Agenda packet — Pico Rivera City Council, April 8, 2025 (part 1 of 2)

*Commissioners receive a $30.00 stipend per each meeting held and attended. .

Tuesday, April 8, 2025
Regular Meeting 6:00 p.m.

Council Chamber
6615 Passons Boulevard
Next Resolution No. 7395
Next Ordinance No. 1194
Next Agreement No. 25-2434
Successor Agency to PRRA
Next Resolution No. SA-25-30
Next Ordinance No. SA-01
Next Agreement No. S25-006
Housing Assistance Agency
Next Resolution No. HA-111
Next Ordinance No. HA-16
Water Authority
Next Resolution No. WA-25-37
Next Ordinance No. WA-25-01
Next Agreement No. WA-25-79
Public Financing Authority
Next Resolution No. PFA-25-13
ROLL CALL:

Mayor/Chairman/President:

John R. Garcia
Mayor Pro Tempore/Vice Chairman/Vice President:

Gustavo V. Camacho
Councilmembers/Directors/Commissioners:

Andrew C. Lara
Erik Lutz
Dr. Monica Sanchez
INVOCATION:

PLEDGE OF ALLEGIANCE:

COMMISSIONERS SCHEDULED TO BE PRESENT:

Yarisma Rocha, Planning Commission
Bobbie Tanner, Veterans Commission

PLEASE TURN OFF OR SILENCE CELL PHONES WHILE MEETING IS IN SESSION

AND PLEASE REFRAIN FROM TEXTING DURING THE MEETING
**Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other invocation speaker.
**************************************************************************************************** In compliance with the Americans with Disabilities Act of 1990, the City of Pico Rivera is committed to providing reasonable accommodations for a person with a disability. Please call the City Clerk’s office at (562) 801-4389, if special accommodations are necessary and/or if information is needed in an alternative format. Special requests must be made in a reasonable amount of time in order that accommodations can be arranged (within 24 to 48 hours’ notice).

Meeting jointly and regularly with the Pico Rivera Successor Agency to the Pico Rivera Redevelopment Agency (as needed); Pico Rivera *Housing Assistance Agency (as needed); Pico Rivera Water Authority (as needed); and Public Financing Authority (as needed) 4-8-2025 Agenda City Council

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SPECIAL PRESENTATION:
• Proclamation – Sargeant Michael Galvan Retirement
• Presentation – Draft Local Hazard Mitigation Plan Update and Public Review PUBLIC COMMENTS:

IF YOU WOULD LIKE TO COMMENT ON ANY LISTED AGENDA ITEMS OR NONAGENDA ITEMS, PLEASE FILL OUT A GREEN PUBLIC COMMENT REQUEST FORM

AND PROVIDE IT TO THE STAFF MEMBER AT THE BACK TABLE BEFORE THE MEETING STARTS.

When you are called to speak, please come forward and state your name and city of residency for the record. You have three (3) minutes to make your remarks. In accordance with Government Code Section 54954.2, members of the City Council may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) provide a reference to staff or other resources for factual information; 4) request staff to report to the City Council at a subsequent meeting concerning any matter raised by the public; and 5) direct staff to place a matter of business on a future agenda.

City Council members cannot comment on items that are not listed on a posted agenda.

CONSENT CALENDAR ITEMS:

All items listed on the Consent Calendar may be acted on by a single motion without separate discussion. Any motion relating to a Resolution or Ordinance shall also waive the reading of the titles in full and include its adoption as appropriate. If discussion or separate vote on any item is desired by a Councilmember or staff, that item may be pulled from the Consent Calendar for separate consideration.

CONSENT CALENDAR:

City Council:

1. Minutes:
• City Council regular meeting March 25, 2025
Recommendation: Approve
• Parks and Recreation Commission regular meeting November 14, 2024 Recommendation: Receive and file

2. 13th Warrant Register of the 2024-2025 Fiscal Year. (700) Check Numbers: 297194-297323
Special Check Numbers: None
Recommendation: Approve

3. Second Reading – Adoption of Ordinance No. 1191 Amending Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code.

Recommendation: (1300)

1. Adopt Ordinance No. 1191, amending Chapter 18.40, Land Use Regulations of Title 18, Zoning, of the Pico Rivera Municipal Code; designated herein as Zone Code Amendment No. 197; and
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2. Find the ordinance exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15061(b)(3).

Ordinance No. 1191 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 18.40, LAND USE REGULATIONS OF TITLE 18, ZONING OF THE PICO RIVERA MUNICIPAL CODE HEREIN REFERRED TO AS ZONE CODE AMENDMENT NO. 197

4. Second Reading – Adoption of Ordinance No. 1192 Amending Sections of Title 18, Zoning, of the Pico Rivera Municipal Code. (1300) Recommendation:

1. Adopt Ordinance No. 1192 amending Sections of Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code; designated herein as Zone Code Amendment No. 199; and

2. Find the ordinance exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15060(c)(2) and 15061(b)(3).

Ordinance No. 1192 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 18.40, LAND USE REGULATIONS OF TITLE 18, ZONING OF THE PICO RIVERA MUNICIPAL CODE HEREIN REFERRED TO AS ZONE CODE AMENDMENT NO. 199

5. Second Reading – Adoption of Ordinance No. 1193 Amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code. (700)
Recommendation:

1. Adopt Ordinance No. 1193 amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code.

Ordinance No.1193 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 3.20

PURCHASING OF THE PICO RIVERA MUNICIPAL CODE

6. Resolution Approving the Investment Policy for the City of Pico Rivera for Fiscal Year 2025-2026. (700)
Recommendation:

1. Approve a resolution approving the Investment Policy for the City of Pico Rivera for fiscal year (FY) 2025-26 governing investments for the City.

Resolution No._____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, RATIFYING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2025-26
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7. Award a Maintenance Services Agreement for Janitorial Services to General Building Management. (500)
Recommendation:

1. Award a Maintenance Services Agreement to General Building Management for janitorial services for a term of three (3) years with a one (1) two-year renewal option to extend, for annual amount of $117,350, and a not-toexceed amount of $352,100 for the three (3) year term of the Agreement; and

2. Authorize the City Manager to execute the agreement in a form approved by the City Attorney.

Agreement No. ________
Successor Agency:

8. Minutes:
• Successor Agency to the Pico Rivera Dissolved Redevelopment Agency regular meeting December 10, 2024

9. Resolution Approving the Investment Policy for the Successor Agency for Fiscal Year 2025-2026. (700)
Recommendation:

1. Approve a resolution approving the Investment Policy for the Successor Agency for fiscal year 2025-26 to include Placement Service Funds as permissible investments for the Successor Agency.

Resolution No._____ A RESOLUTION OF THE SUCCESSOR AGENCY TO

THE DISSOLVED REDEVELOPMENT AGENCY OF THE CITY OF PICO
RIVERA, CALIFORNIA, APPROVING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2025-26

CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
REGULAR AGENDA: None

CITY MANAGER/STAFF REPORTS
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234

REPORTS, NEW BUSINESS, OLD BUSINESS)
CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representative: City Manager Steve Carmona, Assistant City Manager Angelina G. Graves and Human Resources Director Karine Shirinian Employee Organization: Service Employees International Union, Local 721 – FullTime Bargaining Unit 4-8-2025 Agenda City Council

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ADJOURNMENT:

AFFIDAVIT OF POSTING
I, Cynthia Ayala, City Clerk, for the City of Pico Rivera, DO HEREBY CERTIFY, under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the Pico Rivera City Hall bulletin board, Pico Rivera website www.pico-rivera.org, Pico Rivera Post Office and Parks: Smith, Pico and Rivera which are available for the public to view on this 3rd, day of April 2025.

Dated this 3rd, day of April 2025
Cynthia Ayala, CMC
City Clerk
SB343 NOTICE
In compliance with and pursuant to the provisions of SB343 any public writing distributed by the City Clerk to at least a majority of the City Council Members regarding any item on this regular meeting agenda will be available on the City’s website.

STATEMENT REGARDING DECORUM AT CITY COUNCIL MEETINGS
If you wish to speak at the time set aside for public comments, the City Council has established the following standards and Rules of Decorum as allowed by State law. • Public comment is limited to those portions of the meeting referred to as Public Comments. These portions are intended for members of the public to address the City Council, Successor Agency, Housing Assistance Agency or Water Authority on matters related to agendas or any other items under the subject matter jurisdiction of the City Council or Agencies. Please fill out the desired color-coded card prior to the start of the meeting at 6:00 p.m. Once the meeting has begun, no further cards will be accepted. • A yellow Public Hearing Comment Request card must be completed to speak during a Public Hearing.
• A green Public Comment Request – Card is for those wishing to address the Council/Agency on agenda items or any other items under the subject jurisdiction of the City Council/Agency.
• Citizens may address the Council, Successor Agency or Housing Assistance Agency once for a maximum of three minutes. After each speaker returns to his/her seat, the Mayor shall determine the time and manner of response, but typically if answers are available, they will be given after all speakers have had an opportunity to address the City Council.
• Members of the audience are asked to refrain from clapping or otherwise speaking from their seats. Those not meeting the standards for decorum may be escorted from the meeting.

RULES OF DECORUM CAN BE FOUND IN THE PICO RIVERA MUNICIPAL CODE SECTION

2.08.050 AS ESTABLISHED BY ORDINANCE 783 ADOPTED ON AUGUST 20, 1990 AND AMENDED BY ORDINANCES 822 (SEPTEMBER 21, 1992) AND 1020 (MARCH 21, 2006).

Tuesday, March 25, 2025
A Regular Meeting of the City Council and Housing Assistance Agency was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.

Mayor/Chairman Garcia called the regular meeting to order at 6:03 p.m. on behalf of the City Council and Housing Assistance Agency.

PRESENT: Camacho, Lara, Lutz, Sanchez, Garcia
ABSENT: None
COMMISSIONERS PRESENT:
• Rocio Estrada, Parks and Recreation Commission
• Bob Perez, Sister City Commission
INVOCATION: Delivered by Pastor Drew from Hope Community Church PLEDGE OF ALLEGIANCE: Led by Lilyan Martinez, 9th grade student of San Gabriel Mission High School and resident of Pico
Rivera
PUBLIC HEARING:

City Council:

1. Public Hearing – Zone Code Amendment No. 197 Amending Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code. (1300)
Mayor Garcia opened the public hearing and noted that there were no written or oral communications to provide public testimony.

Mayor Garcia closed the public hearing.

Motion by Councilmember Lara, seconded by Councilmember Lutz to: 1) Approve Resolution No. 7391 amending Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code; 2) Introduce and waive the first reading of an ordinance adopting Chapter 18.40, Land Use Regulations of Title 18, Zoning, of the Pico Rivera Municipal Code designated herein as Zone Code Amendment No. 197; and 3) Find the ordinance exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Sections 15060(c)(2) and 15061(b)(3). Motion carries by the following roll call vote:
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Resolution No. 7391 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PICO RIVERA, CALIFORNIA, ADOPTING AN ORDINANCE
AMENDING SECTIONS OF TITLE 18, ZONING, OF THE PICO RIVERA

MUNICIPAL CODE DESIGNATED HEREIN AS ZONE CODE
AMENDMENT NO. 197
Ordinance No. 1191 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 18.40, LAND USE REGULATIONS OF TITLE 18, ZONING OF THE PICO RIVERA

MUNICIPAL CODE HEREIN REFERRED TO AS ZONE CODE
AMENDMENT NO. 197 (FIRST READING AND INTRODUCTION)
AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None

2. Public Hearing – Zone Code Amendment No. 199 – Amending Sections of Title 18, Zoning, of the Pico Rivera Municipal Code. (1300) Mayor Garcia opened the public hearing and noted that there were no written or oral communications to provide public testimony.

Mayor Garcia closed the public hearing.

Motion by Councilmember Lara, seconded by Councilmember Lutz to: 1) Approve Resolution No. 7392 amending Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code; 2) Introduce and waive the first reading of an ordinance amending Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code; designated herein as Zone Code Amendment No. 199; and 3) Find the ordinance exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15060(c)(2) and 15061(b)(3). Motion carries by the following roll call vote:

Resolution No. 7392 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PICO RIVERA, CALIFORNIA, ADOPTING AN ORDINANCE
AMENDING SECTIONS OF TITLE 18, ZONING OF THE PICO RIVERA

MUNICIPAL CODE DESIGNATED HEREIN AS ZONE CODE
AMENDMENT NO. 199
Ordinance No. 1192 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 18.40, LAND USE REGULATIONS OF TITLE 18, ZONING OF THE PICO RIVERA

MUNICIPAL CODE HEREIN REFERRED TO AS ZONE CODE
AMENDMENT NO. 199 (FIRST READING AND INTRODUCTION)
AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None
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Housing Assistance Agency:

3. Public Hearing – Five-Year Public Housing Agency Plan for 2025-2030 in Compliance with U.S. Department of Housing and Urban Development Regulations. (1600)
Chairman Garcia opened the public hearing and noted that there were no written or oral communications to provide public testimony.

Chairman Garcia closed the public hearing.

Motion by Commissioner Lara, seconded by Commissioner Lutz to: 1) Approve Resolution No. HA-109 approving the Five-Year Public Housing Agency Plan for 2025- 2030; and 2) Authorize the submittal of the Civil Rights Certification form to the U.S.

Department of Housing and Urban Development. Motion carries by the following roll call vote:

AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None

4. Public Hearing – Housing Choice Voucher (Section 8) Administrative Plan Revisions in Compliance with U.S. Department of Housing and Urban Development Regulations. (1600)
Chairman Garcia opened the public hearing and noted that there were no written or oral communications to provide public testimony.

Chairman Garcia closed the public hearing.

Motion by Commissioner Lara, seconded by Commissioner Lutz to: 1) Approve Resolution No. HA-110 approving the revisions to the Pico Rivera Housing Choice Voucher Administrative Plan; and 2) Authorize the submittal of the revised Pico Rivera Housing Choice Voucher Administrative Plan to the U.S. Department of Housing and Urban Development. Motion carries by the following roll call vote:

AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None
PUBLIC COMMENTS:

Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding the upcoming events and activities at the Pico Rivera Library and Rivera Library for the month of April.

David Angelo, Pico Rivera Sister Cities Association:
• Addressed the City Council to highlight upcoming events and trips for the Sister Cities Association.
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Nicholas Mitchell:
• Addressed the City Council regarding a recent visit from code enforcement and the current zoning requirements on Mines Avenue.

Lee Squire:
• Addressed the City Council to express his gratitude for the forthcoming installation of the Purple Heart Monument and presented the Mayor and the City with a framed quote, "It is The Soldier," by Charles M. Province.

Written communication was received by the following:

Joseph Flores:
• Addressed the City Council regarding Item No. 4 on the agenda Purple Heart Monument Installation.

Michael Wauschek:
• Addressed the City Council to express his opposition for the upcoming Olympics.

CONSENT CALENDAR ITEMS:

City Council:

5. Minutes:
• Approved City Council regular meeting of March 11, 2025, and special meeting March 18, 2025

6. Approved 12th Warrant Register of the 2024-2025 Fiscal Year. (700) Check Numbers: 297095-297193
Special Check Numbers: 15071

7. Housing Element Annual Progress Report for the 2024 Reporting Period. (1600)

1. Approved Resolution No. 7393 authorizing the City Manager and/or his designee to file the report with the Governor’s Office of Planning and Research and the California Department of Housing and Community Development; and

2. Received and filed the Housing Element Annual Progress Report for Calendar Year 2024.

Resolution No. 7393 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, APPROVING THE 2024

HOUSING ELEMENT ANNUAL PROGRESS REPORT AND DIRECTING

STAFF TO SUBMIT TO THE STATE OF CALIFORNIA DEPARTMENT

OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) AND THE
GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR)
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8. Resolution Adopting a Job Description and Salary Schedule for a Full-Time Senior Economic Development Manager. (200)

1. Approved Resolution No. 7384 adopting a job description and salary schedule for a full-time Senior Economic Development Manager position.

Resolution No. 7384 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PICO RIVERA, CALIFORNIA, ADOPTING A JOB

DESCRIPTION AND SALARY SCHEDULE FOR THE FULL-TIME

POSITION OF SENIOR ECONOMIC DEVELOPMENT MANAGER

9. Pico Rivera Regional Bikeway Project (CIP No. 21280), Federal Project No.

ATPL-5351 (032) – Notice of Completion. (500)

1. Accepted the work as completed for the Pico Rivera Regional Bikeway Project, Federal Project No. ATPL-5351 (032), CIP No. 21280, constructed by Griffith Company and authorized the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder;

2. Approved Contract Change Order No. 5 in the total amount of $384,011 for additional work performed on the project and authorized the City Manager or his designee to execute the contract change order;

3. Approved an appropriation of $70,000 from the Measure W Fund (Fund 209) balance to CIP No. 21280, Account No. 209.70.7300.54500- CIP21280, to close out the Project; and

4. Authorized the City Manager to release the retention and all other monies due in accordance with the statutory waiting period upon recordation of the Notice of Completion.

10. Treasurer’s Monthly Investment Transaction Report as of February 28, 2025. (700)

1. Received and filed the Treasurer’s Monthly Investment Transaction Report as of February 28, 2025.

Housing Assistance Agency:

11. Minutes:
• Approved Housing Assistance Agency regular meeting of March 26, 2024 Motion by Mayor Pro Tem/Vice Chairman Camacho, seconded by Councilmember/Commissioner Lara to approve Consent Calendar Item Nos. 5 through

11. Motion carries by the following roll call vote:

AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION: None REGULAR AGENDA:

City Council:
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12. An Ordinance Amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code, and a Resolution Amending the Procurement Policies and Procedures. (1300)
Councilmember Dr. Sanchez recommended incorporating language into the policy that prioritizes businesses and vendors located within the City. City Manager Carmona responded that he would review suggestion and determine the appropriate action.

Motion by Councilmember Lara, seconded by Councilmember Dr. Sanchez to: 1) Introduce and waive the first reading of an ordinance amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code (PRMC); and 2) Approve Resolution No. 7395 adopting the revised citywide Procurement Policies and Procedures. Motion carries by the following roll call vote:

Ordinance No. 1193 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 3.20

PURCHASING OF THE PICO RIVERA MUNICIPAL CODE (FIRST

READING AND INTRODUCTION)
Resolution No. 7395 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PICO RIVERA, CALIFORNIA, AMENDING THE CITYWIDE

PROCUREMENT POLICIES AND PROCEDURES
AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None

13. Installation of the Purple Heart Monument at the Veterans Memorial Plaza and a Budget Appropriation for Engraving and Installation. (100) Parks and Recreation Director Yugar presented the conceptual design for the proposed monument location, including an overview of its size, and further stated that the monument is expected to be installed by Memorial Day 2026.

Motion by Mayor Pro Tem Camacho, seconded by Councilmember Lara to: 1) Approve the installation of the Purple Heart Monument to be located at the Veterans Memorial Plaza; and 2) Approve a budget appropriation in the amount of $20,000 to cover the cost of the engraving, granite, mounting and the installation of the monument and marketing materials. Motion carries by the following roll call vote:

AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None
CITY MANAGER/STAFF REPORTS: None
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234) Councilmember Lara provided a report on his participation in a recent Infrastructure Ad Hoc Committee meeting, alongside Mayor Pro Tem Camacho. During the meeting, they 03-25-25.CityCouncilMinutes

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discussed updates on the Smith Park Aquatic Center and Rio Hondo Park. It was noted that the design for Rio Hondo Park is 75% complete, with groundbreaking expected this summer. Similarly, the Smith Park Aquatic Center is also 75% complete and is currently undergoing plan checks with Los Angeles County, along with additional engineering resources. Councilmember Lara also reported on his attendance at the Rivera Baseball Opening Day.

Councilmember Lutz reported on his attendance at the Rivera Baseball and Pico Boys Baseball Opening Days.

Councilmember Dr. Sanchez commented on her attendance at the El Rancho High School’s two-day "Every 15 Minutes" program, alongside Mayor Garcia, and emphasized the importance and impact the program has on all those who attend and participate.

Mayor Pro Tem Camacho commented on the Rivera Baseball and Pico Boys Opening Days. Additionally, he reported on his attendance at a tour of the new Southern California Gas Company facility, alongside Mayor Garcia, and the 33rd annual CivicWell Policymakers Conference, where he served as a panelist discussing water innovation in the City of Pico Rivera.

Mayor Garcia reported on his attendance at several events, including the LA County Sanitation District meeting, the Smith Park Pony Baseball Opening Day, the Friendly Seniors 56th Anniversary event, the Shade Lane 65th Anniversary event, and the GoGetters Opening Day. He also highlighted recent events at the Senior Center.

Additionally, he commented on the centennial birthday celebration for veteran Federico Corral.

Furthermore, Mayor Garcia announced the establishment of the Pico Boys Ad Hoc Committee with Councilmember Lara and the merging of the Hazard Mitigation and Emergency Preparedness Ad Hocs with Mayor Pro Tem Camacho and Councilmember Lara. Lastly, he presented City Manager Carmona with the City of Pico Rivera dedication sign for Pico Boys Baseball Field No. 1.

Recessed to Closed Session at 6:48 p.m.

ALL CITY COUNCIL MEMBERS WERE PRESENT
Reconvened from Closed Session at 7:12 p.m.

ALL CITY COUNCIL MEMBERS WERE PRESENT
CLOSED SESSION(S):
a. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representative: City Manager Steve Carmona, Assistant City Manager Angelina G. Graves and Human Resources Director Karine Shirinian 03-25-25.CityCouncilMinutes

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Employee Organization: Service Employees International Union, Local 721 – FullTime Bargaining Unit This item was pulled from the agenda and not was not heard. b. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 549569(d)(1)
City of Pico Rivera vs Pico Water District
Los Angeles County Superior Court Case No. 23NWCP00165
City Attorney Alvarez-Glasman stated that the City Council was briefed and voted unanimously to file the Notice of Appeal. Direction was provided to the City Attorney to proceed with the appeal. No further action was taken and there was nothing further to report.
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 549569(d)(1)
Pico Water District vs City of Pico Rivera
Los Angeles County Superior Court Case No. 22NWCV00967
City Attorney Alvarez-Glasman stated that City Council was briefed; no reportable action was taken and there was nothing further to report. d. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 549569(d)(1)
McCue vs City of Pico Rivera, Los Angeles Superior Court Case No. 22STCV26437
City Attorney Alvarez-Glasman stated that this case has been settled consistent with the City Council’s direction. No reportable action was taken and there was nothing further to report.

ADJOURNMENT:

Mayor/Chairman Garcia adjourned the City Council regular meeting at 7:13 p.m. There being no objection it was so ordered.

AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None

_____________________________________
John R. Garcia, Mayor/Chairman
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ATTEST:
_______________________________
Cynthia Ayala, CMC, City Clerk/Authority Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council regular meeting dated March 25, 2025, and approved by the City Council on April 8, 2025.
________________________________
Cynthia Ayala, CMC, City Clerk/Authority Secretary
1a

MEETING DATE: 04/08/25

CHECK DATE STARTING ENDING AMOUNT
CHECK NUMBERS: 03/14/25-03/27/25 297194 297323 $2,070,044.84 ACH NUMBERS: 03/14/25-03/27/25 15072 15142 $2,192,784.43 PRE-NOTE: 15132,15133
TOTAL REGISTER AMOUNT: $ 4,262,829.27
13th WARRANT REGISTER OF THE 2024 - 2025 FISCAL YEAR
SPECIAL CHECKS/EFT:

VOIDED CHECKS
2 Number Date Description
Transaction
Amount
297194 03/17/2025 $0.01
Invoice Amount
0087690-1 $0.01
297195 03/19/2025 03/24/2025 $2,400.00
Invoice Amount
2024-2141 $2,400.00
297196 03/19/2025 03/25/2025 $70.00
Invoice Amount
639799 $35.00
639800 $35.00
297197 03/19/2025 03/24/2025 $11.03
Invoice Amount
2443-25 $11.03
297198 03/19/2025 03/26/2025 $242.48
Invoice Amount
250306069101 $242.48
297199 03/19/2025 $455.00
Invoice Amount
145936 $455.00
297200 03/19/2025 03/25/2025 $20.00
Invoice Amount
853547 $20.00
Description

REFUND FOR SENIOR CNTR, SHAMROCK DANCE PARTY
Description
ONLINE DRIVER'S ED JANUARY-FEBRUARY 2025
Accounts Payable CARDENAS, JOVITA
Description
After Hours Answering Services For Water Division - February 202 Accounts Payable Bay Area Driving School, Inc.

Description

EMBOIDERY ONLY JACKET FOR PARKING ENFORCEMENT
Accounts Payable Ansafone Contact Center, Labell Exchange & BTE Com MONITORING OF ALARM SYSTEM AT CITY YARD-FEBRUARY 2025
MONITORING OF ALARM SYSTEM AT PARKS & REC OFFICE-FEBRUARY 2025 Accounts Payable American Marker
REFUND FOR WASTE MANAGEMENT DEPOSIT 8318 WHITTIER BLVD
Accounts Payable AM-TEC TOTAL SECURITY INC
Description
PROFESSIONAL SVCS JULY 2024, PR MAJOR CORRIDORS MEDIAN
Accounts Payable 701 ROOFING INC.

Description
CBC GenOpe - CBC General Operating
Check
Accounts Payable Moore Iacofano & Goltsman Inc
Description
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
user: Georgina Maldonado Pages: 1 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297201 03/19/2025 03/25/2025 $1,679.91
Invoice Amount
9403396091 $1,679.91
297202 03/19/2025 03/25/2025 $68.46
Invoice Amount
1981193 $68.46
297203 03/19/2025 03/24/2025 $5,413.06
Invoice Amount
10803408747 $578.35
10802352016 $4,834.71
297204 03/19/2025 $8.33
Invoice Amount
GA438183 $8.33
297205 03/19/2025 $693.65
Invoice Amount
12946 $693.65
297206 03/19/2025 $37,625.00
Invoice Amount
3800075336 $2,195.00
3800075335 $4,985.00
3800075334 $6,185.00
3800075333 $2,195.00
3800072812 $2,900.00
3800073264 $6,185.00
3800073091 $2,195.00

WATER QUALITY SAMPLING

WATER QUALITY SAMPLING
Water Quality Sampling
Water Quality Sampling
Water Quality Sampling
Accounts Payable EUROFINS EATON ANALYTICAL, LLC
Description
Water Quality Sampling
Accounts Payable EMERGENCY VEHICLE SPECIALTIES, EVS INC.

Description
LIGHT BAR REPAIR-UNIT #125
Accounts Payable Department of Water and Power
Description
Drain and Overflow Water Pipeline 3/6/25 -4/5/25
Description

DELL MONITOR-IT MANAGER

DELL MOBILE WORKSTATION
Description
EQUIPMENT, PE SOFTENER FOR MARCH 2025
Accounts Payable Dell Marketing L.P.

Description

COLD PATCH ASPHALT MATERIALS
Accounts Payable Culligan Water of Santa Ana
Accounts Payable Crafco, Inc.
user: Georgina Maldonado Pages: 2 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
3800072085 $2,900.00
3800072087 $2,900.00
3800073772 $4,985.00
297207 03/19/2025 03/24/2025 $645.00
Invoice Amount
802 $645.00
297208 03/19/2025 $112.00
Invoice Amount
00101 $112.00
297209 03/19/2025 $241.95
Invoice Amount
2478-787 $142.22
2478-843 $99.73
297210 03/19/2025 03/24/2025 $3,703.17
Invoice Amount
0046210 $213.89
5222218 $841.35
0044924 $2,647.93
297211 03/19/2025 $400.00
Invoice Amount
56568 $400.00
297212 03/19/2025 $1,500.00
Invoice Amount
0492 $1,500.00
Accounts Payable FUENTES, LILIANA
Description
EASTER EGGSTRAVAGANZA EVENT, 04/12/25
Accounts Payable FRANKLIN HAYNES MARIONETTES
Description
ENTERTAINMENT FOR EASTER EVENT, 4/12/25
Maintenance Supplies For Water Division
Maintenance Supplies For Water Division
Maintenance Supplies For Water Division

CUSTOM VINYL NUMBERING FOR IRRIGATION CONTROLLER BOX IN MEDIANS Accounts Payable Ferguson Enterprises, Inc
Description
Accounts Payable FASTSIGNS
Description
Vinyl lettering/ numbers for City Fleet
Accounts Payable Fast 5 Pico Rivera 5, LLC
Description
CITY FLEET CAR WASHERS-FEBRUARY 2025
Accounts Payable EXTREME AUTO DETAILERS
Description
Detailing Services For City Fleet

WATER QUALITY SAMPLING

WATER QUALITY SAMPLING
user: Georgina Maldonado Pages: 3 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297213 03/19/2025 03/24/2025 $3,459.54
Invoice Amount
2024-1512 $3,459.54
297214 03/19/2025 $9,472.47
Invoice Amount
23-1308/24-0144 $9,472.47
297215 03/19/2025 $450.00
Invoice Amount
17103 $450.00
297216 03/19/2025 03/25/2025 $2,455.20
Invoice Amount
1000164 $1,005.20
1000165 $1,450.00
297217 03/19/2025 $18,481.25
Invoice Amount
2024-1840 $10,000.00
2024-1841 $8,481.25
297218 03/19/2025 03/25/2025 $224.40
Invoice Amount
SB3329 $224.40
297219 03/19/2025 03/25/2025 $5,271.65
Invoice Amount
282706 $61.70
282368 $3,990.49
Description
SUPPORT AND PER EMAIL FEE FEBRUARY 2025
POSTAGE 2/3/25-2/27/25
Description
Maintenance Supplies For Street Maintenance
Accounts Payable InfoSend, Inc
REFUND FOR WASTE MANAGEMENT DEPOSIT 8600 MERCURY LN
REFUND FOR WASTE MANAGEMENT DEPOSIT 7125 ROSEMEAD BLVD
Accounts Payable Industrial Pipe & Steel Company
TEMPORARY EMPLOYEE- TERESA SANCHEZ WK 3/09/25
Accounts Payable Howard Roofing Company, Inc.

Description
Accounts Payable HELPMATES STAFFING SERVICE, LLC
Description
TEMPORARY EMPLOYEE- GUADALUPE GONZALEZ WK 3/09/25
Accounts Payable GYPSY SERVICES, LLC
Description
IRISH SONG AND DANCE ENTERTAINMENT, 3/20/25
Accounts Payable GRANVISTA CONSTRUCTION CORPORATION
Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 9722 MAXINE
Accounts Payable G AND I CONSTRUCTION
Description
REFUND FOR WASTE MANAGEMENT DEPOSIT 4130 1/2 LINDELL AVE user: Georgina Maldonado Pages: 4 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
282367 $1,219.46
297220 03/19/2025 $10,772.50
Invoice Amount
PC 7375 $10,272.50
BI 14970 $500.00
297221 03/19/2025 03/20/2025 $1,566.30
Invoice Amount
2025PARMA-NK $256.84
2025LCW-NK $1,309.46
297222 03/19/2025 03/26/2025 $1,250.00
Invoice Amount
318461 $1,250.00
297223 03/19/2025 03/25/2025 $1,112,436.51
Invoice Amount
252359TZ $1,112,436.51
297224 03/19/2025 03/25/2025 $1,708.88
Invoice Amount
22-1345 $1,708.88
297225 03/19/2025 03/25/2025 $1,466.58
Invoice Amount
INV-158890 $1,466.58
297226 03/19/2025 $2,000.00
Invoice Amount
Accounts Payable MAGIC ENTERTAINMENT
Description
Accounts Payable LANDSCAPE STRUCTURES INC.

Description
Maintenance Supplies For Parks
Accounts Payable Lamas Sign , Victor Lamas
Description

SNEEZE GUARD FOR COUNTER
Accounts Payable LA County Sheriffs Department
Description
LAW ENFORCEMENT SVCS FEBRUARY 2025
Accounts Payable Keenan & Associates
Description
BENEFIT BRIDGE FEE FEBRUARY 2025, INSTALLMENT 9
Description
REIMBURSEMENT FOR PARMA ANNUAL CONFERENCE 02/23/25-02/26/25 REIMBURSEMENT FOR LCW CONFERENCE, 01/28/25-01/31/25
PLAN CHECK SVCS FOR PR CITY ENGINEERING, 01/01/25-01/31/25 BUILDING INSPECTION SVCS, 01/01/25-01/31/025
Accounts Payable KATABYAN, NAREK
MAIL PREP SVCS 2/3/25-2/27/25
Accounts Payable Jas Pacific, Inc.

Description
user: Georgina Maldonado Pages: 5 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
000175 $2,000.00
297227 03/19/2025 $2,670.60
Invoice Amount
400045 $2,670.60
297228 03/19/2025 $1,980.00
Invoice Amount
0291270 $1,980.00
297229 03/19/2025 03/25/2025 $12,259.78
Invoice Amount
0088162-A $12,259.78
297230 03/19/2025 03/26/2025 $303.13
Invoice Amount
311582 $303.13
297231 03/19/2025 03/25/2025 $11,865.00
Invoice Amount
432131 $4,272.00
431808 $475.00
431819 $5,312.50
431812 $220.50
431809 $1,585.00
297232 03/19/2025 $393.49
Invoice Amount
301849 $290.80
301872 $102.69

MAINTENANCE SUPPLIES FOR FACILITIES

MAINTENANCE SUPPLIES FOR FACILITIES
PROFESSIONAL SVCS- 1/01/25-01/31/25: 9036 BEVERLY
Accounts Payable Oromill Lumber, Inc.

Description
PROFESSIONAL SVCS- 12/23/24-01/31/25 : 10016 BEVERLY BLVD PROFESSIONAL SVCS 12/18/24-1/31/25, 6540 ROSEMEAD BL
PROFESSIONAL SVCS- 1/02/25-01/31/25 6442 CROSSWAY
Accounts Payable NV5, Inc.

Description
PROFESSIONAL SVCS 12/18/24-1/31/25, 6540 ROSEMEAD BL
Accounts Payable Napa Auto Parts
Description

MECHANIC SHOP SUPPLIES
Accounts Payable Moore Iacofano & Goltsman Inc
Description
PROFESSIONAL SVCS AUGUST 2024, HISTORIC WHITTIER BLVD
Accounts Payable Midamerica Administrative and Retirement Solutions Description
ADMINISTRATION FEE4Q24, Retiree's Health Reimbursement Account Accounts Payable Magic Jump Rentals Inc
Description
JUMPERS RENTAL FOR EASTER EVENT ON 4/12/25
TWO ILLUSION SHOWS FOR EASTER EGGSTRAVAGANZA, 04/12/25
user: Georgina Maldonado Pages: 6 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297233 03/19/2025 $440.00
Invoice Amount
1286 $440.00
297234 03/19/2025 03/25/2025 $300.00
Invoice Amount
57425 $300.00
297235 03/19/2025 03/24/2025 $708.19
Invoice Amount
065-531955 $708.19
297236 03/19/2025 03/26/2025 $404.41
Invoice Amount
E 693286 $404.41
297237 03/19/2025 $1,000.00
Invoice Amount
PR0000031260260 $1,000.00
297238 03/19/2025 $75.00
Invoice Amount
2025HWP-LR $75.00
297239 03/19/2025 $61,820.50
Invoice Amount
122034 $61,820.50
297240 03/19/2025 03/24/2025 $1,302.75
Invoice Description Amount
Description
PROF SVCS 09/26/24-10/25/24, 23109 RIO HONDO PARK
Accounts Payable ROAD SOUP OF CALIFORNIA
Description

REIMBURSEMENT FOR HEALTH & WELLNESS PROGRAM LONGEVITY SCREENING Accounts Payable RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

Description

POSTAGE
Accounts Payable Reyes, Leticia
Description

BATTERY FOR RIVERA PARK
Accounts Payable Quadient Leasing USA, Inc.

Description

MECHANIC SHOP SUPPLIES
Accounts Payable Powerstride Battery Co. Inc.

Description
PARS TRUST ADMINISTRATOR SVCS FOR JANUARY 2025
Accounts Payable Parts Authority LLC
Description
1 BALLON DECOR AND 4 BALLON COLUMNS, 04/12/25
Accounts Payable PARS
Accounts Payable Ortiz, Nayleen
user: Georgina Maldonado Pages: 7 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
INV-000523 $1,302.75
297241 03/19/2025 03/26/2025 $776.11
Invoice Amount
2025FEBSANGABV-A $228.48
2025FEBSANGABV-C $290.71
2025FEBSANGABV-B $256.92
297242 03/19/2025 $439.46
Invoice Amount
82127 $439.46
297243 03/19/2025 $360.00
Invoice Amount
145893 $360.00
297244 03/19/2025 $2,400.00
Invoice Amount
31412 $2,400.00
297245 03/19/2025 03/25/2025 $1,199.00
Invoice Amount
43767 $1,199.00
297246 03/19/2025 $709.03
Invoice Amount
905677 $709.03
297247 03/19/2025 $154.69
COPIES CIP#50043 SMITH PARK
Accounts Payable Tripepi, Smith and Associates, Inc.

REFURBISHED CONSOLE ASSEMBLY FOR INTEGRITY BIKE
Accounts Payable THE COPY PLACE
Description
4 HOURS TRACKLESS TRAIN RENTAL EASTER EVENT, 04/12/25
Accounts Payable TechnoFit
Description
ARTS & CRAFTS 12/17/24-2/20/25
Accounts Payable Super Birthday, Inc
Description
ELEVATOR MAINTENANCE, MARCH 2025
Accounts Payable Sterling, Bernadette, M.

Description
UTILITIES FOR 2/3/25-3/4/25
Accounts Payable Specialized Elevator Corporation
Description
Description
UTILITIES FOR 2/3/25-3/4/25
UTILITIES FOR 2/3/25-3/4/25

ASPHALT FOR STREET MAINTENANCE
Accounts Payable San Gabriel Valley Water Co
user: Georgina Maldonado Pages: 8 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
Invoice Amount
14197 $154.69
297248 03/19/2025 $83.12
Invoice Amount
5404189145 $83.12
297249 03/19/2025 $750.00
Invoice Amount
3379 $250.00
3350 $250.00
3349 $250.00
297250 03/19/2025 03/25/2025 $11,682.00
Invoice Amount
224910 $11,682.00
297251 03/19/2025 $75.00
Invoice Amount
2025HWP-PY $75.00
297252 03/26/2025 $146.03
Invoice Amount
129513 $146.03
297253 03/26/2025 $467.46
Invoice Amount
2460-25 $467.46
297254 03/26/2025 $941.85
Invoice Amount
Accounts Payable Atkinson, Andelson, Loya, Ruud & Romo
Description
Accounts Payable American Marker
Description

SAFETY VEST FOR FIELD STAFF
Accounts Payable 1st Jon Inc
Description
Portable restrooms for Community Gardens 3/11/25-4/7/25 Accounts Payable YUGAR, PAMELA
Description

REIMBURSEMENT FOR HEALTH & WELLNESS PROGRAM LONGEVITY SCREENING Accounts Payable West Coast Arborists, Inc
Description
TREE STUMP REMOVALS-02/04/25-02/05/25
Bee Removal Services From Water Meter Box - 6135 Pico Vista Rd BEE REMOVAL FROM WATER METER BOX 9518 FRIENDSHIP AVE
BEE REMOVAL SVCS FROM WATER METER BOX-9524 FRIENDSHIP AVE Propane For Asphalt Maintenance
Accounts Payable WEBSTER'S BEE REMOVAL SERVICE
Description
CCA Customer Program Professional Services 2/5/25-2/27/25 Accounts Payable Uhaul
Description
Description
user: Georgina Maldonado Pages: 9 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
742544 $941.85
297255 03/26/2025 $2,500.00
Invoice Amount
25101 $2,500.00
297256 03/26/2025 $235.20
Invoice Amount
146138 $235.20
297257 03/26/2025 $336.00
Invoice Amount
145841 $336.00
297258 03/26/2025 $20.00
Invoice Amount
853592 $20.00
297259 03/26/2025 $182.00
Invoice Amount
100795 $182.00
297260 03/26/2025 $309.26
Invoice Amount
8407330709 $309.26
297261 03/26/2025 $7,560.00
Invoice Amount
L251135453 $7,560.00
297262 03/26/2025 Accounts Payable CNS Engineers, Inc. $2,998.00 Accounts Payable CliftonLarsonAllen LLP
Description
FY 2024 SINGLE AUDIT PERFORMED IN FEBRUARY 2025
Accounts Payable CINTAS CORP.

Description

REPLENISH AND SERVICE FIRST AID KITS AND AED GOLF COURSE Accounts Payable Certifix Live Scan
Description
PRE-EMPLOYMENT LIVE SCANS FOR FEBRUARY 2025
Accounts Payable CABRERA, LARRY
Description
REFUND FOR SHAMROCK DANCE, 03/20/25
Accounts Payable BELTRAN, KATALINA
Description
INSTRUCTOR FOR YOGA WELLNESS, 03/03/25-03/31/25
Accounts Payable BAUTISTA, LISSETTE, G.

Description
INSTRUCTOR FOR STRONG NATION-HIIT, 3/04/25-3/27/25
Accounts Payable BARNUM STAGE RENTAL, LLC
Description
MOBILE STAGE RENTAL FOR 4/12/25, EASTER EVENT
GENERAL LABOR-00001
user: Georgina Maldonado Pages: 10 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
Invoice Amount
24008-2 $2,998.00
297263 03/26/2025 $178.45
Invoice Amount
REPW25031004865 $178.45
297264 03/26/2025 $8.33
Invoice Amount
GA438505 $8.33
297265 03/26/2025 $1,277.36
Invoice Amount
C-3711 $1,277.36
297266 03/26/2025 $100.00
Invoice Amount
COMSTP032425-EC $100.00
297267 03/26/2025 $75.00
Invoice Amount
COMSTP031325-RS $75.00
297268 03/26/2025 $19,755.00
Invoice Amount
3800072022 $2,595.00
3800072681 $2,195.00
3800078807 $2,595.00
3800078809 $3,460.00

WATER QUALITY SAMPLING

WATER QUALITY SAMPLING
Accounts Payable EUROFINS EATON ANALYTICAL, LLC
Description

WATER QUALITY SAMPLING
Accounts Payable ESTRADA SANTOS, ROCIO
Description
COMMISSIONER STIPEND FOR MEETING 03/13/25
Accounts Payable Esther Celiz
Description
COMMISSIONER STIPEND FOR MEETING 03/24/25
Accounts Payable Envirotek
Description

GRAFFITI ABATEMENT SUPPLIES
Accounts Payable Department of Water and Power
Description
DRAIN AND OVERFLOW WATER PIPELINE, 04/06/25-05/05/25
Accounts Payable County of Los Angeles Dept of Public Works Description
TRAFFIC SIGNAL MAINTANCE THROUGH, FEBRUARY 2025
Description
PROFESSIONAL SVCS 1/1-3/18/25, WASHINGTON BL BRIDGE EMER. REPAIR user: Georgina Maldonado Pages: 11 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
3800078810 $3,925.00
3800079035 $4,985.00
297269 03/26/2025 $1,764.28
Invoice Amount
25127351 $293.15
24877936 ($155.50)
25126439 $974.44
25126426 $652.19
297270 03/26/2025 $545.00
Invoice Amount
803 $545.00
297271 03/26/2025 $9.20
Invoice Amount
8-791-31640 $9.20
297272 03/26/2025 $11,219.93
Invoice Amount
250216 $11,219.93
297273 03/26/2025 $75.00
Invoice Amount
COMSTP031325-KG $75.00
297274 03/26/2025 $1,845.00
Invoice Amount
GC00129659 $1,845.00
Description
ECODE 360 AND ORDINANCE ANNUAL MAINTENANCE UPDATE FEE, 02/28/26 Description
COMMISSIONER STIPEND FOR MEETING 03/13/25
Accounts Payable GENERAL CODE, LLC
Description
DIAL-A-TAXI FEBRUARY 2025
Accounts Payable GARCIA, KIMBERLY
Description
DELIVERY CHARGES, 03/04/25
Accounts Payable Fiesta Cooperative Inc.

Description
Detailing Services For City Fleet
Accounts Payable FEDERAL EXPRESS
Irrigation and Landscaping Supplies & Materials
Irrigation and Landscaping Supplies & Materials
Accounts Payable EXTREME AUTO DETAILERS
Description
Irrigation and Landscaping Supplies & Materials

CREDIT TO ACCOUNT

WATER QUALITY SAMPLING

WATER QUALITY SAMPLING
Accounts Payable Ewing Irrigation Products Inc
user: Georgina Maldonado Pages: 12 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297275 03/26/2025 $10,569.65
Invoice Amount
GSI-PRSPAC-07 $10,569.65
297276 03/26/2025 $12,489.86
Invoice Amount
93024 #1 $12,489.86
297277 03/26/2025 $2,455.20
Invoice Amount
1001305 $1,450.00
1001304 $1,005.20
297278 03/26/2025 $82,857.00
Invoice Amount
3561 $9,612.00
3562 $47,400.00
3559 $13,492.50
3514 $12,352.50
297279 03/26/2025 $1,311.00
Invoice Amount
63531 $1,311.00
297280 03/26/2025 $5,885.00
Invoice Amount
627-891 $5,885.00
297281 03/26/2025 $1,287.26
Invoice Amount
Accounts Payable Karine Shirinian
Description
Accounts Payable Irdor, Inc.

Description
TICKETS TO MARIACHI USA FESTIVAL, 6/28/25
Accounts Payable Inland Empire Stages, LTD
Description
TRANSPORTATION TO LA HABRA 300 BOWL ON 3/15/25
DATTO HARDWARE & CLOUD SVCS FOR FEBRUARY 2025
ON CALL IT MANAGEMENT, FEBRUARY 2025
GIS COORDINATION SVCS, FEBRUARY 2025
Accounts Payable Infinity Technologies
Description
DATTO OFFICE 365 BACKUP SVCS, FEBRUARY 2025
Description
TEMPORARY EMPLOYEE, TERESA SANCHEZ 3/16/25
TEMPORARY EMPLOYEE, GUADALUPE GONZALEZ 03/16/25
Description
REIMBURSEMENT FOR Q1 SC FUELS 07/15/24-08/31/24
Accounts Payable HELPMATES STAFFING SERVICE, LLC
Description
PROFESSIONAL SVCS FEBRUARY 2025, SMITH PARK AQUATIC CENTER RENO Accounts Payable Heart of Compassion
Accounts Payable GRIFFIN STRUCTURES, INC.
user: Georgina Maldonado Pages: 13 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
2025LCW-KS $1,287.26
297282 03/26/2025 $1,400.40
Invoice Amount
145818-145826 $1,400.40
297283 03/26/2025 $5,400.00
Invoice Amount
INV374852 $5,400.00
297284 03/26/2025 $765.00
Invoice Amount
278351 $765.00
297285 03/26/2025 $75.00
Invoice Amount
COMSTP031325-ML $75.00
297286 03/26/2025 $9,425.00
Invoice Amount
1020525 $9,425.00
297287 03/26/2025 $810.14
Invoice Amount
ID1989208518123 $810.14
297288 03/26/2025 $100.00
Invoice Amount
COMSTP032425-AM $100.00
Accounts Payable Martinez, Aric, L
Description
COMMISSIONER STIPEND FOR MEETING 03/24/25
Accounts Payable Los Angeles County Tax Collector
Description
ANNUAL INSTALLMENT PAYMENT, 12/10/24 & 04/10/25
Accounts Payable Longevity Inc (Soloutions and Insight Inc) Description
PREVENTIVE ULTRASOUND SCREENINGS 02/26/2255-02/27/
Accounts Payable LIZARRAGA, MARICELA
Description
COMMISSIONER STIPEND FOR MEETING 03/13/25
Accounts Payable Liebert Cassidy Whitmore
Description

LABOR RELATIONS/NEGOTIATIONS ADVICE AND COUNSEL
Accounts Payable Knowbe4, Inc
Description
SECURITY AWARENESS 04/05/25-04/04/26
Accounts Payable KIDZ TALENT ACADEMY LLC
Description
VARIOUS GYMNASTICS AND CHEER CLASSES FOR MARCH 2025
REIMBURSEMENT FOR LCW CONFERENCE 01/28/25-01/30/25
user: Georgina Maldonado Pages: 14 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297289 03/26/2025 $155.37
Invoice Amount
77801 $155.37
297290 03/26/2025 $71.12
Invoice Amount
00186195 $71.12
297291 03/26/2025 $1,412.82
Invoice Amount
065-425014 $1,412.82
297292 03/26/2025 $105.23
Invoice Amount
2025PETCASHRE022 $105.23
297293 03/26/2025 $3,915.27
Invoice Amount
49426 $3,915.27
297294 03/26/2025 $19,384.94
Invoice Amount
2025JAN-PICOWD-C $44.54
2025JAN-PICOWD-B $12,114.13
2025JAN-PICOWD-A $7,226.27
297295 03/26/2025 $9,000.00
Invoice Description Amount
UTILITIES FOR 1/14/25-2/12/25
UTILITIES FOR 1/14/25-2/12/25
Accounts Payable Postmaster-Santa Fe Springs Post Office Accounts Payable Pico Water District
Description
UTILITIES FOR 1/14/25-2/12/25
Accounts Payable PGI-Pacific Graphics, Inc.

Description
PROFILE FOR MARCH 2025
Accounts Payable PETTY CASH
Description
REPLENISH PETTY CASH FOR FEBRUARY 2025
Accounts Payable Parts Authority LLC
Description

MECHANIC SHOP SUPPLIES
Accounts Payable Mity Lite Inc.

Description

SALES TAX THAT WAS NOT INCLUDED IN PREVIOUS SALES ORDER Accounts Payable Minuteman Press
Description
WEEKLY ENROLLMENT NOTICES 2/26/25 & 3/5/25
user: Georgina Maldonado Pages: 15 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
2025POSTMASTAPR $9,000.00
297296 03/26/2025 $698.34
Invoice Amount
Q1774878 $698.34
297297 03/26/2025 $8,632.50
Invoice Amount
122265 $8,632.50
297298 03/26/2025 $1,000.00
Invoice Amount
2425MISCCORPQ210 $500.00
2425MISCCOPRQ310 $500.00
297299 03/26/2025 $282,943.93
Invoice Amount
FINAL $297,835.72
FINAL-A ($14,891.79)
297300 03/26/2025 $50.00
Invoice Amount
8518 $25.00
8522 $25.00
297301 03/26/2025 $300.00
Invoice Amount
COMSTP032425-JS $100.00
Description
COMMISSIONER STIPEND FOR MEETING 03/24/25
TIRE REPAIR UNIT #216
Tire Repair For Unit # 126
Accounts Payable SCHMIDT, JUSTIN, D.

PROFESSIONAL SVCS, TELEGRAPH RD BRIDGE REPAIR
Accounts Payable Salgado Tire Service
Description
Accounts Payable RIVERSIDE CONSTRUCTION COMPANY
Description

PROFESSIONAL SVCS, TELEGRAPH RD BRIDGE REPAIR
Description
QUATER 2 GO RIO U-PASS PROGRAM, SCHOOL YEAR 2024-2025
QUARTER 3 GO RIO U-PASS PROGRAM, SCHOOL YEAR 24/25
Description

PROFESSIONAL SVCS FOR RIO HONDO PARK
Accounts Payable Rio Hondo Community College District
Description
POSTAGE MACHINE LEASE, 01/14/25-04/13/25
Accounts Payable RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

MONTHLY PROFILE POSTAGE CHECK #10 AND 2 REC GUIDE
Accounts Payable Quadient Leasing USA, Inc.
user: Georgina Maldonado Pages: 16 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
COMSTP022425-JS $100.00
COMSTP030325-JS $100.00
297302 03/26/2025 $610.63
Invoice Amount
736544 $610.63
297303 03/26/2025 $4,861.18
Invoice Amount
3SEPTEMBER 3Q $1,559.22
2AUGUSTQ1 $1,565.04
1JULYQ1 $1,736.92
297304 03/26/2025 $795.00
Invoice Amount
BASE BB03152025- $795.00
297305 03/26/2025 $16,000.00
Invoice Amount
78724 $16,000.00
297306 03/26/2025 $4,000.00
Invoice Amount
FAUD-00004730 $4,000.00
297307 03/26/2025 $160.00
Invoice Amount
801369 $160.00
Accounts Payable State of California Dept of Justice
Description
FINGERPRINT APPS FEBRUARY 2025
Accounts Payable State Controller's Office
Description
ANNUAL STREET REPORT (23/24 FY) 07/01/24-06/30/25
Accounts Payable SOUTHWEST PATROL, INC.

Description
SECURITY SVCS, 03/05/25-03/16/25
Accounts Payable Southern California Municipal Athletic Federation Description
BASE 2025 TLC BASKETBALL TOURNAMENT A, B, C ENTRY FEE
REIMBURSEMENT FOR CDBG EXPENSE FOR SEPTEMBER 2024
REIMBURSEMENT FOR CDBG EXPENSE FOR AUGUST 2024
REIMBURSEMENT FOR CDBG EXPENSE FOR JULY 2024
FENCE RENTAL 03/15/25-04/11/25, BEVERLY BLVD/ROSEMEAD BLVD Accounts Payable SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER Description
COMMISSIONER STIPEND FOR MEETING 03/03/25
Accounts Payable So Cal Industries
Description
COMMISSIONER STIPEND FOR MEETING 02/24/25
user: Georgina Maldonado Pages: 17 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297308 03/26/2025 $24,720.00
Invoice Amount
52396023 $24,720.00
297309 03/26/2025 $100.00
Invoice Amount
COMSTP032425-TE $100.00
297310 03/26/2025 $687.38
Invoice Amount
2190317020 $343.69
2190313502 $343.69
297311 03/26/2025 $20.00
Invoice Amount
854686 $20.00
297312 03/26/2025 $5,380.00
Invoice Amount
785169 $5,380.00
297313 03/26/2025 $2,550.00
Invoice Amount
226696 $2,550.00
297314 03/26/2025 $147,664.76
Invoice Amount
1 $155,436.59
1-A ($7,771.83)
PROFESSIONAL SVCS 1/6/25-2/28/25, ANNUAL SIGNING AND STRIPING PROFESSIONAL SVCS 1/6/25-2/28/25, ANNUAL SIGNING AND STRIPING TREE TRIMMING SVCS IN PARKS 03/01/25-03/15/25
Accounts Payable WGJ Enterprises, Inc
Description
PROF SVCS 07/14/23, PR COUNCIL CHAMBER
Accounts Payable West Coast Arborists, Inc
Description
REFUND FOR SHAMROCK DANCE, 03/20/25
Accounts Payable Ware Malcomb
Description

UNIFORM RENTAL SVCS
Accounts Payable VEGA, ELVIA
Description
Accounts Payable UNIFIRST CORPORATION
Description

UNIFORM RENTAL SERVICE
Accounts Payable Tommy Elisaldez
Description
COMMISSIONER STIPEND FOR MEETING 03/24/25
Accounts Payable Tetra Tech, Inc
Description
PROFESSIONAL SVCS THROUGH 2/21/25, PR WM REPLACEMENT
user: Georgina Maldonado Pages: 18 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297315 03/26/2025 $100.00
Invoice Amount
COMSTP032425-YR $100.00
297316 03/26/2025 $1,505.00
Invoice Amount
106523 $1,505.00
297317 03/26/2025 $120.00
Invoice Amount
146080 $120.00
297318 03/27/2025 $48.64
Invoice Amount
M0163615070 $48.64
297319 03/27/2025 $440.16
Invoice Amount
032725 $440.16
297320 03/27/2025 $1,703.40
Invoice Amount
2025EASTER-KIKOS $1,703.40
297321 03/27/2025 $1,300.00
Invoice Amount
04122025PRPEI $1,300.00
Description
AUDIO SVCS FOR LIVE BAND AND SPEACH FOR EASTER EVENT, 04/12/25 Description
STAFF AND VOLUNTEER LUNCHES WORKING THE EASTER EVENT, 04/12/25 Accounts Payable Passage Entertainment
Description
EMPLOYEE DEDUCTION FOR P/E 03/21/25
Accounts Payable Kiko's Mexican Grill
Description
SUPPLEMENTAL LIFE INSURANCE FOR P/E 03/07/25 & 03/21/25 Accounts Payable BMG Money, Inc
Description
INSTRUCTOR FOR ZUMBA, 03/05/25-03/26/25
Accounts Payable American Heritage Life Insurance Co
Description
PROFESSIONAL SVCS FEBRUARY 2025, SMITH PARK AQUATIC CENTER Accounts Payable RAMIREZ, ERICA
Description
COMMISSIONER STIPEND FOR MEETING 03/24/25
Accounts Payable Ecorp Consulting, Inc.

Accounts Payable Yarisma Rocha
user: Georgina Maldonado Pages: 19 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
297322 03/27/2025 $1,642.72
Invoice Amount
032625cop $1,642.72
297323 03/27/2025 $132.00
Invoice Amount
032725 $132.00
$2,070,044.84
15072 03/14/2025 $1,879.39
Invoice Amount
Import - 21804 $1,879.39
15073 03/14/2025 $242.02
Invoice Amount
Import - 21805 $242.02
15074 03/14/2025 $47.94
Invoice Amount
Import - 21806 $47.94
15075 03/17/2025 $18,811.23
Invoice Amount
Import - 21807 $18,811.23
15076 03/19/2025 $2,090.00
Invoice Amount
013707 $1,567.50
013919 $522.50
Transportation for camp trips & REACH field trips, 3/12/25 Transportation for camp trips & REACH field trips, 3/14/25 UTILITIES FOR FEBRUARY 2025
Accounts Payable A & D Transportation, L.P.

Description

INTERNET SVCS
Accounts Payable So Calif Edison Company
Description
UTILITIES-GAS SVCS FEBRUARY 2025
Accounts Payable Time Warner Cable
Description
Phone Svc for MARCH 2025
Accounts Payable So Calif Gas Company
Description
EFT
Accounts Payable Frontier California
Description
Description
COPE FEES FOR P/E 03/21/25
Type Check Totals:

Description
WOOD WGGS PROPS FOR EASTER EVENT, 04/12/25
Accounts Payable SEIU Local 721-COPE
Accounts Payable S.O.C Services LLC
user: Georgina Maldonado Pages: 20 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
15077 03/19/2025 $550.68
Invoice Amount
320780-00 $550.68
15078 03/19/2025 $8,945.00
Invoice Amount
19643215 $8,945.00
15079 03/19/2025 $8,525.00
Invoice Amount
11276 $8,525.00
15080 03/19/2025 $6,554.21
Invoice Amount
CL34983 $6,554.21
15081 03/19/2025 $1,628.95
Invoice Amount
121884733 $1,628.95
15082 03/19/2025 $655.50
Invoice Amount
31533 $144.10
31542 $511.40
15083 03/19/2025 $2,309.85
Invoice Amount
37367 $1,148.40
37330 $1,161.45
15084 03/19/2025 $46.82

PUBLIC HEARING FOR THE ADOPTION OF THE PICO RIVERA HOUSING Accounts Payable GRM Information Management Services, Inc Accounts Payable Eastern County Newspaper Group, Inc.

Description
LEGAL AD-ZONE CODE AMENDMENT NO. 197 AMENDING CHAPTER
Description
Maintenance & Repair of Unit # 119
Maintenance & Repair of Unit # 118
Description
REAL ESTATE ONLINE SVCS MARCH 2025
Accounts Payable DIEGO'S AUTO REPAIR
Description
FUEL FOR CITY FLEET, 03/01/25-03/10/25
Accounts Payable COSTAR REALTY INFORMATION, INC.

Description
PROF SVCS CDBG ADMINISTRATION, JANUARY 2025
Accounts Payable Cosby Oil Company
Description
HVAC MAINTENANCE SVCS - FEBRUARY 2025
Accounts Payable Advanced Avant-Garde Corp.

Description

ELECTRICAL SUPPLIES FOR FACILITIES
Accounts Payable ABM Building Solutions, LLC
Accounts Payable AAA Electrical Supply, Inc.
user: Georgina Maldonado Pages: 21 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
Invoice Amount
0523544 $46.82
15085 03/19/2025 $2,298.14
Invoice Amount
477483 $18.19
477634 $18.19
477770 $2,261.76
15086 03/19/2025 $341.28
Invoice Amount
128190 $89.91
128185 $251.37
15087 03/19/2025 $6,870.00
Invoice Amount
194170001-0225 $6,870.00
15088 03/19/2025 $114,250.96
Invoice Amount
34649 $61,830.69
34593 $30,802.95
34650 $21,617.32
15089 03/19/2025 $750.00
Invoice Amount
12-1-178367 $250.00
133-2-90886 $250.00
995-1-123861 $250.00
Safety Shoes for City Employees
Safety Shoes For Employee - Juan Espinoza
Accounts Payable Red Wing Shoe Store
Description

SAFETY SHOE FOR ARMANDO BARRERA
STREET SWEEPING SVCS-MARCH 2025
GRAFFITI ABATEMENT SVCS-FEBRUARY 2025
BUS SHELTER MAINTENANCE-MARCH 2025
PROF SVCS THROUGH 02/28/25, PICO RIVERA SP/EIR
Accounts Payable Nationwide Environmental Services
Description

TRAFFIC CONTROL MATERIALS
Accounts Payable Kimley-Horn & Associates, Inc
Description
Accounts Payable JCL Traffic Services
Description

CUSTOM SIGNS FOR STREET MAINTENANCE

TONER FOR RIO HONDO PARK

TONER FOR SMITH PARK
CONTRACT OVERAGE CHARGE 2/17/25-3/16/25
MONTHLY STORAGE FOR PARKS AND REC, 02/01/25-02/28/25
Accounts Payable I Copy, Inc (ibe digital)
Description
Description
user: Georgina Maldonado Pages: 22 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
15090 03/19/2025 $3,575.00
Invoice Amount
13116 $2,818.75
13141 $756.25
15091 03/19/2025 $1,408.65
Invoice Amount
R-00581025 $1,408.65
15092 03/19/2025 $744.52
Invoice Amount
0081877-IN $250.00
0081649-IN $250.00
0081713-IN $244.52
15093 03/19/2025 $170.31
Invoice Amount
4903-5 $71.51
2568-8 $98.80
15094 03/19/2025 $143.33
Invoice Amount
235294174-010 $143.33
15095 03/19/2025 $1,038,129.26
Invoice Amount
12-50076 $630,566.05
12-50076-A ($31,528.30)
13-50075 $462,201.59
13-50075-A ($23,110.08)
PROFESSIONAL SVCS JANUARY 2025, ROSEMEAD MEDIAN AND PARKWAY PROFESSIONAL SVCS JANUARY 2025, MAJOR CORRIDORS MEDIAN
PROFESSIONAL SVCS JANUARY 2025, MAJOR CORRIDORS MEDIAN
Accounts Payable URBAN HABITAT
Description
PROFESSIONAL SVCS JANUARY 2025, ROSEMEAD MEDIAN AND PARKWAY Accounts Payable United Rentals (North America), Inc
Description
STORAGE CONTAINER 02/25/25-03/25/25
Description

PAINT SUPPLIES FOR FACILITIES

SAFETY SHOE FOR MARK SCHAEFER

SAFETY SHOE FOR DESIREE ALVAREZ
Accounts Payable The Sherwin-Williams Co.

Accounts Payable Shoeteria, Inc.

Description

SAFETY SHOE FOR ADRIAN RODRIGUEZ
Accounts Payable Security Signal Devices
Description
Monitoring of Alarm System at City Facilities - 4/1/25 - 4/30/25 Description
2024-2025 SUCCESSOR AGENCY SVCS-ANNUAL REPORTS

MHP RSO ADMINISTRATION SERVICES
Accounts Payable RSG, Inc
user: Georgina Maldonado Pages: 23 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
15096 03/19/2025 $114,769.31
Invoice Amount
3853-013125 $114,769.31
15097 03/19/2025 $490.00
Invoice Amount
W5B1384 $60.00
W5B1385 $60.00
W5B1386 $60.00
W5C0380 $60.00
W5B1383 $250.00
15098 03/19/2025 $23,789.86
Invoice Amount
00421332 $731.86
00421255 $3,957.00
00421421 $1,101.00
00233644R $6,750.00
00233107R2 $11,250.00
15099 03/17/2025 $21,055.22
Invoice Amount
Import - 21808 $21,055.22
15100 03/20/2025 $69,107.96
Invoice Amount
SA31725 $32,850.52
SA31725-A $36,257.44
15101 03/20/2025 Accounts Payable Time Warner Cable $594.95 Description
EXPENSE REIMBURSEMENT FOR 03/12/25
PAYROLL FOR GOLF COURSE 03/14/25
Description
UTILITIES FOR FEBRUARY 2025
Accounts Payable (Troon) Indigo Sports, LLC
PROF SVCS THROUGH 11/30/24, PR CODE ENFORCEMENT SVCS
PROF SVCS THROUGH 09/30/24, PR CODE ENFORCEMENT SVCS
Accounts Payable So Calif Edison Company
PROF SVCS THROUGH 01/31/25, PR WASHINGTON BRIDGE REPAIR PROF SVCS THROUGH 12/27/24, PR REGIONAL BIKEWAY CIP NO 21280 PROF SVCS THROUGH 01/31/25, PR REGIONAL BIKEWAY CIP NO 21280

WATER QUALITY SAMPLING
Accounts Payable Willdan Engineering
Description

WATER QUALITY SAMPLING

WATER QUALITY SAMPLING
Accounts Payable Weck Laboratories Inc.

Description

WATER QUALITY SAMPLING
Accounts Payable Water Replenishment District of So. California Description
GROUND WATER PRODUCTION & ASSESSMENT JANUARY 2025
user: Georgina Maldonado Pages: 24 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
Invoice Amount
Import - 21811 $594.95
15102 03/21/2025 $76.63
Invoice Amount
Import - 21812 $76.63
15103 03/21/2025 $42,925.09
Invoice Amount
Import - 21813 $42,925.09
15104 03/21/2025 $2,813.38
Invoice Amount
Import - 21814 $2,813.38
15105 03/22/2025 $70.45
Invoice Amount
Import - 21815 $70.45
15106 03/25/2025 $76.63
Invoice Amount
Import - 21816 $76.63
15107 03/25/2025 $131.07
Invoice Amount
Import - 21817 $131.07
15108 03/19/2025 $55.94
Invoice Amount
Import - 21809 $55.94
Accounts Payable City of Pico Rivera
Description

WATER SVC
Accounts Payable Time Warner Cable
Description

INTERNET SVCS
Accounts Payable Frontier California
Description
Phone Svc for MARCH 2025
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR FEBRUARY 2025
Accounts Payable T-Mobile USA, Inc
Description
PHONE SVC-1/21/25-2/20/25
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR FEBRUARY 2025
Accounts Payable Frontier California
Description
Phone Svc for MARCH 2025
Description

INTERNET SVCS
user: Georgina Maldonado Pages: 25 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
15109 03/19/2025 $1,433.23
Invoice Amount
Import - 21810 $1,433.23
15110 03/26/2025 $39,793.63
Invoice Amount
SA32425 $6,703.15
SA32525 $33,090.48
15111 03/26/2025 $60.00
Invoice Amount
145776 $60.00
15112 03/26/2025 $1,687.50
Invoice Amount
25030527 $1,687.50
15113 03/26/2025 $1,228.80
Invoice Amount
145881-145889 $1,228.80
15114 03/26/2025 $7,835.31
Invoice Amount
CL35663 $7,835.31
15115 03/26/2025 $2,515.32
Invoice Amount
589721625 $2,515.32
15116 03/26/2025 $2,778.32
CITYWIDE COPIERS LEASE APRIL 2025
Accounts Payable DIEGO'S AUTO REPAIR
FUEL FOR CITY FLEET, 03/11/25-03/20/25
Accounts Payable DE LAGE LANDEN FINANCIAL SERVICES, INC.

Description
MIXED MARTIAL ARTS, LITTLE SAMURAI, NIPPON KEMPO MARCH 2025 Accounts Payable Cosby Oil Company
Description
PROFESSIONAL SVCS 1/27/25-2/23/25, WHITTIER BRIDGE STUDY Accounts Payable Cobian, Sr., Luis
Description
INSTRUCTOR FOR TAI CHI 02/15/25-03/08/25
Accounts Payable BKF Engineers
Description
PAYROLL FOR GOLF COURSE 03/21/25
Accounts Payable BACLIG, ANTHONY
Description
Accounts Payable (Troon) Indigo Sports, LLC
Description
EXPENSES FOR 3/19/25
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR FEBRUARY 2025
user: Georgina Maldonado Pages: 26 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
Invoice Amount
31548 $2,778.32
15117 03/26/2025 $2,492.55
Invoice Amount
37423 $2,492.55
15118 03/26/2025 $424.51
Invoice Amount
477590 $18.19
477812 $18.19
477783 $225.51
478026 $18.19
477956 $126.24
477902 $18.19
15119 03/26/2025 $12,390.00
Invoice Amount
1417386 $826.00
1419932 $6,018.00
1445720 $354.00
1416938 $5,192.00
15120 03/26/2025 $2,073.80
Invoice Amount
128126 $2,073.80
15121 03/26/2025 $28,036.81
Invoice Amount
112105 $28,036.81
Accounts Payable Mariposa Landscapes, Inc
Description
LANDSCAPE MAINTENANCE SVCS JANUARY 2025
Accounts Payable JCL Traffic Services
Description

TRAFFIC CONTROL MATERIALS & SIGNS
PROFESSIONAL SVCS FEBRUARY 2025, SMITH PARK SWIMMING POOL PROFESSIONAL SVCS FEBRUARY 2025, YOUTH CENTER RENOVATION PROFESSIONAL SVCS FEBRUARY 2025, RIO HONDO SOCCER FIELD Accounts Payable Interwest Consulting Group
Description
PROFESSIONAL SVCS FEBRUARY 2025, PICO PARK RESTROOM

TONER FOR PICO PARK

KONICA MINOLTA STAPLES FOR SENIOR CENTER

TONER FOR HUMAN RESOURCES

TONER FOR HOUSING DEPARTMENT

TONER FOR PICO PARK
CONTRACT OVERAGE CHARGE 2/18/25-3/17/25

LEGAL AD FOR PUBLIC HEARING, APPROVAL OF ZONE CODE AMENDMENT Accounts Payable I Copy, Inc (ibe digital)
Description
Maintenance & Repair of Unit # 273
Accounts Payable Eastern County Newspaper Group, Inc.

Description
Description
user: Georgina Maldonado Pages: 27 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
15122 03/26/2025 $90.00
Invoice Amount
SPRGWK1'25 $90.00
15123 03/26/2025 $5,930.60
Invoice Amount
34672 $5,930.60
15124 03/26/2025 $54.00
Invoice Amount
145941 $54.00
15125 03/26/2025 $75.00
Invoice Amount
COMSTP031325-PS $75.00
15126 03/26/2025 $875.00
Invoice Amount
145755 $875.00
15127 03/26/2025 $3,588.00
Invoice Amount
121681 $3,588.00
15128 03/26/2025 $317.98
Invoice Amount
24-252907 $71.18
220250534 $246.80
15129 03/26/2025 $469,282.43

MONTHLY DATABASE TICKETS
Accounts Payable URBAN HABITAT
Accounts Payable Underground Service Alert of Southern California Description

MONTHLY TICKETS
Accounts Payable Tristar Risk Management
Description
GENERAL LIABILITY FEES APRIL 2025
Accounts Payable Silva, Luz
Description
INSTRUCTOR FOR ZUMBA 03/04/25-03/27/25
Accounts Payable Patricia Saucedo
Description
COMMISSIONER STIPEND FOR MEETING 03/13/25
Accounts Payable ORELLANA ESQUIVEL, MEYLIN, YADIRA
Description
INSTRUCTOR FOR MEDITATION, 03/01/25-03/22/25
Accounts Payable Nationwide Environmental Services
Description
FUEL ADJUSTMENT FEBRUARY 2025
Accounts Payable Martinez, Ben
Description
UMPIRE SVCS 3/20/25
user: Georgina Maldonado Pages: 28 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
Invoice Amount
13-50076 $493,981.51
13-50076-A ($24,699.08)
15130 03/26/2025 $1,068.12
Invoice Amount
83077726 $1,068.12
15131 03/26/2025 $58,247.50
Invoice Amount
00340333 $547.25
00340334 $99.50
00340335 $59.50
00340332 $398.00
00421509 $10,721.00
00421508 $8,908.50
00421506 $27,960.25
00421504 $704.00
00629609 $3,748.00
00629600 $4,397.50
00421505 $704.00
15134 03/26/2025 $12,132.36
Invoice Amount
Import - 21818 $12,132.36
15135 03/27/2025 $2,157.10
Invoice Amount
BE006469560 $2,141.22
BE006469560-ADJ DENTAL SERVICES (DHMO) FOR MARCH 2025-ADJUSTMENTS $15.88 Accounts Payable Delta Dental (Delta Care)
Description
DENTAL SERVICES (DHMO) FOR MARCH 2025
Accounts Payable City of Pico Rivera
Description

WATER SVC
PROF SVCS THROUGH 01/31/25, PR HSIP SIGN AUDIT & ENHANCEMENT PROF SVCS THROUGH 01/31/25, SIGNAL HSIP CYCLE 11 PC
PROF SVCS THROUGH 02/28/25, SENIOR CENTER TENANT IMPROVEMENTS PROFESSIONAL SVCS THROUGH 2/28/25 WASHINGTON BRIDGE REPAIR PROFESSIONAL SVCS THRU 2/28/25 CITYWIDE RESURFACING RECONSTRUCT PROF SVCS THROUGH 02/28/25, YOUTH CENTER RENOVATION
PROFESSIONAL SVCS THROUGH 1/31/25, MISC ENG SVCS
PROF SVCS THROUGH 01/31/25, HSIP11 SCHOOL CROSSINGS
PROFESSIONAL SVCS THROUGH 2/28/25 ANNUAL SIGNING & STRIPING Description
PROFESSIONAL SVCS THROUGH 1/31/25, HSIP11 CITYWIDE SIGNS PROFESSIONAL SVCS THROUGH 1/31/25, ATP6 MASTER PLAN
Description

JANITORIAL SUPPLIES FOR PARKS
Accounts Payable Willdan Engineering
PROFESSIONAL SVCS FEBRUARY 2025, ROSEMEAD BL MEDIAN
PROFESSIONAL SVCS FEBRUARY 2025, ROSEMEAD BL MEDIAN
Accounts Payable Waxie Sanitary Supply
Description
user: Georgina Maldonado Pages: 29 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
15136 03/27/2025 $1,744.65
Invoice Amount
030125 $1,744.65
15137 03/27/2025 $11,417.53
Invoice Amount
030125 $11,085.46
030125-ADJ $332.07
15138 03/27/2025 $7,932.08
Invoice Amount
032725 $7,932.08
15139 03/27/2025 $1,222.66
Invoice Amount
032725 $1,222.66
15140 03/27/2025 $728.00
Invoice Amount
032725 $728.00
15141 03/27/2025 $1,911.47
Invoice Amount
032725 $1,911.47
15142 03/27/2025 $14,335.64
Invoice Amount
030125 $14,335.82
030125-ADJ ($0.18)
Description
GROUP LIFE, STD & LTD PREMIUMS FOR MARCH 2025
ADJUSTMENTS FOR MARCH 2025
Description
UNION DUES FOR P/E 03/21/25
Accounts Payable The Lincoln National Life Insurance Company Description
UNION DUES FOR P/E 03/21/25
Accounts Payable SEIU Local 721
Description
PEHP BENEFIT/DEDUCTION FOR P/E 03/21/25
Accounts Payable PRMPCEA
Description
EMPLOYEE/EMPLOYER CONTRIBUTIONS FOR P/E 03/21/25 (401A) Accounts Payable Nationwide RS
DENTAL SERVICES (DPPO) FOR MARCH 2025
DENTAL SERVICES (DPPO) FOR MARCH 2025-ADJUSTMENTS
Accounts Payable Nationwide Retirement Solutions
SUPPLEMENTAL LIFE INSURANCE FOR MARCH 2025
Accounts Payable MSA-Dental Pool
Description
Accounts Payable Lincoln Financial Group
Description
user: Georgina Maldonado Pages: 30 of 31 Thursday, March 27, 2025 Number Date Description
Transaction
Amount
City of Pico Rivera
Payment Register
From Payment Date: 3/14/2025 - To Payment Date: 3/27/2025 Source Payee Name
$2,192,784.43
Checks
EFTs
All
$4,262,829.27
$2,192,784.43
Transaction Amount
$2,070,044.84
Transaction Amount
Grand Totals:

Transaction Amount
Type EFT Totals:

CBC GenOpe - CBC General Operating Totals
user: Georgina Maldonado Pages: 31 of 31 Thursday, March 27, 2025 To: Mayor and City Council
From: City Manager
Meeting Date: April 8, 2025
Subject: SECOND READING – ADOPTION OF ORDINANCE NO. 1191 AMENDING CHAPTER 18.40, LAND USE REGULATIONS OF
TITLE 18, ZONING OF THE PICO RIVERA MUNICIPAL CODE
Recommendation:

1. Adopt Ordinance No. 1191, amending Chapter 18.40, Land Use Regulations of Title 18, Zoning, of the Pico Rivera Municipal Code; designated herein as Zone Code Amendment No. 197; and

2. Find the ordinance exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15061(b)(3).

Fiscal Impact:

There is no fiscal impact to the General Fund associated with this ordinance.

Background:

On February 24, 2025, the Planning Commission approved a resolution recommending that the City Council adopt Zone Code Amendment No. 197, which proposes amendments to Chapter 18.40, Land Use Regulations of Title 18, Zoning, of the Pico Rivera Municipal Code. Following on March 25, 2025, the City Council introduced and conducted a first reading for Zone Code Amendment No. 197.

The proposed amendments would require Planning Commission approval of a Conditional Use Permit for Contracting Equipment Storage, Rental Yards, and Building Materials sales and storage facilities.

Discussion:

The proposed amendments in Chapter 18.40, Land Use Regulations, Table 18.40.040 (E), No. 10 Building materials sales and storage and No. 15 Contracting equipment 3 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025 SECOND READING – ADOPTION OF ORDINANCE NO. 1191 AMENDING CHAPTER

18.40, LAND USE REGULATIONS OF TITLE 18, ZONING OF THE PICO RIVERA

MUNICIPAL CODE

Page 2 of 2 ends

storage and rental yards are found in Enclosure 1 with added language underlined and deleted language indicated with a strikethrough.

Environmental Analysis:

Pursuant to the California Environmental Quality Act (“CEQA”) and associated Guidelines (“CEQA Guidelines”), the City Council hereby finds and determines that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to CEQA guidelines Section 15061(b)(3) and CEQA Guidelines section 15060(c)(2) because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment and it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment, and because there is no possibility that the proposed ordinance would have direct physical change, or reasonably foreseeable indirect physical change, in the environment.

Conclusion:

Staff recommends that the City Council adopt Ordinance No. 1191 amending Chapter

18.40, Land Use Regulations of Title 18, Zoning, of the Pico Rivera Municipal Code and find the proposed ordinance not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15061(b)(3). The ordinance will become effective 30 days after adoption.

Steve Carmona
SC:AB:EF:ca
Enclosure: 1) Ordinance No. 1191
ORDINANCE NO. 1191

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 18.40, LAND USE REGULATIONS OF TITLE 18, ZONING OF THE PICO RIVERA MUNICIPAL CODE HEREIN REFERRED TO AS ZONE CODE AMENDMENT NO. 197
WHEREAS, pursuant to its police power, the City of Pico Rivera (“City”) may enact and enforce laws within its boundaries which promote the public health, morals, safety, or general welfare of the community, and are not in conflict with general laws; and WHEREAS, pursuant to California Government Code Sections 65850 et seq., the legislative body of a city may adopt ordinances amending the zoning regulations of the city; and
WHEREAS, pursuant to Pico Rivera Municipal Code Section 18.62.080 et seq., the City of Pico Rivera’s zoning code or any portion thereof may be amended by ordinance of the City Council whenever it is deemed essential, or public necessity, convenience, and general welfare require such changes; and
WHEREAS, this Ordinance is necessary to amend Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code to require a Conditional Use Permit for the following uses, Contracting equipment storage and rental yards and Building materials sales and storage; and
WHEREAS, the Planning Commission of the City of Pico Rivera conducted a duly noticed public hearing on the matter of Zone Code Amendment No. 197, at a legally noticed public hearing held on February 24, 2025; and
WHEREAS, the City Council conducted a public hearing on the matter of amendments of the Municipal Code including sections of Title 18, Zoning at a legally noticed public hearing held on March 25, 2025; and
WHEREAS, on, the City Council approved Resolution No. 7391 announcing its findings and decision in support of the proposed amendments; and WHEREAS, the City Council of the City of Pico Rivera desires to amend the Pico Rivera Municipal Code as set forth herein.

NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The City Council finds that the above recitals are true and correct and incorporated herein as part of the findings.

SECTION 2. The City Council hereby finds and determines that this Ordinance is Enclosure 1
3a
ORDINANCE NO. 1191

Page 2 of 5 ends

not subject to the California Environmental Quality Act ("CEQA") pursuant to CEQA guidelines Section 15061(b)(3) and CEQA Guidelines section 15060(c)(2) because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment and it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment, and because there is no possibility that the proposed ordinance would have direct physical change, or reasonably foreseeable indirect physical change, in the environment.

SECTION 3. The City Council finds that the proposed amendments are consistent with the spirit and integrity of the General Plan and are essential and necessary to protect the public health, convenience, safety and general welfare of the public.

SECTION 4. Amend Chapter 18.40, Land Use Regulations, Table 18.40.040(E) Land use chart—Contents. with added language underlined and deleted language indicated with a strikethrough:

E. Industrial Uses* I-L I-G IPD

1. Assembly and packaging of
nonhazardous products
58, 59, 62, 79 58, 59, 62 1, 58, 59

2. Auto service stations 1, 19, 39, 62, 79 39, 62 1, 39

3. Automated teller machines—
interior
55, 79 55 55

4. Automobile assembly plants 58, 59, 62 1, 58, 59

5. Automobile overhauling and
major or minor repairing
20, 51, 58, 62,
79 58, 59, 62 1, 58, 59

6. Automobile storage 1, 64

7. Automotive
electronics/installation and
service
58, 59, 62, 79 58, 59, 62 1, 58, 59

8. Bottling plants 58, 59, 62, 79 58, 59, 62 1, 58, 59

9. Brewery 1, 80 1, 80 1, 80

10. Building materials sales and
storage
1,58, 59, 62, 79 1,58, 59, 62 1, 58, 59 62

11. Business offices 58, 59, 62, 79 58, 59, 62 1, 58, 59

12. Cafés and restaurants 20, 56, 58, 62,
79 20, 56, 62 1, 20, 56, 58

13. Childcare 1

14. Coin-operated games and
game arcades
1, 53, 79 1, 53 1, 53

15. Contracting equipment storage
and rental yards
158, 59, 62 1, 58, 59 62

16. Distribution plants and
warehouses
1, 62, 79 1, 62, 83 1
ORDINANCE NO. 1191

Page 3 of 5 ends

E. Industrial Uses* I-L I-G IPD

17. Electric distribution substation 58, 59, 62, 79 58, 59, 62 1, 58, 59

18. Electric generating,
transmission substation and
energy support facilities
58, 59, 62, 79 58, 59, 62 58, 59

19. Electrical and gas appliance
assembly plants
58, 59, 62, 79 58, 59, 62 1, 58, 59

20. Fuel cell generator 58, 59, 79 58, 59 1, 58, 59

21. Fulfillment center 1

22. Gas metering and control
stations
58, 59, 62, 79 58, 59, 62 1, 58, 59

23. Hospitals/medical facilities 1

24. Industrial uses involved with
on-site hazardous waste as
defined in Section 18.04.613.1
2, 79 2 2

25. Laundries and cleaning plants 58, 59, 62, 79 58, 59, 62 1, 58, 59

26. Liquefied petroleum sales 2, 79 2 2

27. Machine shops 58, 59, 62, 79 58, 59, 62 1, 58, 59

28. Manufacturing of food products 58, 59, 62, 79 58, 59, 62 1, 58, 59

29. Manufacturing of meat, poultry,
fish or similar products
2 30. Manufacturing of products 58, 59, 62, 79 58, 59, 62 1, 58, 59

31. Metallurgical testing 58, 59, 62, 79 58, 59, 62 58, 59

32. Newspaper publishing 2, 79 2 2

33. Nighclubs 1

34. Nurseries, wholesale 58, 59, 62, 79 58, 59, 62 1, 58, 59

35. Off-site sale of alcoholic
beverages at auto/service
stations
1, 39, 79 1, 39 1, 39

36. Off-site hazardous waste
facilities
1, 44, 45, 79 1, 44, 45

37. On-site sale or tasting of
alcoholic beverages
1, 25, 79 1, 25 1, 25

38. On-site hazardous waste
facilities
44, 45, 58, 59,
62, 79
44, 45, 58, 59,
62 1, 44, 45, 58, 59

39. Parcel hub 1

40. Physical fitness clubs, physical
training including gyms
2 2 2

41. Printing, photographic and
reproduction activities
58, 59, 62, 79 58, 59, 62 1, 58, 59

42. Public utility service yards 58, 59, 62, 79 58, 59, 62 1, 58, 59

43. Recycling collection facility 2, 28, 33, 57,
58, 69, 79
2, 28, 33, 57,
58, 69

44. Recycling plant
ORDINANCE NO. 1191

Page 4 of 5 ends

E. Industrial Uses* I-L I-G IPD

45. Recycling station 1, 37,57, 69

46. Religious places of worship 1, 79 1

47. Retail sales 1, 46

48. Satellite dish receiving antenna 30, 79 30 30

49. Scientific research centers and
laboratories
58, 59, 62, 79 58, 59, 62 1, 58, 59

50. Sheet metal shops 58, 59, 62, 79 58, 59, 52 1, 58, 59

51. Sign shop 58, 59, 62, 79 58, 59, 62 1, 58, 59

52. Temporary uses 42, 79 42 42

53. Theaters, walk-in 1

54. Trade schools, industrial
oriented
2, 79 2

55. Transfer, moving and storage
facilities for furniture and
household goods only
58, 59, 62, 79 58, 59, 62 1, 58, 59

56. Truck repairing, overhauling,
and rental and retail sales
1, 62 1

57. Unclassified uses 1, 48, 79 1, 48 1, 48

58. Waste disposal facility

59. Water facilities 1, 79 2 1

60. Wholesale sales 58, 59, 62, 79 58, 59, 62 58, 59

61. Wireless telecommunication
facilities
65, 79 65 65
SECTION 5. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this article, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this article or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this article irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or ineffective. To this end, the provisions of this article are declared to be severable.

SECTION 6. The City Clerk shall certify the passage and adoption of this ordinance.

The City Council hereby finds and determines that there are no newspapers of general circulation both published and circulated within the City and, in compliance with Section 36933 of the Government Code directs the City Clerk to cause said ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This ordinance shall take effect thirty (30) days after its adoption.

ORDINANCE NO. 1191

Page 5 of 5 ends

ADOPTED AND PASSED this 8th day of April 2025.

John R. Garcia, Mayor
ATTEST: APPROVED AS TO FORM:

Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1191 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, April 8, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Cynthia Ayala, CMC, City Clerk
To: Mayor and City Council
From: City Manager
Meeting Date: April 8, 2025
Subject: SECOND READING – ADOPTION OF ORDINANCE NO. 1192 AMENDING SECTIONS OF TITLE 18, ZONING, OF THE PICO

RIVERA MUNICIPAL CODE
Recommendation:

1. Adopt Ordinance No. 1192 amending Sections of Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code; designated herein as Zone Code Amendment No. 199; and

2. Find the ordinance exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines 15060(c)(2) and 15061(b)(3).

Fiscal Impact:

There is no fiscal impact to the General Fund associated with this ordinance.

Background:

On March 3, 2025, the Planning Commission adopted a resolution recommending the City Council adopt Zone Code Amendment No. 199. On March 25, 2025, the City Council introduced and held a first reading for Zone Code Amendment No. 199, a proposal to amend sections of Title 18, Zoning, of the Pico Rivera Municipal Code.

The proposed amendments would require Planning Commission approval of a Conditional Use Permit (CUP) or a Precise Plan of Design (PPD) and/or distance requirements for the following uses:
• Automobile-related services: Leasing and renting, parts and accessories, automobile repair shops
• Medical: Medical Office, Dental Office, Rest Homes
• Personal Care: barbershops, beauty salons, nail salons 4 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025 SECOND READING - ADOPTION OF ORDINANCE NO. 1192 AMENDING SECTIONS OF TITLE 18, ZONING, OF THE PICO RIVERA MUNICIPAL CODE

Page 2 of 3 ends

• Retail businesses: Discount clothing and shoe stores (warehouse), dollar stores, drug stores
• Service-based businesses: tattoo shops
Discussion:

The proposed amendments will require a CUP, PPD and/or distance requirements for specified land uses. These changes will ensure that businesses align with the City's overall vision and maintain compatibility with surrounding areas. By implementing an entitlement process and distance requirements, the City will strike a balance between economic development and community well-being. This approach will allow the Planning Commission and the Director of the Community and Economic Development Department to assess whether a particular business is suitable for a given location.

Some of these business types may already require a CUP and/or PPD in certain zones, and those requirements may remain unchanged.

The proposed amendment will prohibit the establishment of new auto repair shops.

Existing auto repair businesses will enjoy legal nonconforming status, allowing them to operate but not expand.

The proposed amendments are intended to:
• Regulate business density (over proliferation)
• Maintain community character
• Ensure compatibility with surrounding areas
• Mitigate noise, odors, circulation aesthetics, parking • Protect key locations from undesirable uses
• Protect land uses that contribute to blight
• Encourage higher quality land uses that contribute to the City’s economic wellbeing Environmental Analysis:

Pursuant to the California Environmental Quality Act (“CEQA”) and associated Guidelines (“CEQA Guidelines”), the City Council finds that there is no possibility that the project would have a significant effect on the environment and as a result, no further CEQA review is necessary. The determination is in accordance with Section 15061(b)(3) of the CEQA Guidelines which states, a project is exempt from CEQA where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025
SECOND READING - ADOPTION OF ORDINANCE NO. 1192 AMENDING SECTIONS OF TITLE 18, ZONING, OF THE PICO RIVERA MUNICIPAL CODE

Page 3 of 3 ends

Conclusion:

Staff recommends the City Council adopt Ordinance No. 1192 amending sections of Title 18, Zoning, of the Pico Rivera Municipal Code and find the proposed ordinance not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2) and 15061(b)(3). The ordinance will become effective 30 days after adoption.

Steve Carmona
SC:AB:JG:ca
Enclosures: 1) Ordinance No. 1192
ORDINANCE NO. 1192

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, AMENDING CHAPTER 18.40, LAND USE REGULATIONS OF TITLE 18, ZONING OF THE PICO RIVERA MUNICIPAL CODE HEREIN REFERRED TO AS ZONE CODE AMENDMENT NO. 199
WHEREAS, pursuant to its police power, the City of Pico Rivera may enact and enforce laws within its boundaries which promote the public health, morals, safety, or general welfare of the community, and are not in conflict with general laws; and WHEREAS, pursuant to California Government Code Sections 65850 et seq., the legislative body of a city may adopt ordinances amending the zoning regulations of the city; and
WHEREAS, pursuant to Pico Rivera Municipal Code Section 18.62.080 et seq., the City of Pico Rivera’s zoning code or any portion thereof may be amended by ordinance of the City Council whenever it is deemed essential, or public necessity, convenience, and general welfare require such changes; and
WHEREAS, this Ordinance is necessary to amend Chapter 18.40, Land Use Regulations of Title 18, Zoning of the Pico Rivera Municipal Code to update the land uses requiring an entitlement for the following uses: automobile leasing and renting, automobile parts and accessories stores, automobile repair shops, barbershops and beauty shops, discount clothing store, dollar store, drug store, medical clinic, nail salon, resthomes, shoe warehouse, and tattoo shops; and
WHEREAS, the Planning Commission of the City of Pico Rivera conducted a duly noticed public hearing on the matter of Zone Code Amendment No. 199, at a legally noticed public hearing held on March 3, 2025; and
WHEREAS, the City Council conducted a public hearing on the matter of amendments of the Municipal Code including sections of Title 18, Zoning, at a legally noticed public hearing held on March 25, 2025; and
WHEREAS, the City Council adopted Resolution No. 7392 announcing its findings and decision in support of the proposed amendments; and WHEREAS, the City Council of the City of Pico Rivera desires to amend the Pico Rivera Municipal Code as set forth herein.

NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The City Council finds that the above recitals are true and correct and incorporated herein as part of the findings.

Enclosure 1
4a
ORDINANCE NO. 1192

Page 2 of 10 ends

SECTION 2. The City Council hereby finds and determines that this Ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to CEQA guidelines Section 15061(b)(3) and CEQA Guidelines section 15060(c)(2) because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment and it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment, and because there is no possibility that the proposed ordinance would have direct physical change, or reasonably foreseeable indirect physical change, in the environment.

SECTION 3. The City Council finds that the proposed amendments are consistent with the spirit and integrity of the General Plan and are necessary to protect the public health, safety and general welfare of the public based on the following findings:

1. The proposed amendments to automobile leasing and renting, automobile parts and accessories stores, automobile repair shops, barbershops and beauty shops, discount clothing store, dollar store, drug store, medical clinic, nail salon, rest homes, shoe warehouse, and tattoo shops ensure the uses are located appropriately and are compatible with adjoining land uses and neighborhoods.

2. The proposed amendments are consistent with General Plan Chapter 3 Land Use Element Goal 3.6: Improve the community image by ensuring a consistent level of high-quality design and ongoing maintenance and improvement of existing development. The proposed amendment will give the Planning Commission and/or the Director discretionary oversight to ensure business density is regulated and the community character is maintained.

3. The proposed amendments are consistent with General Plan Chapter 3 Land Use Element Goal 3.7, Policy 3.7-1 Design. Regulate the design and site planning of new development in and adjacent to residential neighborhoods to ensure compatibility between the new development and the existing residential areas. The proposed amendments will give the Planning Commission and/or Director discretionary oversight to ensure businesses are located appropriately and compatible with adjoining land uses and neighborhoods.

4. The proposed amendments are consistent with General Plan Chapter 3 Land Use Element Goal 3.9, Policy 3.9-4 Design and Buffer to ensure that land uses are sited and adequately buffered from surrounding neighborhoods and development to minimize negative impacts such as visual pollution, noise, odors, and other such conflicting uses.

SECTION 4. Amend Chapter 18.40, Land Use Regulations, Table 18.40.040(D) Land use chart—Contents. to read as follows:

ORDINANCE NO. 1192

Page 3 of 10 ends

Land Use Zone
D.

Commercial Uses*
(Every permitted use of
land shall be conducted
within an entirely
enclosed building
except as otherwise
designated below.) P-A C-M C-N C-C C-G CPD
M-U
Overlay
R-40
Overlay

1. Adult uses 60

2. Animal hospitals 20, 23,
55, 57
20, 23,
55, 57
20, 23,
55, 57
20, 23, 55,
57 20, 23, 55,
57 3. Antique shops 12, 20,
27, 55,
57 12, 20,
27, 55,
57 1, 12,
27, 55,
57 1, 12, 27,
57 1, 12, 27,
57 4. Appliance sales, rentals,
repairs, service
20, 28,
55 5. Automated teller
machines— interior
55 55 55 55 55 1, 55 55 55

6. Automated teller
machines— exterior
61 61 61 61 61 61 61 61

7. Automobile leasing and
renting
20, 1,
24, 51,
55 20, 24,
51, 55
20, 1,
24, 51,
55 1, 20,
24, 51,
55 8. Automobile parts and
accessories stores
20, 2,
29, 55,
57 20, 2, 29,
55, 57
20, 2,
29, 55,
57 2, 29,
55, 57

9. Automobile repair shops 1, 28,
36 1, 28, 36 1, 28,
36 1, 28

10. Automobile sales, new
and used
2, 13,
28 2, 13, 28 2, 13,
28 11. Automobile service
stations
1, 28,
81 1, 19, 28 1, 19,
28, 39,
62, 81
1, 19,
28, 39,
62, 81

12. Automobile upholstery
shops
2, 57 1 1

13. Automotive related sales
and installation
2 2 2

14. Bakeries 15, 20,
55, 57
15, 20,
55, 57
15, 20,
55, 57
15, 20,
55, 57
1, 15,
55, 57
15, 55, 57 15, 55, 57

15. Banks, savings and loan
associations, and other
similar lending
institutions, but excluding
pawnshops
20, 55,
57, 61
20, 55,
57, 61
20, 55,
57, 61
1, 55,
57, 61
55, 57, 61 55, 57, 61

16. Barbershops and beauty
shops
2, 20,
55, 33,
57, 84
2, 20,
55, 57,
84 2, 20, 55,
57, 84
2, 20,
55, 57,
84 2, 1,
55, 57,
84 2, 55, 57,
84 2, 55, 57,
84 17. Bars and cocktail lounges 1, 25 1, 25 1, 25

18. Bicycle shops 20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

19. Bookstores 20, 55,
33, 57
20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57
ORDINANCE NO. 1192

Page 4 of 10 ends

Land Use Zone
D.

Commercial Uses*
(Every permitted use of
land shall be conducted
within an entirely
enclosed building
except as otherwise
designated below.) P-A C-M C-N C-C C-G CPD
M-U
Overlay
R-40
Overlay

20. Bowling alleys, skating
rinks and similar
recreational facilities
1 2 1 1 1

21. Brewery 1, 80 1, 80 1, 80 1, 80 1, 80 1, 80 1, 80

22. Building materials, new 20, 55

23. Business offices and
services
20, 55,
57, 81
20, 55,
57, 81
20, 55,
57, 81
20, 55,
57, 81
1, 55,
57, 81
20, 55, 57,
81 20, 55, 57,
81 24. Cafés and restaurants 20, 33,
55, 56,
66, 67
20, 55,
56, 66,
67 20, 55,
56, 66,
67 20, 55,
56, 66,
67 1, 55,
56, 66,
67 1, 20, 55,
56, 66, 67
1, 20, 55,
56, 66, 67

25. Carwashes, automatic or
coin-operated only
2 1 1

26. Ceramics, stone, tile
products
20, 55

27. Check cashing
establishments
55, 57,
72 55, 57,
72 28. Clothing and wearing
apparel stores of new
retail merchandise only
20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

29. Coin-operated games
and game arcades
1, 53,
55, 57
1, 53, 55,
57 1, 53,
55, 57
1, 53,
55, 57

30. Confectionery stores 20, 55,
57 20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

31. Craft and hobby shops 20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

32. Dental laboratories or
scientific research
centers
1 1 1

33. Discount Clothing Store 1 1 1 1 1 1 1

34. Dollar Store 1 1 1 1 1 1 1

33.35. Drapery shops 17, 20,
55, 57
17, 20,
55, 57
17, 20,
55, 57
1, 17,
55, 57
17, 55, 57 17, 55, 57

34. 36.

Dressmaking and
millinery shops
17, 20,
55, 57
17, 20,
55, 57
1, 17,
55, 57
17, 55, 57 17, 55, 57

35. 37.

Drive-in and drive-thru
business establishments
1, 18,
28 1, 18, 28 1, 18,
28 1, 18,
28 1, 18, 28 1, 18, 28

36. 38.

Drug or alcohol outpatient
treatment facilities
1 1 1

37. 39.

Drugstore 1, 20, 55,
57 1, 20,
55, 57
1, 55,
57 1, 55, 57 1,55, 57

38. 40.

Dry cleaning, laundry and
pressing establishments
20, 33 20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

39. 41.

Electric distribution
substation
1, 55 1 1 1
ORDINANCE NO. 1192

Page 5 of 10 ends

Land Use Zone
D.

Commercial Uses*
(Every permitted use of
land shall be conducted
within an entirely
enclosed building
except as otherwise
designated below.) P-A C-M C-N C-C C-G CPD
M-U
Overlay
R-40
Overlay

40. 42.

Electronic components
and supplies
20, 58

41. 43.

Equipment (light) rentals 20, 55

42. 44.

Florist shops 20, 33,
55, 57
20, 55,
57 20, 55,
57 20, 55,
57 1, 55,
57 20, 55, 57 20, 55, 57

43. 45.

Food markets 20, 55,
57 20, 55,
57 20, 55,
57 1, 55,
57 1, 55, 57 1, 55, 57

44. 46.

Fortune telling 1, 37

45. 47.

Fire cell generator 1, 55 1, 55 1, 55 1, 55

46. 48.

Furniture and appliance
stores
20, 22,
55, 57
20, 22,
55, 57
20, 22,
55, 57
1, 22,
55, 57
20, 22, 55,
57 20, 22, 55,
57 47.

49. Furniture, cabinet making 20, 58

48. 50.

Furniture upholstery 20, 55,
57 20, 55,
57 20, 55,
57 49.

51. Galleries, works of art
and collections
20, 33,
55, 57
20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

50. 52.

Gas metering and control
stations
1, 55 1 2 2

51. 53.

Hardware stores 20, 55,
57 20, 55,
57 1, 55,
57 1, 55, 57 1, 55, 57

52. 54.

Home occupations 11 11 11 11 11

53. 55.

Hospitals/medical
facilities
1 1 1 1 1

54. 56.

Hotels and motels 1 1

55. 57.

Jewelry stores 20, 33,
55, 57
20, 55,
57 20, 55,
57 1, 55,
57 1, 20, 55,
57 1, 20, 55,
57 56.

58. Laundromats 2, 20,
55, 57,
81 2, 20, 55,
57, 81
2, 20,
55, 57,
81 1, 55,
57, 81
1, 55, 57,
81 1, 55, 57,
81 57.

59. Liquor stores, packaged
off-sale only
1, 81 1, 81 1, 81 1, 81 1, 81 1, 81

58. 60.

Live/work 78 78 78 78 77, 78 77, 78

59. 61.

Locksmith shop 20, 55,
57 20, 55,
57 20, 55,
57 20, 55,
57 55, 57 55, 57

60. 62.

Massage establishment 1

61. 63.

Medical clinic 2, 85 2, 85 2, 85 2, 85 2, 85 2, 85 2, 85 2, 85 ORDINANCE NO. 1192

Page 6 of 10 ends

Land Use Zone
D.

Commercial Uses*
(Every permitted use of
land shall be conducted
within an entirely
enclosed building
except as otherwise
designated below.) P-A C-M C-N C-C C-G CPD
M-U
Overlay
R-40
Overlay

62. 64.

Medical laboratories 2 2 2 2 2

63. 65.

Mobilehome sales, new
and used
2, 14

64. 66.

Motorcycle sales, repairs,
rentals, new and used
1 1 1

65. 67.

Muffler shops, automobile
only
1 1

66. 68.

Multifamily dwellings 1, 34,
57 1, 34 1, 34 1, 34 1 1, 76

69. Nail Salon 2, 84 2, 84 2, 84 2, 84 2, 84 2, 84 2, 84

67. 70.

Newspaper publishing 1 1 1

68. 71.

Nightclubs 1 1

69. 72.

Nurseries and retail
building
20, 55 20, 55 1, 55

70. 73.

Off-sale of alcoholic
beverages
1, 39 1, 39

71. 74.

Off-site hazardous waste
facility
1, 43,
45 72.

75. Off-street parking
facilities privately owned
and operated
2 2 2 1 1 1

73. 76.

On-site hazardous waste
facility
44, 45,
55 74.

77. On-site sale or tasting of
alcoholic beverages
1, 25 1, 25 1, 25 1, 25 1, 25 1, 25 1, 25

75. 78.

Packaging and assembly
of non-hazardous
products
20, 28,
58 76.

79. Parcel delivery 1

77. 80.

Pet shops and grooming 20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

78. 81.

Pharmacies 20, 33,
55, 57
20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

79. 82.

Physical fitness clubs,
physical training including
gyms
2 2 2 2 2

80. 83.

Physical therapy 2 2 2 2 2

81. 84.

Picture frames and
framing
20, 55,
57 20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57
ORDINANCE NO. 1192

Page 7 of 10 ends

Land Use Zone
D.

Commercial Uses*
(Every permitted use of
land shall be conducted
within an entirely
enclosed building
except as otherwise
designated below.) P-A C-M C-N C-C C-G CPD
M-U
Overlay
R-40
Overlay

82. 85.

Printing and reproduction
establishments
20, 28,
55, 57
20, 54,
55, 57
20, 54,
55, 57
1, 54,
55, 57
55, 57 55, 57

83. 86.

Private clubs, fraternities,
sororities, lodges and
institutions of nonprofit or
charitable nature
2 2 55, 57 55, 57

84. 87.

Religious places of
worship
1 1 1

85. 88.

Resthomes 2 1, 2 1,2

86. 89.

Retail sales and personal
service businesses
20, 55,
57, 81
20, 55,
57, 81
1, 55,
57, 81
55, 57, 81 55, 57, 81

87. 90.

Satellite dish receiving
antenna
30 30 30 30 30 30 1 1

88. 91.

Self-storage facility 1, 71,
82 89.

92. Shoe repair shops 20, 55,
57 20, 55,
57 55, 57 55, 57

93. Shoe Warehouse retail
store
1 1 1 1 1 1 1

90. 94.

Sign shops 28, 55 20, 55,
57 20, 55,
57 55, 57 55, 57

91. 95.

Small boat sales and
service
20, 28,
55 92.

96. Smoke shop

93. 97.

Stationery stores,
including incidental
printing
20, 55,
57 20, 55,
57 1, 55,
57 55, 57 55, 57

94. 98.

Studios (dance, martial
arts, music, and
photography, except
motion picture)
2, 20, 55,
57 2, 20,
55, 57
1, 55,
57 1, 55, 57 1, 55, 57

99. Tattoo shops 84 84 84 84 84 84

95. 100.

Temporary uses 42 42 42 42 42 42 42 42

96. 101.

Theaters 1 1 1 1 1

97. 102.

Trade schools 1 1 1 1 1 1 1

98. 103.

Truck, trailer, camper,
recreational vehicle sales,
new and used
1 99.
104.

Unclassified uses 1, 48 1, 48 1, 48 1, 48 1, 48 1, 48 1, 48 1, 48 ORDINANCE NO. 1192

Page 8 of 10 ends

Land Use Zone
D.

Commercial Uses*
(Every permitted use of
land shall be conducted
within an entirely
enclosed building
except as otherwise
designated below.) P-A C-M C-N C-C C-G CPD
M-U
Overlay
R-40
Overlay
100.
105.

Wireless
telecommunication
facilities
45 45 45 45 45 45 1 1
101.
106.

Wrought-iron work shops 20, 28,
55 102.
107.

Yardage stores 20, 55,
57 20, 55,
57 1, 55,
57 SECTION 5. Amend Chapter 18.40, Land Use Regulations, Section 18.40.050- Special Use Conditions and Chart Notes, to add Note 84 as follows:

84. Distance requirement of 1,000 feet between property lines of the same use.

SECTION 6. Amend Chapter 18.40, Land Use Regulations, Section 18.40.050- Special Use Conditions and Chart Notes, to add Note 85 as follows:

85. A precise plan of design applies to medical clinics under 5,000 square feet.

SECTION 7. Amend Chapter 18.04, Definitions to add section 18.04.297, Dollar Store as follows:

18.04.297 Dollar Store.

A store that primarily sells inexpensive items, typically priced at one dollar or a few dollars operating in a commercial space.

SECTION 8. Amend Chapter 18.04, Definitions to add section 18.04.298, Drug Store as follows:

18.04.298 Drug Store.

A retail store that sells medications along with general merchandise such as cosmetics, toiletries, snacks, and household items (e.g., CVS, Walgreens, Rite Aid, etc.). May include a pharmacy section where prescriptions are filled. This is distinguished from a pharmacy which primarily focuses on the preparation, dispensing, and sale of prescription and nonprescription medications, medical supplies, and health-related products and has a pharmacist present during operating hours.

ORDINANCE NO. 1192

Page 9 of 10 ends

SECTION 9. Amend Chapter 18.04, Definitions to add section 18.04.282, Discount Store as follows:

18.04.282 Discount Stores.

Retail establishments that sell a broad range of outlet, close-out, discontinued, liquidation, or overstock and general merchandise, primarily at a single discount price and/or in the low and very low-price ranges.

SECTION 10. Amend Chapter 18.04, Definitions to add section 18.04.642, Pharmacy as follows:

Pharmacy means any retail establishment in which the profession of pharmacy is practiced by a pharmacist licensed by the state of California in accordance with the Business and Professions Code and where prescription pharmaceuticals are offered for sale, regardless of whether the retail establishment sells other retail goods in addition to prescription pharmaceuticals. A pharmacy primarily focuses on the preparation, dispensing, and sale of prescription and non-prescription medications, medical supplies, and health related products and has a pharmacist present during operating hours.

SECTION 11. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this article, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this article or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this article irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional or invalid or ineffective. To this end, the provisions of this article are declared to be severable.

SECTION 12. The City Clerk shall certify the passage and adoption of this ordinance.

Page 10 of 10 ends

ADOPTED AND PASSED this 8th day of April, 2025.

John R. Garcia, Mayor
ATTEST: APPROVED AS TO FORM:

Cynthia Ayala, CMC, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
) §

COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1192 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, April 8, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Cynthia Ayala, CMC, City Clerk
To: Mayor and City Council
From: City Manager
Meeting Date: April 8, 2025
Subject: SECOND READING – ADOPTION OF ORDINANCE NO. 1193 AMENDING CHAPTER 3.20 PURCHASING, OF THE PICO RIVERA

MUNICIPAL CODE
Recommendation:

1. Adopt Ordinance No. 1193 amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code.

Fiscal Impact:

There is no fiscal impact to the General Fund associated with the proposed actions.

Background:

On March 25, 2025, the City Council introduced and waived the first reading of Ordinance No. 1193, amending Chapter 3.20 Purchasing, of the Pico Rivera Municipal Code (PRMC), and approved Resolution No. 7395, updating the procurement policies and procedures.

The City of Pico Rivera (City) is required, under California Government Code sections 54201 through 54204, to adopt, by ordinance, policies and procedures that govern the purchase of supplies, vehicles, and equipment. The City’s procurement policies and procedures thresholds were last revised on March 26, 2024. Since then, several developments have required revisions to the PRMC and related procurement policies and procedures.

In an effort to improve policies and procedures and stay up to date with specific rules and regulations, staff has drafted proposed amendments to the purchasing provisions of the PRMC - namely, Chapter 3.20 Purchasing (Enclosure 1) - as well as proposing a revised citywide Procurement Policies and Procedures to ensure purchasing rules and practices conform to current standards and best practices (Enclosure 2 / Exhibit A). The City reserves the right to modify, supplement, rescind, or revise any provision of the proposed policy as it deems necessary or appropriate.

Discussion:
5 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025 SECOND READING – ADOPTION OF ORDINANCE NO. 1193 AMENDING CHAPTER

3.20 PURCHASING, OF THE PICO RIVERA MUNICIPAL CODE

Page 2 of 4 ends

The City’s existing Purchasing Municipal Code and related policies were last revised and adopted by the City Council on March 26, 2024. The City conducts an annual review of both to determine if any adjustments or updates are needed. At this time, staff is proposing updates to Chapter 3.20 and revisions to the City’s purchasing policies for the City Council’s review and consideration. The updated procurement policies and procedures, approved under Resolution No. 7395 during the March 25, 2025, City Council Meeting, have been integrated into new policies and procedures (Enclosure 2 / Exhibit A). These changes are aimed at assisting City employees in making fiscally responsible purchases of materials, products, and services.

Proposed Changes to Chapter 3.20 Purchasing
The proposed amendments to PRMC Chapter 3.20 Purchasing and revised Procurement Policies and Procedures will serve to improve and clarify the following:
• Change order limits and authorization levels
• Definition of “Subscriptions” and required pre-approvals • Proper treatment of surplus supplies, vehicles, and equipment Change Orders
When there is a need to increase a current Purchase Order (PO), it is referred to as a “Change Order”. Often, a Purchase Order undergoes many necessary additions or adjustments. Some contracts and POs provide for a contingency amount in case the job or item exceeds the original base amount. With all the potential changes to the original amount, it can be confusing what level of authorization is required to process the new change order.

The recommended changes to the current change order policy will serve to clarify the approval parameters. They are clarified under two (2) scenarios:
1) For purchase orders up to $60,000, the City Manager has the authority to approve cumulative change orders, including the original contract, contingency, and any subsequent change orders up to $60,000.
2) For purchase orders exceeding $60,000, the City Manager has the authority to approve cumulative change orders, up to 10% of the original contract value, including any approved contingency. However, requests greater than 10% of the original contract value and any approved contingency shall require City Council approval.

Defining “Subscriptions” and Related Pre-Approvals
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025
SECOND READING – ADOPTION OF ORDINANCE NO. 1193 AMENDING CHAPTER

3.20 PURCHASING, OF THE PICO RIVERA MUNICIPAL CODE

Page 3 of 4 ends

With technological advancements, the everyday term “subscriptions” has evolved in meaning. Formerly, subscriptions were solely considered journals, newspapers, magazines, etc. that would be sent to the subscriber periodically with a finite beginning and end date.

The recommended language aims to clearly define subscriptions and related preapprovals to ensure the proper procurement method of purchasing both software and nonsoftware subscriptions (e.g., traditional journals, newspapers, and other web-based subscriptions, etc.).

Upon approval of these recommendations, subscriptions will be defined as “a model in which the customer agrees to pay a set amount on a recurring basis (e.g., weekly, monthly, or annually) for a service and is automatically billed.” This definition includes subscriptions to both online and print versions of business journals, technical periodicals, bulletins, newspapers, and other web-based services. All subscriptions must provide customers with the option to cancel or deactivate at the end of the term.

Regarding pre-approval for digital-based subscriptions, the Information Technology (IT) Division must pre-approve all requests, including but not limited to digital entertainment, streaming services, media creation websites, applications, and downloadable software.

Software subscriptions exceeding the current Capitalization Threshold require a formal agreement and a PO. Subscriptions below this threshold may be approved with an invoice submitted directly to the Accounts Payable (A/P) Division.

Surplus Supplies, Vehicles, and Equipment
General Disposal: Regarding the disposal of surplus assets such as durable supplies, vehicles, and equipment, staff believes that greater clarity and a defined format are needed. Therefore, a Surplus Property List (Enclosure 3) has been created to ensure full disclosure by the disposing department. Some of the required information on the form pertains to the origin and current value of the asset, allowing respective departments to properly account for its removal.

Vehicles: Regarding vehicles, the new policy requires that they be sold at public auction.

If the total estimated value of the lot is $60,000 or greater, City Council approval is required before transferring the asset to the auction site. To determine an asset’s value, an established method such as Kelley Blue Book, must be used.

Furniture: The most commonly disposed of items include furniture and office machines.

The transfer of these items must be conducted under the supervision of the Maintenance CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025
SECOND READING – ADOPTION OF ORDINANCE NO. 1193 AMENDING CHAPTER

3.20 PURCHASING, OF THE PICO RIVERA MUNICIPAL CODE

Page 4 of 4 ends

Services Division of the Public Works Department. Obsolete or unserviceable items may be discarded.

Process of Dismantling/Discarding: The simplified process for discarding an asset is as follows:
1) Complete the Surplus Asset Form.
2) Submit the form to the Public Works Superintendent for approval. 3) The Superintendent will determine the appropriate method of disposal. 4) Send the completed and approved Surplus Asset Form to the Purchasing Technician in the Administrative Services Department.

Donation of Surplus: Surplus or obsolete materials with an estimated value of $10,000 or more may be donated with City Council approval. Donations valued at less than $10,000 require the City Manager’s approval.

These adjustments will enable City staff to properly manage change orders, more accurately procure subscription-based items, and effectively dispose of obsolete assets.

Additionally, staff is actively researching potential updates, such as implementing a local buying preference, for the next revision of the City's Procurement Policy and Procedures.

Staff remains committed to regularly reviewing and enhancing these policies to align with best practices. Once finalized, the proposed updates will be presented at an upcoming City Council meeting for consideration.

Conclusion:

Staff recommends that the City Council adopt Ordinance No. 1193, amending Chapter

3.20, and acknowledge the approval of Resolution No. 7395, which amends the citywide Procurement Policy and Procedures (Enclosure 2 / Exhibit A). Staff will adhere to these policies appropriately and ethically to process procurement needs to ensure the efficient use of public funds.

Steve Carmona
SC:AG:JG:ep
Enclosures: 1) Ordinance No. 1193 Amending PRMC Chapter 3.20 2) Resolution No. 7395 / Exhibit A - Procurement Policies and Procedures 3) Surplus Asset Form
ORDINANCE NO. 1193

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PICO
RIVERA, CALIFORNIA, AMENDING CHAPTER 3.20 PURCHASING OF

THE PICO RIVERA MUNICIPAL CODE
WHEREAS, the City’s existing Purchasing Municipal Code was last revised and adopted by the City Council on March 26, 2024, with Ordinance No. 1183; and WHEREAS, an amendment to Chapter 3.20 Purchasing, to the Pico Rivera Municipal Code is necessary to increase the procurement thresholds authorized under the same to align with the Federal and State practices, which periodically adjust the procurement thresholds for inflation and efficiency; and WHEREAS, an amendment to Chapter 3.20 Purchasing, is also necessary to standardize citywide procurement policies and procedures; and WHEREAS, pursuant to sections 54201 through 54204 of the California Government Code, policies and procedures that govern the purchase of supplies and equipment must be adopted by an ordinance; and
WHEREAS, the City Council considered, concurrently herewith, a resolution adopting Procurement Policies and Procedures to assist with their standard implementation citywide.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Pico Rivera as follows:

SECTION 1. Findings. The City Council finds and determines that the adoption of the ordinance is based upon the following findings.

A. The recitals set forth above are incorporated herein as part of the findings.

B. An amendment to Chapter 3.20 Purchasing is consistent with the General Plan as it provides and maintains efficient services that strive to be responsive to the public needs.

C. Based on the above, the City Council determines that the Ordinance contained herein is necessary and, in the public’s best interest.

D. Vehicles for auction with a combined estimated value greater than $60,000 shall require the pre-approval of the City Council.

SECTION 2. Amendment. Sections 3.20.075 (“Change Orders”), 3.20.200 (“Sale of Surplus Supplies and Equipment”), and 3.20.105 (“Personal and professional services excluded”) are hereby amended to read as follows (deletions on Strikethrough and additions in Underline):

Enclosure 1
5a
ORDINANCE NO. 1193

Page 2 of 6 ends

3.20.075 Change Orders.

Change orders shall be considered under two scenarios:

A. For purchase orders up to $60,000, the City Manager is authorized to approve cumulative change orders, including the original contract amount, contingency, and any subsequent change orders up to $60,000.

B. For purchase orders exceeding $60,000, the City Manager has the authority to approve cumulative change orders, up to ten percent (10%) of the original contract value, including any approved contingency. However, requests greater than 10% percent of the original contract value and any approved contingency shall require City Council approval.

The city manager has the authority to approve cumulative change orders, up to ten percent of the original contract value. If the total change order is over ten percent of the original contract value city council approval will be required. (Ord. 1183, 3/26/2024)

3.20.105 Personal and professional services excluded.

A. Except for the provisions of Section 3.20.210, the City may award purchase orders and contracts sixty thousand dollars ($60,000) for personal or professional services without complying with the provisions of this chapter; provided that the award shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the service required and shall be subject to the provisions of Government Code Section 4526, when applicable.

B. For the purposes of this section, personal services shall include:

1. Any communication, gas, water, electric light, and power service or similar utility service;

2. Insurance, postage, freight, and courier service;

3. Travel/hotel accommodations, education, and training expenses;

4. Memberships.

5. Rental of real property or equipment and other personal property; and

6. Such other services as the city council may, by resolution, specifically direct.

C. For purposes of this section, professional services shall include:

1. Services of engineers, architects, accountants, attorneys, doctors, appraisers, and similar professionals when the city is contracting for the skill, integrity, judgment, and/or special technical ability of the professional.

ORDINANCE NO. 1193

Page 3 of 6 ends

2. Such other services as the city council may, by resolution, specifically direct.

D. For purposes of this section, Subscriptions shall mean a model in which the customer agrees to pay a set amount on a recurring basis (i.e., weekly, monthly, annually) for a service and be automatically billed. This includes subscriptions to online and print versions of business journals, technical/training/professional periodicals, and bulletins, newspapers, and other web-based subscriptions. All purchased subscriptions must allow customers to cancel or deactivate at the end of the subscription term (i.e., weekly, monthly, annually). Departments shall consult with the Purchasing Division to determine the most appropriate procurement option.

1. The Information Technology Division must approve requests for subscriptions to digital entertainment/streaming services, digital media creation websites, Software as a Service (SaaS) agreements, applications (apps), and downloadable software.

2. Subscriptions at or below the City Capitalization Policy threshold amount may be awarded without formal or informal competitive bids.

Departments may submit the invoice directly to the Accounts Payable Division without a Purchase Order. However, these subscriptions shall be subject to approval by the Information Technology Division and the City Manager.

3. Subscriptions exceeding the Capitalization threshold require a formal agreement and a Purchase Order. Please follow the most current procurement policies and procedures for the most appropriate procurement option. The City shall consider the suitability of any such software for its intended purpose and the cost of any ancillary implementation or maintenance services and award any such Software Subscriptions or SaaS agreements to the proposer providing the best value to the City.

E. For purposes of this section, other services are defined as general services, which are services of a general nature (as opposed to personal and professional services). A general service includes but is not limited to the following:

1. Maintenance service for equipment, machinery, or other city-owned personal property;

2. Maintenance service for city-owned or occupied real property and buildings
ORDINANCE NO. 1193

Page 4 of 6 ends

3.20.200 Sale of surplus supplies and equipment.

When it is necessary to provide for the disposal of surplus and obsolete materials, equipment, and assets, the Surplus Property List shall be used. The disposing department shall complete the said form, which declares asset information ranging from origin to reason for disposal. The following guidelines shall also be applied:

1. Vehicles and Equipment
All surplus equipment and vehicles shall be sold at a public auction. For equipment and vehicles valued at $60,000 or less, the City Manager has the authority to dispose of such City property using professional auctioneers or similar methods that best serve the City’s interests. For items with an estimated value of $60,000 or more, City Council approval is required prior to their transfer to the auction site. It is recommended to use an established method, such as Kelley Blue Book, to determine asset values.

2. Furniture and Office Machines
All excess furniture and office machines shall be transferred under the supervision of the Maintenance Services Division of the Public Works Department, either to another Department or to surplus property. Furniture that is no longer serviceable should either be dismantled and scrapped or discarded in accordance with #3 below.

3. Dismantling and Scrapping or Discarding
When surplus and obsolete items or materials are to be disposed of either by scrapping or auction, please indicate the appropriate location on the Surplus Property List Form and forward it to the Public Works Superintendent for approval. The Public Works Superintendent shall review the items and or materials listed for the appropriateness of the designation and then sign off for authorization. If deemed necessary by the Public Works Superintendent, the listed items will be inspected to verify that the most appropriate means of disposal is being utilized. No action shall be taken by the submitting party until the Surplus Property List has been returned from the Purchasing Office with an authorizing signature.

4. Donation of Surplus
Surplus or obsolete materials with an estimated value of $10,000 or more shall be donated with City Council approval. To determine asset values, it is recommended that an established method of determination be used (e.g.

Kelley Blue Book). Donations less than $10,000 will require the City Manager’s approval.

ORDINANCE NO. 1193

Page 5 of 6 ends

All department heads shall submit to the purchasing officer, at such times and in such forms as they shall prescribe, reports showing all supplies and equipment which are no longer used, or which have become obsolete or worn out. The purchasing officer shall have the authority to sell all personal property desired to be sold by the City, supplies, and equipment which cannot be used by any department, or which have become unsuitable for City use, or to exchange the same for or trade in the same on new supplies and equipment. Sales not exceeding sixty thousand dollars ($60,000) shall be made pursuant to section 3.20.100 and sales of more than sixty thousand dollars ($60,000) shall require approval of the City Council and be made pursuant to Section 3.20.110, except sales shall be made to the highest responsible bidder or by public auction to the highest bidder. Notice of any public auction pursuant to this section shall be published in a newspaper of general circulation and posted on the City’s website at least ten (10) days prior to the date of the auction. The auction may be conducted by professional auctioneers who are compensated out of the proceeds of the sale, or by a flat or hourly fee. Records of all bids and payments conducted by professional auctioneers shall be provided to the City. The City Council may also elect to have the surplus supplies and equipment donated to a non-profit organization or other tax-exempt organization pursuant to Internal Revenue Code Section 510(c)(3) in lieu of sale.

SECTION 3. Pursuant to Section 15060(c)(2) of the California Environmental Quality Act (CEQA) Guidelines, the City Council finds that the adoption of this Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment and therefore is not subject to CEQA. Additionally, pursuant to Section 15060(c)(3) the activity is not a “project” as defined in Section 15378 because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 4. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional, invalid or ineffective. To this end, the provisions of this Ordinance are deemed severable.

SECTION 5. The City Clerk shall certify the adoption of this Ordinance. The City Council hereby finds and determines that there are no newspapers of general circulation both published and circulated within the City and, in compliance with Section 36933 of the Government Code directs the City Clerk to cause said Ordinance, within fifteen (15) days after its passage, to be posted in at least five (5) public places within the City. This Ordinance shall take effect thirty (30) days after its adoption.

ORDINANCE NO. 1193

Page 6 of 6 ends

ADOPTED AND PASSED this 8th day of April, 2025.

___________________________
John R, Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney

STATE OF CALIFORNIA )
)§

COUNTY OF LOS ANGELES )
I, Cynthia Ayala, City Clerk of the City of Pico Rivera, do hereby certify that the foregoing Ordinance No. 1193 was adopted at a regular meeting of the City Council of the City of Pico Rivera, held on Tuesday, April 8, 2025, with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Cynthia Ayala, City Clerk
RESOLUTION NO. 7395
A

CALIFORNIA,

RESOLUTION

AMENDING

OF THE CITY
THE

COUNCIL

CITYWIDE
OF
PROCUREMENT_ PO` LICIEsa'
THE CITY OF PICO RIVERA; 1
AND PROCEDURES = t
f.=
WHEREAS, the City is required, under California Government Cod-_ e. Sections 542O1 through 54204, to adopt, by ordinance, policies and procedures that govern the -purchase by the local agency; and
WHEREAS, on June 4, 1985, the City Council adopted Ordinance No 32 establishing policies and procedures governing the purchase by the City; and WHEREAS, the City' s procurement policies and procedures were last revised on March 26, 2024, and since then, several developments have been made requiring amendments to Chapter 3. 20 (Purchasing) of the Pico Rivera Municipal Code, and WHEREAS, as part of the City' scontinuing effort to enhance the City' sfiscal and operational practice, a revised Procurement Policies and Procedures (" Policy"), (Exhibit "A") has been developed and submitted to the City for review; and WHEREAS, concurrently herewith, the City Council considered and introduced an Ordinance as required by Section 54201 et seq of the California Government. Schedule to be adopted at the next Council Meeting
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council finds that the proposed Policy, attached hereto in substantial form, is consistent with the General Plan as they provide and maintain efficient services that strive to be responsive to public needs.

SECTION 3. The City Council hereby approves and adopts the Policy.

SECTION 4. The City Clerk shall attest to the passage of this resolution, and it shall thereupon be in full force and effect.

APPROVED AND PASSED this 25th day of March, 2025.

John R. Garcia, Mayor
Enclosure 2
5b
RESOLUTION NO 7395

Page 2 of 2 ends

ATTEST:

Cynthia iala, City_ Clerk
APPROVED AS TO FORM:

Arnold M A are Giasman, City Attorney
r:

Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None

EXHIBIT A
Procurement Policies and Procedures
References
City of Pico Rivera Municipal Code: Title 3 Revenue & Finance: 3. 20. Purchasing City of -Pico Rivera .Municipal Code: Title 3 Revenue & Finance 3. 48 :Informal Bidding for Public .Projects
California Public Contract Code ( CPCC) — Public Projects Only California -Uniform Public Construction Cost. Accounting. Act (UPCCAA)-- Public Projects Only
California Constitution Article XVI Public Finance
Office of Management and Budget ( OMB). Uniform Guidance . 2 Code of Federal Regulations ( CFR) Subtitle A, Chapter 2, Part -.200, Subpart D, Section 200. 318-27 Purpose
The purpose .of this manual is to establish. guidelines for the solicitation and selection of all procurement contracts entered into by the City of Pico Rivera (City) The procurement process is designed to: ensure that citizens: of the City receive maximum value for their tax. dollars. 'City employees exercise care to avoid any situation - or practicethat may appear improper and. always .endeavor to obtain the .maximum value for eachdollar expended.

The City staff strives to conduct all :purchasing :transactions with, fairness and give all:
qualified vendorsequal opportunity while. demanding truth and honesty in the procurement process at all times:

TABLE OF CONTENTS
Policies . . .. . . 3
Procedures 5
DOS and Don' ts 5.

Summary 6
Purchases between $ 10, 000 and $ 39, 999. 7
Purchases for $40, 000 and more 7
Competitive Bidding — Supplies; General Services; and Equipment . 7 Formal Competitive Bid -Guidelines . . 7
Evaluation: Guidelines for Competitive Bid . . :. 8
Competitive Selection — Services Request for Proposal
Formal Competitive Selection . Guidelines ... ... . .. .. 9 Evaluation. Guidelines for Competitive Selection . . 1. 0 Evaluatio. nGuidelines for Applying an Ethical Standard: 11 Exemptions, from Competitive. Bidding or Competitive .Selection 12 Federal and State Requirements . .. 13
Change Order 15
Insurance Guidelines 15
Contract Type 16
Contract Approval Process 16
Glossary 16
Finance Department- Procurement Policies and Procedures Page 2 Policies
Code of. Conduct
The City :must .maintain written standards of conduct covering- conflicts of interest and governing. the . actions of its employees engaged in the selection, award and. administration of contracts. No . employee, officer,, or agent may participate in the selection, award, or administration if he :Or she: has a real .or apparent. conflict. of -interest:

Such a conflict of -interest would arise. when the employee, officer, or agent, any member of :his or her immediate family,.: his or her partner, or -an organization which employs or is about to employ any of the parties -indicated herein, has a financial or other interest in or a tangible personal benefitfrom a firm considered for a contract. The -officers, employees, and agents of the City may neither solicit nor -accept gratuities, favors, or anything of monetary value from contractors o.r parties to -subcontracts .However, the City may set standards for situations in which the financial InteteSt is not substantial, or. the gift is an unsolicited -item of nominal value. The standards of conduct: mst provide for disciplinary actions -to .be applied for violations of such. standards. by. officers, -employees, or agents of the City
Fair Competition
The City staff mustdischarge their duties impartially to assure fair competition among responsible vendors. All vendors will be treated equally and fairly at.ll .times by. the city staff, :with equal information given toeach vendor who -participates in the procurement process. Prequalified lists of persons or firms, or products use in .acquiring goods .or services, and to be kept current and include enough qualified sources to ensure maximum open and fair competition
Purchasing. Items with Recycled Content
In accordance with Section 22. 150- 22154 ofthe California Public Contract Code and SB 1383 Article 12 Regulations, the City shall purchase recycled products instead of nonrecycled :products whenever recycled products are available at the same or- a lesser _total cost than non -recycled items if fitness and quality are equal.

Purchasing Items with ADA- Compliant Content
Because each department will have: expertise specific. to "the: -supplies,. services, and equipment it. requests, it shall be at the discretion of each department -requester to determine - whether any particular productor service meets both the ADA- criteria and the essential needs. of -the residents of the. City
Finance -Department- Procurement Policies and Procedures Page 3 Other Consideration -for Purchases
Per California Constitution Article XVI Public Finance Section 6, prior to making. any expenditures that benefits a City employee, City officer, or private party, the City has to consider whether such expenditure constitutes a valid public purposeof the City, document the City Council' s deliberation and . determination that theexpenditure constitutes a valid public purpose for the city, and decline t authorize any expenditures that do notconstitute a valid public purpose of the City This section intentionally left blank]
Finance Department- Procurement Policies and Procedures Page 4 Procedures

DOS AND DON' TS
DOS
Follow Informal Bidding for Public Projects Municipal Code ( 3. 48) for Public Project- procurement.

O. Utilize .a contract to purchase general services and professional services of any amount ( other than personal services -.defined in PRMC 3. 20 105)..

Departments must use the required legal approved templates for formal bids and Request for Proposals (RFP)
Departments must use the required legal approved. templates and compliance checklist from, the City Clerk' soffice to create an agreement or contract.

Departments are to complete each agreement or contract in its entirety to include a completed scope of services before seeking final approval from the legal department.

Once the City Clerk' soffice receives an approved legal document, .the City Clerk shall submit the completed and signed document back to the requested department for future- processing
D. Department must obtain Risk Management' s approval of a vendor' s:
insurance or Risk Management' s notice that the insurance is not applicable
p Department must obtain approvals from the appropriate authority for an agreement. or contract.

DON' TS
p - Do not circumvent established single purchase limits by splitting procurement transactions into small .units that are artificially devised to avoid the bidding requirements and other procedures applicable to larger unit transactions
O Do -not circumvent established single purchase lirrmits ° by changing . orders:
to avoid the bidding requirements and. other procedures applicable to higher approval' limits
J ' Do -not participate tri Or work on a: procurement- ifthere isa real or apparent conflict .of interest.

O ' Do not use sole source procurement when competitive. solicitation procedures like. sealed bids or competitive proposals are applicable - or practicable
0 Do not pay vendor invoiceswith the City -issued . Cal -Card p Do not pay vendor invoices With the City petty cash.

Finance Department- Procurement Policies and Procedures Page 5 Summary.

General provisions: The City' s Municipal Code 3 48. (Informal Bidding for Public Projects) follows the California Uniform Public Construction Cost Accounting Act UPCCAA) and sets forth : the procurement requirements and bidding limits for Public Projects, and the City' s Purchasing Municipal Code ( PRMC 3. 20) . has established the - following expenditure thresholdsthat determine which procedures areused for non - Public Projects:.

GOODS AND GENERAL SERVICES PROCUREMENT
Purchases less than $10, 000
O ° No PO is required
Ij Invoice approved' by the Department Head
Informal Competitive — $10, 000 to $39., 999
Written scope of workor specifications
Three quotes or a sole source form approved by the Department Head and the Finance .Director
Formal. Competitive — Purchases equal to or above $ 40, 000 Fornial solicitationdocurnent'.( invitation for bid or RFP) CI Recommendation for' award memo with -one of the following:

Actual 'bids: and. bid tabulation:

Proposals. and thesigned evaluation results
Sole. source: form approved by the :City. Manager for purchases from $40, 000 to $ 59, 999
u Th. e City Manager approves. purchases up to $ 59, 999 0 The City Council approves all- Purchases equal to or over $ 60, 000 by .a finalstaff report or a council resolution
Vehicle Purchases
p The acquisition of vehicles, .which has been deemed necessary by the Public Works Directorand City Manager through methods- such as cooperative agreements; piggyback contracts, or sole sourceprocurement, shall -not, require the: City Council' sapproval :prior to the :purchase However, if the purchase amount exceeds the City Manager' sapproval threshold, it. mustbe reported at. the next Council meeting for. ratification.

Subscriptions
Subscriptions at or below the City Capitalization Policy threshold,- currently 25, 000, May be awarded without formal or informal competitive bids:
11 Subscriptions exceeding the Capitalization threshold need to follow the requirements above.

Finance Department- Procurement Policies and Procedures Page 6 All city purchases require insurance approved by Risk : Management unless Risk Management determines that insurance is not. applicable Exemptions: The competitive bidding_ or competitive selection procedures and requirements may be -dispensed with. any of the following purchases.

Emergency
Sole source purchasing
Contracts with other government agencies
Cooperative or piggyback purchasing
D Personal and professional services less than $ 60, 000 if the procurement does not include any federal funding

PROFESSIONAL SERVICES AND GENERAL SERVICES
Compliance with federal -and state requirements: The competitive bidding -procedures and requirements. may :be different for the followingProcurement with federal or state grants q Public projects
F. or purchases less than $ 10; 000 (per vendor per fiscal year) Formal quotes are not required, and the soliciting department will employ a Short - Form Agreement to acquire the necessary services. It :is .the responsibility of the soliciting department to ensure that the vendor or contractor secures a current business license and a valid certificate of insurance prior to the commencement of services.

For purchases from $10, 000 to $39, 999:

The Soliciting Department prepares written specifications that explain the requirements for the purchase and how the vendor will be selected.

The Soliciting Department needs to discuss - the. specifications with Risk Management to determine if insurance is required
Informal quotes may be obtained in writing. The department should solicit at least three vendors via email or fax. The solicitation should include a due date The -Soliciting Department collects -at least three quotes and reviews them to make sure that department requirements are. met.

The. department prepares the bid sheet explaining the selectionand. any additional distinctions for the purchase, -including non -responsive vendors.

The Sole Source form must be reviewed/ approved by the Finance Director Insurance must be approved by Risk Management, or notice must, be sent from Risk Management. that insurance is not applicable Soliciting departments should not assume that. insurance is .not applicable.

Finance Department- Procurement Policies and Procedures Page 7 For purchases of $40, 000 or more:

If no. exemptions or special federaland/ or state requirements are applicable, the City uses. competitive bidding. or competitive selection for purchases of .$40, 000 or more. The City Manager may approve purchases up. to.$ 59, 99 The City Council approves aII purchases equal to or over $ 60, 000 using a final :Staff Report or a Council Resolution.

Competitive Bidding is used to procure supplies, general services, and equipment valued at $ 40, 000 or more It is a price -only selection process where the contract is awarded to_ the lowest Responsive and. Responsible bidder Responsiveness . relates .to whether a bidder has :met the requirements of the City' s specifications.. Responsibility relates to the bidder' sgeneral -business standing, such as financial stability, performance onprior contracts. of a similar nature, .and so on
Pre -bid meetings may be .held to .answer questions related .to bids. These meetings may be voluntary or mandatory. The meeting requirements cannot be changed,- made mandatory, and/ or used in an evaluation process after the bid has been posted Formal Competitive Bid Guidelines
Defining your need. and market research: Ensure that there is an understanding and agreement on the result you are buying If there is -a " knowledge gap" about your - procurement . or the industry from which. you' re buying, then conduct. market. research Developing: and approving' solicitation documents:

Ensure that you -provide .a .completee set. Of specifications .or scope of work for. your procurement.

Utilize. the latest boilerplates available
Ensure that you account for all necessary work or line items in your procurement.

If your procurement is grant -funded, ensure that the granting agency requirerrients, .including the solicitation- threshold amounts, are met.

The City Attorney. must approve- forrnal: solicitations.

The Notice Inviting Bids provides information regarding. o The type -of contract. being- issued,
o Where. the specifications can be obtained,
o The date and time at which responses are due. and. will be opened.

Any. bid received after the: stated deadline. will not be .accepted.. At the. time of bid opening, which is usually held in the City -Clerk' sOffice,. each bid is opened,. -and the respective bid prices are read. aloud.

Finance Department= Procurement Policies and Procedures Page 8 Evaluation Guidelines for Competitive Bids
Theguidelines listed below •comprise best practices and specific instructions from the City' sPurchasing Municipal Code ( PRMC. 3. 20) Together, they are designed to help staff apply appropriate evaluations to a competitive bid . AII bids shall be placed in a sealed envelope and delivered to the -City as specified in the Notice Inviting Bids. Sealed bids. are typically opened by the City Clerk.

The Soliciting Department Review for all Necessary. Requirements, Licenses,. and/ or Certifications such as the following
State License Requirements (if outlined in the Bid Document) Certification Requirements ( if outlined in the Bid Document).

Debarment and Suspension ( Required for Federal Projects) - not on Debarred/ Excluded Parties. List (Sam. gov): include printed verification Department of Industrial Relations Registration ( Required for Public Works):
include printed verification
Attendance of Pre -bid Meeting ( if Mandatory)
Award of bid and determination of responsiveness. Departments are advised to review bids for responsiveness Thecontract shall be awarded to the lowest responsive and responsible bidder. -
The required forms include, but are not limited to
Declaration of non -collusion
Bidder' sBid
Bid Security. (if outlined- in the Bid Document)
Signed ( acknowledged) Addenda
Competitive Selection .is a process whereby various criteria are: used to determine which proposer offers. the City the .overall best. value. Competitiveselection utilizes RFPs and has different types of criteria for the selection. process. A contract can. -be awarded for reasons other than the lowest price.

Formal Competitive Selection Guidelines
RFPsoutline the .details by way of a Scope of Work that .defines whatthe selectedfirm will do for the City, such as conducting a study, delivering a customized .software program, etc:

Proposals are assessed via evaluation criteria that explain how the proposals will be evaluated, and a firm selected.

The Competitive Selection process for an RFP is not determined by price. only. In fact, the °priceneeds: notto be a criterion. Prior - experience of the firm and key people to be assigned to the project are typical criteria:

Finance Department- Procurement Policies and Procedures _ Page 9 RFPs list those items under the title - Contents of Proposals, which a proposer is. required to provide .in: order for their: proposalto be responsive and considered
o There should be a .relationship between. the Contents- ofProposals and the evaluation criteria For example, if the. evaluation criterion. is prior experience,. the Contents- of Proposals- .section. should require the submission of resumes, references,. Corporate history, etc.

Unlike Competitive Bid contracts, contracts subject to Competitive Selection are. not required to be. noticed in the . newspaper.. However,.

Department will place a notice on the City' s bid :notification system. If federal .or state grants/ funds are utilized', .departments should review the requirements for advertisement.

The CityAttorney Office. mustapprove all RFPs. prior to issuance.

Soliciting Department prepares the RFPs with the City' s standard boilerplate, which includes the City' slegal requirements and :the following descriptive elements 1 Introduction This section states the general nature and purpose .of the .RFP The. project should be described in as much. detail as needed to provide the reader. with a. basic .understanding of therequest and requirements necessary. to perform the. work.

2. Background:. This .section provides a brief history, justification, or rationale for the project. Such data should include, but not belimited to, a brief description. of' the City ( e.g., population; square miles) and any other information regarding the demographics. of the City that will give the prospective proposers an understanding of the community.
3 Objective• This section .states. the specific goal It .explains what is .expected atthe end of the contract and what is anticipated from the contractor' sservices. 4 Scope of Services/ Scope of Work (SOW): This section. provides guidance. and clarity to prospective bidders for their understanding_ of the work to be undertaken SOWs are divided into two categories.. performance- based (professional services contracts) and design -based ( architectural or IT -related). The SOW should define thelevel of effort that is expected. .SOWs should include information .regarding any environmental impact the project may have under the California Environmental.

Quality Act (CEQA)
5 Location: This :section provides the: project' slocation, that. is,. where the: services are to occur, andincludes the name and . phone number of. the City' s contact person Pictures, maps, and diagrams should be included when possible 6 Service Dates. This section provides the anticipated commencement and ending dates for which services will be required and any other. milestones that need :to. be met to complete the :project on :time: successfully.
7 Evaluation Criteria This section. defines specific evaluation. Criteria Criteria must be assigned specific point. values or percentages used to evaluate each. proposal..

A .typical evaluation matrix would specify the weights used: to evaluate the proposals; for example, technical 30%, cost 20%, : customer service 15%, training 15%, experience= 10%. Ifthe :project has a limited budget, a budget rangemay be Finance -Department- Procurement Policies and Procedures Page 10 included in the RFP.

Pre -proposal meetings are scheduledand set up by the Soliciting .Department. Addenda are typically developed' by the Soliciting Department and sent to potential bidders.

Evaluation Guidelines for Competitive Selection
The guidelines below consist of best practices and specific instructions from the City' s Purchasing Municipal Code ( PRMC 3. 20). Together, they are designed to help staff apply appropriate evaluations toa competitive. selection:

Departments must follow the evaluation section of the RFP. Departments are advised to use evaluators. that are subject matter experts, such as consultants, City employees, and employees of other agencies to ensure that the proposals meet : the technical requirements of the Department. Finally, Departments should maintain ( file) backup documentation of each. proposal' s "evaluation criteria" results, The Soliciting Department should send the RFP and addenda posted 'to the Evaluation Review Panel prior to. receipt of .the proposal.

The Department Lead should have a meeting with the Review Panel to ensure everyone understands the RFP : Statement of Work and :the evaluation criteria and discuss any potential conflicts and the timeline for the RFP proposal review.

The Soliciting Department _reviews for all necessary requirements, licenses, and/ or certifications outlined in the RFP, similar to the required documents listed for the Bid.

Evaluation Method for RFPs:

The following evaluation method- is recommended

1. All -factors are considered and- scored. accord. ingto the established criteria:.

2. It is recommended . to establish . a minimum acceptable. .score each proposal would have to achieve. in order to move -forward in: the process. !Proposals that do not meet. the minimum. levelwill not advance to the -final. evaluation step.

Example.

Category Proposal °
A
Proposal
B
Proposal
C
Technical- (40°/ o) 35 38 40.

Qualifications ( 40%) 35 30 40
Experience (20%) . 20 . 1. 8 16
Total Points 90. 86 • 96
Finance Department- Procurement Policies and Procedures- Page 11 If the minimum acceptable score . is 90, only proposal A -and; :C will advance to the final evaluation step. Staff can then negotiate the price with. firms. A. and C and determine to which vendor .the contract shall be awarded based on thescore and cost..

Evaluation Guidelines- fo.r Applying: an Ethical Standard.

This section of the Evaluation Guidelinesis designed to guide staff in applying basic ethical standards to the evaluation process. Staff is strongly .advised to comply with all ethics standards administered by the Human Resources -Department. Staff is generally recommended to eliminate any known bias from their •evaluation process: Additionally, staff is advised that the City' s purchasing- processes are all public processes. Therefore, they should make known any impact a contract award can have on them, personally . or professionally. Furthermore, staff is. advised to consider recusing- themselves from being an evaluator in the following general. instances:

Has or has had. a. personal. Or professional relationship with any of .the vendors in contention
WiII be evaluating alongside a subordinate or. a- supervisor Have. already received a presentation related to -the current proposal from any ofthe vendors -in contention.

Have- the potential to receive a direct or indirect benefit based- on the award or. non- award of the: contract.

Exemptions from Competitive Bidding: or Competitive Selection Although. all . contracts- $40, 000 or -more are subject to either Competitive Bidding . or Competitive Selection,. under certain circumstances, the process maybe dispensed with,. and an. exemption may. be granted It is important to note that an: exemption_ onlyexempts. the competitive portion of the purchasing :process. All : other_ requirements -( forms and procedures) still apply
Ernergency: As defined in CPCC Section :22035; .in cases of emergency when repair or replacements are necessary, the .City may proceed at once to replace :or :repair any :public facility without adopting plans,. specifications,. strain sheets, or working details, or giving notice forbids to let contracts. The. workmay .be done- by. day. Iabor under the direction - of the City, by contractor, or. by a- combination of .the-Wo- The day labor includes -the use -of -maintenande . personnel employed on a permanent or temporary basis. The City :Manager can authorize :a purchase due to an unexpected and urgent request. where- health and safety or -public resource conservation ' is -at risk. The. procurement must be reported to Council at. the. next Council Meeting forratification if the amount has been subject to- approval- of the City Council
Finance Department- Procurement Policies and Procedures Rage -12 Sole source The City may dispense with the bidding requirements if it. finds that the materials, supplies, equipment, or services are unique because of their quality, durability, .availability, or fitness for a particular use and are available only from one ( 1) source, or, if available from more than. one ( 1) source, can be purchased from the manufacturer or service provider for a .lower price.. If the cost of suchsole source purchasing is 60, 00. or greater, the City Council' sapproval shall be required..

Contracts with other government entities for supplies, services, and equipment: The City may enter into contracts with other government agencies without a competitive process.

Cooperative or piggyback purchasing — The City: may be exempted: from a competitive procurement process when cooperate or piggyback with anothergovernmental: agency.

Personal and- professional services:. The City may award personal.. and professional service -contracts less than :$60, 000, if the procurement -does not include any federal funding,: based. on demonstrated competence and the professional qualifications -necessary for the satisfact ry .performance ofthe service required
Federal and State Requirements
Suppose a State or Federal. agency has any level: ofauthority regarding your .purchase.

In that case, it is incumbent upon the soliciting Department to follow any and all procurement rules required for the specific purchase Please be .prepared to provide detailed instructions directly from the federal - or state agency that governs your solicitation Below are a few general guidelines to consider which may govern your procurement. Itis important to note that this section is not designed to provide all federal or state requirements If you are making a purchase bound .by federal or state rules, you are strongly advised to gather and assemble all necessary forms, procedures, and:
policies that govern your solicitation
Federal or state . grants. If the procurement is grant -funded: partially: or completely, the city must meet all . granting agency requirements,. including thesolicitation threshold amounts. The most: restrictive policy should be followed.

Public projects: As defined in CPCC Section 22002, a public project includes butrnay :be not limited'. to construction, reconstruction, erection, alteration, renovation, improvement; demolition, and repair work involving any publicly owned, leased, or operating facility. A public project does not include -maintenance work. The city shall procure a Public Finance Department- Procurement Policies and Procedures Page 13' Proje. ct byfollowing. the. requirements and bidding limits set forth by the California Uniform :Public Construction Cost Accounting Act ( UPCCAA),. which. adjusts the requirements and' thresholds periodically for efficiency and inflation The City' s .Municipal Code 3 4. 8 .provide. smore. specific guidelines for public. project procurement.

Consultant Selection and Procurement
For example, the City receives grants from the Department of Transportation via Caltrans, According to 23 CFR " Highway" Part 172 " Procurement, Management, and.

Administration of .Engineering and Design Related Services", Section 172. 5(b)( 1) https.// www. ecfr. gov/ currentititle- 23/ chapter- l/sub:B/part- 172), the City shall follow the procedures detailed in the Local Assistance Procedures Manual ( LAPM) Chapter 10: " Consultant Selection" https.// dot: ca. gov/ prgrams/ Iocalassistance/ guidelines- and- procedures/ local- assistance- procedures- manuaklapm) for the procurement, management, and administration of engineering . and design related consultant: services funded in. whole, :or in part, with Federal -aid highway program funds Departments are. responsible for reviewing and validating that all of the :Caltrans and Federal requirements, including contract language that is included in theirsolicitation: prior to •advertisement of the solicitation.

Departnients. are .advised to adhere to --all Federal standards applicable to.heir. funding at it relates to the purchasing The link below contains the 2 CFR 200, Uniform.

Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
https:// www: ecfr: gov/ current/ title- 2/ subtitle- A/ chapter- II/part- 200? toc= 1 PART 200 - UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT

REQUIREMENTS FOR FEDERAL AWARDS
Below is an excerpt for immediate reference:
200.1: 4 Suspension and debarment

20. 0.15 Never• contractwith- the. enemy.
200.16. Prohibition on certain telecommunications and video surveillance services or equipment.
200 31: 8 General Procurements Standards

20. 0. 319 Competition.
200. 320 Methods of Procurement to Be Followed — Thresholds are set by the Federal Acquisition Regulation- at 48 CFR Subpart 2 1 and adjusted periodically for inflation:
o Micro -purchases
o Small purchases
o Sealed bids
Finance Department- Procurement Policies and Procedures Page 14 o Competitive proposals
o Non- competitive Negotiation
200. 321 Contracting with Small .and Minority Businesses, Women' s Business. Enterprises, and Labor Surplus Area -Firms
200. 322 Domestic preferences for procurements
200 323 Procurement of recovered materials
200. 324 Contract cost and .price
200.. 325. Federal awarding agency or pass -through entity review 200 326 Bonding requirements
200 327 Contract provisions & Appendix II to Part 200 —Contract Provisions for. Non -Federal Entity Contracts Under Federal Awards Federal termsandconditions include, but not be limited to, the following Equal :Employment Opportunity
Davis -Bacon Act and .Copeland "Anti -Kickback" Act
Contract Work Hours and Safety Standards Act
Clean. Air Act and Federal Water Pollution Control Act
Debarment and Suspension Certification to ensure that a contract is not to
SAM) "
be awarded
List of
to
Parties
parties
Excluded
listed on the
from
System
Federal
for
Procurement
Award Management' s
or Non -
Procurement Programs."
Change Order
If a contract or purchase order originally approved- by a Department Head, Finance Director, or the City Manager later requires authorization for additional expenditures or costs that,. if included as . part of the original contract, would have exceeded the Department Head' s, Finance Director' s,. or City Manager' scontract approval authority, any amendment( s) authorizing suchadditional expenditures or costs shall be:

Approved by the Department Head if the :additional expenditures- and. costs, had they been included in .the original contract; would have still been Within $ 10., 000;
Approved :by the Finance: Director :if. the : additional expenditures and costs, hadthey been : included in the original contract, would have. exceeded $ 10; 000but below $ 40, 000. Also, staff should .conduct an informal bid or provide .a sole .source form -approved by the Finance.

Director;
Approved by the City Manager if the additional expenditures and costs were included in the original contract,. contingency, arid any subsequent change orders exceeding $40, 000 but .below .$60, 000 Also, staff should.

Finance Department -.Procurement Policies and Procedures Page 15. conduct a. formal .bidorprovidea sole source form approved by the -City Manager;
Approved by the City. Manager if the •cumulative change orders are up to ten percent :(10%) of the original contractvalue, and any approved contingency over $ 60, 000;
Approved by the City Council if .the cumulative change . orders exceed ten percent ( 10%) of the original contract value and any approved contingency over $ 60, 000:

Insurance Guidelines
In general;. when a vendor. is •performing work -for the City;. whether on City property or not, some form -of insurance may be required, regardless of the: amount of a: purchase order or the length of time the vendor will be on City premises.. If. indoubt whether the insurance- documentation submitted -by a vendor complies with the City' s 'insurance requirements,- you may request Risk.. Management- review and: approve the insurance: prior to submitting a Requisition to the Finance Department. In an effort to assist vendors -in complying -with the City' sinsurance :requirements, it may be :helpful to provide: the vendor with a copy of the City'. sGeneral Insurance. Requirements. A copy of .this document and other -types of coverages .can be obtained from Risk Management.

Types of Coverage may include, but not be limited to, general insurance requirements, construction type risks; contracts with professional liability, contracts with: software, cyber liability, and. professional liability
Contract Types
The City has several standard contracts, each with its own particular terms and conditions. The contracts include . supplies and equipment purchase .orders, professional services contracts, etc. The type of contract used for a particulartransaction is determined by the nature of the. transaction.

Contract Approval Process
Soliciting - Department makes sure that thereare sufficient funds in the budgeted accounts/ projects before -the contract is approved by the appropriate approval authority:

The Department verifies the contract' sfiscal impact included in the agenda report. The contract approval authority is defined :in PRMC 3. 20.10.

Soliciting Department prepares a draft contract, -has it reviewed by the City Attorney, and then approved by the appropriate authority. before a contract can be effective Per PRMC -2 '04 140, the city manager shall -examine all proposed contracts to which the city may be -a party and rnay. sign .on behalf, othe city any contract authorized by the city Finance Department- Procurement Policies and Procedures Page 16 council, except where the council directs that some other officer -or officers shall do so..

Therefore, unless directed .by the City Council, no other employees are authorized to bind the City into .a contract.

Glossary
ADA
The Americans: with Disabilities Act (ADA) °became law in 1990 The ADA is .a civil rights law that prohibits- discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private -places that are open to the general public. The .purpose of the law is to makesure that people with disabilities have the same rights and: opportunities as everyone . else. The ADA gives civil rights protections to individuals with disabilities similar to those provided .to individuals on the. basis of race, color, sex, national origin, age, and religion Bid security is: a bond: or deposit which guarantees that the bidder/ proposer if awarded:
thecontract, willaccept the contract as. bid.

Bid specification is a document. that states the requirements. to which a given product or service must conform:

Competitive- bidding is the process . of inviting and obtaining bids from cornpeting sources in response to advertised competitive specifications and by which an award is made to the lowest and bestbidder meeting, the. specifications.

Competitive selection is a process whereby various criteria are used to determine which:
proposeroffers the City the overall best value . Competitive selection is used for services.

Contract . is an obligation, such as an accepted' offer, between competent parties upon a legal consideration to do or abstain from doing- some act. The essentialelements of a contract are Ilan offer and an- acceptance of that offer.; 2) the capacity of the.: parties to:
contract; 3) consideration to support the contract; 4) .a mutual identity of consent; 5) legality of -purpose;. and 6) definiteness -
Exemption is a limited action by which a purchase may be made without the Competitive Bidding or. Competitive Selection processes.

General service is .a service of a . general nature ( as opposed to personal and:
professional. services). If it is .determined by the City that. all vendors providing: a service classification. can equally provide the servicesatisfactorily, a bid process would be appropriate. However, if factors other than price -need to be considered in awarding the contract,. the RFP process may be used:

Finance Department- Procurement Policies and Procedures- Page 17 Professional services require a high degree of professional; educational; or technical skill, such as services rendered .by architects., engineers, bond. -underwriters, actuaries; attorneys, auditors, software service -.providers, web designers,. and others.

Purchase Order (PO). -is a written document -to a vendor formalizing the city' sterms and conditions. of a proposed transaction, such as a description , of the: requested items, delivery schedule,. terms of payment,- and. transportation.. (PRMC 3.. 20; 070) Request. for -Proposal ( RFP) .is a document used to -so. licit proposals from .potential providers. for goods and Services. . Price is usually not a primary .evaluation factor It provides for the negotiation of all terms, including price prior to. contract award.

Requisition ( RX) is a document created by arequestor to initiate the procurement of supplies, services, and equipment:_ It- iiicludes a description of the purchase and other information that: is relative to: thetransaction An- RX is not a purchase order and shall not be used or represented .as such ( PRMC .320. 060.)
Finance Department- Procurement Policies and' Procedures Page 18-

EXHIBIT A
Procurement Policies and Procedures
References
City of Pico Rivera Municipal Code: Title 3 Revenue & Finance: 3.20 Purchasing City of Pico Rivera Municipal Code: Title 3 Revenue & Finance: 3.48 Informal Bidding for Public Projects
California Public Contract Code (CPCC) – Public Projects Only California Uniform Public Construction Cost Accounting Act (UPCCAA) – Public Projects Only
California Constitution Article XVI Public Finance
Office of Management and Budget (OMB) Uniform Guidance 2 Code of Federal Regulations (CFR) Subtitle A, Chapter 2, Part 200, Subpart D, Section 200.318-327 Purpose
The purpose of this manual is to establish guidelines for the solicitation and selection of all procurement contracts entered into by the City of Pico Rivera (City). The procurement process is designed to ensure that citizens of the City receive maximum value for their tax dollars. City employees exercise care to avoid any situation or practice that may appear improper and always endeavor to obtain the maximum value for each dollar expended.

The City staff strives to conduct all purchasing transactions with fairness and give all qualified vendors equal opportunity while demanding truth and honesty in the procurement process at all times.

Finance Department- Procurement Policies and Procedures Page 2

TABLE OF CONTENTS
Policies............................................................................................................................ 3 Procedures...................................................................................................................... 5 Dos and Don’ts................................................................................................................ 5 Summary......................................................................................................................... 6 Purchases between $10,000 and $39,999................................................................... 7 Purchases for $40,000 and more ................................................................................. 7 Competitive Bidding – Supplies, General Services, and Equipment ...................... 7 Formal Competitive Bid Guidelines ....................................................................... 7 Evaluation Guidelines for Competitive Bid ............................................................ 8 Competitive Selection – Services Request for Proposal ........................................ 9 Formal Competitive Selection Guidelines .............................................................. 9 Evaluation Guidelines for Competitive Selection ................................................. 10 Evaluation Guidelines for Applying an Ethical Standard ............................................... 11 Exemptions from Competitive Bidding or Competitive Selection................................... 12 Federal and State Requirements ................................................................................. 13 Change Order .............................................................................................................. 15 Insurance Guidelines .................................................................................................... 15 Contract Type ............................................................................................................... 16 Contract Approval Process ........................................................................................... 16 Glossary ........................................................................................................................ 16 Finance Department- Procurement Policies and Procedures Page 3 Policies
Code of Conduct
The City must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration if he or she has a real or apparent conflict of interest.

Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the City may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, the City may set standards for situations in which the financial interest is not substantial, or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the City.

Fair Competition
The City staff must discharge their duties impartially to assure fair competition among responsible vendors. All vendors will be treated equally and fairly at all times by the City staff, with equal information given to each vendor who participates in the procurement process. Prequalified lists of persons or firms, or products use in acquiring goods or services, and to be kept current and include enough qualified sources to ensure maximum open and fair competition.

Purchasing Items with Recycled Content
In accordance with Section 22150-22154 of the California Public Contract Code and SB 1383 Article 12 Regulations, the City shall purchase recycled products instead of nonrecycled products whenever recycled products are available at the same or a lesser total cost than non-recycled items if fitness and quality are equal.

Purchasing Items with ADA-Compliant Content
Because each department will have expertise specific to the supplies, services, and equipment it requests, it shall be at the discretion of each department requester to determine whether any particular product or service meets both the ADA criteria and the essential needs of the residents of the City.

Finance Department- Procurement Policies and Procedures Page 4 Other Consideration for Purchases
Per California Constitution Article XVI Public Finance Section 6, prior to making any expenditures that benefits a City employee, City officer, or private party, the City has to consider whether such expenditure constitutes a valid public purpose of the City, document the City Council’s deliberation and determination that the expenditure constitutes a valid public purpose for the city, and decline to authorize any expenditures that do not constitute a valid public purpose of the City. [This section intentionally left blank]
Finance Department- Procurement Policies and Procedures Page 5 Procedures
DOS AND DON’TS
DOS
 Follow Informal Bidding for Public Projects Municipal Code (3.48) for Public Project procurement.
 Utilize a contract to purchase general services and professional services of any amount (other than personal services defined in PRMC 3.20.105).  Departments must use the required legal approved templates for formal bids and Request for Proposals (RFP).
 Departments must use the required legal approved templates and compliance checklist from the City Clerk’s office to create an agreement or contract.
 Departments are to complete each agreement or contract in its entirety to include a completed scope of services before seeking final approval from the legal department.
 Once the City Clerk’s office receives an approved legal document, the City Clerk shall submit the completed and signed document back to the requested department for future processing.
 Department must obtain Risk Management’s approval of a vendor’s insurance or Risk Management’s notice that the insurance is not applicable.
 Department must obtain approvals from the appropriate authority for an agreement or contract.

DON’TS
 Do not circumvent established single purchase limits by splitting procurement transactions into small units that are artificially devised to avoid the bidding requirements and other procedures applicable to larger unit transactions.
 Do not circumvent established single purchase limits by changing orders to avoid the bidding requirements and other procedures applicable to higher approval limits.
 Do not participate in or work on a procurement if there is a real or apparent conflict of interest.
 Do not use sole source procurement when competitive solicitation procedures like sealed bids or competitive proposals are applicable or practicable.
 Do not pay vendor invoices with the City-issued Cal-Card.  Do not pay vendor invoices with the City petty cash.

Finance Department- Procurement Policies and Procedures Page 6 Summary
General provisions: The City’s Municipal Code 3.48 (Informal Bidding for Public Projects) follows the California Uniform Public Construction Cost Accounting Act (UPCCAA) and sets forth the procurement requirements and bidding limits for Public Projects, and the City’s Purchasing Municipal Code (PRMC 3.20) has established the following expenditure thresholds that determine which procedures are used for nonPublic Projects:

GOODS AND GENERAL SERVICES PROCUREMENT
Purchases less than $10,000
 No PO is required
 Invoice approved by the Department Head
Informal Competitive – $10,000 to $39,999
 Written scope of work or specifications
 Three quotes or a sole source form approved by the Department Head and the Finance Director
Formal Competitive – Purchases equal to or above $40,000  Formal solicitation document (invitation for bid or RFP)  Recommendation for award memo with one of the following:
• Actual bids and bid tabulation
• Proposals and the signed evaluation results
• Sole source form approved by the City Manager for purchases from $40,000 to $59,999
 The City Manager approves purchases up to $59,999
 The City Council approves all Purchases equal to or over $60,000 by a final staff report or a council resolution
Vehicle Purchases
 The acquisition of vehicles, which has been deemed necessary by the Public Works Director and City Manager through methods such as cooperative agreements, piggyback contracts, or sole source procurement, shall not require the City Council's approval prior to the purchase. However, if the purchase amount exceeds the City Manager’s approval threshold, it must be reported at the next Council meeting for ratification.

Subscriptions
 Subscriptions at or below the City Capitalization Policy threshold, currently $25,000, may be awarded without formal or informal competitive bids.  Subscriptions exceeding the Capitalization threshold need to follow the requirements above.

Finance Department- Procurement Policies and Procedures Page 7 All city purchases require insurance approved by Risk Management unless Risk Management determines that insurance is not applicable.

Exemptions: The competitive bidding or competitive selection procedures and requirements may be dispensed with any of the following purchases:
 Emergency
 Sole source purchasing
 Contracts with other government agencies
 Cooperative or piggyback purchasing
 Personal and professional services less than $60,000 if the procurement does not include any federal funding

PROFESSIONAL SERVICES AND GENERAL SERVICES
Compliance with federal and state requirements: The competitive bidding procedures and requirements may be different for the following:
 Procurement with federal or state grants
 Public projects
For purchases less than $10,000 (per vendor per fiscal year) • Formal quotes are not required, and the soliciting department will employ a ShortForm Agreement to acquire the necessary services. It is the responsibility of the soliciting department to ensure that the vendor or contractor secures a current business license and a valid certificate of insurance prior to the commencement of services.

For purchases from $10,000 to $39,999:
• The Soliciting Department prepares written specifications that explain the requirements for the purchase and how the vendor will be selected. • The Soliciting Department needs to discuss the specifications with Risk Management to determine if insurance is required.
• Informal quotes may be obtained in writing. The department should solicit at least three vendors via email or fax. The solicitation should include a due date. • The Soliciting Department collects at least three quotes and reviews them to make sure that department requirements are met.
• The department prepares the bid sheet explaining the selection and any additional distinctions for the purchase, including non-responsive vendors. • The Sole Source form must be reviewed/approved by the Finance Director. • Insurance must be approved by Risk Management, or notice must be sent from Risk Management that insurance is not applicable. Soliciting departments should not assume that insurance is not applicable.

Finance Department- Procurement Policies and Procedures Page 8 For purchases of $40,000 or more:

If no exemptions or special federal and/or state requirements are applicable, the City uses competitive bidding or competitive selection for purchases of $40,000 or more. The City Manager may approve purchases up to $59,999. The City Council approves all purchases equal to or over $60,000 using a final Staff Report or a Council Resolution.

Competitive Bidding is used to procure supplies, general services, and equipment valued at $40,000 or more. It is a price-only selection process where the contract is awarded to the lowest Responsive and Responsible bidder. Responsiveness relates to whether a bidder has met the requirements of the City’s specifications. Responsibility relates to the bidder’s general business standing, such as financial stability, performance on prior contracts of a similar nature, and so on.

Pre-bid meetings may be held to answer questions related to bids. These meetings may be voluntary or mandatory. The meeting requirements cannot be changed, made mandatory, and/or used in an evaluation process after the bid has been posted.

Formal Competitive Bid Guidelines
Defining your need and market research: Ensure that there is an understanding and agreement on the result you are buying. If there is a “knowledge gap” about your procurement or the industry from which you’re buying, then conduct market research.

Developing and approving solicitation documents:
• Ensure that you provide a complete set of specifications or scope of work for your procurement.
• Utilize the latest boilerplates available.
• Ensure that you account for all necessary work or line items in your procurement.
• If your procurement is grant-funded, ensure that the granting agency requirements, including the solicitation threshold amounts, are met. • The City Attorney must approve formal solicitations.
• The Notice Inviting Bids provides information regarding:
o The type of contract being issued;
o Where the specifications can be obtained;
o The date and time at which responses are due and will be opened. • Any bid received after the stated deadline will not be accepted. At the time of bid opening, which is usually held in the City Clerk's Office, each bid is opened, and the respective bid prices are read aloud.

Finance Department- Procurement Policies and Procedures Page 9 Evaluation Guidelines for Competitive Bids
The guidelines listed below comprise best practices and specific instructions from the City's Purchasing Municipal Code (PRMC 3.20). Together, they are designed to help staff apply appropriate evaluations to a competitive bid. All bids shall be placed in a sealed envelope and delivered to the City as specified in the Notice Inviting Bids. Sealed bids are typically opened by the City Clerk.

The Soliciting Department Review for all Necessary Requirements, Licenses, and/or Certifications such as the following:
• State License Requirements (if outlined in the Bid Document) • Certification Requirements (if outlined in the Bid Document) • Debarment and Suspension (Required for Federal Projects) - not on Debarred/Excluded Parties List (Sam.gov): include printed verification • Department of Industrial Relations Registration (Required for Public Works):
include printed verification
• Attendance of Pre-bid Meeting (if Mandatory)
Award of bid and determination of responsiveness: Departments are advised to review bids for responsiveness. The contract shall be awarded to the lowest responsive and responsible bidder.

The required forms include, but are not limited to:
• Declaration of non-collusion
• Bidder's Bid
• Bid Security (if outlined in the Bid Document)
• Signed (acknowledged) Addenda
Competitive Selection is a process whereby various criteria are used to determine which proposer offers the City the overall best value. Competitive selection utilizes RFPs and has different types of criteria for the selection process. A contract can be awarded for reasons other than the lowest price.

Formal Competitive Selection Guidelines
RFPs outline the details by way of a Scope of Work that defines what the selected firm will do for the City, such as conducting a study, delivering a customized software program, etc.
• Proposals are assessed via evaluation criteria that explain how the proposals will be evaluated, and a firm selected.
• The Competitive Selection process for an RFP is not determined by price only. In fact, the price needs not to be a criterion. Prior experience of the firm and key people to be assigned to the project are typical criteria.

Finance Department- Procurement Policies and Procedures Page 10 • RFPs list those items under the title Contents of Proposals, which a proposer is required to provide in order for their proposal to be responsive and considered.
o There should be a relationship between the Contents of Proposals and the evaluation criteria. For example, if the evaluation criterion is prior experience, the Contents of Proposals section should require the submission of resumes, references, corporate history, etc.
• Unlike Competitive Bid contracts, contracts subject to Competitive Selection are not required to be noticed in the newspaper. However, Department will place a notice on the City's bid notification system. If federal or state grants/funds are utilized, departments should review the requirements for advertisement.
• The City Attorney Office must approve all RFPs prior to issuance.

Soliciting Department prepares the RFPs with the City's standard boilerplate, which includes the City's legal requirements and the following descriptive elements:

1. Introduction: This section states the general nature and purpose of the RFP. The project should be described in as much detail as needed to provide the reader with a basic understanding of the request and requirements necessary to perform the work.

2. Background: This section provides a brief history, justification, or rationale for the project. Such data should include, but not be limited to, a brief description of the City (e.g., population, square miles) and any other information regarding the demographics of the City that will give the prospective proposers an understanding of the community.

3. Objective: This section states the specific goal. It explains what is expected at the end of the contract and what is anticipated from the contractor’s services.

4. Scope of Services/Scope of Work (SOW): This section provides guidance and clarity to prospective bidders for their understanding of the work to be undertaken.

SOWs are divided into two categories: performance-based (professional services contracts) and design-based (architectural or IT-related). The SOW should define the level of effort that is expected. SOWs should include information regarding any environmental impact the project may have under the California Environmental Quality Act (CEQA).

5. Location: This section provides the project's location, that is, where the services are to occur, and includes the name and phone number of the City's contact person. Pictures, maps, and diagrams should be included when possible.

6. Service Dates: This section provides the anticipated commencement and ending dates for which services will be required and any other milestones that need to be met to complete the project on time successfully.

7. Evaluation Criteria: This section defines specific evaluation criteria. Criteria must be assigned specific point values or percentages used to evaluate each proposal.

A typical evaluation matrix would specify the weights used to evaluate the proposals, for example, technical 30%, cost 20%, customer service 15%, training 15%, experience 10%. If the project has a limited budget, a budget range may be Finance Department- Procurement Policies and Procedures Page 11 included in the RFP.

Pre-proposal meetings are scheduled and set up by the Soliciting Department. Addenda are typically developed by the Soliciting Department and sent to potential bidders.

Evaluation Guidelines for Competitive Selection
The guidelines below consist of best practices and specific instructions from the City's Purchasing Municipal Code (PRMC 3.20). Together, they are designed to help staff apply appropriate evaluations to a competitive selection.

Departments must follow the evaluation section of the RFP. Departments are advised to use evaluators that are subject matter experts, such as consultants, City employees, and employees of other agencies to ensure that the proposals meet the technical requirements of the Department. Finally, Departments should maintain (file) backup documentation of each proposal’s “evaluation criteria” results.

The Soliciting Department should send the RFP and addenda posted to the Evaluation Review Panel prior to receipt of the proposal.

The Department Lead should have a meeting with the Review Panel to ensure everyone understands the RFP Statement of Work and the evaluation criteria and discuss any potential conflicts and the timeline for the RFP proposal review.

The Soliciting Department reviews for all necessary requirements, licenses, and/or certifications outlined in the RFP, similar to the required documents listed for the Bid.

Evaluation Method for RFPs:

The following evaluation method is recommended:

1. All factors are considered and scored according to the established criteria.

2. It is recommended to establish a minimum acceptable score each proposal would have to achieve in order to move forward in the process. Proposals that do not meet the minimum level will not advance to the final evaluation step.

Example:

Category Proposal
A
Proposal
B
Proposal
C
Technical (40%) 35 38 40
Qualifications (40%) 35 30 40
Experience (20%) 20 18 16
Total Points 90 86 96
Finance Department- Procurement Policies and Procedures Page 12 If the minimum acceptable score is 90, only proposal A and C will advance to the final evaluation step. Staff can then negotiate the price with firms A and C and determine to which vendor the contract shall be awarded based on the score and cost.

Evaluation Guidelines for Applying an Ethical Standard:

This section of the Evaluation Guidelines is designed to guide staff in applying basic ethical standards to the evaluation process. Staff is strongly advised to comply with all ethics standards administered by the Human Resources Department. Staff is generally recommended to eliminate any known bias from their evaluation process. Additionally, staff is advised that the City's purchasing processes are all public processes. Therefore, they should make known any impact a contract award can have on them personally or professionally. Furthermore, staff is advised to consider recusing themselves from being an evaluator in the following general instances:
• Has or has had a personal or professional relationship with any of the vendors in contention.
• Will be evaluating alongside a subordinate or a supervisor. • Have already received a presentation related to the current proposal from any of the vendors in contention.
• Have the potential to receive a direct or indirect benefit based on the award or non-award of the contract.

Exemptions from Competitive Bidding or Competitive Selection Although all contracts $40,000 or more are subject to either Competitive Bidding or Competitive Selection, under certain circumstances, the process may be dispensed with, and an exemption may be granted. It is important to note that an exemption only exempts the competitive portion of the purchasing process. All other requirements (forms and procedures) still apply.
• Emergency: As defined in CPCC Section 22035, in cases of emergency when repair or replacements are necessary, the City may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts. The work may be done by day labor under the direction of the City, by contractor, or by a combination of the two. The day labor includes the use of maintenance personnel employed on a permanent or temporary basis. The City Manager can authorize a purchase due to an unexpected and urgent request where health and safety or public resource conservation is at risk. The procurement must be reported to Council at the next Council Meeting for ratification if the amount has been subject to approval of the City Council.

Finance Department- Procurement Policies and Procedures Page 13 • Sole source – The City may dispense with the bidding requirements if it finds that the materials, supplies, equipment, or services are unique because of their quality, durability, availability, or fitness for a particular use and are available only from one (1) source, or, if available from more than one (1) source, can be purchased from the manufacturer or service provider for a lower price. If the cost of such sole source purchasing is $60,000 or greater, the City Council’s approval shall be required. • Contracts with other government entities for supplies, services, and equipment: The City may enter into contracts with other government agencies without a competitive process.
• Cooperative or piggyback purchasing – The City may be exempted from a competitive procurement process when cooperate or piggyback with another governmental agency.
• Personal and professional services: The City may award personal and professional service contracts less than $60,000, if the procurement does not include any federal funding, based on demonstrated competence and the professional qualifications necessary for the satisfactory performance of the service required.

Federal and State Requirements
Suppose a State or Federal agency has any level of authority regarding your purchase.

In that case, it is incumbent upon the soliciting Department to follow any and all procurement rules required for the specific purchase. Please be prepared to provide detailed instructions directly from the federal or state agency that governs your solicitation. Below are a few general guidelines to consider which may govern your procurement. It is important to note that this section is not designed to provide all federal or state requirements. If you are making a purchase bound by federal or state rules, you are strongly advised to gather and assemble all necessary forms, procedures, and policies that govern your solicitation.
• Federal or state grants: If the procurement is grant-funded partially or completely, the city must meet all granting agency requirements, including the solicitation threshold amounts. The most restrictive policy should be followed.
• Public projects: As defined in CPCC Section 22002, a public project includes but may be not limited to construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operating facility. A public project does not include maintenance work. The city shall procure a Public Finance Department- Procurement Policies and Procedures Page 14 Project by following the requirements and bidding limits set forth by the California Uniform Public Construction Cost Accounting Act (UPCCAA), which adjusts the requirements and thresholds periodically for efficiency and inflation. The City’s Municipal Code 3.48 provides more specific guidelines for public project procurement.

Consultant Selection and Procurement
For example, the City receives grants from the Department of Transportation via Caltrans.

According to 23 CFR “ Highway” Part 172 “Procurement, Management, and Administration of Engineering and Design Related Services”, Section 172.5(b)(1) (https://www.ecfr.gov/current/title-23/chapter-I/subchapter-B/part-172), the City shall follow the procedures detailed in the Local Assistance Procedures Manual (LAPM) Chapter 10 “Consultant Selection” https://dot.ca.gov/programs/localassistance/guidelines-and-procedures/local-assistance-procedures-manual-lapm) for the procurement, management, and administration of engineering and design related consultant services funded in whole, or in part, with Federal-aid highway program funds.

Departments are responsible for reviewing and validating that all of the Caltrans and Federal requirements, including contract language that is included in their solicitation prior to advertisement of the solicitation.

Departments are advised to adhere to all Federal standards applicable to their funding as it relates to the purchasing. The link below contains the 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards:
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1 Below is an excerpt for immediate reference:
• § 200.214 Suspension and debarment
• § 200.215 Never contract with the enemy
• § 200.216 Prohibition on certain telecommunications and video surveillance services or equipment.
• § 200.318 General Procurements Standards
• § 200.319 Competition
• § 200.320 Methods of Procurement to Be Followed – Thresholds are set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 and adjusted periodically for inflation:
o Micro-purchases
o Small purchases
o Sealed bids
PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT

REQUIREMENTS FOR FEDERAL AWARDS
Finance Department- Procurement Policies and Procedures Page 15 o Competitive proposals
o Non-competitive Negotiation
• § 200.321 Contracting with Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms
• § 200.322 Domestic preferences for procurements
• § 200.323 Procurement of recovered materials
• § 200.324 Contract cost and price
• § 200.325 Federal awarding agency or pass-through entity review • § 200.326 Bonding requirements
• § 200.327 Contract provisions & Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards Federal terms and conditions include, but not be limited to, the following:
• Equal Employment Opportunity
• Davis-Bacon Act and Copeland “Anti-Kickback” Act
• Contract Work Hours and Safety Standards Act
• Clean Air Act and Federal Water Pollution Control Act • Debarment and Suspension Certification to ensure that a contract is not to be awarded to parties listed on the System for Award Management’s (SAM) “List of Parties Excluded from Federal Procurement or NonProcurement Programs.” Change Order
If a contract or purchase order originally approved by a Department Head, Finance Director, or the City Manager later requires authorization for additional expenditures or costs that, if included as part of the original contract, would have exceeded the Department Head’s, Finance Director’s, or City Manager’s contract approval authority, any amendment(s) authorizing such additional expenditures or costs shall be:
• Approved by the Department Head if the additional expenditures and costs, had they been included in the original contract, would have still been within $10,000;
• Approved by the Finance Director if the additional expenditures and costs, had they been included in the original contract, would have exceeded $10,000 but below $40,000. Also, staff should conduct an informal bid or provide a sole source form approved by the Finance Director;
• Approved by the City Manager if the additional expenditures and costs were included in the original contract, contingency, and any subsequent change orders exceeding $40,000 but below $60,000. Also, staff should Finance Department- Procurement Policies and Procedures Page 16 conduct a formal bid or provide a sole source form approved by the City Manager;
• Approved by the City Manager if the cumulative change orders are up to ten percent (10%) of the original contract value and any approved contingency over $60,000;
• Approved by the City Council if the cumulative change orders exceed ten percent (10%) of the original contract value and any approved contingency over $60,000.

Insurance Guidelines
In general, when a vendor is performing work for the City, whether on City property or not, some form of insurance may be required, regardless of the amount of a purchase order or the length of time the vendor will be on City premises. If in doubt whether the insurance documentation submitted by a vendor complies with the City's insurance requirements, you may request Risk Management review and approve the insurance prior to submitting a Requisition to the Finance Department. In an effort to assist vendors in complying with the City's insurance requirements, it may be helpful to provide the vendor with a copy of the City's General Insurance Requirements. A copy of this document and other types of coverages can be obtained from Risk Management.

Types of Coverage may include, but not be limited to, general insurance requirements, construction type risks, contracts with professional liability, contracts with software, cyber liability, and professional liability.

Contract Types
The City has several standard contracts, each with its own particular terms and conditions. The contracts include supplies and equipment purchase orders, professional services contracts, etc. The type of contract used for a particular transaction is determined by the nature of the transaction.

Contract Approval Process
Soliciting Department makes sure that there are sufficient funds in the budgeted accounts/projects before the contract is approved by the appropriate approval authority.

The Department verifies the contract’s fiscal impact included in the agenda report. The contract approval authority is defined in PRMC 3.20.210.

Soliciting Department prepares a draft contract, has it reviewed by the City Attorney, and then approved by the appropriate authority before a contract can be effective.

Per PRMC 2.04.140, the city manager shall examine all proposed contracts to which the city may be a party and may sign on behalf of the city any contract authorized by the city Finance Department- Procurement Policies and Procedures Page 17 council, except where the council directs that some other officer or officers shall do so.

Therefore, unless directed by the City Council, no other employees are authorized to bind the City into a contract.

Glossary
ADA
The Americans with Disabilities Act (ADA) became law in 1990. The ADA is a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. The purpose of the law is to make sure that people with disabilities have the same rights and opportunities as everyone else. The ADA gives civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race, color, sex, national origin, age, and religion.

Bid security is a bond or deposit which guarantees that the bidder/proposer if awarded the contract, will accept the contract as bid.

Bid specification is a document that states the requirements to which a given product or service must conform.

Competitive bidding is the process of inviting and obtaining bids from competing sources in response to advertised competitive specifications and by which an award is made to the lowest and best bidder meeting the specifications.

Competitive selection is a process whereby various criteria are used to determine which proposer offers the City the overall best value. Competitive selection is used for services.

Contract is an obligation, such as an accepted offer, between competent parties upon a legal consideration to do or abstain from doing some act. The essential elements of a contract are: 1) an offer and an acceptance of that offer; 2) the capacity of the parties to contract; 3) consideration to support the contract; 4) a mutual identity of consent; 5) legality of purpose; and 6) definiteness.

Exemption is a limited action by which a purchase may be made without the Competitive Bidding or Competitive Selection processes.

General service is a service of a general nature (as opposed to personal and professional services). If it is determined by the City that all vendors providing a service classification can equally provide the service satisfactorily, a bid process would be appropriate. However, if factors other than price need to be considered in awarding the contract, the RFP process may be used.

Finance Department- Procurement Policies and Procedures Page 18 Professional services require a high degree of professional, educational, or technical skill, such as services rendered by architects, engineers, bond underwriters, actuaries, attorneys, auditors, software service providers, web designers, and others.

Purchase Order (PO) is a written document to a vendor formalizing the City's terms and conditions of a proposed transaction, such as a description of the requested items, delivery schedule, terms of payment, and transportation. (PRMC 3.20.070) Request for Proposal (RFP) is a document used to solicit proposals from potential providers for goods and services. Price is usually not a primary evaluation factor. It provides for the negotiation of all terms, including price prior to contract award.

Requisition (RX) is a document created by a requestor to initiate the procurement of supplies, services, and equipment. It includes a description of the purchase and other information that is relative to the transaction. An RX is not a purchase order and shall not be used or represented as such. (PRMC 3.20.060)
TO: DATE:

FROM: SERVICE DEPARTMENT:

Steve Carmona, City Manager Date
CITY MANAGER AUTHORIZED THE SALE OR DISPOSAL OF SURPLUS PROPERTY BY ANY MEANS DETERMINED TO BE IN THE BEST INTEREST OF THE CITY.

ESTIMATED

SALVAGE
VALUE

SURPLUS PROPERTY LIST
I declare that the below listed items are obsolete or surplus to our needs and are submitted to the City Manager on our behalf for consideration in their being released to a public auctioneer, for disposal at public auction or donate to a non-profit organization, or declared as scrap QUANTITY VIN or ASSET NUMBER
(if applicable)

DESCRIPTION
(Include year, make and model (if known))

REASON FOR DECLARING

OBSOLETE

DISPOSAL OF PROPERTY

FOR PUBLIC AUCTION OR

DECLARE AS SCRAP
Enclosure 3
5c
To: Mayor and City Council
From: City Manager
Meeting Date: April 8, 2025
Subject: RESOLUTION APPROVING THE INVESTMENT POLICY FOR THE CITY OF PICO RIVERA FOR FISCAL YEAR 2025-2026
Recommendation:

1. Approve a resolution approving the Investment Policy for the City of Pico Rivera for fiscal year (FY) 2025-26 governing investments for the City.

Fiscal Impact:

There is no fiscal impact to the General Fund associated with the approval of the above recommendation.

Background:

The Investment Policy (Policy) for the City of Pico Rivera (City) is intended to provide guidelines for the prudent investment of the City's available resources and outline policies for maximizing the efficiency of the City's cash management process. The ultimate goal of an investment policy is to enhance the City’s economic status while protecting its pooled cash. In accordance with California Government Code (Gov.

Code) Section 53646(a)(2), an annual rendering of the Policy shall be presented to the City Council for consideration at a public meeting. Additionally, the Policy states that it will be reviewed at least annually and presented to the City Council for review and approval.

Discussion:

The primary objective of the Policy is to provide a framework of approved securities in which the City can legally invest. The Policy drives the cash, treasury, and investment management functions of the City, and serves as a guide for setting and achieving program objectives, defining rules, establishing benchmarks, and reducing exposure to risks. It is also important to note that rating agencies pay close attention to a city’s investment policy and portfolio in determining its credit rating, which is a key element when seeking financing options for the City.
6 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025

RESOLUTION APPROVING THE INVESTMENT POLICY FOR THE CITY OF PICO RIVERA FOR FISCAL YEAR 2025-2026

Page 2 of 3 ends

The Policy is based on Gov. Code Sections 53600 through 53609; and 53630 through 53686. These laws, as well as guidelines set forth by the Association of Public Treasurers of the United States and Canada, the California Debt and Investment Advisory Commission (CDIAC), the California Municipal Treasurers Association (CMTA), and the Government Finance Officers Association (GFOA), have aided City staff in policy development. The state laws and established guidelines encompass a broad array of allowable investments and investment standards to suit the different needs of California's local agencies. The Policy is more conservative than what is allowed by state law, as it further restricts the percentage of allowable credit investments. The Policy applies to the City's Pooled Investment Portfolio, Bond Proceeds Portfolio, and Special Districts Portfolio. These portfolios encompass all funds under the oversight of the City Treasurer or approved designee.

Currently, the City utilizes the services of Chandler Asset Management (Chandler), the City’s investment adviser, to invest and manage $34 million of the City’s idle cash. The remaining funds, which ranges from $80 to $85 million, are invested in the Local Agency Investment Fund (LAIF) operated by the State Treasurer and in the Commercial Bank of California Insured Cash Sweep.

To ensure the portfolio’s safety, the City only selects investments with the highest credit quality. The Chandler Managed Portfolio is composed primarily of Treasury Securities and Federal Government-sponsored entity debt, otherwise known as federal agency securities. Federal agency securities, such as Federal National Mortgage Association (Fannie Mae) and Federal Home Loan Mortgage Corporation (Freddie Mac), benefit from the backing of the Federal government.

Utilizing CMTA guidelines, the Gov. Code, and the expertise of Chandler, the Policy is presented in Exhibit A of the resolution. The Gov. Code allows for a limited scope of investments since public funds are invested, and the overall goal is the preservation of these funds. It is in the City’s best interest to fully avail itself of the investments allowed per Gov. Code Section 53600, et seq.

The City submitted the attached Policy to the CMTA after the City Council adopted it on August 1, 2023. It was independently evaluated by three (3) raters and was given a passing score by each rater. The passing score earned the City a “Certified” distinction.

The City has updated its Investment Policy annually to align with the latest Gov. Code requirements. Since the June 2024 update, the Gov. Code has updated its recommendation for the following section 8.0, which is reflected in Exhibit A:
• 8.0 Authorized and Suitable Investments:
“No more than 50% of the total portfolio held by a local agency may be invested in a combination of placement service funds (e.g., CDARS) and Certificates of Deposit. Under a provision sunsetting on January 1, 2031, the maximum CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025

RESOLUTION APPROVING THE INVESTMENT POLICY FOR THE CITY OF PICO RIVERA FOR FISCAL YEAR 2025-2026

Page 3 of 3 ends

percentage of the total portfolio reverts back to 30%.” Chandler also reviewed the Policy and made this recommended change. After this revision, the Policy is still in line with best practices to ensure security, maintain liquidity, and seek yield where appropriate. This proposed Policy adheres to CMTA’s best practices and demonstrates to external rating agencies that the City is committed to safeguarding taxpayer dollars and taking full advantage of investments, as allowed per Gov. Code Section 53600, et seq.

The Administrative Services Department presents the monthly investment transaction report and the quarterly investment report to the City Council in line with the recommendations and requirements set by the CMTA and the State of California. City staff will continue reviewing the Policy on an annual basis and present the investment transaction report monthly and the Schedule of Investment quarterly to the City Council.

Conclusion:

Staff recommends the City Council approve a resolution ratifying the Investment Policy for the City of Pico Rivera for FY 2025-26 to help ensure the safety and liquidity of the City’s idle cash. The enclosed Policy conforms to Government Code sections 53600 through 53609 and 53630 through 53686. All permitted investment types are represented in Exhibit A within Enclosure 1.

Steve Carmona
SC:AG:JG:JA:ep
Enclosure: 1) Resolution/Exhibit A
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, RATIFYING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2025-26
WHEREAS, the City of Pico Rivera and the Successor Agency to the Dissolved Redevelopment Agency of the City of Pico Rivera (Successor Agency) have funds not required to satisfy immediate financial obligations; and WHEREAS, the subject funds should be wisely and prudently invested in approved investment instruments; and
WHEREAS, the Investment Policy for the City of Pico Rivera and Successor Agency (Policy), attached hereto as Exhibit A and made part of this Resolution, states it should be reviewed and approved by the City Council at least annually at a public meeting; and WHEREAS, the City’s and Successor Agency’s Treasurer/Director of Administrative Services and the City’s outside investment advisor, Chandler Asset Management, have determined that the existing and amended Policy adequately complies with California Government Code Section 53600, et seq., government investment requirements; and WHEREAS, the Policy was presented and considered by the City and Successor Agency for ratification at a duly noticed public meeting as required under Government Code Section 53646(a).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:

SECTION 1. The Policy is hereby ratified and adopted for FY 2025-26 pursuant to the requirements outlined in Government Code Section 53600, et seq.

SECTION 2. The City Clerk shall attest to the passage of this resolution and it shall thereupon be in full force and effect.

APPROVED AND PASSED this 8th day of April 2025.
________________________________
John R. Garcia, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ________________________________ Cynthia Ayala, City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:

NOES:

Enclosure 1
6a
Page | i

CITY OF PICO RIVERA
Administrative Services Department
Investment Policy for
the City of Pico Rivera
and Successor Agency
Exhibit A
City of Pico Rivera
Investment Policy

Page | ii

TABLE OF CONTENTS

1.0 Policy ..............................................................................3

2.0 Scope..............................................................................3

3.0 Prudence.........................................................................4

4.0 Objective ........................................................................5

5.0 Delegation of Authority ...................................................6

6.0 Ethics and Conflicts of Interest .......................................7

7.0 Authorized Financial Dealers and Institutions .................8

8.0 Authorized and Suitable Investments..............................8

9.0 Review of Investment Portfolio .....................................14

10.0 Investment Pools/Mutual Funds....................................14

11.0 Collateralization............................................................15

12.0 Safekeeping and Custody.............................................15

13.0 Diversification ...............................................................16

14.0 Maximum Maturities......................................................16

15.0 Internal Controls ...........................................................17

16.0 Cash Management .......................................................17

17.0 Performance Standards................................................18

18.0 Reporting......................................................................18

19.0 Investment Policy Adoption...........................................19

20.0 Glossary .......................................................................20 City of Pico Rivera
Administrative Services Department
6615 Passons Boulevard
Pico Rivera, CA 90660
Phone 562.801.4392 • Fax 562.942.8828
City of Pico Rivera
Investment Policy April 2025
Page | 3

1.0 Policy
The purpose of this document is to provide guidelines for the prudent investment of the City and Successor Agency’s idle cash and outline policies for maximizing the efficiency of the City/Successor Agency’s cash management system. The ultimate goal is to ensure security, maintain liquidity, and seek yield where appropriate. This investment policy is in accordance with the provisions in Sections 16429.1 and 53600 through 53684 of the California Government Code. (For the purposes of the remainder of this policy, any reference to “City” is inclusive of the Successor Agency.)

2.0 Scope
Included in the scope of the City’s investment policy are the following major guidelines and practices to be used in achieving the City’s primary investment objectives:
• Investment Authority and Responsibilities
• Eligible Financial Institutions
• Authorized Investments
• Investment Parameters
• Cash Management
• Evaluation of Investment Performance
• Investment Reporting
• Investment Policy Review and Adoption
It is intended that this policy cover all funds and investment activities under the direct authority of the City of Pico Rivera, Pico Rivera Successor Agency (formerly known as the Redevelopment Agency), Pico Rivera Housing Assistance Agency, the Pico Rivera Water Authority, and all other funds and investment activities under the direct authority of the Pico Rivera City Treasurer, except for bond proceeds which are governed by their respective indenture agreements.

Subject to the prior written consent and approval of the City Treasurer and City Manager, City of Pico Rivera
Investment Policy April 2025
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financial assets held and invested by trustees or fiscal agents are excluded from this policy. However, such assets are nevertheless subject to the regulations established by the State of California pertaining to investments by local agencies as well as the related bond indentures.

3.0 Prudence
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency.

Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” Investment officers and other authorized persons responsible for managing City funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided that the Investment officers or other authorized persons acted in good faith. Deviations from expectations of a security’s credit or market risk should be reported to the governing body in a timely fashion and appropriate action should be taken to control adverse developments.

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Investment Policy April 2025
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4.0 Objective
In accordance with Government Code Section 53600.5, the primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield:

Safety
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk.

Credit Risk – is the risk of loss due to the failure of an issuer of a security. The City will minimize credit risk by:
o Limiting investments to the safest types of securities o Diversifying the investment portfolio so that potential losses on individual securities will be minimized.

Market Rate Risk – is the risk of market fluctuations due to overall changes in the general level of interest rates. The City will minimize the market rate risk by:
o Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity
o Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools
Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets City of Pico Rivera
Investment Policy April 2025
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(dynamic liquidity). A portion of the portfolio also will be placed in money market mutual funds or local government investment pools which offer same-day liquidity for short term funds.

Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The City will invest in relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not normally be sold prior to maturity with the following exceptions:
o A security with declining credit may be sold early to minimize loss of principal.
o A security swap would improve the quality, yield, or target duration in the portfolio.
o Liquidity needs of the portfolio require that the security be sold.

5.0 Delegation of Authority
The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Treasurer.

The Treasurer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.

City of Pico Rivera
Investment Policy April 2025
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The City may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City’s investment portfolio in a manner consistent with the City’s objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.

The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.

6.0 Ethics and Conflicts of Interest
The City adopts the following policy concerning conflicts of interest:

Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the investment program, or that could impair their ability to make impartial decisions.

Officers and employees involved in the investment process shall disclose to the City Clerk any material interest in financial institutions that conduct business with the City of Pico Rivera and they shall further disclose any personal financial/investment positions that could be related to the performance of the City’s investment portfolio.

Officers and employees shall not undertake personal investment transactions with the same individual with whom business is conducted on behalf of the City.

If there is an event subject to disclosure that could impair the ability of an officer or employee to make impartial decisions, the officer or employee must notify the City Manager in writing within ten (10) days.

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7.0 Authorized Financial Dealers and Institutions
Pursuant to the State Code, Section 53601.5, the City shall transact business only with issuers, banks, savings and loans and registered investment securities dealers. The purchase of any investment, other than those purchased directly from the issuer, shall be purchased either from an institution licensed by the State of California as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is a member of the National Association of Securities Dealers or a member of a Federally regulated securities exchange, a National or State-Chartered Bank, a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank.

The Director of Finance will maintain a list of financial institutions authorized to provide investment services to the City, will not give full discretionary authority to external investment managers and will not use external investment managers to purchase or sell securities or manage the City’s portfolio unless specifically approved by the City Council with a contract signed by the Mayor and City Attorney.

8.0 Authorized and Suitable Investments
Investment of City funds is governed by the California Government Code Sections 16429.1 and 53601. Investments may not have a term or maturity at the time of investment of longer than that authorized by Section 53601 or five (5) years unless the City Council has granted prior express authority. The percentage limitations shall apply to investments at the time of purchase. This investment policy further restricts the permitted investments to those below:

State Treasurer Local Agency Investment Fund (LAIF)
Government Code Section 16429.1: The City may invest up to the maximum amount pursuant to LAIF policy. LAIF is a diversified investment pool administered by the California State Treasurer. Monies invested with LAIF are pooled with State monies in City of Pico Rivera
Investment Policy April 2025
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order to earn the maximum rate of return consistent with safe and prudent treasury management. The City, Housing Authority and Successor Agency have separate accounts, so the combined limit is three times the LAIF Policy maximum.

Local Government Investment Pools
Government Code Section 53601(p): The City may invest in a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in 53601 (a) to (q), inclusive. There is no issuer limitation for Local Government Investment Pools.

US Government and Federal Agency Obligations
Government Code Sections 53601 (b) and (f): There is no limitation on the maximum of the City’s portfolio that may be invested in U.S. government obligations, U.S. government agency obligations, and U.S. government instrumentality obligations, which have a liquid market with a readily determinable market value. The maximum percent of agency callable securities in the total portfolio will be 20%.

Bankers Acceptances
Government Code Section 53601 (g): Up to twenty percent (20%) of the City’s total portfolio may be invested in Bankers Acceptances which are defined as bills of exchange or time drafts, drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System, although no more than 5% of the total portfolio may be invested in Bankers Acceptances with any one commercial bank. Additionally, the maturity periods cannot exceed 180 days. Government Code Section 53601(g) allows 40% (30% with one bank).

Municipal Securities
Government Code Section 53601 (C): Up to 30% of the City’s total portfolio may be invested in obligations of the City, the State of California and any local agency within in City of Pico Rivera
Investment Policy April 2025
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the State of California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.

Government Code Section 53601 (D): Up to 30% of the City’s total portfolio may be invested in obligations of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. The securities must be in the rating category of “A” rated by one NRSRO. No more than 5% per issuer.

Commercial Paper
Government Code Section 53601 (h): A maximum of twenty-five percent (25%) of the City’s portfolio may be invested in highest short-term rating category tier (e.g. A-1, P-1, F-1 or higher) commercial paper as rated by Moody’s, Standard and Poor’s or Fitch rating service. Issuing corporations must be organized and operating in the United States, have $500 million total assets, and have at least an “A” rating category (by Moody’s, Standard and Poor’s or Fitch) on debt other than commercial paper. The maturity period cannot exceed 270 days. No more than 5% of the portfolio may be invested in any single issuer.

Repurchase Agreements
Government Code Section 53601 (j): Although permitted by State Statute, repurchase agreements and reverse repurchase agreements will not be used without prior City Council approval.

Certificates of Deposit and Passbook Savings Accounts
Government Code Section 53601 (i): There is no limit as to the amount of the investment portfolio that may be deposited in passbook savings accounts. Negotiable certificates of deposit are limited to thirty percent (30%) of the City’s total portfolio which may be invested. For Negotiable certificates of deposits greater than the FDIC insured amount, City of Pico Rivera
Investment Policy April 2025
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the issuer must be have short term ratings category of “A-1” or long term ratings of “A” by a NRSRO. No more than 5% of the portfolio may be invested in any single issuer.

Corporate Medium Term Notes
Government Code Section 53601 (k): A maximum of 30% of the City’s total portfolio may be invest in corporate medium term notes. The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. The securities are rated in a rating category of “A” or its equivalent or better by at least one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.

Asset Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations.

Government Code Section 53601 (o): A maximum of 20% of the City’s total portfolio may be invested in the above mentioned securities from issuers not defined in US Government and Federal Agency Obligations section. The securities must be rated in rating category of “AA” or better by one NRSRO. No more than 5% of the total portfolio may be invested in any single issuer.

Supranational Securities
Government Code Section 53601 (q): A maximum of 20% of the City’s total portfolio may be invested in Supranational securities. The City can only purchase US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The securities must be rated “AA” rating category or better by one NRSRO. No more than 10% of the total portfolio may be invested in any single issuer.

City of Pico Rivera
Investment Policy April 2025
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Money Market Funds
Government Code Section 53601 (l): Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec 80al et seq.) may be purchased if they meet the requirements of Government Code Section 53601 (l). No more than 20 percent of the total portfolio of the investments held by a local agency may be invested in mutual funds, and no more than 10 percent in any one mutual fund.

Placement Service Deposits
Government Code Section 53601.8: A local agency that has the authority under law to invest funds, at its discretion, may invest a portion of its surplus funds in deposits at a commercial bank, savings back, savings and loan association, or credit union that uses a private sector entity that assists in the placement of deposits. The private placement service that allows local agencies to purchase more than $250,000 in demand deposits, money market accounts, or CDs from a single financial institution while still maintaining FDIC insurance coverage. The financial institution facilitates the trading of deposits among the participating institutions in amounts that are less than $250,000 each so that FDIC coverage is maintained. No more than 50 percent of the total portfolio held by a local agency may be invested in a combination of placement service funds (e.g., CDARS) and Certificates of Deposit. Under a provision sunsetting on January 1, 2031, the maximum percentage of the total portfolio reverts back to 30%.

Other Investments
Other investments that are or become legal investments pursuant to the State of California Government Code may be purchased only after the specific approval by the City Council.

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Investment Policy April 2025
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Prohibited Investments
The City of Pico Rivera shall not invest in any investment instrument/pool/fund unless specifically allowed under the “Investment Types” section of this policy.

The City of Pico Rivera shall comply with Government Code Section 53631.5 which states, “[a] local agency shall not invest any funds pursuant to this article in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages” and that “[a] local agency shall not invest any funds pursuant to this article in any security that could result in zero interest accrual if held to maturity.” Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zeroor negative-interest accrual if held to maturity are permitted.

The purchase of a security with a forward settlement date exceeding 45 days from the time of the investment is prohibited.

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Investment Policy April 2025
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Legislative Changes
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City of Pico Rivera Investment Policy and supersede any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.

9.0 Review of Investment Portfolio
The securities held at the City of Pico Rivera must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, The Treasurer shall at least annually review the portfolio to identify those securities that so not comply. The Treasurer shall establish procedures to report to the City of Pico Rivera and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.

10.0 Investment Pools/Mutual Funds
As stated, a thorough investigation of an investment pool or mutual fund is required prior to investing and on a continual basis. At a minimum, the following information shall be on file for each pool and/or mutual fund:

1. A description of eligible investment securities, and a written statement of investment policy and objectives;

2. A description of interest calculations, how interest is distributed, and how gains and losses are treated;
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3. A description of how these securities are safeguarded (including the settlement process), and how often these securities are priced and the program audited;

4. A description of who may invest in the program, how often, and the size of deposits and withdrawals;

5. A schedule for receiving statements and portfolio listings;

6. Whether reserves, retained earnings, etc. are utilized by the pool/fund;

7. A fee schedule and when and how fees are assessed; and

8. Whether the pool/fund is eligible for bond proceeds and/or will it accept such proceeds.

11.0 Collateralization
California law requires that public funds be collateralized. The depository must secure its public fund accounts by maintaining with the agent of the depository government securities having a market value of at least one hundred ten percent (110%) of the value of the public fund accounts. If a depository uses mortgage-backed securities (i.e., promissory notes secured by first mortgages or first deeds of trust) as collateral for public deposits, the market value of the mortgage-backed securities must be at least one hundred fifty percent (150%) of the value of the public fund accounts.

The collateralization requirement may be waived to the extent that funds are federally insured (currently up to $250,000 per institution). For deposits equivalent to the maximum insured amount, security may also be waived for interest accrued on the deposit provided the interest is computed by the depository on the average daily balance of the deposits, paid monthly and computed on a 360-day basis.

12.0 Safekeeping and Custody
Securities will be held by an independent third-party custodian selected by the City as evidenced by safekeeping receipts in the City’s name and monthly reports from the custodian. All investment transactions shall be conducted on a delivery-versus-payment City of Pico Rivera
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basis.

13.0 Diversification
The investments shall be diversified by:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • Avoiding investment in securities that have low ratings • Investing in securities with varying maturities, and
• Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LAIF), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.

14.0 Maximum Maturities
In order to minimize the impact of market risk, it is intended that all investments will be held to maturity.

To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances.

Investments may be sold prior to maturity for cash flow, appreciation purposes or in order to limit losses; however, no investment shall be made based solely on earnings anticipated from capital gains.

Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds.

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15.0 Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.

Accordingly, the investment officer shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points:
• Control of collusion.
• Separation of transaction authority from accounting and recordkeeping. • Custodial safekeeping.
• Avoidance of physical delivery securities.
• Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investments and wire transfers. • Development of a wire transfer agreement with the lead bank and third party custodian

16.0 Cash Management
To obtain a reasonable return on public funds, the following cash management practices will be followed:
• Maintain maximum investment of all City funds not required to meet immediate cash flow needs.
• Except for cash in certain restricted and special funds, the City will consolidate cash balances from all funds to maximize investment earnings. Investment City of Pico Rivera
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income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Maximize the City’s cash flow through immediate deposit of all receipts, use of direct deposit when available, and appropriate timing of payment to vendors. • Maximize cash flow information available through the use of only one operating bank account.

17.0 Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs.

The investment portfolio shall be structured to optimize the return given the risk constraints and cash flow needs.

Investment performance shall be continually monitored and evaluated by the Investment Officer. Investment performance statistics and activity reports shall be generated on a quarterly basis for presentation to the City Council.

The Investment officer shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the quarterly investment report. The Investment officer shall select an appropriate, readily available index to use as a market benchmark.

18.0 Reporting
Monthly transaction reports will be submitted by the Treasurer to the City Council within 45 days of the end of the reporting period in accordance with California Government Code Section 53607. The City Treasurer shall prepare and submit a quarterly investment report to the City Council. This report will include the following elements relative to the investments held at quarter-end.

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1. Face value

2. Security description

3. Coupon rate

4. Maturity date

5. Investment rating

6. Investment type

7. Purchase date

8. Cost of security

9. Purchase yield

10. Estimated market value

11. Amortized premium/discount

12. Statement relating the report to the Statement of Investment Policy

13. Statement of sufficiency of funds to meet the next six months’ obligations

19.0 Investment Policy Adoption
The Statement of Investment Policy shall be submitted annually to the City Council for adoption. The policy shall be reviewed at least annually to ensure its consistency with the overall objectives of the City and its relevance to current law and financial and economic trends. Any modifications made thereto must be approved by the City Council.

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20.0 Glossary
AGENCIES. Shorthand market terminology for any obligation issued by a governmentsponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:

FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.

FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds.

FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.

FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage passthrough securities.

GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.

PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.

TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.

ASKED. The price at which a seller offers to sell a security.

ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.

BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.

BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.

BID. The price at which a buyer offers to buy a security.

BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.

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CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made.

CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable.

CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.

COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.

COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COMMERCIAL PAPER. The short-term unsecured debt of corporations.

COST YIELD. The annual income from an investment divided by the purchase cost.

Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return.

COUPON. The rate of return at which interest is paid on a bond.

CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.

CURRENT YIELD. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor’s cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity.

DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.

DEBENTURE. A bond secured only by the general credit of the issuer.

DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.

DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative City of Pico Rivera
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is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.

DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.

DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration).

FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open-market operations establishes it.

FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves.

LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.

LIQUIDITY. The speed and ease with which an asset can be converted to cash.

LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.

LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.

MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.

MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.

MARKET VALUE. The price at which a security can be traded.

MARKING TO MARKET. The process of posting current market values for securities in a portfolio.

MATURITY. The final date upon which the principal of a security becomes due and payable.

The investment’s term or remaining maturity is measured from the settlement date to final maturity.

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MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.

MODIFIED DURATION. The percent change in price for a 100 basis point change in yields.

Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.

MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.

MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.

MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).

A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.

NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state-licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).

PLACEMENT SERVICE DEPOSITS. A private service that allows local agencies to invest in FDIC-insured deposits with one or more banks, savings and loans, and credit unions located in the United States. IntraFi (formerly known as CDARS) is an example of an entity that provides this service.

PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost is above par.

PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage securities.

PREPAYMENT WINDOW. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed.

PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, City of Pico Rivera
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and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S. Government securities market.

PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.”
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio.

REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer.

REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.

SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.

STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities, or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate.

Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.

U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.

TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.

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TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually.

TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.

VOLATILITY. The rate at which security prices change with changes in general economic conditions or the general level of interest rates.

YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.

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APPENDIX 1
The authorized investment officers as stated in accordance with the City of Pico Rivera Investment Policy, are responsible for administering an investment program which:
• Adheres to the Statement of Investment Policy
• Prioritizes safety and liquidity
• Determines risk and optimizes return
• Provides for a system of due diligence in making investment decisions.

Delivery vs. Payment – all trades of marketable securities will be executed by delivery vs. payment to ensure that securities are deposited in an eligible financial institution prior to the release of City funds.

INVESTMENT

PROCESS
To: Mayor and City Council
From: City Manager
Meeting Date: April 8, 2025
Subject: AWARD A MAINTENANCE SERVICES AGREEMENT FOR

JANITORIAL SERVICES TO GENERAL BUILDING

MANAGEMENT
Recommendation:

1. Award a Maintenance Services Agreement to General Building Management for janitorial services for a term of three (3) years with a one (1) two-year renewal option to extend, for annual amount of $117,350, and a not-to-exceed amount of $352,100 for the three (3) year term of the agreement; and

2. Authorize the City Manager to execute the agreement in a form approved by the City Attorney.

Fiscal Impact:

The fiscal year (FY) 2024-25 Adopted Budget (Account No. 100.40.4031-54500 – Facilities Maintenance, Contracted Services) includes adequate appropriations for janitorial services for the remainder of FY 2024-25. No additional appropriations are required at this time.

Appropriations will be budgeted accordingly to cover the annual cost of $117,350 for FY 2025-26 and FY 2026-27 under Account No. 100.40.4031-54500 (Facilities Maintenance, Contracted Services).

Discussion:

The City of Pico Rivera (City) utilizes contracted services to supplement in-house maintenance services, including janitorial services for all City buildings. The goal is to maintain City buildings in a clean, safe, and good condition. 7 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025

AWARD A MAINTENANCE AGREEMENT FOR JANITORIAL SERVICES TO

GENERAL BUILDING MANAGEMENT

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The scope of work in the contract provides daily cleaning services to be provided at the following facilities as specified in the Request for Bid (RFB):
• City Hall
• City Hall West
• Public Works Yard
• Parks and Recreation
• Pico Rivera Library
• Rivera Library
In accordance with the Pico Rivera Municipal Code (PRMC) Chapter 3.20, contracts for general services, such as the maintenance of city-owned personal property valued over sixty thousand dollars, must be procured through competitive bidding and awarded to the lowest responsive and responsible bidder by the City Council.

On February 18, 2025, an RFB was released on the City’s website through PlanetBids.

Janitorial Services include carpet cleaning, upholstery shampooing, hard floor stripping and waxing, interior and exterior window cleaning.

Bid proposals were due on March 19, 2025, and the City received ten (10) bid proposals. The proposals and accompanying annual bid are summarized below:

Contractor Total Annual Bid
General Building Management $ 117,345.24
United Maintenance Systems $ 117,860.00
Base Hill $ 123,240.00
Coastal Building Services $ 149,800.00
Premier Property Reservation $ 226,826.68
JJ Property Maintenance Network
Inc. $ 241,640.00
Santa Fe Janitorial Maintenance
Services Inc. $ 269,872.00
Urgent Property Services $ 347,972.00
New City Cleaning Services $ 456,934.00
BMS Staffing Services Inc. $ 978,520.00
Upon review and evaluation of the bids, General Building Management (GBM) was the lowest responsive and responsible bidder. GBM has performed janitorial services for the City for the last five (5) years under the current contract. City staff have been pleased with the services rendered by GBM. GBM has consistently provided reliable staffing, responsiveness, and continuous high-level janitorial services.

CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 8, 2025

AWARD A MAINTENANCE AGREEMENT FOR JANITORIAL SERVICES TO

GENERAL BUILDING MANAGEMENT

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Conclusion:

Staff recommend awarding a Maintenance Services Agreement to General Building Management for janitorial services for a term of three (3) years with a one (1) two-year renewal option to extend under mutual agreement, for an annual amount not-to-exceed $117,350. The total compensation is not to exceed $352,100 for the next three (3) years. In addition, authorize the City Manager to execute the agreement in a form approved by the City Attorney.

Steve Carmona
SC:NN:ML:np
Enclosure: 1) Maintenance Services Agreement

CITY OF PICO RIVERA

MAINTENANCE SERVICES AGREEMENT
THIS MAINTENANCE SERVICES AGREEMENT (“Agreement”) is made and entered into as of April 22, 2025, by and between the CITY OF PICO RIVERA, a California municipal corporation (“City”) and General Building Management (“Contractor”).

In consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. Scope of Services. Contractor shall perform the work and provide all labor, materials, equipment and services in a good and workmanlike manner for the project identified as janitorial services (“Services”), as described in this Agreement, the Scope of Work attached hereto as Exhibit A, and incorporated herein by this reference, and Contractor’s Proposal dated March 18, 2025, a copy of which is attached hereto as Exhibit B and incorporated herein by this reference. In the event of any conflict between the terms of this Agreement and the incorporated documents, the terms of this Agreement shall control.

2. Extra Work. Extra work, when ordered in writing by the Director of Public Works and accepted by Contractor, shall be paid for in accordance with the terms of the written work order. Payment for extra work will be made at the unit price or lump sum previously agreed upon in writing between Contractor and the Director of Public Works. All extra work shall be adjusted daily upon the report sheet furnished by Contractor, prepared by the Director of Public Works, and signed by both parties; and the daily report shall be considered thereafter the true records of extra work done.

3. Term. This Agreement shall become effective on the date first set forth above and shall remain in effect until the tasks described herein are completed to City’s approval, but in no event later than April 22, 2028, unless sooner terminated pursuant to Section 12 of this Agreement. Additionally, there shall be one two-year option to renew the Agreement with the mutual written consent of both parties. If not renewed prior to the anniversary date, this Agreement may continue on a month-to-month basis under the same terms and conditions as this Agreement for a maximum period not to exceed six (6) months or until renewed or awarded to a new contractor, whichever is less.

4. Time of Performance.

A. Contractor will not perform any work under this Agreement until:
1) Contractor furnishes proof of insurance as required under Section 14 of this Agreement; and
2) City gives Contractor a written notice to proceed.

B. Should Contractor begin work in advance of receiving written authorization to proceed, any such professional services are at Contractor’s own risk.

Enclosure 1
7a
Maintenance Services Agreement

GENERAL BUILDING MANAGEMENT

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5. Time. Time is of the essence in this Agreement.

6. Force Majeure. Neither City nor Contractor shall be responsible for delays in performance under this Agreement due to causes beyond its control, including but not limited to acts of God, acts of public enemies, acts of the Government, fires, floods or other casualty, epidemics, earthquakes, labor stoppages or slowdowns, freight embargoes, unusually severe weather, and supplier delays due to such causes. Neither economic nor market conditions nor the financial condition of either party shall be considered a cause to excuse delay pursuant to this Section. Each party shall notify the other promptly in writing of each such excusable delay, its cause and its expected delay, and shall upon request update such notice.

7. Compensation. In consideration of the services rendered hereunder, City shall pay Contractor a fee not to exceed One Hundred Seventeen Thousand Three Hundred Fifty Dollars ($117,350.00) annually, in accordance with the prices as submitted in Exhibit B. The total compensation and costs payable to the Contractor for the three (3) year term of this Agreement shall not exceed the sum of Three Hundred Fifty-Two Thousand One Hundred Dollars ($352,100.00) unless specifically approved in advance, in writing, by the City.

8. Payments. Contractor shall submit to City an invoice on a monthly basis for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Contractor in writing within ten business days of receipt of any disputed invoice amounts.

City shall make payments within 30 days after receipt of an undisputed and properly submitted payment request from Contractor. City shall return to Contractor any payment request determined not to be a proper payment request as soon as practicable, but not later than seven days after receipt, and shall explain in writing the reason(s) why the payment request is not proper.

9. Taxes. Contractor shall calculate payment for all sales, unemployment, and other taxes imposed by local, State of California and federal law. These payments are included in the total amounts in Exhibit B.

10. Audit. City or its representative shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its billings to City as a condition precedent to any payment to Contractor. Contractor will promptly furnish documents requested by City. Additionally, Contractor shall be subject to State Auditor examination and audit at the request of City or as part of any audit of City, for a period of three years after final payment under this Agreement.

11. Unresolved Disputes. In the event of any dispute or controversy with City over any matter whatsoever, Contractor shall not cause any delay or cessation in or of work but shall proceed with the performance of the work in dispute. Contractor shall retain all rights Maintenance Services Agreement

GENERAL BUILDING MANAGEMENT

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provided that pertain to the resolution of disputes and protests between the parties. The Disputed Work will be categorized as an “unresolved dispute” and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all Disputed Work, claims and other disputed matters.

All claims arising out of or related to this Agreement, and the consideration and payment of such clams, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims.

12. Termination. This Agreement may be canceled by City at any time with or without cause and without penalty upon 30 days’ written notice. In the event of termination without fault of Contractor, City shall pay Contractor for all services satisfactorily rendered prior to date of termination, and such payment shall be in full satisfaction of all services rendered hereunder.

If at any time the Contractor is determined to be in material breach of the Contract, a Notice of Potential Breach of Contract shall be prepared by the City and will be served upon the Contractor and its sureties. If the Contractor continues to neglect or refuses to comply with the Contract or with the Notice of Potential Breach of Contract to the satisfaction of the City within the time specified in such Notice, the City shall have the authority to terminate the Contract for this Project.

In the event that City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by City shall not limit City’s remedies for any succeeding breach of that or of any other term, covenant, or condition of the Contract.

13. Indemnification.

A. Indemnities for Third Party Claims.
1) To the fullest extent permitted by law, Contractor shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by or court Maintenance Services Agreement

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decision or by the agreement of the Parties. Contractor shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Contractor shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith.
2) Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers’ compensation law regarding Contractor and Contractor’s employees.

Contractor shall indemnify and hold City harmless from any failure of Contractor to comply with applicable workers’ compensation laws. City may offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2.
3) Contractor shall obtain executed indemnity agreements with provisions identical to those in this Section 13 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. If Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Contractor’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors or their officers, agents, servants or employees (or any entity or individual that Contractor’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees, as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts Not Limiting. Contractor’s indemnifications and obligations under this Section 13, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Contractor expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements Not Limiting. City does not, and shall not, waive any rights that it may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section 13 shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

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D. Survival of Terms. Contractor’s indemnifications and obligations under this Section 13 shall survive the expiration or termination of this Agreement.

E. Nonwaiver of Rights. Indemnities do not and shall not waive any rights that they may possess against the Contractor because the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify against any such negligence.

F. Waiver of Right of Subrogation. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all Claims arising out of or incident to the activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent or subsequent active or passive negligence by Indemnities.

14. Insurance Requirements for City of Pico Rivera Public Works Contract.

A. Minimum Scope and Limits of Insurance. Contractor shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of Two Million Dollars ($2,000,000.00) per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of Two Million Dollars ($2,000,000.00) per project or location. If Contractor is a limited liability company, the commercial general liability coverage shall be amended so that Contractor and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of Two Million Dollars ($2,000,000.00) per accident for bodily injury and property damage. If Contractor does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Contractor shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under subparagraph A.1) of this Section 14.
3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. If Contractor has no employees while performing Services under this Agreement, a workers’ compensation policy is not required, but Contractor shall execute a declaration that it has no employees.

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B. Acceptability of Insurers. The insurance policies required under this Section 15 shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide.

Self-insurance shall not be considered to comply with the insurance requirements under this Section 14.

C. Additional Insured. The City, its elected and appointed officials, officers, employees, attorneys, agents, designated volunteers, and independent contractors in the role of City officials, shall be the insured or named as additional insureds covering the Project, regardless of any inconsistent statement in the policy or an subsequent endorsement, whether liability is attributable to the Contractor or the City. The commercial general and automobile liability policies shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non-Contributing. The insurance policies required under this Section 14 shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

E. Contractor’s Waiver of Subrogation. The insurance policies required under this Section 14 shall not prohibit Contractor and Contractor’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Contractor hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Contractor shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Contractor shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 14 during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section 14 is canceled or reduced in coverage or limits, Contractor shall, within two business days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Contractor does not maintain the policies of insurance required under this Section 14 in full force and effect during the term of this Agreement, or in the event any of Contractor’s policies do not comply with the requirements under this Section 14, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

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Pico Rivera City CouncilApril 8, 2025

Pico Rivera City Council
April 8, 2025