di ll
MINUTES
Tuesday, October 10, 2023
A Regular Meeting of the City Council was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.
Mayor Lutz called the regular meeting to order at 6:00 p.m. on behalf of the City Council.
PRESENT: Camacho, Garcia, Lara, Lutz
ABSENT: Sanchez
COMMISSIONERS PRESENT:
• Esther Celiz, Planning Commission
• Gil Perez, Veterans Commission
INVOCATION: Delivered by Administrative Services Director Guo PLEDGE OF ALLEGIANCE: Led by Human Resources Director Shirinian Deputy City Attorney Lam stated that a Closed Session item regarding the City of Pico Rivera vs. 3M Company, et al. be added to the Agenda as it came after the posting of the agenda.
Motion by Councilmember Camacho, seconded by Mayor Pro Tem Lara to add item (a) Conference with Legal Counsel, Government Code section 54956.9(d)(1) to the agenda. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
SPECIAL PRESENTATION(S):
• A Proclamation was presented to the Code Enforcement Division in observance of Code Enforcement Officer Appreciation week October 8-14, 2023 PUBLIC HEARING: None
PUBLIC COMMENTS:
Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding library updates and upcoming events for 11 the month of October which includes a vaccine clinic on October 14, 2023.
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CONSENT CALENDAR ITEMS:
City Council:
1. Minutes:
• Approved City Council regular meeting of September 26, 2023
2. Approved 5th Warrant Register of the 2023-2024 Fiscal Year.
Check Numbers: 292740-292838
Special Check Numbers: None
(700)
3. Caltrans Grant Award for the Rosemead/Lakewood Boulevard Complete Corridor Project. (70( )
1. Approved Resolution No. 7299 authorizing the execution of agreements with the California Department of Transportation;
2. Accepted the Grant Award in the amount of $585,334 from the Caltrans Sustainable Transportation Planning Grant Program for the Rosemead/Lakewood Boulevard Complete Corridor Project — Vision Master Plan;
3. Amended the fiscal year 2023-24 budget by transferring $30,000 in Landscaping and Lighting District (LLD) (Fund 230) to the General Fund (Fund 100) and then transfer from the General Fund to the Capital Improvement Program Fund (CIP Fund 400). The City intends to utilize eligible resources in the LLD fund to address the needs of this critical capital project; and
4. Amended the FY 2023-24 budget by appropriating $585,334 in Account No. 699.70.7300-54500-CIP.30059 and $30,000 in Account No. 400.70.7300-54500-C I P. 30059.
Resolution No. 7299 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, AUTHORIZING THE
EXECUTION OF AGREEMENTS WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION FOR ROSEMEAD/LAKEJVOOD
BOULEVARD COMPLETE CORRIDOR PROJECT — VISION MASTER
PLAN
4. Contributions to Community Organizations. (700)
1. Authorized the City Manager to make contributions to not -for-profit community organizations that provide services that support the City's strategic priorities for an amount not -to -exceed $5,000 annually.
5. Amendment No. 1 to Maintenance Services Agreement with Seacliff Mechanical Services for the Rivera Park Banquet Room Emergency Replacement of Heating, Ventilation, and Air Conditioning (HVAC) Unit(s). (500)
1. Approve Amendment No. 1 to Maintenance Services Agreement No. 23- 2225 with Seacliff Mechanical Services, to amend the contract in the amount of $12,143 for an amount not -to -exceed $187,201 for the HVAC
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replacement at 9530 Shade Lane, Rivera Park Banquet Room, which was previously constituted an emergency; and
2. Authorized the City Manager to execute Amendment No. 1 to Maintenance Services Agreement No. 23-2225 in a form approved by the City Attorney.
Agreement No. 23-2225-1
6. Amendment No. 3 to Maintenance Services Agreement with General Building Management Company for Janitorial Services. (500)
1. Approved Amendment No. 3 to Maintenance Services Agreement No. 19- 1915 with General Building Management Company, amending the contract to an amount not -to -exceed $105,346 and exercising the second one-year optional extension for janitorial services extending the term October 22, 2024; and
2. Authorized the City Manager to execute Amendment No. 3 to Maintenance Services Agreement No. 19-1915 in a form approved by the City Attorney.
Agreement No. 19-1915-3
7. Pico Rivera — Major Corridors Median and Parkway Beautification Project No. 50075, CCL-5351(041) — Award of Contract. (500)
1. Approved the plans and specifications for the Pico Rivera — Major Corridors Median and Parkway Beautification Project No. 50075, CCL- 5351(041);
2. Awarded a construction contract for a not -to -exceed amount of $6,606,822 to Urban Habitat for the Pico Rivera — Major Corridors Median and Parkway Beautification Project No. 50075, CCL-5351 (041) and execute the contract in a form approved by the City Attorney;
3. Authorized the City Manager to process change orders, as needed, in an amount not -to -exceed $650,000 (approximately 10% of the total contract amount) for construction contingency;
4. Appropriated $100,000 from Prop A (Fund 205) to Account No. 205.70.7300.54500-50075;
5. Appropriated $200,000 from Prop C (Fund 206) to Account No. 206.70.7300.54500-50075;
6. Transferred $455,000 from Prop C Funds (Fund 206) from Account No. 206.70.7300.54500-50076 to Account No. 206.70.7300.54500-50075;
7. Appropriated $500,000 from Measure R (Fund 207) to Account No. 207.70.7300.54500-50075;
8. Appropriated $100,000 from Measure W (Fund 209) to Account No. 209.70.7300.54500-50075;
9. Transferred $500,000 from the Lighting and Landscape District (Fund 230) to the General Fund (Fund 100) and then transfer from the General Fund to the CIP Fund (Fund 400), and finally appropriated to Account No. 400.70.7300.54500-50075. The City intends to utilize this fund to address the needs of this critical CIP; and
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10. Approved the Notice of Exemption (NOE) for the subject project and authorized the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act.
Agreement No. 23-2243
8. Rosemead Boulevard Median and Parkway Beautification Project No. 50076, CCL-5351(042) — Award of Contract. (500)
1. Approved the plans and specifications for the Rosemead Boulevard Median and Parkway Beautification Project No. 50076; CCL-5351(042);
2. Awarded a construction contract for a not -to -exceed amount of $4,025,413 to Urban Habitat for the Rosemead Boulevard Median and Parkway Beautification Project No. 50076, CCL-5351(042) and execute the contract in a form approved by the City Attorney;
3. Authorized the City Manager to process change orders, as needed, in an amount not -to -exceed $550,000 (approximately13% of the total contract amount) for construction contingency;
4. Amended the fiscal year (FY) 2023-24 adopted budget by appropriating $155,000 from Prop A (Fund 205) to Account No. 205.70.7300.54500- 50076;
5. Amended the FY 2023-24 adopted budget by appropriating $200,000 in Measure W (Fund 209) to Account No. 209.70.7300.54500-50076; and
6. Approved the Notice of Exemption (NOE) for the subject project and authorized the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act.
Agreement No. 23-2244
9. Award Construction Contract to MBC Enterprise, Inc. — Teen Center Renovation Project (CIP No. 50100). (500)
1. Awarded a construction contract for a not -to -exceed amount of $799,115 to MBC Enterprises, Inc. for the Teen Center Renovation Project, CIP No. 50100; and authorized the City Manager to execute the contract in a form approved by the City Attorney;
2. Authorized the City Manager or his Designee to process change orders in an amount not -to -exceed 10% of the total project amount, as needed, up to $79,912 for construction contingencies;
3. Authorized the transfer of $200,000 from the General Fund designated balance for the Teen Center Project to the Capital Improvement Program (CIP) Fund and the appropriation of $200,000 to the Teen Center Renovation Construction Project;
4. Authorized the transfer of $242,088 from the Teen Center Renovation Design Project to the Teen Center Renovation Construction Project;
5. Approved an amendment to fiscal year 2023-24 Annual Action Plan in the amount of $28,211 from the Teen Center Renovation Design Project for a total of $348,812 of Community Development Block Grant funds allocatd for the Teen Center Renovation Construction Project; and
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6. Authorized the transfer of $161,789 from the General Fund designated fund balance of $6,000,000 for the Smith Park Aquatic Center to the CIP Fund and the appropriation of $161,789 to the Teen Center Renovation Construction Project.
Agreement No. 23-2245
Motion by Councilmember Camacho, seconded by Councilmember Garcia to approve Consent Calendar Item Nos. 1 through 9. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION: None REGULAR AGENDA: None
CITY MANAGER/STAFF REPORTS:
Management Analyst Garcia provided a brief legislative update speaking on the latest State developments, the 2023 Session highlights, the current State Bills being tracked, the 2023 Federal general updates, and 2024 Water Resources Development Act Submission.
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):
Councilmember Garcia and Mayor Pro Tem Lara commented on strengthening the commercial property maintenance ordinance.
Councilmember Camacho reported on his attendance at the 2023 Clasico de las Americas, Charreria against cancer event at the Pico Rivera Sports Arena.
Mayor Lutz reported on his attendance at the 2023 Southern California Medical Center Annual Gala.
Recessed to Closed Session at 6:38 p.m.
ALL FOUR CITY COUNCIL MEMBERS WERE PRESENT
Reconvened from Closed Session at 6:59 p.m.
ALL FOUR CITY COUNCIL MEMBERS WERE PRESENT
CLOSED SESSION(S):
a. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
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Pursuant to Government Code Section 54956.9(d)(1)
City of Pico Rivera vs. 3M Company, et al.
U.S. District Court Case No. 2:22-cv-0066-RMG
Deputy City Attorney Lam stated that the City Council provided direction to the City Attorney's office to proceed with the current litigation. No final action was taken and there was nothing further to report.
ADJOURNMENT:
Mayor Lutz adjourned the City Council meeting at 7:00 p.m. in memory of State Senator Dianne Feinstein and the victims in recent attacks in Israel. There being no objection it was so ordered.
AYES: Camacho, Garcia, Lara, Lutz
NOES: None
ABSENT: Sanchez
ATTEST:
Cynthia Ayala, CMC, City Clerk
Erik Lutz, Mayor
I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council regular meeting dated October 10, 2023 and approved by the City Council on October 24, 2023.
Cynthia Ayak , CMC, City Clerk