*Commissioners receive a $30.00 stipend per each meeting held and attended. .
Tuesday, December 12, 2023
Regular Meeting 6:00 p.m.
Council Chamber
6615 Passons Boulevard
Next Resolution No. 7304
Next Ordinance No. 1180
Next Agreement No. 23-2264
Successor Agency to PRRA
Next Resolution No. SA-23-29
Next Ordinance No. SA-01
Next Agreement No. S23-006
Housing Assistance Agency
Next Resolution No. HA-108
Next Ordinance No. HA-16
Water Authority
Next Resolution No. 23-37
Next Ordinance No. 23-01
Next Agreement No. 23-76
Public Financing Authority
Next Resolution No. PFA-23-13
ROLL CALL:
Mayor/Chairman/President:
Erik Lutz
Mayor Pro Tempore/Vice Chairman/Vice President:
Andrew C. Lara
Councilmembers/Directors/Commissioners:
Gustavo V. Camacho
John R. Garcia
Dr. Monica Sanchez
COMMISSIONERS SCHEDULED TO BE PRESENT:
Robert Martinez, Planning Commission
Daniel Garcia, Veterans Commission
INVOCATION:
PLEDGE OF ALLEGIANCE:
PLEASE TURN OFF OR SILENCE CELL PHONES WHILE MEETING IS IN SESSION
AND PLEASE REFRAIN FROM TEXTING DURING THE MEETING
**************************************************************************************************** In compliance with the Americans with Disabilities Act of 1990, the City of Pico Rivera is committed to providing reasonable accommodations for a person with a disability. Please call the City Clerk’s office at (562) 801-4389, if special accommodations are necessary and/or if information is needed in an alternative format. Special requests must be made in a reasonable amount of time in order that accommodations can be arranged (within 24 to 48 hours’ notice).
Meeting jointly and regularly with the Pico Rivera Successor Agency to the Pico Rivera Redevelopment Agency (as needed); Pico Rivera *Housing Assistance Agency (as needed); Pico Rivera Water Authority (as needed); and Public Financing Authority (as needed) 12-12-2023 Agenda City Council
PUBLIC COMMENTS:
IF YOU WOULD LIKE TO COMMENT ON ANY LISTED AGENDA ITEMS OR NONAGENDA ITEMS, PLEASE FILL OUT A GREEN PUBLIC COMMENT REQUEST FORM
AND PROVIDE IT TO THE STAFF MEMBER AT THE BACK TABLE BEFORE THE MEETING STARTS.
When you are called to speak, please come forward and state your name and city of residency for the record. You have three (3) minutes to make your remarks. In accordance with Government Code Section 54954.2, members of the City Council may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) provide a reference to staff or other resources for factual information; 4) request staff to report to the City Council at a subsequent meeting concerning any matter raised by the public; and 5) direct staff to place a matter of business on a future agenda.
City Council members cannot comment on items that are not listed on a posted agenda.
CONSENT CALENDAR ITEMS:
All items listed on the Consent Calendar may be acted on by a single motion without separate discussion. Any motion relating to a Resolution or Ordinance shall also waive the reading of the titles in full and include its adoption as appropriate. If discussion or separate vote on any item is desired by a Councilmember or staff, that item may be pulled from the Consent Calendar for separate consideration.
CONSENT CALENDAR:
City Council:
1. Minutes:
• City Council regular meeting November 14, 2023
Recommendation: Approve
2. 8th Warrant Register of the 2023-2024 Fiscal Year. (700) Check Numbers: 293162-293343
Special Check Numbers: 12910; 12952, and 12953
Recommendation: Approve
3. Second Reading – Adoption of Ordinance No. 1177 Amending the Pico Rivera Municipal Code, Adding Chapter 9.52 – Social Host Liability. (700) Recommendation:
1. Adopt Ordinance No. 1177 to establish a Social Host Liability Ordinance.
Ordinance No. _____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, ADDING CHAPTER 9.52 OF TITLE 9 OF THE PICO RIVERA MUNICIPAL CODE TO ENACT A SOCIAL HOST
ORDINANCE REGULATING LOUD AND UNRULY GATHERINGS
(SECOND READING AND ADOPTION)
4. Second Reading – Adoption of Ordinance No. 1178 Amending Article I of Chapter 8.16 Nuisance Abatement and Administrative Citations of the Pico Rivera Municipal Code. (200)
12-12-2023 Agenda City Council
Recommendation:
1. Adopt Ordinance No. 1178 amending Chapter 8.16 Nuisance and Abatement and Administrative Citations of the Pico Rivera Municipal Code.
Ordinance No. _____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 8.16 OF TITLE 8 OF THE PICO RIVERA MUNICIPAL CODE TO INCLUDE
PROPERTY MAINTENANCE PROVISIONS (SECOND READING AND
ADOPTION)
5. Second Reading – Adoption of Ordinance No. 1179 Amending Chapter 3.20 (Purchasing) of the Pico Rivera Municipal Code. (700)
Recommendation:
1. Adopt Ordinance No. 1179 amending Chapter 3.20 Nuisance and Abatement and Administrative Citations of the Pico Rivera Municipal Code.
Ordinance No. _____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 3.20
(PURCHASING) OF THE PICO RIVERA MUNICIPAL CODE (SECOND
READING AND ADOPTION)
6. Appointments for All Commissions for the 2024-2025 Term. (300) Recommendation:
1. Approve resolutions ratifying City Council appointments to the Planning Commission, Parks and Recreation Commission, Sister City Commission and Veterans Commission.
Resolution No. _____ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS: ROBERT MARTINEZ, ARIC MARTINEZ, YARISMA
ROCHA, TOMMY ELISALDEZ, AND ESTHER CELIZ TO THE PLANNING
COMMISSION FOR A TWO-YEAR TERM SAID TO EXPIRE DECEMBER
2025
Resolution No. _____ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS: MARICELA LIZARRAGA, ROCIO ESTRADA,
KIMBERLY M. GARCIA, PATRICIA A. SAUCEDO, AND GLORIA AGUIRRE
TO THE PARKS AND RECREATION COMMISSION FOR A TWO-YEAR
TERM SAID TO EXPIRE DECEMBER 2025
Resolution No. _____ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS: ANA ROSA ASCENCIO, BOB PEREZ; ALDO MACIAS ARELLANO; AND IRMA ACOSTA TIRADO TO THE SISTER CITY
COMMISSION FOR TWO-TERM SAID TO EXPIRE DECEMBER 2025
Resolution No. _____ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING 12-12-2023 Agenda City Council
CITY ELECTORS: GIL PEREZ, MARIA ELENA GARCIA, DANIEL GARCIA,
PAUL CAMACHO AND BOBBIE TANNER TO THE VETERANS
COMMISSION FOR A TWO-YEAR TERM SAID TO EXPIRE DECEMBER
2025
7. Approve a Resolution Establishing a Job Classification for the Full-Time Water Treatment Supervisor and Water Distribution Supervisor. (200) Recommendation:
1. Approve a resolution establishing job classifications for the Water Treatment Supervisor and Water Distribution Supervisor.
Resolution No. _____ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, ESTABLISHING THE JOB
DESCRIPTIONS FOR WATER TREATMENT SUPERVISOR AND WATER
DISTRIBUTION SUPERVISOR
8. Authorizing Application Submittals for the Beverage Container Recycling Payment Program from the California Department of Resources Recycling and Recovery. (700)
Recommendation:
1. Approve a resolution authorizing the City of Pico Rivera (City) to submit applications for funding under the California Department of Resources Recycling and Recovery (CalRecycle) Beverage Container Recycling Program; and
2. Authorize the City Manager or his designee to execute all program-related documents and administer funding if the City’s application is selected for CalRecycle’s Beverage Container Recycling Program.
Resolution No. _____ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, AUTHORIZING SUBMISSION OF
AN APPLICATION FOR CALRECYCLE BEVERAGE CONTAINER
RECYCLING PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS
FOR WHICH THE CITY OF PICO RIVERA IS ELIGIBLE
9. Amendment No. 1 to Agreement No. 23-2172 with PM Law Enforcement Consulting Services for Public Safety Coordinator Consulting Services.(500) Recommendation:
1. Approve Amendment No. 1 to Agreement No. 23-2172, in a form approved by the City Attorney, for Public Safety Coordinator consulting services extending the agreement for an additional 12-month period from January 1, 2024 through December 31, 2024, at a new not-to-exceed amount of $110,000.
Agreement No. 23-2172-1
10. Approve Amendment No. 1 with ECS Imaging, Inc. for Electronic Document Management Software and Services. (500)
Recommendation:
12-12-2023 Agenda City Council
1. Approve Amendment No. 1 to Professional Services Agreement No. 22- 2132 with ECS Imaging, Inc. (ECS), to amend the agreement in the amount of $88,077, bringing the not-to-exceed agreement amount to $259,632, in the next four (4) years, for the Laserfiche electronic document management software and services; and
2. Authorize the City Manager to execute Amendment No. 1 to Professional Services Agreement No. 22-2132 in a form approved by the City Attorney.
Agreement No. 22-2132-1
11. Amendment No. 6 to Agreement No. 21-1994 with Willdan Engineering, Inc. for Building Inspection and Code Enforcement Services. (500) Recommendation:
1. Approve Amendment No. 6 to Agreement No. 21-1994 with Willdan Engineering, Inc. for an additional year in the amount of $280,000 for a total not-to-exceed amount of $688,000 to provide Building Inspection and Code Enforcement Services.
Agreement No. 21-1994-6
12. Award an Agreement to CliftonLarsonAllen, LLP for Required Professional Financial Auditing and Related Services. (500)
Recommendation:
1. Award a Professional Services Agreement in a form approved by the City Attorney to CliftonLarsonAllen, LLP (CLA) for independent financial auditing and related services, in the amount not-to-exceed $266,406 over three (3) years, with two (2) one-year extensions of $89,093 and $93,613 in years four (4) and five (5) at the City Manager’s discretion; and
2. Authorize the City Manager or his designee to approve change orders in an amount not-to-exceed 15% of the total agreement amount, as needed for unforeseen services.
Agreement No. ________
13. Approve Amendment No. 3 to Agreement No. 18-1845 with Diegos Auto Repair Inc. on a Month-to-Month Basis for Six (6) Months. (500) Recommendation:
1. Approve Amendment No. 3 to Agreement No.18-1845 with Diego’s Auto Repair Inc. in the amount not-to-exceed $30,000 for vehicle maintenance and repair services on a month-to-month basis for a maximum of six (6) months; and
2. Authorize the City Manager to execute the amendment in a form approved by the City Attorney.
Agreement No. 18-1845-3
14. Approve an Agreement with Troon Golf Management for Golf Course Management Services. (500)
Recommendation:
12-12-2023 Agenda City Council
1. Approve an agreement with Troon Golf Management, in a form approved by the City Attorney, for five (5) years, with two (2) possible two-year renewals for the Pico Rivera Golf Course management services;
2. Approve additional appropriations of $26,125 to the Golf Course Fund Account No. 570.16.1620-56200 (Management Fee) for the remaining five months of the fiscal year (FY) 2023-24;
3. Approve an annual management contingency fee of up to $5,986, not exceeding 5% of the total management fee; and
4. Authorize the City Manager to take all necessary and reasonable steps to execute the agreement on behalf of the City.
Agreement No. ________
15. Approve an Agreement with Liberty Utilities to Lease 500-Acre Feet of Water Rights Annually for Three (3) Years. (500)
Recommendation:
1. Approve a Groundwater Pumping Water Rights License and Agreement, with “flex rights” (transfers both the pumping rights and associated carryover rights to the lessee) with Liberty Utilities, to lease 500 acre-fee of unused water rights from fiscal years 2023-2026 Allowable Pumping Allocation;
2. Increase the budget for Pico Rivera Water Authority (PRWA) Fund revenue (Account No. 550.00.0000-43250) by $42,500 for fiscal year 2023-2024; and
3. Authorize the City Manager to execute a lease agreement in a form approved by the City Attorney.
Agreement No. ________
16. Approve a Memorandum of Understanding with Los Angeles County Metropolitan Transportation Authority for the Washington Boulevard Bridge Reconstruction Project, CIP No. 21285. (500)
Recommendation:
1. Approve a Memorandum of Understanding with Los Angeles County Metropolitan Transportation Authority, in a form approved by the City Attorney, in the amount of $3,739,267 in Metro’s Measure M Multi-Year Subregional Program -I-605 Corridor Hot Spot Interchange Improvements Multi-Modal Program for the Washington Boulevard Bridge Reconstruction Project, CIP No. 21285;
2. Accept grant funds in the amount of $3,739,267 from the Metro Measure M MSP Funds;
3. Amend the fiscal year (FY) 2023-24 Adopted Budget by increasing $527,767 in Revenue Account No. 208.00.0000-45776-CIP.21285 (Measure M Fund – Grant Program); and
4. Amend the FY 2024-25 approved budget by increasing $11,500 in Revenue Account No. 208.00.0000-45776-CIP.21285 (Measure M Fund – Grant Program), as an estimated amount of $3,200,000 had been initially budgeted.
12-12-2023 Agenda City Council
17. Citywide Resurfacing - Overlay and Reconstruction Project (CIP No. 50048 - Notice of Completion. (500)
Recommendation:
1. Accept the work as completed for the Citywide Resurfacing – Overlay and Reconstruction Project (CIP No. 50048) constructed by R.J. Noble Company and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager or his designee to release the retention payment to R.J. Noble Company following the mandatory waiting period from the date the Notice of Completion is recorded.
18. ADA City Hall/City Hall West Project (CIP Nos. 50035 and 50073) – Notice of Completion. (500)
Recommendation:
1. Accept the work as completed for the ADA City Hall/City Hall West Project, (CIP Nos. 50035 and 50073) constructed by Empire Design & Build LLC and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager or his designee to release the retention payment to Empire following the mandatory waiting period from the date the Notice of Completion is recorded.
19. Citywide Resurfacing - Slurry and Cape Seal (CIP No. 50067) – Notice of Completion. (500)
Recommendation:
1. Accept the work as completed for the Citywide Resurfacing – Slurry and Cape Seal (CIP No. 50067) constructed by All American Asphalt and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager or his designee to releasee the retention payment to All American Asphalt following the mandatory waiting period from the date the Notice of Completion is recorded.
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
REGULAR AGENDA:
City Council:
20. First Reading – Ordinance Amending Chapter 2.08 of the Pico Rivera Municipal Code Relating to the City Council Compensation Pursuant to SB 329. (100)
Recommendation:
1. Introduce and waive the first reading of an ordinance approving the findings contained therein, which demonstrate the need for an increase in the City Council compensation.
Ordinance No. _____ AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, ADJUSTING THE
12-12-2023 Agenda City Council
COMPENSATION OF THE MEMBERS OF THE CITY COUNCIL
PURSUANT TO AND CONSISTENT WITH SENATE BILL 329 (FIRST
READING AND INTRODUCTION)
21. City Council Reorganization:
a. City Clerk calls for nominations for the Office of Mayor of Pico Rivera b. Mayor calls for nominations for the Office of Mayor Pro Tempore of Pico Rivera
c. Comments from Mayor
d. Comments from Mayor Pro Tempore
e. Comments from City Council Members
CITY MANAGER/STAFF REPORTS
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234
REPORTS, NEW BUSINESS, OLD BUSINESS)
CLOSED SESSION: None
ADJOURNMENT:
AFFIDAVIT OF POSTING
I, Cynthia Ayala, City Clerk, for the City of Pico Rivera, DO HEREBY CERTIFY, under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the Pico Rivera City Hall bulletin board, Pico Rivera website www.pico-rivera.org, Pico Rivera Post Office and Parks: Smith, Pico and Rivera which are available for the public to view on this 7th, day of December 2023.
Dated this 7th, day of December 2023.
Cynthia Ayala, CMC
City Clerk
SB343 NOTICE
In compliance with and pursuant to the provisions of SB343 any public writing distributed by the City Clerk to at least a majority of the City Council Members regarding any item on this regular meeting agenda will be available on the City’s website.
Tuesday, November 14, 2023
A Regular Meeting of the City Council and Successor Agency to the Pico Rivera Redevelopment Agency was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.
Mayor/Chairman Lutz called the regular meeting to order at 6:01 p.m. on behalf of the City Council and the Successor Agency.
PRESENT: Camacho, Garcia, Lara, Sanchez, Lutz
ABSENT: None
COMMISSIONERS PRESENT:
• Robert Martinez, Planning Commission
INVOCATION: Delivered by Mayor Pro Tem/Vice Chairman Lara PLEDGE OF ALLEGIANCE: Led by Commissioner Martinez
SPECIAL PRESENTATION(S):
• Certificate of Recognitions were presented to two (2) Community Backpack Giveaway Donators: Jessica Barrera and Cynthia Torres on behalf Martha Luna • Presentation – Microenterprise Home Kitchen Operation Update Community and Economic Development Department Deputy Director Gonzalez provided a brief presentation on the Microenterprise Home Kitchen Operations (MEHKO) Program. The presentation covered the forthcoming ordinance for Los Angeles County including a list of jurisdictions that permit the MEHKO program, the program’s rules and regulations, and the benefits it offers as described by Los Angeles County.
City Council suggested adding ADA compliance requirements for MEHKO’s; and expressed their concerns regarding the program and the food grading exemption, parking monitoring concerns, food handling and requested that staff include the recommendations and concerns in the letter to the Los Angeles County Board of Supervisors for the upcoming ordinance approval.
Mayor Pro Tem Lara recommended that staff consider the creation of a City ordinance regarding the MEHKO program for additional guidelines and protections, seconded by Mayor Lutz.
PUBLIC HEARING:
City Council:
1 11-14-23.CityCouncilMinutes
1. Public Hearing – Resolution Amending the Schedule of User Fees for Fiscal Year 2023-24. (700)
Mayor Lutz opened the public hearing and noted that there were no oral or written communications to provide public testimony.
Mayor Lutz closed the public hearing.
Motion by Councilmember Garcia, seconded by Mayor Pro Tem Lara to approve Resolution No. 7300 rescinding Resolution No. 7177 and amending the User Fee Schedule for fiscal year 2023-24. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
2. Public Hearing – An Ordinance Amending the Pico Rivera Municipal Code, Adding Chapter 9.52 – Social Host Liability. (1000)
Mayor Lutz opened the public hearing and noted that there were no oral and written communications to provide public testimony.
City Council discussed violation fines, and fine comparison with surrounding municipalities.
Mayor Lutz requested to amend the Ordinance to increase the violation fines as follows, seconded by Councilmember Dr. Sanchez.
(a) A first violation of this section shall be punishable by a $3,000 fine. (b) A second violation within a 12-month period shall be punishable by a $5,000 fine.
(c) A third violation within a 12-month period shall be punishable by a $5,000 fine.
Mayor Lutz closed the public hearing.
Motion by Councilmember Dr. Sanchez, seconded by Councilmember Garcia to introduce and waive the first reading of Ordinance No. 1177 establishing a Social Host Liability Ordinance to include the updated violation fee amounts as amended by Mayor Lutz. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
PUBLIC COMMENTS:
11-14-23.CityCouncilMinutes
Lauren Victoria Ruiz:
• Addressed the City Council regarding humanitarian concerns and the Israel and Palestinian/Hamas War.
Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding library updates and upcoming events for the month of November including library closures due to the holidays.
CONSENT CALENDAR ITEMS:
City Council:
3. Minutes:
• Approved City Council regular meeting of October 24, 2023
4. Approved 7
th Warrant Register of the 2023-2024 Fiscal Year. (700) Check Numbers: 292929-293161
Special Check Numbers: 12704
5. Resolution Authorizing a Rivers and Mountains Conservancy Grant Application Submission. (700)
1. Approved Resolution No. 7301 authorizing the submittal of a grant application to the Proposition 1 Water Bond of 2014 Lower Los Angeles River Grant Program for the Los Paseos of Historic Whittier Boulevard Project;
2. Authorized the City Manager or his designee to accept and execute all grant related documents and administer the grant.
Resolution No. 7301 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, AUTHORIZING THE
APPLICATION SUBMITTAL FOR GRANT FUNDS FOR THE
CALIFORNIA WATER QUALITY, SUPPLY, AND INFRASTRUCTURE
IMPROVEMENT ACT OF 2014 (PROPOSITION 1) – LOWER LA RIVER,
FOR THE LOS PASEOS OF HISTORIC WHITTIER BOULEVARD
PROJECT (PASEOS PROJECT)
6. Approve a Resolution Adopting a Job Description and Salary Schedule for the Full-Time Senior Information Technology Manager. (200)
1. Approved Resolution No. 7302 and adopted a job description and salary schedule for a full-time Senior Information Technology Manager position.
Resolution No. 7302 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, ESTABLISHING THE JOB
CLASSIFICATION AND SALARY SCHEDULE FOR THE POSITION OF
SENIOR INFORMATION TECHNOLOGY MANAGER
7. Sister City Commission Appointment. (300)
11-14-23.CityCouncilMinutes
1. Approved Resolution No. 7303 approving Councilmember Garcia’s appointment to the Sister City Commission.
Resolution No. 7303 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTOR: FERNANDO LOPEZ TO THE SISTER CITY
COMMISSION FOR A TWO-YEAR TERM SAID TO EXPIRE DECEMBER
2025
8. Approve Amendment No. 1 to Professional Services Agreement No. 22- 2130 with Moore Iacofano Goltsman, Inc. for the Pico Rivera – Major Corridors Median and Parkway Beautification Project, CIP No. 50075. (500)
1. Approved Amendment No. 1 to Moore Iacofano Goltsman, Inc.’s Professional Services Agreement No. 22-2130, for a not-to-exceed amount of $17,367; and
2. Authorized the City Manager to execute the amendment in a form approved by the City Attorney.
Agreement No. 22-2130-1
9. Approve Amendment No. 1 to Professional Services Agreement No. 22- 2131 with Moore Iacofano Goltsman, Inc. for the Rosemead Boulevard Median and Parkway Beautification Project, CIP No. 50076. (500)
1. Approved Amendment No. 1 to Moore Iacofano Goltsman, Inc.’s Professional Services Agreement No. 22-2131, for a not-to-exceed amount of $10,290; and
2. Authorized the City Manager to execute the amendment in a form approved by the City Attorney.
Agreement No. 22-2131-1
10. Approve an Agreement with Unifirst Corporation to Provide Uniform Rental Services for the Public Works Department. (500)
1. Approved a four (4) year agreement to Unifirst Corporation in an amount not-to-exceed $78,600, in a form approved by the City Attorney, which includes an annual amount of $18,200, to provide uniform rental services; and
2. Authorized the Public Works Director to approve change orders in an amount not-to-exceed 5% of the total agreement amount, as needed up to $5,000 for unforeseen expenses.
Agreement No. 23-2252
11. Award an Agreement for Dial-a-Cab Operation and Maintenance Services and Paratransit Program. (500)
1. Awarded an agreement to Fiesta Taxi Cooperative, Inc. for Dial-a-Cab Operation and Maintenance Paratransit Program for a total of three (3) 11-14-23.CityCouncilMinutes
years in an amount not-to-exceed $250,000 per contract year, with an option to extend two (2) additional years; and
2. Authorized the City Manager to sign and execute the agreement with Fiesta Taxi Cooperative, Inc. in a form approved by the City Attorney.
Agreement No. 23-2253
12. Traffic Signal Improvements Project (CIP No. 21353), Federal Project No.
HSIPL-5351(035) – Notice of Completion. (500)
1. Accepted the work as completed for the Traffic Signal Improvements Project, HSIPL-5351(035) (CIP No. 21353), constructed by Baker Electric, Inc. and authorized the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder;
2. Awarded a Professional Services Agreement to continue the scope of work under expired Agreement No. 21-2020, in the amount not-to-exceed $165,197 to FCG Consultants, Inc. for construction management and inspection services for the project and authorized the City Manager to execute the agreement in a form approved by the City Attorney;
3. Transferred $80,000 from Account No. 206.70.7300.54500-21348 to Account No. 206.70.7300.54500-21353; and
4. Authorized the City Manager to release the retention and all other monies due in accordance with the statutory waiting period upon recordation of the Notice of Completion.
Agreement No. 23-2254
13. Fiscal Year 2023-24 – First Quarter Budget Report as of September 30, 2023. (700)
1. Received and filed the fiscal year (FY) 2023-24 First Quarter Budget Report as of September 30, 2023, which represents the balances and activity for the first quarter (July through September) of the 2023-24 FY; and
2. Approved a Personnel Adjustment amending the FY 2023-24 Authorized Positions.
14. Treasurer’s Monthly Investment Transaction Report as of October 31, 2023. (700)
1. Received and filed the Treasurer’s Monthly Investment Transaction Report as of October 31, 2023.
15. Whittier Boulevard Overlay Project (CIP No. 21346) STPL-5351(033); and Whittier Boulevard Landscape Median Improvements Project (CIP No. 30050) – Notice of Completion. (500)
1. Accepted the work as completed for the Whittier Boulevard Overlay Project, (CIP No. 21346), STPL-5351(033); and Whittier Boulevard Landscape Median Improvements Project (CIP No. 30050) constructed by C.S. Legacy Construction, Inc. and authorized the City Clerk to file the 11-14-23.CityCouncilMinutes
Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorized the City Manager to release the retention payment to C.S.
Legacy Construction, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded.
16. Vehicle Replacement – Purchases of Three (3) 2024 Toyota RAV4 Vehicles for Parking Enforcement. (700)
1. Authorized the purchase of three (3) 2024 Toyota RAV4 LE, Front Wheel Drive, 3-Speed automatic transmission, in the aggregate amount of $100,027 from Toyota of Whittier; and
2. Authorized the City Manager to execute all documents related to the purchase of the recommended vehicles.
Successor Agency:
17. Minutes:
• Received and filed Successor Agency to the Pico Rivera Redevelopment Agency special meeting of August 1, 2023
18. Approval of the 2024-25 Recognized Obligation Payment Schedule (ROPS) and Corresponding Administrative Budget. (700)
1. Approved Resolution No. SA-23-28 of the Successor Agency to the Pico Rivera Redevelopment Agency (Successor Agency) approving the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2024 – June 30, 2025 and approving of the Successor Agency Administrative Budget for the fiscal year 2024-25.
Resolution No. SA-23-28 A RESOLUTION OF THE SUCCESSOR
AGENCY TO THE PICO RIVERA REDEVELOPMENT AGENCY,
ESTABLISHING THE RECOGNIZED OBLIGATION PAYMENT
SCHEDULE 2024-25 FOR JULY 1, 2024 THROUGH JUNE 30, 2025,
APPROVING THE EXPENDITURE OF RESERVE AND OTHER FUNDS,
APPROVING THE RESERVE OF FUNDS, AND APPROVING THE
ADMINISTRATIVE BUDGET FOR THE FISCAL YEAR 2024-25
Councilmember/Director Camacho recused himself and did not participate in the vote of Consent Calendar Item No. 11 Agreement with Dial-a-Cab Operation and Maintenance Services due to campaign contribution disclosure.
Motion by Councilmember/Director Garcia, seconded by Councilmember/Director Dr.
Sanchez to approve Consent Calendar Item Nos. 3 through 18. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
RECUSED: Camacho (Item No. 11)
11-14-23.CityCouncilMinutes
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION: None REGULAR AGENDA:
19. An Ordinance Amending Article I of Chapter 88.16 Nuisance Abatement and Administrative Citations of the Pico Rivera Municipal Code. (1000) Community and Economic Development Planner Franco provided a PowerPoint presentation touching on the background of the ordinance, general plan goals, the intent of the amendment, and property maintenance provisions.
City Council expressed their support for the ordinance.
Motion was made by Councilmember Garcia, seconded by Councilmember Camacho to introduce and waive the first reading of Ordinance No. 1178 amending Chapter 8.16 Nuisance Abatement and Administrative Citations of the Pico Rivera Municipal Code.
Motion carries by the following roll call vote:
Ordinance No. 1178 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 8.16 OF TITLE 8 OF THE PICO RIVERA MUNICIPAL CODE TO INCLUDE
PROPERTY MAINTENANCE PROVISIONS (FIRST READING AND
INTRODUCTION)
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
20. An Ordinance Amending Chapter 3.20 (Purchasing) of the Pico Rivera Municipal Code. (700)
Motion was made by Mayor Pro Tem Lara, seconded by Councilmember Garcia to introduce and waive the first reading of Ordinance No. 1179 amending Chapter 3.20 (Purchasing) of the Pico Rivera Municipal Code. Motion carries by the following roll call vote:
Ordinance No. 1179 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 3.20
(PURCHASING) OF THE PICO RIVERA MUNICIPAL CODE (FIRST
READING AND INTRODUCTION)
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
CITY MANAGER/STAFF REPORTS: None
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):
11-14-23.CityCouncilMinutes
Councilmember Garcia commented on the Re-Grand Opening for Clearman’s Steak n Stein Restaurant and La Mano Tortilleria; the Go-Getters Championship game; the City’s Halloween Bingo event at the Senior Center; the Pico Rivera Youth Ambassador Lets Think, Talk & Eat Tacos event; and a Domestic Violence Workshop held at the Pico Rivera Golf Course hosted by the Women and Crisis Center of Whittier.
Councilmember Dr. Sanchez commented on the United States Marine Corp 248th Birthday Celebration held at the Veterans of Foreign Wars Post 7737 and a Breakfast Fundraiser hosted by the Women’s Auxillary held at the American Legion Post 411.
She requested an update on the Marine Corp property and inquired about the City Hall Council Chambers availability for the Montebello Unified School District Student Government Leadership Day on May 2, 2024.
Councilmember Camacho commented on a meet-and-greet with the Governor of Zacatecas, David Monreal during his recent trip to Los Angeles and highlighted the Pico Rivera Dons Jr. Pee Wee upcoming Championship game.
Mayor Pro Tem Lara requested an update on the Mines Avenue project. City Manager Carmona responded that the construction is currently taking place on the northside of Mines Avenue, once this phase is complete the construction will shift to the southside of Mines Avenue. He further emphasized that local residents will be notified with a project update.
City Council commented on the Halloween Spooktacular event and the Veterans Day Ceremony and wished everyone a Happy Thanksgiving Holiday.
Mayor Lutz reported on his attendance at the California Delegation of Mayors trip to China to promote local trade and commented on the recent Grand Opening ceremonies and the upcoming Mayor’s State of the City Luncheon Address on December 6, 2023.
CLOSED SESSION(S): None
ADJOURNMENT:
Mayor/Chairman Lutz adjourned the City Council and Successor Agency meeting at 7:28 p.m. in memory of Pico Boys former board member, Anthony Garcia and resident Lourdes Abad. There being no objection it was so ordered.
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
______________________________________
Erik Lutz, Mayor/Chairman
11-14-23.CityCouncilMinutes
ATTEST:
_______________________________
Cynthia Ayala, CMC, City Clerk/Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council regular meeting dated November 14, 2023 and approved by the City Council on December 12, 2023.
________________________________
Cynthia Ayala, CMC, City Clerk/Authority Secretary
STARTING ENDING AMOUNT
293162 293343 $ 2,335,900.67
12834 12955 $ 5,816,688.29
TOTAL REGISTER AMOUNT: $ 8,152,588.96
8th WARRANT REGISTER OF THE 2023 - 2024 FISCAL YEAR
MEETING DATE: 12/12/2023
CHECK DATE
CHECK NUMBERS: 11/03/23-11/30/23
ACH NUMBERS: 11/03/23-11/30/23
SPECIAL CHECKS/EFT: 12910, 12952, 12953
VOIDED CHECKS: 293310, 293341
PRE-NOTE
2 Number Date Description
Transaction
Amount
293162 11/08/2023 $245.00
Invoice Amount
630386 $245.00
293163 11/08/2023 $147.55
Invoice Amount
231106069101 $147.55
293164 11/08/2023 $385.00
Invoice Amount
145189 $385.00
293165 11/08/2023 $1,076.33
Invoice Amount
8406510658 $600.43
8406510659 $475.90
293166 11/08/2023 $14,920.00
Invoice Amount
8020000871 $14,920.00
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
REPLENISH AND SERVICE FIRST AID KITS AND AED GOLF COURSE
REPLENISH AND SERVICE FIRST AID KITS AND AED
Accounts Payable City of Whittier
ONLINE DRIVER'S ED FOR 09/01/23-10/31/23
Accounts Payable CINTAS CORP.
Description
PW AFTER HOURS ANSWERING SVCS OCTOBER 2023
Accounts Payable Bay Area Driving School, Inc.
Description
CAMERA REPAIR, RIO HONDO PARK
Accounts Payable Ansafone Contact Center, Labell Exchange & BTE Com
Description
CBC GenOpe - CBC General Operating
Check
Accounts Payable AM-TEC TOTAL SECURITY INC
Description
Description
SHARED COST FOR VMA CONTRACT FOR THE WASHINGTON COALTION user: Georgina Ortiz Pages: 1 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293167 11/08/2023 $5,863.78
Invoice Amount
107462 $3,049.78
107455 $2,814.00
293168 11/08/2023 $1,200.00
Invoice Amount
1456-78477 $390.00
1456-79105 $810.00
293169 11/08/2023 $11,284.32
Invoice Amount
SI-1297639 $5,730.80
SI-1297510 $5,553.52
293170 11/08/2023 $1,886.59
Invoice Amount
9403059220 $1,886.59
293171 11/08/2023 $189,214.00
Invoice Amount
2309-160 $189,214.00
APPLE MAC STUDIO M1M
APPLE MAC STUDIO M1U
Accounts Payable Crafco, Inc.
PRE-EMPLOYMENT PHYSICALS
Accounts Payable CPACINC.COM
Description
Accounts Payable Coastal Occupational Medical Group
Description
PRE-EMPLOYMENT PHYSICALS
Description
PROFESSIONAL SERVICES 09/01/23-09/30/2023, WHITTIER BL SPECIFIC PROFESSIONAL SERVICES 09/01/23-09/30/2023, WHITTIER BL CALTRANS Accounts Payable CivicWell
Description
PROFESSIONAL SVCS THRU 09/30/23, SMITH PARK AQUATIC
Description
COLD PATCH ASPHALT
Accounts Payable DAHLIN GROUP, INC
user: Georgina Ortiz Pages: 2 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293172 11/08/2023 $5,995.00
Invoice Amount
11-CPR204 $5,995.00
293173 11/08/2023 $2,897.59
Invoice Amount
IN7102415495 $2,897.59
293174 11/08/2023 $100.00
Invoice Amount
PC6746-B $100.00
293175 11/08/2023 $1,176.00
Invoice Amount
23 $1,176.00
293176 11/08/2023 $50.00
Invoice Amount
145159 $50.00
293177 11/08/2023 $117.12
Invoice Amount
6020857 $117.12
Description
PLAN CHECK SVCS FOR CITY HALL ADA PROJECT JULY 2023
Accounts Payable Joe Espinosa
Description
TELECOMMUNICATIONS SERVICES VOIP NOVEMBER 2023
Accounts Payable Jas Pacific, Inc.
Description
VETERAN'S DAY CEREMONY BREAKFAST 11/13/23
Accounts Payable GoTo Communications, Inc.
Accounts Payable El Camino Mexican Grill- Alma Villanueva Description
METRO 30 DAY SENIOR PASS
Description
REFUND FOR CANCELLED ZUMBA CLASS
Accounts Payable L.A. County Metropolitan Trans Authority (TAP) Description
SENIOR CENTER DJ ENTERTAINMENT 10/31/23
Accounts Payable JUAREZ NUNEZ, GUADALUPE
user: Georgina Ortiz Pages: 3 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293178 11/08/2023 $612.10
Invoice Amount
15560993 $612.10
293179 11/08/2023 $4,961.25
Invoice Amount
318564 $4,961.25
293180 11/08/2023 $140.00
Invoice Amount
300012487 $140.00
293181 11/08/2023 $10.00
Invoice Amount
145267 $10.00
293182 11/08/2023 $137.28
Invoice Amount
69280 $137.28
293183 11/08/2023 $18,905.67
Invoice Amount
Description
CITYWIDE COPY PAPER FY 23/24
Accounts Payable Lino Vallejo
Description
Lease of Konica Minolta C4070 Copier FY 23-24
Accounts Payable Liberty Paper (DD Office Products)
Accounts Payable LEAF CAPITAL FUNDING LLC
Description
Description
VARIOUS MAILERS/POSTCARDS FOR PRIME-WEEKLY ENROLLMENT NOTICES Accounts Payable Moore Iacofano & Goltsman Inc
Description
REFUND FOR THANKSGIVING LUNCHEON
Accounts Payable Minuteman Press
Description
REIMBURSEMENT FOR CAPPO MEMBERSHIP
Accounts Payable LOPEZ, MARIA, REBECCA
user: Georgina Ortiz Pages: 4 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
0083377 $9,181.32
0083378 $9,724.35
293184 11/08/2023 $1,687.50
Invoice Amount
103123MULTIGRANT $1,687.50
293185 11/08/2023 $138.00
Invoice Amount
2113801 $138.00
293186 11/08/2023 $14,344.83
Invoice Amount
2023SEPTPICOWTRA $3,926.80
2023SEPTPICOWTRB $10,384.97
2023SEPTPICOWTRC $33.06
293187 11/08/2023 $5,000.00
Invoice Amount
23-008 $5,000.00
293188 11/08/2023 $387.46
Invoice Amount
Accounts Payable Nancy Matthews
Description
PROFESSIONAL SVCS, GRANT WRITING VARIOUS PROJECT
PROF SVCS 08/01/23-09/30/23, MEDIAN & PKWY BEAUTIFULICATION PROF SVCS 08/01/23-09/30/23, MAJOR CORRIDORS MEDIAN & PKWY Description
Description
LAW ENFORCEMENT SVCS OCTOBER 2023
Accounts Payable Specialized Elevator Corporation
UTILITIES FOR SEPTEMBER 2023
UTILITIES FOR SEPTEMBER 2023
Accounts Payable PM Law Enforcement Services, LLC
Accounts Payable Pico Water District
Description
UTILITIES FOR SEPTEMBER 2023
Accounts Payable Pacific Telemanagement Services (PTS)
Description
PAY PHONES FOR PR CITY HALL & PUBLIC LIBRARY NOVEMBER 2023 user: Georgina Ortiz Pages: 5 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
59265 $387.46
293189 11/08/2023 $176.75
Invoice Amount
RG 3501768 $176.75
293190 11/08/2023 $22,454.25
Invoice Amount
52145008 $22,454.25
293191 11/08/2023 $4,095.00
Invoice Amount
1230 $390.00
1232 $3,705.00
293192 11/08/2023 $1,818.00
Invoice Amount
CINV-032328 $1,818.00
293193 11/08/2023 $20,821.72
Invoice Amount
344677 $20,821.72
ELEVATOR MAINTENANCE, JULY 2023
Accounts Payable Swank Motion Pictures Inc
Accounts Payable W. A. Rasic Construction Company, Inc
Description
ON-CALL EMERGENCY WEEK, PONOCO CT
Accounts Payable TRUSAIC
Description
2023 ACA NOVEMBER PAYMENT
Description
INITIAL TEAM MEETING
PROFESSIONAL SVCS 10/02/23-10/31/23
Description
PROFESSIONAL SVCS THRU 09/29/23, PR WM REPLACEMENT PROJECT Accounts Payable TKM ENGINEERING
Description
SENIOR CENTER MOVIES LICENSE FEE, 11/09/23
Accounts Payable Tetra Tech, Inc
user: Georgina Ortiz Pages: 6 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293194 11/08/2023 $1,864.29
Invoice Amount
S123584378.001 $760.13
S123579342.001 $1,104.16
293195 11/08/2023 $209.95
Invoice Amount
2825 $209.95
293196 11/08/2023 $6,750.00
Invoice Amount
SI236000106 $6,750.00
293197 11/09/2023 $48.64
Invoice Amount
M0163615297 $48.64
293198 11/09/2023 $414.16
Invoice Amount
110923 $414.16
293199 11/09/2023 $50.00
Invoice Amount
SUPPLEMENTAL LIFE INSURANCE FOR P/E 10/20/23 & 11/03/23 Accounts Payable BMG Money, Inc
Description
Zencity Essentials
Accounts Payable American Heritage Life Insurance Co
Description
TABLECLOTH FOR VETERANS DAY CERMONY
Accounts Payable Zencity Technologies US, Inc.
Description
GOLF COURSE SUPPLIES
Accounts Payable Whittier Printing
Description
Accounts Payable Walters Wholesale Electric Co
Description
GOLF COURSE SUPPLIES
EMPLOYEE DEDUCTION FOR P/E 11/03/23
Accounts Payable Franchise Tax Board
Description
user: Georgina Ortiz Pages: 7 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
110923 $50.00
293200 11/09/2023 $233.39
Invoice Amount
110923 $233.39
293201 11/09/2023 $359.13
Invoice Amount
110123 $359.13
293202 11/09/2023 $72.00
Invoice Amount
110923 $72.00
293203 11/09/2023 $2,606.56
Invoice Amount
110123 $2,606.56
293204 11/09/2023 $27.16
Invoice Amount
CP160 $27.16
293205 11/09/2023 $230.87
COPES FEES FOR P/E 11/03/23
Accounts Payable Standard Insurance Company
Description
SUPPLEMENTAL LIFE INSURANCE FOR NOVEMBER 2023
Accounts Payable SEIU Local 721-COPE
Description
EMPLOYEE DEDUCTION FOR P/E 11/03/23
Accounts Payable NUFIC
Description
EMPLOYEE DEDUCTION FOR P/E 11/03/23
Accounts Payable Levying Officer
Description
TAXES DUE ON FORM 941 FOR PE 09/30/2017
Accounts Payable Western Dental Services, Inc.
VISION SERVICES FOR NOVEMBER 2023
Accounts Payable United States Treasury
Description
user: Georgina Ortiz Pages: 8 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
110123 $230.87
293206 11/15/2023 $136.03
Invoice Amount
111609 $136.03
293207 11/15/2023 $334.05
Invoice Amount
1196192 $334.05
293208 11/15/2023 $98.02
Invoice Amount
231106025101 $98.02
293209 11/15/2023 $2,700.00
Invoice Amount
2023-2138 $2,700.00
293210 11/15/2023 $300.00
Invoice Amount
2023-2113 $300.00
SMALL TOOLS & EQUIPMENT
Accounts Payable Ansafone Contact Center, Labell Exchange & BTE Com
Description
COMMUNITY GARDENS RESTROOM 10/24/23-11/20/23
Accounts Payable Alan's Lawnmower & Garden Center
Description
DENTAL SERVICES (DHMO) FOR NOVEMBER 2023
Accounts Payable 1st Jon Inc
Description
Description
TEMPORARY USE PERMIT REFUND #2023-2113
REFUND FOR WASTE MANAGEMENT DEPOSIT 9400 WHITTIER BLVD #2023-213 Accounts Payable AVENDANO, MARTHA
Description
PW AFTER HOURS ANSWERING SVCS USAGE 10/23 SVC 11/23
Accounts Payable AT CONSTRUCTION INC.
Description
user: Georgina Ortiz Pages: 9 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293211 11/15/2023 $70,372.00
Invoice Amount
PROG PMT RET $70,372.00
293212 11/15/2023 $275.35
Invoice Amount
0005147 $275.35
293213 11/15/2023 $9,000.00
Invoice Amount
3947684 $9,000.00
293214 11/15/2023 $2,438.80
Invoice Amount
SI-1298174 $2,438.80
293215 11/15/2023 $20.00
Invoice Amount
145248 $20.00
293216 11/15/2023 $200.00
Invoice Amount
727920 $200.00
REIMBURSEMENT FOR CITY MANAGER'S MEETING, 10/12/23
Accounts Payable CliftonLarsonAllen LLP
Description
PROFESSIONAL SERVICES FROM 08/01/23-08/31/23, TRAFFIC SIGNAL Accounts Payable CITY OF PARAMOUNT
Description
Accounts Payable California Professional Engineering, Inc Description
REFUND DEPOSIT ON GOLF COURSE BANQUET HALL
REFUND FOR RIVERSIDE MISSION INN
Accounts Payable DONADO, HAYRO
Description
EQUIPMENT FOR IT
Accounts Payable DE SOTO, CYNTHIA
Description
FY 23-24 Annual Audit Services
Accounts Payable CPACINC.COM
Description
user: Georgina Ortiz Pages: 10 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293217 11/15/2023 $735.00
Invoice Amount
10196 $360.00
10197 $375.00
293218 11/15/2023 $6,977.34
Invoice Amount
2022-00000617 $6,977.34
293219 11/15/2023 $180.00
Invoice Amount
47249 $180.00
293220 11/15/2023 $58.42
Invoice Amount
232169 $58.42
293221 11/15/2023 $601.25
Invoice Amount
481281 $601.25
293222 11/15/2023 $10.00
ACCOUNTANT III EXAM AND TEST BOOK RENTAL 11/02/23-11/16/23 NEIGHBORHOOD OFFICER EXAM AND TEST BOOK RENTAL 11/02/23-11/16/23 Accounts Payable E V INFRASTRUCTURE LLC
Accounts Payable Donnoe & Associates, Inc.
Description
Description
SAFETY SUPPLIES FOR STAFF
Accounts Payable ESPERANZA, ROMERO
Description
NAME PLATE ENGRAVING
Accounts Payable EQUIPMENT DIRECT INC
Description
REIMBURSEMENT FOR FEES PAID ENGINEERS LICENSE RENEWAL
Accounts Payable Encore Awards & Marking Corp
Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 6101 ROSEMEAD BLVD #2022-617 Accounts Payable EDWARDS, GENE
user: Georgina Ortiz Pages: 11 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
145267 $10.00
293223 11/15/2023 $19,773.43
Invoice Amount
0009726-1 $19,773.43
293224 11/15/2023 $141.48
Invoice Amount
REIMVHF11223 $141.48
293225 11/15/2023 $36.56
Invoice Amount
026074446 $186.89
025037519 ($172.94)
025823694 $22.61
293226 11/15/2023 $445.00
Invoice Amount
162616001 $445.00
293227 11/15/2023 $320,031.25
Invoice Amount
Description
REFUND FOR THANKSGIVING LUNCHEON
Accounts Payable Ferguson Enterprises, Inc
RENEWAL 12/1/23-11/30/24, 300207794, 300221072, 300225785 Accounts Payable GRIFFITH COMPANY
Description
DIABETIC SOCKS-SPILLER
Accounts Payable Government Finance Officers Association Description
Description
BOOTS FOR DARROW
CREDIT RECEIVED FOR ORDER #23769126
Description
REIM FOR MILEAGE EXPENSE TO CALCHOICE MEETING 11/02/23
Accounts Payable Galls Parent Holdings, LLC
Description
METERS FOR AMI PROJECT
Accounts Payable Ferrer, Victor, H.
user: Georgina Ortiz Pages: 12 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
PR 1 $336,875.00
PR-1A ($16,625.00)
PR1-B ($218.75)
293228 11/15/2023 $3,024.80
Invoice Amount
000443631 $1,512.40
000444516 $1,512.40
293229 11/15/2023 $18,127.50
Invoice Amount
1890 $18,127.50
293230 11/15/2023 $27,428.54
Invoice Amount
241151EC $16,871.74
241121EC $10,556.80
293231 11/15/2023 $18.17
Invoice Amount
2023PETCASRE1023 $18.17
293232 11/15/2023 $3,915.27
PRV-TRANSIT/TRANSIENT DEPUTY10/03/23-10/31/23
HELICOPTER SVC SEPTEMBER 2023
Accounts Payable PETTY CASH
ON CALL IT MANAGEMENT OCTOBER 2023
Accounts Payable LA County Sheriffs Department
Description
TEMPORARY EMPLOYEE, TERESA SANCHEZ 10/27/23
Accounts Payable Infinity Technologies
Description
Accounts Payable HELPMATES STAFFING SERVICE, LLC
Description
TEMPORARY EMPLOYEE, TERESA SANCHEZ 10/22/2023
PR REGIONAL BIKEWAY PROJECT, 08/21/23-09/25/23
PR REGIONAL BIKEWAY PROJECT, 08/21/23-09/25/23
PR REGIONAL BIKEWAY PROJECT, 08/21/23-09/25/23
Description
REPLENISH PETTY CASH OCTOBER 2023
Accounts Payable PGI-Pacific Graphics, Inc.
user: Georgina Ortiz Pages: 13 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
47212 $3,915.27
293233 11/15/2023 $10,000.00
Invoice Amount
20230168 $10,000.00
293234 11/15/2023 $20.00
Invoice Amount
145248 $20.00
293235 11/15/2023 $8,424.00
Invoice Amount
133210 $8,424.00
293236 11/15/2023 $20.00
Invoice Amount
145248 $20.00
293237 11/15/2023 $202.30
Invoice Amount
0763 $20.00
0746 $182.30
Description
INVESTIGATION SVCS 09/13/23-10/20/23
Accounts Payable ROMERO, ESPERANZA
Description
REFUND FOR RIVERSIDE MISSION INN
Accounts Payable RJN INVESTIGATIONS, INC.
Description
QUARTERLY INSTALLMENT FOR JULY THROUGH SEPTEMBER 2023
Accounts Payable REYES, LYDIA
Description
NOVEMBER 2023 PROFILE
Accounts Payable PICO RIVERA CHAMBER OF COMMERCE
Description
TIRE REPAIR #130
TIRE REPAIR UNIT #102
Description
REFUND FOR RIVERSIDE MISSION INN
Accounts Payable Salgado Tire Service
user: Georgina Ortiz Pages: 14 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293238 11/15/2023 $300.00
Invoice Amount
2022-2357 $300.00
293239 11/15/2023 $387.46
Invoice Amount
62939 $387.46
293240 11/15/2023 $396.26
Invoice Amount
145831853-0001 $396.26
293241 11/15/2023 $3,720.00
Invoice Amount
2022-2744 $3,720.00
293242 11/15/2023 $250.00
Invoice Amount
2243 $250.00
293243 11/15/2023 $23,755.00
Invoice Amount
Accounts Payable Sunbelt Rentals, Inc.
Description
CONCRETE SUPPLIES
Accounts Payable Specialized Elevator Corporation
Description
ELEVATOR MAINTENANCE, OCTOBER 2023
Accounts Payable SANTOS, DAVID
Description
TEMPORARY USE PERMIT REFUND #2022-2357
Accounts Payable West Coast Arborists, Inc
Description
Accounts Payable WEBSTER'S BEE REMOVAL SERVICE
Description
BEE REMOVAL SVCS CITY HALL
Accounts Payable VELAZQUEZ, YVETTE
Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 3420 GREENGLADE AVE #2022 user: Georgina Ortiz Pages: 15 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
206435 $9,345.00
206118 $1,232.00
206434 $5,339.00
206768 $6,768.00
206433 $1,071.00
293244 11/15/2023 $2,100.00
Invoice Amount
1242 $2,100.00
293245 11/16/2023 $1,207.37
293246 11/16/2023 $35.31
Account Type
Single-Family Residential
293247 11/16/2023 $38.02
293248 11/16/2023 $178.97
293249 11/16/2023 $75.00
Account Type
Non-Residential
293250 11/16/2023 $55.41
293251 11/16/2023 $12.38
EMERGENCY TREE TRIM 10/1/23-10/15/23
Accounts Payable Yari More
Description
TREE STUMP REMOVAL 09/16/23-09/30/23
TREE STUMP REMOVAL 10/01/23-10/15/23
TREE TRIMMING 10/16/23-10/31/23
PR GOLF COURSE EMERGENCY SERVICES 10/01/23-10/15/23
Utility Management Refund ARMAS, RICHARD
Utility Management Refund CATAMOUNT PROPERTIES 2018, LLC Utility Management Refund DEL TACO #1028
Description Transaction Date Transaction Type
10/26/2023 Refund Adjustment
SENIOR CENTER ENTERTAINMENT 11/08/23
Utility Management Refund ALL MERICAN ASPHALT
Utility Management Refund ANGELENO HOMES LLC
Utility Management Refund GUERRERO, JUAN
Utility Management Refund PUENTES, DORIAN, BRANDON
Description Transaction Date Transaction Type
10/24/2023 Refund Adjustment
user: Georgina Ortiz Pages: 16 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293252 11/16/2023 $71.01
293253 11/16/2023 $1,482.00
293254 11/16/2023 $40.21
293255 11/16/2023 $43.24
293256 11/16/2023 $23.15
Account Type
Non-Residential
293257 11/21/2023 $11,367.28
Invoice Amount
RETENTION $11,367.28
293258 11/21/2023 $75.00
Invoice Amount
COMSTP110923-GA $75.00
293259 11/21/2023 $819.41
Invoice Amount
1193744 $307.87
1193748 $511.54
293260 11/21/2023 $12,508.08
Invoice Amount
Utility Management Refund SANTANA INVESTORS LLC
Utility Management Refund SNEED, CORINNE
Utility Management Refund SOLARIO, MICHAEL
Utility Management Refund RICO, JASON
Description
SMALL TOOLS & EQUIPMENT
SMALL TOOLS & EQUIPMENT
Description
COMMISSIONER STIPEND FOR MEETING 11/09/23
Accounts Payable Alan's Lawnmower & Garden Center
Description
RETENTION PAYMENT
Accounts Payable AGUIRRE, GLORIA, E.
11/08/2023 Refund Adjustment
Accounts Payable Addison-Miller Inc.
Utility Management Refund TRI CAL TRANS
Description Transaction Date Transaction Type
Accounts Payable AM-TEC TOTAL SECURITY INC
Description
user: Georgina Ortiz Pages: 17 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
631455 $10,485.96
631456 $2,022.12
293261 11/21/2023 $236.21
Invoice Amount
234100501095 $236.21
293262 11/21/2023 $1,100.00
Invoice Amount
12/03/23 $1,100.00
293263 11/21/2023 $322.00
Invoice Amount
81283 $322.00
293264 11/21/2023 $52.72
Invoice Amount
RE-PW23110602634 $52.72
293265 11/21/2023 $64.53
Invoice Amount
1340114 $64.53
PRE-EMPLOYMENT LIVE SCANS 10/2/23-10/25/23
Accounts Payable County of Los Angeles Dept of Public Works Description
DJ SVCS FOR HOLIDAY FESTIVAL, 12/3/23
Accounts Payable Certifix Live Scan
Description
EQUIPMENT SVCS
Accounts Payable Bryan Ramirez (DJ Beatdrop)
Description
ALARM SYSTEM FOR PARK & RECREATION
Accounts Payable Auto-Chlor System
Description
ALIBI CAMERA SYSTEM FOR PARK & RECREATION
SENIOR CENTER EQUIPMENT RENTAL SVC
SAN GABRIEL RIVER PKWY BRIDGE INSPECTION
Accounts Payable Culligan Water of Santa Ana
Description
user: Georgina Ortiz Pages: 18 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293266 11/21/2023 $51,660.80
Invoice Amount
2310-032 $51,660.80
293267 11/21/2023 $6,445.00
Invoice Amount
117159 $6,445.00
293268 11/21/2023 $2,199.76
Invoice Amount
W12444850102 $2,066.67
W12444850101 $133.09
293269 11/21/2023 $68,540.00
Invoice Amount
202309132 $68,540.00
293270 11/21/2023 $1,587.00
Invoice Amount
12-CPR202 $1,587.00
293271 11/21/2023 $150.00
Invoice Amount
REACH SUPPLIES
REACH SUPPLIES
Accounts Payable Dudek
COMMERCIAL FACADE ENHANCEMENT, 10/01/23-10/31/23
Accounts Payable DISCOUNT SCHOOL SUPPLY
Description
PROFESSIONAL SERVICES THROUGH 10/31/2023, SMITH PARK AQUATIC CEN Accounts Payable David Hidalgo Architects, Inc.
Description
Accounts Payable DAHLIN GROUP, INC
Description
Description
Description
STAFF LUNCH FOR HOLIDAY FESTIVAL, 12/3/23
Accounts Payable ESTRADA SANTOS, ROCIO
Description
PROFESSIONAL SVCS 7/29/23-9/29/23 CITYWIDE OBJECTIVE DESIGN Accounts Payable El Camino Mexican Grill- Alma Villanueva user: Georgina Ortiz Pages: 19 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
COMSTP110923-RE $75.00
COMSTP101823-RE $75.00
293272 11/21/2023 $75.00
Invoice Amount
COMSTP110923-KG $75.00
293273 11/21/2023 $129.00
Invoice Amount
1123MEMBRRENW-JG $129.00
293274 11/21/2023 $3,172.19
Invoice Amount
000445443 $3,172.19
293275 11/21/2023 $7,540.00
Invoice Amount
1808 $3,697.50
1891 $3,842.50
293276 11/21/2023 $980,554.00
Invoice Amount
241014EC $980,554.00
Accounts Payable Guo, Jie
Description
CPE DEPOT-MEMBERSHIP RENEWAL, SELF STUDY MEMBERSHIP
Accounts Payable GARCIA, KIMBERLY
Description
COMMISSIONER STIPEND FOR MEETING 11/09/23
COMMISSIONER STIPEND FOR MEETING 11/09/23
COMMISSIONER STIPEND FOR MEETING 10/18/23
SHERIFF SVCS OCTOBER 2023
3DI PERMITTING OCTOBER 2023
Accounts Payable LA County Sheriffs Department
Description
Accounts Payable Infinity Technologies
Description
3DI PERMITTING SEPTEMBER 2023
Accounts Payable HELPMATES STAFFING SERVICE, LLC
Description
TEMPORARY EMPLOYEE, TERESA SANCHEZ AND NANCY SEPULVEDA 11/05/23 user: Georgina Ortiz Pages: 20 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293277 11/21/2023 $150.00
Invoice Amount
COMSTP110923-VM $75.00
COMSTP101823-VM $75.00
293278 11/21/2023 $10,367.28
Invoice Amount
INV-000885 $10,367.28
293279 11/21/2023 $2,500.00
Invoice Amount
2023CBFDPNB $2,500.00
293280 11/21/2023 $7,500.00
Invoice Amount
222 $7,500.00
293281 11/21/2023 $675.00
Invoice Amount
116 $675.00
293282 11/21/2023 $129.75
COMMISSIONER STIPEND FOR MEETING 11/09/23
COMMISSIONER STIPEND FOR MEETING 10/18/23
Accounts Payable MeterSYS
Accounts Payable Martinez, Vanessa, Vivian
Description
Description
HOLIDAY PAINTING CLASS AT SENIOR CENTER
Accounts Payable PEREZ, JORDAN
Description
CONSULTING SERVICE FOR NOVEMBER 2023
Accounts Payable Paint 'n Pour
Description
XMAS BASKET FOOD DIST PROGRAM-500 BASKETS
Accounts Payable Ollin Strategies
Description
PROFESSIONAL SVCS, AMI THROUGH 11/1/23
Accounts Payable Navidad en el Barrio, Inc
user: Georgina Ortiz Pages: 21 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
1123REIMGRTD-JP $129.75
293283 11/21/2023 $2,679.08
Invoice Amount
46861 $2,679.08
293284 11/21/2023 $4,339.52
Invoice Amount
1434 $4,339.52
293285 11/21/2023 $46,983.94
Invoice Amount
204591-FINAL $49,456.78
204591-FINAL-A ($2,472.84)
293286 11/21/2023 $961.99
Invoice Amount
2023SEPSANGABRIE $961.99
293287 11/21/2023 $320.00
Invoice Amount
693369 $320.00
Description
REIMBURSMENT FOR THE RECORDING FEE OF GRANT DEED 6373-019-901 Accounts Payable PGI-Pacific Graphics, Inc.
Accounts Payable State of California Dept of Justice
Description
PRE-EMPLOYMENT LIVE SCANS OCTOBER 2023
Accounts Payable San Gabriel Valley Water Co
Description
UTILITIES FOR 9/29/23-10/28/23
Description
PROFESSIONAL SVCS OCTOBER 2023, CITYWIDE RESURFACING
PROFESSIONAL SVCS OCTOBER 2023, CITYWIDE RESURFACING
Description
CANOPY RENTALS FOR HOLIDAY FESTIVAL, 12/3/23
Accounts Payable Ruiz Engineering and All American Asphalt Description
SUMMER RECREATION GUIDE 2023
Accounts Payable PT Events Inc (Pacific Tent Inc)
user: Georgina Ortiz Pages: 22 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293288 11/21/2023 $90.00
Invoice Amount
1123CERTREQST-AG $90.00
293289 11/21/2023 $1,080.00
Invoice Amount
INV0007 $480.00
INV0016 $600.00
293290 11/21/2023 $16.50
Invoice Amount
145212 $16.50
293291 11/21/2023 $6,787.50
Invoice Amount
52158503 $6,787.50
293292 11/21/2023 $31,796.00
Invoice Amount
24753 $31,796.00
293293 11/21/2023 $2,725.00
PROFESSIONAL SVCS FOR WATER MAIN
Accounts Payable THE PUBLIC RESTROOM COMPANY
Description
ACTING WORKSHOP
Accounts Payable Tetra Tech, Inc
Description
CITY FLEET CAR DETAIL/WASH, PARKING ENFORCEMENT
Accounts Payable TAMEZ, VICTORIA, ANN
Description
Accounts Payable SUPER SLICK AUTO DETAIL LLC
Description
CITY FLEET CAR DETAIL/WASH
Accounts Payable State Water Resources Control Board (SWRCB) Description
CERTIFICATE REQUEST FOR ALEXANDER GONZALEZ
PROFESSIONAL SVCS THROUGH 10/30/23, PICO PARK RESTROOM
Accounts Payable TKE Engineering Inc.
user: Georgina Ortiz Pages: 23 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
2023-523 $2,725.00
293294 11/21/2023 $2,242.50
Invoice Amount
1240 $2,242.50
293295 11/21/2023 $4,000.00
Invoice Amount
758025 $4,000.00
293296 11/29/2023 $2,930.00
Invoice Amount
0012430 $2,930.00
293297 11/29/2023 $470.93
Invoice Amount
697049 $470.93
293298 11/29/2023 $414.16
Invoice Amount
112223 $414.16
PROFESSIONAL SERVICES 07/31/23-09/01/23, ELECTRICAL SWITCHBOARD Accounts Payable Atkinson, Andelson, Loya, Ruud & Romo
Description
PROFESSIONAL SVCS AUGUST 2023, PR COUNCIL CHAMBER
Accounts Payable AKM CONSULTING ENGINEERS INC
Description
ITS MASTER PLAN OCTOBER 2023
Accounts Payable Ware Malcomb
Description
PROFESSIONAL SVCS 4/1/23-6/30/23, BARTOLO DRAINAGE DITCH Accounts Payable TKM ENGINEERING
Description
Description
EMPLOYEE DEDUCTION FOR P/E 11/17/23
LEGAL SVCS OCTOBER 2023
Accounts Payable BMG Money, Inc
Description
user: Georgina Ortiz Pages: 24 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293299 11/29/2023 $1,789.68
Invoice Amount
RE-PW-2311060254 $1,673.98
RE-PW23110602891 $115.70
293300 11/29/2023 $703.54
Invoice Amount
8920 851 812 $703.54
293301 11/29/2023 $381.47
Invoice Amount
54249 $381.47
293302 11/29/2023 $4.16
Invoice Amount
MIS-00004285 $2.08
MIS-00004286 $2.08
293303 11/29/2023 $114.00
Invoice Amount
6424 $114.00
293304 11/29/2023 $76.51
Description
SUPPLIES
Accounts Payable Employment Development Department
Description
WELL SITE PROPERTY TAX 07/01/23-06/30/24
Accounts Payable Crocker Signs & Screen Printing
PROFESSIONAL SERVICES THROUGH OCTOBER 2023, IW PICO RIVERA TS MAINTENANCE THROUGH OCTOBER 2023
Accounts Payable County of Los Angeles, Assessor
Accounts Payable County of Los Angeles Dept of Public Works Description
Accounts Payable FEDERAL EXPRESS
Accounts Payable Fast 5 Pico Rivera 5, LLC
Description
CITY FLEET CAR WASHES OCTOBER 2023
Description
HOUSING SERVICES PERIOD 07/01/22-09/30/22
HOUSING SERVICES PERIOD 01/01/23-03/31/23
user: Georgina Ortiz Pages: 25 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
8-306-97545 $76.51
293305 11/29/2023 $395.79
Invoice Amount
0249114 $395.79
293306 11/29/2023 $8,050.21
Invoice Amount
231027 $8,050.21
293307 11/29/2023 $20.00
Invoice Amount
145249 $20.00
293308 11/29/2023 $50.00
Invoice Amount
112223 $50.00
293309 11/29/2023 $641.44
Invoice Amount
9895928084 $413.45
9895928100 $227.99
Accounts Payable Fiesta Cooperative Inc.
Description
DIAL-A-TAXI OCTOBER 2023
Accounts Payable Ferguson Enterprises, Inc
Description
SUPPLIES
Description
DELIVERY CHARGES
SMALL TOOLS & SUPPLIES
Accounts Payable Grainger
Description
SMALL TOOLS
Accounts Payable Franchise Tax Board
Description
EMPLOYEE DEDUCTION FOR P/E 11/17/23
Accounts Payable FLORES, ALICE
Description
REFUND FOR INDIO INTERNATIONAL TAMALE
user: Georgina Ortiz Pages: 26 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293310 11/29/2023 11/30/2023 $1,500.00
Invoice Amount
0392 $1,500.00
293311 11/29/2023 $384.10
Invoice Amount
001KA352 $384.10
293312 11/29/2023 $17,717.58
Invoice Amount
SIN033082-B $15,605.58
SIN033082-A $2,112.00
293313 11/29/2023 $386.54
Invoice Amount
00048185 $351.84
00048186 $34.70
293314 11/29/2023 $66.15
Invoice Amount
40948 $66.15
FACE PAINTER FOR HOLIDAY FESTIVAL, 12/03/23
Accounts Payable Harrington Industrial Plastics LLC
Description
Accounts Payable HAPPY FACES & BALLOON ART
Description
Accounts Payable Industrial Pipe & Steel Company
Description
MAINTENANCE SUPPLIES
Description
MAINTENANCE SUPPLIES
MAINTENANCE SUPPLIES
Q2/2023 AUDIT SVCS - SALES TAX
Q2/2023 CONTRACT SVCS-SALES TAX (OCT. - DEC. 2023)
Accounts Payable Hose-Man, Inc
PLANT MAINTENANCE SUPPLIES
Accounts Payable Hinderliter, De Llamas & Associates
Description
user: Georgina Ortiz Pages: 27 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293315 11/29/2023 $4,968.75
Invoice Amount
1856 $4,968.75
293316 11/29/2023 $25,588.50
Invoice Amount
PC 6826 $8,768.25
PC 6862 $15,140.25
BI 14663 $840.00
BI 14641 $840.00
293317 11/29/2023 $6,250.00
Invoice Amount
297223 $1,250.00
298285 $1,250.00
294035 $1,250.00
295306 $1,250.00
296206 $1,250.00
293318 11/29/2023 $882.00
Invoice Amount
120323 $882.00
Accounts Payable Infinity Technologies
Description
GIS COORDINATION SVCS, OCTOBER 2023
BENEFIT BRIDGE FEE SEPTEMBER 2023, INSTALLMENT 3
Accounts Payable Kiko's Mexican Grill
Description
BENEFIT BRIDGE FEE NOVEMBER 2023, INSTALLMENT 5
BENEFIT BRIDGE FEE JULY 2023, INSTALLMENT 1
BENEFIT BRIDGE FEE AUGUST 2023, INSTALLMENT 2
Accounts Payable Keenan & Associates
Description
BENEFIT BRIDGE FEE OCTOBER 2023, INSTALLMENT 4
PLAN CHECK SVCS FOR PR CITY ENGINEERING, OCTOBER 2023
BUILDING INSPECTION SVCS OCTOBER 2023
BUILDING INSPECTION SVCS SEPTEMBER 2023
Accounts Payable Jas Pacific, Inc.
Description
PLAN CHECK SVCS FOR PR CITY ENGINEERING, SEPTEMBER 2023 HOT CHOCOLATE FOR HOLIDAY FESTIVAL,12/03/23
user: Georgina Ortiz Pages: 28 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293319 11/29/2023 $107.52
Invoice Amount
6021384 $57.60
6021058 $49.92
293320 11/29/2023 $4,650.02
Invoice Amount
241239EC $4,650.02
293321 11/29/2023 $233.39
Invoice Amount
112223 $233.39
293322 11/29/2023 $3,844.50
Invoice Amount
254218 $258.00
254200 $3,369.00
253510 $217.50
293323 11/29/2023 $1,292.82
Invoice Amount
F0013949 $1,292.82
Description
PROFESSIONAL SVCS THROUGH 10/31/23, REVIEW OF MOUS-2023 PRO SVCS THROUGH 10/31/23, PERSONNEL RULES REVIEW AND REVISION Description
EMPLOYEE DEDUCTION FOR P/E 11/17/23
Accounts Payable Liebert Cassidy Whitmore
Description
HELICOPTER SVC OCTOBER 2023
Accounts Payable Levying Officer
METRO 30 DAY SENIOR PASS
METRO 30 DAY SENIOR PASS
Accounts Payable LA County Sheriffs Department
Accounts Payable L.A. County Metropolitan Trans Authority (TAP) Description
FIRE SAFETY OFFICER SVCS FOR HALLOWEEN EVENT AT SMITH PARK PRO SVCS THROUGH 10/31/23, GENERAL
Accounts Payable Los Angeles Fire Department
Description
user: Georgina Ortiz Pages: 29 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293324 11/29/2023 $1,400.00
Invoice Amount
1203 $1,400.00
293325 11/29/2023 $1,171.79
Invoice Amount
17274111 $842.96
17269326 $328.83
293326 11/29/2023 $1,980.00
Invoice Amount
0221524 $1,980.00
293327 11/29/2023 $228.96
Invoice Amount
69527 $111.44
69683 $117.52
293328 11/29/2023 $461.33
Invoice Amount
205349 $208.18
272081 $253.15
Description
ADMIN FEE 2Q23, SERVICE PERIOD 07/01/23-09/30/23
Accounts Payable Minuteman Press
PLANT MAINTENANCE SUPPLIES
PLANT MAINTENANCE SUPPLIES
Accounts Payable Midamerica Administrative and Retirement Solutions DANCE PERFORMANCE FOR HOLIDAY FESTIVAL 12/03/23
Accounts Payable McMaster-Carr Supply Company
Description
Accounts Payable Martha Ramirez (Grupo Bella)
Description
MECHANIC SHOP SUPPLIES
Accounts Payable Napa Auto Parts
Description
MECHANIC SHOP SUPPLIES
Description
VARIOUS MAILERS/POSTCARDS FOR PRIME-WEEKLY ENROLLMENT NOTICES
VARIOUS MAILERS/POSTCARDS FOR PRIME-WEEKLY ENROLLMENT NOTICES user: Georgina Ortiz Pages: 30 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293329 11/29/2023 $890.00
Invoice Amount
1270598 $490.00
1269810 $400.00
293330 11/29/2023 $300.00
Invoice Amount
54368 $300.00
293331 11/29/2023 $6,500.00
Invoice Amount
12032023PRPEI $6,500.00
293332 11/29/2023 $369.35
Invoice Amount
0991 $160.00
2195 $30.00
2904 $179.35
293333 11/29/2023 $72.00
Invoice Amount
112223 $72.00
Description
TRUST ADMIN SVCS MONTH END 9/30/2023
Accounts Payable Passage Entertainment
PHOTO BOOTH AT SENIOR CENTER11/18/23
DJ PACKAGE AT SENIOR CENTER ON 11/06/23
Accounts Payable PARS
Accounts Payable On The Go DJ Pro, Inc
Description
COPE FEES FOR P/E 11/17/23
TIRE REPAIR UNIT 261
Accounts Payable SEIU Local 721-COPE
Description
Description
TIRES FOR UNIT 223
TIRE REPAIR
Description
HOLIDAY FESTIVAL SOUND FOR BANDS, 12/03/23
Accounts Payable Salgado Tire Service
user: Georgina Ortiz Pages: 31 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
293334 11/29/2023 $6,525.00
Invoice Amount
20231125 $6,525.00
293335 11/29/2023 $24,750.00
Invoice Amount
INV#13086 $24,750.00
293336 11/29/2023 $2,300.00
Invoice Amount
29544 $2,300.00
293337 11/29/2023 $33,421.84
Invoice Amount
43870 $27,422.79
44285 $5,999.05
293338 11/29/2023 $6,850.00
Invoice Amount
23-009 $6,850.00
293339 11/29/2023 $695.13
Invoice Amount
PROF SVCS 10/01/23-10/31/23, PR CITY BRAND SIGNAGE & FURNITURE Accounts Payable SOUNDTHINKING, INC.
Description
Accounts Payable SELBERT PERKINS DESIGN, INC.
Description
Description
Description
HOLIDAY FESTIVAL STAGE AND LIGHTING 12/03/23
Accounts Payable West Coast Sand & Gravel, Inc.
PR SHERIFF DEPT SUPPLIES
PR SHERIFF DEPT SUPPLIES
Accounts Payable VCS Sound Lighting
HOLIDAY FESTIVAL TRACKLESS TRAIN RENTAL 12/03/23
Accounts Payable U.S. Armor Corporation
Description
SHOTSPOTTER GUNSHOT LOCATION SVCS, PILOT PROGRAM
Accounts Payable Super Birthday, Inc
Description
user: Georgina Ortiz Pages: 32 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
664361 $695.13
293340 11/29/2023 $299.88
Invoice Amount
405286 $299.88
293342 11/30/2023 $1,500.00
Invoice Amount
0392 $1,500.00
293343 11/30/2023 $3,000.00
Invoice Amount
PR120323 $3,000.00
$2,335,900.67
12834 11/03/2023 $134.98
Invoice Amount
Import - 9564 $134.98
12835 11/03/2023 $195.73
Invoice Amount
SAND
Accounts Payable Whittier Fertilizer Company
RADIO & TELECOMMINICATION
Accounts Payable Frontier California
Description
EFT
Accounts Payable Time Warner Cable
Description
Description
PERFORMANCE FOR HOLIDAY FESTIVAL, 12/03/23
Type Check Totals:
Description
FACE PAINTER FOR HOLIDAY FESTIVAL, 12/03/23
Accounts Payable Soto Entertainment Group
Description
WOOD CHIPS FOR PARKS
Accounts Payable FUENTES, LILIANA
user: Georgina Ortiz Pages: 33 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Import - 9565 $195.73
12836 11/03/2023 $78.05
Invoice Amount
Import - 9566 $78.05
12837 11/03/2023 $889.99
Invoice Amount
Import - 9567 $889.99
12838 11/06/2023 $40,302.35
Invoice Amount
Import - 9568 $40,302.35
12839 11/08/2023 $749.58
Invoice Amount
9226 $154.34
9227 $595.24
12840 11/08/2023 $1,153.96
Invoice Amount
317620 $1,153.96
PLUMBING SUPPLIES
SUPPLIES FOR UNIT 259
Accounts Payable AAA Electrical Supply, Inc.
WATER SVC
Accounts Payable A. M. Plumbing Supply
Description
RADIO & TELECOMMUNICATION
Accounts Payable City of Pico Rivera
Description
ELECTRIC SVC-VARIOUS LOCATION
Accounts Payable Verizon Wireless
Description
Radio & Telecommunication
Accounts Payable So Calif Edison Company
Description
Description
ELECTRICAL SUPPLIES
user: Georgina Ortiz Pages: 34 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12841 11/08/2023 $168.00
Invoice Amount
145257 $168.00
12842 11/08/2023 $13,552.75
Invoice Amount
23101214 $13,552.75
12843 11/08/2023 $1,352.52
Invoice Amount
PRP-48572 $960.69
PRP-48571 $391.83
12844 11/08/2023 $199.00
Invoice Amount
2311632 $199.00
12845 11/08/2023 $1,628.95
Invoice Amount
120478601 $1,628.95
12846 11/08/2023 $429.29
Invoice Amount
Accounts Payable Corporate Image Marketing, Inc
Description
PRIME 800 # FOR OCTOBER 2023
Description
PRINTING ORDER OF MAPS
PRINTING ORDER OF MAPS SMITH PARK AQUATIC
Description
PROF SVC 08/28/23-09/30/23, WHITTIER BRIDGE STUDY
Accounts Payable Complete Printing Solutions, Inc.
Description
INSTRUCTOR FOR TAI CHI CLASS, 10/17/23-11/07/23
Accounts Payable BKF Engineers
Accounts Payable BACLIG, ANTHONY
Accounts Payable Home Depot
Description
Accounts Payable COSTAR REALTY INFORMATION, INC.
Description
REAL ESTATE ONLINE FOR NOVEMBER 2023
user: Georgina Ortiz Pages: 35 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
770036697 $429.29
12847 11/08/2023 $800.00
Invoice Amount
PIC-0028 $800.00
12848 11/08/2023 $821.52
Invoice Amount
26105164 $821.52
12849 11/08/2023 $50.00
Invoice Amount
SUMFALLWK12'23 $50.00
12850 11/08/2023 $31,885.68
Invoice Amount
312 $31,885.68
12851 11/08/2023 $195.45
Invoice Amount
0056928-IN $195.45
12852 11/08/2023 $172,750.56
Accounts Payable Martinez, Ben
Description
UMPIRE SVCS FOR SENIOR LEAGUE 11/02/23
Accounts Payable Kimley-Horn & Associates, Inc
Description
PROFESSIONAL SERVICES THROUGH 09/30/23, PR HEU 2021-2029 Accounts Payable Jason Sperling DBA People Speak, LLC
Description
WEBSITE APPLICATION AND MODULES SVCS NOVEMBER 2023
JANITORIAL SUPPLIES
Accounts Payable So Calif Edison Company
Accounts Payable Shoeteria, Inc.
Description
SAFETY SHOE FOR LEO MARQUEZ
Accounts Payable S & S LaBarge Golf Inc
Description
PAYROLL 10/12/23-10/25/23
user: Georgina Ortiz Pages: 36 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
88090 $172,750.56
12853 11/08/2023 $52.34
Invoice Amount
8659-9 $52.34
12854 11/08/2023 $3,975.00
Invoice Amount
114886 $3,975.00
12855 11/08/2023 $147,982.32
Invoice Amount
3853-0923 $147,982.32
12856 11/08/2023 $789.67
Invoice Amount
82068809 $789.67
12857 11/08/2023 $1,190.00
Invoice Amount
W3J2154 $120.00
W3J2153 $250.00
Accounts Payable Tristar Risk Management
Description
WORKERS COMPENSATION/CLAIMS ADMIN NOVEMBER 2023
Accounts Payable The Sherwin-Williams Co.
Description
PAINT SUPPLIES
Description
LONG TERM ALLOCATION, 01/01/23-07/01/23
WATER QUALITY SAMPLING
Accounts Payable Weck Laboratories Inc.
Description
WATER QUALITY SAMPLING
Accounts Payable Waxie Sanitary Supply
Description
JANITORIAL SUPPLIES
Accounts Payable Water Replenishment District of So. California Description
GROUND WATER PRODUCTION & ASSESSMENT SEPTEMBER 2023
user: Georgina Ortiz Pages: 37 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
W3J2151 $820.00
12858 11/08/2023 $19.91
Invoice Amount
00338168R $19.91
12859 11/07/2023 $17,738.79
Invoice Amount
Import - 9569 $17,738.79
12860 11/09/2023 $9,068.74
Invoice Amount
110923 $9,068.74
12861 11/09/2023 $1,162.62
Invoice Amount
110923 $1,162.62
12862 11/09/2023 $624.00
Invoice Amount
110923 $624.00
12863 11/09/2023 $1,649.14
Description
PROFESSIONAL SVCS 09/29/23, REPORTING CLOSURE PACKAGE
Accounts Payable So Calif Edison Company
WATER QUALITY SAMPLING
Accounts Payable Willdan Engineering
Description
UNION DUES FOR P/E 11/03/23
Accounts Payable SEIU Local 721
Description
PEHP BENEFIT/DEDUCTION FOR P/E 11/03/23
Accounts Payable PRMPCEA
Description
EMPLOYEE/EMPLOYER CONTRIBUTIONS FOR P/E 11/03/23 (401A) Accounts Payable Nationwide RS
Description
ELECTRIC SVC-VARIOUS LOCATION
Accounts Payable Nationwide Retirement Solutions
user: Georgina Ortiz Pages: 38 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
110923 $1,649.14
12864 11/08/2023 $53,090.72
Invoice Amount
Import - 9570 $53,090.72
12865 11/10/2023 $105.92
Invoice Amount
Import - 9571 $105.92
12866 11/13/2023 $849.00
Invoice Amount
Import - 9572 $849.00
12867 11/13/2023 $1,805.76
Invoice Amount
Import - 9573 $1,805.76
12868 11/14/2023 $179.73
Invoice Amount
Import - 9574 $179.73
Description
UNION DUES FOR P/E 11/03/23
Accounts Payable So Calif Edison Company
Description
WATER SVC
Description
Radio & Telecommunication
Accounts Payable City of Pico Rivera
Description
RADIO & TELECOMMINICATION
Accounts Payable T-Mobile USA, Inc
Description
ELECTRIC SVC-VARIOUS LOCATION
Accounts Payable Time Warner Cable
Description
ELECTRIC SVC-VARIOUS LOCATION
Accounts Payable So Calif Edison Company
user: Georgina Ortiz Pages: 39 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12869 11/15/2023 $17,890.00
Invoice Amount
18558159 $8,945.00
18642700 $8,945.00
12870 11/15/2023 $751.20
Invoice Amount
5860224206 $355.20
5860229479 $396.00
12871 11/15/2023 $363.59
Invoice Amount
5219028202 $245.95
5219028364 ($18.00)
5219037092 $62.93
5219061158 $65.99
5219074281 $55.98
5219075662 $55.97
5219698546 ($8.11)
5219698554 ($97.12)
12872 11/15/2023 $67,626.94
Invoice Amount
Accounts Payable ABM Building Solutions, LLC
MECHANIC SHOP SUPPLIES
MECHANIC SHOP SUPPLIES
MECHANIC SHOP SUPPLIES
MECHANIC SHOP SUPPLIES
CREDIT TO ACCOUNT
MECHANIC SHOP SUPPLIES
UNIFORM RENTAL SVCS
Accounts Payable AutoZone
Description
Accounts Payable Aramark
Description
UNIFORM RENTAL SVCS
Description
HVAC SVCS SEPTEMBER 2023
HVAC SVCS OCTOBER 2023
Description
CREDIT TO ACCOUNT
CREDIT TO ACCOUNT
Accounts Payable Baker Electric Inc
user: Georgina Ortiz Pages: 40 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
PROGRESS PMT 9 $71,186.25
PROGRESS PMT 9-A ($3,559.31)
12873 11/15/2023 $31,941.34
Invoice Amount
CL00912 $4,624.01
CL01575 $9,626.62
CL02748 $9,453.58
CL03986 $8,237.13
12874 11/15/2023 $12,893.90
Invoice Amount
29834 $2,740.54
29835 $1,331.40
29836 $1,110.00
29797 $7,711.96
12875 11/15/2023 $2,260.92
Invoice Amount
36271 $953.40
36261 $1,307.52
12876 11/15/2023 $899.76
Accounts Payable DIEGO'S AUTO REPAIR
Description
FLEET MAINTENANCE
FUEL FOR CITY VEHICLES 9/11/23-9/20/23
FUEL FOR CITY VEHICLES 10/1/23-10/10/23
FUEL FOR CITY VEHICLES 10/22/23-10/31/23
Accounts Payable Cosby Oil Company
Description
FUEL FOR CITY VEHICLES 9/1/23-9/10/23
TRAFFIC SIGNAL IMPROVEMENTS PROJECT
TRAFFIC SIGNAL IMPROVEMENTS PROJECT
LEGAL AD-SOCIAL HOST LIABILITY ORDINANCE
Accounts Payable GRM Information Management Services, Inc Accounts Payable Eastern County Newspaper Group, Inc.
Description
LEGAL AD-USER FEE SCHEDULE
FLEET MAINTENANCE
FLEET MAINTENANCE
FLEET MAINTENANCE
user: Georgina Ortiz Pages: 41 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
0491889 $204.00
0490616 $80.96
0490617 $47.87
0490618 $10.62
0491802 $29.18
0490611 $20.00
0490612 $119.49
0490613 $62.59
0490614 $301.63
0490615 $23.42
12877 11/15/2023 $90,354.90
Invoice Amount
194170001-0823 $65,619.90
194170001-0923 $24,735.00
12878 11/15/2023 $110,478.08
Invoice Amount
33535 $29,618.22
33600 $59,913.44
33601 $20,946.42
MONTHLY INITIAL MOVE-IN FEE OCTOBER 2023
MONTHLY FILE STORAGE OCTOBER 2023, HOUSING
MONTHLY ACCOUNT MAINTENANCE FEE, OCTOBER 2023
MONTHLY SHREDDING SERVICES-OCTOBER 2023
MONTHLY FILE STORAGE OCTOBER 2023, PW
MONTHLY FILE STORAGE OCTOBER 2023, BUILDING DIV
Description
BUS SHELTER MAINTENANCE NOVEMBER 2023
Description
GRAFFITI ABATEMENT OCTOBER 2023
STREET SWEEPING SVCS NOVEMBER 2023
PROFESSIONAL SERVICES THROUGH 08/31/2023, PICO RIVERA SP/EIR PROFESSIONAL SVCS THROUGH 09/30/23, PR SP/EIR
Accounts Payable Nationwide Environmental Services
MONTHLY FILE STORAGE OCTOBER 2023, PARK & REC
Accounts Payable Kimley-Horn & Associates, Inc
Description
MONTHLY FILE STORAGE OCTOBER 2023, CITY CLERK
MONTHLY FILE STORAGE OCTOBER 2023, CED
MONTHLY FILE STORAGE OCTOBER 2023, FINANCE
user: Georgina Ortiz Pages: 42 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12879 11/15/2023 $1,950.00
Invoice Amount
I010701 $250.00
I011039 $1,700.00
12880 11/15/2023 $391.47
Invoice Amount
0057281-IN $200.00
0052169-IN $191.47
12881 11/15/2023 $48,942.88
Invoice Amount
PROCTOBER-2023 $48,942.88
12882 11/15/2023 $9,564.17
Invoice Amount
69209 $5,168.31
69201 $4,395.86
12883 11/15/2023 $584.98
Invoice Amount
222212391-001 $584.98
Accounts Payable RSG, Inc
Description
MAINTENANCE AND OPERATION OF STREET LIGHTS OCTOBER 2023 Accounts Payable United Rentals (North America), Inc
Description
Accounts Payable Tanko Streetlighting, Inc
Description
MAINTENANCE AND OPERATION OF STREET LIGHTS OCTOBER T&M 2023 Accounts Payable Southland Transit, Inc.
Description
PR DIAL A RIDE SERVICE OCTOBER 2023
Description
SAFETY SHOES FOR JUAN NUNEZ
BOOTS FOR DARROW ATKINS
Successor Agency review of PPA, ROPS , and other advisory serv.
Successor Agency review of PPA, ROPS , and other advisory serv.
Accounts Payable Shoeteria, Inc.
FORKLIFT VARIABLE REACH
user: Georgina Ortiz Pages: 43 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12884 11/15/2023 $327.60
Invoice Amount
73822654 $163.30
73822655 $164.30
12885 11/15/2023 $33,224.95
Invoice Amount
00626327 $991.75
00419252 $5,684.00
00419246 $23,242.00
00419227 $3,307.20
12886 11/15/2023 $44,017.87
Invoice Amount
Import - 9575 $44,017.87
12887 11/17/2023 $3,255.47
Invoice Amount
Import - 9582 $3,255.47
12888 11/17/2023 $1,749.24
Invoice Amount
Import - 9583 $1,749.24
Description
ELECTRIC SVC-VARIOUS LOCATION
Accounts Payable So Calif Edison Company
PROF SVCS THROUGH 09/29/23, PR SLURRY SEAL CM & INSPECTION PROF SVCS THROUGH 09/29/23, ADA CITY HALL WEST PROJECT
Accounts Payable So Calif Edison Company
Description
PROFESSIONAL SERVICES THROUGH 08/25/23, PR GENERATOR UPGRADE PROFESSIONAL SVCS THROUGH 09/29/23, PR BEVERLY BLVD MEDIAN
ASPHALT MAINTENANCE
ASPHALT MAINTENANCE
Accounts Payable Willdan Engineering
Accounts Payable Vulcan Materials Co.
Description
Description
GAS SVC-9122 WASHINGTON
Description
ELECTRIC SVC-VARIOUS LOCATION
Accounts Payable So Calif Gas Company
user: Georgina Ortiz Pages: 44 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12889 11/17/2023 $268.61
Invoice Amount
Import - 9584 $268.61
12890 11/16/2023 $303.38
Invoice Amount
Import - 9579 $303.38
12891 11/16/2023 $51.55
Invoice Amount
Import - 9580 $51.55
12892 11/16/2023 $124.10
Invoice Amount
Import - 9581 $124.10
12893 11/21/2023 $728.15
Invoice Amount
00881 $728.15
12894 11/21/2023 $64,966.00
Invoice Amount
Description
RADIO & TELECOMMINICATION
Accounts Payable Frontier California
Description
GAS SVC-9201 WHITTIER BLVD
Accounts Payable Time Warner Cable
Description
Radio & Telecommunication
Accounts Payable So Calif Gas Company
Accounts Payable Frontier California
Description
Description
2024 PARKING PERMITS
Accounts Payable Aqueous Vets, LLC
Description
Radio & Telecommunication
Accounts Payable Advanced Printing
user: Georgina Ortiz Pages: 45 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
PS-INV103730 $64,966.00
12895 11/21/2023 $425.92
Invoice Amount
IN2911474 $425.92
12896 11/21/2023 $10,045.17
Invoice Amount
23101199 $10,045.17
12897 11/21/2023 $472.43
Invoice Amount
770977072 $472.43
12898 11/21/2023 $1,417.09
Invoice Amount
26306634 $1,417.09
12899 11/21/2023 $232,761.25
Invoice Amount
104142R $211,733.42
104925 $21,027.83
Description
PROFESSIONAL SVCS 8/28/23-9/30/23, REGIONAL BIKEWAY
Accounts Payable Home Depot
Description
FMLA EASE PLUS SVC NOVEMBER 2023
Accounts Payable BKF Engineers
PFAS TREATMENT SVCS
Accounts Payable Basic Benefits LLC
Description
Amendment No 18-1825, Beverly Blvd. Median Landscape renovations LANDSCAPE SVCS OCTOBER 2023
Description
PROFESSIONAL SVCS THROUGH 10/31/23, PR HEU
Accounts Payable Mariposa Landscapes, Inc
Description
JANITORIAL SUPPLIES
Accounts Payable Kimley-Horn & Associates, Inc
user: Georgina Ortiz Pages: 46 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12900 11/21/2023 $131,262.78
Invoice Amount
597-13 $138,171.35
597-13-A ($6,908.57)
12901 11/21/2023 $3,384.00
Invoice Amount
PR M115-A $752.00
PR M116-A $1,128.00
PR M117-A $1,504.00
12902 11/21/2023 $150.00
Invoice Amount
COMSTP1109203-PS $75.00
COMSTP101823-PS $75.00
12903 11/21/2023 $29,762.54
Invoice Amount
314 $29,762.54
12904 11/21/2023 $427.83
Invoice Amount
42144 $427.83
PROFESSIONAL SVCS THROUGH 11/3/23, PFAS
Accounts Payable Nationwide Cost Recovery Services, LLC Description
Accounts Payable Metro Builders & Engineers Group, Ltd
Description
PROFESSIONAL SVCS THROUGH 11/3/23, PFAS
PROFESSIONAL SVCS THROUGH 10/31/23, PR LANDSCAPE
PAYROLL 10/26/23-11/8/23
Accounts Payable TRC ENGINEERS, INC
Description
COMMISSIONER STIPEND FOR MEETING 10/18/23
Accounts Payable S & S LaBarge Golf Inc
Description
Accounts Payable Patricia Saucedo
Description
COMMISSIONER STIPEND FOR MEETING 11/09/23
FORECLOSURE REGISTRATION FEES AUGUST 2023
FORECLOSURE REGISTRATION FEES SEPTEMBER 2023
FORECLOSURE REGISTRATION FEES OCTOBER 2023
user: Georgina Ortiz Pages: 47 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12905 11/21/2023 $532.03
Invoice Amount
1247043-00 $618.80
1246007-00 ($86.77)
12906 11/21/2023 $23,018.25
Invoice Amount
00626642 $619.50
00626545 $2,733.00
00626570 $6,269.25
00419254 $13,396.50
12907 11/15/2023 $613.72
Invoice Amount
Import - 9578 $613.72
12908 11/21/2023 $69,502.49
Invoice Amount
Import - 9585 $69,502.49
12909 11/21/2023 $5,674.47
Invoice Amount
Accounts Payable Western Water Works Supply Company
Description
Description
ELECTRIC SVC-7668 PASSONS
Accounts Payable Lowe's
Description
GAS SVC-9633 BEVERLY
Accounts Payable So Calif Edison Company
PROFESSIONAL SVCS THROUGH 10/27/23, TRAFFIC ENG. SVCS
PROFESSIONAL SVCS THROUGH 9/29/23, REGIONAL BIKEWAY
Accounts Payable So Calif Gas Company
Description
PROFESSIONAL SVCS THROUGH 10/27/23, TELEGRAPH BRIDGE REPAIR PROFESSIONAL SVCS THROUGH 9/29/23, PRESSURE RELIEF VALVE IMP
SUPPLIES FOR PRWA MAINTENANCE AND REPAIR
CREDIT TO ACCOUNT
Accounts Payable Willdan Engineering
Description
user: Georgina Ortiz Pages: 48 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Import - 9586 $5,674.47
12910 11/21/2023 $3,688,285.03
Invoice Amount
11/21/2023 $3,688,285.03
12911 11/24/2023 $2,035.57
Invoice Amount
Import - 9782 $2,035.57
12912 11/24/2023 $134.98
Invoice Amount
Import - 9783 $134.98
12913 11/27/2023 $42,847.83
Invoice Amount
20231026 $42,847.83
12914 11/28/2023 $186.49
Invoice Amount
Import - 9789 $186.49
12915 11/28/2023 $428.43
Description
CalCard- October 2023
Accounts Payable So Calif Gas Company
Description
RADIO & TELECOMMINICATION
Accounts Payable US Bank Corporate Trust Services (CalCard) Description
Office Supplies
Accounts Payable Time Warner Cable
Description
2021 SA TARBS
Accounts Payable Office Depot
BUILDING MAINTANCE SUPPLIES
Accounts Payable US Bank Corporate Trust Services
Description
GAS SVC-9530 SHADE
Accounts Payable Time Warner Cable
user: Georgina Ortiz Pages: 49 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
Import - 9790 $428.43
12916 11/29/2023 $530.50
Invoice Amount
013171 $530.50
12917 11/29/2023 $4,380.00
Invoice Amount
18643720 $1,876.00
18646184 $2,504.00
12918 11/29/2023 $731.62
Invoice Amount
00882 $731.62
12919 11/29/2023 $375.00
Invoice Amount
5860232124 $375.00
12920 11/29/2023 $2,500.00
Invoice Amount
INV06-017261 $2,500.00
Accounts Payable Advanced Printing
Description
OFFICE SUPPLIES ENVELOPES FOR HOUSING DEPT
Description
HVAC MAINTENANCE
HVAC MAINTENANCE
Description
EXCURSION TO CANOGA PARK, 11/05/23
Accounts Payable ABM Building Solutions, LLC
Description
RADIO & TELECOMMINICATION
Accounts Payable A & D Transportation, L.P.
Accounts Payable Avenu MuniServices, LLC
Description
UUT JULY 2023-SEPTEMBER 2023
Accounts Payable Aramark
Description
UNIFORM RENTAL SVCS
user: Georgina Ortiz Pages: 50 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12921 11/29/2023 $931.20
Invoice Amount
145163-145171 $931.20
12922 11/29/2023 $307.20
Invoice Amount
145156 $307.20
12923 11/29/2023 $2,245.48
Invoice Amount
BE005776732 $2,245.48
12924 11/29/2023 $2,511.60
Invoice Amount
145178-145181 $2,511.60
12925 11/29/2023 $858.00
Invoice Amount
145192-145193 $858.00
12926 11/29/2023 $2,176.34
Invoice Amount
Accounts Payable Delta Dental (Delta Care)
Description
DENTAL SERVICES (DHMO) FOR NOVEMBER 2023
Accounts Payable Danielle Eileen Ruiz
Description
INSTRUCTOR FOR BEGINNERS YOGA, 11/06/23-11/29/23
Accounts Payable Cobian, Sr., Luis
Description
NIPPON KEMPO AND MIX MARTIAL ARTS, 10/04/23-11/29/23
Accounts Payable Home Depot
Description
Accounts Payable GODINEZ, CHARLENE F.
Description
BROADWAY STARS, 10/09/23-12/09/23
Accounts Payable Elysian Arts & Events, LLC (SoCa Arts) Description
BALLET JAZZ AND TAP COMBO, 10/17/23-11/28/23
user: Georgina Ortiz Pages: 51 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
772120143 $2,176.34
12927 11/29/2023 $109.14
Invoice Amount
460599 $18.19
460770 $18.19
460936 $36.38
460964 $36.38
12928 11/29/2023 $1,182.99
Invoice Amount
121708 $1,034.15
121824 $148.84
12929 11/29/2023 $1,340.00
Invoice Amount
26373675 $1,340.00
12930 11/29/2023 $1,464.20
Invoice Amount
110123 $1,464.20
12931 11/29/2023 $743.11
MAINTENANCE AND TONER EQUIPMENT HR
MAINTENANCE AND TONER EQUIPMENT FINANCE
MAINTENANCE AND TONER EQUIPMENT SENIOR CENTER
Accounts Payable I Copy, Inc (ibe digital)
Description
MAINTENANCE AND TONER EQUIPMENT PRIME
JANITORIAL SUPPLIES
SUPPLEMENTAL LIFE INSURANCE FOR NOVEMBER 2023
Accounts Payable Lu's Lighthouse Inc.
PICO PARK RESTROOM RENOV THROUGH OCTOBER 31,2023
Accounts Payable Lincoln Financial Group
Description
TRAFFIC CONTROL MATERIALS & STREET SIGNS
Accounts Payable Kimley-Horn & Associates, Inc
Description
Accounts Payable JCL Traffic Services
Description
TRAFFIC CONTROL MATERIALS & STREET SIGNS
user: Georgina Ortiz Pages: 52 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
01252010 $882.01
01251620 ($138.90)
12932 11/29/2023 $9,415.59
Invoice Amount
110123 $9,415.59
12933 11/29/2023 $5,692.44
Invoice Amount
112223 $5,692.44
12934 11/29/2023 $1,162.62
Invoice Amount
112223 $1,162.62
12935 11/29/2023 $663.00
Invoice Amount
112223 $663.00
12936 11/29/2023 $600.00
Invoice Amount
133-1-200575 $200.00
SAFETY LIGHTS FOR WATER VEHICLES
CREDIT TO ACCOUNT
Accounts Payable MSA-Dental Pool
Description
Description
SAFETY SHOES FOR JAMES RODRIGUEZ
Description
UNION DUES FOR P/E 11/17/23
Accounts Payable Red Wing Shoe Store
Description
PEHP BENEFIT/DEDUCTION FOR P/E 11/17/23
Accounts Payable PRMPCEA
Description
EMPLOYEE/EMPLOYER CONTRIBUTIONS FOR P/E 11/17/23 (401A) Accounts Payable Nationwide RS
Description
DENTAL SERVICES (DPPO) FOR NOVEMBER 2023
Accounts Payable Nationwide Retirement Solutions
user: Georgina Ortiz Pages: 53 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
702-1-16949 $200.00
8-1-140219 $200.00
12937 11/29/2023 $1,654.13
Invoice Amount
112223 $1,654.13
12938 11/29/2023 $1,164.54
Invoice Amount
0052170-IN $199.43
0056801-IN $200.00
0057729-IN $200.00
0057156-IN $176.60
0057155-IN $200.00
0057728-IN $188.51
12939 11/29/2023 $4,194.08
Invoice Amount
69221 $1,913.12
69222 $1,140.48
69223 $1,140.48
12940 11/29/2023 $12,548.21
SAFETY SHOES FOR ERIN RUIZ
Accounts Payable Tanko Streetlighting, Inc
Description
STREET LIGHT REPAIR SEPT 2023
SAFETY SHOES FOR ALFREDO MACIAS
SAFETY SHOES FOR ROBERT NAVA
SAFETY SHOES FOR GEORGE RAMOS
SAFETY SHOES FOR IGNACIO SANDOVAL
SAFETY SHOES FOR DAVID BETANCOURT
SAFETY SHOES FOR MICHAEL MENDOZA
UNION DUES FOR P/E 11/17/23
Accounts Payable Shoeteria, Inc.
Description
SAFETY SHOES FOR GERRY BURIEL
Accounts Payable SEIU Local 721
Description
STREET LIGHT REPAIR OCTOBER 2023
STREET LIGHT REPAIR SEPTEMBER 2023
Accounts Payable The Lincoln National Life Insurance Company user: Georgina Ortiz Pages: 54 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Invoice Amount
110123 $12,548.21
12941 11/29/2023 $101.60
Invoice Amount
1710-7 $101.60
12942 11/29/2023 $3,450.00
Invoice Amount
115207 $3,450.00
12943 11/29/2023 $253.14
Invoice Amount
1020230533 $179.75
23-241502 $73.39
12944 11/29/2023 $176.40
Invoice Amount
208638602-019 $176.40
12945 11/29/2023 $441.11
Invoice Amount
73824989 $164.30
Description
MONTHLY DATABASE TICKETS
MONTHLY DATABASE TICKETS
Description
GENERAL LIABILITY FEES DECEMBER 2023
Accounts Payable Underground Service Alert of Southern California Description
PAINT SUPPLIES
Accounts Payable Tristar Risk Management
Description
GROUP LIFE, STD & LTD PREMIUMS FOR NOVEMBER 2023
Accounts Payable The Sherwin-Williams Co.
Accounts Payable Vulcan Materials Co.
Description
ASPHALT FOR STREETS
Accounts Payable United Rentals (North America), Inc
Description
STORAGE CONTAINER TO MOVE FROM SMITH PARK TO RANCHO HS
user: Georgina Ortiz Pages: 55 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
73828809 $165.32
73831469 $111.49
12946 11/29/2023 $2,247.14
Invoice Amount
1247579-00 $2,247.14
12947 11/29/2023 $18,400.00
Invoice Amount
00230292 $18,400.00
12948 11/22/2023 $114.99
Invoice Amount
Import - 9784 $114.99
12949 11/22/2023 $50.91
Invoice Amount
Import - 9785 $50.91
12950 11/22/2023 $26,879.41
Invoice Amount
Import - 9786 $26,879.41
Description
PROFESSIONAL SERVICES THROUGH 10/31/23, PR INSPECTIONS
Accounts Payable Time Warner Cable
Description
MAINTENANCE SUPPLIES
Accounts Payable Willdan Engineering
ASPHALT FOR STREETS
ASPHALT FOR STREETS
Accounts Payable Western Water Works Supply Company
Description
ELECTRIC SVC-7668 PASSONS
Description
WATER SVC
Accounts Payable So Calif Edison Company
Description
RADIO & TELECOMMINICATION
Accounts Payable City of Pico Rivera
user: Georgina Ortiz Pages: 56 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
12951 11/29/2023 $412.87
Invoice Amount
Import - 9791 $412.87
12952 11/14/2023 $110,074.28
Invoice Amount
11/14/2023 $110,074.28
12953 11/15/2023 $265,834.39
Invoice Amount
130877-00011/23 $265,834.39
12954 11/30/2023 $30,332.57
Invoice Amount
313 $30,332.57
12955 11/30/2023 $1,537.12
Invoice Amount
Import - 9792 $1,537.12
$5,816,688.29
Description
PR WATER AUTHORITY REVENUE BONDS, 1999 SERIES A FOR NOV 2023 Accounts Payable Wilmington Trust, National Association Description
Radio & Telecommunication
Accounts Payable US Bank Corporate Trust Services
Accounts Payable Frontier California
Description
Radio & Telecommunication
Type EFT Totals:
Description
Expense Reimbursement- October 2023
Accounts Payable Frontier California
Description
2018 CERTIFICATES OF PARTICIPATION FOR NOVEMBER 2023
Accounts Payable S & S LaBarge Golf Inc
user: Georgina Ortiz Pages: 57 of 58 Thursday, November 30, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 11/3/2023 - To Payment Date: 11/30/2023 Source Payee Name
Checks
EFTs
All
$8,152,588.96
Transaction Amount
$5,816,688.29
$2,335,900.67
Transaction Amount
Grand Totals:
Transaction Amount
CBC GenOpe - CBC General Operating Totals
user: Georgina Ortiz Pages: 58 of 58 Thursday, November 30, 2023 To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: SECOND READING – ADOPTION OF ORDINANCE NO.
1177 AMENDING THE PICO RIVERA MUNICIPAL CODE,
ADDING CHAPTER 9.52 – SOCIAL HOST LIABILITY
Recommendation:
1. Adopt Ordinance No. 1177 to establish a Social Host Liability Ordinance.
Fiscal Impact:
The General Fund will be positively affected on those occasions wherein the social host penalties apply. The fines issued would be allocated to GL Account No. 100.00.0000- 42050 (Administrative Citation).
Background:
At the November 14, 2023, City Council meeting, staff introduced an ordinance adding Chapter 9.52 Social Host Liability. The City Council approved and waived the first reading with an amendment to the level of fines imposed for violation of the chapter. The City Council recognized the importance of discouraging unruly gatherings that have the potential to escalate into violence and result in tragic outcomes, therefore, increasing the fine penalty.
The fines are amended as outlined below.
(a) A first violation of this section shall be punishable by a $3,000 fine. (b) A second violation within a 12-month period shall be punishable by a $5,000 fine.
(c) A third violation within a 12-month period shall be punishable by a $5,000 fine.
3 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 SECOND READING – ADOPTION OF ORDINANCE NO. 1177 AMENDING THE PICO RIVERA MUNICIPAL CODE, ADDING CHAPTER 9.52 – SOCIAL HOST LIABILITY
Discussion:
A Social Host Ordinance is a law that holds adult individuals responsible for underage drinking at parties on property they own, lease, or otherwise control. The purchase, possession, or consumption of alcohol by minors in public or commercial settings is already prohibited under state law. However, state law does not prohibit youth consumption of alcohol on private property. Establishing a Social Host Ordinance can fill the gap in the law by providing law enforcement a tool to help address the problem of underage drinking at parties. The 2021-2022 California Healthy Kids survey of 11th graders in the El Rancho Unified School District reported that 23% of students found it “Very Easy” to obtain alcoholic beverages if they really wanted and 19% indicated “Fairly Easy.” House parties and gatherings where excessive alcohol, marijuana and/or illegal substances are consumed among underage youth and young adults can lead to loud and unruly gatherings on private property, which disrupts the quiet enjoyment of neighboring residents.
The Pico Rivera Sheriff’s Station received 853 calls for service for loud parties or music disturbing the peace between October 4, 2022, and October 4, 2023. Many of these calls were the result of illegal flyer parties that are advertised on social media and function as a make-shift club that charges admission, serves alcohol and often includes accessibility to illicit drugs. These events are marketed to patrons of all ages but focus on underage youth. In addition, these events lack supervision or security and have recently led to violent and often deadly outcomes for participants in this community.
The ordinance is consistent with ordinances passed by other California jurisdictions. The ordinance aims to prevent and reduce the prevalence of gatherings where alcoholic beverages, marijuana and illegal substances are served to or consumed by underage persons. In addition, the intent is to reduce the opportunity for violent and criminal activity that frequently results from parties and unruly gatherings. Furthermore, the ordinance assigns responsibility to those persons knowingly hosting, abetting, or allowing loud or unruly gatherings where excessive noise, traffic, obstruction of streets, service of alcohol to minors, public drunkenness, consumption of drugs, fights, disturbances of the peace, vandalism and litter may occur.
The ordinance includes exceptions to protect family and cultural events where parents or guardians give their permission for their children to take part in events which may involve the consumption of alcohol.
Environmental Analysis:
The ordinance is exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3), the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. It can be seen with certainty that there is no CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 SECOND READING – ADOPTION OF ORDINANCE NO. 1177 AMENDING THE PICO RIVERA MUNICIPAL CODE, ADDING CHAPTER 9.52 – SOCIAL HOST LIABILITY
possibility that adding Chapter 9.52 Social Host Liability Ordinance will have a significant effect on the environment.
Conclusion:
Staff recommends that the City Council adopt Ordinance No. 1177 establishing Chapter
9.52 Social Host Liability. If adopted, Ordinance No. 1177 shall become effective 30 days after its adoption date.
Steve Carmona
SC:JG:ef:jj
Enclosure: 1) Ordinance No. 1177
ORDINANCE NO. 1177
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, ADDING CHAPTER 9.52 OF TITLE 9 OF THE
PICO RIVERA MUNICIPAL CODE TO ENACT A SOCIAL HOST
ORDINANCE REGULATING LOUD AND UNRULY GATHERINGS
WHEREAS, the City of Pico Rivera (“City”). Pursuant to the police powers delegated to it by the California Constitution, has the authority to enact laws which promote the public health, safety and general welfare of its residents; and WHEREAS, the occurrence of loud or unruly gatherings on private property is a threat to the quiet enjoyment of property and to public health, safety, and welfare due to excessive noise, traffic, obstruction of streets, service of alcohol to minors, public drunkenness, consumption of drugs, fights, disturbances of the peace, vandalism and litter; and
WHEREAS, the occurrence of such gatherings on private property where alcoholic beverages, marijuana and illegal substances are served to or consumed by underage persons is harmful to underage persons themselves and a threat to public health, safety, quiet enjoyment of residential property and general welfare; and WHEREAS, at times, law enforcement and other City personnel are called upon to respond, sometimes on multiple occasions, to loud and unruly parties. These gatherings are a burden on scarce City resources and can result in delayed responses to emergency calls and thereby reduce the public safety protection to the rest of the City; and
WHEREAS, state law prohibits minors under age 21 from purchasing, possessing or consuming alcohol and marijuana; and
WHEREAS, property owners and landlords have failed to prevent the occurrence or reoccurrence of loud and unruly gatherings on private property, which disrupts the quiet enjoyment of neighboring residents; and
WHEREAS, a study from the American Medical Association also shows underage drinking is a factor in nearly half of all teen car crashes which is the leading cause of death among teenagers and well-meaning parents often host drinking parties on behalf of their children, but these gatherings can quickly spiral out of control; and WHEREAS, problems associated with loud or unruly gatherings, including those which serve alcoholic beverages, marijuana and other illegal substances to be consumed by partygoers, including underage persons, are difficult to prevent and deter unless the City has legal authority to direct the host or responsible person to disperse the gathering; and
Enclosure 1
3a
ORDINANCE NO. 1177
WHEREAS, control of loud and unruly gatherings on private property is necessary when such activity is determined to be a threat to the peace, health, safety, or general welfare of the public; and
WHEREAS, a “social host” is anyone who knowingly hosts parties where excessive noise, traffic, obstruction of streets, service of alcohol to minors, public drunkenness, consumption of drugs, fights, disturbances of the peace, vandalism and litter may occur on property that adults own, lease or otherwise control; and WHEREAS, a social host ordinance assigns responsibility to those persons knowingly hosting, abetting or tolerating loud or unruly gatherings where excessive noise, traffic, obstruction of streets, service of alcohol to minors, public drunkenness, consumption of drugs, fights, disturbances of the peace, vandalism and litter may occur; and
WHEREAS, a social host ordinance will encourage persons to be more likely to properly supervise or stop such conduct at gatherings held on property under their possession or control; and
WHEREAS, the City Council of the City of Pico Rivera finds it is necessary and appropriate to take steps to protect public health and safety of residents of the City from the disruptions and potential dangers caused by loud or unruly gatherings.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:
SECTION 1. Incorporation of Recitals. The City Council for the City of Pico Rivera finds and declares the foregoing are true and correct and incorporates said recitals fully into this ordinance as substantive findings.
SECTION 2. Chapter 9.52 “Social Host Liability,” of Title 9, “Public Peace, Morals and Welfare,” is hereby added to the Pico Rivera Municipal Code as follows:
Title 9 PUBLIC PEACE, MORALS AND WELFARE
Chapter 9.52 SOCIAL HOST LIABILITY
Sections
9.52.010 Purpose and Intent.
9.52.020 Definitions.
9.52.030 Social Host Liability.
9.52.040 Exceptions.
9.52.050 Notice to Responsible Person.
9.52.060 Penalties.
ORDINANCE NO. 1177
Section 9.52.010 Purpose and Intent.
The City Council finds and determined that parties held at private residences or at rented residential and commercial premises can result in illegal conduct including, but not limited to, excessive noise, traffic, obstruction of streets, service of alcohol to minors, public drunkenness, consumption of drugs, fights, disturbances of the peace, vandalism and litter, and are occasionally under the control of a person who knows or should know of the illegal conduct and fails to stop it. The City Council further finds and determines that persons who will be held responsible for abetting or tolerating such conduct will be more likely to properly supervise or stop such parties on property under their control. It is the purpose of this Chapter to impose liability on persons who control the property on which such parties occur who fail to properly supervise or stop them. It is the further purpose of this Chapter to protect the public health, safety and general welfare of the City of Pico Rivera.
Section 9.52.020 Definitions.
The following words, terms and phrases, when used in this Chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:
(a) "Alcoholic beverage" means and includes alcohol, spirits, liquor, wine, beer and every liquid or solid containing alcohol, spirits, wine or beer, and which contains one-half (½) of one percent (1%) or more of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed or combined with other substances.
(b) “City” means the City of Pico Rivera.
(c) “Illegal substance” means any drug which is not legally obtainable, or which is legally obtainable but has not been legally obtained, including prescribed drugs not being used for prescribed purposes or used by persons other than the person prescribed.
(d) “Juvenile” or “minor” means any person under eighteen (18) years of age. (e) “Loud or Unruly Gathering” means any party or gathering of two or more persons at or on a residence or other private gathering of two or more persons at or on a residence or other private property upon which loud or unruly conduct occurs. Such loud and unruly conduct includes, but is not limited to:
a. excessive noise;
b. excessive traffic;
c. obstruction of public streets or crowds that have spilled into public streets;
ORDINANCE NO. 1177
d. sale, service to or consumption of alcohol or alcoholic beverages by any underage person, except as permitted by state law;
e. assaults, batteries, fights, domestic violence or other disturbances of the peace;
f. vandalism;
g. possession and/or consumption of alcoholic beverages and marijuana by minors;
h. public intoxication or drinking in public;
i. the service of alcoholic beverages and marijuana to minors j. trespassing;
k. indecent exposure;
l. possession and/or consumption of illegal substances
m. possession of an illegal weapon;
n. litter; and
o. any other conduct which constitutes a threat to the public health, safety, quiet enjoyment of residential property or the general welfare.
A loud and unruly gathering shall constitute a public nuisance. (f) “Marijuana” shall mean any and all parts of the cannabis plant, whether growing or not; the seeds thereof; the resin extracted from any part of such plant; and every compound, manufacture, salt, derivative, mixture, or preparation of such plant, its seeds or resin (including concentrated cannabis).
The prohibition herein includes cannabis in any form including but not limited to cigarettes, vapor, food products containing cannabis or concentrated cannabis, and any other product of cannabis that can be smoked or ingested.
The term “marijuana” as defined here does not include a substance for which the individual found to have consumed or possessed such substance has a valid recommendation issued by a licensed medical practitioner consistent with State law.
(g) “Owner” means any person or firm, association, organization, partnership, trust, business, corporation, company or entity who has a legal interest in the residence or other private property where a party, gathering or event at which underage consumption or ingestion of alcoholic beverages or marijuana occurs.
(h) “Residence or other private property” shall mean a home, yard, apartment, condominium, hotel or motel room, or other dwelling unit, or a hall or meeting room, whether occupied on a temporary or permanent basis, whether occupied as a dwelling, party or other social function venue, and whether owned, leased, rented or used with or without compensation.
ORDINANCE NO. 1177
(i) “Responsible person” means a person or persons with a right of possession in the residence or other private property on which a loud or unruly gathering is conducted, including, but not limited to:
a. An owner of the residence or other private property; b. A tenant or lessee of the residence or other private property; c. The landlord of another person responsible for the gathering; d. The person(s) in charge of the residence or other private property; e. The person(s) who organizes, supervises, officiates, conducts, or controls the gathering or any other person(s) accepting responsibility for such a gathering.
(j) “Underage person” is any person under the age of twenty-one (21).
9.52.030 Social Host Liability.
It shall be a violation of this Chapter, and a public nuisance constituting an immediate threat to public health and safety warranting summary abatement, for any responsible person to conduct or allow in a residence or other private property any party, gathering or event constituting a loud and unruly gathering pursuant to the definition in this Chapter where the responsible party knows or reasonably should know that a loud and unruly gathering is taking place, causing excessive noise, traffic, obstruction of streets, service of alcohol or marijuana to minors, public drunkenness, consumption of illegal substances, fights, disturbances of the peace, vandalism and litter, and other illegal activity. Prior knowledge of the gathering is not pre-requisite to a finding that any specific individual is a responsible person as defined by this section. In the event the responsible person is an underage person, then the underage person, and his / her parents or legal guardian, shall be jointly and severally liable for any penalties incurred pursuant to this Chapter.
9.52.040 Exceptions.
(a) This Chapter shall not apply to possession or consumption of an alcoholic beverage under the supervision of a parent or guardian in connection with a cultural or religious activity.
(b) The penalties provided by this Chapter shall not apply to an attendee at a gathering where underage drinking occurs is the individual who reports to law enforcement the underage drinking.
9.52.050 Notice to Responsible Person.
When a law enforcement officer makes an initial response to a party, gathering or event at which constitutes a loud and unruly gathering, the officer shall provide a written ORDINANCE NO. 1177
notice to all identified responsible persons at the time of the initial response. This notice shall include the following information:
(a) The official has determined that there is a party, gathering or event at which any one of the prohibited acts listed in Section 9.52.020 (e) has been or is taking place;
(b) The responsible person(s) will be fined for a violation of this Chapter; (c) If the condition is not abated and an additional response is required by law enforcement or emergency service providers, such as emergency personnel or fire, to abate the nuisance, the responsible person(s) will be billed for any response costs incurred;
(d) The responsible person(s) are entitled to request a hearing to appeal the fine and response costs pursuant to the procedures set forth in the code;
9.52.060 Penalties for Violation.
It shall be a misdemeanor for any responsible person to knowingly conduct, aid, allow, permit, condone or otherwise facilitate a loud or unruly gathering at a residence or other private property.
In addition to law enforcement or emergency personnel response fines, fines for a violation of this Chapter shall be the following:
(a) A first violation of this section shall be punishable by a $3,000 fine. (b) A second violation within a 12-month period shall be punishable by a $5,000 fine.
(c) A third violation within a 12-month period shall be punishable by a $5,000 fine.
Responding law enforcement officers may also issue an order requiring the gathering be disbanded and may cite and/or arrest any law violators under any other applicable ordinances and state statutes.
SECTION 3. Any provision of the City of Pico Rivera’s Municipal Code inconsistent with the provisions of this ordinance, to the extent of such inconsistency and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this ordinance.
SECTION 4. The City Clerk shall certify the adoption of this Ordinance. The City Council hereby finds and determines that there are no newspapers of general circulation ORDINANCE NO. 1177
both published and circulated within the City and, in compliance with Section 36933 of the Government Code directs the City Clerk to cause said Ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This Ordinance shall take effect thirty (30) days after its adoption.
APPROVED AND ADOPTED this 12th day of December, 2023.
________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1177 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, December 12, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Cynthia Ayala, CMC, City Clerk
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: SECOND READING - ADOPTION OF ORDINANCE NO.
1178 AMENDING ARTICLE I OF CHAPTER 8.16 NUISANCE
ABATEMENT AND ADMINISTRATIVE CITATIONS OF THE
PICO RIVERA MUNICIPAL CODE
Recommendation:
1. Adopt Ordinance No. 1178 amending Chapter 8.16 Nuisance Abatement and Administrative Citations of the Pico Rivera Municipal Code.
Fiscal Impact:
There is no fiscal impact to the General Fund.
Background:
On November 14, 2023, the City Council introduced and waived the first reading of Ordinance No. 1178 amending Chapter 8.16 Nuisance Abatement and Administrative Citations of the Pico Rivera Municipal Code.
The amendments to Section 8.16.010 serve to clarify the intent of the chapter, add property maintenance provisions, and add to the list of identified public nuisances. The purpose of the amendment and these subsequent changes is to continue to improve the quality of life for residents, business owners and property owners in the City of Pico Rivera (PRMC).
Discussion:
The City has a strong interest in a robust and consistent administrative process for citing code violators while promoting social, economic, and aesthetic welfare. Well-maintained properties eliminate blight, improve neighborhood relations, increase safety, and can lead to increased property values. The ordinance will allow the City to address a greater 4 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 SECOND READING - ADOPTION OF ORDINANCE NO. 1178 AMENDING ARTICLE I OF CHAPTER 8.16 NUISANCE ABATEMENT AND ADMINISTRATIVE CITATIONS OF
THE PICO RIVERA MUNICIPAL CODE
variety of property maintenance issues to enhance and safeguard the City’s community beautification and economic development efforts. The PRMC amendments are double underlined within Enclosure 1.
In addition, to aid the City’s Code Enforcement Division in addressing common code violations, language was added to clarifying existing public nuisance violations. For example, currently the code requires the abatement of debris, rubbish, and trash visible only from the public right-of-way. The amendment would include that debris, rubbish, and trash visible from neighboring property and public right-of-way must be addressed.
Environmental Analysis:
The ordinance is exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3), the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. It can be seen with certainty that there is no possibility that amending Chapter 8.16 Nuisance Abatement and Administrative Citations will have a significant effect on the environment.
Conclusion:
Staff recommends the adoption of Ordinance No. 1178 amending Chapter 8.16 Nuisance Abatement and Administrative Citations. If adopted, Ordinance No. 1178 shall become effective 30 days after its adoption date.
Steve Carmona
SC:JG:ef:jj
Enclosure: 1) Ordinance No. 1178
ORDINANCE NO. 1178
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, AMENDING CHAPTER 8.16 OF TITLE 8 OF THE
PICO RIVERA MUNICIPAL CODE TO INCLUDE PROPERTY
MAINTENANCE PROVISIONS
WHEREAS, the City of Pico Rivera (“City”) has the authority to protect the health, safety and welfare of the community, including the ability to protect and enhance the natural environment; and
WHEREAS, the City wishes to encourage the maintenance of well-kept properties and recognizes that property values and the general welfare of the community are founded in large part on the appearance, maintenance and safety of properties; and WHEREAS, the addition of property maintenance provisions and clarification on circumstances that constitute a public nuisance will assist our Code Enforcement Division enforce the upkeep of properties and removal of public nuisances; and WHEREAS, the City Council of the City of Pico Rivera finds it is necessary to improve and maintain quality of life for neighborhoods through the City.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:
SECTION 1. Incorporation of Recitals. The City Council for the City of Pico Rivera finds and declares the foregoing are true and correct and incorporates said recitals fully into this Ordinance as substantive findings.
SECTION 2. Section 8.16.010 “Public Nuisance” of Chapter 8.16 “Nuisance Abatement and Administrative Citations,” of Title 8, is hereby amened as follows:
Title 8 HEALTH AND SAFETY
Chapter 8.16 PROPERTY MAINTENANCE, NUISANCE AND
ADMINISTRATIVE CITATIONS
Section 8.16.010 Property Maintenance and Public nuisance.
It is the intent of this chapter to provide minimum property maintenance standards to protect the livability, appearance, and social and economic stability of the city. The city finds that nuisance conditions, not limited to deteriorating buildings, overgrown vegetation and damaged property, are injurious to the public health, safety and welfare to residents and visitors of the city. Pursuant to the provisions of Section 38771 of the Government Code of the state, the city council does hereby find, determine and declare that the following conditions and circumstances constitute public nuisances which may be summarily abated in accordance with the provisions of this chapter.
Enclosure 1
4a
ORDINANCE NO. 1178
A. General Property Maintenance Provisions
1. All properties within the city shall be kept and maintained in a clean, neat, orderly, operable, and usable condition that is safe both to occupants and passers-by. This requirement applies to all portions of the property, buildings, portions of buildings, paving, fences, walls, landscaping, water, earth, any other structure or natural feature and the parkway.
2. Structure Maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.), peeling paint, or other types of damage or deterioration shall be repaired as soon as possible. All buildings, structures, and paved areas shall be kept and maintained in a manner to not detract from the appearance of the immediate neighborhood or district, and to protect the health, safety and welfare of the user, occupant, and the public.
3. Landscape Maintenance. Yards and setback areas shall be landscaped consistent with Chapter 13.90, and shall be permanently maintained in a neat and orderly manner and substantially free of weeds, debris and dead, diseased or dying vegetation and broken or defective decorative elements of the landscaped area. Foliage throughout the property shall be mowed, groomed, trimmed, pruned and adequately watered so as to maintain healthy growing conditions and not detract from the appearance of the immediate neighborhood.
Irrigation systems shall be maintained to prevent public health or safety hazards.
4. Maintenance of Parking and similar areas. Parking, loading, storage, driveway, vehicle maneuvering areas, and paved surfaces shall be kept and maintained so as not to detract from the appearance of adjacent properties. Areas shall be kept in a neat and clean condition, free of trash, debris or rubbish, and free of standing water, oil stains, cracks exceeding one-half inch in width, lifting exceeding one-half inch, and/or broken areas. Parking space and pavement striping and signs shall be repainted, refurbished and/or replaced when they become faded, damaged, or destroyed to an extent that they are no longer effective. All obsolete parking space and pavement striping and signs shall be removed or painted over prior to being repainted, refurbished, and/or replaced to reduce confusion to drivers and pedestrians.
B. A. Property Public Nuisance.
The characteristics and conditions to consider in determining a public nuisance in violation of this section shall include, but not be limited to, the following:
1. Property, the topography or configuration of which, whether a natural state or as a result of grading operations, causes or will cause erosion, subsidence or surface ORDINANCE NO. 1178
water runoff problems which will or may be injurious to the public health, safety and welfare or damaging to adjacent or nearby properties;
2. Overgrown vegetation (such as grass over six inches in height), dead, decayed, diseased or hazardous trees, weeds and other vegetation likely to harbor rats, vermin or nuisances or which may be a fire hazard; or that encroaches into the public right-of-way so as to interfere with pedestrian or auto traffic or interfere with the public welfare;
3. Storing, discharging, holding, handling, maintaining, using or otherwise dealing with hazardous substances, as defined by applicable state or federal laws or regulations:
a. In violation of federal, state or local law or regulations, b. In such a manner to affect in any way air or water quality, or c. In such a manner as to create an identifiable risk of accidental release of the substances;
4. Keeping any animal including, but not limited to reptiles, or insects in such a manner as to pose a threat, disturbance or danger or menace to persons or property of another or in a public right-of-way;
5. Outside storage of any of the following:
a. Debris, rubbish and trash visible from public right-of-way and neighboring property,
b. Broken or discarded household furnishings, appliances, boxes and cartons, lawn maintenance equipment, play equipment, toys and similar materials, c. Building materials not being used to work on the property under a valid, open building permit,
d. Wrecked or inoperable appliances, equipment, machines, tools and similar materials,
e. Materials or items of any nature not part of any approved roof structure placed, installed or stored on rooftops when visible from the public right-of-way or from neighboring property;
6. Attractive nuisances (those objects which, by their nature, may attract children or other curious individuals) including, but not limited to, unprotected and/or hazardous pools, stagnant water, ponds, iceboxes, refrigerators or excavations; ORDINANCE NO. 1178
7. Graffiti ( permitting or allowing any graffiti to remain on any building, wall, fence or structure for a duration longer than 48 hours).
8. Clothes lines in a front yard or areas other than on the ground floor level and within the area to the rear of the rearmost building;
9. Garbage or trash cans or containers stored in front or side yards and visible from public streets, or which cause offensive odors;
10. Depositing, accumulating, or collecting of refuse unless placed in the appropriate refuse container provided by the city. Depositing of human waste on the property, dumping or depositing of refuse on public or private property without a city permit, any violation of Chapter 8.12 of the municipal code;
11. Keeping, operating or maintaining any machinery which, emits an objectionable odor, or by reason of its dust, exhaust or fumes creates a health or safety hazard;
12. Allowing any unlawful condition or activity to exist on any property;
13. Permitting sewage or grease to overflow from clogged sewer lines and/or building drain lines;
14. Conducting an activity or event without a permit from the city when a permit is required under the Pico Rivera Municipal Code to conduct such activity or event;
15. Any front yard, parkway, or landscaped setback area which lacks turf, other planted material, decorative rock, bark, or planted ground cover or covering;
16. Property in which required yard areas are not landscaped in accordance with the landscape requirements as set forth in Section 18.42.050(B)(20);
17. Lighting which directly shines on neighboring lots or is directed off-site from the property meant to be served;
18. Operating an unpermitted business or activity;
19. Furniture, other than lawn or patio furniture which is constructed of waterproof materials originally intended and commonly thought of as being for outdoor use, located on porches, front or side yards, or visible from a public right-of-way or neighboring property;
20. Accumulations of grease, oil, auto fluids, hazardous chemicals or materials on driveways, yards, fences or buildings; or allowing such materials to migrate underground or flow into the public right-of-way or neighboring property; ORDINANCE NO. 1178
21. Temporary or non-permanent coverings or structures located in required front, side or rear yard areas, that have not been issued a Planning or Building Permit by the city;
22. Abandoned service stations as defined in Section 18.40.050(C)(19)(n) of the Pico Rivera Municipal Code;
23. Parking, storage or repair of buses, tow trucks, construction vehicles, tractor trailers, trailers or any other commercial vehicle of any type or description in any residential zone or on any commercially zoned property without zoning approval, except for the deliveries and the performances of work requested by an occupant of the residentially zoned property;
24. Failing to satisfy or violating any condition associated with or imposed in connection with an approval relating to land, while making use of the special entitlement granted by such permit, including, but not limited to, variances, conditional use permits, subdivisions and site plans;
25. Maintenance of premises in such manner as to violate the Los Angeles County Public Health Code as adopted at Pico Rivera Municipal Code, Chapter 8.08. As used herein, “premises” means and includes real property, landscaping, trees, bushes, fences, buildings, fixtures, structures, and any other improvement to real property, and the outside storage of personal property.
B. Structures. Structures or buildings, both permanent and temporary, or other lot improvements, which are subject to any of the following conditions:
C. Nuisances Affecting Structures and Structural Components. Structures or building, both permanent and temporary, or other improvements, including, but not limited to, walls, fences, pools, slabs and utility extensions, which exhibit any of the following conditions are deemed to be a nuisance.
1. Constitute a fire hazard as determined by the fire marshal;
2. Have faulty weather protection including, but not limited to, crumbling, cracked, missing, broken, or loose exterior plaster or other siding (including lack of paint or other protective finish), deteriorated or unsound roofs, foundations or floors, broken or missing windows, window screens or doors;
3. A building or structure which is not completed and for which the permit for such construction has expired. In the case of structures which do not require a permit, an incomplete state of construction of six months of more;
4. Are abandoned, partially destroyed or left in a state of partial construction and where the appearance or other conditions of any such building or structure substantially detracts from the appearance of the immediate neighborhood.
ORDINANCE NO. 1178
5. A building or structure that has been boarded up for a period of six months or longer;
6. Unoccupied or abandoned buildings which have been left unlocked or otherwise open or unsecured from intrusion by persons, animals or the elements;
7. Fences or walls which violate zoning regulations regarding height, or which are in a hazardous or unsafe condition, or which are in disrepair, or the elements;
8. Signs, which advertise uses no longer conducted or products no longer sold on the premises, except where such signs are legally permitted;
9. Signs, both on-site and off-site (including billboards), which are otherwise lawful but maintained in a deteriorated condition;
10. Temporary signs which advertise or are related to events which have already taken place;
11. A building or structure that is marked or defaced with spray paint, dye or like substance in a manner commonly described as graffiti, for four or more calendar days;
12. Allowing any unlawful condition or activity to exist in a structure;
13. Any building, facility, equipment, device or structure in a condition that would constitute a substandard, dangerous conditions as defined in the Pico Rivera Building Code;
14. Any building or structure which is partially destroyed, damaged, vacant or abandoned for more than six months;
15. Unpermitted or illegal signs not in compliance with Chapter 18.46 of the Pico Rivera Municipal Code;
16. Unpermitted or illegal structures or storage containers;
17. Unpermitted or otherwise illegal fencing including all barbed wire;
18. Maintenance or premises so out of harmony or conformity with the maintenance standards of adjacent properties as to cause substantial diminution of the enjoyment, use or property values of such adjacent properties;
19. Property maintained (in relation to others) so as to cause depreciated values, impaired investments, or social and economic maladjustments;
20. Any building, sign or structure erected, reconstructed, or structurally altered, or any building, sign, structure or land used in any manner contrary or in violation of the ORDINANCE NO. 1178
terms and provisions of the zoning ordinance of the city contained in Chapter 18.18 of this code;
21. Any nonconforming building or use which has been terminated by discontinuance or operation of law;
22. Any encroachment on any public dedicated or acquired sidewalk, street, alley, lane, court, park, or other public place, including, but not limited to, those described in Section 12.36.020(B). (Ord. 946 § 1, 2000)
SECTION 3. Any provision of the City of Pico Rivera’s Municipal Code inconsistent with the provisions of this ordinance, to the extent of such inconsistency and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance.
SECTION 4. The City Clerk shall certify the adoption of this Ordinance. The City Council hereby finds and determines that there are no newspapers of general circulation both published and circulated within the City and, in compliance with Section 36933 of the Government Code directs the City Clerk to cause said Ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This Ordinance shall take effect thirty (30) days after its adoption. [Signatures on the following page]
ORDINANCE NO. 1178
APPROVED AND ADOPTED this 12th day of December, 2023.
________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1178 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, December 12, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Cynthia Ayala, CMC, City Clerk
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: SECOND READING - ADOPTION OF ORDINANCE NO.
1179 AMENDING CHAPTER 3.20 (PURCHASING) OF THE
PICO RIVERA MUNICIPAL CODE
Recommendation:
1. Adopt Ordinance No. 1179 amending Chapter 3.20 (Purchasing) of the Pico Rivera Municipal Code (PRMC).
Fiscal Impact:
There is no fiscal impact to the General Fund associated with the proposed actions.
Discussion:
On November 14, 2023, the City Council introduced and waived the first reading of Ordinance No. 1179 amending Chapter 3.20 (Purchasing) of the PRMC.
Proposed Changes to Chapter 3.20 (Purchasing)
The proposed amendments to PRMC Chapters 3.20 (Purchasing) and new proposed Procurement Policies and Procedures outline the exemptions for competitive bidding/selections such as emergency purchasing, sole source purchasing, contracts with other government agencies, and cooperative or piggyback purchasing. Below is the revised language to the Municipal Code, Section 3.20.030 (additions in Underline):
3.20.030 Exemptions from chapter application.
The provisions of this chapter shall not apply in respect to the purchase of supplies, services, and equipment in the following circumstances:
D. Cooperative or piggyback purchasing:
1. Where the city council, by contract or resolution, or both, transfers the authority to make purchase of supplies, services, and equipment, whether blanket authority or single 5 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 SECOND READING - ADOPTION OF ORDINANCE NO. 1179 AMENDING CHAPTER
3.20 (PURCHASING) OF THE PICO RIVERA MUNICIPAL CODE Page 2 of 2 purchases, to another governmental agency, or officer thereof, pursuant to lawful authority, and where such other governmental agency or officer, in the purchase of supplies and equipment, follows to the satisfaction of the purchasing officer policies and procedures in compliance with the provisions of Sections 54201 through 54204 of the Government Code. In the event of the transfer of blanket authority in respect to such purchase of supplies or equipment pursuant to this section, the purchasing officer, as defined in this chapter, shall remain the purchasing officer of the city, and the other office or agency performing the services shall be designated the purchasing agent. In such an event, the purchasing officer of the city may authorize purchases through said purchasing agent in accordance with the authority vested in him or her by the city council;
2. The purchase of equipment, services, and supplies through the Department of General Services pursuant to Section 10324 of the Public Contracts Code; These adjustments enable City staff to procure in a responsible, transparent, efficient, effective, and accountable manner.
Conclusion:
Staff recommends the adoption of Ordinance No. 1179 amending Chapter 3.20 (Purchasing) to conform to the Procurement Policies and Procedures of Resolution No. 7155 (Enclosure 2). Staff should adhere to them to handle procurement needs responsibly and ethically while also maximizing the use of public funds.
Steve Carmona
SC:AG:JG:ep
Enclosures: 1) Ordinance No. 1179 Amending PRMC Chapter 3.20 2) Resolution No. 7155 Procurement Policies and Procedures/Exhibit A Enclosure 1
ORDINANCE NO. 1179
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, AMENDING CHAPTER 3.20 (PURCHASING) OF
THE PICO RIVERA MUNICIPAL CODE
WHEREAS, the City’s existing Purchasing Municipal Code was last revised and adopted by the City Council on November 9, 2021, with Ordinance No. 1151; and WHEREAS, an amendment to Chapter 3.20 (Purchasing) to the Pico Rivera Municipal Code (PRMC) is necessary to increase the procurement thresholds to align with the Federal and State practices of adjusting the procurement thresholds periodically for inflation and efficiency; and
WHEREAS, an amendment to Chapter 3.20 (Purchasing) is also necessary to standardize citywide procurement policies and procedures; and WHEREAS, pursuant to sections 54201 through 54204 of the California Government Code, policies and procedures that govern the purchase of supplies and equipment must be adopted by an ordinance; and
WHEREAS, the City Council considered, concurrently herewith, a resolution adopting Procurement Policies and Procedures to assist with their standard implementation citywide.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:
SECTION 1. Findings. The City Council finds and determines that the adoption of the Ordinances is based upon the following findings.
A. The recitals set forth above are incorporated herein as part of the findings.
B. An amendment to Chapter 3.20 (“Purchasing”) is consistent with the General Plan as they provide and maintain efficient services which strive to be responsive to the public needs.
C. Based on the above, the City Council determines that the Ordinance contained herein is necessary and in the public’s best interest.
SECTION 2. Amendment. Sections 3.20.030 (“Exemptions from chapter application”), of Chapter 3.20 (“Purchasing”), Title 3 (“Revenue and Finance”), is hereby amended to read as follows (additions in Underline):
5a
ORDINANCE NO. 1179
3.20.030 Exemptions from chapter application.
The provisions of this chapter shall not apply in respect to the purchase of supplies, services, and equipment in the following circumstances:
A. Emergency: As defined in CPCC Section 22035, in case of emergency when repair or replacements are necessary, the city may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts. The work may be done by day labor under the direction of the city, by contractor, or by a combination of the two. The day labor includes the use of maintenance personnel employed on a permanent or temporary basis.
The procurement must be reported to Council at the next Council Meeting for ratification if the amount has been subject to approval of the City Council.
B. Sole source purchasing: The city may dispense with the bidding requirements if it finds that the supplies, services, or equipment are unique because of their quality, durability, availability, or fitness for a particular use and are available only from one (1) source, or, if available from more than one (1) source, can be purchased from the manufacturer or service provider for a lower price. The sole source form has to be reviewed and signed off by the appropriate authority outlined in 3.20.210.
C. Contracts with other government agencies for supplies, services, and equipment.
D. Cooperative or piggyback purchasing:
1. Where the city council, by contract or resolution, or both, transfers the authority to make the purchase of supplies, services, and equipment, whether blanket authority or single purchases, to another governmental agency, or officer thereof, pursuant to lawful authority, and where such other governmental agency or officer, in the purchase of supplies and equipment, follows to the satisfaction of the purchasing officer policies and procedures in compliance with the provisions of Sections 54201 through 54204 of the Government Code. In the event of the transfer of blanket authority in respect to such purchase of supplies or equipment pursuant to this section, the purchasing officer, as defined in this chapter, shall remain the purchasing officer of the city, and the other office or agency performing the services shall be designated the purchasing agent. In such an event, the purchasing officer of the city may authorize purchases through said purchasing agent in accordance ORDINANCE NO. 1179
with the authority vested in him or her by the city council;
2. The purchase of equipment, services and supplies through the Department of General Services pursuant to Section 10324 of the Public Contracts Code;
3. The purchase is made by, through, or in concert with another public agency provided the other public agency makes such purchase in accordance with the state laws or local rules and regulations governing such purchase for the other public agency. (Ord. 938 § 1, 1999; prior code § 2702)
SECTION 3. CEQA. Pursuant to Section 15061(c)(2) of the California Environmental Quality Act (CEQA) Guidelines, the City Council funds that adoption of this Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment and therefore is not subject to CEQA. Additionally, pursuant to Section 15060(c)(3) the activity is not a “project” as defined in Section 15378 because it has no potential for resulting in physical change to the environment, directly or indirectly.
SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional, invalid or ineffective. To this end, the provisions of this Ordinance are declared to be severable.
SECTION 5. The City Clerk shall certify the adoption of this Ordinance. The City Council hereby finds and determines that there are no newspapers of general circulation both published and circulated within the City and, in compliance with Section 36933 of the Government Code directs the City Clerk to cause said Ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This Ordinance shall take effect thirty (30) days after its adoption.
ORDINANCE NO. 1179
APPROVED AND ADOPTED this 12th day of December, 2023.
___________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney
STATE OF CALIFORNIA )
)§
COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1179 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, December 12, 2023, with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Cynthia Ayala, CMC, City Clerk
Appendix 19
Enclosure 2 / Exhibit A
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 1 Procurement Policies and Procedures
References
City of Pico Rivera Municipal Code: Title 3 Revenue & Finance: 3.20 Purchasing City of Pico Rivera Municipal Code: Title 3 Revenue & Finance: 3.48 Informal Bidding for Public Projects
California Public Contract Code (CPCC) – Public Projects Only California Uniform Public Construction Cost Accounting Act (UPCCAA) – Public Projects Only
California Constitution Article XVI Public Finance
Office of Management and Budget (OMB) Uniform Guidance 2 Code of Federal Regulations (CFR) Subtitle A, Chapter 2, Part 200, Subpart D, Section 200.318-327 Purpose
The purpose of this manual is to establish guidelines for the solicitation and selection of all procurement contracts entered into by the City of Pico Rivera (City). The procurement process is designed to ensure that citizens of the City receive maximum value for their tax dollars. City employees exercise care to avoid any situation or practice that may appear improper and always endeavor to obtain the maximum value for each dollar expended.
The City staff strives to conduct all purchasing transactions with fairness and give all qualified vendors equal opportunity while demanding truth and honesty in the procurement process at all times.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 2
TABLE OF CONTENTS
Policies............................................................................................................................ 3 Procedures...................................................................................................................... 5 Dos and Don’ts................................................................................................................ 5 Summary......................................................................................................................... 6 Purchases between $5,000 and $29,999..................................................................... 7 Purchases for $30,000 and more ................................................................................. 7 Competitive Bidding – Supplies, General Services, and Equipment ...................... 7 Formal Competitive Bid Guidelines ....................................................................... 7 Evaluation Guidelines for Competitive Bid ............................................................ 8 Competitive Selection – Services Request for Proposal ........................................ 9 Formal Competitive Selection Guidelines .............................................................. 9 Evaluation Guidelines for Competitive Selection ................................................. 10 Evaluation Guidelines for Applying an Ethical Standard ............................................... 11 Exemptions from Competitive Bidding or Competitive Selection................................... 12 Federal and State Requirements ................................................................................. 13 Change Order .............................................................................................................. 15 Insurance Guidelines .................................................................................................... 15 Contract Type ............................................................................................................... 16 Contract Approval Process ........................................................................................... 16 Glossary ........................................................................................................................ 16 Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 3 Policies
Code of Conduct
The City must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration if he or she has a real or apparent conflict of interest.
Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the City may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, the City may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the City.
Fair Competition
The City staff must discharge their duties impartially to assure fair competition among responsible vendors. All vendors will be treated equally and fairly at all times by the City staff, with equal information given to each vendor who participates in the procurement process. Prequalified lists of persons or firms, or products use in acquiring goods or services, and to be kept current and include enough qualified sources to ensure maximum open and fair competition.
Purchasing Items with Recycled Content
In accordance with Section 22150-22154 of the California Public Contract Code and SB 1383 Article 12 Regulations, the City shall purchase recycled products instead of nonrecycled products whenever recycled products are available at the same or a lesser total cost than non-recycled items if fitness and quality are equal.
Purchasing Items with ADA-Compliant Content
Because each department will have expertise specific to the supplies, services, and equipment it requests, it shall be at the discretion of each department requester to determine whether any particular product or service meets both the ADA criteria and the essential needs of the residents of the City.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 4 Other Consideration for Purchases
Per California Constitution Article XVI Public Finance Section 6, prior to making any expenditures that benefits a City employee, City officer, or private party, the City has to consider whether such expenditure constitutes a valid public purpose of the City, document the City Council’s deliberation and determination that the expenditure constitutes a valid public purpose for the city, and decline to authorize any expenditures that do not constitute a valid public purpose of the City.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 5 Procedures
DOS AND DON’TS
DOS
Follow Informal Bidding for Public Projects Municipal Code (3.48) for Public Project procurement.
Utilize a contract to purchase general services and professional services of any amount (other than personal services defined in PRMC 3.20.105). Departments must use the required legal approved templates for formal bids and Request for Proposals (RFP).
Departments must use the required legal approved templates and compliance checklist from the City Clerk’s office to create an agreement or contract.
Departments are to complete each agreement or contract in its entirety to include a completed scope of services before seeking final approval from the legal department.
Once the City Clerk’s office receives an approved legal document, the City Clerk shall submit the completed and signed document back to the requested department for future processing.
Department must obtain Risk Management’s approval of a vendor’s insurance or Risk Management’s notice that the insurance is not applicable.
Department must obtain approvals from the appropriate authority for an agreement or contract.
DON’TS
Do not circumvent established single purchase limits by splitting procurement transactions into small units that are artificially devised to avoid the bidding requirements and other procedures applicable to larger unit transactions.
Do not circumvent established single purchase limits by changing orders to avoid the bidding requirements and other procedures applicable to higher approval limits.
Do not participate in or work on a procurement if there is a real or apparent conflict of interest.
Do not use sole source procurement when competitive solicitation procedures like sealed bids or competitive proposals are applicable or practicable.
Do not pay vendor invoices with the City-issued Cal-Card. Do not pay vendor invoices with the City petty cash.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 6 Summary
General provisions: The City’s Municipal Code 3.48 (Informal Bidding for Public Projects) follows the California Uniform Public Construction Cost Accounting Act (UPCCAA) and sets forth the procurement requirements and bidding limits for Public Projects, and the City’s Purchasing Municipal Code (PRMC 3.20) has established the following expenditure thresholds that determine which procedures are used for nonPublic Projects:
Purchases less than $5,000
No PO is required
Invoice approved by the Department Head
Informal Competitive – $5,000 to $29,999
Written scope of work or specifications
Three quotes or a sole source form approved by the Department Head and Finance Director
Formal Competitive – Purchases equal to or above $30,000 Formal solicitation document (invitation for bid or RFP) Recommendation for award memo with one of the following:
• Actual bids and bid tabulation
• Proposals and the signed evaluation results
• Sole source form approved by the City Manager for purchases from $30,000 to $49,999
The City Manager approves purchases up to $49,999
The City Council approves all Purchases equal to or over $50,000 by a final staff report or a council resolution
All city purchases require insurance approved by Risk Management unless Risk Management determines that insurance is not applicable.
Exemptions: The competitive bidding or competitive selection procedures and requirements may be dispensed with any of the following purchases:
Emergency
Sole source purchasing
Contracts with other government agencies
Cooperative or piggyback purchasing
Personal and professional services less than $50,000 if the procurement does not include any federal funding
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 7 Compliance with federal and state requirements: The competitive bidding procedures and requirements may be different for the following:
Procurement with federal or state grants
Public projects
For purchases from $5,000 to $29,999:
• The Soliciting Department prepares written specifications that explain the requirements for the purchase and how the vendor will be selected. • The Soliciting Department needs to discuss the specifications with Risk Management to determine if insurance is required.
• Informal quotes may be obtained in writing. The department should solicit at least three vendors via email or fax. The solicitation should include a due date. • The Soliciting Department collects at least three quotes and reviews them to make sure that department requirements are met.
• The department prepares the bid sheet explaining the selection and any additional distinctions for the purchase, including non-responsive vendors. • The Sole Source form must be reviewed/approved by the Finance Director. • Insurance must be approved by Risk Management, or notice must be sent from Risk Management that insurance is not applicable. Soliciting departments should not assume that insurance is not applicable.
For purchases of $30,000 or more:
If no exemptions or special federal and/or state requirements are applicable, the City uses competitive bidding or competitive selection for purchases of $30,000 or more. The City Manager may approve purchases up to $49,999. The City Council approves all purchases equal to or over $50,000 using a final Staff Report or a Council Resolution.
Competitive Bidding is used to procure supplies, general services, and equipment valued at $30,000 or more. It is a price-only selection process where the contract is awarded to the lowest Responsive and Responsible bidder. Responsiveness relates to whether a bidder has met the requirements of the City’s specifications. Responsibility relates to the bidder’s general business standing, such as financial stability, performance on prior contracts of a similar nature, and so on.
Pre-bid meetings may be held to answer questions related to bids. These meetings may be voluntary or mandatory. The meeting requirements cannot be changed, made mandatory, and/or used in an evaluation process after the bid has been posted.
Formal Competitive Bid Guidelines
Defining your need and market research: Ensure that there is an understanding and agreement on the result you are buying. If there is a “knowledge gap” about your procurement or the industry from which you’re buying, then conduct market research.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 8 Developing and approving solicitation documents:
• Ensure that you provide a complete set of specifications or scope of work for your procurement.
• Utilize the latest boilerplates available.
• Ensure that you account for all necessary work or line items in your procurement.
• If your procurement is grant-funded, ensure that the granting agency requirements, including the solicitation threshold amounts, are met. • The City Attorney must approve formal solicitations.
• The Notice Inviting Bids provides information regarding:
o The type of contract being issued;
o Where the specifications can be obtained;
o The date and time at which responses are due and will be opened. • Any bid received after the stated deadline will not be accepted. At the time of bid opening, which is usually held in the City Clerk's Office, each bid is opened, and the respective bid prices are read aloud.
Evaluation Guidelines for Competitive Bids
The guidelines listed below comprise best practices and specific instructions from the City's Purchasing Municipal Code (PRMC 3.20). Together, they are designed to help staff apply appropriate evaluations to a competitive bid. All bids shall be placed in a sealed envelope and delivered to the City as specified in the Notice Inviting Bids. Sealed bids are typically opened by the City Clerk.
The Soliciting Department Review for all Necessary Requirements, Licenses, and/or Certifications such as the following:
• State License Requirements (if outlined in the Bid Document) • Certification Requirements (if outlined in the Bid Document) • Debarment and Suspension (Required for Federal Projects) - not on Debarred/Excluded Parties List (Sam.gov): include printed verification • Department of Industrial Relations Registration (Required for Public Works):
include printed verification
• Attendance of Pre-bid Meeting (if Mandatory)
Award of bid and determination of responsiveness: Departments are advised to review bids for responsiveness. The contract shall be awarded to the lowest responsive and responsible bidder.
The required forms include, but are not limited to:
• Declaration of non-collusion
• Bidder's Bid
• Bid Security (if outlined in the Bid Document)
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 9 • Signed (acknowledged) Addenda
Competitive Selection is a process whereby various criteria are used to determine which proposer offers the City the overall best value. Competitive selection utilizes RFPs and has different types of criteria for the selection process. A contract can be awarded for reasons other than the lowest price.
Formal Competitive Selection Guidelines
RFPs outline the details by way of a Scope of Work that defines what the selected firm will do for the City, such as conducting a study, delivering a customized software program, etc.
• Proposals are assessed via evaluation criteria that explain how the proposals will be evaluated, and a firm selected.
• The Competitive Selection process for an RFP is not determined by price only. In fact, the price needs not to be a criterion. Prior experience of the firm and key people to be assigned to the project are typical criteria. • RFPs list those items under the title Contents of Proposals, which a proposer is required to provide in order for their proposal to be responsive and considered.
o There should be a relationship between the Contents of Proposals and the evaluation criteria. For example, if the evaluation criterion is prior experience, the Contents of Proposals section should require the submission of resumes, references, corporate history, etc.
• Unlike Competitive Bid contracts, contracts subject to Competitive Selection are not required to be noticed in the newspaper. However, Department will place a notice on the City's bid notification system. If federal or state grants/funds are utilized, departments should review the requirements for advertisement.
• The City Attorney Office must approve all RFPs prior to issuance.
Soliciting Department prepares the RFPs with the City's standard boilerplate, which includes the City's legal requirements and the following descriptive elements:
1. Introduction: This section states the general nature and purpose of the RFP. The project should be described in as much detail as needed to provide the reader with a basic understanding of the request and requirements necessary to perform the work.
2. Background: This section provides a brief history, justification, or rationale for the project. Such data should include, but not be limited to, a brief description of the City (e.g., population, square miles) and any other information regarding the demographics of the City that will give the prospective proposers an understanding of the community.
3. Objective: This section states the specific goal. It explains what is expected at the Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 10 end of the contract and what is anticipated from the contractor’s services.
4. Scope of Services/Scope of Work (SOW): This section provides guidance and clarity to prospective bidders for their understanding of the work to be undertaken.
SOWs are divided into two categories: performance-based (professional services contracts) and design-based (architectural or IT-related). The SOW should define the level of effort that is expected. SOWs should include information regarding any environmental impact the project may have under the California Environmental Quality Act (CEQA).
5. Location: This section provides the project's location, that is, where the services are to occur, and includes the name and phone number of the City's contact person. Pictures, maps, and diagrams should be included when possible.
6. Service Dates: This section provides the anticipated commencement and ending dates for which services will be required and any other milestones that need to be met to complete the project on time successfully.
7. Evaluation Criteria: This section defines specific evaluation criteria. Criteria must be assigned specific point values or percentages used to evaluate each proposal.
A typical evaluation matrix would specify the weights used to evaluate the proposals, for example, technical 30%, cost 20%, customer service 15%, training 15%, experience 10%. If the project has a limited budget, a budget range may be included in the RFP.
Pre-proposal meetings are scheduled and set up by the Soliciting Department. Addenda are typically developed by the Soliciting Department and sent to potential bidders.
Evaluation Guidelines for Competitive Selection
The guidelines below consist of best practices and specific instructions from the City's Purchasing Municipal Code (PRMC 3.20). Together, they are designed to help staff apply appropriate evaluations to a competitive selection.
Departments must follow the evaluation section of the RFP. Departments are advised to use evaluators that are subject matter experts, such as consultants, City employees, and employees of other agencies to ensure that the proposals meet the technical requirements of the Department. Finally, Departments should maintain (file) backup documentation of each proposal’s “evaluation criteria” results.
The Soliciting Department should send the RFP and addenda posted to the Evaluation Review Panel prior to receipt of the proposal.
The Department Lead should have a meeting with the Review Panel to ensure everyone understands the RFP Statement of Work and the evaluation criteria and discuss any potential conflicts and the timeline for the RFP proposal review.
The Soliciting Department reviews for all necessary requirements, licenses, and/or certifications outlined in the RFP, similar to the required documents listed for the Bid.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 11 Evaluation Method for RFPs:
The following evaluation method is recommended:
1. All factors are considered and scored according to the established criteria.
2. It is recommended to establish a minimum acceptable score each proposal would have to achieve in order to move forward in the process.
Proposals that do not meet the minimum level would not advance to the final evaluation step.
Example:
Category Proposal
A
Proposal
B
Proposal
C
Technical (40%) 35 38 40
Qualifications (40%) 35 30 40
Experience (20%) 20 18 16
Total Points 90 86 96
If the minimum acceptable score is 90, only proposal A and C will advance to the final evaluation step. Staff can then negotiate the price with firms A and C and determine to which vendor the contract shall be awarded based on the score and cost.
Evaluation Guidelines for Applying an Ethical Standard:
This section of the Evaluation Guidelines is designed to guide staff in applying basic ethical standards to the evaluation process. Staff is strongly advised to comply with all ethics standards administered by the Human Resources Department. Staff is generally recommended to eliminate any known bias from their evaluation process. Additionally, staff is advised that the City's purchasing processes are all public processes. Therefore, they should make known any impact a contract award can have on them personally or professionally. Furthermore, staff is advised to consider recusing themselves from being an evaluator in the following general instances:
• Has or has had a personal or professional relationship with any of the vendors in contention.
• Will be evaluating alongside a subordinate or a supervisor. • Have already received a presentation related to the current proposal from any of the vendors in contention.
• Have the potential to receive a direct or indirect benefit based on the award or non-award of the contract.
Exemptions from Competitive Bidding or Competitive Selection Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 12 Although all contracts $30,000 or more are subject to either Competitive Bidding or Competitive Selection, under certain circumstances, the process may be dispensed with, and an exemption may be granted. It is important to note that an exemption only exempts the competitive portion of the purchasing process. All other requirements (forms and procedures) still apply.
• Emergency: As defined in CPCC Section 22035, in cases of emergency when repair or replacements are necessary, the City may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts. The work may be done by day labor under the direction of the City, by contractor, or by a combination of the two. The day labor includes the use of maintenance personnel employed on a permanent or temporary basis. The City Manager can authorize a purchase due to an unexpected and urgent request where health and safety or public resource conservation is at risk. The procurement must be reported to Council at the next Council Meeting for ratification if the amount has been subject to approval of the City Council.
• Sole source – The City may dispense with the bidding requirements if it finds that the materials, supplies, equipment, or services are unique because of their quality, durability, availability, or fitness for a particular use and are available only from one (1) source, or, if available from more than one (1) source, can be purchased from the manufacturer or service provider for a lower price. If the cost of such sole source purchasing is $50,000 or greater, the City Council’s approval shall be required. • Contracts with other government entities for supplies, services, and equipment: The City may enter into contracts with other government agencies without a competitive process.
• Cooperative or piggyback purchasing – The City may be exempted from a competitive procurement process when cooperate or piggyback with another governmental agency.
• Personal and professional services: The City may award personal and professional service contracts less than $50,000, if the procurement does not include any federal funding, based on demonstrated competence and the professional qualifications necessary for the satisfactory performance of the service required.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 13 Federal and State Requirements
Suppose a State or Federal agency has any level of authority regarding your purchase.
In that case, it is incumbent upon the soliciting Department to follow any and all procurement rules required for the specific purchase. Please be prepared to provide detailed instructions directly from the federal or state agency that governs your solicitation. Below are a few general guidelines to consider which may govern your procurement. It is important to note that this section is not designed to provide all federal or state requirements. If you are making a purchase bound by federal or state rules, you are strongly advised to gather and assemble all necessary forms, procedures, and policies that govern your solicitation.
• Federal or state grants: If the procurement is grant-funded partially or completely, the city must meet all granting agency requirements, including the solicitation threshold amounts. The most restrictive policy should be followed.
• Public projects: As defined in CPCC Section 22002, a public project includes but may be not limited to construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operating facility. A public project does not include maintenance work. The city shall procure for a Public Project by following the requirements and bidding limits set forth by the California Uniform Public Construction Cost Accounting Act (UPCCAA), which adjusts the requirements and thresholds periodically for efficiency and inflation. The City’s Municipal Code 3.48 provides more specific guidelines for public project procurement.
Consultant Selection and Procurement
For example, the City receives grants from the Department of Transportation via Caltrans.
According to 23 CFR “ Highway” Part 172 “Procurement, Management, and Administration of Engineering and Design Related Services”, Section 172.5(b)(1) (https://www.ecfr.gov/current/title-23/chapter-I/subchapter-B/part-172), the City shall follow the procedures detailed in the Local Assistance Procedures Manual (LAPM) Chapter 10 “Consultant Selection” https://dot.ca.gov/programs/localassistance/guidelines-and-procedures/local-assistance-procedures-manual-lapm) for the procurement, management, and administration of engineering and design related consultant services funded in whole, or in part, with Federal-aid highway program funds.
Departments are responsible for reviewing and validating that all of the Caltrans and Federal requirements, including contract language that is included in their solicitation prior to advertisement of the solicitation.
Departments are advised to adhere to all Federal standards applicable to their funding as it relates to the purchasing. The link below contains the 2 CFR 200, Uniform Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 14 Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards:
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1 Below is an excerpt for immediate reference:
• § 200.214 Suspension and debarment
• § 200.215 Never contract with the enemy
• § 200.216 Prohibition on certain telecommunications and video surveillance services or equipment.
• § 200.318 General Procurements Standards
• § 200.319 Competition
• § 200.320 Methods of Procurement to Be Followed – Thresholds are set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 and adjusted periodically for inflation:
o Micro-purchases
o Small purchases
o Sealed bids
o Competitive proposals
o Non-competitive Negotiation
• § 200.321 Contracting with Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms
• § 200.322 Domestic preferences for procurements
• § 200.323 Procurement of recovered materials
• § 200.324 Contract cost and price
• § 200.325 Federal awarding agency or pass-through entity review • § 200.326 Bonding requirements
• § 200.327 Contract provisions & Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards Federal terms and conditions include, but not be limited to, the following:
• Equal Employment Opportunity
• Davis-Bacon Act and Copeland “Anti-Kickback” Act
• Contract Work Hours and Safety Standards Act
• Clean Air Act and Federal Water Pollution Control Act • Debarment and Suspension Certification to ensure that a contract is not to be awarded to parties listed on the System for Award Management’s (SAM) “List of Parties Excluded from Federal Procurement or NonProcurement Programs.” PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT
REQUIREMENTS FOR FEDERAL AWARDS
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 15 Change Order
If a contract or purchase order originally approved by a Department Head, Finance Director or the City Manager later requires authorization for additional expenditures or costs that, if included as part of the original contract, would have exceeded the Department Head’s, Finance Director’s or City Manager’s contract approval authority, any amendment(s) authorizing such additional expenditures or costs shall be:
• Approved by the Department Head if the additional expenditures and costs, had they been included in the original contract, would have still been within $5,000;
• Approved by the Finance Director if the additional expenditures and costs, had they been included in the original contract, would have exceeded $5,000 but below $30,000. Also, staff should conduct an informal bid or provide a sole source form approved by the Finance Director;
• Approved by the City Manager if the additional expenditures and costs, had they been included in the original contract, would have exceeded $30,000 but below $50,000. Also, staff should conduct a formal bid or provide a sole source form approved by the City Manager; • Approved by the City Council if the additional expenditures and costs, had they been included in the original contract, would have exceeded the City Manager’s approval authority of $50,000.
Insurance Guidelines
In general, when a vendor is performing work for the City, whether on City property or not, some form of insurance may be required, regardless of the amount of a purchase order or the length of time the vendor will be on City premises. If in doubt whether the insurance documentation submitted by a vendor complies with the City's insurance requirements, you may request Risk Management review and approve the insurance prior to submitting a Requisition to the Finance Department. In an effort to assist vendors in complying with the City's insurance requirements, it may be helpful to provide the vendor a copy of the City's General Insurance Requirements. A copy of this document and other types of coverages can be obtained from Risk Management.
Types of Coverage may include, but not be limited to, general insurance requirements, construction type risks, contracts with professional liability, contracts with software, cyber liability, and professional liability.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 16 Contract Types
The City has several standard contracts, each with its own particular terms and conditions. The contracts include supplies and equipment purchase orders, professional services contracts, etc. The type of contract used for a particular transaction is determined by the nature of the transaction.
Contract Approval Process
Soliciting Department makes sure that there are sufficient funds in the budgeted accounts/projects before the contract is approved by the appropriate approval authority.
Department verifies the contract’s fiscal impact included in the agenda report. The contract approval authority is defined in PRMC 3.20.210.
Soliciting Department prepares a draft contract, has it reviewed by the City Attorney, and then approved by the appropriate authority before a contract can be effective.
Per PRMC 2.04.140, the city manager shall examine all proposed contracts to which the city may be a party, and may sign on behalf of the city any contract authorized by the city council, excepting where the council directs that some other officer or officers shall do so.
Therefore, unless directed by the City Council, no other employees are authorized to bind the City into a contract.
Glossary
ADA
The Americans with Disabilities Act (ADA) became law in 1990. The ADA is a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. The purpose of the law is to make sure that people with disabilities have the same rights and opportunities as everyone else. The ADA gives civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race, color, sex, national origin, age, and religion.
Bid security is a bond or deposit which guarantees that the bidder/proposer, if awarded the contract, will accept the contract as bid.
Bid specification is a document that states the requirements to which a given product or service must conform.
Competitive bidding is the process of inviting and obtaining bids from competing sources in response to advertised competitive specifications and by which an award is made to the lowest and best bidder meeting the specifications.
Appendix 19
ATTACHMENT “A”
Finance Department- Procurement Policies and Procedures Page 17 Competitive selection is a process whereby various criteria are used to determine which proposer offers the City the overall best value. Competitive selection is used for services.
Contract is an obligation, such as an accepted offer, between competent parties upon a legal consideration to do or abstain from doing some act. The essential elements of a contract are: 1) an offer and an acceptance of that offer; 2) the capacity of the parties to contract; 3) consideration to support the contract; 4) a mutual identity of consent; 5) legality of purpose; and 6) definiteness.
Exemption is a limited action by which a purchase may be made without the Competitive Bidding or Competitive Selection processes.
General service is a service of a general nature (as opposed to personal and professional services). If it is determined by the City that all vendors providing a service classification can equally provide the service satisfactorily, a bid process would be appropriate. However, if factors other than price need to be considered in awarding the contract, the RFP process may be used.
Professional services require a high degree of professional, educational, or technical skill, such as services rendered by architects, engineers, bond underwriters, actuaries, attorneys, auditors, software service providers, web designers, and others.
Purchase Order (PO) is a written document to a vendor formalizing the City's terms and conditions of a proposed transaction, such as a description of the requested items, delivery schedule, terms of payment, and transportation. (PRMC 3.20.070) Request for Proposal (RFP) is a document used to solicit proposals from potential providers for goods and services. Price is usually not a primary evaluation factor. It provides for the negotiation of all terms, including price prior to contract award.
Requisition (RX) is a document created by a requestor to initiate the procurement of supplies, services, and equipment. It includes a description of the purchase and other information that is relative to the transaction. An RX is not a purchase order and shall not be used or represented as such. (PRMC 3.20.060)
Appendix 19
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: APPOINTMENTS FOR ALL COMMISSIONS FOR THE
2024-2025 TERM
Recommendation:
1. Approve resolutions ratifying City Council appointments to the Planning Commission, Parks and Recreation Commission, Sister City Commission and Veterans Commission.
Fiscal Impact:
There is no fiscal impact to the General Fund.
Discussion:
The current terms of office for commissioners serving on the Planning, Parks and Recreation, Sister City, and Veterans Commissions expire in December 2023. To continue with the work of these Commissions and to facilitate future meetings, the City Council is being asked to consider appointments to these Commissions.
Each of the members of the Commissions shall be appointed for a two-year term in accordance with the provisions of the Pico Rivera Municipal Code.
Several applications for these Commissions were received by the City Clerk’s Office and copies of qualified applications were provided to the City Council for their consideration.
The City Council has the option of reappointing the existing members or appointing other individuals of their choosing to serve on these Commissions. Staff have received the names submitted by the City Council Members and the names are included in the attached resolutions. It is recommended that the City Council adopt the resolutions appointing commissioners to the aforementioned Commissions.
Steve Carmona
6 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023
PLANNING, PARKS AND RECREATION, SISTER CITY, AND VETERANS COMMISSION
APPOINTMENTS
SC:CA:gsm
Enclosures: 1) Planning Commission Resolution
2) Parks and Recreation Commission Resolution
3) Sister City Commission Resolution
4) Veterans Commission Resolution
Enclosure 1
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS:
ROBERT MARTINEZ, ARIC MARTINEZ, YARISMA ROCHA, TOMMY
ELISALDEZ, AND ESTHER CELIZ TO THE PLANNING COMMISSION
FOR A TWO-YEAR TERM SAID TO EXPIRE DECEMBER 2025
WHEREAS, Section 2.44.010 of the Pico Rivera Municipal Code creates the Planning Commission; and
WHEREAS, Section 2.44.020 of said code provides for the appointment of a Planning Commission of five members who shall be qualified electors of the City; and WHEREAS, City Council Ordinance No. 1014 provides for the appointment of Planning Commissioners for specified terms; and
WHEREAS, Mayor Erik Lutz has recommended the reappointment of Robert Martinez to the Planning Commission; and
WHEREAS, Mayor Pro Tempore Andrew C. Lara has recommended the reappointment of Aric Martinez to the Planning Commission; and WHEREAS, Councilmember Gustavo V. Camacho has recommended the reappointment of Yarisma Rocha to the Planning Commission; and WHEREAS, Councilmember John R. Garcia has recommended the reappointment of Tommy Elisaldez to the Planning Commission; and
WHEREAS, Councilmember Dr. Monica Sanchez has recommended the reappointment of Esther Celiz to the Planning Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. That the following individuals are hereby appointed to the Planning Commission:
Robert Martinez
Aric Martinez
Yarisma Rocha
Tommy Elisaldez
Esther Celiz
Said term shall commence on January 1, 2024 and expire on December 10, 2025 or at the time a successor is appointed, whichever is later. 6a
RESOLUTION NO. ____
SECTION 2. This resolution shall take effect immediately upon passage and adoption.
SECTION 3. That the City Clerk shall certify to the adoption and passage of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 12th day of December, 2023.
______________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _____________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
Enclosure 2
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA,
CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS
MARICELA LIZARRAGA, ROCIO ESTRADA, KIMBERLY M. GARCIA,
PATRICIA A. SAUCEDO, AND GLORIA AGUIRRE TO THE PARKS AND
RECREATION COMMISSION FOR A TWO-YEAR TERM SAID TO EXPIRE DECEMBER 2025
WHEREAS, Section 2.53.010 of the Pico Rivera Municipal Code creates the Parks and Recreation Commission; and
WHEREAS, Section 2.53.020 of said code provides for the appointment of a Parks and Recreation Commission of five members who shall be qualified electors of the City; and
WHEREAS, City Council Ordinance No. 1036 provides for the appointment of Parks and Recreation Commissioners for specified terms; and
WHEREAS, Mayor Erik Lutz has recommended the appointment of Maricela Lizarraga to the Parks and Recreation Commission; and
WHEREAS, Mayor Pro Tempore Andrew C. Lara has recommended the reappointment of Rocio Estrada to the Parks and Recreation Commission; and WHEREAS, Councilmember Gustavo V. Camacho has recommended the reappointment of Kimberly M. Garcia to the Parks and Recreation Commission; and WHEREAS, Councilmember John Garcia has recommended the appointment of Patricia A. Saucedo to the Parks and Recreation Commission; and WHEREAS, Councilmember Dr. Monica Sanchez has recommended the reappointment of Gloria Aguirre to the Parks and Recreation Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. That the following individuals are hereby appointed to the Parks and Recreation Commission:
Maricela Lizarraga
Rocio Estrada
Kimberly M. Garcia
Patricia A. Saucedo
Gloria Aguirre
Said term shall commence on January 1, 2024 and expire on December 10, 2025 or 6b
RESOLUTION NO. ____
at the time a successor is appointed, whichever is later.
SECTION 2. This resolution shall take effect immediately upon passage and adoption.
SECTION 3. That the City Clerk shall certify to the adoption and passage of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 12th day of December, 2023.
__________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
Enclosure 3
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS: ANA ROSA ASCENCIO; BOB PEREZ; ALDO MACIAS ARELLANO; AND IRMA
ACOSTA TIRADO TO THE SISTER CITY COMMISSION FOR TWO-TERM SAID TO EXPIRE DECEMBER 2025
WHEREAS, Section 2.54.010 of the Pico Rivera Municipal Code creates the Sister City Commission; and
WHEREAS, Section 2.54.020 of said code provides for the appointment of a Sister City Commission of five members who shall be qualified electors of the City; and WHEREAS, City Council Ordinance No. 1037 provides for the appointment of Sister City Commissioners for specified terms; and
WHEREAS, Mayor Lutz has recommended the appointment of Ana Rosa Ascencio to the Sister City Commission; and
WHEREAS, Mayor Pro Tempore Lara has recommended the reappointment of Bob Perez to the Sister City Commission; and
WHEREAS, Councilmember Camacho has recommended the reappointment of Aldo Macias Arellano to the Sister City Commission; and WHEREAS, Councilmember Dr. Sanchez has recommended the reappointment of Irma Acosta Tirado to the Sister City Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. That the following individuals are hereby appointed to the Sister City Commission:
Maricela Ascencio
Bob Perez
Aldo Macias Arellano
Irma Acosta Tirado
Said term shall commence on January 1, 2024 and expire on December 10, 2025 or at the time a successor is appointed, whichever is later.
SECTION 2. This resolution shall take effect immediately upon passage and adoption.
6c
RESOLUTION NO. ____
SECTION 3. That the City Clerk shall certify to the adoption and passage of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 12th day of December 2023.
______________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _____________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
Enclosure 4
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTORS: GIL
PEREZ, MARIA ELENA GARCIA, DANIEL GARCIA, PAUL CAMACHO
AND BOBBIE TANNER TO THE VETERANS COMMISSION FOR A TWOYEAR TERM SAID TO EXPIRE DECEMBER 2025 WHEREAS, Section 2.55.010 of the Pico Rivera Municipal Code creates the Planning Commission; and
WHEREAS, Section 2.55.020 of said code provides for the appointment of a Veterans Commission of five members who shall be qualified electors of the City; and WHEREAS, City Council Ordinance No. 1155 provides for the appointment of Veterans Commissioners for specified terms; and
WHEREAS, Mayor Lutz has recommended the reappointment of Gil Perez to the Veterans Commission; and
WHEREAS, Mayor Pro Tempore Lara has recommended the appointment of Maria Elena Garcia to the Veterans Commission; and
WHEREAS, Councilmember Camacho has recommended the appointment of Daniel Garcia to the Veterans Commission; and
WHEREAS, Councilmember Garcia has recommended the appointment of Paul Camacho to the Veterans Commission; and
WHEREAS, Councilmember Sanchez has recommended the appointment of Bobbie Tanner to the Veterans Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. That the following individuals are hereby appointed to the Veterans Commission:
Gil Perez
Maria Elena Garcia
Daniel Garcia
Paul Camacho
Bobbie Tanner
Said term shall commence on January 1, 2024 and expire on December 10, 2025 or at the time a successor is appointed, whichever is later. 6d
RESOLUTION NO. ____
SECTION 2. This resolution shall take effect immediately upon passage and adoption.
SECTION 3. That the City Clerk shall certify to the adoption and passage of this resolution and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 12th day of December 2023.
______________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _____________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: APPROVE A RESOLUTION ESTABLISHING A JOB
CLASSIFICATION FOR THE FULL-TIME WATER
TREATMENT SUPERVISOR AND WATER DISTRIBUTION
SUPERVISOR
Recommendation:
1. Approve a resolution (Enclosure 1) establishing job classifications for (Exhibits A and B) for the Water Treatment Supervisor and Water Distribution Supervisor.
Fiscal Impact:
The salary and benefits for both positions are approximately $340,398 per fiscal year (FY). Sufficient funding has been appropriated in the FY 2023-24 Adopted Budget, Account No. 550.40.4920.
Discussion:
The City Council approved the Water Treatment Supervisor and Water Distribution Supervisor positions on May 9, 2023, during the FY 2023-25 Preliminary (Proposed) Budget presentation. The Department of Drinking Water and the State Water Resources Control Board have created strict criteria for any water treatment operations that take place. Therefore, to guarantee that our consumers receive safe drinking water, the treatment facilities require a qualified operator. As a result, a Water Treatment Supervisor will be required to supervise daily operations since the City is constructing water treatment facilities to remove contaminants from groundwater before supplying it to customers. The Water Distribution Supervisor is responsible for managing the day-to-day operations of delivering safe drinking water to customers. The daily operations include water quality sampling, monitoring, testing, and any new installations or leak repairs that are required.
The City of Pico Rivera Mid Managers and Professional & Confidential Employees Association (CEA) is entitled to review the job description as it impacts on the title, terms and conditions of employment. No salary adjustments or changes needed to be made as this position falls under the Supervisor salary category and is within the pay range of 7 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 APPROVE A RESOLUTION ESTABLISHING A JOB CLASSIFICATION FOR THE FULLTIME WATER TREATMENT SUPERVISOR AND WATER DISTRIBUTION
SUPERVISOR
like positions in other cities. On October 16, 2023, the City and the CEA approved the job description and the existing salary schedule for these positions.
Conclusion:
Staff recommends that the City Council approve a resolution adopting the job classifications for Water Treatment Supervisor and Water Distribution Supervisor. The salary schedules for these positions will remain the same and there are no changes to the budgeted salary and benefits of these positions.
Steve Carmona
SC:KS:sp
Enclosure: 1) Resolution/Exhibit A and Exhibit B
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PICO RIVERA, CALIFORNIA, ESTABLISHING THE JOB
DESCRIPTIONS FOR WATER TREATMENT SUPERVISOR AND
WATER DISTRIBUTION SUPERVISOR
WHEREAS, the City Council of the City of Pico Rivera seeks to establish new classifications, wage schedules and job descriptions for the Water Treatment Supervisor and Water Distribution Supervisor positions; and
WHEREAS, it is agreeable and desirable to define and establish the terms and conditions of employment applicable to Water Treatment Supervisor, and Water Distribution Supervisor; and
WHEREAS, this Resolution shall remain in effect until superseded by a subsequent resolution concerning this matter.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. The job descriptions for the positions of “Water Treatment Supervisor, and Water Distribution Supervisor” as reviewed and approved by Human Resources and the members of the Pico Rivera Mid Managers and Professional & Confidential Employees Association as set forth in Exhibit “A” attached hereto is hereby adopted.
SECTION 2. The Salary Schedules for Water Treatment Supervisor, and Water Distribution Supervisor, as set forth in Exhibit “B” is hereby established.
SECTION 3. The City Council reserves the right and discretion to review and amend this Resolution as it deems necessary.
SECTION 4.The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force effect.
APPROVED AND PASSED this 12th day of December, 2023.
____________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _______________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES: 7a
RESOLUTION NO. ____
EXHIBIT “A”
WATER TREATMENT SUPERVISOR JOB DESCRIPTION
GENERAL PURPOSE
Supervises staff, contractors and vendors and performs a variety of administrative and technical functions related to the water treatment and production operations and pumping and treatment facilities.
The Water Treatment Supervisor is a section head in the Water Division responsible for supervising the day-to-day operations of all water production and treatment related functions including the construction and maintenance and operation of telemetry, underground wells, pumps, meters, engines, storage, and related water treatment facilities.
The employee supervises staff, responds to emergencies, and ensures continuity of services and the safety of the water supply.
EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by particular employees in this classification. Functions may be added, modified or deleted to meet the needs of the City.
• Carries out supervisory responsibilities in accordance with policies, procedures, and applicable laws, including: interviewing, hiring and training staff; developing schedules and distributing work orders; establishing deadlines; briefing staff on safety procedures; appraising performance; rewarding and disciplining employees; coordinating, developing and approving staff training; and addressing complaints and resolving problems.
• Plans, schedules, organizes, directs, and inspects the work of crews engaged in the operation, installation, repair, renewal, and maintenance of all water pumps, and operating valves and piping in water pumping facilities. Supervises, inspects, and participates in the work crews performing water treatment and production activities, including the maintenance and repair of water treatment facilities, booster pump stations, underground wells, and pumping facilities.
• Supervises the testing, repair, replacement and/or installation of all water meters, fire services and hydrants, electrical equipment, regulators, relief and control valves, vacuum breakers, air release valves, pumps, and appurtenances; operation of water treatment and pumping plants; cleaning, maintenance, and repair of reservoirs and storage tanks; maintenance of water division properties and structures.
• Supervises the operation of the water treatment plant operations; works with State Water Resources Control Board on water quality issues.
RESOLUTION NO. ____
• Confers with customers, property owners, representatives of other utilities, and employees of other divisions/departments regarding complaints, work requests, surveys.
• Procures supplies and equipment; conducts safety programs. • Develops and implements preventative maintenance programs. • Coordinates maintenance projects with other departments and agencies as necessary.
• Utilizes the computer and various software programs and work order software to retrieve information, approve and assign work, and order reports. • Assists in the planning and design of facility related capital projects. • Implements new/updated repair and maintenance techniques. • Leads water maintenance during situations of disaster/emergency response. • Oversees the preparation and performance of routine, preventative and programmed maintenance activities for water.
• Prepares and oversees vendor contracts and assures compliance. • Schedules, inspects and reviews contracted work to assure compliance with specifications; taking necessary action to achieve contractors’ compliance; enforcing safety regulations.
• Assists in preparing the budget, including: conducting research and forecasting spending.
• Interprets, develops, communicates, updates, and monitors departmental policies and procedures for water maintenance services; recommends improvement when necessary.
• Prepares and/or reviews complex, routine and non-routine reports and performs analysis utilizing a variety of computer software.
• Relays and interprets administrative decisions, policies, and instructions. • Ensures quality standards and compliance with regulations are maintained. • Delegates tasks and monitors proper usage of tools and equipment. • Explains and interprets department practices, work procedures, and safety regulations that employees are expected to meet within the work unit or department.
RESOLUTION NO. ____
• Checks work and services provided by personnel for adherence with City, department and program requirements and standards and provide suggestions for improvement.
• Drafts and assists in the preparation of performance evaluations. • Documents and discusses work problems that might lead to further counseling or disciplinary actions.
• Monitors program expenditures and reports funds available under specific accounts. • Prepares program and project status reports.
• Researches, prepares, and presents oral and written reports. • Represents the City or department at meetings, seminars, workshops, and conferences.
• Serves as backup for other positions within the department, when directed. • Performs other related duties as assigned.
QUALIFICATIONS GUIDELINES
Knowledge/Skills/Abilities
Knowledge of:
Customer service techniques; safety procedures and practices; communication practices; time management methods; conflict resolution methods; supervisory techniques; leadership techniques; work organization planning methods; budget preparation methods.
Thorough knowledge of the administrative principles and practices of goal setting, program and budget development, work planning and organization; principles, practices and methods used in the installation, construction, maintenance, repair, and operation of water mains, services, water meters, pumping plants, water treatment plants, and related facilities and equipment; City water system; principles of hydraulics; recognized safety practices and requirements; principles and practices of effective employee supervision, including selection, training, work evaluation and discipline; equal employment/affirmative action guidelines andpolicies.
Occupational hazards and OSHA standards applicable to street maintenance work and/or contract field management.
Purchasing procedures and practices.
Applicable state, federal and local ordinances, codes, pertinent laws, rules and regulations.
RESOLUTION NO. ____
American Public Works Association and Caltrans Standard Specifications and Plans for street and public right-of-way construction.
Work Area Traffic Control Handbook.
Principles and practices of public administration, including knowledge of government organizations and operations.
Complex field investigation procedures; field construction and maintenance practices; general inspection and enforcement practices.
Preferred Skills:
Use of a personal computer/laptop; perform mathematical computations.
Utilize specialized software programs;
Operate a vehicle and equipment safely;
Use hand and power tools and operating heavy equipment; Plan, organize, assign, direct, review and evaluate the work of staff; Select and motivate staff and provide for their training and professional development;
Develop and monitor contracts.
Estimate time, equipment, and materials for work projects.
Depending upon assignment, proficiency in a designated second language (Spanish) is desired.
Ability to:
Organize and prioritize multiple tasks; analyze and solve problems; research and interpret data; interpret standards and practices; demonstrate effective interpersonal skills; use conflict resolution techniques; follow oral and written instructions; work with minimal supervision; initiate and complete performance evaluations; write reports; comply with required regulations; delegate tasks and manage projects; maintain confidentiality of non-public records; demonstrate effective leadership skills.
Interpret plans and specifications; identify and safely handle hazardous materials; interpret laws and regulations; give effective oral and public presentations; interview and hire employees; recommend and implement disciplinary actions.
RESOLUTION NO. ____
Physical strength and ability to lift up to 50 lbs., bend in all directions, squeeze with arms and hands, pull and lower up to 50 lbs.
Ability to identify and solve problems involving several variables.
Ability to respond to after-hour emergency callouts and perform routine standard duties.
Education/Training/Experience
Education:
A high school diploma or G.E.D. certificate; supervisory and managerial training.
College coursework/extension classes; Bachelor’s degree in Public Administration or a related field is desired.
Experience:
Five years of progressively responsible experience in street maintenance and repair work; two years of supervisory experience; leadership experience; public contact experience.
Any combination of education and/or experience that provides the knowledge, skills, and abilities necessary for acceptable job performance would qualify such as five years of experience in the operation of water system facilities, including maintenance of electrical and pressure pumping and regulating equipment, and including two years lead/supervisory experience are required.
Licenses/Certification/Special Requirements:
Valid California Class C Driver’s License and an acceptable driving record.
Must have a valid Grade 2 Water Treatment Operator Certificate and Grade 3 Water Distribution Certificate issued by the State Water Resources Control Board.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
The employee frequently is required to stand and talk or hear; walk; sit; climb or balance; stoop, kneel, crouch or crawl.
RESOLUTION NO. ____
The employee must frequently lift up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public; occasionally required to deal with dissatisfied or quarrelsome individuals.
WORK ENVIRONMENT
The employee regularly works in office conditions as well as outside weather conditions.
The employee is exposed to traffic, wet or humid conditions, and vibration. The noise level is frequently loud.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification and may be requested to perform job-related responsibilities and tasks other than those stated in this specification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
RESOLUTION NO. ____
WATER DISTRIBUTION SUPERVISOR JOB DESCRIPTION
GENERAL PURPOSE
Supervises staff, contractors and vendors and performs a variety of administrative and technical functions related to the work of operation, construction, maintenance and repair of water production, storage and distribution systems and facilities.
The Water Distribution Supervisor is a section head in the Water Division responsible for supervising the day-to-day operations in the construction, maintenance, and repair of water distribution systems, or in the operation, maintenance and repair of water production, storage, and distribution systems and facilities. The employee supervises staff, responds to emergencies, and ensures continuity of services and the safety of the water supply.
EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by particular employees in this classification. Functions may be added, modified or deleted to meet the needs of the City. • Carries out supervisory responsibilities in accordance with policies, procedures and applicable laws, including: interviewing, hiring and training staff; developing schedules and distributing work orders; establishing deadlines; briefing staff on safety procedures; appraising performance; rewarding and disciplining employees; coordinating, developing and approving staff training; and addressing complaints and resolving problems.
• Plans, schedules, organizes, directs, and inspects the work of crews engaged in the operation, installation, repair, renewal, and maintenance of all water mains, services, connections, and isolation valves.
• Supervises the testing, repair, replacement and/or installation of all water meters, fire services and hydrants, electrical equipment, regulators, relief and control valves, vacuum breakers, air release valves, pumps, and appurtenances. • Coordinates with State Water Resources Control Board on water quality issues. • Receives and responds to underground service alert requests; inspects work of contractors and other utilities, locates and marks water mains and services; investigates and answers customer complaints.
• Confers with customers, property owners, representatives of other utilities, and employees of other divisions/departments regarding complaints, work requests, surveys.
• Procures supplies and equipment; conducts safety programs. • Develops and implements preventative maintenance programs.
RESOLUTION NO. ____
• Coordinates maintenance projects with other departments and agencies as necessary.
• Utilizes the computer and various software programs and work order software to retrieve information, approve and assign work, and order reports. • Assists in the planning and design of facility related capital projects. • Implements new/updated repair and maintenance techniques. • Leads water maintenance during situations of disaster/emergency response. • Oversees the preparation and performance of routine, preventative and programmed maintenance activities for water.
• Prepares and oversees vendor contracts and assures compliance. • Schedules, inspects and reviews contracted work to assure compliance with specifications; taking necessary action to achieve contractors’ compliance; enforcing safety regulations.
• Assists in preparing the budget, including: conducting research and forecasting spending.
• Interprets, develops, communicates, updates, and monitors departmental policies and procedures for water maintenance services; recommends improvement when necessary.
• Prepares and/or reviews complex, routine and non-routine reports and performs analysis utilizing a variety of computer software.
• Relays and interprets administrative decisions, policies, and instructions. • Ensures quality standards and compliance with regulations are maintained. • Delegates tasks and monitors proper usage of tools and equipment. • Explains and interprets department practices, work procedures, and safety regulations that employees are expected to meet within the work unit or department. • Checks work and services provided by personnel for adherence with City, department and program requirements and standards and provides suggestions for improvement.
• Drafts and assists in the preparation of performance evaluations. • Documents and discusses work problems that might lead to further counseling or disciplinary actions.
RESOLUTION NO. ____
• Monitors program expenditures and reports funds available under specific accounts. • Prepares program and project status reports.
• Researches, prepares, and presents oral and written reports. • Represents the City or department at meetings, seminars, workshops, and conferences.
• Serves as backup for other positions within the department, when directed. • Performs other related duties as assigned.
QUALIFICATIONS GUIDELINES
Knowledge/Skills/Abilities
Knowledge of:
Customer service techniques; safety procedures and practices; communication practices; time management methods; conflict resolution methods; supervisory techniques; leadership techniques; work organization planning methods; budget preparation methods.
Thorough knowledge of the administrative principles and practices of goal setting, program and budget development, work planning and organization; principles, practices and methods used in the installation, construction, maintenance, repair, and operation of water mains, services, water meters, pumping plants, water treatment plants, and related facilities and equipment; City water system; principles of hydraulics; recognized safety practices and requirements; principles and practices of effective employee supervision, including selection, training, work evaluation and discipline; equal employment/affirmative action guidelines andpolicies.
Occupational hazards and OSHA standards applicable to street maintenance work and/or contract field management.
Purchasing procedures and practices.
Applicable state, federal and local ordinances, codes, pertinent laws, rules and regulations.
American Public Works Association and Caltrans Standard Specifications and Plans for street and public right-of-way construction.
Work Area Traffic Control Handbook.
Principles and practices of public administration, including knowledge of government organizations and operations.
RESOLUTION NO. ____
Complex field investigation procedures; field construction and maintenance practices; general inspection and enforcement practices.
Preferred Skills:
Use of a personal computer/laptop; perform mathematical computations.
Utilize specialized software programs;
Operate a vehicle and equipment safely;
Use hand and power tools and operate heavy equipment;
Plan, organize, assign, direct, review and evaluate the work of staff; Select and motivate staff and provide for their training and professional development opportunities;
Develop and monitor contracts.
Estimate time, equipment, and materials for work projects.
Depending upon assignment, proficiency in a designated second language (Spanish) is desired.
Ability to:
Organize and prioritize multiple tasks; analyze and solve problems; research and interpret data; interpret standards and practices; demonstrate effective interpersonal skills; use conflict resolution techniques; follow oral and written instructions; work with minimal supervision; initiate and complete performance evaluations; write reports; comply with required regulations; delegate tasks and manage projects; maintain confidentiality of non-public records; demonstrate effective leadership skills.
Plan, organize, direct, supervise and evaluate the work of personnel of various skill levels engaged in the operation, installation, repair, renewal, and maintenance of all water mains, services connections, pumps, and isolation valves; inspect projects and determine the quality and accuracy of the work; read and interpret plans, drawings and specifications; analyze situations accurately and adopt effective courses of action; provide training and guidance to department personnel; maintain accurate records and files and prepare clear and concise oral and written reports; establish and maintain cooperative work relationships with all those contacted in the course of work; assist with the preparation of the department budget and control expenditures.
Interpret plans and specifications; identify and safely handle hazardous materials; interpret laws and regulations; give effective oral and public presentations; interview and hire employees; recommend and implement disciplinary actions.
RESOLUTION NO. ____
Physical strength and ability to lift up to 50 lbs, bend in all directions, squeeze with arms and hands, pull and lower up to 50 lbs.
Ability to identify and solve problems involving several variables.
Ability to respond to after-hour emergency callouts and perform routine standby duties.
Education/Training/Experience
Education:
A high school diploma or G.E.D. certificate; supervisory and managerial training.
College coursework/extension classes; Bachelor’s degree in Public Administration or a related field is desired.
Experience:
Five years of progressively responsible experience in street maintenance and repair work; two years of supervisory experience; leadership experience; public contact experience.
Any combination of education and/or experience that provides the knowledge, skills, and abilities necessary for acceptable job performance would qualify such as five years of experience in the operation of water system facilities, including maintenance of electrical and pressure pumping and regulating equipment, and including two years lead/supervisory experience are required.
Licenses/Certification/Special Requirements:
Valid California Class C Driver’s License and an acceptable driving record.
Must have a valid Grade 3 Water Distribution Operator Certificate and Grade 1 Treatment Operation Certificate issued by the State Water Resources Control Board.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
The employee frequently is required to stand and talk or hear; walk; sit; climb or balance; stoop, kneel, crouch or crawl.
RESOLUTION NO. ____
The employee must frequently lift up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public; occasionally required to deal with dissatisfied or quarrelsome individuals.
WORK ENVIRONMENT
The employee regularly works in office conditions as well as outside weather conditions.
The employee is exposed to traffic, wet or humid conditions, and vibration. The noise level is frequently loud.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification and may be requested to perform job-related responsibilities and tasks other than those stated in this specification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
RESOLUTION NO. ____
EXHIBIT “B”
SALARY SCHEDULE
FY 2023-2024*
Position Group Applicable Zones and Ranges
Zone A
2023-24
3%
Zone B
2023-24
3%
Zone C
2023-24
3%
Zone D
2023-24
3%
Supervisor IV $7,938 - $9,528
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: AUTHORIZING APPLICATION SUBMITTALS FOR THE
BEVERAGE CONTAINER RECYCLING PAYMENT
PROGRAM FROM THE CALIFORNIA DEPARTMENT OF
RESOURCES RECYCLING AND RECOVERY
Recommendation:
1. Approve a resolution authorizing the City of Pico Rivera (City) to submit applications for funding under the California Department of Resources Recycling and Recovery (CalRecycle) Beverage Container Recycling Program (BCR); and
2. Authorize the City Manager or his designee to execute all program-related documents and administer funding if the City’s application is selected for CalRecycle’s Beverage Container Recycling Program.
Fiscal Impact:
There is no direct fiscal impact to the General Fund from this action. The costs associated with activities of CalRecycle’s Beverage Container Recycling City/County Payment Program (Payment Program) are funded entirely by awarded monies received from the grant program. Funding allocations are based on population estimates; however, if the application is selected, the City is eligible to receive a minimum of $5,000. No additional appropriations are being requested at this time.
Background:
The California Beverage Container Recycling and Litter Reduction Act of 1986 (Act) was enacted to enforce litter abatement and establish a beverage container recycling program while incentivizing consumers to recycle more conveniently, efficiently, and economically.
Funding from this program derives from redemption payments by distributors, which entails the purchase of eligible beverages from a retailer, for which consumers pay a California Redemption Value (CRV) with the intent that they redeem the containers at state-certified recycling centers.
Since fiscal year (FY) 2004-05, the City has received annual grant awards under the Payment Program ranging from $15,000 to $18,000. The funds have been previously used to purchase multiple waste-stream systems to improve recycling efforts at City facilities and events, install water filling stations, and conduct public outreach and 8 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023
AUTHORIZING APPLICATION SUBMITTALS FOR THE BEVERAGE CONTAINER
RECYCLING PAYMENT PROGRAM FROM THE DEPARTMENT OF RESOURCES
RECYCLING AND RECOVERY
education.
Discussion:
CalRecycle administers $10,500,000 annually to eligible cities and counties, for activities and projects that support the beverage container recycling goal of 80%, such as:
• Litter reduction through waste stream that includes beverage container recycling; • Litter clean-up events;
• Water refill stations; and
• Public education promoting beverage container recycling.
Eligible expenditures will be approved on a case-by-case basis and are subject to proportionate cost to container recycling activities. CalRecycle’s guidelines require jurisdictions to submit its completed funding request certification along with an adopted resolution that authorizes application submission, identifies the specific CalRecycle program for which the applicant is eligible, designates staff for administration of the program related documentation, and establishes the time period for which the authorizations are valid, preferably until rescinded. Program expenditures may start no earlier than the date of the award, which will tentatively begin April 2024. Distribution of payments will begin June 2024, and the term will end March 1, 2026, with reporting due April 1, 2026.
On March 27, 2018, the City Council approved Resolution No. 6947 (Enclosure 2) authorizing the City’s submission of an application for funding under the Payment Program. The approved resolution authorized the City Manager, or his designee to execute documents to support the Payment Program for five (5) years from the date of adoption of the resolution, or March 27, 2023. Since the previous resolution has expired and is no longer valid, the City must submit a new resolution to CalRecycle to continue participating and receiving funds from the Payment Program.
Conclusion:
Staff recommends that the City Council approve a resolution (Enclosure 1) authorizing the City’s submission of an application for the Payment Program and authorizing the City Manager or his authorized designee to execute all program-related documents and administer the program if the City’s application is selected for funding.
Steve Carmona
SC:AG:VHF:ac
Enclosures: 1) Resolution
2) Resolution No. 6947
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, AUTHORIZING SUBMISSION OF AN
APPLICATION FOR CALRECYCLE BEVERAGE CONTAINER
RECYCLING PAYMENT PROGRAMS AND RELATED
AUTHORIZATIONS FOR WHICH THE CITY OF PICO RIVERA IS
ELIGIBLE
WHEREAS, pursuant to Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various established payment programs to make payments to qualifying jurisdictions in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS, CalRecycle’s procedures for administering payment programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. That the City of Pico Rivera is authorized to submit an application to CalRecycle for any and all payment programs offered under the Beverage Container Recycling Program.
SECTION 2. The City Manager, or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment.
SECTION 3. That this authorization is effective until rescinded by the Signature Authority or this governing body.
SECTION 4. The City Clerk shall attest and certify the passage and approval of this resolution and it shall become effective immediately upon its approval.
APPROVED AND PASSED this 12th day of December, 2023.
____________________________
Erik Lutz, Mayor
ENCLOSURE 1
8a
ATTEST: APPROVED AS TO FORM:
__________________________ ________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
RESOLUTION NO. 6947
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PICO RIVERA, CALIFORNIA, AUTHORIZING CITY STAFF
TO SUBMIT APPLICATION FOR A BEVERAGE CONTAINER
RECYCLING CITY/COUNTY PAYMENT PROGRAM GRANT
THROUGH THE CALIFORNIA BEVERAGE CONTAINER
RECYCLING AND LITTER REDUCTION ACT AND, THE
DEPARTMENT OF RESOURCES RECYCLING AND
RECOVERY (CALRECYCLE).
WHEREAS, pursuant to Public Resources Code § 48000 the Department of Resources Recycling and Recovery (CalRecycle) has established various grant programs (grants) in furtherance of the State of California's (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants.
NOW, THEREFORE, be it resolved by the City Council of the City of Pico Rivera that:
SECTION 1. That the City of Pico Rivera authorizes the submittal of a Beverage Container Recycling City/County Payment Program grants application to CalRecycle.
SECTION 2. The City Manager, or his/her designee, is hereby authorized and empowered to execute in the name of the City of Pico Rivera all documents, including but not limited to, applications, agreements, annual reports including expenditure reports and amendments necessary to secure said payments to support the City's Beverage Container Recycling City/County Payment Program.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and hereafter the same shall be in full force and effect.
SECTION 4. These authorizations shall be effective for five (5) years from the date of adoption of this resolution.
[THIS SPACE INTENTIONALLY LEFT BLANK]
ENCLOSURE 2
8b
RESOLUTION NO. 6947
APPROVED AND ADOPTED this 2th day of March 2018, by member of the City Council of the City of Pico Rivera, voting as follows:
ATTEST:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED AS TO FORM:
~ 4-~lasman, ~ity ~omey
Archuleta, Armenta, Salcido, Tercero, Camacho
None
None
None
CITY COUNCIL AGENDA REPORT
To:
From:
Meeting Date:
Subject:
Recommendation:
Mayor and City Council
Acting City Manager
March 27, 2018
RESOLUTION AUTHORIZING SU BM ITT AL OF AN
APPLICATION FOR A BEVERAGE CONTAINER
RECYCLING GRANT THROUGH THE CALIFORNIA
BEVERAGE CONTAINER RECYCLING AND LITTER
REDUCTION ACT AND THE DEPARTMENT OF
RESOURCES RECYCLING AND RECOVERY
(CALRECYCLE)
1. Approve a resolution authorizing the City of Pico Rivera's submittal of a grant application to CalRecycle for funding under their Beverage Container Recycling City/County Payment Program Fiscal Year 2017-18; and
2. Authorize the Acting City Manager and the Director of Community and Economic Development to execute all related grant documents and administer the grant (if the application is selected).
Fiscal Impact:
There is no fiscal impact as a result of the recommended action because there is no direct cost associated with the submittal of the grant application. The proposed grant will reimburse the City $16,126 and does not require local matching funds. However, should the City be awarded a grant from the California Beverage Container Recycling and Litter Reduction Act and the Department of Resources Recycling and Recovery (CalRecycle), City staff will need to request an amendment to the adopted budget to appropriate the $16,126. Staff will return to the City Council at a future date should the grant be awarded and will request a budget amendment at that time.
Discussion:
The Department of Resources Recycling and Recovery (CalRecycle) has established various grant programs furthering the State of California's (State) efforts to reduce, recycle and reuse solid waste generated statewide and preserving landfill capacity, and protecting the environment, public health and safety in California.
The City of Pico Rivera is eligible to apply for a $16,126 grant under the State's 3 CITY COUNCIL AGENDA REPORT - MEETING OF MARCH 27, 2018
RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION FORA BEVERAGE
CONTAINER RECYCLING GRANT THROUGH THE CALIFORNIA BEVERAGE
CONTAINER RECYCLING AND LITTER REDUCTION ACT AND THE DEPARTMENT
OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE)
Beverage Container Recycling City/County Payment Program. The goal of this grant is to reach and maintain an 80% recycling rate for all California Refund Value beverage containers that include aluminum, glass, plastic, and bi-metal. For this grant cycle, it is anticipated that funds will be used for activities related to beverage container recycling, litter reduction and public education projects.
An application for these grant funds requires an applicant's governing body to declare by resolution certain authorizations related to the administration of the program.
Conclusion:
Staff recommends that the City Council approve the resolution authorizing submittal of a grant application to the California Beverage Container Recycling and Litter Reduction Act. Should the City be awarded this grant, staff will return to the City Council with a request to amend the budget accordingly.
James Enriquez
JE:SC:RC:smc
Enclosures: 1) Resolution
2) Application
Enclosure 1
Cal Recycle a Beverage Container Recycling City/County Payment Program City/County Annual Payment and Reporting System
Funding Request Certification
Pico Rivera
Funding Request Cycle: FY 2017-2018 Type: Individual Eligible Funds ($): 16,126 Program Requirements
1) Provide a brief description of the proposed project(s) that you plan to implement with city/county payment program funds.
Public Resources Code 14581 (a)(3)(B).
Project Description:
The City of Pico Rivera will focus on the development of programs that promote beverage container recycling and litter prevention through the following: 1) purchase of multi-recycling collection bins (to include beverage container recycling), 2) support of AB 341 Mandatory Commercial Recycling, 3) recycling programs that address multi-family residential facilities and public education and outreach activities that promote litter prevention.
2) Please specify supermarket siting information pursuant to Public Resources Code 14581 (a)(3)(F).
Have you prohibited the siting of a supermarket site?
No
Have you caused a supermarket to close its business?
No
Have you adopted a land use policy that restricts or prohibits the siting of a supermarket site within your jurisdiction? No
3) Are you currently participating in mediation mandated by AB 506? Have you attempted to initiate such mediation or have you declared a fiscal emergency within the last 12 months? Note: The answer is for informational purposes and will not be used to determine eligibility for payment funding.
No
4) These funds shall not be used for activities unrelated to beverage container recycling or litter reduction, Public Resources Code 14581 (a)(4)(C).
Yes, I Accept
... , • , ........ ·- ,1,,l;. -
Name
Mr. Raymond Chavez
Mr. James Enriquez
• '. � �-� ,I_ .,.•�1.•
M°:A<t
,. :, • �,., I j•�
Address
6615 Passons Blvd.
P.O. Box 1016
tpic9. Rivera, 90660-1016
Document Type
Resolution
Pico Rivera
Contact Type
Secondary, Primary
(Funding Request)
Signature Authority
Date
03/15/2018
Title
Assistant to the
City Manager
Acting City
Manager
Address Type
Phone
(562) 801-4388
(562) 801-4225
Email
[email protected]
[email protected]
l, ' ,,.""!"f,";#:�f'i· ......
\\- Jt11� ••
County
Physical, Mailing, Payment Los Angeles
Title
City of Pico Rivera Bev Cont Grant Resolution
3a
Cal Recycle
Current Activity Group
Beverage Container Collection
Programs
[!:itter Clea_n_-u_p __ _
Recycling Education
f Personn':!
Total:
Penalty of Perjury Statement:
Beverage Container Recycling City/County Payment Program City /County Annual Payment and Reporting System
Funding Request Certification
Current Activity Item
Public Parks / Recreational Areas
Government I Office Buildings
Curbside - Multi-family
C9.mmunity Events
1community Events
1 General Public
_I Program Administrator
Budgeted Funds ($)
9,000
1,000
1,126
s,ooo'
16,126
"I certify under penalty of perjury, under the laws of the State of California that I am authorized to sign this Funding Request on behalf of Recipient, that I have read the City/County Payment Program Guidelines and that to the best of my knowledge and belief that information provided in this Funding Request is true and correct." X
Signature of Signature Authority (as authorized in Resolution) or Authorized Designee (as authorized in Letter of Designation) Print Name
Date
Print Title
IMPORTANT! Recipient must print out this page, obtain signature of Signature Authority, upload signed document to the City/County Annual Payment and Reporting System, and retain the original document in the Recipient's cycle file.
Pico Rivera Page 2 of 2 Printed: 3/15/2018
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: AMENDMENT NO. 1 TO AGREEMENT NO. 23-2172 WITH
PM LAW ENFORCEMENT CONSULTING SERVICES FOR
PUBLIC SAFETY COORDINATOR CONSULTING SERVICES
Recommendation:
1. Approve Amendment No. 1 to Agreement No. 23-2172, in a form approved by the City Attorney, for Public Safety Coordinator consulting services extending the agreement for an additional 12-month period from January 1, 2024 through December 31, 2024, at a new not-to-exceed amount of $110,000.
Fiscal Impact:
The annual amount of these consulting services is estimated at $60,000. With the addition of $60,000 to the previously approved amount of $50,000, the new not-to-exceed amount, if approved, will be $110,000. Sufficient funds exist within the General Fund (Administration) Budget Account No. 100.15.100-54500 (Contracted Services) to properly fund these services. No additional appropriations are needed.
Background:
The City of Pico Rivera’s (City) current agreement with the Los Angeles County Sheriff’s Department (Sheriff’s) for law enforcement services is for a 5-year period, beginning July 1, 2019, through June 30, 2024. Projected costs for law enforcement services provided by the Pico Rivera Sheriff’s Department in fiscal year (FY) 2023-24 are $13.9 million, inclusive of liability fees and equipment. The FY 2023-24 Sheriff’s contract assigns 39.6 sworn officers and two (2) civilian personnel for public safety services in the City. To address emerging issues with homelessness and ensure city parks are safe environments for residents, the City amended the scope of services to assign deputies to assist with homelessness intervention and patrol city park facilities.
The City Council recognizes the importance of public safety and the need for effective coordination between law enforcement agencies and community stakeholders. To enhance this coordination, the City Council launched a pilot program in February 2023 that added a Public Safety Coordinator position at the City. The primary goal of the Public 9 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 AMENDMENT NO. 1 TO AGREEMENT NO. 23-2172 WITH PM LAW ENFORCEMENT
CONSULTING SERVICES FOR PUBLIC SAFETY COORDINATOR CONSULTING
SERVICES
Safety Coordinator pilot program is to determine if this position can improve public safety and emergency response by coordinating efforts between law enforcement, fire, emergency medical services, emergency management personnel, and other community stakeholders to strategically allocate resources, and identify priorities and opportunities for enhancements. Utilizing best practices such as leveraging data, crime statistics, and program evaluation can help ensure the Public Safety Coordinator position assists in the improvement of public safety outcomes within the City.
Discussion:
Shortly after the pilot program was launched, the City entered into Professional Services Agreement No. 23-2172 with PM Law Enforcement Consulting Services (PM), supervised by Phillip Marquez, former Captain of the Sheriff’s Department (Pico Rivera Station). Since former Captain Marquez joined the City as the Public Safety Coordinator in March 2023, he has been at the forefront of driving the following objectives:
1. Strengthen Public Safety/Community Relationships: Work closely with law enforcement agencies and other community stakeholders to strengthen relationships with public safety personnel and the community based on mutual respect and trust. This helps to foster collaboration and cooperation between different groups, leading to improved public safety outcomes.
2. Improve Communication: Serves as a liaison for community members, law enforcement agencies, fire, emergency response personnel, emergency medical services and other stakeholders. The goal is to improve communication between these groups, ensuring that everyone is informed of important public safety issues and initiatives and allow for preparedness and timely responses.
3. Collaborate with other departments: Work closely with other departments within the city, such as public works, parks and recreation, and code enforcement, to identify and address public safety issues that may be impacted by their respective areas.
4. Develop and Implement Community Safety Plans: Work with community stakeholders, LA County Sherriff, LA County Fire, and City Emergency Operations staff to develop and implement community safety plans. This involves identifying key public safety issues and developing strategies to address them.
5. Coordinate Resources: Work to coordinate and prepare recommendations for staffing levels and resources from law enforcement agencies. This helps ensure that resources are optimized to address public safety issues. Additionally, the Public Safety Coordinator has been tasked with identifying, applying to, and securing additional resources to supplement community safety efforts from grant opportunities or other available sources of funding.
CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 AMENDMENT NO. 1 TO AGREEMENT NO. 23-2172 WITH PM LAW ENFORCEMENT
CONSULTING SERVICES FOR PUBLIC SAFETY COORDINATOR CONSULTING
SERVICES
6. Use data to inform decisions: The Public Safety Coordinator also uses data and analytics to identify and prioritize public safety issues within the community. This helps ensure that efforts are focused on the most pressing issues and that progress can be measured and evaluated over time.
Former Captain Marquez has been instrumental in meeting the following City demands during his nine (9) months as Public Safety Coordinator:
Procuring Shotspotter - ShotSpotter technology is a gunfire detection, analysis and alert system which enhances a Sheriff’s Department's response and investigation.
Due to former Captain Marquez’s extensive network of colleges in the law enforcement field, he was able to link the City with key personnel who already utilize the Shotspotter system. He was also able to assist the team at Shotspotter to identify key areas that would benefit from the technology. Social Host Ordinance - A Social Host Ordinance is a law that holds non-commercial individuals responsible for underage drinking at parties on property they own, lease, or otherwise control. These events are marketed to patrons of all ages but focus on underage youth. In addition, these events lack supervision or security and have recently led to violent and often deadly outcomes for participants in this community.
Former Captain Marquez collaborated with the Public Safety Ad Hoc Committee to draft language that will become legislation to safeguard the safety of our residents, primarily underage youth.
Street Takeover Ordinance - The Street Takeover Ordinance and its enforcement provides the City with additional resources to address the issue of illegal street takeovers, prevent such activities, and ensure that the roadways in Pico Rivera remain safe for everyone.
Enhancing the coordination of efforts between the Los Angeles County Sheriff’s Department and other law enforcement agencies for special projects.
Procurement:
Per Pico Rivera Municipal Code (PRMC) Section 3.20.030(B) (Sole Source Purchasing):
“The city may dispense with the bidding requirements if it finds that the supplies, services, or equipment are unique because of their quality, durability, availability, or fitness for a particular use and are available only from one source, or, if available from more than one source, can be purchased from the manufacturer or service provider for a lower price”.
The City has determined that the services offered by former Captain Marquez meet the Sole Source Purchasing requirement under Section 3.20.030.B (Sole Source Purchasing) of the PRMC. Furthermore, the decision to appoint former Captain Marquez was influenced by his extensive experience with the Sheriff's and his service to the City of Pico Rivera.
CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 AMENDMENT NO. 1 TO AGREEMENT NO. 23-2172 WITH PM LAW ENFORCEMENT
CONSULTING SERVICES FOR PUBLIC SAFETY COORDINATOR CONSULTING
SERVICES
The agreement with PM, effective in April 2023, provided Public Safety Coordinator services for a maximum amount of $50,000. An amendment is required for PM to continue providing services to the City, as the current amount has been exhausted. Amendment No. 1 (Enclosure 1) extends the service period through December 31, 2024 and also updates the total not-to-exceed amount to $110,000, which will be divided into monthly payments of $5,000 for the 12-month term.
Conclusion:
Staff recommends the City Council approve Amendment No. 1 to Agreement No. 23-2172 between the City of Pico Rivera and PM Law Enforcement Consulting Services to extend the term through December 31, 2024, reflecting a new not-to-exceed total amount of $110,000 for that period.
Steve Carmona
SC:AG:PM:smc
Enclosures: 1) Amendment No. 1
2) Agreement No. 23-2172
AMENDMENT NO. 1
TO THE PROFESSIONAL SERVICES AGREEMENT
WITH PM LAW ENFORCEMENT CONSULTING SERVICES,
AGREEMENT NO. 23-2172
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 23-2172 FOR PROFESSIONAL SERVICES WITH PM LAW ENFORCEMENT CONSULTING SERVICES (“Amendment No. 1"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and PM LAW ENFORCEMENT CONSULTING SERVICES (registered as “PM Law Enforcement Services, LLC” Corporate Number 202354112756), (“CONSULTANT”).
RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 23-2172 (“Agreement”) relating to professional services in the City of Pico Rivera.
B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5.1 of the Agreement.
C. The Parties desire to amend the Agreement to provide additional compensation to cover the costs of the Additional Services and extend the Term of the Agreement through December 31, 2024.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. EXTENSION OF TERM.
Pursuant to Section 4 (“Term”) of the Agreement, City hereby exercises the option to extend the Agreement. The Term of the Agreement shall now expire on December 31, 2024 (“First Extension”). Any additional extensions thereafter shall not be binding on the PARTIES unless memorialized in a writing executed by the PARTIES.
2. COMPENSATION.
Compensation for the First Extension under this Amendment No. 1, shall not exceed Sixty Thousand Dollars ($60,000), paid at $5,000 monthly for the period from January 1, 2024 through December 31, 2024.
3. EFFECT OF AMENDMENTS.
Except as modified herein by this Amendment No. 1, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.
ENCLOSURE 1
9a
Amendment No. 1 to Agreement No. 23-2172
PM LAW ENFORCEMENT SERVICES LLC (dba PM LAW ENFORCEMENT
CONSULTING SERVICES)
4. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 1 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 1.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA PM LAW ENFORCEMENT SERVICES LLC (dba
PM LAW ENFORCEMENT CONSULTING
SERVICES)
______________________________ _________________________________ Erik Lutz, Mayor Phillip Marquez
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney ENCLOSURE 2
9b
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: APPROVE AMENDMENT NO. 1 WITH ECS IMAGING, INC.
FOR ELECTRONIC DOCUMENT MANAGEMENT
SOFTWARE AND SERVICES
Recommendation:
1. Approve Amendment No. 1 to Professional Service Agreement No. 22-2132 with ECS Imaging, Inc. (ECS), to amend the agreement in the amount of $88,077, bringing the not-to-exceed agreement amount to $259,632, in the next four (4) years, for the Laserfiche electronic document management software and services; and
2. Authorize the City Manager to execute Amendment No. 1 to Professional Services Agreement No. 22-2132 in a form approved by the City Attorney.
Fiscal Impact:
The fiscal year (FY) 2023-24 Adopted Budget has sufficient funding in GL Account No. 100.20.6040-52805 (Software License) to cover the additional cost of $42,280 in the amendment. Future appropriations to cover the additional cost of $45,797 for the approved amendment will be incorporated into the budgets of subsequent fiscal years.
Should the City Council approve the amendment, the agreement with ECS will increase by $88,077, from $171,555 to $259,632, over the course of the following four (4) years.
The table on page five (5) of this staff report outlines the changes.
Background:
The City has been seeking a new document management solution, as the existing system, Questys, has aged technology and cannot meet the increased needs of municipality clients. City staff regularly experience difficulties with record keeping, document searching, and information retrieval. Therefore, an effective electronic document management system would provide the necessary solution for an agency seeking efficiency and accuracy in document routing, storing, tracking, and retrieval. 10 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 APPROVE AMENDMENT NO. 1 WITH ECS IMAGING, INC. FOR ELECTRONIC
DOCUMENT MANAGEMENT SOFTWARE AND SERVICES
On October 11, 2022, the City Council approved the agreement with ECS for Laserfiche electronic document management software and services, in an amount not-to-exceed $171,555, including $112,365 over three (3) years and two (2) one-year extensions of $29,595 in each year at the City of Pico Rivera’s (City) discretion.
City staff have been diligently collaborating with ECS since December 2022 to successfully implement the Accounts Payable (AP) Workflow, Document Storage and Permit Record Storage within Laserfiche. As they continued with the implementation, it became evident that additional licenses and modules, such as Smart Invoice Capture and Cloud Vault, were necessary. Therefore, it is crucial to provide additional support to guarantee the seamless operation of the system.
Discussion:
After conducting extensive research and thorough analysis, City staff from various departments, including the City Clerk’s Office, Community and Economic Development Department, and the Administrative Services Department, in collaboration with Information Technology (IT) Consultants from Infinity Technologies, concluded that Laserfiche (provided by ECS) fulfills all the vital criteria outlined below:
• Comply with industry-recognized standards relating to security techniques and information security management and provide administrative users with controls to prevent stored records from being overwritten, deleted, or altered. • Provide tools and features to:
• Enable workflow efficiencies,
• Improve information sharing,
• Improved document searchability,
• Decrease duplication of records, and
• Minimize costs for carrying out the governance of an effective Records and Information Management Program; and
• Aligns with the City's strategy for reducing its carbon footprint and Citywide printing paper usage by taking necessary steps to practice environmental stewardship and social and financial sustainability.
Over the last year, City staff collaborated with ECS to establish the AP Approval Workflow and the Record Management system, which required converting data formerly kept in Questys and scanning permit-related information from hard copies.
As the implementation progressed, City staff recognized the need for the following additional items/services: (a) licenses, (b) modules, and (c) support from ECS.
CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 APPROVE AMENDMENT NO. 1 WITH ECS IMAGING, INC. FOR ELECTRONIC
DOCUMENT MANAGEMENT SOFTWARE AND SERVICES
(a) As department heads review and verify the implementation outcomes, they have expressed the view that a greater number of staff members could benefit from accessing digital data rather than relying on hard-copy documents. In response to this feedback, City staff recommend increasing the agreement by $30,675 to accommodate additional users and fully leverage the benefits of digital record retention and workflows, including a cost increase of $6,330 in FY 2023-24. (b) In addition, ECS introduced other Laserfiche modules, namely Smart Invoice Capture and Cloud Vault, with the goal of improving operational efficiency. The Smart Invoice Capture module automates the retrieval of crucial details such as vendor name, invoice date, invoice number, and invoice amount, eliminating the need for manual data entry by staff within the Laserfiche system. Furthermore, once the AP invoices undergo processing for payment, Cloud Vault captures the invoices, supporting documentation, and the approval audit trail in a digital repository. This eliminates the need for staff to physically file AP invoices in boxes and manage their storage within the premises or at external storage facilities.
Moreover, ECS recommends that the City transition from the Professional Tier to the Business Tier, which encompasses unrestricted Weblink Public Portal and Form Portal usage and includes Records Management at no additional cost. The net change requires an additional funding of $28,052, including a cost increase of $6,600 in FY 2023-24.
(c) The City intends to implement the Record Management Module, Contract Management Flow and Purchase Order Flow in the upcoming phase. Given the increased number of users and modules, there is a need for supplementary support from ECS. City staff recommend increasing the agreement by $29,350 to ensure the seamless transition and functioning of the system, including a cost increase of $29,350 in FY 2023-24.
[This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 APPROVE AMENDMENT NO. 1 WITH ECS IMAGING, INC. FOR ELECTRONIC
DOCUMENT MANAGEMENT SOFTWARE AND SERVICES
Original Agreement
Laserfiche system Type Year 1 Year 2 Year 3
Year 4
Optional
Year 5
Optional Total
Quantity 10 22 22 22 22
Cost $ 8,300 $ 18,260 $ 18,260 $ 18,260 $ 18,260 $ 81,340 Quantity 10 38 38 38 38
Cost $ 1,200 $ 4,560 $ 4,560 $ 4,560 $ 4,560 $ 19,440
Hours 100 50 25 25 25
Cost $ 17,500 $ 8,750 $ 4,375 $ 4,375 $ 4,375 $ 39,375
Weblink Public Portal $ 600 $ 600 $ 600 $ 600 $ 600 $ 3,000 Form Portal $ 1,800 $ 1,800 $ 1,800 $ 1,800 $ 1,800 $ 9,000 Install, Configuration, and
Consulting Services $ 12,800 $ 12,800
Data Conversion Services $ 9,900 $ 9,900
1st Year Discount $ (3,300) $ (3,300)
Total Cost $ 48,800 $ 33,970 $ 29,595 $ 29,595 $ 29,595 $ 171,555 ECS Gold Priority Support
Full Access Users
Participant Users
[This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 APPROVE AMENDMENT NO. 1 WITH ECS IMAGING, INC. FOR ELECTRONIC
DOCUMENT MANAGEMENT SOFTWARE AND SERVICES
Amended Agreement Changes
Laserfiche system Type
FY 22-23
Year 1
FY 23-24
Year 2
FY 24-25
Year 3
FY 25-26
Year 4
Optional
FY 26-27
Year 5
Optional
Total Total
Five Years
Quantity 10 25 25 25 25
Cost $ 8,300 $ 23,750 $ 24,463 $ 25,197 $ 25,953 $ 107,663 $ 26,323 (a) Quantity 10 45 45 45 45
Cost $ 1,200 $ 5,400 $ 5,562 $ 5,729 $ 5,901 $ 23,792 $ 4,352 (a) Subtotal of (a) $ 30,675
Weblink Public Portal $ 600 $ 600 $ (2,400) (b)
Form Portal $ 1,800 $ 1,800 $ (7,200) (b)
Install, Configuration, and
Consulting Services $ 12,800 $ 12,800 -
Data Conversion Services $ 9,900 $ 9,900 -
Smart Invoice Capture * $ 6,000 $ 6,180 $ 6,365 $ 6,556 $ 25,101 $ 25,101 (b) Cloud Vault $ 3,000 $ 3,090 $ 3,183 $ 3,278 $ 12,551 $ 12,551 (b) Subtotal of (b) $ 28,052
Hours 100 25 25 25 25
Cost $ 17,500 $ 4,375 $ 4,375 $ 4,375 $ 4,375 $ 35,000 $ (4,375) (c) Hours 12
Cost $ 2,100 $ 2,100 $ 2,100 (c)
Hours 88
Cost $ 15,400 $ 15,400 $ 15,400 (c)
Hours 64
Cost $ 11,200 $ 11,200 $ 11,200 (c)
Hours 3
Cost $ 525 $ 525 $ 525 (c)
Records Management
Module Setup Cost $ 4,500 $ 4,500 $ 4,500 (c)
Subtotal of (c) $ 29,350
1st Year Discount $ (3,300) $ (3,300) $ -
Total Cost $ 48,800 $ 76,250 $ 43,670 $ 44,849 $ 46,063 $ 259,632 $ 88,077 Annual Changes $ - $ 42,280 $ 14,075 $ 15,254 $ 16,468 $ 88,077 * Paid with a separate procurement
(a) & (b) are subject to an annual 3% CPI increase for years 3 through 5.
ECS Gold Priority Support
Weblink Customization
ECS Gold Priority Support
Contract Workflow
ECS Gold Priority Support
Contract Workflow
ECS Gold Priority Support
Purchase Order Workflow
Full Access Users
Participant Users
ECS Gold Priority Support
General
Conclusion:
Amendment No. 1 proposes a cumulative increase of $88,077 over the next four (4) years. The implementation of Laserfiche aligns with the City’s goals to embrace new CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 APPROVE AMENDMENT NO. 1 WITH ECS IMAGING, INC. FOR ELECTRONIC
DOCUMENT MANAGEMENT SOFTWARE AND SERVICES
ideas and innovation in the City’s operations and delivery of services. To optimize the benefits of the Laserfiche program, City staff recommend approving Amendment No. 1 to Agreement No. 22-2132 with ECS over the course of the next four (4) years. The amendment would provide additional licenses, modules, and support hours, ensuring the prompt delivery of Laserfiche functionalities to City staff, thereby enhancing operational efficiency.
Steve Carmona
SC:AG:JG:ep
Enclosures: 1) Amendment No. 1
2) Agreement No. 22-2132
AMENDMENT NO. 1
TO THE PROFESSIONAL SERVICES AGREEMENT
WITH ECS IMAGING, INC., AGREEMENT NO. 22-2132
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 22-2132 FOR PROFESSIONAL SERVICES WITH ECS IMAGING, INC. (“Amendment No. 1"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and ECS IMAGING, INC., (“CONSULTANT”).
RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 22-2132 (“Agreement”) relating to professional services in the City of Pico Rivera.
B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5.1 of the Agreement.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF SCOPE OF SERVICES TO BE PERFORMED BY CONSULTANT. Modifications to the Scope of Work shall include the following:
(a) Additional Users.
(b) Laserfiche Modules for Operational Efficiency - Smart Invoice Capture and Cloud Vault modules.
(c) Transition to Business Tier and Supplementary Support.
2. MODIFICATION OF CONSULTANT’S COMPENSATION.
The compensation to be paid by CITY to CONSULTANT for the modified work and services identified in this Amendment No. 1 shall be as follows:
Total compensation in accordance with the Consultant’s Fee Proposal dated 12/05/2023 for an amount not to exceed $259,632 (Two hundred fifty-nine thousand, six hundred thirty-two dollars) to be expended over the course of the remaining four (4) years of the Agreement.
3. EFFECT OF AMENDMENTS.
Except as modified herein by this Amendment No. 1, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.
Enclosure 1
10a
Professional Services Agreement
ECS Imaging, Inc.
4. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 1 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 1.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA ECS IMAGING, INC.
______________________________
Steve Carmona, City Manager
________________________________
Debbi Bodewin, Chief Executive Officer
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Dated: ________________________ Dated: ____________________________ Enclosure 2
10b
To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: AMENDMENT NO. 6 TO AGREEMENT NO. 21-1994 WITH
WILLDAN ENGINEERING, INC. FOR BUILDING
INSPECTION AND CODE ENFORCEMENT SERVICES
Recommendation:
1. Approve Amendment No. 6 to Agreement No. 21-1994 with Willdan Engineering, Inc. for an additional year in the amount of $280,000 for a total not-to-exceed amount of $688,000 to provide Building Inspection and Code Enforcement Services.
Fiscal Impact:
No additional budget appropriations are needed. Sufficient funds are available in the fiscal year 2023-24 Adopted Budget for General Fund (Fund 100) Account No. 100.30.4020-54500 (Contract Services) and 100.30.3030.54500 (Contract Services) to cover expenses for services to be rendered.
Discussion:
The increase in private development projects has led to a substantial demand for building inspection and code enforcement services. To meet the rising demand and ensure that high-quality customer service is maintained, the Building and Safety Division has relied on Willdan Engineering, Inc. to provide building inspection and code enforcement services to residents and businesses undertaking construction or property improvement projects within the City.
As a result of the increasing demand for inspection services and the growing number of private developments, the City established a three-month Professional Service Agreement (PSA) on March 29, 2021, with Willdan Engineering, Inc. The agreement was in the amount of $30,000 and was set to expire on June 30, 2021. In an effort to ensure transparency and compare costs, the City obtained bids from three (3) companies prior to the establishment of the three-month contract: JAS Pacific, Inc., Scott Fazekas & Associates, and Willdan Engineering, Inc. However, due to the lack of staff availability at 11 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023 AMENDMENT NO. 6 TO AGREEMENT NO. 21-1994 WITH WILLDAN ENGINEERING, INC. FOR BUILDING INSPECTION AND CODE ENFORCEMENT SERVICES
Scott Fazekas & Associates and higher costs from JAS Pacific, Inc., the contract was awarded to Willdan Engineering Inc.
To continue to accommodate the increasing workload from demand in inspection services and address staffing needs, the City has revised the original PSA with Willdan Engineering Inc. through several amendments. These amendments have added an additional $378,000 to the original contract amount, bringing the total contract amount to $408,000.
The table below outlines the contract values and amendments approved to date, including the current proposal:
Agreement/Amendment Term Amount
Agreement No. 21-1994 03/29/21 - 06/30/21 $ 30,000
Amendment No. 1 07/01/21 - 12/31/21 $ -
Amendment No. 2 01/01/22 - 06/30/22 $ 42,000
Amendment No. 3 No term extension $ 106,400
Amendment No. 4 07/01/22 - 06/30/23 $ 180,000
Amendment No. 5 06/30/23 - 12/31/23 $ 49,600
Amendment No. 6 (Proposed) 01/01/24 - 12/31/24 $ 280,000 Total $ 688,000
By implementing these amendments, Willdan Engineering Inc. has been able to fulfill critical staff augmentation requirements needed to ensure the demand for building inspection and code enforcement services is met. This ensures that the building and inspection and code enforcement services provided by the consultant can not only meet the demand but also maintain the necessary quality standards during the period of increased development in the City.
Amending the PSA with Willdan Engineering, Inc. reflects the City’s commitment to efficiently addressing the growing demand for building inspection and code enforcement services and maintaining a high level of customer service.
Conclusion:
Staff recommends that the City Council approve Amendment No. 6 to extend the contract with Willdan Engineering, Inc. for an additional year in a not-to-exceed additional amount of $280,000.
Steve Carmona
SC:AB:JF:jj
Enclosure: 1) Amendment No. 6 to Agreement No. 21-1994
AMENDMENT NO. 6
TO THE PROFESSIONAL SERVICES AGREEMENT
WITH WILLDAN ENGINEERING INC., AGREEMENT NO. 21-1994
THIS AMENDMENT NO. 6 TO AGREEMENT NO. 21-1994 FOR
PROFESSIONAL SERVICES WITH WILLDAN ENGINEERING INC., (“Amendment No. 4"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and WILLDAN ENGINEERING INC., (“CONSULTANT”).
RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement No. 21-1994 Professional Services Agreement Between the City of Pico Rivera and Willdan Engineering, Inc. dated April 1, 2021, as amended by Amendments Nos. 1, 2, 3, 4, and 5 to the Professional Services Agreement with Willdan Engineering, Inc., dated July 12, 2021, October 13, 2021, January 25, 2022, June 7, 2022, and July 3, 2023 respectively (collectively referred to as the “Agreement”) relating to professional services in the City of Pico Rivera.
B. Pursuant to Sections 4, 5.1 and 32 of the Agreement, the PARTIES desire to amend Section 3.4 and 5.1 of the Agreement as set forth herein, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF ESTIMATED AMOUNT.
The compensation as set forth in Section 5 of the Agreement shall be modified as follows:
Consultant shall provide the services described in Section 5.1 regarding Consultant’s Services and shall be compensated in accordance with Approved Fee Schedule set forth in Exhibit B and the total compensation and costs payable to Consultant under this Agreement shall be increased by a not-to-exceed amount of $280,000.00 for a total not-to-exceed amount of $688,000.00.
2. TERM EXTENSION.
The contract term set forth in Section 3.4 of the Agreement shall be modified as follows:
3.4 “Expiration Date”: December 31, 2024
3. EFFECT OF AMENDMENTS.
Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall Enclosure 1
11a
Amendment No. 6 to Agreement No. 21-1994
WILLDAN ENGINEERING
remain in full force and effect. If there is conflict between this Amendment No. 6 and the Agreement, the terms of this Amendment No. 6 will prevail.
4. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 6 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No.6.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 6 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA WILLDAN ENGINEERING INC.
______________________________ _________________________________ Steve Carmona, City Manager
Title: _____________________________
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney To: Mayor and City Council
From: City Manager
Meeting Date: December 12, 2023
Subject: AWARD AN AGREEMENT TO CLIFTONLARSONALLEN,
LLP FOR REQUIRED PROFESSIONAL FINANCIAL
AUDITING AND RELATED SERVICES
Recommendation:
1. Award a Professional Services Agreement in a form approved by the City Attorney to CliftonLarsonAllen, LLP (CLA) for independent financial auditing and related services, in the amount not-to-exceed $266,406 over three (3) years, with two (2) one-year extensions of $89,093 and $93,613 in years four (4) and five (5) at the City Manager’s discretion; and
2. Authorize the City Manager or his designee to approve change orders in an amount not-to-exceed 15% of the total agreement amount, as needed for unforeseen services.
Fiscal Impact:
Sufficient funding is available in the FY 2024-25 Adopted Budget within the General Fund (Account No. 100.20.2010-54400 Professional Services). No additional appropriations are needed at this time. Meanwhile, future appropriations will be budgeted accordingly in subsequent fiscal years.
Background:
An annual financial audit examines a City’s financial records, accounts, business transactions, accounting practices, and internal controls. The City is required to have an annual financial audit conducted in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States.
The Certified Public Accountant (CPA) firm will provide services primarily focused on preparing the Annual Comprehensive Financial Report (ACFR), Water Authority Financial Statements, Single Audit, and State Controller's Office reports. In addition, 12 CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023
AWARD AN AGREEMENT TO CLIFTONLARSONALLEN, LLP FOR REQUIRED
PROFESSIONAL FINANCIAL AUDITING AND RELATED SERVICES
the firm provides feedback on internal controls and recommends best practices for maintaining transparency and accuracy in financial reporting.
White Nelson Diehl Evans LLP (WNDE), which has been providing the full slate of auditing for the City since 2012, was acquired by CLA in 2021, one of the nation’s leading professional services firms. These services include a full financial audit and preparation of the ACFR, preparation of required State Controller’s Reports, assistance with Housing and Urban Development (HUD) required Section 8 reporting, preparation of the required Single Audit Report as the City receives more than $750,000 Federal Grant Funding annually, as well as a host of additional advice and services aimed at improving the City’s financial report.
The City has been satisfied with the services provided by both WNDE (FY 2012–2020) and CLA (FY 2021-2024). The current audit contract is set to expire on July 1, 2024, and the City issued the RFP in October 2023 to ensure the FY 2023-24 Financial Statement Audit is conducted in a timely manner.
Discussion:
On October 2, 2023, the City released an RFP on both PlanetBids and California Society of Municipal Finance Officers (CSMFO) websites for independent professional auditing services in FY 2024-25, 2025-26, 2026-27, 2027-28, and 2028-29 with the following schedule:
• Release of RFP October 2, 2023
• Deadline for Written Questions October 16, 2023
• Proposals Due October 30, 2023
The City received proposals from four (4) CPA firms in response to the City’s RFP:
• CliftonLarsonAllen, LLP
• Lance, Soll & Lunghard, LLP (LSL)
• The Pun Group
• Badawi & Associates
A four-person evaluation team independently evaluated the four (4) qualified proposals and interviewed the top two (2) firms, CLA and LSL, on November 15, 2023. The proposals were evaluated using the following criteria:
• Compliance with RFP requirements;
• Firm qualifications and experience in conducting audits of similar complexity and magnitude for other public agencies;
CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023
AWARD AN AGREEMENT TO CLIFTONLARSONALLEN, LLP FOR REQUIRED
PROFESSIONAL FINANCIAL AUDITING AND RELATED SERVICES
• Firm project and implementation plan, including the specific staff to be assigned to this engagement;
• Cost.
The evaluation team ranked the audit firms as follows:
CPA Firm Rating Score
(Out of total points of 100)
CLA 91.75
LSL 87.75
The Pun Group 82.50
Badawi & Associates 81.50
Both CLA and LSL have established prominent reputations within the government audit industry. Their names are widely recognized and respected by peers, clients, and stakeholders alike. This recognition is a result of their extensive experience, a track record of successful government audits, and a commitment to upholding the highest standards of professionalism and integrity. In the last ten years, the City staff have experienced top-notch audit services provided by WNDE and CLA. Additionally, staff members who had previously worked in different cities that engaged LSL for their services were equally impressed by the exceptional quality of service provided by LSL.
The evaluation team found, during the meticulous review of their proposals and the subsequent interviews, that the CLA audit team demonstrated remarkable efficiency, particularly regarding the audit hours allocated for the current engagement. The team's ability to adhere to budgetary constraints without compromising the depth and thoroughness of their audit processes reflects a commendable commitment to both fiscal responsibility and audit quality.
Furthermore, the evaluation team is pleased that the staff assigned to the Pico Rivera audit by CLA met and exceeded the City's stringent requirements. The demonstrated competence and proficiency of the audit personnel underscore their capability to navigate the intricacies of the engagement successfully.
CLA also offers a combination of local presence and national-level review assurance; it stands out as a significant provider of qualified auditing and related services for around 3,400 governmental entities and the largest provider of Single Audits in the nation.
Over the years, as a prudent financial practice, the City has periodically rotated external auditors to gain a fresh perspective and obtain a new viewpoint for examining the City's financial records, if possible. Now that CLA is deemed the successful bidder in the RFP, the City and CLA have agreed to establish a new engagement team to maximize CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023
AWARD AN AGREEMENT TO CLIFTONLARSONALLEN, LLP FOR REQUIRED
PROFESSIONAL FINANCIAL AUDITING AND RELATED SERVICES
this new perspective while retaining the same auditing firm. This team will include a different audit engagement principal responsible for overseeing the audit and a distinct review principal responsible for examining the financial statements.
The agreement with CLA is estimated at $266,406 over three (3) years and $449,111 for five (5) years if the City decides to execute the two (2) one-year extensions for the services outlined in the Request For Proposals (RFP).
The City may request the firm to render additional services beyond those specified in the RFP. These additional services might be required due to various factors, including new mandates from government agencies at the federal, state, or local levels, unanticipated expenses related to training, data collection, and analysis, consulting services, as well as disclosure and reporting when implementing intricate new pronouncements from the Governmental Accounting Standards Board (GASB), or other unforeseen needs that may arise over the next five (5) fiscal years. As a safety measure, staff recommend including a 15% contingency to account for such additional work. Prior to providing these services, the City and the firm will establish a mutual understanding of the details. The firm will perform these services, which are not initially covered in the RFP scope of services, at the same rates specified in the fee and expense schedule outlined in the proposal.
The table below displays the fees proposed by CLA, along with a 15% contingency:
Description FY 2024-25 FY 2025-26 FY 2026-27 Optional
FY 2027-28
Optional
FY 2028-29
Total
CLA Proposed Fees $ 76,876 $ 80,687 $ 108,843 * $ 89,093 $ 93,612 $ 449,111 15% Contingency $ 11,531 $ 12,103 $ 16,326 $ 13,364 $ 14,042 $ 67,366 Total $ 88,407 $ 92,790 $ 125,169 $ 102,457 $ 107,654 $ 516,477 * Include additional $23,000 to cover the mandatory Measure W audit, which occurs every three years.
The auditing services during these fiscal years will pertain to the fiscal year (FY) immediately preceding them. For example, the firm will conduct financial audits for FY 2023-24 during FY 2024-25.
Conclusion:
Staff recommends that the City Council award a Professional Service Agreement to CLA for independent auditing and related services over three (3) years, with two (2) one-year extensions at the City Manager’s discretion.
Retaining CLA as the City’s auditor would establish a stable and accountable auditing partnership, enabling the Accounting/Finance Division team to enhance internal controls further and sustain the City's financial stability. The Administrative Services Department is committed to refining year-end closing and financial reporting processes, and CLA CITY COUNCIL AGENDA REPORT – MEETING OF DECEMBER 12, 2023
AWARD AN AGREEMENT TO CLIFTONLARSONALLEN, LLP FOR REQUIRED
PROFESSIONAL FINANCIAL AUDITING AND RELATED SERVICES