MINUTES
Tuesday, June 27, 2023
A Regular Meeting of the City Council was held in the Parks and Recreation Community Room, 6767 Passons Boulevard, Pico Rivera, California.
Mayor Lutz called the regular meeting to order at 6:03 p.m. on behalf of the City Council.
PRESENT: Camacho, Garcia, Lara, Lutz
ABSENT: Sanchez
INVOCATION: Delivered by Councilmember Garcia
PLEDGE OF ALLEGIANCE: Led by Captain Hutak
SPECIAL PRESENTATION(S):
• A Proclamation declaring July as Parks and Recreation month PUBLIC COMMENTS:
John Soto:
• Addressed the City Council to express concerns regarding loud music nuisance at the Pico Rivera Golf Course.
Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding library updates and upcoming events for the month of July.
City Attorney Alvarez-Glasman reported that a minor modification was made to the agreement on Item No. 8 - Amendment No. 4 to Agreement No. 09-1905 with Nationwide Environmental Services for Citywide Graffiti Removal Services and that a revised agreement was provided to City Council.
CONSENT CALENDAR ITEMS:
City Council:
1. Minutes:
• Approved City Council regular meeting of June 13, 2023.
2. Approved 19th Warrant Register of the 2022-2023 Fiscal Year.
Check Numbers: 291929-292069
Special Check Numbers: 12124
(700)
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3. Approve a Resolution Opposing the Recommendation by the Sheriff Civilian Oversight Commission Regarding the Mandatory Rotation of Deputies.
1. Approved Resolution No. 7288 opposing the recommendation by the Special Counsel to the Los Angeles County Sheriff Civilian Oversight Commission calling for the mandatory rotation of all patrol deputies; and
2. Directed the City Manager to prepare a letter that will be signed by all City Council members and sent to the appropriate agencies and elected officials.
Resolution No. 7288 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, OPPOSING THE
RECOMMENDATION OF THE SPECIAL COUNSEL TO THE SHERIFF
CIVILIAN OVERSIGHT COMMISSION REGARDING THE MANDATORY
ROTATION OF SHERIFF PATROL DEPUTIES
4. Adoption of Fiscal Year 2023-24 Operating Budget and Five -Year Capital Improvement Program, Approval of the Operating and Capital Budget for Fiscal Year 2024-25, and Approval of Updated Reserve Policies. (700)
1. Approved Resolution No. 7289 adopting the fiscal year (FY) 2023-24 operating budget and Five -Year Capital Improvement Program;
2. Approved the FY 2024-25 operating and capital budget; and
3. Approved Resolution No. 7290 adopting updated General Fund and Proprietary Fund reserve policies.
Resolution No. 7289 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, ADOPTING AN OPERATING
AND CAPITAL BUDGET FOR FISCAL YEAR 2023-24
Resolution No. 7290 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, RENEWING GENERAL FUND
POLICIES WITH RESERVE POLICIES FOR THE GENERAL FUND AND
THE PICO RIVERA INNOVATIVE MUNICIPAL ENERGY ENTERPRISE
FUND
5. Pico Rivera Regional Bikeway Project (CIP No. 21280), Federal Project No.
ATPL-5351 (032) — Award Contract. (500)
1. Awarded a construction contract for a not -to -exceed amount of $9,820,083 to Griffith Company for the Pico Rivera Regional Bikeway Project, Federal Project No. ATPL-5351 (032), CIP No. 21280; and executed the contract in a form approved by the City Attorney;
2. Authorized the City Manager to approve change orders, as needed, in an amount not -to -exceed $982,008, (approximately 10% of the total contract amount) for construction contingency;
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3. Approved Amendment No. 4 to Professional Services Agreement No. 18- 1844 with BKF Engineers for a fee not -to -exceed $125,129;
4. Amended fiscal year (FY) 2022-23 adopted budget by appropriating $1,200,000 in Measure W (Fund 209) to Account No. 209.70.7300.54500- 21280 from the Measure W Fund 209 balance;
5. Amended FY 2022-23 adopted budget by transferring $700,000 from CIP No. 50048 (Residential Resurfacing Program — Overlay & Reconstruction) to CIP No. 21280 in COPS Funds (Fund 305) (from 305.70.7300.54500- 50048 to 305.70.7300.54500-21280);
6. Amended FY 2022-23 adopted budget by transferring $600,000 from CIP No. 21331 (Telegraph Road Enhancements Project Phase II) to CIP No. 21280 in SB1 Funds (Fund 202) (from 202.70.7300.54500-21331) to 202.70.7300.54500-21280);
7. Amended FY 2022-23 adopted budget by transferring $810,503 from the General Fund (Fund 100) to the Capital Improvement Project (CIP) Fund (Fund 400). Subsequently, these funds will be appropriated to Account No. 400.70.7300.54500-21280. These funds are related to proceeds from a class action settlement for possible contamination to waterways, including stormwater. The City intends to utilize this fund to address the needs of this critical CIP; and
8. Amended FY 2022-23 adopted budget by transferring $289,497 in Landscaping and Lighting District (LLD) (Fund 230) to the General Fund (Fund 100), and then transfer from the General Fund to CIP Fund, and appropriated it to Account NO. 400.70.7300.54500-21280. The City intends to utilize eligible resources in the LLC fund to address the needs of this critical CIP.
Agreement No. 23-2205 Agreement No. 18-1844-4
6. Award a Professional Services Agreement to Cascadia Consulting Group for the Development of a Climate Action Plan. (500)
1. Awarded a Professional Services Agreement to Cascadia Consulting Group (Cascadia) to develop a Climate Action Plan for an amount not -to - exceed $149,935, and execute the agreement in a form approved by the City Attorney; and
2. Appropriated $50,000 from the Unassigned General Fund Balance to Account No. 100.11.1111-54500-6770.
Agreement No. 23-2206
7. City Hall Electric Vehicle Charging Station Project (CIP No. 50010) — Award Contract. (500)
1. Approved the plans and specifications for the City Hall Electric Vehicle Charging Station Project, CIP No. 50010;
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2. Awarded a construction contract, in a form approved by the City Attorney, for a not -to -exceed amount of $160,710 to Reliable Monitoring Services for the City Hall Electric Vehicle Charging Station Project, CIP No. 50010;
3. Authorized the City Manager to process change orders in an amount not - to -exceed 10% of the total project amount, as needed, up to $16,071 for construction contingency;
4. Amended the fiscal year 2022-23 adopted budget by appropriating an additional $75,000 from Fund 200 to Account No. 200.70.7300.54500- 50010; and
5. Approved the Notice of Exemption (NOE) for the subject project and authorized the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act (CEQA).
Agreement No. 23-2207
8. Amendment No. 4 to Agreement No. 09-1905 with Nationwide Environmental Services for Citywide Graffiti Removal Services. (500)
1. Approved Amendment No. 4 to Agreement No. 09-1905 with Nationwide Environmental Services (NES) for Citywide Graffiti Removal Services, in an amount not -to -exceed $341,749 in a form approved by the City Attorney.
Agreement No. 09-1905-4
9. Approve Amendment No. 6 to Agreement No. 18-1807 with S&S LaBarge Golf, Incorporated for Pico Rivera Golf Course Management Services. (500)
1. Approved Amendment No. 6 to Agreement No. 18-1807 with S&S LaBarge Golf, Inc. for Pico Rivera Golf Course management services;
2. Approved additional appropriations for fiscal year (FY) 2022-23 in the amount of $80,000 to pay for utilities and payroll;
3. Authorized S&S LaBarge to incur outside reimbursable expenses in the amount of $1,561,212 (excluding management fees) from the FY 2023-24 budget; and
4. Authorized the City Manager to sign any documents related to Amendment No. 6.
Agreement No. 18-1807-6
10. Amendment No. 1 to Professional Services Agreement No. 21-2056 with Flock Group, Inc. (500)
1. Approved Amendment No. 1 to Professional Services Agreement No. 21- 2056 with Flock Group, Inc. (Flock Safety) in a form approved by the City Attorney for the ongoing licensing fees for maintenance and operating costs related to the 36 Automated License Plate Reader cameras installed by Flock Safety, in an amount not -to -exceed $450,000 for a 5 -year period.
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Agreement No. 21-2056-1
11. Amendment No. 2 to Professional Services Agreement No. 19-1905 with John L. Hunter and Associates. (500)
1. Approved Amendment No. 2 to Professional Services Agreement No. 19- 1905 with John L. Hunter and Associates, Inc., to extend the term of the agreement for two (2) years for a not -to -exceed amount of $149,998.
Agreement No. No. 19-1905-2
12. Amendment No. 1 to Professional Services Agreement No. 19-1887 with Kimley-Horn for the Washington and Rosemead Boulevards Transit - Oriented Development Specific Plan. (500)
1. Approved Amendment No. 1 to Professional Services Agreement No. 19- 1887 with Kimley-Horn and Associates, Inc. (Kimley-Horn) in the amount of $160,196 for the development of the Washington and Rosemead Boulevards Gold Line Eastside Extension Transit -Oriented Development (TOD) Specific Plan;
2. Authorized the appropriation of $160,196 from the Economic Sustainability Fund (F255) for the TOD Specific Plan project; and
3. Authorized the City Manager to execute Amendment No. 1 in a form approved by the City Attorney.
Agreement No. 19-1887-1
13. Hot Spot Intersection Improvements at Rosemead Boulevard and Beverly Boulevard (CIP No. 21276), Lindell Avenue Block Wall (Project) — Award of Construction Contract. (500)
1. Approved a funding source change for Amendment No. 1 to Professional Services Agreement No. 23-2155 with Dahlin Group, Inc. to provide Architect/Engineer (A -E) services for design and construction support of the Youth Center Renovation project, (CIP No. 50034) from Account No. 699.73.7300.54500-50034 to Account No. 280.70.7300.54500.
14. Authorize the Purchase of a Mobile Vehicle Lift Station System for the Public Works Maintenance Division. (700)
1. Authorized the City Manager to approve the purchase of a mobile column lift station system for the Public Works Maintenance Division.
15. Treasurer's Monthly Investment Transaction Report as of May 31, 2023. (700)
1. Received and filed the Treasurer's Monthly Investment Transaction Report as of May 31, 2023.
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16. Appropriate Funds from the California Department of Resources Recycling and Recovery (CalRecycle) Senate Bill (SB) 1383 Local Assistance Grant. (700)
1. Approved an appropriation of $90,036 from the Cal Recycle fund and amended the FY 2022-23 budget for Account No. 671.11.1110-54400 (Professional Service) by $90,036.
Motion by Councilmember Camacho, seconded by Councilmember Garcia to approve Consent Calendar Item Nos. 1 through 16. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION: None REGULAR AGENDA:
17. Approval of City Manager Employment Agreement. (500) Motion by Mayor Pro Tem Lara, seconded by Councilmember Garcia to approve the employment agreement with Steve Carmona reconfirming his continued service as City Manager. Motion carries by the following roll call vote:
Agreement No. 23-2208
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
CITY MANAGER/STAFF REPORTS:
City Manager Carmona commented on the $1 million dollar funding received from a California State Budget appropriation through a request made by Senator Archuleta and Assemblymember Calderon for the Dog Park.
Parks and Recreation Director Yugar gave a brief update on the Parks and Recreation Summer programming and events including the Summer Meal Program, Summer Camp, 4th of July Spectacular, Movies in the Park series, Summer Street Fest, National Night Out, the Community Backpack Giveaway, and the Fiestas Patrias event.
Public Works Director Negrete provided a PowerPoint presentation on the Rosemead Boulevard and Major Corridors Median Beautification projects covering landscaping, monument markers, tree removals, and the anticipated project milestones.
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):
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Councilmember Garcia reported on his attendance at the Pio Pico Woman's Club Luau Fundraiser; Raising Canes with the Captain; Senior Center Summer Dance; and the Hispanic -American Airborne Association Scholarship Fundraiser. He also commended City staff on the passage of the Fiscal Year 2023-25 Budget.
Mayor Pro Tem Lara expressed his support for the City Manager on the approval of his contract and asked staff to look into the traveling memorial wall for Veterans; seconded by Councilmember Garcia.
Mayor Lutz reported on his attendance at the Pio Pico Woman's Club Luau Fundraiser.
ADJOURNMENT:
Mayor Lutz adjourned the City Council meeting at 6:33 p.m. in memory of long-time resident and St. Hilary Catholic School teacher, Isabel Gomez Candelaria. There being no objection it was so ordered.
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
Erik Lutz, Mayor
ATTEST:
Cynthia Ay 4 a, Jr. Deputy City Clerk
I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council regular meeting dated June 27, 2023, and approved by the City Council and on July 7, 2023.
Cynthia A/ Ia, Jr. Deputy City Clerk