City of Piedmont
COUNCIL AGENDA REPORT
DATE: July 20, 2026
TO: Mayor and Council
FROM: Rosanna Bayon Moore, City Administrator
SUBJECT: Consideration of Acceptance of Improvements for the Grand Avenue Paving and Pedestrian Safety Improvement Project
RECOMMENDATION
By a single motion, take the following actions regarding the Grand Avenue Paving and Pedestrian Safety Project:
1. Accept the improvements as complete.
2. Authorize the release of the Performance and Labor and Material Bonds.
3. Retain the Maintenance Bond until July 6, 2027, and, if there are no warranty items found, authorize the Public Works Director to release the Maintenance Bond at that time.
4. Direct the Public Works Director to file the Notice of Completion for the project.
BACKGROUND
On January 21, 2025, the Council authorized award of the Grand Avenue Paving and Pedestrian Safety Project to Rapid Grading Services in the amount of $1,414,102 with a contingency amount of $141,411. All work associated with this project was recently determined to be complete.
DISCUSSION
Public Works staff have determined that the above-referenced work was completed in accordance with the construction documents and specifications. Due to failure to perform the contract work in a timely fashion, staff has assessed the Contractor with liquidated damages in the amount of $147,000 in accordance with the project contract documents.
Staff is recommending that the City Council accept the improvements associated with this project, authorize the release of the Performance and Labor and Material Bonds, retain the Maintenance Bond for a period of one year and direct the filing of the Notice of Completion. If no issues have been identified with the improvements one year from acceptance, the Maintenance Bond can be released without further action.
FISCAL IMPACT
The overall expenditures associated with this project are:
Original Budget Actual Expenditures Variance
Construction Contract $1,414,102 $ 1,382,079.14 $(32,022.86) Construction Contingency $ 141,411 $ 0.00 $(141,411)
Totals $1,555,513 $1,382,079.14 $(173,433.86)
Sources for the project are Measure BB (Local Streets and Roads), Vehicle Registration Fee (VRF), Senate Bill 1 (SB-1), and Alameda County Transportation Commission (ACTC).
CITY ATTORNEY REVIEW
The City Attorney has reviewed the Staff Report.
By: Daniel Gonzales, Public Works Director
Steve Van Saun, City Engineer
Agenda Report Page 2