City of Piedmont
COUNCIL AGENDA REPORT
DATE: September 22, 2026
TO: Mayor and Council
FROM: Rosanna Bayon Moore, City Administrator
SUBJECT: Consideration of Acceptance of Improvements for the Piedmont Park ADA Improvement Project
RECOMMENDATION
By a single motion, take the following actions regarding the Piedmont Park ADA Improvements Project:
1. Accept the improvements as complete.
2. Authorize the release of the Performance and Labor and Material Bonds.
3. Retain the Maintenance Bond until September 22, 2027, and, if there are no warranty items found, authorize the Public Works Director to release the Maintenance Bond at that time.
4. Direct the Public Works Director to file the Notice of Completion for the project.
BACKGROUND
On July 6, 2026, the City Council authorized award of the Piedmont Park ADA Improvements Project to Modernscapes Innovations in the amount of $156,364 with a contingency amount of $15,636. All work associated with this project was recently determined to be complete.
DISCUSSION
Public Works staff have determined that the above-referenced work was completed in accordance with the construction documents and specifications.
Staff is recommending that the City Council accept the improvements associated with this project, authorize the release of the Performance and Labor and Material Bonds, retain the Maintenance Bond for a period of one year and direct the filing of the Notice of Completion. If no issues have been identified with the improvements one year from acceptance, the Maintenance Bond can be released without further action.
FISCAL IMPACT
The overall expenditures associated with this project are:
Original Budget Actual Expenditures Variance
Construction Contract $156,364 $152,015.72 $(4,348.28)
Construction Contingency $15,636 $ 0.00 $(15,636)
Total $172,000 $152,015.72 $(19,984.28)
This portion of the overall project is primarily funded by the Facilities Capital Fund.The Piedmont Beautification Foundation has partnered with the City to enhance features associated with the site.
CITY ATTORNEY REVIEW
The City Attorney has reviewed the Staff Report.
By: Rich Cunningham, Interim Public Works Director
Steve Van Saun, City Engineer
Agenda Report Page 2