City of Piedmont
COUNCIL AGENDA REPORT
DATE:
TO:
FROM:
SUBJECT:
November 21, 2022
Mayor and Council
Sara Lillevand, City Administrator
Consideration of Acceptance of Improvements for the Oakland Avenue Pavement Rehabilitation Project
RECOMMENDATION
Approve the attached resolution which takes the following actions related to the Oakland Ave.
Pavement Rehabilitation Project:
1) Accept the improvements as complete
2) Authorize the release of the Performance and Labor and Material Bonds. 3) Retain the Maintenance Bond until November 21, 2023, and, if there are no warranty items found, authorize the Public Works Director to release the Maintenance Bond at that time.
4) Direct the Public Works Director to file the Notice of Completion for the project.
BACKGROUND
On November 15, 2021, the Council authorized award of the Oakland Ave. Pavement Rehabilitation Project to Grade Tech Inc. in the amount of $552,344.50. All work associated with this project was deemed complete at the end of July 2022, but due to some labor compliance issues, final paperwork was not completed until November 4, 2022.
DISCUSSION
The City Engineer and staff have determined that the work associated with this project has been completed in accordance with the construction documents and specifications. Staff is recommending that the City Council accept the improvements associated with this project, authorize the release of the Performance and Labor and Material bonds, retain the maintenance bond for a period of one year and direct the filing of the Notice of Completion.
If no issues have been found with the improvements one year from acceptance, the Maintenance Bond can be released without further action.
FINANCIAL IMPACT
The original budget and actual expenditures associated with this project are provided below:
Approved Actual
Budget Cost
Construction Contract $ 552,344.50 $552,631.69
Construction Contingency (10%) $ 55,234.00 $ 42,629.13
Estimated CM & Inspection $ 125,000.00 $105,000.00*
Estimated Testing Costs $ 7,000.00 $ 10,762.56
Total Budget $ 739,578.50 $711,023.38
*Note that actual CM/Inspection costs are currently $102,416; however, final paperwork for Caltrans due to OBAG 2 monies have yet to be completed. The amount shown is an estimated amount that will include filing of all needed Caltrans paperwork.
By: Daniel Gonzales, Public Works Director
John Wanger, City Engineer
Agenda Report Page 2
RESOLUTION No.
A RESOLUTION ACCEPTING THE IMPROVEMENTS CONSTRUCTED FOR THE
OAKLAND AVENUE PAVEMENT REHABILITATION PROJECT
WHEREAS, at the November 15, 2021 City Council meeting, the City Council approved an overall budget for the Oakland Ave. Pavement Rehabilitation Project (Project) and authorized the award of the construction project to Grade Tech Inc.; and WHEREAS, the Project has been inspected and determined to have been completed in accordance with the contract requirements; and
WHEREAS, based upon the foregoing, staff recommends acceptance of the Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PIEDMONT AS FOLLOWS:
1. The improvements associated with the Oakland Ave. Pavement Rehabilitation Project are hereby accepted.
2. The Public Works Director is authorized to release the Performance and Labor & Material surety posted with this project; and to hold the Maintenance Bond for a period of one year from the date of this resolution, at which time the Public Works Director is authorized to release said bond if the improvements remain in good condition and there are no issues to be resolved.
3. The Public Works Director is directed to file a Notice of Completion concerning the Project with the Alameda County Clerk’s Office within ten (10) days of the date of this Resolution.
Agenda Report Page 3