254 of 365
Fireworks America Public Display Contract
6) BUYER, at its expense, agrees to provide adequate security to prevent any access to the DISPLAY SITE by members of the general public or any persons not expressly approved by FA. Any claim arising from damage to persons or property caused by any unauthorized access to the DISPLAY SITE is the sole responsibility of the BUYER. Should a multiple day setup be required, BUYER shall provide appropriate security during all the times FA is away from the DISPLAY SITE. 7) BUYER, at its expense, agrees to pay for any required "standby" Firemen, and/or any applicable permit costs and fees as required by state and local statutes, ordinances or regulations.
BUYER agrees to indemnify FA for any and all changes or adjustments made to the DISPLAY at the request of any governing legal authority.
8) BUYER, at its expense, shall provide FA sufficient parking, all necessary site and event passes and allow FA sufficient time and available access, as determined by FA, to safely and professionally setup and discharge the display and subsequently remove the display equipment from the DISPLAY SITE. 9) Should BUYER fail to comply or prove itself unable to comply with the requirements stated in paragraphs 5, 6, 7 and 8 herein, FA shall have no obligation to continue with the performance of the display and the BUYER agrees to pay the full contract price plus any additional associated expenses incurred by FA.
10) BUYER agrees to assume the risk of weather, or any other cause that is beyond FA’s control, that may prevent the display from being discharged on the scheduled date and time. In the event that FA, at its sole discretion, determines that the weather unsuitable for the discharge of the display, BUYER shall pay per the cancellation terms contained in paragraph 11 herein. 11) BUYER shall have the option to cancel this display at any time. If BUYER decides to cancel, BUYER agrees to pay to FA 35% of the display contract price and all other associated costs incurred by FA, including, but not limited to, permits, insurance, pyrotechnic operator's fee, transportation, choreography, custom design or any other provable expense associated with the execution of the Display. 12) BUYER agrees to hold FA harmless from all claims and penalties made against FA in the event that the display fails to start on time or is disrupted after commencement as a direct result of equipment or product malfunction or failure.
13) FA agrees to provide insurance coverage of Twenty Million Dollars, Bodily Injury and Property Damage and statutory limits for Worker's Compensation. This insurance covers the operations of FA only and does not extend to any other aspect of the event at which such a display may be held. FA’s operations are deemed complete when FA has vacated the premises.
14) Should BUYER fail to perform its obligations as set forth herein, BUYER agrees to indemnify, defend and hold FA harmless from all claims and suits made against FA in conjunction with the discontinuance or cancellation of the display.
Initial: _________
255 of 365
Fireworks America Public Display Contract
15) FA agrees to defend, indemnify and hold harmless BUYER from and against all claims and liability arising out of the services to be performed by FA hereunder, except to the extent arising from BUYER'S negligence or willful misconduct.
16) The laws of the State of California shall govern this contract. It is agreed that any court of competent jurisdiction located in the County of San Diego, CA shall be proper venue for an action.
Should such action be brought to enforce or interpret the terms or provisions of this Contract, the prevailing party shall be entitled to reasonable attorney fees and costs in addition to any other relief to which they may be entitled.
17) Nothing in this contract shall be construed as forming a partnership, joint venture, agency or any form of legal relationship, other than contractual, between BUYER and FA. Neither party shall be held responsible for any agreements or obligations not expressly provided for herein and shall be severally responsible for their own separate debts and obligations. 18) BUYER shall not under any circumstances, be entitled to recover any consequential damages from FA. Nothing in this paragraph shall be construed as a modification or limitation on the insurance coverages afforded in Paragraph 13 herein. 19) Other Considerations: NONE
20) This agreement shall be binding on the parties and on their heirs, executors, administrators, successors and assigns.
In Witness the parties hereto, by or through their duly authorized agents, have set their hands and seals this 24th day of January, 2022.
Fireworks & Stage FX America, LLC. City of Pinole
Signature: ___________________________
Printed: ____________________________________
Jim Acker
Title:_______________________________________
Northern California Operations Manager
Date: ______________________________________
256 of 365
CITY COUNCIL
REPORT
11C
DATE: FEBRUARY 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
MISHA KAUR, SR. PROJECT MANAGER
SUBJECT: RECEIVE INFORMATION AND PROVIDE DIRECTION ON CAPITAL
IMPROVEMENT PLAN (CIP) PROJECTS
RECOMMENDATION
Staff recommends that the City Council receive information and provide direction on implementation of projects in the Capital Improvement Plan FY 2021/22 - 2025/26 (CIP, Attachment A).
BACKGROUND
The CIP supports the City in achieving improvements to public infrastructure and community services. As part of the FY 2021/22 budget development process, the City Council approved a capital budget for FY 2021/22 and a CIP for FY 2021/22 - 2025/26.
The adopted CIP and budget included several new projects specifically requested by the City Council, listed below.
Added Projects Funding
Emergency Power for Critical Facilities $200,000
Municipal Broadband $60,000
Installation of high-capacity trash bins at City parks $425,000 Recycled Water $200,000
Brandt St. Improvements $170,000
The adopted CIP contains 39 projects, 16 of which are new projects, opposed to multiyear projects that were originally included in a prior CIP and are midway through implementation. There are 31 projects in the CIP slated for work in FY 2021/22, including 13 new projects.
REVIEW & ANALYSIS
As reflected in the CIP, the City is undertaking a substantial capital improvement effort.
Staff provides a quarterly report to the City Council noting the status of each CIP project slated for work in the current fiscal year.
257 of 365
City Council Report
February 15, 2022 2
Staff is seeking City Council’s direction on some projects included in the CIP, as described below.
• Energy Upgrades (FA1902)
This heating, venting, and cooling (HVAC) systems at City Hall and the Senior Center have reached the end of their useful life. The City invited companies to present their proposals for energy upgrades with a focus on the two HVAC replacement projects. ENGIE was identified as the best suited partner to work collaboratively with City staff to evaluate the two HVAC projects as well as assess energy saving opportunities for other City facilities.
On March 3, 2020, the City Council approved a Program Development Agreement (PDA) with ENGIE Services U.S. (ENGIE) to perform an integrated energy assessment to identify energy conservation measures including, but not limited to, solar photovoltaic canopies in parking lots, battery storage, interior/exterior LED lighting retrofits of facilities and streetlights, boiler and HVAC upgrades, and electric vehicle charging stations.
Shortly after, City staff learned about various energy efficiency programs offered by Marin Clean Energy (MCE). The programs are no-cost and offer technical engineering, information and incentives to install and implement energy efficient measures. Subsequently, City staff paused moving forward with Engie to evaluate if MCE’s programs could provide the City with equal services at a lower cost and risk.
In July 2020, Marin Clean Energy (MCE) and City staff participated in discussions related to MCE’s Energy Storage Program which relies on statewide funding through the Self Generation Incentive Program (SGIP) and MCE’s Resiliency funds to deeply subsidize and, in some cases, eliminate the cost of the battery and installation, which will be customer owned. The Energy Storage Program provides start to finish technical assistance for both residential and non-residential battery installation. MCE evaluated energy storage options for the Pinole Youth Center. The attached proposal is for Battery Energy Storage System for the Pinole Youth Center.
Staff has also participated in numerous discussions with MCE about the replacement of the HVAC systems at City Hall and the Senior Center. MCE concluded that they would not be able to incentivize the HVAC replacement project via the site Normalized Metered Energy Consumption path due to the savings of the replacement not meeting the standard 10% energy savings for the buildings.
In April 2021, the AC unit at City Hall broke down and could not be repaired. In June 2021, a contract was executed with a contractor to replace the HVAC System at City Hall. The contractor has completed the replacement of the HVAC system at City Hall.
258 of 365
City Council Report
February 15, 2022 3
Lighting upgrades were also discussed, and it was determined that because all streetlights are on a tariff rate schedule and not metered, they cannot be incentivized through the MCE program. In addition, through MCE’s electric vehicle program, a load study was conducted at the Public Safety Building to determine electric capacity. As a result, the City reserved a rebate to install charging infrastructure at the Public Safety Building.
City staff has explored various programs offered by MCE and is often contacted by other entities offering similar services. Staff recommends issuing a formal solicitation to invite proposals from independent consulting firms to complete an objective energy audit in Pinole. The energy audit report would cover all City facilities and make recommendations for implementation of energy efficiency, generation, and storage measures.
The EV charging station feasibility study that the City Council recently requested will be a component of the energy audit report. The final report will list potential funding opportunities or other financing plans for implementation of energy efficiency measures. Staff recommends that City Council defer installation of a battery storage system at the Pinole Youth Center until the completion of the energy audit and EOP.
• Emergency Power for Critical Facilities (FA2102)
The City Council authorized $200,000 in the FY 2021/22 budget to fund emergency power for critical facilities. In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020-2025 which identified 22 individual strategies. One of these is to update the emergency preparedness and response plan which will also incorporate the results of the facilities and equipment assessment. The update to the Emergency Operations Plan (EOP) is underway, and the final plan will identify critical facilities in need of back-up power. Currently, the Public Safety Building, Fire Station 74, and the Water Pollution Control Plan have stand by generators.
Staff recommends deferring work on this project until completion of the EOP and energy audit.
• Municipal Broadband (FA2103)
The City Council authorized $60,000 in the FY 2021/22 budget to explore municipal broadband. The City is currently working on an economic development strategy, which will include input from the business and development community regarding the adequacy of Pinole’s existing broadband infrastructure and then determine a priority level for broadband improvements as part of a larger set of economic development strategies. This work will analyze broadband at a general level within the context of a range of other factors that would make Pinole competitive for targeted business types. The economic development strategy will not involve technical or engineering aspects of broadband or any associated broadband infrastructure costs. The economic development strategy is anticipated 259 of 365
City Council Report
February 15, 2022 4
to be completed by the end of the current fiscal year by Community Development Department.
Several cities have developed Broadband Master Plans to identify operational implications, important risk factors, and a realistic cost framework for developing and operating City owned fiber optic infrastructure. Staff recommends deferring work on this project until completion of the economic development strategy. • Recycled Water (SS2103)
The City Council authorized $200,000 in the FY 2021/22 budget to fund a recycled water project. In 2018, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Water Master Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended nonpotable reuse projects.
In August 2020, Phillips 66 announced its Phillips 66 Rodeo Renewed project which would involve reconfiguring refinery operations to produce renewable fuels.
In August 2021, City staff participated in a meeting with staff from Hercules and Rodeo, and EBMUD, to receive an update on the Phillips 66 plans to reconfigure its refinery to produce renewable fuels.
City staff has recently undertaken research to learn about how other jurisdictions have successfully implemented recycled water programs. Staff initiated contact with the City of Hayward to discuss the recent implementation of Hayward’s recycled water project for irrigation of parks, schools, medians, and landscaped areas.
Staff recommends deferring this project to FY 2022/23 to allow further research to identify a viable infrastructure project.
• Senior Center Auxiliary Parking Lot (FA1901)
The City desires to expand parking opportunities downtown. The Fowler House Re-Use Committee recommended that the former Fowler House site be developed as a parking lot. This project was incorporated into the CIP. The City retained a consultant to develop two conceptual plans to maximize the parking by combining the existing Senior Center Parking lot with the 2548 Charles Avenue parcel. The attached memorandum (Attachment B) summarizes the project progress and findings for the design.
Staff seeks direction from Council on the preferred buildout scenario. 260 of 365
City Council Report
February 15, 2022 5
• Bocce Ball Court (PA2001)
The City intended to utilize State of California Department of Parks and Recreation Per Capita Grant Program funds to construct bocce ball courts. City staff explored the installation of the courts at Fernandez Park but, due to dimensions of the court, there was no suitable space identified. The City submitted two applications to the State of California Department of Parks and Recreation Per Capita Grant Program to address playground surfaces at Pinole Valley Park and Fernandez Park. It is anticipated that the Park Master Plan will identify space for recreational opportunities including Bocce Ball Courts. Staff recommends that this project be deferred until the Park Master Plan is completed, as the plan will determine the need for bocce ball courts and an appropriate location.
Project prioritization
Most of the CIP projects currently underway have been carried over from previous years, many of which are multi-year efforts. A number of projects included in the current CIP cannot be completed in FY 2021/22 due to various factors, which include:
• Dependency on completion of precursor capital projects/master plans in progress; • Dependency on other capital projects for coordinated, efficient implementation; • Pending grant award results and obligations to complete grant funded projects; • Coordination with developers and utilities on associated projects; and • Limited staff resources.
Staff recommends deferral of the following projects originally slated for FY 2021/22 in the current CIP:
• Energy Upgrades (FA1902)
• Emergency Power for Critical Facilities (FA2102)
• Municipal Broadband (FA2103)
• Recycled Water (SS2103)
• Bocce Ball Court (PA2001)
• Citywide roof repairs and replacement (FA1702)
• Paint City hall (FA1703)
• Installation of high-capacity trash bins (PA2101)
• Secondary Clarifier Center Column Rehabilitation (SS2101) • Water Pollution Control Plant Lab Remodel (SS2002)
• Air Release Valve Replacement (SS2102)
• Pinole Valley Road Improvements (RO1708)
• Hazel Street Gap Closure (RO1802)
• Brandt St. Improvements (RO2107)
261 of 365
City Council Report
February 15, 2022 6
If the recommendations above are approved by Council, the CIP projects for FY 2021/22 would be the following:
• Post office maintenance (FA2001)
• Electric vehicle charging stations (FA2002)
• Senior Center Auxiliary Parking Lot (FA1901)
• Park Master Plan (PA1704)
• Sanitary Sewer Collection System Master Plan (SS2001) • Hazel Street Gap Closure (SW1901)
• Arterial Rehabilitation (RO2101)
• Tennent Avenue Rehabilitation (RO2102)
• Pedestrian Bridge Repair (RO2103)
• Local Road Safety Plan (RO2104)
• Appian Way Complete Streets (RO2105)
• Active Transportation Plan (RO2106)
• Pedestrian Improvements at Tennent Ave. near RXR (RO1902) • San Pablo Ave. Rehabilitation (RO1801)
• Pinole Valley Road Underground District (RO1709)
• San Pablo Ave. Bridge over BNSF Railroad (RO1710)
• Safety Improvements at Appian Way & Marlesta Rd. (RO1714) In addition to above projects, if Council approves completing an energy audit for City facilities, staff will return to Council with a detailed scope and budget request.
PW is continuing to recruit staff to backfill the various open positions which will increase its capacity to implement capital projects and expects to be able to do more next year.
FISCAL IMPACT
Projects have budgeted sources of funds which have been previously approved by City Council. There is no fiscal impact associated with receiving this information and providing direction to staff.
ATTACHMENT(S)
A. Capital Improvement Plan for FY 2021/22 through FY 2025/26 B. Memorandum – CIP Project FA1901
262 of 365
CAPITAL
IMPROVEMENT
PLAN
CITY OF PINOLE
FY 2021/22 - 2025/26 AMENDED
JUNE 29, 2021
ATTACHMENT A
263 of 365
CAPITAL
IMPROVEMENT PLAN
FY 2021/22 - 2025/26
CITY COUNCIL
Norma Martinez-Rubin, Mayor
Vincent Salimi, Mayor Pro Tem
Anthony L. Tave, Councilmember
Devin Murphy, Councilmember
Maureen Toms, Councilmember
CITY MANAGER
Andrew Murray
DEVELOPMENT SERVICES
DIRECTOR
Tamara Miller
264 of 365
CAPITAL IMPROVEMENT PLAN: FY 2021/22 THROUGH FY 2025/26
TABLE OF CONTENTS
Introduction ......................................................................................................................................................... 1 Next Steps in Capital Planning .......................................................................................................................... 2 Project Funding .................................................................................................................................................. 2 Funding Sources ................................................................................................................................................ 3 Grants .................................................................................................................................................................. 4 Overview of Recommended Capital Budget .................................................................................................... 5 Funding Summary .............................................................................................................................................. 6 Project Description Sheets – Facilities ..................................................................................................... 7-15 Project Description Sheets – Parks ....................................................................................................... 16-19 Project Description Sheets – Sanitary Sewer ......................................................................................... 20-25 Project Description Sheets – Stormwater ............................................................................................... 26-29 Pavement Maintenance and Rehabilitation Program .................................................................................. 30 Project Description Sheets – Roads ....................................................................................................... 31-47 Unfunded and Unprogrammed Project List ................................................................................................... 48 Project Description Sheets .................................................................................................................... 49-61 265 of 365
Introduction
The Capital Improvement Plan (CIP) is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming five-year period. The CIP aligns the needs with appropriate funding, scheduling, and implementation. This document is a working blueprint for building and sustaining publicly funded physical infrastructure. Capital improvements refer to physical assets and include the design, purchase, construction, maintenance, or improvement of public resources (i.e. parks public infrastructure, equipment, public spaces). These improvements influence Pinole’s built and natural environment and help guide the trajectory of future growth or change.
The projects in the CIP fall into the following broad categories: facility maintenance, parks, sewer collection and treatment, stormwater, streets and roads. These projects are developed in collaboration with department heads, and division managers under the direction of the City Manager to ensure all department needs are represented.
The CIP is reviewed and updated annually for capital projects and programs that support City goals and objectives including priorities identified in the 2020-2025 Strategic Plan of developing a disciplined approach to funding infrastructure maintenance and improvements. The City seeks to enhance its focus on the state of the infrastructure throughout the community by first inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan. This work effort has already commenced with the development of a Sanitary Sewer Collection System Master Plan which includes an asset inventory of the collection system, capacity analysis, and condition analysis. In FY 2021-22 we will follow with the development of various plans including a Park Master Plan, Local Road Safety Plan, Active Transportation Plan, Storm Drain Master Plan, Recycled Waster Master Plan, and Muncipal Broadband Master Plan.
The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The Finance Subcomittee also reviews and analyzes all aspects of the CIP and makes recommendations. Project priority and selection is based on specific criteria, such as:
• Consistency with community plans and policies;
• Regulatory compliance;
• Public and political support;
• Sustainability;
• Cost savings or revenue generation;
• Project demand, determined by inventory of existing land, equipment, and facility conditions;
• Economic, environmental, aesthetic or social impacts; and • Public health, safety or other legal concerns.
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
266 of 365Page 1 of 60
The process for developing the CIP involves the following steps:
Next Steps in City Capital Planning
The City will complete condition assessment of all the City’s capital assets and identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.
Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.
The CIP is funded primarily with funds restricted for specific purposes. The next page descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.
Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
267 of 365Page 2 of 60
Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.
It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
215 Measure J
(roads only)
Accounts for special sales tax revenues collected by Contra Costa Transportation Authority (CCTA) and reapportioned to cities for local street projects. This fund also accounts for return to source funds and grant funds.
PGE
Rule 20A
(undergrounding
projects)
Through Rule 20A, the California Public Utilities
Commission requires Pacific Gas and Electric (PG&E) to
set aside funds annually to finance the undergrounding of overhead electrical facilities located on public streets within the City of Pinole.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
327 Park Grants
(parks only)
Accounts for grants and reimbursements from the state and federal government and other agencies related to parks. 377
Arterial Street
Rehabilitation
(roads only)
Accounts for funds set aside by the City of Pinole to fund arterial street rehabilitation projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
268 of 365Page 3 of 60
Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. Road projects listed in the CIP receive grant funding from a variety of sources such as:
➢ California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety. ▪ Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
• Project: RO2104
➢ West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service. ▪ Projects: RO2105, RO1902, and RO1710
➢ Metropolitan Transportation Commission (MTC)
o One Bay Area Grant 2 (OBAG2) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG2 program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
▪ Projects: RO1801, and RO1714
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes. • Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
269 of 365Page 4 of 60
Overview of Recommended Capital Budget
The FY 2021/22 – 2024/25 CIP contains 39 projects which includes 16 new projects. The CIP also contains information for 25 unfunded and unprogrammed projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.
CIP projects fall into the following categories: Facilities, Parks, Sanitary Sewer, Stormwater, and Roads. The nomenclature for the project number is derived as follows:
Project numbers begin with the abbreviation of the project category, followed by the year the project was first programmed, and then a unique sequence number. For example, FA2001
refers to a facilities project which was first programmed in 2020 with a unique sequence number of 01. Unfunded projects begin with UF and are followed by a unique sequence number.
In FY2021/22, there are 31 projects programmed for funding, including 13 new projects. Below is a summary of the various funding sources based on project category.
FY 2021/22 PROJECT CATEGORIES FY
2021/22
TOTALS
BY FUND
Funding
Sources
Fund Facilities
FA
Parks
PA
Sanitary
Sewer
SS
Stormwater
SW
Roads
RO
General Fund 100 $200,000 $200,000 $245,000 $645,000
Measure S
2014
106 $904,207 $160,242 $302,000 $176,300 $1,542,749
Gas Tax 200 $509,445 $509,445
Solid Waste 214 $425,000 $425,000
Measure J 215 $706,000 $706,000
PG&E – Rule
20A $511,532 $511,532
Growth
Impact Fees
276 $78,860 $200,000 $278,860
City Street
Improvements
325 $969,185 $969,185
Park Grants 327 $189,758 $189,758
Arterial Street
Rehabiliation
377 $819,689 $819,689
Sewer
Enterprise
500 $801,257 $28,398 $829,655
FY 2021/22 TOTALS
BY PROJECT
CATEGORY
$1,104,207 $775,000 $1,001,257 $380,860 $4,165,549 $7,426,873 Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Roads RO
Unfunded UF
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
270 of 365Page 5 of 60
SOURCES BY FUND FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 5-Year Total 100 - General Fund $ 645,000 -$ -$ -$ -$ $ 645,000
106 - Measure S 2014 $ 1,563,609 $ 997,406 -$ -$ -$ $ 2,561,015 200 - Gas Tax $ 509,445 -$ -$ -$ -$ $ 509,445
214 - Solid Waste $ 425,000 -$ -$ -$ -$ $ 425,000
215 - Measure J $ 706,000 -$ -$ -$ -$ $ 706,000
PGE - Rule 20A $ 511,532 -$ -$ -$ -$ $ 511,532
276 - Growth Impact Fees $ 258,000 $ 200,000 -$ -$ -$ $ 458,000 325 - City Street Improvements $ 969,185 $ 261,586 $ 1,139,618 $ 560,000 $ 890,000 $ 3,820,390 327 - Park Grants $ 189,758 -$ -$ -$ -$ $ 189,758
377 - Arterial Streets Rehabilitation $ 819,689 $ 550,000 -$ -$ -$ $ 1,369,689 500 - Sewer Enterprise Fund $ 829,655 $ 90,597 $ 1,200,000 -$ -$ $ 2,120,252 Sources Total $ 7,426,873 $ 2,099,589 $ 2,339,618 $ 560,000 $ 890,000 $ 13,316,080 Unfunded Total $ 2,096,240 $ 2,096,240
Total Sources Required $ 7,426,873 $ 2,099,589 $ 4,435,858 $ 560,000 $ 890,000 $ 15,412,320 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
FA2101 Emergency Power for Critical Facilities $200,000 100-343-47201 $200,000 General Fund FA2102 Municipal Broadband Master Plan $60,000 106-118-47201 $60,000 Measure S 2014 FA2001 Post Office Maintenance $80,000 106-343-47201 $80,000 Measure S 2014 FA2002 Electric Vehicle Charging Stations $20,000 106-343-47201 $20,000 Measure S 2014 FA1901 Senior Center Auxiliary Parking Lot
formerly known as Fowler House lot reuse $182,207 $432,406 106-343-47201 $182,207 Measure S 2014 FA1902 Energy Upgrades $220,000 106-343-47201 $220,000 Measure S 2014 FA1702 Citywide Roof repairs and replacement $272,000 $140,000 106-343-47201 $272,000 Measure S 2014 FA1703 Paint City Hall $70,000 106-343-47201 $70,000 Measure S 2014 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
PA2101 Installation of high capacity trash bins $425,000 214-345-47203 $425,000 Solid Waste Fund 106-343-47201 $60,242 Measure S 2014
327-345-47203 $189,758 Park Grants
PA1901 Pinole Valley Park Soccer Field Rehabilitation $200,000 106-345-47203 $0 Measure S 2014 PA1704 Park Master Plan $100,000 106-345-47203 $100,000 Measure S 2014 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
SS2101 Secondary Clarifier - Center Column Rehabilitation $350,000 500-641-47201 $350,000 Sewer Enterprise SS2102 Air Release Valve Replacements $50,000 500-641-47201 $50,000 Sewer Enterprise SS2103 Recycled Water Master Plan $200,000 100-341-42101 $200,000 General Fund SS2001 Sanitary Sewer Collection System Master Plan $301,257 500-642-47201 $301,257 Sewer Enterprise SS2002 Water Pollution Control Plant Lab Remodel $100,000 500-642-47201 $100,000 Sewer Enterprise SS1702 Sewer Pump Station Rehabilitation $1,200,000 500-641-47201 $0 Sewer Enterprise PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2020-21 Funds Funding Source
SW2001 Roble Road Drainage Improvements $200,000 276-344-47206 $0 Growth Impact Fees SW2002 Adobe Road Repair and Drainage Improvements $150,000 106-344-47206 $0 Measure S 2014 106-344-47206 $322,860 Measure S 2014
276-344-47206 $58,000 Growth Impact Fees
SW1703 Storm Drainage Master Plan $75,000 106-344-42101 $0 Measure S 2014 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
RO2501 Residential Slurry Seal $890,000 325-342-47205 $0 City Street Improvements RO2401 Cape Seal $560,000 325-342-47205 $0 City Street Improvements RO2301 Residential Slurry Seal $890,000 325-342-47205 $0 City Street Improvements RO2101 Arterial Rehabilitation $42,205 $550,000 377-342-47205 $42,205 Arterial Rehabilitation 500-641-47201 $28,398 Sewer Enterprise
200-342-47205 $381,082 Gas Tax - RMRA
RO2103 Pedestrian Bridge Repair $55,700 106-344-47206 $55,700 Measure S 2014 RO2104 Local Road Safety Plan $33,447 325-342-47205 $33,447 Caltrans - HSIP RO2105 Appian Way Complete Streets Project $100,000 325-342-47205 $100,000 WCCTAC - STMP Fees RO2106 Active Transportation Plan $75,000 100-341-47205 $75,000 General Fund RO2107 Brandt St. Improvements $170,000 100-342-47205 $170,000 General Fund RO1902 Pedestrian Improvements at Tennent Ave. near R X R $43,380 $661,250 325-342-47205 $43,380 WCCTAC - STMP Fees 377-342-47205 $777,484 Arterial Rehabilitation
215-342-47205 $586,000 MTC/(OBAG 2)
276-344-47205 $150,000 Developer
276-344-47205 $50,000 Growth Impact Fees
RO1708 Pinole Valley Road Improvements $100,000 200-342-47205 $100,000 Gas Tax - RMRA 200-342-47205 $28,363 Gas Tax - RMRA
Rule20A $511,532 Rule 20A Credits
325-342-47205 $75,000 WCCTAC - STMP Fees
325-342-47205 -$35,853 City Street Improvements
325-342-47205 $591,588 Caltrans - HBP
325-342-47205 $32,223 City Street Improvements
215-342-47205 $120,000 MTC/OBAG2
325-342-47205 $129,400 MTC/TDA Article 3
106-344-47206 $120,600 Measure S 2014
Uses by Project Total $7,426,873 $2,099,589 $4,435,858 $560,000 $890,000 LEGEND:
• Items highlighted in blue are unfunded projects.
• Items highlighted in orange indicate a project or project funding is carried over from prior fiscal year. • Items highlighted in purple are new projects, or new funding allocations in FY 2021-22. • Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Roads. **Caltrans funded total project cost is $38 million and extends beyond the proposed Plan years.
RO1714 Safety Improvements at Appian Way & Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta $402,223 RO1710 San Pablo Ave. Bridge over BNSF Railroad** $630,735 $94,265 $1,684,608 RO1709 Pinole Valley Road Underground District $539,895 RO1802 Hazel Street Gap Closure (Sunnyview) $200,000
RO1801 San Pablo Ave. Rehabilitation $1,363,484
ROADS
RO2102 Tennent Ave. Rehabiliation $409,480 $257,918
SANITARY SEWER
STORMWATER
SW1901 Hazel Street Gap Closure (Sunnyview) $380,860
CITY OF PINOLE
FY2021-22 THROUGH 2025-26
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
FACILITIES
PARKS
PA2001 Bocce Ball Court $250,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
271 of 365Page 6 of 60
FA2101 - Emergency Power for Critical Facilities
FACILITIES
Initial Project Start: July 1, 2022
Initial Project Completion: June 30, 2023
Revised Project Start:
Revised Project Completion:
Project Origin: Council Request
Multi-year Project: No
Description: During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back-up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back-up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.
Supplemental Information: The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators.
Budget:
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 100 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: $ 200,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
272 of 365Page 7 of 60
FA2102 - Municipal Broadband Master Plan
FACILITIES
Initial Project Start: July 1, 2023
Initial Project Completion: June 30, 2024
Revised Project Start:
Revised Project Completion:
Project Origin: Council Request
Multi-year Project: No
Description: Development of a Broadband Master Plan will provide an inventory of current and future needs of Pinole and develop a blueprint for Pinole to ensure the availability of affordable, reliable high-speed internet access. The Master Plan will incorporate strategies to manage the public right-of-way and assets therein, identify networks to deliver government services, find opportunities for public works projects to incorporate cost-effective installation of telecommunications infrastructure, find partnership opportunities with local and regional utilities for joint trench and cost sharing opportunities, identify strategies to facilitate competition and encourage universal access and address digital divide, and establish incremental plans for growth and evolution of telecommunications services in Pinole.
Supplemental Information:
Budget:
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 106 $ 60,000
Subtotal $ 60,000
Total Cost Estimate: $ 60,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
273 of 365Page 8 of 60
FA2001 - Post Office Maintenance
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 80,000
Subtotal $ 80,000
Total Cost Estimate: 80,000$
FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2022
Project Origin: Lease Agreement
Multi-year Project: No
Description: The City of Pinole owns certain property located at 2101 Pear Street (APN: 401-163-003) and since 1960, the United States Post Office (USPO) has leased 2101 Pear Street from the City serving as a Post Office. On September 2, 2014, City Council adopted Resolution 2014- 51 to execute a five year lease agreement (with Two 5-Year Options) with the USPO for the use of 2101 Pear Street. Under the terms and conditions of the lease, the City is responsible for maintaining the existing facility, including the heating and air conditioning system, electrical systems, light fixtures, and landscaping. The terms of the lease also stipulate that the City must paint all and exterior previously painted no later than six (6) months following the start of the lease, or at least once every five (5) years during the continuance of the lease unless required more often because of damage from casualties. This project involves satisfying the painting clause in the lease agreement.
Supplemental Information: The current lease period is from 09/01/2020 - 08/31/2025.
Budget:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
274 of 365Page 9 of 60
FA2002 - Electric Vehicle Charging Stations
FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2022
Project Origin: Council Request
Multi-year Project: No
Description: Installation of electric vehicle (EV) charging stations at City facilities to support increased adoption and use of zero emission vehicles. An assessment of City facilities coupled with grant funding opportunities dictate the most suitable locations for installation of charging stations. In October 2020, the City reserved a charging rebate with Marin Clean Energy (MCE) for the installation of charging infrastructure and project technical assistance. The technical assistance provided by MCE covers: a site assessment which includes a review of ADA and options for charging station placement, a load study to understand the proposed site’s electrical capacity, and an EV charger planning report. City staff worked with the technical assistance provider to select a publicly accessible site where installation of charging infrastructure was feasible. A load study was conducted at the public parking lot serving the Public Safety Building located at 880 Tennent Ave. The results of the load study indicated that the site could support charging infrastructure. This project will install charging infrastructure at the Public Safety Building. City staff will release a Request for Proposals to select a qualified vendor to supply and install charging station infrastructure in the City of Pinole.
Supplemental Information: City staff continue to assess other public locations throughout Pinole for opportunities to incorporate EV charging infrastructure.
Budget:
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 20,000
Subtotal $ 20,000
Total Cost Estimate: 20,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
275 of Page 10 of 60 365
FA1901 - Senior Center Auxiliary Parking Lot
FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2023
Project Origin: Fowler Lot Re-Use Committee
Multi-year Project: Yes
Description: On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. On February 2, 2021 City Council adopted Resolution 2021-07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi-benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components.
Supplemental Information: The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018- 67 to create the Fowler Lot Re-use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018-93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.
Budget:
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 106 $ 9,448 $ 182,207
Construction 106 $ 432,406
Subtotal $ 9,448 $ 182,207 $ 432,406
Total Cost Estimate: 624,061$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
276 of Page 11 of 60 365
FA1902 - Energy Upgrades
FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2022
Project Origin: End of life cycle
Multi-year Project: No
Description: The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced.
Supplemental Information: In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801.
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 220,000
Subtotal $ 220,000
Total Cost Estimate: 220,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
277 of Page 12 of 60 365
FA1702 - Citywide Roof repairs and replacement
FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion: June 30, 2023
Project Origin: End of life cycle
Multi-year Project: Yes
Description: In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in-place roof assemblies. The roof inspection identified several roofs which need to be repaired or replaced. The roofs at City hall and the Public Safety building need to be replaced.
Supplemental Information:
Budget:
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 272,000 $ 140,000
Subtotal $ 272,000 $ 140,000
Total Cost Estimate: 412,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
278 of Page 13 of 60 365
FA1703 - Paint City Hall
FACILITIES
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: End of life cycle
Multi-year Project: No
Description: The interior and exterior surfaces of City Hall require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.
Supplemental Information:
Budget:
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 70,000
Subtotal $ 70,000
Total Cost Estimate: 70,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
279 of Page 14 of 60 365
PARKS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Beautification Ad Hoc Committee
Multi-year Project: No
Description: Installation of high capacity, solar powered compacting trash bins at City parks.
Supplemental Information: In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean-up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks.
Budget:
PA2101 - Installation of high capacity trash bins
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 214 $ 425,000
Subtotal $ 425,000
Total Cost Estimate: 425,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
280 of Page 15 of 60 365
PARKS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Council Request
Multi-year Project: No
Description: Installation of a Bocce Ball court to provide recreational opportunities to the Pinole community. City staff has identified a list of potential sites for the court. The City intends to utilize the State of California Department of Parks and Recreation Per Capita Grant Program funds for this project.
Supplemental Information: There has been interest by the community and Council to provide the opportunity to play Bocce Ball year around.
In 2004, the Pinole Rotary Club identified the construction of bocce ball courts in Pinole as its Centennial Project. At the time, several sites were considered and Fernandez Park was identified as a possible location. The current location of the horseshoe pits, adjacent to the public patio, was deemed the best option, and a schematic design was prepared. In 2009, the Community Services Commission recommended various park and recreational facility projects including bocce ball courts to be funded by East Bay Regional Park District Measure WW funds. On July 9, 2009, the City Council approved a list of projects for Measure WW funding which included bocce ball court installation. However, the available grant funding exceeded the cost estimate of the recommended projects. In 2020, the Fowler Lot Re-Use Committee evaluated possible uses for 2548 Charles Ave. and deemed the installation of a bocce ball at the site as an attractive recreational opportunity but concluded that it would come with increased parking demand in an area that is already affected by limited parking. The Committee encouraged staff to seek other suitable locations for a bocce ball court.
Budget:
PA2001 - Bocce Ball Court
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 327 $ 189,758
106 $ 60,242
Subtotal $ 250,000
Total Cost Estimate: 250,000$
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
281 of Page 16 of 60 365
PARKS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Council Request
Multi-year Project: No
Description: There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.
Supplemental Information: This project has been delayed pending the development of a Park Master Plan (CIP Project# PA1704).
Budget:
PA1901 - Pinole Valley Park Soccer Field Rehabilitation Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: 200,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
282 of Page 17 of 60 365
PARKS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a park master plan will aid the City in developing a strategic approach to park maintenance and operation. The master plan will allow the City to quantify and qualify the existing park system, identify deficiencies, and develop a financial analysis of the cost to maintain and operate park assets.
Supplemental Information: This project was added to the CIP in 2017 as an unfunded project; Council approved funding in 2020.
Budget:
PA1704 - Park Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 106 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: 100,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
283 of Page 18 of 60 365
SANITARY SEWER
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: End of life cycle
Multi-year Project: No
Description: The Secondary Clarifier #5 has reached the end of its useful life. The project will involve removal and replacement of catwalk, drive mechanism, center column, and rake arm.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.
SS2101 - Secondary Clarifier—Center Column Rehabilitation Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 500 $ 350,000
Subtotal $ 350,000
Total Cost Estimate: 350,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
284 of Page 19 of 60 365
SANITARY SEWER
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Staff Recommendation
Multi-year Project: No
Description: There are four air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve.
Supplemental Information: The four locations are: 1) across from the WPCP at 11 Tennent Ave., near the entrance of the SF Bay Trail, 2) On the SF Bay Trail near the corner of Santa Fe and Railroad Ave., 3) At the intersection of Mariposa St. and Railroad Ave. (Rodeo), 4) Outside the gate of Rodeo Sanitary District at 800 San Pablo Ave. (Rodeo). The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.
Budget:
SS2102 - Air Release Valve Replacement
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 500 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: 50,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
285 of Page 20 of 60 365
SANITARY SEWER
Initial Project Start: July 1, 2022
Initial Project Completion: June 30, 2023
Revised Project Start:
Revised Project Completion:
Project Origin: Council Request
Multi-year Project: No
Description: Development of a Recycled Water Master Plan will allow the City to plan and phase the construction of future recycled water distribution system infrastructure. The Master Plan will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning-level cost options for the phased system.
Supplemental Information: Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended non-potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery
Budget:
SS2103 - Recycled Water Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 100 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: 200,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
286 of Page 21 of 60 365
SANITARY SEWER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2022
Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: In September 2020, the City Council awarded a contract to Carollo Engineers, Inc. to develop a Sanitary Sewer Collection System Master Plan (Plan). The Plan will provide a condition assessment of the sewer collection assets to inform capital planning and effectively serve the wastewater needs of residents and businesses. This plan will also provide a capacity analysis to identify pipes that need to be upsized.
Supplemental Information: Master planning is critical to identify when and where infrastructure upgrades or improvements will be needed to accommodate growth.
Budget:
SS2001 - Sanitary Sewer Collection System Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 500 $ 147,743 $ 301,257
Subtotal $ 147,743 $ 301,257
Total Cost Estimate: 449,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
287 of Page 22 of 60 365
SANITARY SEWER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2021
Revised Project Completion: June 30, 2022
Project Origin: Regulatory Requirement
Multi-year Project: No
Description: The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole - Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.
Budget:
SS2002 Water Pollution Control Plant Lab Remodel
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 500 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: 100,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
288 of Page 23 of 60 365
SANITARY SEWER
Initial Project Start: October 1, 2020
Initial Project Completion: August 31, 2022
Revised Project Start: July 1, 2023
Revised Project Completion: June 30, 2024
Project Origin: End of lifecycle
Multi-year Project: No
Description: The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated.
Supplemental Information: The two pump stations are located on San Pablo Ave. and Hazel St
Budget:
SS1702 - Sewer Pump Station Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 500 $ 22,500
Engineering 500 $ 150,000
Construction 500 $ 884,000
Contingency 500 $ 143,500
Subtotal $ 1,200,000
Total Cost Estimate: $1,200,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
289 of Page 24 of 60 365
STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.
Supplemental Information:
Budget:
SW2001 - Roble Road Storm Drainage Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 276 $ 20,000
Construction 276 $ 160,000
Contingency 276 $ 20,000
Subtotal $ 200,000
Total Cost Estimate: 200,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
290 of Page 25 of 60 365
STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Adobe Road experienced a failure due to drainage impacts. Installation of a culvert will be required to control the drainage in the area. The area will then be regraded and the road surface will be restored. This road serves only as a service access route.
Supplemental Information:
Budget:
SW2002 - Adobe Road Storm Drainage Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 106 $ 15,000
Construction 106 $ 120,000
Contingency 106 $ 15,000
Subtotal $ 150,000
Total Cost Estimate: 150,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
291 of Page 26 of 60 365
STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2022
Project Origin: Development Driven
Multi-year Project: Yes
Description: The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.
Supplemental Information: This conversion also aids in compliance with the MSP4 by reducing the potential of contaminants including litter from entering the stormwater system.
Budget:
SW1901 - Hazel Street Storm Drain Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 106 $ 19,120 $ 20,860
106 $ 302,000
276 $ 8,000
Contingency 276 $ 50,000
Subtotal $ 19,120 $ 380,860
Total Cost Estimate: $ 399,980
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
292 of Page 27 of 60 365
STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2023
Revised Project Start: July 1, 2022
Revised Project Completion:
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.
Supplemental Information:
Budget:
SW1703 - Storm Drainage Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 106 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: $ 75,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
293 of Page 28 of 60 365
ROADS
Street Network: The City of Pinole is responsible for the repair and maintenance of approximately 52.22 centerline miles of city streets, divided into approximately 351 pavement management sections. The City’s street network replacement value is estimated at $131.4 million.
Organize & Analyze: The Pavement Management and Rehabilitation Program is a set of tools and policies designed to manage the maintenance and rehabilitation activities of the street network. The goal of the Program is to maintain the city’s pavement network in the best condition possible given the available funding. The City participates in the Metropolitan Transportation Commission (MTC) Pavement Technical Assistance Program (P-TAP) which provides grant funding to utilize a computerized Pavement Management Program called StreetSaver® to strategize the most cost effective method to extend pavement life and provides funding for a consultant to prepare a P-TAP Budget Options Report. StreetSaver® allows the City to:
● Inventory the street pavement
● Record pavement inspection data, maintenance, and rehabilitation activities
● Assess pavement conditions
● Prioritize street maintenance
● Estimate costs of treatments and rehabilitation
● Forecast budget needs
● View the impacts of funding on City-wide pavement conditions over time
PAVEMENT MAINTENANCE AND REHABILITATION PROGRAM
Functional Class Total Centerline Lane miles
Arterial 25 7.26 24.97
Collector 23 7.30 18.75
Residential/Local 303 37.66 75.32
Total 351 52.22 119.04
The most recent P-TAP report was completed by a consultant (Quality Engineering Solutions, Inc.) in March 2019. To prepare the Budget Options Report, the consultant’s team visited Pinole to visually assess the conditions of the pavement sections and assigned an index score. The data collected in the field was imported into the StreetSaver® database which generates a scoring of the condition of each segment. This score is known as the Pavement Condition Index (PCI) and based on a scale of 0 to 100 (poor to excellent condition), depending on the severity of pavement distress.
Strategy: The City uses a “Fix-it-First” approach of performing preventative maintenance has been proven to extend the life of the pavement effectively and is less costly than reconstruction. The City’s pavement management program relies on gas tax revenue and $500k of annual funding from Measure S 2014 to maintain the road network. To learn more pavement preservation and upcoming projects, visit www.ci.pinole.ca.us/pavement City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
294 of Page 29 of 60 365
ROADS
Initial Project Start: July 1, 2025
Initial Project Completion: June 30, 2026
Revised Project Start:
Revised Project Completion:
Project Origin: Pavement Management Program
Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.
Supplemental Information:
Budget:
RO2501 - Residential Slurry Seal
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: 890,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
295 of Page 30 of 60 365
ROADS
Initial Project Start: July 1, 2024
Initial Project Completion: June 30, 2025
Revised Project Start:
Revised Project Completion:
Project Origin: Pavement Management Program
Multi-year Project: No
Description: Based on the most current P-TAP report, various pavement segments will benefit from a cape seal. A cape seal is applied when a slurry seal or micro-surfacing will not adequately address the pavement deterioration. Cape seals are a multi-layered treatment pavement preservation treatment which can extend the life of a pavement by 6-8 years.
Supplemental Information:
Budget:
RO2401 - Cape Seal
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 10,000
Construction 325 $ 500,000
Contingency 325 $ 50,000
Subtotal $ 560,000
Total Cost Estimate: 560,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
296 of Page 31 of 60 365
ROADS
Initial Project Start: July 1, 2023
Initial Project Completion: June 30, 2024
Revised Project Start:
Revised Project Completion:
Project Origin: Pavement Management Program
Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.
Supplemental Information:
Budget:
RO2301 - Residential Slurry Seal
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
297 of Page 32 of 60 365
ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2023
Revised Project Start:
Revised Project Completion:
Project Origin: Pavement Management Program
Multi-year Project: Yes
Description: Based on the 2019 P-TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations will be further validated through a comparative pavement analysis to explore additional treatment options which are not discussed in the P-TAP report. This will allow the City to optimize the available funding. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information:
Budget:
RO2101 - Arterial Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 377 $ 16,275 $ 42,205
Construction 377 $ 500,000
Contingency 377 $ 50,000
Subtotal $ 16,275 $ 42,205 $ 550,000
Total Cost Estimate: 608,480$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
298 of Page 33 of 60 365
ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Pavement Management Program
Multi-year Project: Yes
Description: The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information: In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway.
The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost-effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project.
Budget:
RO2102 - Tennent Ave. Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 325 $ 12,986
500 $ 12,421 $ 12,398
200 $ 381,082
500 $ 74,597
325 $ 167,321
Contingency 500 $ 16,000 $ 16,000
Subtotal $ 25,407 $ 409,480 $ 257,918
Total Cost Estimate: $ 692,805
Construction
Engineering
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
299 of Page 34 of 60 365
ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: This project will complete preventative maintenance and repairs recommended in the Pedestrian Bridge Inspection Reports prepared by a consultant.
Supplemental Information: On July 27, 2020, the City released a Request for Proposals to solicit the assistance of an engineering consulting firm to provide safety inspection services and repair/rehabilitation recommendations on the City’s seven pedestrian bridges. On October 26, 2020 a consultant was awarded a contract to conduct field inspections, structural and civil engineering analysis and evaluation, develop conceptual repair details and strategies, perform cost estimation, and value engineering. The seven bridges are: Pinole Valley Park Bridge, Amber Swartz Park Bridge, Pinole Valley Shopping Center Bridge, Prune Street Bridge, Wastewater Treatment Plan Bridge, Bay Trail Bridge, and Senior Center Bridge.
Budget:
RO2103 - Pedestrian Bridge Repair
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Inspection 106 $ 44,300
Maintenance 106 $ 55,700
Subtotal $ 44,300 $ 55,700
Total Cost Estimate: 100,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
300 of Page 35 of 60 365
ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: Development of a Local Road Safety Plan (LRSP) which will include an existing conditions assessment, development of traffic measures in areas of engineering, education, encouragement, enforcement, emerging technologies along with associated evaluation. The LRSP will include a prioritized list of roadway infrastructure improvements.
Supplemental Information: In July 2020, staff submitted a grant application to Caltrans for funding to develop and implement an LRSP for the City of Pinole. LRSP’s allow local governments to identify, analyze, and prioritize roadway safety improvements on roads within their jurisdiction.
In the future, an LRSP or its equivalent, will be required for agencies to apply for federal Highway Safety Improvement Plan funds. In October 2020, the City was selected for funding and implementation of an LRSP. In December 2020, the City released a Request for Proposals to seek professional services from licensed engineering firms to develop a LRSP. A contract was awarded to a consultant in April 2021.
Budget:
RO2104 - Local Road Safety Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 325 $ 6,215 $ 33,447
Subtotal $ 6,215 $ 33,447
Total Cost Estimate: 39,663$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
301 of Page 36 of 60 365
ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. The City will seek 2019 STMP funds from West Contra Costa Transportation Advisory Committee (WCCTAC) to develop the preliminary design for this project.
Supplemental Information: This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.
RO2105 - Appian Way Complete Streets Project
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
302 of Page 37 of 60 365
ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: TAPS
Multi-year Project: No
Description: Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non-auto forms of travel.
Supplemental Information:
Budget:
RO2106 - Active Transportation Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 100 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: 75,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
303 of Page 38 of 60 365
ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2023
Revised Project Start:
Revised Project Completion:
Project Origin: Council Request
Multi-year Project: No
Description: Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.
Supplemental Information:
RO2107 - Brandt St. Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 100 $ 50,000
Construction 100 $ 120,000
Subtotal $ 170,000
Total Cost Estimate: 170,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
304 of Page 39 of 60 365
ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2024
Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information: WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. This project is eligible to respond to future STMP Call for Projects to compete for funding to advance the project through construction.
Budget:
RO1902 - Pedestrian Improvements at Tennent Ave. near RxR Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 325 $ 11,920 $ 43,380
325 $ 44,700
UF $ 530,300
Contingency UF $ 86,250
Subtotal $ 11,920 $ 43,380 $ 661,250
Total Cost Estimate: 716,550$
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
305 of Page 40 of 60 365
ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Pavement Management Program
Multi-year Project: Yes
Description: San Pablo Ave. is an arterial street that carries the major portion of trips entering and leaving the urban area and majority of through movements desiring to bypass the central City. To maintain the PCI of San Pablo Ave., the section from the westerly city limits to Pinole Shores Drive will need rehabilitation to reset the deterioration process and extend pavement life. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information:
Budget:
RO1801 - San Pablo Avenue Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 377 $ 37,970 $ 34,911
OBAG2 $ 586,000
377 $ 637,547
Contingency 377 $ 105,026
Subtotal $ 37,970 $ 1,363,484
Total Cost Estimate: $1,401,454
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
306 of Page 41 of 60 365
ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:
Revised Project Completion:
Project Origin: Development Driven
Multi-year Project: No
Description: A developer has proposed to develop on a vacant lot identified as APN 402-013-060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive - West end of Hazel St.
Supplemental Information:
Budget:
RO1802 - Hazel Street Gap Closure (Sunnyview)
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 276 $ 50,000
Developer $ 150,000
Subtotal $ - $ 200,000
Total Cost Estimate: $ 200,000
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
307 of Page 42 of 60 365
ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: June 1, 2021
Revised Project Completion: June 30, 2022
Project Origin: Council Request
Multi-year Project: No
Description: As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road - from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.
Supplemental Information:
Budget:
RO1708 - Pinole Valley Road Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 200 $ 5,000
Construction 200 $ 87,000
Contingency 200 $ 8,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
308 of Page 43 of 60 365
ROADS
Initial Project Start: July 1, 2017
Initial Project Completion: June 30, 2021
Revised Project Start:
Revised Project Completion: June 30, 2022
Project Origin: Council Request
Multi-year Project: Yes
Description: The underground district will allow the City of Pinole to use Rule 20A credits, funds paid by PG&E to the PUC, to underground overhead utility lines. As part of the underground project, the City will need to add a streetlight that must be funded outside the Rule20A program.
Project RO1708 will follow this project.
Supplemental Information:
Budget:
RO1709 - Pinole Valley Road Underground District
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 PGE $ 2,046,126 $ 511,532
200 $ 28,363
215 $ 315,552
Subtotal $ 2,361,678 $ 539,895
Total Cost Estimate: $2,901,573
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
309 of Page 44 of 60 365
ROADS
Initial Project Start: July 1, 2017
Initial Project Completion: Beyond 5 year term
Revised Project Start:
Revised Project Completion: June 30, 2022
Project Origin: End of life cycle
Multi-year Project: Yes
Description: The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded and Unprogrammed project list as Project UF027.
Supplemental Information: The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP.
Budget:
RO1710 - San Pablo Avenue Bridge over BNSF Railroad
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 & FY2025-26 Beyond
Proposed
PM STMP $ 205,265 $ 75,000 $ 50,000 $ 13,208
325 $ 168,480 $ (35,853)
STMP $ 191,710
HBP $ 154,720 $ 591,588 $ 44,265
UF $ 1,479,690
STMP $ 1,078,025
UF $34,102,975
Subtotal $ 528,465 $ 630,735 $ 94,265 $ 1,684,608 $35,181,000 $38,119,073
Planning &
Design
Construction
Total Cost Estimate:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
310 of Page 45 of 60 365
ROADS
Initial Project Start: July 1, 2024
Initial Project Completion: June 30, 2025
Revised Project Start: July 1, 2020
Revised Project Completion: June 30, 2022
Project Origin: TAPS
Multi-year Project: Yes
Description: The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project.
Supplemental Information:
Budget:
RO1714 - Safety Improvements at Appian Way and Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta Rd.
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 325 $ 2,114 $ 32,223
OBAG2 $ 120,000
TDA $ 129,400
106 $ 83,600
Contingency 106 $ 37,000
Subtotal $ 2,114 $ 402,223
Total Cost Estimate: $ 404,337
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
311 of Page 46 of 60 365
FIVE-YEAR CAPITAL IMPROVEMENT PLAN: FY 2021-22 THROUGH FY 2025-26
UNFUNDED AND UNPROGRAMMED PROJECTS
# Unfunded/Unprogrammed Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Bridge Maintenance
UF013 Installation of High intensity Activated crossWALK (HAWK) UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 San Pablo Sewer Lift Station Upgrade
UF020 Sewer Collection Systemwide Rehabilitation
UF021 Tree Master Plan
UF022 San Pablo Avenue Bridge over BNSF Railroad
UF023 Installation of Solar at City Facilities
UF024 All weather access roads
UF025 San Pablo Avenue Bridge over BNSF Railroad
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
312 of Page 47 of 60 365
UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.
UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:
Potential Funding Sources:
The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
313 of Page 48 of 60 365
UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.
UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Economic
stimulus funding
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District.
Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:
Potential Funding Sources: Fund 345
& 348
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
314 of Page 49 of 60 365
UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.
UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources: -
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
315 of Page 50 of 60 365
UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.
UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
316 of Page 51 of 60 365
UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation.
UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
317 of Page 52 of 60 365
UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.
The City will seek 2019 STMP funds
from West Contra Costa Transportation
Authority for preliminary design.
UF012 - Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources: -
Maintenance of vehicular and pedestrian
bridges as identified in the Caltrans Bridge
Inspection Reports and Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
318 of Page 53 of 60 365
UF013 - Installation of High intensity Activated crossWALK (HAWK) Project Information
A High Intensity Activated crossWALK
(HAWK) beacon is a traffic control device
used to stop road traffic and facilitate
pedestrians to cross more safely. HAWKS
are candidate treatments for roads with
three or more lanes and generally have an
annual average daily traffic above 9,000.
HAWKS are considered for all midblock
and intersection crossings where roadway
speed limits are equal or greater than 40
mph. The safety of various crossings can
be improved in Pinole through the
installation of a HAWK.
UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
319 of Page 54 of 60 365
UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.
This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.
UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:
Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.
There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
320 of Page 55 of 60 365
UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.
Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.
UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
321 of Page 56 of 60 365
UF019 - San Pablo Sewer Lift Station Upgrade
Project Information
This project involves upgrading the
structural and electrical needs of the San
Pablo Ave. lift station to address the safety
and operational deficiencies.
UF020 - Sewer Collection Systemwide Rehabilitation
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:
Potential Funding Sources:
In 2020, the City contracted with a
consultant to prepare a sanitary sewer collection system master plan. The Master Plan will provide condition assessment of
sewer collection assets that will inform
capital planning.
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
322 of Page 57 of 60 365
UF021 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.
UF022 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:
Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.
On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.
Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $35,582,665
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
323 of Page 58 of 60 365
UF023 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.
UF024 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources:
The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.
Origin: General Plan
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
324 of Page 59 of 60 365
UF025 - Faria House Renovations
Project Information
The City has discussed the use and
economic viability of the Faria House.
Significant renovations are required to
utilize the property for any purpose. In
2019, the City awarded a contract to a
consultant to prepare design and
specifications. The scope of work includes
development of drawings and schematics
of interior improvements, specifications for
bidding, an evaluation of the structural engineering for the installation of an elevator for ADA access, and mechanical, electrical, plumbing design as part of the schematics. The consultant will provide the
City with improvement costs.
Origin: Council Request
Budget Unit: Facilities/Economic
Development
Cost Estimate:
Potential Funding Sources:
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26
325 of Page 60 of 60 365
www.cswst2.com
MEMORANDUM
PROJECT NO. 2130002.10
To: Misha Kaur – City of Pinole
From: Julia Harberson, CSW|ST2
CC: Robert Stevens, CSW|ST2
Date: January 31, 2022
Subject: FA1901 Parking Lot Design – Project Status
The purpose of this memorandum is to summarize the project progress and findings for the Parking Lot Design, City of Pinole Project FA1901.
Figure 1-Image of Project Site
Project History:
The City of Pinole acquired and demolished the Fowler House located at 2548 Charles Avenue, Figure 1.
The parcel is surrounded by municipal parking lots which serve the Pinole Senior Center and Old Town
ATTACHMENT B
326 of 365
January 31, 2022
Pinole. The City wishes to expand parking opportunities in the area by developing this parcel into a parking lot. The area is currently an extra lot with a dirt surface. The Old Town Pinole Parking & Pedestrian Safety Study (Study), March 2020, identified the need for efficient parking to support Old Town Pinole.
The Study identified the Pinole Senior Center parking lot and the existing lot at 2560 Charles Avenue as supporting Old Town Pinole. The City identified the project site, between the two existing parking lots, as a possible location to increase parking within walking distance of the Old Town.
Design Specifications:
- Pavement structural section
- Striping
- Lighting
- Bicycle parking
- Electrical vehicle charging stations
- Storwmwater capture and retention
- Drought resistant landscaping
Project Status:
CSW|ST2 has developed two (2) conceptual plans for maximizing the parking by combining the Pinole Senior Center parking lot with the 2548 Charles Avenue parcel. The first, identified as Full Buildout, incorporates all the elements identified in the design specifications. The second, identified as Alternative Design, applies a value engineering approach to the site layout and utilizes 2548 Charles Avenue as a gravel overflow lot. However, during development of the concept plans, the sites natural physical restraints (2538 Charles Avenue limited lot width) has resulted in a net increase of 19 to 20 parking stalls.
Below is a summary of the two concept plans, preliminary cost estimates and site plan variances required to implement the plans:
Full Buildout
The Full Buildout Site Plan, Attachment 1, addresses all required design specifications, with the site plan variances listed below. The design results in a net increase of 20 parking stalls. A schematic level cost estimate was performed for the site plan, Attachment 3.
Site Plan Variances
- Drive aisle width = 16’
- Parking stall width = 8.5’
- Parking stall length = 17’
- Circulation on Charles Avenue
Alternative Design
The Alternative Design Site Plan, Attachment 2, includes electrical vehicle charging stations. However, the design omits all other design specifications. Note that by installing gravel rock, which is permeable, the project no longer triggers stormwater capture and retention requirements. The design results in a net increase of 19 parking stalls, assuming an 80% efficiency of parking in the gravel lot. A schematic level cost estimate was prepared for the site plan, Attachment 4. Not included in the cost estimate is additional 327 of 365
January 31, 2022
grant funding for installation of Electrical Vehicle (EV) charging stations. MCEv offers $3,000 per Level 2 charging port for 2-20 ports. The project design includes five (5) EV parking stalls. As such, a grant of $15,000 can be applied to each alternative. Further reduction in fee is possible, approximately $92,850, with the omission of electrical vehicle charging stations and landscaping.
Site Plan Variances
- Drive aisle width = 16’
- Parking stall width = 8.5’
- Circulation on Charles Avenue
Per Stall Estimate:
Table 1 below, identifies the per stall schematic cost estimate for the scenarios described above.
Table 1
Scenario Schematic Fee Estimate Net Increase in Parking Stalls Cost Per Stall Full Buildout $428,260 20 $ 21,413.00
Full Buildout with MCEv
Funding $413,260 20 $ 20,663.00
Alternative Design $294,379 19 $ 15,493.63
Alternative Design with
MCEv Funding $279,379 19 $ 14,704.16
Alternative Design w/o
EV Charging Station $201,529 19 $ 10,606.79
Solar Consideration:
During development of the conceptual site plans, the City expressed interest in utilizing solar panels at the project site. Two scenarios have been considered, installing overhead panels in a carport fashion above the parking lot or installing panels on the Senior Center roof structure. Installation on the roof of the Senior Center will require further study by structural and electrical engineers to determine the buildings suitability.
To limit impact to parking stalls, a cantilevered panel layout, see Figure 2 below, would place a row of support columns and pier foundations at the center of the parking bay and support the panels. The conceptual solar layout would result in approximately 5,100 square feet of panel. On average, commercial solar panels are 78 inches by 39 inches (but can vary by manufacturer). As such, the available area for solar installation, with consideration for standard size in the available configuration, above the parking lot results in up to 114 solar panels. Commercial solar panels vary in production between 320 kilowatt (kW) and 435 kW at 20% efficiency. Total power generation is dependent upon the daily hours of exposure to direct sunlight.
The Schematic Cost Estimates, Attachments 3 and 4, do not include provisions for solar at this time. There would be a small incremental cost increase to make the parking lot solar ready. This would include installation of two conduits from the Senior Center to the future solar panels and either construction of the 328 of 365
January 31, 2022
supporting pier foundations at time of parking lot construction, or ensuring the design allows for installation in the future. Additionally, provisions would need to be made for additional electrical equipment at the Senior Center. Note, the installation of the solar panels over the parking lot would result in the removal of the proposed trees.
Discussions with contractors, familiar with solar system installation, provided the rough order of magnitude (ROM) for solar installation of solar panels in the parking lot. The ROM estimate is shown in Table 2 below.
Table 2
Line Item ROM Unit Cost Quantity ROM Cost
Piles $7,000/pile 4 $28,000
Steel $30,000 1 $30,000
Solar Panels $900/panel 114 $102,600
Total $160,600
329 of 365
January 31, 2022
Figure 2 – Conceptual Solar Layout
Attachments:
1. Parking Lot Sketch – Full Buildout
2. Parking Lot Sketch – Alternative Design
3. Schematic Cost Estimate – Full Buildout
4. Schematic Cost Estimate – Alternative Design
330 of 365
ATTACHMENTS
331 of 365
ATTACHMENT 1
332 of 365
E CV E CV VA
E CV E CV A
E CV A VA A A CAVE CAVE CAVE CAVE CAVE CAVE
CAVE
CAVE
CHARLES AVE
CENTER
PINOLE SENIOR
17.5'
9'
12'
EXISTING CURB
CONFORM TO
POSSIBLE
BIORETENTION
AREA
AREA
BIORETENTION
POSSIBLE
(9'X20'+2' OVERHANG)
PARKING STALL
STANDARD 60°
MODIEFIED
MODIEFIED
STANDARD 60°
PARKING STALL
(9'X22'+2'
OVERHANG)
REMOVED (TYP)
TO BE
EX. TREE
TO REMAIN
EX. FIRE HYDRANT
EX. FIRE POST
INDICATOR VALVE
TO REMAIN
EX. FIRE
CONNECTION
DEPARTMENT
TO REMAIN
TO REMAIN
EX. UTILITY VAULT
TO REMAIN
EX. BENCH
16'
EV CHARGING
VAN ACCESSIBLE
3 TOTAL
EV CHARGING
8 TOTAL
CLEAN AIR/VANPOOL/EV
(12'X21')
STALL
VAN ACCESSIBLE
STALLS
EVERY 3
(N) TREE
16'
9'
EV CHARGING
ACCESSIBLE
4'
(9'X21')
ACCESSIBLE STALL
(N) RAMP
(N) RAMP
(N) RAMP
EXISTING CURB
CONFORM TO
(N) DRIVEWAY 19' 19'
22' 20'
22'
4'
SCALE: 1"=30'
PARKING LOT SKETCH-FULL BUILT OUT
PINOLE SENIOR CENTER
EXISTING
PARKING COUNT
STANDARD STALL (8.5'X21') 59
ACCESSIBLE STALL (A) (9'X21') 4
TOTAL 63
PROPOSED
STANDARD STALL (8.5'X21') 31
MODIFIED STANDARD STALL (9'X22') 35
ACCESSIBLE STALL (A) (9'X21') 3ACCESSIBLE STALL EV CHARGING STALL 1 (A EVC) (9'X21')
EV CHARGING (EVC) (9'X21')
(VA EVC) (12'X21')
VAN ACCESSIBLE EV CHARGING STALL 1VAN ACCESSIBLE STALL (VA) (12'X21') 1 3 CLEAN AIR/VANPOOL/EV (CAVE) (9'X21') 8
TOTAL 83
NET CHANGE = +20 STALLS
Graphic Scale (in feet)
0 1 inch = 30 ft.
30 333 of 365
ATTACHMENT 2
334 of 365
EVC
EVC
VA
EVC
EVC A
EVC A VA A A CAVE
CAVE CAVE CAVE CAVE CAVE
CAVE
CAVE
CONFORM TO
EXISTING CURB
MODIFIEDPARKING LOT
(APPROXIMATE 19
PARKING SPACES)
MODIFIED
STANDARD 60°
PARKING STALL
(8.5'X22' + 2'
OVERHANG)
EX. TREE
TO BE
REMOVED (TYP)
EX. FIRE HYDRANT
TO REMAIN
EX. FIRE POST
INDICATOR VALVE
TO REMAIN
EX. FIRE
DEPARTMENT
CONNECTION
TO REMAIN
EX. UTILITY VAULT
TO REMAIN
EX. BENCH
TO REMAIN
VAN ACCESSIBLE
EV CHARGING
EV CHARGING
3 TOTAL
CLEAN AIR/VANPOOL/EV
8 TOTAL
VAN ACCESSIBLE
STALL
(12'X21')
ACCESSIBLE
EV CHARGING
ACCESSIBLE STALL
(9'X21')
(N) RAMP
(N) RAMP
(N) RAMP
CONFORM TO
EXISTING CURB
(N) DRIVEWAY
(N) TREE EVERY
3 STALLS
(TYPICAL)
PINOLE SENIOR
CENTER
CHARLES AVE
11'
16'
8.5'
19'
22'
52.5'
AC BERM TO BE
INSTALLED
PINOLE SENIOR CENTER
PARKING LOT SKETCH- ALTERNATIVE DESIGN
SCALE: 1"=30'
PARKING COUNT
EXISTING
STANDARD STALL (8.5'X21') 59
ACCESSIBLE STALL (A) (9'X21') 4
TOTAL 63
PROPOSED
STANDARD STALL (8.5'X21') 31
MODIFIED STANDARD STALL (8.5'X22') 15
APPROXIMATE NEW PARKING SPACES 19
ACCESSIBLE STALL (A) (9'X21') 3ACCESSIBLE STALL EV CHARGING STALL 1 (A EVC) (9'X21')
VAN ACCESSIBLE STALL (VA) (12'X21') 1VAN ACCESSIBLE EV CHARGING STALL 1 (VA EVC) (12'X21')
EV CHARGING (EVC) (9'X21') 3
CLEAN AIR/VANPOOL/EV (CAVE) (9'X21') 8
TOTAL 82
NET CHANGE = +19 STALLS
Graphic Scale (in feet)
0 1 inch = 30 ft.
60 30 30
335 of 365
ATTACHMENT 3
336 of 365
PINOLE PARKING LOT - COST ESTIMATE
Schematic Design - Full Buildout - 10/01/2021
UNIT
ITEM DESCRIPTION QTY. UNIT COST CONT. AMOUNT
100 GENERAL CONDITIONS
101 Mobilization/ Demobilization 1 LS $38,933 0% $38,933 102 Construction Layout 1 LS 10,000.00 $ 10% $11,000
103 Water Pollution Control 1 LS $ 8,000.00 10% $8,800
Task 100 Subtotal $58,733
200 DEMOLITION
201 Clear and Grub 9,800 SF $ 10% $10,241 0.95
202 Tree Removal 12 EA $ 10% $11,220 850.00
203 Ramp Removal 2 EA $ 2,000.00 10% $4,400
204 Curb Removal 275 LF $ 10% $1,513 5.00
205 Curb and Gutter Removal 60 LF $ 10% $660 10.00
206 Sidewalk Removal 325 SF $ 10% $1,788 5.00
207 Striping Removal 700 LF $ 10% $1,348 1.75
Task 200 Subtotal $31,169
300 EARTHWORK
301 Import Fill 325 CY $ 15% $37,375 100.00
302 Fine Grading 8,000 SF $ 15% $18,400 2.00
Task 300 Subtotal $55,775
400 PARKING LOT IMPROVEMENTS
401 Concrete Curb 915 LF $ 10% $50,325 50.00
402 Concrete Curb & Gutter 60 LF $ 10% $3,960 60.00
403 Asphalt Pavement 100 TONS $ 10% $16,500 150.00
404 Aggregate Base 133 TONS $ 10% $6,600 45.00
405 Accessible Ramp 150 SF $ 10% $4,125 25.00
406 Concrete Sidewalk 220 SF $ 10% $4,840 20.00
407 Driveway Curb Cut 105 SF $ 10% $3,465 30.00
408 Pavement Striping and Markings 1 LS 10,000.00 $ 10% $11,000 409 Traffic Signs 4 EA $ 10% $2,200 500.00
Task 400 Subtotal $103,015
500 STORM DRAINAGE
501 6" Storm Drain 150 LF $ 10% $49,500 300.00
502 Storm Drain Inlet 2 EA $ 3,500.00 10% $7,700
503 Subdrain 50 LF $ 10% $1,925 35.00
504 Class II Permeable 12 CY $ 10% $3,300 250.00
505 Rain Garden Soil 20 CY $ 15% $2,070 90.00
Task 500 Subtotal $64,495
600 LANDSCAPE
601 Soil Amendment 1,000 SF $ 15% $5,750 5.00
602 Trees 10 EA $ 15% $10,350 900.00
603 Planting 1,000 SF $ 15% $3,450 3.00
604 Mulch 15 CY $ 15% $949 55.00
605 Irrigation 1,000 SF $ 15% $6,900 6.00
Task 600 Subtotal $27,399
700 ELECTRICAL
701 Area Lights 5 LS $ 5,800.00 15% $33,350
702 EV Stations 5 EA $ 3,500.00 15% $20,125
703 Electrical Conduits and Conductors 500 LF $ 25% $28,125 45.00 337 of 365
PINOLE PARKING LOT - COST ESTIMATE
Schematic Design - Full Buildout - 10/01/2021
UNIT
ITEM DESCRIPTION QTY. UNIT COST CONT. AMOUNT
704 Breaker and Panel Upgrade 1 LS $ 4,500.00 35% $6,075 Task 700 Subtotal $87,675
Total Construction Cost (2021 Dollars): $428,260
Total Construction Cost (2022 Dollars): $449,673
338 of 365
ATTACHMENT 4
339 of 365
PINOLE PARKING LOT - COST ESTIMATE
Schematic Sketches - Alterntive Design - 10/01/2021
UNIT
ITEM DESCRIPTION QTY. UNIT COST CONT. AMOUNT
100 GENERAL CONDITIONS
101 Mobilization/ Demobilization 1 LS $26,762 0% $26,762 102 Construction Layout 1 LS $ 5,000.00 10% $5,500
103 Water Pollution Control 1 LS $ 4,000.00 10% $4,400
Task 100 Subtotal $36,662
200 DEMOLITION
201 Clear and Grub 8,000 SF $ 10% $8,360 0.95
202 Tree Removal 12 EA $ 10% $11,220 850.00
203 Ramp Removal 2 EA $ 2,000.00 10% $4,400
204 Curb Removal 250 LF $ 10% $1,375 5.00
205 Curb and Gutter Removal 60 LF $ 10% $660 10.00
206 Sidewalk Removal 325 SF $ 10% $1,788 5.00
207 Striping Removal 700 LF $ 10% $1,348 1.75
Task 200 Subtotal $29,150
300 EARTHWORK
301 Import Fill 325 CY $ 15% $37,375 100.00
302 Fine Grading 300 SF $ 15% $690 2.00
Task 300 Subtotal $38,065
400 PARKING LOT IMPROVEMENTS
401 Concrete Curb 90 LF $ 10% $4,950 50.00
402 Concrete Curb & Gutter 15 LF $ 10% $990 60.00
403 Asphalt Pavement 8 TONS $ 10% $1,238 150.00
404 Aggregate Base 10 TONS $ 10% $495 45.00
405 Accessible Ramp 150 SF $ 10% $4,125 25.00
406 Concrete Sidewalk 220 SF $ 10% $4,840 20.00
407 Driveway Curb Cut 105 SF $ 10% $3,465 30.00
408 Pavement Striping and Markings 1 LS $ 3,000.00 10% $3,300 409 Rock Gravel 247 CY $ 10% $67,925 250.00
410 AC Berm 150 LF $ 10% $4,125 25.00
411 Traffic Signs 4 EA $ 10% $2,200 500.00
Task 400 Subtotal $97,653
500 STORM DRAINAGE
501 6" Storm Drain 0 LF $ 10% 300.00 $0
502 Storm Drain Inlet 0 EA $ 3,500.00 10% $0
503 Subdrain 0 LF $ 10% 35.00 $0
Task 500 Subtotal $0
600 LANDSCAPE
601 Soil Amendment 0 SF $ 15% 5.00 $0
602 Trees 5 EA $ 15% $5,175 900.00
603 Planting 0 SF $ 15% 3.00 $0
604 Mulch 0 CY $ 15% 55.00 $0
605 Irrigation 0 SF $ 15% 6.00 $0
Task 600 Subtotal $5,175
700 ELECTRICAL
701 Area Lights 5 LS $ 5,800.00 15% $33,350
702 EV Stations 5 EA $ 3,500.00 15% $20,125
703 Electrical Conduits and Conductors 500 LF $ 25% $28,125 45.00 340 of 365
PINOLE PARKING LOT - COST ESTIMATE
Schematic Sketches - Alterntive Design - 10/01/2021
UNIT
ITEM DESCRIPTION QTY. UNIT COST CONT. AMOUNT
704 Breaker and Panel Upgrade 1 LS $ 4,500.00 35% $6,075 Task 700 Subtotal $87,675
Total Construction Cost (2021 Dollars): $294,379
Total Construction Cost (2022 Dollars): $309,098
341 of 365
CITY COUNCIL
REPORT
12A
DATE: FEBRUARY 15, 2022
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
FROM: ERIC S. CASHER, CITY ATTORNEY
MARKISHA GUILLORY, FINANCE DIRECTOR
COPY: ANDREW MURRAY, CITY MANAGER
SUBJECT: PROVIDE DIRECTION ON POTENTIAL BALLOT MEASURE TO
BECOME A CHARTER CITY AND ENACT A REAL PROPERTY
TRANSFER TAX
RECOMMENDATION
Staff recommends that the City Council provide direction on a potential ballot measure to become a charter city and enact real property transfer tax.
BACKGROUND
Cities in California are organized as either general law cities or charter cities. General law cities derive their powers from general laws enacted by the Legislature, while charter cities derive their powers from the California Constitution and their own charters. Thus, general law cities are bound by the state’s general laws. In contrast, the “home rule provision” of the California Constitution provides that charter cities have full authority over municipal affairs, and are only subject to laws regarding matters of statewide concern. The City of Pinole is currently a general law city.
A significant authority possessed by charter cities is the authority to impose a real property transfer tax (“RPTT”) at an increased rate. Becoming a charter city requires approval by a majority of voters, as does any increase in the RPTT.
The City Council has considered the possibility of becoming a charter city at previous meetings in 2019 and early 2020. At its February 1, 2022 meeting, the City Council directed staff to schedule a future agenda item for a discussion of Pinole potentially becoming a charter city.
DISCUSSION
A. Charter City vs. General Law City
A general law city has the authority to act locally, but its acts must be consistent with all general laws adopted by the Legislature. In contrast, a charter city is only required 342 of 365
2 to act consistent with state laws regarding matters of statewide concern. A charter city may use its “home rule” authority to adopt laws regarding “municipal affairs” that vary from state laws. A city’s charter defines the structure of the city’s government and the scope of a city’s authority over municipal affairs. Some cities have very detailed charters, while other cities have charters that are limited in scope. Some charters specify that the city may exercise all powers a charter city has unless a power is expressly excluded by the charter, while other charters specify that a city may only authorize a power if expressly authorized by the charter. A city’s charter must be approved by the voters, as must any amendment to the charter.
There is no constitutional or statutory “list” of municipal affairs. Courts, not the Legislature, decide on a case-by-case basis what constitutes a municipal affair.
However, what constitutes a municipal affair can change over time with changes in case law. Areas that the courts have said constitute municipal affairs include: the form of city government; local elections, including qualifications for office and public funding of campaigns; some aspects of zoning and land use; the process of contracting for public works; and the scope of authority related to fines, taxes and assessments.
A significant authority possessed by charter cities is the authority to impose a RPTT at an increased rate. A RPTT is a tax imposed on the deed, instrument, or writing by which interests in real property are transferred. Under the California Revenue and Taxation Code, general law cities may impose a RPTT of no more than $.55 per $1,000 of value on the property transferred (the County may also impose a RPTT equal to this rate). Pinole currently has a RPTT of the maximum allowed for general law cities of $0.55 per $1,000 of value.
Charter cities are not subject to state law regarding RPTTs because RPTTs are deemed municipal affairs. As a result, charter cities may impose RPTTs at a rate higher than the maximum statutory rate of $0.55 per $1,000. Many cities have adopted tiered RPTT rates, with higher rates for property valued at over a certain amount.
Below is a chart of the base RPTT rates applied in neighboring charter cities.
City Tax (per thousand dollars)
Alameda $12.00
Albany $15.00
Berkeley $15.00
El Cerrito $12.00
Emeryville $12.00
Oakland $15.00
Piedmont $13.00
Richmond $7.00
San Leandro $11.00
Median $12.00
343 of 365
3 In FY 20-21, the City received $119,253.61 from the existing RPTT. Adjusting the RPTT rate to $10 per $1,000 would have produced $2,168,24 in FY 20-21. The exact amount the City receives can vary significantly from year-to-year based on changes in the real estate market. Additionally, if the City adopts an increased RPPT, the County will charge a 1-3% administrative fee in order to collect the tax on behalf of the City. Under state law and the California Constitution, cities cannot impose, increase or extend any tax unless the tax is approved by the voters. Accordingly, the increased RPTT would require a vote of the electorate.
B. Process of Becoming Charter City
Becoming a charter city requires approval by a majority of voters. The City Council may, on its own motion, propose a new charter and submit it directly to the voters for approval at the next established statewide general election. Most commonly, staff will prepare a draft charter for review, feedback, and refinement by the city council.
However, some cities have appointed a council subcommittee, or a committee of councilmembers and the public, to recommend a draft charter to the city council for approval.
The City Council must vote to submit the proposed charter to the voters at least 88 days before the election. A proposed RPTT and charter could be submitted to the voters as one ballot measure. If the proposed RPTT is structured as a general tax, the measure would require approval from a simple majority (50%+1) of voters in order to pass. However, in that situation it would require a four-fifths (4/5) vote of the City Council to place the measure on the ballot.
Prior to approving submission of the charter to the voters, the City Council must hold at least two public hearings on the proposal of the charter and the content of the charter. There are special noticing requirements for these hearings. Under state law, August 5, 2022 is the last day to add a measure to the ballot. Based on this requirement, below is a summary of last dates for the Council to take the statutorily required steps:
First Public Hearing on Proposed Charter: June 7, 2022
Second Public Hearing on Proposed Chatter: July 12, 2022 Council action to place Charter Measure on Ballot: August 2, 2022 C. Community Engagement & Feedback
Most local jurisdictions that have become a charter city recently have conducted polling to gauge community interest before placing the measure on the ballot. Polling can also help identify the community’s priorities about service needs and revenues.
The City Council can direct staff to retain a pollster to conduct polling regarding a potential charter city measure. In addition, because becoming a charter city is a complicated issue that can easily cause confusion, many other jurisdictions have retained consultants to assist in public education efforts. In order for polling to be 344 of 365
4 timely conducted based on the schedule described above, a consultant would have to be retained very quickly.
The City Council also has the option of engaging in additional community engagement efforts regarding the possibility of becoming a charter city. Possible options for additional community engagement could include holding a special workshop that will provide information about the charter and RPTT to the community, or mailing information to residents about becoming a charter city and answering FAQs.
Staff asks that the City Council provide direction on the following:
• Does the Council want to proceed with considering a measure to become a charter city and enact a real property transfer tax?
• Does the Council want to the City to retain a pollster and consultant to assist in the process?
• Does the Council want staff to prepare a draft charter for review at a future meeting?
FISCAL IMPACT
If the City Council decides to proceed with pursuing a measure to become a charter city, there will be a fiscal impact related to preparing a proposed charter and placing the measure on the ballot. Retaining a pollster and/or consultant for public education efforts will incur additional costs. If an increased RPTT is approved by the voters as part of a charter city measure, the additional revenue from the first year of the increased RPTT will greatly exceed these costs. However, it is uncertain whether voters will approve an increased RPTT.
ATTACHMENTS
None
5058047.1
345 of 365
CITY COUNCIL
REPORT
12B
DATE: FEBRUARY 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: RECEIVE THE FISCAL YEAR (FY) 2021/22 MID-YEAR FINANCIAL
REPORT AND ADOPT A RESOLUTION APPROVING BUDGET
ADJUSTMENTS
RECOMMENDATION
City staff recommends that the City Council receive the Fiscal Year (FY) 2021/22 MidYear Financial Report and adopt a resolution approving related budget adjustments.
BACKGROUND
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. The City Council adopts an original budget prior to the start of each fiscal year, then makes adjustments to the budget throughout the year to reflect changes in expected revenues and to increase or decrease expenditures to address changes in policy or operational priorities.
As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.
Following the conclusion of the second quarter of the fiscal year (October through December), staff conducts a second quarter/mid-year budget review.
The mid-year review provides an in-depth assessment of the City’s revenues and expenditures during the first half of the fiscal year (July through December). It helps determine whether the City is on track to meet the budget for the fiscal year or if adjustments are warranted. It also includes a projection of the fiscal year end results, which serve as the starting point for the development of next year’s budget and the long-term financial forecast.
Staff has reviewed the City’s budget results through the end of the second quarter.
City revenues and expenditures are generally on track to match budgeted amounts.
Staff does recommend some budget adjustments, which are discussed within this report and in Attachment A.
346 of 365
City Council Report
February 15, 2022 2
It is important to note that Pinole, like other communities, has been and continues to be impacted by the fiscal and health effects of COVID-19 and its subsequent variants.
Fiscal impacts have been identified and noted in this mid-year report where applicable.
REVIEW & ANALYSIS
General Fund Analysis
The mid-year (“revised”) budget is primarily a status quo budget, meaning that while it includes some monetary adjustments, it does not include any fundamental changes to programs or service levels.
The FY 2021/22 adopted budget includes the use of General Fund unassigned fund balance for a net deficit of $2.4 million. The City Council approved the use of a portion of the General Fund’s substantial unassigned fund balance to fund several new critical positions as well as several Council-directed initiatives.
The use of unassigned fund balance increased from $2.4 million in the adopted budget to $3.7 million in the revised budget largely due to the transfer out of $949,715 from the General Fund to the General Reserve Fund. The transfer was made to meet the City’s Reserve Policy requirements. The General Reserve Fund, separate from the General Fund, has a balance of $8.4 million. Going forward, the amount to be transferred to the Reserve will be programmed in the General Fund budget.
The City is projecting to end FY 2021/22 with a net deficit of $3.9 million, with total revenues projected at $17.5 million and expenditures at $21.5 million. With mid-year budget adjustments, the General Fund unassigned fund balance is projected to be $1.9 million at FY 2021/22 year-end. The balance does not include unassigned fund balances in the Measure S Funds (presented on page 6 of this report). The table below summarizes the General Fund budget.
General Fund Revenue
General Fund revenue through the second quarter was $7.0 million, or 40% of the revised budget, compared to $6.8 million at FY 2020/21 mid-year. General Fund revenues are not received evenly throughout the year, so revenue received through the second quarter is not expected to be 50% of the total budget. Staff projects that General Fund revenue will total $17.5 million this fiscal year, approximately $260,000 greater than currently budgeted.
General Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
FY 2021/22
YTD Actuals w/
Encumb.
% of Budget Proposed
Adjustments
FY 2021/22
Projected
Year-End
Revenues $ 17,290,542 $ 17,290,542 $ 6,998,574 $ 6,998,574 40% 259,187 $ $ 17,549,729 Expenditures 19,694,153 21,013,979 9,315,267 9,382,111 44% 510,877 21,524,856 Net surplus/deficit (2,403,611) (3,723,437) $ (2,316,692) $ (2,383,536) (3,975,127) Beginning Fund Balance 5,937,352 5,937,352 5,937,352
Ending Fund Balance $ 3,533,741 $ 2,213,915 $ 1,962,225 347 of 365
City Council Report
February 15, 2022 3
Property Tax
Property tax is received in December, April, and June of each year. The projected revenue for FY 2021/22 is $4.4 million. Property tax revenue includes the City’s
18.75% share of the basic 1% property tax rate, $2.8 million. It also includes the Redevelopment Property Tax Trust Fund (RPTTF) revenue, $1.2 million, which is revenue that has resulted from the dissolution of the former Pinole Redevelopment Agency and represents the shift from the Agency receiving tax increment revenue to the various taxing entities receiving the tax revenue. The RPTTF revenue will convert to “normal” property tax revenue when all of the former Agency’s outstanding debt is paid off and the Successor Agency is formally dissolved. Dissolution is currently expected to occur sometime after the final debt service payment in FY 2023/24.
This category also includes unsecured property tax, supplemental property tax, and real property transfer tax. Total property tax receipts are at 38% of the revised budget, consistent with expectations and in line last year’s actuals at mid-year. Therefore, staff is not recommending any adjustments.
Sales Tax
Sales tax for the General Fund was budgeted at $4.2 million for FY 2021/22. Revenue received through the second quarter equaled $1.9 million, or 44% of the revised budget. That did not include the payment that the City received for December due to timing. Revenue continues to rebound quicker than industry experts predicted. Sales tax revenues in a few of the major categories have returned to or exceeded prepandemic levels, notably casual dining and the general consumer good categories.
Given the positive results and the continuing upward trend, staff is recommending an increase of $259,187 in the General Fund sales tax budget. This is consistent with the most recent projections provided by the City’s sales tax consultant, HdL.
It is important to note that the sales tax budget is set at 100% of HdL’s projections.
HdL builds in a certain amount of conservatism in their projections, actual receipts in prior years have aligned with HdL’s projections, and the economy is rebounding more quickly than industry experts initially predicted.
Category FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Budget Proposed
Adjustments
Projected
Year-End
Property Taxes $ 4,230,122 $ 4,230,122 $ 1,592,452 38% $ 4,230,122 Sales and Use Taxes 4,224,661 4,224,661 1,864,283 44% 259,187 4,483,848 Utility Users Tax 1,915,000 1,915,000 965,729 50% 1,915,000 Franchise Taxes 779,000 779,000 234,361 30% 779,000
Other Taxes: TOT 418,000 418,000 250,755 60% 418,000
Other Taxes: Business License 382,000 382,000 179,867 47% 382,000 Intergovernmental Taxes 2,082,883 2,082,883 1,028,682 49% 2,082,883 Public Safety Charges 1,339,796 1,339,796 743,724 56% 1,339,796 Total Other Revenue 1,065,394 1,065,394 138,723 13% 1,065,394 Revenue Total: 16,436,856 16,436,856 6,998,574 43% 16,696,043 Transfer In from Section 115 Trust 853,686 853,686 - 0% 853,686 Revenue/Sources Total: $ 17,290,542 $ 17,290,542 $ 6,998,574 40% 259,187 $ $ 17,549,729 348 of 365
City Council Report
February 15, 2022 4
All Other General Fund Revenue
Utility Users Tax (UUT) and franchise tax revenue, which is derived from utility customers, are at 50% and 30% of the revised budget, respectively, as of the end of the second quarter. Based on the normal timing of receipt of these revenues, staff expects these revenues to meet budget.
Other taxes include Transient Occupancy Tax (TOT) and business license tax revenues. TOT is at 60% of the revised budget. Compared to the second quarter of FY 2020/21, TOT is trending higher, which is primarily attributable to the rebound of travel and lodging. Business license revenues are at 47% of the revised budget; they are primarily received in December and January in line with the annual renewal process. Both revenue sources are expected to meet budget.
Intergovernmental taxes include the Property Tax In-Lieu of Motor Vehicle License Fee (VLF) of $2.1 million and homeowner property tax relief of $30,000. These funds are primarily received in January and April of each year. These revenues are trending at 49% of the revised budget.
Public safety charges, including police dispatch services provided to Hercules and San Pablo, are billed on a quarterly basis. Public safety revenue is at 56% of the revised budget due to the fourth quarter payment for FY 2020/21 being received in FY 2021/22. Otherwise, the revenue is on target with budget.
Other General Fund revenues include licenses and permits, fees, fines and forfeitures, charges for services, investment income, rental income, and other miscellaneous revenues. Total other revenue is at 13% of the revised budget due to the timing of receipts in the various categories.
A transfer from the City’s Section 115 Pension Trust to the General Fund was budgeted for FY 2021/22 in the amount of $853,686. The transfer amount will be determined, and possibly adjusted, at the end of the fiscal year based on the actual pension costs incurred for the year.
General Fund Expenditures
The City Council authorized expenditures in the amount $19.7 million in the original FY 2021/22 General Fund budget. The City Council revised the budget in November 2021 to transfer funds to the General Reserve Fund; and to appropriate funds for the climate action plan, greenhouse gas inventory, and replacement of equipment and vehicles, thereby creating a revised expenditure budget of $21.0 million. General Fund actual expenditures through the second quarter of FY 2021/22 totaled $9.3 million, which is 43% of the revised budget before adjustments. At FY 2020/21 mid-year, expenditures were at 51% of the revised budget.
349 of 365
City Council Report
February 15, 2022 5
As shown in the expenditures table above, the actual expenditures in most categories are at or below 50% of the revised budget. Items of note are as follows:
• Salaries & Wages - Staff is recommending a $16,000 increase in salaries & wages for stand-by pay that should have been but was not included in the Police Department’s original budget.
• Professional/Admin Services - Staff is recommending an increase totaling $65,746 for the following:
o Finance Department - $11,955 to cover the difference in the cost of the cost allocation plan/user fee study (6,960); and financial forecasting software (4,995).
o Human Resources – $25,000 for the remaining cost of contracts for personnel-related professional services.
o Police Department – $28,791 for GPS software subscription (13,815), and Axon body camera storage subscription ($14,976), both of which were not budgeted.
• Materials and Supplies - Staff is recommending an increase of $4,500 in the Public Works Department to cover increasing fuel costs $4,500. • Interdepartmental Charges - Staff is recommending an increase of $6,000 in the Public Works Department for Trakit software subscription. • Transfers Out - Staff is recommending an increase of $418,631 to transfer funds to the Recreation Department Fund to close the budget gap due to lower-than-budgeted program revenues.
• Other notes:
o The original budget for General Fund transfers out increased by $1.2 million from the original budget to the revised budget. The increase was primarily attributable to a $949,715 transfer to the General Reserve Fund to meet the Reserve Policy requirement of maintaining a balance equal to 50% of total General Fund expenditures. The transfer was made in the previous quarter.
o Materials and supplies are at 69% of budget because spending is not on a straight-line basis and fluctuates throughout the year. o Debt service is at 100% of budget because the annual payment is made in full at the beginning of the fiscal year.
Category FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD
Actuals
FY 2021/22
YTD
Actuals w/
Encumb.
% of
Budget
Proposed
Adjustments
FY 2021/22
Projected
Year-End
Salaries & Wages $ 9,084,353 $ 8,995,053 $ 4,095,608 $ 4,095,608 46% 16,000 $ $ 9,011,053 Benefits 5,829,863 5,829,863 2,598,559 $ 2,598,559 45% 5,829,863 Professional/Admin Services 3,422,541 3,775,671 1,159,846 $ 1,169,609 31% 65,746 3,841,417 Other Operating 286,311 286,311 125,070 $ 125,070 44% 286,311 Materials and Supplies 184,200 184,200 126,568 $ 126,568 69% 4,500 188,700 Interdepartmental Charges (1,313,357) (1,313,357) (320,178) $ (320,178) 24% 6,000 (1,307,357) Asset/Capital Outlay 921,180 782,461 3,989 $ 61,070 1% 782,461 Debt Service 576,107 576,107 576,091 $ 576,091 100% 576,107 Other Financing Uses/Transfers O 702,955 1,897,670 949,715 $ 949,715 50% 418,631 2,316,301 Expenditure Total: $ 19,694,153 $ 21,013,979 $ 9,315,267 $ 9,382,111 44% 510,877 $ $ 21,524,856 350 of 365
City Council Report
February 15, 2022 6
Measure S 2006 Fund (Fund 105)
Measure S 2006 is a voter-approved general purpose use tax levied at 0.5% on all retail sales. Revenue from Measure S 2006 has historically been allocated by the City Council to fund public safety programs. Measure S 2006 revenues are budgeted at $2.1 million in FY 2021/22. Tax revenues through the second quarter are at 47% of the revised budget. Staff is recommending an increase of $278,000 in the tax revenue budget consistent with updated projections from the City’s sales tax consultant.
Measure S 2014 Fund (Fund 106)
Measure S 2014 is also a voter-approved general purpose use tax levied at 0.5% on all retail sales. Revenue from Measure S 2014 has historically been allocated by the City Council to address some of the City’s operational and deferred capital improvement needs. Measure S 2014 revenues are budgeted at $2.1 million in FY 2021/22 for tax collections and for interest earnings on fund balance. Tax revenues through the second quarter are at 46% of the revised budget based on the timing of sales payments to the City. Expenditures are trending lower due to the timing of spending for capital projects. Staff is recommending an increase of $278,000 in the tax revenue budget consistent with updated projections from the City’s sales tax consultant. Staff is also recommending an increase of $7,207 in the expenditure budget in Community Services to appropriate funds not used in the prior fiscal year due to COVID. This appropriation will be used to replace appliances at the Senior Center.
The unassigned fund balance of the General Fund, Measure S 2006 and Measure S 2014 combined is projected to be $6.5 million at FY 2021/22 year-end.
Measure S 2006 FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Budget Proposed
Adjustments
FY 2021/22
Projected
Year-End
Revenues $ 2,163,746 $ 2,163,746 $ 1,009,945 47% 278,000 $ $ 2,441,746 Expenditures 2,528,352 2,559,352 1,171,459 46% 2,559,352 Net surplus/deficit (364,606) (395,606) $ (161,514) (117,606) Beginning Fund Balance 2,385,431 2,385,431 2,385,431
Ending Fund Balance $ 2,020,825 $ 1,989,825 $ 2,267,825 Measure S 2014 FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Budget Proposed
Adjustments
FY 2021/22
Projected
Year-End
Revenues $ 2,173,000 $ 2,173,000 $ 1,003,635 46% 278,000 $ $ 2,451,000 Expenditures 3,979,877 4,632,901 483,373 10% 7,207 4,640,108 Net surplus/deficit (1,806,877) (2,459,901) $ 520,262 (2,189,108) Beginning Fund Balance 4,480,908 4,480,908 4,480,908
Ending Fund Balance $ 2,674,031 $ 2,021,007 $ 2,291,800 351 of 365
City Council Report
February 15, 2022 7
Other Funds Analysis
Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. Revenues are at 45% of the revised budget and trending in line with the timing of receipt of funds from the State.
Expenditures are at 22% of the revised budget and trending as expected due to the timing of road maintenance projects. Staff is not recommending any adjustments.
Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated to the City by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax. These funds are used exclusively for public safety. The receipt of these funds is conditioned on Maintenance of Effort using base year FY 1992-93. Revenues in this fund are on trend with the revised budget at 57%. Expenditures are at 47% of the revised budget. Staff is not recommending any adjustments.
Supplemental Law Enforcement Services Fund (Fund 206)
The Supplemental Law Enforcement Services Fund (SLESF) holds funds received from the County under the AB 3229 which enacted the Citizens Option for Public Safety (COPS) Program. The funds are used to offset the personnel cost of several police officer positions. Revenues are at 85% of the revised budget. Expenditures are at 50% of the revised budget. Staff is not recommending any adjustments NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU). Revenue estimates are based on the number of ERU's multiplied by the adopted rate. Revenues are at 51% of the revised budget.
Expenditures are at 36% of the revised budget. Staff is recommending an increase of $17,000 in expenditures to cover upcoming NPDES compliance.
Recreation Department Fund (Fund 209)
The recreation programs of the Community Services Department have been and continue to be significantly impacted by the pandemic. These programs have not been 352 of 365
City Council Report
February 15, 2022 8
able fully re-open and can only operate on a limited basis to comply with health and safety guidelines. The original budget was based on fully re-opening programs in fall 2021, but due to the ongoing impacts of COVID-19, the programs that are offered have limited capacity. As of the second quarter, revenues are at 26% of the revised budget. Expenditures are 41% of the revised budget. Assuming that programs will continue to be limited through the remainder of FY 2021/22, staff is recommending a net decrease of $224,656 in the revenue budget and a net decrease of $125,658 in the expenditure budget. The Fund receives a transfer from the General Fund and Measure S 2014 to backfill operating shortfalls. Staff is recommending an additional transfer to the Fund from the General Fund in the amount of $418,631 to close the budget gap due to lower-than-budgeted program revenues.
Building & Planning Fund (Fund 212)
The Building & Planning Fund collects fees for building permits and plan checks. Fees collected are used to cover the cost involved in inspections and plan checks performed. The FY 2021/22 adopted budget projected a net deficit of $122,053, which has been revised to $187,053 including adjustments. Revenues through the second quarter are at 21% of the revised budget and expenditures are at 27% of the revised budget. While the Fund currently shows a negative fund balance, it is projected to end the year with a zero balance. Staff is recommending an increase of $305,000 in the expenditures budget for the following: $85,000 for temporary staffing to assist with backlog of permits and building official duties; $220,000 for Trakit software subscription.
Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services, Inc. from a surcharge it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund.
Revenues are at 48% of the revised budget. Expenditures are at 30% of the revised budget. Staff is not recommending any adjustments.
Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. Revenues are received in June of each year. Spending of these funds is dependent on the timing of capital projects.
Revenue is trending higher and is at 119% of the revised budget; therefore, staff is recommending an increase of $73,948 in the revenue budget to align with actual receipts. Expenditures are at 12% of the revised budget. 353 of 365
City Council Report
February 15, 2022 9
American Rescue Plan Act Fund (Fund 217)
The American Rescue Plan Act Fund accounts for the $4.6 million allocated to the City from the federal government from the American Rescue Plan Act (ARPA) of 2021.
The City received its first tranche of $2.3 million in July 2021 and will receive the second tranche one year later. The funds are restricted for specific uses and will be appropriated by Council. To address some immediate needs of the community, the City Council approved an appropriation of $300,000 to provide direct financial assistance to small businesses. The program is set to provide $3,000 grants to up to 100 eligible small businesses. Staff is not recommending any adjustments.
Housing and Land Held for Resale Fund (Fund 285)
The Housing and Land Held for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, using Housing Set Aside funds, and providing affordable housing within the community. The Successor Agency to the Pinole Redevelopment Agency has a three-year agreement to repay the loan that the Pinole Redevelopment Agency’s affordable housing fund had made to the Agency’s general fund under the Supplemental Educational Revenue Augmentation Fund (SERAF). The payment is programmed in the budget and loan will be paid off in FY 2022/23. Staff is not recommending any adjustments.
Capital Project Funds
City Street Improvements (Fund 325)
The City Street Improvements Fund accounts for an annual $250,000 transfer from Measure S 2014 for street improvement projects. Staff is recommending an increase of $289,594 in the revenue budget to account for the following transportation-related grants: Bridge Replacement Grant, Transportation for Livable Communities Project Grant, and the Highway Bridge Program. The transfer from Measure S was not processed until the third quarter. Expenditures plus encumbrances are at 58% of the revised budget.
Arterial Streets Rehabilitation (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for an annual $250,000 transfer from Measure S 2014 for street rehabilitation projects. Actual revenues are not reflected because the transfer from Measure S was not processed until the third quarter. Expenditures plus encumbrances are at 6% of the revised budget. Staff is not recommending any adjustments.
354 of 365
City Council Report
February 15, 2022 10
Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Revenues are received with the property tax payments in December, April, and June. The Clean Water State Revolving Fund program provided funding for the City’s 50% share of the upgrades to the treatment plant. For the second quarter, revenues are at 51% of the revised budget. Expenditures are at 37% of the revised budget. Staff is recommending an increase of $70,000 in the expenditures budget for emergency project at Tennent and Pinon Avenue.
Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees (Public, Educational, and Governmental (PEG) access fees), video production and broadcast charges. PEG access fees are designated for equipment purchases.
Transfers from the General Fund also help support the operating costs. Revenue is at 22% of the revised budget and expenditures are at 42% of the revised budget. Staff is not recommending any budget adjustments.
Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a cost-reimbursement basis. Revenue and expenditures are both at 34% of the revised budget. Staff is recommending an increase of $220,000 in the revenue and expenditures budget for Trakit software for the Community Development Department.
Fiduciary Funds
Recognized Obligation Retirement Fund (Fund 750)
The Recognized Obligation Retirement Fund accounts for the close-out activities of the Successor Agency to the Pinole Redevelopment Agency. Pledged property tax revenues will continue to be provided to the City for timely payment of outstanding redevelopment bond debt obligations, to reimburse the City for administrative staff time up to $250,000 per year, and other enforceable obligations in accordance with the Recognized Obligations Payment Schedule (ROPS). Staff is not recommending any budget adjustments.
355 of 365
City Council Report
February 15, 2022 11
FISCAL IMPACT
In this FY 2021/22 Mid-Year Budget Report, staff recommends budget adjustments as summarized below and described in detail in Attachment A. (The bracketed number related to each change references a corresponding entry in Attachment A.) • Net increase in General Fund revenue of $259,187, offset by a net increase in expenditures of $510,877. [1] [2] [3] [4] [5] [6]
• Net increase in Measure S 2006 Fund revenue of $278,000. [7] • Net increase in Measure S 2014 Fund revenue of $278,000, offset by a net increase in expenditures of $7,207. [8] [9]
• Increase in NPDES Storm Water Fund expenditures of $17,000. [10] • Net increase in Recreation Fund revenue of $193,975, offset by a net decrease in expenditures of $125,658. [11] [12] [13]
• Increase in Building and Planning Fund expenditures of $305,000. [14] • Increase in Measure C/J Fund revenue of $73,948. [15] • Net increase in City Street Improvements Fund revenue of $289,594. [16] • Increase in Sewer Enterprise Fund expenditures of $70,000. [17] • Increase in Information Systems Fund of $220,000, offset by an increase in expenditures of $220,000. [18] [19]
ATTACHMENTS
Attachment A – FY 2021/22 Mid-Year Budget Review Summary by Fund Attachment B – Resolution Adjusting Fiscal Year 2021/22 Budget 356 of 365
Projected
Year-End Notes
4,230,122 4,230,122 4,230,122 1,592,452 1,592,452 (2,637,670) 38% 4,230,122 4,224,661 4,224,661 259,187 4,483,848 1,864,283 1,864,283 (2,619,565) 42% 4,483,848 [1] 1,915,000 1,915,000 1,915,000 965,729 965,729 (949,271) 50% 1,915,000 779,000 779,000 779,000 234,361 234,361 (544,639) 30% 779,000 418,000 418,000 418,000 250,755 250,755 (167,245) 60% 418,000 382,000 382,000 382,000 179,867 179,867 (202,133) 47% 382,000 2,082,883 2,082,883 2,082,883 1,028,682 1,028,682 (1,054,202) 49% 2,082,883 1,339,796 1,339,796 1,339,796 743,724 743,724 (596,072) 56% 1,339,796 1,065,394 1,065,394 1,065,394 138,723 138,723 (926,671) 13% 1,065,394 16,436,856 16,436,856 259,187 16,696,043 6,998,574 6,998,574 (9,697,469) 42% 16,696,043 853,686 853,686 853,686 - - (853,686) 0% 853,686
17,290,542 17,290,542 259,187 17,549,729 6,998,574 - 6,998,574 (10,551,155) 40% 17,549,729 176,609 176,609 176,609 93,998 93,998 82,611 53% 176,609 562,708 586,538 586,538 214,754 214,754 371,784 37% 586,538 450,393 450,393 450,393 140,569 140,569 309,824 31% 450,393 8,693 8,693 8,693 4,525 4,525 4,168 52% 8,693
310,200 310,200 310,200 173,771 173,771 136,429 56% 310,200 554,891 554,891 11,955 566,846 268,167 268,167 298,679 47% 566,846 [2] 493,626 493,626 25,000 518,626 144,545 144,545 374,081 28% 518,626 [3] 1,397,087 1,397,087 1,397,087 658,607 658,607 738,480 47% 1,397,087 3,954,207 3,978,037 36,955 4,014,992 1,698,936 - 1,698,936 2,316,056 42% 4,014,992 7,609,879 7,671,160 44,791 7,715,951 3,654,423 57,081 3,711,504 4,004,446 48% 7,715,951 [4] 3,925,759 3,965,759 3,965,759 1,834,422 1,834,422 2,131,337 46% 3,965,759 11,535,638 11,636,919 44,791 11,681,710 5,488,845 57,081 5,545,926 6,135,784 47% 11,681,710 2,128,337 2,128,337 10,500 2,138,837 446,282 9,763 456,045 1,682,793 21% 2,138,837 [5] 369,885 369,885 369,885 87,105 87,105 282,779 24% 369,885 427,025 427,025 427,025 68,294 68,294 358,731 16% 427,025 576,107 576,107 576,107 576,091 576,091 16 100% 576,107 702,955 1,897,670 418,631 2,316,301 949,715 949,715 1,366,586 41% 2,316,301 [6] 19,694,153 21,013,979 510,877 21,524,856 9,315,267 66,844 9,382,111 (12,142,745) 44% 21,524,856 (2,403,611) (3,723,437) (251,690) (3,975,127) (2,316,693) (66,844) (2,383,537) 1,591,591 60% (3,975,127) Fund Balance July 1, 2021 5,937,352 5,937,352 5,937,352 5,937,352 Estimated Fund Balance June 30, 2022 3,533,741 2,213,915 1,962,225 3,620,659 NOTES:
[1] Increase budget to align with updated sales tax projections provided by sales tax consultant, HdL. [2] Increase for the difference in cost for cost allocation plan/user fee study ($6,960) and financial forecasting software ($4,995). [3] Increase to cover contractual costs for personnel-related professional services for the rest of the fiscal year. [4] Increase for Police GPS software subscription ($13,815), Axon body camera storage software ($14,976), and standby pay ($16,000) all of which were not budgeted. [5] Increase for fuel costs (4,500) and Trakit software subscription ($6,000). [6] Increase transfer out to Recreation Department Fund to close budget gap due to lower-than-budget program revenues.
Public Safety Charges
Public Works Total:
Community Development Total:
General Fund Total:
Community Services Total:
Debt Service:
Operating Transfer Out:
General Fund Net Results
Fire Department Total:
Total Public Safety:
Police Department Total:
Revenue Total:
Total Administrative:
Penison Trust 115 Transfer
Expenditures
Human Resources Total:
Fund: 100 - General Fund
Revenue
Property Taxes
Proposed
Adjustments
Other Taxes: TOT
Intergovernmental Taxes
Franchise Taxes
Sales and Use Taxes
Utility Users Tax
Other Taxes: Business License
Non-Departmental Total:
Finance Department Total:
City Clerk Total:
City Attorney Total:
City Treasurer Total:
City Council Total:
City Manager Total:
Total Other Revenue
Sources Total
City of Pinole, CA For FY2021/22 Period Ending: 12/31/21 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
ATTACHMENT A
357 of 365
Projected
Year-End Notes
Proposed
Adjustments
City of Pinole, CA For FY2021/22 Period Ending: 12/31/21 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
2,142,000 2,142,000 278,000 2,420,000 1,012,582 1,012,582 (1,407,418) 42% 2,420,000 [7] 20,000 20,000 20,000 (2,637) (2,637) (22,637) -13% 20,000 1,746 1,746 1,746 - - (1,746) 0% 1,746
2,163,746 2,163,746 278,000 2,441,746 1,009,945 1,009,945 (1,431,801) 41% 2,441,746 - - - - - - 0% -
2,163,746 2,163,746 278,000 2,441,746 1,009,945 - 1,009,945 (1,431,801) 41% 2,441,746 2,450 2,450 2,450 - - 2,450 0% 2,450
1,844,668 1,875,668 1,875,668 838,695 838,695 1,036,973 45% 1,875,668 681,234 681,234 681,234 332,765 332,765 348,469 49% 681,234 2,528,352 2,559,352 - 2,559,352 1,171,459 1,171,459 1,387,893 46% 2,559,352 (364,606) (395,606) 278,000 (117,606) (161,515) (161,515) (43,909) 137% (117,606) Fund Balance July 1, 2021 2,385,431 2,385,431 2,385,431 2,385,431 Estimated Fund Balance June 30, 2022 2,020,825 1,989,825 2,267,825 2,223,916 2,142,000 2,142,000 278,000 2,420,000 1,011,168 1,011,168 (1,408,832) 42% 2,420,000 [8] 30,000 30,000 30,000 (7,533) (7,533) (37,533) -25% 30,000 1,000 1,000 1,000 - - (1,000) 0% 1,000
2,173,000 2,173,000 278,000 2,451,000 1,003,635 1,003,635 (1,447,365) 41% 2,451,000 - - - - - - 0% -
2,173,000 2,173,000 278,000 2,451,000 1,003,635 - 1,003,635 (1,447,365) 41% 2,451,000 5,900 5,900 5,900 - - 5,900 0% 5,900
2,450 2,450 2,450 - - 2,450 0% 2,450
102,600 102,600 102,600 - - 102,600 0% 102,600
305,807 305,807 305,807 50,606 37,769 88,375 217,432 29% 305,807 445,249 445,249 445,249 222,626 222,626 222,623 50% 445,249 2,318,421 2,971,445 2,971,445 210,141 360,257 570,398 2,401,047 19% 2,971,445 20,000 20,000 20,000 - - 20,000 0% 20,000
63,950 63,950 7,207 71,157 - - 71,157 0% 71,157 [9]
3,264,377 3,917,401 7,207 3,924,608 483,373 398,026 881,399 3,043,209 22% 3,924,608 715,500 715,500 715,500 - - 715,500 0% 715,500
(1,806,877) (2,459,901) 270,793 (2,189,108) 520,262 (398,026) 122,237 2,311,345 -6% (2,189,108) Fund Balance July 1, 2021 4,480,908 4,480,908 4,480,908 4,480,908 Estimated Fund Balance June 30, 2022 2,674,031 2,021,007 2,291,800 5,001,171 - - - (46,104) (46,104) (46,104) 0% 149,855
- 949,715 949,715 949,715 949,715 - 100% 949,715
- 949,715 - 949,715 903,611 903,611 (46,104) 95% 1,099,570 Fund Balance July 1, 2021 7,492,770 7,492,770 7,492,770 7,492,770 Estimated Fund Balance June 30, 2022 7,492,770 8,442,485 8,442,485 8,396,381 NOTES:
[7] Increase budget to align with updated sales tax projections provided by sales tax consultant, HdL. [8] Increase budget to align with updated sales tax projections provided by sales tax consultant, HdL. [9] Increase to appropriate funds that were not used in the prior fiscal year to replace appliances at the Senior Center.
Expenditures Total:
Fund: 150 - General Reserve
Measure S-2014 Net Results:
General Reserve Net Results:
Revenue Total:
Revenue
Sales and Use Taxes
Finance Department Total:
Revenue Total:
Expenditures
Information Systems Total:
Police Department Total:
City Council Department Total:
Operating Transfer Out:
Community Development Total:
Transfer In Total:
Fund: 105 - Measure S -2006
Revenue Total:
Interest and Investment Income
Revenue
Sales and Use Taxes
Total Other Revenue
Penison Trust 115 Transfer
Sources Total
Penison Trust 115 Transfer
Sources Total
Fire Department Total:
Measure S -2006 Net Results:
Fund: 106 - Measure S-2014
Expenditures Total:
Interest and Investment Income
Reimbursements
Expenditures
Police Department Total:
Finance Department Total:
Public Works Total:
Fire Department Total:
Community Services Total:
358 of 365
Projected
Year-End Notes
Proposed
Adjustments
City of Pinole, CA For FY2021/22 Period Ending: 12/31/21 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
- - - - - 0% -
80,000 80,000 80,000 - 103,722 103,722 23,722 130% 103,722 5,000 5,000 5,000 - - (5,000) 0% 5,000
85,000 85,000 - 85,000 - - (85,000) 0% 108,722
274,000 274,000 274,000 36,476 36,476 237,524 13% 274,000 5,000 5,000 5,000 - - 5,000 0% 5,000
279,000 279,000 279,000 36,476 36,476 242,524 13% 279,000 (194,000) (194,000) (194,000) (36,476) (36,476) 157,524 19% (170,278) Fund Balance July 1, 2021 243,408 243,408 243,408 243,408 Estimated Fund Balance June 30, 2022 49,408 49,408 49,408 206,932 919,303 919,303 919,303 412,046 412,046 507,257 45% 919,303 1,074,728 1,074,728 1,074,728 232,961 232,961 841,767 22% 1,074,728 (155,425) (155,425) (155,425) 179,085 - 179,085 334,510 -115% (155,425) Fund Balance July 1, 2021 356,517 356,517 356,517 356,517 Estimated Fund Balance June 30, 2022 201,092 201,092 201,092 535,602 39,991 39,991 39,991 475 475 39,516 1% 39,991
26,000 26,000 26,000 8,213 8,213 17,787 32% 26,000
13,991 13,991 13,991 (7,738) (7,738) (21,729) -55% 13,991 Fund Balance July 1, 2021 181,183 181,183 181,183 181,183 Estimated Fund Balance June 30, 2022 195,175 195,175 195,175 173,445 172,766 172,766 172,766 98,399 98,399 (74,367) 57% 172,766 204,574 204,574 204,574 96,381 96,381 108,193 47% 204,574 (31,808) (31,808) (31,808) 2,018 2,018 33,826 -6% (31,808) Fund Balance July 1, 2021 410,914 410,914 410,914 410,914 Estimated Fund Balance June 30, 2022 379,106 379,106 379,106 412,932 46,500 46,500 46,500 15,312 15,312 (31,188) 33% 46,500
20,261 20,261 20,261 4,422 4,422 15,839 22% 20,261
26,239 26,239 26,239 10,890 10,890 (15,349) 42% 26,239
Fund Balance July 1, 2021 234,979 234,979 234,979 234,979 Estimated Fund Balance June 30, 2022 261,218 261,218 261,218 245,869 158,327 158,327 158,327 133,827 133,827 (24,500) 85% 158,327 104,188 104,188 104,188 51,635 51,635 52,553 50% 104,188 54,139 54,139 54,139 82,193 82,193 28,054 152% 54,139
Fund Balance July 1, 2021 328,953 328,953 328,953 328,953 Estimated Fund Balance June 30, 2022 383,092 383,092 383,092 411,145 Fire Department Total:
Restricted Real Estate Maint Fund Net Results:
Revenue Total:
Expenditures Total:
Revenue Total:
Expenditures Total:
Expenditures Total:
Traffic Safety Fund Net Results:
Fund: 206 - Supplemental Law Enforcement Svc Fund
Fund: 205 - Traffic Safety Fund
Revenue Total:
Sup Law Enforce Svc Fund Net Results:
Public Safety Augmentation Fund Net Results:
Fund: 203 - Public Safety Augmentation Fund
Expenditures Total:
Revenue Total:
Gas Tax Fund Net Results:
Revenue Total:
Expenditures Total:
Community Development Total:
Expenditures Total:
Fund: 200 - Gas Tax Fund
Community Development Total:
Public Works Total:
Equipment Reserve Net Results:
Revenue Total:
Expenditures
Fund: 201 - Restricted Real Estate Maintenance Fund
Public Works Total:
Fund: 160 - Equipment Reserve
Revenue
359 of 365
Projected
Year-End Notes
Proposed
Adjustments
City of Pinole, CA For FY2021/22 Period Ending: 12/31/21 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
324,128 324,128 324,128 164,164 164,164 (159,964) 51% 324,128 420,685 420,685 17,000 437,685 150,183 150,183 287,502 34% 437,685 [10] (96,557) (96,557) (96,557) 13,982 13,982 127,539 -14% (96,557) Fund Balance July 1, 2021 1,853 1,853 1,853 1,853
Estimated Fund Balance June 30, 2022 (94,704) (94,704) (94,704) 15,835 519,922 519,922 (224,656) 295,266 135,107 135,107 (160,159) 46% 295,266 [11] 673,331 673,331 418,631 1,091,962 - (1,091,962) 0% 1,091,962 [12] 1,193,253 1,193,253 193,975 1,387,228 135,107 - 135,107 (1,252,121) 10% 1,387,228 1,542,048 1,542,048 (125,658) 1,416,390 630,402 630,402 785,988 45% 1,416,390 [13] (348,795) (348,795) (29,162) (495,295) (495,295) (466,133) 1698% (29,162) Fund Balance July 1, 2021 29,162 29,162 29,162 29,162
Estimated Fund Balance June 30, 2022 (319,634) (319,634) (0) (466,133) 1,605,700 1,605,700 1,605,700 397,029 397,029 (1,208,671) 25% 1,605,700 - 245,000 245,000 - - (245,000) 0% 245,000
1,605,700 1,850,700 - 1,850,700 397,029 - 397,029 (1,453,671) 21% 1,850,700 1,727,753 1,972,753 305,000 2,277,753 556,975 556,975 1,720,778 24% 2,277,753 [14] (122,053) (122,053) (305,000) (427,053) (159,946) (159,946) 267,107 37% (427,053) Fund Balance July 1, 2021 (134,313) (134,313) (134,313) (134,313) Estimated Fund Balance June 30, 2022 (256,366) (256,366) (561,366) (294,259) 66,060 66,060 66,060 30,517 30,517 (35,543) 46% 66,060
140,858 140,858 140,858 59,154 59,154 81,704 42% 140,858 (74,798) (74,798) (74,798) (28,637) (28,637) 46,161 38% (74,798) Fund Balance July 1, 2021 192,376 192,376 192,376 192,376 Estimated Fund Balance June 30, 2022 117,578 117,578 117,578 163,739 368,000 368,000 368,000 176,699 176,699 (191,301) 48% 368,000 761,445 761,445 761,445 140,407 88,417 228,824 532,621 30% 761,445 (393,445) (393,445) (393,445) 36,292 (52,125) 341,320 13% (393,445) Fund Balance July 1, 2021 1,863,362 1,863,362 1,863,362 1,863,362 Estimated Fund Balance June 30, 2022 1,469,917 1,469,917 1,469,917 1,899,654 398,147 398,147 73,948 472,095 472,095 472,095 (0) 100% 472,095 [15] 937,189 937,189 937,189 110,146 110,146 827,043 12% 937,189 (539,042) (539,042) (539,042) 361,948 361,948 827,042 -67% (465,094) Fund Balance July 1, 2021 2,057,182 2,057,182 2,057,182 2,057,182 Estimated Fund Balance June 30, 2022 1,518,140 1,518,140 1,518,140 2,419,130 NOTES:
[10] Increase for upcoming NPDES compliance.
[11] Decrease revenue due to lower-than-projected program revenues. [12] Increase transfer in from General Fund to close budget gap. Amount will be trued up based on the actual shortfall at year-end. [13] Decrease expenditures due to lower-than-projected program costs. [14] Increase expenditures for 4Leaf contract for temporary permit technician and building official ($65,000), M-Group contract for temporary staffing ($20,000), and Trakit subscription ($220,000). [15] Increase budget to align with actual revenue received.
Measure C and J Fund Net Results:
Revenue Total:
Expenditures Total:
Expenditures Total:
Fund: 215 - Measure C and J Fund
Revenue Total:
Building & Planning Net Results:
Fund: 213 - Refuse Management Fund
Refuse Management Fund Net Results:
Fund: 214 - Solid Waste Fund
Fund: 207 - NPDES Storm Water Fund
Expenditures Total:
Revenue Total:
Recreation Fund Net Results:
Expenditures Total:
Fund: 212 - Building & Planning
NPDES Storm Water Fund Net Results:
Revenue Total:
Revenue Total:
Expenditures Total:
Fund: 209 - Recreation Fund
Sources Total
Solid Waste Fund Net Results:
Revenue Total:
Expenditures Total:
Operating Transfers in:
Sources Total
Operating Transfers In:
360 of 365
Projected
Year-End Notes
Proposed
Adjustments
City of Pinole, CA For FY2021/22 Period Ending: 12/31/21 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
- - - 17,203 17,203 17,203 0% 34,406
- - - - - - 0% -
- - - 17,203 17,203 17,203 0% 34,406
Fund Balance July 1, 2021 184,676 184,676 184,676 184,676 Estimated Fund Balance June 30, 2022 184,676 184,676 184,676 201,879 - 2,302,505 2,302,505 2,302,505 2,302,505 - 100% 2,302,505 - 300,000 300,000 58,415 58,415 241,585 19% 416,829
- 2,002,505 2,002,505 2,244,090 2,244,090 241,585 112% 1,885,676 Fund Balance July 1, 2021 - - - -
Estimated Fund Balance June 30, 2022 - 2,002,505 2,002,505 2,244,090 - - - (111) (111) (111) 0% (222)
86,562 86,562 86,562 15,000 15,000 71,562 0% 86,562
(86,562) (86,562) (86,562) (15,111) (15,111) 71,451 0% (86,784) Fund Balance July 1, 2021 87,341 87,341 87,341 87,341
Estimated Fund Balance June 30, 2022 779 779 779 72,231 - - 4,166 4,166 4,166 0% 8,331
- - - - - 0% -
- - 4,166 4,166 4,166 0% 8,331
Fund Balance July 1, 2021 27,417 27,417 27,417 27,417
Estimated Fund Balance June 30, 2022 27,417 27,417 27,417 31,583 - - - (160) (160) (160) 0% (320)
- - - - - - 0% -
- - - (160) (160) (160) 0% (320)
Fund Balance July 1, 2021 104,448 104,448 104,448 104,448 Estimated Fund Balance June 30, 2022 104,448 104,448 104,448 104,288 229,834 229,834 229,834 (198) (198) (230,032) 0% 229,834 258,000 258,000 258,000 11,225 11,225 246,775 4% 258,000 (28,166) (28,166) (28,166) (11,423) (11,423) 16,743 41% (28,166) Fund Balance July 1, 2021 141,492 141,492 141,492 141,492 Estimated Fund Balance June 30, 2022 113,326 113,326 113,326 130,069 American Rescue Plan Act Fund Net Results:
Revenue Total:
Growth Impact Fund Net Results:
Expenditures Total:
Expenditures Total:
Expenditures Total:
CASp Certification and Training Fund Net Results:
Revenue Total:
Parkland Dedication Fund Net Results:
Fund: 276 - Growth Impact Fund
Fund: 225 - Asset Seizure-Adjudicated Fund
Asset Seizure-Adjudicated Fund Net Results:
Fund: 226 - CASp Certification and Training Fund
Expenditures Total:
Revenue Total:
Revenue Total:
Fund: 275 - Parkland Dedication Fund
Fund: 216 - Rate Stabilization Fund
Revenue Total:
Expenditures Total:
Rate Stabilization Fund Net Results:
Fund: 217 - American Rescue Plan Act Fund
Revenue Total:
Expenditures Total:
361 of 365
Projected
Year-End Notes
Proposed
Adjustments
City of Pinole, CA For FY2021/22 Period Ending: 12/31/21 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
1,733,692 1,733,692 1,733,692 (6,191) (6,191) (1,739,883) 0% 1,733,692 228,798 228,798 228,798 40,655 40,655 188,143 18% 228,798 1,504,894 1,504,894 1,504,894 (46,846) (46,846) (1,551,740) -3% 1,504,894 Fund Balance July 1, 2021 7,835,513 7,835,513 7,835,513 7,835,513 Estimated Fund Balance June 30, 2022 9,340,407 9,340,407 9,340,407 7,788,667 62,268 62,268 62,268 27,372 27,372 (34,896) 44% 62,268
62,125 62,125 62,125 12,503 12,503 49,622 20% 62,125
143 143 143 14,869 14,869 14,726 10405% 143
Fund Balance July 1, 2021 35,953 35,953 35,953 35,953
Estimated Fund Balance June 30, 2022 36,095 36,095 36,095 50,822 15,000 15,000 15,000 - - (15,000) 0% 15,000
14,755 14,755 14,755 1,830 1,830 12,925 12% 14,755
245 245 245 (1,830) (1,830) (2,075) -747% 245
Fund Balance July 1, 2021 (327) (327) (327) (327)
Estimated Fund Balance June 30, 2022 (82) (82) (82) (2,156) 70,000 70,000 70,000 - - 70,000 0% 70,000
(70,000) (70,000) (70,000) - - 70,000 0% (70,000)
Fund Balance July 1, 2021 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2022 471,649 471,649 471,649 541,649 - - 289,594 289,594 289,594 289,594 (0) 100% 289,594 [16] 250,000 250,000 250,000 - - (250,000) 0% 250,000
250,000 250,000 289,594 539,594 289,594 289,594 (250,000) 54% 829,188 1,281,102 1,281,102 247,000 1,528,102 236,213 501,116 737,328 790,774 48% 1,528,102 (1,031,102) (1,031,102) 42,594 (988,508) 53,381 501,116 (447,735) 540,773 45% (698,914) Fund Balance July 1, 2021 1,246,864 1,246,864 1,246,864 1,246,864 Estimated Fund Balance June 30, 2022 215,762 215,762 258,356 1,300,245 - - - (39) (39) (39) 0% (78)
189,758 189,758 189,758 - - 189,758 0% 189,758
(189,758) (189,758) (189,758) (39) (39) 189,719 0% (189,836) Fund Balance July 1, 2021 25,521 25,521 25,521 25,521
Estimated Fund Balance June 30, 2022 (164,237) (164,237) (164,237) 25,482 250,000 250,000 250,000 - - (250,000) 0% 250,000
775,297 775,297 775,297 7,566 40,318 47,884 727,413 6% 775,297 (525,297) (525,297) (525,297) (7,566) 40,318 (47,884) 477,413 9% (525,297) Fund Balance July 1, 2021 788,574 788,574 788,574 788,574 Estimated Fund Balance June 30, 2022 263,277 263,277 263,277 781,009 NOTES:
[16] Increase revenue for transportation-related grants received: Bridge Replacement Grant ($156,960), Transportation for Livable Communities ($131,183), Highway Bridge Program ($1,451).
Revenue Total:
Sources Total:
Fund: 325 - City Street Improvements
Expenditures Total:
Revenue Total:
Fund: 377 - Arterial Streets Rehabilitation Fund
Fund: 327 - Park Grants (Measure WW)
City Street Improvements Net Results:
Pinole Valley Caretaker Fund Net Results:
Expenditures Total:
Arterial Streets Rehabilitation Fund Net Results:
Park Grants (Measure WW) Net Results:
Expenditures Total:
Operating transfers in Total:
Expenditures Total:
Operating transfers in Total:
Fund: 324 - Public Facilities Fund
Public Facilities Fund Net Results:
Revenue Total:
Revenue Total:
Expenditures Total:
Fund: 310 - Lighting & Landscape Districts
Housing Land Held for Resale Net Results:
Revenue Total:
Expenditures Total:
Lighting & Landscape Districts Net Results:
Expenditures Total:
Fund: 317 - Pinole Valley Caretaker Fund
Fund: 285 - Housing Land Held for Resale
362 of 365
Projected
Year-End Notes
Proposed
Adjustments
City of Pinole, CA For FY2021/22 Period Ending: 12/31/21 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
7,897,500 7,897,500 7,897,500 4,033,524 4,033,524 (3,863,976) 51% 7,897,500 - - - - - - 0% -
7,897,500 7,897,500 7,897,500 4,033,524 - 4,033,524 (3,863,976) 51% 7,897,500 9,265,093 9,265,093 70,000 9,335,093 2,978,887 473,432 3,452,318 5,882,774 37% 9,335,093 [17] (1,367,593) (1,367,593) (70,000) (1,437,593) 1,054,637 (473,432) 581,206 2,018,798 -40% (1,437,593) Fund Balance July 1, 2021 21,399,210 21,399,210 21,399,210 21,399,210 Estimated Fund Balance June 30, 2022 20,031,618 20,031,618 19,961,618 22,453,848 - - - 505 505 505 0% 1,010
- - 283,925 283,925 (283,925) 0% 567,851
- - - (283,420) (283,420) (283,420) 0% (566,841)
Fund Balance July 1, 2021 2,365,557 2,365,557 2,365,557 2,365,557 Estimated Fund Balance June 30, 2022 2,365,557 2,365,557 2,365,557 2,082,137 374,928 374,928 374,928 83,541 83,541 (291,387) 22% 374,928 160,124 160,124 160,124 - - (160,124) 0% 160,124
535,052 535,052 535,052 83,541 - 83,541 (451,511) 16% 535,052 570,765 570,765 570,765 211,750 27,974 239,724 331,041 42% 570,765 (35,713) (35,713) (35,713) (128,209) (128,209) (120,470) 359% (35,713) Fund Balance July 1, 2021 (3,132) (3,132) (3,132) (3,132) Estimated Fund Balance June 30, 2022 (38,845) (38,845) (38,845) (131,341) 1,011,526 1,011,526 226,000 1,237,526 343,846 343,846 (893,680) 34% 1,237,526 [18] (1,011,526) (1,011,526) (226,000) (1,237,526) (342,843) (342,843) 894,683 28% (1,237,526) [19] 0 0 - 1,003 1,003 0 0% -
Fund Balance July 1, 2021 (196,169) (196,169) (196,169) (196,169) Estimated Fund Balance June 30, 2022 (196,169) (196,169) (196,169) (195,166) - - - 329,302 329,302 329,302 0% 771,572
- - 44,539 44,539 (44,539) 0% 89,079
- - - 284,762 284,762 284,762 0% 682,493
Fund Balance July 1, 2021 19,442,495 19,442,495 19,442,495 19,442,495 Estimated Fund Balance June 30, 2022 19,442,495 19,442,495 19,442,495 19,727,258 250,000 250,000 250,000 - (250,000) 0% 250,000
194,899 194,899 194,899 106,752 106,752 88,147 55% 194,899 55,101 55,101 55,101 (106,752) (106,752) (161,853) -194% 55,101 Fund Balance July 1, 2021 5,245,258 5,245,258 5,245,258 5,245,258 Estimated Fund Balance June 30, 2022 5,300,359 5,300,359 5,300,359 5,138,507 NOTES:
[17] Increase expenditures for emergency project at Tennent and Pinon Avenue. [18] Increase for Trakit software subscription for the Community Development Department and Public Works Department. [19] Increase in reimbursement credit for costs that will be charged to the Community Development Department and Public Works for the procurement of the Trakit software subscriptions.
Pension Fund Net Results:
Cable Access TV Net Results:
Expenditures Total:
Fund: 525 - Information Systems
Revenue Total:
Expenditures Total:
Revenue Total:
Expenditures Total:
Recognized Obligation Retirement Fund Net Results:
Fund: 750 - Recognized Obligation Retirement Fund
Indirect cost allocations Total:
Information Systems Net Results:
Fund: 700 - Pension Fund
Revenue Total:
Expenditures Total:
Plant Expansion Fund Net Results:
Fund: 505 - Cable Access TV
Revenue Total:
Fund: 503 - Plant Expansion Fund
Sewer Enterprise Fund Net Results:
Expenditures Total:
Fund: 500 - Sewer Enterprise Fund
Revenue Total:
Expenditures Total:
Penison Trust 115 Transfer
Sources Total
Operating transfers in Total:
Sources Total
363 of 365
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA,
AMENDING THE CITY BUDGET FOR FISCAL YEAR 2021/22
WHEREAS, the City Council did adopt a Budget for City Operations by Resolution number 2021-51 on June 29, 2021; and
WHEREAS, the City Council did adopt adjustments to the City Operations Budget by Resolution number 2021-104 on November 16, 2021; and WHEREAS, the Finance Director has presented proposed
recommendations for amendment of the adopted budget for the City Operations for Fiscal Year 2021/22 as part of a Mid-Year Budget Review at the regular City Council Meeting held on February 15, 2022; and
WHEREAS, the City Council has considered these recommended changes, as to the matter of the City budget; and
WHEREAS, the City Council has solicited public input on the proposed amendments to the fiscal year 2021/22 City Operations Budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole as follows:
Amendments to the budget and program of services for the City of Pinole for Fiscal Year 2021/22 commencing July 1, 2021 and ending June 30, 2022 are hereby approved and adopted, as set forth in Exhibit #1 (herein incorporated).
PASSED AND ADOPTED this 15th day of February 2022, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed and adopted on this 15th day of February, 2022.
______________________________________
Heather Bell, CMC
City Clerk
ATTACHMENT B
364 of 365
FY 2021/22 Mid-Year Adjustments Exhibit 1
Measure C/J Fund (215)
Revenue $78,948
City Street Improvements
Revenue $289,594
Sewer Enterprise Fund (500)
Expenditures $70,000
Information Systems Fund (525)
Expenditure Credit
Expenditures
-$226,000
$226,000
General Fund (100)
Revenue
Expenditures
$259,187
$504,877
Measure S 2006 Fund (105)
Revenue $278,000
Measure S 2014 Fund (106)
Revenue $278,000
Expenditures $7,207
NPDES Storm Water Fund (207)
Expenditures $17,000
Recreation Fund (209)
Revenue $193,972
Expenditures -$125,658
Building & Planning Fund (212)
Expenditures $305,000
365 of 365