City of Piedmont
COUNCIL AGENDA REPORT
DATE: September 5, 2023
TO: Mayor and Council
FROM: Rosanna Bayon Moore, City Administrator
SUBJECT: Consideration of Acceptance of Improvements for the FY2022-2023 Street Tree Pruning Project
RECOMMENDATION
Approve the attached resolution which takes the following actions related to the FY2022-2023 Street Tree Pruning Project:
1) Accept the improvements as complete.
2) Authorize the release of the Performance and Labor and Material Bonds. 3) Retain the Maintenance Bond until September 5, 2024, and, if there are no warranty items found, authorize the Public Works Director to release the Maintenance Bond at that time.
4) Direct the Public Works Director to file the Notice of Completion for the project.
BACKGROUND
On January 17, 2023, the Council authorized award of the FY2022-2023 Street Tree Pruning Project to Professional Tree Care Co. in the amount of $151,320. All work associated with this project was deemed complete at the end of July 2023.
DISCUSSION
Public Works staff have determined that the work associated with this project has been completed in accordance with the construction documents and specifications. Staff is recommending that the City Council accept the improvements associated with this project, authorize the release of the Performance and Labor and Material Bonds, retain the Maintenance Bond for a period of one year and direct the filing of the Notice of Completion.
If no issues have been found with the improvements one year from acceptance, the Maintenance Bond can be released without further action.
FISCAL CONSIDERATIONS
The original budget and actual expenditures associated with this project are provided below:
Approved Actual
Budget Cost Variance
Construction Contract $ 151,320.00 $151,320.00 $ 0.00
Construction Contingency (10%) $ 15,132.00 $ 13,775.00 $1,357.00 Total Budget $ 166,452.00 $165,095.00 $1,357.00
By: Daniel Gonzales, Public Works Director
RESOLUTION No.
A RESOLUTION ACCEPTING THE IMPROVEMENTS CONSTRUCTED FOR THE FY2022-2023 STREET TREE PRUNING PROJECT
WHEREAS, at the January 17, 2023, City Council meeting, the City Council approved an overall budget for the FY2022-2023 Street Tree Pruning Project (Project) and authorized the award of the construction project to Professional Tree Care Co.; and WHEREAS, the Project has been inspected and determined to have been completed in accordance with the contract requirements; and
WHEREAS, based upon the foregoing, staff recommends acceptance of the Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PIEDMONT AS FOLLOWS:
1. The improvements associated with the FY2022-2023 Street Tree Pruning Project are hereby accepted.
2. The Public Works Director is authorized to release the Performance and Labor & Material surety posted with this project; and to hold the Maintenance Bond for a period of one year from the date of this resolution, at which time the Public Works Director is authorized to release said bond if the improvements remain in good condition and there are no issues to be resolved.
3. The Public Works Director is directed to file a Notice of Completion concerning the Project with the Alameda County Clerk’s Office within ten (10) days of the date of this Resolution.
Agenda Report Page 2