MINUTES
Tuesday, September 24, 2024
A Regular Meeting -of the City Council and Water Authoritywas held :in the Council Chamber; :Pico Rivera City Hall,6615: Passo.ns' Boulevard, Pico :Rivera; California.
Mayor/President. Lara called the regular,meeting to .order at 6:05_ p.m.- on :behalf 'of'the City Council -and Water Authority. •
PRESENT: Camacho; Garcia, Lutz,- Sanchez, Lara ..
ABSENT-. " None
COMMISSIONERS. PRESENT: '
- - • .Esther Celiz, -.Planning, Commission
• Gil: Perez;.Veterans-Commisson
INVOCATION: .Delivered- by Councilmember%Commissioner Lutz PLEDGE OF ALLEGIANCE: Led by Councilmember/Comniissioner Camacho City, Manager Carmona stated that three additional_ Special Presentations need, to;be added to theagenda:..two--Certificates of Recognition :honoring individuals in:°recognition of National Childhood Cancer Awareness .Month_ .and'-oneProclamation honoring'City.
Attorney Arnold.Alvarez-Glasman,. as-these'items arose after:the.posting of the:.agenda.
SPECIAL PRESENTATION(S):
A Certificate. of:Recognition was. presented - to -Girl :Scouts Cmega.Genesis•Ruiz and Lilly Dhani Acosta from Troop. 571:1 recognizing their achievement-in'earning.. the 'President's Award- for their -community service hours and. -obtaining -a _civic engagement. badge - - ' ..
• Proclamation -was presented °to the Latina Golfers Association in honor -of their 16th Anniversary -
A Proclamation was presented declaring September as - National Childhood Cancer Awareness:Month - = -
• A Proclamation was presented to City Attorney Arnold Alvarez-Glasman honoring- -over- three -decades of volunteer service to -.the YMCA Youth and Government Program :- • _• • A Certificate of :Recognition was presented to Nyah Aileen Roses and Zoe:
-Hernandez- in honor of their :remarkable bravery- and .strength- -in' their battle' against cancer
•
PUBLIC COMMENTS: "
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Stephanie Arriola: -
• Addressed the . City Council. to express .her concerns about the increase .in speeding vehicles in her neighborhood. and the persistent issue. of .illegal fireworks being. set off.
Ernest Esquer:. -
• Addressed the City Council regardingconcerns related to the increase - in . residential: speeding, violations of stop sign regulations, and the obstruction of stop signs causedby overhanging. tree branches. -
Gilbert Perez, Veterans_ Commissioner: .
Addressed- the .City Council to comment on the City's recent Veterans. Memorial Day celebrations: and presented Mayor Lara with the. beret .he wore during -his ,-military- service.
Written communication was received by the following:
Michael-Wauschek:
• Addressed the City Councilto advocate for a resolution calling for a ceasefire in Palestine. and expressed his :support. for Agenda Item No. 10 Pico _Rivera Regional.Bikeway Project:
CONSENT CALENDAR ITEMS:.
City Council: - -
1. Minutes:
• Approved City Council regular meeting of September 10, 2024 • Received and- filed Planning Commission regular meetings August 15, 2022; - July 3, 2023; August 21, 2023 ; October 2, 2023; October 16, 2023; May 6, 2024-; and June 3, 2024 -
2. Approved2ndWarrant Register of the 2024-2025 Fiscal Year.
Check Numbers: 295581-295679
Special Check_ Numbers'. None
(700)
3: Final .Parcel Map No. 83351- - Consolidation of -10 Parcels and .a" Portion- of Baybar Road" intoOne(1) Parcel Located. at 390.0 Baybar Road. (1300)
1. Approved - Resolution No. 7363. for. Final Parcel Map: .No. 83351— consolidation of 10 parcels and a .portion of Baybar Road into one (1) - parcel at 3900 Baybar. Road;. - - . - .
2-.. Approved Final Parcel Map 'No. 83351 as it conforms to- the requirements in the •Subdivision Map -Act and previously approved Tentative Parcel Map No.. 8335.1;
3. Accepted dedication of aneasement for publicstreet and utility purposes;.
4. Authorized the Public Works Director or his designee to sign Final :Parcel Map No, 83351; and --
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5. Authorized the City Clerk to sign and submit Final Parcel Map No. 83351 for recordation with the Los Angeles County Registrar -Recorder's Office.
Resolution No. 7363 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPROVING THE FINAL
PARCEL MAP NO.. 83351 TO MERGE 10 PARCELS AND A PORTION OF BAYBAR ROAD INTO ONE (1) PARCEL AT 3900 BAYBAR ROAD
4. Amendment No. 1 to Agreement No. 24-2348 with Southwest Patrol, Inc. for Armed Security Services. (500)
1. Approved Amendment No. 1 to Agreement No. 24-2348 with Southwest Patrol, Inc., for armed security services,. as authorized under the City's piggyback purchasing procurement procedures in an amount not -to - exceed $359,000 per fiscal year from .September 25, 2024, through June 30, 2026, with the option for two (2), one (1) —year extensions; and
2. Authorized the City Manager to execute the. amendment in a form approved by the City Attorney.
Agreement No. 24-2348-1
5. Amendment No. 1 with Matrix Audio Visual Designs and Amendment No. 3 with Ware Malcomb for the City Hall Council Chamber Improvements Project (CIP No. 50074). (500)
1. Approved Amendment No. 1 to Professional Services Agreement No. 21- 2031 with Matrix Audio Visual Designs in an additional amount of $287,686, for a total contract amount not -to -exceed $537;686, to provide design and installation services of custom audio, visual, and broadcasting systems for the City Hall Council Chambers Rehabilitation Improvements Project, CIP No. 50074, (Project);
2. Approved Amendment No. 3 to Professional Services Agreement No. 23- 2224 with Ware Malcomb in an additional amount of $5,980, for .a total contract amount not -to -exceed $135,955, to provide structural and mechanical design services for the Project;
3. Authorized the City Manager to execute Amendment No. 1 to Agreement No. 21-2031 and Amendment No. 3 to Agreement No. 23-2224 in a form approved by the City Attorney;
4. Authorized the City Manager or his designee to process change orders, as needed, in an additional amount not -to -exceed $20,000 contingency for the audio/visual installation;
5. Amended the fiscal year (FY) 2024-25 Adopted Budget by appropriating $110,000 from the Public, Education, and Government (PEG) Fund balance towards the Chamber project (Account No. 250.70.8230.54400- 50074); and
6. Transferred $60,000 from the completed Facilities and Security Master Plan project (Account No. 400.70.7300.54500-29268) towards the Chamber project (Account No. 400.70.7300.54500-50074).
Agreement No. 21-2031-1 Agreement No. 23-2224-3
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6,. Approve Amendment No. 4 to Agreement No, 19-1915 with: GeneralBuilding Management for Janitorial Services on- a Month -To -Month .Basis -for-Six -(6) Months.- (50.0)
1. Approved .Amendment :No, 4 to Agreement :No. 19-1915- with General Building. Management in 'the amount not -to -exceed $53,000- for .janitorial. services on a month -to -month: basisfor, a maximum of six (6) months; and
2. Authorized ---the -City Manager to execute theamendment in a form_ approved by the City Attorney-.
Agreement No. .19=1915-4
7. Amendment No. 5 to Agreement No. 15-1615 with Tyler Technologies, Formerly. New World Systems,.lnc:, for Maintenance and Support of: the City Of Pico Rivera's Financial System. - (500)
1:. Approved Amendment No. 5 to Agreement No: -15-1615 with Tyler Technologies, the parent company of New World. Systems, Inc.-(NWS), for the continued_ maintenance- and support of the City of Pico- Rivera's financial system, for an amount not -to -exceed $82,991 for fiscal year (FY) 2024=25, $87,141. for FY 2025-26; $91,499 for FY 2026-27, $96,074 'for FY 2027-28,: and: $100,878: for FY 202829 by: executing Amendment No. -5 to the original software license- and service Agreement No. 15-1615, dated August 10, .2015; and. -
2. Authorized the City Manager - to execute the amendment in a form :approved by the City -Attorney,
Agreement No. 15=1615=5
8. License Agreement with CenterPoint Properties Trust to. Install, Use, and Maintain -.a Private .Sewer Lateral on Baybar Road. for 25 Years. (500) This item was pulled -from the Agenda and will.be:added to a future meeting.
9. Municipal Law Enforcement Services Agreement Between - City. of Pico - Rivera and Los Angeles -County .Sheriffs Department. - - (500.)
1. Approved an agreement with the Los Angeles -County Sheriffs Department for law enforcement services for a five-year period, beginning July. 1, 2024 -June 30, 2029. -
Agreement:No. 24-2383: -
10. - : Pico Rivera Regional Bikeway -Project (CIP No.. 21280), :Federal :Project .No.
ATPL-5351 (032) - Approve Construction Change Order No. 4. (500)
1. Approved Change Order No. 4' for .the Pico .Rivera. -Regional Bikeway - Project, Federal Project No. ATPL-5351 (032), CIP- No. 21280, in the amount of $387,838,74 for a new- not -to -exceed --construction amount of $10,273-;278:42;
2. Authorized the City Manager -or his designee to execute Change Order No. _4 .for the Project;: and
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3. Approved an appropriation of $450,000 from Measure W Fund 209 balance to CIP No. 21280, Account No. 209.70.7300.54500-21280, for additional contingency to complete the Project.
11. Treasurer's Monthly Investment Transaction Report as of August 31, 2024. (700)
1. Received and filed the Treasurer's Monthly Investment Transaction Report as of August 31, 2024.
Water Authority:
12. Minutes:
• Received and filed Water Authority regular meeting of May 14, 2024
13. PFAS Treatment System Project, CIP No. 50042 — Amend Project Budget and Approve Construction Change Order No. 2. (500)
1. Amended fiscal year 2024-25 Pico Rivera Water Authority, budget by appropriating $146,730 from the Water Authority Fund Balance to CIP No. 50042, Account No. 550.70.7340.54500-50042;
2. Approved Change Order No. 2 for the PFAS Treatment System Project, CIP No. 50042 (Project), in the amount of $88,538.48, for a new total not - to -exceed construction contract amount of $4,941,984.91; and
3. Authorized the Executive Director or his designee to execute Change Order No. 2 for the Project.
Motion by Councilmember/Commissioner Dr. Sanchez, seconded by Councilmember/Commissioner Lutz to approve Consent Calendar Item Nos. 1, 2, 3, 4, 5, 6, 7, 9, 10, 11, 12 and 13. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lutz, Sanchez, Lara
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION:
REGULAR AGENDA: None
CITY MANAGER/STAFF REPORTS:
None
General Manager Ferrer from the Office of Sustainability provided a brief update on the sustainable initiatives being implemented by the Office of Sustainability/PRIME. He highlighted significant achievements, including the BigBelly Pilot Program at Smith Park, the implementation of SB 1383 for organic waste, the Urban Greening Program, the Climate Action and Adaptation Plan, the PRIME Power Choice Program, the Net -Zero Energy City Hall Project, the Heat Pump Water Heater Project, XeroHome, and the PRIME Access Program. He also emphasized the grant funding secured, and the valuable partnerships established. The City Council expressed its support for the Office of Sustainability/PRIME.
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Innovation and Communications Director Hernandez reported on his recent participation as a panelist at the Mobility 21 Authors of Innovation Summit, alongside the California Secretary of Transportation and other stakeholders, where he discussed the impact of Artificial Intelligence (Al) on transportation, specifically how Pico Rivera integrates AI - generated imagery in a community centric re -envisioning and revitalization process.
Madame City Clerk Ayala provided a brief verbal update on the upcoming General Municipal Elections set for November 5, 2024, addressing topics including vote center and ballot drop box locations, voter registration deadlines, and outreach efforts for voters.
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):
Councilmember Lutz reported on his attendance, alongside Councilmember Dr.
Sanchez, at a recent Community Services Ad Hoc Committee meeting with the El Rancho Unified School District, where they discussed the upcoming school beautification projects at North Ranchito Elementary School and The STEAM Academy at Burke. He also acknowledged the local carpenters' union in attendance.
Councilmember Dr: Sanchez commented on 'the recent Fiestas Patrias events, the upcoming Charreria Against Cancer event at the Pico Rivera Sports Arena, the Latina Golfers Sweet 16th Golf Tournament, and the Zarios Community Makeover Giveaway organized by Zarios Hair Salon.
Councilmember Camacho commented on the Bus Rapid Transit System project and suggested establishing a Transportation Ad Hoc Committee. Mayor Lara expressed his approval for the suggested committee, which was seconded by Mayor Pro Tem Garcia.
The Ad Hoc Committee will include the participation of Councilmember Camacho and Mayor Pro Tem Garcia.
Mayor Pro Tem Garcia reported on his attendance at the Pico Rivera Youth Center Grand Re -Opening; Ceremony and recognized Veterans Commissioner Perez and paid tribute to all the service men and women unaccounted for, honoring their service and bravery in recognition of the recent National POW/MIA Recognition Day.
Mayor Lara commented on the Senior Center's Life Story Writingclass, the Grand Re - Opening Ceremony of the Pico Rivera Youth Center, and the Moo Run event, which was part of the Fiestas Patrias-celebration.
City Attorney Alvarez-Glasman stated that two additional -Closed Session items be added to the agenda: Conference with Legal Counsel — Existing Litigation and Real Property Negotiators, as these matters arose after the posting of the agenda.
Motion by Mayor Pro Tem Garcia, seconded by Councilmember Lutz to add item (c) Conference with Real Property Negotiators, Government Code Section 54956.8 and item (d) Conference with Legal Counsel — Existing Litigation, Government Code section 54956.9 (d)(1) to the agenda. Motion carries by the following roll call vote:
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AYES: Camacho, Garcia, Lutz, Sanchez, Lara
NOES: None
Recessed to Closed Session at 7:45 p.m.
ALL CITY COUNCIL MEMBERS WERE PRESENT
Reconvened from Closed Session at 8:17 p.m.
ALL CITY COUNCIL MEMBERS WERE PRESENT
CLOSED SESSION(S):
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code -Section 54956.8
Property: 6373-019-017
Agency Negotiator: Steve Carmona, City Manager
Negotiating Parties: Picopro LLC
Under Negotiation: Price and Terms
City Attorney Alvarez-Glasman stated City Council received a briefing; .no;final-action was taken and there was nothing further to report.
b. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Designated Representative: City Manager Carmona, Human=ResourcW-- Director Shirinian, and Assistant City Manager Graves j; Employee Organization: Service Employee International Union Local 729=Full= time and Part-time Units, and Confidential Employees Association City Attorney Alvarez-Glasman stated City Council received a briefing; po:;f.1nal-action was taken and there was nothing further to report. : ` .,` c. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN Nos. 8125-062-903 and.8124-007-918
Agency Negotiator: Steve Carmona, City Manager
Negotiating Parties: United Soccer League
Under Negotiation: Price and Terms
City Attorney Alvarez-Glasman stated City Council received a briefing; no final action was taken and there was nothing further to report.
d. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Pico Rivera vs. Pico Water District
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City Attorney Alvarez-Glasman stated City Council received a briefing; no final action was taken and there was nothing further to report.
ADJOURNMENT:
Mayor/President Lara adjourned the City Council and Water Authority regular meeting at 8:18 p.m. in remembrance of all the children who have lost their lives or have been impacted by cancer. There being no objection it was so ordered.
AYES: Camacho, Garcia, Lutz, Sanchez, Lara
NOES: None
Andrew C. Lara, Mayor/President
ATTEST: =
_ Cynthia AyaI CMC, City •Clerk/Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council and Water Authority regular meeting dated September 24, 2024, and apbroved`by the City Council on October 8, 2024.
'Cynthia Aya., !_CMC, City Clerk/Authority Secretary