City of Piedmont
COUNCIL AGENDA REPORT
DATE: May 18, 2026
TO: Mayor and Council
FROM: Rosanna Bayon Moore, City Administrator
SUBJECT: Consideration of Acceptance of Improvements for the 2025 Pavement Rehabilitation Project
RECOMMENDATION
By a single motion, take the following actions regarding the 2025 Pavement Rehabilitation Project:
1. Accept the improvements as complete.
2. Authorize the release of the Performance and Labor and Material Bonds.
3. Retain the Maintenance Bond until May 18, 2027, and, if there are no warranty items found, authorize the Public Works Director to release the Maintenance Bond at that time.
4. Direct the Public Works Director to file the Notice of Completion for the project.
BACKGROUND
On July 7, 2025, the Council authorized award of the 2025 Pavement Rehabilitation Project to McGuire and Hester in the amount of $1,372,805 with a contingency amount of $137,281. On December 15, 2025 the Council authorized a budget adjustment in the amount of $344,324. All work associated with this project was recently determined to be complete.
DISCUSSION
Public Works staff have determined that the above-referenced work was completed in accordance with the construction documents and specifications. Staff is recommending that the City Council accept the improvements associated with this project, authorize the release of the Performance and Labor and Material Bonds, retain the Maintenance Bond for a period of one year and direct the filing of the Notice of Completion. If no issues have been identified with the improvements one year from acceptance, the Maintenance Bond can be released without further action.
FISCAL IMPACT
The total approved budget for the 2025 Pavement Rehabilitation Project was $1,854,409. Final project expenditures totaled $1,838,356, resulting in an underspending of $16,053. The project was completed within budget, with contingency funds utilized for additional construction work items.
Original Budget Actual Expenditures Variance
Construction Contract $1,372,805 $ 1,372,805 $0.00
Construction Contingency $ 137,281 $ 137,281 $0.00
Budget Adjustment $ 344,324 $ 328,271 $(16,053)
Totals $1,854,409 $1,838,356 $(16,053)
Sources for the project are Measure BB (Local Streets and Roads), Vehicle Registration Fee (VRF), and Senate Bill 1 (SB-1).
CITY ATTORNEY REVIEW
The City Attorney has reviewed the Staff Report.
By: Daniel Gonzales, Public Works Director
Steve Van Saun, City Engineer