City of Piedmont
COUNCIL AGENDA REPORT
DATE: June 5, 2023
TO: Mayor and Council
FROM: Rosanna Bayon Moore, City Administrator
SUBJECT: Consideration of the Purchase and Outfitting of a Replacement Fire Department/City Pool Vehicle at a Cost Not to Exceed $90,000
RECOMMENDATION
Approve a purchase agreement with Manteca Ford for the replacement of the existing Fire/City pool vehicle with a 2023 Ford F150 Lightning Pro as outlined in Attachment A ($73,451.71) and additional equipment installation at a cost not to exceed $16,548.29 for a total budget of $90,000.00.
BACKGROUND
The vehicle assigned to the Fire Chief is scheduled for replacement in the FY 2022/2023 budget cycle. Typically, the City purchases a new vehicle and puts that into service as the primary vehicle for the Fire Chief, whose existing vehicle is placed into service as the pool vehicle.
California has enacted several policy initiatives and regulations to both facilitate and require the transition to fleet electrification. All are designed to help better the future of communities by improving local air quality, curbing the impacts of climate change and stimulating the economy by using clean technologies. At the municipal level, the Piedmont Climate Action Plan 2.0 sets forth a goal to replace the City’s gasoline and diesel fleet with electric or zero-emission vehicles by 2050. Based on the latest GHG emissions inventory, the City’s vehicle fleet is the largest contributor to municipal emissions. Therefore, it is critical for the City to accelerate the adoption of EVs in its fleet in order to meet its GHG reduction goals.
Fleet electrification offers local governments economic benefits that include lower lifecycle costs and reduced risk of fuel price volatility when compared to internal combustion engine (ICE) vehicles. Electric vehicles (EVs) have lower fueling and lifetime maintenance costs, including battery replacement. Electricity costs less than $2 for the equivalent gallon of gasoline.
Deployment of EVs in municipal fleets also benefit the local population through the use of clean electricity as fuel, which helps reduce criteria air pollutants and greenhouse gas emissions. With no tailpipe emissions, EVs bring cleaner air to neighborhoods. In Piedmont, EVs are powered by 100% renewable electricity provided by East Bay Community Energy (EBCE), making them one of the most effective emissions reduction strategies.
Electric trucks have come to the market with Ford F150 Lightning and Rivian trucks the only current available options. While electric vehicles as first responder emergency response vehicles present distinct challenges associated with charging and down time, the City of Piedmont would join a league of agencies who are actively working to demonstrate utilization. The Contra Costa Fire Department recently purchased two Rivian trucks for use in their Training and Fire Prevention Divisions. An electric vehicle used by the Piedmont Fire Chief is a good start to balance the climate and economic benefits of EVs while developing best practices for the balance of the fleet electrification process.
In alignment with the desire of the Piedmont City Council to pursue electrification, Piedmont was on the wait list for a 2023 F150 Lightning in 2022, but Ford stopped production and closed the wait list prior to our order being fulfilled. There is not yet a wait list to order a fleet version of the 2024 F150 Lightning. The only purchase option is that Ford dealerships periodically have 2023 F150 Lightnings on the lot when a consumer cancels their order after it was already delivered.
CURRENT SITUATION
The current pool vehicle is a Chevrolet Tahoe and has 168,758 miles on it. The current Fire Chief vehicle is a Chevrolet Tahoe and has 53,228 miles on it. Ordering is closed for future F150 electric trucks, however a single fleet model is available at Manteca Ford following a customer cancellation. This is the commercial version of the truck and the lowest MSRP of the various models. A search of Bay Area dealerships did not yield any other Pro models available on lots.
Attachment B is an additional quote from San Leandro Ford for a comparable model although no such vehicle is available. Communication with San Leandro Ford also indicates anticipated increase in cost of future model years. Attachment B also has the available information from National Auto Fleet Group, a governmental competitive bidder through Sourcewell, indicating that this vehicle is no longer available to purchase or order. Given the unique circumstance for purchasing a vehicle that the current market dictates, these quotes and communication indicate staff’s exhaustive efforts to obtain competitive bids.
While the City does not have built in charging infrastructure at this time, use of this vehicle by the Fire Chief does not have the same ongoing demand that police vehicles would need. It can be charged at commercial charging stations in the area at a lower cost than purchasing fuel. The current Chief SUV averages 14 mpg. Additionally, the City is working in partnership with EBCE to install four publicly accessible EV fast charging stations, also known as Direct Current Fast Chargers (DCFCs), in the Civic Center area. The chargers are anticipated to be installed by summer 2024. In the interim, the City is working to install Level 2 charging stations at the Corporation Yard, which will be available for the City fleet and City staff. City staff are also working on plans to develop Level 2 and DCFCs for the Police and Fire Departments in the Police Triangle and carport area.
FISCAL CONSIDERATIONS
The Piedmont City Council authorized an expenditure of $90,000 from the Equipment Replacement fund in the FY 2022/2023 Budget for the City Pool Vehicle replacement.
The available Ford F150 Lightning from Manteca Ford has been negotiated from an asking price of $80,000 to an agreed price of $66,500 plus tax for a total of $73,451.71. Additional upfitting Agenda Report Page 2
with existing Fire Department equipment by the Alameda County Fire Department is not to exceed $16,548.29 for a total budget of $90,000. In addition, Currently, the City is eligible to claim a Clean Vehicle Rebate Program (CVRP) rebate from the State of California for up to 30 EVs per year. Battery EVs are eligible for a $2,000 per vehicle rebate.
This memorandum and attachments have been reviewed and approved by the City Attorney’s Office as to form and legality.
By: David Brannigan, Fire Chief
ATTACHMENTS:
A. Manteca Ford Purchase Proposal
B. San Leandro Ford Quote and Sourcewell Order Information Agenda Report Page 3
MANTECA FORD
555 N MAIN STREET
MANTECA, CA, 95336
Rep: Phil Waterford Jr.
Phone: (209) 239-3561
Fax:
Date: 05/23/2023
Key: CITY230522
Tax: CA
Customer
Name CITY OF PIEDMONT
Address 403 HIGHLAND AVE
City, State PIEDMONT, CA
Code 244949
Email
Zip Code 94611
CoBuyer
Source
Lead NotSet
Home Phon (510) 420-3012
Business
Cell
Contract Da 05/22/2023
Payment D 05/22/2023
Cash Deal
Selling Price $66,500.00
Registration/Transfer/Titli $0.00
California Tire Fee $8.75
Document Processing C $85.00
Electronic Filing Fee $33.00
Vehicle License Fees $0.00
Trade $0.00
Sub Total $66,626.75
California Taxable $66,585.00
California 10.25% $6,824.96
Payout Lien Amount $0.00
Deposit $0.00
Total Balance $73,451.71
Vehicle
2023 FORD F-150 LIGHTNING PRO
Stock # 23054
VIN 1FTVW1EL1PWG11627
Type New Vehicle
Model # W1E
Exterior OXFORD WHITE
Engine DUAL EMOTOR - STANDARD B
Transmission SINGLE-SPEED
Drive All Wheel Drive
Body 4WD SuperCrew 5.5' Box
Odometer 27
Options
17V - TOW TECHNOLOGY PA $1,950.00
-inc: smart hitch, on-board scales and trailer reverse
guidance, 360 Degree Camera, Trailer Brake Controller,
Pro Trailer Backup Assist, Manual-Folding Power Glass
Heated Mirrors, turn signal, black skull caps and LED
sideview mirror spotlights, Pro Trailer Hitch Assist, Forward Sensing System
99L - ENGINE: DUAL EMOTOR $0.00
44L - TRANSMISSION: SINGLE $0.00
63X - ON-BOARD SCALES & S ($650.00)
66A - MOBILE POWER CORD ( $500.00
90P - PREMIUM ALUMINUM C $880.00
-inc: By Weather Guard, (Model # 127-0-02)
96W - TOUGH BED SPRAY-IN $595.00
Selling Price $66,500.00
x
x
Dealer Acceptance
CITY OF PIEDMONT
I / We have reviewed the above disclosure and agree to the vehicle, price and payment information as declared. **Offer good for 24 hours and subject to credit approval** Agenda Report Page 4
Exhibit A
Attachment B
The Ford Store San Leandro
1111 Marina Blvd.
San Leandro, CA 94577
(510) 352-2000
Buyer:
CITY OF PIEDMONT
CA
Home #:
Work #:
Co Buyer:
Home #:
Work #: Salesperson:
Deal #:
Deal Date:
Print Time:
39407
05/26/2023
03:47pm
New
Used
Demo
Stock #:
Vehicle
Description: VIN:
2023 FORD W1E F150 LIGHTNING P
Mileage:
Trade
Aftermarkets: Our List Price:
Discount Savings:
$ 63,669.00
$ 0.00
Sale Price After Rebate: $ 63,669.00
Total Financed Aftermarkets: $ 0.00
Total Trade Allowance: $ 0.00
Trade Difference: $ 63,669.00
Documentary Fee: $ 0.00
State & Local Taxes: $ 6,526.07
Total License and Fees: $ 8.75
Total Cash Price: $ 70,203.82
Total Aftermarkets: $ 0.00 Total Trade Payoff:
Delivered Price:
$ 0.00
$ 70,203.82
Cash Down Payment + Deposit: $ 0.00
Rate:
Amount Financed: $ 70,203.82
Unpaid Balance: $ 70,203.82
Service Agreement: $ 0.00
Maintenance Agreement: $ 0.00
GAP Insurance: $ 0.00
Credit Life, Accident & Health: $ 0.00
Other: $ 0.00
Amount Financed: $ 70,203.82
2023 F150 Lightning Pro white
Piedmont 10.25%
CA Tire Fee
Agenda Report Page 5
Attachment B
Agenda Report Page 6