*Commissioners receive a $30.00 stipend per each meeting held and attended. .
Friday, July 7, 2023
Special Meeting 10:00 a.m.
Parks and Recreation Community Room
6767 Passons Boulevard
Next Resolution No. 7291
Next Ordinance No. 1173
Next Agreement No. 23-2215
Successor Agency to PRRA
Next Resolution No. SA-23-27
Next Ordinance No. SA-01
Next Agreement No. S23-006
Housing Assistance Agency
Next Resolution No. HA-107
Next Ordinance No. HA-16
Water Authority
Next Resolution No. 23-36
Next Ordinance No. 23-01
Next Agreement No. 23-71
Public Financing Authority
Next Resolution No. PFA-23-13
ROLL CALL:
Mayor/Chairman/President:
Erik Lutz
Mayor Pro Tempore/Vice Chairman/Vice President:
Andrew C. Lara
Councilmembers/Directors/Commissioners:
Gustavo V. Camacho
John R. Garcia
Dr. Monica Sanchez
INVOCATION:
PLEDGE OF ALLEGIANCE:
PUBLIC COMMENTS:
IF YOU WOULD LIKE TO COMMENT ON ANY LISTED AGENDA ITEMS ONLY,
PLEASE FILL OUT A GREEN PUBLIC COMMENT REQUEST FORM AND PROVIDE IT TO THE STAFF MEMBER AT THE BACK TABLE BEFORE THE MEETING STARTS.
When you are called to speak, please come forward and state your name and city of residency for the record. You have three (3) minutes to make your remarks. In accordance with Government Code Section 54954.2, members of the City Council may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) provide a reference to staff or other resources for factual information; 4) request staff to report to the City Council at a subsequent meeting concerning any matter raised by the public; and 5) direct staff to place a matter of business on a future agenda.
City Council members cannot comment on items that are not listed on a posted agenda.
PLEASE TURN OFF OR SILENCE CELL PHONES WHILE MEETING IS IN SESSION
AND PLEASE REFRAIN FROM TEXTING DURING THE MEETING
**************************************************************************************************** In compliance with the Americans with Disabilities Act of 1990, the City of Pico Rivera is committed to providing reasonable accommodations for a person with a disability. Please call the City Clerk’s office at (562) 801-4389, if special accommodations are necessary and/or if information is needed in an alternative format. Special requests must be made in a reasonable amount of time in order that accommodations can be arranged (within 24 to 48 hours’ notice).
Meeting jointly and regularly with the Pico Rivera Successor Agency to the Pico Rivera Redevelopment Agency (as needed); Pico Rivera *Housing Assistance Agency (as needed); Pico Rivera Water Authority (as needed); and Public Financing Authority (as needed) 07-7-2023 Agenda City Council Special Meeting
CONSENT CALENDAR ITEMS:
All items listed on the Consent Calendar may be acted on by a single motion without separate discussion. Any motion relating to a Resolution or Ordinance shall also waive the reading of the titles in full and include its adoption as appropriate. If discussion or separate vote on any item is desired by a Councilmember or staff, that item may be pulled from the Consent Calendar for separate consideration.
CONSENT CALENDAR:
City Council:
1. Minutes:
• City Council regular meeting June 27, 2023.
Recommendation: Approve
2. 1st Warrant Register of the 2023-2024 Fiscal Year. (700) Check Numbers: 292070-292164
Special Check Numbers: 12126-12198
Recommendation: Approve
3. Sister City Commission Appointments. (300)
Recommendation:
1. Approve a resolution ratifying the City Council appointments to the Sister City Commission.
Resolution No. ____ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS: BOB PEREZ; ALDO MACIAS ARELLANO; AND IRMA ACOSTA TIRADO TO THE SISTER CITY COMMISSION FOR A 6-MONTH TERM SAID TO EXPIRE DECEMBER 2023
4. Rivera Park Banquet Room Emergency Replacement of Heating, Ventilation, and Air Conditioning (HVAC) Unit(s). (500)
Recommendation:
1. Approve a resolution determining that the HVAC replacement at 9530 Shade Lane, Rivera Park Banquet Room, constituted an emergency, and that it was necessary to perform said work without the benefit of formal bidding;
2. Accept the emergency repair for the HVAC unit(s) at 9530 Shade Lane, Rivera Park Banquet Room, and authorize payment to Seacliff Mechanical Services (Seacliff) in the amount of $175,058; and
3. Authorize the City Manager to execute all documents related to the HVAC replacement unit(s) at 9530 Shade Lane, Rivera Park Banquet Room in a form approved by the City Attorney.
07-7-2023 Agenda City Council Special Meeting
Resolution No. ______ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, DECLARING THE HVAC
REPLACEMENT AT RIVER PARK BANQUET ROOM AN EMERGENCY
SITUATION AND AWARDING THE EMERGENCY HVAC REPLACEMENT
CONTRACT TO SEACLIFF MECHANICAL SERVICES, WITHOUT
FORMAL BIDDING PROCEDURES
5. Approval of Telegraph Road Medians Landscape Maintenance Services Agreement with the City of Downey. (500)
Recommendation:
1. Approve the Landscape Maintenance Services Agreement with the City of Downey for the Telegraph Road medians and execute an agreement in a form approved by the City Attorney.
Agreement No. ______
6. Approve a Grant Agreement to Accept Grant Funds from the United States Department of Housing and Urban Development. (700)
Recommendation:
1. Approve a grant agreement to accept $1,050,000 in Grant Funds from the United States Department of Housing and Urban Development (HUD) to fund the PAD (Passons Active Depot) Park Project – CIP No. 50099; and
2. Authorize the City Manager to execute all related grant documents for agreement number B-23-CP-CA-0204 for The PAD Park Project.
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
REGULAR AGENDA: None
CLOSED SESSION:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Pico Rivera vs. 3M Company, et al.
U.S. District Court Case No. 2:22-cv-0066-RMG
b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN 63-74-015-902 and 6375-016906
Agency Negotiator Parties: Steve Carmona, City Manager
Negotiating Parties: Alameda Corridor-East/Construction Authority Under Negotiation: Price and Terms
ADJOURNMENT:
07-7-2023 Agenda City Council Special Meeting
AFFIDAVIT OF POSTING
I, Cynthia Ayala, Jr. Deputy City Clerk, for the City of Pico Rivera, DO HEREBY CERTIFY, under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the Pico Rivera City Hall bulletin board, Pico Rivera website www.picorivera.org, Parks and Recreation Office, Pico Rivera Post Office and Parks: Smith, Pico and Rivera which are available for the public to view on this 6th, day of July 2023.
Dated this 6th, day of July 2023.
Cynthia Ayala
Jr. Deputy City Clerk
SB343 NOTICE
In compliance with and pursuant to the provisions of SB343 any public writing distributed by the City Clerk to at least a majority of the City Council Members regarding any item on this regular meeting agenda will be available on the City’s website.
STATEMENT REGARDING DECORUM AT CITY COUNCIL MEETINGS
If you wish to speak at the time set aside for public comments, the City Council has established the following standards and Rules of Decorum as allowed by State law. • Public comment is limited to those portions of the meeting referred to as Public Comments. These portions are intended for members of the public to address the City Council, Successor Agency, Housing Assistance Agency or Water Authority on matters related to agendas or any other items under the subject matter jurisdiction of the City Council or Agencies. Please fill out the desired color-coded card prior to the start of the meeting at 6:00 p.m. Once the meeting has begun, no further cards will be accepted. • A yellow Public Hearing Comment Request card must be completed to speak during a Public Hearing.
• A green Public Comment Request – Card is for those wishing to address the Council/Agency on agenda items or any other items under the subject jurisdiction of the City Council/Agency.
• Citizens may address the Council, Successor Agency or Housing Assistance Agency once for a maximum of three minutes. After each speaker returns to his/her seat, the Mayor shall determine the time and manner of response, but typically if answers are available, they will be given after all speakers have had an opportunity to address the City Council.
• Members of the audience are asked to refrain from clapping or otherwise speaking from their seats. Those not meeting the standards for decorum may be escorted from the meeting.
RULES OF DECORUM CAN BE FOUND IN THE PICO RIVERA MUNICIPAL CODE SECTION
2.08.050 AS ESTABLISHED BY ORDINANCE 783 ADOPTED ON AUGUST 20, 1990 AND AMENDED BY ORDINANCES 822 (SEPTEMBER 21, 1992) AND 1020 (MARCH 21, 2006).
Tuesday, June 27, 2023
A Regular Meeting of the City Council was held in the Parks and Recreation Community Room, 6767 Passons Boulevard, Pico Rivera, California.
Mayor Lutz called the regular meeting to order at 6:03 p.m. on behalf of the City Council.
PRESENT: Camacho, Garcia, Lara, Lutz
ABSENT: Sanchez
INVOCATION: Delivered by Councilmember Garcia
PLEDGE OF ALLEGIANCE: Led by Captain Hutak
SPECIAL PRESENTATION(S):
• A Proclamation declaring July as Parks and Recreation month PUBLIC COMMENTS:
John Soto:
• Addressed the City Council to express concerns regarding loud music nuisance at the Pico Rivera Golf Course.
Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding library updates and upcoming events for the month of July.
City Attorney Alvarez-Glasman reported that a minor modification was made to the agreement on Item No. 8 - Amendment No. 4 to Agreement No. 09-1905 with Nationwide Environmental Services for Citywide Graffiti Removal Services and that a revised agreement was provided to City Council.
CONSENT CALENDAR ITEMS:
City Council:
1. Minutes:
• Approved City Council regular meeting of June 13, 2023.
2. Approved 19th Warrant Register of the 2022-2023 Fiscal Year. (700) Check Numbers: 291929-292069
Special Check Numbers: 12124
1 6-27-23.CityCouncilMinutes
3. Approve a Resolution Opposing the Recommendation by the Sheriff Civilian Oversight Commission Regarding the Mandatory Rotation of Deputies.
1. Approved Resolution No. 7288 opposing the recommendation by the Special Counsel to the Los Angeles County Sheriff Civilian Oversight Commission calling for the mandatory rotation of all patrol deputies; and
2. Directed the City Manager to prepare a letter that will be signed by all City Council members and sent to the appropriate agencies and elected officials.
Resolution No. 7288 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, OPPOSING THE
RECOMMENDATION OF THE SPECIAL COUNSEL TO THE SHERIFF
CIVILIAN OVERSIGHT COMMISSION REGARDING THE MANDATORY
ROTATION OF SHERIFF PATROL DEPUTIES
4. Adoption of Fiscal Year 2023-24 Operating Budget and Five-Year Capital Improvement Program, Approval of the Operating and Capital Budget for Fiscal Year 2024-25, and Approval of Updated Reserve Policies. (700)
1. Approved Resolution No. 7289 adopting the fiscal year (FY) 2023-24 operating budget and Five-Year Capital Improvement Program;
2. Approved the FY 2024-25 operating and capital budget; and
3. Approved Resolution No. 7290 adopting updated General Fund and Proprietary Fund reserve policies.
Resolution No. 7289 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, ADOPTING AN OPERATING
AND CAPITAL BUDGET FOR FISCAL YEAR 2023-24
Resolution No. 7290 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, RENEWING GENERAL FUND
POLICIES WITH RESERVE POLICIES FOR THE GENERAL FUND AND
THE PICO RIVERA INNOVATIVE MUNICIPAL ENERGY ENTERPRISE
FUND
5. Pico Rivera Regional Bikeway Project (CIP No. 21280), Federal Project No.
ATPL-5351 (032) – Award Contract. (500)
1. Awarded a construction contract for a not-to-exceed amount of $9,820,083 to Griffith Company for the Pico Rivera Regional Bikeway Project, Federal Project No. ATPL-5351 (032), CIP No. 21280; and executed the contract in a form approved by the City Attorney;
2. Authorized the City Manager to approve change orders, as needed, in an amount not-to-exceed $982,008, (approximately 10% of the total contract amount) for construction contingency;
6-27-23.CityCouncilMinutes
3. Approved Amendment No. 4 to Professional Services Agreement No. 18- 1844 with BKF Engineers for a fee not-to-exceed $125,129;
4. Amended fiscal year (FY) 2022-23 adopted budget by appropriating $1,200,000 in Measure W (Fund 209) to Account No. 209.70.7300.54500- 21280 from the Measure W Fund 209 balance;
5. Amended FY 2022-23 adopted budget by transferring $700,000 from CIP No. 50048 (Residential Resurfacing Program – Overlay & Reconstruction) to CIP No. 21280 in COPS Funds (Fund 305) (from 305.70.7300.54500- 50048 to 305.70.7300.54500-21280);
6. Amended FY 2022-23 adopted budget by transferring $600,000 from CIP No. 21331 (Telegraph Road Enhancements Project Phase II) to CIP No. 21280 in SB1 Funds (Fund 202) (from 202.70.7300.54500-21331) to 202.70.7300.54500-21280);
7. Amended FY 2022-23 adopted budget by transferring $810,503 from the General Fund (Fund 100) to the Capital Improvement Project (CIP) Fund (Fund 400). Subsequently, these funds will be appropriated to Account No. 400.70.7300.54500-21280. These funds are related to proceeds from a class action settlement for possible contamination to waterways, including stormwater. The City intends to utilize this fund to address the needs of this critical CIP; and
8. Amended FY 2022-23 adopted budget by transferring $289,497 in Landscaping and Lighting District (LLD) (Fund 230) to the General Fund (Fund 100), and then transfer from the General Fund to CIP Fund, and appropriated it to Account NO. 400.70.7300.54500-21280. The City intends to utilize eligible resources in the LLC fund to address the needs of this critical CIP.
Agreement No. 23-2205 Agreement No. 18-1844-4
6. Award a Professional Services Agreement to Cascadia Consulting Group for the Development of a Climate Action Plan. (500)
1. Awarded a Professional Services Agreement to Cascadia Consulting Group (Cascadia) to develop a Climate Action Plan for an amount not-toexceed $149,935, and execute the agreement in a form approved by the City Attorney; and
2. Appropriated $50,000 from the Unassigned General Fund Balance to Account No. 100.11.1111-54500-6770.
Agreement No. 23-2206
7. City Hall Electric Vehicle Charging Station Project (CIP No. 50010) – Award Contract. (500)
1. Approved the plans and specifications for the City Hall Electric Vehicle Charging Station Project, CIP No. 50010;
6-27-23.CityCouncilMinutes
2. Awarded a construction contract, in a form approved by the City Attorney, for a not-to-exceed amount of $160,710 to Reliable Monitoring Services for the City Hall Electric Vehicle Charging Station Project, CIP No. 50010;
3. Authorized the City Manager to process change orders in an amount notto-exceed 10% of the total project amount, as needed, up to $16,071 for construction contingency;
4. Amended the fiscal year 2022-23 adopted budget by appropriating an additional $75,000 from Fund 200 to Account No. 200.70.7300.54500- 50010; and
5. Approved the Notice of Exemption (NOE) for the subject project and authorized the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act (CEQA).
Agreement No. 23-2207
8. Amendment No. 4 to Agreement No. 09-1905 with Nationwide Environmental Services for Citywide Graffiti Removal Services. (500)
1. Approved Amendment No. 4 to Agreement No. 09-1905 with Nationwide Environmental Services (NES) for Citywide Graffiti Removal Services, in an amount not-to-exceed $341,749 in a form approved by the City Attorney.
Agreement No. 09-1905-4
9. Approve Amendment No. 6 to Agreement No. 18-1807 with S&S LaBarge Golf, Incorporated for Pico Rivera Golf Course Management Services. (500)
1. Approved Amendment No. 6 to Agreement No. 18-1807 with S&S LaBarge Golf, Inc. for Pico Rivera Golf Course management services;
2. Approved additional appropriations for fiscal year (FY) 2022-23 in the amount of $80,000 to pay for utilities and payroll;
3. Authorized S&S LaBarge to incur outside reimbursable expenses in the amount of $1,561,212 (excluding management fees) from the FY 2023-24 budget; and
4. Authorized the City Manager to sign any documents related to Amendment No. 6.
Agreement No. 18-1807-6
10. Amendment No. 1 to Professional Services Agreement No. 21-2056 with Flock Group, Inc. (500)
1. Approved Amendment No. 1 to Professional Services Agreement No. 21- 2056 with Flock Group, Inc. (Flock Safety) in a form approved by the City Attorney for the ongoing licensing fees for maintenance and operating costs related to the 36 Automated License Plate Reader cameras installed by Flock Safety, in an amount not-to-exceed $450,000 for a 5-year period. 6-27-23.CityCouncilMinutes
Agreement No. 21-2056-1
11. Amendment No. 2 to Professional Services Agreement No. 19-1905 with John L. Hunter and Associates. (500)
1. Approved Amendment No. 2 to Professional Services Agreement No. 19- 1905 with John L. Hunter and Associates, Inc., to extend the term of the agreement for two (2) years for a not-to-exceed amount of $149,998.
Agreement No. No. 19-1905-2
12. Amendment No. 1 to Professional Services Agreement No. 19-1887 with Kimley-Horn for the Washington and Rosemead Boulevards TransitOriented Development Specific Plan. (500)
1. Approved Amendment No. 1 to Professional Services Agreement No. 19- 1887 with Kimley-Horn and Associates, Inc. (Kimley-Horn) in the amount of $160,196 for the development of the Washington and Rosemead Boulevards Gold Line Eastside Extension Transit-Oriented Development (TOD) Specific Plan;
2. Authorized the appropriation of $160,196 from the Economic Sustainability Fund (F255) for the TOD Specific Plan project; and
3. Authorized the City Manager to execute Amendment No. 1 in a form approved by the City Attorney.
Agreement No. 19-1887-1
13. Hot Spot Intersection Improvements at Rosemead Boulevard and Beverly Boulevard (CIP No. 21276), Lindell Avenue Block Wall (Project) – Award of Construction Contract. (500)
1. Approved a funding source change for Amendment No. 1 to Professional Services Agreement No. 23-2155 with Dahlin Group, Inc. to provide Architect/Engineer (A-E) services for design and construction support of the Youth Center Renovation project, (CIP No. 50034) from Account No. 699.73.7300.54500-50034 to Account No. 280.70.7300.54500.
14. Authorize the Purchase of a Mobile Vehicle Lift Station System for the Public Works Maintenance Division. (700)
1. Authorized the City Manager to approve the purchase of a mobile column lift station system for the Public Works Maintenance Division.
15. Treasurer’s Monthly Investment Transaction Report as of May 31, 2023. (700)
1. Received and filed the Treasurer’s Monthly Investment Transaction Report as of May 31, 2023.
6-27-23.CityCouncilMinutes
16. Appropriate Funds from the California Department of Resources Recycling and Recovery (CalRecycle) Senate Bill (SB) 1383 Local Assistance Grant. (700)
1. Approved an appropriation of $90,036 from the Cal Recycle fund and amended the FY 2022-23 budget for Account No. 671.11.1110-54400 (Professional Service) by $90,036.
Motion by Councilmember Camacho, seconded by Councilmember Garcia to approve Consent Calendar Item Nos. 1 through 16. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION: None REGULAR AGENDA:
17. Approval of City Manager Employment Agreement. (500) Motion by Mayor Pro Tem Lara, seconded by Councilmember Garcia to approve the employment agreement with Steve Carmona reconfirming his continued service as City Manager. Motion carries by the following roll call vote:
Agreement No. 23-2208
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
CITY MANAGER/STAFF REPORTS:
City Manager Carmona commented on the $1 million dollar funding received from a California State Budget appropriation through a request made by Senator Archuleta and Assemblymember Calderon for the Dog Park.
Parks and Recreation Director Yugar gave a brief update on the Parks and Recreation Summer programming and events including the Summer Meal Program, Summer Camp, 4th of July Spectacular, Movies in the Park series, Summer Street Fest, National Night Out, the Community Backpack Giveaway, and the Fiestas Patrias event.
Public Works Director Negrete provided a PowerPoint presentation on the Rosemead Boulevard and Major Corridors Median Beautification projects covering landscaping, monument markers, tree removals, and the anticipated project milestones.
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):
6-27-23.CityCouncilMinutes
Councilmember Garcia reported on his attendance at the Pio Pico Woman’s Club Luau Fundraiser; Raising Canes with the Captain; Senior Center Summer Dance; and the Hispanic-American Airborne Association Scholarship Fundraiser. He also commended City staff on the passage of the Fiscal Year 2023-25 Budget.
Mayor Pro Tem Lara expressed his support for the City Manager on the approval of his contract and asked staff to look into the traveling memorial wall for Veterans; seconded by Councilmember Garcia.
Mayor Lutz reported on his attendance at the Pio Pico Woman’s Club Luau Fundraiser.
ADJOURNMENT:
Mayor Lutz adjourned the City Council meeting at 6:33 p.m. in memory of long-time resident and St. Hilary Catholic School teacher, Isabel Gomez Candelaria. There being no objection it was so ordered.
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
______________________________________
Erik Lutz, Mayor
ATTEST:
_______________________________
Cynthia Ayala, Jr. Deputy City Clerk
I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council regular meeting dated June 27, 2023, and approved by the City Council and on July 7, 2023.
________________________________
Cynthia Ayala, Jr. Deputy City Clerk
CHECK DATE STARTING ENDING AMOUNT
6/16/23-6/29/23 292070 292164 $ 1,618,696.71
6/16/23-6/29/23 12126 12198 $ 795,365.06
MEETING DATE: 7/07/2023
CHECK NUMBERS:
ACH NUMBERS: SPECIAL
CHECKS/EFT:
VOIDED CHECKS/EFT:
PRE-NOTE
TOTAL REGISTER AMOUNT: $ 2,414,061.77
1ST WARRANT REGISTER OF THE 2023 - 2024 FISCAL YEAR
2 Number Date Description
Transaction
Amount
292070 06/22/2023 06/28/2023 $136.03
Invoice Amount
106235 $136.03
292071 06/22/2023 06/27/2023 $3,051.00
Invoice Amount
2317930 $3,051.00
292072 06/22/2023 $34,668.78
Invoice Amount
2023-04-20720 $34,668.78
292073 06/22/2023 06/28/2023 $48.64
Invoice Amount
M0163615157 $48.64
292074 06/22/2023 06/27/2023 $4,817.93
Invoice Amount
684025 $4,817.93
292075 06/22/2023 $388.84
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
COMMUNITY GARDENS RESTROOM 6/6/23-7/3/23
Accounts Payable Alliant Insurance Services, Inc.
Description
CBC GenOpe - CBC General Operating
Check
Accounts Payable 1st Jon Inc
Description
SUPPLEMENTAL LIFE INSURANCE FOR P/E 06/02/23 & 06/16/23 Accounts Payable Atkinson, Andelson, Loya, Ruud & Romo
Description
LEGAL SVCS APRIL 2023
Accounts Payable American Heritage Life Insurance Co
Description
EVENT INSURANCE, FIREWORKS SPECTACULAR
Accounts Payable Alvarez-Glasman & Colvin
Description
LEGAL SVCS MAY 2023
Accounts Payable BMG Money, Inc
user: April Zamora Pages: 1 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
062223 $388.84
292076 06/22/2023 $250.00
Invoice Amount
75955 $250.00
292077 06/22/2023 $1,953.25
Invoice Amount
236324 $1,953.25
292078 06/22/2023 $17,898.16
Invoice Amount
22007-1 $17,898.16
292079 06/22/2023 $1,584.27
Invoice Amount
RE-PW23061206689 $1,426.40
RE-PW23061207018 $157.87
292080 06/22/2023 06/27/2023 $1,934.38
Invoice Amount
SA4652758 $1,934.38
PRE-EMPLOYMENT LIVE SCANS 5/1/23-5/24/23
Accounts Payable City of Downey
Description
EMPLOYEE DEDUCTION FOR P/E 06/16/23
Accounts Payable Certifix Live Scan
Description
Description
IW SVCS THROUGH MAY 2023
TS MAINTENANCE THROUGH MAY 2023
Accounts Payable CW PRODUCTS INC DBA ANYPROMO.COM
PROFESSIONAL SVCS 5/8/23-6/2/23, WASHINGTON/RH CHANNEL BRIDGE Accounts Payable County of Los Angeles Dept of Public Works Description
TRAFFIC SIGNAL MAINTENANCE JULY-DECEMBER 2023
Accounts Payable CNS Engineers, Inc.
Description
Description
PROMOTIONAL ITEMS FOR STREET FEST
user: April Zamora Pages: 2 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
292081 06/22/2023 06/28/2023 $400.00
Invoice Amount
9975 $400.00
292082 06/22/2023 06/27/2023 $988.82
Invoice Amount
19571628 $988.82
292083 06/22/2023 06/27/2023 $1,064.34
Invoice Amount
19571702 $138.24
19571667 $926.10
292084 06/22/2023 $162.00
Invoice Amount
5518 $12.00
5787 $90.00
5643 $60.00
292085 06/22/2023 06/26/2023 $22.58
Invoice Amount
SC617605 $22.58
Description
SUPPLIES
Accounts Payable Ewing Irrigation Products Inc
Description
ANALYST EXAM AND TEST BOOK RENTAL 6/1/23-6/15/23
Accounts Payable Ewing Irrigation Products Inc
Accounts Payable Donnoe & Associates, Inc.
CITY FLEET CAR WASHES MAY 2023
CITY FLEET CAR WASHES APRIL 2023
Accounts Payable Ferguson Enterprises, Inc
Accounts Payable Fast 5 Pico Rivera 5, LLC
Description
CITY FLEET CAR WASHES MARCH 2023
Description
SUPPLIES
SUPPLIES
Description
PLUMBING SUPPLIES
user: April Zamora Pages: 3 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
292086 06/22/2023 $50.00
Invoice Amount
062223 $50.00
292087 06/22/2023 06/28/2023 $680.78
Invoice Amount
9729121161 $680.78
292088 06/22/2023 $480.67
Invoice Amount
003506 $480.67
292089 06/22/2023 $1,539.32
Invoice Amount
9304 $380.00
9309 $1,159.32
292090 06/22/2023 06/27/2023 $40.02
Invoice Amount
POS23302 $40.02
292091 06/22/2023 06/27/2023 $1,250.00
Description
SMALL TOOLS
Accounts Payable Horizon Nursery
Description
EMPLOYEE DEDUCTION FOR P/E 06/16/23
Accounts Payable Grainger
Accounts Payable Franchise Tax Board
Accounts Payable Industrial Pipe & Steel Company
Description
MAINTENANCE SUPPLIES
Description
FREEZER REPAIR, RIVERA PARK
FREEZER REPAIR, BASEBALL SNACK STAND
Description
TREES
Accounts Payable Ice Star Refrigeration, LLC
Accounts Payable Joe Espinosa
user: April Zamora Pages: 4 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
21 $1,250.00
292092 06/22/2023 06/27/2023 $11,936.52
Invoice Amount
233437EC $11,936.52
292093 06/22/2023 06/27/2023 $233.39
Invoice Amount
062223 $233.39
292094 06/22/2023 06/27/2023 $719.00
Invoice Amount
IN1210592 $719.00
292095 06/22/2023 06/26/2023 $2,161.86
Invoice Amount
848799 $445.04
848798 $1,716.82
292096 06/22/2023 06/28/2023 $2,331.16
Invoice Amount
186262 $1,142.16
Accounts Payable Levying Officer
Description
EMPLOYEE DEDUCTION FOR P/E 06/16/23
Accounts Payable LA County Sheriffs Department
Description
PRV-TRANSIT/TRANSIENT DEPUTY MAY 2023
Description
SENIOR CENTER DANCE ENTERTAINMENT 6/22/23
PLAYGROUND REPLACEMENT PARTS
Accounts Payable Napa Auto Parts
Description
Accounts Payable Miracle Recreation Equipment Company
Description
PLAYGROUND REPLACEMENT PARTS
Accounts Payable Los Angeles County Department Public Health Description
PUBLIC HEALTH PERMIT FY23/24, RIVERA PARK
AUTO SUPPLIES
user: April Zamora Pages: 5 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
186389 $220.99
186390 $34.76
186569 ($115.10)
187200 $528.89
187452 $215.69
188024 $126.81
188222 $112.75
188829 $64.21
292097 06/22/2023 $32,553.20
Invoice Amount
PICO2201-05-A $32,553.20
292098 06/22/2023 06/27/2023 $1,384.74
Invoice Amount
51407929 $692.37
51509897 $692.37
292099 06/22/2023 $5,000.00
Invoice Amount
186 $5,000.00
292100 06/22/2023 06/27/2023 $350.00
AUTO SUPPLIES
EQUIPMENT AND MAINTENANCE SUPPLIES
AUTO SUPPLIES
CREDIT TO ACCOUNT
EQUIPMENT AND MAINTENANCE SUPPLIES
EQUIPMENT AND MAINTENANCE SUPPLIES
AUTO SUPPLIES
AUTO SUPPLIES
WEED ABATEMENT MATERIALS
Accounts Payable Ollin Strategies
Description
Accounts Payable Nutrien AG Solutions, Inc
Description
WEED ABATEMENT MATERIALS
Accounts Payable NCM Engineering Corporation
Description
PROFESSIONAL SVCS 2/1/23-3/31/23, TELEGRAPH RD
CONSULTING SVCS JUNE 2023
Accounts Payable On The Go DJ Pro, Inc
user: April Zamora Pages: 6 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
1262204 $350.00
292101 06/22/2023 $6,500.00
Invoice Amount
07012023PRPEI $6,500.00
292102 06/22/2023 $3,569.61
Invoice Amount
46663 $3,569.61
292103 06/22/2023 06/27/2023 $11,347.99
Invoice Amount
7325 $696.20
7329 $760.11
7330 $5,790.31
7331 $2,142.46
7336 $647.72
7337 $611.33
7338 $699.86
292104 06/22/2023 $2,700.00
Invoice Amount
SOUND FIREWORKS SPECTACULAR 7/1/23
Accounts Payable PGI-Pacific Graphics, Inc.
Description
SENIOR CENTER ENTERTAINMENT 6/20/23
Accounts Payable Passage Entertainment
Description
Description
FIRE EXTINGUISHER SVCS CITY YARD
FIRE EXTINGUISHER SVCS RIO VISTA PARK
FIRE EXTINGUISHER SVCS RIVERA PARK
FIRE EXTINGUISHER SVCS RIO HONDO PARK
FIRE EXTINGUISHER SVCS SMITH PARK
FIRE EXTINGUISHER SVCS PICO PARK
JUNE 2023 PROFILE
Accounts Payable Phil's Fire Extinguisher Co.
Description
FIRE EXTINGUISHER SVCS GOLF COURSE
Accounts Payable S And Y Supply (Mauricio Pinzon)
Description
user: April Zamora Pages: 7 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
D81823 $2,700.00
292105 06/22/2023 06/27/2023 $120.00
Invoice Amount
1718 $120.00
292106 06/22/2023 $72.00
Invoice Amount
062223 $72.00
292107 06/22/2023 06/28/2023 $8,125.00
Invoice Amount
PR070123 $8,125.00
292108 06/22/2023 06/28/2023 $29,160.00
Invoice Amount
23-548 $8,640.00
23-549 $7,200.00
23-550 $13,320.00
292109 06/22/2023 $106.93
Invoice Amount
20928 $106.93
TIRE REPAIR FOR UNIT 126
Accounts Payable SEIU Local 721-COPE
Description
DEPOSIT FOR STREET FEST PERFORMANCE, 8/18/23
Accounts Payable Salgado Tire Service
Description
CONSULTING SVCS MARCH 2023
CONSULTING SVCS APRIL 2023
CONSULTING SVCS MAY 2023
PERFORMANCES FIREWORKS SPECTACULAR 7/1/23
Accounts Payable Terry J Rodrigues DBA TJR Consulting LLC Description
COPE FEES FOR P/E 06/16/23
Accounts Payable Soto Entertainment Group
Description
Accounts Payable The Flag Shop
Description
FLAG FOR FACILITIES
user: April Zamora Pages: 8 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
292110 06/22/2023 $3,882.74
Invoice Amount
41935 $3,882.74
292111 06/22/2023 $7,950.00
Invoice Amount
23-001 $7,950.00
292112 06/22/2023 06/27/2023 $470.00
Invoice Amount
2073 $235.00
2077 $235.00
292113 06/22/2023 06/27/2023 $35,049.00
Invoice Amount
200585 $35,049.00
292114 06/22/2023 $317.52
Invoice Amount
399804 $317.52
292115 06/28/2023 $7,500.00
Accounts Payable VCS Sound Lighting
Description
STAGE AND LIGHTING FIREWORKS SPECTACULAR 7/1/23
Accounts Payable Triangle Sports, Inc.
Description
STAFF UNIFORMS
GRID PRUNING 5/16/23-5/31/23
Accounts Payable Whittier Fertilizer Company
Description
BEE REMOVAL SVCS
Accounts Payable West Coast Arborists, Inc
Description
Accounts Payable WEBSTER'S BEE REMOVAL SERVICE
Description
BEE REMOVAL SVCS 9357 KRUSE
SOIL MIX FOR PARKS
Accounts Payable LOCAL AGENCY FORMATION COMMISSION
user: April Zamora Pages: 9 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
0623GRANTFEES-LA $7,500.00
292116 06/29/2023 $2,540.00
Invoice Amount
9803-0266-08 $2,540.00
292117 06/29/2023 $10,720.00
Invoice Amount
0012243 $10,720.00
292118 06/29/2023 $7,326.67
Invoice Amount
10334-23 $343.98
10335 $466.91
10336-23 $6,515.78
292119 06/29/2023 $241.50
Invoice Amount
684027 $241.50
292120 06/29/2023 $84.86
Invoice Amount
PROFESSIONAL SVCS MAY 2023, ITS MASTER PLAN
Accounts Payable AKM CONSULTING ENGINEERS INC
Description
APPLICATION FEE, FORMATION OF LOWER SAN GABRIEL RIVER
Accounts Payable Advantec Consulting Engineering
Description
Description
Accounts Payable Atkinson, Andelson, Loya, Ruud & Romo
Description
LEGAL SVCS MAY 2023, ADDITIONAL
HATS, CODE OFFICERS
FATHER & SON SHIRTS FOR DODGER DAY TRIP
STAFF HATS
PROFESSIONAL SVCS 5/1/23-5/26/23, SWITCHBOARD AT PLANT 3 Accounts Payable American Marker
Description
Accounts Payable Ayala, Cynthia
Description
user: April Zamora Pages: 10 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
0623REIMSUPP-CA $63.11
0623NOTARYTRN-CA $21.75
292121 06/29/2023 $1,100.00
Invoice Amount
07/01/23 $1,100.00
292122 06/29/2023 $12,837.38
Invoice Amount
INV00025451 $12,837.38
292123 06/29/2023 $240.00
Invoice Amount
1613728 $240.00
292124 06/29/2023 $9,922.50
Invoice Amount
3766198 $4,390.00
3766198-A $5,532.50
292125 06/29/2023 $10,000.00
Invoice Amount
0623REFWSTDEP-CC $10,000.00
DJ SVCS, FIREWORKS SPECTACULAR 7/1/23
Accounts Payable Bureau Veritas Technical Assessments LLC Description
MILEAGE REIMBURSEMENT FOR NOTARY TRAINING
Accounts Payable Bryan Ramirez (DJ Beatdrop)
Description
REIMBURSEMENT FOR OFFICE SUPPLIES
FY 22/23 ANNUAL AUDIT SVCS
FY 22/23 ANNUAL AUDIT SVCS
Accounts Payable Controlled Climate Construction, Inc.
REFUND FOR KIDS SUMMER CAMP, UNABLE TO ATTEND
Accounts Payable CliftonLarsonAllen LLP
Description
FACILITY CONDITION ASSESSMENT & SECURITY 12/1/22-1/31/23 Accounts Payable CHURCHWELL, DIANA
Description
Description
REFUND WASTE DEPOSIT, 8825 MERCURY 2022-770, REISSUE
user: April Zamora Pages: 11 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
292126 06/29/2023 $4,807.20
Invoice Amount
N3262-A $4,807.20
292127 06/29/2023 $15,920.00
Invoice Amount
2305-138 $15,920.00
292128 06/29/2023 $560.00
Invoice Amount
422507 $560.00
292129 06/29/2023 $14,526.07
Invoice Amount
202304489 $14,526.07
292130 06/29/2023 $800.00
Invoice Amount
INV-14841 $800.00
292131 06/29/2023 $1,187.50
Invoice Amount
Description
PROFESSIONAL SVCS THROUGH 5/31/23, PR YOUTH CENTER RENOVATION Accounts Payable David Volz Design Landscape Architects, Inc Description
HIP CANOPY REPLACEMENT FABRIC & INSTALLATION
Accounts Payable DAHLIN GROUP, INC
Accounts Payable CUSTOM CANOPIES, INC.
Description
CAMERA REPLACEMENT
Accounts Payable Fun Express
Description
PROFESSIONAL SVCS 4/1/23-5/26/23, PROJECT 14873
Accounts Payable Flock Safety
Description
PROFESSIONAL SVCS THROUGH 6/15/23, WHITTIER BL LANDSCAPE MEDIAN Accounts Payable Dudek
Description
user: April Zamora Pages: 12 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
72505217601 $1,187.50
292132 06/29/2023 $10.00
Invoice Amount
836054 $10.00
292133 06/29/2023 $720.33
Invoice Amount
SIN028989 $720.33
292134 06/29/2023 $370.17
Invoice Amount
003508 $370.17
292135 06/29/2023 $4,568.48
Invoice Amount
240502 $1,129.13
240503 $3,439.35
292136 06/29/2023 $2,681.40
Invoice Amount
59949 $1,526.00
59897 $1,155.40
Description
AUDIT SVCS, TRANSACTION TAX-Q4/2022
Accounts Payable Horizon Nursery
Description
REFUND FOR SENIOR CENTER DANCE, LUPE ROSALES & RENEE CADAVONA Accounts Payable Hinderliter, De Llamas & Associates
ARTS, CRAFTS AND DECORATION, FIREWORKS SPECTACULAR
Accounts Payable HERNANDEZ, STELLA
Accounts Payable Inland Empire Stages, LTD
Description
EXCURSION TO NEWPORT BEACH WHALE WATCHING, 6/24/23
Description
MAIL PREP SVCS 5/2/23-5/26/23
POSTAGE 5/2/23-5/26/23
Description
TREES
Accounts Payable InfoSend, Inc
EXCURSION TO HUNTINGTON LIBRARY, 6/17/23
user: April Zamora Pages: 13 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
292137 06/29/2023 $10,342.50
Invoice Amount
002 (23-040) $2,462.50
002 (23-041) $3,743.00
002 (23-042) $4,137.00
292138 06/29/2023 $16,162.50
Invoice Amount
2116 $16,162.50
292139 06/29/2023 $1,250.00
Invoice Amount
291008 $1,250.00
292140 06/29/2023 $600.55
Invoice Amount
18379 $600.55
292141 06/29/2023 $6,760.84
Invoice Amount
233479EC $6,760.84
Accounts Payable JR's WESTCOAST GOLF CARTS AND TURF
EQUIPMENT
Description
JOHN DEERE MOWER, GOLF COURSE
PROFESSIONAL SVCS 1/1/23-5/31/23, PHASE 1 CIP 30055
PROFESSIONAL SVCS 1/1/23-5/31/23, BARTOLO STORM DRAIN
PROFESSIONAL SVCS 1/1/23-5/31/23, DURFEE AVE
Accounts Payable JMD (JM Diaz)
Description
Accounts Payable LA County Sheriffs Department
Description
HELICOPTER SVC MAY 2023
Accounts Payable L. A. Pressure Supply LLC
Description
PRESSURE WASHER REPAIR
Accounts Payable Keenan & Associates
Description
BENEFIT BRIDGE FEE JUNE 2023, INSTALLMENT 12
user: April Zamora Pages: 14 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
292142 06/29/2023 $4,850.05
Invoice Amount
1323 $200.26
1324 $4,649.79
292143 06/29/2023 $5,010.20
Invoice Amount
368754 $5,010.20
292144 06/29/2023 $10,584.53
Invoice Amount
INV-000842 $10,584.53
292145 06/29/2023 $969,973.75
Invoice Amount
597-07 $1,021,025.00
597-07-A ($51,051.25)
292146 06/29/2023 $121.76
Invoice Amount
66881 $121.76
292147 06/29/2023 $4,872.00
VARIOUS JUMPERS, FIREWORKS SPECTACULAR 7/1/23
Accounts Payable MeterSYS
Description
PROMO ITEMS
Accounts Payable Magic Jump Rentals Inc
Description
Accounts Payable LUX MARKETING INC.
Description
PR VETERANS BANNER
Description
VARIOUS MAILERS & POSTCARDS FOR PRIME
Accounts Payable MMSOFT Design Limited DBA Pulseway
PROFESSIONAL SVCS THROUGH 4/30/23, PFAS TREATMENT SYSTEMS PROFESSIONAL SVCS THROUGH 4/30/23, PFAS TREATMENT SYSTEMS Accounts Payable Minuteman Press
PROFESSIONAL SVCS JUNE 2023, AMI
Accounts Payable Metro Builders & Engineers Group, Ltd
Description
user: April Zamora Pages: 15 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
R-29879 $4,872.00
292148 06/29/2023 $170,222.43
Invoice Amount
0081368 $47,168.54
0081133 $58,394.47
0081144 $64,659.42
292149 06/29/2023 $35.00
Invoice Amount
836034 $35.00
292150 06/29/2023 $700.00
Invoice Amount
1262205 $350.00
1262206 $350.00
292151 06/29/2023 $300.00
Invoice Amount
53376 $300.00
292152 06/29/2023 $6,421.91
PROFESSIONAL SVCS APRIL 2023, MEDIAN & PKWY BEAUTIFICATION Accounts Payable MORAN, MARGARET, G.
Description
Description
PROFESSIONAL SVCS APRIL 2023, HISTORIC WHITTIER
PROFESSIONAL SVCS APRIL 2023, MEDIAN BEAUTIFICATION
Description
ANNUAL CONTRACT AND LICENSE
Accounts Payable Moore Iacofano & Goltsman Inc
Description
REP-PARS FEES FOR SVC PERIOD ENDING 4/30/23
Accounts Payable Phil's Fire Extinguisher Co.
SENIOR CENTER ENTERTAINMENT 6/27/23
SENIOR CENTER ENTERTAINMENT 6/29/23
Accounts Payable PARS
REFUND WHALE WATCHING TRIP, JOSIE ESTRELLA
Accounts Payable On The Go DJ Pro, Inc
Description
user: April Zamora Pages: 16 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
7345 $5,440.50
7347 $162.05
7355 $27.00
7356 $778.86
7357 $13.50
292153 06/29/2023 $20,236.60
Invoice Amount
1309 $20,236.60
292154 06/29/2023 $5.00
Invoice Amount
835981 $5.00
292155 06/29/2023 $2,549.26
Invoice Amount
509022 $1,084.44
500725 $1,464.82
292156 06/29/2023 $387.46
Invoice Amount
57996 $387.46
Accounts Payable Public Interest Investigations, Inc
Description
PROFESSIONAL SVCS 3/1/23-4/30/23
FIRE EXTINGUISHER SVCS CITY HALL WEST
FIRE EXTINGUISHER SVCS CITY HALL
FIRE EXTINGUISHER SVCS PICO MUSEUM
Description
FIRE EXTINGUISHER SVCS SENIOR CENTER
FIRE EXTINGUISHER SVCS PARKS & REC
NEW IRRIGATION METER SVC FOR CIP 21280, 5733 PASSONS
Accounts Payable Specialized Elevator Corporation
Description
Accounts Payable So Calif Edison Company
Description
NEW IRRIGATION METER SVC FOR CIP 21280, 8841 MANZANAR
Accounts Payable RAMIREZ, BARBARA
Description
REFUND SENIOR CENTER DANCE
ELEVATOR MAINTENANCE, JUNE 2023
user: April Zamora Pages: 17 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
292157 06/29/2023 $312.00
Invoice Amount
144901 $312.00
292158 06/29/2023 $6,290.00
Invoice Amount
1198 $2,220.00
1199 $4,070.00
292159 06/29/2023 $8,940.15
Invoice Amount
41972 $8,940.15
292160 06/29/2023 $105.27
Invoice Amount
HQ-I447501 $105.27
292161 06/29/2023 $123.25
Invoice Amount
5402847031 $123.25
292162 06/29/2023 $5.00
PROFESSIONAL SVCS MAY 2023, ITS MASTER PLAN
PROFESSIONAL SVCS MAY 2023, LRSP
Accounts Payable Triangle Sports, Inc.
ARTS & CRAFTS CLASS, 4/27/23-6/20/23
Accounts Payable TKM ENGINEERING
Description
Accounts Payable Sterling, Bernadette, M.
Description
Description
PROPANE FOR ASPHALT MAINTENANCE
Accounts Payable VEGA, ELVIA
Description
SMALL TOOLS & SUPPLIES
Accounts Payable Uhaul
Description
SUMMER PRYS UNIFORMS & GO-GETTER SHIRTS
Accounts Payable U.S. Safety & Supply Co
user: April Zamora Pages: 18 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
835982 $5.00
292163 06/29/2023 $17,194.60
Invoice Amount
11597 $17,194.60
292164 06/29/2023 $6,225.57
Invoice Amount
2759 $6,225.57
$1,618,696.71
12126 06/16/2023 $849.00
Invoice Amount
Import - 6467 $849.00
12127 06/16/2023 $191.18
Invoice Amount
Import - 6468 $191.18
12128 06/16/2023 $44.63
Invoice Amount
Description
SUPPLIES FOR REACH PROMO
Type Check Totals: 95 Transactions
Description
VIBE BOARD PRO 75" & PORTABLE STAND
Accounts Payable Whittier Printing
Description
REFUND FOR SENIOR CENTER DANCE, ERNIE VEGA
Accounts Payable VIBE INC.
Radio & Telecommunication
Accounts Payable So Calif Gas Company
Description
RADIO & TELECOMMINICATION
Accounts Payable Frontier California
Description
EFT
Accounts Payable Time Warner Cable
Description
user: April Zamora Pages: 19 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Import - 6469 $44.63
12129 06/20/2023 $40.40
Invoice Amount
Import - 6470 $40.40
12130 06/21/2023 $156.11
Invoice Amount
Import - 6471 $156.11
12131 06/21/2023 $484.13
Invoice Amount
Import - 6472 $484.13
12132 06/22/2023 $2,370.00
Invoice Amount
013039 $1,875.00
012962 $495.00
12133 06/22/2023 $8,945.00
Invoice Amount
18219116 $8,945.00
Radio & Telecommunication
Accounts Payable So Calif Gas Company
Description
RADIO & TELECOMMINICATION
Accounts Payable Frontier California
Description
GAS SVC-9633 BEVERLY BLVD-CITY YARD
Accounts Payable Time Warner Cable
Description
Description
HVAC SVCS MAY 2023
CAMP FIELD TRIP TO DISCOVERY CUBE 6/15/23
BIRNEY REACH FIELD TRIP 5/31/23
Accounts Payable ABM Building Solutions, LLC
GAS SVC-3260 FAIRWAY DR
Accounts Payable A & D Transportation, L.P.
Description
user: April Zamora Pages: 20 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12134 06/22/2023 $1,815.00
Invoice Amount
8619 $1,815.00
12135 06/22/2023 $656.42
Invoice Amount
5860169420 $327.46
5860172115 $328.96
12136 06/22/2023 $399.30
Invoice Amount
IN2773203 $399.30
12137 06/22/2023 $3,669.03
Invoice Amount
4988 $3,669.03
12138 06/22/2023 $396.00
Invoice Amount
145015-145053 $396.00
12139 06/22/2023 $2,199.22
Invoice Amount
Accounts Payable Advanced Avant-Garde Corp.
Accounts Payable Basic Benefits LLC
Description
FMLA EASE PLUS SVC JUNE 2023
Description
UNIFORM RENTAL SVCS
UNIFORM RENTAL SVCS
Description
PROFESSIONAL SVCS, MAY 2023 GRANT WRITING ASSISTANCE
Accounts Payable Aramark
Accounts Payable Delta Dental (Delta Care)
Description
Accounts Payable Christina A. Causly
Description
TOTAL BODY WORKOUT & CARDIO KICKBOX CLASSES JUNE 2023
Accounts Payable Black & White Emergency Vehicles, Inc
Description
EMERGENCY LIGHTS FOR VEHICLE
user: April Zamora Pages: 21 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
BE005530177 $2,199.22
12140 06/22/2023 $440.00
Invoice Amount
29273 $220.00
29292 $220.00
12141 06/22/2023 $65.00
Invoice Amount
153926 $65.00
12142 06/22/2023 $4,632.00
Invoice Amount
18335 $4,632.00
12143 06/22/2023 $726.00
Invoice Amount
144988-144989 $726.00
12144 06/22/2023 $1,838.62
Invoice Amount
747978989 $1,838.62
DENTAL SERVICES (DHMO) FOR JUNE 2023
SMALL TOOLS
Accounts Payable GENERAL BUILDING MANAGEMENT
Description
MAINTENANCE AND REPAIR OF UNIT 102
Accounts Payable Garvey Equipment Company
Description
Accounts Payable DIEGO'S AUTO REPAIR
Description
MAINTENANCE AND REPAIR OF UNIT 127
JANITORIAL SUPPLIES FOR PARKS
BROADWAY STARS 5/6/23-6/24/23
Accounts Payable Home Depot
Description
JANITORIAL SVCS FOR LIBRARIES MAY 2023
Accounts Payable GODINEZ, CHARLENE F.
Description
user: April Zamora Pages: 22 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12145 06/22/2023 $63.44
Invoice Amount
455577 $45.25
455562 $18.19
12146 06/22/2023 $1,400.00
Invoice Amount
87537 $1,400.00
12147 06/22/2023 $349.38
Invoice Amount
SIN11281929 $479.26
SCR1397501 ($129.88)
12148 06/22/2023 $1,527.20
Invoice Amount
060123 $1,527.20
12149 06/22/2023 $244,609.30
Invoice Amount
102843 $20,475.00
102658 $224,134.30
Accounts Payable I Copy, Inc (ibe digital)
Description
Description
UNIFORMS
CREDIT TO ACCOUNT
Description
PROFESSIONAL SVCS APRIL 2023, BURKE ST WATER PLAN CHECK Accounts Payable LANDS' END, INC/BUSINESS OUTFITTERS
CONTRACT USAGE CHARGE 5/10/23-6/9/23
MAINTENANCE AND TONER EQUIPMENT CITY HALL
Accounts Payable Interwest Consulting Group
BEVERLY BLVD MEDIANS BEAUTIFICATION PROJECT
Accounts Payable Mariposa Landscapes, Inc
Description
LANDSCAPE SVCS MAY 2023
Accounts Payable Lincoln Financial Group
Description
SUPPLEMENTAL LIFE INSURANCE FOR JUNE 2023
user: April Zamora Pages: 23 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12150 06/22/2023 $18,254.27
Invoice Amount
018737 $18,254.27
12151 06/22/2023 $9,170.08
Invoice Amount
060123 $9,170.08
12152 06/22/2023 $110,972.87
Invoice Amount
33202 $25,151.06
33259 $58,452.14
33260 $20,435.43
33295 $6,934.24
12153 06/22/2023 $4,390.92
Invoice Amount
062223 $4,390.92
12154 06/22/2023 $1,088.30
Invoice Amount
062223 $1,088.30
Accounts Payable Matrix Audio Visuals Designs, Inc.
Description
GRAFFITI ABATEMENT MAY 2023
STREET SWEEPING SVCS JUNE 2023
BUS SHELTER MAINTENANCE JUNE 2023
DENTAL SERVICES (DPPO) FOR JUNE 2023
Accounts Payable Nationwide Environmental Services
Description
SOUND SYSTEM, SMITH PARK
Accounts Payable MSA-Dental Pool
Description
PEHP BENEFIT/DEDUCTION FOR P/E 06/16/23
EMPLOYEE/EMPLOYER CONTRIBUTIONS FOR P/E 06/16/23 (401A) Accounts Payable Nationwide RS
Description
FUEL ADJUSTMENT MAY 2023
Accounts Payable Nationwide Retirement Solutions
Description
user: April Zamora Pages: 24 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12155 06/22/2023 $3,904.07
Invoice Amount
38341 $2,523.04
38402 $1,381.03
12156 06/22/2023 $637.00
Invoice Amount
062223 $637.00
12157 06/22/2023 $200.00
Invoice Amount
3-2-119310 $200.00
12158 06/22/2023 $9,206.86
Invoice Amount
S100212373.001 $1,122.68
S100210183.001 $8,084.18
12159 06/22/2023 $1,770.42
Invoice Amount
R-00446173 $1,471.56
S-01103102 $298.86
Accounts Payable Ocean Blue Environmental Services, Inc Description
Description
SAFETY SHOES FOR JACK NEWBURN
Accounts Payable S & J Supply Co., Inc.
Description
UNION DUES FOR P/E 06/16/23
Accounts Payable Red Wing Shoe Store
HAZARDOUS WASTE CLEAN UP, HOMELESS ENCAMPMENT
HAZARDOUS WASTE CLEAN UP, 9007 REX RD
Accounts Payable PRMPCEA
PANEL REPAIR, PLANT 8
Accounts Payable Security Signal Devices
Description
MONITORING ALARM SYSTEMS JUNE 2023
Description
MAIN AND SERVICE REPAIR
PLANT MAINTENANCE AND REPAIR
user: April Zamora Pages: 25 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12160 06/22/2023 $1,519.65
Invoice Amount
062223 $1,519.65
12161 06/22/2023 $593.48
Invoice Amount
0050162-IN $200.00
0050163-IN $193.48
0050164-IN $200.00
12162 06/22/2023 $11,768.09
Invoice Amount
060123 $11,768.09
12163 06/22/2023 $418.15
Invoice Amount
7033-8 $88.03
7278-9 $66.33
85886191510623 $93.80
7304-3 $169.99
12164 06/22/2023 $318.60
Invoice Amount
Accounts Payable SEIU Local 721
Description
Accounts Payable The Lincoln National Life Insurance Company Description
GROUP LIFE, STD & LTD PREMIUMS FOR JUNE 2023
SAFETY SHOES FOR MIKE MENDOZA
SAFETY SHOES FOR ROBERT NAVA
SAFETY SHOES FOR ALEXANDER GONZALEZ
UNION DUES FOR P/E 06/16/23
Accounts Payable Shoeteria, Inc.
Description
Accounts Payable Underground Service Alert of Southern California Description
PAINT SUPPLIES
PAINT SUPPLIES
PAINT SUPPLIES
Accounts Payable The Sherwin-Williams Co.
Description
PAINT SUPPLIES
user: April Zamora Pages: 26 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
22-2304268 $65.35
520230537 $253.25
12165 06/22/2023 $213.95
Invoice Amount
790017233-025 $92.67
216102350-005 $121.28
12166 06/22/2023 $2,591.00
Invoice Amount
73665513 $365.60
73667830 $210.88
73673571 $362.59
73675858 $161.65
73678941 $216.11
73678942 $314.62
73681569 $533.77
73671098 $213.90
73671099 $211.88
12167 06/22/2023 $7,642.03
Invoice Amount
CBWM23-0110 $7,642.03
MONTHLY TICKETS
Description
ASPHALT FOR STREETS
ASPHALT FOR STREETS
REACH STORAGE, RIVERA PARK
SPECIAL EVENTS STORAGE AT SMITH PARK
Accounts Payable Vulcan Materials Co.
MONTHLY DATABASE TICKETS
Accounts Payable United Rentals (North America), Inc
Description
ASPHALT FOR STREETS
Accounts Payable Water Replenishment District of So. California Description
ASPHALT FOR STREETS
ASPHALT FOR STREETS
ASPHALT FOR STREETS
ASPHALT FOR STREETS
ASPHALT FOR STREETS
ASPHALT FOR STREETS
GROUND WATER PRODUCTION & ASSESSMENT
user: April Zamora Pages: 27 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12168 06/22/2023 $1,641.00
Invoice Amount
W3F0193 $580.00
W3F0652 $75.00
W3F0653 $180.00
W3F0654 $51.00
W3F0655 $250.00
W3F0657 $250.00
W3F0658 $180.00
W3F0659 $75.00
12169 06/22/2023 $45,941.50
Invoice Amount
00418558 $17,081.50
00418566 $28,860.00
12170 06/22/2023 $11.15
Invoice Amount
Import - 6473 $11.15
12171 06/22/2023 $367.70
Invoice Amount
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
Accounts Payable Weck Laboratories Inc.
Description
Accounts Payable Time Warner Cable
Description
RADIO & TELECOMMINICATION
Description
PROFESSIONAL SVCS THROUGH 4/28/23, PFAS WATER TREATMENT PROFESSIONAL SVCS THROUGH 4/28/23, ADA CITY HALL
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
Accounts Payable Willdan Engineering
Accounts Payable So Calif Gas Company
Description
user: April Zamora Pages: 28 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Import - 6474 $367.70
12172 06/23/2023 $2,069.51
Invoice Amount
Import - 6475 $2,069.51
12173 06/23/2023 $114.99
Invoice Amount
Import - 6476 $114.99
12174 06/23/2023 $1,892.58
Invoice Amount
Import - 6477 $1,892.58
12175 06/26/2023 $163.35
Invoice Amount
Import - 6478 $163.35
12176 06/27/2023 $160.14
Invoice Amount
Import - 6479 $160.14
12177 06/29/2023 $560.00
Accounts Payable Time Warner Cable
Description
RADIO & TELECOMMINICATION
Accounts Payable So Calif Gas Company
Description
GAS SVC-9025 MINES AVE
GAS SVC-6615 PASSONS BLVD CITY HALL
Accounts Payable Frontier California
Description
Radio & Telecommunication
Accounts Payable City of Pico Rivera
Description
WATER SVC
Accounts Payable So Calif Edison Company
Description
ELECTRIC SVC-9530 1/2 SHADE LN
Accounts Payable A & D Transportation, L.P.
user: April Zamora Pages: 29 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
Invoice Amount
012953 $560.00
12178 06/29/2023 $326.46
Invoice Amount
5860174905 $326.46
12179 06/29/2023 $34,856.53
Invoice Amount
1251 $34,856.53
12180 06/29/2023 $2,500.00
Invoice Amount
INV06-016728 $2,500.00
12181 06/29/2023 $1,094.40
Invoice Amount
145001-145078 $1,094.40
12182 06/29/2023 $201.60
Invoice Amount
144983 $201.60
Accounts Payable AUTOMATED WATER TREATMENT
Description
CHEMICAL SUPPLIES
Accounts Payable Aramark
Description
UNIFORM RENTAL SVCS
Description
EXCURSION TO EATON CANYON FALLS, 5/20/23
Accounts Payable Danielle Eileen Ruiz
Description
BEGINNERS YOGA 6/5/23-6/28/23
Accounts Payable Cobian, Sr., Luis
Description
NIPPON KEMPO AND MIXED MARTIAL ARTS 6/1/23-6/29/23
Accounts Payable Avenu MuniServices, LLC
Description
UUT-FIXED FEE, APRIL-JUNE 2023
user: April Zamora Pages: 30 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12183 06/29/2023 $2,655.90
Invoice Amount
36036 $1,475.50
36036-A $1,180.40
12184 06/29/2023 $2,063.60
Invoice Amount
144932-144935 $2,063.60
12185 06/29/2023 $330.33
Invoice Amount
748690658 $330.33
12186 06/29/2023 $2,618.92
Invoice Amount
455667 $18.19
455726 $18.19
455727 $18.19
455789 $2,564.35
12187 06/29/2023 $365.15
Invoice Amount
118230 $365.15
VARIOUS DANCE CLASSES MAY-JUNE 2023
Accounts Payable Home Depot
Description
NOTICE INVITING BIDS-MEDIAN BEAUTIFICATION ROSEMEAD BL
Accounts Payable Ever After Event Productions, LLC (OC Dance) Description
Accounts Payable Eastern County Newspaper Group, Inc.
Description
TENTATIVE TRACT MAP #082864
CONTRACT OVERAGE CHARGE 5/17/23-6/16/23
Accounts Payable JCL Traffic Services
Description
MAINTENANCE AND TONER EQUIPMENT FINANCE
MAINTENANCE AND TONER EQUIPMENT HR
MAINTENANCE AND TONER EQUIPMENT RIO HONDO PARK
JANITORIAL SUPPLIES FOR CITY HALL
Accounts Payable I Copy, Inc (ibe digital)
Description
TRAFFIC CONTROL MATERIALS & STREET SIGNS
user: April Zamora Pages: 31 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12188 06/29/2023 $105.16
Invoice Amount
PR1MS412304 $105.16
12189 06/29/2023 $1,908.23
Invoice Amount
25113365 $1,908.23
12190 06/29/2023 $940.00
Invoice Amount
PR M113-A $940.00
12191 06/29/2023 $168,264.64
Invoice Amount
296 $26,377.60
297 $38,355.98
297-A $3,331.17
297-B $7,006.19
298 $31,595.63
299 $32,906.58
297-B-ZAPIEN $28,691.49
PROFESSIONAL SVCS THROUGH 5/31/23, PR HEU 2021-2029
Accounts Payable Nationwide Cost Recovery Services, LLC Description
NPDES APRIL 2023
Accounts Payable Kimley-Horn & Associates, Inc
Description
Accounts Payable John L Hunter & Associates Inc.
Description
ACTION SALES-ITEMS LOST IN FIRE REPLACEMENT
PAYROLL 5/25/23-6/7/23
PAYROLL 6/8/23-6/21/23
PAYROLL 5/11/23-5/24/23
EXPENSE REIMBURSEMENT MAY 2023
LIBERTY MUTUAL INS. LIABILITY/UMBRELLA MAY 2023
FORECLOSURE REGISTRATION FEES MAY 2023
Accounts Payable S & S LaBarge Golf Inc
Description
CATERING
user: April Zamora Pages: 32 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12192 06/29/2023 $4,911.00
Invoice Amount
144974-144981 $4,911.00
12193 06/29/2023 $560.00
Invoice Amount
144950 $559.00
144950-A $1.00
12194 06/29/2023 $8,791.72
Invoice Amount
68916 $4,395.86
68965 $4,395.86
12195 06/29/2023 $23,977.22
Invoice Amount
40740 $23,977.22
12196 06/29/2023 $263.59
Invoice Amount
790017232-025 $87.19
208638602-014 $176.40
ZUMBA CLASS 6/6/23-6/29/23
ZUMBA CLASS 6/6/23-6/29/23
Accounts Payable Tanko Streetlighting, Inc
TIKI TAKA SOCCER CLASSES 5/4/23-6/28/23
Accounts Payable Silva, Luz
Description
Accounts Payable Serrano, Leon
Description
Accounts Payable United Rentals (North America), Inc
Description
REACH STORAGE
Accounts Payable TRC ENGINEERS, INC
Description
PROFESSIONAL SVCS THROUGH 5/31/23, TS UPGRADES CITYWIDE Description
MAINTENANCE AND OPERATION OF STREET LIGHTS MAY 2023
MAINTENANCE AND OPERATION OF STREET LIGHTS JUNE 2023
SPECIAL EVENTS STORAGE AT SMITH PARK
user: April Zamora Pages: 33 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
12197 06/29/2023 $1,666.09
Invoice Amount
1241508-00 $1,666.09
12198 06/29/2023 $21,516.50
Invoice Amount
00337766 $105.00
00337767 $324.00
00337768 $472.50
00418422 $16,455.00
00625463 $4,160.00
$795,365.06
Checks
PROFESSIONAL SVCS THROUGH 5/26/23, WASHINGTON BRIDGE
PROFESSIONAL SVCS THROUGH 5/26/23, WHITTIER STPL 21346
PROFESSIONAL SVCS THROUGH 5/26/23, MINES REGIONAL BIKEWAY
MAIN SERVICE AND REPAIR
Accounts Payable Willdan Engineering
Description
Accounts Payable Western Water Works Supply Company
Description
$1,618,696.71
Totals:
Transaction Amount
CBC GenOpe - CBC General Operating Totals
PROFESSIONAL SVCS THROUGH 3/31/23, PFAS
PROFESSIONAL SVCS THROUGH 5/17/23, TRAFFIC ENGINEERING
Type EFT Totals: 73 Transactions
user: April Zamora Pages: 34 of 35 Thursday, June 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 6/16/2023 - To Payment Date: 6/29/2023 Source Payee Name
EFTs
Grand Total
$2,414,061.77
Transaction Amount
$795,365.06
Transaction Amount
user: April Zamora Pages: 35 of 35 Thursday, June 29, 2023 To: Mayor and City Council
From: City Manager
Meeting Date: July 7, 2023
Subject: SISTER CITY COMMISSION APPOINTMENTS
Recommendation:
1. Approve a resolution ratifying the City Council appointments to the Sister City Commission.
Fiscal Impact:
There is no fiscal impact to the General Fund.
Discussion:
On September 25, 2007, the City Council adopted Ordinance No. 1037, creating a Sister City Commission for the City of Pico Rivera. The term of office for commissioners serving on the Sister City Commission expired in December 2018. The City Council is being asked to consider appointments to the Sister City Commission in order to continue its work and facilitate future meetings.
Each of the members of the Sister City Commission shall be appointed in the manner set forth by the attached resolution for a 6-month term expiring December 2023 to be in line with the terms of office of the Planning, Parks and Recreation, and Veterans commissions.
Several applications for this Commission were received by the City Clerk’s Office and copies of qualified applications were provided to the City Council for their consideration.
Staff has received the names submitted by three (3) City Council members and the names are included on the attached resolution.
[This space intentionally left blank]
3 CITY COUNCIL AGENDA REPORT – SPECIAL MEETING OF JULY 7, 2023
SISTER CITY COMMISSION APPOINTMENTS
Conclusion:
It is recommended that the City Council approve the resolution appointing commissioners to the aforementioned Commission.
Steve Carmona
SC:CA
Enclosure: 1) Resolution
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS: BOB PEREZ; ALDO MACIAS ARELLANO; AND IRMA ACOSTA TIRADO TO
THE SISTER CITY COMMISSION FOR A 6-MONTH TERM SAID TO
EXPIRE DECEMBER 2023
WHEREAS, Section 2.54.010 of the Pico Rivera Municipal Code creates the Sister City Commission; and
WHEREAS, Section 2.54.020 of said code provides for the appointment of a Sister City Commission of five members who shall be qualified electors of the City; and WHEREAS, City Council Ordinance No. 1037 provides for the appointment of Sister City Commissioners for specified terms; and
WHEREAS, Mayor Pro Tempore Lara has recommended the appointment of Bob Perez to the Sister City Commission; and
WHEREAS, Councilmember Camacho has recommended the appointment of Aldo Macias Arellano to the Sister City Commission; and
WHEREAS, Councilmember Dr. Sanchez has recommended the appointment of Irma Acosta Tirado to the Sister City Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. That the following individuals are hereby appointed to the Sister City Commission:
Bob Perez
Aldo Macias Arellano
Irma Acosta Tirado
Said term shall commence on July 8, 2023 and expire on December 30, 2023 or at the time a successor is appointed, whichever is later.
SECTION 2. This resolution shall take effect immediately upon passage and adoption.
SECTION 3. That the City Clerk shall certify to the adoption and passage of this resolution and it shall thereupon be in full force and effect.
Enclosure 1
3a
RESOLUTION NO. ____
APPROVED AND PASSED this 7th day of July, 2023.
______________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _____________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
To: Mayor and City Council
From: City Manager
Meeting Date: July 7, 2023
Subject: RIVERA PARK BANQUET ROOM EMERGENCY
REPLACEMENT OF HEATING, VENTILATION, AND AIR
CONDITIONING (HVAC) UNIT(S)
Recommendation:
1. Approve a resolution determining that the HVAC replacement at 9530 Shade Lane, Rivera Park Banquet Room, constituted an emergency, and that it was necessary to perform said work without the benefit of formal bidding;
2. Accept the emergency repair for the HVAC unit(s) at 9530 Shade Lane, Rivera Park Banquet Room, and authorize payment to Seacliff Mechanical Services (Seacliff) in the amount of $175,058; and
3. Authorize the City Manager to execute all documents related to the HVAC replacement unit(s) at 9530 Shade Lane, Rivera Park Banquet Room in a form approved by the City Attorney.
Fiscal Impact:
The fiscal year (FY) 2023-24 Adopted Budget (Account No. 100.40.4031-54500) has sufficient funding to cover the cost of the emergency HVAC replacement to complete the work. No additional appropriation is needed.
Discussion:
The HVAC system in the Rivera Park Banquet Room has encountered multiple problems over the past few years necessitating significant repairs. The failures of the HVAC system varied, ranging from power loss to the units radiating heat rather than air conditioning. Staff requested the contracted HVAC maintenance service provider to assess and evaluate the HVAC unit at Rivera Park Banquet Room. Based on the assessment, it was determined that there are multiple repairs required for the HVAC unit, however, the service provider cannot assure that fixing these issues will completely resolve both current and future problems. Furthermore, the HVAC system was not 4 CITY COUNCIL AGENDA REPORT – SPECIAL MEETING OF JULY 7, 2023
RIVERA PARK BANQUET ROOM EMERGENCY REPLACEMENT OF HEATING,
VENTILATION, AND AIR CONDITIONING (HVAC) UNIT(S)
providing reliable cooling capabilities and subsequently shut down and is now inoperable. Due to the discovery of multiple necessary repairs that were not guaranteed to resolve all the issues, it has been determined that the best course of action is to replace the HVAC unit at this location.
In accordance with the Municipal Code Section 3.48.110 and Public Contract Section 22035, the Public Works Director has declared a public emergency. Given the emergency status of this project, the City is authorized to immediately replace or repair any public facility without the need to adopt plans, specifications, strain sheets, working details, or provide notice for bids.
The request of emergency work is also requested due to an unexpected and urgent request where health and safety is at risk. Staff solicited Request for Bids (RFBs) for the emergency replacement of the HVAC system at the Rivera Park Banquet Room.
The City received the following bids:
Contractor Amount
1. Seacliff Mechanical Services $175,058
2. S & R Air Conditioning and Heating Inc. $184,560
3. ABM Building Solutions, LLC $286,635
After careful review and analysis, the staff has determined that Seacliff Mechanical Services (Seacliff) is the lowest and most responsible bidder therefore has been selected to proceed with the replacement of the HVAC system. Staff has verified Seacliff’s references and found their past performance on jobs of similar size and scope to be satisfactory.
Conclusion:
Due to the immediate attention required, staff recommends that the City Council confirm the action of the Public Works Director and authorize payment to Seacliff Mechanical Services in the amount of $175,058 for the emergency work completed.
Steve Carmona
SC:NN:ML:np
Enclosures: 1) Resolution/Exhibit A
ENCLOSURE 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA,
CALIFORNIA, DECLARING THE HVAC REPLACEMENT AT RIVERA
PARK BANQUET ROOM AN EMERGENCY SITUATION AND AWARDING
THE EMERGENCY HVAC REPLACMENT CONTRACT TO SEACLIFF
MECHANICAL SERVICES, WITHOUT FORMAL BIDDING PROCEDURES
WHEREAS, on or about May 18, 2023, the HVAC system at the Rivera Park Banquet Room located at 9530 Shade Lane (“Facility”), stopped working; WHEREAS, Pico Rivera Municipal Code Section 3.48.110 authorizes City Staff to declare a public emergency and dispense with formal bidding procedures for public works projects to accomplish work that is necessary to permit the continued operation or services of the City or to avoid danger to life or property; and WHEREAS, it is vital to replace the HVAC system at Rivera Park Banquet Room to provide for continued operation and services of the City and mitigate the public’s safety and health for those who attend City programming at the Facility; and WHEREAS, the City sent requests for bids to qualified HVAC businesses and received three bids; and
WHEREAS, the City now desires to award an emergency HVAC replacement contract to Seacliff Mechanical Services pursuant to Pico Rivera Municipal Code Section
3.48.110.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. Based on the staff report and the above recitals, which are incorporated herein, the City Council finds that the immediate replacement of the HVAC system at the Rivera Park Banquet Room constitutes an emergency, pursuant to the Pico Rivera Municipal Code Section 3.48.110, Public Contract Code Section 22035, and 22050 and is necessary for the continued operation and services of the City and to avoid danger to life or property.
SECTION 2. The City awards the work to Seacliff Mechanical Services and authorizes the City Manager to execute a contract for the HVAC replacement for the Rivera Park Banquet Room in substantially the form attached hereto as “Exhibit A” and such other ancillary documents reasonably necessary to effectuate the intent of this Resolution in a form approved by the City Attorney.
SECTION 3. The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force and effect.
4a
RESOLUTION NO. ____
APPROVED AND PASSED this 7th day of July 2023.
_________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______
Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
PROJECT PROPOSAL
PAGE 1 of 5
Date 6.27.23
SEACLIFF MECHANICAL SERVICES, LLC
PREPARED BY: José Jasso (657) 464-2614
PREPARED FOR:
City of Pico Rivera
LOCATION:
POINT OF CONTACT:
Rivera Park | Pico Rivera, CA
9530 Shade Ln.
Pico Rivera, CA 90660
Carlos Del Toro
[email protected]
Office: 562.801.4466
www.SeacliffMechanical.com
Quote #: 230627-2
PROJECT PROPOSAL
PAGE 2 of 5
Seacliff Mechanical Services will provide installation, material procurement, management, labor, materials, tool, equipment, supplies, services and components to comply with contract to successfully complete project per scope of work below.
Remove and properly dispose of existing condensing unit, air handler, and ducting.
Furnish and install three (3) 5-ton Carrier heat pump split systems per reference drawings.
Furnish and install three (3) equipment platforms for condensing units to be installed at the exterior northeast side of the building within fenced off equipment area.
Furnish and install condensing unit mounting hardware for three (3) condensing units.
Furnish and install three (3) electrical disconnects and related line voltage whips to condensing unit.
Furnish and install three (3) electrical service switches and related line voltage whips to air handling units.
Furnish and install electrical materials to provide line voltage home run from each condensing and indoor unit to Panels “AC Panel” (460/3PH) and “Main Panel” panel (208/1PH) including conduit, wire, and breakers.
Furnish and install copper piping materials for refrigerant line sets.
Furnish and install PVC Cover for exposed line set installed at exterior of building.
Furnish and install PVC UV resistant jacket and insulation for exposed refrigerant line set.
Furnish and install hanging materials for three (3) fan coil units.
Furnish and install three (3) secondary drain pans for indoor units.
Furnish and install three (3) condensate pumps for indoor units.
Furnish and install copper piping materials for condensate drains connected to sanitary drain in kitchen.
Furnish and install air distribution including hanging materials and seismic splays.
Furnish and install ducting insulation.
Furnish and install supply and return air device.
Furnish and install OSA intake louver and duct to each fan coil. OSA intake to deliver 900 CFM per unit.
Furnish and install three (3) 7-day programmable thermostats.
Furnish and install low voltage wiring related to Air conditioning systems.
Charge unit with Nitrogen to confirm a proper closed refrigerant line set system.
Recover nitrogen and charge units with proper amount of refrigerant per manufacturer’s specification.
Perform start-up and test for proper operations.
Provide certified 3rd party air balance.
Furnish and install materials for labeling of equipment and devices installed by Seacliff Mechanical Services.
Furnish and install new ceilings tiles. Existing grid to remain Furnish and install materials to paint existing T-bar grid to remain.
Remove and properly dispose of (52) existing light fixtures.
Furnish and install (52) 2x4 LED light fixtures to be installed at existing location and in existing T-bar grid.
Furnish and install (52) light switches and switch packs.
SCOPE OF WORK
PROPOSAL
PROJECT PROPOSAL
PAGE 3 of 5
Furnish and install materials for labeling of equipment and devices installed by Seacliff Mechanical Services.
Furnish and install new installation, T-bar grid, and 2x2 ceilings tiles. (*See clarification below) Remove and properly dispose of (52) existing light fixtures.
Furnish and install (52) 2x4 LED light fixtures to be installed in new T-bar grid.
Furnish and install (52) light switches and switch packs with dimming capability.
Seacliff Mechanical Services assumes clear access to all work-related areas.
Carrier Equipment is currently in stock.
Air Devices are currently in stock.
Light Fixtures are currently 7 business days from approved submittal.
Project duration from project award/signed contract: 6 Weeks (Subject to change based on equipment lead time) *2x2 ceilings tile with splines to be used in lieu of 2x4 ceilings tiles to prevent bowing/sagging of tiles due to insulation weight Thank you for the opportunity to earn your business.
José Jasso
[email protected]
O: (657) 464-2614
C: (714) 944-5982
Clarifications
Scope Of Work (Continued)
PROPOSAL AMOUNT …………………………………………………………………………… $ 175,058.00
PROJECT PROPOSAL
PAGE 4 of 5
ACCEPTANCE
If this proposal meets with your approval, please authorize commencement of work by signing below and returning to us.
Please assign a purchase number and amount. Signature below also indicates acceptance of attached Terms & Conditions.
To accept this quotation, sign here and return:
Signature: _____________________________________________ Date: _______________
PROJECT PROPOSAL
PAGE 5 of 5
Scope of Work
Seacliff Mechanical Services (SMS) will provide necessary tools, material, equipment, labor and trucks required to perform Scope of Work as detailed in the submitted proposal.
SMS Scope of Work is based on site conditions at the time of the job walk. If the site conditions differ drastically from those indicated in the original ‘Scope of Work’, the customer may incur additional charges.
SMS normal business hours are 7:30 a.m. to 4:00 p.m., Monday through Friday excluding holidays.
Work performed outside these hours will be charged at 1.5 times (time and a half) the stated regular time rate.
Work performed on holidays will be charged at 2 times (double time) the sated regular time rate.
Current SMS maintenance contract holders will receive priority response time for service calls.
Payment Terms
SMS standard terms of payment are Net 30 (payment due within 30 days of invoice).
Quoted prices are valid for 30 days unless otherwise stated.
Customer may change the ‘Scope of Work’, scheduling or performance requirements at any time in which case the price and completion dates may be altered by SMS.
SMS shall retain the right to stop work if agreed upon payments are not made when due and may keep the job idle until all agreed upon payments have been received.
A 3% surcharge will be added to all credit card transactions.
Additional Charges and Fees
In the event non-stock parts are needed after hours, additional ‘Emergency Opening’ charges for parts suppliers will be charged to the customer. Additionally, any labor required to travel to pick up parts will be charged accordingly.
Travel and business expenses will be added to emergency service calls outside our normal service area.
Warranty
The SMS standard warranty guarantees all equipment, materials supply, and work furnished on the job against defect construction, components, or workmanship for a period of 90 days after the completion of the project, except when the supplier or manufacturer of the equipment of material provides a longer guarantee.
SMS shall pass on all manufacturer warranties directly to the customer provided that scheduled maintenance is performed on the equipment per manufacturer specifications.
The refrigerant charge shall be warrantied for 90 days provided that the customer has the equipment leak checked once a month by an EPA certified technician.
Manufacturers warranties do not include shipping & expediting charges.
Customer will be responsible for costs outside standard warranty terms.
Optional manufacturer extended warranties for compressors or motors may be available upon request for an additional charge.
Overtime and double time labor rates are not included in our standard warranty.
General Conditions
Customer agrees not to assign or transfer this agreement without written approval of SMS.
Where equipment is located above ceiling space, SMS shall not be liable for any damages caused from water, including, but not limited to, damage caused by stopped up drain lines and overflowed
drain.
The services to be performed under this agreement are not a guarantee against obsolescence. Normal wear and inspections shall not be construed as an approval or guarantee of the condition of the equipment.
SMS shall be excused for any delay in completion of the agreement and shall not be liable for any loss of or damage to equipment caused by natural disasters, acts of the owner or the owner’s agent, employee or independent contractor, stormy weather, labor trouble, acts of public utilities, public bodies or inspectors, extra work, transportation conditions, materials shortages, or damages attributable to additions, alterations, adjustments, repairs made by others, or other contingencies unforeseen by SMS and beyond the reasonable control of SMS.
Any modification or addition to the work covered by this agreement shall be in writing and costs shall be adjusted accordingly.
Equipment, electrical power wiring, outside equipment cabinets, plumbing, paint, drywall, ceiling work or any work required because of negligence, misuse of equipment, vandalism, sabotage, fire, flood or acts of natural causes, shortage of high voltage electrical supply, will not be included in the agreement. If the equipment covered is altered, modified, changed or moved, or quantity of systems increase, the price of this agreement may be increased accordingly or terminated.
If any dispute should arise in relation to this agreement SMS and customer shall first negotiate amongst themselves in “good faith.” Afterwards, if the dispute is not resolved then SMS and the customer shall seek mediation in accordance with the laws in the State of California. If SMS and the customer fail to resolve the dispute through mediation then the parties shall be allowed to submit their cases in the Superior Court for Orange County, California. If either party becomes involved in litigation arising from this agreement or the performance of it, the court or tribunal in such litigation or in mediation shall award reasonable cost and expenses of mediation and litigation, including expert witness fees and attorney fees, to the prevailing party or parties.
Exclusions
Unless otherwise noted above, the following items are excluded from this quote:
Existing conditions or city code upgrades
Removal of power lines during rigging
Modification of sprinklers
Modification of architectural screens or sound barriers Asbestos abatement or control
Ethernet & data communications work
Duct testing / HERS Testing
Parking Fees
Title 24 code upgrades
Title 24 calculations
Envelope calculations
Fees for licenses
Government fees to comply with local regulations
Fire Life Safety
Equipment screening
Condensate receptacle and lines
Roof patch and repair
Landlord required Sub-contractors
Cutting and furring
Patching and/or redecorating
Gas lines
Roof access
Structural bolstering and structural supports
Trenching and/or backfilling
EMS equipment cabinet by KES
X-ray/scanning of floors and walls
Coring or concrete saw-cutting
Relocation of existing utilities
Parking Fees
Equipment room modifications
Combustion air
6-6-10-10 wire mesh
Solar panel framework and bonds
All overtime labor is excluded
Permit fee markup will be limited to 10% above cost
TERMS & CONDITIONS
To: Mayor and City Council
From: City Manager
Meeting Date: July 7, 2023
Subject: APPROVAL OF TELEGRAPH ROAD MEDIANS
LANDSCAPE MAINTENANCE SERVICES AGREEMENT
WITH THE CITY OF DOWNEY
Recommendation:
1. Approve the Landscape Maintenance Services Agreement with the City of Downey for the Telegraph Road medians and execute an agreement in a form approved by the City Attorney.
Fiscal Impact:
The City of Pico Rivera shares equal responsibility with the City of Downey for covering 50% of the expenses related to routine landscape maintenance on the center median islands located at the intersection of Telegraph Road where the two cities meet. The agreement entails extraordinary maintenance, periodic tree trimming on the median island, energy and water costs, and/or any other activity involving landscape maintenance expenditures along the Telegraph Road corridor. The estimated annual cost for the landscape maintenance services is $50,000. Sufficient funds are available in the fiscal year (FY) 2023-24 Public Works Maintenance budget under Account No. 100.40.4030-54645 (Median Island Maintenance).
Discussion:
In 2013, the City collaborated with the City of Downey on a project called the Telegraph Road Traffic Throughout and Safety Enhancements (Phase 1). The scope of this project involved the construction of raised landscaped median islands and the rehabilitation of the existing pavement along Telegraph Road between Lakewood Boulevard/Rosemead Boulevard and Passons Boulevard as well as traffic signal upgrades at the Serapis Avenue and Passons Boulevard intersections. The City of Pico Rivera was the lead agency for the Phase 1 project.
In December 2022, Phase 2 of the Telegraph Road Traffic Throughout and Safety Enhancements Project began in collaboration with the City of Downey. Phase 2 of the 5 CITY COUNCIL AGENDA REPORT – SPECIAL MEETING OF JULY 7, 2023
APPROVAL OF TELEGRAPH ROAD MEDIANS LANDSCAPE MAINTENANCE
SERVICES AGREEMENT WITH THE CITY OF DOWNEY
project involved the implementation of raised landscaped median islands and the restoration of the existing pavement on Telegraph Road. This was done between the western City limit and Lakewood Boulevard/Rosemead Boulevard, as well as between Passons Boulevard and the eastern City limit. Additionally, traffic signal upgrades were carried out at the intersections of Birchbark Avenue and True Avenue. The City of Downey, acting as the lead agency, filed the Notice of Completion on June 13, 2023.
Following the completion of the Project, the cities of Pico Rivera and Downey have agreed to establish a cooperative agreement. This agreement aims to outline the responsibilities for maintaining and caring for the median islands along the Telegraph Road corridor. The defined area spans include the western city limit at the Rio Hondo Channel to the eastern city limit at the San Gabriel River. In addition, the proposed agreement (Enclosure 1) defines the 50% cost sharing among the two (2) agencies for the landscape maintenance expenditures along the Telegraph Road corridor. The locations of the landscape median island locations located on the Telegraph Road corridor are listed in Exhibit A of the agreement.
The agreement term once commenced, shall remain in effect until it is terminated for any reason by either party, in writing, with at least thirty (30) days advance notice.
Conclusion:
Staff recommends that the City Council approve the Landscape Maintenance Services Agreement with the City of Downey for the landscape maintenance services on the Telegraph Road corridor.
Steve Carmona
SC:NN:ML:np
Enclosure: 1) Landscape Maintenance Services Agreement
AGREEMENT BETWEEN
THE CITY OF DOWNEY AND THE CITY OF PICO RIVERA
FOR ON-STREET LANDSCAPE MAINTENANCE SERVICES
THIS AGREEMENT FOR ON-STREET LANDSCAPE MAINTENANCE SERVICES (“Agreement”) is made between the City of Downey, a municipal corporation and charter city (“Downey”), and City of Pico Rivera, a municipal corporation (“Pico Rivera”). (Downey and Pico Rivera are sometimes referred to herein as “Cities” or “Agencies”).
In consideration of the mutual covenants and conditions set forth herein, the Cities agree as follows:
1. TERM
This Agreement shall become effective as of JuO\, 2023 and shall remain and continue in effect until it is terminated for any reason by either party in writing with at least thirty (30) days advance notice.
2. SERVICES
Downey will use both its contracted on-street landscape maintenance service provider for both routine and extraordinary landscape maintenance and tree trimming service provider for tree trimming maintenance (“Downey’s Service Providers”) on the designated Telegraph Road corridor medians and parkways between the west city limits and the east city limits as identified in Exhibit “A”.
As used in this Agreement, “routine maintenance” occurs at least monthly and includes those tasks identified in the Professional Services Agreement between Downey and Downey’s Service Provider for Citywide On-Street Landscape Maintenance Services (“Downey’s Service Agreements”), attached hereto as Exhibit “B”.
As used in this Agreement, “extraordinary maintenance” is additional or extra work as described in Downey’s Service Agreements, attached hereto as Exhibit “B”.
As used in this Agreement, “tree trimming maintenance” occurs periodically and includes those tasks identified in the Professional Services Agreement between Downey and Downey’s Service Provider for Tree Trimming Maintenance Services (“Downey’s Service Agreements”) attached hereto as Exhibit “C”.
As used in this Agreement, “energy costs” include all costs charged by Southern California Edison (“SCE”) for energy consumed during the use of the landscape irrigation systems and as measured by the SCE meter through which the energy flows, and any other costs charged by SCE related to the use of the landscape irrigation systems and billed during its regular invoicing for said energy.
As used in this Agreement, “water costs” include all costs charged by Pico Rivera for water consumed during the use of the landscape irrigation systems and as measured 5a
by the Pico Rivera water meters through which the water flows, and any other costs charged by Pico Rivera related to the use of the landscape irrigation systems and billed during its regular invoicing for said water.
3. PERFORMANCE
Downey and Pico Rivera shall at all times faithfully, competently, and to the best of their ability, experience, and talent, work cooperatively for the execution and implementation of this Agreement. Downey’s Service Providers shall fulfill Downey’s responsibilities pursuant to this Agreement. When extraordinary maintenance is required, which is the financial responsibility of Pico Rivera pursuant to Section 6 of this Agreement, if Downey’s Service Provider suggests more than one alternative course of action to effect the needed maintenance, then Downey shall consult with Pico Rivera regarding the course of action to be taken.
4. MANAGEMENT OF THIS AGREEMENT
Downey’s Director of Public Works or his designee shall represent Downey in all matters pertaining to the administration of this Agreement. Pico Rivera’s Director of Public Works shall represent Pico Rivera in all matters pertaining to the administration of this Agreement. Each of the foregoing individuals are referred to individually as the “Contract Administrator” and collectively as the “Contract Administrators.” Downey’s Contract Administrator shall review and, as applicable (such as when specialized services that are not contemplated by this agreement are performed by Downey’s Service Providers), consult with Pico Rivera’s Contract Administrator, regarding the services performed and invoices submitted by Downey’s Service Providers.
5. PAYMENT
Downey’s Service Providers will submit monthly invoices to Downey for reimbursement of routine maintenance services. SCE will invoice Downey for reimbursement for energy costs. Extraordinary maintenance costs performed by Downey’s Service Providers will be invoiced to Downey for reimbursement.
Pico Rivera will submit monthly invoices to Downey for reimbursement of water consumed during the use of the landscape irrigation systems along the Telegraph Road corridor.
Downey will then submit one combined quarterly invoice to Pico Rivera for their share of routine maintenance services and energy charges based on the cost sharing ratios in Section 6 of this Agreement, for their share of the cost of extraordinary maintenance and a credit for the water consumed. Pico Rivera will make payment within sixty days (60) after receipt of each invoice from Downey.
6. COST SHARING: MAINTENANCE/REPAIR, ENERGY AND WATER
Cost sharing for routine on-street landscape maintenance costs between Downey and Pico Rivera for routine maintenance (excluding tree trimming, energy and
extraordinary maintenance costs) of the designated medians and parkways on Telegraph Road corridor from the west city limits to the easterly city limits will be shared between the two agencies with Downey’s share being fifty percent (50%) and Pico Rivera’s share being fifty percent (50%).
The entire cost of extraordinary maintenance on the median islands for the Telegraph Road corridor, including labor and equipment, will be shared between the two agencies in accordance with the maintenance cost sharing provision above, with Downey’s share being fifty percent (50%) and Pico Rivera’s share being fifty percent (50%). The cost for extraordinary maintenance on the parkways, frontage road and side street medians within each City along the Telegraph Road corridor will be paid one hundred percent (100%) by each respective agency.
The entire cost of median island tree trimming maintenance for the Telegraph Road corridor, including labor and equipment, will be shared between the two agencies in accordance with the maintenance cost sharing provision above, with Downey’s share being fifty percent (50%) and Pico Rivera’s share being fifty percent (50%). The cost for parkway and frontage road tree trimming maintenance within each City along the Telegraph Road corridor will be paid by each respective agency.
Costs for energy to power the landscape irrigation systems on the Telegraph Road corridor will be shared evenly between the two Agencies with Downey’s share being fifty percent (50%) and Pico Rivera’s share being fifty percent (50%).
Costs for water to supply the landscape irrigation systems on the Telegraph Road corridor will be shared evenly between the two Agencies with Downey’s share being fifty percent (50%) and Pico Rivera’s share being fifty percent (50%).
7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) Downey or Pico Rivera may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the other party at least thirty (30) days prior written notice. If any party suspends or terminates a portion of the Agreement, then such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, Downey shall pay to Downey’s Service Provider its actual value of the work performed up to the effective date of termination. Downey will then submit one final invoice to Pico Rivera based on the cost sharing ratios in Section 6 of this Agreement. Upon termination of the Agreement pursuant to this Section, Downey’s Service Provider will submit invoices to Downey for final reimbursement pursuant to Section 5.
8. DEFAULT OF DOWNEY OR PICO RIVERA
(a) Downey’s or Pico Rivera’s failure to comply with the provisions of this Agreement shall constitute a default. In the event Downey or Pico Rivera is in default for cause under the terms of this Agreement, and upon expiration of the cure period, if
applicable, in Section 8(b), Downey shall notify service provider of same and shall have no obligation or duty to continue compensating on-street landscape maintenance service provider for any work performed for Pico Rivera, as applicable, after the date of default and can terminate this Agreement per this Section 8(a).
(b) If Downey’s City Manager, or his designee, determines Pico Rivera is in default in the performance of any of the terms of this Agreement, then he shall cause to be served upon Pico Rivera a written notice of the default. Pico Rivera shall have thirty (30) days after service upon it of said notice in which to cure the default by rendering a satisfactory payment. In the event that Pico Rivera fails to cure its default within such period of time, Downey shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled under this Agreement.
9. OWNERSHIP OF DOCUMENTS
(a) Downey’s Service Provider shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information that relates to the performance of Downey’s Service Provider under this Agreement. Downey shall receive from Downey’s Service Provider adequate records of services provided in sufficient detail to permit an evaluation of services for each billing cycle. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Downey’s Service Provider shall provide free access to the representatives of Downey or its designees at reasonable times to such books and records; shall permit Downey to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Pico Rivera may request back-up documentation from Downey to support the cost allocations in this Agreement.
(b) Upon expiration of this Agreement, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, surveys, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of Downey as applicable.
10. INDEMNIFICATION
(a) The City of Downey shall require any Service Providers performing work contemplated under this Agreement to i) indemnify the City of Pico Rivera for all work performed by the Service Providers; and ii) name the City of Pico Rivera, its officers, agents, and employees, as additional insureds in the Service Providers’ insurance policies.
Any Service Providers shall be required to show proof of these two requirements prior to commencing any work in the City of Pico Rivera or on property owned by the City of Pico Rivera.
(b) Neither Downey, nor any officer or employee of Downey (hereinafter referred to in this section as “Downey”), shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of Pico Rivera, or any of its officers,
employees or agents (collectively referred to in this section as “Pico Rivera”) under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of Pico Rivera under this Agreement. It is also understood and agreed, pursuant to Government Code Section 895.4, Downey shall fully indemnify, defend, and hold harmless Pico Rivera from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of any acts or omissions on the part of Downey under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of Downey in this Agreement.
(c) Neither Pico Rivera, nor any officer or employee of Pico Rivera, shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of Downey under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of Downey under this Agreement. It is also understood and agreed, pursuant to Government Code Section 895.4, Pico Rivera shall fully indemnify, defend, and hold harmless Downey from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of any acts or omissions on the part of Pico Rivera under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of Pico Rivera in this Agreement. (d) In contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an Agreement (as defined in Section 895 of said Code), each of Cities, pursuant to the authorization contained in Sections 895.4 and 895.6 of said Code, will assume the full liability imposed upon it or any of its officers, agents, or employees by law for injury caused by any act or omission occurring in the performance of this Agreement to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve the above-stated purpose, each of Cities indemnifies and holds harmless the other party for any liability, cost, or expense that may be imposed upon such other party solely by virtue of said Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if incorporated herein.
11. INDEPENDENT CONTRACTOR
(a) Downey’s Service Agreement shall provide that Downey’s Service Provider is and shall at all times remain as to Downey a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Downey’s Service Provider shall at all times be under Downey’s Service Provider’s exclusive direction and control. Neither Downey nor any of its officers, employees, or agents shall have control over the conduct of Downey’s Service Provider or any of Downey’s Service Provider’s officers, employees or agents, except as set forth in Downey’s Service Agreements.
Downey’s Service Provider shall not, at any time or in any manner, represent Downey or Pico Rivera or any of their respective officers, employees, or agents in any manner.
Downey’s Service Provider shall not incur or have the power to incur any debt, obligation, or liability whatsoever on behalf of Downey or Pico Rivera, or bind Downey or Pico Rivera in any manner.
(b) Downey’s Service Agreement shall provide that no employee benefits shall be available to Downey’s Service Provider in connection with the performance of this Agreement. Except for the fees paid to Downey’s Service Provider as provided in the Agreement, Downey shall not pay salaries, wages, or other compensation to Downey’s Service Provider for performing services hereunder for Downey. Neither Pico Rivera nor Downey shall be liable for compensation or indemnification to Downey’s Service Provider for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILTIES
Downey and Pico Rivera shall keep themselves informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the relationship created pursuant to this Agreement. Downey and Pico Rivera shall at all times observe and comply with all such laws and regulations. Neither Pico Rivera nor Downey, or their respective officers and employees, shall be liable at law or in equity occasioned by failure of the other to comply with any Section of this Agreement.
13. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of Downey or Pico Rivera, or their designees or agents, and no public official who exercises authority over responsibilities with respect to this Agreement during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed associated with this Agreement.
14. NOTICES
Any notices which either party may desire or are required to give to the other party under this Agreement must be in writing and may be given either by 1) personal service; 2) delivery by a reputable document delivery service, such as, but not limited to, Federal Express, which provides a receipt showing date and time of delivery; or 3) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as the party may later designate by notice.
To Downey: City of Downey
Attention: Roger Bradley, City Manager
11111 Brookshire Avenue
Downey, CA 90241-7016
(562) 904-7284
To Pico Rivera: City of Pico Rivera
Attention: Steve Carmona, City Manager
6615 Passons Boulevard
Pico Rivera, CA 90660
(562) 801-4371
15. ASSIGNMENT
Neither Downey nor Pico Rivera shall assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior consent of the other City.
16. GOVERNING LAW
Downey and Pico Rivera understand and agree the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the state or federal district court with jurisdiction over the City of Downey.
17. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material. [Remainder of this page intentionally left blank]
18. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the parties named below warrant and represent that they have the authority to execute this Agreement and the authority to bind their respective City to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF DOWNEY, CITY OF PICO RIVERA,
a municipal corporation and a municipal corporation
charter city
Claudia M. Frometa, Mayor Erik Lutz, Mayor
Attest: Attest:
Maria Alicia Duarte, CMC, City Clerk Cynthia Ayala, Jr. Deputy City Clerk Approved As To Form: Approved As To Form:
Lauren Langer, Interim City Attorney Arnold M. Alvarez-Glasman, City Attorney City of Downey City of Pico Rivera
ATTACHMENTS
Exhibit “A”: Telegraph Road Corridor Medians and Parkways List Exhibit “B”: Professional Services Agreement and Amendment No. 1 for Citywide OnStreet Landscape Maintenance Services Exhibit “C”: Professional Services Agreement for Citywide Tree Trimming Maintenance Services
Doc 257982
H:\Pubworks\CAPIMP\CIP16-05 Telegraph Rd Medians (Lakewood-WCL & Passons-ECL)\Misc\LS Agmt w Pico Rivera\On-Street Landscape Maintenance Services agmt with Pico Rivera.doc Exhibit “A”
TELEGRAPH ROAD CORRIDOR MEDIANS AND PARKWAYS LIST
CATEGORY I - MEDIANS
Site # Description Location/Limits
M-15.01 Telegraph Rd. West City Limit to 475’ E/O West City Limit (Metro Dwy.) M-15.02 Telegraph Rd. 535’ E/O West City Limit (Metro Dwy.) to Industry Ave.
M-15.03 Telegraph Rd. Industry Ave. to W/O Tweedy Ln.
M-15.04 Telegraph Rd. Tweedy Ln. to Lowman Ave.
M-15.05 Telegraph Rd. Lowman Ave. to Paramount Blvd.
M-15.06 Telegraph Rd. Paramount Blvd. to Fernadel Ave.
M-15.07 Telegraph Rd. Fernadel Ave. to Birchbark Ave.
M-15.08 Telegraph Rd. Birchbark Ave. to Stamps Rd.
M-15.09 Telegraph Rd. Stamps Rd. to Manzanar Ave.
M-15.10 N/S Telegraph Rd. Northerly Median at Manzanar Ave.
M-15.11 N/S Telegraph Rd. Northerly Median at Lexington-Gallatin Rd.
M-15.12 S/S Telegraph Rd. Southerly Median at Lindell Ave.
M-15.13 Telegraph Rd. W/O Arrington Ave. North
M-15.14 Telegraph Rd. Arrington Ave. North to Arrington Ave. South M-15.15 Telegraph Rd. Arrington Ave. South to Serapis Ave.
M-15.16 Telegraph Rd. Serapis Ave. to Chaney Ave.
M-15.17 Telegraph Rd. Chaney Ave. Intersection
M-15.18 Telegraph Rd. Chaney Ave. to W/O Passons Blvd.
M-15.19 Telegraph Rd. Passons Blvd. to Cord Ave.
M-15.20 Telegraph Rd. Cord Ave. to Hasty Ave.
M-15.21 Telegraph Rd. Hasty Ave. to Klinedale Ave.
M-15.22 Telegraph Rd. Klinedale Ave. to True Ave.
M-15.23 Telegraph Rd. True Ave. to Pico Vista Rd.
TELEGRAPH ROAD CORRIDOR MEDIANS AND PARKWAYS LIST
CATEGORY II - PARKWAYS
Site # Description Location/Limits
P-24.01 S/S Telegraph Rd. Rio Hondo River (West City Limit) to Metro Driveway Entrance P-24.02 S/S Telegraph Rd. Metro Driveway Entrance to Industry Ave.
P-24.03 N/S Telegraph Rd. W/O Crider Ave. to Paramount Blvd.
P-24.04 N/S Telegraph Rd. Alley W/O to Elmont Ave. to Fernadel Ave.
P-24.05 N/S Telegraph Rd. Fernadel Ave. to End E/O Fernadel Ave.
P-24.06 S/S Telegraph Rd. West End of Frontage Rd. to Passons Blvd.
P-24.07 N/S Telegraph Rd. Hasty Ave. to East End of Frontage Rd.
P-24.08 N/S Telegraph Rd. W/O Songfest Dr. to Klinedale Ave.
P-24.09 S/S Telegraph Rd. Songfest Dr. to True Ave.
P-24.10 N/S Telegraph Rd. True Ave. to San Gabriel River (East City Limit) P-24.11 S/S Telegraph Rd. Pico Vista Rd. to San Gabriel River (East City Limit) H:\Pubworks\CAPIMP\CIP16-05 Telegraph Rd Medians (Lakewood-WCL & Passons-ECL)\Misc\LS Agmt w Pico Rivera\Locations of On-Street LS Maint Svcs w- Pico Rivera.docx
Exhibit "C"
To: Mayor and City Council
From: City Manager
Meeting Date: July 7, 2023
Subject: APPROVE A GRANT AGREEMENT TO ACCEPT GRANT
FUNDS FROM THE UNITED STATES DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT
Recommendation:
1. Approve a grant agreement to accept $1,050,000 in Grant Funds from the United States Department of Housing and Urban Development (HUD) to fund The PAD (Passons Active Depot) Park Project – CIP No. 50099; and
2. Authorize the City Manager to execute all related grant documents for agreement number B-23-CP-CA-0204 for The PAD Park Project.
Fiscal Impact:
The City will utilize $1,050,000 in Grant Funds from the United States Department of Housing and Urban Development to fund The PAD Park Project. The fiscal year (FY) 2023-24 budget has appropriately allocated both the revenue and expenditures in G/L Account No. 698.00.0000-44800-CIP.50099 and Account No. 698.70.7300-54500- CIP.50099, with the expectation of receiving the grant. There is no fiscal impact to the General Fund.
Discussion:
In 2021, the City was notified regarding the possibility of obtaining grant funding from the Los Angeles County Regional Parks and Open Space District (LPOSD). This funding would be specifically for acquiring park land through the Measure A Competitive Grant Program - Acquisition Only. Staff reviewed possible park locations throughout the City and identified the unused Montebello Bus Depot property located at 5055 Passons Boulevard, at the Southwest corner of Passons Boulevard and Jackson Street, as a potential site for a much-needed future neighborhood park. To determine the site’s acquisition potential, the City approached the City of Montebello regarding the possible sale of the property. Upon receiving a positive response in October 2021, the City applied for the LPOSD land acquisition grant. In February of 2022 the City received a 6 CITY COUNCIL AGENDA REPORT – SPECIAL MEETING OF JULY 7, 2023
APPROVE A GRANT AGREEMENT TO ACCEPT GRANT FUNDS FROM THE
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
letter of award from LPOSD for $1,000,000 to purchase the Montebello Bus Depot Property. Both Cities collaborated on the property, and the process was successfully concluded in March 2023.
The park was designed with significant community outreach as an active park space to serve as a neighborhood park and is branded as “The PAD”. The project will be completed in multiple phases ultimately transforming an underutilized and blighted bus depot into a colorful and vibrant neighborhood park that ultimately features 14 new canopy trees and drought-resistant native landscaping; a grassy knoll and performance amphitheater; decorative fencing; creative solar panel shade structures; a butterfly garden; community-based artwork; children’s play areas; free Wi-Fi hotspot; and architecturally designed shipping containers to be used as flexible community space.
In April 2022, the City applied for a grant from HUD to support Phase 1 of the park construction. The proposal for Phase 1 is to demolish the existing building and remediate the project site; construct utility infrastructure; install grass and low water use landscape; construct a decomposed granite walking/jogging path; install decorative fencing, benches, and trash receptacles; and retain existing trees. The Grant will be used for Design, Project Management, Construction, Construction Management and Labor Compliance.
On March 2, 2023 the City received grant agreement B-23-CP-CA-0204. Once this agreement is executed, it will officially authorize the use of $1,050,000 for The PAD.
This grant is reimbursable and has a performance period that starts from the date of grant obligation and extends until August 31, 2031. As part of the initiation process for the Grant, the City is required to sign and return the Grant Agreement to be countersigned by HUD.
The total project budget and funding sources for The PAD is estimated as follows:
Cost Item Amount
Land Acquisition $1,274,939
Design, Construction, Project Management and Labor Compliance $1,050,000 Total: $2,324,939
Funding Source Amount
HUD Grant Award $1,050,000
Measure A Grant Award from LPOSD (Land Acquisition) $1,000,000 City Matching Funds $274,939
Total Funding: $2,324.939
CITY COUNCIL AGENDA REPORT – SPECIAL MEETING OF JULY 7, 2023
APPROVE A GRANT AGREEMENT TO ACCEPT GRANT FUNDS FROM THE
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
The neighborhood park plays a crucial role in the City's strategy to create innovative solutions for expanding park space and providing more amenities for the community. A special thank you to Congresswoman Linda Sanchez for her support in securing these grant funds.
Conclusion:
It is recommended that the City Council approve Grant Agreement B-23-CP-CA-0204 with HUD in the amount of $1,050,000 for The PAD Park Project and authorize the City Manager to execute all related documents.
Steve Carmona
SC:PY:
Enclosures: 1) Letter of Grant Award
2) Grant Agreement B-23-CP-CA-0204
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, D.C. 20410-1000
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT
Grant Number B-23-CP-CA-0204
Grantee: The City of Pico Rivera
March 2, 2023
Javier Hernandez
6615 Passons Blvd.
Pico Rivera, CA 90660
The City of Pico Rivera
Email: [email protected]
Dear Hernandez:
Project: The PAD Park—Passons Active Depot
Amount: $1,050,000
In the Consolidated Appropriations Act, 2023 (Public Law 117-328) (the FY2023 Act), Congress made funding available $2,982,285,641 for “grants for the Economic Development Initiative (EDI) for the purposes, and in amounts, specified for Community Project Funding/Congressionally Directed Spending” in the associated table included in the accompanying joint explanatory statement (JES). These “Community Project Funding” or “CPF” awards are administered by the Department of Housing and Urban Development (HUD).
HUD received the below information about your project as listed on the JES, which was printed in the Senate section of the Congressional Record on December 20, 2022 (CREC-2022- 12-20-pt3-PgS9325-2.pdf (congress.gov)). A Grant Number (noted below) has been generated by HUD and will be the unique identifier for your project throughout the grant process.
Pursuant to the requirements associated with the FY2023 Act, this FY2023 Grant Award Letter outlines initial grant award requirements and information needed from you to prepare your FY2023 CPF Grant Agreement for execution. The Grant Award Letter also provides an overview of the steps to execute your Grant Agreement. Further detail is provided within the FY2023 CPF Grant Guide.
This “Grant Award Letter,” is included in the “Grant Award Package” transmitted with the corresponding email. The Grant Award Package also includes:
• the “FY2023 Community Project Funding Grant Guide” (FY2023 CPF Grant Guide), • your FY2023 Community Project Funding Grant Agreement “FY2023 CPF Grant Enclosure 1
6a
• Agreement,” and
• standard forms required to execute your Grant Agreement.
A brief overview of these documents is below:
1) FY2023 CPF Grant Guide: The FY2023 CPF Grant Guide provides instructions for completing the requested information and filling out the required administrative forms to initiate your FY2023 CPF Grant Agreement. The FY2023 CPF Grant Guide also provides information on the requirements that will govern these funds, as provided by the FY2023 Act, and the cross-cutting requirements that generally apply to all HUD awards as provided by HUD regulations and other applicable Federal regulations and statutes.
The FY2023 CPF Grant Guide provides guidance and instructions for access to your grant funds and fulfilling the reporting requirements for this award. The FY2023 CPF Grant Guide provides guidance for various grant administration-related actions including the Disaster Recovery Grants Reporting (DRGR) system for the financial management of these grant funds and periodic reporting of project status and accomplishments for this grant. Please refer to this document as it includes important information and forms for accessing DRGR, as well as other information concerning reporting requirements. 2) FY2023 CPF Grant Agreement for this Award: The FY2023 CPF Grant Agreement specifies the applicable statutory provisions, regulations, and administrative requirements for this award. Please read this FY2023 CPF Grant Agreement carefully, including its incorporated appendices, which contain additional mandatory award terms as well as information specific to your award, such as your organization’s indirect cost information.
Please make sure all grantee information and award-specific information is entered completely and accurately before signing this Agreement. The grantee’s Authorized Representative, or legal signatory, must sign and date the FY2023 CPF Grant Agreement.
Please retain a “copy” (either electronic and/or printed) of the signed and dated document for your records pending receipt of the countersigned copy from HUD. Please also note that to ensure the Project Narrative and Approved Budget (Appendices 1 and 2) reflect the project and budget as approved by HUD at the time of grant execution, Appendices 1 and 2 will be added by HUD on the date that HUD signs the FY2023 CPF Grant Agreement as stated in Article III, sections A and B of the FY2023 CPF Grant Agreement.
3) Standard Forms and Required Materials:
a. Form HUD-1044, Assistance Award/Amendment Form (Attached) b. Standard Form–424 Application for Federal Assistance:
https://www.hudexchange.info/resource/306/hud-form-sf424/ c. SF-424-B, Assurances for Non construction Programs, or SF-424-D, Assurances for Construction Programs: https://www.grants.gov/forms/sf-424-family.html d. SFLLL Disclosure of Lobbying Activities (as applicable):
https://www.hudexchange.info/resource/308/hud-form-sflll/ e. SF-1199A - Direct Deposit Sign-Up Form:
https://www.hud.gov/sites/documents/attachmentvisf-1199A.PDF
Evidence of the American Bankers Association (ABA) number for your depository account, such as a VOIDED blank check, a deposit slip, or similar documentation. The SF1199A form is used to collect the information necessary to establish an account for the grantee in HUD’s financial system. The form is to be completed by the grantee and grantee’s financial institution.
Grant Award Process Overview
Below is a step-by-step walk-through of the process and necessary documents and forms to execute your FY2023 Grant Agreement. This process and the forms are also available in the FY2023 CPF Grant Guide, which can also be found on the program’s webpage at:
https://www.hud.gov/program_offices/comm_planning/edi-grants.
Grant Award Process
1) HUD will email a Grant Award Package including:
a. FY2023 Grant Award Letter (this letter)
b. FY2023 CPF Grant Guide
c. FY2023 CPF Grant Agreement
d. Links to Standard Forms (see list above in number 3) 2) Grantee should review the Grant Award Package documents and send HUD the following:
a. Signed and dated FY2023 CPF Grant Agreement
b. Completed Standard Forms
c. Detailed Project Narrative: The detailed project narrative should:
i. capture the maximum anticipated scope of the proposal, not just a single activity that the CPF grant is going toward; and
ii. include all contemplated actions that are part of the project. d. Line-Item Project Budget: The line-item budget should:
i. capture the maximum anticipated scope of the proposal including the use of the FY23 CPF grant funds in context of the full project budget; and ii. include all contemplated actions that are part of the project, not just a single activity that the CPF grant is going toward.
3) Grantee should initiate or complete a Federal environmental review: If the grantee has not yet done so, they should initiate an environmental review, as applicable. 4) HUD reviews returned Grant Award Package for completeness: Once HUD receives a completed grant award package, HUD will review the project narrative and budget, standard forms, grantee-signed and dated FY2023 CPF Grant Agreement. a. If complete, HUD will execute the FY2023 CPF Grant Agreement. b. If information is missing, HUD will work with grantee to finalize the Grant Award Package.
5) Payment Process: Once the Grant Agreement is executed by the Grantee and HUD, HUD will assist the grantee in getting set up in HUD’s financial system. Once set up in HUD’s financial system, grantees will submit payment requests.
To assist you with understanding the materials that you have received, HUD will host a series of webinars and “office hours” starting the week of March 6, 2023, to review the
requirements and support grantees through the grant award process and beyond. HUD will send reminder emails prior to each session with the registration link.
Overview of the FY2023 Act
CPF grants are subject to several Federal requirements. HUD will provide additional information and further clarification regarding applicable requirements and the grant award process in upcoming webinars and additional technical assistance. The most essential requirements include:
• Administrative Requirements: CPF grants are subject to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200. • Environmental Review Requirements: CPF grants, like all projects funded by HUD, are subject to requirements under the National Environmental Policy Act (NEPA), HUD’s NEPA-implementing regulations at 24 CFR Part 50 or 24 CFR Part 58, and all appropriate federal environmental and historic preservation laws, regulations, and Executive Orders. o In keeping with the National Environmental Policy Act (NEPA) and HUD’s NEPAimplementing regulations at 24 CFR Part 50 or 24 CFR Part 58, environmental reviews must be completed, and a Request for Release of Funds and Certification must be approved by HUD, as applicable, for all projects prior to taking any ‘choice limiting actions.’1
o Environmental reviews must be completed before a grantee can undertake actions that prevent the grantee from taking an alternative action to minimize or avoid environmental harm, or that would have an adverse environmental impact (“choice limiting actions”). This step is required to avoid violations under 24 CFR 58.22 which provides limitations on activities pending clearance, and Section 110(k) of the National Historic Preservation Act which prohibits anticipatory demolition or significant harm of cultural and/or historic resources prior to completion of the historic preservation review process known as Section 106 review. o HUD defines the “Federal Nexus” for a program or project as the event that triggers the requirements for federal environmental review under a host of laws, regulations, and Executive Orders, including the prohibition on choice limiting actions. • To be eligible, expenses must comply with applicable Federal requirements. This includes administrative requirements under 2 CFR Part 200, environmental laws, statutes and Executive Orders, and other “cross-cutting” federal requirements adhered to by HUD. In addition, environmental reviews are required for all HUD funded programs and project activities. This includes soft costs as well as hard costs.
• For FY2023 grants, the date of the FY 2023 Act’s enactment (December 29, 2022) is the date of eligibility for reimbursement for hard and soft costs and the date of the federal nexus 1 Choice limiting actions constitute work, such as entering construction contract agreements/commitments and earth-moving activities/clearing/grubbing as well as building renovation/upgrades, that can have an adverse impact on cultural and / or historical resources or the environment, or prevent the avoidance, minimization, or mitigation of those impacts.
Examples of ‘choice limiting actions’ include, but are not limited to, purchasing land, entering into contracts for property acquisition or construction, or physical work on the project.
If you, or your staff, have any questions regarding how to complete or submit the required documents or about your grant in general, please feel free to contact Njeri Santana-Carter , in CGD at [email protected]. Please note while your grant officer may change over time, we have a team approach to managing your project. Njeri Santana-Carter is the primary point of contact at HUD for this award and will be available to assist you. Include your grant number and grant name in all email correspondence.
We look forward to working with you on this important project! ATTACHMENTS:
FY2023 Community Project Funding Grant Guide (Version 1) FY2023 CPF Grant Agreement
Form HUD-1044 – Assistance Award/Amendment Form
Sincerely,
Robin J. Keegan
Deputy Assistant Secretary
Economic Development
for compliance with all environmental laws. Therefore, reimbursable/eligible hard costs can be incurred after enactment once a full environmental review is completed. • HUD conducted a nationwide environmental review to clear activities such as administrative, planning, and operations and maintenance costs (including costs to prepare an environmental review).
o After execution of the FY2023 CPF Grant Agreement, these soft costs may be reimbursed if incurred after December 29, 2022, and the costs would otherwise meet the allowability criteria in 2 CFR 200.403.
o Hard costs can be reimbursed if incurred after a full environmental review is completed and the costs would otherwise meet the allowability criteria in 2 CFR 200.403.
Further explanation and guidance on choice limiting actions and the environmental review process, including historic preservation review, is included within the FY2023 CPF Grant Guide and on the program’s webpage.
All information required for your grant award should be submitted via email to the dedicated mailbox at [email protected]. In transmitting your information, please copy and paste the bolded information as the subject line of your email: <Grant Number>: <Grantee Name>: Submission of Required Grant Materials.
GRANT AGREEMENT NO. B-23-CP-CA-0204
FY 2023 COMMUNITY PROJECT FUNDING
This Grant Agreement between the Department of Housing and Urban Development (HUD) and The City of Pico Rivera (the Grantee) is made pursuant to the authority of the Consolidated Appropriations Act, 2023 (Public Law 117-103) and the Explanatory Statement for Division L of that Act, which was printed in the Senate section of the Congressional Record on December 20, 2022 (Explanatory Statement).
In reliance upon and in consideration of the mutual representations and obligations under this Grant Agreement, HUD and the Grantee agree as follows:
Subject to the provisions of the Grant Agreement, HUD will make grant funds in the amount of $1,050,000 available to the Grantee.
ARTICLE II. Total Grant Amount
6615 Passons Blvd. Pico Rivera, CA 90660
B-23-CP-CA-0204
14.251 Economic Development Initiative,
Community Project Funding, and Miscellaneous Grants
Date of grant obligation
August 31, 2031
Grantee Name: The City of Pico Rivera
Grantee Address:
Grantee's Unique Entity Identifier (UEI):
Federal Award Identification Number (FAIN)
Assistance Listing Number and Name
Period of Performance/Budget Period Start Date
Period of Performance/Budget Period End Date
Grantee's Employer Identification Number (EIN)
ARTICLE I. Definitions
The definitions at 2 CFR 200.1 apply to this Grant Agreement, except where this Grant Agreement specifically states otherwise.
Budget period is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date.
Period of Performance is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date.
ARTICLE III. Award-Specific Requirements
A. Federal Award Description. The Grantee must use the Federal funds provided under this Grant Agreement (Grant Funds) to carry out the Grantee’s “Project.” Unless changed in accordance with Article III, section C of this Grant Agreement, the Grantee’s Project shall be as described in the Project Narrative that is approved by HUD as of the date that HUD signs this Grant Agreement. For reference, HUD will attach this approved Project Narrative as Appendix 1 to the Grant Agreement on the date that HUD signs this Grant Agreement.
Enclosure 2
6b
FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0204
B. Approved Budget. The Grantee must use the Grant Funds as provided by the Approved Budget. Unless changed in accordance with Article III, section C of this Grant Agreement, the Approved Budget shall be the line-item budget that is approved by HUD as of the date that HUD signs this Grant Agreement. For reference, HUD will attach this approved line-item budget as Appendix 2 to this Grant Agreement on the date that HUD signs this Grant Agreement.
C. Project and Budget Changes. All changes to the Grantee’s Project or Approved Budget must be made in accordance with 2 CFR 200.308 and this Grant Agreement. To request HUD’s approval for a change in the Project or Approved Budget, the Grantee must submit a formal letter to the Director of HUD’s Office of Economic Development - Congressional Grants Division through the assigned Grant Officer. The letter must be submitted by email to the assigned Grant Officer and must provide justification for the change. The email submitting the letter must also include a revised project narrative or revised line-item budget, as applicable, that includes the requested change. The Grantee is prohibited from making project or budget changes that would conflict with the Applicable Appropriations Act Conditions described in Article III, section D of this Grant Agreement. The assigned Grant Officer for this grant is provided in the Award Letter for this grant and found on HUD’s website. The HUD Office of Economic Development – Congressional Grants Division will notify the Grantee in writing, by email, whether HUD approves or disapproves the change. Before the Grantee expends Grant Funds in accordance with any change approved by HUD or otherwise allowed by 2 CFR 200.308, the Grantee must update its grant information in Disaster Recovery Grant Reporting (DRGR) to reflect that change.
D. Applicable Appropriations Act Conditions. The conditions that apply to the Grant Funds as provided by the Consolidated Appropriations Act, 2023 and the Explanatory Statement are hereby incorporated and made part of this Grant Agreement. In the event of a conflict between those conditions, the conditions provided by the Act will govern. The Grant Funds are not subject to the Community Development Block Grants regulations at 24 CFR part 570 or Title I of the Housing and Community Development Act of 1974.
E. In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. As authorized under 2 CFR 200.307(e)(2), program income may be treated as an addition to the Federal award, provided that the Grantee uses that income for allowable costs under this Grant Agreement. In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. Any program income that cannot be expended on allowable costs under this Grant Agreement must be paid to HUD before closeout of the grant, unless otherwise specified by an applicable Federal statute.
FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0204
F. The Grantee must use the Grant Funds only for costs (including indirect costs) that meet the applicable requirements in 2 CFR part 200 (including appendices). The Grantee’s indirect cost rate information is as provided in Appendix 3 to this Grant Agreement. Unless the Grantee is an Institution of Higher Education, the Grantee must immediately notify HUD upon any change in the Grantee’s indirect cost rate during the Period of Performance, so that HUD can amend the Grant Agreement to reflect the change if necessary. Consistent with 2 CFR Part 200, Appendix III (C.7), if the Grantee is an Institution of Higher Education and has a negotiated rate in effect on the date this Grant Agreement is signed by HUD, the Grantee may use only that rate for its indirect costs during the Period of Performance.
G. The Grantee must comply with any specific award conditions that HUD may attach to this Grant Agreement as provided by 2 CFR 200.208. If applicable, these conditions will be listed or added as Appendix 5 to this Grant Agreement.
H. The Grantee is responsible for managing the Project and ensuring the proper use of the Grant Funds. The Grantee is also responsible for ensuring the completion of the Project, the grant closeout, and compliance with all applicable federal requirements. The Grantee may subaward all or a portion of its funds to one or more subrecipients, as identified in the Project Narrative (Appendix 1) or as may be approved by HUD in accordance with 2 CFR 200.308.
All subawards made with funding under this Grant Agreement are subject to the subaward requirements under 2 CFR Part 200, including 2 CFR 200.332, and other requirements provided by this Grant Agreement. The Grantee is responsible for ensuring each subrecipient complies with all requirements under this Grant Agreement, including the general federal requirements in Article IV. A subaward may be made to a for-profit entity only if HUD expressly approves that subaward and the for-profit entity is made subject to the same Federal requirements that apply to all other subrecipients, including the requirements 2 CFR part 200 provides for a “non-Federal entity” that receives a subaward.
ARTICLE IV. General Federal Requirements
A. If the Grantee is a unit of general local government, a State, an Indian Tribe, or an Alaskan Native Village, the Grantee is the Responsible Entity (as defined in 24 CFR part 58) and agrees to assume all of the responsibilities for environmental review and decisionmaking and action, as specified and required in regulations issued by the Secretary pursuant to section 305(c) of the Multifamily Housing Property Disposition Reform Act of 1994 and published in 24 CFR Part 58.
B. If the Grantee is a housing authority, redevelopment agency, academic institution, hospital or other non-profit organization, the Grantee shall request the unit of general local government, Indian Tribe or Alaskan Native Village, within which the Project is located and which exercises land use responsibility, to act as Responsible Entity and assume all of the responsibilities for environmental review and decision-making and action as specified in paragraph A above, and the Grantee shall carry out all of the responsibilities of a grantee under 24 CFR Part 58.
FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0204
C. After December 29, 2022, neither the Grantee nor any of its contractors, subrecipients and other funding and development partners may undertake, or commit or expend Grant Funds or local funds for, project activities (other than for planning, management, development and administration activities), unless a contract requiring those activities was already executed on or before December 29, 2022, until one of the following occurs: (i) the Responsible Entity has completed the environmental review procedures required by 24 CFR part 58, and HUD has approved the environmental certification and given a release of funds; (ii) the Responsible Entity has determined and documented in its environmental review record that the activities are exempt under 24 CFR 58.34 or are categorically excluded and not subject to compliance with environmental laws under 24 CFR 58.35(b); or (iii) HUD has performed an environmental review under 24 CFR part 50 and has notified Grantee in writing of environmental approval of the activities.
D. Following completion of the environmental review process, the Grantee (recipient) shall exercise oversight, monitoring, and enforcement as necessary to assure that decisions and mitigation measures adopted through the environmental review process are carried out during project development and implementation.
E. The Grantee must comply with the generally applicable HUD and CPD requirements in 24 CFR Part 5, subpart A, including all applicable fair housing, and civil rights requirements. If the Grantee is a Tribe or a Tribally Designated Housing Entity (TDHE) as established under 24 CFR 1000.206, the Grantee must comply with the nondiscrimination requirements in 24 CFR 1000.12 in lieu of the nondiscrimination requirements in 24 CFR 5.105(a). The Grantee must report data on the race, color, religion, sex, national origin, age, disability, and family characteristics of persons and households who are applicants for, participants in, or beneficiaries or potential beneficiaries of the Grantee’s Project, consistent with the instructions and forms provided by HUD in order to carry out its responsibilities under the Fair Housing Act, Executive Order 11063, Title VI of the Civil Rights Act of 1964, and Section 562 of the Housing and Community Development Act of 1987 (e.g. HUD-27061).
F. The Grantee must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 CFR part 200, as may be amended from time to time. If 2 CFR part 200 is amended to replace or renumber sections of part 200 that are cited specifically in this Grant Agreement, the part 200 requirements as renumbered or replaced by the amendments will govern the obligations of HUD and the Grantee after those amendments become effective.
G. The Grantee must comply with the Award Term in Appendix A to 2 CFR Part 25 (“System for Award Management and Universal Identifier Requirements”) and the Award Term in Appendix A to 2 CFR Part 170 (“Reporting Subawards and Executive Compensation”), which are hereby incorporated into and made part of this Grant Agreement.
H. If the Total Grant Amount, as provided in Article II of this Grant Agreement, is greater than $500,000, the Grantee must comply with the Award Term and Condition for Grantee Integrity and Performance Matters in Appendix 4 to this Grant Agreement.
FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0204
I. Unless the Grantee is exempt from the Byrd Amendment as explained below, the Grantee must comply with the provisions of Section 319 of Public Law 101-121, 31 U.S.C. 1352, (the Byrd Amendment) and 24 CFR Part 87, which prohibit recipients of Federal contracts, grants, or loans from using appropriated funds for lobbying the executive or legislative branches of the Federal Government in connection with a specific contract, grant, loan, or cooperative agreement. The Grantee must include in its award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements), the requirements for the certification required by Appendix A to 24 CFR Part 87 and for disclosure using Standard Form- LLL (SF-LLL), “Disclosure of Lobbying Activities.” In addition, the Grantee must obtain the executed certification required by Appendix A and an SF-LLL from all covered persons. “Person” is as defined by 24 CFR Part 87. Federally recognized Indian tribes and TDHEs established by Federally recognized Indian tribes as a result of the exercise of the tribe’s sovereign power are excluded from coverage of the Byrd Amendment. State-recognized Indian tribes and TDHEs established only under state law must comply with this requirement.
J. The Grantee must comply with drug-free workplace requirements in Subpart B of 2 CFR Part 2429, which adopts the governmentwide implementation (2 CFR Part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988, Pub. L. 100-690, Title V, Subtitle D (41 U.S.C. 701-707).
K. The Grantee must comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) as implemented by regulations at 49 CFR Part 24. The URA applies to acquisitions of real property and relocation occurring as a direct result of the acquisition, rehabilitation, or demolition of real property for Federal or Federally funded programs or projects. Real property acquisition that receives Federal financial assistance for a program or project, as defined in 49 CFR 24.2, must comply with the acquisition requirements contained in 49 CFR part 24, subpart B. Unless otherwise specified in law, the relocation requirements of the URA and its implementing regulations at 49 CFR part 24, cover any displaced person who moves from real property or moves personal property from real property as a direct result of acquisition, rehabilitation, or demolition for a program or project receiving HUD financial assistance
L. If Grant Funds are used for purchase, lease, support services, operation, or work that may disturb painted surfaces, of pre-1978 housing, you must comply with the lead-based paint evaluation and hazard reduction requirements of HUD's lead- based paint rules (Lead Disclosure; and Lead Safe Housing (24 CFR part 35)), and EPA's lead- based paint rules (e.g., Repair, Renovation and Painting; Pre-Renovation Education; and Lead Training and Certification (40 CFR part 745)).
M. The Grantee must comply with Section 3 of the Housing and Urban Development Act of 1968 (Section 3), 12 U.S.C. 1701u, and HUD’s regulations at 24 CFR part 75, as applicable, including the reporting requirements in 24 CFR 75.25. Grants made to Tribes and TDHEs are subject to Indian Preference requirements in Section 7(b) of the Indian SelfDetermination and Education Assistance Act (25 U.S.C. 5307(b)). As stated in 24 CFR 75.3(c), grants to Tribes and TDHEs are subject to Indian Preference requirements in lieu of Section 3.
Grantees that are not exempt from Section 3 must submit annual reports of Section 3
FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0204
accomplishment Performance Measures in DRGR in January of the calendar year.
This report reflects Section 3 accomplishments for the previous calendar year.
N. The Grantee must not use any Grant Funds to support any Federal, state, or local project that seeks to use the power of eminent domain, unless eminent domain is employed only for a public use. Public use includes use of funds for mass transit, railroad, airport, seaport, or highway projects, and utility projects which benefit or serve the general public (including energy-related, communication-related, water-related, and waste water-related infrastructure), other structures designated for use by the general public or with other common-carrier or public-utility functions that serve the general public and are subject to regulation and oversight by the government, and projects for the removal of an immediate threat to public health and safety or brownfields, as defined in the Small Business Liability Relief and Brownfields Revitalization Act (Pub. L. 107- 118). Public use does not include economic development that primarily benefits private entities.
O. The Grantee must not use any Grant Funds to maintain or establish a computer network that does not block the viewing, downloading, and exchanging of pornography.
This requirement does not limit the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities.
P. The Grantee must administer its Grant Funds in accordance with the Conflict of Interest requirements set forth in Appendix 6 of this Grant Agreement.
Q. The Grantee must comply with the governmentwide debarment and suspension requirements in 2 CFR part 180 as incorporated and supplemented by HUD’s regulations at 2 CFR part 2424.
R. The Grantee must comply with the award term and condition regarding trafficking in persons in Appendix 7 of this Grant Agreement.
S. The assurances and certifications the Grantee has made and submitted to HUD are incorporated by this reference and made part of this Grant Agreement.
ARTICLE V. Drawdown Requirements
A. The Grantee may not draw down Grant Funds until HUD has received and approved any certifications and disclosures required by 24 CFR 87.100 concerning lobbying, if applicable.
B. The Grantee must use HUD’s Disaster Recovery Grant Reporting (DRGR) system to draw down Grant Funds and report to HUD on activities.
C. The Grantee must enter activity and budget information in DRGR that is consistent with the Grantee’s Project and Approved Budget as described in Article III, sections A and B of this Grant Agreement and complies with HUD’s instructions for entering information in DRGR found in the document titled “Grant Award Instructions” that accompanies the Grant Agreement.
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D. The Grantee must only enter activities in DRGR that are described in the Approved Budget.
E. The Grantee must expend all Grant Funds in accordance with the activity and budget information in DRGR.
F. Each drawdown of Grant Funds constitutes a representation by the Grantee that the funds will be used in accordance with this Grant Agreement.
G. The Grantee must use DRGR to track the use of program income and must report the receipt and use of program income in the reports the Grantee submits to HUD under Article VI of this Grant Agreement. The Grantee must expend program income before drawing down Grant Funds through DRGR.
H. Notwithstanding any other provision of this grant agreement, HUD will not be responsible for payment of any Grant Funds after the date Treasury closes the account in accordance with 31 U.S.C. § 1552. Because Treasury may close the account up to one week before the September 30 date specified by 31 U.S.C. § 1552, the Grantee is advised to make its final request for payment under the grant no later than September 15, 2031.
ARTICLE VI. Program-Specific Reporting Requirements
In addition to the general reporting requirements that apply under other provisions of this Agreement, the following program-specific reporting requirements apply to the Grantee:
A. The Grantee must submit a performance report in DRGR on a semi-annual basis and must include a completed Federal financial report as an attachment to each performance report in DRGR. Performance reports shall consist of a narrative of work accomplished during the reporting period. During the Period of Performance, the Grantee must submit these reports in DRGR no later than 30 calendar days after the end of the 6- month reporting period. The first of these reporting periods begins on the first of January or June (whichever occurs first) after the date this Grant Agreement is signed by HUD.
B. The performance report must contain the information required for reporting program performance under 2 CFR 200.329(c)(2) and (d), including a comparison of actual accomplishments to the objectives of the Project as described in Article III, section A of this Grant Agreement, the reasons why established goals were not met, if appropriate, and additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
C. Financial reports must be submitted using DRGR or such future collections HUD may require and as approved by OMB and listed on the Grants.gov website (https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html).
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D. The performance and financial reports will undergo review and approval by HUD. If a report submission is insufficient, HUD will reject the report in DRGR and identify the corrections the Grantee must make.
E. No drawdown of funds will be allowed through DRGR while the Grantee has an overdue performance or financial report.
F. The Grantee must report and account for all property acquired or improved with Grant Funds as provided by 2 CFR part 200 using the applicable common forms approved by OMB and provided on the Grants.gov website
(https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html). This reporting obligation includes submitting status reports on real property at least annually as provided by 2 CFR 200.330, accounting for real and personal property acquired or improved with Grant Funds as part of Project Closeout, and promptly submitting requests for disposition instructions as provided by 2 CFR 200.311(c), 200.313(e), and 200.314(a).
ARTICLE VII. Project Closeout
A. The grant will be closed out in accordance with 2 CFR part 200, as may be amended from time to time, except as otherwise specified in this Grant Agreement.
B. The Grantee must submit to HUD a written request to closeout the grant no later than 30 calendar days after the Grantee has drawn down all Grant Funds and completed the Project as described in Article III, section A of this Grant Agreement.
HUD will then send the Closeout Agreement and Closeout Certification to the Grantee.
C. At HUD's option, the Grantee may delay initiation of project closeout until the resolution of any findings as a result of the review of semi-annual activity reports in DRGR. If HUD exercises this option, the Grantee must promptly resolve the findings.
D. The Grantee recognizes that the closeout process may entail a review by HUD to determine compliance with the Grant Agreement by the Grantee and all participating parties. The Grantee agrees to cooperate with any HUD review, including reasonable requests for on-site inspection of property acquired or improved with Grant Funds.
E. No later than 120 calendar days after the Period of Performance, Grantees shall provide to HUD the following documentation:
1. A Certification of Project Completion.
2. A Grant Closeout Agreement.
3. A final financial report giving the amount and types of project costs charged to the grant (that meet the allowability and allocability
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requirements of 2 CFR part 200, subpart E); a certification of the costs; and the amounts and sources of other project funds.
4. A final performance report providing a comparison of actual accomplishments with the objectives of the Project, the reasons for slippage if established objectives were not met and additional pertinent information including explanation of significant cost overruns.
5. A final property report, if specifically requested by HUD at the time of closeout.
ARTICLE VIII. Default
A default under this Grant Agreement shall consist of any use of Grant Funds for a purpose other than as authorized by this Grant Agreement, any noncompliance with statutory, regulatory, or other requirements applicable to the Grant Funds, any other material breach of this Grant Agreement, or any material misrepresentation in the Grantee’s submissions to HUD in anticipation of this award. If the Grantee fails to comply with the terms and conditions of the Grant Agreement, HUD may adjust specific conditions of this Grant Agreement as described in 2 CFR part 200, as may be amended from time to time. If HUD determines that noncompliance cannot be remedied by imposing additional conditions, HUD may take one or more of the remedies for noncompliance described in 2 CFR part 200, as may be amended from time to time.
HUD may also terminate all or a part of this award as provided by 2 CFR 200.340 and other applicable provisions of 2 CFR part 200, as may be amended from time to time. Nothing in this Grant Agreement shall be construed as creating or justifying any claim against the Federal government or the Grantee by any third party.
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ARTICLE IX. HUD Contact Information
Except where this Grant Agreement specifically states otherwise, all requests, submissions, and reports the Grantee is required to make to HUD under this Grant Agreement must be made in writing via email to [email protected].
This agreement is hereby executed on behalf of the Grantee and HUD as follows:
GRANTEE
______________________________________________________
(Name of Organization)
BY: _________________________________________________
(Signature of Authorized Official)
_________________________________________________
(Typed Name and Title of Authorized Official)
_________________________________________________
(Date)
HUD
BY: _________________________________________________
Robin J. Keegan,
Deputy Assistant Secretary for Economic Development
_________________________________________________
(Date)
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APPENDIX 1 – Project Narrative
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APPENDIX 2 – Approved Budget
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APPENDIX 3 – Grantee’s Indirect Cost Rate Information
Subject to the applicable requirements in 2 CFR part 200 (including its appendices), the Grantee will use an indirect cost rate as represented by the Grantee below:
The Grantee will not use an indirect cost rate to charge its indirect costs to the grant.
The Grantee will use the indirect cost rate(s) identified in the table below to charge its indirect costs to the grant.
Agency/Dept./Major Function Indirect cost rate Direct Cost Base _________________________ _____________% ______________ _________________________ _____________% ______________ [PLEASE NOTE: The grantee must check one of the two boxes above. If the second box is checked, the corresponding table must be filled out as described below.
The table must include each indirect cost rate that will be used to calculate the Grantee’s indirect costs under the grant. The table must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR 200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR 200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table.
For nonprofit organizations that use the Multiple Allocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied.]
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APPENDIX 4 –
Award Term and Condition for Grantee Integrity and Performance Matters Reporting of Matters Related to Grantee Integrity and Performance
1. General Reporting Requirement
If the total value of the Grantee’s currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then during that period of time the Grantee must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.
2. Proceedings About Which Grantee Must Report
During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government;
b. Reached its final disposition during the most recent five-year period; and c. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition;
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and the Grantee’s payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition;
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(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the Grantee’s part; and
(iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations.
3. Reporting Procedures
During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. The Grantee does not need to submit the information a second time under assistance awards that the Grantee received if the Grantee already provided the information through SAM because the Grantee was required to do so under Federal procurement contracts that the Grantee was awarded.
4. Reporting Frequency
During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s) that the Grantee has not reported previously or affirm that there is no new information to report. If the Grantee has Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000, the Grantee must disclose semiannually any information about the criminal, civil, and administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes—
(1) Only the Federal share of the funding under any Federal award with a cost share or match requirement; and
(2) The value of all expected funding increments under a Federal award and options, even if not yet exercised.
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APPENDIX 5 – Specific Award Conditions
NONE.
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APPENDIX 6 – Conflict of Interest Requirements
1. Conflicts Subject to Procurement Regulations. When procuring property or services, the grantee and its subrecipients shall comply with the applicable conflict-of-interest rules in 2 CFR 200.317 and 2 CFR 200.318(c). In all cases not governed by 2 CFR 200.317 and 2 CFR 200.318(c), the Grantee and its subrecipients must follow the requirements contained in paragraphs 2-5 below.
2. General prohibition. No person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee or subrecipient and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from the activity, or have a financial interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or herself or for those with whom he or she has immediate family or business ties, during his or her tenure or for one year thereafter. Immediate family ties include (whether by blood, marriage or adoption) the spouse, parent (including a stepparent), child (including a stepchild), sibling (including a stepsibling), grandparent, grandchild, and in-laws of a covered person.
3. Exceptions. HUD may grant an exception to the general prohibition in paragraph (ii) upon the Grantee’s written request and satisfaction of the threshold requirements in paragraph (iv), if HUD determines the exception will further the Federal purpose of the award and the effective and efficient administration of the Grantee’s Project, taking into account the cumulative effects of the factors in paragraph (v).
4. Threshold requirements for exceptions. HUD will consider an exception only after the Grantee has provided the following documentation:
a. A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how that disclosure was made; and
b. An opinion of the Grantee's attorney that the interest for which the exception is sought would not violate state or local law.
5. Factors to be considered for exceptions. In determining whether to grant a requested exception after the Grantee has satisfactorily met the threshold requirements in paragraph (iii), HUD will consider the cumulative effect of the following factors, where applicable:
a. Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project that would otherwise not be available; b. Whether an opportunity was provided for open competitive bidding or negotiation; c. Whether the person affected is a member of a group or class of low- or moderateincome persons intended to be the beneficiaries of the assisted activity, and the exception
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will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class;
d. Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision-making process regarding the assisted activity in question; e. Whether the interest or benefit was present before the affected person was in a position as described in paragraph (ii);
f. Whether undue hardship will result either to the Grantee or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and g. Any other relevant considerations.
6. Disclosure of potential conflicts of interest. The Grantee must disclose in writing to HUD any potential conflict of interest.
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APPENDIX 7 – Award Term and Condition Regarding Trafficking in Persons The following award term and condition, which is required by 2 CFR part 175, applies as written:
a. Provisions applicable to a grantee that is a private entity.
1.You as the grantee, your employees, subrecipients under this award, and subrecipients' employees may not—
i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
ii. Procure a commercial sex act during the period of time that the award is in effect; or
iii. Use forced labor in the performance of the award or subawards under the award.
2.We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity:
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or
ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either—
A. Associated with performance under this award; or
B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by HUD at 2 CFR 2424.
b. Provision applicable to a grantee other than a private entity.
We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity—
1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or
2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either:
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i. Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by HUD at 2 CFR 2424. c. Provisions applicable to any grantee.
1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term.
2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and
ii. Is in addition to all other remedies for noncompliance that are available to us under this award.
3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity.
d. Definitions. For purposes of this award term:
1.“Employee” means either:
i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.
2. “Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.
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3. “Private entity”:
i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. ii. Includes:
A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b).
B. A for-profit organization.
4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).