act.
SECTION 7. The mayor is hereby authorized to affix his signature to this resolution indicating City Council’s approval.
SECTION 8. That the City Clerk shall certify the adoption and passage of this resolution, and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 25th day of April, 2023.
_______________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
City of Pico Rivera
Paramount Mines Landscape
Maintenance District
2023/2024 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: April 25, 2023
Public Hearing: May 9, 2023
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
Enclosure 4
9d
ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
Paramount Mines Landscape Maintenance District
City of Pico Rivera
Los Angeles County, State of California
This Report describes the District including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2023/2024, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Pico Rivera
By: ________________________________
Tony Thrasher
Principal Consultant
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
TABLE OF CONTENTS
I. OVERVIEW 1
A. INTRODUCTION 1
II. DESCRIPTION OF THE DISTRICT AND SERVICES 2
A. BOUNDARIES OF THE DISTRICT 2
B. IMPROVEMENTS - PLANS AND SPECIFICATIONS 2
III. METHOD OF APPORTIONMENT 4
A. GENERAL 4
B. BENEFIT ANALYSIS 4
C. ASSESSMENT METHODOLOGY 6
D. ASSESSMENT RANGE FORMULA 6
E. ANNUAL ADMINISTRATIVE ASSESSMENT 6
IV. FINANCIAL ANALYSIS 7
V. ASSESSMENT ROLL 8
2023/2024 Paramount Mines Landscape Maintenance District Page 1 of 8 I. OVERVIEW
A. INTRODUCTION
The City of Pico Rivera ("City") annually levies and collects special assessments in order to continue the maintenance and operation of landscaping within the Assessment District designated and known as:
CITY OF PICO RIVERA
PARAMOUNT MINES LANDSCAPE MAINTENANCE DISTRICT
Pursuant to the order of the City Council of the City of Pico Rivera, this Report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California ( “1972 Act”).
This Engineer's Report (“Report”) provides an annual update of the Paramount Mines Landscape Maintenance District (“District”) including the proposed expenses and revenues, any substantial change in the improvements or the District, and the proposed assessments to be levied on the Los Angeles County (“County”) tax roll for Fiscal Year 2023/2024. The annual assessments to be levied on parcels within the District are based on a calculation of the proportional special benefits parcels receive from the improvements and services provided, utilizing an established method of apportionment. The revenues generated by the annual assessments partially fund the costs associated with the installation and maintenance of landscaping systems constructed as part of the development of Tracts No. 52915 and 53042 in the City of Pico Rivera.
The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the Los Angeles County Assessor’s Office. The Los Angeles County Auditor/Controller uses these APN’s and specific Fund Numbers, to identify on the tax roll, properties assessed for special district benefit assessments.
2023/2024 Paramount Mines Landscape Maintenance District Page 2 of 8 II. DESCRIPTION OF THE DISTRICT AND SERVICES
A. BOUNDARIES OF THE DISTRICT
The boundaries of the District are completely within the City limits of the City of Pico Rivera and encompass Tracts 52915 and 53042 located on the east side of Paramount Boulevard, north and south sides of Mines Avenue. An Assessment Diagram showing the exterior boundaries of the District has been previously prepared pursuant to the provisions of the 1972 Act. Said Assessment Diagram is on file in the office of the City Clerk at the City Hall, and is hereby made a part of this Report by reference. All lots or parcels of real property included within the District are described in detail on the county assessor's maps on file in the County Assessor's office. The assessor's maps govern details concerning the lines and dimensions of lots or parcels in the District.
B. IMPROVEMENTS - PLANS AND SPECIFICATIONS
The proposed works of improvement are generally described as follows:
The following landscape improvements were constructed and installed for the development of Tract Nos. 52915 and 53042, located on the east side of Paramount Boulevard, north and south of Mines Avenue:
maintenance of lawn and other landscaping;
landscape irrigation systems;
street and park trees;
concrete sidewalks;
storm drain systems.
The maintenance or servicing, or both, of any of the foregoing.
As defined by Section 22525 of the 1972 Act, "improvement" means one or any combination of the following:
1. The installation or planting of public landscaping.
2. The installation or construction of statuary, fountains, and other ornamental structures and facilities.
3. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
2023/2024 Paramount Mines Landscape Maintenance District Page 3 of 8
4. The maintenance or servicing, or both, of any of the foregoing. Sections 22531 and 22538 of the 1972 Act further state:
"Maintenance" means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: repair, removal, or replacement of all or any part of any improvement; providing, for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; removal of trimmings, rubbish, debris, and other solid waste; cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
"Servicing" means the furnishing of electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvement. Water for the irrigation of any landscaping, the operation of any foundations, or the maintenance of any other improvement.
Maps showing the location of the improvements within the District, are on file with the City Clerk of the City of Pico Rivera, and are made a part of this Report by reference.
2023/2024 Paramount Mines Landscape Maintenance District Page 4 of 8 III. METHOD OF APPORTIONMENT
A. GENERAL
The net amount to be assessed upon lands within the District in accordance with this Report is apportioned by a formula and method which fairly distributes the net amount to be assessed among all assessable lots or parcels in proportion to the benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of landscaping improvements and facilities within the boundaries of the District. The maintenance and servicing of public landscaping provides a specific enhancement of the properties within the District which is received by each and every lot or parcel therein.
B. BENEFIT ANALYSIS
The District’s improvements, the associated costs and proposed assessments described in this Report, have been identified and allocated based on a benefit calculation that proportionally allocates the net cost to the benefiting properties pursuant to the provisions of Article XIIID and the 1972 Act.
The improvements provided by the District have been identified as necessary, required and/or desired for the orderly development of the properties within the District to their full potential, consistent with applicable portions of the City General Plan. The construction and installation of the improvements have been installed as a necessary part of property development within the District or would be required for the future development properties within the District if the improvements were not pre-existing. Therefore, any public access or use of these improvements by others is incidental and there is no measurable general benefit to properties outside the District or to the public at large.
Special Benefits
The improvements for which properties are assessed directly enhance the desirability, security, environment and surroundings of those properties and the ongoing operation, servicing and maintenance of the improvements are a distinct and special benefit to the properties within the District. The amount to be assessed against each parcel within the District represents only the parcel’s proportionate special benefit from the improvements.
Special Benefits of Street and Park Landscaping
The primary benefits of landscape improvements within street rights of way and parks are related to the improved quality of life these improvements provide to a community. The landscaping of street rights of way and park benefits parcels within the District by improving the physical and visual environment within the District and makes the properties therein more 2023/2024 Paramount Mines Landscape Maintenance District Page 5 of 8 desirable. Studies have continually shown that property values and the marketability of those properties in a community are increased when public infrastructures including landscaped improvements are in place and the improvements are clean and well-maintained. Facilities that are unsafe, in disrepair or destroyed by the elements or vandalism decrease the enhancement of surrounding properties.
Clearly well-maintained medians and parkways (street landscaping) and wellmaintained parks provide a particular and distinct special benefit to parcels within the District. Having properly maintained landscaping within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements while avoiding the expense of privately installing and maintaining similar improvements. The proper maintenance of street landscaping and parks improves the aesthetics appeal of surrounding properties by reducing pollution and noise and providing a visual enhancement of the area that may otherwise be barren or weed infested.
These improvements directly reflect on properties within the District and enhance the environment enjoyed by owners, businesses, residents, tenants and their families. Each parcel within the District is located within reasonable proximity to the District’s landscape improvements, and therefore benefit from the on-going maintenance of those improvements that directly enhances the quality of life throughout the City.
The special benefits associated with street landscaping and park improvements are specifically:
Enhanced desirability of properties through association with the improvements.
Improved aesthetic appeal of properties providing a positive representation of the area.
Enhanced adaptation of the urban environment within the natural environment from adequate green space, parks and landscaping. Environmental enhancement through improved erosion resistance, dust and debris control, and fire prevention.
Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties.
Enhanced quality of life and recreational opportunities through well maintained recreational facilities.
2023/2024 Paramount Mines Landscape Maintenance District Page 6 of 8 Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities.
Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.
C. ASSESSMENT METHODOLOGY
The net amount to be assessed upon specific parcels within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of landscaping within such District. The maintenance and servicing of landscaping in the District provides a special benefit which is received by each and every lot or parcel (with the exception of Lot 11 of Tract 52915 which is a park) tending to provide specific enhancement of the properties within the District.
D. ASSESSMENT RANGE FORMULA
Limitation on Increase of Annual Assessments
The City Council intends to use as a guide, for the purpose of determining annual increases in assessments, the Consumer Price Index from March to March for all Urban Consumers for the Los Angeles-Long Beach-Anaheim area (“CPI”), as published by the United States Department of Labor, Bureau of Labor Statistics; provided, however, that any such annual increase in assessments shall not exceed ten percent (10%).
For Fiscal Year 2023/2024, the proposed rates include a 3.650% CPI adjustment.
The Fiscal Year 2023/2024 maximum rate has increased to $847.81 and the Fiscal Year 2023/2024 applied rate has increased to $688.91. Fiscal Year 2014/2015 was the first time the applied rate had increased since Fiscal Year 2003/2004.
E. ANNUAL ADMINISTRATIVE ASSESSMENT
A proposed maximum annual assessment shall be levied on each parcel of land and subdivision of land within the District to pay for the necessary costs and expenses incurred, and not otherwise reimbursed, resulting from the administration and collection of assessments and/or other related funds. This maximum assessment hereinafter set forth is authorized pursuant to the provisions of Section 10204, and said maximum annual assessment shall not exceed 5% per individual assessment, and said sum shall only be collected to the extent monies are not available for these services from any other source. 2023/2024 Paramount Mines Landscape Maintenance District Page 7 of 8 IV. FINANCIAL ANALYSIS
FISCAL YEAR 2023/2024 PROPOSED BUDGET
Projected Fund Balance at June 30, 2023 $0
EXPENSES TOTALS
Labor $0
Equipment 0
Utilities: 0
Water 300
Electric 500
Materials and Service 23,500
Reimbursements and Transfers 0
Capital Improvement Projects (CIP) 0
TOTAL COSTS $24,300
FUNDING SOURCES
Net Assessments $11,711
Fund Balance Transfer (Collection) 0
Revenues from Other Sources (General Fund) 12,589
TOTAL REVENUE $24,300
Projected Fund Balance as of June 30, 2023 $0
Net Revenue/Expenditure 0
Projected Fund Balance as of June 30, 2024 $0
Maximum Rate Applied Rate
Assessments $847.81 $688.91
No. of Parcels 17 17
2023/2024 Paramount Mines Landscape Maintenance District Page 8 of 8 V. ASSESSMENT ROLL
FY 2023/2024 Applied Rate $688.91
FY 2023/2024 Maximum Rate $847.81
The Fiscal Year 2022/2023 applied rate has been inflated by 3.650% consumer price index to establish the Fiscal Year 2023/2024 applied rate of $688.91. Fiscal Year 2014/2015 was the first time the applied rate had increased since Fiscal Year 2003/2004.
ASSESSOR’S
PARCEL NUMBER
6348002005 $688.91
6348002006 688.91
6348002007 688.91
6348002008 688.91
6348002009 688.91
6348002010 688.91
6348002011 688.91
6348002012 688.91
6348002013 688.91
6348002014 688.91
6371011036 688.91
6371011037 688.91
6371011038 688.91
6371011039 688.91
6371011040 688.91
6371011041 688.91
6371011042 688.91
TOTAL $11,711.47
FY 2023/2024
ASSESSMENT
To: Mayor and City Council
From: City Manager
Meeting Date: April 25, 2023
Subject: APPROVE A RESOLUTION DECLARING DESIGNATED
FLEET INVENTORY AND EQUIPMENT AS SURPLUS
PERSONAL PROPERTY AND AUTHORIZING THE CITY
MANAGER TO PROCEED WITH THE DISPOSAL OR SALE
OF THE VEHICLES AND EQUIPMENT
Recommendation:
1. Approve a resolution declaring the vehicles and equipment included in Exhibit A to the resolution as surplus personal property and direct the City Manager, or his designee, to proceed with the disposal of such vehicles and equipment and approving of the sale of any such vehicles or equipment over $5,000 to the highest bidder; and
2. Approve and authorize the City Manager, or his designee, to execute all agreements necessary to facilitate the sale or disposal of vehicles and equipment listed on Exhibit A of the Resolution.
Fiscal Impact:
There is no fiscal impact to the General Fund. Since most vehicles are not operational, the City will not receive Kelley Blue Book value and staff estimates to receive approximately $35,000 to $50,000 for the vehicles and equipment. Funds from the auctioned vehicles will be credited to the Equipment Replacement Fund (GL Account No. 170.00.0000-47100 Sales of Property) for future vehicle replacements.
Discussion:
The Public Works Department is responsible for the maintenance of all City vehicles, including compliance with all local and state regulations. The City's fleet currently has 22 vehicles and equipment with various mechanical issues, ranging from transmission repairs, electrical failures, and fluid leakages to name a few. Many of the vehicles do not meet current fuel and emission industry standards. Although some of the fleet vehicles are 10 COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
APPROVE A RESOLUTION DECLARING DESIGNATED FLEET INVENTORY AND
EQUIPMENT AS SURPLUS PERSONAL PROPERTY AND AUTHORIZING THE CITY
MANAGER TO PROCEED WITH THE DISPOSAL OR SALE OF THE VEHICLES AND
EQUIPMENT
operable, these vehicles remain parked at the Public Works City Yard. Performing maintenance and repairs to these aging vehicles is cost prohibitive. The cost to repair the vehicle exceeds the value of the vehicle.
Table 1 and Exhibit A of the attached proposed resolution (Enclosure 1) identifies City vehicles and equipment that have either reached the end of their life cycle or, due to the type of vehicle or equipment, have become cost prohibitive to repair and maintain.
Pursuant to the Pico Rivera Municipal Code Section 3.20.200, the City Council must declare any asset in excess of $5,000 as surplus prior to that asset being disposed. It also requires that the assets be sold through a sealed bid process to the highest bidder as described in the Pico Rivera Municipal Code Section 3.20.120 through 3.20.190.
However, a sealed bid process to sell each surplus vehicle would be incredibly inefficient and impractical in comparison to an open bid/auction process. The auction process would capture the intent of the applicable Pico Rivera Municipal Code sections as it ensures that the City is obtaining the best possible price for the vehicles and could result in a higher resale value if the bidders are allowed to increase their initial bids. Therefore, in the interest of efficiency and maximizing resale value, it is recommended that the City Council allow the City Manager to proceed with the sale of the surplus vehicles at auction. The City Attorney’s Office has also recommended proposing a subsequent ordinance modifying the Pico Rivera Municipal Code to allow for the utilization of the open bid/auction process for the future sale of any surplus personal property. This item will be brought to the Council at a future meeting.
It is recommended that vehicles and equipment listed on Table 1 be sold at an auction to recover their residual value. Upon City Council approval, the inventory of vehicles and equipment will be picked up by a third-party auction company. Funds from the auctioned vehicles will be credited to the Equipment Replacement Fund for future vehicle replacements.
[This space intentionally left blank]
COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
APPROVE A RESOLUTION DECLARING DESIGNATED FLEET INVENTORY AND
EQUIPMENT AS SURPLUS PERSONAL PROPERTY AND AUTHORIZING THE CITY
MANAGER TO PROCEED WITH THE DISPOSAL OR SALE OF THE VEHICLES AND
EQUIPMENT
Table 1:
UNIT
# YEAR/MAKE/MODEL DESCRIPTION DIVISION MILEAGE COMMENTS 1 106 2000 Ford Focus Sedan All 67,290 Extensive
repairs needed
2 107 2000 Ford Focus Sedan CED 67,827
Smog
certification
non-compliant
3 202 2015 Ford F250 Pickup Truck Streets 29,480 Engine replacement
4 214 2002 GMC C3500 Pickup Truck Streets 100,934 Transmission replacement
5 218 2005 Chevy C4500 Pickup Truck Streets 33,084
Smog
certification
non-compliant
6 228 1999 Ford Van Recreation 81,293
Engine and
transmission
replacement
7 229 2008 Ford F250 Pickup Truck Streets 82,948 Transmission replacement
8 238 2005 GMC C4500 Large Truck Streets 35,075
Smog
certification
non-compliant
9 240 1996 Ford Ranger Pickup Truck Fields 137,194
Smog
certification
non-compliant
10 243 2008 Ford F250 Pickup Truck PRWA 57,788
Engine and
transmission
replacement
11 244 2001 GMC Sierra 3500 Pickup Truck Graffiti
Removal 155,388
Transmission
and engine
replacement
12 245 1997 Ford Pickup Truck Irrigation 159,499
Smog
certification
non-compliant
13 248 2001 GMC C6500 Large Truck Streets 83,175 Engine replacement
14 274 2001 GMC C3500 Large Truck Streets 126,188
Transmission
and engine
replacement
COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
APPROVE A RESOLUTION DECLARING DESIGNATED FLEET INVENTORY AND
EQUIPMENT AS SURPLUS PERSONAL PROPERTY AND AUTHORIZING THE CITY
MANAGER TO PROCEED WITH THE DISPOSAL OR SALE OF THE VEHICLES AND
EQUIPMENT
15 293 2004 Chevy 1500 Pickup Truck PRWA 118,848
Smog
certification
non-compliant
16 295 2004 Chevy 1500 Pickup Truck Streets 155,119 Transmission replacement
17 296 2006 Ford F450 Pickup Truck PRWA 93,871 Engine
replacement
18 299 2008 Ford F350 Pickup Truck PRWA 73,339
Transmission
and engine
replacement
19 510 2010 Truckall Tractor Fields *
Extensive
Repairs
needed
20 387 John Deere Construction
tractor Back-hoe
Streets
and parks *
Hydraulic
pump and
transmission
replacement
21 NA John Deere 3225c Riding Mower Golf
Course *
Extensive
repairs needed
and parts no
longer
available
22 236 2005 Ford F150 Pickup Truck Streets 100,000
Smog
certification
non-compliant
*Vehicles are not operable to obtain mileage
Recommendation:
In an effort to remove vehicles that have exceeded their life of use and are cost prohibitive to maintain, staff recommends approving the final salvage of vehicles and equipment identified in Table 1 and authorize the City Manager, or his designee, to execute all agreements required to facilitate the disposal.
Steve Carmona
SC:NN:ML:np
Enclosure: 1) Resolution/Exhibit A
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA,
CALIFORNIA, DECLARING DESIGNATED FLEET INVENTORY AND
EQUIPMENT AS SURPLUS PERSONAL PROPERTY AND AUTHORIZING
THE CITY MANAGER TO PROCEED WITH THE DISPOSAL OR SALE OF
THE VEHICLES AND EQUIPMENT
WHEREAS, the City owns and maintains a fleet of vehicles and equipment for the purpose of providing field services and transportation; and WHEREAS, the vehicles and equipment that will no longer be required for City operations and have exceeded their service life; and
WHEREAS, the City has determined that the vehicles and equipment identified in Exhibit “A” should be declared as surplus personal property as they have been removed from service; and
WHEREAS, Section 3.20.200 of the Pico Rivera Municipal Code requires that City Council approve the sale of any surplus supplies and equipment of more than $5,000 to the highest bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. That the foregoing recitals are true and correct and incorporated herein by this reference.
SECTION 2. That the City Council of the City of Pico Rivera does hereby declare the vehicles and equipment listed under Exhibit “A” as “surplus” personal property pursuant to Section 3.20.200 of the Municipal Code and directs the City Manager, or his designee, to proceed with the disposal of the vehicles and equipment and approves of the sale of any such vehicles and equipment over Five Thousand Dollars ($5,000) to the highest bidder.
SECTION 3. That the City Manager, or his designee is hereby authorized to execute all necessary agreements required to facilitate the final disposal or sale of the vehicles and equipment listed on Exhibit A of this Resolution.
SECTION 4. The City Clerk shall certify the passage and approval of this resolution, and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 25th day of April 2023.
___________________________
Erik Lutz, Mayor
Enclosure 1
10a
RESOLUTION NO. _____
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Glassman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
RESOLUTION NO. _____
EXHIBIT A
RESOLUTION NO. ___________
SURPLUS OF FLEET VEHICLES AND EQUIPMENT
UNIT # YEAR/MAKE/MODEL DESCRIPTION MILEAGE
106 2000 Ford Focus Sedan 67,290
107 2000 Ford Focus Sedan 67,827
202 2015 Ford F250 Pickup Truck 29,480
214 2002 GMC C3500 Pickup Truck 100,934
218 2005 Chevy C4500 Pickup Truck 33,084
228 1999 Ford Van 81,293
229 2008 Ford F250 Pickup Truck 82,948
238 2005 GMC C4500 Large Truck 35,075
240 1996 Ford Ranger Pickup Truck 137,194
243 2008 Ford F250 Pickup Truck 57,788
244 2001 GMC Sierra 3500 Pickup Truck 155,388
245 1997 Ford Pickup Truck 159,499
248 2001 GMC C6500 Large Truck 83,175
274 2001 GMC C3500 Large Truck 126,188
293 2004 Chevy 1500 Pickup Truck 118,848
295 2004 Chevy 1500 Pickup Truck 155,119
296 2006 Ford F450 Pickup Truck 93,871
299 2008 Ford F350 Pickup Truck 73,339
510 2010 Truckall Tractor *
387 2001 John Deere Construction tractor *
* John Deere 3552c Riding Mower *
236 2005 Ford F150 Pickup Truck 100,000
To:
From:
Meeting Date:
Subject:
Mayor and City Council
City Manager
April 25, 2023
AMENDMENT NO. 2 TO THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FISCAL YEAR
2022-2023 ANNUAL ACTION PLAN ALLOCATING
$120,000 TO THE CITY HALL ADA PROJECT -
RESTROOM AND RAMP PROJECT (CIP NO. 50073)
Recommendation:
1. Approve a resolution for a substantial amendment to the fiscal year (FY) 2022-23 CDBG Annual Action Plan;
2. Authorize the appropriation of $120,000 in available unprogrammed funds to the City Hall ADA Restrooms and Ramps - Construction project; and
3. Authorize the City Manager to enter into change orders in an amount not-to-exceed $120,000 for needed administrative amendments.
Fiscal Impact:
There is no fiscal impact to the General Fund as a result of this substantial amendment to the FY 2022-23 CDBG Action Plan. This action would reallocate the balances of previous CDBG activities to ensure the funds are expended expeditiously and timely; thus, it would allocate $120,000 of available, unprogrammed funds to the City Hall ADA Restrooms and Ramps - Construction (Account No. 280.70.7300.54500-50073) project.
Background:
The City of Pico Rivera (City), as an entitlement City, receives Community Development Block Grant (CDBG) funds on an annual basis from the U.S. Department of Housing and Urban Development (HUD) to carry out a wide range of community development activities, which benefit low- and moderate-income residents. As a condition of the receipt of federal grants by HUD, the regulations require the annual submittal of an Action Plan outlining proposed activities and projects.
11 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023 AMENDMENT NO. 2 TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN
The City encumbered its FY 2022-23 allocation and carryover in the amount of $1,832,911 during a City Council public hearing on June 28, 2022, to approve the FY 2022-23 Annual Action Plan. As part of that Annual Action Plan, the City Council approved funding for necessary CDBG-eligible capital improvements at the Senior Center, City Hall, and Teen Center. For these special funds to be used expeditiously, cities routinely amend their annual action plan budgets in accordance with evolving project timelines, current and projected expenditures, and changes to scope of work.
On June 28, 2022 the City Council allocated a total of $563,561 in CDBG funds towards the City Hall ADA Restrooms, and Ramps construction project (Project 50073). On September 13, 2022, a substantial amendment was approved by the City Council in the amount of $258,122 for a total budget amount of $821,683. The amendment funded components of the alternate scope of work which included an exterior wheelchair lift and reconstruction of parking stalls and sidewalks.
On June 14, 2022 the project was posted on Planet Bids and advertised through the City’s website. On September 13, 2022, the City Council awarded the project to Empire Design & Build, LLC. City staff verified that Empire Design & Build LLC references on their past performance of jobs of similar size and scope were satisfactory. They performed extensive work for municipalities including, but not limited to, the cities of Laguna Woods, Santa Ana, Lynwood, Monterey Park, Jurupa Valley and Moreno Valley. Their bonds, insurance documents, and City business license will be submitted and reviewed upon award, and their contractor’s license is current.
Project Cost Table
Item Amount
ADA Restroom and Ramp (City Hall and City Hall West) $563,561 Substantial Amendment- Exterior Wheelchair lift and
reconstruction of parking stalls and sidewalks
$258,122
Additional Funds Requested $120,000
Total $941,683
Discussion:
The City Hall ADA Restrooms and Ramp project now requires an additional budget allocation in the amount of $120,000 to fund unforeseen changes which include upsizing of a plumbing pipe, adjustments in the flooring and millwork, as well as escalation in construction costs attributed to the added administration time between award and start of construction. The added administrative time is attributed to long lead-times for material procurement as well as coordination of the work while keeping both City Hall and City Hall West buildings operational and safely open to the public. In addition to these changes, the services of additional inspections have been procured using a contract building inspector. The additional inspections are expected to subvert additional changes in the work by maintaining continuous oversight over the construction activities. The additional CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
AMENDMENT NO. 2 TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN
funding is available from unprogrammed CDBG funds that resulted from previous project balances.
In order for the City to amend the Action Plan, the City must follow the adopted Citizen Participation Plan. The Citizen Participation Plan is designed to facilitate communication between the City and its residents on matters regarding CDBG funding. In accordance with the City's Citizen Participation Plan, when a substantial change (i.e., redirecting funds of more than 30%, adding an activity, or canceling an activity) is proposed to a city's adopted Annual Action Plan, HUD requires that the public be notified, and a public hearing be held to allow the public an opportunity to comment on the proposed substantial changes. Because the $120,000 amended amount is less than 30% of the project budget, a public hearing is not required. However, the City Council must approve any changes to the budget.
Conclusion:
It is recommended that the City Council approve a resolution for Amendment No. 2 to the FY 2022-23 Annual Action Plan amending the City Hall ADA Restrooms and Ramps – Construction Project budget in the amount of $120,000 for a total budget amount of $941,683 and authorize the City Manager to execute subject change orders.
Steve Carmona
SC:AB:JG
Enclosure: 1) Resolution
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO THE
FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN
WHEREAS, the U.S. Department of Housing and Urban Development (“HUD”) requires all jurisdictions that receive federal entitlement funds to prepare an Annual Action Plan that identifies the projects to be funded through the Community Development Block Grant (“CDBG”) program; and
WHEREAS, the City of Pico Rivera (the "City") prepared and approved a FiveYear Consolidated Plan for the City covering the period July 1, 2020 to June 30, 2025; and
WHEREAS, the purpose of the Consolidated Plan and the annual Action Plan is to identify housing and community development needs and to develop specific goals and objectives to address those needs over a five-year period and is a requirement of HUD that the City must meet in order for the City to continue to receive federal housing and community development funds; and
WHEREAS, the City Council has determined that the FY 2022-2023 Action Planneeds to be amended in accordance with the HUD regulations through an Amendment to reflect the changing needs of the activities; and
WHEREAS, unencumbered CDBG funds in the amount of $120,000 will be encumbered to the City Hall ADA Restrooms, Elevators, and Ramps Construction project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby adopt Amendment No. 2 to the FY 2022-2023 Annual Action Plan.
SECTION 3. The City Manager is hereby authorized to make all conforming modifications and edits and to execute all implementing documents required by HUD to receive and reallocate funding identified under the approved Annual Action Plan.
SECTION 4. The City Manager is hereby directed to file a copy of said Amendment with HUD.
ENCLOSURE 1
11a
RESOLUTION NO. ____
SECTION 5. The City Manager and/or the Community and Economic Development Director are hereby authorized to enter into agreements with eligible sub-recipients and/or consultants for the purchase of supplies, program, and equipment.
SECTION 6. That the City Clerk shall certify the passage and approval of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 25th day of April, 2023.
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSTAIN:
ABSENT:
To: Mayor and City Council
From: City Manager
Meeting Date: April 25, 2023
Subject: REQUEST FOR APPROVAL OF THE 2023 FIREWORKS
STAND PERMITS
Recommendation:
1. Approve the attached list of fireworks stand applications (Enclosure 1) and authorize the issuance of permits to operate.
Fiscal Impact:
There is no fiscal impact to the General Fund.
Discussion:
The City Municipal Code regulates the use and sale of fireworks. Pico Rivera Municipal Code Chapter 8.36.040 establishes the procedure for obtaining a permit. Each year, a list of all qualified applicants is presented to the City Council for formal approval. Upon approval by the City Council, fireworks permits are issued.
The fireworks stand must be operated by a local non-profit organization. The non-profit must have its principal and permanent meeting place within City boundaries and must be established for a minimum of one year preceding the filing of the application.
Additionally, the non-profit must have at least twenty-five (25) members of which at least forty percent (40%) must reside, work or maintain a place of business in the City of Pico Rivera.
On January 25, 2023, the City mailed an invitation letter to all previous fireworks stand permit holders. The Firework Permit Application packet was due to the City on February 13, 2023. Each applicant was required to submit the following:
• Property owner(s) authorization for the use of space
• Agreement with the fireworks supplier
• A diagram showing the exact location of the stand in relation to adjacent streets and any other structures on the lot or adjacent lots
• A list containing a minimum of twenty-five (25) members of the organization and proof that 40% of the members reside or are employed by the City or are owners 12 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023 REQUEST FOR APPROVAL OF THE 2023 FIREWORKS STAND PERMITS
or operators of a business or other establishment located in the City, including their names, address, and telephone numbers, as of the date of the application • Plot plan for location of the temporary structure
• Application for an Electrical Permit
• Liability Insurance in the amount of one million dollars ($1,000,000) • The fees and deposit
The list of qualifying applicants is then presented to the City Council for formal approval.
Upon approval by the City Council, Fireworks Permits will be issued. Fireworks stands are allowed to be erected starting on June 20, 2023, and a City Inspector will then inspect all nine (9) stands. Fireworks stands are permitted to sell merchandise from 12 p.m. on June 28, 2023, through 12 a.m. on July 5, 2023. By July 18, 2023, all fireworks stands are to be dismantled and the location cleaned of all debris.
Conclusion:
The fireworks stand permit approval will provide non-profit organizations based in Pico Rivera with the opportunity to earn funds for their organizations.
Steve Carmona
SC:AB:JG:GI
Enclosures: 1) List of Applicants
2) Map of Stand Locations
ENCLOSURE 1
Fireworks Stand Locations
2023
Organization
Name/Firework Vendor
Contact Name Phone
Number
Stand Location
Alice M. Birney School Dad’s
Club
Firework Company- TNT
Christine Saavedra (562) 331-9132
826 N. Electric Ave. .
Alhambra, CA 91801
[email protected]
Dollar Tree Parking Lot
9425 Telegraph Rd.
N/E Corner of Telegraph Rd. & Passons
Blvd.
Zoning: General Commercial C-G
American Legion Post 411
Firework Company- TNT
Samuel Andresen (714) 724-3957
7642 Serapis Ave.
Pico Rivera, CA 90660
[email protected]
Cross Road Plaza
5008 Rosemead Blvd.
Corner of Whittier Blvd. & Rosemead
Blvd.
Zoning: Commercial Planned
Development CPD
Hope Community Inc.
Firework Company- Phantom
Arlene West (562) 948-1881
5044 S. Durfee Ave.
Pico Rivera, CA 90660
[email protected]
Autozone
9350 Whittier Blvd.
S/W Corner of Whittier Blvd. & Passons
Blvd.
Zoning: Commercial Planned
Development CPD
Iglesia Cristiana
Interdenominacional
Firework Company -TNT
Jonathan Rosales (323) 397-5770
11002 Thies Ave..
Whittier, CA 90603
Big Saver Foods Parking Lot
8620 Whittier Blvd.
S/E Corner of Whittier Blvd../Lexington
Rd.
Zoning: General Commercial C-G
Iglesia Familia De
Dios/Family of
God Church
Firework Company -TNT
Noemi Medrano (562) 201-1429
13443 Mulberry Dr.
Whittier, CA 90605
[email protected]
El Pedregal Parking Lot
9001 Telegraph Rd.
N/E Corner of Rosemead Blvd. &
Telegraph Rd.
Zoning: General Commercial C-G
Pico Rivera Dons Football for
Youth
Firework Company- TNT
Frank Mendoza (562) 320-1595
Elizabeth Morales (562) 457-7161
PO Box 2010
Pico Rivera, CA 90660
CVS Parking Lot
9256 Slauson Ave.
N/E Corner of Slauson Ave. & Passons
Blvd.
Zoning: General Commercial C-G
Pico Boys Baseball League,
Inc.
Firework Company- TNT
Sal Coco (323) 788-1783
Miriam Villanueva (323) 314-9493
PO Box 1061
Pico Rivera, CA 90660
Sloan’s Dry Cleaners Parking Lot
8923 Beverly Blvd.
N/W Corner of Rosemead Blvd. & Beverly
Blvd.
Zoning: General Commercial C-G
Los Angeles Sheriff’s
Department Pride
Program
Firework Company- TNT
Deputy Karla Sepulveda (562) 949-2421
6631 Passons Blvd.,
Pico Rivera, CA 90660
Wal-Mart Parking Lot
8500 Washington Blvd.
S/E Corner of Washington Blvd. &
Paramount Blvd.
Zoning: SP 400 Specific Plan 400
ICIUSA Presbiterio De
California Iglesia
Firework Company-TNT
Esmeralda Gonzales (213) 798-2132
4418 S. Avalon Blvd #20
Los Angeles CA 90011
Pico Rivera Plaza
9406 Washington Blvd.
S/W Corner of Washington Blvd. &
Passons Blvd.
Zoning: Commercial Planned
Development CPD
The Community & Economic Development Director’s signature constitutes only a certification of zoning and location but may be subsequently approved on the application and permit per Chapter 8.36 of the Pico Rivera Municipal Code.
Approved
By______________________________________________________Date______________________________________ 12a
2023 Firework Stand Locations
ENCLOSURE 2
12b
To: Mayor and City Council
From: City Manager
Meeting Date: April 25, 2023
Subject: APPROVAL TO APPROPRIATE $20,000 IN GRANT
FUNDS FROM THE NATIONAL RECREATION AND PARK
ASSOCIATION GRANT FOR THE PLAYPASS SUBSIDY
PROGRAM
Recommendation:
1. Approve an appropriation of $20,000 in Grant Funds from the National Recreation and Park Association to GL Account No. 697.80.8000-54500-6590 (Contracted Services) in fiscal year (FY) 2022-23 to fund the Pico Rivera PlayPASS Program.
Fiscal Impact:
The City will utilize $20,000 in Grant Funds from the National Recreation and Park Association (NRPA) for the PlayPASS Subsidy Program (Grant Funds). Shall the City Council approve the recommendation, Grant Funds will be appropriated into GL Account No. 697.80.8000-54500.6590. Both the revenue Account Nos. 697.00.0000- 47200.6590 and expense Account No. 697.80.8000-54500.6590 will increase by $20,000. There is no fiscal impact to the General Fund.
Background:
On October 25, 2022, the Pico Rivera City Council (City Council) approved the creation of the Pico Rivera PlayPASS Program, a Low-Income Youth Sports Subsidy program.
City Council members expressed concerns related to low-income families wanting to participate in City recreation programs as well as recognized Community Sports Organizations (CSO) yet not having the financial means to do so. The City is committed to investing in its youth. As a result, the City desires to provide opportunities for increased access to City-operated and City-recognized CSO recreation programs in an equitable and inclusive manner that will enhance the quality of life in the community.
The City established the PLAYPass Program to assist economically disadvantaged families with the cost of approved City-sponsored and/or registered CSO sports programs. Since the launch of the PlayPASS program on February 13, 2023, twentyfour (24) residents have utilized the PlayPASS Program for thirteen (13) City Youth Sports and Recreational Programs.
13 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023 APPROVAL TO APPROPRIATE $20,000 IN GRANT FUNDS FROM THE NATIONAL
RECREATION AND PARK ASSOCIATION GRANT FOR THE PLAYPASS SUBSIDY
PROGRAM
Discussion:
On February 14, 2023, the City was awarded $20,000 in Grant Funds from the National Recreation and Park Association (NRPA) to help supplement the Pico Rivera PlayPASS Program. NRPA is a not-for-profit organization and Section 501(c)(3) organization.
Grants made through this Program are intended to support local park and recreation agencies and community-based organizations as they advance equitable access to youth sports.
The City will use these Grant Funds to continue to fund the PlayPASS Program to assist economically disadvantaged Pico Rivera families by subsidizing recreation fees. Staff will continue to monitor the program guidelines that establish income limits, residency requirements, limits on activities, and age limits. Additionally, these funds cover required staff training in sports equity and inclusion.
Conclusion:
It is recommended that the City Council approve the appropriation of Grant Funds from NRPA for the PlayPASS Program in the amount of $20,000 to promote equity and inclusiveness in City-funded recreation programs.
Steve Carmona
SC:PY:NH
Enclosures: 1) Memorandum of Understanding – NRPA
13a
To: Mayor and City Council
From: City Manager
Meeting Date: April 25, 2023
Subject: THIRD QUARTER TREASURER’S REPORT AND THE
MONTHLY INVESTMENT TRANSACTION REPORT AS OF
MARCH 31, 2023 – FISCAL YEAR 2022-2023
Recommendation:
1. Receive and file the Treasurer’s Report for the quarter ending March 31, 2023, which represents balances and activities for the third quarter (January through March) of the 2022-23 fiscal year; and
2. Receive and file the Treasurer’s Monthly Investment Transaction Report as of March 31, 2023.
Fiscal Impact:
There is no fiscal impact from this item. On a quarterly basis, the Administrative Services Department staff allocates the appropriate interest income to the various funds. This shows as revenues to the respective funds.
Discussion:
The Treasurer's Report (Enclosure 1) provides a synopsis of investment activity for the City of Pico Rivera’s (City) investment portfolio for the fiscal year (FY) 2022-23 third quarter ending March 31, 2023. The report provides information on assets, allocations, average maturities, yields and valuations for each of the three (3) portfolios. A discussion of market conditions is included to give additional perspective to these measurements.
As of March 31, 2023, the City's investment portfolios are in full compliance with the City's Investment Policy, California Government Code Section 53601, and have sufficient cash flow from a combination of liquid and maturing securities, bank deposits and income to meet the City's expenditure requirements. The paragraphs below provide a summary of the investment results from the third quarter.
Total Pooled Cash and Investments during the quarter totaled $105,047,733. This total amount consisted of $7,557,712 in the City’s accounts with its banking partner Commercial Bank of California (CBC), $66,201,441 in the State Treasurer’s Local Agency 14 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023 THIRD QUARTER TREASURER’S REPORT AND THE MONTHLY INVESTMENT TRANSACTION REPORT AS OF MARCH 31, 2023 – FISCAL YEAR 2022-2023
Investment Fund (LAIF) and $31,288,580 managed by Chandler Asset Management (Chandler). The City also had $1,867,571 held by various Trustee Accounts, all related to the City’s bond issues (1999 Water Revenue Bonds, etc.).
The total 2018 Certificates of Participation, Series A (COPS) managed by Wilmington Trust reflect an ending balance of $5,961,393.
The Pico Rivera Innovative Municipal Energy (PRIME) accounts, an Enterprise Fund, reflect two (2) primary accounts. The first account, the Insured Cash Sweep (ICS) account, receives and records investment income. The ICS account as of March 31, 2023 has an ending balance of $7,514,188. The second account, the Public Fund account, receives Electronic Data Interchange (EDI) collection payments and executes vendor payments for the purchase of energy. The Public Fund account as of March 31, 2023 has an ending balance of $524,020. The ICS and Public Fund accounts are managed by River City Bank (RCB).
Chandler Asset Management Managed Portfolio
The City entered into a discretionary investment advisory agreement in December 2017, with Chandler, a Securities and Exchange Commission (SEC) registered investment advisor, to manage a portion of the City's portfolio in a disciplined, active manner that complies with the City's investment policy and stated objectives of safety, liquidity and yield. After detailed consultation with Chandler's investment team, the City selected the Limited Maturity investment strategy, benchmarked against the Bank of America Merrill Lynch 1-3 Year US Treasury & Agency Index. The strategy invests in a well-diversified portfolio of high-quality fixed-income securities. To maintain compliance with the City's investment policy, Chandler continues to invest in securities that reflect the guidelines set forth in the City's Investment Policy, most recently approved on April 26, 2022.
To ensure the safety of the portfolio, investments that hold the highest credit quality are selected. The Chandler Managed Portfolio is comprised primarily of Treasury Securities and Federal Government-sponsored entity debt, otherwise known as federal agency securities. Federal agency securities continue to be regarded as among the safest securities in the global market. Two (2) of the government-sponsored agencies, the Federal National Mortgage Association (Fannie Mae) and Federal Home Loan Mortgage Corporation (Freddie Mac), remain under conservatorship and carry an implicit guarantee by the Federal Government. In addition, both are carefully monitored by the City’s investment manager and Treasurer to ensure the continued safety of the City’s funds.
The Portfolio Holding Report (Table 1) reflects the types of security holdings in the City’s investment fund. The portfolio of March 31, 2023 market value represents a total of $31,288,580, an increase of $450,598 from the December 31, 2022 market value of $30,837,982. At the period ending March 31, 2023, the portfolio held a diverse portfolio by holding seven (7) different security types. The largest security holding consists of Treasury Securities of $15,045,067. These Treasury Securities are one of the highestquality debt instruments.
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
THIRD QUARTER TREASURER’S REPORT AND THE MONTHLY INVESTMENT TRANSACTION REPORT AS OF MARCH 31, 2023 – FISCAL YEAR 2022-2023
The Portfolio Holdings Report also provides the portfolio’s Par values (nominal value of a bond); Book yield (Internal Rate of Return); Book value (value of a security); Market YTM (long-term bond yield); Market value (amount security can be sold on a given market); Accrued interest (interest earned); Total portfolio (Market value plus accrued interest); and finally, Maturity Duration (bond sensitivity of price that may change in interest rates during duration).
Table 1 - Portfolio Holding Report
The Investments by Type (Chart 1) reflects the makeup of the portfolio holdings by security type. The portfolio holds 48% in US Treasuries (government treasury bonds, notes, and bills), 14% of total investments in federal agency securities, 22% in corporate notes, 7% in asset-backed securities, 4% in medium-term notes, which are collateralized by a pool of assets, and the remainder in money market funds and supranational.
Chart 1 - Investments by Type
The Investment Rating chart (Chart 2) illustrates the portfolios’ investment grade of holdings. This rating provides the City assurance of risk associated with the quality of the holdings’ investment grade. As demonstrated in the chart below, 94.2% of the total portfolio consists of investments rated “A” or higher as of March 31, 2023, a slight increase of 1.0% from December 31, 2022.
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
THIRD QUARTER TREASURER’S REPORT AND THE MONTHLY INVESTMENT TRANSACTION REPORT AS OF MARCH 31, 2023 – FISCAL YEAR 2022-2023
Chart 2 - Investment Ratings
The City’s portfolio remains highly rated, liquid, and stable despite the economic uncertainties. Market volatility was heightened by financial stress in the U.S. regional banking sector and the global banking system. Both domestically and abroad, risks were addressed in an expeditious manner by government regulators, providing liquidity and financial support to the banking system. The Chandler portfolio did not hold Silicon Valley Bank, Signature Bank, nor Credit Suisse. This recent financial market stress has resulted in significant changes in market expectations for the Federal Reserve (Fed) policy and significantly lower rate levels across the curve. Over the third quarter of the fiscal year, the yield curve inversion steepened as yields in the front end of the curve rose and longerterm yields fell. Although the current shape of the yield curve indicates that the probability of a recession is increasing, the US Department of Labor’s February employment report demonstrates a strong demand for labor. These two (2) indicators may be why experts are expecting the Fed likely be near a pause in its cycle of rate increases.
Local Agency Investment Funds (LAIF)
To manage liquidity, the Pico Rivera Pooled Investment Portfolio is invested in LAIF. The LAIF December 31, 2022 market value represents a total of $56,230,437 and the March 31, 2023 market value of $66,201,441. The increase of $10.0 million in balance from last quarter was related to net transfers of $9.5 million from the City’s operating bank account with CBC to LAIF in January and February. Most of the transfers were attributed to revenues from property tax of $5.8 million, revenues from Redevelopment Property Tax Trust Fund (RPTTF) of $1.0 million, and grant revenues of $1.4 million for the Water Replenishment District (WRD) grant and $0.9 million for the LA County Safe Clean Water grant. The LAIF Quarterly Performance report for March 31, 2023, shows that the apportionment rate is now at 2.74%, and the quarterly yield has risen to 2.63%. These figures represent an increase from the previous quarter's rates of 2.07% and 1.98%, respectively.
AAA
10.8%
AA
67.5%
A
15.9%
NR
5.8%
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
THIRD QUARTER TREASURER’S REPORT AND THE MONTHLY INVESTMENT TRANSACTION REPORT AS OF MARCH 31, 2023 – FISCAL YEAR 2022-2023
The City participates in the State of California LAIF portfolio program. The program consists of local agencies participating in a large portfolio to invest using the State Treasurer's Office for investments at no additional cost to the taxpayer. The Local Investment Advisory Board (LIAB) provides oversight for LAIF.
LAIF administrative costs are minimal and assessed quarterly. The Government Code states administrative costs are not to exceed 5% of the quarterly earnings of the fund.
The characteristics of the LAIF portfolio reflect minimal credit risk with safety in investing of high-quality securities. LAIF funds are protected by statute and are not borrowable.
The comparison of LAIF to the Chandler portfolio as shown in Graph 1 below, is the difference in investment security types and portfolio duration. Whereas LAIF takes on a more conservative approach and focuses on securities with shorter average maturity, LAIF and Chandler follow similar investment guidelines for safety, liquidity, and return.
Graph 1 – LAIF and CAM from
March 2018 through March 2023
Staff has continuously monitored the City’s investment portfolio and performance on an ongoing basis. As shown in Graph 1 above, the yield of the Chandler portfolio has historically outperformed the yield experienced from our LAIF portfolio except for in the first through third quarters of this fiscal year. This stems from LAIF having more favorable average yields than Chandler in this period as LAIF has a shorter weighted-average maturity than the Chandler portfolio, so it responded more quickly to the rises and falls in market yields. Although there are short periods in rising rate environments where LAIF will outperform the benchmark, over the medium-to-long term, historically, the Chandler portfolio will outperform LAIF by reinvesting maturing securities and locking in higher rates for longer duration. During the third quarter, the Chandler portfolio reinvested $2.4 million of maturing securities at an average purchase yield of 4.48%. As the staff has CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
THIRD QUARTER TREASURER’S REPORT AND THE MONTHLY INVESTMENT TRANSACTION REPORT AS OF MARCH 31, 2023 – FISCAL YEAR 2022-2023
demonstrated above, the Chandler portfolio is managed within the City’s investment policy guidelines.
Monthly Investment Transaction Report
Per the City’s Investment Policy approved by the City Council on April 26, 2022, the City Treasurer submits a monthly investment transaction report to the City Council within 30 days of the end of the reporting period in accordance with California Government Code Section 53607.
The monthly investment transactions summary updates the City Council on the City’s monthly transactions of the City’s investment portfolio for the month ending March 31, 2023. The statements enclosed include transactions of the City’s investments with LAIF and Chandler (Enclosures 2 and 3).
Conclusion:
All investments are maintained in accordance with California Government Code Section 53601 and the City’s investment policy approved by the City Council on April 26, 2022.
The City Treasurer/Director of Administrative Services certifies that the funds are invested to provide sufficient cash flow for a period of six (6) months.
Steve Carmona
SC:JG:JM:ep
Enclosures: 1) Treasurer’s Report for Third Quarter Ending March 31, 2023 2) LAIF Statement for the Month Ending March 31, 2023
3) Chandler Asset Management Transaction Ledger for March 2023
CITY OF PICO RIVERA
TREASURER'S REPORT3RD QTR JAN 2023 ‐ MAR 2023
TYPE OF INVESTMENT Interest Rate Issuer Reporting Date Investment Income Ending Balance Source of Market Valuation Local Agency Investment Fund (LAIF) 2.74 LAIF 3/31/2023 440,482.80 66,201,441.35 LAIF Statements Demand Deposits 0.05 CBC 3/31/2023 90.89 7,557,711.56 CBC Statements Chandler Investments* 1.95 Chandler Investments 3/31/2023 148,904.00 31,288,580.00 Chandler Portfolio Summary TOTAL CASH & INVESTMENTS: Exclude Water Fund 550 TOTAL CASH & INVESTMENTS: $ 589,477.69 $ 105,047,732.91 Revenue Bonds, 1999 Bond Fund Water Authority 122073‐001 US Bank 3/31/2023 104.72 21,145.47 US Bank/RECON Statements Revenue Bonds, 1999 Bond Fund Water Authority 122073‐002 US Bank 3/31/2023 1,037.28 213,239.60 US Bank/RECON Statements Revenue Bonds, 1999 Bond Fund Water Authority 122073‐003 US Bank 3/31/2023 7,692.64 1,031,250.04 US Bank/RECON Statements Revenue Bonds, 1999 Water Rate Stabilization 122073‐011 US Bank 3/31/2023 5,773.30 600,000.00 US Bank/RECON Statements Revenue Bonds, 2021 Tax Allocation Refunding Bonds 245558‐000 US Bank 3/31/2023 ‐ 0.32 US Bank/RECON Statements Revenue Bonds, 2021 Tax Allocation Refunding Bonds 245558‐001 US Bank 3/31/2023 0.64 72.42 US Bank/RECON Statements Revenue Bonds, 2021 Tax Allocation Refunding Bonds 245558‐002 US Bank 3/31/2023 16.51 1,862.98 US Bank/RECON Statements Revenue Bonds, 2021 Tax Allocation Refunding Bonds 245558‐003 US Bank 3/31/2023 ‐ ‐ US Bank/RECON Statements Revenue Bonds, 2021 Tax Allocation Refunding Bonds 245558‐004 US Bank 3/31/2023 ‐ ‐ US Bank/RECON StatementsTOTAL FISCAL AGENT (TRUSTEE) INVESTMENTS TOTAL (TRUSTEE) INVESTMENTS: $ 14,625.09 $ 1,867,570.83 TOTAL CASH & TRUSTEE INVESTMENTS: $ 604,102.78 $ 106,915,303.74 Dividends Ending Balance
2018 COPS 130877 Wilmington Trust 3/31/2023 76,429.78 5,961,393.01 Wilmington Trust Statement TOTAL 2018 COPS: $ 76,429.78 $ 5,961,393.01
ENTERPRISE FUNDS Interest earned Ending Balance
River City Bank (PRIME) RIVER CITY BANK INSURED CASH SWEEP (ICS) Account 3/31/2023 38,657.99 7,514,188.02 River City Bank River City Bank (PRIME) RIVER CITY BANK Operating Account 3/31/2023 ‐ 524,020.30 River City Bank TOTAL River City Bank: $ 38,657.99 $ 8,038,208.32
Jane GuoDirector of Administrative Services and City Treasurer, City of Pico Rivera * Average Purchase Yield: The average yield on an investment or a portfolio is the sum of all interest, dividends, or other income that the investment generates, divided by the age of the investment or the length of time the investor has held it.
I certify that this investment portfolio is in conformity with the Investment Policy of the City of Pico Rivera. The investment Program provides sufficient liquidity to meet a minimum of the next six month's estimated expenditures.
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Transaction
Date Tran Category
Tran Type
Description Security Description Quantity Price Principal Interest Total Amount 3/1/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 4,266.50 1.00000 4,266.50 - 4,266.50 3/1/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 789.97 1.00000 789.97 - 789.973/8/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 4,156.25 1.00000 4,156.25 - 4,156.25 3/9/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 7,290.00 1.00000 7,290.00 - 7,290.00 3/11/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 4,306.25 1.00000 4,306.25 - 4,306.25 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 9,191.11 1.00000 9,191.11 - 9,191.113/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 47.33 1.00000 47.33 - 47.333/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 212.67 1.00000 212.67 - 212.673/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 678.00 1.00000 678.00 - 678.00 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 933.17 1.00000 933.17 - 933.173/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 358.42 1.00000 358.42 - 358.423/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 47.67 1.00000 47.67 - 47.673/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 3,677.08 1.00000 3,677.08 - 3,677.08 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 3,413.99 1.00000 3,413.99 - 3,413.993/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 1,008.17 1.00000 1,008.17 - 1,008.173/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 2,083.42 1.00000 2,083.42 - 2,083.42 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 4,787.33 1.00000 4,787.33 - 4,787.33 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 4,040.41 1.00000 4,040.41 - 4,040.413/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 219.33 1.00000 219.33 - 219.33 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 394.62 1.00000 394.62 - 394.62 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 8,637.50 1.00000 8,637.50 - 8,637.50 3/15/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 10,155.87 1.00000 10,155.87 - 10,155.87 3/17/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 341.25 1.00000 341.25 - 341.253/18/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 1,481.25 1.00000 1,481.25 - 1,481.25 3/19/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 3,750.00 1.00000 3,750.00 - 3,750.00 3/20/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 5,277.64 1.00000 5,277.64 - 5,277.64 3/20/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 279.75 1.00000 279.75 - 279.75 3/20/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 10,618.89 1.00000 10,618.89 - 10,618.89 3/21/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 5,096.15 1.00000 5,096.15 - 5,096.15 3/21/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 66.00 1.00000 66.00 - 66.00 3/21/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 264.60 1.00000 264.60 - 264.60 3/22/2023 Acquisitions Purchase FHLB Note 150,000.00 1.02257 153,385.50 225.00 153,610.50 3/23/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 1,050.00 1.00000 1,050.00 - 1,050.00 3/27/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 6,737.38 1.00000 6,737.38 - 6,737.38 3/27/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 20,527.44 1.00000 20,527.44 - 20,527.44 3/27/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 77.92 1.00000 77.92 - 77.92 3/27/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 132,649.67 1.00000 132,649.67 - 132,649.673/27/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 22,483.63 1.00000 22,483.63 - 22,483.63 3/27/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 229.33 1.00000 229.33 - 229.333/27/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 1,143.75 1.00000 1,143.75 - 1,143.75 3/31/2023 Acquisitions Purchase First American Govt Obligation Fund Class Y 44,859.38 1.00000 44,859.38 - 44,859.38 3/10/2023 Acquisitions Security Contribution First American Govt Obligation Fund Class Y 60.87 1.00000 60.87 - 60.873/15/2023 Dispositions Paydown John Deere Owner Trust 2022-A A3 - - - 212.67 (212.67) 3/15/2023 Dispositions Paydown John Deere Owner Trust 2021-A A3 3,657.96 1.00000 3,657.96 19.12 (3,677.08)3/15/2023 Dispositions Paydown John Deere Owner Trust 2022-B A3 - - - 358.42 (358.42) City of Pico Rivera Portfolio
Chandler Investment Transactions
March 2023
Enclosure 3
14c
Transaction
Date Tran Category
Tran Type
Description Security Description Quantity Price Principal Interest Total Amount City of Pico Rivera Portfolio
Chandler Investment Transactions
March 2023
3/15/2023 Dispositions Paydown American Express Credit Trust 2022-2 A - - - 678.00 (678.00) 3/15/2023 Dispositions Paydown John Deere Owner Trust 2020-A A3 3,400.08 1.00000 3,400.08 13.91 (3,413.99) 3/15/2023 Dispositions Paydown John Deere Owner Trust 2022-C A3 - - - 933.17 (933.17) 3/15/2023 Dispositions Paydown Mercedes-Benz Auto Receivables 2022-1 A2 - - - 1,008.17 (1,008.17) 3/15/2023 Dispositions Paydown Mercedes-Benz Auto Lease Trust 2021-B A3 8,595.09 1.00000 8,595.09 42.41 (8,637.50) 3/15/2023 Dispositions Paydown Mercedes-Benz Auto Receivable 2023-1 A3 - - - 394.62 (394.62) 3/15/2023 Dispositions Paydown Nissan Auto Receivables Owner 2019-C A3 4,773.34 1.00000 4,773.34 13.99 (4,787.33) 3/15/2023 Dispositions Paydown Toyota Auto Receivables 2020-D A3 4,030.47 1.00000 4,030.47 9.94 (4,040.41) 3/15/2023 Dispositions Paydown Toyota Auto Receivables Trust 2021-D A3 - - - 47.33 (47.33)3/15/2023 Dispositions Paydown Honda Auto Receivables Trust 2022-1 A3 - - - 219.33 (219.33) 3/15/2023 Dispositions Paydown John Deere Owner Trust 2020-B A3 2,077.69 1.00000 2,077.69 5.73 (2,083.42) 3/15/2023 Dispositions Paydown John Deere Owner Trust 2021-B A3 - - - 47.67 (47.67)3/15/2023 Dispositions Paydown Toyota Auto Receivable Own 2020-A A3 10,112.97 1.00000 10,112.97 42.90 (10,155.87) 3/20/2023 Dispositions Paydown Verizon Owner Trust 2020-B A 10,594.77 1.00000 10,594.77 24.12 (10,618.89) 3/20/2023 Dispositions Paydown Honda Auto Receivables Trust 2020-3 A3 5,263.31 1.00000 5,263.31 14.33 (5,277.64) 3/20/2023 Dispositions Paydown Honda Auto Receivables 2022-2 A3 - - - 279.75 (279.75) 3/21/2023 Dispositions Paydown Honda Auto Receivables Trust 2021-1 A3 5,082.03 1.00000 5,082.03 14.12 (5,096.15) 3/21/2023 Dispositions Paydown Honda Auto Receivables Owner 2023-1 A3 - - - 264.60 (264.60) 3/21/2023 Dispositions Paydown Honda Auto Receivables Trust 2021-4 A3 - - - 66.00 (66.00)3/27/2023 Dispositions Paydown BMW Vehicle Lease Trust 2021-2 A3 6,719.81 1.00000 6,719.81 17.57 (6,737.38) 3/27/2023 Dispositions Paydown BMW Vehicle Lease Trust 2022-1 A3 - - - 77.92 (77.92) 3/27/2023 Dispositions Paydown FHLMC K032 A2 19,626.50 1.00000 19,626.50 900.94 (20,527.44) 3/27/2023 Dispositions Paydown FHLMC K054 A2 - - - 1,143.75 (1,143.75) 3/27/2023 Dispositions Paydown BMW Vehicle Lease Trust 2023-1 A3 - - - 229.33 (229.33) 3/27/2023 Dispositions Paydown FHLMC K031 A2 131,729.58 1.00000 131,729.58 920.09 (132,649.67)3/27/2023 Dispositions Paydown FHLMC K034 A2 21,361.16 1.00000 21,361.16 1,122.47 (22,483.63) 3/22/2023 Dispositions Sale First American Govt Obligation Fund Class Y 153,610.50 1.00000 153,610.50 - (153,610.50) 3/6/2023 Dispositions Security Withdrawal First American Govt Obligation Fund Class Y 2,481.81 1.00000 2,481.81 - (2,481.81) 3/27/2023 Dispositions Security Withdrawal First American Govt Obligation Fund Class Y 244.17 1.00000 244.17 - (244.17) 3/1/2023 Other Transactions Dividend First American Govt Obligation Fund Class Y 110,655.50 0.00714 789.97 - 789.97 3/1/2023 Other Transactions Interest JP Morgan Chase & Co Callable Note 2X 3/1/2024 265,000.00 0.01610 4,266.50 - 4,266.50 3/8/2023 Other Transactions Interest FHLB Note 350,000.00 0.01188 4,156.25 - 4,156.25 3/9/2023 Other Transactions Interest Wal-Mart Stores Callable Note Cont 09/09/2027 300,000.00 0.01975 5,925.00 - 5,925.00 3/9/2023 Other Transactions Interest Wal-Mart Stores Note 70,000.00 0.01950 1,365.00 - 1,365.00 3/11/2023 Other Transactions Interest Toronto Dominion Bank Note 265,000.00 0.01625 4,306.25 - 4,306.25 3/15/2023 Other Transactions Interest Home Depot Callable Note Cont 8/15/2025 470,000.00 0.01956 9,191.11 - 9,191.11 3/17/2023 Other Transactions Interest Wal-Mart Stores Callable Note Cont 08/17/2026 65,000.00 0.00525 341.25 - 341.25 3/18/2023 Other Transactions Interest Charles Schwab Corp Callable Note Cont 2/18/2024 395,000.00 0.00375 1,481.25 - 1,481.25 3/19/2023 Other Transactions Interest Intl. Bank Recon & Development Note 300,000.00 0.01250 3,750.00 - 3,750.00 3/23/2023 Other Transactions Interest Inter-American Dev Bank Note 420,000.00 0.00250 1,050.00 - 1,050.00 3/31/2023 Other Transactions Interest US Treasury Note 700,000.00 0.00250 1,750.00 - 1,750.00 3/31/2023 Other Transactions Interest US Treasury Note 1,000,000.00 0.01250 12,500.00 - 12,500.003/31/2023 Other Transactions Interest US Treasury Note 875,000.00 0.02063 18,046.88 - 18,046.883/31/2023 Other Transactions Interest US Treasury Note 1,000,000.00 0.00688 6,875.00 - 6,875.00 3/31/2023 Other Transactions Interest US Treasury Note 700,000.00 0.00813 5,687.50 - 5,687.50 Transaction
Date Tran Category
Tran Type
Description Security Description Quantity Price Principal Interest Total Amount City of Pico Rivera Portfolio
Chandler Investment Transactions
March 2023
Changes of Market Values and Accrued Interests 244,472.15 Net Investment Transactions $ 404,770.96
Beginning Balance as of 2/28/2023 30,883,808.78Ending Balance as of 3/31/2023 $ 31,288,579.74 To: Mayor and City Council
From: City Manager
Meeting Date: APRIL 25, 2023
Subject: ANNUAL SIGNING AND STRIPING IMPROVEMENTS
PROJECT (CIP NO. 50053) – NOTICE OF COMPLETION
Recommendation:
1. Accept the work as completed by Chrisp Company for the Annual Signing and Striping Improvements Project, CIP No. 50053, and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager to release the retention payment to Chrisp Company following the mandatory waiting period from the date the Notice of Completion is recorded.
Fiscal Impact:
The Annual Signing and Striping Improvements Project had an adopted budget of $120,000 for fiscal year (FY) 2021-22. The budget amount is from Measure R Funds (Account No. 207.70.7300.54500-50053). The total construction cost was $70,037 and the approximate total project cost was $85,037. The remaining balance ($34,963) will be unencumbered and returned to the CIP fund to be used for future projects and there is no fiscal impact to the General Fund.
Discussion:
At the November 9, 2021 meeting, the City Council awarded a construction contract to Chrisp Company for a not-to-exceed amount of $61,544 and additionally, authorized change orders, as needed, in an amount not-to-exceed $9,200 (approximately 20% of the total contract amount).
The project was successfully completed in October of 2022 in accordance with the specifications and within the budget. The final construction cost with Chrisp Company was $69,582 which included a change order, in the amount of $7,636, for additional repair work and was within the authorized contingency.
15 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023 ANNUAL SIGNING AND STRIPING IMPROVEMENTS PROJECT (CIP NO. 50053) -
NOTICE OF COMPLETION
The table below summarizes the total project cost and funding.
Funding Category Estimated Budget
Measure R Funds (Appropriated FY 2021-22)
Account No. 207.70.7300.54500-50053 $120,000
TOTAL PROJECT BUDGET: $120,000
Task Description Amount
Project Administration: $2,000
Construction: $70,036.75
Construction Management and Inspection (Est.): $13,000
TOTAL PROJECT COST: $85,036.75
TOTAL PROJECT APPROPRIATION: $120,000
TOTAL PROJECT EXPENDITURE (Est.): $85,036.75
AMOUNT REMAINING: $34,963.25
Conclusion:
Staff recommends accepting the project as complete and filing a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after recordation, the City will release the retention.
Steve Carmona
SC:NN:GM:MA:np
To: Mayor and City Council
From: City Manager
Meeting Date: April 25, 2023
Subject: HOT SPOT INTERSECTION IMPROVEMENTS AT
ROSEMEAD BOULEVARD AND BEVERLY BOULEVARD
(CIP NO. 21276) – NOTICE OF COMPLETION
Recommendation:
1. Accept the work completed for the Hot Spot Improvements at the intersection of Rosemead Boulevard and Beverly Boulevard (CIP No. 21276), constructed by Palp, Inc. dba Excel Paving and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder;
2. Approve contract change orders in the total amount of $388,023 for additional work performed on the project; and
3. Authorize the City Manager to release the retention payment and all other monies due to Palp, Inc., dba Excel Paving following the mandatory waiting period from the date the Notice of Completion is recorded.
Fiscal Impact:
The total funding for this project is $13,479,000. Funding consisted of $13,479,000 in Measure R Grant Funds (Fund 207) as part of the Los Angeles County Metropolitan Transportation Authority’s (Metro) SR-91/I-605/I-405 Corridor Hot Spots Program administered by the Gateway Cities Council of Governments (GCCOG). No additional funding is required.
Discussion:
The City of Pico Rivera is a member of the SR-91/I-605/I-405 Corridor Cities Committee through its membership in the GCCOG. The overall goal of the Gateway COG’s Hot Spots program is to increase capacity at major intersections along Rosemead Boulevard to reduce congestion along the SR-91/I-605/I-405 corridors. The Gateway COG Hot Spot Program identified four (4) intersections within the City of Pico Rivera and awarded $18,254,500 in reimbursement grant funds to the City to implement the program’s projects within its jurisdiction.
16 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
HOT SPOT INTERSECTION IMPROVEMENTS AT ROSEMEAD BOULEVARD AND BEVERLY BOULEVARD (CIP NO. 21276) – NOTICE OF COMPLETION
The four (4) intersections along Rosemead Boulevard within the City of Pico Rivera that were identified in the GCCOG Hot Spots Program are the following: 1) Rosemead Boulevard at Beverly Boulevard, 2) Rosemead Boulevard at Whittier Boulevard, 3) Rosemead Boulevard at Washington Boulevard, and 4) Rosemead Boulevard at Slauson Avenue. The intersection at Rosemead Boulevard at Beverly Boulevard is included in CIP No. 21276. It is the last intersection to be completed as part of the Hot Spots Program intersection improvements work.
Construction improvements at the intersection of Beverly Boulevard and Rosemead Boulevard included widening of the intersection to add an additional left-turn and right turn lanes in the westbound direction of Beverly Boulevard, as well as additional left-turn lanes in the northbound and southbound direction of Rosemead Boulevard.
The project also included the reconstruction of existing medians, sidewalks, and curb and gutter to accommodate additional travel lanes along northbound and southbound of Rosemead Boulevard through the intersection. The intersection and approaches were fully reconstructed in concrete to withstand truck traffic and increase life expectancy of the surface. Additionally, the project rehabilitated the asphalt pavement along Beverly Boulevard from Acacia Avenue Street to Lindell Avenue, constructed new concrete bus pads, and modified the existing traffic signal.
On October 8, 2019, City Council awarded a contract to Excel Paving in the amount of $5,257,894 for the construction work at the intersection of Rosemead Boulevard at Beverly Boulevard. The final construction contract amount with Excel Paving is $5,645,917 which includes six (6) construction change orders (Enclosure 1), in the amount of $388,023.
The table below summarizes the total project cost and funding:
Funding Category Budget
Measure R – Fund 207 (FY 2014-2015) $4,040,000
Measure R – Fund 207 (FY 2017-2018) $4,434,000
Measure R – Fund 207 (FY 2018-2019) $5,005,000
TOTAL PROJECT BUDGET: $13,479,000
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
HOT SPOT INTERSECTION IMPROVEMENTS AT ROSEMEAD BOULEVARD AND BEVERLY BOULEVARD (CIP NO. 21276) – NOTICE OF COMPLETION
Project Activity Cost
Project Administration $430,000
Design and Right of Way Support $1,125,777
Right of Way $5,361,368
Building Demolition $185,340
Construction $5,257,894
Construction Change Order Nos. 1 through 6 $338,023
Construction Management & Inspection $326,546
TOTAL PROJECT COST: $13,024,948
TOTAL PROJECT APPROPRIATION: $13,479,000
TOTAL PROJECT EXPENDITURE $13,024,948
AMOUNT REMAINING: $454,052
Construction was substantially completed in November 2021. Delays in completion and close-out of the construction contract are due to utility relocations, material procurement, contract negotiation of final quantities and completion of punch list items.
The final walk through, punch list items, and project administration have been completed. Staff now recommends the filing of the Notice of Completion with the Los Angeles County Registrar-Recorder in order to close out the project.
Conclusion:
The total cost of the project, including design, project administration, right of way, construction management, inspection, and labor compliance services is $13,024,948.
The remaining fund balance of $454,052 will be unencumbered and returned to Metro per the project funding agreement with Metro. Staff recommends filing of the Notice of Completion with the Los Angeles County Registrar-Recorder and releasing the retention payment to Excel Paving, Inc., following the statutory waiting period from the date the Notice of Completion is recorded, in order to close out the construction contract.
Steve Carmona
SC:NN:KG:np
Enclosure: 1) Construction Change Order Nos. 1 – 6
Enclosure 1
16a
Survey
approach.
3/16/22
To: Mayor and City Council
From: City Manager
Meeting Date: April 25, 2023
Subject: AUTHORIZE STAFF TO APPLY FOR THE CAL FIRE
GREEN SCHOOLYARDS GRANT IN THE AMOUNT OF
$2.5 MILLION
Recommendation:
1. Authorize staff to apply for a Cal Fire Green Schoolyards Grant in the amount of $2.5 Million dollars; and
2. Authorize the City Manager to sign all necessary documents for the submittal of the grant application.
Fiscal Impact:
There is no current fiscal impact to the General Fund. The total project cost is estimated at $5 million, therefore, if awarded the $2.5 million grant, the City will be required to allocate $2.5 into the project. At the time of the grant award, staff will return to the City Council to identify additional funding sources and request budget approval.
The funding sources have not yet been determined.
Background:
On August 4, 2022, the City of Pico Rivera received a letter from the El Rancho Unified School District (ERUSD) formally granting the City permission to pursue funding opportunities on District property in accordance with the City/ERUSD Joint Use agreement that was approved in October of 2013. Specifically, the intent is to investigate funding options for renovation of the Ruben Salazar High School outdoor facilities which includes ball fields, play spaces, and parking lots.
Discussion:
Since August of 2022, City Staff in conjunction with the City Council Infrastructure Ad Hoc Committee, the ERUSD Ad Hoc Committee, community members and other stakeholders, and have developed a conceptual master plan for the outdoor facilities at Ruben Salazar High School. The estimated total cost for the conceptual master plan is approximately $19 million.
17 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 25, 2023
AUTHORIZE STAFF TO APPLY FOR THE CAL FIRE GREEN SCHOOLYARDS GRANT IN THE AMOUNT OF $2.5 MILLION
Staff has conducted a comprehensive search for funding opportunities to implement all or a portion of the master plan and have recently identified a viable grant opportunity known as the Cal Fire Green Schoolyard Grant. This Grant, which could fund Phase 1 of the Project, is focused on providing funding to protect the health & well-being of communities most vulnerable to increasing temperature and extreme heat. Among other features, the Project will plant trees, include an education garden with raised planters, open spaces for visitor picnicking and potential outdoor amphitheater, open space area for future soccer fields, and multiple shade structures. Some of this space will be obtained by converting pavement to green spaces.
This program has a maximum grant potential of $2.5 million and a minimum grant requirement of 25%. In order to capitalize on this opportunity, the staff has identified a Phase 1 project that is compatible with the overall master plan and qualifies for this grant program. The total cost of the Phase 1 project is estimated to be $5 million. If awarded, the grant would cover $2.5 million of the total project costs, while the City would be responsible for the remaining $2.5 million. Staff is requesting authorization to apply for a Cal Fire Green Schoolyards. The grant application deadline is April 28, 2023.
Conclusion:
It is recommended that the City Council authorize staff to apply for the Cal Fire Green Schoolyard Grant in the amount of $2.5 million. If awarded, staff will return to identify and seek approval for an additional $2.5 million of funding to fully fund the Phase 1 project.
Steve Carmona
SC:PY
Enclosures: 1) Letter- August 4, 2022 Joint Use Agreement Permission to Collaboratively Seek Funding for Future Projects.
2) Letter April 20, 2023- Permission to Seek Funding for Community Oriented Join Use Project Ruben Salazar High School.
3) Phase 1 Design
EL RANCHO UNIFIED SCHOOL DISTRICT
9333 Loch Lomond Drive, Pico Rivera, California 90660
Tel: (562) 801-7300 • Fax: (562) 801-7315
BOARD OF EDUCATION
Carolyn Castillo
Esther Mejia
Teresa L. Merino, Ph.D.
Arlene Perez
Joseph Rivera, Ed.D.
SUPERINTENDENT
Marco A. Villegas, Ph.D.
August 4, 2022
Mr. Steve Carmona, City Manager
City of Pico Rivera
6615 Passons Boulevard
Pico Rivera, CA 90660
Re: Joint Use Agreement – Permission to Collaboratively Seek Funding for Future Projects Dear Mr. Carmona,
The purpose of this letter is to confirm the El Rancho Unified School District’s (“District”) ongoing Joint Use Agreement with the City of Pico Rivera (“City”) entered into on or about October 15, 2013 (the “JUA”) and the City’s interest in seeking funding for future projects. As the City is aware, the JUA grants the City and the District mutual, reciprocal rights to jointly use each other’s recreational and other facilities (hereinafter, “Facilities”), including among other school sites, the District’s Facilities at Ruben Salazar High School.
Based on the communications between the City and the District, the District understands that the City desires to pursue grant and/or other potential funding opportunities to develop new community-oriented joint-use park projects in collaboration with the District. As such, this letter serves as notice from the District formally granting permission to the City to investigate and pursue such potential funding/development opportunities on District property. Further, the District grants the City permission to serve as a grant administrative agent to act on behalf of the District in taking reasonable steps in preparing grant funding request applications, with the caveat that appropriate review and approval by the District’s governing board will be required prior to the actual submission on any such grant funding application and/or any grant agreement is actually entered into involving the District’s Facilities. By taking such action, both the District and City mutually agree to cooperate with each other and allow the City to secure grant funding for future projects.
The District trusts this written confirmation and permission is sufficient for the City to begin the planning processes for such future opportunities consistent with the underlying JUA. We look forward in continuing to partner with the City to explore such future grant/funding opportunities and joint use developments. If you have any questions or need anything else, do not hesitate to contact me.
Sincerely,
Marco A. Villegas, Ph.D.
Superintendent
cc: El Rancho Unified School District Board of Trustees 9333 Loch Lomond Drive, Pico Rivera, California 90660
Tel: (562) 801-7300 • Fax: (562) 801-7315
EL RANCHO UNIFIED SCHOOL DISTRICT
OFFICE OF THE SUPERINTENDENT
BOARD OF EDUCATION
John Contreras
Hector LaFarga, Jr.
Esther Mejia
Teresa L. Merino, Ph.D.
Arlene Perez
SUPERINTENDENT
Marco A. Villegas, Ph.D.
April 20, 2023
Mr. Steve Carmona, City Manager
City of Pico Rivera
6615 Passons Boulevard
Pico Rivera, CA 90660
RE: Permission to Seek Funding for Community Oriented Joint Use Project at Ruben Salazar High School
The purpose of this letter is to confirm action taken by the El Rancho Unified School District (“District”) Governing Board of Education on April 18, 2023 granting permission to the City of Pico Rivera (“City”) to submit an application for the CalFire Urban and Community Forestry Grant Green Schoolyards funding opportunity for the Community Oriented Joint Use Project at Ruben Salazar High School; otherwise known as the Mini-Pitch Soccer Project.
The CalFire Urban and Community Forestry Grant Green Schoolyards funding opportunity grant application for phase one of the project, in the amount of $2.5 million, requires a minimum match commitment of 25% ($625,000). By taking action to authorize the City to seek the grant funding, the District and its Governing Board of Education understand all matching funding commitments will be the responsibility of the City and the District will not be financially responsible for any cost of the project.
The District is eager to securing grant funding for this project as mutually agreed. We are looking forward to continuing to partner with the City to explore future grant/funding opportunities for completion of the Community Oriented Joint Use Project at Ruben Salazar High School as envisioned.
Sincerely,
Marco A. Villegas, Ph.D.
Superintendent
cc: El Rancho Unified School District Governing Board Members 17c
COUNCIL
MEETING
DATE
COUNCIL MEMBER REQUEST DETAIL DIRECTOR(S)
ACTION TAKEN: Memo; Staff
Report; Closed Session;
Presentation; Follow-up
Meeting; City Manager
Reports; Informal Action
DISCUSSION
ITEM
ACTION
ITEM DATE
STATUS:
Complete;
Pending;
On-going;
In-Progress
8/10/2021 Lutz/Lara Shopping Cart Ordinance Review ordinance A. Betancourt Discussion 2/22/2022 8/24/2021 Pending 6/28/2022 Lara/Camacho
Battery Storage Funds Set aside $50,000 for Battery
Storage for non-profits. S. Carmona
Pending
1/24/2023 Lara/Garcia Safe Pathways to School Discuss with ERUSD Boardmembers
Ad Hoc Committee
2/14/2023 Lutz/Lara City Identifying Markers Take to City Council N. Negrete 2/14/2023 Garcia/Sanchez Appointment of Public Safety Coordinator Take to City Council Authorized the City Manager to establish a pilot program
2/28/2023
2/14/2023 Garcia/Sanchez Ordinance Prohibiting Street Takeovers Take to City Council 2/14/2023 2/14/2023 Garcia/Sanchez Establishing Safe Spaces for kids Take to City Council P. Yugar 2/14/2023 2/28/2023 Lutz/Sanchez Feasability Study Marine Corps Property Ad Hoc Committee 2/28/2023 3/14/2023 Lutz/Garcia Monument Marker Upgrade Passons and Washington Bl N. Negrete
GOOD OF THE ORDER