DATE:
City of Piedmont
COUNCIL AGENDA REPORT
TO:
FROM:
SUBJECT:
October 6, 2025
Mayor and Council
Rosanna Bayon Moore, City Administrator
Consideration ofa Fourth Amendment to the City's Agreement with Coastland Engineering LLP to Increase the Contract Not-To-Exceed Amount by $862,000 for City Engineering Services, and Approval ofan Amended Overall Contract Amount of$2,700,497
RECOMMENDATION
By a single motion, take the following actions:
1. Approve the proposed amendment to the City's agreement with Coastland Engineering LLP for additional design and construction services, on a time and materials basis, increasing the Contract Not-To-Exceed Amount by $862,000 , and approving an amended overall Contract Amount of$2,700,497 .
2. Authorize the City Administrator to execute related documents.
BACKGROUND
Coastland Engineering LLP (Coastland) has provided the City with as-needed, on-call City Engineering Services since 2011. The base professional services have included representation at City Council meetings, participation in regional meetings on the City's behalf, responding to public inquiries, and management of the City's capital improvement program. Additional engineering services provided have included project specific design services, construction inspection, Planning/Development Review, and Building Department services. The City most recently renewed its agreement with Coastland on October 2, 2023, and amended the agreement on May 6, 2024 and September 16, 2024 to include additional design and construction management services consistent with the scope of work described within the original agreement. Coastland's existing agreement with the City expires in October 2025, and this fourth amendment proposes a one-year extension to continue providing essential . . .
engmeenng seTV1ces.
Coastland is currently performing work for activities associated with the current contract and within the approved budget. The proposed contract amendment will engage Coastland for additional projects and services that are planned over the next 12 months and are identified below:
• Design of Piedmont Park Swing Set Improvements
Agenda Report Page 2
Agenda Report Page 3
Attachment A Agenda Report Page 4
Attachment A Agenda Report Page 5
Attachment A Agenda Report Page 6