Agenda packet — Pico Rivera City Council, June 25, 2024 (part 2 of 2)

FY 2024-25 Year Two Study Updates
Project Name Funding Source Sum of Carryover
Sum of
2024-2025
Sum of
2025-2026
Sum of
2026-2027
Sum of
2027-2028
Sum of Updated
Year Two Studies
Total Budget
Bike/Pedestrian Plan Citywide 441,000 441,000
210 30,000 30,000
699 411,000 411,000
CA High Speed Rail Authority (HSRA) 202,920 202,920
699 202,920 202,920
Facilities and Security Master Plan 94,497 94,497
400 94,497 94,497
GIS Master Plan 15,656 15,656
208 15,629 15,629
550 28 28
Historic Whittier Blvd Bicycle and Pedestrian Bridge Study 105,138 105,138 207 10,670 10,670
699 94,468 94,468
Metro TOD Planning Grant 188,624 188,624
255 170,231 170,231
400 18,394 18,394
Metro Washington TOD Planning State Grant, not Measure R Local Return 472 472 207B 472 472
Rosemead Blvd Complete Street & BRT Update Study 45,000 45,000 100 15,000 15,000
207 30,000 30,000
Whittier Boulevard Specific Plan 162,273 162,273
100 107,695 107,695
207 25,015 25,015
699 29,562 29,562
Pavement Management Program Update 99,296 100,000 199,296 206 99,296 100,000 199,296
Rosemead/Lakewood Blvd. Complete Corridor Plan 615,334 615,334 400 30,000 30,000
699 585,334 585,334

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Enclosure 1, Exhibit D3
Project Name Funding Source Sum of Carryover
Sum of
2024-2025
Sum of
2025-2026
Sum of
2026-2027
Sum of
2027-2028
Sum of Updated
Year Two Studies
Total Budget
Pico Rivera Citywide Comprehensive Safety Action Plan 400,000 400,000 208 100,000 100,000
698 300,000 300,000
Grand Total 1,529,210 841,000 100,000 2,470,210

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RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA,

CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25
WHEREAS, the voters of California in November 1979, added Article XIIIB to the State constitution placing various limitations on the appropriations of the State and local governments known as the “GANN” appropriation limits; and WHEREAS, the voters of California in June 1990, modified Article XIIIB of the State constitution by approving Proposition 111 and SB88 (Chapter 60/90); and WHEREAS, Article XIIIB as modified by Proposition 111 and SB88 (Chapter 60/90) provides that the GANN appropriation limits for the Fiscal Year 2024-25 are calculated by adjusting the appropriations limit for Fiscal Year 2023-24 for the growth in California per capita personal income or the growth in the non-residential assessed valuation due to the new construction within the City and either the population growth within the City or the population growth within the County in which the City is located; and WHEREAS, the growth factors may be selected by annual elections of the City Council; and
WHEREAS, the City Council of the City of Pico Rivera (“City”) elects the growth in California per capita personal income and the growth in population within the County of Los Angeles (“County”) to calculate the GANN Appropriations Limit for the City for Fiscal Year 2024-25; and
WHEREAS, the City has complied with all the provisions of Article XIIIB as modified by Proposition 111 and SB88 (Chapter 60/90) in determining the Appropriations Limit for Fiscal Year 2024-25.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:

SECTION 1. That the GANN Appropriations Limit for Fiscal Year 2024-25 shall be $203,717,518 for the City, as determined by the attached Exhibit A; incorporated herein by this reference.

SECTION 2. The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force and effect.
[Signatures on the following page]
Enclosure 2
5b
RESOLUTION NO. ____

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APPROVED AND PASSED this 25th day of June 2024.
_______________________________
Andrew C. Lara, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _______________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:

NOES:

Appropriations limit for FY 2024-25 $203,717,518
Appropriations subject to the limit for FY 2023-24 (44,671,773) (1) Amount by which appropriation limit exceeds
appropriations subject to the limit $159,045,745
(1) City of Pico Rivera FY 2024-25 Adopted Budget

EXHIBIT A

CITY OF PICO RIVERA

APPROPRIATIONS SUBJECT TO GANN LIMIT
FISCAL YEAR 2024-25
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA,

CALIFORNIA, RENEWING GENERAL FUND POLICIES WITH RESERVE

POLICIES FOR THE GENERAL FUND AND THE PICO RIVERA

INNOVATIVE MUNICIPAL ENERGY ENTERPRISE FUND
WHEREAS, the City Council of the City of Pico Rivera (“City Council”) has previously approved and updated General Fund and Proprietary Fund reserve policies as part of the annual budget development and approval process; and WHEREAS, it is prudent to have comprehensive reserve policies which address the maintenance and use of reserves across all operations, including Governmental and Proprietary Funds; and
WHEREAS, the City Council has determined that the policies governing the treatment of reserves for the General Fund should be reviewed annually and this Resolution serves that purpose; and
WHEREAS, the City Council has also determined that it is prudent to establish separate and distinct reserve policies for the Pico Rivera Innovative Municipal Energy Proprietary Fund (i.e., Enterprise Fund) and to review and update these policies on an annual basis; and
WHEREAS, the reserve policies incorporate by adoption the requirements of Governmental Accounting Standards Board (GASB) Statement No. 54 – Fund Balance Reporting and Governmental Fund Type Definitions as previously adopted and will be applied to the General Fund and the Pico Rivera Innovative Municipal Energy Proprietary Fund; and
WHEREAS, the reserve policies for the General Fund Commitment for Emergencies/Economic Stabilization Reserve shall be equal to an amount calculated as fifty percent (50%) of the General Fund’s annual operating revenues.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The foregoing Recitals are true and correct and are incorporated fully into this Resolution.

SECTION 2. The General Fund Reserve Policies (Exhibit “A”) and Pico Rivera Innovative Municipal Energy Reserve Policies (Exhibit “B”), which are in compliance with Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and Fund Type Definitions and which seek to address the reserve funding needs and requirements of the City of Pico Rivera.

Enclosure 3
5c
RESOLUTION NO. ____

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SECTION 3. The City Clerk shall attest to the passage of this resolution and it shall thereupon be in full force and effect.

APPROVED AND PASSED this 25th day of June, 2024.

_______________________________
Andrew C. Lara, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _______________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:

NOES:

CITY OF PICO RIVERA
General Fund Reserve Policies
Fund balance refers to the difference between assets and liabilities in the City’s governmental funds balance sheet. This information is one of the most widely used elements of State and local government financial statements. Financial statement users examine fund balance information to identify the available liquid resources that can be used to pay down unfunded liabilities, finance capital improvements, or enhance the overall financial position of the City.

PURPOSE
The purpose of these policies is to provide guidance on maintaining reasonable levels of reserves in the City’s General Fund. In addition, these policies help improve financial reporting by establishing fund balance classifications that create a hierarchy based on the extent to which the City is bound to observe spending constraints that govern how the City can use amounts reported in the governmental fund balance sheet. These policies will also help guide current and future allocation levels to various reserve categories in the General Fund, setting out specific target amounts based on widely used and accepted best practices.

As referencing governmental funds, this policy satisfies the requirements of Governmental Accounting Standards Board (GASB) Statement No. 54 and incorporates all previous City Council policies regarding GASB Statement No. 54.

POLICY
It is the policy of the City of Pico Rivera to identify the various classifications of the City’s governmental fund balances in its Annual Comprehensive Financial Report (ACFR). These classifications take into consideration the City’s long-term infrastructure needs, non-current liabilities, funds necessary to mitigate economic uncertainties, funding that has spending constraints such as grants and fixed assets that will not easily convert to cash. These policies will also increase transparency by clearly designating appropriate reserve levels and categories based on City Council direction and long-term financial planning needs.

The fund balance is a tool the City uses to have an effective long-term financial plan, as well as ensure sufficient liquidity to meet its financial obligations in the short-term.

OBJECTIVES
The City of Pico Rivera’s Reserve Policies have two primary objectives:

1. To determine the available liquid resources; and,

2. To provide the information necessary to make informed financial decisions The fund balance classifications of the City’s General Fund are designed to clarify the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the fund can be spent, rather than to simply represent the financial resources available for appropriation.

Enclosure 3, Exhibit A

OVERVIEW
There are three categories of funds per generally accepted accounting principles:
• Governmental Funds: the General Fund, Special Revenue Funds (e.g., State Highway Users Tax), and Capital Projects Funds
• Proprietary Funds: Water Authority Enterprise Fund
• Fiduciary Funds: Successor Agency (i.e., former Redevelopment Agency) The GASB 54 classifications only apply to Governmental Funds. For the City of Pico Rivera, these policies will apply only to the General Fund.

The fund balance is only an approximate measure of liquidity or working capital. Therefore, it is necessary for the City to recognize how fund balance is constituted and isolates funds that are needed for longer-term obligations, discern what funds are restricted for specified purposes, and classify those funds that are not available at all. To accomplish this goal, the City’s financial statements for governmental funds are comprised of five fund balance categories, as spelled out in GASB Statement No. 54:
• Nonspendable Funds
• Restricted Funds
• Committed Funds
• Assigned Funds
• Unassigned Funds

NONSPENDABLE AND RESTRICTED FUND BALANCE
The first two classifications are subject to requirements outside the local governing body’s control for financial decision making and planning purposes. “Nonspendable” resources are essentially irrelevant because, by their nature, they are not liquid (i.e., land or similar non-cash assets). “Restricted” resources are of no discretionary value given the restrictions placed upon them by a third-party outside of the City’s control (i.e., reserve funds required to be set aside by bond documents). Accordingly, this policy will just briefly describe these two classifications.

Nonspendable Funds
Some of the assets that are included in determining the City’s fund balance are inherently nonspendable:
• Assets that will never convert to cash, such as prepaid items and inventories • Assets that will not convert to cash within sixty (60) days from the start of the fiscal year, such as long-term loans receivable, and non-financial assets held for resale • Assets that must be maintained intact pursuant to legal or contractual requirements, such as an endowment
Restricted Funds
Restricted funds describe the portion of the fund balance that is subject to externally enforceable legal restrictions, these restrictions fall into three (3) categories:
(i) Restrictions are imposed by parties altogether outside the scope of the City’s governance:
• Creditors (typically through a debt covenant)
• Grantors (typically State, Federal and other governmental agencies) • Contributors
• Other governments
(ii) Restrictions that arise when the authorization to raise revenues is conditioned upon the revenue being used for a particular purpose:
• Gas taxes must be used for street repair
• Proposition C funds must be used for fixed transit routes • Proposition A funds must be used for transit programs • Measure R must be used for local street repair
(iii) Long-term loans receivable and non-financial assets that are collected can also be considered Restricted if the collected funds are subject to an externally enforceable restriction on how they can be spent.

PROCEDURES
This section provides a comprehensive protocol on what is legally deemed the unrestricted (or spendable) portion of the General Fund balance, and the order in which the classifications are spent.

The unrestricted portion of the fund balance is comprised of the General Fund’s resources classified as “Committed,” “Assigned,” or “Unassigned.”

UNRESTRICTED (SPENDABLE) FUND BALANCE
Committed Funds – Emergency Reserve/Economic Stabilization Reserve Committed funds describe a portion of the fund balance that is constrained by limitations imposed by the Pico Rivera City Council. The City Council imposed limitation must occur no later than the close of the reporting period (i.e., end of the fiscal year) and remains binding unless removed under the same manner. A commitment is made by City Council adoption of a resolution that states the amount and purpose of the commitment. This policy requires the commitment to be made as part of the annual budget adoption process (which typically occurs in June of each year).

This reserve policy establishes a Commitment for Emergencies/Economic Stabilization equal to an amount calculated as fifty percent (50%) of the General Fund’s annual operating revenues.

Appropriations from the Emergency/Economic Stabilization Reserve can only be made by formal City Council action (i.e., resolution appropriating use of these reserve funds).

Generally, appropriations and access to these Committed funds will be reserved for emergency situations.

Examples of such emergencies include, but are not limited to:
• Reduction in revenue equal to or greater than 20% of adopted General Fund revenues in a given fiscal year
• An unplanned, major, catastrophic event such as a natural disaster and/or major emergency requiring expenditures over 10% of General Fund adopted appropriations in a given fiscal year • Unfunded and/or unpredictable State or Federal legislative or judicial mandates • Any other unforeseen event that causes the City to expend funds in excess of 10% of General Fund adopted appropriations in a given fiscal year
Assigned Funds
Assigned funds describe the portion of the General Fund reserves that reflect the use of resources by the Pico Rivera City Council intended to provide a means and source of funding for various near-term and longterm needs. For example, funds can be assigned to address long-term liabilities such as Other Post Employment Benefit (OPEB) unfunded liabilities and leave accrual liabilities. Funds can also be designated “assigned” to address equipment replacement needs as well as to set-aside funding for unfunded/unprogrammed future capital and/or infrastructure projects.

This policy grants authority to assign funds to the Director of Administrative Services upon City Council approval. Assignment of reserves may be modified by the Director of Administrative Services as part of the annual budget process. Use of assigned funds requires formal action by the City Council to appropriate funds in the appropriate account.

Specifically, this reserve policy establishes assignments for the following short-term and long-term needs, at the various levels specified:
• OPEB (Other Post Employment Benefit) Unfunded Liability • Leave Liability
• Equipment Replacement
• Self-insured Retention
• Bond Refinancing/Reserve
• Capital Improvement (Unfunded/Unprogrammed)
• Deferred Maintenance / Infrastructure Maintenance
• Energy Efficiency Projects
• Economic Sustainability
Additional assignments can and should be made by the Director of Administrative Services to conform to accounting rules and standards, as part of the preparation of the Annual Comprehensive Financial Report (ACFR) upon City Council approval. These assignments generally include reserving funds for deposits, debt service and bond defeasance. The ACFR will include a detailed accounting of all GASB Statement No. 54 fund balance classifications, including all Assigned Funds.

OPEB (Other Post Employment Benefit) Unfunded Liability Assignment An assignment will be made that is equal to five percent (5%) of the Unfunded Actuarial Accrued Liability (UAAL) as of June 30 of each year as determined by the GASB 75 valuation report.

Leave Liability
An assignment will be made that is equal to fifty percent (50%) of the amount of Governmental activities compensated absences that are calculated as “due in more than one year” as of June 30 of each year and as reported in the ACFR.

Equipment Replacement
An assignment for equipment replacement needs will be made that is equal to thirtythree percent (33%) of the estimated value of the City’s rolling stock as of June 30 of each year, as recorded in the General Fixed Asset Accounting Group account (900-0000-16300). The purpose of this assignment is to augment the fund balance currently in the Equipment Replacement Fund (fund 170).

This assignment is intended to be utilized for non-routine or extraordinary equipment replacement needs and would include not just rolling stock but other equipment such as computers, network and telecom systems, furniture and related equipment, and other critical citywide “equipment” needs.

Self-Insured Retention
An assignment will be made that is equal to $500,000 and is intended to meet the City’s “self-insured retention” for various insurance needs.

This amount will be re-evaluated and adjusted as necessary.

Bond Refinancing/Reserve
An assignment will be made that is equal to $1,000,000 for the purposes of funding future bond refinancing and/or reserve needs.

The intent of this assignment is to have a reserve set aside that could assist the city in refinancing/refunding any of its current, outstanding bond issuances.

Capital Improvement (Unfunded/Un-programmed)
An assignment will be made that is equal to $2,000,000 for the purposes of providing funding for any unfunded, un-programmed or otherwise un-planned capital improvement projects that required a General Fund funding component.

The purpose of this assignment is to provide an auxiliary means of funding capital improvement projects that do not have a dedicated or restricted funding stream (i.e., non-General Fund source of funding).

The amount of this assignment will be evaluated annually and either decreased or increased based on prior and/or projected fiscal year needs.

Deferred Maintenance / Infrastructure Maintenance
An assignment will be made that is equal to $1,000,000 for the purpose of providing funding for deferred maintenance on the City’s building assets (i.e., City Hall, community centers), sports fields and other related infrastructure items.

The purpose of the Deferred Maintenance/Infrastructure Maintenance assignment is to provide a reserve for deferred maintenance on the City’s buildings (i.e., City Hall, Senior Center, etc.), sports fields (i.e., Smith Park, Pico Park) and other related infrastructure. The Deferred Maintenance assignment could also be utilized to replace items such as gym equipment (i.e., in the Senior Center), banquet tables/chairs and other related items. This assignment could be used to supplement the Equipment Replacement assignment as well as the Equipment Replacement Fund (fund 170) for these types of “one-time” furniture and equipment purchases. The amount of this assignment will be evaluated on a regular basis and either decreased or increased based on updated deferred maintenance needs and priorities.

This assignment is separate and distinct from the “Capital Improvement” assignment, which is intended to fund capital projects related to roads, rights of way and similar areas.

Energy Efficiency Projects
An assignment will be made that is equal to $1,000,000 for the purpose of providing funding for projects that would increase energy efficiency or otherwise decrease energy related costs (i.e., lower utility bills and/or lower maintenance costs).

This assignment would be used to fund capital improvement projects related to energy efficiency such as replacing heating, ventilation and air conditioning (HVAC) systems, installation of solar panels, installation of “smart roof” technology and other related projects.

Economic Sustainability
An assignment will be made equal to $1,000,000 to fund economic development sustainability efforts within the City of Pico Rivera. Funds will only be appropriated once formal action by the City Council is taken approving a specific economic development project, mission or other targeted effort aimed at increasing the City’s sales tax and/or property tax revenue.

The Economic Sustainability assignment would establish a pool of funds that could be utilized to improve the City’s sales tax and/or property tax base. Use of these funds would be controlled through a strategic effort that would require a specific, City Council approved plan for how the funds would be utilized.

Unassigned Funds
The General Fund may have net resources in excess of what is classified in one of the four previous categories (non-spendable, restricted, committed or assigned). This amount is presented as the Unassigned Fund Balance amount. The General Fund can only report a positive unassigned fund balance.

However, all other governmental funds can report a negative unassigned fund balance.

This policy dictates that any amount of fund balance will be classified as “unassigned” after funding the Emergency/Economic Stabilization Reserve Commitment plus the various Assigned reserves made in accordance with the preceding section. This policy allows for “unassigned” funds and places no specific restrictions on their use. In general, the City Council could choose to utilize “unassigned” fund balance for one-time projects or uses in a given fiscal year, such as technology upgrades, infrastructure improvements, economic development efforts, paying down long-term liabilities, or other such uses either not allocated for in this policy or in addition to the reserve policies set forth herein.

Use of Resources
In circumstances when an expenditure is made for a purpose for which amounts are available in multiple fund balance classifications, the order of allocation of these available funds is first restricted, second committed, third assigned and lastly unassigned amounts.

REPLENISHMENT OF COMMITTED AND/OR ASSIGNED RESERVES
In keeping with the principles discussed in this policy, when either Committed or Assigned funds are utilized for their specific, intended purposes, or the levels fall below the policy levels as described and set forth herein, the City Council will develop a reserve replenishment plan to return the various reserves to their policy levels. This plan will seek to return the Committed and/or Assigned reserves to their policy levels within one (1) to three (3) years, per City Council direction. Furthermore, Unassigned funds will be first utilized to maintain and/or return the Committed and/or Assigned reserves to their policy levels.

ECONOMIC TRIGGERS
In order to maintain a long-term, structurally balanced budget, staff shall perform a periodic analysis of Core Revenues, as well as ongoing pension obligations, beginning with the first month of the fiscal year. The following alternatives/options can be used separately or in aggregate to assess reduction in core revenues or increases in pension obligations.

Reduction in Core Revenues or Increases in CalPERS Contributions:
– If the total Sales Tax Revenues for any quarter of the fiscal year falls below 10% of the amounts for the same quarter of the prior fiscal year, net of any known or expected losses; – If the total Core Revenues for any month or in aggregate fall to a level 5% below (either budget projections OR the same period of the prior year);
– If total General Fund Revenues, net of transfers and one-time revenues fall below 3% (this will be determined based on historical budget/actuals);
– If the total CalPERS Pension Contributions reported in October of each year come in 10% greater than anticipated in prior reports;
Should any of the above mentioned items occur, staff will prepare a plan for City Council consideration to ensure a structurally balanced budget, including, but not limited to:
– An assessment of city programs and core services;
– An assessment of all contractual obligations and multi-year agreements; – A reduction in the workforce;

SUMMARY
Components of Fund Balance
• Nonspendable Fund Balance
o Inherently nonspendable
o Portion of net resources that cannot be spent because of their form o Portion of net resources that cannot be spent because they must be maintained intact • Restricted Fund Balance
o Externally enforceable limits on use
o Limitations imposed by creditors, grantors, contributors, or laws and regulations of other governments
o Limitations imposed by law through constitutional provisions or enabling legislation • Committed Fund Balance
o Council/Agency self-imposed limitations set in place prior to the end of the fiscal year o Limitation imposed at the highest level of decision making that requires formal action at the same level to remove
• Assigned Fund Balance
o Limitation resulting from intended use
o Intended use established by Director of Administrative Services • Unassigned Fund Balance
o Total fund balance in the General Fund in excess of nonspendable, restricted, committed and assigned fund balance (surplus)
o Excess of nonspendable, restricted, and committed fund balance over total fund balance (deficit)
• Use of Fund Balance
o Restricted
o Committed
o Assigned

CITY OF PICO RIVERA
Proprietary (Enterprise) Fund Reserve Policies
Pico Rivera Innovative Municipal Energy (PRIME)
Fund balance refers to the difference between assets and liabilities in the City’s governmental funds balance sheet. This information is one of the most widely used elements of State and local government financial statements. Financial statement users examine fund balance information to identify the available liquid resources that can be used to pay down unfunded liabilities, finance capital improvements, or enhance the overall financial position of the City.

PURPOSE
The purpose of these policies is to provide guidance on maintaining reasonable levels of reserves in the City’s Enterprise Fund established to record activities related to Pico Rivera Innovative Municipal Energy (PRIME). The City of Pico Rivera approved establishment of a Community Choice Aggregation (CCA) energy procurement and provider program. This CCA program is established through a hybrid joint powers authority agreement with California Choice Energy Authority (CCEA) and will be known as “Pico Rivera Innovative Municipal Energy” (PRIME).

It is necessary to establish reserve policies separate from the City’s General Fund policies that address the specific and unique operational needs of the CCA. These policies will also help guide current and future allocation levels to various reserve categories in the PRIME Enterprise Fund (Fund 560), setting out specific target amounts to provide financial stability during market downturns and improve liquidity, which is crucial for procuring energy at competitive rates. Such financial strategies are designed to maintain low and stable rates for customers as a long-term objective.

It is understood that these policies will be revisited annually as part of the budget development process and will be updated accordingly.

POLICY
It is the policy of the City of Pico Rivera to identify the various classifications of the City’s governmental fund balances in its Annual Comprehensive Financial Report (ACFR). These classifications take into consideration the City’s long-term infrastructure needs, non-current liabilities, funds necessary to mitigate economic uncertainties, funding that has spending constraints such as grants, and fixed assets that will not easily convert to cash. These policies will also increase transparency by clearly designating appropriate reserve levels and categories based on City Council direction and long-term financial planning needs.

OBJECTIVES
The City of Pico Rivera’s PRIME Reserve Policies have two primary objectives:

1. To determine the available liquid resources; and

2. To provide the information necessary to make informed financial decisions The fund balance classifications and reserve categories of the City’s PRIME fund are designed to clarify the extent to which certain amounts should be set aside to account for potential changes in the energy market, unforeseen capital needs, or other expenses not anticipated with this operation, and to establish strong capital and liquidity positions.

Enclosure 3, Exhibit B
PRIME is anticipated to achieve financial sustainability. Consequently, these policies will be updated as new information becomes available, warranting adjustments.

OVERVIEW
There are three categories of funds per generally accepted accounting principles:
• Governmental Funds: the General Fund, Special Revenue Funds (e.g., State Highway Users Tax), and Capital Projects Funds
• Proprietary Funds: PRIME CCA Fund, Water Authority Enterprise Fund • Fiduciary Funds: Successor Agency (i.e., former Redevelopment Agency) The specific GASB 54 classifications only apply to Governmental Funds. However, the City of Pico Rivera’s PRIME Reserve Policies will be guided by the intent of GASB 54 and will utilize similar language in denoting the reserve “buckets” described below and adopted per this policy.

The fund balance is only an approximate measure of liquidity or working capital. Therefore, it is necessary for the City to recognize how fund balance is constituted and isolates funds that are needed for longer-term obligations, discern what funds are restricted for specified purposes, and classify those funds that are not available at all. To accomplish this goal, the City’s financial statements are comprised of five fund balance categories, as spelled out in GASB Statement No. 54:
• Nonspendable Funds
• Restricted Funds
• Committed Funds
• Assigned Funds
• Unassigned Funds
The PRIME reserve policies will utilize this nomenclature to denote the various reserves necessary for the successful operation of the CCA.

Accordingly, this policy will just briefly describe these two classifications. It is also understood that the functions of the PRIME CCA may render these categories (Nonspendable and Restricted) unnecessary.

However, they are being included in order to provide the flexibility to utilize them should PRIME’s operations deem them necessary.

Nonspendable Funds
Some of the assets that are included in determining PRIME’s fund balance are inherently nonspendable:
• Assets that will never convert to cash, such as prepaid items and inventories • Assets that will not convert to cash within sixty (60) days from the start of the fiscal year, such as long-term loans receivable, and non-financial assets held for resale • Assets that must be maintained intact pursuant to legal or contractual requirements, such as an endowment
Restricted Funds
Restricted funds describe the portion of the fund balance that is subject to externally enforceable legal restrictions, these restrictions fall into three (3) categories:
i. Restrictions are imposed by parties altogether outside the scope of the City’s governance:
a. Creditors (typically through a debt covenant)
b. Grantors (typically State, Federal and other governmental agencies) c. Contributors
d. Other governments
ii. Restrictions that arise when the authorization to raise revenues is conditioned upon the revenue being used for a particular purpose
iii. Long-term loans receivable and non-financial assets that are collected can also be considered Restricted if the collected funds are subject to an externally enforceable restriction on how they can be spent.

Neither of these categories may be necessary nor will be utilized. However, in order to promote prudent financial decisions, these categories are being included in the PRIME reserve policies should the need arise to utilize them given the unique nature of this CCA’s operations.

Procedures
This section provides a comprehensive protocol on what is deemed the unrestricted (or spendable) portion of the PRIME Enterprise Fund’s fund balance, and the order in which the classifications are spent.

The unrestricted portion of the fund balance is comprised of PRIME’s resources classified as “Committed,” “Assigned,” or “Unassigned.” The reserve “buckets” established below are meant to set aside an accumulation of reserves that could be utilized in the event of rate changes, infrastructure needs or other uses. It is understood that these reserve categories will be re-visited and adjusted as necessary as PRIME’s annual operations become more clear and predictable.

These reserve policies are meant to address City Council’s desire to establish prudent financial plans that place PRIME on solid financial footing and allow this Enterprise function to respond to unforeseen capital and funding needs if necessary.

UNRESTRICTED (SPENDABLE) FUND BALANCE
Funding Priorities (Waterfall)
Each of the commitments and assignments will have funding goals expressed as a percentage of anticipated revenue. There will be a hierarchy for funding each reserve category. That is, once all ongoing operational needs are met, any positive net position (i.e., surplus) will be committed as follows:
• First to the Rate Stabilization reserve (commitment) until the twenty percent (20%) goal is met; • Second to the Research and Development reserve (commitment) until the fifteen percent (15%) goal is met;
• Third to the Strategic Infrastructure Investment reserve (commitment) until the fifteen percent (15%) goal is met;
• Fourth to the Cash Flow/Cash Advance reserve (assignment) until the ten percent (10%) goal is met; and
• Fifth and finally to the Economic Uncertainty reserve (assignment) until the ten percent (10%) goal is met.

This “waterfall” of positive net position will continue in each fiscal year until the minimum percentage funding goals are met. Once each of the reserve categories has reached the stated percentage goals, any remaining positive net position will be classified as “unassigned.” Committed Funds
Committed funds describe a portion of the fund balance that is constrained by limitations imposed by the Pico Rivera City Council. The City Council imposed limitation must occur no later than the close of the reporting period (i.e., end of the fiscal year) and remains binding unless removed under the same manner. A commitment is made by City Council adoption of a resolution that states the amount and purpose of the commitment. This policy requires the commitment to be made as part of the annual budget adoption process (which typically occurs in June of each year).

Rate Stabilization Reserve (Commitment)
This reserve policy establishes a Commitment for Rate Stabilization equal to an amount calculated as twenty percent (20%) of the prior fiscal year’s annual operating revenues of the Pico Rivera Innovative Municipal Energy (PRIME) Enterprise Fund.

PRIME is committed to offering competitive pricing to its customers. However, the energy market, by its very nature, is volatile. While rates will be set annually by the Pico Rivera City Council based on energy procurement costs and SCE rate forecasts, it is possible that external market forces may create fluctuations in energy procurement costs or SCE rates. Still, the City is committed to providing stable and predictable energy pricing to its customers. Hence, it is necessary to establish a reserve that would allow PRIME to respond to potential higher energy procurement costs or SCE rate changes without having to raise rates outside of the regular, annual rate setting process.

This commitment would be established to allow PRIME to pay for energy costs should they increase beyond the ability of the set rates to pay for the contracted energy costs. This reserve would only be utilized should PRIME’s regular rate revenue be insufficient to cover the costs of energy procurement. Any such increases would then be addressed through the annual rate setting process, but this reserve would allow PRIME to continue providing energy at set and predictable rates.

Research and Development Reserve (Commitment)
This reserve policy establishes a Commitment for Research and Development equal to an amount calculated as fifteen percent (15%) of the prior fiscal year’s annual operating revenues of the Pico Rivera Innovative Municipal Energy (PRIME) Enterprise Fund.

Pico Rivera has long been at the forefront of creating new, sustainable approaches to modern living. The City has been proactively promoting power alternatives, resource conservation and smart energy consumption of all its natural resources for many years. However, investment in research and development are required to plant the seeds for the technologies, products, and services of tomorrow.

PRIME is dedicated to designing cleaner energy platforms for its customers in an effort to promote an environmentally sustainable future.

This commitment would be established to provide a capital funding source for any future customer programs and/or services that the City Council may elect to research and develop. There is a tremendous need in our community to stimulate and invest in distributed energy resource development that increases grid reliability and promotes environmental sustainability. Programmatic research and development funding may be used for initiatives such as demand response rebate programs or energy efficiency services.

Strategic Infrastructure Investment Reserve (Commitment) This reserve policy establishes a Commitment for Strategic Infrastructure Investment equal to an amount calculated as fifteen percent (15%) of the prior fiscal year’s operating revenues of the Pico Rivera Innovative Municipal Energy (PRIME) Enterprise Fund.

This commitment would be established to provide capital funding for any future infrastructure projects that would allow PRIME to increase the amount and/or type of energy provided. For example, PRIME could partner with Lancaster Choice Energy (LCE) to build a solar power generating plant.

Appropriations from the Rate Stabilization, Research and Development, and Strategic Infrastructure Investment commitments can only be made by formal City Council action (i.e., resolution appropriating use of these reserve funds).

Assigned Funds
Assigned funds describe the portion of the PRIME Enterprise Fund reserves that reflect the use of resources intended to provide a means and source of funding for various near-term and long-term needs.

This policy grants authority to assign funds to the Director of Administrative Services. Assignment of reserves may be modified by the Director of Administrative Services as part of the annual budget process.

Use of assigned funds requires formal action by the City Council to appropriate funds in the appropriate account.

Specifically, this reserve policy establishes assignments for the following short-term and long-term needs, at the various levels specified:
• Cash Flow/Cash Advance Reserve (10% of revenue)
• Economic Uncertainty Reserve (10% of revenue)
Additional assignments can and will be made by the Director of Administrative Services as part of the preparation of the annual budget.

Cash Flow/Cash Advance (Assignment)
An assignment will be created that is equal to ten percent (10%) of the prior fiscal year’s revenue of the Pico Rivera Innovative Municipal Energy (PRIME) Enterprise Fund.

Generally, appropriations and access to these Assigned funds will be reserved for situations where, due to cash flow timing issues, it is necessary to find sources of non-operating revenue in order to pay for operational needs of PRIME. This Assignment is to be utilized only in extreme circumstances where normal cash flow does not allow for payment of ongoing operating costs from operating revenue.

Economic Uncertainty Reserve (Assignment)
An assignment fund will be created that is equal to ten percent (10%) of the prior fiscal year’s revenue of the Pico Rivera Innovative Municipal Energy (PRIME) Enterprise Fund.

Generally, appropriations and access to these Assigned funds will be reserved for emergency situations.

Examples of such emergencies include, but are not limited to:
• Reduction in revenue equal to or greater than 20% of adopted PRIME Enterprise Funds revenues in a given fiscal year
• An unplanned, major, catastrophic event such as a natural disaster requiring expenditures over 10% of PRIME Enterprise Fund adopted appropriations in a given fiscal year • Unfunded and/or unpredictable State or Federal legislative or judicial mandates • Any other unforeseen event that causes the City to expend funds in excess of 5% of PRIME Enterprise Fund adopted appropriations in a given fiscal year Unassigned Funds
The PRIME Enterprise Fund may have net resources in excess of what is classified in one of the Commitments or Assignments described above. This amount is presented as the Unassigned Fund Balance amount.

This policy dictates that any amount of fund balance will be classified as “unassigned” after funding the various Committed and Assigned reserves made in accordance with the preceding sections. This policy allows for “unassigned” funds and places no specific restrictions on their use; except that these funds be maintained and used for the purpose of the enterprise itself, but must be appropriated by formal City Council action for use.

Replenishment of Committed and/or Assigned Reserves
In keeping with the principles discussed in this policy, when either Committed or Assigned funds are utilized for their specific, intended purposes, or the levels fall below the policy levels as described and set forth herein, the City Council will develop a reserve replenishment plan to return the various reserves to their policy levels. This plan will seek to return the Committed and/or Assigned reserves to their policy levels within one (1) to three (3) years, per City Council direction. Furthermore, unassigned funds will be first utilized to maintain and/or return the Committed and/or Assigned reserves to their policy levels.

Enclosure 4
Fund Account # Object Code Description Increase Decrease Increase Decrease 100 00.0000 40100 Sales and Use Taxes $ 10,000
100 00.0000 40101 Sales And Use Taxes - Measure P 10,000 100 00.0000 40200 Franchise Tax 50,000
100 00.0000 40400 Property Transfer Tax 651
100 00.0000 41300 Building Permits 50,000
100 00.0000 41400 Plumbing Permits 25,000
100 00.0000 41500 Electrical Permits 25,000
100 00.0000 42000 Plan Check Fees 50,000
100 00.0000 42050 Administrative Citation 50,000
100 00.0000 42100 Vehicle Code Fines 25,000
100 00.0000 43100 Interest Income (5,828)
100 00.0000 44200 Property Tax-In Lieu Of 225,828
100 90.9000 45400 Property Tax - AB1197 20,000
100 XX.XXXX 51500 Public Employee's Retirement 12,559
100 XX.XXXX 51504 Deferred Compensation 556
100 XX.XXXX 51700 Disability Insurance 537
100 XX.XXXX 51900 Group Health & Life Insurance 15,714
100 XX.XXXX 51905 Bilingual Pay 420
100 XX.XXXX 51907 OPEB Cost Allocation 220,437
100 XX.XXXX 51930 Medicare/Employer Portion 804
100 XX.XXXX 54700 Insurance & Surety Bond (21,750)
$ 541,479 $ (5,828) $ 251,027 $ (21,750)
Fund Account # Object Code Description Increase Decrease Increase Decrease 205 15.1500 54500 Contracted Services (150,000)
205 80.8410 54500 Contracted Services 150,000
280 30.3400 54500 Contracted Services 31,174
280 70.7300 54500 Contracted Services (300,000)
305 00.0000 47900 Transfer In 3,836,517
305 70.7300 54500 Contracted Services 2,082,512
3,836,517 - 2,263,686 (450,000)
$ 541,479 $ (5,828) $ 251,027 $ (21,750)
$ 3,836,517 $ - $ 2,263,686 $ (450,000)
Fiscal Year 2024-25 Budget Adoption

CITY OF PICO RIVERA
June 25, 2024
Revenue Expenditure

SUBTOTAL- OTHER FUND PROPOSED CHANGES FOR ADOPTION

TOTAL - PROPOSED CHANGES FOR ADOPTION - OTHER FUNDS
Enclosure 4 - Summary of Proposed Changes

GENERAL FUND PROPOSED CHANGES
Revenue Expenditure

SUBTOTAL- GENERAL FUND PROPOSED CHANGES FOR ADOPTION

OTHER FUNDS PROPOSED CHANGES

TOTAL - PROPOSED CHANGES FOR ADOPTION - GENERAL FUND
5d
To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: ESTABLISHING JOB DESCRIPTIONS FOR THE FULLTIME WATER TREATMENT OPERATOR I, WATER

TREATMENT OPERATOR II AND WATER TREATMENT

OPERATOR III POSITIONS
Recommendation:

1. Approve a resolution establishing the job descriptions and salary schedules for the Water Treatment Operator I, Water Treatment Operator II and Water Treatment Operator III positions.

Fiscal Impact:

The salary and benefits for these positions are approximately as follows: Water Treatment Operator I - $143,972; Water Treatment Operator II - $149,695; Water Treatment Operator III - $154,944. Sufficient funding has been appropriated in the fiscal year (FY) 2024-25 Adopted Budget. No additional funding is needed for this recommended action.

Background:

The Pico Rivera Water Authority (PRWA) has built treatment facilities at each active well site to remove Perfluoroalkyl and Polyfluoroalkyl (PFAS) substances as part of the citywide PFAS project. The City of Pico Rivera (City) must adhere to water treatment protocols and guidelines established by the State Water Resources Control Board, which have stringent regulations and guidelines. As a result, it is necessary to employ certified personnel capable of operating and maintaining materials, equipment, and supplies required to operate water treatment plants.

Discussion:

The PFAS project includes strict requirements and guidelines as described above. The City would need to employ certified operators to implement all aspects associated with the operation of water treatment plants. The City's Public Works Department has carefully 6 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024

ESTABLISHING JOB DESCRIPTIONS FOR THE FULL-TIME WATER TREATMENT

OPERATOR I, WATER TREATMENT OPERATOR II AND WATER TREATMENT

OPERATOR III POSITIONS

Page 2 of 2 ends

evaluated the experience level needed for this new project and has concluded that a combination of Water Treatment Operators (I - III) would be the most suitable choice to effectively manage and maintain the treatment plant. As such, staff recommend the establishment of job descriptions for Water Treatment Operator I, Water Treatment Operator II and Water Treatment Operator III.

Conclusion:

Staff recommends that the City Council approve a resolution (Enclosure 1) establishing the job descriptions (Exhibit A) and salary schedules (Exhibit B) for Water Treatment Operator I, Water Treatment Operator II and Water Treatment Operator III.

Steve Carmona
SC:NK:sp
Enclosure: 1) Resolution/Exhibit A and Exhibit B
Enclosure 1
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA,

CALIFORNIA, ESTABLISHING JOB DESCRIPTIONS AND SALARY

SCHEDULES FOR THE FULL-TIME WATER TREATMENT OPERATOR I,

WATER TREATMENT OPERATOR II AND WATER TREATMENT

OPERATOR III
WHEREAS, the City Council of the City of Pico Rivera seeks to establish new job descriptions for the Water Treatment Operator I, Water Treatment Operator II and Water Treatment Operator III positions; and
WHEREAS, this Resolution shall remain in effect until superseded by a subsequent resolution concerning this matter.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The job descriptions for the positions of “Water Treatment Operator I,” “Water Treatment Operator II,” and “Water Treatment Operator III” as reviewed and approved by Human Resources and the members of the Service Employees International Union (SEIU), Local 721 as set forth in Exhibit “A” attached hereto is hereby adopted.

SECTION 2. The Salary Schedules for Water Treatment Operator I, Water Treatment Operator II and Water Treatment Operator III as set forth in Exhibit “B” is hereby established.

SECTION 3. The City Council reserves the right and discretion to review and amend this Resolution as it deems necessary.

SECTION 4. The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force effect.

APPROVED AND PASSED this 25th day of June 2024.
____________________________
Andrew C. Lara, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _______________________________ Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:

NOES: 6a
RESOLUTION NO. ____

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EXHIBIT “A”

WATER TREATMENT OPERATOR I

GENERAL PURPOSE
Under general direction, the Water Treatment Operator I, learns to operate, monitor, and inspect the Water Treatment Plant and ancillary facilities.

DISTINGUISHING CHARACTERISTICS
This is the entry level class in the Water Treatment Operator series. The Water Treatment Operator I class is distinguished from the Water Treatment Operator II level by the performance of less than the full range of duties assigned to the Water Treatment Operator series. Water Treatment Operator I works under close supervision while learning job tasks, progressing to relatively less supervision as procedures and processes of assigned area of responsibility are learned.

EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by employees in this classification.

Duties may include, but are not limited to, the following:
• Operate water treatment plants using electronic and SCADA systems. • interpret gages, meters, charts, and graphs; operate pumps, valves, motors, and related equipment; inspect plant equipment.
• Calculate and adjust chemical dosages based on test results, plant flows, and plant performance; maintain predetermined water quality parameters; apply mathematical formula to calculate chemical dosages, chemical usage, pump rates, and flow changes.
• Validate on-line analyzers with handheld analyzers.
• Calibrate and/or repair water analyzing instrumentation to ensure proper operation. • Monitor the transmission and distribution systems; coordinate, advise, and communicate to other Water Sections potential problems and alarms. • Repair and/or replace equipment throughout the water treatment plant including pumps, valves, motors, mixers, wires, and analyzers.
• Analyze and measure filter media; replace and/or add as needed. • Repair, clean, and maintain facilities and equipment associated with the operation of water treatment plants.
• Report equipment failures and complete minor repairs to equipment on sites; requisition materials, equipment, and supplies.
• Compile data and maintain records for governmental regulatory monthly and quarterly reports.

RESOLUTION NO. ____

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• Perform daily, weekly, monthly, quarterly, and annual general and preventive maintenance including keeping and preparing accurate and complete records, logs, checklists, and reports.
• Inspect and repair water treatment filters.
• Perform flow changes at remote stations and coordinate those changes on the SCADA system.
• Assist in the training of new water treatment plant employees. • Assist in design changes of current and future treatment plants. • Participate in safety training and exercises.
• Assist Water Quality Control Technicians as needed.
• Perform related duties and responsibilities as assigned.

QUALIFICATIONS GUIDELINES
Knowledge of:
• Principles of water treatment plant operations.
• Tools and equipment used in the operation and maintenance of motors, engines, pumps, and other water treatment plant equipment.
• Methods and techniques of instrumentation calibration. • Proper water quality sampling techniques for physical and micro-biological sampling; chemical storage and dosing.
• Mathematical principles related to the computation of flows and volumes in water treatment, production, and distribution systems.
• State laws and environmental regulations in assigned areas of responsibility. • Methods and techniques of preventive maintenance.
• District and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work perform.

Skills/Ability to:
• Operate and perform inspections of treatment plant equipment. • Monitor and adjust plant processes to maintain water quality standards. • Train less experienced personnel.
• Collect a variety of samples and conduct appropriate tests. • Create, utilize, and interpret spreadsheets and maintain and update accurate records. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

RESOLUTION NO. ____

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• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education/Training/Experience
Education:

A high school diploma or G.E.D. certificate is required.

Experience:

One (1) year of relative work experience in water treatment is required.

One (1) year of relative work experience as a certified water distribution operator is required.

Licenses/Certifications:

Valid California Class C Driver’s License and an acceptable driving record is required.

Possession of a D1 Distribution Operator Certificate and the ability to obtain a T1 Treatment Operator Certificate within 6 months of appointment is required.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

RESOLUTION NO. ____

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Physical Demands
Face to face discussions, telephone, electronic email, constant contact with others.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear.

The employee frequently is required to stand; walk; and stoop, kneel, crouch or crawl.

The employee is occasionally required to sit and climb or balance.

The employee must regularly lift and/or move objects up to 50 pounds, frequently lift and/or move objects up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Mental Demands
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret data and situations; use math and mathematical reasoning; learn and apply new skills or information; perform highly detailed work on multiple concurrent tasks; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work.

WORK ENVIRONMENT
While performing the essential functions of this position the employee is occasionally exposed to wet or humid conditions, work near moving mechanical parts, work in high precarious places. The employee is frequently exposed to outdoor weather conditions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee’s working conditions are typically moderately loud.

RESOLUTION NO. ____

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Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification and may be requested to perform job-related responsibilities and tasks other than those stated in this specification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

RESOLUTION NO. ____

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WATER TREATMENT OPERATOR II

GENERAL PURPOSE
Under general direction, the Water Treatment Operator II, is responsible to operate, monitor, and inspect the Water Treatment Plant and ancillary facilities.

DISTINGUISHING CHARACTERISTICS
This is the journey-level class in the Water Treatment Operator series. Water Treatment Operator II receive relatively less instruction or assistance and are fully aware of the operating procedures and policies within the Water Treatment Operator series. This class is distinguished from the Water Treatment Operator III in that the latter performs the more complex duties related to the operation of the City’s Water Treatment Plant.

EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by employees in this classification.

Duties may include, but are not limited to, the following:
• Operate water treatment plants using electronic and SCADA systems. • Interpret gages, meters, charts, and graphs; operate pumps, valves, motors, and related equipment; inspect plant equipment.
• Calculate and adjust chemical dosages based on test results, plant flows, and plant performance; maintain predetermined water quality parameters; apply mathematical formula to calculate chemical dosages, chemical usage, pump rates, and flow changes.
• Validate on-line analyzers with handheld analyzers.
• Calibrate and/or repair water analyzing instrumentation to ensure proper operation. • Monitor the transmission and distribution systems; coordinate, advise, and communicate to other Water Sections potential problems and alarms. • Repair and/or replace equipment throughout the water treatment plant including pumps, valves, motors, mixers, wires, and analyzers.
• Analyze and measure filter media; replace and/or add as needed. • Repair, clean, and maintain facilities and equipment associated with the operation of water treatment plants.
• Report equipment failures and complete minor repairs to equipment on sites; requisition materials, equipment, and supplies.
• Compile data and maintain records for governmental regulatory monthly and quarterly reports.
• Perform daily, weekly, monthly, quarterly, and annual general and preventive maintenance including keeping and preparing accurate and complete records, logs, checklists, and reports.

RESOLUTION NO. ____

Page 8 of 17 ends

• Inspect and repair water treatment filters.
• Perform flow changes at remote stations and coordinate those changes on the SCADA system.
• Assist in the training of new water treatment plant employees. • Assist in design changes of current and future treatment plants. • Participate in safety training and exercises.
• Assist Water Quality Control Technicians as needed.
• Perform related duties and responsibilities as assigned.

QUALIFICATIONS GUIDELINES
Knowledge/Skills/Abilities
Knowledge of:
• Principles of water treatment plant operations.
• Tools and equipment used in the operation and maintenance of motors, engines, pumps, and other water treatment plant equipment.
• Methods and techniques of instrumentation calibration. • Proper water quality sampling techniques for physical and micro-biological sampling; chemical storage and dosing.
• Mathematical principles related to the computation of flows and volumes in water treatment, production, and distribution systems.
• State laws and environmental regulations in assigned areas of responsibility. • Methods and techniques of preventive maintenance.
• District and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work perform.

RESOLUTION NO. ____

Page 9 of 17 ends

Education/Training/Experience
Education:

A high school diploma or G.E.D. certificate is required.

Experience:

Two (2) years of relative work experience as a certified water distribution operator is required.

One (1) year related work experience as a certified treatment operator in water treatment is required.

One (1) year experience operating and maintaining pumps and valves similar to those used in a large water treatment and distribution system and knowledge of water system Supervisory Control and Data Acquisition (SCADA) is highly desired.

Licenses/Certifications:

Valid California Class C Driver’s License and an acceptable driving record is required.

Possession of a D2 Distribution Operator Certificate and a T2 Treatment Operator Certificate within 6 months of appointment is required by the State of California.

RESOLUTION NO. ____

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Physical Demands
Face to face discussions, telephone, electronic email, constant contact with others.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear.

The employee frequently is required to stand; walk; and stoop, kneel, crouch or crawl.

The employee is occasionally required to sit and climb or balance.

The employee must regularly lift and/or move objects up to 50 pounds, frequently lift and/or move objects up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

RESOLUTION NO. ____

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The employee’s working conditions are typically moderately loud.

RESOLUTION NO. ____

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WATER TREATMENT OPERATOR III

GENERAL PURPOSE
Under general direction, the Water Treatment Operator III, acts as Shift Operator to supervise, operate, monitor, and inspect the Water Treatment Plant and ancillary facilities.

DISTINGUISHING CHARACTERISTICS
This is the advanced level class in the Water Treatment Operator series. Water Treatment Operator III performs the most difficult and challenging types of duties assigned to the class within the series, including provision of technical and functional supervision and performance of advanced level activities. Water System Operator III are required to be fully trained in all procedures related to assigned areas of responsibility.

EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by employees in this classification.

RESOLUTION NO. ____

Page 13 of 17 ends

RESOLUTION NO. ____

Page 14 of 17 ends

• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Exercise technical and functional supervision of lower-level staff.

Education/Training/Experience
Education:

A high school diploma or G.E.D. certificate is required.

Experience:

Three (3) years of relative work experience as a certified water distribution operator is required.

Two (2) years related work experience as a certified treatment operator in water treatment is required.

Two (2) years experience operating and maintaining pumps and valves similar to those used in a large water treatment and distribution system and knowledge of water system Supervisory Control and Data Acquisition (SCADA) is highly desired.

Licenses/Certifications:

Valid California Class C Driver’s License and an acceptable driving record is required.

Possession of a D3 Distribution Operator Certificate and a T2 Treatment Operator Certificate is required by the State of California.

A D4 Distribution Operator Certificate is highly desired.

RESOLUTION NO. ____

Page 15 of 17 ends

Physical Demands
Face to face discussions, telephone, electronic email, constant contact with others.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear.

The employee frequently is required to stand; walk; and stoop, kneel, crouch or crawl.

The employee is occasionally required to sit and climb or balance.

The employee must regularly lift and/or move objects up to 50 pounds, frequently lift and/or move objects up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

RESOLUTION NO. ____

Page 16 of 17 ends

The employee’s working conditions are typically moderately loud.

RESOLUTION NO. ____

Page 17 of 17 ends

EXHIBIT “B”

SALARY SCHEDULE

POSITION TITLE MONTHLY SALARY ANNUAL SALARY
Water Treatment Operator I $5,075 - $6,169 $60,900 - $74,024 Water Treatment Operator II $5,533 - $6,726 $66,400 - $80,710 Water Treatment Operator III $6,000 - $7,293 $72,000 - $87,516 To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: RESOLUTION UPDATING JOB DESCRIPTIONS FOR THE

FULL-TIME ACCOUNTANT I, ACCOUNTANT II,

ACCOUNTANT III, AND HOUSING PROGRAM SPECIALIST

POSITIONS
Recommendation:

1. Approve a resolution updating the job descriptions for the full-time Accountant I, Accountant II, Accountant III, and Housing Program Specialist positions.

Fiscal Impact:

Sufficient funding has been appropriated for these positions in the fiscal year (FY) 2023- 24 Adopted Budget and have been accounted for in the (FY) 2024-25 Proposed Budget.

No additional funding is needed.

Background:

Job descriptions are essential to recruitment, training, and development of the workforce as they identify employees’ tasks and responsibilities, as well as how they directly support the organization’s vision and goals. As part of the Human Resources Strategic Plan towards organizational sustainability, the Human Resources Department (HR) has developed a plan to update the City’s job descriptions in order to reflect the changing duties affected by enhanced technologies, priority initiatives, elimination of redundancy, etc. In addition, some of these job descriptions necessitate specific details about tasks and required experience.

Discussion:

The City of Pico Rivera (City) recognizes that the roles and abilities of employees have adapted to advancements in technology and the shift towards shared responsibilities.

Moreover, revising the job descriptions to accurately reflect the work being done, and the true responsibilities of the position, may help identify gaps or overlap in the workforce. A current, accurate job description is an excellent tool for managers to use as a guide for discussions with employees about performance excellence, deficiencies, needs for skills development, teamwork, organizational changes and/or career progress. It is also a 7 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024

RESOLUTION UPDATING JOB DESCRIPTIONS FOR THE FULL-TIME ACCOUNTANT

I, ACCOUNTANT II, ACCOUNTANT III, AND HOUSING PROGRAM SPECIALIST

POSITIONS

Page 2 of 2 ends

transparency tool used to describe responsibilities and duties to potential applicants and future employees. The use of updated, descriptive, and accurate job descriptions and titles is crucial in advertising job openings and conducting market studies to ensure that staff are recruited for the workforce demands of the City.

As a result, HR has been working diligently and systematically in reviewing the job descriptions, particularly for vacant positions that require recruitment and updating them according to the specific needs of each department. We have accomplished this by working closely with each department and to better understand the needs of the department, as it pertains to each of these roles. Additionally, we have conducted studies of like positions throughout cities and reviewed and compared their current job descriptions to those we are developing and updating. We have also worked closely with our unions to ensure their input and alignment in the revision of the job description.

The job descriptions for the Accountant Series (Accountant I, II and III) have been updated to better differentiate between each classification by identifying their distinctive characteristics for each level and to include language that better encompasses the duties performed at each level, including: assist in compiling supporting documents for reconciliations (Accountant I), correct and reconcile account balances to External Data (Accountant II) and supervise and participate in the posting, balancing and reconciliation of the general ledger and subsidiary accounts for complex funds (Accountant III).

The job description for the Housing Program Specialist has also been updated to better encompass the duties performed, which include conducting initial, interim, and annual interviews of program applicants and current participants, counsel owners on program regulations, responding to their inquiries, assisting with problems, investigating program abuse, preparing termination letters, and representing the Housing Authority at tenant termination hearings. Moving forward, HR will continue to review and collaborate with individual departments to tailor each position classification based on the relevant role, title, specialization, and expectations of the position.

Conclusion:

Staff recommends that the City Council approve a resolution (Enclosure 1) adopting the job descriptions (Exhibit A) for the full-time Accountant I, Accountant II, Accountant III, and Housing Program Specialist positions. The salary schedules (Exhibit B) for these positions will remain the same and there are no changes to the budgeted salaries and benefits of these positions.

Steve Carmona
SC:KS:nk
Enclosure: 1) Resolution/Exhibit A and Exhibit B
Enclosure 1
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA,

CALIFORNIA, UPDATING THE JOB DESCRIPTIONS FOR THE FULL-TIME

POSITIONS OF ACCOUNTANT I, ACCOUNTANT II, ACCOUNTANT III, AND

HOUSING PROGRAM SPECIALIST
WHEREAS, the City Council of the City of Pico Rivera seeks to update existing job descriptions for the Accountant I, Accountant II, Accountant III and Housing Program Specialist positions; and
WHEREAS, it is agreeable and desirable to define and establish the terms and conditions of employment applicable to the Accountant I, Accountant II, Accountant III and Housing Program Specialist positions; and
WHEREAS, this Resolution shall remain in effect until superseded by a subsequent resolution concerning this matter.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The job descriptions for the positions of “Accountant I,” “Accountant II,” “Accountant III” and “Housing Program Specialist” as reviewed and approved by Human Resources and the members of the Pico Rivera Service Employees International Union Local 721 – Full-Time Bargaining Unit as set forth in Exhibit “A” attached hereto is hereby updated.

SECTION 2. The Salary Schedules for the “Accountant I,” “Accountant II,” “Accountant III” and “Housing Program Specialist” classifications are set forth in Exhibit “B”.

SECTION 3. The City Council reserves the right and discretion to review and amend this Resolution as it deems necessary.

SECTION 4. The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force effect.

APPROVED AND PASSED this 25th day of June, 2024.
____________________________
Andrew C. Lara, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ _______________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:

NOES:
7a
RESOLUTION NO. _____

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EXHIBIT “A”

ACCOUNTANT I

GENERAL PURPOSE
To perform professional accounting work which includes recording and reporting financial transactions and budgetary control for assigned funds and City departments; reviewing accounts payable, payroll, and other fiscal records; and preparing financial reports, statements, and analyses.

DISTINGUISHING CHARACTERISTICS
Accountant I - This is the entry level class in the professional accounting series. This class is distinguished from the Accountant II by the performance of the more routine tasks and duties assigned to positions within the series. Employees may have only limited related work experience and are given incumbents are given work assignments that are designed to expand practical experience and develop professional judgement in the application of accounting principles.

EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by employees in this classification.
• Participate in the posting, balancing, and reconciliation of the general ledger and subsidiary accounts.
• Assist in the preparation of financial and statistical statements and various reports for Federal, State, and other outside agencies, as well as for internal accounting. • Prepare fund balance projections and review them with operating departments. • Monitor and report on the status of State and Federal grants. • Assist departmental personnel with budget activity, proper expenditure coding, document preparation, and other accounting-related activities. • Assist in compiling supporting documents for reconciliation, reviewing and posting daily cash collections, and importing third-party payments into the financial system. • Assist in preparing schedules for the financial audit. • Compiles the monthly balance sheets, cash receipts, and disbursement statements; prepares journal entries and adjustments to the general ledger; prepares a variety of financial and statistical reports, including year-end and month-end reporting. • Compiles and prepares financial statements, general and subsidiary ledgers, supporting schedules, and other financial and statistical reports; establishes and maintains complete files and records related to assigned functions; participates in the maintenance of various computer files and records; inputs and retrieves a variety of fiscal and statistical information.
• Advises operating departments on established City accounting procedures and regulations.

RESOLUTION NO. _____

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• Participates in the operation of automated financial management systems; identifies, develops, and implements new applications as needed.
• Perform related duties as assigned.
• May serve as backup for other positions within the department.

QUALIFICATIONS GUIDELINES
Knowledge of:
• Generally Accepted Accounting Principles (GAAP) and Basic Principles of Accounting as applied to Governmental Accounting Standards.
• Principles and practices of municipal government accounting. • Principles and practices of automated financial systems. • Account analyses.
• Financial statement preparation.
• Auditing.
• Basic billing and collection procedures.
• Basic principles of mathematics.
• Applicable Federal, State, and local laws, codes, and regulations. • External governmental bodies and agencies related to area of assignment.

Skills/Ability to:
• Operate standard office equipment including a computer and a variety of word processing and software applications, including financial and accounting programs. • Prepare, analyze, and verify financial records and reports. • Prepare journal entries.
• Maintain and improve advanced automated accounting systems and procedures. • Analyze and interpret complex financial data and reports and verifying financial records.
• Use tact, discretion, initiative, and independent judgment within established guidelines. • Organize work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Interpret and follow instructions and policy guidelines. • Analyze financial and statistical data and draw conclusions. • Demonstrate productive interpersonal skills by establishing and maintaining effective working relationships with others and conveying technical information to non-accountants. • Organize and prioritize multiple tasks.
• Analyze and solve problems.
• Research and interpret data.
• Ability to utilize problem-solving techniques.

RESOLUTION NO. _____

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Education/Training/Experience
Education:

Bachelor’s Degree from an accredited college or university in accounting, business administration or closely related field is required.

Experience:

One year of technical accounting or general administrative experience; governmental accounting is preferred.

Licenses/Certifications:

Valid California Class C Driver’s License and an acceptable driving record is required.

Physical Demands
While performing the duties of this class, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands or arms. The employee occasionally walks and stands and lifts and moves records and documents weighing 20 pounds or less.

Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus.

RESOLUTION NO. _____

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WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions, and the noise level is moderately quiet.

RESOLUTION NO. _____

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ACCOUNTANT II

GENERAL PURPOSE
To perform professional accounting work which involves the application of accounting principles and practices to the resolution of a variety of accounting functions or problems. Incumbents in this classification independently perform the full range of professional accounting work, which requires a thorough knowledge of Generally Accepted Accounting Principles (GAAP).

DISTINGUISHING CHARACTERISTICS
Accountant II is the intermediate-level professional accountant position. Employees within this class are distinguished from Accountant I by the performance of the full range of duties as assigned including those requiring a thorough knowledge of governmental accounting systems and procedures. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in this class normally filled by advancement from the I level or when filled from the outside, require prior professional accounting experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class and meets the qualification standards for the class.

EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by employees in this classification.
• Ensuring that assigned accounting program activities are carried out in accordance with established policies and procedures and general accounting standards. • Correct and reconcile account balances to external data; identifying actual or potential problems and recommending corrective or preventative action. • Developing financial statements and reports such as HUD section 8. • Predicting the effects of changes in operating programs and interpreting new and existing federal and state regulations relative to their assigned areas of responsibility. • Maintains ledgers for Enterprise Funds such as Golf Course fund and Electric fund and provides financial reports to outside contractors.
• Prepares monthly bank reconciliations; support the year-end close process, file unclaimed properties to State Controller’s Office.
• Maintains HUD Section 8 ledger and provides support to external department by preparing the monthly financial reports in support of the Voucher Management System (VMS) monthly reporting and annual HUD REAC System reporting. • Reconcile and prepare schedules in support of the city-wide audit. • Serves as a backup for payroll including review of timesheets for accuracy, payroll updates and changes and bi-weekly payroll processing and filing of state and federal payroll reports and taxes and reconciles payroll liabilities monthly. • Serves as a backup for procurement including review of contracts and agreements, budget verification and submission of purchase orders.

RESOLUTION NO. _____

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• Communicates with supervisor, employees, other departments, state/federal agencies, auditors, banking personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
• Maintains confidentiality of departmental issues and documentation. • Perform related duties as assigned.

QUALIFICATIONS GUIDELINES
Knowledge of:
• Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and Basic Principles of Accounting as applied to Governmental Accounting Standards. • Principles and practices of municipal government accounting. • Principles and practices of automated financial systems. • Account analysis; financial statement preparation; auditing. • Basic billing and collection procedures.
• Basic principles of mathematics;
• Applicable Federal, State, and local laws, codes, and regulations. • External governmental bodies and agencies related to area of assignment.

Skills/Ability to:

In addition to those of Accountant I:
• Applications of statistical and mathematical data processing to accounting procedures and methods of data collection and evaluation.
• Advanced proficiency with Excel and spreadsheet software programs, web browsers, query tools, integrated financial systems, and/or other types of records management systems.
• Thorough understanding of internal control methods and working knowledge of federal, State, and local accounting laws, codes, and regulations. • Analyzing and interpreting complex financial data and reports and verifying financial records.
• Using tact, discretion, initiative, and independent judgment within established guidelines.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with minimal direction.
• Ability to apply accounting principles to the analysis of complex accounting problems. • Make decisions and recommendations regarding accounting activities. • Ability to utilize problem-solving techniques in finding solutions to complex accounting problems.

RESOLUTION NO. _____

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Education/Training/Experience
Education:

Bachelor’s Degree from an accredited college or university in accounting, business administration or a closely related field is required.

Experience:

Two years of professional level accounting experience is required.

Governmental accounting is highly desirable.

Licenses/Certifications:

Valid California Class C Driver’s License and an acceptable driving record is required.

Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus.

RESOLUTION NO. _____

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The employee works under typical office conditions, and the noise level is moderately quiet.

RESOLUTION NO. _____

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ACCOUNTANT III

GENERAL PURPOSE
To perform a variety of advanced level professional work, recording and reporting of financial transactions and budgetary control for the most complex funds for the Accounting Division, including grand and contract management.

DISTINGUISHING CHARACTERISTICS
Incumbents are expected to perform the full scope of professional accounting duties with minimal supervision. Successful performance requires a thorough knowledge of governmental accounting procedures and the ability to exercise sound independent judgment, with frequent communication with the Senior Accounting Manager and the Deputy Director. Serves as a highlevel individual contributor providing expertise and/or provides lead work direction to other professional and/or technical staff.

EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by employees in this classification.
• Develop and implement complex accounting system modifications. • Monitor the City’s cash flow and prepare daily cash status reports. • Supervise and participate in the posting, balancing and reconciliation of the general ledger and subsidiary accounts for complex funds, including grant-funded programs. • Control budget for various City departments and projects, determining if funds are available and expenditures properly classified; research and analyze transactions to resolve budget problems; provide analysis of available funds and management requests.
• Manage and audit contracts and grants to ensure contract holders and grant recipients meet compliance.
• Prepare financial statements and various reports for Federal, State and other outside agencies as well as for internal accounting.
• Prepare fund balance projections and review them with operating departments.

Monitor and report on the status of State and Federal grants. • Assist departmental personnel with proper expenditure coding, document preparation and other accounting-related activities.
• Assist in annual budget preparation.
• May supervise, evaluate, and train assigned staff.
• Perform related duties as assigned.

RESOLUTION NO. _____

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QUALIFICATIONS GUIDELINES
Knowledge of:
• Accounting principles and practices.
• Principles of financial administration, including budgeting and reporting. • Thorough knowledge of city government accounting systems and procedures, including procurement, accounts payable, accounts receivable, payroll, finance, and budget transactions directly impacting the General Ledger and other Financial reports required by law.
• Bank reconciliation, Interest Allocation, GASB updates, payroll, salaries and benefits recording to general ledger. Understand accounting and auditing for yearend close process. • Principles of supervision, training, and performance evaluation. • Modern office practices, procedures, methods and equipment.

Skills/Ability to:
• Conduct internal audits; work in conjunction with private auditors or outside consultants; verify the classification of funds and accounts; verify and check the accuracy of computer-generated reports.
• Take the lead in mid-year and year-end audits and ACFR preparation. Compile the daily cash status reports, monthly financial statements, etc. • Prepare journal entries and adjustments to the general ledger. • Review and reconcile general ledger, journal ledger, subsidiary accounts, bank statements, invoices and other accounting transaction reports. • Maintain sound budgetary control over City departmental expenditures. • Exercise independent judgment within established systems and procedures. • Work under direction and exercise independent judgment in the performance of a variety of complex and difficult professional accounting work with only occasional instructions or assistance.
• Assume accounting responsibility for the most complex funds, including grantfunding programs and reporting of Mid-year and Year-end purchasing within the fixed assets, WIP, and Capital Improvement Programs.
• Examine and verify financial documents and reports.
• Create spreadsheets in Microsoft Excel and experience with other Microsoft Office programs necessary to perform duties effectively.

Education/Training/Experience
Education:

A Bachelor's Degree from an accredited college or university in accounting, business administration, finance or a closely related field is required.

RESOLUTION NO. _____

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Experience:

A minimum of two (2) years of city or governmental fund accounting experience related to duties is required.

Two (2) years of grant and contract compliance and administration experience preferred.

License/Certifications:

Valid California Class C Driver’s License and an acceptable driving record is required.

Certified Public Accountant (CPA) license preferred but not required.

Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus.

The employee works under typical office conditions, and the noise level is moderately quiet.

RESOLUTION NO. _____

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RESOLUTION NO. _____

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HOUSING PROGRAMS SPECIALIST

GENERAL PURPOSE
To perform a variety of tasks in the development, implementation, and delivery of housing activities, operations, and services to program participants; and to provide technical staff assistance.

EXAMPLES OF ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed by employees in this classification.
• Perform field and office work to provide a variety of subsidized low-income housing services.
• Conduct initial, interim, and annual interviews of program applicants and current participants.
• Manage a caseload and performing related tasks such as responding to tenant inquiries and problems, counseling tenants, mediating disputes between tenants and landlords; investigating program abuse, preparing termination letters, and representing the Housing Authority at tenant termination hearings. • Counsel owners on program regulations, responding to their inquiries, and assisting with problems.
• Ensures appropriate program monitoring and evaluation to enforce compliance with leases and other requirements.
• Investigate difficult and/or sensitive situations involving participants and owners; counsels and works to resolve complaints with applicants, tenants, owners and citizens regarding housing assistance programs.
• Interview, evaluate and counsel potential and current program participants. • Accept and review applications; perform income verifications; request criminal history checks; determine eligibility of new housing applicants; process annual recertifications, interim, rent increases, issuance of voucher and third-party verifications.
• Negotiate, draft, and modify contracts and rental agreements between private resident owners and tenants participating in the Section 8 housing program. • Review, interpret and apply local, state, and federal housing laws, rules and regulations.
• Represent the program in contact with program participants, community groups, business, and outside agencies.
• Participate in the preparation of required reports.
• May schedule and perform inspection of vacant and occupied housing to insure proper maintenance and care, and to determine needed maintenance and repair; process maintenance work orders.
• Exercise tact, self-restraint and good judgment; taking initiative to achieve positive, timely results for the organization with diplomatic skills and ethical conduct; conducting duties, responsibilities, tasks and assignments with a constructive, cooperative, positive, and professional attitude and demeanor.

RESOLUTION NO. _____

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• Perform related duties as assigned.

QUALIFICATIONS GUIDELINES
Knowledge of:
• Principles of community organizations. Community resources. • Basic methods, principles and procedures related to budgeting, accounting, public information, real estate, and counseling.
• Modern office practices and equipment.

Skills/Ability to:
• Learn federal, state, and local laws, rules and regulations relating to the provision of subsidized low-income housing assistance programs.
• Interpret, explain and apply applicable laws, rules and regulations. • Advise and assist program participants.
• Communicate clearly and concisely, orally and in writing. • Establish and maintain cooperative relationships with other employees program participants and others.

Education/Training/Experience
Education:

Graduation from High School or equivalent. An Associate Degree or equivalent college credits can substitute for one year of work experience.

Experience:

Two (2) years of direct customer service experience working in a public or private sector with responsibility for reading, interpreting, explaining, and applying governmental or institutional rules and/or regulations; one (1) year of which includes reviewing and processing applications for eligibility or determining eligibility through interviewing and/or reviewing data.

RESOLUTION NO. _____

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Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus.

The employee works under typical office conditions, and the noise level is moderately quiet.

RESOLUTION NO. _____

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EXHIBIT “B”
Salary Schedule
FY 2023-2024

CLASSIFICATION STEP A STEP B STEP C STEP D STEP E
Accountant I $5,917 $6,212 $6,523 $6,849 $7,192
Accountant II $6,212 $6,523 $6,849 $7,192 $7,551
Accountant III $6,738 $7,075 $7,429 $7,800 $8,190
Housing Program
Specialist
$5,331 $5,597 $5,877 $6,171 $6,480
To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT NO. 22-2139 WITH MOORE IACOFANO
GOLTSMAN, INC – HISTORIC WHITTIER BOULEVARD

SPECIFIC PLAN
Recommendation:

1. Approve Amendment No. 1 to Agreement No. 22-2139 with Moore Iacofano Goltsman, Inc., and authorize the City Manager to execute Amendment No. 1 in a form approved by the City Attorney to reflect the additional tasks per the Scope of Work originally assigned to CivicWell; and

2. Authorize the City Manager to transfer $26,418 from Agreement No. 22-2091 with CivicWell to the proposed amendment with Moore Iacofano Goltsman, Inc.

Fiscal Impact:

If the City Council approves this transfer, the contract with Moore Iacofano Goltsman, Inc. (MIG), will total $576,299. The transfer of $26,418 will have no impact on the General Fund appropriation, as these expenditures have already been approved and appropriated to the project since May 2022.

Background:

Staff developed the Historic Whittier Boulevard (HWB) Revitalization Program as a comprehensive approach to strategically position the City of Pico Rivera (City) to capitalize on a wide range of public and private funding opportunities. From the inception of the Program in mid-2021, the City has successfully secured multiple competitive grants and private investments dedicated to Whittier Boulevard.

In June 2021, the City was awarded a $332,000 grant from the Caltrans Sustainable Transportation Planning Grant Program to develop a multimodal transportation plan and a streetscape design manual for Whittier Boulevard. In April 2022, the City appropriated $450,000 to develop a comprehensive Specific Plan for Whittier Boulevard and Durfee Avenue to formalize a vision for revitalizing the HWB and creating an “uptown” business 8 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 22-2139 WITH MOORE IACOFANO GOLTSMAN, INC – HISTORIC WHITTIER BOULEVARD SPECIFIC PLAN

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district in Pico Rivera. After a robust outreach and engagement campaign, the Multimodal Plan was completed and adopted by the City Council on April 23, 2024, and will now serve as the Mobility Element of the Specific Plan.

Based on input and recommendations from the Economic Development Ad-Hoc Committee, the project team is now proceeding with the completion of the Specific Plan, which will explore new zoning, land uses, mixed-income housing, mixed-use development, densities, development standards, design guidelines, market analysis, parks and open space, placemaking, implementation phasing, and more. The project team will ensure that the Specific Plan is aligned and helps to advance the stated goals of the city’s General Plan.

Discussion:

CivicWell Partnership
From the inception of the HWB Revitalization Program, the City established a strong working partnership with CivicWell, a nonprofit organization dedicated to improving the built environment. CivicWell was instrumental in drafting, administering, and managing the Caltrans Sustainable Communities grant that the city successfully secured and delivered.

As a sub-applicant to the grant proposal, the City Council approved Agreement No. 22- 2091 with CivicWell on May 10, 2022, in the amount of $175,000 to support with project management, grant administration, and community outreach services. CivicWell has been an exceptional, reliable partner.

On May 31, 2024, CivicWell notified the City via written correspondence that the organization is no longer financially solvent and was forced to immediately downsize their staff and operations. As a result, CivicWell terminated the contract with the City and laid off the project manager that was assigned to this project. CivicWell had a remaining balance of $26,419 associated with the scope of work in their contract.

MIG, Inc – Technical Consultant
On November 8, 2022, the City Council approved a $549,881 contract with MIG, of which $239,257 was dedicated to produce the Historic Whittier Boulevard Multimodal Plan and paid for by the Caltrans grant. The remaining $310,624 was dedicated to developing the Specific Plan. Considering the ongoing support needed, MIG has agreed to absorb the balance of CivicWell’s original Scope of Work outlined in their agreement. MIG has also committed to retaining the CivicWell project manager to ensure continuity through the final stages of the project.

Conclusion:

Staff recommends transferring the remaining CivicWell budget of $26,419 to MIG to fulfill the additional scope of work, which includes project management, outreach and CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 22-2139 WITH MOORE IACOFANO GOLTSMAN, INC – HISTORIC WHITTIER BOULEVARD SPECIFIC PLAN

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engagement, and coordination with other related projects along Whittier Boulevard such as the Neighborhood Paseos Project, the Passons Active Depot (PAD) Project, the Pio Pico State Historic Connection Project, and others.

Steve Carmona
SC:JH:JGG:smc:sam
Enclosures: 1) Amendment No. 1
2) Letter from MIG
AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT NO. 22-2139
WITH MOORE IACOFANO GOLTSMAN, INC. (MIG, Inc.)
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 22-2139 FOR PROFESSIONAL SERVICES WITH MIG, INC. (“Amendment No. 1"), effective as of the date specified in paragraph 5 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and MIG, Inc., (“CONSULTANT”).

RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 1 (“Agreement”) relating to professional services in the City of Pico Rivera.

B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 5.1 of the Agreement.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. MODIFICATION OF SCOPE OF SERVICES TO BE PERFORMED BY CONSULTANT.

The Scope of Services to be performed by CONSULTANT, as set forth in the Agreement shall be modified as follows:

2. TIME FOR COMPLETION OF MODIFIED WORK AND SERVICES.

Consultant shall undertake and complete the modified work and services set forth in Exhibit “A”. Notwithstanding any other provision of this Amendment No. 1 this modification in no way affects, nor should it be construed to affect, the timing of any aspect of the work included in the Agreement, particularly the deadlines contained therein.

3. CONSULTANT’S COMPENSATION.

In addition to the compensation in Agreement No. 22-2139, the compensation to be paid by CITY to CONSULTANT for the modified work and services identified in this Amendment No. 1 shall remain consistent with the Consultant’s Fee Proposal dated November 1, 2022 for an amount not to exceed $26,418 (twenty six thousand four hundred and eighteen dollars).

4. EFFECT OF AMENDMENTS.

ENCLOSURE 1
8a
Amendment No. 1 to Professional Services Agreement No. 22-2139 MOORE IACOFANO GOLTSMAN, INC.

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Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.

5. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 1 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONSULTANT, executes this Amendment No. 1.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA MIG, Inc.
______________________________ _________________________________ Steve Carmona, City Manager Richard D. Barrett, Principal-in-Charge Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney Page | 1
City of Pico Rivera
Historic Whittier Boulevard
Revitalization Program
CivicWell - Scope of Work
*** This Scope of Work to be transferred to MIG, Inc. as of June 25, 2024 per Amendment No. 1 to Agreement 22-2139 ***
The following scope of work outlines tasks culminating in the development of the Whittier Boulevard Specific Plan (known as the “Specific Plan”) and the Historic Whittier Boulevard Multimodal Revitalization Plan (known as the “Multimodal Streetscape Plan”).

Development of the Multimodal Streetscape Plan is paid for through a Caltrans grant while the Specific Plan is paid for by the City of Pico Rivera’s General Fund. Both projects together will be referred to as the Historic Whittier Boulevard Revitalization Program.

In partnership with the City of Pico Rivera (City), Project Management will be led by CivicWell, formerly known as Local Government Commission (LGC). This project will result in both a Specific Plan and a stand-alone Multimodal Streetscape Plan for Whittier Boulevard.

In addition, this scope of work integrates support for concurrent City-led projects located along or immediately adjacent to Whittier Boulevard, including the LA Metro Open Streets event scheduled for fall of 2023, formation of the Business Improvement District (BID), bus shelter improvement project, electrical box mural program, median landscape redesign, Fiestas Patrias 5k & street festival, trail connection to Pio Pico State Historic Park, and the Passons Active Depot Park (the PAD). A technical team of consultant(s) will be procured to develop both Plans. CivicWell will help coordinate and ensure alignment of the project timelines, publicity materials, outreach, community engagement, and plan development activities across all aforementioned projects.

All work and activities included in this scope of work are expected to be completed by June 2024, with the delivery of the Multimodal Streetscape Plan due no later than March 2024 per the Caltrans Restricted Grant Agreement.

EXHIBIT A
Page | 2
-------------------------------------------------------------------------------------------------------------------- Task 01: Project Administration
Task 1.1: Project Management
CivicWell, in partnership with the city, will manage the development of the Specific Plan and the Multimodal Streetscape Plan. A local organization to be identified will support the creation and implementation of a robust communications, outreach and engagement plan. CivicWell will also help coordinate messaging, timelines, and other activities related to other projects and initiatives taking place within the Whittier Boulevard corridor, such as, but not limited to:
• LA Metro Open Streets Event
• Business Improvement District (BID)
• Bus Shelter Redesign
• Electrical Box Mural Program
• Fiestas Patrias 5k & Street Festival
• Median Beautification & Improvement Project
• Pavement Overlay Project
• Trail Connection to Pio Pico State Historic Park Project • The Passons Active Depot Park (the PAD)
Task 1.2: Project Meetings (bi-monthly)
CivicWell, with City support, will facilitate bi-monthly project calls to coordinate the development and execute all project activities.

Task 1.3: Quarterly Progress Reports
CivicWell will support the City with preparation of quarterly project reports to Caltrans District staff.

Task 1.4: Quarterly Invoicing
CivicWell will support the City with preparation of requests for reimbursement to Caltrans District staff (at least quarterly, but no more frequently than monthly). CivicWell will submit monthly invoices to the city.

Task 01 – Deliverables
• Final Contract/Agreement between the City and CivicWell • Meeting agendas, notes & action items
• Quarterly progress reports
• Quarterly invoice packages
Page | 3
--------------------------------------------------------------------------------------------------------------------- Task 02: Consultant Procurement
The City, with assistance from CivicWell, will prepare a request for proposals (RFP) to solicit a consultant or team of consultants with the necessary technical expertise to develop both the Specific Plan and the Multimodal Streetscape Plan, either as two separate solicitations or a single combined solicitation for both plans. Separately, the City, with assistance from CivicWell, will identify a local organization to support with local community outreach and engagement efforts.

The RFP will follow the proper procurement procedures established by both Caltrans and the City for these projects. The RFP will be posted on the City’s Website using the Planet Bids platform and will be sent to a wide distribution of firms with expertise in land use planning, multimodal transportation planning and engineering, urban design, environmental analysis and other disciplines necessary to conduct analyses and produce effective plans. The City, with support from CivicWell, will assemble a review panel to independently score each proposal. In-person or videoconference interviews will be held with some or all of the proposers as deemed necessary.

After selection of the local organization and the consultant, the City will prepare an agreement (or agreements) to secure technical consultant services. CivicWell will contract separately with a local organization to be identified who’ll help plan and conduct community engagement activities as described in the Caltrans grant agreement. Once the technical consultant agreements are in place, the City and CivicWell, and the local organization will hold a kickoff meeting and site visit with the project consultants.

Task 02 – Deliverables
• Final Request for Proposals & Scope of Work
• Summary of final proposal scoring & evaluation
• Final contract/agreement between technical consultant team and the City • Copy of agreement between CivicWell and the local organization to be identified Page | 4
--------------------------------------------------------------------------------------------------------------------- Task 03: Technical Advisory Committee
CivicWell will support the City and consultants to convene Technical Advisory Committee (TAC) meetings involving staff from relevant City and County agencies, Caltrans District 7, Metro and Montebello Transit, SCAG, Gateway Cities COG, utilities, railroads, air and water quality management districts, and key entities involved with economic development and housing in Pico Rivera who will provide data sources, regulatory, administrative and coordinated interagency input and guidance. Efforts will be made to hold TAC meetings in conjunction with the Project Advisory Group meetings listed below. The TAC meetings are an opportunity to seek and collect TAC member’s feedback on feasibility and implementation considerations in concert with community input on plan elements. CivicWell and consultant(s) will organize and facilitate TAC meetings, with support from the City.

The TAC will meet periodically (approximately 4 times yearly) and at key milestones throughout the development of the plans.

Task 03 – Deliverables
• List and contact information of TAC members
• Meeting agendas, notes and action items
--------------------------------------------------------------------------------------------------------------------- Task 04: Communications, Outreach & Engagement
Task 4.1: Communications and Engagement Plan
CivicWell, with input from the City and consultant, will prepare a Community Engagement Plan to inform residents, businesses and other stakeholders about the project and upcoming community events. The plan will provide a coordination strategy between key partners, project milestones and timeline for the Multimodal Streetscape Plan and Specific Plan. It will also specify coordination with other key community and planning activities, including the LA Metro Grant Open Streets Event, Fiestas Patrias 5k & Whittier Boulevard Median Landscaping Ribbon Cutting and, Business Improvement District (BID) establishment effort. The plan will describe:
• A list of stakeholders comprised of agency staff, community-based organizations and individuals that represent diverse interests key to the development of both Page | 5
Plans (the local organization to be identified will support development of this list).

Stakeholders may be involved in one or more project activities where appropriate.
• The schedule and set of task descriptions for carrying out the community and stakeholder involvement activities with timing for release, distribution and placement of publicity items.
• Means for direct engagement with low-income communities and communities of color, including the roles of local service providers (e.g. community centers, clinics, etc.). Translation will be provided when needed and will be documented throughout the process.
• Establishment and roles of the Project Advisory Group and TAC. • Development of a comprehensive outreach list and contact management strategy.
• Specific ways that community input will be sought and integrated at various phases of the planning process.
• Roles and Responsibilities of CivicWell, the local organization to be identified, the City, consultants, and other key members of the project.

Task 4.2 Project Advisory Group Meetings
CivicWell, in coordination with the City and consultants, will convene an advisory group of approximately 12-15 participants from a cross-section of stakeholders, such as service providers, property owners, business, community and faith-based organizations, schools, and others that represent Pico Rivera demographics and perspectives. The group will identify important sensitivities to consider and pertinent information regarding the conditions, history, and needs of the community. The local organization to be identified will seek the participation of representatives from diverse community-based stakeholders, including those identified in the stakeholder list.

The Advisory Group is anticipated to meet at least four times in concert with key milestones through the duration of the planning process, with the possibility of additional meetings as needed. The group will help determine strategies for engaging all segments of the community and maximizing participation at public events, as well as opportunities for coordination and synergy with other community initiatives and planning activities impacting the community. Meetings will also provide a venue for discussion of plan concepts and strategies for plan implementation.

Task 4.3: Project Branding, Content & Collateral
Materials will be produced in English and Spanish to inform all segments of the community about the planning process and how they may participate in developing the Page | 6
Specific Plan and Multimodal Streetscape Plan. Special efforts will be made to reach lower-income, underserved members of the community. Specific tasks will include:
• Branding the Historic Whittier Boulevard Revitalization Program. CivicWell will work with the City and consultants to brand the Program using a consistent logo and tag line/motto to ensure it has a unique and recognizable identify. CivicWell will coordinate with the City to ensure coordinated branding across concurrent activities and initiatives taking place along Whittier Boulevard as specified in task

1.1, above. The City, with input from CivicWell, will produce a branding strategy and designs for the project.
• Produce Materials. CivicWell and the local organization to be identified will produce flyers and posters in English and Spanish publicizing events for community-wide distribution using the branding guidelines and templates developed by the City.
• Produce Videos. The City will produce, record, and edit videos to promote outreach and engagement to develop the project. CivicWell will provide oversight and directional support.
• Disseminate Materials: The local organization to be identified and CivicWell, in partnership with the City, will identify effective outreach and publicity methods to ensure public awareness and participation in the community events. Materials will be posted in prominent locations and distributed in person. The City will use its social media and television outreach channels to encourage public participation. Advisory group members and select stakeholders will be asked to distribute flyers and information about the engagement events through their networks and at meetings and festivals. Schools will be asked to send announcements and flyers home with their students and to publicize events through phone and email outreach methods. The City, with support from CivicWell and the local organization to be identified will reach out to prospective volunteers including City staff, residents, and community-based organizations that can participate in facilitating activities at 4-8 pop-up booths, to disseminate outreach materials, and other support to get the word out about the project. • Outreach to Media. The City will distribute announcements and press releases will be distributed to local and regional media, including but not limited to the Whittier Daily News, and other outlets identified by the Advisory Group. CivicWell staff will also work with City staff and Advisory Group members to identify social media platforms that residents use. The City will work on setting up changeable message signs or banners announcing events. Announcements, project information, presentations and plan documents will be posted on the City’s Virtual City Hall project website, and events will be publicized on social media platforms and through newsletters.

Page | 7
Task 4.4: Outreach & Engagement Activities
Virtual City Hall Project Website
The City will deploy a Virtual City Hall (VCH) platform to enhance resident engagement, service delivery and planning processes. Through the use of smart, mobile devices (e.g. smartphones, tablets, etc.), the system will utilize a state-of-art 311 system and custom planning module to help residents capture on-site field conditions with detailed comments and concerns about specific streets and intersections. All information gathered will be directly integrated with the City’s geographical information system (GIS) and enable customizable information dashboards, reports, and mapping tools. The VCH system will enrich the interactive virtual experience while boosting on-demand information and communications at any time and place that is most convenient for each individual participant.

Create and Update VCH Website Content
CivicWell will provide and coordinate content for the VCH project website that will house information, including, but not limited to a story maps, videos, messages and notifications, surveys, analysis, and reports. The City will be responsible for creating the storyboard map and videos. The consultants will be responsible for the creation of analysis and reports that will be uploaded to the VCH project website such as the existing conditions report, plan document, etc. The project website will be used to keep residents updated on the planning effort, distribute notices about events, and provide copies of the draft and final plans.

Policymaker Engagement
CivicWell will oversee coordination between the consultants and the City who will schedule briefings and informational sessions with the City Council and Commissions to keep policymakers appraised of the planning process and key decision points, and obtain feedback and direction during the development of plan components. CivicWell anticipates this activity will occur 1-3 times annually for 6 meetings in total, or approximately 2 meetings with each of the following bodies: City Council, the Planning Commission, and the Parks Commission. This includes 2-3 meetings during the plan development process and 1-2 meetings prior to official hearings for approvals and adoption.

Outreach and Engagement Activities
As with any well-crafted planning or development process, the community engagement efforts for this project will help to affirm community values, needs and aspirations and ultimately drive the development of the plans so that they reflect and advance the community’s vision for the future. To support this goal, CivicWell will work closely with Page | 8
the City to conduct a series of activities to engage residents both in-person and digitally including pop-up booths and a multi-day charrette. Pop-up booths will occur at local community events hosted by the city and/or partner agencies (ie., school district, Sheriff’s, County, Official 3rd party vendor events, etc.). and significant city-based events (ie., festivals, grand openings, ribbon-cuttings, etc.). A multi-day charrette is the centerpiece of the community-based planning effort and will consist of multiple public engagement activities over a concentrated period of time. The purpose of the charrette will be to identify leading issues, guiding principles and initial strategies to set the course for plan development. CivicWell will organize and facilitate the events with the consultants working alongside throughout, including conducting presentations, listening sessions, and translating the input into design concepts and improvements to include.

Young Ambassadors
CivicWell and the local organization, in partnership with the City will work with the local school district and colleges, teen center, library and other agencies to help recruit and maintain a small but reliable list of young volunteers (high school and college-age) that will be trained to serve as program ambassadors. The ambassadorship will provide hands-on experience and educational opportunities within the sphere of urban planning and design, public policy, project development and public administration. Ambassadors will help conduct community outreach and support engagement activities such as popup booths at local events, design charrettes, walking and biking tours, school presentations, and much more. CivicWell and the local organization will help organize the group of ambassadors and coordinate activities.

Agenda Development and Logistics
CivicWell, in coordination with the City, advisory group and consultants, will develop a detailed agenda for the charrette events and activities. The City and CivicWell, with help from the advisory group and others, will arrange facilities and food and other supporting promotional
and celebratory activities.

Community Design Charrette
CivicWell will lead organization of the charrette and facilitate (or co-facilitate with consultants) the events and activities. This scope of work assumes that one, five-day charrette would take place with activities designed to maximize feedback that informs both plans. However, the five-day span may need to be broken into two phases in order to address and vet the totality and complexity of topics associated with both a multimodal transportation plan and specific plan (vehicular and non-vehicular circulation, land use, design concepts, zoning and development standards, and other Page | 9
infrastructure changes and improvements, etc.). In the event that social-distancing public health restrictions are required, some in-person activities may be converted or replicated using the Virtual City Hall technology system and/or other platforms. This system will also include phone conferencing capability for those who do not have access to a computer or the internet.

The conceptual schedule of activities for the charrette includes:
• Small group focus meetings with key stakeholders (e.g., government agencies, community service providers, school district and students, businesses, emergency responders, multifamily residents, etc.) to gain a better understanding of the concerns and issues. Meetings are typically 60 minutes in length. • Opening community workshop, typically on a weekday evening to ensure broad participation. The workshop will provide participants with an overview of the project goals and objectives and include a visioning and possibilities presentation followed by exercises and activities to gather community input, such as design tables in which small groups work together to write and draw their ideas on aerial maps.
• Facilitated walk and/or bike audits to observe conditions and discuss solutions.

Bike audits may be conducted in conjunction with the Los Angeles County Sheriff’s Bicycle Patrol Unit and in coordination with the City’s Bike Education and Recreation (BEAR) program.
• Strategy sessions and production days in which consultants work several days on-site to develop preliminary recommendations and illustrative graphics. • Open studio opportunities where residents and stakeholders can view work in progress, interact with the team and provide feedback.
• Review session with City and other key agency staff.

Community Workshops on Draft Plans
Following the preparation of each draft plan, CivicWell will organize and widely publicize a in-person and virtual workshop where the consultants will present recommendations to the community for feedback and ensure critical issues have been addressed. In the event public health social distancing restrictions are required, the workshop may be conducted remotely using the Virtual City Hall technology system and/or other interactive online platforms.

Task 04 – Deliverables
• Draft and final engagement plan
• List of Project Advisory Group members
• Calendar of events, presentations, meetings
• Agenda, notes & action items for all meetings
Page | 10
• Project website hosted on the City’s Virtual City Hall • At least 2 project informational videos
• Digital portfolio of all outreach materials, collateral & content • Brief summary report of each outreach & engagement activity --------------------------------------------------------------------------------------------------------------------- Task 05: Technical Studies, Designs, and Plan
Development
CivicWell will provide oversight of the development of the Multimodal Streetscape Plan and Specific Plan on behalf of the City. This will include coordination and facilitation of consultant tasks and deliverables with:
• TAC and Project Advisory Group input;
• publicity, communications, community outreach and engagement; • documentation of the public process and outcomes for inclusion in plans, future implementation and grant proposals; and
• initial review of key draft deliverables, circulation for comment, collection of feedback for edits and revisions.

CivicWell will perform this service in conjunction with high level consultant tasks.

Consultant responsibilities broadly will include:
• Data Collection, Analysis, Existing Conditions Reports • Conceptual Designs and Feasibility Analysis
• Draft Plan Documents, Admin/Technical Review
• Final Plan Documents, Public, Council and Commission Reviews Consultant tasks will be further refined, amended and detailed in accordance with the Caltrans Sustainable Communities Grant scope of work for the Historic Whittier Boulevard Multimodal Streetscape Plan and the scope of work for the Whitter Boulevard Specific Plan. The former, which must be finalized, and approved or adopted by the end of the grant term, will form the transportation, street design and streetscape component of the Specific Plan.

Task 05 – Deliverables
• Compile and maintain a digital portfolio of all technical consultant deliverables • Agendas, notes, and next steps for all meetings
Page | 11
--------------------------------------------------------------------------------------------------------------------- Task 06: Adoptions and Approvals
CivicWell will assist the City with communication and updates regarding development of environmental documentation and City Council meetings to approve and adopt the Final Specific Plan.

Task 6.1: Environmental Documents (pending funding)
Task 6.2: Council Hearings and Final Adoption
to Javier Hernandez, Director of Innovations and Communications City of Pico Rivera from Richard Barrett, PIC MIG; Ryan Kucinski, Project Manager MIG re CivicWell Contract Amendment for HWB Multimodal and Specific Plan date 06/18/24
Dear Mr. Hernandez,
MIG, Inc. is committed to supporting the changes resulting from a contract amendment for the Historic Whittier Boulevard (HWB) Multimodal and Specific Plan for the remainder of MIG’s contract with the City of Pico Rivera for the HWB Multimodal and Specific Plan. MIG has learned this is necessary due to the closing of CivicWell.

MIG understands the remaining budget that was originally allocated to CivicWell (approximately $25,000) will be reallocated to be managed by MIG. MIG will utilize these funds to conduct scope of work tasks for community outreach and finalizing the HWB Plan document, outlined in the contract amendment. MIG has created a new contract between the former CivicWell Project Manager (Diana Voss-Gonzalez) and MIG so Diana will be able to work as a sub-consultant conducting the original CivicWell scope of work tasks. MIG assumes the subconsultant contract with Diana-Voss Gonzalez will be completed by October 2024. MIG will be managing the work and budget for Diana Voss-Gonzalez as a typical subconsultant and according to the new contract. MIG will be adding the invoices of Diana Voss-Gonzalez as a subconsultant to our on-going invoicing approach, which includes other subconsultants of JMD, EPS, and Fehr&Peers.

We look forward to completing the HWB Plan. Please call or email me with any questions 619-504-9504 (cell) or via email at [email protected].

Sincerely,
Richard D. Barrett, ASLA, LEED AP
Principal-in-Charge
ENCLOSURE 2
8b
To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: AMENDMENT NO. 3 TO AGREEMENT NO. 17-1761 AND
AMENDMENT NO. 3 TO AGREEMENT NO. 17-1762 WITH

HAZELRIGG CLAIMS MANAGEMENT SERVICES

INCORPORATED, A TRISTAR COMPANY
Recommendation:

1. Approve Amendment No. 3 to Agreement No. 17-1761 with Hazelrigg Claims Management Services, Incorporated;

2. Approve Amendment No. 3 to Agreement No. 17-1762 with Hazelrigg Claims Management Services, Incorporated; and

3. Authorize the City Manager to execute the amendments in a form approved by the City Attorney for the Workers’ Compensation and Property and Liability claims administration services.

Fiscal Impact:

The total cost for fiscal year (FY) 2024-25 is budgeted at a not-to-exceed amount of $92,560 for both Workers’ Compensation ($49,504) and Property and Liability ($43,056) in GL Account No. 100.60.6005.54500. For FY 2025-26, adequate funding will be budgeted at a not-to-exceed amount of $96,262 for both Workers’ Compensation ($51,484) and Property and Liability ($44,778) in the same GL Account.

Background:

On June 13, 2017, the City Council approved the execution of a joint powers’ agreement with CSAC Excess Insurance Authority. This action transitioned the City of Pico Rivera (City) from its previous insurance pool, California Joint Powers Insurance Authority (CJPIA) and saved approximately $1.3 million during the first year of operation (FY 2017-18). The transition to CSAC not only saved the City in direct insurance premium costs, but also provided greater ability to manage the entire claims process. In addition, the City approved the Professional Services Agreement for Hazelrigg Claims Management Services, Incorporated (HCMS), a Tristar Group to serve as the ThirdParty Administrator for both the Workers’ Compensation and Property and Liability claims administration.
9 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024 AMENDMENT NO. 3 TO AGREEMENT NO. 17-1761 AND AMENDMENT NO. 3 TO AGREEMENT NO. 17-1762 WITH HAZELRIGG CLAIMS MANAGEMENT SERVICES

INCORPORATED, A TRISTAR COMPANY

Page 2 of 2 ends

Discussion:

The City has an established seven (7) years of experience working with TRISTAR Risk Management, effectively providing claims administration services to the City. During this time, TRISTAR has implemented a range of programs and policies in claims administration, enabling them to achieve a high level of performance in delivering the City with efficient and tailored claims management service. Furthermore, the administrative style of TRISTAR is coordinated with the exceptional performance of its personnel, resulting in a strong focus on attention to detail, thorough documentation, and well-organized approach towards claims handling. This has positive impacts for both the claimants and the City, as it improves employee relations and expedites the resolution of claims. The end outcome is a reduction in claim expenses and enhancement in experience modification factors.

Conclusion:

Staff recommends that the City Council approve Amendment No. 3 to Agreement No. 17-1761 and Amendment No. 3 to Agreement No. 17-1762 with TRISTAR Risk Management for continued the Workers’ Compensation and Property and Liability claims administration services.

Steve Carmona
SC:NK:sp
Enclosures: 1) Amendment No. 3 to Agreement No. 17-1761 2) Amendment No. 3 to Agreement No. 17-1762
AMENDMENT NO. 3
TO PROFESSIONAL SERVICES AGREEMENT NO. 17-1761

WITH HAZELRIGG CLAIMS MANAGEMENT SERVICES, INCORPORATED, A

TRISTAR COMPANY
THIS AMENDMENT NO. 3 TO AGREEMENT NO. 17-1761 FOR
PROFESSIONAL SERVICES OF WORKERS’ COMPENSATION CLAIMS
ADMINISTRATOR SERVICES (“Amendment No. 3"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA, a California municipal corporation (“CITY”), and HAZELRIGG CLAIMS

MANAGEMENT SERVICES, INCORPORATED, A TRISTAR COMPANY
(“CONTRACTOR”).

RECITALS
A. CITY and CONTRACTOR (collectively referred to as the “PARTIES”) have previously executed that certain Agreement for Professional Services, Agreement No. 17-1761 (“Agreement”) relating to professional services in the City of Pico Rivera.

B. The PARTIES have since then executed Amendment No. 1 and Amendment No. 2 for the purpose of extending the Term and Compensation thereto.

C. The PARTIES desire to amend Agreement No. 17-1761 once more as set forth below.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. MODIFICATION OF ESTIMATED AMOUNT AND CONTRACT EXPIRATION DATE.

The contract amount as set forth in Section 3 (Compensation) of the Agreement shall be modified as follows:

CONTRACTOR shall provide the services described in Exhibit A and Exhibit B to this Amendment No. 3 regarding professional services and shall be compensated at $4,125.33 per month for an amount not to exceed $49,504 for fiscal year 2024-

25. In fiscal year 2025-26 shall be compensated at a rate of $4,290.33 per month for an amount not to exceed $51,484.

2. TERM EXTENSION.

The contract term set forth in Section 2 (Effective Date and Term) of the Agreement shall be modified as follows:

The Agreement shall expire on June 30, 2026, unless sooner terminated as hereinafter provided.

Enclosure 1
9a
Amendment No. 3 to Agreement No. 17-1761
HAZELRIGG CLAIMS MANAGEMENT SERVICES, INC.

Page 2 of 2 ends

3. EFFECT OF AMENDMENTS.

Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONTRACTOR shall remain in full force and effect. If there is conflict between this Amendment No. 3 and the Agreement, the terms of this Amendment will prevail.

4. EFFECTIVE DATE.

Unless otherwise specified herein, this Amendment No. 3 shall become effective as of the date set forth below on which the last of the parties, whether CITY or CONTRACTOR, executes this Amendment No. 3.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.3 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONTRACTOR”

CITY OF PICO RIVERA HAZELRIGG CLAIMS MANAGEMENT
SERVICES, INC.
____________________________ _________________________________ Steve Carmona, City Manager Thomas J. Veale, President
Dated: ______________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney 1 May 30, 2024
Narek Katabyan Sent Via Email: [email protected] Senior Analyst
City of Pico Rivera
6615 Passons Blvd.

Pico Rivera, CA 90660
Re:City of Pico Rivera– Workers’ Compensation & Liability Renewal Effective July 1, 2024 – June 30, 2025. Life of Contract Dear Narek,
As part of our commitment to superior service delivery, we continually review our customers’ programs in order to determine appropriate performance and pricing. In this regard, we have reviewed the workers’ compensation and liability program for The City of Pico Rivera, which we manage today.

Effective 7/1/24, we will increase the claims fees by 4% for both Workers’ Compensation and Property & General Liability. This fee increase simply allows our company to keep investing in our people and system enhancements, so we can continue to provide The City of Pico Rivera with exceptional level claims staff and service. I have also enclosed the 2024 preferred provider fee schedule that will be effective July 1, 2024. In history, The City of Pico Rivera has been renewing with a two-year option, so I am providing a two-year option with 4% increase each year.

CATEGORY

LIFE OF CONTRACT

Sincerely,
Alex Lee
Property & General Liability Claims
Admin Fee 7/1/25-6/30/26
2 Director, Client Services
Ph: 916-599-0141
TRISTAR Claims Management Services, Inc.

Enclosure: 2024 Preferred Provider Services Fees

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To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: TREASURER’S MONTHLY INVESTMENT TRANSACTION
REPORT AS OF MAY 31, 2024
Recommendation:

1. Receive and file the Treasurer’s Monthly Investment Transaction Report as of May 31, 2024.

Fiscal Impact:

There is no fiscal impact to the General Fund.

Background:

Per the City of Pico Rivera (City) Investment Policy, approved by the City Council on August 1, 2023, the City Treasurer submits a monthly investment transaction report to the City Council within 45 days of the end of the reporting period, in accordance with California Government Code Section 53607.

Discussion:

This report updates the City Council on the City’s monthly transactions of the City’s investment portfolio for the month ending May 31, 2024. The enclosed statements include transactions of the City’s investments with the Local Agency Investment Fund (LAIF), Chandler Asset Management, and Commercial Bank of California (Enclosures 1, 2, and 3).

Although the main investments fall under the former investment policy, it should be noted that the City Council ratified the fiscal year (FY) 2024-2025 Investment Policy (Policy) at the City Council meeting of June 11, 2024. The City follows the guidelines set forth in Government Code section 53600, et seq. In keeping with the Government Code, the City has updated its policy to allow for the following modifications:
• (8.0 Authorized and Suitable Investments) Investments are prohibited to have a forward settlement in excess of 45 days from the date of investment. • (18.0 Reporting) Quarterly reporting is now required within 45 days, rather than 30 days.
10 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024 TREASURER’S MONTHLY INVESTMENT TRANSACTION REPORT AS OF MAY 31, 2024

Page 2 of 2 ends

• (20.0 Glossary) Remaining maturity shall be measured from settlement date to final maturity, rather than the commonly interpreted trade date.

With these revisions, the Policy remains in line with best practices to ensure security, maintain liquidity, and seek yield where appropriate. The new policy also adheres to CMTA’s best practices and demonstrates to external rating agencies that the City is committed to safeguarding taxpayer dollars and taking full advantage of investments, as allowed per Gov. Code section 53600, et seq.

Conclusion:

As of May 31, 2024, the City’s portfolio remains highly rated, liquid, and stable. All investments are maintained in accordance with California Government Code Section 53601 and the City’s investment policy, which was approved by the City Council on August 1, 2023.

Steve Carmona
SC:AG:KL:LL:ep
Enclosures: 1) LAIF Statement for the Month Ending May 31, 2024. 2) Chandler Asset Management Transaction Ledger for the Month Ending May 31, 2024.
3) Commercial Bank of California Insured Cash Sweep Statement for the Month Ending May 31, 2024.
4) City of Pico Rivera Investment Policy – June 2024
Settlement
Date
Transaction
Category Transaction Type Security Description Quantity Price Principal Interest Total Amount 4/30/2024 Other Transactions Money Market Funds FIRST AMER:GVT OBLG Y - --- - - 1,015.13 5/1/2024 Other Transactions Coupon FHMS K-054 A2 2.745 01/25/2026 - --- - - 1,143.75 5/1/2024 Other Transactions Coupon FHMS K-063 A2 3.43 01/25/2027 - --- 0.00 - 928.96 5/1/2024 Other Transactions Coupon FHMS K-069 A2 3.187 09/25/2027 - --- 0.00 - 1,327.92 5/1/2024 Other Transactions Coupon FHMS K-073 A2 3.35 01/25/2028 - --- (0.00) - 1,312.08 5/1/2024 Other Transactions Coupon FHMS K-081 A2 3.9 08/25/2028 - --- - - 503.75 5/1/2024 Other Transactions Coupon FHMS K-083 A2 4.05 09/25/2028 - --- - - 776.25 5/1/2024 Other Transactions Coupon FHMS K-085 A2 4.06 10/25/2028 - --- 0.00 - 930.42 5/1/2024 Other Transactions Coupon FHMS K-746 A2 2.031 09/25/2028 - --- - - 710.85 5/1/2024 Other Transactions Coupon PUBLIC SERVICE ELECTRIC AND GAS CO 3.7 05/01/2028 - --- - - 5,550.00 5/1/2024 Other Transactions Coupon ROYAL BANK OF CANADA 2.25 11/01/2024 - --- - - 2,981.25 5/7/2024 Other Transactions Management Fee Cash --- (2,578.80) (2,578.80) - (2,578.80) 5/7/2024 Other Transactions Coupon FEDERAL NATIONAL MORTGAGE ASSOCIATION 0.5 11/ - --- - - 750.00 5/8/2024 Other Transactions Coupon PACCAR FINANCIAL CORP 0.9 11/08/2024 - --- - - 967.50 5/10/2024 Other Transactions Coupon NORTHERN TRUST CORP 4.0 05/10/2027 - --- - - 8,000.00 5/12/2024 Dispositions Maturity AMAZON.COM INC 0.45 05/12/2024 (215,000.00) 100.00 215,000.00 - (215,000.00) 5/12/2024 Other Transactions Coupon AMAZON.COM INC 0.45 05/12/2024 - --- - - 483.75 5/13/2024 Other Transactions Coupon NATIONAL RURAL UTILITIES COOPERATIVE FINANCE - --- (0.00) - 11,884.44 5/15/2024 Other Transactions Coupon AMXCA 2022-2 A 05/17/2027 - --- - - 678.00 5/15/2024 Other Transactions Coupon AMXCA 2023-1 A 4.87 05/15/2028 - --- (0.00) - 527.58 5/15/2024 Other Transactions Coupon AMXCA 2023-3 A 5.23 09/15/2028 - --- (0.01) - 1,503.625/15/2024 Other Transactions Coupon CHAIT 2023-1 A 5.16 09/15/2028 - --- - - 1,483.505/15/2024 Acquisitions Buy FIRST AMER:GVT OBLG Y 1,411,458.97 (1,411,458.97) 1.00 - 1,411,458.97 5/15/2024 Other Transactions Principal Paydown HAROT 2022-1 A3 1.88 05/15/2026 - --- 8,066.32 - (8,066.32)5/15/2024 Other Transactions Coupon HAROT 2022-1 A3 1.88 05/15/2026 - --- 0.00 - 160.93 5/15/2024 Other Transactions Coupon HART 2023-A A3 4.58 04/15/2027 - --- (0.00) - 591.58 5/15/2024 Other Transactions Principal Paydown JDOT 2021 A3 0.36 09/15/2025 - --- 3,208.87 - (3,208.87)5/15/2024 Other Transactions Coupon JDOT 2021 A3 0.36 09/15/2025 - --- 0.00 - 3.90 5/15/2024 Other Transactions Principal Paydown JDOT 2021-B A3 0.52 03/16/2026 - --- 7,325.47 - (7,325.47) 5/15/2024 Other Transactions Coupon JDOT 2021-B A3 0.52 03/16/2026 - --- (0.00) - 19.11 5/15/2024 Other Transactions Principal Paydown JDOT 2022 A3 0.36 09/15/2026 - --- 6,166.49 - (6,166.49)5/15/2024 Other Transactions Coupon JDOT 2022 A3 0.36 09/15/2026 - --- 0.00 - 138.01 5/15/2024 Other Transactions Principal Paydown JDOT 2022-B A3 3.74 02/16/2027 - --- 8,045.75 - (8,045.75) 5/15/2024 Other Transactions Coupon JDOT 2022-B A3 3.74 02/16/2027 - --- 0.00 - 358.42 5/15/2024 Other Transactions Coupon JDOT 2022-C A3 5.09 06/15/2027 - --- 0.00 - 933.17 5/15/2024 Other Transactions Coupon JDOT 2023-C A3 5.48 05/15/2028 - --- - - 1,438.505/15/2024 Other Transactions Principal Paydown MBART 2022-1 A2 5.26 10/15/2025 - --- 14,988.48 - (14,988.48) 5/15/2024 Other Transactions Coupon MBART 2022-1 A2 5.26 10/15/2025 - --- 0.00 - 162.92 5/15/2024 Other Transactions Coupon MBART 2023-1 A3 4.51 11/15/2027 - --- (0.01) - 394.62 5/15/2024 Other Transactions Principal Paydown TAOT 2021-D A3 0.71 04/15/2026 - --- 3,818.44 - (3,818.44) 5/15/2024 Other Transactions Coupon TAOT 2021-D A3 0.71 04/15/2026 - --- 0.00 - 24.14 5/15/2024 Other Transactions Coupon TAOT 2024-A A3 4.83 10/16/2028 - --- - - 684.25 5/15/2024 Other Transactions Coupon UNITED STATES TREASURY 0.75 11/15/2024 - --- - - 1,218.75 5/15/2024 Other Transactions Coupon UNITED STATES TREASURY 1.625 05/15/2026 - --- - - 4,062.505/15/2024 Other Transactions Coupon UNITED STATES TREASURY 2.0 11/15/2026 - --- - - 10,000.005/15/2024 Other Transactions Coupon UNITED STATES TREASURY 2.375 05/15/2027 - --- - - 11,875.00 City of Pico Rivera Portfolio
Chandler Investment Transactions
May, 2024
Enclosure 2
10b
Settlement
Date
Transaction
Category Transaction Type Security Description Quantity Price Principal Interest Total Amount City of Pico Rivera Portfolio
Chandler Investment Transactions
May, 2024
5/15/2024 Dispositions Maturity UNITED STATES TREASURY 2.5 05/15/2024 (700,000.00) 100.00 700,000.00 - (700,000.00) 5/15/2024 Other Transactions Coupon UNITED STATES TREASURY 2.5 05/15/2024 - --- - - 8,750.00 5/15/2024 Other Transactions Coupon UNITEDHEALTH GROUP INC 3.7 05/15/2027 - --- - - 7,400.005/16/2024 Acquisitions Buy GMALT 2024-2 A3 5.39 07/20/2027 120,000.00 99.99 (119,993.03) - 119,993.035/16/2024 Other Transactions Coupon GMCAR 2023-2 A3 4.47 02/16/2028 - --- 0.01 - 428.38 5/17/2024 Dispositions Maturity CATERPILLAR FINANCIAL SERVICES CORP 0.45 05/17/20 100.00 (335,000.00) 335,000.00 - (335,000.00) 5/17/2024 Other Transactions Coupon CATERPILLAR FINANCIAL SERVICES CORP 0.45 05/17/20 - --- - - 753.75 5/17/2024 Other Transactions Coupon MERCK & CO INC 4.05 05/17/2028 - --- - - 1,822.50 5/18/2024 Other Transactions Principal Paydown HAROT 2022-2 A3 3.73 07/20/2026 - --- 3,629.14 - (3,629.14)5/18/2024 Other Transactions Coupon HAROT 2022-2 A3 3.73 07/20/2026 - --- - - 279.75 5/20/2024 Other Transactions Coupon GMALT 2023-3 A3 5.38 11/20/2026 - --- - - 336.255/21/2024 Other Transactions Principal Paydown HAROT 2021-1 A3 0.27 04/21/2025 - --- 3,246.11 - (3,246.11) 5/21/2024 Other Transactions Coupon HAROT 2021-1 A3 0.27 04/21/2025 - --- 0.00 - 0.78 5/21/2024 Other Transactions Principal Paydown HAROT 2021-4 A3 0.88 01/21/2026 - --- 4,318.20 - (4,318.20) 5/21/2024 Other Transactions Coupon HAROT 2021-4 A3 0.88 01/21/2026 - --- 0.00 - 32.63 5/21/2024 Other Transactions Coupon HAROT 2023-1 A3 5.04 04/21/2027 - --- - - 294.005/23/2024 Acquisitions Buy CATERPILLAR FINANCIAL SERVICES CORP 5.0 05/14/202 100.18 405,000.00 (405,743.58) 506.25 406,249.83 5/24/2024 Other Transactions Custody Fee Cash --- (253.02) (253.02) - (253.02)5/24/2024 Acquisitions Buy FEDERAL FARM CREDIT BANKS FUNDING CORP 4.5 05/ 99.19 330,000.00 (327,333.60) 165.00 327,498.605/25/2024 Other Transactions Principal Paydown BMWLT 2023-1 A3 5.16 11/25/2025 - --- 316.73 - (316.73)5/25/2024 Other Transactions Coupon BMWLT 2023-1 A3 5.16 11/25/2025 - --- - - 172.00 5/25/2024 Dispositions Sell FIRST AMER:GVT OBLG Y (1,358,054.45) 1.00 1,358,054.45 - (1,358,054.45) 5/30/2024 Acquisitions Buy UNITED STATES TREASURY 4.125 06/15/2026 500,000.00 98.41 (492,070.31) 9,410.86 501,481.17 5/31/2024 Other Transactions Money Market Funds FIRST AMER:GVT OBLG Y - --- 16.56 - - 5/31/2024 Other Transactions Coupon UNITED STATES TREASURY 0.25 05/31/2025 - --- - - 875.00 5/31/2024 Other Transactions Coupon UNITED STATES TREASURY 0.375 11/30/2025 - --- 0.01 - 1,659.38 Changes of Market Values and Accrued Interests 47,472.71 Net Investment Transactions 238,467.01Beginning Balance as of 4/30/2024 32,378,725.96Ending Balance as of 5/31/2024 32,617,192.97 Contact Us
(714) 431-7000
Account

CITY OF PICO RIVERA
Date
05/31/2024
Page
1 of 6
IntraFi Cash ServiceSM, or ICS®, Monthly Statement
The following information is a summary of activity in your account(s) for the month of May 2024 and the list of FDIC-insured institution(s) that hold your deposits as of the date indicated. These deposits have been placed by us, as your agent and custodian, in deposit accounts through IntraFi Cash Service. Funds in your deposit accounts at the FDIC-insured institutions at which your funds have been placed will be "deposits," as defined by federal law.

Summary of Accounts
Account ID Deposit Option Interest Rate Opening Balance Ending Balance *********354 Savings 4.25% $30,191,468.22 $35,151,687.70 TOTAL $30,191,468.22 $35,151,687.70
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

Commercial Bank of California
19752 MacArthur Blvd.

Suite 100
Irvine, CA 92612
126369-31A

CITY OF PICO RIVERA
6615 PASSIONS BLVD
PICO RIVERA, CA 90660
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RETURN SERVICE REQUESTED
Enclosure 3
10c

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Account Summary - Savings
Statement Period 5/1-5/31/2024 Average Daily Balance $30,485,354.43 Previous Period Ending Balance $30,191,468.22 Interest Rate at End of Statement Period 4.25% Total Program Deposits 7,000,000.00 Annual Percentage Yield Earned 4.34% Total Program Withdrawals (2,149,991.28) YTD Interest Paid 485,779.84 Interest Capitalized 110,210.76
Current Period Ending Balance $35,151,687.70
Account Transaction Detail
Date Activity Type Amount Balance
05/02/2024 Withdrawal ($649,991.28) $29,541,476.94
05/09/2024 Withdrawal (1,500,000.00) 28,041,476.94
05/23/2024 Deposit 7,000,000.00 35,041,476.94
05/31/2024 Interest Capitalization 110,210.76 35,151,687.70 Summary of Balances as of May 31, 2024
FDIC-Insured Institution City/State FDIC Cert No. Balance 1st Capital Bank Salinas, CA 58485 $247,258.96
Alpine Bank Glenwood Springs, CO 23091 247,893.12
Amalgamated Bank New York, NY 622 247,258.96
American National Bank Omaha, NE 19300 247,893.12
Ameris Bank Atlanta, GA 20504 247,893.12
Anderson Brothers Bank Mullins, SC 9923 247,893.12
BOKF, National Association Tulsa, OK 4214 247,893.12
Banc of California Los Angeles, CA 24045 247,893.12
Bank Iowa West Des Moines, IA 14521 247,893.12
Bank of Marin Novato, CA 32779 247,893.12
Bank of Washington Washington, MO 12627 247,893.12
BankNewport Newport, RI 18129 247,893.12
BankUnited Miami Lakes, FL 58979 247,893.12
Bankwell Bank New Canaan, CT 57368 247,893.12
Benchmark Bank Plano, TX 19215 247,893.12
Bremer Bank, National Association South St. Paul, MN 12923 247,893.12 Brookline Bank Boston, MA 17798 247,838.73
Byline Bank Chicago, IL 20624 247,258.95
CASS COMMERCIAL BANK Des Peres, MO 1068 247,893.12
CNB Bank Clearfield, PA 13876 247,893.12
CalPrivate Bank Coronado, CA 58291 247,893.12
Cape Cod 5 Hyannis, MA 23287 247,893.12
Capital Community Bank Provo, UT 33823 247,258.96
Date
05/31/2024 Page
2 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. %Rv
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DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of May 31, 2024
FDIC-Insured Institution City/State FDIC Cert No. Balance Capitol Bank Madison, WI 34074 247,893.12
Citizens Bank of Philadelphia, MS Philadelphia, MS 12204 247,893.12 City National Bank of Florida Miami, FL 20234 247,735.39 Coastal Carolina National Bank Myrtle Beach, SC 58864 247,893.12 Coastal Community Bank Everett, WA 34403 247,893.12
Community Bank Delaware Lewes, DE 58311 247,893.12
Community Bank of the Bay Oakland, CA 34210 247,258.96
Community National Bank Derby, VT 6271 247,311.29
Community State Bank Ankeny, IA 18272 247,893.12
ConnectOne Bank Englewood Cliffs, NJ 57919 247,893.12
CrossFirst Bank Leawood, KS 58648 247,893.12
Crown Bank Edina, MN 35480 247,258.96
Customers Bank Malvern, PA 34444 247,893.12
D. L. Evans Bank Burley, ID 11666 247,893.12
Dime Community Bank Hauppauge, NY 6976 247,893.12
Dogwood State Bank Raleigh, NC 57095 247,893.12
EagleBank Silver Spring, MD 34742 247,893.12
East West Bank Pasadena, CA 31628 247,893.12
Eastern Bank Boston, MA 32773 247,889.18
Enterprise Bank & Trust Clayton, MO 27237 247,258.96
Farmers State Bank Waterloo, IA 12855 247,489.75
First American Bank Artesia, NM 2240 247,879.54
First Bank Hamilton, NJ 58481 247,893.12
First Bank & Trust Brookings, SD 3973 247,258.96
First Commerce Bank Lewisburg, TN 57465 743.09
First Federal Savings and Loan Assn Port Angeles, WA 28405 247,238.37 First Financial Northwest Bank Renton, WA 29058 247,893.12 First Foundation Bank Irvine, CA 58647 247,258.96
First Horizon Bank MEMPHIS, TN 4977 247,893.12
First National Bank Wichita Falls, TX 26543 247,893.12
First National Bank of Pennsylvania Greenville, PA 7888 247,893.12 First Resource Bank Exton, PA 57967 247,893.12
First State Community Bank Farmington, MO 17323 247,893.12 First-Citizens Bank & Trust Company Raleigh, NC 11063 247,893.12 FirstBank Nashville, TN 8663 247,893.12
Five Points Bank Grand Island, NE 20488 247,258.96
Five Star Bank Roseville, CA 35361 247,893.12
Flagstar Bank, N.A. Hickville, NY 32541 247,258.96
Flushing Bank Uniondale, NY 58564 247,893.12
Date
05/31/2024 Page
3 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of May 31, 2024
FDIC-Insured Institution City/State FDIC Cert No. Balance Franklin Bank & Trust Company Franklin, KY 17937 247,279.26 Fremont Bank Fremont, CA 19222 247,893.12
Fulton Bank, N.A. Lancaster, PA 7551 247,893.12
German American Bank Jasper, IN 17393 247,258.96
Glens Falls Natl Bank and Trust Co Glens Falls, NY 7074 247,893.12 Grand Savings Bank Grove, OK 32084 220.62
Great Plains National Bank Elk City, OK 34207 247,258.96 Great Plains State Bank Petersburg, NE 14058 247,893.12 Great Southern Bank Reeds Spring, MO 29546 247,893.12
Hancock Whitney Bank Gulfport, MS 12441 247,893.12
Hanmi Bank Los Angeles, CA 24170 247,893.12
Hanover Community Bank Mineola, NY 58675 247,258.96
HarborOne Bank Brockton, MA 59070 247,893.12
Heritage Bank of Commerce San Jose, CA 33905 247,893.12 HomeTrust Bank Asheville, NC 27677 247,893.12
INB Springfield, IL 3664 247,893.12
Israel Discount Bank of New York New York City, NY 19977 247,893.12 Leader Bank, National Association Arlington, MA 57134 247,893.12 Live Oak Banking Company Wilmington, NC 58665 247,893.12 MVB Bank, Inc Fairmont, WV 34603 247,190.37
Machias Savings Bank Machias, ME 19531 247,258.96
MainStreet Bank Fairfax, VA 57742 247,893.12
MapleMark Bank Dallas, TX 3182 247,893.12
Mascoma Bank Lebanon, NH 18013 247,893.12
Mercantile Bank Grand Rapids, MI 34598 247,878.64
Merchants Bank of Indiana Carmel, IN 8056 247,893.12
MidFirst Bank Oklahoma City, OK 4063 247,893.12
Mission Bank Bakersfield, CA 34805 247,258.87
NBT Bank, National Association Norwich, NY 7230 247,893.12 NexBank Dallas, TX 29209 247,893.12
Northpointe Bank Grand Rapids, MI 34953 247,893.12
Northstar Bank Bad Axe, MI 57097 247,893.12
Old Dominion National Bank North Garden, VA 58504 509.54 Old National Bank Evansville, IN 3832 247,893.12
One Florida Bank Orlando, FL 58811 247,258.96
Origin Bank Ruston, LA 12614 247,893.12
Park National Bank Newark, OH 6653 247,893.12
Pinnacle Bank Nashville, TN 35583 247,893.12
Popular Bank New York, NY 34967 247,893.12
Date
05/31/2024 Page
4 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. %RzH X*l/q+q3]'I
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DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of May 31, 2024
FDIC-Insured Institution City/State FDIC Cert No. Balance Raymond James Bank St. Petersburg, FL 33893 247,893.12
Republic Bank & Trust Company Louisville, KY 23627 247,893.12 RockPointBank, National Association Chattanooga, TN 59206 247,258.96 SMBC MANUBANK Los Angeles, CA 18618 247,893.12
Salem Five Cents Savings Bank Salem, MA 23296 247,893.12 Sandy Spring Bank Olney, MD 4865 247,893.12
Santa Cruz County Bank Watsonville, CA 57591 433.53
Sauk Valley Bank & Trust Company Sterling, IL 35131 247,893.12 Security Federal Savings Bank Logansport, IN 28894 247,247.06 Security Savings Bank Canton, SD 15734 461.37
ServisFirst Bank Birmingham, AL 57993 247,893.12
Shore United Bank, N.A. Easton, MD 4832 247,893.12
SmartBank Knoxville, TN 58463 247,893.12
South State Bank, N.A. Winter Haven, FL 33555 247,893.12 SouthPoint Bank Birmingham, AL 58088 247,893.12
Stearns Bank N.A. St. Cloud, MN 10988 247,893.12
Susser Bank Arlington, TX 34885 247,893.12
Synovus Bank Columbus, GA 873 247,893.12
T Bank, National Association Dallas, TX 57703 247,258.96 TBK Bank, SSB Dallas, TX 23498 247,893.12
Texas Bank and Trust Company Longview, TX 17842 247,893.12 Texas National Bank of Jacksonville Jacksonville, TX 26181 247,258.96 TexasBank Brownwood, TX 19559 247,893.12
The American National Bank of Texas Terrell, TX 23474 247,893.12 The Bank of Tampa Tampa, FL 21031 247,893.12
The First National Bank of McGregor Mcgregor, TX 3330 247,291.30 The Greenwood's State Bank Lake Mills, WI 11623 247,893.12 The Huntington National Bank Columbus, OH 6560 247,893.12 The Park Bank Madison, WI 19608 247,893.12
The Washington Trust Company of Westerly Westerly, RI 23623 247,893.12 Third Coast Bank Humble, TX 58716 247,893.12
TowneBank Portsmouth, VA 35095 247,893.12
Truist Bank Charlotte, NC 9846 247,893.12
U.S. Bank National Association Cincinnati, OH 6548 247,893.12 Union Bank & Trust Lincoln, NE 13421 214,732.11
United Bank Fairfax, VA 22858 247,893.12
United Community Bank Blairsville, GA 16889 247,893.12
Univest Bank and Trust Co. Souderton, PA 7759 247,893.12 Valley National Bank Wayne, NJ 9396 247,601.11
Date
05/31/2024 Page
5 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

DETAILED ACCOUNT OVERVIEW
Account ID: *********354
Account Title: CITY OF PICO RIVERA
Summary of Balances as of May 31, 2024
FDIC-Insured Institution City/State FDIC Cert No. Balance VeraBank Henderson, TX 3250 247,893.12
Veritex Community Bank Dallas, TX 57665 349.71
Watermark Bank Oklahoma City, OK 59148 247,258.96
West Bank West Des Moines, IA 15614 247,258.96
WestStar Bank El Paso, TX 32941 247,893.12
Western Alliance Bank Phoenix, AZ 57512 247,893.12
Winter Park National Bank Winter Park, FL 59105 247,893.12 Zions Bancorporation, N. A. Salt Lake City, UT 2270 247,893.12 Date
05/31/2024 Page
6 of 6
CONTAINS CONFIDENTIAL INFORMATION IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC. %RzL X*l/q+q3]'I
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Page | i

CITY OF PICO RIVERA
Administrative Services Department
Investment Policy for
the City of Pico Rivera
and Successor Agency
Enclosure 4
10d
City of Pico Rivera
Investment Policy

Page | ii

TABLE OF CONTENTS

1.0 Policy ..............................................................................3

2.0 Scope..............................................................................3

3.0 Prudence.........................................................................4

4.0 Objective ........................................................................5

5.0 Delegation of Authority ...................................................6

6.0 Ethics and Conflicts of Interest .......................................7

7.0 Authorized Financial Dealers and Institutions .................8

8.0 Authorized and Suitable Investments..............................8

9.0 Review of Investment Portfolio .....................................14

10.0 Investment Pools/Mutual Funds....................................14

11.0 Collateralization............................................................15

12.0 Safekeeping and Custody.............................................15

13.0 Diversification ...............................................................16

14.0 Maximum Maturities......................................................16

15.0 Internal Controls ...........................................................17

16.0 Cash Management .......................................................17

17.0 Performance Standards................................................18

18.0 Reporting......................................................................18

19.0 Investment Policy Adoption...........................................19

20.0 Glossary .......................................................................20 City of Pico Rivera
Administrative Services Department
6615 Passons Boulevard
Pico Rivera, CA 90660
Phone 562.801.4392 • Fax 562.942.8828
City of Pico Rivera
Investment Policy June 2024
Page | 3

1.0 Policy
The purpose of this document is to provide guidelines for the prudent investment of the City and Successor Agency’s idle cash and outline policies for maximizing the efficiency of the City/Successor Agency’s cash management system. The ultimate goal is to ensure security, maintain liquidity, and seek yield where appropriate. This investment policy is in accordance with the provisions in Sections 16429.1 and 53600 through 53684 of the California Government Code. (For the purposes of the remainder of this policy, any reference to “City” is inclusive of the Successor Agency.)

2.0 Scope
Included in the scope of the City’s investment policy are the following major guidelines and practices to be used in achieving the City’s primary investment objectives:
• Investment Authority and Responsibilities
• Eligible Financial Institutions
• Authorized Investments
• Investment Parameters
• Cash Management
• Evaluation of Investment Performance
• Investment Reporting
• Investment Policy Review and Adoption
It is intended that this policy cover all funds and investment activities under the direct authority of the City of Pico Rivera, Pico Rivera Successor Agency (formerly known as the Redevelopment Agency), Pico Rivera Housing Assistance Agency, the Pico Rivera Water Authority, and all other funds and investment activities under the direct authority of the Pico Rivera City Treasurer, except for bond proceeds which are governed by their respective indenture agreements.

Subject to the prior written consent and approval of the City Treasurer and City Manager, City of Pico Rivera
Investment Policy June 2024
Page | 4
financial assets held and invested by trustees or fiscal agents are excluded from this policy. However, such assets are nevertheless subject to the regulations established by the State of California pertaining to investments by local agencies as well as the related bond indentures.

3.0 Prudence
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency.

Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” Investment officers and other authorized persons responsible for managing City funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided that the Investment officers or other authorized persons acted in good faith. Deviations from expectations of a security’s credit or market risk should be reported to the governing body in a timely fashion and appropriate action should be taken to control adverse developments.

City of Pico Rivera
Investment Policy June 2024
Page | 5

4.0 Objective
In accordance with Government Code Section 53600.5, the primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield:

Safety
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk.

Credit Risk – is the risk of loss due to the failure of an issuer of a security. The City will minimize credit risk by:
o Limiting investments to the safest types of securities o Diversifying the investment portfolio so that potential losses on individual securities will be minimized.

Market Rate Risk – is the risk of market fluctuations due to overall changes in the general level of interest rates. The City will minimize the market rate risk by:
o Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity
o Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools
Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets City of Pico Rivera
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(dynamic liquidity). A portion of the portfolio also will be placed in money market mutual funds or local government investment pools which offer same-day liquidity for short term funds.

Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The City will invest in relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not normally be sold prior to maturity with the following exceptions:
o A security with declining credit may be sold early to minimize loss of principal.
o A security swap would improve the quality, yield, or target duration in the portfolio.
o Liquidity needs of the portfolio require that the security be sold.

5.0 Delegation of Authority
The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Treasurer.

The Treasurer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.

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The City may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City’s investment portfolio in a manner consistent with the City’s objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.

The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.

6.0 Ethics and Conflicts of Interest
The City adopts the following policy concerning conflicts of interest:

Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the investment program, or that could impair their ability to make impartial decisions.

Officers and employees involved in the investment process shall disclose to the City Clerk any material interest in financial institutions that conduct business with the City of Pico Rivera and they shall further disclose any personal financial/investment positions that could be related to the performance of the City’s investment portfolio.

Officers and employees shall not undertake personal investment transactions with the same individual with whom business is conducted on behalf of the City.

If there is an event subject to disclosure that could impair the ability of an officer or employee to make impartial decisions, the officer or employee must notify the City Manager in writing within ten (10) days.

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7.0 Authorized Financial Dealers and Institutions
Pursuant to the State Code, Section 53601.5, the City shall transact business only with issuers, banks, savings and loans and registered investment securities dealers. The purchase of any investment, other than those purchased directly from the issuer, shall be purchased either from an institution licensed by the State of California as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is a member of the National Association of Securities Dealers or a member of a Federally regulated securities exchange, a National or State-Chartered Bank, a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank.

The Director of Finance will maintain a list of financial institutions authorized to provide investment services to the City, will not give full discretionary authority to external investment managers and will not use external investment managers to purchase or sell securities or manage the City’s portfolio unless specifically approved by the City Council with a contract signed by the Mayor and City Attorney.

8.0 Authorized and Suitable Investments
Investment of City funds is governed by the California Government Code Sections 16429.1 and 53601. Investments may not have a term or maturity at the time of investment of longer than that authorized by Section 53601 or five (5) years unless the City Council has granted prior express authority. The percentage limitations shall apply to investments at the time of purchase. This investment policy further restricts the permitted investments to those below:

State Treasurer Local Agency Investment Fund (LAIF)
Government Code Section 16429.1: The City may invest up to the maximum amount pursuant to LAIF policy. LAIF is a diversified investment pool administered by the California State Treasurer. Monies invested with LAIF are pooled with State monies in City of Pico Rivera
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order to earn the maximum rate of return consistent with safe and prudent treasury management. The City, Housing Authority and Successor Agency have separate accounts, so the combined limit is three times the LAIF Policy maximum.

Local Government Investment Pools
Government Code Section 53601(p): The City may invest in a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in 53601 (a) to (q), inclusive. There is no issuer limitation for Local Government Investment Pools.

US Government and Federal Agency Obligations
Government Code Sections 53601 (b) and (f): There is no limitation on the maximum of the City’s portfolio that may be invested in U.S. government obligations, U.S. government agency obligations, and U.S. government instrumentality obligations, which have a liquid market with a readily determinable market value. The maximum percent of agency callable securities in the total portfolio will be 20%.

Bankers Acceptances
Government Code Section 53601 (g): Up to twenty percent (20%) of the City’s total portfolio may be invested in Bankers Acceptances which are defined as bills of exchange or time drafts, drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System, although no more than 5% of the total portfolio may be invested in Bankers Acceptances with any one commercial bank. Additionally, the maturity periods cannot exceed 180 days. Government Code Section 53601(g) allows 40% (30% with one bank).

Municipal Securities
Government Code Section 53601 (C): Up to 30% of the City’s total portfolio may be invested in obligations of the City, the State of California and any local agency within in City of Pico Rivera
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the State of California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.

Government Code Section 53601 (D): Up to 30% of the City’s total portfolio may be invested in obligations of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. The securities must be in the rating category of “A” rated by one NRSRO. No more than 5% per issuer.

Commercial Paper
Government Code Section 53601 (h): A maximum of twenty-five percent (25%) of the City’s portfolio may be invested in highest short-term rating category tier (e.g. A-1, P-1, F-1 or higher) commercial paper as rated by Moody’s, Standard and Poor’s or Fitch rating service. Issuing corporations must be organized and operating in the United States, have $500 million total assets, and have at least an “A” rating category (by Moody’s, Standard and Poor’s or Fitch) on debt other than commercial paper. The maturity period cannot exceed 270 days. No more than 5% of the portfolio may be invested in any single issuer.

Repurchase Agreements
Government Code Section 53601 (j): Although permitted by State Statute, repurchase agreements and reverse repurchase agreements will not be used without prior City Council approval.

Certificates of Deposit and Passbook Savings Accounts
Government Code Section 53601 (i): There is no limit as to the amount of the investment portfolio that may be deposited in passbook savings accounts. Negotiable certificates of deposit are limited to thirty percent (30%) of the City’s total portfolio which may be invested. For Negotiable certificates of deposits greater than the FDIC insured amount, City of Pico Rivera
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the issuer must be have short term ratings category of “A-1” or long term ratings of “A” by a NRSRO. No more than 5% of the portfolio may be invested in any single issuer.

Corporate Medium Term Notes
Government Code Section 53601 (k): A maximum of 30% of the City’s total portfolio may be invest in corporate medium term notes. The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. The securities are rated in a rating category of “A” or its equivalent or better by at least one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.

Asset Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations.

Government Code Section 53601 (o): A maximum of 20% of the City’s total portfolio may be invested in the above mentioned securities from issuers not defined in US Government and Federal Agency Obligations section. The securities must be rated in rating category of “AA” or better by one NRSRO. No more than 5% of the total portfolio may be invested in any single issuer.

Supranational Securities
Government Code Section 53601 (q): A maximum of 20% of the City’s total portfolio may be invested in Supranational securities. The City can only purchase US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The securities must be rated “AA” rating category or better by one NRSRO. No more than 10% of the total portfolio may be invested in any single issuer.

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Money Market Funds
Government Code Section 53601 (l): Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec 80al et seq.) may be purchased if they meet the requirements of Government Code Section 53601 (l). No more than 20 percent of the total portfolio of the investments held by a local agency may be invested in mutual funds, and no more than 10 percent in any one mutual fund.

Placement Service Deposits
Government Code Section 53601.8: A local agency that has the authority under law to invest funds, at its discretion, may invest a portion of its surplus funds in deposits at a commercial bank, savings back, savings and loan association, or credit union that uses a private sector entity that assists in the placement of deposits. The private placement service that allows local agencies to purchase more than $250,000 in demand deposits, money market accounts, or CDs from a single financial institution while still maintaining FDIC insurance coverage. The financial institution facilitates the trading of deposits among the participating institutions in amounts that are less than $250,000 each so that FDIC coverage is maintained. No more than 50 percent of the total portfolio held by a local agency may be invested in a combination of placement service funds (e.g., CDARS) and Certificates of Deposit. Under a provision sunsetting on January 1, 2026, the maximum percentage of the total portfolio reverts back to 30%.

Other Investments
Other investments that are or become legal investments pursuant to the State of California Government Code may be purchased only after the specific approval by the City Council.

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Prohibited Investments
The City of Pico Rivera shall not invest in any investment instrument/pool/fund unless specifically allowed under the “Investment Types” section of this policy.

The City of Pico Rivera shall comply with Government Code Section 53631.5 which states, “[a] local agency shall not invest any funds pursuant to this article in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages” and that “[a] local agency shall not invest any funds pursuant to this article in any security that could result in zero interest accrual if held to maturity.” Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zeroor negative-interest accrual if held to maturity are permitted.

The purchase of a security with a forward settlement date exceeding 45 days from the time of the investment is prohibited.

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Legislative Changes
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City of Pico Rivera Investment Policy and supersede any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.

9.0 Review of Investment Portfolio
The securities held at the City of Pico Rivera must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, The Treasurer shall at least annually review the portfolio to identify those securities that so not comply. The Treasurer shall establish procedures to report to the City of Pico Rivera and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.

10.0 Investment Pools/Mutual Funds
As stated, a thorough investigation of an investment pool or mutual fund is required prior to investing and on a continual basis. At a minimum, the following information shall be on file for each pool and/or mutual fund:

1. A description of eligible investment securities, and a written statement of investment policy and objectives;

2. A description of interest calculations, how interest is distributed, and how gains and losses are treated;
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3. A description of how these securities are safeguarded (including the settlement process), and how often these securities are priced and the program audited;

4. A description of who may invest in the program, how often, and the size of deposits and withdrawals;

5. A schedule for receiving statements and portfolio listings;

6. Whether reserves, retained earnings, etc. are utilized by the pool/fund;

7. A fee schedule and when and how fees are assessed; and

8. Whether the pool/fund is eligible for bond proceeds and/or will it accept such proceeds.

11.0 Collateralization
California law requires that public funds be collateralized. The depository must secure its public fund accounts by maintaining with the agent of the depository government securities having a market value of at least one hundred ten percent (110%) of the value of the public fund accounts. If a depository uses mortgage-backed securities (i.e., promissory notes secured by first mortgages or first deeds of trust) as collateral for public deposits, the market value of the mortgage-backed securities must be at least one hundred fifty percent (150%) of the value of the public fund accounts.

The collateralization requirement may be waived to the extent that funds are federally insured (currently up to $250,000 per institution). For deposits equivalent to the maximum insured amount, security may also be waived for interest accrued on the deposit provided the interest is computed by the depository on the average daily balance of the deposits, paid monthly and computed on a 360-day basis.

12.0 Safekeeping and Custody
Securities will be held by an independent third-party custodian selected by the City as evidenced by safekeeping receipts in the City’s name and monthly reports from the custodian. All investment transactions shall be conducted on a delivery-versus-payment City of Pico Rivera
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basis.

13.0 Diversification
The investments shall be diversified by:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • Avoiding investment in securities that have low ratings • Investing in securities with varying maturities, and
• Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LAIF), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.

14.0 Maximum Maturities
In order to minimize the impact of market risk, it is intended that all investments will be held to maturity.

To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances.

Investments may be sold prior to maturity for cash flow, appreciation purposes or in order to limit losses; however, no investment shall be made based solely on earnings anticipated from capital gains.

Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds.

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15.0 Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.

Accordingly, the investment officer shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points:
• Control of collusion.
• Separation of transaction authority from accounting and recordkeeping. • Custodial safekeeping.
• Avoidance of physical delivery securities.
• Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investments and wire transfers. • Development of a wire transfer agreement with the lead bank and third party custodian

16.0 Cash Management
To obtain a reasonable return on public funds, the following cash management practices will be followed:
• Maintain maximum investment of all City funds not required to meet immediate cash flow needs.
• Except for cash in certain restricted and special funds, the City will consolidate cash balances from all funds to maximize investment earnings. Investment City of Pico Rivera
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income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Maximize the City’s cash flow through immediate deposit of all receipts, use of direct deposit when available, and appropriate timing of payment to vendors. • Maximize cash flow information available through the use of only one operating bank account.

17.0 Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs.

The investment portfolio shall be structured to optimize the return given the risk constraints and cash flow needs.

Investment performance shall be continually monitored and evaluated by the Investment Officer. Investment performance statistics and activity reports shall be generated on a quarterly basis for presentation to the City Council.

The Investment officer shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the quarterly investment report. The Investment officer shall select an appropriate, readily available index to use as a market benchmark.

18.0 Reporting
Monthly transaction reports will be submitted by the Treasurer to the City Council within 45 days of the end of the reporting period in accordance with California Government Code Section 53607. The City Treasurer shall prepare and submit a quarterly investment report to the City Council. This report will include the following elements relative to the investments held at quarter-end.

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1. Face value

2. Security description

3. Coupon rate

4. Maturity date

5. Investment rating

6. Investment type

7. Purchase date

8. Cost of security

9. Purchase yield

10. Estimated market value

11. Amortized premium/discount

12. Statement relating the report to the Statement of Investment Policy

13. Statement of sufficiency of funds to meet the next six months’ obligations

19.0 Investment Policy Adoption
The Statement of Investment Policy shall be submitted annually to the City Council for adoption. The policy shall be reviewed at least annually to ensure its consistency with the overall objectives of the City and its relevance to current law and financial and economic trends. Any modifications made thereto must be approved by the City Council.

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20.0 Glossary
AGENCIES. Shorthand market terminology for any obligation issued by a governmentsponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:

FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.

FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds.

FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.

FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage passthrough securities.

GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.

PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.

TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.

ASKED. The price at which a seller offers to sell a security.

ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.

BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.

BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.

BID. The price at which a buyer offers to buy a security.

BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.

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CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made.

CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable.

CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.

COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.

COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COMMERCIAL PAPER. The short-term unsecured debt of corporations.

COST YIELD. The annual income from an investment divided by the purchase cost.

Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return.

COUPON. The rate of return at which interest is paid on a bond.

CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.

CURRENT YIELD. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor’s cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity.

DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.

DEBENTURE. A bond secured only by the general credit of the issuer.

DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.

DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative City of Pico Rivera
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is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.

DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.

DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration).

FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open-market operations establishes it.

FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves.

LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.

LIQUIDITY. The speed and ease with which an asset can be converted to cash.

LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.

LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.

MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.

MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.

MARKET VALUE. The price at which a security can be traded.

MARKING TO MARKET. The process of posting current market values for securities in a portfolio.

MATURITY. The final date upon which the principal of a security becomes due and payable.

The investment’s term or remaining maturity is measured from the settlement date to final maturity.

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MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.

MODIFIED DURATION. The percent change in price for a 100 basis point change in yields.

Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.

MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.

MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.

MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).

A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.

NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state-licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).

PLACEMENT SERVICE DEPOSITS. A private service that allows local agencies to invest in FDIC-insured deposits with one or more banks, savings and loans, and credit unions located in the United States. IntraFi (formerly known as CDARS) is an example of an entity that provides this service.

PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost is above par.

PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage securities.

PREPAYMENT WINDOW. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed.

PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, City of Pico Rivera
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and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S. Government securities market.

PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.”
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio.

REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer.

REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.

SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.

STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities, or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate.

Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.

U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.

TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.

City of Pico Rivera
Investment Policy June 2024
Page | 25
TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually.

TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.

VOLATILITY. The rate at which security prices change with changes in general economic conditions or the general level of interest rates.

YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.

City of Pico Rivera
Investment Policy June 2024
Page | 26
APPENDIX 1
The authorized investment officers as stated in accordance with the City of Pico Rivera Investment Policy, are responsible for administering an investment program which:
• Adheres to the Statement of Investment Policy
• Prioritizes safety and liquidity
• Determines risk and optimizes return
• Provides for a system of due diligence in making investment decisions.

Delivery vs. Payment – all trades of marketable securities will be executed by delivery vs. payment to ensure that securities are deposited in an eligible financial institution prior to the release of City funds.

INVESTMENT

PROCESS
To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: BUSINESS RETENTION, ATTRACTION AND FAÇADE

REHABILITATION GRANT PROGRAM MANUAL
Recommendation:

1. Approve the Business Retention, Expansion and Attraction Grant Program Manual; and

2. Amend the fiscal year 2023-24 Strategic Goals – Community and Economic Development Fund (Fund180) by reallocating $120,000 from the Impact Fee Study to the Business Retention, Expansion and Attraction Grant Program within the same fund.

Fiscal Impact:

The Business, Retention, Expansion and Attraction Grant program is currently funded in the amount of $540,000 through Fund 180 – Community and Economic Development Department Strategic Goals. In addition, an Impact Fee Study is also funded through Fund 180, however bids for the study are lower than the $200,000 budgeted. As such, staff is requesting re-allocating $120,000 from the Impact Fee Study allocation to the Business, Retention, and Attraction Grant program.

Background:

Staff prepared a Business Retention, Expansion and Attraction Program Manual for the City Council’s review and comment. The program would offer funding to eligible businesses that provide community benefits and generate positive economic impacts to the City. The program aims to improve employment opportunities in the City, address unmet demand for certain goods and/or services in the market, and increase sales tax revenues. Businesses may use grant funds on various activities including commercial façade enhancements, signage, tenant improvements, business services and capital or equipment purchases.
11 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024 BUSINESS RETENTION, ATTRACTION AND FAÇADE REHABILITATION GRANT

PROGRAM MANUAL

Page 2 of 4 ends

Some of the criteria discussed include the following:
• Business must be physically located within City limits; • Business has a current business license, in good standing in the City; • Business must operate as a brick-and-mortar business; and • Business does not have existing municipal code violations.

A committee of City staff members shall evaluate each eligible completed application. A point system shall be developed which shall prioritize projects under the criteria below:
• Years in operation;
• Demonstrated experience and success;
• Business size;
• Fiscal stability;
• Use of funds;
• Women and/or minority-owned businesses;
• Impact on tax revenue;
• Increases in employment opportunities;
• Meets an unmet demand for goods and/or services in the City; • Has not received City funds in the past 5 years; and
• Business owner background check (convicted, debarred, bankruptcy judgements, etc.).

Staff will conduct outreach including posting notices in the City Profile, social media and will also conduct site visits to eligible businesses. The program funds will be granted to eligible businesses based on the selection criteria outlined in the program manual.

Discussion:

Staff identified a total of six (6) Community and Economic strategic plans that focused on citywide design guidelines, updates to elements of the General Plan, a comprehensive update to the zoning code, updates to existing and potential development impact fees, a specific plan located in the area north of Slauson and East of Rosemead Boulevard and the Business Retention, Expansion and Attraction Grant Program. The impact fee study bids came in at lower costs than anticipated, therefore, staff is suggesting reallocating $120,000 from the Impact Fee Study to the Business Retention, Expansion and Attraction Grant Program.
[This space intentionally left blank]
CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024
BUSINESS RETENTION, ATTRACTION AND FAÇADE REHABILITATION GRANT

PROGRAM MANUAL

Page 3 of 4 ends

Staff recommends allocating $1,835,000 as outlined below:

Community & Economic Development
Strategic Plans and Studies
Original
Amount Adjustment
Adjusted
Amount
General Plan Update 300,000 300,000
Comprehensive Zoning Code Update (In
progress) 215,000 215,000
Impact Fee Study Update (In Progress) 200,000 (120,000) 80,000 North Slauson/East Rosemead Specific Plan 200,000 200,000 Business Retention, Expansion & Attraction Grant
Program (In Progress) 580,000 120,000 700,000
Climate Action Plan (PRIME-In Progress) 40,000 40,000
Citywide Design Guidelines (In Progress) 300,000 300,000 Total 1,835,000 1,835,000
The Community and Economic Development Department has several roles from identifying key locations for proper land use planning, assisting in providing programs for low-income families (Section 8 and CDBG), protecting the health and safety of the community via the Building Division, Code Enforcement and Emergency Preparedness, to prioritizing Economic Development as the key to revenue enhancement strengthening the fiscal stability of the City.

The Community and Economic Development Department is committed to completing the following six (6) strategies in order to continue to meet these goals:

1. Citywide Design Guidelines – The creation of Citywide Design guidelines will create architectural and design standards for buildings, landscape and public spaces to improve areas deficient in aesthetic character thereby attracting new business and increasing land values. The Citywide Design guidelines are underway and are expected to be completed by Fall 2024.

2. Comprehensive Zoning Code Update – Title 18, Zoning of the Pico Rivera Municipal Code is the main tool utilized by the Planning Division to regulate the form and function of the community. It is vital to continually update this title to meet the changing needs of the community and stay current with state law and urban planning innovation. The Zoning Code Update is underway and expected to be completed by Fall 2024.

3. North Slauson Avenue/East Rosemead Specific Plan – The area north of Slauson Avenue, East of Rosemead Boulevard, is developed with a hodgepodge of underutilized parcels including housing, industrial, commercial, and vacant sites.

The creation of a Specific Plan will help to gear this area toward its highest and best use, providing incentives thereby attracting appropriate development to the CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024
BUSINESS RETENTION, ATTRACTION AND FAÇADE REHABILITATION GRANT

PROGRAM MANUAL

Page 4 of 4 ends

area by increasing the sales and/or property taxes. The Specific Plan is expected to be completed by Fall 2025.

4. Impact Fee Update – The Public Image Enhancement (PIE) fee and Open Space fee are two (2) developer impact fees which help to generate funds for the creation of additional park space and/or improvements to public spaces. The fee updates will ensure the City is compliant with state guidelines while identifying other impact fees that the City may consider. The impact fee study is underway and is expected to be completed by Fall 2024.

5. General Plan Update – The General Plan serves as the City’s constitution for future development providing goals, objectives, and strategic plans. In 2014, the General Plan update was comprehensively updated. Staff must complete a new Environmental Justice element and update sections to the Safety element per state law. Staff anticipates completing these updates in Summer of 2025.

6. Business Retention, Expansion and Attraction Grant Program – The program would offer funds to eligible businesses to improve business operations in a variety of capacities. Funding would be approved on a case-to-case basis. The business would be required to show that the program will assist in the retention, expansion or attraction of a business for the betterment of the City. Once the Program is approved by Council, staff will begin outreach efforts to interested businesses.

This Program is anticipated to be ongoing until the funds are depleted.

Conclusion:

Staff recommends that the City Council approve the Business Retention, Expansion and Attraction Grant Program Manual and reallocate $120,000 from the Impact Fee Study to the Business Retention, Expansion and Attraction Grant Program within Fund 180.

Steve Carmona
SC:AB:JG:jj
Enclosure: 1) Draft Business Retention, Attraction and Façade Rehabilitation Grant Program Manual

CITY OF PICO RIVERA

BUSINESS RETENTION, ATTRACTION &
FAÇADE REHABILITATIONGRANT

PROGRAM MANUAL
Adopted on March 26, 2024
ENCLOSURE 1
11a
2 Table of Contents
Background .................................................................................................................................................3 Business Eligibility......................................................................................................................................3 Required Documentation ..........................................................................................................................3 Ineligible Businesses .................................................................................................................................3 Eligible Use of Funds.................................................................................................................................3 Ineligible Use of Funds..............................................................................................................................4 Verifying & Document Eligibility ...............................................................................................................4 Selection Criteria........................................................................................................................................4 Awarding the Grant ....................................................................................................................................5 Monitoring....................................................................................................................................................5 Reporting .....................................................................................................................................................5 Manual Amendments.................................................................................................................................5 3 Background
The City of Pico Rivera’s Business Retention, Attraction and Facade Rehabilitation Grant Program offers funding to eligible businesses that provide community benefits and generate positive economic impacts to the City. The program aims to improve employment opportunities in the City, address unmet demand for certain goods and/or services in the market, and increase sales tax revenues. Businesses may use grant funds on various activities including commercial façade enhancements, signage, tenant improvements, business services and capital or equipment purchases.

Business Eligibility
Businesses must meet all requirements to be eligible for the program. Eligibility requirements are outlined below:
• Business must be physically located within Pico Rivera City limits. • Business has a current business license, in good standing in the City of Pico Rivera. • Business must operate as a brick-and-mortar business. • Business does not have existing municipal code violations.

Required Documentation
For an application to be considered complete, all listed documents must be submitted. • Completed, signed application (application may be signed electronically) Ineligible Businesses
Businesses that fall into the following categories are ineligible for this program:
• Medical Office: A place for the practice of physiotherapy or medical, dental, optical, psychoanalytical, osteopathic, or chiropractic professions. • Discount Retail Store: A retail store that sells products at prices lower than those by traditional retail outlets.
• Dollar Store: Astore that sells inexpensive items priced usually at a dollar or a few dollars. • Party Rental: A retail store that provides tables, chairs, tents, linens, decorations, and other miscellaneous supplies for various indoor and outdoor events such as parties for birthdays, retirements, and graduations.
• Cell Phone Repair Shop: A business that primarily repairs and maintains cell phones and cell phone cases.
• Tattoo Shops: Any place or establishment where tattooing or body piercing is made available.
• Nail Salons: Any commercial establishment where nail care is offered or practiced on a regular basis for compensation.
• Automobile Insurance Business: Any business that provides automobile policy insurance.

Eligible Use of Funds
Awarded funds may be used for the following activities:
• Commercial façade enhancements;
4 • Signage;
• Tenant improvements to improve the aesthetic appearance, customer experience or; • Real estate costs related to expanding existing footprint or opening a new location; • Business services to increase capacity to carryout business activities, and • Capital or equipment purchases necessary for the business operation, excluding vehicles.

Businesses are required to identify their intended use of funds during the application process.

Program staff will follow up with staff and collect relevant documents that support appropriate use of grant funds.

Ineligible Use of Funds
Funds may not be used for the following activities:
• Vehicle purchases;
• Personal property;
• Payroll expenses;
• Repayment of refinance or existing debt or to pay operating deficits tax arrearages, governmental fines or penalties or general government expenses; • Personal income, and
• Political or religious activities.

Verifying & Document Eligibility
Staff shall review all applications for thoroughness and completion. Staff is responsible for making sure that all eligibility documents have been submitted by the business owner. Applications are to be reviewed on a first-come, first-serve basis. The application consists of the following components:
• Applicant Information: Staff shall review for completeness. • Project Narrative: Staff shall review answers to all questions and note areas where the business may need additional technical assistance and support. • Financial Information: Staff shall review for completeness and verify that the business has identified how they plan to use grant funds. Staff will note how the business plans to use funds and will collect supporting documents and monitor grant expenses. • Assurance and Signatures: Staff will verify that the applicant has signed and dated the application.

Selection Criteria
A committee of City staff members shall evaluate each eligible completed application. A point system shall be developed which shall prioritize projects under the criteria below:
• Years in operation;
• Demonstrated experience and success;
• Business size;
• Fiscal stability;
5 • Use of funds;
• Women and/or minority-owned businesses;
• Impact on tax revenue;
• Increases in employment opportunities;
• Meets an unmet demand for goods and/or services in the City; • Has not received City funds in the past 5 years, and
• Business owner background check (convicted, debarred, bankruptcy judgements, etc.).

Awarding the Grant
Upon verification of eligibility the City will confirm the eligibility status with the business via email.

The City will then provide the business with an agreement outlining the terms and conditions of the award. Upon receipt of a signed agreement the City will disburse funds upon receipt and review of appropriate supporting documentation. The City has the right to recover funds that were not spent on eligible uses within 90 days of disbursement.

Monitoring
The applicant shall be responsible for providing staff with documentation demonstrating that grant funds are used in the way they were intended. The signed agreement shall provide a timeline of when the documentation should be provided by.

Staff will review the business’ application to identify how the business said they would use funds and will collect supporting documents. If a business finds it necessary to change their intended use of the funds, they must notify the City in writing at least five (days) in advance.

Although this list is not intended to be exhaustive, supporting documents may include:
• Lease agreement and rent receipts
• Invoices
• Receipts for equipment
All collected documents will be placed in a business’s program file.

Reporting
Staff is required to compile and submit annual status reports on all expenditures and revenues.

Manual Amendments
The City Manager and/or Community and Economic Development Director shall be authorized for making minor amendments (at their discretion) to this program manual to be consistent with City Council direction and community needs.

To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: INTERIM URGENCY ORDINANCE – MORATORIUM

PROHIBITING THE ESTABLISHMENT OF TRADE

SCHOOLS AND REST HOMES IN ALL COMMERCIAL AND

INDUSTRIAL ZONES
Recommendation:

1. Adopt by four-fifths (4/5ths) vote an interim urgency ordinance moratorium; and

2. Determine that the amendments are exempt from the California Environmental Quality Act.

Fiscal Impact:

The City of Pico Rivera (City) does not anticipate the moratorium to have any direct fiscal impact.

Background:

City staff is conducting an analysis to determine whether there currently exists an adverse effect of trade schools and rest homes in all commercial and industrial zones.

Without proper study, the City may be forfeiting land uses that are desired by the community or may have a preferable economic effect in the City. The uses under evaluation are considered by staff as suspect, non-accredited and often run poorly by facility owners and may not be in the best interest of the community. In light of these factors, the City continues to receive inquiries and permit applications from prospective businesses interested in the specified commercial uses. Therefore, without appropriate land use and planning regulations, this moratorium is necessary for the immediate preservation of public peace, health, and safety.
12 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024 INTERIM URGENCY ORDINANCE – MORATORIUM PROHIBITING THE

ESTABLISHMENT OF TRADE SCHOOLS AND REST HOMES IN ALL COMMERCIAL

AND INDUSTRIAL ZONES

Page 2 of 3 ends

Discussion:

The City has recently received inquiries for rest homes and trade schools that may not be desirable by the community, may have unintended consequences, be overproliferated and prohibit other diverse range of business activities from establishing.

Community and Economic Development staff have been actively pursuing quality development that is desired by Pico Rivera residents, would better serve the community, and have a positive economic impact. Staff has found that certain land uses, along with their respective property owners, tend to choose specific locations but they do not take pride in their ownership and allow their commercial uses to deteriorate.

A lack of reinvestment in and a deterioration of properties include substandard lighting, broken pavement, deteriorated parking lots and those alike. Some of these uses are found in key locations and intersections and thereby encourage other undesirable land uses that further spiral blighted conditions.

As such, staff is recommending that the City Council adopt the moratorium to further identify similar commercial uses and to allot the Community and Economic Development staff time to “…proactively recruit new high-quality commercial uses, specialty stores and sit-down restaurants that expand the diversity of retail and service offerings and increase generation of sales tax and enhance visitor amenities” as identified by Policy 7.3-3 of the Pico Rivera General Plan.

The moratorium would not prohibit:
• The renewal of a business license for an existing commercial land use as specified above that seek to maintain the establishment in its current location, in a manner, and housed within a building, which complies with all city, state, federal or otherwise applicable, codes, rules, regulations or laws; and • Issuance of permits for emergency and emergency-related repairs.

Government Code Sections 36937 and 65858 allow the City to extend the 45-day ordinance for a period of 10 months and 15 days after notice and hearing. Following a first extension, the statutes allow the City to extend the interim urgency ordinance a second time, for an additional one-year period.

Environmental Analysis:

The proposed ordinance is not subject to the provisions of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15060(c)(2), 15060(c)(3) and 15061 (b)(3). An activity is not subject to CEQA if: The activity will not result in a direct or reasonably foreseeable indirect physical change in the environment. The activity is not a project as defined in Section 15308. The activity is covered by the commonsense exemption that CEQA applies only to projects which have the potential CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024
INTERIM URGENCY ORDINANCE – MORATORIUM PROHIBITING THE

ESTABLISHMENT OF TRADE SCHOOLS AND REST HOMES IN ALL COMMERCIAL

AND INDUSTRIAL ZONES

Page 3 of 3 ends

for causing a significant effect on the environment. Here it can be seen with certainty that there is no possibility that the proposed ordinance may have a significant effect on the environment, therefore the proposed ordinance is not subject to CEQA.

Conclusion:

Staff recommends that the City Council adopt a 45-day moratorium in all commercial and industrial zones to provide staff with the opportunity to conduct additional research and present the City Council with a comprehensive ordinance to address each land use.

This moratorium would be in effect for 45 days unless extended.

Steve Carmona
SC:AB:JG:jj
Enclosure: 1) Urgency Ordinance
URGENCY ORDINANCE NO. ____

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, ADOPTING A 45-DAY MORATORIUM

PROHIBITING REST HOMES AND TRADE SCHOOLS IN ALL

COMMERCIAL AND INDUSTRIAL ZONES
WHEREAS, Article XI, Section 7 of the California Constitution authorizes the City to make and enforce laws within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and
WHEREAS, without well-planned neighborhoods, sections of the City can quickly deteriorate, with consequences to social, environmental and economic value; and WHEREAS, the City desires to create guidelines and/or development standards for subject specified commercial land uses to better incorporate such uses within the community; and
WHEREAS, the City requires time to properly assess the number of and repercussions associated with having an over-proliferation of specified commercial and industrial uses; and
WHEREAS, there are certain commercial and industrial land uses in the Commercial-General (C-G) zone within Chapter 18.40, Land Uses Regulations of the Pico Rivera Municipal Code that are considered low performing commercial uses that may have negative consequences to the surrounding community; and WHEREAS, the City continues to receive inquiries and permit applications from prospective businesses interested in subject commercial and industrial uses; and WHEREAS, there is an immediate threat to the public health, safety and welfare of the community as the subject establishments locate in the City without proper regulations in place, and, absent the adoption of this Interim Urgency Ordinance, it is likely that the establishment or operation of the subject uses without appropriate controls in place to regulate their impacts on the community will result in harmful effects to businesses, property owners and residents of the City; and
WHEREAS, the City Council finds a current and immediate threat to the public health, safety, and welfare would result if the City of Pico Rivera issues permits, business licenses, or other applicable licenses for the establishment of new rest homes and trade schools in all commercial and industrial zones prior to the city’s study of impacts; and NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The above recitals are true and correct and incorporated herein by ENCLOSURE 1
12a
ORDINANCE NO. ____

Page 2 of 5 ends

this reference as part of the findings.

SECTION 2. This ordinance is exempt from California Environmental Quality Act (CEQA) Guidelines based on the following findings:
a) This ordinance is not a project within the meaning of Section 15061(b)(3) of the CEQA Guidelines because it has no potential of resulting in a physical change in the environmental, directly or indirectly.
b) This ordinance is categorically exempt for CEQA under Section 15308 of the CEQA Guidelines as it is a regulatory action taken by the City pursuant to its police power and according with Government Code Section 65858, to assure maintenance and protection of the environment and adoption of contemplated local legislation, regulation and policies.
c) This ordinance is not subject to CEQA under the general rule set forth in Section 15061(b)(3) of the CEQA Guidelines that CEQA only applies to projects which have the potential for causing a significant effect on the environment. For the reasons set forth in subparagraphs (a) and (b) above, it can be seen with certainty that there is no possibility that this ordinance will have a significant effect on the environment.

SECTION 3. For the purposes of this urgency ordinance, the following words and phrases have the meanings respectively ascribed to them by this Section:
a) “Rest Home” means the use of land for a convalescent home, guest home, or any other facility for the temporary housing of and caring for ambulatory, aged, infirm or invalid persons, and in which nursing, dietary and incidental convalescent and medical care is furnished to residents thereof, and where no housing is furnished for persons suffering from contagious or communicable diseases, and where no surgery, physical therapy, maternity or other similar treatments are performed that are customarily provided in a hospital. b) “Trade Schools“ means a business consisting of a place for training and instruction in a specific field, skill, trade or occupation including business colleges, vocational schools and similar facilities, which shall include, but not be limited to, businesses consisting of a place for training and instruction in a specific field, skill, trade or occupation for which employment would be conducted in an industrial setting or would use equipment normally associated with industrial businesses including, but not limited to, welding, machining, material handling and processing, metal working and heavy equipment repair.

SECTION 4. This Ordinance is an Interim Zoning Ordinance enacted pursuant to Sections 36934 and 65858 of the Government Code of the State of California, and in ORDINANCE NO. ____

Page 3 of 5 ends

accordance therewith, shall be of no further force and effect forty-five (45) days after the adoption of this Ordinance unless extended in accordance with Section 65858 of the Government Code. The City Council hereby finds, based on oral and written reports, determines and declares that the immediate preservation of the public peace, health, safety and welfare necessitates the enactment of this moratorium as an urgency ordinance. The City Council further finds there is a current and immediate threat to public health, safety and welfare necessitating the adoption of this Ordinance as an Interim Zoning Ordinance under Section 65858. Said findings are as follows:
a) There are no regulations within the City of Pico Rivera that address the location of or regulations for rest homes and trade schools.
b) It is necessary to study the adoption of amendments to the City’s Municipal Code and Zoning Ordinance to analyze and address the impacts of new rest homes and trade schools in all commercial and industrial zones and further determine whether such uses are consistent with the City’s General Plan.
c) The City of Pico Rivera is receiving inquiries for rest homes and trade schools in commercial and industrial zones which, if approved, would frustrate the purpose of study.
d) The City of Pico Rivera requires time to study the impacts of subject establishments allowed by-right which, if approved without adequate development standards or zoning regulations, would result in deleterious effects on public health, safety and welfare.
e) The continued establishment of rest homes and trade schools in commercial and industrial zones may result in displacement and of quality development that have less impacts to the surrounding community.
f) Allowing the establishment, expansions, or modification of new or existing rest homes and trade schools in commercial and industrial zones prior to the completion of the City’s study of the impacts of such facilities poses a current and immediate threat to the public health, safety and welfare.
g) The best method of protecting public safety, health and welfare is to create regulations concerning the location and operation of new uses. h) If an urgency interim zoning ordinance is not adopted immediately, additional businesses will be established which are contrary to the orderly, planned and coordinated development and future use of properties within the City of Pico Rivera because there are currently no specific zoning regulations, entitlements, business permits or other special regulations regulating the establishment, location and operation.

ORDINANCE NO. ____

Page 4 of 5 ends

i) Policy 7.3-3, Commercial Uses of the General Plan encourages the City to “identify and proactively recruit new high-quality commercial uses, specialty stores and sitdown restaurants that expand the diversity of retail and service offerings, increase generation of sales tax, and enhance visitor amenities” and without proper regulations in place may deter such land uses.

SECTION 5. Pursuant to Government Code Section 65858(d), the City Council of the City of Pico Rivera hereby adopts a moratorium on the establishment, expansion, or modification of Rest Homes and Trade Schools located in all commercial and industrial zones within the City.

This moratorium shall not prohibit the following:
a) The renewal of a business license for an existing establishment under Section 3) provided that the renewal seeks to maintain the establishment in its current location, and the establishment is operating in the same manner without expansion or intensification of the use, and is housed within an existing building, which complies with all City, State, federal or otherwise applicable, codes rules, regulations.
b) This moratorium shall not prohibit the issuance of building permits in connection with repairs required by law or resulting from emergency related repairs.

SECTION 6. In order to protect the public health, safety and welfare it is necessary to enact this Ordinance as an urgency measure to go into effect immediately upon its adoption, and that to enact this Ordinance after giving notice, holding public hearings and two readings thereof, and thereafter to await thirty days for said Ordinance to become effective, will be detrimental to the public health, safety and welfare, in that during the interim period further such establishments may be situated without the benefit of proper criteria and regulations. It is therefore necessary that this Ordinance go into effect immediately upon adoption.

SECTION 7. The City Council hereby declares that it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that the provisions of this Ordinance are severable, and if, for any reason, any sentence, paragraph or section of this ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 8. No person shall violate any provision or fail to comply with any of the requirements of this ordinance, and any person violating any provision, or failing to comply with any provision of this ordinance is guilty of a misdemeanor. Any person convicted of a misdemeanor under the provisions of this ordinance shall be punished by a fine of not more than $1,000 or by imprisonment in the City or County Jail for a period not exceeding one (1) year, or by both such fine and imprisonment.

ORDINANCE NO. ____

Page 5 of 5 ends

SECTION 9. The City Clerk shall certify the adoption of this Ordinance and shall cause the same to be published or posted as prescribed by law. This Ordinance shall take effect immediately upon its adoption. This Ordinance shall be effective for a period of 45 days unless extended pursuant to California Government Code Section 65858.

ADOPTED AND PASSED this 25th day of June, 2024.
________________________________
Andrew C. Lara, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ _________________________________ Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. ____ was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on ___________________, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Cynthia Ayala, CMC, City Clerk
To: Mayor and City Council
From: City Manager
Meeting Date: June 25, 2024
Subject: ALLOCATION OF COMMUNITY BENEFIT PROCEEDS
Recommendation:

1. Receive the amount of $250,000 as a community benefit contribution;

2. Appropriate $20,000 to Parks and Recreation – PlayPASS; and

3. Designate the remaining $230,000 to General Fund Balance – Designated for future community events.

Fiscal Impact:

There is no fiscal impact to the General Fund from this action. The $250,000 received in General Fund Donations (100.00.0000-47200) will be used towards the appropriation to the Parks and Recreation – Youth Sports PlayPASS Program for $20,000 (100.80.8103-54100 Special Departmental Expense) with the remaining $230,000 to be placed in General Fund Balance – Designated for Future Community Events.

Discussion:

In 2014, the Planning Commission approved Conditional Use Permit No. 716 for the construction of an 81-room hotel at 6605 Rosemead Boulevard. In 2020, the Zoning Administrator made findings that the entitlement was null and void as the plan check process made little to no progress over the preceding six years. In 2022, the applicant for the hotel development proposed a self-storage facility. That same year, the Planning Commission recommended approval to the City Council of Conditional Use Permit No. 750 for the development of a self-storage facility at the subject property. In 2022, the City Council approved Conditional Use Permit No. 750.

At the time of the self-storage proposal, the applicant pledged $250,000 as a community benefit to the City in light of lost taxes from the hotel proposal. The proceeds were designed to offset economic impacts from the self-storage proposal that lack a point-of13 CITY COUNCIL AGENDA REPORT – MEETING OF JUNE 25, 2024

ALLOCATION OF COMMUNITY BENEFIT PROCEEDS

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sale tax. The funds may be utilized for community investments such as public amenities, programming, infrastructure, and meeting unfunded mandates. Staff seeks Council direction to ensure that resources are distributed effectively in a manner that maximizes their impact and aligns with community needs. At this time staff is recommending that $20,000 of these funds be allocated to the Parks and Recreation – Youth Sports PlayPASS Program with the remaining funds being placed into General Fund Balance – Designated for Future Community Events. Staff will return to Council at a later date with a formal recommendation on the use of these remaining funds.

Conclusion:

Staff recommends that the City Council receive $250,000 as a community benefit contribution and appropriate the proceeds 1) to the Parks and Recreation Department for the PlayPASS Program and 2) to General Fund Balance – Designated for Future Events. Staff will formally make recommendations to the City Council on the use of the remaining $230,000 at a later date.

Steve Carmona
SC:AB:JF:smc

COUNCIL

MEETING
DATE

COUNCIL MEMBER REQUEST DETAIL DIRECTOR(S)
ACTION TAKEN: Memo; Staff
Report; Closed Session;
Presentation; Follow-up
Meeting; City Manager Reports;
Informal Action

DISCUSSION
ITEM
ACTION

ITEM DATE
STATUS:

Complete;
Pending;
On-going;
In-Progress
2/14/2023 Garcia/Sanchez Establishing Safe Spaces for kids Take to City Council P. Yugar TBD 2/14/2023 8/8/2023 In-Progress 11/14/2023 Lara/Lutz MHKO Ordinance Take to City Council A. Betancourt TBD In-Progress 3/12/2024 Lutz/Garcia Create funding for 1st time Home Buyers (Veterans/1st Responders ) A. Betancourt
TBD Pending
3/26/2024 Camacho/Garcia Citywide Traffic Safety Assessment N. Negrete TBD In-Progress 6/11/2024 Lara/Camacho Creation of Marketing Commercials for SSF P. Yugar Pending

GOOD OF THE ORDER

Pico Rivera City CouncilJune 25, 2024

Pico Rivera City Council
June 25, 2024