City of Piedmont
COUNCIL AGENDA REPORT
DATE:
TO:
FROM:
SUBJECT:
May 1, 2023
Mayor and Council
Rosanna Bayon Moore, City Administrator
Consideration of the Acceptance of Improvements for the 2021 Pavement Rehabilitation Project and Authorization to File the Notice of Completion
RECOMMENDATION
Approve the attached resolution which takes the following actions related to the 2021 Pavement Rehabilitation Project:
1. Accept the improvements as complete.
2. Authorize the release of the Performance and Labor and Material Bonds.
3. Retain the Maintenance Bond until May 1, 2024, and, if there are no warranty items found, authorize the Public Works Director to release the Maintenance Bond at that time.
4. Direct the Public Works Director to file the Notice of Completion for the project.
BACKGROUND
On April 4, 2022 the Council authorized award of the 2021 Pavement Rehabilitation Project to McGuire and Hester in the amount of $1,649,700. All work associated with this project was deemed complete.
DISCUSSION
The City Engineer and staff have determined that the work associated with this project has been completed in accordance with the construction documents and specifications. Staff is recommending that the City Council accept the improvements associated with this project, authorize the release of the Performance and Labor and Material Bonds, retain the Maintenance Bond for a period of one year and direct the filing of the Notice of Completion.
If no issues have been found with the improvements one year from project acceptance, the Maintenance Bond can be released without further action.
FISCAL CONSIDERATIONS
The overall expenditures associated with this project have included:
Original Budget Actual Expenditures
Construction Contract $ 1,649,700.00 $ 1,631,339.17
Construction Contingency $ 164,970.00 $ 164,111.83
Const. Mgmt./Inspection/Testing $ 197,500.00 $ 202,174.00 Totals $ 2,012,170.00 $ 1,997,625.00
Funding for the project was expended from the following sources:
ATTACHMENT
A: Proposed Resolution
By: Daniel Gonzales, Public Works Director
John Wanger, City Engineer
Special Revenue Funds 1,887,531.64 $
(Measures B, BB, F; SB-1)
EBMUD Reimbursement 110,093.36 $
Total $ 1,997,625.00
Agenda Report Page 2
A RESOLUTION ACCEPTING THE IMPROVEMENTS CONSTRUCTED FOR THE 2021 PAVEMENT REHABILITATION PROJECT AND AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO FILE THE NOTICE OF COMPLETION
WHEREAS, at the April 4, 2022 City Council meeting, the City Council approved an overall budget for the 2021 Pavement Rehabilitation Project (Project) and authorized the award of the construction project to McGuire and Hester; and
WHEREAS, the Project has been inspected and determined to have been completed in accordance with the contract requirements; and
WHEREAS, based upon the foregoing, staff recommends acceptance of the Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PIEDMONT AS FOLLOWS:
1. The City hereby accepts the improvements associated with the 2021 Pavement Rehabilitation Project.
2. Authorizes the Public Works Director to release the Performance and Labor & Material surety posted with this project; and to hold the Maintenance Bond for a period of one year from the date of this resolution, at which time the Public Works Director is authorized to release said bond if the improvements remain in good condition and there are no issues to be resolved.
3. Authorizes and directs the Public Works Director to file a Notice of Completion concerning the Project with the Alameda County Clerk’s Office within ten (10) days of the date of this Resolution.
Attachment A Agenda Report Page 3