TJKM has the best team to support the City for several distinct reasons. The following is a summary of the key elements of our proposal:
Safety Expertise: TJKM has completed hundreds of safety-focused projects across the country and as a result have a thorough understanding and knowledge of vulnerable users. We bring an acute awareness to the needs and current environment of vulnerable users in planning and infrastructure design and have deep, proven, and multifaceted expertise in building consensus, understanding behavioral change, identifying appropriate countermeasures, and defining ambitious yet realistic goals. The TJKM Team includes experienced and passionate planners and engineers. Our team’s breadth and depth in all elements of multimodal safety and mobility and applying innovative technology is unparalleled.
Robust Analytics: Leveraging our extensive experience with safety plans, we have created an Interactive Safety Dashboard capable of generating rapid, safety-related analyses, including equity-based data assessments. In addition to assessing existing data, our team can use predictive modeling for proactive decision-making. We continue to stay current in the rapidly changing field of transportation analytics, and we can translate complex data into an engaging story. We have leveraged this expertise to propose several analytics tasks that enable us to better identify latent safety issues, increase competitiveness for implementation grant funding, and enable our clients to track and share progress with stakeholders and community.
Implementation-Focused: We understand how to get projects funded. Over the last three years, we have assisted our clients to secure more than $150 million in safety funds to implement safety projects to enhance safety and mobility for all modes of transportation. Beyond the technical components, our Action Plans emphasize robust community engagement and consensus building, prioritizing equity by actively connecting with underserved or overlooked communities. This approach ensures that the Plans blend proactive strategies with reactive measures, addressing the unique needs of all community members.
Project Team
To meet the specific needs of the City we are pleased to propose myself, Ms. Ruta Jariwala, PE, TE, as the Project Manager. I have 24 years of experience in the areas of traffic safety, traffic operations, transportation planning, freeway and arterial management studies, signal coordination, traffic signal systems, traffic impact studies/environmental impact reports, and intelligent transportation solutions planning, design, and construction oversight. I have extensive experience in managing and successfully delivering projects to clients. I am a proactive and hands-on project manager who embodies a “paper to pavement” philosophy, ensuring that every aspect of the project is meticulously planned, executed, and brought to life with tangible results.
In the last three years, I have led and completed over 60 Comprehensive Safety Action Plans/Local Road Safety Plans, helped over 20 agencies to apply for various grant-funding opportunities that included Safe Streets and Roads for All, Highway Safety Improvement Program, and Active Transportation Program funding and assisted to secure more than $100 million in grants to implement safety measures. I have worked on Comprehensive Safety Action Plans/Vision Zero Action Plans for the Cities of Livermore, Cupertino, Dinuba, South Lake Tahoe, Village of Wellington, Colusa, and Waco Metropolitan Planning Organization and Rio Grande Valley Metropolitan Planning Organization. Also, I led the Pico Rivera Local Roadway Safety Plan and assisted with the Grant Application.
Mr. Negrete
January 30, 2025
Statements
This proposal and cost shall remain valid for a minimum of 90 days from the date of submittal.
TJKM is not in receipt of any addenda.
The information submitted with this Proposal is true and correct.
TJKM does not have any exceptions or additions to the provisions and conditions of this Request for Proposals (RFP) upon which this submittal is contingent or shall take precedence over this RFP.
Our Federal Tax ID # is 94-2239515.
Commitment
As Vice President of the firm, I am authorized to bind TJKM to a contract and you have my personal assurance that all the resources necessary to address your needs will be made available and ready to perform when the opportunity arises. During the proposal process, please feel free to contact me at (408) 421-0768 or via email at [email protected]. TJKM corporate office is located at 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588, (925) 463-0611.
We look forward to hearing from you regarding further steps in the consultant selection process and continuing our relationship with your agency.
Thank you for considering TJKM for this project.
Sincerely,
TJKM Transportation Consultants
Ruta Jariwala, PE, TE, Vice President
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | i
CONTENTS
B. Qualifications of the Firm..............................................................................................................................................1 Firm Profile....................................................................................................................................................................1 We Know Pico Rivera...................................................................................................................................................6 Financial Condition .......................................................................................................................................................6 Strength and Stability....................................................................................................................................................7 Staffing Capability, Availability, and Current Workload...............................................................................................7 Schedules Adherence..................................................................................................................................................7 C. Proposed Staffing.........................................................................................................................................................8 TJKM Team..................................................................................................................................................................8 Key Personnel Qualifications and Experience............................................................................................................9 Key Staff Resumes.......................................................................................................................................................9 D. Consultants and/or Sub-consultants .........................................................................................................................10 Vendor.........................................................................................................................................................................10 E. Work Approach...........................................................................................................................................................11 Approach.....................................................................................................................................................................11 Work Plan....................................................................................................................................................................12 Schedule .....................................................................................................................................................................25 F. Client References .......................................................................................................................................................26 G. Rights to Materials .....................................................................................................................................................28 H. Non-Collusion Affidavit...............................................................................................................................................29 I. Fee Proposal................................................................................................................................................................30 Appendices
Appendix A Key Staff Resumes
B. Qualifications of the Firm
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 1 TJKM Transportation Consultants (TJKM) is pleased to submit our Proposal for Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 to the City of Pico Rivera. TJKM will be the prime consultant on the project and will utilize Day One as a vendor for the outreach tasks.
B. QUALIFICATIONS OF THE FIRM
Firm Profile
TJKM Transportation Consultants. (TJKM), a C-Corporation founded in 1974, is a transportation planning, traffic engineering, and traffic operations firm that provides professional services locally in California, Texas, and Florida. TJKM staff are in offices in Pleasanton, San Jose, Fresno, Sacramento, Inglewood, and Santa Rosa, CA; Austin, TX; and Tampa, FL.
We serve a full range of clients, including municipalities, congestion management agencies, Metropolitan Planning Organizations (MPOs), transportation agencies, private developers, other consulting firms, and attorneys.
Our planners and engineers have worked on the public side of the desk for years as municipal engineers, developing superior skills in collaborating with the public and city councils and, more importantly, crafting excellent relationships with the right people.
We have hands-on experience and understand the latest requirements, technologies, trends, and standards. Our experience with local agency processes keeps projects moving faster, and our expertise from thousands of engagements helps us complete projects within budget.
Our motivation comes from satisfying clients’ objectives and improving communities.
Our goal is to provide the most cost-effective implementable solutions that meet the unique needs of each client while keeping within budget and on schedule. We are professionals with a passion for safe and sustainable transportation - fully committed to the highest client satisfaction.
TJKM is a Disadvantaged Business Enterprise (DBE) #40772 and Small Business Enterprise (SBE) #38780.
EXPERTISE
Comprehensive Safety Action Plan
The TJKM Team brings together a full roster of experts with diverse skillsets essential for developing a Comprehensive Safety Action Plan (CSAP). We have assembled a comprehensive team to partner with you in realizing your vision. We will use our deep understanding of federal funding and the Safe Streets and Roads for All (SS4A) program to ensure the CSAP meets eligibility requirements and identifies competitive projects for implementation and demonstration grant funding. TJKM has conducted comprehensive safety analyses for a wide variety of projects spanning multiple jurisdictions. This analysis evaluates opportunities to reduce crash risk in transportation networks by looking at interactions, dependencies, environmental, and organizational factors that affect safety.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 2 Development of a CSAP provides a framework of innovative strategies and implementation actions intended to reduce transportation-related Fatalities and Severe Injuries (KSI) while also supporting federal safety initiatives. A CSAP identifies safety issues and specific actions that can be implemented to improve safety for people traveling by any mode. The CSAP develops recommendations for both motorized and non-motorized modes in the roadway network as well as other elements including land use, transit, freight, and other community factors to create a comprehensive course of action. The CSAP addresses federal and state regulations, including local ordinances, design guidance as well as performance management goals, measures, and
targets, and promotes equitable outcomes. Below we have highlighted our relevant experience in Safety Action Plans.
TJKM has recently completed CSAP’s for MPO’s in Waco, TX (included 22 cities and one county) and Rio Grande Valley (included three counties and two cities), and City of Colusa, CA. TJKM also assisted Waco MPO to secure $20 million, the City of Livermore $1.2 million, and the University of Texas at San Antonio to secure $500K under SS4A funds to implement projects defined in their Safety Action Plans.
Feel free to visit TJKM's website to explore examples of our completed safety action plans:
https://www.tjkmsafetyactionplans.com/.
Vision Zero Action Plans
TJKM assisted the Village of Wellington, FL and the Cities of Cupertino, and Concord, CA; and is currently assisting the City of South Lake Tahoe, Livermore and Dinuba, CA to develop their Vision Zero policy documents, Vision Zero Action Plans (VZAP), vision statements, and guiding principles. This is done by analyzing 10 years of injury collision data and cities’ transportation networks to identify collision patterns and trends, developing High Injury Networks (HIN) to maximize the impact of future safety improvement projects, and establishes metrics and targets for year-over-year collision reduction monitoring. Through an extensive literature review process, analysis, community outreach and field observations, our team members have identified proven safety countermeasures (used nationally and globally) to decrease roadway conflicts, create networks that are safe for all users and contribute to place making. The demographics of the area were also collected to ensure that the implementation of identified strategies and countermeasures are equitable throughout cities.
Through coordination with City staff, stakeholders, and the community (through online and in-person community outreach events), our team members have helped cities form a Vision Zero Task Force Group that assists the cities in developing and refining the core strategies and action policies for these Vision Zero initiatives to account for the uniqueness of cities. TJKM is also helping cities integrate their ArcGIS platform with the collision dashboard, this will help the agencies to continuously monitor the performance of the implemented countermeasures and safety projects.
This monitoring mechanism helps the stakeholder advisory group to further fine-tune their safety countermeasures and strategies.
TJKM has recently completed the Vision Zero Action Plans for the City of South Lake Tahoe, CA and Village of Wellington, FL.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 3 Local Road Safety Plans
TJKM has extensive experience in developing safety programs and viable safety projects for small, medium, and large cities and counties. The TJKM Team has successfully completed over 50 Local Road Safety Plans (LRSPs) for cities of varying sizes including Pico Rivera. Each have their own unique set of dynamics, along with multijurisdictional LRSPs in Kern, Mendocino, Santa Cruz, and Santa Clara Counties. Very similar to an Action Plan, the goal of an LRSP is to improve the overall safety performance of a transportation network by carefully assessing, identifying, and analyzing possible safety risks, and ways to mitigate or eliminate them. The more data that is available, the higher the resulting detail in crash type and risk factor analysis will be. Field data collection is then utilized to augment available databases. TJKM’s approach to safety analysis for is based on the following:
• Identify crash types associated with KSI based on system-wide collision data. • Identify risk factors associated with severe crash types that can be used to identify and prioritize other high-risk locations, regardless of location crash history.
• Determine safety trends to determine if there are other underlying features contributing to crashes within the network.
• Identify, map, and prioritize locations across the roadway network for implementation through Highway Safety Improvement Program (HSIP) and other available funding mechanisms. TJKM regularly assists jurisdictions with successful HSIP applications.
• Identify low-cost countermeasures that can be implemented at a large number of locations where risk factors are present throughout the City transportation system to maximize the safety investment return. • Identify funding sources and assist with Grant Applications The TJKM Team has successfully completed over 50 LRSPs for cities and counties of varying sizes, and each with their own unique set of dynamics. TJKM assisted clients in securing more than $50 million under HSIP Cycle 11 to implement safety measures identified in the LRSPs. We assisted the City of Pico Rivera to secure $5 million under HSIP funds to implement safety measures identified in the Local Road Safety Plan that our team prepared.
Systemic Safety Plans
TJKM has conducted systemic safety analysis for a wide variety of projects spanning multiple jurisdictions. This analysis evaluates opportunities to reduce crash risk in transportation networks by looking at interactions, dependencies, environmental, and organizational factors that affect safety.
The development of the Safety Plan provides a framework of innovative strategies and implementation actions intended to reduce transportationrelated KSI, while also supporting federal safety initiatives. A Safety Plan also identifies safety issues and specific actions that can be implemented to improve safety for people traveling by any mode. The Safety Plan also develops recommendations for both motorized and non-motorized modes in the roadway network as well as other elements including land use, transit, freight, and other community factors to create a comprehensive course of action. A Safety Plan addresses federal and state regulations, including local ordinances, design guidance as well as performance management goals, measures, and targets, and promotes equitable outcomes.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 4 The list below shows all the safety projects we have helped our clients with:
Collision Analysis Dashboard
TJKM specializes in creating Dashboards for our clients. TJKM developed a Collision Analysis Dashboard based on collision data for the past 10 years for the City of Concord. The Dashboard comprises of an interactive mapping tool to conduct collision analysis, visualize data, analyze collision trends, and develop and monitor an HIN. The culmination of these features allows the city to implement resources to best prioritize safety projects with the highest benefit. The Geographic Information System (GIS)-based mapping tool was designed to connect several attribute charts. The Collision Analysis Dashboard assists the city to work towards achieving the Vision Zero goal.
In addition, its functionality is embedded for the network to monitor the performance of implementation of safety measures and help formulate safety policies and procedures.
Grants
TJKM has extensive experience in assisting local agencies in preparation of grants including HSIP, Active Transportation Program (ATP), SS4A, Better Utilizing Investments to Leverage Development (BUILD), and regional grant funding opportunities and many more. Based on LRSPs completed by TJKM, we have assisted our clients with preparing and submitting 50 HSIP applications. Of these, 95 percent of them were funded, totaling over $50 million.
Based on LRSPs completed by TJKM, we assisted our clients with preparing and submitting 50 HSIP applications last year. Of these, approximately 95 percent of them were funded, totaling over $50 million.
This year, our team also assisted our clients with preparing SS4A Implementation and Planning and Demonstration Applications and were successful in securing approximately $25 million (including $18 million on implementation grant) for various agencies.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 5 Data Collection and Analysis
TJKM’s services include data collection utilized to augment available databases. Many of our engineers and technicians collect field data, including turning movement and volume counts and reduce the information in a manner necessary. Prior to initiating field data collection, TJKM will review each potential inventory items with your agency to ensure there is complete agreement on each component of the inventory. By observing traffic conditions personally, we can then determine the most effective strategies that will actually work to improve operations rather than what may sound good on paper. The data collected is then input into a program, such as TRAFFIX, Synchro, or SimTraffic to develop traffic count databases and traffic speed profiles using GPS technology. We analyze the data to determine if the amount of traffic data within the study area is acceptable to your agency’s standards. TJKM has years of experience in crafting and implementing neighborhood and circulation plan studies that take into account existing traffic count data in order to develop various short-term and long-term strategies to improve traffic impacts on existing traffic circulation and other multimodal uses.
Equity Assessment
Equity is ensuring that Safe Streets for and Roads for All and Vision Zero initiatives are benefiting all demographic groups, with particular attention to ensuring safe, healthy, and fair outcomes for people with disabilities, low-income populations, Native American peoples, people of color, female, LGBTQ, people whose families speak a language other than English, people experiencing houselessness, and other demographic groups. Analysis of Census data reveals populations which are considered vulnerable, and reaching and including these groups and individuals is paramount to the success of this project.
Our project team is well versed in considering and delivering considerations of equity in all of our efforts. What we find in practice is that different communities have different definitions and concerns regarding equity. TJKM explores the topic of equity and seeks to identify how a particular definition may best represent the needs of the community while at the same time aligning with definitions and expectations of grant funding sources.
Community and Stakeholder Engagement
TJKM has a combined total experience of about 70 years in the area of community and stakeholder engagement, including involvement in many meetings and hearings involving substantial areas of conflict among the participants. On any given week, it is common for many of TJKM’s staff to attend, present, and answer project questions at city council or planning commission meetings or at transportation committee meetings related to our specific projects. We are comfortable in this setting and skilled in presenting technical content clearly and concisely for a non-technical audience. TJKM regularly works with community committees and groups. We have successfully conducted virtual and in person Community and Stakeholder Engagement meetings on the Safety Projects we have successfully delivered.
We value a diversity of views by promoting public engagement and feedback. TJKM specializes in a variety of community outreach methods and strategies to assist our plans and clients, including public workshops, focus groups, hosting walking/biking tours, development of project websites for announcements and to elicit feedback, consent building, pop-up events and tactical urbanism, and intercept and online surveys. Our team utilizes unique insights from our experience to proactively identify and address potential concerns. Building on those prior lessons learned, we work closely with stakeholders to develop alternatives that meet safety and mobility goals while supporting a community-building approach that is inclusive and responsive.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 6 Familiarity with City, State, and Federal Procedures and Processes TJKM has completed numerous projects that have followed State and Federal procedures and processes. Some of these projects included state and federal ATP funds, Congestion Mitigation and Air Quality, HSIP, and Section 130 funding. All these projects required coordination with Caltrans Local Assistance Program for E-76 permit approval. The level of TJKM’s involvement has varied depending on the client. On some of these projects, TJKM has assisted the local agency with the completion of the Request for Authorization to Proceed package to Caltrans Local Assistance for Preliminary Engineering, National Environmental Policy Act clearance, and E-76 permit authorization for construction funds. We are familiar with the processes used to satisfy a variety of funding sources and will draw upon our background and extensive experience to satisfy all City, State and Federal procedures and processes.
We Know Pico Rivera
TJKM has been working with the City of Pico Rivera for the last couple of years. Due to our recent work, we are familiar with the policies and procedures and are ready to hit the ground running. TJKM has worked with the City on the following projects.
Local Road Safety Plan
The City of Pico Rivera’s Local Road Safety Plan was a
comprehensive plan that created a framework to
systematically identify and analyze traffic safety related issues and recommend projects and countermeasures. It aims to
reduce KSI collisions through a prioritized list of improvements that can enhance safety on local roadways. This document summarizes an analysis of collisions that occurred in Pico Rivera, identifies high-injury locations, and recommends countermeasures at each of these high-risk locations. A set of six safety projects were created for the high-risk intersections and roadway segments. The federal grant funding ($5 million) was awarded to two of these safety projects through the HSIP program in March 2023.
HSIP Grant Applications
TJKM prepared and provided two HSIP Cycle 12 Grant Applications, one 'competitive' and one 'set-aside’.
School Crossing Safety Enhancements
TJKM met with the City to go over existing information and discuss insight the City has into the overall HSIP award and field conditions at each location. TJKM is preparing Plans, Specifications, and Estimates for Rectangular Rapid Flashing Beacons (RRFBs) and LED enhanced stop signs as well as providing utility coordination and reviewing existing conditions. Assist the City once the package is out to bid and continue to provide support during construction until the project closes out.
Financial Condition
TJKM was founded in 1974 and since then has been providing professional services to its clients, with more than $8 million in annual revenue and strong cash flow. As demonstrated in the following sections of this Proposal, the TJKM Team provides unmatched depth and breadth of human, technological, and financially stable resources to provide the technical expertise for this Citywide Comprehensive Safety Action Plan.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 7 Strength and Stability
During the last five decades, hundreds of public and private sector clients nationwide have benefited from our outstanding technical expertise, innovative yet practical solutions, and peerless client services. With diverse technical specialties, we are large enough to deliver a full range of services, from planning and analysis to implementation.
Yet, we are small enough to foster meaningful partnerships and develop a solid understanding of the unique needs of each of our clients. Our strength and stability are due to a large percentage of TJKM’s clients being repeat clients or referrals from our clients, which is a testament to the care and concern we genuinely have for the success of their projects.
Staffing Capability, Availability, and Current Workload The City of Pico Rivera is an important client for our proposed team, and we are committed to completing this Citywide CSAP on-time and within budget. Key personnel listed in our organization chart will be available to the City, as needed, throughout the duration of this contract. Additional support staff will also be available to support activities on this contract, if required. The table below shows the current workload of our proposed key personnel.
Name & Role Current Work Commitments
% of
Involvement Availability
Nayan Amin, TE
Principal-In-Charge
& QA/QC
Comprehensive Safety Action Plan, Various Agencies 25%
Vision Zero Safety Action Plans, Various Agencies 15% 40% Various Engineering & Planning Projects 20%
Ruta Jariwala, PE,
TE Project Manager
Comprehensive Safety Action Plan, Various Agencies 35% 45% Vision Zero Safety Action Plans, Various Agencies 20% Mark Doty
Task Lead
Safe Streets and Roads for All, Various Agencies 15%
40% Vision Zero Safety Action Plans, Various Agencies 15% Active Transportation Plan, Fresno & Tulare 15%
Various Planning Projects, Various Agencies 15%
Pranav Happa, PE
Task Lead
US 101/San Antonio Road, Santa Clara County 25%
50% North Bayshore Circulation Feasibility Study, Mountain View 10% Vision Zero Safety Action Plans, Various Agencies 10%
CMP Monitoring Project, Santa Clara County 5%
Schedules Adherence
For 50 years, nearly 85 percent of our clients have been repeat clients. Prompt service, attention to details, strict adherence to schedule requirements, and commitment to our clients’ goals are among the reasons for this steady client base. Our objective on every assignment is to provide the most cost-effective product that meets the specific needs and criteria of each client within the planned schedule and budget. Below is a list of projects we have worked on that are similar to your project.
• CSAPfor Port Richey, Waco MPO, (including 22 cities and one county), and Rio Grande Valley MPO, TX(including three counties and two cities)
• VZAP for the Cities of Cupertino, Colusa, Concord, Dinuba, Livermore, South Lake Tahoe, CA; and Village of Wellington, FL
• LRSP for the Cities of Pico Rivera, Chowchilla, Coalinga, Culver City, Dinuba, Glendale, Fresno, Yorba Linda, Albany, Antioch, Cupertino, Farmersville, Folsom, Gridley, Isleton, Livermore, Millbrae, Napa, Oakley, Orinda, Patterson, Pinole, Pittsburg, San Bruno, Williams; Towns of Danville and Moraga; and Counties of Kern, Mendocino, Merced, Santa Clara, Solano, Tulare, and Yuba C. Proposed Staffing
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 8 C. PROPOSED STAFFING
TJKM Team
Our Team Organization Chart illustrates our proven “chain of command” for performance on similar projects. Work performed will be conducted under the direct supervision/direction of Mr. Nayan Amin, TE, Principal-In-Charge and Ms. Ruta Jariwala, PE, TE, Project Manager. Ms. Jariwala successfully delivered the Local Road Safety Plan for the City. Work will be conducted under the direct supervision/direction of our Project Manager, Ms. Jariwala. She will be responsible for overall coordination on this contract, maintaining the effectiveness and efficiency of the work, schedule, and ensuring the work products are to the satisfaction of the City and stakeholders. Our proposed key personnel will be made available to the City of Pico Rivera as needed for the duration of the contract. Below is our Organization Chart outlining the project team hierarchy and their responsibilities.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 9 Key Personnel Qualifications and Experience
The table below shows our key staff with their qualifications and experience.
Name, Title, Role, & Years of
Experience
Licenses
(if any) Qualifications & Experience
Nayan Amin, TE
Principal-In-Charge/QA/QC
34 Years of Experience
CA TE 2290 School Crossing Safety Enhancements, Pico Rivera Safe Streets for All Vision Zero Action Plan, Dinuba
Safety Action Plan,MPO’s for Waco & Rio Grande Valley Vision Zero & Safety Action Plans for Cities of Livermore, Cupertino, South Lake Tahoe, Concord, & Village of Wellington Local Road Safety Plans for Cities of San Bruno, Cupertino, Millbrae, Pinole, Antioch, Folsom, Culver City, Glendale, Yorba Linda, Pittsburg, Dinuba, & Napa
Local Road Safety Plans for Counties of Yuba, Mendocino, Santa Clara, Solano, & Kern
Ruta Jariwala, PE, TE
Project Manager
24 Years of Experience
CA CE 73840
CA TE 2465
TX CE 135281
School Crossing Safety Enhancements, Pico Rivera
Local Roadway Safety Plan, Pico Rivera
Safe Streets for All Vision Zero Action Plan, Dinuba
Safety Action Plan, MPO’s for Waco & Rio Grande Valley Vision Zero & Safety Action Plans for Cities of Livermore, Cupertino, South Lake Tahoe, Concord, & Village of Wellington Local Road Safety Plans for Cities of San Bruno, Cupertino, Millbrae, Pinole, Antioch, Folsom, Culver City, Glendale, Yorba Linda, Pittsburg, Dinuba, & Napa
Local Road Safety Plans for Counties of Yuba, Mendocino, Santa Clara, Solano, & Kern
Mark Doty
Community Engagement &
Outreach Task Lead
Draft & Final Plan Task Lead
19 Years of Experience
N/A Local Roadway Safety Plan, Pico Rivera
HSIP Grant Applications, Pico Rivera
Safe Streets for All Vision Zero Action Plan, Dinuba
Vision Zero Action Plan, Cupertino
Local Roadway Safety Plan for Cities of Gridley, Albany, Pittsburg & Orinda
Local Roadway Safety Plan, Santa Cruz County
Pranav Happa, PE
Existing Conditions & Analysis
of Crash Data Task Lead
19 Years of Experience
TX CE 119973 Local Roadway Safety Plan, Pico Rivera
Safe Streets for All Vision Zero Action Plan, Dinuba
Safety Action Plan, MPO’s for Waco & Rio Grande Valley Vision Zero & Action Plans for Cities of Livermore, Cupertino, South Lake Tahoe, Concord, & Village of Wellington
Local Road Safety Plans for Cities of San Bruno, Cupertino, Millbrae, Pinole, Antioch, Folsom, Culver City, Glendale, Yorba Linda, Pittsburg, Dinuba, & Napa
Local Road Safety Plans for Counties of Yuba, Mendocino, Santa Clara, Solano, & Kern
Key Staff Resumes
Key Staff resumes have been provided in the Appendix.
D. Consultants and or Sub-consultants
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 10 D. CONSULTANTS AND/OR SUB-CONSULTANTS
Vendor
TJKM has included Day One on our team as a vendor to run some outreach tasks.
DAY ONE
175 N. Euclid Avenue
Pasadena, CA 91101
(626) 229-9750
Day One, Inc. is a Pasadena-based nonprofit 501(c)(3) organization with a 37-year history of providing effective, culturally appropriate public health education, intervention, and environmental prevention strategies to communities in the greater San Gabriel Valley.
Over the past two decades, Day One has educated communities and decision-makers in the greater San Gabriel Valley about evidence-based environmental health policies, whose subsequent adoption has created healthier, safer, more sustainable communities for all. Additionally, Day One has been instrumental in promoting active transportation initiatives, encouraging walking, biking, and the use of public transit to improve community health and reduce environmental impact. Their agency’s mission is to build vibrant, healthy cities by advancing public health, empowering youth, and igniting change.
REFERENCE
We have included a reference for Day One below.
Historic Whittier Boulevard Revitalization Project, Pico Rivera | 2024 Reference: Javier Hernandez, City of Pico Rivera, 6631 Passons Boulevard, Pico Rivera, CA 90660, (562) 801-4395, [email protected]
The Historic Whittier Boulevard Revitalization Program is a substantial undertaking aimed at transforming Pico Rivera into a more lively, resilient, and thrilling community. The program's primary goal is to revive the historical Whittier Boulevard, a critical thoroughfare in the city. By engaging the community and stakeholders, the Historic Whittier Boulevard program aims to revitalize the Boulevard, with a specific focus on inspiring young people to participate in the process. By fostering youth engagement in civic projects, the program provides them with the necessary skills to succeed in the future.
The Historic Whittier Boulevard program is a collaborative effort between the City of Pico Rivera, CivicWell, MIG, and Day One. The program's objective is to promote equal engagement and empowerment of all residents, with a focus on historically disenfranchised groups. This is achieved by encouraging active participation in the City's decisionmaking and planning processes. The Historic Whittier Boulevard program is an ambitious and exciting initiative that has the potential to have a significant impact on the Pico Rivera community.
RESUMES
We have provided the key staff resume for our vendor in the Appendix.
E. Work Approach
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 11 E. WORK APPROACH
Approach
Holistically speaking, the intent of
a Comprehensive Safety Action
Plan (CSAP) is pretty clear;
“to reduce and eliminate serious
injury and fatal crashes”.
A successful CSAP looks to
protect the health and safety of
those involved by anticipating,
assessing, and mitigating
potential threats and hazards
and then providing a methodical
approach to addressing them.
Ultimately, a CSAP seeks to
answer three questions:
1. What are the potential risks and
hazards?
2. How can these risks be mitigated
and prevented?
3. What should be done in the event
of an incident?
Based on our background in roadway
safety, TJKM understands that
developing the Plan will require
substantial planning, data collection
efforts, a monitoring program, the
development of a countermeasure
toolbox, and revisions to policy and
guidelines. The Plan will establish core
principles, strategies, and goals.
The Pico Rivera Comprehensive Safety Action Plan (Plan) will be developed with a focus on meeting all required components outlined on the SS4A website. Our approach will ensure the Plan includes detailed safety analysis, robust public engagement, equity-driven prioritization, and a comprehensive set of evidence-based strategies. A successful Plan must be sensitive to the unique needs, concerns, and goals of the stakeholders’ diverse neighborhoods and prioritize equity in outreach and outcomes. TJKM’s approach is not just, “crunching numbers”, but also involves community interaction and engagement to allow for the true area experts - the residents - to provide their unique perspective of what are the issues along the roadways. These considerations will be formed into the Plan so that it is an authentic reflection of the people it represents. A collaborative approach will lay the groundwork for an enduring legacy of the Plan.
By adhering to these core elements, the CSAP will position Pico Rivera to effectively address transportation safety challenges and achieve a significant reduction in KSI crashes.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 12 This Plan will also emphasize the development of actionable and implementable safety projects, particularly focusing on alternative transportation modes such as walking, biking, and transit. We will work closely with city staff to identify realistic and cost-effective improvements and craft a funding strategy that aligns state and federal grant opportunities.
By ensuring projects are both feasible and well-supported, the Plan will empower the City of Pico Rivera to secure the resources necessary to bring these safety improvements to life.
Having completed your Local Road Safety Plan in 2023, Pico Rivera is no stranger to analyzing collisions and safety mitigations. The Local Road Safety Plan highlighted a 12 percent KSI collision between 2017 through 2021 which has risen to 19 percent in 2022 through 2024. The five most common focus areas of the plan entailed: 1) unsafe speed, 2) improper turning, 3) automobile right of way, 4) traffic signal and sign violations, and 5) driving under the influence of alcohol or drug. This alarming trend continued in 2022 through 2024 as well. Between 2017 through September 2024, Pico Rivera experienced 1,174 collisions. Of the collisions occurring on Pico Rivera streets, 27 resulted in fatalities, with 149 leading to severe injuries and 123 involved pedestrians and 72 involved bicyclists. This is unacceptable, as the only acceptable number of traffic deaths and serious injuries is zero. Traffic KSI are preventable, and the City of Pico Rivera is committed to eliminating them.
A preliminary crash analysis within the City from 2017 through September 2024 reveals the following:
• The leading causes of KSI include unsafe speed, which accounts for 28 percent of the collisions. Improper turning follows closely at 19 percent, while automobile contributes to 18 percent of these incidents. • The most common type of KSI in Pico Rivera are broadside collisions, accounting for 32 percent of the total KSI collisions. Rear-end collisions are the second most frequent, making up 29 percent of the KSI collisions.
Sideswipe collisions contribute to 13 percent.
• For 63 percent of the total KSI occurred in daylight with 34 percent occurring in dark conditions with street lighting. • For 82 percent of the total KSI occurred at intersections.
To create a complete Plan, TJKM has put together a team which is made up of TJKM and Day One. We have led numerous successful CSAP and Vision Zero efforts and will bring an unparalleled team of experts to assist Pico Rivera to achieve zero traffic deaths and serious injuries. Our team has developed the most progressive CSAPs and VZAPs in the US and we propose marrying this national best practice analysis with local knowledge, values, and priorities through a collaborative process. Creating a CSAP requires considering various methods and approaches to ensure all potential risks and factors are thoroughly addressed.
Work Plan
The Work Plan TJKM proposes builds on the Request for Proposal, which we have expanded, based on our extensive experience developing other Safety Action and Vision Zero Action Plan’s, as well as other multimodal projects throughout California, Texas, and Florida. Our Team can perform all the services needed for this project.
Our Work Plan is below.
TASK 1. PROJECT MANAGEMENT
Effective project management is crucial for the success of complex projects, such as a CSAP. TJKM has a history of delivering high-quality, award-winning projects and an unparalleled track record in developing CSAP’s and securing funding for their implementation. TJKM’s proposed Project Manager, Ms. Jariwala co-leads the safety practice at TJKM and has a deep passion for making streets safer for everyone. In the last three years, she has successfully delivered approximately 50 Safety Action Plan’s. Supporting Ms. Jariwala, PE, TE, is Mr. Amin, TE, who will serve as Principal-In-Charge and QA/QC Manager, and Mr. Doty and Mr. Happa, PE as Task Leads. Ms. Jariwala and Mr.
Doty have completed numerous safety plans and have helped agencies in implementing the proposed safety projects by assisting to secure funds for implementation, including the City of Pico Rivera.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 13 Subtask 1.1 Kick-Off Meeting
The TJKM Team will facilitate a Kick-Off Meeting within five days of receiving Notice-to-Proceed. We will prepare a meeting agenda, sign-in sheets, handouts, and a live google doc for ease of tracking the project and to ensure meeting productivity. We anticipate the following discussion:
• Discuss project goals, objectives, work plan, and schedule • Finalize project timeline and identify key milestones and critical path items • Discuss and confirm critical data needs and data sharing protocol • Discuss Community/Project Committee/Stakeholder Outreach and Engagement Plan • Discuss internal meeting schedule, invoices, and progress updates • Discuss other relevant information
TJKM will prepare Kick-Off Meeting materials including an agenda, sign-in sheets, and related handouts. After the meeting, we will summarize the meeting notes and action items in a Google doc that can viewed and edited by TJKM and City staff.
Subtask 1.2 Project Team Meetings
Throughout the project, TJKM expects ongoing emails and conference calls with the City’s Project Manager to keep the project on track and to meet the City’s expectations during the creation of the Plan. We will facilitate up to 12 monthly meetings to ensure the project is on track and within budget. All meetings will be through virtual conferencing with screen sharing capability (Zoom or similar). TJKM will also maintain all agendas, meeting notes, and action items through a Google doc, which will provide an open and up-to-date communication platform. This will also assist in overseeing the Action Plan development and ensure that all measures of the project's work plan are completed in a timely and professional manner with an emphasis on providing Pico Rivera with a high-quality product.
The TJKM Project Manager, Ms. Jariwala, will ensure the Plan, including all recommended safety measures, meets all applicable Federal, State, and local requirements in anticipation of future grant funding opportunities. TJKM will prepare monthly invoices in accordance with the City invoicing and reporting methodologies. TJKM will obtain any templates or protocols from City staff, as available. Most importantly, all reporting will follow the Federal Highway Administration (FHWA) SS4A reporting requirements. We expect each meeting to last one hour or less.
Subtask 1.3 Council/Commission Meetings
The input and perspectives of city council members are vital throughout the entirety of this project. TJKM will provide the City Council with relevant information throughout the project and actively seek their feedback on potential strategies and actions to be taken needed. Collaborating closely with the City Council ensures that decisions are well-informed and aligned with the community's interests and needs, fostering a sense of ownership and support for the project. Ms. Jariwalawill prepare a quick and concise summary presentation to the City Council. The presentation should include background, outreach, data, analysis, recommendations. She will attend the City Council meeting to present and assist with questions regarding the final adoption of the Plan.
Subtask 1.4 Quality Assurance/Quality Control (QA/QC)
TJKM takes pride in producing quality plans and we have established QA/QC policies and guidelines to implement quality, cost, and schedule control daily from project onset. We require our subconsultants to apply equivalent quality and cost control procedures on their work, and all work will be reviewed by TJKM before submitting deliverables. The QA/QC process will be led by Mr. Amin, who will see the accuracy and consistency of project deliverables. With over 34 years of experience in multimodal planning and safety leadership roles, he has successfully led, managed, and guided large multidisciplinary teams.
VALUE ADDED – Interactive Google Document
TJKM will develop agenda and meeting notes using
Google Docs which will be living document
throughout the life of project to facilitate and
streamline the project updates, action items, project
deliverables and schedule.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 14 Our quality management procedures see that the work is performed by qualified personnel, and that the necessary information is documented, checked, transmitted, and reviewed for completeness.
Deliverables:
Kick-Off meeting agenda and notes
Google Doc Agenda
Monthly Project Manager Meetings (12 total - virtual) agenda and notes Project schedule with key events and milestones
Up to two in-person City Council/Commission meetings
TASK 2 EXISTING CONDITIONS AND ANALYSIS OF CRASH DATA
Subtask 2.1 Existing Plans, Policies, and Programs
The TJKM Team will first collect and review documents pertaining to the Plan, such as but not limited to the General Plan, any bicycle/pedestrian plans, neighborhood plans, etc. TJKM will review existing programs, policies, and activities, and provide a summary of current efforts to address transportation safety in Pico Rivera. We will also review strategies that other cities, counties, and MPOs are using to address safety, identify programs that have evidence of measurable success, and provide an assessment of the most effective and efficient methods used to achieve outcomes. The TJKM Team will summarize contents and key transportation projects and efforts to address traffic safety of the aforementioned documents in a Technical Memorandum. Based on our firm’s experience, we will ensure the Plan is developed and is consistent with the following documents:
• Pico Rivera Local Roadway Safety Plan
• Pico Rivera General Plan
• Urban Greening Master Plan
• Safe Routes to School Plan
• LA Metro Washington Light Rail
• Rosemead/Lakewood Blvd. Complete Corridor
• Any other applicable community plans, neighborhoo
plans, and specific plans
• Southern California Association of
Governments Connect SoCal
• Caltrans Strategic Highway Safety Plan
• American Association of State Highway and
Transportation Officials
• FHWA - Systemic Safety Project Selection Tool
• FHWA - Developing Safety Plans: A Manual for
Local and Rural Road
• FHWA - Local and Rural Road Safety Program
• California’s Strategic Highway Safety Plan
• California’s Manual on Uniform Traffic Control
Devices
• National Association on City Transportation
Officials’ design guides
Field Observation
The TJKM Team will conduct field reconnaissance for verifying roadway configurations and infrastructure deficiencies and opportunities for improvements. We will identify major risk factors attributed to historical collisions.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 15 Subtask 2.2 Crash Analysis
TJKM will obtain the latest five to 10 years of crash data from various sources including Transportation Injury Mapping System (TIMS) and Statewide Integrated Traffic Records System (SWITRS), and Crossroads for crosschecking. We will reference supplemental information from the City, such as additional collision data or a complaint database, if available. We have extensive experience working in various databases and the interrelations among attributes. In addition, we will reference supplemental information from City records, such as complaint database, local enforcement reports if available. We will also obtain statewide statistics and collision data for comparison.
Other sources include complaint databases, concerns received from residents and businesses at different meetings, as well as field observations from traffic patrol unit, paramedic, and street maintenance teams. TJKM will augment these sources with our own extensive field observations that will confirm, clarify, and extend the level of data gathering and analysis efforts. Our experience managing similar records gathering and analysis has shown that not all collision reports have all the necessary information, and, in many cases, some collisions do not make it to the records.
Therefore, a detailed review and analysis of the available records and field observations is extremely important before initiating crash analysis.
Utilizing collision data, we will identify locations and/or corridors that have a high potential for collisions. Our analysis will consider active transportation modes in addition to automobile safety concerns. Newly identified locations will be backed up with historical collision data when reported. The TJKM Team will conduct interviews to obtain compiled traffic/travel safety information identifying locations with safety issues on their maintained roadways developed by City engineers, if needed. TJKM values multimodalism and strives to improve accessibility and safety for all modes of transportation and for all ages and socioeconomic groups. As we begin our analysis, we will closely examine all available crash data, details of field observations, and input from various stakeholders who may have knowledge of crash events and safety issues such as police department and paramedics. Key features of our analysis will include the following:
• Extensive review of all crashes for the last five years. The review will include all aspects including crash types, collision factors, age, mode, weather, and field equipment conditions, other apparent and nonapparent factors, etc. • Review geometric conditions, field equipment, existing traffic control devices, striping and roadway marking, visibility, lighting, etc. that could aid or limit a user’s accessibility and safety while traversing a roadway. • Develop analytical tools that clearly communicate data analysis and conclusions. Based on the review of the data collected and analysis, we will identify problem locations within the City of Pico Rivera with high potential for collisions. The locations will be summarized considering other jurisdictional boundaries. • Conduct a citywide congestion analysis at all traffic signals within the City which include the current traffic patterns, volumes, and speeds for vehicles, bicycles, and pedestrians to compare the existing signal timing with the current traffic conditions and assess the efficiency.
Deliverables:
Technical Memorandum of reviewing and summarizing the existing policies, programs, and practices Complete Safe System Benchmarking Tool
Inventory of opportunity areas and recommendations for safety improvements among plans, policies, TASK 3 TARGETED SAFETY INVESTIGATION
Identifying the root causes of severe crashes is essential for developing the Plan. This process establishes the framework for prioritizing the most immediate policies and countermeasures. The collected crash data will be analyzed to identify key trends using clustering algorithms and tabulations that highlight crash characteristics, such as crash maneuvers and high-risk behaviors.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 16 Contextual characteristics will also be considered, including posted speed limits, roadway classifications, traffic volumes, number of lanes, speed, presence of traffic signals, sidewalks, bike routes, crosswalks, existing school routes, land use context, traffic calming infrastructure, nearby amenities, and unique demographic features.
TJKM will conduct a collision
analysis for all collisions, with an
emphasis on KSI collisions. An
analysis of systemic and specific
safety needs will be performed as
needed (e.g., high-risk road
features, specific safety needs of
relevant road users, public health
approaches, analysis of the built
environment, demographic, and
structural issues, etc.).
The analysis will include all
roadways within the county and
individual cities and sphere of
influence, without regard for
ownership. This will be a data-driven process including the following steps:
• Collision Trend - Analyzing and summarizing collision distribution including severity, travel mode, trend over time, lighting conditions, weather conditions, time of day, demographics of the victims and parties at-fault, collision type, and violation category.
• Collision Profile - Combining collision factors to identify prominent collision types.
We will produce GIS based mappings, charts, and other visualizations to help inform the decision-making process and we will summarize the collision analysis and maps in a Technical Memorandum.
TJKM will identify the top three to 10 collision types responsible for the KSI occurring on each member agencies roadway network and by mode. TJKM will also briefly discuss top crash types occurring on the overall network and similarities between the different agencies.
Identify High Injury Network
This is a critical step to identify
locations throughout the city and
sphere of influence that are collisionprone, so that future collisions can be prevented. Primarily, TJKM will
identify the HIN by ranking collision
rates over roadway network. These
are the corridors responsible for KSI
on roadways. In addition, the team
proposes to employ the Sliding
Window Algorithm (SWA) to
pinpoint collision-prone locations
that can be often neglected from a
simple HIN ranking process.
The SWA partitions the roadway
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 17 system into comparable segments and is used to ensure the corridor ranking is based on normalized collision rate calculation. Our collision rate calculations will be compliant with FHWA guidelines and the Highway Safety Manual.
Community Data
From community meetings and a portal function on the project website, TJKM will collect information regarding traffic safety from the community at large. While much of the information may be anecdotal, it provides important insight into the history and trends, as people perceive them. Community feedback helps us to mitigate locations that need attention and have characteristics similar to other high injury locations but have not had any collisions. This approach helps us in proactive implementation of countermeasures systemically rather than traditional reactive approach. This information will be compiled into an appropriate format for analysis and sharing.
Deliverables:
Document the analytical tools developed and used in the analysis and list of locations with high potential for collisions
Technical Memorandum of identification of HIN, GIS Map, emphasis areas, and Near-misses TASK 4 COMMUNITY ENGAGEMENT AND OUTREACH
Our team specializes in creating educational materials for all engagement efforts so technical language is easy to understand. We have staff that speak Spanish and can provide outreach materials in different languages, as needed.
Our team plans workshops, meetings, and pop-ups (in-person) where people frequently go, so we can meet people where they already are, thus reducing the barriers to attending. We are also particularly skilled in creating online engagement that is inclusive of all people and provided through easy-to-use tools, so everyone is comfortable in providing comments.
We enjoy working closely
with the stakeholders and
community to help build
trust within the community
so the planning efforts are
something the residents
can take ownership.
Ultimately, our team
members develop
responsive infrastructure
recommendations with
documented community
support, creating projects
that are competitive for
grant funding. An
equitable, inclusive, and data-driven approach to public engagement will be the backbone of the Plan. The TJKM Team will develop a project-specific community engagement plan refined with input from those attending the project kick-off meeting. The engagement plan will outline key stakeholders, communication methods, schedule of engagement events/opportunities, and define how input will be integrated into the planning process, and the roles and responsibilities.
Subtask 4.1 Community Engagement Plan
Throughout the development of the Plan, high priority should be placed on listening, learning, and incorporating feedback from community members. The Engagement Plan will prioritize activities and forums that facilitate community dialogues to explore needs, desires, successes, and challenges.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 18 This dialogue guides each phase of the planning process and allows community members “to see their fingerprints” on the finished Plan. Under this task, the TJKM Team, in consultation with the City staff and based on the outline develop during the project kick-off meeting will develop an Engagement Plan, which will include scheduled stakeholder and public outreach meetings, data gathering methods and incorporating information collected from the community. The Engagement Plan will also include a plan to engage residents from various communities like historically marginalized, Black, Indigenous, and Other People of Color (BPIOC), economically disadvantaged, or even underrepresented. The Engagement Plan will lay out a detailed approach to seek and gain authentic and meaningful input from the community and various communication methods to engage them and empower them. The communication methods would include walk and bike tours, open-house workshops and pop-up events, and informational and interactive activities if needed and will be discussed in the Kick-Off Meeting before finalizing the Work Plan and Level of Effort. The TJKM Team will ensure that the meetings are widely publicized thought various outreach platforms and traditional means, resulting in the highest participation of stakeholders and public.
Subtask 4.2 Project Committee Meetings
This task includes identifying stakeholders who should be involved in the development of the Plan. We have scoped for three Project Committee meetings during the Plan development. At the Kick-Off Meeting, TJKM will work with the City Project Manager to obtain a roster of potential Project Committee members and begin the recruitment process of the Committee. Project Committee members could include City staff and representatives from LA County Sheriff, LA County Fire Department, El Rancho Unified School District, Blue Ribbon Committee, Technical Advisory Committee, local transportation providers, community members, community-based organizations, businesses, and others. The intent of the Project Committee group meetings and ongoing interactions is to solicit input regarding transportation safety concerns associated with the E strategies. It also ensures vision of the Plan is aligned across all jurisdictions and community members and adheres to the Safe System Approach elements.
Subtask 4.3 Project Webpage and Digital Platform Engagement Under this task, to solicit feedback and communicate data and information to the public, we will develop a Plan Webpage on the City’s website. An interactive GIS mapping web base tool will provide an overview of the Plan and its principles, purpose, goals, and objectives with complete instructions for using the tool. The webpage will include but not be limited to project overview, upcoming events, project timeline and updates (presentations, upcoming meetings, reports, etc.), comment boxes, contact information, online survey, and a public draft review section, in addition to the interactive GIS mapping and input. The TJKM Team will work with the city staff to promote the project website on the City’s official website and social media. We will incorporate results of public outreach and engagement into the Plan.
Subtask 4.4 Town Hall Meetings/Community Pop-Up Booths
A well-designed and robust public outreach approach is key to effectively identifying the outcomes that are most desired by the community. Since the first step in the process is to work with City staff and key stakeholders to establish a community engagement strategy, it will be developed to define outreach methods, methods for engaging hard-toreach populations, and facilitation techniques that will be used throughout the course of the project. We propose two community Pop-Up Booths to give the community an opportunity to share their unique needs and concerns which would be accounted for in developing the safety projects and prioritizing them. Community and stakeholder input during the initial phase of the project is focused primarily on asking relevant questions and listening.
Subtask 4.5 Summary Memorandum
Under this task, the information collected from community engagement, online interactive tools through the project website, and stakeholders will be summarized, evaluated, and analyzed. Based on the evaluation and analysis the findings will be cross-referenced with project recommendations in existing citywide plans.
Deliverables:
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 19 Engagement Plan
Project Committee Contact List/Participant confirmation Workgroup and Public outreach calendar/schedule
Maps, visuals and collateral, and meeting notes/summaries for all meetings Project Webpage
Summary analysis of Community and Stakeholder feedback including comment matrix and communitydriven projects list, as an Appendix Summary (Matrix) cross reference of projects with public comments Organize and attend two Pop-Up events
Engagement with inter- and intra-governmental agencies PDF copies of presentation materials
Public outreach calendar/schedule, maps, visuals and collateral, and meeting notes/summaries for all meetings
Summary of all feedback received as a section of the draft Plan TASK 5 VISION AND GOAL DEVELOPMENT
Based on assessment of existing programs, policies, and other relevant documents and input from the policy makers, stakeholders, project committee, and in consultation with City staff, the TJKM Team will develop a statement that will cover guiding principles, goal, timeline, and commitment towards the Plan. Plan objectives will be developed consistent with the US DOT National Road Safety Strategy, Safe Systems Approach, Vision Zero, Complete Streets, and any other relevant documents. Having a target date for achieving zero roadway KSI is one of the important criteria for SS4A grants that must be met in the Plan. TJKM will assist the City to develop the target date, mission statement, goals, and policy for the Plan based on assessment of existing programs, policies and other relevant documents, input from the stakeholders, City Council and relevant boards and commissions.
Deliverables:
Develop Vision and Goal of the Plan
TASK 6 FOCUS AREAS AND STRATEGIES
Subtask 6.1 Engineering Recommendations
Based on the collision analysis and HIN identified, the TJKM Team will work with the City to identify emphasis areas and develop the corresponding collision profiles. The collision profiles will include description and goals of the emphasis areas, indicating the primary risk factors, collision types, facility type, and related collision statistical summary.
The emphasis areas will inform the identification of countermeasures, policy strategies, and safety projects in later stages of the project. In addition, a program of work will be developed to address safety issues throughout the City that allows for:
• Continuous activity to demonstrate that what can be done is being done • A phased approach to planning, design and implementation of improvements • Budget forecasting to minimize adverse impacts on public funding of other needed project and programs. • Readily implementable improvements that provide benefits immediately in response to documented concerns • A tiered approach to project planning and implementation that is flexible and responsive to changes in stated public needs and opportunistic to utilize whatever funding is available at a given time TJKM will also create a staged improvement plan that outlines projects in short-term (less than two years) mid-term (two to three years), long-term (three to five years), and capital projects (five to 10 years and more) project delivery.
The plan will be in line with the overall project’s vision, goals, and community feedback.
Subtask 6.2 Non-Infrastructure Recommendations
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 20 TJKM will identify and recommend non-infrastructure solutions to address behaviors that lead to crashes such as risky speeding, lack of yielding, violating traffic controls, and contra-flow bicycling. All the recommendations will be related to the 7 E’s identified as part of this project: equity, education, enforcement, encouragement, evaluation, emergency response, and emerging technologies.
Deliverables:
Identification of emphasis areas
Non-Infrastructure Recommendations
TASK 7 EQUITY CONSIDERATIONS
In many communities, crashes involving people walking and bicycling are underreported, potentially underestimating the need for safety improvements for non-motorized transportation system users. Strategies to help understand where underreporting might be occurring and why they are occurring, can help to inform the safety analysis as well as the development of policies and actions.
Equity is both a process and an outcome. Vulnerable groups are often exposed to transportation safety risks at higher rates. It is also evidence-based, as trends of severe crashes often show a disproportionate impact on disadvantaged communities. The TJKM Team is experienced in incorporating equity into all aspects of SS4A projects, from engagement to prioritization. We will make sure that equity is front and center, and never an afterthought, throughout the development of the Plan. Specifically, in: Engagement and Collaboration; Strategies and Recommendations; Project Selection; and Progress and Transparency.
Equity Analysis
The TJKM Team will analyze the impact of traffic crashes, particularly crashes involving people walking and bicycling, on people of color, low-income populations, and other community groups who are often disproportionately impacted by traffic violence. This equity analysis will provide context for project recommendations and help the City to identify areas of high concern based on equity considerations. We will identify demographic groups who are likely to face mobility restrictions, including populations who are low-income and lack vehicle access. In addition, TJKM will conduct a Disproportionate Environmental Justice Analysis that will focus on transportation equity with the goal to determine limitations to
accessibility to transportation
for specific racial,
socioeconomic, and
geographic groups within the
region. Information from the
EPA’s Environmental Justice
Screening and Mapping Tool
will help determine specific
target areas with limitations to
socio-economic mobility.
This tool uses 13
environmental indicators,
seven socio-economic
indicators, 13 environmental
justice indexes, and 13 supplemental indexes.
TJKM will integrate these indicators into the analytical platform that integrates this information along with additional traffic safety and environmental factors, both built and natural.
Deliverables:
Equity Analysis
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 21 TASK 8 STRATEGY AND PROJECT SELECTION
Subtask 8.1 Identify Countermeasures and Projects
Based on the collision analysis and HIN identified, the TJKM Team will work with the City to identify emphasis areas and develop the corresponding collision profiles. The emphasis areas and collision profiles will inform the identification of countermeasures, policy strategies, and safety projects in later stages of the project.
We will explore solutions for enhancing safety for all roadway users within Pico Rivera. The TJKM Team will leverage our experience developing traffic calming strategies and complete streets enhancements. We will further consider the safety improvements identified as part of other studies within the area at high-risk locations and will review the effectiveness of any improvements that have already been implemented using available historical collision data comparisons. We understand that the City is in the process of developing Active Transportation Plan, the countermeasures and projects that we will identify will be in concurrence with the Active Transportation Plan. TJKM will utilize an automated Countermeasure Selection Toolkit developed in-house for selecting feasible countermeasures based on numerous data attributes.
• Roadway Characteristics: Number of lanes, pavement conditions, and traffic control types • Collision Information: Collision types, collision locations, and primary collision factors The Toolkit has successfully assisted the project team to narrow down feasible countermeasures proposed for numerous jurisdictions. We will use the FHWA Crash Modification Factor Clearinghouse and published research papers to evaluate crash reduction factors and the effectiveness of each countermeasure. We place emphasis on HSIP eligible countermeasures applications and other countermeasures associated with various grants.
Subtask 8.2 Project Identification and Cost Analysis
The outcomes of work completed under earlier tasks will culminate in a recommendations framework that outlines clear strategies, projects, actions, and performance metrics that will serve as a road map for the City to implement the Plan. The TJKM Team will collaboratively work with the City staff and Project Committee staff to establish a recommendations framework that is organized around the Safe System Approach and includes themes, strategies, action steps, performance measures, and a countermeasure toolbox.
Building on FHWA’s Proven Safety Countermeasures TJKM will build a Countermeasure Selection Toolkit for selecting feasible countermeasures based on numerous data attributes, e.g., roadway characteristics: number of lanes, pavement conditions, and traffic control types; and collision information: collision types, collision locations, and primary collision factors.
The toolkit will successfully assist the project team to narrow down feasible countermeasures proposed. We will use the FHWA Crash Modification Factor Clearinghouse and other published research to evaluate crash reduction factors and the effectiveness of each countermeasure. We place emphasis on countermeasures associated with various grants and programs. As we explore solutions for enhancing safety and operations within the City, the TJKM Team will utilize our team’s combined experience of over 100 years with developing traffic calming strategies, Complete Streets solutions, roadway safety improvements, transit, and bicycle and pedestrian facilities enhancements. In addition to a comprehensive set of strategies and projects, the TJKM Team will identify design concepts involving countermeasure applications with planning level cost estimates. Safety countermeasures may include geometric design, systemic safety, behavioral, and intelligent transportation systems. As we develop effective and feasible safety solutions for each location, we will utilize well-established Implementation Approaches.
This will be a combination of Systemic Approach, Spot Location Approach, and Comprehensive Approach. The TJKM Team will also look for low hanging fruits based on the literature review task and proposed project that could be categorized as “Quick Build Projects”.
Subtask 8.3 Project Prioritization
The TJKM Team will work with the City and Project Committee to create prioritize strategies and projects Project Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 22 Prioritization Matrix. Additionally, to assist Pico Rivera begin infrastructure improvements along the HIN, we will identify both quick build and permanent solutions that can be undertaken in the short-term, mid-term, and long-term to begin addressing high-crash areas.Our effort will result in the compilation of a prioritized list of safety improvements for each location and estimated costs for each solution. This list will provide relevant and useful information such as project justification, beneficiary mode, implementation time frame, and potential implementation partners. As we identify short-term and mid-term improvements and prioritize based on the documented need and level of safety benefit achieved, we will also expand on each recommendation after receiving input and guidance from City Staff.
All recommended improvements will be summarized in a Technical Report and displayed on maps for easy reference. TJKM will create priority project cut sheets (up to 10-15 percent design) that provide implementation details for recommended countermeasure applications, such as:
• Project feasibility to determine implementation strategy. We will assess the short-term projects to identify opportunities for quick build implementation, barriers to implementation, and potential right of way impacts.
Projects may move from short-term to long-term if feasibility is challenging • Planning-level Cost Estimates to identify funding needs • Funding scenarios to identify the level of funding commitment needed to implement the network Subtask 8.4 Safety Toolkit
The TJKM Team will develop a robust Safety Toolkit designed to enhance safety for all modes of transportation within the region. This toolkit will incorporate data-driven insights from the action planning process and apply the latest multimodal safety planning techniques, tailored to the unique conditions of the area. The toolkit will include planning level concepts, images for safety improvements, order of magnitude cost estimates, and strategies to address common implementation barriers. A critical component of the Toolkit will be a customizable application matrix. This matrix will evaluate the network based on a range of criteria, including crash data (e.g., first harmful event, contributing factors, light conditions), traffic data (e.g., AADT, functional classification), and crossing geometries (e.g., at-grade, grade-separated). By synthesizing these factors, the matrix will generate a comprehensive list of recommended safety improvements tailored to various conditions, guiding decision-making, and optimizing resource allocation for safety enhancements. The Safety Toolkit will serve as a comprehensive resource for the City, offering practical guidance on implementing safety enhancements. It will support the City in achieving its safety objectives by providing the tools and strategies needed to address high-risk locations effectively.
Deliverables
Draft and Final Countermeasure Development Memorandums summarizing emphasis areas/toolbox Draft and Final Safety Projects, Cost Estimates, and Project Prioritization Safety Toolkit
TASK 9 POLICY AND PROCESS RECOMMENDATIONS
Policy and Process Changes - US DOT National Roadway Safety Strategy Safe System Approach acknowledges that both human mistakes and human vulnerability must be incorporated into the discussion of roadway safety.
Beyond short-term projects and strategies, influencing the City’s policies, plans, guidelines, and standards can make an important difference in improving safety in the long-term. Leveraging our team’s recent work on several SS4A funded safety plan projects, we will work with the City to identify and assess current policies, plans, guidelines, codes, and standards to identify opportunities to improve how processes prioritize safety.
This will include a discussion of equity impacts to underserved communities and how those impacts affect current/potential future policies and procedures. We will review relevant City plans and policies and upon completing this review, we will suggest updates to the City documents reviewed, along with others identified during the project, to better align them with the Plan.
Plan Implementation Support - This task recognizes that for a safety plan to be successful in achieving the stated goals, steps must be taken towards implementation after adoption. TJKM Team will support the City with:
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 23 • Up to four virtual focused trainings for City staff for items such as the safe system approach, safety-relevant legislation and policies, grant identification and application. Trainings will be recorded and provided to the City for ongoing training opportunities
• Staff reports/presentation to City Council in support of adoption of recommended policy, guidelines, or standards • Support for a Kick-Off Implementation Task Force meeting to discuss Plan goals and short-term/long-term action items and responsibilities
Deliverables
Technical Memorandum Policy and Process Changes (Draft and Final) Plan Implementation Support
TASK 10 PROGRESS AND TRANSPARENCY
The TJKM Team will develop methods for the City to measure progress over time that look at two important types of performance measurement: outputs and outcomes.
1. Output-based performance measures and goals can track activities (e.g., number of intersections improved, number of new warning signs installed).
2. Outcome-based measures focus on the result of those activities (e.g., the number and severity of collisions countywide or at individual safety treatment locations).
We will work with the City to post the Final Plan online and we will help develop a website that the City can populate with implementation activities (e.g., projects and strategies completed), responsible parties, and updated crash data that reports the City’s progress toward reducing roadway KSI over time.
Dashboard - TJKM has developed for past clients and projects a web-based tool to conduct collision analysis using GIS maps, implementable actions, and performance measures for cities and counties across several geographic boundaries. We propose to develop a similar tool to conduct the collisions analysis for this project. This Dashboard will not only allow agencies to keep track of all the collisions but will also help them to identify HIN for different queries and needs analysis. The process for identifying HIN corridors, intersections, emphasis areas, and preliminary counter measures for specific issues will be automated. It will provide a functionality that will assist City staff to generate the data in graphical format for
easy of presentations at
Council and other public
meetings. It will also embed the
equity impact analysis based
on the equity definition as
stated by Pico Rivera. The
Dashboard can remain active
for ongoing analysis and
administration by the City.
Continuous Data Collection
and Analysis - TJKM will
provide the processes and methods for continuous data collection, analysis, data analytics tools, and metrics for before and after analysis for projects identified and methodology applicable for future projects. The TJKM Team firmly believes in measuring performance and making necessary adjustments to improve continuously. Supporting the adage “you can’t manage what you don’t measure”, we will develop appropriate Performance Indicators (PI’s) that will inform Pico Rivera about the success of its Plan. The PI’s will be aligned with goals of this project, which could include but not limited to:
• Number of crashes involving bikes, pedestrians, school-aged children, and seniors Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 24 • Number of crashes where alcohol was the prime factor
• Number of injury and fatal crashes
• Rate of injury and fatal crashes per 1,000 population • Bicycle and pedestrian counts along major corridors
• Number of children walking or bicycling to schools
We will develop PI’s that are feasible, meaningful, straightforward, and inexpensive to track year over year. Tracking such PI’s will help the City evaluate the success of various strategies and allow appropriate changes when intended results are not achieved. We will summarize E’s strategies in a Memorandum.
Deliverables
Memorandum on Progress and Transparency Methods
Project Dashboard
Document continuous data collection and analysis processes and methods for before and after metrics and methodology, including relevant PI’s
TASK 11 DRAFT/FINAL PLAN AND ADOPTION
Subtask 11.1 Outline and Draft Plan
Based on the work completed, the TJKM Team will prepare a CSAP that aligns with state and federal highway standards and meets City’s requirements. The TJKM Team will produce a data-driven final document, which includes an identification of safety issues in the City as well as an inclusion of historical trends, contributing factors, crash patterns, and an exploration of near-miss data and unrealized risk. The TJKM Team will develop documents that will have a highly visual and clean appearance that are concise and engaging. A list of proposed safety projects and strategies will be included, identified projects. The Draft and Final Plan at a minimum will include the following sections:
• Introduction/Executive Summary
• Engineer’s Seal
• Leadership Commitment and Goal Setting
• Planning Structure
• Safety Analysis
• Equity and Land Use Considerations
• Engagement and Collaboration
• Policy and Process Changes
• Strategies and Project Selections
• Progress and Transparency
• Recommended Safety Projects
• Implementation, Monitoring, and Funding Opportunities Subtask 11.2 Implementation Strategy
The TJKM Team will first provide a matrix of pursuable federal and state grant fact sheets that instruct City staff with materials and timeline for each funding opportunity. We will develop the Implementation Strategy as part of the Plan based on the E’s strategies with detailed descriptions, an estimated timeline of completion, responsible agencies, and potential funding sources.
TJKM will put together a programming matrix based on community input, analysis, and findings that will allow for:
• Continuous activity to demonstrate that what can be done is being done • A phased approach to planning, design and implementation of improvements • Budget forecasting to minimize adverse impacts on public funding of other needed project and programs • Readily implementable improvements that provide benefits immediately in response to documented concerns • A tiered approach to project planning and implementation that is flexible and responsive to changes in stated public needs and opportunistic to utilize whatever funding is available at a given time While programs like these are thought of in short-term, mid-term, and long-term project delivery, two other aspects should be considered:
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 25 • Capital projects that can take several years and multiagency coordination and funding to plan and implement • Administrative support, the daily program management, and accounting occurring with City staff to continue the resulting programs once the initial project is completed Subtask 11.3 Cost Estimates
Under this task, our team will develop cost estimates for capital improvement projects and maintenance related to improvements for all modes of transportation. Cost estimates will be developed based on industry standards and recent bids received by the City of Pico Rivera. Cost estimates will be developed based on current costs and will escalate for future years by applying inflation factors to develop costs in five-year increments.
Subtask 11.4 Final Plan and Plan Adoption
Upon receipt of comments/suggestions from the City, the Final Plan will be developed to incorporate the comments/suggestions and submitted for approval. The Final Plan will place the City on a competitive edge for future regional and state funding opportunities. TJKM will help present the Plan to City Council for adoption. Upon project completion, TJKM will provide a high-resolution PDF document. We will also provide the City with all data and study products. All meeting summaries and technical analyses will be included as an appendix of the study.
Deliverables:
Short-term (less than two years) mid-term (two to three years), long term (three to five years), and capital projects (five to 10 years and more) action list of projects and programs Develop short-term/mid-term/long-term/capital funding plan in alignment with strategy list and resources Project cost estimates
Draft and Final Comprehensive Safety Action Plan (Final CSAP report in high-resolution PDF format) Materials and activities to support adoption
Executive Summary/Fact Sheet
Schedule
F. Client References
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 26 F. CLIENT REFERENCES
Since 2017, TJKM has successfully delivered safety projects for numerous cities and counties. Our work coordinating with agencies to prepare realistic deliverables is our specialty. TJKM explores the topic of equity and seeks to identify how a particular definition may best represent the needs of the community while at the same time aligning with definitions and expectations of grant funding sources. In the last three years, we have had a growing demand from local agencies requesting us to help prepare numerous transportation grant applications. Through coordination with agencies, we have prepared grant applications that included nearly 30 HSIP applications for agencies across the U.S. In 2020, we were able to secure over $25 million in funds for our clients. During the latest HSIP cycle (March 2023), we were able to secure almost $50 million in funds for our clients.
TJKM has extensive experience in developing safety programs for projects for small towns, medium towns, large towns, villages, cities, and counties. We are confident that the CSAP developed by us, will allow the City to achieve its goal to enhance safety, as we have successfully delivered more than 50 LRSPs and Systemic Safety Analysis Reports, which have assisted our clients to receive grant funding for more than $75 million in the last two years.
Nearly 85 percent of our clients are repeat clients. Prompt service, attention to detail, strict adherence to schedule requirements, and commitment to our clients’ goals are among the reasons for this steady client base. Our objective on every assignment is to provide the most cost-effective product that meets the specific needs and criteria of each client within the planned schedule and budget. Our team strongly believes in delivering projects that are implementable. Our philosophy is to get the projects from “paper to pavement”.
We encourage the City to contact our references to learn about our performance. We are confident that you will be pleased with what our clients have to say about us.
VISION ZERO POLICY AND ACTION PLAN, SOUTH LAKE TAHOE | 2023-2025 Reference: Emily Dougherty, City of South Lake Tahoe, 1740 D Street, South Lake Tahoe, CA 96150, (530) 542-6070, [email protected]
TJKM assisted the City of South Lake Tahoe with developing a Vision Zero Policy and Action Plan. The Vision Zero Policy and Action Plan aims to eliminate traffic-related deaths and serious injury collisions on City streets through a clear vision, assigning responsibility, changing or enacting new policies that focus on safety first, identifying existing roadway deficiencies and hazards, and physically changing the streetscape to support equal access to the road network.
Vision Zero prioritizes people and safety first, acknowledges traffic KSI are preventable, and requires a multifaceted approach (accounting for individual effort through education, modifying the built environment, and considering socioeconomic factors) to be successful.
The Vision Zero Action Plan included: Assessment of existing policies, programs, and practices; formation of a vision zero task force; communicated data and information to the public on social media and on the City's website; attended public meetings; collected collision data and analysis; developed implementable actions and performance measures; provided project recommendations after collecting information from community engagement and stakeholder workgroups; coordinated with the City to identify most at-risk population and work with local police and Emergency Medical Services (EMS) departments; and created a Vision Zero Action Plan.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 27 SAFE STREETS AND ROADS FOR ALL COMPREHENSIVE SAFETY ACTION PLAN, COLUSA | 2023-ONGOING Reference: Jesse Cain, City of Colusa, 425 Webster Street, Colusa CA 95932, (530) 458-4941 ext. 3105, [email protected]
The City of Colusa is developing a CSAP to make its roads, school access, and intersections safer with planned projects that would provide a path to proactively identify and address potential safety hazards, enhance the overall safety of the mobility space, and ultimately reduce fatalities, injuries, and crashes. It will also assist the City to prioritize safety improvements and justify investment decisions. By developing and prioritizing specific plans to enhance safety, the CSAP will contribute to the reduction and elimination of KSI crashes, while increasing overall public awareness and increasing access to valuable future funding opportunities. The City aims to engage in planning efforts, which will lead to enhanced safety outcomes for the City, as well as increased public trust and confidence in the City and its initiatives. TJKM is supporting Colusa in creating a CSAP that enhances safety for everyone on City roads. Project components include:
• Community engagement
• Data-driven solutions: Crash data, land use, and equity analysis to create an effective plan • Interactive dashboard: Track progress and monitor safety improvements • Grant opportunities: Secure funding for crucial safety projects WACO MPO COMPREHENSIVE SAFETY ACTION PLAN, WACO, TX | 2023-2024 Reference: Mukesh Kumar, PhD, Waco Metropolitan Planning Organization, 1415 North 4th Street, Waco, TX 76707, (254) 750-5666, [email protected]
TJKM assisted the Waco MPO Comprehensive Safety
Action Plan, aimed at improving safety across McLennan
County. The firm's expertise was vital in creating a
comprehensive crash database and analyzed collision data for a 10-year period, identified HINs, conducted equity analysis, and formulated effective safety measures. We
collaborated extensively with 21 member agencies and 22 independent school districts, including the Cities of
Bellmead, Hewitt, Lacy Lakeview, McGregor, Robinson,
Waco, and Woodway, and McLennan County to understand
their safety concerns. Based on these inputs, we developed a set of prioritized safety projects, both short-term and longterm, tailored to address specific issues and to improve safety for all road users. In collaboration with local agencies and stakeholders (over 50 outreach meetings), TJKM helped gather public feedback on traffic safety concerns, ensuring the CSAP addressed the unique challenges faced by
different communities. The Plan's strategies align with Vision Zero, focusing on eliminating traffic fatalities and serious injuries. TJKM's contributions also included developing a roadmap for securing funding and implementing these safety improvements, supported by SS4A grants.
Value Addition - Completed the project in four months and assisted various agencies to apply for SS4A Implementation Grant Applications for over $30 million. http://wacomposafestreets.com/
G. Rights to Materials
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 28 G. RIGHTS TO MATERIALS
All responses, inquiries, and correspondence relating to this Request for Proposal and all reports, charts, displays, schedules, exhibits, and other documentation produced by TJKM that are submitted as part of the Proposal and not withdrawn shall become property of the City of Pico Rivera upon receipt by the City.
H. Non-Collusion Affidavit
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
41 APPENDIX C
NON‐COLLUSION AFFIDAVIT
The undersigned declares states and certifies that:
1. This Proposal is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization or corporation. This Proposal is genuine and not collusive or sham.
2. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in sham proposal or to refrain from submitting to this RFP.
3. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Pico Rivera or of anyone interested in the proposed contract.
4. All statements contained in the Proposal and related documents are true.
5. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
6. I have not entered into any arrangement or agreement with any City of Pico Rivera public officer in connection with this proposal.
7. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative
Name of Authorized Representative Title of Authorized Representative Nayan Amin President
I. Fee Proposal
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | 30 I. FEE PROPOSAL
TJKM truly understands the importance of good project management. We use state-of-the-art technology and software to maintain superior quality control, to control costs, and to maximize the efficiency of resource utilization.
Ms. Jariwala will utilize a number of project management tools to ensure budget and schedule compliance, including:
• Internal Kick-Off Meeting with the project team to review goals of the project, to identify deadlines for deliverables, and to assign tasks for each staff member.
• Weekly meetings to maintain communication with the project team and to review anticipated hours necessary for completing project work.
• Weekly status reviews of billing system report to track labor and cost expenditures, ensuring budget compliance. • Regular monthly reports provided to the City of Pico Rivera’s Project Manager discussing progress and any outstanding issues or concerns, allowing for an open line of communication. • Documentation of work performed to date in a status report accompanying each invoice, at the City’s request.
Timeliness and quality are essential to maintaining good business relationships and a solid reputation. TJKM is committed to preparing high quality deliverables for our clients, while maintaining schedule and budget compliance, and to meeting deadlines that will be associated with this contract. Our cost has been provided in a separate sealed envelope.
Appendices
Proposal for Citywide Comprehensive
Safety Action Plan
IN ASSOCIATION WITH
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A Appendix A
Key Staff Resumes
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-1 NAYAN AMIN, TE | PRINCIPAL-IN-CHARGE & QA/QC
Registration: CA TE 2290
Education: M.S., Civil Engineering, San Jose State University, San Jose, CA | B.S., Civil Engineering, Saurashtra University, Rajkot, Gujarat, India Mr. Amin has 34 years of both public and private sector experience in the areas of transportation planning, TIS, transportation management plans, construction scheduling, construction area signs, signing and striping, traffic signal coordination, traffic operations, transit priority, traffic signal systems, freeway and arterial management studies, and ITS planning, design and construction oversight.
He specializes in macro and microscopic model development and application for analysis of impacts across all modes of transportation. His projects include planning, design, and construction oversight for ITS. Studies also include multimodal operations, light-rail, bus rapid transit, pedestrian, bicyclists and traffic safety and operations.
Relevant Projects
• Local Roadway Safety Plan, Pico Rivera. Principal-In-Charge on team who assisted the City in developing a LRSP. The City’s LRSP aims to reduce KSI collisions through a prioritized list of improvements that can enhance safety on roadways. This Plan summarizes collisions that occurred in Pico Rivera, identifies high-injury locations, and recommends countermeasures at each high-risk locations. A set of six safety projects were created for the high-risk intersections and roadway segments. The federal grant funding ($5 million) was awarded to two of these projects through the HSIP program in March 2023.
• School Crossing Safety Enhancements, Pico Rivera. Principal-In-Charge Overseeing safety improvements at 18 pedestrian school crossings. The improvements vary from crossing signage, installation of RRFBs, or LED enhanced signage as well as adding advance limit lines and signage. Performed topographic survey for key locations that require curb ramp upgrades along with site visit to review existing conditions, take measurements, notes, and site photos. The first set of concept plans and estimate will be developed after for preliminary City review and help determine the improvements that can be accomplished within the allocated grant funding. Assist the City once the package is out to bid and continue to provide support during construction until project close out.
• Waco MPO Comprehensive Safety Action Plan, Waco. Principal-In-Charge and QA/QC. Assisted Waco MPO to develop a CSAP, which mirrors a VZAP, to enhance safety and operations for all modes of transportation of all ages. The overarching goal of the CSAP was to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure. Equity Analyst duties included development of a Vision Zero policy; public outreach; development of policies and programs; equity analysis; and a draft and final CSAP.
• Development of a Comprehensive Safety Action Plan, Port Richey. Project Manager. Overseeing the development of the CSAP as part of the US DOT SS4A Program. As part of the CSAP, we will create a comprehensive safety analysis data dashboard to help identify, monitor and evaluate key safety metrics. We will identify the City's HIN, highlighting areas with the most severe collisions, and develop a project prioritization matrix that emphasizes the top 20 high-risk collision location to guide Port Richey in making informed decisions about road safety improvements with a focus on reducing traffic-related injuries and fatalities, while addressing the growing traffic and development in this rapidly expanding region. • Rio Grande Valley MPO Safety Action Plan, Rio Grande Valley. Project Manager. This project entails working with the Rio Grande Valley MPO to develop an SAP for the region which focuses on improving safety and operations for all forms of transportation, all age groups, and communities from different socio-economic backgrounds while eliminating traffic fatalities on the region’s transportation network.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-2 • Concord Collision Analysis Dashboard and Vision Zero Action Plan, Concord. Principal-In-Charge and QA/QC. The team developed a Collision Analysis Dashboard using over 10 years of collision data for various agencies. The Dashboard features an interactive mapping tool that supports collision analysis, data visualization, trend analysis, and high-injury network monitoring. TJKM also developed their Vision Zero Action Plan. The integration of the Collision Analysis Dashboard with Concord’s ArcGIS asset management platform has enhanced the city’s ability to monitor safety projects, identify future needs, and secure grant funding. This comprehensive approach supports Concord in implementing and evaluating safety measures, improving overall road safety, and advancing Vision Zero objectives.
• Vision Zero and Action Plan, Cupertino. Principal-In-Charge. Assisted the City of Cupertino to develop a VZAP to enhance safety and operations for all modes of transportation of all ages. The overarching goal of the VZAP was to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the City. The scope of work included: development of a Vision Zero policy, formation of Stakeholder Advisory Group (SAG); public outreach; collision data collection and analysis; identification of Vision Zero countermeasures; development of policies and programs; development of a Capital Improvement List for the Action Plan and Action Plan Strategy; development of educational and enforcement programs; proposed text for a General Plan update; and a draft and final Vision Zero Action Plan. • Safe Streets and Roads for All Vision Zero Action Plan, Dinuba. Principal-In-Charge and QA/QC. As part of a team, TJKM is assisting the City to develop an SS4A VZAP to enhance safety and operations for all modes of transportation of all ages. The VZAP includes Assessment of existing policies, programs, and practices; Formation of a Vision Zero Task Force; Collecting collision data and analysis, Recommending implementable actions and performance measures; Communicating data and information to the public on social media and on the City's website; Conducting Bicycle Rodeos for students to practice and develop bicycle handling skills; Providing project recommendations after collecting information from community engagement and stakeholder workgroups; Developing educational material; Coordinating with the City to identify most at-risk population and work with local police and EMS departments; and creation of a VZAP to be adopted by City Council. • Vision Zero Plan, Livermore. Principal-In-Charge. Assisted the City to develop VZP to enhance safety and operations for all modes of transportation of all ages. The overarching goal is to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the city. The VZP includes assessment of existing policies, programs, and practices; formation of a Stakeholder Advisory Group; communicating data and information to the public on social media and on the city's website; providing project recommendations after collecting information from community engagement and stakeholder workgroups; collection of collision data and analysis, implementable and equitable solutions and performance measures; developing educational material for transportation system users of all ages; coordinating with the city to identify most at-risk population and working with local police and EMS departments; and creating a Final VZP to be presented to the Council for Adoption.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-3 RUTA JARIWALA, PE, TE | PROJECT MANAGER
Registration: CA CE 73840 | CA TE 2465 | TX CE 135281
Education: M.S., Civil Engineering, San Jose State University, San Jose, CA | B.S., Civil Engineering, Bombay University, Mumbai, Maharashtra, India Ms. Jariwala has 24 years of professional experience in the areas of traffic operations, transportation planning, freeway and arterial management studies, signal coordination, traffic signal systems, TIS/environmental impact reports and ITS planning, design and construction oversight. She has extensive experience in macro and microscopic model development and application for analysis of traffic operations for express lane studies as well as multimodal operations, pedestrian, bicyclists, and traffic safety studies.
Relevant Projects
• Local Roadway Safety Plan, Pico Rivera. Project Manager who assisted the City of Pico Rivera in developing a LRSP. The City’s LRSP aims to reduce KSI collisions through a prioritized list of improvements that can enhance safety on roadways. This Plan summarizes collisions that occurred in Pico Rivera, identifies high-injury locations, and recommends countermeasures at each high-risk location. A set of six safety projects were created for the high-risk intersections and roadway segments. The federal grant funding ($5 million) was awarded to two of the projects through the HSIP program in March 2023. • School Crossing Safety Enhancements, Pico Rivera. QA/QC. Reviewing and ensuring quality of safety improvements at 18 pedestrian school crossings. The improvements vary from crossing signage, installation of RRFBs, or LED enhanced signage as well as adding advance limit lines and signage. Performed topographic survey for key locations that require curb ramp upgrades along with site visit to review existing conditions, take measurements, notes, and site photos. The first set of concept plans and estimate will be developed after for preliminary City review and help determine the improvements that can be accomplished within the allocated grant funding. Assist the City once the package is out to bid and continue to provide support during construction until project close out.
• Waco MPO Comprehensive Safety Action Plan, Waco. Project Manager Assisted Waco MPO to develop a Comprehensive Safety Action Plan, which mirrors a VZAP, to enhance safety and operations for all modes of transportation of all ages. The overarching goal of the CSAP was to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure. Equity Analyst duties included development of a Vision Zero policy; public outreach; development of policies and programs; equity analysis; and a draft and final CSAP.
• Development of a Comprehensive Safety Action Plan, Port Richey. Task Lead. Assisting the City to develop a CSAP as part of the US DOT SS4A Program. We will create a comprehensive safety analysis data dashboard to help identify, monitor and evaluate key safety metrics. We will identify the City's HIN, highlighting areas with the most severe collisions, and develop a project prioritization matrix that emphasizes the top 20 high-risk collision location to guide Port Richey in making informed decisions about road safety improvements, with a focus on reducing traffic-related injuries and fatalities, while addressing the growing traffic and development in this rapidly expanding region of Florida. Duties include Vision Zero policy; project selection; development of policies and programs; and a draft and final CSAP.
• Rio Grande Valley MPO Safety Action Plan, Rio Grande Valley, TX. Task Lead. This project entails working with the Rio Grande Valley MPO to develop an SAP for the region which focuses on improving safety and operations for all forms of transportation, all age groups, and communities from different socio-economic backgrounds while eliminating traffic fatalities on the region’s transportation network.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-4 • Vision Zero and Action Plan, Cupertino. Project Manager. Assisting City of Cupertino to develop a VZAP to enhance safety and operations for all modes of transportation of all ages. The overarching goal of a VZP is to provide a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the city. The scope of work includes development of a Vision Zero policy, formation of SAG; public outreach; collision data collection and analysis; identification of Vision Zero countermeasures; development of policies and programs; development of a Capital Improvement List for the Action Plan and Action Plan Strategy; development of educational and enforcement programs; proposed text for a General Plan update; and a draft and final VZAP. • Concord Collision Analysis Dashboard and Vision Zero Action Plan, Concord. Project Manager. Oversaw the project which developed a Collision Analysis Dashboard using over 10 years of collision data for various agencies. The Dashboard features an interactive mapping tool that supports collision analysis, data visualization, trend analysis, and high-injury network monitoring. TJKM also developed their VZAP. The integration of the Collision Analysis Dashboard with Concord’s ArcGIS asset management platform has enhanced the city’s ability to monitor safety projects, identify future needs, and secure grant funding. This comprehensive approach supports Concord in implementing and evaluating safety measures, improving overall road safety, and advancing Vision Zero objectives.
• Safe Streets and Roads for All Vision Zero Action Plan, Dinuba. Task Lead assisting the City to develop a Vision Zero Plan to enhance safety and operations. The Vision Zero Plan includes assessment of existing policies, programs, and practices; formation of a Vision Zero Task Force; communicating data and information to the public on social media and on the City's website; conducting Bicycle Rodeos for students to practice and develop bicycle handling skills; providing project recommendations after collecting information from community engagement and stakeholder workgroups; collection of collision data and analysis, implementable actions and performance measures; developing educational material for transportation system users of all ages; coordinating with the city to identify most at-risk population and working with local police and EMS departments; and creating a Draft Vision Zero Plan to be presented to the Council for Adoption. • Vision Zero Plan, Livermore. Project Manager. Assisted the City to develop a VZP to enhance safety and operations for all modes of transportation of all ages. The overarching goal is to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the city. The VZP includes assessment of existing policies, programs, and practices; formation of a Stakeholder Advisory Group; communicating data and information to the public on social media and on the City's website; providing project recommendations after collecting information from community engagement and stakeholder workgroups; collection of collision data and analysis, implementable and equitable solutions and performance measures; developing educational material for transportation system users of all ages; coordinating with the city to identify most at-risk population and working with local police and EMS departments; and creating a Final VZP to be presented to the Council for Adoption.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-5 MARK DOTY | COMMUNITY ENGAGEMENT & OUTREACH TASK LEAD / DRAFT & FINAL PLAN TASK LEAD Registration: N/A
Education: B.A., Architecture, Texas Tech University, Lubbock, TX Mr. Doty has 19 years of experience in both the private and public sector with much of that time serving as a planner or director for major cities in North Texas. Mr. Doty is an accomplished senior-level planner and project manager with broad stakeholder, community and government relation expertise, team leadership, strategic development and media outreach experience in the public and private sectors. Among the many initiatives and projects Mark has worked on include monthly commission and board meetings, stakeholder and other community outreach, parking management, wayfinding signage, impact fee studies, downtown place making, economic development fund review and administration, historic designation, code writing and review.
Relevant Projects
• Local Roadway Safety Plan, Pico Rivera. Task Lead assisted in the preparation of the City's LRSP. Tasks included system review, stakeholder/public outreach, collision analysis, emphasis areas, countermeasure selection, safety projects, and final LRSP. TJKM prepared two HSIP Cycle 11 applications on behalf of the City that were awarded in March 2023. The plan was adopted by City Council in June 2023. • Development of a Comprehensive Safety Action Plan, Port Richey. Task Lead. Assisting the City to develop a CSAP as part of the US DOT SS4A Program. We will create a comprehensive safety analysis data dashboard to help identify, monitor and evaluate key safety metrics. We will identify the city's HIN, highlighting areas with the most severe collisions, and develop a project prioritization matrix that emphasizes the top 20 high-risk collision location to guide Port Richey in making informed decisions about road safety improvements, with a focus on reducing traffic-related KSI, while addressing the growing traffic and development in this rapidly expanding region of Florida. Duties include development of a Vision Zero Policy; Data Collection and Review; public outreach; development of policies and programs; equity analysis; and a draft and final CSAP. • Waco MPO Comprehensive Safety Action Plan, Waco. Task Lead assisting Waco MPO to develop a CSAP, which mirrors a VZAP, to enhance safety and operations for all modes of transportation of all ages. The overarching goal of the CSAP is to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the City. Equity Analyst duties include development of a Vision Zero policy; public outreach; development of policies and programs; equity analysis; and a draft and final CSAP.
• Vision Zero and Action Plan, Cupertino. Task Lead. Assisting City of Cupertino to develop a VZAP to enhance safety and operations for all modes of transportation of all ages. The overarching goal of a VZP is to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the city. The scope of work includes development of a Vision Zero policy, formation of SAG; public outreach; collision data collection and analysis; identification of Vision Zero countermeasures; development of policies and programs; development of a Capital Improvement List for the Action Plan and Action Plan Strategy; development of educational and enforcement programs; proposed text for a General Plan update; and a draft and final VZAP. • Rio Grande Valley MPO Safety Action Plan, Rio Grande Valley. Task Lead: This project entails working with the Rio Grande Valley MPO to develop a SAP for the region which focuses on improving safety and operations for all forms of transportation, all age groups, and communities from different socio-economic backgrounds while eliminating traffic fatalities on the region’s transportation network.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-6 • Vision Zero Action Plan, Wellington. Task Lead. Assisting the Village to develop a VZAP. The VZAP prioritizes the elimination of traffic-related KSI, aiming for zero incidents. It emphasizes enhancing road safety through measures such as improved infrastructure, speed limit enforcement, and pedestrian-friendly designs.
Additionally, community engagement and education initiatives are expected to be implemented to promote responsible road behavior and raise awareness about the importance of road safety for all residents. Equity analysis seeks to identify marginalized communities to determine the disproportionate level of burden among communities from different socio-economic backgrounds.
• Vision Zero Plan, Livermore. Task Lead. Assisted the City to develop VZP to enhance safety and operations for all modes of transportation of all ages. The overarching goal is to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the city. The VZP includes assessment of existing policies, programs, and practices; formation of a SAG; communicating data and information to the public on social media and on the City's website; providing project recommendations after collecting information from community engagement and stakeholder workgroups; collection of collision data and analysis, implementable and equitable solutions and performance measures; developing educational material for transportation system users of all ages; coordinating with the city to identify most at-risk population and working with local police and EMS departments; and creating a Final VZP to be presented to the Council for Adoption. • Vision Zero Action Plan, Dinuba. Task Lead assisting the City to develop a VZP to enhance safety and operations. The VZP includes assessment of existing policies, programs, and practices; formation of a Vision Zero Task Force; communicating data and information to the public on social media and on the City's website; conducting Bicycle Rodeos for students to practice and develop bicycle handling skills; providing project recommendations after collecting information from community engagement and stakeholder workgroups; collection of collision data and analysis, implementable actions and performance measures; developing educational material for transportation system users of all ages; coordinating with the city to identify most at-risk population and working with local police and EMS departments; and creating a Draft VZP to be presented to the Council for Adoption.
• Vision Zero Policy and Action Plan, South Lake Tahoe. Project Manager assisting the City with developing a Vision Zero Policy and Action Plan which aims to eliminate traffic-related deaths and serious injury collisions through a clear vision, assigning responsibility, changing or enacting new policies that focus on safety first, identifying existing roadway deficiencies and hazards, and physically changing the streetscape to support equal access to the road network. Vision Zero prioritizes people and safety first, acknowledges traffic KSI are preventable, and requires a multifaceted approach (accounting for individual effort through education, modifying the built environment, and considering socioeconomic factors) to be successful.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-7 PRANAV HAPPA, PE | EXISTING CONDITIONS AND ANALYSIS OF CRASH DATA TASK LEAD Registration: TX 119973 (Civil) | TxDOT Pre-Certified, ESN 23644 Education: M.S., Civil Engineering, University of Texas at Arlington, Texas | B.E., Civil Engineering, Gujarat University, Gujarat, India
Mr. Happa has more than 19 years of transportation planning/engineering experience, and specializes in subarea and corridor planning, feasibility study, major investment grade study, traffic engineering study and traffic signal timing study. His technical skills include travel demand forecast modeling, travel demand surveys, GIS, transportation planning and analysis, micro-simulation analysis and highway capacity analysis.
Mr. Happa specializes in Traffic and Revenue Study, travel demand modeling using TransCAD and Cube. He also specializes in traffic operations analysis using VISSIM, and Synchro/SimTraffic.
Relevant Projects
• Local Roadway Safety Plan, Pico Rivera. Task Lead assisted in the preparation of the City of Pico Rivera's Local Roadway Safety Plan. Tasks included system review, stakeholder/public outreach, collision analysis, emphasis areas, countermeasure selection, safety projects, and final Local Roadway Safety Plan. TJKM prepared two HSIP Cycle 11 applications on behalf of the City that were awarded in March 2023. • Waco MPO Comprehensive Safety Action Plan, Waco. Task Lead. Assisted the City of Waco and Waco MPO to prepare the CSAP. The CSAP will include planned projects that would provide a path to Vision Zero by proactively identifying and addressing potential safety hazards, enhancing the overall safety of the mobility space, and ultimately reducing fatalities, injuries, and crashes. By developing and prioritizing specific plans to enhance safety, CSAPs will contribute to the reduction and elimination of KSI crashes while increasing overall public awareness and increasing access to valuable future funding opportunities. • Rio Grande Valley MPO Safety Action Plan, Rio Grande Valley. Task Lead. This project entails working with the Rio Grande Valley MPO to develop an SAP for the region which focuses on improving safety and operations for all forms of transportation, all age groups, and communities from different socio-economic backgrounds while eliminating traffic fatalities on the region’s transportation network. • Vision Zero andAction Plan, Cupertino. Task Lead. Assisting City of Cupertino to develop a VZAP to enhance safety and operations for all modes of transportation of all ages. The overarching goal of a VZP is to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the city. The scope of work includes development of a Vision Zero policy, formation of SAG; public outreach; collision data collection and analysis; identification of Vision Zero countermeasures; development of policies and programs; development of a Capital Improvement List for the Action Plan and Action Plan Strategy; development of educational and enforcement programs; proposed text for a General Plan update; and a draft and final VZAP.
• Concord Collision Analysis Dashboard and Vision Zero Action Plan, Concord. Task Lead. Assisted with the development of the Collision Analysis Dashboard using over 10 years of collision data for various agencies.
The Dashboard features an interactive mapping tool that supports collision analysis, data visualization, trend analysis, and high-injury network monitoring. Also developed their VZAP. The integration of the Collision Analysis Dashboard with Concord’s ArcGIS asset management platform has enhanced the city’s ability to monitor safety projects, identify future needs, and secure grant funding. This comprehensive approach supports Concord in implementing and evaluating safety measures, improving overall road safety, and advancing Vision Zero objectives.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-8 • Vision Zero Plan, Livermore. Task Lead. Assisted the City to develop VZP to enhance safety and operations for all modes of transportation of all ages. The overarching goal is to provide for a safe and secure transportation system for all users while eliminating traffic fatalities from the transportation infrastructure within the city. The VZP includes assessment of existing policies, programs, and practices; formation of a Stakeholder Advisory Group; communicating data and information to the public on social media and on the city's website; providing project recommendations after collecting information from community engagement and stakeholder workgroups; collection of collision data and analysis, implementable and equitable solutions and performance measures; developing educational material for transportation system users of all ages; coordinating with the city to identify most at-risk population and working with local police and EMS departments; and creating a Final VZP to be presented to the Council for Adoption.
• Vision Zero Action Plan, Wellington. Task Lead. Assisting Village of Wellington to develop a VZAP which prioritizes the elimination of traffic-related KSI, aiming for zero incidents. It emphasizes enhancing road safety through measures such as improved infrastructure, speed limit enforcement, and pedestrian-friendly designs.
Additionally, community engagement and education initiatives are expected to be implemented to promote responsible road behavior and raise awareness about the importance of road safety for all residents. Equity analysis seeks to identify marginalized communities to determine the disproportionate level of burden among communities from different socio-economic backgrounds.
• Vision Zero Action Plan, Dinuba. Task Lead assisting the City to develop a VZP to enhance safety and operations. The Vision Zero Plan includes assessment of existing policies, programs, and practices; formation of a Vision Zero Task Force; communicating data and information to the public on social media and on the City's website; conducting Bicycle Rodeos for students to practice and develop bicycle handling skills; providing project recommendations after collecting information from community engagement and stakeholder workgroups; collection of collision data and analysis, implementable actions and performance measures; developing educational material for transportation system users of all ages; coordinating with the city to identify most at-risk population and working with local police and EMS departments; and creating a Draft VZP to be presented to the Council for Adoption.
• Vision Zero Policy and Action Plan, South Lake Tahoe. Project Manager assisting the City with developing a Vision Zero Policy and Action Plan which aims to eliminate traffic-related deaths and serious injury collisions through a clear vision, assigning responsibility, changing or enacting new policies that focus on safety first, identifying existing roadway deficiencies and hazards, and physically changing the streetscape to support equal access to the road network. Vision Zero prioritizes people and safety first, acknowledges traffic KSI are preventable, and requires a multifaceted approach (accounting for individual effort through education, modifying the built environment, and considering socioeconomic factors) to be successful. • Local Road Safety Plan, Yorba Linda. Task Lead assisted the City of Yorba Linda in preparing their LRSP to identify and address traffic safety issues on Yorba Linda streets. Tasks on this project included a review of the transportation system, systemic collision analysis, identification of the top 10 high risk intersections and 10 roadway segments, emphasis areas with 4 Es strategies, a countermeasure toolbox, and safety projects. TJKM also prepared two HSIP Cycle 11 grant applications on behalf of the City.
Citywide Comprehensive Safety Action Plan, NonCIP No. 30060 | A-9 CHRISTY ZAMANI | COMMUNITY EVENT TASK LEAD
Registration:
Education: B.S., Political Science, California State University, Long Beach, Long Beach, CA Ms. Zamani has over 20 years of experience leading dynamic and diverse non-profit organizations, such as local community-based organizations, state higher education departments, and collaborative community coalitions as well as public health and policy advisory boards. Senior management and administrative skills combined with a lifetime of service in the public sector.
Extensive experience with government affairs, environmental public policy, fund development, media relations and media communications strategies, as well as expertise in strategic planning, organizational development, program development and management, administration of daily operations, fiscal oversight, team building and staff development.
Relevant Projects
• Metro Adopt A Bike Grant Program, Los Angeles Area. Project manager for distributing unclaimed bikes from Metro to low-income residents in Pomona, El Monte, and Pasadena. • GoSGV Engagement, San Gabriel Valley. Project manager for the GoSGV bike share program, community engagement in partnership with SCAG, San Gabriel Valley Council of Governments, and Active San Gabriel Valley. Engagement focused on universities, large employers, Metrolink, and the public. • Bike Month Pasadena, Pasadena. Project manager for Bike Month Pasadena in May 2022 and 2024 which included multiple bike rides and events that were free to the public. • Walktober Pasadena, Pasadena. Project manager for Walktober in October 2022 and 2023 which included multiple walking events and guided tours.
• Pasadena Walks, Pasadena. Community outreach manager for the Pasadena Walks pedestrian plan development. Conducted focus groups, stakeholder meetings, facilitated advisory committee meetings, promoted and facilitated community meetings.
• Safer Streets Pasadena, Pasadena. Project manager for a City of Pasadena program distributing bicycle lights, helmets, and bicycle safety information to the Pasadena community. • Pasadena Safe Routes to School, Pasadena. Project manager for the Pasadena Safe Routes to School Contract in partnership with Pasadena Unified School District and Pasadena DOT. Organized walking school buses, bike trains, and bike repair workshops.
• Los Angeles County Bicycle Coalition, Los Angeles County. Education Director. Managed all bike education programming, including the Metro BEST series of classes and earlier contracts with Metro.
CALIFORNIA | FLORIDA | TEXAS
Corporate Office 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588 925.463.0611 | www.TJKM.com
City of Pico Rivera
Consultant Services for the Citywide Comprehensive Safety Action Plan Prepared by TJKM Transportation Consultants - 4/23/2025 Nayan Amin Ruta Jariwala Mark Doty Pranav Happa Rutvij Patel Esmaeil Balal Jorge Muradas Nithin Bonga Grishma Pandya PIC & QA/QC Project Manager Task Lead Task Lead
Project
Engineer
Project
Engineer
Transportation
Engineer
Assistant
Transportation
Engineer
Assistant
Transportation
Planner
Direct Salary $104.70 $104.70 $78.53 $46.81 $88.24 $84.13 $45.19 $45.18 $36.01 Overhead 107.48% 107.48% 107.48% 107.48% 107.48% 107.48% 107.48% 107.48% 107.48% Fringe 53.02% 53.02% 53.02% 53.02% 53.02% 53.02% 53.02% 53.02% 53.02% Profit 10% 10% 10% 10% 10% 10% 10% 10% 10%
Billing Rate $300.02 $300.02 $225.03 $134.13 $252.85 $241.07 $129.49 $129.46 $103.19 Task 1 Project Management 5 48 48 0 0 36 0 0 20 157 $ 37,445 Project Kick-Off Meeting 1 8 8 8 25 $ 6,429
Project Team Meetings 2 20 20 8 20 70 $ 15,093
Council/Commission Meetings 2 20 20 20 62 $ 15,922
Task 2 Existing Conditions and Analysis of Crash Data 0 20 16 60 0 8 0 0 84 188 $ 28,245 Existing Plans, Policies, and Programs 4 4 4 24 36 $ 5,541 Crash Analysis 16 12 60 4 60 152 $ 22,704
Task 3 Targeted Safety Investigation 0 4 4 0 4 4 16 8 16 56 $ 8,834 Targeted Safety Investigation 4 4 4 4 16 8 16 56 $ 8,834 Task 4 Community Engagement and Outreach 0 72 88 0 0 80 88 0 108 436 $ 83,229 Community Engagement Plan 2 12 4 18 $ 3,713
Project Committee Virtual Meetings (3) 24 24 40 40 128 $ 27,424 Project Webpage and Digital Platform Engagement 10 12 16 40 78 $ 11,900 Community Virtual Meetings (3)/Town Hall/Pop-Up Events 32 32 24 32 40 160 $ 30,858 Summary Memorandum 4 8 16 24 52 $ 9,334
Task 5 Vision and Goal Development 16 16 16 48 $ 10,052 Task 6 Focus Areas and Strategies 2 16 16 0 16 16 0 49 40 155 $ 27,375 Engineering Recommendations 1 8 8 8 8 32 24 89 $ 15,071 Non-Infrastructure Recommendations 1 8 8 8 8 17 16 66 $ 12,304 Task 7 Equity Considerations 12 12 24 48 $ 8,777
Task 8 Strategy and Project Selection 0 16 32 0 32 32 0 96 96 304 $ 50,141 Identify Countermeasures and Projects 4 8 8 8 24 24 76 $ 12,535 Project Identification and Cost Analysis 4 8 8 8 24 24 76 $ 12,535 Project Prioritization 4 8 8 8 24 24 76 $ 12,535
Safety Toolkit 4 8 8 8 24 24 76 $ 12,535
Task 9 Policy and Process Recommendations 8 8 8 24 48 $ 8,605 Task 10 Progress and Transparency 4 2 8 8 22 $ 3,549
Task 11 Draft/Final Plan and Adoption 8 16 32 0 5 32 0 0 72 165 $ 30,809 Outline and Draft Plan 2 4 8 8 24 46 $ 8,005
Implementation Strategy 2 4 8 8 16 38 $ 7,180
Cost Estimates 2 4 8 5 8 16 43 $ 8,444
Final Plan and Plan Adoption 2 4 8 8 16 38 $ 7,180
Sub-Total 15 232 274 68 57 216 104 153 508 1627 $ 297,062 SS4A Grant Application $ 12,000
Printing & Miscellaneous $ 1,000
Traffic Data Collection $ 10,000
Total $ 320,062
Task
TJKM Transportation Consultants
TJKM
Hours by
Task TJKM Cost
EXHIBIT B - Page 1 of 1
EXHIBIT C
Required Federal Contract Provisions
(2 C.F.R. Appendix II to Part 200)
1. Remedies - In addition to right to terminate or suspend the Contract contained herein, if Contractor fails to perform any of the obligations under this Contract, City may, in its sole discretion, require Contractor to cure any deficiencies in its performance by providing a Notice of Potential Breach of Contract in compliance with Section 20 of the Contract, specifying the applicable cure period to perform the requested cure items. If Contractor does not provide such a cure prior to the expiration of the cure period, Contractor shall be liable for the cost and expense incurred by City as a result of such default, including but not limited to the costs and expense associated with obtain a replacement Contractor to complete the Scope of Services. This provision shall not be interpreted to limit any administrative or civil penalties, sanctions, or remedies City may have under the City’s municipal code or under any applicable laws
2. Termination for Cause and for Convenience – see Contract Section 22. Termination
3. Debarment and Suspension – Contractor shall have an active registration with the System for Award Management (“SAM”) The Contractor’s execution of this Contract shall constitute a certification under penalty of perjury under the laws of the State of California, that the Contractor or any person associated therewith in the capacity of owner, partner, director, officer or manager:
1. Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years;
3. Does not have a proposed debarment pending; and
4. Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.
Any exceptions to this certification must be disclosed to City. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining responsibility.
Disclosures must indicate the party to whom the exceptions apply, the initiating agency, and the dates of agency action.
Exceptions to the Federal Government excluded parties (https://sam.gov/content/home) maintained by the U.S. General Services Administration are to be determined by FHWA.
4. Byrd Anti-Lobbying Amendment - Contractor certifies, to the best of his or her knowledge and belief, that:
1. No State, Federal, or City appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this Contract, or with the extension, continuation, renewal, amendment, or modification of this Contract.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Contract, the Contractor shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.
The Contractor also agrees by signing this Contract that he or she shall require that the language of this certification be included in all lower tier subagreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.
5. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment – Contractor shall not use any equipment prohibited by 2 CFR Section 200.216 in the performance of this contract and shall comply with all requirements included thereto.
6. Domestic Preferences for Procurements – To the extent practicable, Contractor shall abide by the provision of 2 CFR Section 200.322 that provides a preference for goods, products, or materials produced domestically.
7. Civil Rights Act – Contractor shall not deny benefits or services, or otherwise discriminate on the basis of race, color, national origin (including limited English proficiency), disability, age or sex (including sexual orientation and gender identity) in accordance with the following authorities:
Title VI of the Civil Rights Act of 1964 (Title VI) Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101 et seq., and the Department implementing regulations at 31 CFR part 23.
APPENDIX C
NON‐COLLUSION AFFIDAVIT
The undersigned declares states and certifies that:
1. This Proposal is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization or corporation. This Proposal is genuine and not collusive or sham.
2. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in sham proposal or to refrain from submitting to this RFP.
3. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Pico Rivera or of anyone interested in the proposed contract.
4. All statements contained in the Proposal and related documents are true.
5. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
6. I have not entered into any arrangement or agreement with any City of Pico Rivera public officer in connection with this proposal.
7. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative
Name of Authorized Representative Title of Authorized Representative
APPENDIX D
FEDERAL REQUIREMENTS
REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327)
(a) Appendix II to Part 200 (A) - Remedies: The parties shall comply with the administrative, contractual, or legal remedies in the Agreement for when the Consultant violates or breaches the terms of the Agreement and shall comply with the applicable sanctions and penalties as appropriate in the Agreement. (b) Appendix II to Part 200 (B) - Termination for Cause/Convenience: The parties shall comply with the termination for cause provision and the termination for convenience provision in the Agreement.
(c) Appendix II to Part 200 (C) – Equal Employment Opportunity: Consultant agrees as follows during the performance of the Agreement:
(i) Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin.
Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(ii) Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(iii) Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information. (iv) Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(vi) Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(vii) In the event of the Consultant's noncompliance with the nondiscrimination clauses of Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(viii) Consultant will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:
Provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Consultant may request the United States to enter into such litigation to protect the interests of the United States.
City further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the City so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Agreement.
City agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the Consultant and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.
City further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the City agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. (d) Appendix II to Part 200 (D) – Davis-Bacon Act; Copeland (“Anti-Kickback”) Act: This provision is not applicable to the Agreement. (e) Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act:
(i) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
(ii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (i) of this Section the Consultant and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (i) of this Section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (i) of this Section. (iii) Withholding for unpaid wages and liquidated damages. City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Consultant or subcontractor under any such contract or any other Federal contract with the Consultant, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the Consultant, such sums as may be determined to be necessary to satisfy any liabilities of Consultant or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (ii) of this section. (iv) Subcontracts. Consultant or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (iv) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. Consultant shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (i) through (iv) of this Section.
(f) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement: This provision is not applicable to the Agreement. (g) Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: Consultant shall comply with the following:
(i) Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000. (ii) Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
(h) Appendix II to Part 200 (H) – Debarment and Suspension:
(i) This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(ii) Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
(iii) This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.
(iv) Consultant agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C throughout the Agreement. The Consultant further agrees to include a provision requiring such compliance in its subcontracts.
(v) Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Consultant also agrees to verify that all subcontractors performing work under this Agreement are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Consultant further agrees to notify the City in writing immediately if Consultant or its subcontractors are not in compliance during the term of this Agreement.
(i) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act:
(i) Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.
(j) Appendix II to Part 200 (J) – §200.323 Procurement of Recovered Materials:
(i) Consultant shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Agreement, the Consultant shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price.
(iii) Information about this requirement, along with the list of EPAdesignate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. (iv) Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.” (k) Appendix II to Part 200 (K) – §200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: (i) Consultant shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Agreement. As described in Public Law 115–232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
(1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
(2) Telecommunications or video surveillance services provided by such entities or using such equipment.
(3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. (ii) See Public Law 115-232, section 889 for additional information. (l) Appendix II to Part 200 (L) – §200.322 Domestic Preferences for Procurement:
(i) Consultant shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts. (ii) For purposes of this section:
(1) “Produced in the United States’’ means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) ‘‘Manufactured products’’ means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally- assisted programs of the U.S. Department of Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 C.F.R.
Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor’s obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract
sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part. 6.
Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “contractor”) agrees to comply with the following non- discrimination statutes and authorities; including but not limited to:
1. Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 C.F.R.
Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49
C.F.R. Parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.
Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq).
To: Mayor and City Council
From: City Manager
Meeting Date: May 13, 2025
Subject: RATE ADJUSTMENT FOR CITY ATTORNEY LEGAL SERVICES
WITH ALVAREZ-GLASMAN & COLVIN
Recommendation:
1. Approve the rate adjustment outlined in the attached correspondence (Enclosure 1) for City Attorney legal services with Alvarez-Glasman & Colvin effective April 1, 2025.
Fiscal Impact:
The proposed rate adjustment is expected to result in a marginal increase in annual legal services expenditures (GL Account No. 56910). This increase can be absorbed within the existing budget allocation for fiscal year (FY) 2024-25. The actual dollar amount will be determined upon the actual legal services required and requested by the City.
Departments will budget higher legal services expenditures in the future budget accordingly.
Background:
In 2007, the City of Pico Rivera (City) retained the law firm Alvarez-Glasman & Colvin (AGC) under Agreement No. 07-986 for City Attorney Services, with Arnold M. AlvarezGlasman appointed to serve as City Attorney for the City. Aside from providing low hourly rates for their services, they also offered one of the lowest retainers for basic legal services to any of our municipal clients. Additionally, Agreement No. 07-986 allowed for an automatic rate adjustment annually consistent with the adjustment to the Consumer Price Index (CPI), AGC has requested only two (2) adjustments, one in 2015 and one in 2022.
It is necessary to make rate adjustments consistent with other law firms providing city attorney legal services. AGC is proposing the following rate adjustments to the monthly retainer in the amount of $17,500 for the first 70 hours of basic legal services, $270 for excess legal services provided by Partners, and $265 for excess legal services provided by associates. Special services such as real estate, litigation, complex contract matters and labor/personnel matters would be at $295 for Partners, $290 for Senior Associates 6 CITY COUNCIL AGENDA REPORT – MEETING OF MAY 13, 2025
RATE ADJUSTMENT FOR CITY ATTORNEY LEGAL SERVICES WITH ALVAREZGLASMAN & COLVIN
and $285 for Associates. These special service rates are still substantially below the hourly rates charged to the City by outside special counsel and by law firms providing similar services in neighboring cities as outlined in the attached correspondence.
Discussion:
Over the past several years, the City Attorney and the law firm of AGC has provided outstanding legal services and results for the City, saving the City hundreds of thousands of dollars throughout their time as City Attorney. Additionally, AGC remains committed to providing the City with the highest quality and innovative legal services. AGC has demonstrated extraordinary results in providing day-to-day guidance and advice and has achieved success in numerous complex matters, including a successful outcome in the recent Pico Water District v. City of Pico Rivera litigation. This proposed adjustment is in line with the high-quality services provided and remain lower than with those charged by comparable firms and cities in the region as outlined in the attached communication.
Conclusion:
Staff recommend approving the proposed rate adjustment outlined in Enclosure 1 for City Attorney legal services with Alvarez-Glasman & Colvin, effective April 1, 2025. All other terms of the original agreement will remain the same.
Steve Carmona
SC:AAG:gsm
Enclosure: 1) Alvarez-Glasman & Colvin Correspondence dated April 21, 2025 13181 Crossroads Parkway North
Suite 400-West Tower
City of Industry, CA 91746
Tel: 562.699.5500
Fax: 562.692.2244
www.agclawfirm.com
Northern California • Napa Valley/Yountville Southern California • City of Industry
VIA ELECTRONIC MAIL
April 21, 2025
Mr. Steve Carmona
City Manager
City of Pico Rivera
6615 Passons Blvd.
Pico Rivera, CA 90660
[email protected]
RE: Rate Adjustments for 2025
Dear Mr. Carmona:
As you know, Alvarez-Glasman & Colvin (AGC) has proudly provided City Attorney and related services to the City of Pico Rivera (City) since 2007. As a team of skilled and talented attorneys, AGC takes great pride in being more than just another City vendor, we become part of the City’s team and partner. AGC looks forward to many more years of quality legal services and continuing our strong relationship with the City.
When AGC was appointed City Attorney, aside from providing low hourly rates for our services, we also offered one of the lowest retainers for basic legal services to any of our municipal clients. While the City Attorney Services Agreement (Agreement No. 07-986 “Agreement”) allowed for an automatic rate adjustment annually consistent with the adjustment to the Consumer Price Index (CPI), AGC has requested only two adjustments, one in 2015 and one in 2022.
However, after careful consideration, it is necessary to make adjustment consistent with other law firms providing legal services for Pico Rivera and consistent with allowed CPI adjustments.
AGC is proposing the following rate adjustments to the monthly retainer in the amount of $17,500 for the first 70 hours of basic legal services and $270 for excess legal services provided by Partners, $265 for excess legal services provided by associates. Special services (real estate, litigation, complex contract matters and labor/personnel matters) would be at $295.00 for Partners, $290 for Senior Associates and $285.00 for Associates. These Special Service rates are still substantially below the hourly rates charged to the City by outside special counsel and by law firms providing similar services in neighboring cities.
When comparing our firm’s rates to other neighboring cities, school districts and other public agencies of comparable size and scope of legal needs, including rates charged by special counsel, AGC’s rates remain substantially lower than that of other cities. As an example, the City of Enclosure 1
6a
Mr. Steve Carmona
City Manager
City of Pico Rivera
April 21, 2025
Santa Fe Springs City Attorney retainer cost is $25,000 per month and El Monte’s retainer is $67,000 per month, while AGC’s current retainer to Pico Rivera is far less than at $10,235.00 per month. Even with this adjustment, the retainer would be $17,500 or $90,000 less annually than Santa Fe Springs and $783,000 less that the City of El Month on an annual basis.
As additional examples, other cities, including Claremont, Whittier and Alhambra, which are paying higher legal services hourly rates far exceeding AGC’s requested adjustment at this time.
Over the past years, AGC has provided the City of Pico Rivera excellent legal services and results. We have saved the City hundreds of thousands of dollars during our time as City Attorney. AGC remains committed to providing the City with the highest quality and innovative legal services. AGC has demonstrated extraordinary results in providing day-to-day guidance and advice and has achieved success in numerous complex matters, including a successful outcome in the Pico Water District v. City of Pico Rivera litigation.
On behalf of AGC, we appreciate the continued opportunity in serving the City of Pico Rivera.
We look forward to having the attached Rate Adjustment be considered by the City Council at the earliest possible date.
If you have any questions concerning this request, please feel free to contact me directly.
Very truly yours,
ALVAREZ-GLASMAN & COLVIN
Arnold M. Alvarez-Glasman
Managing Partner
Attachment: Rate Adjustment Schedule
Northern California • Napa Valley/Yountville Southern California • City of Industry
RETAINER AND HOURLY RATE ADJUSTMENT SCHEDULE
(Effective May 1, 2025)
NEW RATES
Retainer rates: For first 70 hours per month total monthly retainer of $17,500.00 City Attorney and General Counsel Services hourly rates for legal services in excess of 50 hours per month is set at $270.00 per hour.
Special Legal Services hourly rates for Complex Contract Matters, Litigation, Real Estate, and Labor related matters:
Partners $295.00 per hour
Senior Associates $290.00 per hour
Associates $285.00 per hour
Paralegals/Law Clerks $175.00 per hour
Code Enforcement $250.00 per hour
No increase for costs. All other terms of the City Attorney Service Agreement remain the same without change or adjustment.
Above rate adjustment are authorized each April automatically pursuant to the City Attorney Service Agreement and will be implemented commencing with the April 2025 invoice.
To: Mayor and City Council
From: City Manager
Meeting Date: May 13, 2025
Subject: APPROVAL OF THE 2025 FIREWORKS STAND PERMITS
Recommendation:
1. Approve the attached list of fireworks stand applications and authorize the issuance of permits to operate.
Fiscal Impact:
There is no fiscal impact to the General Fund.
Discussion:
The City of Pico Rivera Municipal Code regulates the use and sale of fireworks. Pico Rivera Municipal Code Chapter 8.36.040 establishes the procedure for obtaining a permit. Each year a list of all qualified applicants is presented to the City Council for formal approval. Upon approval by the City Council, fireworks permits are issued.
The fireworks stand must be operated by a local non-profit organization. The non-profit must have its principal and permanent meeting place within City boundaries and must have been established for a minimum of one (1) year preceding the filing of the application. Additionally, the non-profit must have at least 25 members of which at least 40% must reside, work or maintain a place of business in the City of Pico Rivera (City).
The Firework Permit Application packet was due to the City on February 11, 2025. Each applicant was required to submit the following:
• Property owner(s) authorization for the use of space
• Agreement with the fireworks supplier
• A diagram showing the exact location of the stand in relation to adjacent streets and any other structures on the lot or adjacent lots
• A list containing a minimum of 25 members of the organization and proof that 40% of the members reside or are employed by the City or are owners or 7 CITY COUNCIL AGENDA REPORT – MEETING OF MAY 13, 2025
APPROVAL OF THE 2025 FIREWORKS STAND PERMITS
operators of a business or other establishment located in the City, including their names, address, and telephone numbers, as of the date of the application • Plot plan for location of the temporary structure
• Liability Insurance in the amount of two million dollars ($2,000,000) • The fees and deposit
Fireworks Stands are allowed to be erected starting on June 20, 2025, and a City Inspector will then inspect all eleven (11) stands. Fireworks stands are permitted to sell merchandise from 12 p.m. on June 28, 2025, through 12 a.m. on July 5, 2025, and by July 19, 2025, all Fireworks Stands are to be dismantled, and the location cleaned of all debris.
Conclusion:
Staff recommend the approval of the 2025 Fireworks Stands Permit List of non-profit organizations based in the City of Pico Rivera to provide an opportunity to earn funds to their organizations.
Steve Carmona
SC:AB:ES:ca
Enclosure(s): 1) List of Applicants
2) Map of Stand Locations
ENCLOSURE 1
7a
2025 Firework Stand Locations
ENCLOSURE 2
7b
To: Mayor and City Council
From: City Manager
Meeting Date: May 13, 2025
Subject: MINES AVENUE STORM DRAIN IMPROVEMENTS (CIP NO. 50114) – NOTICE OF COMPLETION
Recommendation:
1. Accept the work as completed for the Mines Avenue Storm Drain Improvements Project, CIP No. 50114 constructed by Morrow Trenchless, LLC and authorize the City Clerk to file the Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager to release the retention payment and all other monies due to Morrow Trenchless, LLC, following the mandatory waiting period from the date the NOC is recorded.
Fiscal Impact:
The fiscal year (FY) 2024-25 Adopted Budged included an appropriation in the amount of $230,000 in Measure W Funds (Fund 209) to Account No. 209.70.7300.54500- CIP50114 for construction, construction management, inspection and project administration of the Mines Avenue Storm Drain Improvements (Project). The total estimated cost of the project is $155,158. The estimated unexpended balance of $74,842 will be unencumbered and returned to the City’s local return Measure W fund (Fund 209), where it will be available for allocation toward future capital improvement projects. There is no fiscal impact to the General Fund.
Discussion:
On or around May 17, 2023, a sink hole developed near the intersection of Paramount Boulevard and Mines Avenue stemming from Southern California’s 2023 rainstorms.
An inspection by Public Works staff revealed that an oval corrugated metal pipe (CMP) within the City-owned storm drain system had collapsed. An emergency on-call contractor was deployed to implement temporary repairs and eliminate the immediate safety hazard.
8 CITY COUNCIL AGENDA REPORT – MEETING OF MAY 13, 2025
MINES AVENUE STORM DRAIN IMPROVEMENTS (CIP NO. 50114) – NOTICE OF
COMPLETION
Subsequent inspection identified two corrugated metal pipe (CMP) storm drain lines.
These pipes are oval shaped, measuring 14 inches by 24 inches, and were constructed in the 1950s, prior to the City’s incorporation. They convey stormwater runoff from the intersection to the adjacent Rio Hondo Spreading Grounds. Due to their age, material, and prolonged exposure to standing water during heavy rains, these pipes were found to be severely corroded and in need of structural rehabilitation.
On July 9, 2024, the City Council awarded a construction contract in the amount of $152,325 to Morrow Trenchless, LLC. The final construction cost was $145,158, resulting in savings for the City. The total funding sources and project budget, including project administration, is summarized as follows:
Project Budget Amount
Measure W – Fund 209 (FY 2024-25) $230,000
TOTAL PROJECT BUDGET: $230,000
Project Estimated Expenditures Amount
Project Administration $10,000
Construction $145,158
TOTAL PROJECT EXPENDITURES: $155,158
Construction was completed on March 19, 2025. All final inspections, punch list items, and administrative close-out tasks have been completed.
Conclusion:
Staff recommend that the Notice of Completion be filed with the Los Angeles County Registrar-Recorder and that the retention payment to Morrow Trenchless, LLC be released following the statutory waiting period subsequent to the recordation of the Notice of Completion.
Steve Carmona
SC:NN:KG:np
Enclosure: 1) Notice of Completion
RECORDING REQUESTED BY
NAME: ____________________________________________________ WHEN RECORDED MAIL TO:
NAME: _________________________________________________ ADDRESS: _________________________________________________ CITY / STATE / ZIP: ____________________________________________ (DOCUMENT WILL ONLY BE RETURNED TO NAME & ADDRESS IDENTIFIED ABOVE) (SPACE ABOVE FOR RECORDER’S USE)
____________________________________________________________________________________ (DOCUMENT TITLE)
SEPARATE PAGE, PURSUANT TO CA. GOV’T. CODE 27361.6
Enclosure 1
8a
2. The full name of the owner is
3. The full address of the owner is
4. The nature of the interest or estate of the owner is: in fee.
NAMES ADDRESSES
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on The work done was:
8. The names of the contractor, if any, for such work of improvements was
9. The property on which said work of improvement was completed is in the City of County of , State of , and is described as follows:
10. The street address of said property is:
City of Pico Rivera
Dated:
City Manager,
(Personal signature of the individual who is swearing that the contents of the Notice of Completion are true) I, the undersigned, say: I am the ___________________________, the Declarant of the foregoing Notice of Completion; I have (President of, Manager of, Partner of, Owner of, Etc.)
read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on ___________________________, 20___ at ________________________________, __________.
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements therein reffered to:
(If no street address has been officially assigned, insert "none".) (Signature of Owner or coporate officer of Owner named in paragraph 2, or his agent)
VERIFICATION
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. (If other than Fee, strike "in fee" and insert, for example, "purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
To: Mayor and City Council
From: City Manager
Meeting Date: May 13, 2025
Subject: PURCHASE OF REFRIGERATORS, FREEZERS, AND ICE
MACHINES FOR CITY FACILITIES
Recommendation:
1. Authorize the purchase of refrigerators, freezers, and ice machines for City facilities in the amount of $163,200 from HD Supply Facilities Maintenance using Omnia National Cooperative Purchase Contract No. 16154; and
2. Authorize the City Manager to execute all documents related to the purchase of the recommended equipment; and
3. Authorize the City Manager, or his designee, to execute any agreements necessary to facilitate the sale or disposal of aged equipment.
Fiscal Impact:
The fiscal year (FY) 2024-25 Adopted Budget under Facility Small Tools (Fund 100) in Account No. 100.40.4031-53500 includes adequate funding for the total purchase price of $163,200 for the requested equipment. No additional appropriations are required at this time.
Background:
In 2013, the City of Pico Rivera (City) renovated many of the facilities including the City Parks, installing refrigerators, freezers, and ice machines. The typical lifespan of the equipment is 10-12 years. As a result, much of the equipment is aging and requires frequent repairs, costing approximately 50% of the price of new equipment. Despite staff’s efforts to conduct repairs in-house, professional services are often needed. On January 28, 2025, the City Council approved an allocation of $200,000 for purchasing various kitchen and concession equipment replacements.
9 CITY COUNCIL AGENDA REPORT – MEETING OF MAY 13, 2025
PURCHASE OF REFRIGERATORS, FREEZERS, AND ICE MACHINES FOR CITY
FACILITIES
Discussion:
Staff conducted an inventory and assessed the condition of each piece of equipment to determine its remaining life expectancy. Following a thorough evaluation of the current inventory of refrigerators, freezers, and ice machines, staff commenced research into comparable equipment replacements and compiled an estimated total cost. Due to the urgent need to replace specific assessed equipment, staff expedited the procurement of several items deemed beyond repair to avoid to interruption scheduled program. Staff identified six (6) ice machines, nine (9) refrigerators, and nine (9) freezers, totaling 24 pieces of equipment that require replacement.
Site Ice Machine Refrigerator Freezer
City Hall 1
Parks &
Recreation Office
1 Golf Course 1
Senior Center 2 1
Smith Park 2 2 3
Rivera Park 2 1
Rio Vista Park 1 1
Pico Park 1 1
Rio Hondo Park 1 2 2
Total Equipment
for Replacement
6 9 9
Staff explored options for acquiring equipment that would be both cost-effective and efficient. Omnia Partners (Omnia) offers cooperative purchasing contracts for government agencies nationally. Purchasing through vetted cooperative purchasing agreements assures that the procurement of goods and services complies with purchasing regulations, is competitively solicited, and the City receives the most advantageous pricing. Staff searched for a specific brand of refrigerators, freezers, and ice machines where the manufacturer provides a seven (7) year warranty with their products and found that Omnia awarded a cooperative purchasing contract to an approved distributor, HD Supply Facilities Maintenance. After coordinating with an Omnia representative, staff ensured the equipment was in inventory at the local distributor.
The recommended equipment purchase will utilize a cooperative purchasing contract authorized by Section 3.20.030 of the Pico Rivera Municipal Code. Utilizing Omnia meets the requirements of Section 3.20.030 of the Pico Rivera Municipal Code and allows staff to secure the most suitable equipment from a vetted vendor, ensuring the most advantageous pricing while expediting procurement.
CITY COUNCIL AGENDA REPORT – MEETING OF MAY 13, 2025
PURCHASE OF REFRIGERATORS, FREEZERS, AND ICE MACHINES FOR CITY
FACILITIES
The aged equipment being replaced is recommended to be disposed of by auction to recover any residual value. Pursuant to PRMC Section 3.20.200, the “purchasing officer shall have the authority to sell all personal property desired to be sold by the City, supplies, and equipment which cannot be used by any department, or which have become unsuitable for city use” by way of professional auctioneers.
Conclusion:
Staff recommends that the City Council approve the purchase of refrigerators, freezers, and ice machines for City facilities from HD Supply Facilities Maintenance through Omnia National Cooperative Purchase Contract No. 16154, in the amount of $163,200, and authorize the City Manager to execute all related documents for the purchase of all equipment. Additionally, authorize the City Manager, or his designee to execute any agreements necessary to facilitate the sale or disposal of aged equipment.
Steve Carmona
SC:NN:ML:np
Enclosure: 1) Omnia National Cooperative Purchase Contract No. 16154
MAINTENANCE, REPAIR, OPERATING, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS Executive Summary
Lead Agency: Maricopa County, AZ Solicitation: 16154-RFP RFP Issued: August 4, 2016 Pre-Proposal Date: September 1, 2016 Response Due Date: September 22, 2016 Proposals Received: #5 Awarded to: HD Supply Facilities Maintenance, Ltd., Contract #16154-RFP Maricopa County Office of Procurement Services issued RFP #16154-RFP on August 4, 2016, to establish a national cooperative contract for Maintenance, Repair, Operating, Industrial Supplies and Related Products.
The solicitation included cooperative purchasing in Section 1.0 Introduction, Background and Intent 1.1 Master Agreement:
districts, and higher education institutions in the United States of America, and other government agencies and is soliciting proposals from qualified suppliers to
enter into a Master Agreement for a complete line of Maintenance, Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (her And Section 1.0 Introduction, Background and Intent 1.4 U.S. Communities:
Agencies to reduce the cost of purchased goods through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services by large and well recognized public agencies (herein other Participating Public Agencies.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
The Honolulu Star, HI
Daily Journal of Commerce, OR
ONVIA
Merx.com
U.S. Communities - Website
Enclosure 1
9a
On September 22, 2016 proposals were received from the following offerors:
Applied Industrial Technologies
HD Supply Facilities Maintenance, Ltd.
Interline Brands dba as Supply Works
Camfil USA Inc
Home Depot USA Inc.
One (1) proposal was deemed non-responsive and four (4) proposals were deemed responsive: Applied Industrial Technologies, HD Supply Facilities Maintenance Ltd, Interline Brands DBA as Supply Works, and Home Depot USA Inc.
Upon evaluation, the committee elected to award the four responsive proposals: Applied Industrial Technologies, HD Supply Facilities Maintenance Ltd, Interline Brands DBA as Supply Works, and Home Depot USA Inc. for maintenance, repair, operating supplies, industrial supplies and related products and services.
Contract includes:
HD Supply Facilities Maintenance, Ltd. providing quality products and services. Solution benefits include:
Access to over 70,000 Maintenance, Repair, and Operating Supplies across 22 major product categories Free next day delivery to 95% of the continental US, on stocked items Services: Renovation and Installation, Fabrication and Customer Maintenance Training Term:
Contract period from February 1, 2017 through December 31, 202 with the option to renew to a maximum of five (5) additional years, through December 31, 20 .
Pricing/Discount: Discount off catalog.
OMNIA Partners, Public Sector Landing Pages: https://www.omniapartners.com/publicsector/contracts/suppliercontracts/hd-supply SERIAL 16154-RFP MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES (U.S.
Communities) Contract - HD Supply Facilities Maintenance LTD.
DATE OF LAST REVISION: February 03, 2025 CONTRACT END DATE: December 31, 2026 CONTRACT PERIOD THROUGH DECEMBER 31, 2021 2026
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL
SUPPLIES, AND RELATED PRODUCTS AND SERVICES
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 11, 2017 (Eff. 02/01/17).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
KS/mm
Attach
Copy to: Office of Procurement Services
Thomas Galaviz, Facilities Management
Beth Cressman, Facilities Management
CONTRACT PURSUANT TO RFP
SERIAL 16154-RFP
This Contract is entered into this 11th
subdivision of the State of Arizona, and HD Supply Facilities Maintenance, Ltd., Florida Limited Partnership of Maintenance Repair and Operating Supplies and Services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of Five (5) years, beginning on the 1th day of February, 2017 and ending the 31st day of December, 2021 2026.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this sole discretion, extend the contract on a month-to-month bases for a maximum of six (6) months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least sixty (60) calendar days prior to the expiration of the original contract term, or any additional term thereafter.
1.3 CONTRACT COMPLETION:
The Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records, and other data in the possession, custody or control of Contractor required to be provided to the County either by the terms of this Contract or as a matter of law. The provisions of this clause shall survive the expiration or termination of this Contract.
2.0 FEE ADJUSTMENTS:
2.1 Any request for a fee adjustment must be submitted sixty (60) days prior to the current Contract expiration, except as allowed for in Exhibit B, Scope of Work, §§ 2.5.5 and 2.5.6. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. If County agrees to the adjusted fee, County shall issue written approval of the change. The reasonableness of the request will be determined by comparing the request with the (Consumer Price Index) or by performing a market survey.
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the
3.2 3.3 INVOICES:
3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) can be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information:
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Company name, address and contact
County bill-to name and contact information
Contract Serial Number if provided during account set-up or County purchase order number
Invoice number and date
Payment terms
Date of shipment
Quantity
Contract Item number(s)
Description of Purchase (product or services)
Pricing per unit of purchase
Freight (if applicable)
Extended price
Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order.
3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/Finance/Vendors.aspx).
3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County (ROI).
3.3.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details.
3.4 PAYMENT RETENTION: (By Task Order/Project if required)
3.4.1 Ten percent (10%) of monies paid for Project Management and Project Labor earned by CONTRACTOR related to work under this agreement shall be retained by COUNTY until Final Completion of the services. COUNTY may elect to release specific retention payments based on mutually agreed milestones, but in no case shall retention be released prior to Final Completion. All other payment terms and conditions shall not be affected by the retention. In the event of termination or cancellation of this contract by County through no fault of CONTRACTOR, CONTRACTOR shall be entitled to the refund of any funds in the retention account.
3.4.2 The CONTRACTOR shall have the right, pursuant to Arizona Revised Statues, to submit securities in lieu of retention for all work completed. The CONTRACTOR is required to request this option at least ten (10) business days prior to submission of first Application for Payment to allow time for preparation of forms. The CONTRACTOR shall request and obtain securities forms through COUNTY. The COUNTY must identify either securities option or retention option prior to first Application for Payment.
3.5 APPLICABLE TAXES:
3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for SERIAL 16154-RFP
3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority.
3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes,
3.6 TAX: (SERVICES)
No tax shall be levied against labor based on applicable law and pursuant to tax exemption regulations. It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price.
No tax shall be invoiced or paid against Contra
Contractor to determine any and all applicable taxes and include the cost in the proposal price.
3.7 TAX (COMMODITIES):
Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be used in determining low price.
labor. Sales/use tax will be determined by
County. Tax will not be used in determining low price.
3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
3.8.1 The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $AVE, please so state in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal.
3.9 3.9.1 governmental entities throughout the State
of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract.
Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract
3.10 VOLUNTARY EMPLOYEE DISCOUNTS
3.10.1 Vendors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a vendor offers or does not offer an employee discount is not a factor in nor considered in the evaluation of responses to this solicitation.
3.10.2 Any discount offered is part of a commercial transaction between the vendor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the vendor SERIAL 16154-RFP
and an individual County employee are a matter between the vendor and the employee. If a discount is offered, the terms will be announced to County employees.
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this Contract. County shall keep the Contractor fully informed as to the availability of funds.
4.2 If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension, amendment, or termination under this Section, at least ten (10) days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all du Order or as otherwise directed in writing by the Procurement Officer.
6.0 TERMS and CONDITIONS:
6.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against actual and direct claims, damages, losses, and expenses (including, but not limited to reasonable attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) to the extent arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or willful misconduct relating to the Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any actual and direct claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, to the extent caused by negligent acts, errors, omissions, or willful misconduct in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly employed by them, or anyone for whose acts they may be liable, except to the extent such claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
specifically disclaims any liability for claims that are due to: building design and/or construction, product misuse, misapplication of the product, improper site or surface preparation, improper selection of product and/or color, or improper maintenance. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification extends to the negligence of County.
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6.2 INSURANCE.
6.2.1 stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County.
6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract.
6.2.3 or self-insurance maintained by County shall not contribute to it.
6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any afforded under the insurance policies.
6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.
6.2.6 The insurance policies required by this
Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insureds, except where such agent or representative is a contractor or subcontractor retained by the County.
6.2.7 Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any or service, except where such agent or
representative is a third-party contractor or subcontractor retained by the County.
6.2.8 Commercial General Liability.
Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage.
6.2.9 Automobile Liability.
Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to owned, hired, and non-owned vehicles assigned to or used in performance of the SERIAL 16154-RFP
6.2.10 .
work or services under this Contract; and Em
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against County and its agents, officers, directors and employees (except for third-party contractors or subcontractors retained by the County) for recovery of damages to the extent these commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract.
6.2.11 Errors and Omissions (Professional Liability) Insurance.
Errors and Omissions (Professional Liability) insurance and, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions or professional liability of the CONTRACTOR, with limits of no less than $2,000,000 for each claim.
6.2.12 .
insurance and, Commercial Umbrella insurance, if necessary, in the amount of the initial Contract amount as well as subsequent modifications thereto for the entire work at the under construction subject to the agreement as complete. This insurance shall include interests of COUNTY, CONTRACTOR, and all subcontractors and sub-subcontractors in the work during the life of the Contract and course of construction, and shall continue until the work is completed and accepted by COUNTY. For new construction projects, CONTRACTOR agrees to assume full responsibility for loss or damage to the work being performed and to the structures under construction. For renovation construction projects, CONTRACTOR agrees to assume responsibility for loss or damage to the work being performed at least up to the full Contract amount, unless otherwise required by the Contract documents or amendments thereto.
special form and shall also cover false work and temporary buildings and shall insure against risk of direct physical loss or damage from external causes including debris removal, demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for ar
Risk insurance must provide coverage from the time any covered property comes under during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, and while on the construction or installation site awaiting installation. The policy will provide coverage while the covered premises or any part thereof are occupied. Build shall be primary and any insurance or self-insurance maintained by the County is not contributory. If the Contract requires testing of equipment or other similar operations, at the option of COUNTY, CONTRACTOR will be responsible for providing property insurance for these exposures under a Boiler
Risk Insurance policy.
6.2.13 Certificates of Insurance.
6.2.13.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall SERIAL 16154-RFP
identify this contract number and title.
6.2.13.2 In the event any insurance policy (ies) required by this contract is (are) written and acceptance of Contracto
Certificates of Insurance.
6.2.13.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date.
6.2.14 Cancellation and Expiration Notice.
Applicable to all insurance policies required within the Insurance Requirements of this de prior written notice of cancellation to
Maricopa County based on state guidelines. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 160 South 4th Avenue 320 West Lincoln Street, Phoenix, AZ 85003, or emailed to Procurement Officer noted in solicitation.
6.3 BOND REQUIREMENT: (If required by Project/Task Order)
6.3.1 Concurrently with the submittal of the Contract, the Contractor shall furnish the Contracting Agency the following bonds, which shall become binding upon the award of the contract to the Contractor.
6.3.1.1 A Performance Bond equal to the full Contract amount ($ or as specified) conditioned upon the faithful performance of the Contract in accordance with plans, specifications and conditions thereof. Such bond shall be solely for the protection of the Contracting Agency awarding the Contract.
6.3.1.2 A Payment Bond equal to the full contract amount ($ or as specified) solely for the protection of claimants supplying labor and materials to the Contractor or his Subcontractors in the prosecution of the work provided for in such Contract.
6.3.2 Each such bond shall include a provision allowing the prevailing party in a suit on such by a judge of the court.
6.3.3 Each bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptable to the Contracting Agency. The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this state, as by law required, and the bonds shall have attached thereto a certified copy of the Power of Attorney of the signing official. In addition, said company or companies shall the Contracting Agency, as currently listed in
the most recent Best Key Rating Guide, published by the A.M. Best Company.
6.4 FORCE MAJEURE
6.4.1 Except for payment obligations, neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, SERIAL 16154-RFP
terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service.
6.4.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply.
6.4.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated.
6.4.4 The County shall reserve the right to terminate this Contract and/or any applicable order or contract release purchase order upon non-performance by Contractor. The County shall reserve the right to extend the Contract and time for performance at its discretion.
6.5 WARRANTY OF SERVICES:
6.5.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments ance of services or goods provided by the
Contractor shall not relieve the Contractor from its obligations under this warranty.
6.5.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt correction of any services failing to meet the Contractor's warranty herein. Services corrected by the Contractor shall be subject to all the provisions of this Contract in the manner and to the same extent as services originally furnished hereunder.
6.5.3 Notwithstanding the foregoing, with respect to materials provided hereunder, Contractor is a reseller of goods only, and as such does not provide any warranty for the goods it supplies hereunder, Notwithstanding this as-is limitation, Contractor shall pass through to purchased hereunder. COUNTY AND PERSONS CLAIMING THROUGH COUNTY
SHALL SEEK RECOURSE EXCLUSIVELY FROM MANUFACTURERS IN
CONNECTION WITH ANY DEFECTS IN OR FAILURES OF GOODS, AND THIS
SHALL BE THE EXCLUSIVE RECOURSE OF COUNTY AND PERSONS
CLAIMING THROUGH COUNTY FOR DEFECTIVE GOODS, WHETHER THE
CLAIM OF COUNTY OR THE PERSON CLAIMING THROUGH COUNTY SHALL
SOUND IN CONTRACT, TORT, STRICT LIABILITY, PURSUANT TO STATUTE, OR FOR NEGLIGENCE. COUNTY SHALL PASS THESE TERMS TO
SUBSEQUENT BUYERS AND USERS OF GOODS. CONTRACTOR EXCLUDES
AND DISCLAIMS ALL OTHER EXPRESS AND IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
CONTRACTOR ASSUMES NO RESPONSIBILITY WHATSOEVER FOR
SUPPLIED HEREUNDER SHALL BE PREMISED ON FINAL APPROVAL BY INTERPRETATION, TO THE EXTENT NOT PROHIBITED BY APPLICABLE LAW.
IN NO EVENT, WHETHER IN CONTRACT, WARRANTY, INDEMNITY, TORT (INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE), STRICT LIABILITY OR
OTHERWISE, ARISING DIRECTLY OR INDIRECTLY OUT OF THE
PERFORMANCE OR BREACH OF THESE TERMS, SHALL CONTRACTOR BE LIABLE FOR (a) ANY INCIDENTAL, INDIRECT, PUNITIVE, SPECIAL,
COINCIDENTAL OR SIMILAR DAMAGES SUCH AS LOSS OF USE, LOST SERIAL 16154-RFP
DAMAGES WERE FORESEEABLE OR C
OF THIS AGREEMENT, (b) ANY CLAIM THAT PROPERLY IS A CLAIM AGAINST THE MANUFACTURER, OR (c) ANY AMOUNT EXCEEDING THE
AMOUNT PAID TO CONTRACTOR FOR GOODS FURNISHED TO COUNTY WHICH ARE THE SUBJECT OF SUCH CLAIM(S). ALL CLAIMS MUST BE BROUGHT WITHIN ONE YEAR OF ACCRUAL OF A CAUSE ACTION.
6.6 INSPECTION OF SERVICES:
6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this Contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the Contract requires.
6.6.2 County has the right to inspect and test all services called for by the Contract, to the extent practicable at all reasonable times and places during the term of the Contract.
County shall perform inspections and tests in a manner that will not unduly delay the work.
6.6.3 If any of the services do not conform to Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements, at no cost to the County. When the defects in services cannot be corrected by re-performance, County may:
6.6.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements; and
6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
6.6.4 If after being provided written notice and reasonable opportunity to cure the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with Contract requirements, County may:
6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor, through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service; or
6.6.4.2 Terminate the Contract for default.
6.7 REQUIREMENTS CONTRACT:
6.7.1 Contractors signify their understanding and agreement by signing a bid submittal, that the Contract resulting from the bid is a requirements contract. However, the Contract does not guarantee any minimum or maximum number of purchases will be made. It only indicates that if purchases are made for the materials or services contained in the Contract, they will be purchased from the Contractor awarded that item if the Contractor can meet all the delivery requirements of the County. Orders will only be placed when the County identifies a need and proper authorization and documentation have been approved.
6.7.2 County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.
6.7.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow promptly. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy.
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6.8 Background Check:
Contractors need to be aware that there may
County Attorney's Office, Courts as well as Maricopa County general government) to determine if the respondents employees are acceptable for the contractor to do business with the County. This applies to (but is not limited to) the company and sub-contractors. Employees or others who fail to pass these checks shall not be allowed to work on County projects. Failure to meet these requirements may lead to termination of the contract.
6.9 Suspension of Work
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.
6.10 Stop Work Order
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the
6.10.1 Cancel the stop-work order; or
6.10.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County, clause of this contract.
6.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor.
6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor.
6.12 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to:
6.12.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension;
6.12.2 Make progress, so as to endanger performance of this contract; or
6.12.3 Perform any of the other provisions of this contract.
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6.12.4 if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure.
6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract.
6.14 CONTRACTOR LICENSE REQUIREMENT:
6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses.
6.14.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to possess the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.15 SUBCONTRACTING:
6.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County, which consent shall not be unreasonably withheld. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project.
6.15.2 e job shall not exceed that of
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates or the County has approved the incr
invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A invoice must accompany the
6.16 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County.
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6.17 ADDITIONS/DELETIONS OF SERVICE:
6.17.1 The County reserves the right to add and/or delete materials and services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials or services are required from a Contract, prices for such additions will be negotiated between the Contractor and the County.
6.17.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County.
6.18 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract.
6.19 SEVERABILITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract.
6.20 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a Contract and to the performance thereunder.
6.21 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Go
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1 which is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, CONTRACTOR shall not discriminate against any employee, client or any other individual in any race, creed, color, religion, sex, disability or national origin.
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Arizona State Library Research website
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is hereby incorporated into this contract as if set forth in full herein. During the performance of this Contract, Contractor shall not discriminate against any employee, client or any other individual in any way because of color, religion, sex, disability or national origin.
6.22 ISRAEL BOYCOTT:
Per House Bill 2617 Contractor certifies that they are not currently engaged in, and agrees for the duration of the Contract to not engage in, a boycott of Israel.
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6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor
is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
have not within a 3-year period preceding this Contract had one or more public transaction (Federal, State or local) terminated for cause of default.
The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract.
6.23.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her knowledge and belief that the Contractor, its current officers and directors;
6.23.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States Department or Agency or any state, or local jurisdiction;
6.23.1.2 have not within three (3) year period preceding this Contract;
6.23.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; and
6.23.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; and
6.23.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; and are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other
transaction; and have not within a three (3) year period preceding this Contract had any public transaction (Federal, State or local) terminated for cause or default.
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6.23.1.3 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution.
6.23.2 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract.
6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A).
The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the least three years, whichever is longer. I-9
forms are available for download at USCIS.GOV.
6.24.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph
6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.
6.25 INFLUENCE
As prescribed in MC1-1202 MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy,
6.25.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.
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6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.
6.26.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the
3.908 of the Federal Acquisition Regulation;
6.26.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County upon request.
6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
6.27 UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this Contract the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART MINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq.
6.28 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW:
6.28.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials.
6.28.2 and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented.
6.28.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance.
The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or deduction from current billings Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County.
6.29 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or to require repayment of the disallowed amount by the Contractor.
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6.30 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract.
6.31 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information. by the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code.
6.32 PRICES:
Pricing will be compliant with the Pricing Commitments as described in the Administration Agreement dated as of January 12, 2017 by and between U.S. Communities Government Purchasing Alliance and Contractor.
6.33 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied.
6.34 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture between the County and the Contractor.
6.34.1 In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, coemployee, partnership, principal and agent, or joint venture between the County and the Contractor.
6.34.2 The County reserves the right of final approval on proposed staff for all Task Orders. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County.
6.35 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona, sitting in Phoenix, Arizona SERIAL 16154-RFP
6.36 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this
applicable, the terms of this Contract shall prevail.
6.37 ORDERING AUTHORITY:
Any request for purchase shall be accompanied by a valid purchase order, issued by Office of Procurement Services, a Purchase Order issued by the using Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase Card for payment.
6.38 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION:
6.38.1 This Contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this Contract when the County identifies a need and proper authorization and documentation have been approved.
6.38.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow.
Contractor specifically acknowledges to be bound by this cancellation policy.
6.39 PURCHASE ORDERS:
County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the cancellation. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.
6.40 CONFIDENTIAL INFORMATION:
Any information obtained in the course of performing this Contract may include information that is proprietary or confidential to the County. This provision establishes the rding such information.
The Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform cedures and controls at a minimum must be
the same procedures and controls it uses to protect its own proprietary or confidential information. If, at any time during the duration of the Contract, the County determines that the procedures and controls in place are not adequate, the Contractor shall institute any new and/or additional measures requested by the County within fifteen (15) calendar days of the written request to do so.
Any requests to the Contractor for County proprietary or confidential information shall be referred to the County for review and approval, prior to any dissemination.
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6.41 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.41.1 Exhibit A, Pricing;
6.41.2 Exhibit B, Scope of Work;
6.41.3 Exhibit C Facilities Management Requirements
NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street 160 South 4th Avenue
Phoenix, Arizona 85003-2494
For Contractor: with a copy to:
HD Supply Facilities Maintenance, Ltd.
PO Box 509055
San Diego, CA 92150-9055
Attn: Contracts Department
HD Supply Facilities Maintenance, Ltd.
3400 3100 Cumberland Blvd, Suite 1700
Atlanta, GA 30339
Attn: Legal
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EXHIBIT A
PRICING
SERIAL 16154-RFP BFO
NIGP CODE: 45041
RESPONDENT'S NAME: HD Supply Facilities Maintenance, Ltd.
COUNTY VENDOR NUMBER : VC0000004973
ADDRESS:
3100 Cumberland Blvd., Ste. 1700
PO BOX 209058 Sab Diego, CA 92150
Atlanta, GA 30339
P.O. ADDRESS: PO Box 509055, San Diego, CA 92150
TELEPHONE NUMBER: 877-610-6912
FACSIMILE NUMBER: 877-219-8526
WEB SITE: hdsupplysolutions.com
CONTACT (REPRESENTATIVE):
Steve Blask (Primary), Brent Jaramillo Becky
Newell
Cydne smith
REPRESENTATIVE'S E-MAIL ADDRESS:
[email protected]
[email protected] ,
[email protected]
[email protected]
YES
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [ X ] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [ X ]
1.0 PRICING:
1.2 Wholesale Catalog Discount By Category
Annual Issue Date of Catalog March/April
(Insert Sub-categories as necessary)
MINIMUM
MINIMUM Discount from List
1.1 Category 1 Appliances
Refrigerators 5 %
Ovens 5 %
Oven Repair 20 %
Laundry 5 %
Dishwashers & other Appliances 5 %
Refrigerator Repair 15 %
Microwaves 10 %
Range Hood Filters 20 %
Range Hoods 20 %
Washer & Dryer Repair 15 %
Gas Supply Lines & Fittings 15 %
Laundry Carts 5 %
Dishwasher Repair 15 %
Ice Machines 5 %
Ice Machine Repair 10 %
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1.2 Category 2 Building Materials 5 %
Slab Doors 10 %
Bi-Fold 5 %
Moldings 10 %
Bypass Doors 5 %
Pre-hung Int. Doors 5 %
Exterior Doors 5 %
1.3 Category 3 Hardware 5 %
Residential Locksets 10 %
Door & Wall Protection 15 %
Screen Doors, Frame & Wire 15 %
Door Security Hardware 15 %
Commercial Locksets 10 %
Mailboxes & Accessories 15 %
Weatherization & Thresholds 20 %
Ceiling Tile 5 %
Door Hinges & Closers 10 %
Wardrobe Hardware 15 %
Cabinet & Drawer Hardware 15 %
Window Hardware 10 %
Commercial Door Hardware 10 %
Electronic Locks & Safes 5 %
Sliding Patio Door Hardware 10 %
Gate & Garage Door Hardware 10 %
Fasteners 10 %
Storm Door 5 %
Carpet 5 %
Laminate Flooring 10 %
1.4 Category 4 HVAC 5 %
Fireplace 10 %
Air Filtration 15 %
PTAC & Ductless (Mini Splits) 5 %
Refrigerants & Compressed Gases 5 %
Thermostats & Temperature Control 10 %
Window & Portable Air Conditioners 10 %
Wall Air Conditioners 5 %
Exhaust Fans 15 %
Condensing Units 5 %
Repair Parts 10 %
Tools & Supplies 10 %
Heaters 10 %
Hydronic Products, Controls & Gauges 5 %
Indoor Air Quality (IAQ) 10 %
Air Handlers, Furnaces & Coils 5 %
Ventilation 10 %
Compressors & Fittings 10 %
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Warranty/OEM Parts 0 %
Thru-The-Wall Condensers 5 %
Clearance - HVAC 0 %
Eff. 3/15/25 Portable Air Conditioners 10 %
Window Air Conditioners 10 %
1.5 Category 5 Kitchen and Bath Cabinets 10 %
Medicine Cabinets 15 %
Countertops 0 %
Bathroom Vanities 15 %
Kitchen Cabinets 10 %
Eff. 3/15/25
Gas Products 15 %
Pipe, Tubing & Fittings 5 %
Plumbing Valves 15 %
1.6 Category 6 Janitorial 5 %
Floor Mats 10 %
Paper Product 20 %
Cleaning Chemicals 20 %
Cleaning Equipment 15 %
Waste Receptacles And Liners 10 %
Pest Control 10 %
Trash Liners 20 %
Vacuums And Accessories 5 %
Carpet Extractors & Floor Machines 5 %
Odor Control 5 %
Hand Soaps & Sanitizers 15 %
Dilution Systems 5 %
1.7 Category 7 Landscaping Equipment and Supplies 5 %
Planters 5 %
Garden Hoses & Nozzles 10 %
Sprinkler Heads, Nozzles & Accessories 5 %
Sprinkler Valves & Accessories 10 %
Outdoor Equipment 5 %
Ice Melt 5 %
Utility Vehicle & Accessories 5 %
1.8 Category 8 Motors/Pumps 5 %
Motors & Fan Blades 5 %
Circulator Pumps 5 %
Pumps & Regulators 5 %
1.9 Category 9 Paints/Coatings 5 %
Caulking 15 %
Interior Surface Repair 15 %
Paint Application 10 %
Tapes & Adhesives 10 %
Paint 5 %
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Spray Paint 10 %
Primers 5 %
Exterior Surface Repair 5 %
1.10 Category 10 Plumbing 5 %
Kitchen & Bar Faucets 10 %
Lavatory Faucets 10 %
Stems & Cartridges 10 %
Tub Spouts & Showerheads 10 %
Bathroom Hardware 15 %
Sinks 10 %
Faucet & Shower Valve Repair 15 %
Specialty & Commercial Faucets 5 %
Handles And Index Buttons 10 %
Tub & Shower Trim Kits & Valves 5 %
Pop Ups & Repair 10 %
Spouts & Aerators 10 %
Decorative Bath Hardware 10 %
Escutcheons and Flanges 10 %
Clearance faucets and showerheads 0 %
Water Heaters 5 %
Toilet & Tank Repair 10 %
Disposers & Repair 5 %
Shower Doors, Tubs & Enclosures 10 %
Toilets 10 %
Toilet Seats 20 %
Drain Cleaning Equipment 5 %
Metal & Plastic Tubular 10 %
Public Washroom 10 %
Water Heater Repair 5 %
Sink Repair 20 %
Water Coolers & Bubblers 5 %
Tub Waste and Drain Repair 10 %
Pipe Repair & Weatherization 10 %
1.11 Category 11 Pool Supplies 5 %
Pool And Patio Furniture 5 %
Pool Chemicals 5 %
Pool Equipment 10 %
1.12 Category 12 Tools, Hand-Held General Purpose 5 %
Acrylic Sheet 5 %
Hand Tools 10 %
Ladders & Ladder Acc. 5 %
Lubricants 10 %
Plumbing Hand Tools 10 %
Carts & Trucks 10 %
Wheels & Casters 10 %
Storage 15 %
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1.13 Category 13 Tools, Power Type 5 %
Power Tools 5 %
Shop Tools 5 %
Power Tool Accessories 10 %
Power Equipment 5 %
Bench Top Tools 5 %
1.14 Category 14 Flooring and Window Coverings 10 %
Vinyl Mini Blinds 20 %
Standard Vertical Blinds 20 %
1" Deluxe Vinyl Mini Blinds 20 %
Aluminum Mini Blinds 20 %
Window Shades & Rods 15 %
Faux Wood Blinds 15 %
Deluxe Vertical Blinds 10 %
Window Covering Accessories 15 %
2" Deluxe Vinyl Mini Blinds 15 %
Floor Tile 10 %
Flooring Tools 15 %
Floor Prep & Adhesive 15 %
1.15 Category 15 Hospitality 5 %
Hospitality - Banquet Furniture 5 %
Hospitality - Shower Curtains & Liners 5 %
Hospitality - Guest Room Case Goods & Furniture 5 %
Hospitality - Food & Beverage Equipment & Supplies 10 % Hospitality - Guest Room Coffee Makers & Coffee 5 %
Hospitality - Guest Room Appliances 5 %
Hospitality - Personal Care Amenities 5 %
Hospitality - Telephones & Accessories 5 %
Hospitality - Guest Room Supplies 10 %
Hospitality - Beds & Frames 5 %
Hospitality - Office Supplies & Equipment 10 %
Hospitality - Housekeeping Carts & Accessories 10 %
Hospitality - Fitness Equipment 5 %
Hospitality - Extended Stay/Timeshare Supp & Equipment 5 % Hospitality - Bellman's Carts & Accessories 5 %
Hospitality - Logo Amenities 5 %
Hospitality - Business Forms 15 %
Hospitality - Guest Room Printed Supplies 10 %
Hospitality - Baby Cribs & Sheets 5 %
Hospitality - Bathroom Hardware (Hospitality) 5 %
Hospitality - Restaurant Equipment & Supplies 5 %
Hospitality - Crowd Management 5 %
Hospitality - ADA Communications 5 %
Hospitality - Artwork, Frames & Mirrors 5 %
Hospitality - Room Decor 5 %
Hospitality - Laundry Carts & Accessories 10 %
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Hospitality - Guest Kitchen Appliances 5 %
Hospitality - Safety & Signage 5 %
Dispensers 15 %
Eff. 3/15/25 Notices 5 %
1.16 Category 16 Water/Wastewater Treatment 5 %
Water Supply & Fittings 15 %
Pipe & Pipe Fittings 5 %
Water Filtration 5 %
1.17 Category 17 Miscellaneous 5 %
Ability One - Floor Care 5 %
Ability One - Cleaning Supplies 10 %
Ability One - Brooms & Brushes 5 %
Ability One - Safety & Sundries 5 %
Ability One - Paper Products 5 %
Ability One - Paint & Tape 5 %
Eff. 3/15/25 5 %
Electrical - Carbon Monoxide Alarms 15 %
Electrical - Smoke Alarms & Fire Safety 15 %
Electrical - Fire Extinguishers & Cabinets 5 %
Electrical - Wiring Devices - GFCIs 15 %
Electrical - Wall Plates 15 %
Electrical - Wiring Devices - Receptacles 15 %
Electrical - Wiring Devices 15 %
Electrical - Power Cords & Connectors 15 %
Electrical - Two-Way Communications 5 %
Electrical - Door Chimes & Intercoms 15 %
Electrical - Wiring Supplies 10 %
Electrical - Circuit Breakers & Fuses 10 %
Electrical - Building Wire 10 %
Electrical - Electrical Tools & Meters 10 %
Electrical - Security & Surveillance 10 %
Electrical - Conduit & Weatherproof/Electrical Boxes 15 % Electrical - Lighting Controls 15 %
Electrical - Telephone & Video Repair 15 %
Electrical - Surge Protection 15 %
Electrical - Time Switches 15 %
Electrical - Audio/Video Equipment 5 %
Electrical - Plug & Connectors 15 %
Electrical - Audio/Video Accessories 10 %
Electrical - Clearance - Electrical 0 %
Electrical - Cameras 5 %
Grounds - Benches & Picnic Tables 5 %
Grounds - Petwaste Stations & Accessories 10 %
Grounds - Flags 5 %
Grounds - Bike Racks 5 %
Grounds - Barbecues 5 %
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Grounds - Playgrounds 5 %
Eff. 3/15/25 Equipment 5 %
Equipment 5 %
Healthcare - Patient Care 10 %
Healthcare - Bathing & Toileting 5 %
Healthcare - Bathing Units/Supplies & Repair 5 %
Healthcare - Shelving & Storage 5 %
Healthcare - Resident Room Furniture 5 %
Healthcare - Nurse Call & Audio/Video Equipment 5 %
Healthcare - Bed Repair Parts 10 %
Healthcare - Incontinent Care 5 %
Healthcare - Wheelchair Repair Parts 15 %
Healthcare - Wheelchair Cushions & Accessories 5 %
Healthcare - Biohazard Containment 10 %
Healthcare - Therapy & Fitness 5 %
Healthcare - Privacy Curtains & Hardware 10 %
Healthcare - Carts & Receptacles 5 %
Healthcare - Lift Repair 5 %
Healthcare - Mattresses 5 %
Healthcare - Wheelchairs & Walkers 5 %
Healthcare - Beds & Accessories 5 %
Healthcare - Respiratory Aid 10 %
Healthcare - Lifts & Slings 5 %
Healthcare - Mobility Aids & Repair Parts 5 %
Healthcare - Bed & Bath Linen 5 %
Healthcare - Resident Monitoring / Fall Prevention 5 %
Healthcare - Hampers and Accessories 5 %
Healthcare - Scales 5 %
Healthcare - Aids to Daily Living 5 %
Healthcare - Diagnostic 5 %
Healthcare - Exam Gloves 10 %
Healthcare - Recliners and Accessories 5 %
Healthcare - Wheelchair Ramps 5 %
Healthcare - Healthcare Office 5 %
Healthcare - Defibrillators 5 %
Lamps & Ballasts - Fluorescent Tubes 20 %
Lamps & Ballasts - Pin Based Compact Fluorescents 20 %
Lamps & Ballasts - Batteries & Flashlights 20 %
Lamps & Ballasts - Fluorescent Lamp Adapters 20 %
Lamps & Ballasts - Ballasts & Starters 10 %
Lamps & Ballasts - LED Lamps 5 %
Lamps & Ballasts - A-Lamps 10 %
Lamps & Ballasts - H.I.D. Lamps 10 %
Lamps & Ballasts - Decorative Lamps 10 %
Lamps & Ballasts - PAR Lamps 10 %
Lamps & Ballasts - Reflector Lamps 10 %
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Lamps & Ballasts - Halogen Lamps 10 %
Lamps & Ballasts - Special Application Lamps 10 %
Lamps & Ballasts - Clearance - Lamps & Ballast 5 %
Lighting Fixtures - Indoor LED Fixtures 15 %
Lighting Fixtures - Outdoor LED Fixtures 10 %
Lighting Fixtures - Indoor Incandescent Ceiling Fixtures 20 % Lighting Fixtures - Emergency Lighting Fixtures 10 %
Lighting Fixtures - Ceiling Fans 15 %
Lighting Fixtures - Light Fixture Glass 10 %
Lighting Fixtures - Linear Fluorescent Fixtures 10 %
Lighting Fixtures - Bathroom Fixtures 10 %
Lighting Fixtures - Indoor Fluorescent Ceiling Fixtures 15 % Lighting Fixtures - Outdoor Fluorescent Fixtures 10 %
Lighting Fixtures - Security Lighting 10 %
Lighting Fixtures - Outdoor Incandescent Fixtures 10 %
Lighting Fixtures - Light Fixture Repair 10 %
Lighting Fixtures - Indoor Wall Fixtures 10 %
Lighting Fixtures - Lamp Shades 10 %
Lighting Fixtures - Chandeliers & Pendants 10 %
Lighting Fixtures - Recessed & Track Lighting 5 %
Lighting Fixtures - Hospitality Portable Fixtures 10 %
Property Marketing - Banners 5 %
Property Marketing - Marketing Flags 5 %
Property Marketing - Gifts 5 %
Property Marketing - Apparel 5 %
Property Marketing - Yard Signs 5 %
Property Marketing - Key Tags 5 %
Property Marketing - A-Frame Signs 5 %
Property Marketing - Drinkware 5 %
Property Marketing - Balloons 5 %
Property Marketing - Events 5 %
Property Marketing - Indoor Banners 5 %
Raw Materials - Hardware 0 %
Raw Materials - Raw Materials 5 %
Raw Materials - Screening 5 %
Office Solutions - Storage 10 %
Office Solutions - Forms 5 %
Office Solutions - Parking Permits 5 %
Office Solutions - Paper 5 %
Office Solutions - Violations 5 %
Office Solutions - Ink/Toner 5 %
Office Solutions - Message Boards 5 %
Office Solutions - Presentation 5 %
Office Solutions - Desktop 5 %
Office Solutions - Filing 5 %
Office Solutions - Mailroom/Shipping 5 %
Office Solutions - Technology 5 %
Office Solutions - Low Tech 5 %
Office Solutions - Stationery 5 %
SERIAL 16154-RFP
Office Solutions - Writing 5 %
Office Solutions - Planning/Organization 5 %
Office Solutions - Labels 5 %
Office Solutions - Note Pads 5 %
Office Solutions - Greeting Cards 5 %
Office Solutions - Binders 5 %
Office Solutions - Pool Permits 5 %
Safety Products - Hand Protection 20 %
Safety Products - Safety Apparel 10 %
Safety Products - First Aid 10 %
Safety Products - Respiratory Protection 15 %
Safety Products - Eye Protection 15 %
Safety Products - Spill Control & Containment 10 %
Safety Products - Lockout Tagout 10 %
Safety Products - Hearing Protection 15 %
Safety Products - Safety Training Materials 10 %
Safety Products - Fall Protection 5 %
Safety Products - Traffic Safety 5 %
Safety Products - Safety Storage 10 %
Eff. 3/15/25
Living 5 %
Cartons & Mailers 5 %
Shipping Supplies 5 %
Storage Containers & Shelving 5 %
Trucks & Carts 10 %
Signage - Traffic Signs 5 %
Signage - Interior Signs 5 %
Signage - Specialty Signs 5 %
Signage - Exterior Signs 5 %
Signage - Sign Post 5 %
Signage - Safety Signs 5 %
Textiles - Mattress Pads Covers Toppers 5 %
Textiles - Towels 5 %
Textiles - Sheets 5 %
Textiles - Pillows And Protectors 5 %
Textiles - Blankets 5 %
Textiles - Top Of Bed 5 %
Textiles - Table Line 5 %
Textiles - Robes And Slippers 5 %
1.18 Category 18 In Store Services 0 %
Fab - Kitchen Cabinets 0 %
Fab - Countertops 0 %
Mirror/Glass Fabrication 0 %
Fab - 5/8"TF Cabinet Doors & Fronts 0 %
Fab - Cabinet Drawer Boxes 0 %
SERIAL 16154-RFP
Fab - Cabinet Doors & Fronts 0 %
Bypass Doors Fabrication 0 %
Screening Fabrication 0 %
Fab-Interior Slab Bypass Doors 0 %
1.2 Do you offer a Rebate in lieu of a discount Y* (Y/N) Rebate is offered in addition to a discount
If annualized net purchases
are
...the rebate paid on net
purchases will be
over
but not
over
will be
of the
amount
over
$500,000 $999,999 1.00% $0
$1,000,000 $1,999,999 1.50% $0
$2,000,000 NA 2.00% $0
The rebate will be calculated at the Agency level based on its properties or facilities within its account will not include group purchasing organizations or similar entities.
The rebate percentages apply only to net purchases above the noted thresholds. Net purchases are defined as invoiced product purchases less returns, other discounted items, and invoices that are 90+ days beyond terms begins in February. Rebate payments are accompanied by a detailed report showing the purchases by property and region established in our database. Any invoices that are 90+ days beyond terms at the time of incentive calculation and payment may be excluded from incentive payments or discounts.
SERIAL 16154-RFP
EXHIBIT B
SCOPE OF WORK
CONTRACT FOR MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES (U.S. Communities)
1.0 INTENT:
The Contractor shall have a strong national presence for a vast array of supplies and equipment necessary for maintenance and repair in residential, commercial and industrial environments for use by various public entities nationwide.
Other governmental entities under agreement with the County may have access to services provided hereunder.
The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple
the currently listed contractors are of an insufficient nu ensure adequate competition on any project or task order work.
1.1 INTRODUCTION, BACKGROUND AND INTENT:
MASTER AGREEMENT
governments, school districts, and higher education institutions in the United States of America, ppliers to enter into a Master Agreement for a
complete line of Maintenance, Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related
1.2 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES
Contractors are to have the broadest possible selection of MAINTENANCE, REPAIR, OPERATING SUPPLIES AND RELATED PRODUCTS AND SERVICES they offer. The intent of this contract is to provide Participating Public Agencies with a comprehensive offering of products and services to meet their various needs.
1.2.1 Maintenance, Repair, Operating (MRO) Supplies and Related Services (Installation, Repair and Renovation) offering of wholesale and/or
retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier.
In addition, a complete range of services available through the Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier.
1.2.2 Related Products and Services (Including Installation, Repair and Renovation A complete range of related products and services offered by Supplier including, but not limited to, installation, repair and renovation services for replacements, upgrades, and remodeling in the residential, commercial and industrial environments relating to any of the following (non-inclusive): roofing, gutters, downspouts, HVAC, plumbing, electrical, exterior decks, patios and porches, exterior siding, windows and doors, interior and exterior painting, weatherization, ADA improvements, hose SERIAL 16154-RFP
fabrication, hydraulic repairs, gearbox repairs, conveyor system repairs, vulcanizing, rubber fabrication, and any other types of residential, commercial and industrial environments.
2.0 SCOPE OF WORK:
2.1 MAINTENANCE, REPAIR, OPERATING SUPPLIES (MRO) AND RELATED SERVICES (INSTALLATION, REPAIR AND RENOVATION):
Provide a complete and comprehensive offering of Wholesale and/or Retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier.
In addition, a complete range of services available through the Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier.
2.2 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES):
2.2.1 Any related products offered by Supplier.
2.2.2 Services may also include replacements, upgrades, remodeling; and product, turnkey and major category installations.
2.2.3 Services performed shall be non-structural in nature.
2.2.4 Products used in performing these services shall be procured under the awarded contract, at contract prices.
2.2.5 These services may be required in the residential and commercial environments and may be any of the following (non-inclusive):
2.2.5.1 Roofing, Gutters, Downspouts
2.2.5.2 HVAC
2.2.5.3 Plumbing
2.2.5.4 Electrical
2.2.5.5 Exterior decks, patios and porches
2.2.5.6 Exterior Siding
2.2.5.7 Windows, Doors
2.2.5.8 Interior/Exterior Painting
2.2.5.9 2.2.5.10 ADA Improvements
2.2.6 Services:
2.2.6.1 services including:
2.2.6.2 Providing and managing qualified contractors
2.2.6.3 Budget management in keeping projects on budget
2.2.6.4 Project management services in design, planning, organizing, scheduling and managing all stages of a project.
SERIAL 16154-RFP
2.2.7 Service Providers (Labor):
2.2.7.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers.
2.2.7.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s).
2.2.7.3 Contractor shall verify each Service Provider maintains at a minimum, the levels of insurance specified under in draft contract.
2.2.7.4 Contractor shall perform a background screen of all Service Providers consisting of (at a minimum):
2.2.7.4.1 National Employee Database
2.2.7.4.2 SSN Verification
2.2.7.4.3 National Criminal Database Check
2.2.7.4.4 Two County Search
2.2.7.4.5 Sex Offender Search
2.2.7.4.6 Annual Review (National Criminal Database)
2.2.7.4.7 Two (2) Year Complete Re-Screen and Renewal
2.2.7.4.8 Financial Background
2.2.7.5 All Service Provider employees shall wear
identification badge at all times.
2.3 PRODUCT CATEGORIES:
This Solicitation is to establish a nationwide purchasing agreement for the acquisition of the following products. The category descriptive examples below are not to be considered restrictive, but rather, provide a general, non-inclusive, description of the category. These are standard use in the residential, commercial, and industrial environments. Your firm may not have the ability to provide all categories.
All products offered shall be new, unused and of the latest design and technology.
The intent is for each Proposer to submit their complete product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs. You may subcontract items your firm does not supply.
2.3.1 CATEGORY 1: APPLIANCES
Large appliances: refrigerators, washers, dryers, dishwashing machines, appliances: mixers, toasters, microwave ovens, food processors, disposals, trash compactors, and all ancillary supplies, tools, and components.
2.3.2 CATEGORY 2: BUILDING MATERIALS
Lumber (dimensional and timber), millwork, roofing, siding, plywood, paneling, hardwood, trim, molding, fencing, decking, gates, brick, block, doors, windows, bagged goods (concrete, mortar, sand, or asphalt), drywall, rebar, acoustical tiles, rain gutters, garage door openers, insulation, and all ancillary supplies, tools, and components.
2.3.3 CATEGORY 3: HARDWARE
Fasteners (nuts/bolts, screws, washers, rivets, nails), builders hardware (hinges, gate hardware, barrel bolts/hasps, corner braces, shelf brackets, closet hardware, springs), threaded rod/steel shapes, anchors, padlocks, lock sets, wheels, casters, ball bearings, rope, chain, metal stock, dry cell batteries, fire extinguishers, signs, cabinet hardware, mail boxes, safes, drop boxes, weatherization products, and all ancillary supplies, tools, and components.
SERIAL 16154-RFP
2.3.4 CATEGORY 4: HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) Equipment, package units, evaporative coolers, tools, parts, ducting, air filtration, thermostats, portable and fixed heaters, fans, and all ancillary supplies, tools, and components.
2.3.5 CATEGORY 5: KITCHEN AND BATH CABINETS
Kitchen cabinets, bath vanities, countertops, medicine cabinets, mirrors, and all ancillary supplies, tools, and components.
2.3.6 CATEGORY 6: JANITORIAL SUPPLIES
Cleaners, soaps, waxes, strippers, polishes, vacuums, brooms, mops, buckets, gloves, carts, paper goods, and all ancillary supplies, tools, and components.
2.3.7 CATEGORY 7: LANDSCAPING EQUIPMENT AND SUPPLIES
Lawn and landscape equipment (gasoline and electric), shovels, rakes, axes, hoes, hoses, nozzles, insect control, herbicides, fertilizers, plants, trees, sprinkler/irrigation equipment and supplies and all ancillary supplies, tools, an components.
2.3.8 CATEGORY 8: MOTORS/PUMPS
Fractional and full horse, starters, pulleys, belts, fans, motor controls, and all ancillary supplies, tools, and components.
2.3.9 CATEGORY 9: PAINTS AND COATINGS
All types of paints and coatings, wall paper, caulking, spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy, cleaners, drywall supplies, tarps, compounds, adhesives, accessories, and all ancillary supplies, tools, and components.
2.3.10 CATEGORY 10: PLUMBING
Equipment, parts, piping and fittings, water heaters, furnaces, disposals, pneumatic piping, filters, commodes, sinks, bathtubs, showers, shower doors, faucets, water conditioning equipment, water dispensing equipment, salt, and all ancillary supplies, tools, and components.
2.3.11 CATEGORY 11: POOL SUPPLIES
Pool chemicals, tools, timers, pump/motor units, vacuum equipment, patio furniture, parts, and all ancillary supplies, tools, and components.
2.3.12 CATEGORY 12: TOOLS, HAND-HELD GENERAL PURPOSE
Hand-held (electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing and measuring tools, carts and hand trucks, work benches, tool cabinets, ladders, and all ancillary supplies and components.
2.3.13 CATEGORY 13: TOOLS, POWER TYPE
Electric or gas operated, mobile or stationary, bench or floor mounted, including accessories, and all ancillary supplies and components.
2.3.14 CATEGORY 14: FLOORING AND WINDOW COVERINGS
All flooring, including but not limited to, vinyl plank, VCT, vinyl tile, ceramic tile, hardwood, carpet tile, carpet and cove base; blinds, shades, screens, window glass, mirrors, parts, and all ancillary supplies, tools, and components.
SERIAL 16154-RFP
2.3.15 CATEGORY 15: HOSPITALITY
Guest room supplies and appliances, personal care amenities, telephones, bed and bath linens, housekeeping cleaning supplies, public restroom supplies, carts, banquet and conference room supplies, guest room and suite furniture, fixtures, and equipment, pool and patio equipment, and other hospitality supplies.
2.3.16 CATEGORY 16: WATER AND WASTE WATER TREATMENT
Aeration, chart and data recorders, chemical feed, collection systems, flow metering, gauges, grounds maintenance, hose, hydrants, lab chemicals, equipment, and testing, location and leak detection, level and pressure, pipe, plugs, process analysis, pumps, sampling equipment, storm water, tanks, tools, valves, and water treatment.
2.3.17 CATEGORY 17: MISCELLANEOUS
Including, but not limited to: shelving (metal or wood composite), safety and emergency equipment, first aid supplies, conditioning salt, scaffolding (purchased), packaging supplies, communication supplies, electrical supplies, lighting supplies, office products, and property management products.
2.3.18 CATEGORY 18: IN STORE SERVICES
Including, but not limited to: glass cutting, pipe threading, planning services (flooring and cabinet), verbal technical advice, special orders, rental equipment, etc.
2.4 PRODUCT ORDERING:
2.4.1 Contractors complete product line (Wholesale or Retail) shall be available for internet ordering 24/7.
2.4.2 Products may be ordered by any of the following methods:
Internet
Will Call (Phone or FAX order)
2.5 PRODUCT PRICING:
Wholesale:
Pricing shall be a fixed percentage (%) off catalog pricing by Product Category (Section
2.3 above) and a rebate on gross sales (see Exhibit A). Catalog price updates will be allowed once per year.
2.5.1 Discounts by product subcategory are set forth in Exhibit A - Pricing. Percentages are applied to the then-current list price. All customers will be guaranteed our published list price, minus the category discount in Exhibit A - Pricing; however, certain products requiring special processing, such as design services, may be subject to tiered pricing based on volume.
2.5.2 List price on all stocked items shall remain fixed from approximately March to March of each year. Stocked items are all items in the catalog or on the website as other mutually agreed
upon items). New pricing for each year will be published during March of each year.
2.5.3 List price on all non-stocked items, which are items not identified in the catalog or on the adjusted at any time without notice.
SERIAL 16154-RFP
The discount percentages will remain fixed for the duration of the Contract and will be applied to the list price in effect at the time of sale.
2.5.4 Discount percentages will not apply to Special Orders, Promotional Items, Renovations, Installations or Contract Priced Items. The list price may be accessed by logging in to https://hdsupplysolutions.com/ or through the Easy Order App.
2.5.5 Notwithstanding the foregoing, including Section 2.5.2 above, in the event , including taxes, freight, raw materials,
handling, or other costs, and Contractor provides written evidence of industry data indicating such cost increases, Contractor may increase pricing of stocked items consistent with such industry data at any time during the year. Any proposed changes will be consolidated and provided to the County by the tenth of each month, if changes are contemplated, for review and approval not less than 10 business days prior to implementation. If prices for multiple items are requested for an increase, Contractor shall submit the items with initial pricing and requested change on a spreadsheet with columns for approval and denial of such change. Any changes rejected by County in writing prior to implementation shall not be implemented, and Contractor shall have the option to make such stocked items unavailable.
Contractor shall also, without direction from the County, advise the County of and implement any price decrease of stocked items.
2.5.6 Failure to reject any changes prior to implementation as provided above shall be deemed as express approval by County of such changes.
Due to the uncertain impact of tariffs referenced in https://ustr.gov, pricing of stocked items may be adjusted from time to time. Any changes will be provided to County for review and approval not less than ten (10) business days prior to implementation. Any changes rejected by County in writing prior to implementation shall not be implemented, and Contractor shall have the option to make such stocked items unavailable. Failure to reject any changes prior to implementation as provide above shall be deemed express approval by County of such changes.
2.6 ON-LINE CATALOG DISCOUNT PRICING:
Presently, the capability exists to access an on-line catalog reflecting contract pricing of all products.
2.7 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES) PRICING:
2.7.1 All Participating Public Agencies shall receive a detailed written quotation for all services to be performed, and product(s) to be provided.
2.7.2 2.7.3 As an audit tool, the Contractor(s) shall provide a copy of the most current R.S. Means Bare Cost Data (including any city cost index adjustment) pertaining to all written quotations.
2.8 SALES REPORTING:
d management reporting by Participating Public
Agency. Identify the level(s) (Agency, Division, Department, Individual) of reporting detail available in the following categories:
2.8.1 Sales Dollars
2.8.2 Sales histories by manufacturer, item description, part number, quantity, NIGP codes SERIAL 16154-RFP
2.8.3 Procurement card (MasterCard or Visa brand)
2.9 BRAND NAMES:
The County reserves the right to request samples to determine quality and acceptability of materials bid by Contractor. In some cases, brand names have been listed in order to define the desired quality and are not intended to be restrictive or to limit competition. Materials substantially equivalent to those designated shall qualify for consideration.
2.10 DELIVERY, FREIGHT REQUIREMENTS:
2.10.1 All domestic ground shipments shall be FOB Destination, Freight Prepaid and Included.
Any handling fees shall also be included in the pricing.
2.10.2 Should a Participating Public Agency determine that rush shipping or other alternate shipping is required, it shall notify the Contractor. The Contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the Participating Public Agency.
2.10.3 The Proposer shall retain control for carrier selection and payment of freight charges of all goods until received by the requesting Participating Public Agency and the contract coverage completed. The Proposer shall also file all claims for visible or concealed damage. The Participating Public Agency will notify the Proposer of any damaged goods and shall assist the Proposer in arranging for inspection of the goods.
2.10.4 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees, if applicable.
2.10.5 Shipping and handling fees are allowable to destinations outside the continental U.S.
2.10.6 A packing list or other suitable shipping document shall accompany each shipment and shall include the following:
2.10.6.1 Contract Serial number
2.10.6.2 2.10.6.3
2.10.6.4 2.10.6.5 A description of product(s) shipped, including item number(s), quantity(ies), as applicable
3.0 PROCUREMENT REQUIREMENTS:
3.1 SHIPPING TERMS:
Bid price(s) and terms shall be F.O.B. Destination at ordering Agencies locations.
3.2 OPERATING MANUALS (If required):
Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and schematic diagrams, if required by the Using Agency.
3.3 INSTALLATION: (If required):
d installation of all equipment in a complete
operating condition.
SERIAL 16154-RFP
3.4 ACCEPTANCE: (If required):
Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance.
3.5 CONTRACTOR EMPLOYEE MANAGEMENT:
3.5.1 Contractor shall endeavor to maintain the personnel proposed in their offer throughout status changes, Contractor shall provide County a list of proposed candidates with equivalent experience with the Solution. County reserves the right to assist in the selection of the replacement candidate. Under no circumstances is it acceptable for the implementation schedule to be impacted by a personnel change on the part of the Contractor.
3.5.2 Contractor shall not reassign any provided personnel without the express consent of the County.
3.5.3 County reserves the right to immediately remove from its premises any Contractor personnel it determines is a risk to County operations.
3.5.4 County reserves the right to request the replacement of Contractor personnel at any time, for any reason.
3.6 TRAINING:
The Contractor shall provide a minimum of TBD (hours or days) to completely train County personnel in the use and care of the equipment. All training is to take place on-site at Maricopa County.
3.7 WARRANTY:
3.7.1 All items furnished under this Contract shall conform to the requirements of this Contract.
3.7.2 The warranty period for workmanship shall be for an initial period of twelve (12) months and commence upon prompt acceptance by County.
3.7.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty and any applicable limitations or conditions which may apply.
3.7.2.2 The Contractor agrees that he will, at his own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship which becomes or is found to be defective during the term of this warranty.
3.7.2.3 Notwithstanding the foregoing, with respect to materials provided hereunder, Contractor is a reseller of goods only, and as such does not provide any warranty for the goods it supplies hereunder. Notwithstanding this as-is limitation, standard warranties with respect to goods purchased hereunder. COUNTY AND
PERSONS CLAIMING THROUGH COUNTY SHALL SEEK RECOURSE
EXCLUSIVELY FROM MANUFACTURERS IN CONNECTION WITH ANY
DEFECTS IN OR FAILURES OF GOODS, AND THIS SHALL BE THE
EXCLUSIVE RECOURSE OF COUNTY AND PERSONS CLAIMING
THROUGH COUNTY FOR DEFECTIVE GOODS, WHETHER THE CLAIM
OF COUNTY OR THE PERSON CLAIMING THROUGH COUNTY SHALL
SOUND IN CONTRACT, TORT, STRICT LIABILITY, PURSUANT TO
STATUTE, OR FOR NEGLIGENCE. COUNTY SHALL PASS THESE
SERIAL 16154-RFP
TERMS TO SUBSEQUENT BUYERS AND USERS OF GOODS.
CONTRACTOR EXCLUDES AND DISCLAIMS ALL OTHER EXPRESS
AND IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE. CONTRACTOR ASSUMES NO
INTERPRETATION OF PLANS OR SPECIFICATIONS PROVIDED BY
SUPPLIED HEREUNDER SHALL BE PREMISED ON FINAL APPROVAL
BY COUNTY OR BY
ENGINEERS, OR OTHER THIRD PARTIES RATHER THAN ON
PROHIBITED BY APPLICABLE LAW. IN NO EVENT, WHETHER IN
CONTRACT, WARRANTY, INDEMNITY, TORT (INCLUDING, BUT NOT
LIMITED TO, NEGLIGENCE), STRICT LIABILITY OR OTHERWISE,
ARISING DIRECTLY OR INDIRECTLY OUT OF THE PERFORMANCE
OR BREACH OF THESE TERMS, SHALL CONTRACTOR BE LIABLE
FOR (a) ANY INCIDENTAL, INDIRECT, PUNITIVE, SPECIAL,
COINCIDENTAL OR SIMILAR DAMAGES SUCH AS LOSS OF USE,
SUCH DAMAGES WERE FORESEEABLE OR CAUSED BY
THAT PROPERLY IS A CLAIM AGAINST THE MANUFACTURER, OR (c)
ANY AMOUNT EXCEEDING THE AMOUNT PAID TO CONTRACTOR
FOR GOODS FURNISHED TO COUNTY WHICH ARE THE SUBJECT OF
SUCH CLAIM(S). ALL CLAIMS MUST BE BROUGHT WITHIN ONE
YEAR OF ACCRUAL OF A CAUSE ACTION.
3.8 USAGE REPORT:
The Contractor shall furnish the County a usage report upon re quest delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit.
SERIAL 16154-RFP
16154 EXHIBIT C
FACILITIES MANAGEMENT REQUIREMENTS
Maricopa County Facilities Management operation requirements.
1.0 HOURS OF SERVICE:
1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday, excluding County holidays.
1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
1.3 WEEKENDS are anytime Saturday or, Sunday.
1.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).
1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
1.6 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and respond to a call for services within thirty (30) minutes of receipt.
2.0 RESPONSE TIMES:
2.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall respond on-site within four (4) hours of receipt of a service request.
2.2 If the request is designated by the County as an EMERGENCY, the contractor shall respond onsite within two (2) hours of receipt of a service request regardless of the time of day, WEEKEND or HOLIDAY.
3.0 TRIP CHARGE:
Trip charges are permitted when time and material work is requested at the following sites only:
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
3.5 Only one trip charge may be charged per service call.
3.6 If the contractor arrives onsite and is unable to locate a County representative familiar with the work or unable to gain access to the work site, the Contractor may only bill for a trip charge (maximum one time daily trip charge not to exceed $50.00). The Contractor is not authorized to incur nor will the County accepting billing for any labor charges.
4.0 CONTRACTOR REQUIREMENTS:
4.1 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and effort necessary to perform the Scope of Work presented.
4.2 and equipment to perform services per Scope of Work presented.
SERIAL 16154-RFP
4.3 The Contractor agrees to utilize only experienced, responsible and capable people in the performance of the work.
4.4 All employees of the Contractor shall wear a company uniform identified with the company name consisting of a minimum of one of the following:
4.4.1 Shirt/blouse
4.4.2 Vest
4.4.3 Cap
4.5 No one except authorized employees of the Contractor is allowed on the premises of Maricopa e NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor.
4.6 The Contractor shall perform the work in a way to minimize disruption to the normal operation of building occupants. Upon completion of work the Contractor shall clean and remove from the job site all debris, materials and equipment associated with the work performed.
4.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal, State, County, and Municipal governments pertaining to safety on the job site.
5.0 BUILDING SECURITY (KEYS):
5.1 The Contractor may be provided keys to required County Facilities at the discretion of FMD.
Keys may be acquired by:
5.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt of and accepts responsibility for keys. The keys must be returned at the completion of the work or at the direction of FMD. Keys not returned may cause the County to re-key the ENTIRE building or locations that the set of keys opened with the cost being borne by the Contractor.
5.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the discretion of FMD.
5.4 The Contractor shall notify FMD within twenty-four (24) hours if any keys are lost, misplaced,
5.5 Once the Purchase Order is complete, expired, or terminated the Contractor shall immediately return all badges and keys to FMD.
6.0 SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be determined prior rights automatically apply for all work if in the best
interest to the County. Salvageable materials without pre-approved contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County.
If contractor is given salvage rights, salvageable materials shall be removed daily. No on site storage of
7.0 INVOICES AND PAYMENTS:
Invoices are required to contain the following information and should be e-mailed to FMD[email protected] If invoices cannot be e-mailed, U.S. Mail is acceptable to Maricopa County Facilities Management, Accounts Payable, 401W. Jefferson, Phoenix, Arizona 85003.
7.1 Company name, address and contact information
7.2 County bill-to name and contact/requestor information SERIAL 16154-RFP
7.3 Building Name and Building Number
7.4 County purchase order number
7.5 County contract number
7.6 Maximo (FMD) service call number
7.7 Invoice number and date
7.8 Date of service or delivery
7.9 Description of Purchase (services performed)
7.10 Labor breakdown: rate per hour x no. of hours by personnel type (time & materials)
7.11 Material breakdown: itemized parts list to contain unit price x quantity, indicating mark-ups as contracted (time & materials)
7.12 Arrival and completion time
7.13 Total Amount Due with tax amounts separated. Must also clearly indicate the tax rate being applied
7.14 Payment Terms
For Time & Material work, Contractor(s) must provide, all equipment, expendable shop supplies (rags, cleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to perform all the required services. Contractor(s) are allowed a one-time Misc. Shop fee charge of up to $25.00 per work order to cover these type of expenses. Anything
8.0 CONTRACTOR EMPLOYEE BACKGROUND CHECK:
A background check is required for all Contractor employees providing services to the County. The cost of this service shall be incurred by the County. No Contractor employee may access County property without approval of FMD.
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16154 EXHIBIT C
FACILITIES MANAGEMENT REQUIREMENTS
Maricopa County Facilities Management operation requirements.
1.0 HOURS OF SERVICE (any fluctuations to these hours will be handled in the Solicitation):
1.1 REGULAR HOURS are between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday, excluding County holidays.
1.2 AFTER HOURS are between the hours of 6:00 p.m. and prior to 6:00 a.m., Monday through Friday.
1.3 WEEKENDS are anytime on a Saturday or a Sunday.
1.4 HOLIDAYS are County holidays.
1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
1.6 The Facilities Management Parts Warehouse is open for deliveries between the hours of 7:00 a.m. to 3:00 p.m. weekdays except for County holidays.
2.0 BEGINNING OF WORK:
2.1 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and respond to a call for services within thirty (30) minutes of receipt via phone or email.
2.2 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall respond on-site to begin work within four (4) hours of receipt of a service request unless arranged for a later date/time with the County per the work order or notice to proceed.
2.3 The four (4) hour response time shall carryover to the next working day if called into emergency call after 2:00 p.m. The Contractor will be required to begin work by 8:00 a.m. the following day.
2.4 Contractors shall respond to EMERGENCY requests immediately and report on-site to begin work within two (2) hours service call request regardless of the time of day, WEEKEND or HOLIDAY.
3.0 TRIP CHARGE:
One-time trip charges of $50.00 (one per work order) are permitted when Time and Materials work is requested at the following sites ONLY:
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
4.0 DEAD END CHARGE:
If the Contractor is unable to locate a County representative familiar with the work or is unable to gain access to the work site, the Contractor shall call the County Boiler Room (602-506-3310). The SERIAL 16154-RFP
Boiler Room technician will give Contractors further instruction at this time. If the Contractor is delayed or turned away, a $50.00 trip charge shall be authorized by the County.
5.0 CONTRACTOR REQUIREMENTS:
5.1 Contractor shall provide and maintain during the entire period of this contract, all labor, supervision, materials, effort, tools, and equipment sufficient in number, condition and capacity to efficiently perform the work and render the services required by this contract.
Contractor shall provide evidence of his ability to furnish equipment and personnel. The and/or warehouse shall carry sufficient supply of repair parts and equipment to perform services per Scope of Work presented.
5.2 The Contractor shall perform the work in such a way as to minimize disruption to the normal operation of the County site and building occupants. Upon completion of work, the Contractor is responsible for cleaning and removing from the job site; all debris, materials, and equipment associated with the work performed and County property is restored to the same condition prior to start of the job. Such disturbances may include, but are not limited to: loose dirt, dislocated gravel; removed vegetation; footprints; old asphalt/concrete; etc.
Documentation will be performed through an audit and feedback system of contract administration. If an inspection reveals that the Contractor failed to clean up after work has been performed, the County will notify the Contractor of the discrepancy and the Contractor will have twenty-four (24) hours to make the needed correction. Should the Contractor fail to correct noted issues, the County reserves the right to make other arrangements to have the area cleaned and the cost of such work shall be offset from any monies due the Contractor.
5.3 The Contractor shall perform all services in such a manner that does not damage County property. In the event damage occurs to County property, or any adjacent property due to any services performed under this contract, the Contractor shall notify the County representative immediately of damages and replace or repair the same at no cost to the County. If damage caused by the Contractor has to be repaired or replaced by the County, and the cost of such work shall be deducted from the monies due the Contractor.
5.4 this solicitation may visit the sites to determine conditions that would affect prices and work performance. As some sites do have internal restrictions, a site visit may be scheduled if necessary. See GIS link for site directions:
https://gisportal.maricopa.gov/FMD/Facility/Index.html.
5.5 Contractors must have a facility sufficient to support the work contemplated by this contract within fifty (50) miles of 401 W. Jefferson St., Phoenix AZ 85003.
5.6 The County will inspect vendor facilities prior to award and reserves the right to make award based on the condition and quality of vendor facilities and equipment.
5.7 The Contractor agrees to utilize only experienced, responsible, and capable people in the performance of the work.
5.8 All vehicles used by Contractor shall be clearly identified with the name of the company on each side of the equipment, including personnel transportation vehicles. The letters shall be of such size that they are distinguishable from a reasonable distance.
5.9 All employees of the Contractor shall wear a company uniform identified with the company name consisting of a minimum of one of the following:
Shirt/blouse
Vest
Cap
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5.10 Only authorized employees of the Contractor are allowed on the premises of Maricopa are NOT to be accompanied in their work area by
acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor.
5.11 All work must comply with EPA, OSHA, and any State, County, or local regulations in effect at each service location. Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal, State, County, and Municipal governments pertaining to safety on the jobsite. If the Contractor is found not to be in compliance with Federal, State, County, and/or Municipal safety rules, ordinances, policy, procedure, or codes, the County may, in of the contract, suspend the work without
cost to the County until such non-compliant issues are rectified to the satisfaction of the Using Agency. Continued non-compliance may result in termination.
6.0 BUILDING ACCESS:
6.1 The Contractor may be provided access to County Facilities at the discretion of Facilities Management. Keys, badges, or access cards will be provided per the following guidelines:
6.2 Contractor employees may sign out a set of keys (all looped on a single key ring) upon arrival at site, and must turn-in key set after completion of duties unless they are issued a permanent key.
6.3 Permanent keys may be provided to Contractor employees on a case-by-case basis. Should Contractor must immediately notify the
County and keys, badges, and access cards must be returned to the County.
6.4 The Contractor shall notify the County within twenty-four (24) hours if any keys, badges, or access cards are lost, misplaced, stolen or otherwise not within
6.5 Once this Contract is complete, expired, or terminated, the Contractor shall immediately return all keys, badges, or access cards to the County.
6.6 Failure to comply with these requirements may result in the Contractor being assessed the cost of replacing keys or access cards and any associated cost to ensure the security of County facilities including but not limited to, re-keying the ENTIRE building at the expense of the Contractor.
7.0 SALVAGE:
Salvage and trade-in rights shall be evaluated on a project-by-project basis by the County and shall be determined prior to incorporat e. Salvageable materials without pre-approved Contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County. If Contractor is given salvage rights, salvageable materials shall be removed daily. On-site storage of Cont not permitted.
8.0 DELIVERY:
8.1 Delivery shall be made to the County no later than 3:00 p.m. on the seventh (7th) calendar day after order is received.
8.2 Exceptions to delivery schedule will be special order items that must be identified to the County.
8.3 Maricopa County reserves the right to obtain material on the open market in the event vendors fail to make delivery and charge any price differential to the vendor.
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8.4 Delivery will be made to the following address:
FACILITIES MANAGEMENT DIVISION (FMD) WAREHOUSE
2401 S. 28th Dr.
Phoenix, AZ 85009
Warehouse Manager: 602-506-1935
Warehouse Specialist: 602-506-1943
Receiving hours: 7:00
9.0 FACILITIES MANAGEMENT INVOICES AND PAYMENTS:
9.1 Payment terms shall be calculated based on the date of a properly completed invoice.
9.2 Contractors shall provide the County with invoices no later than fourteen (14) days after all services and delivery of goods are complete and accepted by the County rendered final.
9.3 Invoices should contain all of the following information at a minimum:
Company name, address and contact information
County bill-to name and contact/requestor information
Building name and building number
County purchase order number
Contract or BidSync agreement number
Maximo (Facilities Management) work order number
Invoice number and date
Date of service or delivery (for Pr
Description of services performed
Line item description of parts and materials (Time and Materials work) Line item labor breakdown: arrival and completion time, rate per hour x no. of hours by personnel type (Time & Materials work)
Total amount due with tax amounts separated (Time and Materials work). *On a separate line, clearly indicate the tax rate being applied Payment Terms as stated in the Contract
9.4 Questions regarding billing or invoicing shall be directed to the email address below.
9.5 Invoices shall be e-mailed to: [email protected]
9.6 If invoices cannot be e-mailed, send by mail to:
401 W. Jefferson St.
Phoenix, Arizona 85003
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9.7 Payment shall be made to the Contractor by the Accounts Payable/Finance department through an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Contractor Registration Form located on the County Department of Finance Contractor Registration Web Site (http://www.maricopa.gov/922/Vendors).
9.8 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details.
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HD SUPPLY FACILITIES MAINTENANCE LTD., PO BOX 509058, SAN DIEGO, CA 92150-9058 PRICING SHEET: NIGP CODE 45041
Terms: 2% 10 DAY NET 30 DAYS
Vendor Number: VC0000004973
Certificates of Insurance Required
Contract Period: To cover the period ending December 31, 2021 2026.
A Regular Meeting of the Water Authority was held in the Council Chamber, 6615 Passons Boulevard, Pico Rivera, California.
Meeting was jointly held with the City Council and Water Authority. Items appear as listed on the combined agenda for the meeting of February 11, 2025.
Authority President Garcia called the meeting to order at 6:03 p.m.
PRESENT: Camacho, Lara, Lutz, Sanchez, Garcia
ABSENT: None
PUBLIC COMMENTS: None
CONSENT CALENDAR ITEMS:
Water Authority:
12. Minutes:
• Approved Water Authority regular meeting of January 28, 2025
13. Approve Amendment No. 1 to Professional Services Agreement with Eurofins Eaton Analytical, LLC. (500)
1. Approved Amendment No. 1 to Professional Services Agreement No. 24-2384 with Eurofins Eaton Analytical, LLC (Eurofins), increasing the contract amount by $180,000, (not-to-exceed $240,000 for the two-year (2) term) to provide State mandated water quality sampling services; and
2. Authorized the Executive Director or his designee to execute Amendment No. 1 to Professional Services Agreement No. 24-2384 with Eurofins, in a form approved by the City Attorney.
Agreement No. 24-2384-1
Motion by Vice President Camacho, seconded by Commissioner Dr. Sanchez to approve Consent Calendar Item Nos. 12 and 13. Motion carries by the following roll call vote:
AYES: Camacho, Lara, Lutz, Sanchez, Garcia
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA: None
ADJOURNMENT:
Tuesday, February 11, 2025
10 2-11-25 Water Minutes