City of Piedmont
COUNCIL AGENDA REPORT
DATE: January 6, 2025
TO: Mayor and Council
FROM: Rosanna Bayon Moore, City Administrator
SUBJECT: Update on the Emergency Dispatch Center Remodel Project
RECOMMENDATION
This is an informational item, no action is required.
CONSTRUCTION PROGRESS
• Significant progress has been made toward project completion since issuance of the Notice to Proceed (NTP) to Giant Construction on June 24, 2024. • Project has encountered no significant delays.
• Budget is on track overall.
• Building security and continuous services have been maintained despite a 75% floor area space reduction.
Since the beginning of the project in June, the following tasks have been completed:
• Demolition of interior and exterior.
• Procurement of steel beams and electrical equipment.
• Installation of utilities, including electrical conduits, mechanical conduits, sewer and storm drain pipelines.
• PG&E trenching to the main electrical switchboard.
• Pour of the interior concrete slab and footings.
• Pour of the new generator slab and exterior concrete flatwork. • Preliminary installation of exterior steel fence.
• Pour of the exterior patio concrete slab.
Over the next several months, the following tasks are anticipated to be underway:
• Complete installation of structural steel beams by the end of January 2025. • Installation of electrical switchgear in February.
• Installation of new electrical generator in February. • Complete electrical work in March.
• PG&E electrical connection in April.
• Complete interior architectural work between March – May 2025. • Complete finalized punch list, testing and commissioning by June 2025.
CONSTRUCTION SCHEDULE AS OF DECEMBER 31, 2024
• Project is estimated to be 57% complete.
• Contractor has used 108 out of the original 175 working days allocated. • Approved change orders increased the working days total to 190. • The project’s substantial completion date is currently estimated as May 12, 2025, with a final completion date of June 5, 2025.
• Intervening change orders or supply chain issues may occur and subsequently impact the completion date out.
BUDGET
The CA 9-1-1 Branch of the California Office of Emergency Services provides direct funding to Public Safety Answering Points (PSAPs) for a complete 9-1-1 system. Call Processing Equipment (CPE) replacement is required to follow the Direct Funding Process, using the current State 9-1-1 CPE Master Procurement Agreement. With prior approval from the CA 9-1-1 Branch, the Direct Funding Process allows the PSAP to order equipment and services and have all invoices billed and mailed directly to the CA 9-1-1 Branch. The CA 9-1-1 Branch provides funding for equipment replacement every five years. PSAPs can either procure new CPE or may opt for a hardware refresh and new five-year cycle with their current CPE vendor. The allocated amount from the state to the City of Piedmont’s PSAP for the current funding period is $199,000.
With regard to the budget, approximately 3.1% of available contingency funds have been used as part of approved change order requests. The project continues to be well within authorized budget parameters.
Expenditures to Date Project Budget
Construction $ 519,948 $1,815,400
Construction Contingency $ 8,417 $ 272,310
Construction Total $ 528,365 $2,087,710
Soft Costs $ 384,097 $ 773,055
Furniture, Fixtures, Equipment $ 0 $ 220,000
Total $ 912,462 $3,080,765
By: Daniel Gonzales, Director of Public Works
Jeremy Bowers, Police Chief
Agenda Report Page 2