City of Piedmont
COUNCIL AGENDA REPORT
DATE:
TO:
FROM:
SUBJECT:
September 18, 2023
Mayor and Council
Rosanna Bayon Moore, City Administrator
Consideration of Acceptance of Improvements for the 2021 Pavement Rehabilitation Project
RECOMMENDATION
Approve the attached resolution which takes the following actions related to the 2021 Pavement Rehabilitation Project:
1. Accept the improvements as complete.
2. Authorize the release of the Performance and Labor and Material Bonds.
3. Retain the Maintenance Bond until September 18, 2024, and, if there are no warranty items found, authorize the Public Works Director to release the Maintenance Bond at that time.
4. Direct the Public Works Director to file the Notice of Completion for the project.
BACKGROUND
On April 4, 2022, the Council authorized award of the 2021 Pavement Rehabilitation Project to McGuire and Hester in the amount of $1,649,700. All work associated with this project has recently been deemed complete.
DISCUSSION
Public Works staff have determined that the work has been completed in accordance with the construction documents and specifications. Staff is recommending that the City Council accept the improvements associated with this project, authorize the release of the Performance and Labor and Material Bonds, retain the Maintenance Bond for a period of one year and direct the filing of the Notice of Completion. If no issues have been identified with the improvements one year from acceptance, the Maintenance Bond can be released without further action.
FISCAL IMPACT
The overall expenditures associated with this project have included:
Original Budget Actual Expenditures Variance
Construction Contract $ 1,649,700.00 $ 1,649,700.00 $ 0.00 Construction Contingency $ 164,970.00 $ 164,111.80 $ -858.20 Totals $ 1,814,670.00 $ 1,813,811.80 $ -858.20
By: Daniel Gonzales, Public Works Director
John Wanger, City Engineer
Agenda Report Page 2
A RESOLUTION ACCEPTING THE IMPROVEMENTS CONSTRUCTED FOR THE 2021 PAVEMENT REHABILITATION PROJECT
WHEREAS, at the April 4, 2022, City Council meeting, the City Council approved an overall budget for the 2021 Pavement Rehabilitation Project (Project) and authorized the award of the construction project to McGuire and Hester; and
WHEREAS, the Project has been inspected and determined to have been completed in accordance with the contract requirements; and
WHEREAS, based upon the foregoing, staff recommends acceptance of the Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PIEDMONT AS FOLLOWS:
1. The improvements associated with the 2021 Pavement Rehabilitation Project are hereby accepted.
2. The Public Works Director is authorized to release the Performance and Labor & Material surety posted with this project; and to hold the Maintenance Bond for a period of one year from the date of this resolution, at which time the Public Works Director is authorized to release said bond if the improvements remain in good condition and there are no issues to be resolved.
3. The Public Works Director is directed to file a Notice of Completion concerning the Project with the Alameda County Clerk’s Office within ten (10) days of the date of this Resolution.
Attachment A Agenda Report Page 3