CITY COUNCIL
ROLL CALL:
Mayor/Chairman/President:
Erik Lutz
Mayor Pro Tempore/Vice Chairman/Vice President:
Andrew C. Lara
Councilmembers/Directors/Commissioners:
Gustavo V. Camacho
John R. Garcia
Dr. Monica Sanchez
Meeting jointly and regularly with the Pico Rivera Successor Agency to the Pico Rivera Redevelopment Agency (as needed); Pico Rivera *Housing Assistance Agency (as needed); Pico Rivera Water Authority (as needed); and Public Financing Authority (as needed) COMMISSIONERS SCHEDULED TO BE PRESENT:
Aric Martinez, Planning Commission
Gil Perez, Veterans Commission
AGENDA
Tuesday, October 10, 2023
Regular Meeting 6:00 p.m.
Council Chamber
6615 Passons Boulevard
Next Resolution No. 7299
Next Ordinance No. 1177
Next Agreement No. 23-2243
Successor Agency to PRRA
Next Resolution No. SA -23-28
Next Ordinance No. SA -01
Next Agreement No. S23-006
Housing Assistance Agency
Next Resolution No. HA -108
Next Ordinance No. HA -16
Water Authority
Next Resolution No. 23-37
Next Ordinance No. 23-01
Next Agreement No. 23-76
Public Financing Authority
Next Resolution No. PFA-23-13
INVOCATION: Administrative Services Director Guo
PLEDGE OF ALLEGIANCE: Human Resources Director Shirinian SPECIAL PRESENTATION(S):
• Proclamation — Code Enforcement Officer Appreciation week
PLEASE TURN OFF OR SILENCE CELL PHONES WHILE MEETING IS IN SESSION
AND PLEASE REFRAIN FROM TEXTING DURING THE MEETING
**************************************************************************************************** In compliance with the Americans with Disabilities Act of 1990, the City of Pico Rivera is committed to providing reasonable accommodations for a person with a disability. Please call the City Clerk's office at (562) 801-4389, if special accommodations are necessary and/or if information is needed in an alternative format. Special requests must be made in a reasonable amount of time in order that accommodations can be arranged (within 24 to 48 hours' notice). *Commissioners receive a $30.00 stipend per each meeting held and attended.
10-10-2023 Agenda City Council
PUBLIC COMMENTS:
IF YOU WOULD LIKE TO COMMENT ON ANY LISTED AGENDA ITEMS OR NON -
AGENDA ITEMS, PLEASE FILL OUT A GREEN PUBLIC COMMENT REQUEST FORM
AND PROVIDE IT TO THE STAFF MEMBER AT THE BACK TABLE BEFORE THE MEETING STARTS.
When you are called to speak, please come forward and state your name and city of residency for the record. You have three (3) minutes to make your remarks. In accordance with Government Code Section 54954.2, members of the City Council may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) provide a reference to staff or other resources for factual information; 4) request staff to report to the City Council at a subsequent meeting concerning any matter raised by the public; and 5) direct staff to place a matter of business on a future agenda.
City Council members cannot comment on items that are not listed on a posted agenda.
CONSENT CALENDAR ITEMS:
All items listed on the Consent Calendar may be acted on by a single motion without separate discussion. Any motion relating to a Resolution or Ordinance shall also waive the reading of the titles in full and include its adoption as appropriate. If discussion or separate vote on any item is desired by a Councilmember or staff, that item may be pulled from the Consent Calendar for separate consideration.
CONSENT CALENDAR:
City Council:
1. Minutes:
• City Council regular meeting September 26, 2023
Recommendation: Approve
2. 5th Warrant Register of the 2023-2024 Fiscal Year.
Check Numbers: 292740-292838
Special Check Numbers: None
Recommendation: Approve
APPROVED
APPROVED
(700)
3. Caltrans Grant Award for the Rosemead/Lakewood Boulevard Complete Corridor Project. (700)
Recommendation:
1. Approve a resolution authorizing the execution of agreements with the California Department of Transportation;
2. Accept the Grant Award in the amount of $585,334 from the Caltrans Sustainable Transportation Planning Grant Program for the Rosemead/Lakewood Boulevard Complete Corridor Project — Vision Master Plan;
3. Amend the fiscal year (FY) 2023-2024 budget by transferring $30,000 in Landscaping and Lighting District (LLD) (Fund 230) to the General Fund (Fund 100) and then transfer from the General Fund to the Capital Improvement Program Fund (CIP Fund 400). The City intends to utilize
10-10-2023 Agenda City Council
eligible resources in the LLD fund to address the needs of this critical capital project; and
4. Amend the FY 2023-24 budget by appropriating $585,334 in Account No. 699.70.7300-54500-CIP.30059 and $30,000 in Account No. 400.70.7300- 54500 -CI P.30059.
Resolution No. 7299 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, AUTHORIZING THE EXECUTION
OF AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR ROSEMEAD/LAKEWOOD BOULEVARD
COMPLETE CORRIDOR PROJECT — VISION MASTER PLAN
APPROVED
4. Contributions to Community Organizations. (700)
Recommendation:
1. Authorize the City Manager to make contributions to not -for-profit community organizations that provide services that support the City's strategic priorities for an amount not -to -exceed $5,000 annually. APPROVED
5. Amendment No. 1 to Maintenance Services Agreement with Seacliff Mechanical Services for the Rivera Park Banquet Room Emergency Replacement of Heating, Ventilation, and Air Conditioning (HVAC) Unit(s).
Recommendation: (500)
1. Approve Amendment No. 1 to Maintenance Services Agreement No. 23- 2225 with Seacliff Mechanical Services, to amend the contract in the amount of $12,143 for an amount not -to -exceed $187,201 for the HVAC replacement at 9530 Shade Lane, Rivera Park Banquet Room, which was previously constituted an emergency; and
2. Authorize the City Manager to execute Amendment No. 1 to Maintenance Services Agreement No. 23-2225 in a form approved by the City Attorney.
Agreement No. 23-2225-1
APPROVED
6. Amendment No. 3 to Maintenance Services Agreement with General Building Management Company for Janitorial Services. (500)
Recommendation:
1. Approve Amendment No. 3 to Maintenance Services Agreement No. 19- 1915 with General Building Management Company, amending the contract to an amount not -to -exceed $105,346 and exercising the second one-year optional extension for janitorial services extending the term October 22, 2024; and
2. Authorize the City Manager to execute Amendment No. 3 to Maintenance Services Agreement No. 19-1915 in a form approved by the City Attorney.
Agreement No. 19-1915-3
APPROVED
7. Pico Rivera — Major Corridors Median and Parkway Beautification Project No. 50075, CCL-5351(041) — Award of Contract. (500)
Recommendation:
10-10-2023 Agenda City Council
1. Approve the plans and specifications for the Pico Rivera — Major Corridors Median and Parkway Beautification Project No. 50075, CCL-5351(041);
2. Award a construction contract for a not -to -exceed amount of $6,606,822 to Urban Habitat for the Pico Rivera — Major Corridors Median and Parkway Beautification Project No. 50075, CCL-5351(041) and execute the contract in a form approved by the City Attorney;
3. Authorize the City Manager to process change orders, as needed, in an amount not -to -exceed $650,000 (approximately 10% of the total contract amount) for construction contingency;
4. Appropriate $100,000 from Prop A (Fund 205) to Account No. 205.70.7300.54500-50075;
5. Appropriate $200,000 from Prop C (Fund 206) to Account No. 206.70.7300.54500-50075;
6. Transfer $455,000 from Prop C Funds (Fund 206) from Account No. 206.70.7300.54500-50076 to Account No. No. 206.70.7300.54500-50075;
7. Appropriate $500,000 from Measure R (Fund 207) to Account No. 207.70.7300.54500-50075;
8. Appropriate $100,000 from Measure W (Fund 209) to Account No. 209.70.7300.54500-50075;
9. Transfer $500,000 from the Lighting and Landscape District (Fund 230) to the General Fund (Fund 100) and then transfer from the General Fund to the CIP Fund (Fund 400), and finally appropriate to Account No. 400.70.7300.54500-50075. The City intends to utilize this fund to address the needs of this critical CIP; and
10. Approve the Notice of Exemption (NOE) for the subject project and authorize the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act.
Agreement No. 23-2243
APPROVED
8. Rosemead Boulevard Median and Parkway Beautification Project No. 50076, CCL-5351(042) — Award of Contract. (500)
Recommendation:
1. Approve the plans and specifications for the Rosemead Boulevard Median and Parkway Beautification Project No. 50076; CCL-5351(042);
2. Award a construction contract for a not -to -exceed amount of $4,025,413 to Urban Habitat for the Rosemead Boulevard Median and Parkway Beautification Project No. 50076, CCL-5351(042) and execute the contract in a form approved by the City Attorney;
3. Authorize the City Manager to process change orders, as needed, in an amount not -to -exceed $550,000 (approximately 13% of the total contract amount) for construction contingency;
4. Amend the fiscal year (FY) 2023-24 adopted budget by appropriating $155,000 from Prop A (Fund 205) to Account No. 205.70.7300.54500- 50076;
5. Amend the FY 2023-24 adopted budget by appropriating $200,000 in Measure W (Fund 209) to Account No. 209.70.7300.54500-50076; and
10-10-2023 Agenda City Council
6. Approve the Notice of Exemption (NOE) for the subject project and authorize the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act. APPROVED
Agreement No. 23-2244
9. Award Construction Contract to MBC Enterprise, Inc. — Teen Center Renovation Project (CIP No. 50100). (500)
Recommendation:
1. Award a construction contract for a not -to -exceed amount of $799,115 to MBC Enterprises, Inc. for the Teen Center Renovation Project, CIP No. 50100; and authorize the City Manager to execute the contract in a form approved by the City Attorney;
2. Authorize the City Manager or his Designee to process change orders in an amount not -to -exceed 10% of the total project amount, as needed, up to $79,912 for construction contingencies;
3. Authorize the transfer of $200,000 from the General Fund designated balance for the Teen Center Project to the Capital Improvement Program (CIP) Fund and the appropriation of $200,000 to the Teen Center Renovation Construction Project;
4. Authorize the transfer of $242,088 from the Teen Center Renovation Design Project to the Teen Center Renovation Construction Project;
5. Approve an amendment to fiscal year 2023-24 Annual Action Plan in the amount of $28,211 from the Teen Center Renovation Design Project for a total of $348,812 of Community Development Block Grant funds allocated for the Teen Center Renovation Construction Project; and
6. Authorize the transfer of $161,789 from the General Fund designated fund balance of $6,000,000 for the Smith Park Aquatic Center to the CIP Fund and the appropriation of $161,789 to the Teen Center Renovation Construction Project.
Agreement No. 23-2245
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
REGULAR AGENDA: None
APPROVED
CITY MANAGER/STAFF REPORTS
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234
REPORTS, NEW BUSINESS, OLD BUSINESS)
CLOSED SESSION: None
ADJOURNMENT: 7:00 P.M.
10-10-2023 Agenda City Council
AFFIDAVIT OF POSTING
I, Cynthia Ayala, City Clerk, for the City of Pico Rivera, DO HEREBY CERTIFY, under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the Pico Rivera City Hall bulletin board, Pico Rivera website www.pico-rivera.orq , Pico Rivera Post Office and Parks: Smith, Pico and Rivera which are available for the public to view on this 5th, day of October 2023.
Dated this 5th, day of October 2023.
Cynthia Ayala, CMC
City Clerk
SB343 NOTICE
In compliance with and pursuant to the provisions of SB343 any public writing distributed by the City Clerk to at least a majority of the City Council Members regarding any item on this regular meeting agenda will be available on the City's website.
Council Meeting Seating Chart
Arnold Alvarez-Giasman
City Attorney
1 Steven Carmona
City Manager
Angelina
Garcia
Assistant
City Manager
1 Andrew C. Lars
Mayor Pro Tempore
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Erik Lutz
Mayor
Public
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Dr. Monica Sanchez
Councilmember
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111 Sheriff's
Hutak
Sheriff's Captaln
1 I' Pat Errett Assistant
Fire Chief
STATEMENT REGARDING DECORUM AT CITY COUNCIL MEETINGS
If you wish to speak at the time set aside for public comments, the City Council has established the following standards and Rules of Decorum as allowed by State law. • Public comment is limited to those portions of the meeting referred to as Public Comments. These portions are intended for members of the public to address the City Council, Successor Agency, Housing Assistance Agency or Water Authority on matters related to agendas or any other items under the subject matter jurisdiction of the City Council or Agencies. Please fill out the desired color -coded card prior to the start of the meeting at 6:00 p.m. Once the meeting has begun, no further cards will be accepted. • A yellow Public Hearing Comment Request card must be completed to speak during a Public Hearing.
• A green Public Comment Request — Card is for those wishing to address the Council/Agency on agenda items or any other items under the subject jurisdiction of the City Council/Agency.
• Citizens may address the Council, Successor Agency or Housing Assistance Agency once for a maximum of three minutes. After each speaker returns to his/her seat, the Mayor shall determine the time and manner of response, but typically if answers are available, they will be given after all speakers have had an opportunity to address the City Council.
• Members of the audience are asked to refrain from clapping or otherwise speaking from their seats. Those not meeting the standards for decorum may be escorted from the meeting.
RULES OF DECORUM CAN BE FOUND IN THE PICO RIVERA MUNICIPAL CODE SECTION
2.08.050 AS ESTABLISHED BY ORDINANCE 783 ADOPTED ON AUGUST 20, 1990 AND AMENDED BY ORDINANCES 822 (SEPTEMBER 21, 1992) AND 1020 (MARCH 21, 2006).