Pinole City Council
September 20, 2022

PINOLE CITY COUNCIL

MEETING AGENDA

CITY COUNCIL
Vincent Salimi, Mayor
Devin Murphy, Mayor Pro Tem
Anthony Tave, Council Member
Maureen Toms, Council Member
Norma Martínez-Rubin, Council Member

TUESDAY
September 20, 2022
6:00 P.M
Please note: HYBRID MEETING FORMAT
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below Please note: Updated COVID-19 safety protocols will be posted outside the City Council Chambers. Please review this information before entering the Council Chambers.

How to Submit Public Comments:

In Person: Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor)
• Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

CORONAVIRUS ADVISORY
INFORMATION:

CLICK HERE for City Updates
CLICK HERE for County Updates
City Council
Agenda – September 20, 2022

Written Comments: All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting.

Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.

Please note: Updated COVID-19 safety protocols will be posted outside the City Council Chambers. Please review this information before entering the Council Chambers.

OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 26. They are retelecast the following Thursday at 6:00 p.m. The Community TV Channel 26 schedule is published on the city’s website at www.ci.pinole.ca.us.

VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.ci.pinole.ca.us. and remain archived on the site for five (5) years.

If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell at (510) 724-8928 or [email protected] .

Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection on the City Website at www.ci.pinole.ca.us. You may also contact the City Clerk via e-mail at [email protected] .

Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.

Pinole City Council
Agenda –September 20, 2022

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS

2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

None

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE

COVERSHEET OF THE AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
B. Mayoral & Council Appointments
C. City Council Committee Reports & Communications
D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY ANNOUNCEMENTS A. Proclamations

1. Recognizing National Hearing Service Dog Month
City Council
Agenda – September 20, 2022

2. In Support of Ukraine
B. Presentations
None

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine or noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Regular Meeting Minutes of September 6, 2022 B. Receive the September 3, 2022 – September 16, 2022 List of Warrants in the Amount of $742,545.67 and the September 16, 2022 Payroll in the Amount of $548,449.29
C. Receive The Fiscal Year (FY) 2021/22 Fourth Quarter Financial Report [Action:

Receive Report & Adopt Resolution per Staff Recommendation (Guillory)] D. Receive The Quarterly Investment Report For The Fourth Quarter (Ending June 30, 2022) [Action: Receive Report & Adopt Resolution per Staff Recommendation (Guillory)]
E. Receive the Quarterly Report on Implementation of the Greenhouse Gas Inventory and Climate Action and Adaptation Plan For Fiscal Year (FY) 2021-22 Fourth Quarter [Action: Receive Report (Whalen)]
F. Fiscal Year (FY) 2021/22 Fourth Quarter Report on Implementation of Capital Improvement Plan (CIP) Projects [Action: Receive Report (Kaur)] G. Receive the Quarterly Report on Implementation of the Strategic Plan For Fiscal Year (FY) 2021-22 Fourth Quarter [Action: Receive Report (Murray)] H. Amendment Memorandum of Understanding (MOU) With the City of Hercules For the San Pablo Avenue Bridge Replacement Project [Action: Adopt Resolution per Staff Recommendation (Mishra)]
I. Approve a First Amendment to Disposition and Development Agreement Between the City of Pinole and GRP Shores, LLC Pinole Shores II and Approve A Reciprocal Easement Agreement With the Pinole Shores Owner’s Association [Action: Adopt Resolution per Staff Recommendation (Downs/Mishra)] J. Approve an Amendment to the On-Call Contract With Metropolitan Planning Group (M-Group) and Issuing an Amendment to Task Order Four For Environmental Services For the Pinole Shores II Project (830-848 San Pablo Ave) [Action: Adopt Resolution & Appropriate Funds per Staff Recommendation (Hanham)]
K. Adoption Of Sanitary Sewer Master Plan 2022 Project [Action: Adopt Resolution per Staff Recommendation (Mishra)]
City Council
Agenda – September 20, 2022

10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

None

11. OLD BUSINESS
None

12. NEW BUSINESS
A. Overview of City-Wide Project Labor Agreements [Action: Discuss and Provide Direction (Mishra)]
B. Hate Crime Update [Action: Receive Report (Gang)]

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

14. ADJOURNMENT to the Regular City Council Meeting of October 4, 2022 in Remembrance of Amber Swartz.

I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda.

POSTED: September 16, 2022 at 4:00 P.M.
_________________________________
Heather Bell, CMC
City Clerk
Pinole City Council Regular Meeting
Minutes – September 6, 2022

CITY COUNCIL MEETING

MINUTES
September 6, 2022

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Salimi called the Regular Meeting of the City Council to order at 6:03 p.m. and led the Pledge of Allegiance.

2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov. Code § 87105.

A. COUNCILMEMBERS PRESENT
Vincent Salimi, Mayor
Devin Murphy, Mayor Pro Tem
Norma Martinez-Rubin, Council Member
Anthony Tave, Council Member
Maureen Toms, Council Member
B. STAFF PRESENT
Andrew Murray, City Manager
Heather Bell, City Clerk
Eric Casher, City Attorney
Jeremy Rogers, Community Services Director
Roxane Stone, Deputy City Clerk
City Clerk Heather Bell announced the agenda had been posted and distributed on Friday, September 1, 2022 at 2:00 p.m. with all legally required written notices. One written comment had been received after 3:00 p.m. to be distributed and posted on the City website.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda.

Mayor Salimi reported that agenda Items 4 and 5 would be taken out of order and considered prior to the end of the meeting. At this time the City Council moved forward with Item 8B.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

8. RECOGNITIONS / PRESENTATIONS / COMMNUNITY ANNOUNCEMENTS B. Presentations / Recognitions

1. Pinole Young Actors Presentation
Patty Clark, one of the Founders of Pinole Community Players, explained that Pinole Community Players had been founded in 1986 through the Pinole Community Theater located at 601 Tennent Avenue. She introduced the Pinole Young Actors program developed by David Clark in 1968 as a four-week summer drama session. The program had been expanded to provide drama throughout the school year with two, twelve-week sessions meeting in the fall and spring each year. All students performed in a selected musical at the end of each session for family and friends. Thousands of children aged 6 through 14, and some older than 14 had moved into the Teen Drama Program until age 25. This program met five weeks each summer to rehearse and perform a full-length musical.

Ms. Clark reported that the students would perform Shrek the Musical this weekend. Programs provided educational and performance opportunities for the students from Pinole and the surrounding communities. The many opportunities the programs offered to allow the students to perform their work in front of an audience were highlighted.

Ms. Clark introduced this year’s participants with a performance of Under the Sea from the Little Mermaid.

The City Council expressed its appreciation to the Clarks for their accomplishments over the years, recognized the programs’ legacy for Pinole and congratulated the students on their performance.

Ms. Clark emphasized the program was her passion and she was pleased the City Council appreciated the children’s performance. She also appreciated the support from the City Council and commented on her goal to also provide a program at Pinole High School.

PUBLIC COMMENTS OPENED
Deputy City Clerk Roxane Stone reported there were no public comments.

PUBLIC COMMENTS CLOSED
Mayor Salimi declared a recess at 6:17 p.m. The City Council meeting reconvened at 6:29 p.m. with all Councilmembers present.

2. Pinole Car Show Presentation
Bob Kopp, Pinole, thanked all of the sponsors for the success of the Pinole Car Show and reported that some of the proceeds would be used for the 2023 Car Show. He encouraged residents to thank each of the business sponsors for their donations to the event.

Debbie Long, a member of the Car Show Committee, identified each individual business that had sponsored the Car Show in 2022.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

Mr. Kopp also thanked the City Council and the City of Pinole for including funds for the Car Show in the City’s budget, and thanked the Police, Fire and Public Works Departments for all their assistance during the event, which brought the community together benefitting all businesses in the downtown. He described the timeline for the event each year, thanked the Car Show Committee for their countless hours in preparing for the event and highlighted his responsibilities, with all decisions made by the Car Show team via a vote of its members. At this time, he presented a plaque to the Chief of Police and reported that plaques would also be presented at a later date to the wives and widows of two Pinole Police Department Posse Crew Members who had passed away; Nick Norton and Bill Jurney, who had also been members of the Car Show Committee.

Mr. Kopp also expressed his appreciation to Frank S. for the ability to use the shopping center during the Car Show which allowed the event to be a success. He further commented on his involvement in various community events over the years and identified those volunteers who had provided ongoing assistance including former City Council members Pete Murray, Debbie Long and Roy Swearingen. The Car Show has been in operation for the past 25 years and had previously been hosted by the Northern California Cruisers, an organized car show operator that had later turned the event over to him the past three years. He reported that in 2022 there were 261 cars and thousands of participants.

At this time, Mr. Kopp presented checks to various community organizations from the proceeds from the Car Show.

Elizabeth (____), Meals on Wheels, explained that meals were prepared on Tuesdays and Thursdays. She highlighted the programs for residents over 60 years of age and advised that more information was available by calling 925-937-8311. She accepted a check for Meals on Wheels in the amount of $2,000 from Mr. Kopp and the Car Show Committee and explained that the funds would be used for existing services.

Sakara Sampson, Vice President, Pinole-Hercules Little League, described the League’s mission to teach young citizens virtue and character building through baseball and stated more information was available at pinoleherculesll.org. Fall registration was currently at 120 children and donations would go a long way. She introduced one of the parent volunteers who detailed the partnership between the Pinole Car Show and Pinole-Hercules Little League and the work of Mr. Jurney and his family who also worked with the League.

Jeremy Rogers, introduced himself as the new Pinole Community Services Director, and expressed his appreciation to Mr. Kopp for his volunteer work.

Mr. Kopp also reported the Car Show Committee had provided checks to the Pinole Senior Center and Pinole TV for needed equipment. A check would be presented to the Pinole Swim Team offline. The next Car Show had been scheduled for June 25, 2023. He again thanked his team for all of their hard work. Volunteers present in the audience introduced themselves to the City Council and included (Rob Sexton, Wes Troth, Jim Travers, Marguerite Mattingly, Tom Mattingly), Debbie Long and Pete Murray.

The City Council thanked Mr. Kopp and the Car Show Committee for their support for local community programs and organizations. The City Council also thanked the City Manager and City staff for the funds allocated in the budget each year for the Car Show.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

Mr. Kopp added that the Car Show Committee had also paid to have the home of a veteran painted.

A volunteer accepted the plaque on behalf of Bill Jurney’s widow who thanked the Car Show Committee and the City Council for the recognition.

The City Council moved onto Item 8A at this time.

A. Proclamations

1. National Health Services Week
The City Council read into the record a proclamation recognizing National Health Services Week.

PUBLIC COMMENTS OPENED
Deputy City Clerk Roxane Stone reported there were no public comments.

PUBLIC COMMENTS CLOSED
The City Council recognized the need to increase access to health care with local health centers helping to fill the gaps from larger health care centers to provide services to community members.

2. Blood Cancer Awareness Month
The City Council read into the record a proclamation recognizing Blood Cancer Awareness Month.

PUBLIC COMMENTS OPENED
Deputy City Clerk Roxane Stone reported there were no public comments.

PUBLIC COMMENTS CLOSED
Deputy City Clerk Stone reported in recognition of Blood Cancer Awareness Month, the City of Pinole would host a Community and Staff Blood Drive in partnership with the American Red Cross on September 7, 2022 from 9:00 a.m. to 3:00 p.m. at the Pinole Youth Center, 635 Tennent Avenue, with registration information available at redcrossblood.org and by entering code pcyc.

The City Council thanked the City Clerk for spearheading the effort.

City Clerk Bell clarified the blood drive had been a collaborative effort this year. She thanked the staff from the Human Resources and Recreation Departments for helping to facilitate the logistics and for working with the American Red Cross.

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Sheldon Coad, Pinole, thanked Council member Toms for her monthly newsletter which he found to be helpful as a public service. He otherwise reported that he had been trying for months to have the City clean trash from a City park on Sarah Drive and asked whether it was City policy to allow trash to accumulate in and around City parks. He emphasized the number of attempts to get the trash cleaned up either by phone or via email with no response from various City Departments. He expressed a willingness to work with whomever would clean-up the trash and commented on his attempts to clean up some trash while walking in the park, although he noted the amount of trash involved was more than he could handle.

Mayor Salimi advised that trash accumulation in City parks was not the policy of the City.

City Manager Andrew Murray expressed the willingness to address the concerns with the speaker. He was uncertain of the specific situation but reported that illegal dumping was addressed on a complaint basis. As to park maintenance, a presentation would be made to the City Council at a future meeting tentatively scheduled for October 18, 2022. He suggested waiting for that presentation to learn the schedule and activities related to park maintenance.

Rafael Menis, Pinole, reported on the current COVID-19 case rate in the City of Pinole, which was lower than it had been in the month of August but still high with Pinole having the sixth highest rate in Contra Costa County. He encouraged continued precautions. He also reported Coastal Clean-Up Day had been scheduled for Saturday, September 17, 2022 and he encouraged everyone to take part. He otherwise asked who would have been the best staff person for Mr.

Coad to contact to receive the best response.

City Manager Murray advised that the most appropriate department to contact was the Public Works Department. There was information on the Department website or residents may email him or any other City Department who should forward inquiries to the right City Department.

Jeff Rubin, Pinole, President Pinole Historical Society, announced the Pinole Historical Society would be having its first program in nearly three years in their new home on Friday, September 9, 2022, from 6:30 to 8:00 p.m. at Pinole Sportsman Club, 201 Pinon Avenue. Cal State University Professor John Robinson would make a presentation on the short-lived history of Bay Area shoreline artwork made out of driftwood and other objects. He also announced the Pinole History Museum would hold a fundraiser on Saturday, September 24, 2022 at Valley Bible Church in the City of Hercules when a number of prizes would be available along with community support from a number of community organizations. Information was available at pinolehistorymuseum.org and everyone was encouraged to attend.

In response to the Mayor’s understanding the City had purchased tickets for the fundraiser in the past, City Manager Murray explained if the City Council wanted to purchase tickets for the current event the City Council would have to approve an appropriation for that purpose with City staff to view it as a donation to a non-profit organization, which could be considered as a future agenda item request. The City did not have a standard policy for donations to non-profits, and while it could be considered there was no consistent historical practice for such donations.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
Mayor Salimi reiterated that in recognition of Blood Cancer Awareness Month the City of Pinole would host a Community and Staff Blood Drive in partnership with the American Red Cross on September 7 from 9:00 a.m. to 3:00 p.m. at the Pinole Youth Center. He reported the City would receive representatives from the French government on Thursday, September 8, 2022 to discuss economic development. He also announced the passing former Mayor Debbie Long’s brother, James Autrey, and asked for a Moment of Silence.

Debbie Long, Pinole, thanked the City for the acknowledgement of her brother’s passing and for sending flowers. She reported her oldest brother had died of multiple myeloma, was a good man with a family and had been a cherished husband, father, son and brother, which was his legacy.

She also reported on the recent passing of Bobby Alvarado, Executive Officer of the Northern California Carpenters Regional Council, a big part of the community and another great man and gentleman in every way.

The City Council held a Moment of Silence for Messiers Autrey and Alvarado.

B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications
Council member Martinez-Rubin reported she had attended a West Contra Costa Transportation Advisory Committee (WCCTAC) meeting and briefed the Council on the discussions. She also reported that a Special Meeting of the WestCAT Board had been scheduled for September 14, 2022.

Council member Tave reported the next meeting of RecycleMore would be September 8, 2022.

He encouraged everyone to participate in the Household Hazardous Waste and Mattress Collection event scheduled for Saturday, September 24, 2022 in the City of Richmond.

Mayor Pro Tem Murphy reported he had filled in for the Mayor at the August West County Mayors’ Association meeting with a discussion focused on school safety and data. A future presentation would be provided to the City Council from the West Contra Costa Unified School District (WCCUSD) on the same data. He also reported he had been invited to attend the White House Climate Emergency and Energy Security Summit hosted by the U.S. Department of Energy in Washington, D.C., and briefed the Council on the attendees and topics of discussion; he had participated in a webinar hosted by People for the American Way Foundation and Public Citizen, two non-profit organizations helping cities to adopt resolutions to support core democracy and free and fair elections; the Contra Costa County Clerk’s Office had joined a coalition of County Clerks with a focus on fighting against election misinformation; and the State of California had extended an invitation to a statewide planning session for the California Master Plan on Aging scheduled for September 20, 2022 in the City of Sacramento, which would include stakeholders having conversations around aging, disability and equity and with a virtual option to be available through caforall.org.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

Mayor Pro Tem Murphy reiterated that Coastal Clean-Up Day had been scheduled for September 17, 2022 and the Marin Clean Energy (MCE) Technical Committee would meet on September 16, 2022.

Council member Toms reported she had attended a recent meeting of the WestCAT Board. All rides in the WestCAT system would be free during the month of October and all BART rides would be half off during the month of September with the use of the Clipper Card. Also, the Bay Area Rapid Transit System (BART) would celebrate its 50TH birthday at the Lake Merritt Station on Saturday, September 17, 2022. She would also meet with those individuals working with the East Bay communities to mitigate fire issues within the region on Friday, September 9, 2022.

Additionally, the Pinole Police Department community was involved in the Torch Run, a fundraiser for Special Olympics and Bike the Bridges, another fundraiser to start and end in the City of Benicia on October 1, 2022. Donations were welcome.

D. Council Requests for Future Agenda Items
Mayor Pro Tem Murphy requested a future agenda item for the Capital Improvement Plan (CIP) to return to the City Council with the intention of discussing a rubric or index of priorities.

City Manager Murray advised that staff had provided a quarterly status report on the CIP. The next report was scheduled for the September 20, 2022 City Council meeting as a Consent Calendar item, which could be pulled for discussion. While he did not recall a prior discussion for a rubric or index to prioritize CIP projects, the CIP included a narrative of how staff identified projects to recommend in the CIP and identified funding and how to make priorities. There was no qualitative methodology for scoring the projects, which was a different discussion and new agenda item, and staff could return with a more qualitative methodology for prioritizing CIP projects.

Mayor Pro Tem Murphy recalled the City Council had discussed a methodology and would like that to be part of the discussion, and City Manager Murray noted that would not be part of the quarterly status report on the CIP to be presented on September 20, 2022.

City Manager Murray reiterated that staff would provide a quarterly report on CIP projects, another agenda item could then be discussed about a methodology to prioritize CIP projects, and he envisioned staff would discuss the methodology currently being used. The City Council could then provide direction on how a more quantitative methodology for prioritizing CIP projects could be developed. He suggested the first City Council meeting scheduled for the month of November could include that discussion.

Mayor Pro Tem Murphy reiterated his request for a future agenda item to bring back the CIP both as a discussion and action item on the creation of an index or rubric that would better formalize the selection process for CIP projects. Consensus given.

Mayor Pro Tem Murphy requested a future agenda item for a local democracy resolution and explained how that resolution could be crafted.

Council member Martinez-Rubin wanted the resolution to also blend in some aspect of how candidates were attempting to promote fair campaign practices in order to promote and sustain democracy.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

Mayor Pro Tem Murphy suggested the City Clerk create a resolution. He had provided the City Clerk with templates and modifications to the resolution could be included in the discussion.

City Clerk Bell clarified the intent was that the item return as a consent item.

City Manager Murray clarified the request was for a resolution in a model similar and in-line with those seen before and Council member Martinez-Rubin’s recommendation could be considered as part of that item when discussed by the City Council. Consensus given.

Council member Toms requested a future agenda item to invite the Insurance Commissioner to provide a presentation to the City Council. Consensus given.

Council member Toms requested a future agenda item to bring back the Historic Overlay, although Mayor Salimi clarified that he and Council member Tave would have a conflict of interest on that topic and would not be able to participate in the discussion.

City Attorney Eric Casher reported an update to the design guidelines and an ordinance for the historic downtown area would be presented to the City Council at its October 18, 2022 meeting.

E. City Manager Report / Department Staff
City Manager Murray reported the City had opened the Senior Center as a Cooling Center during September 5 and 6; reiterated that Coastal Clean-Up Day had been scheduled for September 17 and National Night Out had been scheduled for October 4, 2022 at Fernandez Park with a Halloween theme. He also reported there would be a Special City Council Workshop on September 13, 2022 with a focus on the draft contract for fire services with the Contra Costa County Fire Protection District (Con Fire), and he briefed the Council on a number of tentative agenda items to be included on the September 20, 2022 City Council meeting agenda. Another Special City Council meeting had been scheduled for September 27, 2022 to further discuss the draft fire services contract with Con Fire.

F. City Attorney Report: None

PUBLIC COMMENTS OPENED
Rafael Menis, Pinole, referred to the suggestion for the timing of a discussion about fair campaign practices which was a voluntary commitment and one he had personally adopted. He hoped his fellow candidates would also adopt that commitment and that a discussion would be held as early as possible to ensure no misunderstanding with fair political campaign practices.

PUBLIC COMMENTS CLOSED

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

A. Approve the Regular Meeting Minutes of August 2, 2022.

B. Receive the July 30, 2022 – September 2, 2022 List of Warrants in the Amount of $1,767,833.73, the August 5, 2022 Payroll in the Amount of $522,608.27, the August 19, 2022 Payroll in the Amount of $527,112.01, and the September 2, 2022 Payroll in the Amount of $532,034.86
C. Resolution Continuing Authorized Remote Teleconference Meetings Pursuant to AB 361 [Action: Adopt Resolution per Staff Recommendation (Casher)] D. Resolution Authorizing the City Manager to Execute Second Amendment to Agreement with Client First Technology Consulting to Provide Support Services During the Upgrade and Migration of the Permit Tracking and Online Application System and Appropriating Funding [Action: Adopt Resolution per Staff Recommendation (Whalen)]

PUBLIC COMMENTS OPENED
Deputy City Clerk Roxane Stone reported there were no public comments.

PUBLIC COMMENTS CLOSED
ACTION: Motion by Council member Toms/Mayor Pro Tem Murphy to approve Consent Calendar Items 9A through 9D, as shown.

Vote: Passed 5-0
Ayes: Salimi, Murphy, Martinez-Rubin, Tave, Toms
Noes: None
Abstain: None

Absent: None

10. PUBLIC HEARINGS: None
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parté communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

11. OLD BUSINESS: None

12. NEW BUSINESS: None

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Gov. Code § 54957
Title: City Manager
Pinole City Council Regular Meeting
Minutes – September 6, 2022

PUBLIC COMMENTS OPENED
Cordell Hindler, Richmond, suggested the City Manager had done a fantastic job, provided Council direction and had a lot of potential. He urged the City Council to consider his hard work during the Closed Session.

PUBLIC COMMENTS CLOSED
The City Council convened to Closed Session at 8:12 p.m.

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 8:45 p.m., Mayor Salimi reconvened the meeting into open session and announced there was no reportable action from the Closed Session.

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.

Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Cordell Hindler, Richmond, referenced the August 2 City Council meeting which had been scheduled the same night as National Night Out. He asked in the future that the City Council be more considerate in scheduling a meeting on the same night as that event. He also commented that when the City Council discussed the budget it would be important that a consultant be present to provide guidance on diversity, equity and inclusion. He hoped the $80,000 the City Council had earmarked for economic development would be used for that purpose. On another matter, he expressed disappointment that a discussion with Con Fire at a prior City Council meeting had taken up the majority of the meeting at that time, which in his opinion set a bad example. He hoped the City Council would consider more timely discussions.

Mr. Hindler further referenced the Special Meeting and discussion of the EDS, and stated he was not confident the City would be able to successfully attract potential new businesses to Pinole given the high number of vacant properties and the speed of traffic along Tennent Avenue.

In response to the Mayor, City Manager Murray reported that different communities celebrated National Night Out on different dates. Due to the pandemic, the City of Pinole decided to celebrate National Night Out on the first Tuesday of October. National Night Out in Pinole had not been celebrated on August 2, as referenced by the speaker and would be celebrated on October 4, as earlier reported. No City Council meeting had been scheduled for that date to allow City Council members to participate.

14. ADJOURNMENT to the Special City Council Meeting of September 13, 2022 in Remembrance of Amber Swartz, Bobby Alvarado and James Awtrey.

Pinole City Council Regular Meeting
Minutes – September 6, 2022

At 8:50 p.m., Mayor Salimi adjourned the meeting to the Special City Council Meeting of September 13, 2022 in Remembrance of Amber Swartz, Bobby Alvarado and James Autrey.

Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:

CITY COUNCIL
REPORT 9C
DATE: SEPTEMBER 20, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: RECEIVE THE FISCAL YEAR (FY) 2021/22 FOURTH QUARTER

FINANCIAL REPORT

RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2021/22 Fourth Quarter Financial Report (unaudited) and adopt a resolution approving year-end budget adjustments.

BACKGROUND
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The Fourth Quarter Financial Report covers financial activity through the fourth quarter of the FY 2021/22, ending June 30, 2022. It provides preliminary year-end results since the annual audit has not been completed. Further adjustments may be necessary as a result of the City’s year-end audit process.

REVIEW & ANALYSIS
General Fund Analysis
The FY 2021/22 revised budget is a status quo budget, meaning that while it includes several economic adjustments, it does not include any fundamental changes to programs or service levels. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources. The budget does include the use of unassigned fund balance (residual, unrestricted funds) primarily for several one-time, Council-directed initiatives, which is an acceptable use of unrestricted funds. Additionally, the City maintains a separate City Council Report 9C
September 20, 2022 2
General Reserve Fund, which is required by the City’s Cash Reserve Policy to maintain a reserve balance equal to 50% of total on-going General Fund expenditures.

The balance currently has a balance of $8.2 million and complies with the Policy.

At its meeting on June 29, 2021, the City Council adopted the FY 2021/22 budget, which included the use of a portion of the General Fund’s substantial unassigned fund balance to fund several new critical positions as well as several Council-directed initiatives. The FY 2021/22 revised budget includes the use of General Fund (including Measure S 2006 and 2014) unassigned fund balance for a net deficit of about $6.7 million.

The City is projecting to end FY 2021/22 with a net deficit of $2.0 million, with total revenues projected at $22.9 million and expenditures at $24.9 million. This includes a proposed revenue adjustment of $208,050 to increase the transfer from the Section 115 Trust for pension costs. Also included is a proposed adjustment of $233,229 to transfer funds to the Information Technology Fund and the Cable Access TV Fund to clear negative fund balances. The table below summarizes the General Fund budget and actuals through the fourth quarter.

General Fund Revenue (including Measure S 2006 and 2014) The City Council authorized revenues in the amount of $21,627,288 in the original FY 2021/22 General Fund budget, including Measure S 2006 and 2014. During the midyear budget process, the budget was increased to $22,442,475. General Fund actual revenues through the fourth quarter of FY 2021/22 totaled $22,859,047, which is 102% of the revised budget. Below is a table showing the original budget, revised budget, year-end actual amounts, and percentage of budget received for General Fund revenues by category.

General Fund (including
Measure S 2006 and 2014)
FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Proposed
Adjustments
FY 2021/22
Amended
Budget
Projected
Year-End
Revenues $ 21,627,288 $ 22,442,475 $ 22,859,047 102% $ 208,050 $ 22,650,525 $22,859,047 Expenditures 26,202,382 29,110,896 24,627,590 85% 233,229 29,344,125 24,860,819 Net surplus/deficit (4,575,094) (6,668,421) $ (1,768,542) $ (25,179) $ (6,693,600) (2,001,771) Beginning Fund Balance 12,803,691 12,803,691 12,803,691 Ending Fund Balance $ 8,228,597 $ 6,135,270 $10,801,920 Category FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Proposed
Adjustments
FY 2021/22
Amended
Budget
Projected
Year-End
Property Taxes $ 4,230,122 $ 4,230,122 $ 4,307,208 102% $ 4,230,122 $ 4,307,208 Sales and Use Taxes 4,224,661 4,483,848 4,612,708 103% 4,483,848 4,612,708 Sales and Use Taxes - Measure S 2006 2,142,000 2,420,000 2,501,974 103% 2,420,000 2,501,974 Sales and Use Taxes - Measure S 2014 2,142,000 2,420,000 2,498,944 103% 2,420,000 2,498,944 Utility Users Tax 1,915,000 1,915,000 2,063,773 108% 1,915,000 2,063,773 Franchise Taxes 779,000 779,000 788,146 101% 779,000 788,146 Other Taxes: TOT 418,000 418,000 487,687 117% 418,000 487,687 Other Taxes: Business License 382,000 382,000 441,779 116% 382,000 441,779 Intergovernmental Taxes 2,082,883 2,082,883 2,108,808 101% 2,082,883 2,108,808 Public Safety Charges 1,339,796 1,339,796 1,477,492 110% 1,339,796 1,477,492 Total Other Revenue 1,118,140 1,118,140 508,792 46% 1,118,140 508,792 Revenue Total: 20,773,602 21,588,789 21,797,311 101% 21,588,789 21,797,311 Transfer In from Section 115 Trust 853,686 853,686 1,061,736 124% 208,050 1,061,736 1,061,736 Revenue/Sources Total: $ 21,627,288 $ 22,442,475 $ 22,859,047 102% 208,050 22,650,525 $ 22,859,047 City Council Report 9C
September 20, 2022 3
Sales Tax
Sales tax is the City’s largest general revenue stream. For FY 2021/22, sales tax, including Measure S funds, was originally budgeted at $8,508,861, then increased to $9,323,848 during the mid-year budget process. The increase was to align the budget with updated projections provided by HdL, the City’s sales tax consultant. Despite the ongoing economic impacts of COVID-19, sales tax receipts continued trending higher than initially projected when the original budget was developed. Increases in gas prices drove up revenue from fuel and service stations. Casual dining rebounded as consumers dined out more frequently. Online shopping continued its upward trend causing the County pool allocations to grow 23%. For the two Measure Ss, local restaurants and fuel stations were the largest growth contributors. For FY 2021/22, total sales tax receipts totaled $9,613,626, 102% of the revised budget.

Property Tax
Property tax is the City’s second largest revenue stream. It is received in three installments in December (55%), April (40%), and June of each year (5%). The budgeted revenue for FY 2021/22 was $4,230,122, of which the City collected 102%.

Property tax revenue includes the basic 1% property tax of $3,072,882 and the Redevelopment Property Tax Trust Fund (RPTTF) of $1,157,240. This is revenue that has resulted from the dissolution of the former Pinole Redevelopment Agency and represents the shift from the Agency receiving tax increment revenue to the various taxing entities receiving the tax revenue. The RPTTF revenue will convert to “normal” property tax revenue when all of the former Agency’s outstanding debt is paid off and the Successor Agency is formally dissolved. Dissolution is currently expected to occur sometime after the final debt service payment in FY 2023/24.

All Other General Fund Revenue
Utility Users’ Tax (UUT) is levied on telecommunication, electricity, gas, and mobile telephones. For FY 2021/22, revenues were $2,063,773, 102% of the revised budget.

Franchise Tax is levied on gas, electricity, cable, and refuse. For FY 2021/22, revenues were $788,146, 101% of the revised budget.

Transient Occupancy Tax (TOT), also known as the “hotel tax,” is levied on persons staying 30 days or less in a motel or lodging facility within City limits. For FY 2021/22, revenues were 487,687, 117% of the revised budget.

Business License Tax is assessed on all businesses doing business within City limits.

For FY 2021/22, revenues were $441,779, 116% of the revised budget. Of the total receipts, approximately $397,601 (90%) was collected for business license renewals and $44,178 (10%) for new business licenses.

Intergovernmental Taxes is comprised of the Motor Vehicle License Fee (VLF), which is the City’s share of motor vehicle license fees levied, collected, and apportioned by City Council Report 9C
September 20, 2022 4
the State. This category also includes the Homeowners Property Tax Relief, which is a reimbursement from the State to offset loss of property tax for the state-imposed homeowner exemption. For FY 2021/22, revenues were $2,108,808, 101% of the revised budget. The majority was VLF revenue in the amount of $2,079,739.

Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. For FY 2021/22, revenues were $1,477,492, 110% of the revised budget.

Other revenues include permits, fees, fines and forfeitures, rental income, proceeds from the sale of property, investment income, and grants. All revenues in this category totaled $508,792, 46% of the revised budget. Actual revenues were below the budget because the budget included $601,000 for proceeds from the sale of several properties which did not materialize.

The transfer in comes from the Section 115 Trust to offset the increase in pension costs in the General Funds. The FY 2021/22 budget included a transfer to the General Fund in the amount of $853,686 but did not include transfers to the Measure S funds.

Staff recommends an adjustment to increase the transfer to $1,061,736 to be distributed to the General Fund and the Measure S funds.

General Fund Expenditures (including Measure S 2006 and 2014) The City Council authorized expenditures in the amount of $26,202,382 in the original FY 2021/22 General Fund budget. The revised budget was increased to $29,110,896.

General Fund actual expenditures through the fourth quarter of FY 2021/22 totaled $24,627,590, 85% of the revised budget.

Below is a table showing the original budget, revised budget, year-end actual amounts, and percentage of budget used for General Fund expenditures by category.

Actuals in most of the expenditure categories were at or below 100%. Actuals with significant variances from budgeted amounts are explained below. • Benefits were only at 85% of the revised budget mostly due to vacancy savings.

City Council Report 9C
September 20, 2022 5
• Professional services were only at 84% of the revised budget mostly due to lower-than-expected operational expenditures in the areas of general professional services, travel & training, and administrative expenses. • Asset Capital/Outlay was far below the revised budget at 19% mostly due to capital improvements that were not completed in FY 2021/22 but deferred to FY 2022/23.
• Other Operating Expenses were 106% of the revised budget primarily due to water and electricity utility costs exceeding budget.
• Materials and Supplies were 138% of the revised budget primarily due to maintenance supplies and safety clothing exceeding budget. • Debt Service expenditures were 106% of the revised budget due to interest.

In addition to the summary of expenditures by category, a summary of expenditures by department is provided below.

Most departmental spending was at or below 100% for the year. Those that exceeded the revised budget are detailed below.
• City Council department expenditures were at 118% of the revised budget mostly due to administrative expenses for broadcasting services. • City Attorney department expenditures were at 131% of the revised budget for legal services provided.

Overall, we received about $417,000 more General Fund revenue than we budgeted; we had about $1.1 million of savings due to lower-than-budgeted expenditures that were not carried forward; and therefore, we have an ending fund balance of about $10.8 million, $8.3 million once carry forwards to FY 2022/23 are accounted for.

Other Funds Analysis
The following analysis provides detailed explanations of the financial activity for select non-general funds. Attachment A includes detailed financial information for all funds.

Department FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of
Revised
Budget
Proposed
Adjustments
FY 2021/22
Amended
Budget
Projected
Year-End
City Council $ 182,509 $ 182,509 $ 214,449 118% $ 182,509 $ 214,449 City Manager 562,708 681,538 527,117 77% 681,538 527,117 City Clerk 450,393 450,393 327,468 73% 450,393 327,468
City Treasurer 8,693 8,693 8,375 96% 8,693 8,375
City Attorney 310,200 310,200 406,476 131% 310,200 406,476 Finance Department 559,791 571,746 560,926 98% 571,746 560,277 Human Resources 493,626 523,446 377,408 72% 523,446 377,408 Non-Departmental 3,391,649 5,241,046 5,039,694 96% 233,229 5,474,275 5,273,573 Information Technology 102,600 102,600 - 0% 102,600 -
Police Department 9,760,354 9,897,426 9,837,833 99% 9,897,426 9,837,833 Fire Department 5,052,242 5,092,242 4,923,333 97% 5,092,242 4,923,333 Public Works 4,446,758 5,096,423 1,818,137 36% 5,096,423 1,818,137 Community Development 389,885 403,885 263,181 65% 403,885 263,181 Community Services 490,975 498,182 272,629 55% 498,182 272,629 Sewer - 50,568 50,563 100% 50,568 50,563
Expenditure Total: $ 26,202,382 $ 29,110,896 $ 24,627,589 85% $ 233,229 $ 29,344,125 $24,860,819 City Council Report 9C
September 20, 2022 6
Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. For FY 2021/22, revenues were $862,752, 94% of the revised budget. Expenditures were $489,964, 46% of the revised budget. Expenditures were lower than budget due to the timing of capital projects, which typically span several fiscal years. The unspent funds were carried over to the FY 2022/23 budget.

Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax based on a share of statewide taxable sales. These funds are used exclusively for public safety personnel costs. For FY 2021/22, revenues were $260,870, 151% of the revised budget. Expenditures were $154,595, 76% of the revised budget.

Supplemental Law Enforcement Services Fund (206)
The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program, through which the City receives $100,000 annually. In addition to the $100,000 annual payment, the City receives a Growth Allocation Gas Tax Fund FY 2021/22 Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of
Revised
Budget
Projected
Year-End
Revenues $ 919,303 $ 919,303 $ 862,752 94% 862,752
Expenditures 1,074,728 1,074,728 489,964 46% 489,964
Net surplus/deficit (155,425) (155,425) $ 372,787 372,788 Beginning Fund Balance 356,517 356,517 356,517
Ending Fund Balance $ 201,092 $ 201,092 $ 729,305
Public Safety Augmentation Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of
Revised
Budget
Projected
Year-End
Revenues $ 172,766 $ 172,766 $ 260,870 151% 260,870
Expenditures 204,574 204,574 154,595 76% 154,595
Net surplus/deficit (31,808) (31,808) $ 106,275 106,275 Beginning Fund Balance 410,914 410,914 410,914
Ending Fund Balance $ 379,106 $ 379,106 $ 517,189
City Council Report 9C
September 20, 2022 7
payment. The funds are used to partially offset officer personnel costs. For FY 2021/22, revenues were $156,813, 99% of the revised budget. Expenditures were $113,750, 109% of the revised budget.

NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills and provided to the City for stormwater programs pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU).

For FY 2021/22, revenues were $256,292, 79% of the revised budget. Expenditures were $297,082, 71% of the revised budget.

Recreation Department Fund (Fund 209)
The Recreation Department Fund accounts for funds received from fees for participation in recreational programs. The recreation programs of the Community Services Department have been and continue to be significantly impacted by the pandemic. These programs have operated on a limited basis to comply with health and safety guidelines. For FY 2021/22, revenues, including program revenues and transfers in, were $1,333,340, 96% of the revised budget. Expenditures were $1,362,502, 96% of the revised budget. The Recreation Department Fund received transfers in from the General Fund and Measure S 106 Fund totaling $948,943, which were used to support operations and to clear the negative fund balance.

Supplemental Law Enforcement
Services Fund
FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of
Revised
Budget
Projected
Year-End
Revenues $ 158,327 $ 158,327 $ 156,813 99% 156,813
Expenditures 104,188 104,188 113,750 109% 113,750
Net surplus/deficit 54,139 54,139 $ 43,063 43,063
Beginning Fund Balance 328,953 328,953 328,953
Ending Fund Balance $ 383,092 $ 383,092 $ 372,016
NPDES Storm Water Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of
Revised
Budget
Projected
Year-End
Revenues $ 324,128 $ 324,128 $ 256,292 79% 256,292
Expenditures 420,685 420,685 297,082 71% 297,082
Net surplus/deficit (96,557) (96,557) $ (40,790) (40,790) Beginning Fund Balance 1,853 1,853 1,853
Ending Fund Balance $ (94,704) $ (94,704) $ (38,937)
City Council Report 9C
September 20, 2022 8
Building & Planning Fund (Fund 212)
The Building & Planning Fund accounts for funds received from fees and permits for building and planning services. Fees are collected to recover the cost primarily related to inspections and plan checks performed. For FY 2021/22, revenues were $1,392,001, 67% of the revised budget. Revenues were far below budget mostly due to review fee revenue which came in at 43% of its budget. Also, the SB2 Grant was budgeted in the amount of $205,000 but was not received. Expenditures were $1,782,568, 68% of the revised budget.

Refuse Management Fund (Fund 213)
The Refuse Management Fund accounts for resources received from the City’s franchise waste hauler, Republic Services, from a monthly fee imposed under AB 939 on all residential customers in Pinole. These revenues are restricted to programs and activities that promote recycling of solid waste and source reduction. For FY 2021/22, revenues were $65,058, 98% of the revised budget. Expenditures were $106,591, 76% of the revised budget.

Recreation Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues
Program Revenue $ 519,922 $ 295,265 $ 384,397 130% $ 384,397 Transfers In 673,331 1,091,962 948,943 87% 948,943
Total Revenues 1,193,253 1,387,227 1,333,340 96% 1,333,340 Expenditures 1,542,048 1,416,400 1,362,502 96% 1,362,502 Net surplus/deficit (348,795) (29,173) $ (29,162) (29,162) Beginning Fund Balance 29,162 29,162 29,162
Ending Fund Balance $ (319,634) $ (12) $ -
Building and Planning Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 1,605,700 $ 1,605,700 $ 910,950 57% $ 910,950 Transfers In - 481,051 481,051 100% 481,051
Total Revenues $ 1,605,700 $ 2,086,751 $ 1,392,001 67% 1,392,001 Expenditures 1,727,753 2,614,632 1,782,568 68% 1,782,568 Net surplus/deficit (122,053) (527,881) $ (390,567) (390,567) Beginning Fund Balance (134,313) (134,313) (134,313)
Ending Fund Balance $ (256,366) $ (662,194) $ (524,880) Refuse Management Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 66,060 $ 66,060 $ 65,058 98% 65,058
Expenditures 140,858 140,858 106,591 76% 106,591
Net surplus/deficit (74,798) (74,798) $ (41,533) (41,533) Beginning Fund Balance 192,376 192,376 192,376
Ending Fund Balance $ 117,578 $ 117,578 $ 150,843
City Council Report 9C
September 20, 2022 9
Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services from a monthly fee it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund. For FY 2021/22, revenues were $394,103, 107% of the revised budget. Expenditures were $194,241, 26% of the revised budget. The fund received the State of California SB 1383 grant during the fiscal year. Therefore, staff recommends a $28,327 revenue budget adjustment and a $3,000 expenditure adjustment to account for the grant.

Rate Stabilization Fund (Fund 216)
The Rate Stabilization Fund was created to account for the excess revenues from the solid waste post collection contract with Republic Services. Twenty-five percent (25%) of the surplus funds, generated from prior years’ rate increases, are set aside to offset year-over-year rate fluctuations; thereby, leveling the annual rates paid by consumers.

Per Resolution 2013-91, the City was required to establish a rate stabilization fund, separate from the Solid Waste Fund (214), for the excess revenues collected. For FY 2021/22, revenues were $15,283 and there were not any expenditures.

Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. For FY 2021/22, revenues were $446,991, 95% of the revised budget. Expenditures were $178,725, 19% of the revised budget. Actual expenditures were significantly lower than budgeted due to the timing of capital projects; the unspent funds were carried over to the FY 2022/23 budget.

Solid Waste Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Proposed
Adjustments
FY 2021/22
Amended
Budget
Projected
Year-End
Revenues $ 368,000 $ 368,000 $ 394,103 107% 28,327 396,327 394,103 Expenditures 761,445 761,445 194,241 26% 3,000 764,445 194,241 Net surplus/deficit (393,445) (393,445) $ 199,862 25,327 (368,118) 199,862 Beginning Fund Balance 1,863,362 1,863,362 1,863,362
Ending Fund Balance $ 1,469,917 $ 1,469,917 $ 2,063,224 Rate Stabilization Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ - $ - $ 15,283 0% 15,283
Expenditures - - - 0% -
Net surplus/deficit - - $ 15,283 15,283
Beginning Fund Balance 184,676 184,676 184,676
Ending Fund Balance $ 184,676 $ 184,676 $ 199,959
City Council Report 9C
September 20, 2022 10
American Rescue Plan Act Fund (Fund 217)
The American Rescue Plan Act Fund accounts for the $4.6 million allocated to the City from the federal government from the American Rescue Plan Act (ARPA) of 2021.

The received its first installment of $2,302,505. The City Council approved an appropriation of $300,000 to provide direct financial assistance to small businesses and $100,000 to support the community gift card program. Other expenditures included mandatory weekly COVID-19 testing for public safety staff.

Growth Impact Fund (276)
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal, community, wastewater, roadways, and drainage. For FY 2021/22, revenue far exceeded budget due to the collection of $2.2 million in impact fees for a multi-unit development. The fund is not projected to have any expenditures in this fiscal year as the Hazel Street gap closure project will be carried forward to the FY 2022/23 budget.

Housing Assets for Resale Fund (285)
The Housing Assets for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, use of Measure J Fund FY 2021/22 Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 398,147 $ 472,095 $ 446,991 95% 446,991
Expenditures 937,189 937,189 178,725 19% 178,725
Net surplus/deficit (539,042) (465,094) $ 268,266 268,266 Beginning Fund Balance 2,057,182 2,057,182 2,057,182
Ending Fund Balance $ 1,518,140 $ 1,592,088 $ 2,325,448 American Rescue Plan Act Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ - $ 2,302,505 $ 2,302,505 100% 2,302,505
Expenditures - - 530,606 530,606
Net surplus/deficit - 2,302,505 $ 1,771,899 1,771,899
Beginning Fund Balance - - -
Ending Fund Balance $ - $ 2,302,505 $ 1,771,899
Growth Impact Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 229,834 $ 229,834 $ 2,441,826 1062% 2,441,826 Expenditures 258,000 243,070 - 0% -
Net surplus/deficit (28,166) (13,236) $ 2,441,826 2,441,826 Beginning Fund Balance 141,492 141,492 141,492
Ending Fund Balance $ 113,326 $ 128,256 $ 2,583,318
City Council Report 9C
September 20, 2022 11
Housing Set Aside funds, and the provision of affordable housing within the community. For FY 2021/22, revenues were $1,680,236, 97% of the revised budget, mainly from loan repayments. Expenditures were $97,581, 43% of the revised budget.

Lighting and Landscape District Fund (Fund 310)
The Lighting and Landscape District Fund accounts for assessments to property owners to maintain median lighting and landscaping within the Pinole Valley Road North and South areas. Revenue is received in December, April, and June with property tax payments. For FY 2021/22, revenues were $49,768, 80% of the revised budget. Expenditures were $42,611, 69% of the revised budget.

Capital Project Funds
City Street Improvement (Fund 325)
The City Street Improvements Fund accounts for an annual $250,000 transfer from Measure S 2014 for street improvement projects. Additionally, it accounts for various federal, state, and other grants. For FY 2021/22, revenues were $875,127, 162% of the revised budget. Grant reimbursements came in higher than projected.

Expenditures were $569,001, 37% of the revised budget.

Housing Assets for Resale Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 1,733,692 $ 1,733,692 $ 1,680,236 97% 1,680,236 Expenditures 228,798 228,798 97,581 43% 97,581
Net surplus/deficit 1,504,894 1,504,894 $ 1,582,655 1,582,655 Beginning Fund Balance 7,835,513 7,835,513 7,835,513
Ending Fund Balance $ 9,340,407 $ 9,340,407 $ 9,418,168 Landscape and Lighting District Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 62,268 $ 62,268 $ 49,768 80% 49,768
Expenditures 62,125 62,125 42,611 69% 42,611
Net surplus/deficit 143 143 $ 7,157 7,157
Beginning Fund Balance 35,953 35,953 35,953
Ending Fund Balance $ 36,096 $ 36,096 $ 43,110
City Street Improvement Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 250,000 $ 539,594 $ 875,127 162% 875,127
Expenditures 1,281,102 1,528,102 569,001 37% 569,001
Net surplus/deficit (1,031,102) (988,508) $ 306,126 306,126 Beginning Fund Balance 1,246,864 1,246,864 1,246,864
Ending Fund Balance $ 215,762 $ 258,356 $ 1,552,990
City Council Report 9C
September 20, 2022 12
Arterial Streets Rehabilitation (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for an annual $250,000 transfer from Measure S 2014 for street rehabilitation projects. For FY 2021/22, expenditures, were $1,029,962, 126% of the revised budget. The overage was mostly due to higherthan-projected expenditures for street improvements.

Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Revenues are received with the property tax payments in December, April, and June. For FY 2021/22, revenues were $7,662,916, 97% of the revised budget. Expenditures were $6,005,788, 65% of the revised budget. Expenditures were lower than budget due to the timing of capital projects, which typically span several fiscal years. The unspent funds were carried over to the FY 2022/23 budget.

Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees, video production and broadcast charges, and Public, Educational, and Governmental (PEG) access fees. PEG access fees are designated for equipment purchases.

Transfers from the General Fund also help support the operating costs. For FY 2021/22, revenues were $403,016, 75% of the revised budget. Expenditures were $436,944, 77% of the revised budget. Staff recommends a $37,060 revenue adjustment increasing the transfer from the General Fund to clear the negative fund balance.

Arterial Streets Rehabilitation Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 250,000 $ 250,000 $ 250,000 100% 250,000
Expenditures 819,689 819,689 1,029,962 126% 1,029,962
Net surplus/deficit (569,689) (569,689) $ (779,962) (779,962) Beginning Fund Balance 788,574 788,574 788,574
Ending Fund Balance $ 218,885 $ 218,885 $ 8,612
Sewer Enterprise Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 7,897,500 $ 7,897,500 $ 7,662,916 97% 7,662,916 Expenditures 9,126,579 9,196,579 6,005,788 65% 6,005,788 Net surplus/deficit (1,229,079) (1,299,079) $ 1,657,128 1,657,128 Beginning Fund Balance 21,399,210 21,399,210 21,399,210 Ending Fund Balance $ 20,170,131 $ 20,100,131 $ 23,056,338 City Council Report 9C
September 20, 2022 13
Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a cost-reimbursement basis. For FY 2021/22, revenues and expenditures were both $729,127, 54% of the revised budget. Expenditures were far below the budget mostly due to a large technology project that was anticipated to be completed in FY 2021/22 budget was carried forward to FY 2022/23.

The fund has a negative fund balance that goes back several fiscal years. Staff recommends an adjustment to transfer $196,169 from the General Fund to clear the negative fund balance.

The FY 2021/22 budget and actual revenue, expenditures, and ending fund balance for each City fund is listed in Attachment A.

Next Steps
Following City Council approval of the budget adjustments, staff will amend the budget and close the accounting books for FY 2021/22. The year-end financial audit is scheduled to begin in late September and will conclude in December. Finally, the yearend financial statements, or the Annual Comprehensive Financial Report (ACFR), will be issued by December 31, 2022.

FISCAL IMPACT
In this FY 2021/22 Fourth Quarter Financial Report, staff recommends the following year-end budget adjustments, summarized below, and detailed in Attachment A. • General Fund expenditure budget increase totaling $223,229; • General Fund revenue increase totaling $208,050; Cable Access TV Fund FY 2021/22 Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Proposed
Adjustments
FY 2021/22
Amended
Budget
Projected
Year-End
Revenues $ 374,928 $ 374,928 $ 242,892 65% $ 374,928 $ 242,892 Transfers In 160,124 160,124 160,124 100% 37,060 197,184 197,184 Total Revenue $ 535,052 $ 535,052 $ 403,016 75% 37,060 572,112 440,076 Expenditures 570,765 570,765 436,944 77% 570,765 436,944 Net surplus/deficit (35,713) (35,713) $ (33,928) $ 1,347 $ 3,132 Beginning Fund Balance (3,132) (3,132) (3,132)
Ending Fund Balance $ (38,845) $ (38,845) $ 0
Information Technology Fund FY 2021/22
Original
Budget
FY 2021/22
Revised
Budget
FY 2021/22
YTD Actuals
% of Revised
Budget
Proposed
Adjustments
FY 2021/22
Amended
Budget
Projected
Year-End
Transfer In $ - $ - $ - 0% $ (196,169) $ (196,169) $ 196,169 Expenditures 1,011,526 1,338,354 729,127 54% - 1,338,354 729,127 Indirect Cost Allocations (1,011,526) (1,338,354) (729,127) 54% - (1,338,354) (729,127) Net surplus/deficit - - - $ (196,169) 196,169
Beginning Fund Balance (196,169) (196,169) (196,169)
Ending Fund Balance $ (196,169) $ (196,169) $ -
City Council Report 9C
September 20, 2022 14
• Solid Waste Fund revenue budget increase totaling $28,327; • Solid Waste Fund expenditure budget increase totaling $3,000; • Information Technology Fund revenue budget increase totaling $196,169; and • Cable TV Access Fund revenue budget increase totaling $37,060.

ATTACHMENTS
A – Resolution approving FY 2021/22 year-end budget adjustments B – FY 2021/22 Fourth Quarter Financial Report Summary by Funds RESOLUTION NO. 2022-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, AMENDING THE FISCAL YEAR 2021/22 OPERATING AND CAPITAL BUDGET TO INCORPORATE ADDITIONAL

APPROPRIATIONS
WHEREAS, the City Council did adopt the Fiscal Year (FY) 2021/22 Budget for City Operations by Resolution number 2021-51 on June 29, 2021; and WHEREAS, the City Manager has presented proposed recommendations for modification of the adopted budget and programs of service for the City of Pinole Operations for FY 2021/22 at the regular City Council Meeting held on September 20, 2022; and
WHEREAS, the City Council has considered these recommended changes, as to the matter of the City budget; and
WHEREAS, the City Council has solicited public input on the proposed modifications to the FY 2021/22 Operations and Capital Budget; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole as follows:

Modifications to the budget, including any requisite use of appropriate Fund Balance, for the City of Pinole for Fiscal Year 2021/22 commencing July 1, 2021 and ending June 30, 2022 are hereby approved and adopted as follows:

1. FY 2021/22 Expenditure Budget Adjustments
General Fund (100): $233,229
Solid Waste (214): $3,000

2. FY 2021/22 Revenue Budget Adjustments
General Fund (100): $208,050
Solid Waste Fund (214): $28,327
Cable TV Access Fund (505): $37,060
Information Technology Fund (525): $196,169
PASSED AND ADOPTED this 20th day of September 2022, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ATTACHMENT A
ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 20th day of September, 2022.
____________________________
Heather Bell, CMC
City Clerk
Projected
Year-End Notes
4,230,122 4,230,122 4,230,122 4,307,208 4,307,208 77,086 102% 4,307,208 4,224,661 4,483,848 4,483,848 4,612,708 4,612,708 128,860 103% 4,612,708 2,142,000 2,420,000 2,420,000 2,501,974 2,501,974 81,974 103% 2,501,974 2,142,000 2,420,000 2,420,000 2,498,944 2,498,944 78,944 103% 2,498,944 1,915,000 1,915,000 1,915,000 2,063,773 2,063,773 148,773 108% 2,063,773 779,000 779,000 779,000 788,146 788,146 9,146 101% 788,146 800,000 800,000 800,000 929,466 929,466 129,466 116% 929,466 418,000 418,000 418,000 487,687 487,687 69,687 117% 487,687 382,000 382,000 382,000 441,779 441,779 59,779 116% 441,779 2,082,883 2,082,883 2,082,883 2,108,808 2,108,808 25,925 101% 2,108,808 40,000 40,000 40,000 13,847 13,847 (26,153) 35% 13,847
47,026 47,026 47,026 46,937 46,937 (89) 100% 46,937
68,700 68,700 68,700 120,780 120,780 52,080 176% 120,780 28,000 28,000 28,000 42,210 42,210 14,210 151% 42,210
40,694 40,694 40,694 23,880 23,880 (16,814) 59% 23,880
7,000 7,000 7,000 5,127 5,127 (1,873) 73% 5,127
22,050 22,050 22,050 10,411 10,411 (11,639) 47% 10,411
1,339,796 1,339,796 1,339,796 1,477,492 1,477,492 137,696 110% 1,477,492 150,000 150,000 150,000 (134,495) (134,495) (284,495) -90% (134,495) 89,896 89,896 89,896 87,966 87,966 (1,930) 98% 87,966
18,674 18,674 18,674 16,341 16,341 (2,333) 88% 16,341
5,100 5,100 5,100 35,606 35,606 30,506 698% 35,606
601,000 601,000 601,000 240,182 240,182 (360,819) 40% 240,182 20,773,602 21,588,789 - 21,588,789 21,797,309 - 21,797,309 208,520 101% 21,797,309 853,686 853,686 208,050 1,061,736 1,061,736 1,061,736 - 100% 1,061,736 21,627,288 22,442,475 208,050 22,650,525 22,859,045 - 22,859,045 208,520 101% 22,859,045 176,609 176,609 176,609 214,449 214,449 (37,840) 121% 214,449 562,708 681,538 681,538 527,117 527,117 154,421 77% 527,117 450,393 450,393 450,393 327,468 327,468 122,925 73% 327,468 8,693 8,693 8,693 8,375 8,375 318 96% 8,375
310,200 310,200 310,200 406,476 406,476 (96,276) 131% 406,476 564,000 564,000 564,000 833,500 833,500 (269,500) 148% 833,500 (253,800) (253,800) (253,800) (427,024) (427,024) 173,224 168% (427,024) 554,891 566,846 566,846 560,277 560,277 6,569 99% 560,277 493,626 523,446 523,446 377,408 377,408 146,038 72% 377,408 1,397,087 1,397,087 1,397,087 1,306,126 1,306,126 90,961 93% 1,306,126 3,954,207 4,114,812 - 4,114,812 3,727,696 - 3,727,696 387,116 91% 3,727,696 4,260,699 4,366,771 4,366,771 4,426,829 57,081 4,483,910 (117,139) 103% 4,426,829 1,272,092 1,272,092 1,272,092 1,116,766 1,116,766 155,326 88% 1,116,766 2,077,088 2,077,088 2,077,088 2,214,946 2,214,946 (137,859) 107% 2,214,946 3,925,759 3,965,759 3,965,759 3,814,877 3,814,877 150,881 96% 3,814,877 11,535,638 11,681,710 - 11,681,710 11,573,419 57,081 11,630,500 51,209 100% 11,573,419 726,407 758,686 758,686 219,407 285 219,692 538,994 29% 219,407 225,284 225,284 225,284 62,776 62,776 162,508 28% 62,776 693,759 693,759 693,759 547,395 547,395 146,364 79% 547,395 482,887 482,887 482,887 275,084 275,084 207,803 57% 275,084 2,128,337 2,160,616 - 2,160,616 1,104,662 285 1,104,947 1,055,669 51% 1,104,662 167,938 167,938 167,938 64,712 64,712 103,226 39% 64,712 201,947 215,947 215,947 198,324 198,324 17,622 92% 198,324 - - - 145 145 (145) #DIV/0! 145
369,885 383,885 - 383,885 263,181 263,181 120,704 69% 263,181 427,025 427,025 427,025 253,414 253,414 173,611 59% 253,414 427,025 427,025 - 427,025 253,414 - 253,414 173,611 59% 253,414 576,107 576,107 576,107 608,736 608,736 (32,629) 106% 608,736 702,955 2,552,352 233,229 2,785,580 2,431,931 2,431,931 353,649 87% 2,665,160 [1] 19,694,153 21,896,506 233,229 22,129,735 19,963,039 57,366 20,020,405 (2,109,330) 90% 20,196,267 2,450 2,450 2,450 475 475 1,975 19% 475
1,514,158 1,545,158 1,545,158 1,588,933 1,588,933 (43,775) 103% 1,588,933 330,510 330,510 330,510 330,507 330,507 3 100% 330,507
681,234 681,234 681,234 682,546 682,546 (1,312) 100% 682,546 2,528,352 2,559,352 - 2,559,352 2,602,460 - 2,602,460 (43,108) 102% 2,602,460 NOTES:
[1] Increase for transfer to the Information Technology Fund ($196,169) and the Cable TV Access Fund ($33,928) to clear negative fund balances.

Division: 231- Fire Total:

Total Public Safety:

Public Works Total:

Community Development Total:

Expenditure Total:

Fund: 105 - Measure S -2006
Community Services Total:

Debt Service:

Operating Transfer Out:

Division: 114- City Attorney Total:

Division: 113- City Treasurer Total:

Division: 110- City Council Total:

Division: 111- City Manager Total:

Sources Total:

Division: 551- Recreation Administration Total:

Division: 222- Police Support Services Total:

City Attorney Services
City Attorney Incirect Cost Allocations
321- Intergovernmental Taxes
314- Franchise Taxes
312- Sales and Use Taxes
313- Utility Users Tax
Other Tax/Transient Occupancy Tax
312- Sales and Use Taxes-Meas S 2006
312- Sales and Use Taxes-Meas S 2014
Other Tax/Business License
Division: 117- General Goverment Total:

Division: 115- Finance Department Total:

Expenditures
Division: 221- Police Operations Total:

Division: 115- Finance Department Total:

Division: 231- Fire Total:

Expenditures Total:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Division: 461- Planning Total:

Division: 465- Code Enforcement Total:

Division: 466- Economic Development Total:
323- State Grants
332- Permits
341- Review Fees
342- Other Fees
343- Abatement Fees
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
General Fund (including Measure S 2006 and 2014)
Revenue
311- Property Taxes
315- Other Taxes
324- Other Grants
Division: 221- Police Operations Total:

Revenue Total:

Total Administrative:
399- Penison Trust 115 Transfer
Expenditures
Division: 116- Human Resources Total:

Division: 222- Police Support Services Total:

Division: 223- Dispatch WBCC Total:

Division: 112- City Clerk Total:
351- Fines and Forfeiture
361- Public Safety Charges
370- Interest and Investment Income
381- Rental Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
Fund: 100- General Fund
1 ATTACHMENT B
Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
5,900 5,900 5,900 - - 5,900 0% -
2,450 2,450 2,450 175 175 2,275 7% 175
102,600 102,600 102,600 - - 102,600 0% -
110,950 110,950 - 110,950 175 - 175 110,775 0% 175
110,000 110,000 110,000 59,161 - 59,161 50,839 54% 59,161 195,807 195,807 195,807 100,690 - 100,690 95,117 51% 100,690 445,249 445,249 445,249 425,909 425,909 19,340 96% 425,909 751,056 751,056 - 751,056 585,760 - 585,760 165,296 78% 585,760 215,458 215,458 215,458 70,077 6,000 76,077 139,381 35% 70,077 499,008 761,577 761,577 153,392 - 153,392 608,185 20% 153,392 965,853 1,240,171 1,240,171 352,421 358,629 711,049 529,122 57% 352,421 347,860 362,790 362,790 28,290 - 28,290 334,500 8% 28,290 290,242 355,811 355,811 109,297 - 109,297 246,514 31% 109,297 2,318,421 2,935,807 - 2,935,807 713,476 364,629 1,078,105 1,857,702 37% 713,476 20,000 20,000 20,000 - - 20,000 0% -
20,000 20,000 - 20,000 - - - 20,000 0% -
51,000 58,207 58,207 19,150 19,150 39,057 33% 19,150
2,950 2,950 2,950 - - 2,950 0% -
10,000 10,000 10,000 65 65 9,935 1% 65
63,950 71,157 - 71,157 19,215 - 19,215 51,942 27% 19,215 - 50,568 50,568 50,563 50,563 5 100% 50,563
3,264,377 3,939,538 - 3,939,538 1,369,189 364,629 1,733,818 2,205,720 44% 1,369,189 715,500 715,500 715,500 692,901 692,901 22,599 97% 692,901 3,979,877 4,655,038 - 4,655,038 2,062,091 364,629 2,426,719 2,228,319 52% 2,062,091 26,202,382 29,110,896 233,229 29,344,125 24,627,590 421,995 25,049,584 4,294,540 85% 24,860,818 (4,575,095) (6,668,421) (25,179) (6,693,600) (1,768,545) (421,995) (2,190,539) (4,503,061) 33% (2,001,773) Fund Balance July 1, 2021 12,803,691 12,803,691 12,803,691 12,803,691 12,803,691 Estimated Fund Balance June 30, 2022 8,228,596 6,135,270 6,110,091 11,035,146 10,801,918 - - - (249,883) (249,883) (249,883) 0% (249,883)
- - - - (249,883) - (249,883) (249,883) 0% (249,883)
- 949,715 949,715 949,715 949,715 - 0% 949,715
- 949,715 - 949,715 699,832 699,832 (249,883) 74% 699,832 Fund Balance July 1, 2021 7,492,770 7,492,770 7,492,770 7,492,770 7,492,770 Estimated Fund Balance June 30, 2022 7,492,770 8,442,485 8,442,485 8,192,602 8,192,602 - - - 17,000 17,000 17,000 0 17,000
- - - - 17,000 - 17,000 17,000 0% 17,000
85,000 85,000 85,000 85,000 85,000 - 100% 85,000
85,000 85,000 - 85,000 102,000 - 102,000 17,000 120% 102,000 194,000 194,000 194,000 104,242 39,434 143,676 50,324 74% 104,242 80,000 80,000 80,000 - - 80,000 0% -
5,000 5,000 5,000 - - 5,000 0% -
279,000 279,000 - 279,000 104,242 39,434 143,676 135,324 51% 104,242 (194,000) (194,000) (194,000) (2,242) (39,434) (41,676) 152,324 21% (2,242) Fund Balance July 1, 2021 243,408 243,408 243,408 243,408 243,408 Estimated Fund Balance June 30, 2022 49,408 49,408 49,408 241,166 241,166 Equipment Reserve Net Results:

Total Administrative:

Division: 222- Police Support Services Total:

Total Public Safety:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Division: 345- Park Maintenance Total:

Division: 342- Road Maintenance Total:

Division: 345- Park Maintenance Total:

Division: 461- Planning Total:

General Fund and Measure S Expenditure Total:

Expenditure Total:

Division: 115- Finance Department Total:

Expenditures
Division: 118- Information Systems Total:

Division: 221- Police Operations Total:

Expenditures Total:

Public Works Total:

Division: 461- Planning Total:

Division: 552- Senior Center Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

General Fund and Measure S Net Results:
370- Interest and Investment Income
Community Services Total:

Sub-Total:

Fund: 150 - General Reserve
General Reserve Net Results:

Revenue Total:
399- Transfer In Total:

Revenue Total:
392- Sale of Property
Sources Total:

Expenditures
399- Transfers In Total:

Fund: 160 - Equipment Reserve
Division: 110- City Council Total:

Fund: 106 - Measure S-2014
Operating Transfer Out:

Community Development Total:

Sewer Collections Total:

Division: 341- Admin/Engineering Total:

Division: 231- Fire Total:
2 Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
906,667 906,667 906,667 850,633 850,633 (56,034) 94% 850,633 5,000 5,000 5,000 (5,931) (5,931) (10,931) -119% (5,931) 7,636 7,636 7,636 18,050 18,050 10,414 236% 18,050
919,303 919,303 - 919,303 862,752 - 862,752 56,551 94% 862,752 1,074,728 1,074,728 1,074,728 489,964 489,964 584,764 46% 489,964 1,074,728 1,074,728 - 1,074,728 489,964 - 489,964 584,764 46% 489,964 (155,425) (155,425) (155,425) 372,787 - 372,787 528,212 -240% 372,787 Fund Balance July 1, 2021 356,517 356,517 356,517 356,517 356,517 Estimated Fund Balance June 30, 2022 201,092 201,092 201,092 729,304 729,304 3,175 3,175 3,175 475 475 (2,700) 15% 475
36,816 36,816 36,816 - - (36,816) 0% -
- - - 2,700 2,700 2,700 0% 2,700
39,991 39,991 - 39,991 3,175 - 3,175 36,816 8% 3,175
26,000 26,000 26,000 19,478 19,478 6,522 75% 19,478
26,000 26,000 - 26,000 19,478 - 19,478 6,522 75% 19,478 13,991 13,991 13,991 (16,303) (16,303) (30,294) -117% (16,303) Fund Balance July 1, 2021 181,183 181,183 181,183 181,183 181,183 Estimated Fund Balance June 30, 2022 195,175 195,175 195,175 164,881 164,881 170,266 170,266 170,266 265,501 265,501 95,235 156% 265,501 2,500 2,500 2,500 (4,630) (4,630) (7,130) -185% (4,630) 172,766 172,766 - 172,766 260,870 - 260,870 88,104 151% 260,870 204,574 204,574 204,574 154,595 154,595 49,979 76% 154,595 204,574 204,574 - 204,574 154,595 - 154,595 49,979 76% 154,595 (31,808) (31,808) (31,808) 106,275 106,275 138,083 -334% 106,275 Fund Balance July 1, 2021 410,914 410,914 410,914 410,914 410,914 Estimated Fund Balance June 30, 2022 379,106 379,106 379,106 517,190 517,190 45,000 45,000 45,000 28,821 28,821 (16,179) 64% 28,821
1,500 1,500 1,500 (2,754) (2,754) (4,254) -184% (2,754) 46,500 46,500 - 46,500 26,067 - 26,067 (20,433) 56% 26,067 20,261 20,261 20,261 9,219 9,219 11,042 46% 9,219
20,261 20,261 - 20,261 9,219 - 9,219 11,042 46% 9,219
26,239 26,239 26,239 16,848 16,848 (9,391) 64% 16,848
Fund Balance July 1, 2021 234,979 234,979 234,979 234,979 234,979 Estimated Fund Balance June 30, 2022 261,218 261,218 261,218 251,826 251,826 156,727 156,727 156,727 161,285 161,285 4,558 103% 161,285 1,600 1,600 1,600 (4,472) (4,472) (6,072) -280% (4,472) 158,327 158,327 - 158,327 156,813 - 156,813 (1,514) 99% 156,813 104,188 104,188 104,188 113,750 113,750 (9,562) 109% 113,750 104,188 104,188 - 104,188 113,750 - 113,750 (9,562) 109% 113,750 54,139 54,139 54,139 43,063 43,063 (11,076) 80% 43,063
Fund Balance July 1, 2021 328,953 328,953 328,953 328,953 328,953 Estimated Fund Balance June 30, 2022 383,092 383,092 383,092 372,015 372,015 Division: 343- Facility Maintenance Total:

Expenditures
Division: 221- Police Operations Total:
321- Intergovernmental Taxes
Fund: 200 - Gas Tax Fund
Expenditures Total:

Traffic Safety Fund Net Results:

Fund: 206 - Supplemental Law Enforcement Svc Fund
Fund: 205 - Traffic Safety Fund
Revenue Total:

Sup Law Enforce Svc Fund Net Results:
351- Fines and Forfeitures
370- Interest and Investment Income
383- Reimbursements
342- Other Fees
381- Rental Income
384- Other Revenue
321- Intergovernmental Taxes
370- Interest and Investment Income
Public Safety Augmentation Fund Net Results:

Fund: 203 - Public Safety Augmentation Fund
Expenditures Total:

Expenditures
Division: 342- Road Maintenance Total:

Expenditures
Expenditures
Division: 227- Police Grants Total:

Expenditures
Division: 227- Police Grants Total:
370- Interest and Investment Income
Fund: 201 - Restricted Real Estate Maintenance Fund
Restricted Real Estate Maint Fund Net Results:

Revenue Total:

Expenditures Total:

Revenue Total:

Gas Tax Fund Net Results:

Revenue Total:

Expenditures Total:

Revenue Total:

Expenditures Total:
370- Interest and Investment Income
323- State Grants
3 Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
323,978 323,978 323,978 255,408 255,408 (68,570) 79% 255,408 150 150 150 884 884 734 589% 884
324,128 324,128 - 324,128 256,292 - 256,292 (67,836) 79% 256,292 28,874 28,874 28,874 10,000 10,000 18,874 35% 10,000
391,811 408,811 408,811 287,082 287,082 121,729 70% 287,082 420,685 437,685 - 437,685 297,082 - 297,082 140,603 68% 297,082 (96,557) (113,557) (113,557) (40,791) (40,791) 72,766 36% (40,791) Fund Balance July 1, 2021 1,853 1,853 1,853 1,853 1,853 Estimated Fund Balance June 30, 2022 (94,704) (111,704) (111,704) (38,938) (38,938) 17,550 17,000 17,000 48,737 48,737 31,737 287% 48,737
224,220 85,377 85,377 103,253 103,253 17,876 121% 103,253 140,125 105,737 105,737 119,051 119,051 13,314 113% 119,051 34,340 5,000 5,000 2,451 2,451 (2,549) 49% 2,451
20,790 4,000 4,000 11,887 11,887 7,887 297% 11,887
74,953 70,207 70,207 95,420 95,420 25,213 136% 95,420
7,594 7,594 7,594 3,308 3,308 (4,285) 44% 3,308
350 350 350 289 289 (61) 83% 289
519,922 295,265 - 295,265 384,397 - 384,397 89,132 130% 384,397 673,331 1,091,962 1,091,962 948,943 948,943 (143,019) 87% 948,943 1,193,253 1,387,227 - 1,387,227 1,333,340 - 1,333,340 (53,887) 96% 1,333,340 - - - 7,549 7,549 (7,549) 0% 7,549
534,654 551,653 551,653 532,364 532,364 19,289 97% 532,364 448,819 375,390 375,390 399,234 399,234 (23,844) 106% 399,234 149,744 148,518 148,518 141,020 141,020 7,498 95% 141,020 216,749 173,296 173,296 111,786 111,786 61,511 65% 111,786 64,315 31,350 31,350 23,180 23,180 8,170 74% 23,180
111,167 119,673 119,673 137,822 137,822 (18,149) 115% 137,822 10,900 10,600 10,600 5,162 5,162 5,438 49% 5,162
5,700 5,920 5,920 4,385 4,385 1,535 74% 4,385
1,542,048 1,416,400 - 1,416,400 1,362,502 - 1,362,502 53,898 96% 1,362,502 (348,795) (29,173) (29,173) (29,162) (29,162) 11 100% (29,162) Fund Balance July 1, 2021 29,162 29,162 29,162 29,162 29,162 Estimated Fund Balance June 30, 2022 (319,634) (12) (12) (0) (0) 205,000 205,000 205,000 - - (205,000) 0% -
487,000 487,000 487,000 480,430 480,430 (6,570) 99% 480,430 850,000 850,000 850,000 361,433 361,433 (488,567) 43% 361,433 50,700 50,700 50,700 65,442 65,442 14,742 129% 65,442
- - - 572 572 572 0% 572
7,000 7,000 7,000 3,072 3,072 (3,928) 44% 3,072
6,000 6,000 6,000 - - (6,000) 0% -
1,605,700 1,605,700 - 1,605,700 910,950 - 910,950 (694,750) 57% 910,950 - 481,051 481,051 481,051 481,051 0 0% 481,051
1,605,700 2,086,751 2,086,751 1,392,001 - 1,392,001 (694,750) 67% 1,392,001 838,219 1,254,269 1,254,269 749,792 749,792 504,477 60% 749,792 889,535 1,360,363 1,360,363 1,032,776 1,032,776 327,587 76% 1,032,776 1,727,753 2,614,632 - 2,614,632 1,782,568 - 1,782,568 832,064 68% 1,782,568 (122,053) (527,881) (527,881) (390,567) (390,567) 137,314 74% (390,567) Fund Balance July 1, 2021 (134,313) (134,313) (134,313) (134,313) (134,313) Estimated Fund Balance June 30, 2022 (256,366) (662,194) (662,194) (524,880) (524,880) Division: 342- Road Maintenance Total:

Expenditures
Expenditures
Fund: 207 - NPDES Storm Water Fund
Division: 559- Tennis Total:

Division: 551- Recreation Administration Total:

Division: 552- Senior Center Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Division: 555- Day Camp Total:

Division: 461- Planning Total:

Division: 462- Building Inspection Total:

Division: 344- NPDES Storm Drain Total:

Expenditures
Division: 117- General Government Total:

Sources Total
Building & Planning Net Results:
321- Intergovernmental Taxes
370- Interest and Investment Income
323- State Grants
384- Other Revenue
332- Permits
341- Review Fees
342- Other Fees
344- Impact Fees
370- Interest and Investment Income
Division: 551- Recreation Administration
Division: 552- Senior Center
Division: 557- Swim Center Total:

Division: 558- Memorial Hall Total:

Division: 553- Tiny Tots
Division: 554- Youth Center
Division: 555- Day Camp
Division: 557- Swim Center
Division: 559- Tennis
Division: 558- Memorial Hall
Expenditures Total:

Revenue Total:

Recreation Fund Net Results:

Expenditures Total:

Fund: 212 - Building & Planning
NPDES Storm Water Fund Net Results:

Operating Transfers In:

Operating Transfers in:

Sources Total
Revenue Total:

Revenue Total:

Expenditures Total:

Fund: 209 - Recreation Fund
4 Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
60,060 60,060 60,060 66,826 66,826 6,766 111% 66,826
6,000 6,000 6,000 (1,768) (1,768) (7,768) -29% (1,768)
66,060 66,060 - 66,060 65,058 - 65,058 (1,002) 98% 65,058 140,858 140,858 140,858 106,591 106,591 34,267 76% 106,591 140,858 140,858 - 140,858 106,591 - 106,591 34,267 76% 106,591 (74,798) (74,798) (74,798) (41,533) (41,533) 33,265 56% (41,533) Fund Balance July 1, 2021 192,376 192,376 192,376 192,376 192,376 Estimated Fund Balance June 30, 2022 117,578 117,578 117,578 150,843 150,843 - - 28,327 28,327 28,327 28,327 - 100% 28,327 [2]
8,000 8,000 8,000 (20,738) (20,738) (28,738) -259% (20,738) [3] 360,000 360,000 360,000 386,514 386,514 26,514 107% 386,514 368,000 368,000 28,327 396,327 394,103 - 394,103 (2,224) 99% 394,103 336,445 336,445 3,000 339,445 194,241 88,413 282,654 56,791 83% 194,241 425,000 425,000 425,000 - - 425,000 0% -
761,445 761,445 3,000 764,445 194,241 88,413 282,654 481,791 37% 194,241 (393,445) (393,445) (393,445) 199,862 (88,413) 111,449 479,567 -28% 199,862 Fund Balance July 1, 2021 1,863,362 1,863,362 1,863,362 1,863,362 1,863,362 Estimated Fund Balance June 30, 2022 1,469,917 1,469,917 1,469,917 2,063,224 2,063,224 390,147 475,247 475,247 470,247 470,247 (5,000) 99% 470,247 8,000 (3,152) (3,152) (23,256) (23,256) (20,104) 738% (23,256) 398,147 472,095 - 472,095 446,991 - 446,991 (25,104) 95% 446,991 48,930 48,930 48,930 49,664 49,664 (734) 102% 49,664
120,487 120,487 120,487 118,988 118,988 1,499 99% 118,988 765,772 765,772 765,772 10,073 10,073 755,699 1% 10,073 2,000 2,000 2,000 - - 2,000 0% -
937,189 937,189 - 937,189 178,725 - 178,725 758,464 19% 178,725 (539,042) (465,094) - (465,094) 268,266 268,266 733,360 -58% 268,266 Fund Balance July 1, 2021 2,057,182 2,057,182 2,057,182 2,057,182 2,057,182 Estimated Fund Balance June 30, 2022 1,518,140 1,592,088 1,592,088 2,325,449 2,325,449 - - - (2,216) (2,216) (2,216) 0% (2,216)
- - - 17,499 17,499 17,499 0% 17,499
- - - - 15,283 - 15,283 15,283 0% 15,283
- - - - - - 0% -
- - - 15,283 15,283 15,283 0% 15,283
Fund Balance July 1, 2021 184,676 184,676 184,676 184,676 184,676 Estimated Fund Balance June 30, 2022 184,676 184,676 184,676 199,959 199,959 - 2,302,505 2,302,505 2,302,505 2,302,505 - 100% 2,302,505 - 2,302,505 - 2,302,505 2,302,505 - 2,302,505 - 100% 2,302,505 - - - 530,606 530,606 (530,606) 0% 530,606
- - - - 530,606 - 530,606 (530,606) 0% 530,606
- 2,302,505 2,302,505 1,771,899 1,771,899 (530,606) 77% 1,771,899 Fund Balance July 1, 2021 - - - - -
Estimated Fund Balance June 30, 2022 - 2,302,505 2,302,505 1,771,899 1,771,899 NOTES:
[2] Increase to account for State of California SB 1383 Grant. [3] Increase for State of California SB 1383 Grant expenditures.

Expenditures
Division: 346- Waste Reduction Total:

Expenditures
Division: 342- Road Maintenance Total:

Measure C and J Fund Net Results:

Fund: 216 - Rate Stabilization Fund
Revenue Total:

Expenditures Total:

Rate Stabilization Fund Net Results:

Fund: 217 - American Rescue Plan Act Fund
Revenue Total:

Expenditures Total:

American Rescue Plan Act Fund Net Results:
370- Interest and Investment Income
383- Reimbursements
322- Federal Grants
323- State Grants
370- Interest and Investment Income
323- State Grants
370- Interest and Investment Income
383- Reimbursements
324- Other Grants
370- Interest and Investment Income
Division: 345- Park Maintenance Total:

Expenditures
Division: 117- General Government Total:

Division: 343- Facility Maintenance Total:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Expenditures
Division: 117- General Government Total:

Expenditures Total:

Revenue Total:

Fund: 213 - Refuse Management Fund
Refuse Management Fund Net Results:

Fund: 214 - Solid Waste Fund
Revenue Total:

Revenue Total:

Expenditures Total:

Fund: 215 - Measure C and J Fund
Solid Waste Fund Net Results:

Expenditures Total:
5 Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
- - - (766) (766) (766) 0% (766)
- - - - (766) - (766) (766) 0% (766)
86,562 86,562 86,562 29,000 29,000 57,562 34% 29,000
86,562 86,562 - 86,562 29,000 - 29,000 57,562 34% 29,000 (86,562) (86,562) (86,562) (29,766) (29,766) 56,796 0% (29,766) Fund Balance July 1, 2021 87,341 87,341 87,341 87,341 87,341 Estimated Fund Balance June 30, 2022 779 779 779 57,576 57,576 - - - 8,172 8,172 8,172 0% 8,172
- - - - 8,172 - 8,172 8,172 0% 8,172
- - - - - 0% -
- - 8,172 8,172 8,172 0% 8,172
Fund Balance July 1, 2021 27,417 27,417 27,417 27,417 27,417 Estimated Fund Balance June 30, 2022 27,417 27,417 27,417 35,590 35,590 - - - - - - #DIV/0! -
- - - (8,595) (8,595) (8,595) #DIV/0! (8,595)
- - - - (8,595) - (8,595) (8,595) #DIV/0! (8,595)
- - - - - - 0% -
- - - (8,595) (8,595) (8,595) 0% (8,595)
Fund Balance July 1, 2021 104,448 104,448 104,448 104,448 104,448 Estimated Fund Balance June 30, 2022 104,448 104,448 104,448 95,854 95,854 229,834 229,834 229,834 2,452,573 2,452,573 2,222,739 1067% 2,452,573 - - - (10,748) (10,748) (10,748) 0% (10,748)
229,834 229,834 - 229,834 2,441,826 - 2,441,826 2,211,992 1062% 2,441,826 258,000 243,070 243,070 - - 243,070 0% -
258,000 243,070 - 243,070 - - - 243,070 0% -
(28,166) (13,236) (13,236) 2,441,826 2,441,826 2,455,062 -18448% 2,441,826 Fund Balance July 1, 2021 141,492 141,492 141,492 141,492 141,492 Estimated Fund Balance June 30, 2022 113,326 128,256 128,256 2,583,317 2,583,317 50,000 50,000 50,000 (44,948) (44,948) (94,948) -90% (44,948) - - - 41,492 41,492 41,492 0% 41,492
1,683,692 1,683,692 1,683,692 1,683,692 1,683,692 - 100% 1,683,692 1,733,692 1,733,692 - 1,733,692 1,680,236 - 1,680,236 (53,456) 97% 1,680,236 77,738 77,738 77,738 47,382 47,382 30,356 61% 47,382
151,060 151,060 151,060 50,199 50,199 100,861 33% 50,199 228,798 228,798 - 228,798 97,581 - 97,581 131,217 43% 97,581 1,504,894 1,504,894 1,504,894 1,582,655 1,582,655 77,761 105% 1,582,655 Fund Balance July 1, 2021 7,835,513 7,835,513 7,835,513 7,835,513 7,835,513 Estimated Fund Balance June 30, 2022 9,340,407 9,340,407 9,340,407 9,418,168 9,418,168 54,768 54,768 54,768 49,768 49,768 (5,000) 91% 49,768
7,500 7,500 7,500 - - (7,500) 0% -
62,268 62,268 - 62,268 49,768 - 49,768 (12,500) 80% 49,768 32,315 32,315 32,315 22,221 22,221 10,094 69% 22,221
29,810 29,810 29,810 20,389 20,389 9,421 68% 20,389
62,125 62,125 - 62,125 42,611 - 42,611 19,514 69% 42,611 143 143 143 7,157 7,157 7,014 5009% 7,157
Fund Balance July 1, 2021 35,953 35,953 35,953 35,953 35,953 Estimated Fund Balance June 30, 2022 36,095 36,095 36,095 43,110 43,110 Expenditures
Division: 221- Police Operations Total:

Expenditures
Division: 344- NPDES Storm Drain Total:

Division: 464- Housing Administration Total:

Expenditures
Division: 461- Planning Total:

Revenue Total:

Expenditures
Division: 347- Landscape & Lighting PVR North Total:

Division: 348- Landscape & Lighting PVR South Total:

Expenditures Total:

Expenditures Total:

CASp Certification and Training Fund Net Results:

Revenue Total:

Parkland Dedication Fund Net Results:

Fund: 276 - Growth Impact Fund
Revenue Total:

Growth Impact Fund Net Results:

Expenditures Total:
344- Impact Fees
370- Interest and Investment Income
344- Impact Fees
370- Interest and Investment Income
370- Interest and Investment Income
393- Loan/Bond Proceeds
384- Other Revenue
Fund: 285 - Housing Land Held for Resale
Expenditures Total:

Fund: 310 - Lighting & Landscape Districts
Housing Land Held for Resale Net Results:

Lighting & Landscape Districts Net Results:

Expenditures Total:
321- Intergovernmental Taxes
383- Reimbursements
Revenue Total:

Asset Seizure-Adjudicated Fund Net Results:

Fund: 226 - CASp Certification and Training Fund
Expenditures Total:

Revenue Total:

Revenue Total:

Fund: 275 - Parkland Dedication Fund
370- Interest and Investment Income
342- Other Fees
Fund: 225 - Asset Seizure-Adjudicated Fund
6 Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
15,000 15,000 15,000 - - (15,000) 0% -
15,000 15,000 - 15,000 - - - (15,000) 0% -
14,755 14,755 14,755 1,833 1,833 12,922 12% 1,833
14,755 14,755 - 14,755 1,833 - 1,833 12,922 12% 1,833
245 245 245 (1,833) (1,833) (2,078) -748% (1,833)
Fund Balance July 1, 2021 (327) (327) (327) (327) (327) Estimated Fund Balance June 30, 2022 (82) (82) (82) (2,159) (2,159) 60,000 60,000 60,000 - - 60,000 0% -
10,000 10,000 10,000 - - 10,000 0% -
70,000 70,000 - 70,000 - - - 70,000 0% -
(70,000) (70,000) (70,000) - - 70,000 0% -
Fund Balance July 1, 2021 541,649 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2022 471,649 471,649 471,649 541,649 541,649 - 156,960 156,960 336,189 336,189 179,229 214% 336,189
- 1,451 1,451 20,292 20,292 18,841 1398% 20,292
- 131,183 131,183 268,486 268,486 137,303 205% 268,486
- - - 160 160 160 0% 160
- 289,594 - 289,594 625,127 - 625,127 335,533 216% 625,127 250,000 250,000 250,000 250,000 250,000 - 100% 250,000
250,000 539,594 - 539,594 875,127 875,127 335,533 162% 875,127 1,281,102 1,528,102 1,528,102 569,001 360,538 929,540 598,562 61% 569,001 1,281,102 1,528,102 - 1,528,102 569,001 360,538 929,540 598,562 61% 569,001 (1,031,102) (988,508) - (988,508) 306,126 (360,538) (54,412) 934,096 6% 306,126 Fund Balance July 1, 2021 1,246,864 1,246,864 1,246,864 1,246,864 1,246,864 Estimated Fund Balance June 30, 2022 215,762 258,356 258,356 1,552,990 1,552,990 - - - (284) (284) (284) 0% (284)
- - - - (284) - (284) (284) 0% (284)
189,758 189,758 189,758 - - 189,758 0% -
189,758 189,758 - 189,758 - - - 189,758 0% -
(189,758) (189,758) (189,758) (284) (284) 189,474 0% (284) Fund Balance July 1, 2021 25,521 25,521 25,521 25,521 25,521 Estimated Fund Balance June 30, 2022 (164,237) (164,237) (164,237) 25,237 25,237 250,000 250,000 250,000 250,000 250,000 - 100% 250,000
250,000 250,000 - 250,000 250,000 - 250,000 - 100% 250,000 819,689 819,689 819,689 1,029,962 37,210 1,067,172 (247,483) 130% 1,029,962 819,689 819,689 - 819,689 1,029,962 37,210 1,067,172 (247,483) 130% 1,029,962 (569,689) (569,689) - (569,689) (779,962) (37,210) (817,172) (247,483) 143% (779,962) Fund Balance July 1, 2021 788,574 788,574 788,574 788,574 788,574 Estimated Fund Balance June 30, 2022 218,885 218,885 218,885 8,612 8,612 City Street Improvements Net Results:
322- Federal Grants
323- State Grants
324- Other Grants
351- Fines and Forfeiture
Expenditures
Division: 345- Park Maintenance Total:

Expenditures
Division: 345- Park Maintenance Total:

Division: 343- Facility Maintenance Total:

Fund: 325 - City Street Improvements
Expenditures
Division: 345- Park Maintenance Total:

Expenditures
Fund: 324 - Public Facilities Fund
Public Facilities Fund Net Results:

Pinole Valley Caretaker Fund Net Results:

Expenditures Total:

Revenue Total:

Sources Total:

Operating transfers in Total:

Expenditures Total:

Arterial Streets Rehabilitation Fund Net Results:

Park Grants (Measure WW) Net Results:

Expenditures Total:

Operating transfers in Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 342- Road Maintenance Total:

Sources Total:

Expenditures Total:

Revenue Total:

Fund: 377 - Arterial Streets Rehabilitation Fund
Fund: 327 - Park Grants (Measure WW)
370- Interest and Investment Income
Revenue Total:

Expenditures Total:

Fund: 317 - Pinole Valley Caretaker Fund
381- Rental Income
7 Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
7,797,500 7,797,500 7,797,500 7,789,007 7,789,007 (8,493) 100% 7,789,007 100,000 100,000 100,000 (196,765) (196,765) (296,765) -197% (196,765) - - - 3,046 3,046 3,046 0% 3,046
- - - 366 366 366 0% 366
- - - 67,262 67,262 67,262 0% 67,262
7,897,500 7,897,500 - 7,897,500 7,662,916 - 7,662,916 (234,584) 97% 7,662,916 - - - 12,191 12,191 (12,191) 0% 12,191
5,323,223 5,323,223 5,323,223 4,111,829 4,111,829 1,211,394 77% 4,111,829 2,193,850 2,263,850 2,263,850 1,285,049 1,285,049 978,801 57% 1,285,049 1,609,506 1,609,506 1,609,506 596,719 596,719 1,012,787 37% 596,719 9,126,579 9,196,579 - 9,196,579 6,005,788 - 6,005,788 3,190,791 65% 6,005,788 (1,229,079) (1,299,079) - (1,299,079) 1,657,128 1,657,128 2,956,207 -128% 1,657,128 Fund Balance July 1, 2021 21,399,210 21,399,210 21,399,210 21,399,210 21,399,210 Estimated Fund Balance June 30, 2022 20,170,132 20,100,132 20,100,132 23,056,339 23,056,339 - - - 6 6 6 0% 6
- - - 2,492 2,492 2,492 0% 2,492
- - - - 2,498 - 2,498 2,498 0% 2,498
- - - 658,310 658,310 (658,310) 0% 658,310
- - - - 658,310 - 658,310 (658,310) 0% 658,310
- - - (655,812) (655,812) (655,812) 0% (655,812)
Fund Balance July 1, 2021 2,365,557 2,365,557 2,365,557 2,365,557 2,365,557 Estimated Fund Balance June 30, 2022 2,365,557 2,365,557 2,365,557 1,709,745 1,709,745 52,972 52,972 52,972 21,934 21,934 (31,038) 41% 21,934
316,956 316,956 316,956 219,661 219,661 (97,295) 69% 219,661 - - - 1,297 1,297 1,297 0% 1,297
5,000 5,000 5,000 - - (5,000) 0% -
374,928 374,928 - 374,928 242,892 - 242,892 (132,036) 65% 242,892 160,124 160,124 37,060 197,184 160,124 160,124 (37,060) 81% 197,184 [4] 535,052 535,052 572,112 403,016 - 403,016 (169,096) 70% 440,076 375,701 375,701 375,701 304,561 18,976 323,536 52,164 86% 304,561 4,571 4,571 4,571 - - 4,571 0% -
190,494 190,494 190,494 132,383 132,383 58,111 69% 132,383 570,765 570,765 - 570,765 436,944 18,976 455,920 114,846 80% 436,944 (35,713) (35,713) 1,347 (33,928) (18,976) (52,904) (54,251) -3928% 3,132 Fund Balance July 1, 2021 (3,132) (3,132) (3,132) (3,132) (3,132) Estimated Fund Balance June 30, 2022 (38,845) (38,845) (1,785) (37,060) 0 - - 196,169 196,169 - - (196,169) 0% 196,169 [5]
- - 196,169 196,169 - - - (196,169) 0% 196,169
1,011,526 1,338,354 1,338,354 729,127 7,805 736,932 601,422 55% 729,127 1,011,526 1,338,354 - 1,338,354 729,127 7,805 736,932 (601,422) 55% 729,127 (1,011,526) (1,338,354) (1,338,354) (729,127) (729,127) 609,227 54% (729,127) 0 0 196,169 196,169 (0) 7,805 7,805 413,058 4% 196,169
Fund Balance July 1, 2021 (196,169) (196,169) (196,169) (196,169) (196,169) Estimated Fund Balance June 30, 2022 (196,169) (196,169) 0 (196,169) (0) NOTES:
[4] Increase for transfer from the General Fund to clear negative fund balance. [5] Increase for transfer from the General Fund to clear negative fund balance.

Expenditures
370- Interest and Ivestment Income
383- Reimbursements
392- Proceeds from Sale of Property
384- Other Revenue
370- Interest and Investment Income
383- Reimbursements
314- Franchise Taxes
Division: 117- General Government Total:

Division: 644- WPCP Equipment/Debt Service Total:

Division: 641- Sewer Treatment Plant/Shared Total:

Division: 642- Sewer Collections Total:

Expenditures
Division: 643- Sewer Projects/Shared Total:

Plant Expansion Fund Net Results:

Fund: 505 - Cable Access TV
Fund: 503 - Plant Expansion Fund
Sewer Enterprise Fund Net Results:

Expenditures Total:

Fund: 500 - Sewer Enterprise Fund
Revenue Total:

Expenditures
363- Sewer Enterprise Charges
Indirect cost allocations Total:

Information Systems Net Results:

Revenue Total:

Expenditures Total:

Operating transfers in Total:

Sources Total
365- Cable TV Charges
370- Interest and Ivestment Income
384- Other Revenue
Expenditures
Division: 119- Cable Access TV Total:

Division: 121- Cable Access-Contract Services Total:

Division: 120- Cable Access-Community Services Total:

Division: 118- Information Systems Total:
399- Operating Transfers In
Sources Total:

Fund: 525 - Information Systems
Cable Access TV Net Results:

Expenditures Total:

Revenue Total:

Expenditures Total:
8 Projected
Year-End Notes
City of Pinole, CA For FY2021/22 Period Ending: 6/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
- - - (2,248,500) (2,248,500) (2,248,500) 0% (2,248,500) - - - - (2,248,500) - (2,248,500) (2,248,500) 0% (2,248,500) - - - 87,037 87,037 (87,037) 0% 87,037
- - - 1,061,736 1,061,736 (1,061,736) 0% 1,061,736
- - - - 1,148,773 1,148,773 1,148,773 0% 1,148,773
- - - (3,397,273) (3,397,273) (3,397,273) 0% (3,397,273) Fund Balance July 1, 2021 19,442,495 19,442,495 19,442,495 19,442,495 19,442,495 Estimated Fund Balance June 30, 2022 19,442,495 19,442,495 19,442,495 16,045,222 16,045,222 250,000 250,000 250,000 219,147 219,147 (30,853) 88% 219,147 250,000 250,000 - 250,000 219,147 - 219,147 (30,853) 88% 219,147 194,899 194,899 194,899 261,330 261,330 (66,431) 134% 261,330 194,899 194,899 - 194,899 261,330 261,330 66,431 134% 261,330 55,101 55,101 55,101 (42,183) (42,183) 35,578 -77% (42,183) Transfers Out Total:
370- Interest and Investment Income
Expenditures
Division: 117- General Government Total:

Revenue Total:

Expenditures Total:

Recognized Obligation Retirement Fund Net Results:

Fund: 750 - Recognized Obligation Retirement Fund
Expenditures
Division: 463- Successor Agency to RDA Total:
311- Property Taxes
Pension Fund Net Results:

Revenue Total:

Expenditures Total:

Fund: 700 - Pension Fund
9 CITY COUNCIL 9D
REPORT
DATE: SEPTEMBER 20, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR

ROY SWEARINGEN, CITY TREASURER
SUBJECT: RECEIVE THE QUARTERLY INVESTMENT REPORT FOR THE FOURTH QUARTER (ENDING JUNE 30, 2022)

RECOMMENDATION
Staff recommends that the City Council receive the Quarterly Investment Report for the fourth quarter (ending June 30, 2022).

BACKGROUND
The City of Pinole Investment Policy requires that a Quarterly Investment Report be submitted to the City Council. The City’s investments, as shown in the attached Investment Report for the quarter ending June 30, 2022, conform to the City’s Investment Policy as well as all applicable State and federal requirements, including California Government Code Section 53646.

The funds that the City invests, and which are reported in the Quarterly Investment Report, are comprised of cash and investment balances that are held across all City funds. The cash and investment balances across all City funds are “pooled” for investment purposes, with the exception of the assets of the General Reserve, which is discussed further below. Cash is invested in accordance with the City’s Investment Policy.

Interest earnings on investments are allocated to the various funds based on the cash and investments balances of those funds.

The City also maintains a Section 115 Trust that was established for the purpose of setting aside resources to offset anticipated significant increases in future City pension costs.

The cash and investments in the trust are designated as restricted fund balance in the City’s General Fund. These funds are invested according to the policy objectives and guidelines of the City’s Pension Investment Policy.

REVIEW AND ANALYSIS
Investment Policy
All investments held at June 30, 2022 conform to the City’s Investment Policy and all applicable State and federal requirements. The City’s investment objectives, in order of City Council Report 9D
September 20, 2022 2
priority, are safety, which is investing in the highest quality securities; liquidity, which is the ability to convert the investment to cash as necessary to meet cash flow requirements; and yield, which is earning a higher return.

Investment Strategy
The City utilizes a passive investment management approach by buying and holding securities until maturity. Earnings on investments held until maturity typically fluctuate with market conditions and are considered “unrealized” prior to maturity. The City expects to yield a gain on all investments at maturity. A “laddered maturity” investment strategy is applied to the long-term portion of the City’s investment portfolio. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with another long term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk.

Staff continues to monitor rates of return on City funds invested and make investments to best achieve the objectives laid out in the Investment Policy.

Fourth Quarter Investment Summary
As of June 30, 2022, total cash and investments increased by $6,725,489 from the previous quarter, from $53,484,727 to $60,210,216. Typically, the City experiences swings in cash inflow and outflow due to the seasonality of large receipts, such as property taxes, and large disbursements, like debt service that is paid semiannually. The City will have sufficient cash flow to meet the next six months of estimated expenditures.

Investment Instruments
The Finance Director, in consultation with the City Treasurer, selects the instruments in which to invest the City’s funds, in order to best meet the objectives laid out in the City’s Investment Policy. The balances held in different investment instruments at June 30, 2022 are noted in Attachment A. The bulk of the City’s investment funds are invested in the State of California’s Local Agency Investment Fund (LAIF), because of the safety and liquidity of that investment.

Funds in the City’s General Reserve are maintained in an account that is separate from the rest of the pooled funds. This enables the Finance Director to implement a directed investment plan for the General Reserve funds. The City’s practice has been to invest these funds in instruments with longer duration, thereby yielding greater investment earnings.

Investment Yield and Duration
The aggregate yield of the City’s investment portfolio for the quarter ended June 30, 2022 is summarized in Attachment A. The total investment portfolio yielded 1.302% for the fourth quarter (April through June 2022), up from the 0.24% yielded in the previous quarter (January through March 2022).

City Council Report 9D
September 20, 2022 3
For the fourth quarter, LAIF earned an average annual yield of 0.861%, up from an average yield of 0.365% for the third quarter. LAIF yields gradually decreased between June 2019 and November 2021 and are lower than long-term investment yields in most cases. However, LAIF has shown a gradual increase in yield since December 2021.

The General Reserve, which holds the longer-term investments, earned an average yield of 1.473%, up from the 1.332% average yield in the third quarter. No new investment instruments were purchased during the fourth quarter. Additionally, there were no maturities.

Section 115 Trust
The Section 115 Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements. The funds are invested on behalf of the City by Public Agency Retirement Services (PARS). The portfolio summary for the quarter ending June 30, 2022 is included in Attachment B to this report.

FISCAL IMPACT
There is no fiscal impact as a result of receiving the Quarterly Investment Report.

ATTACHMENTS
A- Investment Report - Quarter Ending June 30, 2022
B- Section 115 Trust Investment Report – Quarter Ending June 30, 2022

CITY OF PINOLE
INVESTMENT REPORT JUNE 2022

PORTFOLIO SUMMARY
Weighted
Days to Average
Investments Par Value Market Value Book Value % of Portfolio Maturity Yield Maturity Investment Pool - LAIF 35,024,205 34,573,283 34,573,283 59.63% 1 0.861 1 Investment Pool - CalTrust 3,250,212 3,250,212 3,250,212 5.61% 1 2.410 0 Money Market Savings 11,973,449 11,973,449 11,973,449 20.65% 1 0.025 0 Mutual Funds 2,656,229 2,656,229 2,656,229 4.58% 1 1.485 0 Certificates of Deposit 3,470,000 3,374,469 3,374,469 5.82% 514 1.557 2 Medium-Term Corporate Notes 1,750,000 1,687,595 1,687,595 2.91% 889 2.120 14 Federal Agency Securities 500,000 466,210 466,210 0.80% 1,076 0.730 9 Subtotal Investments $ 58,624,094 $ 57,981,446 57,981,446 100.00% 414 1.302 4 Average Years: 1.1
Cash
Mechanics Bank - Vendor Checking * 1,127,866 1,127,866 1,127,866 1 Bank of the West - Payroll Checking * 577,323 577,323 577,323 1 Bank of the West - Checking (Credit Card Clearing) * 523,581 523,581 523,581 1 Subtotal Cash 2,228,769 2,228,769 2,228,769 1
Total Cash and Investments $ 60,852,864 $ 60,210,216 $ 60,210,216 *Not included in yield calculations
The above investments are consistent with the City's Investment Policy and allowable under current legislation of the State of California. Investments were selected using safety, liquidity and yield as the criteria. The source of the market values for the investments are provided by US Bank in accordance with the California Government Code requirement.

The City has sufficient cash flow to cover anticipated expenditures through the next six months.

Investment Pool
65%
Money Market Savings
21%
Certificates of Deposit
6%
Mutual Funds
4%
Medium-Term
Corporate Notes
3%
Federal Agency
Securities
1%

CITY OF PINOLE - INVESTMENT PORTFOLIO
JANUARY 2022
$-
$10
$20
$30
$40
$50
$60
0-3 mo 4-6 mo 7-12 mo 1-2 yr 2-3 yr 3-4 yr 5 yr +
Millions
Maturity Distribution
65%
21%
6%
5%
3%
1%
$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000
Investment Pool
Money Market Savings
Certificates of Deposit
Mutual Funds
Medium-Term Corporate Notes
Federal Agency Securities

CITY OF PINOLE - INVESTMENT PORTFOLIO
JUNE 2022

CITY OF PINOLE
INVESTMENT REPORT JUNE 2022

PORTFOLIO DETAILS
Type /
Account
Number CUSIP Issuer Investment Description Manager GL Acct # Par Value Market Value Book Value Rate Yield Days to
Maturity
S&P
Rating
Maturity
Date
Weighted
Average
Maturity
Investment Pool
Local Agency Investment Fund (LAIF) Pooled Treasury - State of California LAIF 999-10201 35,024,205 34,573,283 34,573,283 0.861 0.861 1 N/A 1 CalTrust - Short Term Fund (City) Pooled Treasury - Joint Power Financing Authority CalTrust 999-10202 24,368 24,368 24,368 2.000 2.000 1 N/A 0 CalTrust - Medium Term Fund (City) Pooled Treasury - Joint Power Financing Authority CalTrust 999-10203 3,225,843 3,225,843 3,225,843 2.820 2.820 1 N/A 0 Subtotal and Average 38,274,417 37,823,495 37,823,495 1.894 1.894 1 0 Money Market Savings
Mechanics Bank Money Market Savings (City) City 999-10102 11,865,672 11,865,672 11,865,672 0.040 0.040 1 N/A 0 Bank of the West Money Market Savings - Police Evidence Trust City 999-10104 107,777 107,777 107,777 0.010 0.010 1 N/A 0 Subtotal and Average 11,973,449 11,973,449 11,973,449 0.025 0.025 1 0 Mutual Funds
19-516680 U.S. Bank Accrued Income - City Reserve US Bank 150-10110 17,744 17,744 17,744 1.980 1.980 1 N/A 0 19-516680 31846V203 1st American Government Obligation Fund Mutual Fund Shares - Class "D" - City Reserve US Bank 150-10110 2,638,485 2,638,485 2,638,485 0.990 0.990 1 N/A 0 Subtotal and Average 2,656,229 2,656,229 2,656,229 1.485 1.485 1 0 Certificates of Deposit
19-516680 02007GLR2 Ally Bank Certificates of Deposit - City Reserves US Bank 150-10110 247,000 246,995 246,995 1.800 1.800 74 N/A 9/12/2022 0 19-516680 064520BG3 Bank of Princeton Certificates of Deposit - City Reserves US Bank 150-10110 250,000 232,935 232,935 0.500 0.540 914 N/A 12/30/2024 4 19-516680 05580ATL8 Bmw Bank North America Certificates of Deposit - City Reserves US Bank 150-10110 247,000 246,723 246,723 1.800 1.800 166 N/A 12/13/2022 1 19-516680 38149MAY9 Goldman Sachs BK USA New York Certificates of Deposit - City Reserves US Bank 150-10110 246,000 245,665 245,665 2.600 2.600 340 N/A 6/5/2023 1 19-516680 58404DFE6 Medallion Bk Salt Lake City Certificates of Deposit - City Reserves US Bank 150-10110 249,000 248,945 248,945 1.700 1.700 81 N/A 9/19/2022 0 19-516680 59013KCZ7 Merrick Bank Certificates of Deposit - City Reserves US Bank 150-10110 249,000 244,961 244,961 1.650 1.680 456 N/A 9/29/2023 2 19-516680 61690UGW4 Morgan Stanley Bank Na Certificates of Deposit - City Reserves US Bank 150-10110 246,000 245,656 245,656 2.600 2.600 341 N/A 6/6/2023 1 19-516680 61760AF46 Morgan Stanley Private Bk Natlassn Certificates of Deposit - City Reserves US Bank 150-10110 246,000 245,656 245,656 2.600 2.600 341 N/A 6/6/2023 1 19-516680 70212VAB4 Partners Bk helena Ark Certificates of Deposit - City Reserves US Bank 150-10110 247,000 227,302 227,302 0.600 0.650 1,096 N/A 6/30/2025 4 19-516680 84223QAN7 Southern Bankcorp Bank Certificates of Deposit - City Reserves US Bank 150-10110 250,000 234,218 234,218 0.500 0.530 848 N/A 10/25/2024 3 19-516680 856283N51 State Bk Indiana Chicago III Certificates of Deposit - City Reserves US Bank 150-10110 250,000 230,943 230,943 1.000 1.080 1,092 N/A 6/26/2025 4 19-516680 85916VDN2 Sterling Bank of Poplar Bluff Certificates of Deposit - City Reserves US Bank 150-10110 247,000 243,139 243,139 1.650 1.680 445 N/A 9/18/2023 2 19-516680 87164WC71 Synchrony Bank Certificates of Deposit - City Reserves US Bank 150-10110 249,000 234,638 234,638 0.650 0.690 823 N/A 9/30/2024 3 19-516680 949495AF2 Wells Fargo Bank Natl Bk West Certificates of Deposit - City Reserves US Bank 150-10110 247,000 246,694 246,694 1.850 1.850 183 N/A 12/30/2022 1 Subtotal and Average 3,470,000 3,374,469 3,374,469 1.536 1.557 514 2 Medium-Term Corporate Notes
19-516679 037833DN7 Apple Inc. 2.05% Corporate MTN 9/11/26 - City Reserves US Bank 150-10110 1,000,000 941,510 941,510 2.050 2.180 1,534 AA+ 9/11/2026 25 19-516680 478160BT0 Johnson Johnson 2.05% Corporate MTN 3/1/23 - City Reserves US Bank 150-10110 750,000 746,085 746,085 2.050 2.060 244 AAA 3/1/2023 3 Subtotal and Average 1,750,000 1,687,595 1,687,595 2.050 2.120 889 14 Federal Agency Securities
19-516680 3133ELH80 Federal Farm Credit Bks .680% Agency Bond 6/10/25 US Bank 150-10110 500,000 466,210 466,210 0.680 0.730 1,076 AA+ 6/10/2025 9 Subtotal and Average 500,000 466,210 466,210 0.680 0.730 1,076 9 Investment Portfolio Total and Average $ 58,624,094 $ 57,981,446 $ 57,981,446 1.278 1.302 414 4 Average Years : 1.1

Investments Market Value Book Value % of Market Yield
Cash and Equivalents 764,807 764,807 4.47% 1.260
U.S. Government Issues 5,096,451 5,459,319 29.79% 3.120 Corporate Issues 4,617,801 5,186,629 26.99% 3.780
Foreign Issues 41,724 49,500 0.24% 5.280
Municipal Issues 198,236 206,037 1.16% 4.470
Mutual Funds-Equity 5,809,818 5,865,380 33.96% 1.450
Mutual Funds-Fixed Income 517,217 516,704 3.02% 1.800
Total Assets 17,046,054 18,048,376 99.64% 2.630
Accrued Income 60,883 60,883 0.36%
Grand Total $ 17,106,937 $ 18,109,259 100%

CITY OF PINOLE
INVESTMENT REPORT JUNE 2022
SECTION 115 TRUST PORTFOLIO SUMMARY
Cash and
Equivalents
5%
U.S. Government
Issues
31%
Corporate Issues
28%
Foreign Issues
0%
Municipal Issues
1%
Mutual FundsEquity
35%
Accrued Income
0%

CITY COUNCIL
REPORT 9E
DATE: SEPTEMBER 20, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RECEIVE THE QUARTERLY REPORT ON IMPLEMENTATION OF THE

GREENHOUSE GAS INVENTORY AND CLIMATE ACTION AND
ADAPTATION PLAN FOR FISCAL YEAR (FY) 2021-22 FOURTH

QUARTER

RECOMMENDATION
Staff recommends that the City Council receive this quarterly report on implementation of the greenhouse gas (GHG) inventory and Climate Action and Adaptation Plan (CAAP).

BACKGROUND
On October 19, 2021, the City Council adopted Resolution No. 2021-93, which declared a climate emergency, directed staff to complete a greenhouse gas (GHG) emissions inventory, and directed staff to prepare a Climate Action Plan (CAP) that includes GHG emission reduction goals that align with the State’s GHG emission reduction goals of SB 32 and Executive Order B-55-18. The City Council budgeted $160,000 for these efforts.

The City Council also directed staff to present quarterly updates on the City’s progress on the GHG emissions inventory and CAP. Staff last provided a quarterly update on May 3, 2022 that addressed staff and consultant activities for the third quarter of fiscal year (FY) 2021/22 (January - March 2022).

DISCUSSION AND ANALYSIS
This is the third quarterly report on the City’s progress on the GHG emissions inventory and CAAP development from April-June 2022. During this period the GHG inventory was completed. The GHG inventory will inform all future steps of climate action, including target setting, strategy development, and ongoing monitoring and evaluation.

Additionally, contract negotiations occurred and a contract to develop the CAAP was executed. The following is a summary of staff and consultant activities for the third quarter of FY 2021/22 (April-June 2022):

APRIL 2022 ACTIVITIES
City Council Report, 9E
September 20, 2022 2
• In April the community GHG emissions inventory, municipal GHG inventory and GHG emissions forecasts and provisional target report were completed by the CSG/Rincon Team, wrapping up the GHG inventory task item (total amount of contract: $32,027).
• In April Staff negotiated CAAP development project details with Rincon and prepared a City Council staff report for contract approval.

MAY 2022 ACTIVITIES
• On May 3, 2022 the City Council approved contracting with Rincon and CSG Consultants for the development of the Climate Action and Adaptation Plan (total contract amount: $184,808).
• Additionally, the Council authorized a partnership with Strategic Energy Innovations Inc., to participate in the Climate Corps program and receive a Sustainability Fellow for 10 months to support the CAAP development ($48,500).

JUNE 2022 ACTIVITIES
• During the month of June City staff and Rincon Inc. negotiated contracting details. • On June 27, 2022 the contract with Rincon for development of the CAAP was executed.

FISCAL IMPACT
There is no fiscal impact related to receiving this report.

ATTACHMENTS
None

CITY COUNCIL
REPORT 9F
DATE: SEPTEMBER 20, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MISHA KAUR, CAPITAL IMPROVEMENT AND ENVIRONMENTAL

PROGRAM MANAGER
SUBJECT: FISCAL YEAR (FY) 2021/22 FOURTH QUARTER REPORT ON

IMPLEMENTATION OF CAPITAL IMPROVEMENT PLAN (CIP)

PROJECTS

RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2021/22 Fourth Quarter Report on implementation of Capital Improvement Plan (CIP) projects.

BACKGROUND
The CIP is a multi-year plan/forecast of the City’s capital improvement projects. The first year of the CIP is the proposed capital project plan and capital budget for that fiscal year.

The City creates an updated CIP each year based on the condition of the City’s current capital assets, the desire for new capital assets, and available funding. Projects in the CIP address the City’s major types of capital assets: facilities, parks, sanitary sewer collection and treatment infrastructure, stormwater infrastructure, and roads. The City owns considerable capital assets in other classes as well, including streetlights, traffic control devices, sidewalks, street trees, trash capture devices, waste bins and enclosures, traffic/wayfinding signage, benches, bike racks, monument signs, fleet, and fiber optic conduit. The condition of current assets and the need for new capital assets is usually determined through the creation of a master plan for each major type of asset.

Below is a list of the current status of master planning for each major type of asset:

Asset Master planning Status
Facilities Collection of facility condition information and input into Beehive Asset Management Software
Execution
Parks Park Master Plan Execution
Sanitary
Sewer
Sanitary Sewer Collection Master Plan Execution
Sanitary Sewer Management Plan Complete
Stormwater Storm Drain Master Plan Programmed for FY
2022/23
Roads Local Road Safety Plan Execution
Active Transportation Plan Initiation
City Council Report, 9F
September 20, 2022 2
StreetSaver – Pavement Management Execution
CIP projects usually have five major phases of their lifecycle, described in Attachment A.

The Administration and Engineering Division in the Public Works Department is responsible for identifying and completing City capital projects.

REVIEW & ANALYSIS
The City’s adopted CIP (Attachment B) contains construction projects and master planning projects. The master plans included in the CIP will aid the City in identifying and prioritizing construction projects and will identify funding opportunities for future projects.

Attachment C provides the status of each project programmed for FY 2021/22 in the CIP as of the end of the fourth quarter of FY 2021/22.

Fourth Quarter CIP Highlights
• San Pablo Avenue Rehabilitation project (RO1801):

This project was completed on June 1, 2022 and a Notice of Completion was filed with the County Clerk’s office. The project involved installation of curb ramps, a pedestrian island median, a wood wall for erosion control, pavement stripes and markings, and asphalt pavement grinding and overlay on a 0.5-mile section of San Pablo Ave. between the western city limit to Pinole Shores Drive. • San Pablo Ave Bridge over BNSF Railroad (RO1710):

A webinar was hosted by the project team to provide an update to the Hercules By the Bay Homeowners Association and address questions and concerns. Staff also collaborated with Hercules staff to draft a Memorandum of Understanding between the cities of Pinole and Hercules for project development and construction coordination.
• Safety Improvements at Appian Way & Marlesta Rd. (RO1714):

This project will install a traffic signal, traffic signage including advanced warning sign on the south end of Appian Way, pavement striping and markings, high visibility crosswalks at the Appian Way and Marlesta Rd. intersection.

This project is partially grant funded. Environmental documents, utility coordination, plans, specifications, and estimate (PS&E), along with other documents as required by Caltrans Division of Local Assistance were submitted to Caltrans in order to receive an authorization to proceed. Staff also sent notices by mail to residents near the project area. An authorization to proceed was issued by Caltrans on May 9, 2022.
• Park Master Plan (PA1704)
City Council Report, 9F
September 20, 2022 3
Public Works staff in collaboration with Community Services staff developed the scope of work for the Park Master Plan. The Request for Proposal for this project was released to select a consultant to prepare the Park Master Plan. • Sanitary Sewer Management Plan (SSMP)
An SSMP was adopted by City Council on June 7, 2022. The SSMP outlines the activities that the City will take to effectively manage its wastewater. • Electric Vehicle Charging Stations (FA2002)
Project plans were finalized for the installation of a Level II charging station in the Public Safety Building parking lot.

FISCAL IMPACT
Projects have budgeted sources of funds which have been previously approved by City Council. There is no fiscal impact associated with this status update and deferring master plans to future fiscal years.

ATTACHMENT(S)
A. CIP Project Lifecycle
B. Adopted Capital Improvement Plan for FY 2021/22 through FY 2025/26 C. Project Status Summary

ATTACHMENT A

CIP PROJECT LIFECYCLE

1. Initiation: Projects in the CIP are selected and prioritized based on specific criteria such as consistency with master plans and policies, regulatory requirements, health and safety impacts, and community benefits. The funding is identified for projects and a capital budget is presented to Council for consideration. Once the CIP is adopted by City Council, staff is responsible for project implementation. The initiation phase involves determining whether the project will be managed by City staff or a consultant, assigning the project to a manager, and assembling the project team.

2. Planning: The assigned project manager develops the scope, preliminary schedule, and funding requirements, and identifies stakeholders.

Construction projects can be completed through several delivery methods, including design-build and design-bid-build. In design-build, the same firm/team of firms is selected to design and build the project, whereas in design-bid-build one firm designs the project, then the construction is bid, and a construction firm builds the project. Depending on the delivery method, a construction project can involve several steps which may include design, bid, award, construction, and closeout.

For non-construction projects such as master planning, staff defines the initial project by identifying major goals and objectives.

Throughout the project lifecycle, coordination and engagement with various stakeholders is necessary. Stakeholders can include the community, business owners, utilities, funding partners, and other interested and affected parties.

3. Execution: For construction projects, the project plans and specifications, and preliminary costs estimates, are prepared. Typically, there are three levels of design review which allow opportunity for coordination and input with stakeholders, utilities, funding partners, and regulatory agencies. The design review usually occurs at 35, 65, and 90 percent of design completion. As the design progresses through each level, the cost estimate becomes more precise. The completed design is reviewed and approved by the City Engineer.

For a design-bid-build project, the final approved design goes out to bid. The project cost estimate and source of project funding govern which procurement policies and procedures will apply. The City’s procurement policy establishes the standards for purchase of goods, services, and supplies. Projects involving federal or State grant funds typically involve stricter and more formalized procedures. In addition, high value public works projects must adhere to processes established in the California Public Contract Code. A contract is awarded to the most qualified and responsible vendor.

ATTACHMENT A
After a contract is awarded and executed with the appropriate insurance and bonds, project construction can begin. The project size and complexity dictate the length of the construction phase.

For master plans, stakeholders are engaged, and links are identified among other infrastructure plans, the General Plan, and other applicable City plans. Next, solutions including conceptual alternatives are developed. Viable solutions are evaluated to ensure they meet the goals and needs of the project. The master plan is a final document which contains a recommended program and/or capital project list.

4. Monitoring: Throughout the project lifecycle, staff oversees and monitors the project. Construction projects involve construction management, contract compliance, and project management services, which include technical and administrative tasks. Staff is also responsible for grant administration for projects that are funded by grants.

5. Closure: Once construction projects are complete, the as-built drawings are filed for future reference. Closeout activities involve completing project related paperwork including filing the notice of completion with the Contra Costa County Recorder’s office. For master plans, the final plan is presented to City Council.

CAPITAL

IMPROVEMENT
PLAN

CITY OF PINOLE
FY 2021/22 - 2025/26 AMENDED
JUNE 29, 2021

ATTACHMENT B

CAPITAL

IMPROVEMENT PLAN
FY 2021/22 - 2025/26

CITY COUNCIL
Norma Martinez-Rubin, Mayor
Vincent Salimi, Mayor Pro Tem
Anthony L. Tave, Councilmember
Devin Murphy, Councilmember
Maureen Toms, Councilmember

CITY MANAGER
Andrew Murray

DEVELOPMENT SERVICES

DIRECTOR
Tamara Miller
CAPITAL IMPROVEMENT PLAN: FY 2021/22 THROUGH FY 2025/26

TABLE OF CONTENTS
Introduction ......................................................................................................................................................... 1 Next Steps in Capital Planning .......................................................................................................................... 2 Project Funding .................................................................................................................................................. 2 Funding Sources ................................................................................................................................................ 3 Grants .................................................................................................................................................................. 4 Overview of Recommended Capital Budget .................................................................................................... 5 Funding Summary .............................................................................................................................................. 6 Project Description Sheets – Facilities ..................................................................................................... 7-15 Project Description Sheets – Parks ....................................................................................................... 16-19 Project Description Sheets – Sanitary Sewer ......................................................................................... 20-25 Project Description Sheets – Stormwater ............................................................................................... 26-29 Pavement Maintenance and Rehabilitation Program .................................................................................. 30 Project Description Sheets – Roads ....................................................................................................... 31-47 Unfunded and Unprogrammed Project List ................................................................................................... 48 Project Description Sheets .................................................................................................................... 49-61 Introduction
The Capital Improvement Plan (CIP) is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming five-year period. The CIP aligns the needs with appropriate funding, scheduling, and implementation. This document is a working blueprint for building and sustaining publicly funded physical infrastructure. Capital improvements refer to physical assets and include the design, purchase, construction, maintenance, or improvement of public resources (i.e. parks public infrastructure, equipment, public spaces). These improvements influence Pinole’s built and natural environment and help guide the trajectory of future growth or change.

The projects in the CIP fall into the following broad categories: facility maintenance, parks, sewer collection and treatment, stormwater, streets and roads. These projects are developed in collaboration with department heads, and division managers under the direction of the City Manager to ensure all department needs are represented.

The CIP is reviewed and updated annually for capital projects and programs that support City goals and objectives including priorities identified in the 2020-2025 Strategic Plan of developing a disciplined approach to funding infrastructure maintenance and improvements. The City seeks to enhance its focus on the state of the infrastructure throughout the community by first inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan. This work effort has already commenced with the development of a Sanitary Sewer Collection System Master Plan which includes an asset inventory of the collection system, capacity analysis, and condition analysis. In FY 2021-22 we will follow with the development of various plans including a Park Master Plan, Local Road Safety Plan, Active Transportation Plan, Storm Drain Master Plan, Recycled Waster Master Plan, and Muncipal Broadband Master Plan.

The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The Finance Subcomittee also reviews and analyzes all aspects of the CIP and makes recommendations. Project priority and selection is based on specific criteria, such as:
• Consistency with community plans and policies;
• Regulatory compliance;
• Public and political support;
• Sustainability;
• Cost savings or revenue generation;
• Project demand, determined by inventory of existing land, equipment, and facility conditions;
• Economic, environmental, aesthetic or social impacts; and • Public health, safety or other legal concerns.

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

The process for developing the CIP involves the following steps:

Next Steps in City Capital Planning
The City will complete condition assessment of all the City’s capital assets and identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.

Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.

The CIP is funded primarily with funds restricted for specific purposes. The next page descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.

Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.

It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
215 Measure J
(roads only)
Accounts for special sales tax revenues collected by Contra Costa Transportation Authority (CCTA) and reapportioned to cities for local street projects. This fund also accounts for return to source funds and grant funds.

PGE
Rule 20A
(undergrounding
projects)
Through Rule 20A, the California Public Utilities
Commission requires Pacific Gas and Electric (PG&E) to
set aside funds annually to finance the undergrounding of overhead electrical facilities located on public streets within the City of Pinole.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
327 Park Grants
(parks only)
Accounts for grants and reimbursements from the state and federal government and other agencies related to parks. 377
Arterial Street
Rehabilitation
(roads only)
Accounts for funds set aside by the City of Pinole to fund arterial street rehabilitation projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. Road projects listed in the CIP receive grant funding from a variety of sources such as:
➢ California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety. ▪ Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
• Project: RO2104
➢ West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service. ▪ Projects: RO2105, RO1902, and RO1710
➢ Metropolitan Transportation Commission (MTC)
o One Bay Area Grant 2 (OBAG2) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG2 program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
▪ Projects: RO1801, and RO1714
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes. • Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

Overview of Recommended Capital Budget
The FY 2021/22 – 2024/25 CIP contains 39 projects which includes 16 new projects. The CIP also contains information for 25 unfunded and unprogrammed projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.

CIP projects fall into the following categories: Facilities, Parks, Sanitary Sewer, Stormwater, and Roads. The nomenclature for the project number is derived as follows:

Project numbers begin with the abbreviation of the project category, followed by the year the project was first programmed, and then a unique sequence number. For example, FA2001
refers to a facilities project which was first programmed in 2020 with a unique sequence number of 01. Unfunded projects begin with UF and are followed by a unique sequence number.

In FY2021/22, there are 31 projects programmed for funding, including 13 new projects. Below is a summary of the various funding sources based on project category.

FY 2021/22 PROJECT CATEGORIES FY
2021/22
TOTALS

BY FUND
Funding
Sources
Fund Facilities
FA
Parks
PA
Sanitary
Sewer
SS
Stormwater
SW
Roads
RO
General Fund 100 $200,000 $200,000 $245,000 $645,000
Measure S
2014
106 $904,207 $160,242 $302,000 $176,300 $1,542,749
Gas Tax 200 $509,445 $509,445
Solid Waste 214 $425,000 $425,000
Measure J 215 $706,000 $706,000
PG&E – Rule
20A $511,532 $511,532
Growth
Impact Fees
276 $78,860 $200,000 $278,860
City Street
Improvements
325 $969,185 $969,185
Park Grants 327 $189,758 $189,758
Arterial Street
Rehabiliation
377 $819,689 $819,689
Sewer
Enterprise
500 $801,257 $28,398 $829,655
FY 2021/22 TOTALS

BY PROJECT

CATEGORY
$1,104,207 $775,000 $1,001,257 $380,860 $4,165,549 $7,426,873 Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Roads RO
Unfunded UF
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

SOURCES BY FUND FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 5-Year Total 100 - General Fund $ 645,000 -$ -$ -$ -$ $ 645,000
106 - Measure S 2014 $ 1,563,609 $ 997,406 -$ -$ -$ $ 2,561,015 200 - Gas Tax $ 509,445 -$ -$ -$ -$ $ 509,445
214 - Solid Waste $ 425,000 -$ -$ -$ -$ $ 425,000
215 - Measure J $ 706,000 -$ -$ -$ -$ $ 706,000
PGE - Rule 20A $ 511,532 -$ -$ -$ -$ $ 511,532
276 - Growth Impact Fees $ 258,000 $ 200,000 -$ -$ -$ $ 458,000 325 - City Street Improvements $ 969,185 $ 261,586 $ 1,139,618 $ 560,000 $ 890,000 $ 3,820,390 327 - Park Grants $ 189,758 -$ -$ -$ -$ $ 189,758
377 - Arterial Streets Rehabilitation $ 819,689 $ 550,000 -$ -$ -$ $ 1,369,689 500 - Sewer Enterprise Fund $ 829,655 $ 90,597 $ 1,200,000 -$ -$ $ 2,120,252 Sources Total $ 7,426,873 $ 2,099,589 $ 2,339,618 $ 560,000 $ 890,000 $ 13,316,080 Unfunded Total $ 2,096,240 $ 2,096,240
Total Sources Required $ 7,426,873 $ 2,099,589 $ 4,435,858 $ 560,000 $ 890,000 $ 15,412,320 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
FA2101 Emergency Power for Critical Facilities $200,000 100-343-47201 $200,000 General Fund FA2102 Municipal Broadband Master Plan $60,000 106-118-47201 $60,000 Measure S 2014 FA2001 Post Office Maintenance $80,000 106-343-47201 $80,000 Measure S 2014 FA2002 Electric Vehicle Charging Stations $20,000 106-343-47201 $20,000 Measure S 2014 FA1901 Senior Center Auxiliary Parking Lot
formerly known as Fowler House lot reuse $182,207 $432,406 106-343-47201 $182,207 Measure S 2014 FA1902 Energy Upgrades $220,000 106-343-47201 $220,000 Measure S 2014 FA1702 Citywide Roof repairs and replacement $272,000 $140,000 106-343-47201 $272,000 Measure S 2014 FA1703 Paint City Hall $70,000 106-343-47201 $70,000 Measure S 2014 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
PA2101 Installation of high capacity trash bins $425,000 214-345-47203 $425,000 Solid Waste Fund 106-343-47201 $60,242 Measure S 2014
327-345-47203 $189,758 Park Grants
PA1901 Pinole Valley Park Soccer Field Rehabilitation $200,000 106-345-47203 $0 Measure S 2014 PA1704 Park Master Plan $100,000 106-345-47203 $100,000 Measure S 2014 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
SS2101 Secondary Clarifier - Center Column Rehabilitation $350,000 500-641-47201 $350,000 Sewer Enterprise SS2102 Air Release Valve Replacements $50,000 500-641-47201 $50,000 Sewer Enterprise SS2103 Recycled Water Master Plan $200,000 100-341-42101 $200,000 General Fund SS2001 Sanitary Sewer Collection System Master Plan $301,257 500-642-47201 $301,257 Sewer Enterprise SS2002 Water Pollution Control Plant Lab Remodel $100,000 500-642-47201 $100,000 Sewer Enterprise SS1702 Sewer Pump Station Rehabilitation $1,200,000 500-641-47201 $0 Sewer Enterprise PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2020-21 Funds Funding Source
SW2001 Roble Road Drainage Improvements $200,000 276-344-47206 $0 Growth Impact Fees SW2002 Adobe Road Repair and Drainage Improvements $150,000 106-344-47206 $0 Measure S 2014 106-344-47206 $322,860 Measure S 2014
276-344-47206 $58,000 Growth Impact Fees
SW1703 Storm Drainage Master Plan $75,000 106-344-42101 $0 Measure S 2014 PRJ # USES BY PROJECT FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Account # FY 2021-22 Funds Funding Source
RO2501 Residential Slurry Seal $890,000 325-342-47205 $0 City Street Improvements RO2401 Cape Seal $560,000 325-342-47205 $0 City Street Improvements RO2301 Residential Slurry Seal $890,000 325-342-47205 $0 City Street Improvements RO2101 Arterial Rehabilitation $42,205 $550,000 377-342-47205 $42,205 Arterial Rehabilitation 500-641-47201 $28,398 Sewer Enterprise
200-342-47205 $381,082 Gas Tax - RMRA
RO2103 Pedestrian Bridge Repair $55,700 106-344-47206 $55,700 Measure S 2014 RO2104 Local Road Safety Plan $33,447 325-342-47205 $33,447 Caltrans - HSIP RO2105 Appian Way Complete Streets Project $100,000 325-342-47205 $100,000 WCCTAC - STMP Fees RO2106 Active Transportation Plan $75,000 100-341-47205 $75,000 General Fund RO2107 Brandt St. Improvements $170,000 100-342-47205 $170,000 General Fund RO1902 Pedestrian Improvements at Tennent Ave. near R X R $43,380 $661,250 325-342-47205 $43,380 WCCTAC - STMP Fees 377-342-47205 $777,484 Arterial Rehabilitation
215-342-47205 $586,000 MTC/(OBAG 2)
276-344-47205 $150,000 Developer
276-344-47205 $50,000 Growth Impact Fees
RO1708 Pinole Valley Road Improvements $100,000 200-342-47205 $100,000 Gas Tax - RMRA 200-342-47205 $28,363 Gas Tax - RMRA
Rule20A $511,532 Rule 20A Credits
325-342-47205 $75,000 WCCTAC - STMP Fees
325-342-47205 -$35,853 City Street Improvements
325-342-47205 $591,588 Caltrans - HBP
325-342-47205 $32,223 City Street Improvements
215-342-47205 $120,000 MTC/OBAG2
325-342-47205 $129,400 MTC/TDA Article 3
106-344-47206 $120,600 Measure S 2014
Uses by Project Total $7,426,873 $2,099,589 $4,435,858 $560,000 $890,000 LEGEND:
• Items highlighted in blue are unfunded projects.
• Items highlighted in orange indicate a project or project funding is carried over from prior fiscal year. • Items highlighted in purple are new projects, or new funding allocations in FY 2021-22. • Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Roads. **Caltrans funded total project cost is $38 million and extends beyond the proposed Plan years.

RO1714 Safety Improvements at Appian Way & Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta $402,223 RO1710 San Pablo Ave. Bridge over BNSF Railroad** $630,735 $94,265 $1,684,608 RO1709 Pinole Valley Road Underground District $539,895 RO1802 Hazel Street Gap Closure (Sunnyview) $200,000
RO1801 San Pablo Ave. Rehabilitation $1,363,484
ROADS
RO2102 Tennent Ave. Rehabiliation $409,480 $257,918

SANITARY SEWER

STORMWATER
SW1901 Hazel Street Gap Closure (Sunnyview) $380,860

CITY OF PINOLE
FY2021-22 THROUGH 2025-26

FIVE-YEAR CAPITAL IMPROVEMENT PLAN

FACILITIES
PARKS
PA2001 Bocce Ball Court $250,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA2101 - Emergency Power for Critical Facilities

FACILITIES
Initial Project Start: July 1, 2022
Initial Project Completion: June 30, 2023
Revised Project Start:

Revised Project Completion:

Project Origin: Council Request
Multi-year Project: No
Description: During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back-up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back-up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.

Supplemental Information: The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators.

Budget:

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 100 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: $ 200,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA2102 - Municipal Broadband Master Plan

FACILITIES
Initial Project Start: July 1, 2023
Initial Project Completion: June 30, 2024
Revised Project Start:

Revised Project Completion:

Project Origin: Council Request
Multi-year Project: No
Description: Development of a Broadband Master Plan will provide an inventory of current and future needs of Pinole and develop a blueprint for Pinole to ensure the availability of affordable, reliable high-speed internet access. The Master Plan will incorporate strategies to manage the public right-of-way and assets therein, identify networks to deliver government services, find opportunities for public works projects to incorporate cost-effective installation of telecommunications infrastructure, find partnership opportunities with local and regional utilities for joint trench and cost sharing opportunities, identify strategies to facilitate competition and encourage universal access and address digital divide, and establish incremental plans for growth and evolution of telecommunications services in Pinole.

Supplemental Information:

Budget:

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 106 $ 60,000
Subtotal $ 60,000
Total Cost Estimate: $ 60,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA2001 - Post Office Maintenance
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 80,000
Subtotal $ 80,000
Total Cost Estimate: 80,000$

FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2022
Project Origin: Lease Agreement
Multi-year Project: No
Description: The City of Pinole owns certain property located at 2101 Pear Street (APN: 401-163-003) and since 1960, the United States Post Office (USPO) has leased 2101 Pear Street from the City serving as a Post Office. On September 2, 2014, City Council adopted Resolution 2014- 51 to execute a five year lease agreement (with Two 5-Year Options) with the USPO for the use of 2101 Pear Street. Under the terms and conditions of the lease, the City is responsible for maintaining the existing facility, including the heating and air conditioning system, electrical systems, light fixtures, and landscaping. The terms of the lease also stipulate that the City must paint all and exterior previously painted no later than six (6) months following the start of the lease, or at least once every five (5) years during the continuance of the lease unless required more often because of damage from casualties. This project involves satisfying the painting clause in the lease agreement.

Supplemental Information: The current lease period is from 09/01/2020 - 08/31/2025.

Budget:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA2002 - Electric Vehicle Charging Stations

FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2022
Project Origin: Council Request
Multi-year Project: No
Description: Installation of electric vehicle (EV) charging stations at City facilities to support increased adoption and use of zero emission vehicles. An assessment of City facilities coupled with grant funding opportunities dictate the most suitable locations for installation of charging stations. In October 2020, the City reserved a charging rebate with Marin Clean Energy (MCE) for the installation of charging infrastructure and project technical assistance. The technical assistance provided by MCE covers: a site assessment which includes a review of ADA and options for charging station placement, a load study to understand the proposed site’s electrical capacity, and an EV charger planning report. City staff worked with the technical assistance provider to select a publicly accessible site where installation of charging infrastructure was feasible. A load study was conducted at the public parking lot serving the Public Safety Building located at 880 Tennent Ave. The results of the load study indicated that the site could support charging infrastructure. This project will install charging infrastructure at the Public Safety Building. City staff will release a Request for Proposals to select a qualified vendor to supply and install charging station infrastructure in the City of Pinole.

Supplemental Information: City staff continue to assess other public locations throughout Pinole for opportunities to incorporate EV charging infrastructure.

Budget:

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 20,000
Subtotal $ 20,000
Total Cost Estimate: 20,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA1901 - Senior Center Auxiliary Parking Lot

FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2023
Project Origin: Fowler Lot Re-Use Committee
Multi-year Project: Yes
Description: On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. On February 2, 2021 City Council adopted Resolution 2021-07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi-benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components.

Supplemental Information: The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018- 67 to create the Fowler Lot Re-use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018-93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.

Budget:

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 106 $ 9,448 $ 182,207
Construction 106 $ 432,406
Subtotal $ 9,448 $ 182,207 $ 432,406
Total Cost Estimate: 624,061$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA1902 - Energy Upgrades

FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2022
Project Origin: End of life cycle
Multi-year Project: No
Description: The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced.

Supplemental Information: In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801.

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 220,000
Subtotal $ 220,000
Total Cost Estimate: 220,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA1702 - Citywide Roof repairs and replacement

FACILITIES
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion: June 30, 2023
Project Origin: End of life cycle
Multi-year Project: Yes
Description: In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in-place roof assemblies. The roof inspection identified several roofs which need to be repaired or replaced. The roofs at City hall and the Public Safety building need to be replaced.

Supplemental Information:

Budget:

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 272,000 $ 140,000
Subtotal $ 272,000 $ 140,000
Total Cost Estimate: 412,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FA1703 - Paint City Hall

FACILITIES
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: End of life cycle
Multi-year Project: No
Description: The interior and exterior surfaces of City Hall require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.

Supplemental Information:

Budget:

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 70,000
Subtotal $ 70,000
Total Cost Estimate: 70,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

PARKS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Beautification Ad Hoc Committee
Multi-year Project: No
Description: Installation of high capacity, solar powered compacting trash bins at City parks.

Supplemental Information: In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean-up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks.

Budget:

PA2101 - Installation of high capacity trash bins
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 214 $ 425,000
Subtotal $ 425,000
Total Cost Estimate: 425,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

PARKS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Council Request
Multi-year Project: No
Description: Installation of a Bocce Ball court to provide recreational opportunities to the Pinole community. City staff has identified a list of potential sites for the court. The City intends to utilize the State of California Department of Parks and Recreation Per Capita Grant Program funds for this project.

Supplemental Information: There has been interest by the community and Council to provide the opportunity to play Bocce Ball year around.

In 2004, the Pinole Rotary Club identified the construction of bocce ball courts in Pinole as its Centennial Project. At the time, several sites were considered and Fernandez Park was identified as a possible location. The current location of the horseshoe pits, adjacent to the public patio, was deemed the best option, and a schematic design was prepared. In 2009, the Community Services Commission recommended various park and recreational facility projects including bocce ball courts to be funded by East Bay Regional Park District Measure WW funds. On July 9, 2009, the City Council approved a list of projects for Measure WW funding which included bocce ball court installation. However, the available grant funding exceeded the cost estimate of the recommended projects. In 2020, the Fowler Lot Re-Use Committee evaluated possible uses for 2548 Charles Ave. and deemed the installation of a bocce ball at the site as an attractive recreational opportunity but concluded that it would come with increased parking demand in an area that is already affected by limited parking. The Committee encouraged staff to seek other suitable locations for a bocce ball court.

Budget:

PA2001 - Bocce Ball Court
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 327 $ 189,758
106 $ 60,242
Subtotal $ 250,000
Total Cost Estimate: 250,000$
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

PARKS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Council Request
Multi-year Project: No
Description: There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.

Supplemental Information: This project has been delayed pending the development of a Park Master Plan (CIP Project# PA1704).

Budget:

PA1901 - Pinole Valley Park Soccer Field Rehabilitation Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 106 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: 200,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

PARKS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a park master plan will aid the City in developing a strategic approach to park maintenance and operation. The master plan will allow the City to quantify and qualify the existing park system, identify deficiencies, and develop a financial analysis of the cost to maintain and operate park assets.

Supplemental Information: This project was added to the CIP in 2017 as an unfunded project; Council approved funding in 2020.

Budget:

PA1704 - Park Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 106 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: 100,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

SANITARY SEWER
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: End of life cycle
Multi-year Project: No
Description: The Secondary Clarifier #5 has reached the end of its useful life. The project will involve removal and replacement of catwalk, drive mechanism, center column, and rake arm.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.

SS2101 - Secondary Clarifier—Center Column Rehabilitation Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 500 $ 350,000
Subtotal $ 350,000
Total Cost Estimate: 350,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

SANITARY SEWER
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Staff Recommendation
Multi-year Project: No
Description: There are four air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve.

Supplemental Information: The four locations are: 1) across from the WPCP at 11 Tennent Ave., near the entrance of the SF Bay Trail, 2) On the SF Bay Trail near the corner of Santa Fe and Railroad Ave., 3) At the intersection of Mariposa St. and Railroad Ave. (Rodeo), 4) Outside the gate of Rodeo Sanitary District at 800 San Pablo Ave. (Rodeo). The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.

Budget:

SS2102 - Air Release Valve Replacement
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 500 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: 50,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

SANITARY SEWER
Initial Project Start: July 1, 2022
Initial Project Completion: June 30, 2023
Revised Project Start:

Revised Project Completion:

Project Origin: Council Request
Multi-year Project: No
Description: Development of a Recycled Water Master Plan will allow the City to plan and phase the construction of future recycled water distribution system infrastructure. The Master Plan will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning-level cost options for the phased system.

Supplemental Information: Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended non-potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery
Budget:

SS2103 - Recycled Water Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 100 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: 200,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

SANITARY SEWER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2022
Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: In September 2020, the City Council awarded a contract to Carollo Engineers, Inc. to develop a Sanitary Sewer Collection System Master Plan (Plan). The Plan will provide a condition assessment of the sewer collection assets to inform capital planning and effectively serve the wastewater needs of residents and businesses. This plan will also provide a capacity analysis to identify pipes that need to be upsized.

Supplemental Information: Master planning is critical to identify when and where infrastructure upgrades or improvements will be needed to accommodate growth.

Budget:

SS2001 - Sanitary Sewer Collection System Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 500 $ 147,743 $ 301,257
Subtotal $ 147,743 $ 301,257
Total Cost Estimate: 449,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

SANITARY SEWER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2021
Revised Project Completion: June 30, 2022
Project Origin: Regulatory Requirement
Multi-year Project: No
Description: The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole - Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.

Budget:

SS2002 Water Pollution Control Plant Lab Remodel
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Construction 500 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: 100,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

SANITARY SEWER
Initial Project Start: October 1, 2020
Initial Project Completion: August 31, 2022
Revised Project Start: July 1, 2023
Revised Project Completion: June 30, 2024
Project Origin: End of lifecycle
Multi-year Project: No
Description: The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated.

Supplemental Information: The two pump stations are located on San Pablo Ave. and Hazel St

Budget:

SS1702 - Sewer Pump Station Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 500 $ 22,500
Engineering 500 $ 150,000
Construction 500 $ 884,000
Contingency 500 $ 143,500
Subtotal $ 1,200,000
Total Cost Estimate: $1,200,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.

Supplemental Information:

Budget:

SW2001 - Roble Road Storm Drainage Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 276 $ 20,000
Construction 276 $ 160,000
Contingency 276 $ 20,000
Subtotal $ 200,000
Total Cost Estimate: 200,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: July 1, 2022
Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Adobe Road experienced a failure due to drainage impacts. Installation of a culvert will be required to control the drainage in the area. The area will then be regraded and the road surface will be restored. This road serves only as a service access route.

Supplemental Information:

Budget:

SW2002 - Adobe Road Storm Drainage Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 106 $ 15,000
Construction 106 $ 120,000
Contingency 106 $ 15,000
Subtotal $ 150,000
Total Cost Estimate: 150,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2022
Project Origin: Development Driven
Multi-year Project: Yes
Description: The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.

Supplemental Information: This conversion also aids in compliance with the MSP4 by reducing the potential of contaminants including litter from entering the stormwater system.

Budget:

SW1901 - Hazel Street Storm Drain Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 106 $ 19,120 $ 20,860
106 $ 302,000
276 $ 8,000
Contingency 276 $ 50,000
Subtotal $ 19,120 $ 380,860
Total Cost Estimate: $ 399,980
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

STORMWATER
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2023
Revised Project Start: July 1, 2022
Revised Project Completion:

Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.

Supplemental Information:

Budget:

SW1703 - Storm Drainage Master Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 106 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: $ 75,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Street Network: The City of Pinole is responsible for the repair and maintenance of approximately 52.22 centerline miles of city streets, divided into approximately 351 pavement management sections. The City’s street network replacement value is estimated at $131.4 million.

Organize & Analyze: The Pavement Management and Rehabilitation Program is a set of tools and policies designed to manage the maintenance and rehabilitation activities of the street network. The goal of the Program is to maintain the city’s pavement network in the best condition possible given the available funding. The City participates in the Metropolitan Transportation Commission (MTC) Pavement Technical Assistance Program (P-TAP) which provides grant funding to utilize a computerized Pavement Management Program called StreetSaver® to strategize the most cost effective method to extend pavement life and provides funding for a consultant to prepare a P-TAP Budget Options Report. StreetSaver® allows the City to:
● Inventory the street pavement
● Record pavement inspection data, maintenance, and rehabilitation activities
● Assess pavement conditions
● Prioritize street maintenance
● Estimate costs of treatments and rehabilitation
● Forecast budget needs
● View the impacts of funding on City-wide pavement conditions over time

PAVEMENT MAINTENANCE AND REHABILITATION PROGRAM
Functional Class Total Centerline Lane miles
Arterial 25 7.26 24.97
Collector 23 7.30 18.75
Residential/Local 303 37.66 75.32
Total 351 52.22 119.04
The most recent P-TAP report was completed by a consultant (Quality Engineering Solutions, Inc.) in March 2019. To prepare the Budget Options Report, the consultant’s team visited Pinole to visually assess the conditions of the pavement sections and assigned an index score. The data collected in the field was imported into the StreetSaver® database which generates a scoring of the condition of each segment. This score is known as the Pavement Condition Index (PCI) and based on a scale of 0 to 100 (poor to excellent condition), depending on the severity of pavement distress.

Strategy: The City uses a “Fix-it-First” approach of performing preventative maintenance has been proven to extend the life of the pavement effectively and is less costly than reconstruction. The City’s pavement management program relies on gas tax revenue and $500k of annual funding from Measure S 2014 to maintain the road network. To learn more pavement preservation and upcoming projects, visit www.ci.pinole.ca.us/pavement City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2025
Initial Project Completion: June 30, 2026
Revised Project Start:

Revised Project Completion:

Project Origin: Pavement Management Program
Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.

Supplemental Information:

Budget:

RO2501 - Residential Slurry Seal
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: 890,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2024
Initial Project Completion: June 30, 2025
Revised Project Start:

Revised Project Completion:

Project Origin: Pavement Management Program
Multi-year Project: No
Description: Based on the most current P-TAP report, various pavement segments will benefit from a cape seal. A cape seal is applied when a slurry seal or micro-surfacing will not adequately address the pavement deterioration. Cape seals are a multi-layered treatment pavement preservation treatment which can extend the life of a pavement by 6-8 years.

Supplemental Information:

Budget:

RO2401 - Cape Seal
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 10,000
Construction 325 $ 500,000
Contingency 325 $ 50,000
Subtotal $ 560,000
Total Cost Estimate: 560,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2023
Initial Project Completion: June 30, 2024
Revised Project Start:

Revised Project Completion:

Project Origin: Pavement Management Program
Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.

Supplemental Information:

Budget:

RO2301 - Residential Slurry Seal
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2023
Revised Project Start:

Revised Project Completion:

Project Origin: Pavement Management Program
Multi-year Project: Yes
Description: Based on the 2019 P-TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations will be further validated through a comparative pavement analysis to explore additional treatment options which are not discussed in the P-TAP report. This will allow the City to optimize the available funding. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information:

Budget:

RO2101 - Arterial Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 377 $ 16,275 $ 42,205
Construction 377 $ 500,000
Contingency 377 $ 50,000
Subtotal $ 16,275 $ 42,205 $ 550,000
Total Cost Estimate: 608,480$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Pavement Management Program
Multi-year Project: Yes
Description: The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information: In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway.

The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost-effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project.

Budget:

RO2102 - Tennent Ave. Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 325 $ 12,986
500 $ 12,421 $ 12,398
200 $ 381,082
500 $ 74,597
325 $ 167,321
Contingency 500 $ 16,000 $ 16,000
Subtotal $ 25,407 $ 409,480 $ 257,918
Total Cost Estimate: $ 692,805
Construction
Engineering
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: This project will complete preventative maintenance and repairs recommended in the Pedestrian Bridge Inspection Reports prepared by a consultant.

Supplemental Information: On July 27, 2020, the City released a Request for Proposals to solicit the assistance of an engineering consulting firm to provide safety inspection services and repair/rehabilitation recommendations on the City’s seven pedestrian bridges. On October 26, 2020 a consultant was awarded a contract to conduct field inspections, structural and civil engineering analysis and evaluation, develop conceptual repair details and strategies, perform cost estimation, and value engineering. The seven bridges are: Pinole Valley Park Bridge, Amber Swartz Park Bridge, Pinole Valley Shopping Center Bridge, Prune Street Bridge, Wastewater Treatment Plan Bridge, Bay Trail Bridge, and Senior Center Bridge.

Budget:

RO2103 - Pedestrian Bridge Repair
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Inspection 106 $ 44,300
Maintenance 106 $ 55,700
Subtotal $ 44,300 $ 55,700
Total Cost Estimate: 100,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: Development of a Local Road Safety Plan (LRSP) which will include an existing conditions assessment, development of traffic measures in areas of engineering, education, encouragement, enforcement, emerging technologies along with associated evaluation. The LRSP will include a prioritized list of roadway infrastructure improvements.

Supplemental Information: In July 2020, staff submitted a grant application to Caltrans for funding to develop and implement an LRSP for the City of Pinole. LRSP’s allow local governments to identify, analyze, and prioritize roadway safety improvements on roads within their jurisdiction.

In the future, an LRSP or its equivalent, will be required for agencies to apply for federal Highway Safety Improvement Plan funds. In October 2020, the City was selected for funding and implementation of an LRSP. In December 2020, the City released a Request for Proposals to seek professional services from licensed engineering firms to develop a LRSP. A contract was awarded to a consultant in April 2021.

Budget:

RO2104 - Local Road Safety Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 325 $ 6,215 $ 33,447
Subtotal $ 6,215 $ 33,447
Total Cost Estimate: 39,663$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Staff Recommendation
Multi-year Project: No
Description: Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. The City will seek 2019 STMP funds from West Contra Costa Transportation Advisory Committee (WCCTAC) to develop the preliminary design for this project.

Supplemental Information: This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.

RO2105 - Appian Way Complete Streets Project
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 325 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: TAPS
Multi-year Project: No
Description: Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non-auto forms of travel.

Supplemental Information:

Budget:

RO2106 - Active Transportation Plan
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Planning 100 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: 75,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2023
Revised Project Start:

Revised Project Completion:

Project Origin: Council Request
Multi-year Project: No
Description: Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.

Supplemental Information:

RO2107 - Brandt St. Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 100 $ 50,000
Construction 100 $ 120,000
Subtotal $ 170,000
Total Cost Estimate: 170,000$
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2024
Project Origin: Staff Recommendation
Multi-year Project: Yes
Description: In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information: WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. This project is eligible to respond to future STMP Call for Projects to compete for funding to advance the project through construction.

Budget:

RO1902 - Pedestrian Improvements at Tennent Ave. near RxR Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 325 $ 11,920 $ 43,380
325 $ 44,700
UF $ 530,300
Contingency UF $ 86,250
Subtotal $ 11,920 $ 43,380 $ 661,250
Total Cost Estimate: 716,550$
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Pavement Management Program
Multi-year Project: Yes
Description: San Pablo Ave. is an arterial street that carries the major portion of trips entering and leaving the urban area and majority of through movements desiring to bypass the central City. To maintain the PCI of San Pablo Ave., the section from the westerly city limits to Pinole Shores Drive will need rehabilitation to reset the deterioration process and extend pavement life. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information:

Budget:

RO1801 - San Pablo Avenue Rehabilitation
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 377 $ 37,970 $ 34,911
OBAG2 $ 586,000
377 $ 637,547
Contingency 377 $ 105,026
Subtotal $ 37,970 $ 1,363,484
Total Cost Estimate: $1,401,454
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2021
Initial Project Completion: June 30, 2022
Revised Project Start:

Revised Project Completion:

Project Origin: Development Driven
Multi-year Project: No
Description: A developer has proposed to develop on a vacant lot identified as APN 402-013-060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive - West end of Hazel St.

Supplemental Information:

Budget:

RO1802 - Hazel Street Gap Closure (Sunnyview)
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 276 $ 50,000
Developer $ 150,000
Subtotal $ - $ 200,000
Total Cost Estimate: $ 200,000
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2020
Initial Project Completion: June 30, 2021
Revised Project Start: June 1, 2021
Revised Project Completion: June 30, 2022
Project Origin: Council Request
Multi-year Project: No
Description: As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road - from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.

Supplemental Information:

Budget:

RO1708 - Pinole Valley Road Improvements
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Engineering 200 $ 5,000
Construction 200 $ 87,000
Contingency 200 $ 8,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2017
Initial Project Completion: June 30, 2021
Revised Project Start:

Revised Project Completion: June 30, 2022
Project Origin: Council Request
Multi-year Project: Yes
Description: The underground district will allow the City of Pinole to use Rule 20A credits, funds paid by PG&E to the PUC, to underground overhead utility lines. As part of the underground project, the City will need to add a streetlight that must be funded outside the Rule20A program.

Project RO1708 will follow this project.

Supplemental Information:

Budget:

RO1709 - Pinole Valley Road Underground District
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 PGE $ 2,046,126 $ 511,532
200 $ 28,363
215 $ 315,552
Subtotal $ 2,361,678 $ 539,895
Total Cost Estimate: $2,901,573
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2017
Initial Project Completion: Beyond 5 year term
Revised Project Start:

Revised Project Completion: June 30, 2022
Project Origin: End of life cycle
Multi-year Project: Yes
Description: The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded and Unprogrammed project list as Project UF027.

Supplemental Information: The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP.

Budget:

RO1710 - San Pablo Avenue Bridge over BNSF Railroad
Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 & FY2025-26 Beyond
Proposed
PM STMP $ 205,265 $ 75,000 $ 50,000 $ 13,208
325 $ 168,480 $ (35,853)
STMP $ 191,710
HBP $ 154,720 $ 591,588 $ 44,265
UF $ 1,479,690
STMP $ 1,078,025
UF $34,102,975
Subtotal $ 528,465 $ 630,735 $ 94,265 $ 1,684,608 $35,181,000 $38,119,073
Planning &
Design
Construction
Total Cost Estimate:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

ROADS
Initial Project Start: July 1, 2024
Initial Project Completion: June 30, 2025
Revised Project Start: July 1, 2020
Revised Project Completion: June 30, 2022
Project Origin: TAPS
Multi-year Project: Yes
Description: The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project.

Supplemental Information:

Budget:

RO1714 - Safety Improvements at Appian Way and Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta Rd.

Fund Prior
Funding FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Design 325 $ 2,114 $ 32,223
OBAG2 $ 120,000
TDA $ 129,400
106 $ 83,600
Contingency 106 $ 37,000
Subtotal $ 2,114 $ 402,223
Total Cost Estimate: $ 404,337
Construction
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

FIVE-YEAR CAPITAL IMPROVEMENT PLAN: FY 2021-22 THROUGH FY 2025-26

UNFUNDED AND UNPROGRAMMED PROJECTS
# Unfunded/Unprogrammed Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Bridge Maintenance
UF013 Installation of High intensity Activated crossWALK (HAWK) UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 San Pablo Sewer Lift Station Upgrade
UF020 Sewer Collection Systemwide Rehabilitation
UF021 Tree Master Plan
UF022 San Pablo Avenue Bridge over BNSF Railroad
UF023 Installation of Solar at City Facilities
UF024 All weather access roads
UF025 San Pablo Avenue Bridge over BNSF Railroad
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.

UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:

Potential Funding Sources:

The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.

Origin: Council Request
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.

UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources: Economic
stimulus funding
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District.

Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:

Potential Funding Sources: Fund 345
& 348
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.

UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources: -
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.

UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.

Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation.

UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.

The City will seek 2019 STMP funds
from West Contra Costa Transportation
Authority for preliminary design.

UF012 - Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources: -
Maintenance of vehicular and pedestrian
bridges as identified in the Caltrans Bridge
Inspection Reports and Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF013 - Installation of High intensity Activated crossWALK (HAWK) Project Information
A High Intensity Activated crossWALK
(HAWK) beacon is a traffic control device
used to stop road traffic and facilitate
pedestrians to cross more safely. HAWKS
are candidate treatments for roads with
three or more lanes and generally have an
annual average daily traffic above 9,000.

HAWKS are considered for all midblock
and intersection crossings where roadway
speed limits are equal or greater than 40
mph. The safety of various crossings can
be improved in Pinole through the
installation of a HAWK.

UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.

This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.

UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:

Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.

There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.

Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.

UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF019 - San Pablo Sewer Lift Station Upgrade
Project Information
This project involves upgrading the
structural and electrical needs of the San
Pablo Ave. lift station to address the safety
and operational deficiencies.

UF020 - Sewer Collection Systemwide Rehabilitation
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:

Potential Funding Sources:

In 2020, the City contracted with a
consultant to prepare a sanitary sewer collection system master plan. The Master Plan will provide condition assessment of
sewer collection assets that will inform
capital planning.

Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF021 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.

UF022 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:

Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.

On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.

Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $35,582,665
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF023 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.

UF024 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources:

The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.

Origin: General Plan
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

UF025 - Faria House Renovations
Project Information
The City has discussed the use and
economic viability of the Faria House.

Significant renovations are required to
utilize the property for any purpose. In
2019, the City awarded a contract to a
consultant to prepare design and
specifications. The scope of work includes
development of drawings and schematics
of interior improvements, specifications for
bidding, an evaluation of the structural engineering for the installation of an elevator for ADA access, and mechanical, electrical, plumbing design as part of the schematics. The consultant will provide the
City with improvement costs.

Origin: Council Request
Budget Unit: Facilities/Economic
Development
Cost Estimate:

Potential Funding Sources:

City of Pinole Department of Public Works Capital Improvement Plan FY 2021/22 through FY 2025/26

Cr
ea CITY OF PINOLE CAPITAL IMPROVEMENT PLAN Legend:

EntSTATUS OF SCHEDULED PROJECTS FOR FY 2021/22 THRU JUNE 30, 2022 Delayed due to limited resources Closure/Complete Execution Planning Th
e
Ce SCHEDULED
Th
is PRJ. # NAME OF PROJECT PROGRESS START END J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J PHASE ESTIMATED

COMPLETION
Ce
ll
Ce
ll FA2101 Emergency Power for Critical Facilities 0% 7/1/21 6/30/22 6/30/24 R
o FA2102 Municipal Broadband Master Plan 0% 7/1/21 6/30/22 6/30/23 FA2001 Post Office Maintenance 100% 7/1/20 6/30/21 C 10/22/21 FA2002 Electric Vehicle Charging Stations 50% 7/1/20 6/30/21 E 3/31/23 FA1901 Senior Center Auxiliary Parking Lot
formerly known as Fowler House lot reuse 40% 7/1/20 6/30/23 E 6/30/24 FA1902 Energy Upgrades 65% 7/1/20 6/30/22 E 6/30/23
FA1702 Citywide Roof repairs and replacement 0% 7/1/17 6/30/23 6/30/24 FA1703 Paint City Hall 0% 7/1/17 6/30/22 6/30/24
Th
e
PA2101 Installation of high capacity trash bins 0% 7/1/21 6/30/22 6/30/23 PA2001 Bocce Ball Court 0% 7/1/21 6/30/22 PROJECT REMOVED PA1704 Park Master Plan 10% 7/1/20 6/30/23 P 7/1/23
Sam
SS2101 Secondary Clarifier - Center Column Rehabilitation 0% 7/1/21 6/30/22 6/30/23 SS2102 Air Release Valve Replacements 0% 7/1/21 6/30/22 6/30/23 SS2103 Recycled Water Master Plan 0% 7/1/21 6/30/22 6/30/24 SS2001 Sanitary Sewer Collection System Master Plan 80% 7/1/20 6/30/22 E 9/30/22 SS2002 Water Pollution Control Plant Lab Remodel 0% 7/1/20 6/30/22 6/30/23 SW1901 Hazel Street Gap Closure (Sunnyview) 50% 7/1/20 6/30/22 E 3/31/23 Sam
RO2101 Arterial Rehabilitation 35% 7/1/20 6/30/23 E 6/30/24 RO2102 Tennent Ave. Rehabilitation 25% 7/1/20 6/30/22 E 6/30/25 RO2103 Pedestrian Bridge Repair 90% 7/1/20 6/30/22 E 12/31/22 RO2104 Local Road Safety Plan 50% 7/1/20 6/30/22 E 12/31/22 RO2105 Appian Way Complete Streets Project 0% 7/1/21 6/30/22 6/30/23 RO2106 Active Transportation Plan 0% 7/1/22 6/30/22 6/30/23 RO2107 Brandt St. Improvements 0% 7/1/21 6/30/23 6/30/23 RO1902 Pedestrian Improvements at Tennent Ave. near R X R 38% 7/1/20 6/30/24 E 6/30/25 RO1801 San Pablo Ave. Rehabilitation 100% 7/1/20 6/30/22 C 6/1/22 RO1802 Hazel Street Gap Closure (Sunnyview) 0% 7/1/21 6/30/22 6/30/25 RO1708 Pinole Valley Road Improvements 0% 7/1/20 6/30/22 6/30/23 RO1709 Pinole Valley Road Underground District 90% 7/1/17 6/30/22 E 12/31/22 RO1710 San Pablo Ave. Bridge over BNSF Railroad 4% 7/1/17 6/30/26 E 6/30/26 RO1714 Safety Improvements at Appian Way & Marlesta Rd. 50% 7/1/20 6/30/22 E 6/30/23 This is an empty row
FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22
STATUS AS OF 06/30/22

FACILITIES

STREETS AND ROADS

SANITARY SEWER

STORMWATER
PARKS

ATTACHMENT C

CITY COUNCIL
REPORT 9G
DATE SEPTEMBER 20, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: ANDREW MURRAY, CITY MANAGER
SUBJECT: RECEIVE THE QUARTERLY REPORT ON IMPLEMENTATION OF THE STRATEGIC PLAN FOR FISCAL YEAR (FY) 2021-22 FOURTH

QUARTER

RECOMMENDATION
City staff recommends that the City Council receive the quarterly report on implementation of the Strategic Plan.

BACKGROUND
In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025.

The Strategic Plan identified four goals for the City (safe and resilient, financially stable, vibrant and beautiful, and high performance) and 22 individual strategies (special projects) to complete over a five-year timeframe.

In August 2020, the City created the Strategic Plan Implementation Action Plan (IAP), which identified the timeframe on which each Strategic Plan strategy would be implemented. The City Council revisited the IAP in January 2021 and approved an updated version, which specified completion dates for each of the strategies (attached).

During the January 2021 discussion of the IAP, staff recommended a quarterly report on the status of the implementation of the Strategic Plan strategies, akin to the quarterly reports that staff provides to the Council on the City budget and City investments. Council agreed to this recommendation.

REVIEW & ANALYSIS
Below find a table listing the four goals and 22 strategies contained within the Strategic Plan, along with the start and completion dates for each agreed upon in the January 2021 IAP. Each strategy has been coded with a green, yellow, or red dot to indicate whether the City is on track to achieve the beginning and completion dates specified in the January 2021 IAP. Green indicates that the City is on track to achieve the beginning and completion dates; yellow indicates that the City is on track to achieve either the beginning or completion date; and red indicates that the City is not on track to achieve either the beginning or completion date. Note that “Year 1” is FY 2020-21. The City has completed eight of the strategies and is currently on track to achieve the beginning and completion dates of many of the remaining strategies.

City Council Report, 9G
May 3, 2022 2
Goal and Strategy Year to
Begin
Strategy
(January
2021 IAP)
Year to
Complete
Strategy
(January
2021 IAP)
FY 2021-22
First Quarter
Status
Notes on Status
Goal 1: Safe and
Resilient Pinole
Strategy 1. Conduct a
citywide asset condition
assessment.

Year 1 Year 5 The City is in the midst of
multiple asset condition
assessments and master
plans. At the end of Year
5, the City will have
current assessments for
all major capital assets.

Strategy 2. Update the
emergency preparedness
and response plan
(including results of the
facilities and equipment
assessment).

Year 1 Year 1 Staff presented a draft
updated Emergency
Operations Plan (EOP) to
the City Council on
August 2, 2022. Staff
expects to present a final
updated EOP
incorporating City
Council’s feedback and
other changes for Council
adoption in FY 2022-23
Q2.

Strategy 3. Explore
restoring the community
emergency response
team (CERT) program
and conducting annual
tabletop exercises and
community drills.

Year 3 Year 3 Staff expects to initiate
and complete this effort
on schedule.

Strategy 4. Review,
prioritize, and implement
as appropriate the 2019
fire service study
recommendations.

Year 1 Year 2
Complete
City staff presented its
assessment of the fire
study and its
recommendations
regarding next steps to
bolster fire service in April
2021. City Council
approved staff’s
recommendations, which
staff is now implementing.

Goal 2: Financially
Stable Pinole
Strategy 1. Develop a
long-term financial plan
(LTFP) and use it to
guide budget and
financial decisions
(including policies
regarding reserves and
management of
liabilities).

Year 1 Year 1

Complete
The City adopted a LTFP
in June 2021. The City
adopted a second LTFP,
for the following fiscal
year, in June 2022.

City Council Report, 9G
May 3, 2022 3
Goal and Strategy Year to
Begin
Strategy
(January
2021 IAP)
Year to
Complete
Strategy
(January
2021 IAP)
FY 2021-22
First Quarter
Status
Notes on Status
Strategy 2. Conduct a
comprehensive fee study
to ensure cost recovery of
current and potential
service fees. (Evaluate
implementing an online
payment platform.)
Year 1 Year 2
Complete
Staff presented a
proposed updated Master
Fee Schedule, based on
a comprehensive fee
study and cost allocation
plan, to Council in June
2022, which Council
approved. Staff will
complete a fee study and
recommend updates if
appropriate to
development impact fees
in FY 2022-23. City staff
has implemented options
for online payments for
certain services.

Strategy 3. Establish a
program to evaluate grant
opportunities and
capacity.

Year 2 Year 2 City staff expects
complete this project in
FY 2022-23.

Strategy 4. Explore an
array of revenue
generation opportunities
to recover costs.

Year 2 Year 3
Complete
Staff has supported the
City Council in exploring
various revenue
generation opportunities,
most significantly when
the City Council
considered placing an
increased real property
transfer tax (RPTT)
measure on the
November 2022 ballot.

Staff will continue to
identify and assess
opportunities.

Strategy 5. Develop a
disciplined approach to
funding infrastructure
maintenance and
improvements.

Year 1 Year 5 This is an ongoing effort
in which staff is currently
engaged, and which
involves the asset
condition assessments,
master plans, and annual
capital planning process.

Goal 3: Vibrant and
Beautiful Pinole
Strategy 1. Update the
General Plan and Three
Corridors Specific Plan.

Year 1 Year 4 Updates to the Housing
and Health & Safety
Elements in addition to a
new Environmental
Justice Element are
underway, and on target
for adoption by May
2023. In Q2 of FY 2022-
City Council Report, 9G
May 3, 2022 4
Goal and Strategy Year to
Begin
Strategy
(January
2021 IAP)
Year to
Complete
Strategy
(January
2021 IAP)
FY 2021-22
First Quarter
Status
Notes on Status
23, staff will consider the
need to update the
General Plan and Three
Corridors Specific Plan
Environmental Impact
Report so that highdensity residential
projects could utilize the
EIR for project-specific
environmental
clearances, which would
encourage streamlining
the rehabilitation and reuse of undeveloped or
under-developed
properties. In Q3 of FY
2022-23 staff will begin to
objectify subjective
standards, which will
provide additional
certainty to developers
and may involve updates
to the Three Corridors
Specific Plan.

Strategy 2.

Develop/create a
comprehensive strategy
to encourage streamlining
the rehabilitation and reuse of undeveloped or
under-developed
properties.

Year 4 Year 4 Staff expects to initiate
and complete this effort
on schedule.

City Council Report, 9G
May 3, 2022 5
Goal and Strategy Year to
Begin
Strategy
(January
2021 IAP)
Year to
Complete
Strategy
(January
2021 IAP)
FY 2021-22
First Quarter
Status
Notes on Status
Strategy 3. Partner with
regional for- and nonprofit housing
organizations to provide
an array of housing
options consistent with
community income levels.

Year 1 Year 1
Complete
The City has partnered
with nonprofit housing
organizations to explore
and develop affordable
housing projects,
particularly the Satellite
Affordable Housing
Associates (SAHA)
project at 811 San Pablo
Avenue. Staff also
processed an application
for a 179-unit, 100%
affordable senior housing
project at 600 Roble
Avenue called Vista
Woods. Although this is
an ongoing effort, it was
scheduled as a one-year
project in the IAP, and is
therefore marked as
complete.

Strategy 4. Develop a
comprehensive economic
development strategy that
includes a focus on
downtown redevelopment
to activate the core of the
community as a
destination for the region
(including gateway and
wayfinding signage as
well as branding).

Year 1 Year 2 Staff and the City’s
consultant presented a
draft Economic
Development Strategy to
the City Council in August
2022. Staff expects to
present a final Economic
Development Strategy
incorporating City
Council’s feedback for
Council adoption in FY
2022-23 Q2.

Strategy 5. Partner
regionally to improve and
enhance transportation
circulation, including
public transit, cars, bikes,
and pedestrians.

Year 2 Year 4 The City is engaged in
several collaborations
with other jurisdictions
and agencies to enhance
transportation. The City
Council appropriated
funding to create an
Active Transportation
Plan; the City received
funding to collaborate
with the County on an
Appian Way complete
streets project; and the
City is requesting that
new development
projects have facilities to
promote transit.

City Council Report, 9G
May 3, 2022 6
Goal and Strategy Year to
Begin
Strategy
(January
2021 IAP)
Year to
Complete
Strategy
(January
2021 IAP)
FY 2021-22
First Quarter
Status
Notes on Status
Strategy 6. Conduct a
review and update of the
City’s code enforcement
and property
maintenance programs
with a focus on increased
beautification efforts and
investment in community
amenities, business
districts, and nuisance
abatement.

Year 1 Year 1 This is an ongoing effort.

City staff is continually
updating code
enforcement policies and
procedures. Investment in
community amenities is a
responsibility of the
capital improvement plan
and the potential creation
of business districts will
be addressed in the
forthcoming Economic
Development Strategy.

Goal 4. High
Performance Pinole
Strategy 1. Develop an
employee attraction,
retention, and
development plan. a.

Analyze the City’s
classification and
compensation system
and update as needed.

Year 1 Year 2
Complete
Staff completed an
employee attraction,
retention, and
development plan
(”Talent Management
Plan”) in June 2022. City
staff continuously
updates the classification
system and seeks
Council approval of
appropriate
compensation changes.

Strategy 2. Conduct a
citywide organization
review to optimize
efficiencies.

Year 1 Year 1

Complete
The City completed a
citywide organizational
review (assessment) in
March 2021.

Strategy 3. Review
citywide implementation
of best practices and
improve processes.

Year 2 Year 5 This is an ongoing effort
in which staff is currently
engaged. City staff have
made many process
improvements since the
adoption of the Strategic
Plan.

Strategy 4. Develop a
strategic communication
plan (i.e., public
information officer,
messaging, marketing,
technical
implementation).

Year 1 Year 2 The City engaged a
consultant in August 2021
to create a
communication and
engagement plan. City
staff expects that the
consultant will present a
draft Communication and
Engagement Plan to the
City Council in October
2022.

City Council Report, 9G
May 3, 2022 7
Goal and Strategy Year to
Begin
Strategy
(January
2021 IAP)
Year to
Complete
Strategy
(January
2021 IAP)
FY 2021-22
First Quarter
Status
Notes on Status
Strategy 5. Develop a
public engagement plan.
a. Develop policies
and practices that provide
a framework for diverse
community members to
connect, interact, and
proactively participate.
b. Explore
opportunities for
meaningful youth
participation in city and
community life.
c. Develop a robust
volunteer and internship
program.

Year 1 Year 2 The City engaged a
consultant in August 2021
to create a
communication and
engagement plan. City
staff expects that the
consultant will present a
draft Communication and
Engagement Plan to the
City Council in October
2022.

Strategy 6. Develop a
comprehensive
information technology
Strategic Plan.

Year 1 Year 1
Complete
City staff has created a
comprehensive IT Plan.

Strategy 7. Develop an
interagency legislative
advocacy program.

Year 2 Year 2 City staff expects
complete this project in
FY 2022-23.

FISCAL IMPACT
There is no fiscal impact related to receiving this report.

ATTACHMENTS
A - Implementation Action Plan, January 2021

CITY COUNCIL
REPORT 9H
DATE: SEPTEMBER 20, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: MEMORANDUM OF UNDERSTANDING (MOU) WITH THE CITY OF

HERCULES FOR THE SAN PABLO AVENUE BRIDGE REPLACEMENT

PROJECT

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Memorandum of Understanding (MOU) with the City of Hercules for the San Pablo Avenue Bridge Replacement Project.

BACKGROUND
San Pablo Avenue is a four-lane regional arterial throughout Contra Costa County that connects the City of Pinole (the “City”) with the City of San Pablo to the south and City of Hercules to the north. The San Pablo Avenue bridge crosses over the Burlington Northern Santa Fe (BNSF) railroad track approximately 900 feet northeast of the intersection of San Pablo Avenue and Pinole Valley Road. The bridge is a 425-foot-long and 13-span reinforced concrete, parabolic slab structure that serves as the area’s direct route, other than the freeway, between the cities of Pinole and Hercules.

Built in 1938, the bridge no longer meets American Association of State Highway and Transportation Officials (AASHTO) lane width and/or shoulder width standards for current and projected future average daily traffic (ADT). Bicycle and pedestrian access are not available on the existing bridge; however, bicyclists and pedestrians utilize the bridge to cross the railroad track since no other method for crossing the BNSF railroad track is available in the vicinity of San Pablo Avenue. In addition, the existing bridge does not meet current horizontal or vertical railroad setback requirements. The age and condition assessment of the existing bridge support replacement.

In early 2012, the City’s staff completed a grant application to seek Measure J Transportation for Livable Cities funds from the Contra Costa Transportation Authority (CCTA) for construction of a new pedestrian/bicycle bridge crossing over the Burlington City Council Report, 9H
September 20, 2022 2
Northern Santa Fe right-of-way at San Pablo Avenue. The goal of the project was to provide safe pedestrian/bicycle access over the railroad. The City was notified that a grant in the amount of $47,000 was approved for design.

Shortly after, a State inspection revealed that the San Pablo Avenue bridge must be rehabilitated and was eligible for funding through the Highway Bridge Program (HBP).

City staff worked with CCTA and received approval to reprogram grant funds and use them for pedestrian/bicycle improvements on the San Pablo Avenue bridge.

The replacement of the San Pablo Avenue bridge over BNSF Railroad is an approved project in the current adopted Capital Improvement Plan (CIP Project # RO1710, the “Project”). The purpose of the Project is to provide a safe, modern bridge and roadway that enhances and supports multi-modal transportation.

In September 2015, the City submitted an HBP application and Project Study Report (PSR) to Caltrans for the Project. The City was approved for initial funding from the Federal Highway Administration (FHWA’s) Highway Bridge Program (HBP) to complete preliminary engineering (PE) in December 2015. The HBP provides federal aid to local agencies to replace and rehabilitate structurally deficient locally owned public highway bridges or complete preventative maintenance on bridges that are not deficient.

The PE phase is defined as all project initiation and development activities undertaken through the completion of the plans, specifications, and estimates (PS&E). It includes preliminary right-of-way engineering and investigations necessary to complete environmental documents.

The Project will rely on federal funding through the HBP, therefore, environmental documentation pursuant to the National Environmental Policy Act (NEPA) is required.

FHWA works with the California Department of Transportation (Caltrans) to implement NEPA on federal-aid projects on the state highway system and local streets and roads.

Caltrans is the lead agency under NEPA. Environmental documentation under the California Environmental Quality Act (CEQA) is also required for the project. The City is the lead agency under CEQA.

The primary steps to complete the Project are the following: 1) completion of project studies and environmental documents (CEQA & NEPA); 2) development and completion of final PS&E; 3) acquisition of right-of-way; 4) acquisition of all regulatory agency permits; and 5) advertise, award, and administer the construction project.

City Council Report, 9H
September 20, 2022 3
Due to the limited initial funding allocation from the HBP, the PE will be completed in two phases. It was necessary to begin the preliminary design and environmental process to develop a final cost estimate and to pursue funding opportunities to support additional PE and all other phases of the Project. On February 18, 2020, the Pinole City Council adopted Resolution 2020-07 to authorize the City Manager to negotiate and execute an agreement with Quincy Engineering, Inc. for preliminary engineering services to advance the Project.

In the first phase of PE, Quincy Engineering, Inc. is tasked with initiating preliminary design and the environmental process through the preparation of alternatives analysis and bridge type selection, preliminary coordination with BNSF railroad, preparation of a project report, preliminary utility coordination, and environmental technical studies to support completion of CEQA and NEPA documents.

The second phase of PE will involve final utility coordination, final coordination with BNSF railroad, completion of final PS&E, and acquisition of regulatory permits.

After completion of both phases of PE and right-of-way acquisition, the Project will be advertised for construction. It is anticipated that the Project award and construction will occur between Spring 2024 – Spring 2026 (contingent upon funding from HBP).

REVIEW & ANALYSIS
Several alignment and bridge type alternatives were investigated, and two alternatives were selected for further study based on minimizing project constraints including right-ofway needs, traffic impacts during construction, utility impacts, and construction duration.

Out of the two alternatives presented to the Council in March 2022, Alternative 1 was chosen to move forward for further design development.

Project Outreach
This Project was introduced to the West Contra Costa Transportation Advisory Committee (WCCTAC) in September 2020, and later presented to both the City Councils of Pinole and Hercules. The presentations covered the purpose and need of the Project, an introduction to the project development process, an overview of project considerations and challenges, and HBP funding constraints.

City staff routinely coordinates with the City of Hercules staff to share Project information.

In February 2021, City staff attended a meeting hosted by a Hercules homeowner’s City Council Report, 9H
September 20, 2022 4
association (Hercules by the Bay) to discuss the Project and address community questions and concerns. The City project team provided further details and presented the chosen alternative to the Hercules homeowner’s association (Hercules by the Bay) again on June 30, 2022 and answered questions.

The Project will be mutually beneficial to Pinole and Hercules. While the City is the sponsor of the Project and is responsible for securing funding for all phases of the Project, it is anticipated that certain approvals and actions will be required by the City of Hercules.

Approvals will be required for contractors to perform site investigation, project development, and construction activities for the Project within the jurisdictional boundaries of Hercules.

Per City Council of Pinole’s direction, a MOU was drafted and presented to the City Council of Hercules outlining the two parties’ responsibilities for carrying out the project.

The City Council of Hercules approved the MOU at a regularly scheduled meeting on August 9, 2022 with 4 -1 vote.

FISCAL IMPACT
There are no direct fiscal impacts associated with signing a MOU with City of Hercules as recommended in this staff report.

In September 2015, the City submitted an HBP application and Project Study Report (PSR) to Caltrans for the Project. The PSR identified a total budget of $16,766,800 for the Project of which $893,000 was for PE, $100,000 for right-of-way, and the remainder $15,773,800 for construction. The HBP contributes 88.53% of the bridge replacement cost and the remaining 11.47% is the local share.

Based on the project costs identified in the PSR, in December 2015, Caltrans programmed the Project in the HBP funding plan and committed to providing $790,573 (88.53% of $893k) for the PE phase. The City also secured $1,600,000 for local share from West Contra Costa Transportation Advisory Committee for all phases of the Project.

In addition, the City secured $387,000 from the Contra Costa Transportation Authority for the design, right-of-way, and environmental clearance for the Project. That is sufficient funding for the local share of the PE phase.

The planning level construction cost estimate for chosen bridge alternative is $29.1 million.

City Council Report, 9H
September 20, 2022 5
Significant funding gap exists for completion of the second phase of PE, right-of-way, and construction. The City will continue to seek additional local share funds for the construction phase. The HBP allows local agencies to request additional grant allocation when bid proposals come in higher than initially budgeted for construction. Completion of preliminary design is necessary to develop a final cost estimate and facilitate the City in pursuing funding to support all phases of the Project.

ATTACHMENT(S)
A. Memorandum of Understanding
B. Resolution approving MOU

MEMORANDUM OF UNDERSTANDING FOR THE SAN PABLO AVENUE BRIDGE

PROJECT
THIS AGREEMENT is made and entered into this ____ day of ______________, 2022, by and between the City of Pinole, hereinafter called “PINOLE”, and the City of Hercules, hereinafter called “HERCULES” (individually referred to as “Party” or collectively as “Parties”).

RECITALS:

WHEREAS, PINOLE and HERCULES recognize the need for the replacement of the San Pablo Avenue Bridge, located in PINOLE, adjacent to the border of PINOLE and HERCULES, with a project to effectuate such replacement hereinafter referred to as “the Project;” and
WHEREAS, two bridge design alternatives have been considered, and the design alternative that maintains the existing alignment of the bridge and constructs a temporary bridge for detour traffic during construction is the preferred alternative; and WHEREAS, HERCULES supports the preferred alternative; and WHEREAS, the southern approach roadway and the bridge structure is located in PINOLE, and the northern approach roadway is located in HERCULES; and WHEREAS, the Project will be mutually beneficial to PINOLE and HERCULES; and, WHEREAS, PINOLE is the sponsor of the Project and is responsible for securing funding for all phases of the Project; and
WHEREAS, it is anticipated that certain approvals and actions will be required by HERCULES to facilitate the Project, including but not limited to an encroachment permit to construct the northern bridge approach, utility relocation, and the temporary bridge that lies within HERCULES.

NOW, THEREFORE, it is mutually agreed as follows:

1. The Project shall be performed and administered by PINOLE under a single construction contract, and HERCULES shall not make direct financial contributions to fund any phase of the Project.

2. Upon completion of the Project, PINOLE will continue to maintain the bridge structure and roadway that lie within the boundaries of PINOLE.

3. HERCULES agrees to issue PINOLE and its contractors the necessary approvals to perform site investigation, project development, and construction activities for the Project within the jurisdictional boundaries of HERCULES as requested by PINOLE and in a reasonable amount of time.

ATTACHMENT A

4. Temporary construction easements for the temporary detour during construction of the new bridge are anticipated. The R/W acquisition process will follow the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act) as required with oversight from Caltrans and the Federal Highway Administration (FHWA). The Uniform Act ensures that owners of real property to be acquired for Federal and federally-assisted projects are treated fairly and consistently and encourages and expedites acquisition by agreements with such owners.

5. The Project shall comply with the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) which includes identifying environmental impacts and associated mitigation measure as appropriate. PINOLE will serve as the Project Lead Agency with HERCULES serving as a responsible agency for the CEQA process while Caltrans has been assigned NEPA authority by the Federal Highway Administration (FHWA).

6. PINOLE agrees to indemnify, save, hold harmless, and at HERCULES request, defend HERCULES, its officers, agents and employees from any and all costs and expenses, damages, liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of PINOLE, its officers, agents and employees, under this Agreement; provided that nothing herein shall constitute a waiver by PINOLE of governmental immunity available under or pursuant to Government Code Section 810 et seq. This section shall survive expiration or termination of this agreement.

7. Neither Party shall assign, transfer or sub-contract this Agreement nor any of its respective rights or duties hereunder without the written consent of the other Party.

8. This Agreement shall become effective upon execution by the Parties hereto and shall remain in effect until such time as construction of the Project has been completed and accepted by all Parties hereto and any associated claims have been settled or otherwise fully and finally resolved.

9. The provisions of this Agreement are severable. The invalidity or unenforceability of any one provision in this Agreement shall not affect the other provisions.

10. Each Party acknowledges that it has read and fully understands the content of this Agreement. This Agreement represents the entire and integrated Agreement between the Parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be modified only by written instrument executed by duly authorized representatives of both PINOLE and HERCULES.

IN WITNESS WHEREOF, the parties have executed this Agreement, effective as of the date first set forth above.

CITY OF PINOLE CITY OF HERCULES
By:___________________________ By:___________________________ [NAME] [NAME]
[TITLE] [TITLE]

APPROVED AS TO FORM APPROVED AS TO FORM

CITY OF PINOLE CITY OF HERCULES

LEGAL COUNSEL LEGAL COUNSEL
By:___________________________ By:___________________________ [NAME] [NAME]
[TITLE] [TITLE]
DATE:_________________________ DATE: _______________________

REVIEWED AND RECOMMENDED

FOR APPROVAL
By:____________________________
Sanjay Mishra, Director
Pinole Department of Public Works

REVIEWED AND RECOMMENDED

FOR APPROVAL
By:____________________________
Mike Roberts, Director
Hercules Department of Public Works

ATTACHMENT B
RESOLUTION NO. 2022-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA,

APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE CITY OF

HERCULES FOR THE SAN PABLO AVENUE BRIDGE REPLACEMENT PROJECT WHEREAS, the San Pablo Avenue Bridge is located in the City of Pinole just west of the City of Hercules city limits; and
WHEREAS, the 80 year old San Pablo Avenue Bridge needs replacement as it does not meet current structural design standards and lacks pedestrian and bicycle facilities; and
WHEREAS, the City of Pinole is working on a Capital Improvement Project to replace the bridge which is partially funded by Highway Bridge Program and other local funds (the “Project”); and
WHEREAS, to construct the Project work will need to be completed within the City of Hercules city limits and impact residential properties; and WHEREAS, it is recommended the cities of Hercules and Pinole enter into an MOU that specifies respective roles and responsibilities to ensure the Project can proceed forward successfully while meeting both cities’ needs and expectations; and WHEREAS, the MOU includes support for the preferred alternative, which will construct the replacement bridge along the current alignment, resulting in less impact to the adjacent properties.

NOW THEREFORE, BE IT RESOLVED that the Pinole City Council does hereby approves the Memorandum of Understanding (MOU) with the City of Hercules for the San Pablo Avenue Bridge Replacement Project.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager or his designee to make minor modifications to the MOU as required.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 20th day of September 2022 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Pinole City Council
Resolution No. 2022-__
Page ___
I hereby certify that the foregoing resolution was introduced, passed, and adopted on the 20th day of September 2022.
____________________________
Heather Bell, CMD
City Clerk

CITY COUNCIL
REPORT 9I
DATE: SEPTEMBER 20, 2022
TO: MAYOR AND COUNCILMEMBERS
FROM: STEPHANIE DOWNS, ASSISTANT CITY ATTORNEY

SANJAY MISHRA, DIRECTOR OF PUBLIC WORKS
SUBJECT: APPROVE A FIRST AMENDMENT TO DISPOSITION AND

DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PINOLE
AND GRP SHORES, LLC PINOLE SHORES 2 AND APPROVE A

RECIPROCAL EASEMENT AGREEMENT WITH THE PINOLE
SHORES OWNER’S ASSOCIATION

RECOMMENDATION
It is recommended that the City Council adopt resolution approving a First Amendment to Disposition and Development Agreement between the City of Pinole and GRP Shores, LLC for property located at 850 San Pablo Avenue known as Pinole Shores 2 (the “Property”), to extend the Due Diligence date through April 30, 2023 and approving a Reciprocal Easement Agreement with Pinole Shore’s Association.

BACKGROUND
The City is the owner of certain properties located at 830-850 San Pablo Avenue in the City of Pinole, County Assessor’s Parcel Numbers 402-230-015, 402-230-016, 402-230-017, 402-230-018, 402-230-020 and 402-230-022 (the “Property”) known as Pinole Shores 2. On May 9, 2022 the City and GRP Shores, LLC (“Developer”) executed a Disposition and Development Agreement for the Property.

In order to sell the property, a reciprocal easement agreement (“REA”) is necessary to provide (i) an easement from San Pablo Avenue to the Property for the City and its successors and (ii) an easement for the Association through the Property from the Association’s property for the Association to perform its required storm drain maintenance.

The City has negotiated the REA with Pinole Shores Owner’s Association, which includes getting a final appraisal (“Appraisal”) in order to determine the purchase value of the REA. The City and the Developer won’t be able to close on the Property until the City and the Association receive the Appraisal.

City Council Report, 9I
Meeting Date: September 20, 2022 2
In addition, it is taking the City longer than it anticipated to complete the CEQA requirements for the project to be constructed on the Property, and to review the Developer’s application for the Project.

REVIEW AND ANALYSIS
The City and the Developer to extend the Due Diligence Contingency Period under the DDA through April 30, 2023 to provide time for the City to finalize the California Environmental Quality Act requirements, to provide time for the planning department to complete its review of the entitlements and to provide time for the appraiser to provide the final Appraisal in order to determine the final cost of the purchase of the Property. There is still the opportunity to extend the Due Diligence Contingency Period two times for a period of thirty days each in the event that all of the information is not yet available by April 30, 2023.

By approving the REA now, the City will be able to close on the easement as soon as it reaches an agreement on the final value of the easements, as set forth in the REA.

Staff recommends that City Council approve the First Amendment to Disposition and Development Agreement for the development of the Property and the Reciprocal Easement with the Association for access through the adjacent property.

FISCAL IMPACT
The First Amendment does not modify the fiscal impact. The Property is a former Redevelopment Property and upon sale of the Property the proceeds will be transferred to the appropriate taxing entities. As a taxing entity, the City will receive approximately $553,500 in proceeds from the sale of the Property, plus 100% reimbursement of the funds that will need to be paid for the cost of the easement.

In addition, once the Property is transferred, the City will begin to receive property taxes and the Project, once completed, will provide an increase in property taxes, as well as employment opportunities for local residents.

ATTACHMENTS
A Resolution
B First Amendment to Disposition and Development Agreement 5192120.2

ATTACHMENT A
RESOLUTION NO 2022-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE APPROVING A

FIRST AMENDMENT TO DISPOSITION AND DEVELOPMENT AGREEMENT

BETWEEN THE CITY OF PINOLE AND GRP SHORES, LLC FOR THE SALE AND PURCHASE OF THE PINOLE SHORES 2 PROPERTY AND APPROVING A RECIPROCAL EASEMENT AGREEMENT WITH THE PINOLE SHORES OWNER’S

ASSOCIATION
WHEREAS, the City of Pinole (the “City”) is the owner of certain properties located at 830-850 San Pablo Avenue in the City of Pinole, California, County Assessor’s Parcel Numbers 402-230-015, 402-230-016, 402-230-017, 402-230-018, 402-230-020 and 402-230-022 (the “Property”); and
WHEREAS, on May 9, 2022 the City and GRP Shores, LLC (the “Developer”) entered a Disposition and Development Agreement (the “DDA”) that sets forth the terms and conditions under which the City will convey the Property to the Developer; and WHEREAS, the City of Pinole has negotiated a reciprocal easement agreement (the “REA”), substantially in the form on file with the City Clerk, with the adjacent landowner Pinole Shores Owner’s Association (the “Association”), in order (i) to ensure continued legal access through the Association property to the Property for the City and for all future owners of the Property, and (ii) to ensure access through the Property for the Association and its agents, employees, and contractors in order for the Association to have access to the storm water facility located on the Property; and WHEREAS, pursuant to the REA, the City and the Association have hired an appraiser to determine the purchase value of the REA (the “Appraisal”); and WHEREAS, due to delays beyond Developer's control in obtaining the Appraisal and due to the fact that the timeframe for the completion and approval of California Environmental Quality Act is longer than the City had previously estimated, the Developer and the City desire to extend the Due Diligence Contingency Period, as defined and set forth in the DDA; and
WHEREAS, the parties mutually desire to amend the DDA to extend the Due Diligence Contingency Period through April 30, 2023; and WHEREAS, the City desires to approve the REA, substantially in the form on file with the City Clerk; and
WHEREAS, the disposition and development of the Property pursuant to the DDA and the REA will be of benefit to the community by providing jobs and providing property taxes to the City.

ATTACHMENT A
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pinole hereby:

Section 1. Declares the above recitals are true and correct and incorporated by this reference.

Section 2: Approves the First Amendment to Disposition and Development Agreement between the City of Pinole and GRP Shores, LLC, to extend the Due Diligence date to April 30, 2023, substantially in the form on file with the City Clerk.

Section 3. Authorizes the City Manager, or his designee, to execute the First Amendment to Disposition and Development Agreement and to take all actions and execute all documents necessary to carry out the intent of this Resolution.

Section 4. Approves the Reciprocal Easement Agreement with Pinole Shores Owner’s Association, substantially in the form on file with the City Clerk, and authorizes the City Manager, or his designee, to Execute the Reciprocal Easement Agreement with such changes as may be approved by the City Attorney.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 20th day of September 2022 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed, and adopted on this 20th day of September, 2022.
____________________________
Heather Bell, CMC
City Clerk
5192118.2
5187917.1

FIRST AMENDMENT TO DISPOSITION AND DEVELOPMENT

AGREEMENT BY AND AMONG GRP SHORES, LLC AND THE CITY

OF PINOLE, CALIFORNIA
THIS FIRST AMENDMENT TO DESIGN AND DEVELOPMENT AGREEMENT (this “Amendment”), dated as of September __, 2022, amending that certain Design and Development Agreement dated May 9, 2022 (“DDA”), is entered into by and between the City of Pinole, a California municipal corporation (the “City”) and GRP Shores, LLC, a California limited liability company (the “Developer”). The City and the Developer are each referred to herein as a “Party” and collectively referred to as the “Parties.”
WHEREAS, the City is the owner of certain properties located at 830-850 San Pablo Avenue in the City of Pinole, California, County Assessor’s Parcel Numbers 402-230-015, 402-230- 016, 402-230-017, 402-230-018, 402-230-020-8 and 402-230-022 (the “Property”), as more particularly described in the DDA; and
WHEREAS, on May 9, 2022, the Parties executed the DDA for the purchase and sale of the Property subject to certain terms and conditions as set forth therein; and WHEREAS, due to delays beyond Developer's control in obtaining the Third Appraisal and finalizing the REA and because the timeframe for the completion and approval of CEQA is longer than the Parties had previously estimated, Developer has requested an extension of the Due Diligence Contingency Period; and
WHEREAS, the Parties mutually desire to extend the Due Diligence Contingency Period to allow the City to satisfy the CEQA requirements and other conditions to closing in the DDA through April 30, 2023; and
WHEREAS, unless specifically stated otherwise, all defined terms in this Amendment shall have the same definition as provided in the DDA.

NOW THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows.

1. Due Diligence Contingency Period
The Parties hereby agree that Section 3.3.2 of the DDA shall be superseded and replaced in its entirety with the following new Section 3.3.2:

3.3.2. Due Diligence Contingency Period. Developer will have until April 30, 2023 (the “Due Diligence Contingency Period”) to complete physical inspections of the Property and due diligence related to the purchase of the Property. Developer may extend the above Due Diligence Contingency Period by thirty (30) days upon written notice to City not less than two (2) days prior to the end of the Due Diligence Contingency Period and deposit of the additional funds required for extension, as set forth in Section 3.2.3. Notwithstanding the foregoing, Developer may only extend the above Due Diligence Contingency Period two (2)

ATTACHMENT B
5187917.1
times. City shall provide to Developer copies of all reasonably available and known documents relating to the ownership and operation of the Property, including but not limited to agreements, plans, permits and reports (environmental, structural, mechanical, engineering and land surveys) that City has in its possession not later than five (5) days following the Effective Date. All physical inspections must be coordinated with City’s representative.

Developer hereby agrees to indemnify and hold City harmless for any damage to the Property caused (but not merely revealed) by Developer’s inspections.

2. Effect
Except as otherwise expressly set forth in this Amendment, all other terms and conditions of the DDA remain unchanged and in full force and effect. In the event there is a conflict between the terms and provisions of this Amendment and the DDA as originally executed, the terms and provisions of this Amendment shall control.

3. General Provisions.

This Amendment may be executed in separate counterparts, which together shall be fully effective as an original and together constitute one and the same instrument. Facsimile signatures appearing hereon shall be deemed originals. This Amendment shall be binding upon and inure to the benefit of the Parties and their respective successors and assigns.

IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first written above.

CITY DEVELOPER
City of Pinole GRP Shores, LLC
a California limited liability company
By: _______________________________ By:_______________________________ Andrew Murray Hector R. Vinas, Manager
City Manager
ATTEST:

By: _______________________________
Heather Iopu, CMC
City Clerk
APPROVED AS TO FORM:

By: _______________________________
Eric S. Casher
City Attorney
5187917.2
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RECORDED AT THE REQUEST OF
AND WHEN RECORDED RETURN TO:

City of Pinole
2131 Pear St.

Pinole, CA 94564

EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§6103, 27383
(Space Above for Recorder’s Use Only)
A portion of the following APNs: 402-230-020-8, 402-390-021-2

RECIPROCAL EASEMENT AGREEMENT
This Reciprocal Easement Agreement (this “Agreement”) is entered into as of September___, 2022, by and between Pinole Shores Owner’s Association, Inc., a California nonprofit mutual benefit corporation (the “Association”) and the City of Pinole, a California municipal corporation (the “City”). The Association and the City are each referred to herein as a “Party” and, collectively referred to herein as the “Parties.”

RECITALS
A. The Association controls certain real property in the City of Pinole, County of Contra Costa, State of California, located within County Assessor’s Parcel Numbers 402- 390-021-2, as more particularly described on Exhibit A attached hereto and made a part hereof (the “Association Property”).

B. The City currently owns certain real property located in the City of Pinole, County of Contra Costa, State of California, known as County Assessor’s Parcel Numbers 402- 230-020-8, as more particularly described on Exhibit B attached hereto and made a part hereof (the “City Property”).

C. The City Property and the Association Property are referred to herein collectively as the “Property.”
D. The City and the Association desire to enter into this Agreement in order to ensure continued legal access through the Association Property to the City Property for the City and for all future owners of the City Property, and their agents, employees, tenants, contractors, guests, and invitees, and to ensure access through the City Property for the Association and its agents, employees, and contractors in order for the Association to have access to the stormwater facility (“Stormwater Facility”) in order for the Association to meet its obligations under that certain Stormwater Management Facility Operations and Maintenance Agreement recorded as Document number 2008-195586-00 in the official records of the County of Contra Costa (the “Stormwater Agreement”).
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E. The Association has agreed to grant a non-exclusive easement for access over the Association Property for access to and from the City Property and for utilities for uses upon the City Property (the “City Access and Utility Easement”), as more particularly described on Exhibit C-1 and Exhibit D-1 and depicted on Exhibit C-2 and Exhibit D-2 (together, the “City Access and Utility Easement Area”), attached hereto and made a part hereof. The City Access and Utility Easement will be provided as more particularly set forth in Section 1 below, subject to the terms and conditions of this Agreement.

F. The City has agreed to grant a non-exclusive easement for access to stormwater facilities located on the City Property (the “Association Easement”), as more particularly described on Exhibit C-1 and depicted on Exhibit C-2 (the “Association Easement Area”), attached hereto and made a part hereof. The Association Easement will be provided as more particularly set forth in Section 2 below, subject to the terms and conditions of this Agreement.

G. On March 8, 2021, the City received an appraisal from Denton Valuation, which valued the portion of the City Access and Utility Easement depicted on Exhibit C-2 at One Hundred and Twenty-Five Thousand Dollars ($125,000), and valued the Association Easement at Twenty-Five Thousand Dollars ($25,000). Based on that appraisal and discussions with Denton Valuation, the City Access and Utility Easement depicted on Exhibit D-2 has been valued at Fifty Thousand Seven Hundred Forty-Two Dollars ($50,742), for a total valuation of One Hundred Seventy Five Thousand Seven Hundred Forty-Two Dollars ($175,742), and a net valuation of the City Access and Utility Easement over the Association Easement in the amount of One Hundred Fifty Thousand Seven Hundred Forty-Two Dollars ($150,742) (the “City Appraisal”).

H. On November 22, 2021, the Association received an appraisal from Smith & Associates, which valued the City Access and Utility Easement at Three Hundred and Nine Thousand Dollars ($309,000), and valued the Association Easement at Sixteen Thousand Dollars ($16,000), for a net valuation of the City Access and Utility Easement over the Association Easement in the amount of Two Hundred Ninety-Three Thousand Dollars ($293,000) (the “Association Appraisal”).

NOW, THEREFORE, incorporating and in consideration of the above Recitals, and for the Purchase Price (as determined below) paid by the City and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the Association hereby agree as follows:

1. Grant of City Easement. The Association, for itself, its successors and assigns, hereby grants to the City and to and for the benefit of each successive owner of the City Property, and their agents, employees, tenants, contractors, guests, and invitees (a) a non-exclusive easement over, across and through the City Access and Utility Easement Area for vehicle and pedestrian driveway (but not parking) access to and from public roads, drive isles, roadway, and sidewalks as is reasonably necessary for the City and it’s agents, employees, tenants, contractors, guests, and {GENREA/0010/TITLE/01789357.DOCX} -3-
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invitees for access and exit to and from the City Property, it being the intention that such easement extends to, and provides access to and from San Pablo Avenue, and (b) a non-exclusive easement over, across, through and beneath the City Access and Utility Easement Area for the installation, maintenance, repair and replacement of pipes, lines, conduit and other facilities for the provision of utilities to the City Property as is reasonably necessary for the uses from time to time upon the City Property it being the intention that such easement extends to, and provides access to and from the public utilities under, over and above San Pablo. The City acknowledges and agrees that with respect to that part of the City Access and Utility Easement Area more particularly described on Exhibit D-1 and depicted on Exhibit D-2, vehicle access shall be limited to vehicles under 8,000 pounds gross vehicle weight.

2. Grant of Association Easement. The City, for itself, its successors and assigns, hereby grants to the Association and to and for the benefit of each successive owner of the Association Property and their agents, employees, and contractors, a non-exclusive easement over, across and through the Association Easement Area for vehicle and pedestrian access (but not parking) as is reasonably necessary for the Association and its agents, employees, and contractors to access the Stormwater Facility in order to conduct maintenance required under the Stormwater Agreement.

3. Determination of Purchase Price. The Purchase Price shall be the fair market value of the City Access and Utility Easement less the fair market value of the Association Easement ("Net Value"), as determined by the following procedure: Smith & Associates shall provide to Denton & Associates a list of three (3) proposed appraisers to also determine the Net Value, each of which shall be a MAI appraiser (or equivalent) with at least ten (10) years continuous experience appraising commercial land, from which list Denton & Associates shall select the third appraiser ("Third Appraiser"). The Third Appraiser shall not be provided with a copy of or otherwise informed of the results or methodology of the City Appraisal or the Association Appraisal without the prior written approval of the City and the Association. The Third Appraiser shall prepare an appraisal report that sets forth its determination of the fair market value of the City Access and Utility Easement and of the Association Easement, and net valuation of the City Access and Utility Easement over the Association Easement (the "Third Appraisal"), and provide copies of the Third Appraisal to the Parties. The Purchase Price shall be the average of the two of the three appraisals – as among the City Appraisal, the Association Appraisal, and the Third Appraisal – closest in net valuation to one another. The City shall pay the full cost for the Third Appraiser to prepare the Third Appraisal. The City shall pay the Association the full amount of the Purchase Price within thirty (30) days of determination of the Purchase Price.

4. Acknowledgment of Existing Easement. The Parties acknowledge that the City Access and Utility Easement Area and the Association Easement Area are located within a portion of that certain East Bay Municipal Utility District’s (EBMUD) public utility easement (PUE) as shown on that certain map entitled Subdivision 8758, filed on December 17, 2007, in Book 506 of Maps, at Pages 13 through 19 (506 M 13), Official Records of Contra Costa County. The Parties covenant and agree that their respective use, maintenance, repair and replacement of the Association Easement Area and the City Access and Utility Easement Area will not unlawfully interfere with the EBMUD's full enjoyment of the PUE.
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5. Repair, Replacement and Maintenance of the Easements. City and the Association shall have the following maintenance, repair, and replacement obligations; provided that as long as the City owns the City Property, the City shall have no maintenance or repair obligations (nor cost reimbursement obligations as set forth below):

A. City shall at all times be responsible for the following with respect to the Association Easement Area located upon the City Property: (i) keeping the Association Easement Area as improved from time to time, in good working order and repair and performing all maintenance, repair, and replacement of all of any roadway eventually constructed thereon (collectively, “Maintenance Work”), (ii) not unreasonably impeding access to or from, nor unreasonably obstructing or impacting, any of the Association Easement Area and (iii) not intruding into or modifying the Association Easement Area such that access by the Association as contemplated hereby is unreasonably and materially impacted. It is specifically acknowledged and agreed that the City Property has not yet been improved and the City is not under any obligation to improve or maintain the City Property in any particular manner until the City Property has been improved.

B. The Association shall at all times be responsible for the following with respect to the City Access and Utility Easement Area located upon the Association Property: (i) keeping the City Access and Utility Easement Area, in good working order and repair and performing all Maintenance Work of all of the roadway located thereon, (ii) not unreasonably impeding access to or from, nor unreasonably obstructing or impacting, any of the City Access and Utility Easement Area and (iii) not intruding into or modifying the City Access and Utility Easement Area such that access by the City as contemplated hereby is unreasonably and materially impacted.

C. Maintenance Work as to the Association Easement Area and the City Access and Utility Easement Area shall include, but is not limited to:
(a) Periodic slurry sealing and restriping;
(b) Placing, keeping in repair and replacing any necessary and appropriate directional signs, marker lines, bollards and bumpers;
(c) Installing, operating, keeping in repair and replacing, where necessary, such artificial lighting facilities as shall be reasonably required and as are required by applicable law or governmental authority;
(d) Maintaining the landscaping and sprinkler systems installed in or serving the Easement areas; and
(e) Providing any other items of repair, replacement or maintenance that may be needed from time to time to properly maintain the Easement areas.

D. Each Party shall provide to the other Party not less than thirty (30) days’ advance written notice of any contemplated work hereunder (except in the case of an emergency, in which case as much advance written notice as is reasonable under the circumstances shall be given), together with a copy of any applicable plans, specifications and work orders. If the Party to whom {GENREA/0010/TITLE/01789357.DOCX} -5-
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such notice was provided does not object in writing to such work within twenty (20) days from the date of such notice, the Party providing the notice may proceed with such work and shall be entitled to reimbursement for a portion of such work as set forth Section 5.F, below. If the Party to whom such notice was provided timely objects to such work, the Party providing such notice may proceed with such work, however, the right to reimbursement as set forth Section 5.F, below shall be subject to binding arbitration as set forth in Section 11 below with the arbitrator deciding upon the necessity for such work, the reasonableness of the cost therefore, and the amount of reimbursement therefore.

The Party undertaking the work shall obtain all permits necessary for the work and shall coordinate its proposed work with the other Party, so as to reasonably minimize the disruption to the business operations of the other Party without being required to incur overtime expenses to work during nonbusiness hours and in no event shall either Party undertake work that shall prevent access to and from the other Party’s Property.

E. Should either Party fail to perform Maintenance Work as and when reasonably necessary, as set forth above, and fails to cure the same within thirty (30) days after written notice (“Cure Notice”) from the other Party specifying the nature of such failure where such failure could reasonably be cured within said thirty (30) day period, or fails to commence such cure within said thirty (30) day period and thereafter continuously, with due diligence, prosecutes such cure to completion where such failure could not reasonably be cured within said thirty (30) day period, then, subject to the following sentence, the non performing Party shall be in breach of this Agreement and without waiving any other rights and remedies, the Party providing such notice may perform or cause to be performed such Maintenance Work and immediately recover from the non performing Party all costs and expenses in performing such work, subject to Section 5.F. below together with an administration fee of five percent (5%) of the cost of such work, and interest thereon at the maximum legal rate. If the Party to whom such Cure Notice was provided contests that it failed to perform required Maintenance Work and objects to such Cure Notice in writing within five (5) days from the date of such Cure Notice, the Party providing such Cure Notice may proceed with such work, however, the right to reimbursement as set forth above shall be subject to binding arbitration as set forth in Section 11 below with the arbitrator deciding upon the necessity for such work, the reasonableness of the cost therefore, and the amount of reimbursement therefore.

F. Subject to reimbursement, as set forth below, City shall be responsible for all costs of the Maintenance Work performed on the Association Easement Area and the Association shall be responsible for all costs of the Maintenance Work performed on the City Access and Utility Easement Area. Subject to Sections 5.D and 5.E, above, City shall be responsible for eighty percent (80%) of the reasonable out of pocket third-party cost of the Maintenance Work during construction of a development on the City Property, and seventy-five percent (75%) of the reasonable out of pocket third-party Maintenance Work performed on that part of the City Access and Utility Easement Area more particularly described on Exhibit C-1 and depicted on Exhibit C-2, and fifty percent (50%) of the reasonable out of pocket third-party Maintenance Work performed on that part of the City Access and Utility Easement Area more particularly described on Exhibit D-1 and depicted on Exhibit D-2(which shares are based on the approximate relative use of the City Easement by the City) with respect to the City Access and Utility Easement Area, in all cases within 30-days of presentation of invoices (not to be more frequently than monthly) itemizing the subject costs in reasonable detail. The Association shall be responsible for ten percent (10%) (which share is based on the approximate relative use by the Association of the Association Easement) of the {GENREA/0010/TITLE/01789357.DOCX} -6-
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reasonable out of pocket third-party cost of the Maintenance Work as to the Association Easement Area, in all cases within 30-days of presentation of invoices (not to be more frequently than monthly) itemizing the subject costs in reasonable detail. In the event that the Association or the City performs Maintenance Work in the Association Easement Area or the City Access and Utility Easement Area, respectively, in accordance with Section 5.E above, then within 30-days of presentation of invoices (not to be more frequently than monthly) itemizing the subject costs in reasonable detail the City shall reimburse the Association for eighty percent (80%), seventy-five percent (75%), or fifty percent (50%), as applicable, and/or the Association shall reimburse the City for twenty percent (20%), twenty-five percent (25%) or fifty percent (50%), as applicable, of the reasonable out of pocket third party cost, plus the five percent (5%) administration fee.

G. The City Access and Utility Easement includes the right of the City and its successors and assigns to enter at all times upon the City Access and Utility Easement Area, and Association Property as reasonably necessary, to install, inspect, maintain, repair, remove, and replace utility facilities as desired by City and its successors and assigns for the uses conducted upon the City Property from time to time (it being acknowledged that the City Property is planned for development and City and its successors may use the City Property for any use allowed by law from time to time and nothing in this Agreement shall limit such use nor the easements granted hereunder relating to such uses). In performing such work City shall use reasonable efforts to limit the disruption to the business operations on the Association Property without being required to incur overtime expenses to work during non-business hours. Upon completing such work, City shall restore, at its sole cost and expense, the surface area of the Association Property to as close to its condition prior to the commencement of such work as is reasonable under the circumstances.

H. All work referred to in this Agreement shall be performed in accordance with all applicable building codes and other state, federal, city or quasi-governmental laws, codes, ordinances and regulations.

6. Covenant Against Liens. In performing or causing to be performed any work in, on or about the Property pursuant to Section 5 above, each Party shall keep the Property free from any liens or encumbrances arising out of the work performed, materials furnished or obligations incurred by or on behalf of that Party, and shall protect, defend, indemnify and hold harmless the other Party from and against any claims, liabilities, judgments or costs (including, without limitation, reasonable attorneys’ fees and costs) arising out of the same or in connection therewith.

7. Easements Running with Land. This Agreement and the rights, duties and obligations of the Parties hereto shall be construed as covenants running with the land pursuant to California Civil Code Section 1468, and shall be binding upon, benefit and burden the Parties, their successors, and the current and successive fee owners of the land.

8. Negligence and Willful Misconduct. Subject to Section 9.1, below, if there is any damage to any portion of the City Access and Utility Easement Area or Association Easement Area (“Easement Areas”) caused (a) by the negligence or willful misconduct of City, Association or their respective successors, assigns, employees, contractors, agents, tenants, licensees or invitees, or (b) from any use of the Easements, by any Party hereto which is not within the scope of the respective Easement, then such Party, its successors and assigns shall be liable to the other Party, itssuccessors {GENREA/0010/TITLE/01789357.DOCX} -7-
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and assigns for the reasonable and actual out of pocket third-party costs and expenses incurred by such other Party(s), their successors and assigns to repair such damage to the Easement Area(s) so damaged, to substantially the same condition of the Easement Area(s) immediately prior to such damage.

9. Insurance; Indemnification.

9.1 Insurance. Association and City (each, an “Insuring Owner”) shall maintain or cause to be maintained in full force and effect commercial general liability insurance covering claims of bodily injury, personal injury and property damage (including loss of use thereof) arising out of the entry upon any portion of the respective Property owned by the Insuring Owner, with a combined single limit of liability of at least Two Million Dollars ($2,000,000.00) for bodily injury, personal injury and property damage. The non-insuring Owners shall each be named as “additional insured’s” under the others policy with respect to the Easement Areas. The Insuring Owner hereby releases and waives for itself and each person claiming by, through or under it, the non-insuring Owners and their agents, employees, tenants, contractors, guests, and invitees in connection with the terms provided for herein from any liability for any loss or damage to all property of said non-insuring Owner, which loss or damage is of the type covered by the insurance required to be maintained under this Section

9.1, to the extent such loss or damage is actually covered by such insurance maintained by the Insuring Owner (or would have been covered if the Insuring Owner had carried the insurance required to be maintained under this Section 9.1).

Each Party shall cause each insurance policy required to be obtained by it, hereunder, to provide that the insurer waives all right of recovery by way of subrogation against the other Party and its agents, employees, tenants, contractors, guests, and inviteesin connection with any injury or damage covered by such policy. The insurance required hereunder shall be written on an occurrence basis and procured from companies rated by Best’s Rating Guide not less than A/X and which are authorized to do business in the State of California. The Insuring Owner shall produce or furnish to the non-insuring Owner, upon request, a certificate of insurance evidencing that the insurance required to be carried under this Section 9.1 is in full force and effect. No policy of insurance shall be allowed to expire without at least thirty (30) days prior written notice by the insurer to each insured and to each additional insured.

9.2 Indemnification. Subject to Section 9.1, above, each Party hereto (each an “Indemnitor”) agrees to and shall indemnify, defend (with counsel reasonably satisfactory to the other Party) and hold harmless said other Party (each an “Indemnitee”) from and against any and all “Claims”, as that term is defined below, which such Indemnitee may suffer arising out of, relating to or in any way connected with the Indemnitor’s negligence, willful act or omission, or breach of this Agreement, relating to the Easements granted pursuant to this Agreement, excepting therefrom Claims resulting from the negligence, willful act or omission, or breach of this Agreement of such Indemnitee. For purposes of this Agreement, the term “Claims” shall mean any and all actions, suits, causes of actions, and/or claims for {GENREA/0010/TITLE/01789357.DOCX} -8-
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bodily injury and/or property damage, costs and expenses, including, without limitation, reasonable attorney's fees and costs.

10. Remedies. Each provision of this Agreement shall be enforceable by each Party by a proceeding for a prohibitive or mandatory injunction or by an action to recover damages. If proceedings are instituted in connection with the rights of enforcement and remedies provided in this Agreement, the prevailing Party shall be entitled to recover its reasonable costs and expenses in connection therewith including, without limitation, reasonable attorneys’ fees. Failure to enforce any provision of this Agreement shall not operate as a waiver of any such provision, the right to enforce such provision thereafter, or of any other provision of this Agreement. It is expressly agreed that no breach of this Agreement shall entitle any Party to cancel, rescind, or otherwise terminate this Agreement, and such limitations shall not affect in any manner any of the rights or remedies which the Parties may have by reason of any breach of this Agreement. Except as otherwise provided herein, the rights and remedies of the Parties shall be cumulative; provided, however, that neither Party shall have a right to recover consequential or punitive damages.

11. Arbitration.

A. Any dispute relating to the interpretation or enforcement of this Agreement shall be by binding arbitration with Judicial Arbitration and Mediation Services, Inc., Walnut Creek Office (or any successor organization) (herein referred to as “JAMS”) with a request for the appointment of one impartial arbitrator from JAMS, who shall be a retired judge of Contra Costa county and who shall be selected as follows. The arbitrator shall be selected by JAMS from a panel of five arbitrators, two of which may be objected to by each Party, in which event such objected to arbitrators shall not act as the arbitrator hereunder. Any arbitrator not objected to by either Party may serve as the arbitrator hereunder. Notwithstanding the foregoing, the Parties may mutually agree upon a single arbitrator. The arbitration hearing is to be held at the JAMS offices in Walnut Creek, California. The proceeding shall be conducted in accordance with the then prevailing rules for commercial arbitration as promulgated by JAMS. Each Party to the arbitration shall pay its pro rata share of the fees and expenses of the arbitrator appointed by JAMS, plus its pro rata share of all other expenses of the proceeding (other than the fees and disbursements of attorneys or witnesses for each Party). All such fees and costs together with attorneys' fees and costs, including expert witness costs of the Parties and attorneys' fees and costs incurred in enforcing any judgment, may be awarded to the prevailing or most prevailing Party at the discretion of the arbitrator. The provisions of Sections 1282.6, 1283, and 1283.05 of the California Code of Civil Procedure apply to the arbitration. A demand for arbitration shall be made, if at all, prior to the date when institution of legal or equitable proceedings based on such claim would be barred by the applicable statute of limitations or such earlier date as set forth in this Agreement. The award shall be in writing and shall indicate factual findings and the reasons on which the decision is based. The arbitrator shall not have any power to alter, amend, modify or change any of the terms of this Agreement nor to grant any remedy which is either prohibited by the terms of this Agreement, or not available in a court of law. The arbitrator shall have the power to grant legal and equitable remedies but shall not have the power to award any consequential, special, or punitive damages. The arbitrator shall not have the power to commit errors of law or legal reasoning; the Parties agree that the power of the court to vacate an award or correct an award shall include powers necessary to correct an error of law or legal reasoning. If a Party does not comply with the award of the arbitrator, then the other Parties {GENREA/0010/TITLE/01789357.DOCX} -9-
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may seek (and the non-complying Party hereby consents to) the order of a court of competent jurisdiction, which shall enter judgment on the award of the proceeding and all resulting enforcement expenses (including the reasonable attorneys’ fees and costs of enforcing the award). The arbitrator shall issue a final decision within thirty (30) days of the conclusion of testimony unless otherwise agreed to by the Parties.

B. In the event that JAMS does not exist at the time of such controversy the arbitration shall be conducted by the American Arbitration Association ("AAA") with the hearing to be held in Walnut Creek, California. If the AAA is utilized, the arbitration shall be held in accordance with the Commercial Arbitration Rules of the American Arbitration Association but otherwise pursuant to the provisions above.

12. Severability. If any clause, sentence, or other portion of the terms, conditions, covenants, and restrictions of this Agreement become illegal, null, or void for any reason, or be held by any court of competent jurisdiction to be so, the remaining portions will remain in full force and effect.

13. Governing Law. This Agreement shall be subject to and construed in accordance with the laws of the State of California.

14. Effect of Provisions of Agreement; Successors and Assigns. Each provision of this Agreement, and agreement, promise, covenant and undertaking to comply with each provision of this Agreement: (i) shall be deemed incorporated in each deed or other instrument by which any right, title or interest in any portion of the Property is granted, devised or conveyed, whether or not set forth or referred to in such deed or other instrument; and (ii) shall be deemed a covenant running with the land to, with and for the benefit of each Party having an interest in the Property; and also an equitable servitude, running, in each case, as a burden with and upon the title to each and every portion of the Property. This Agreement shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of each of the undersigned. A person or entity shall be bound by this Agreement only during the period such person or entity is the fee or leasehold owner of any property which is subject to this Agreement, except as to obligations, liabilities and responsibilities that accrue during said period. Although persons or entities may be released under this Section, the covenants and restrictions in this Agreement shall continue to be benefits to and servitudes upon said Property running with the land.

15. Captions. The captions heading the various sections of this Agreement are for the convenience and identification only and shall not be deemed to limit or define contents of the respective sections.

16. Entire Agreement; Amendment or Revocation. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter contained herein, and Exhibits A, B, C-1, C-2, D-1 and D-2 attached hereto are by this reference incorporated in this Agreement. Any prior agreements or understandings between the Parties concerning the easements established herein are superseded and replaced by this Agreement and are hereby rendered null and void. This Agreement may be amended or revoked only upon unanimous written approval in recordable form of all owners of the Property or any portion thereof. Any other attempt to do so shall be void and have no effect.
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17. Certificate. Each Party will, fifteen (15) days following receipt of written notice from the other Party, provide such written confirmation as is reasonably requested by the requesting Party as to the status of this Agreement, including any defaults under or sums claimed due and owing under this Agreement. Failure of a Party to timely provide such reasonably requested information shall be deemed an admission that this Agreement is in full force and effect and that there are no defaults by the requesting Party thereunder.

18. Mortgage/Subordination. This Agreement and the easements and obligations established hereby with respect to each Party and the Property shall be superior and senior to any lien placed upon said Property, including the lien of any mortgage or deed of trust. Notwithstanding the foregoing, no violation of the provisions contained herein shall defeat or render invalid the lien of any mortgage or deed of trust made in good faith and for value; provided, however, that any buyer, mortgagee or benficiary under a deed of trust that acquires title to the Property orany portion thereof by foreclosure, trustee’s sale, deed in lieu of foreclosure, or otherwise shall take title subject to this Agreement. Each Party shall obtain from any current lender who has a mortgage recorded against its Property a subordination agreement subordinating such mortgage to this Agreement so that this Agreement is not impacted by the foreclosure of any such mortgage.

19. Counterparts. This Agreement may be executed in any number of counterparts all of which together shall constitute one and the same instrument.

20. Joint and Several. If any Party or subsequent owner of all or any portion of the Property is comprised of more than one person or entity, then the obligations of such Party under this Agreement shall be joint and several.

21. Attorney’s Fees. In the event that any Party commences any action or proceeding against the other in order to enforce the provisions hereof or in order to obtain damages for the alleged breach of any of the provisions hereof, the prevailing Party as determined therein shall be entitled to recover, in addition to any amounts or relief otherwise awarded, all reasonable costs incurred in connection therewith, including reasonable attorney’s fees.

22. Notices. All notices to be given under this Agreement shall be in writing and sent by either:
(i) mail, return receipt requested, in which case notice shall be deemed delivered three (3) business days after deposit, postage prepaid in the United States Mail, (ii) a reputable overnight courier, in which case notice shall be deemed delivered one (1) business day after deposit with that courier, or (iii) e-mail if a copy of the notice is also sent by United States Certified Mail or reputable overnight courier, in which case notice shall be deemed delivered on transmittal by e-mail , as follows:

City of Pinole
2131 Pear St.

Pinole, California 94564
Attention: City Manager
Pinole Shores Owners Association
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3522842.5
c/o Kocal Properties
____________________
____________________
Attention: Richard DiNottia
Any Party may, at any time by giving five (5) days' prior written notice to the other Parties, designate any other address in substitution of the foregoing address to which such notice will be given.
[Signatures on Following Page]
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3522842.5
IN WITNESS WHEREOF, the City and Association have executed this Agreement as of the date first written above.

THE CITY OF PINOLE,
a California municipal corporation
By: ____________________________
Andrew Murray
City Manager
ATTEST:
__________________________________
City Clerk

APPROVED AS TO FORM
__________________________________
Eric S. Casher
City Attorney

PINOLE SHORES OWNERS ASSOCIATION,
a California nonprofit mutual benefit corporation
By: _____________________________________
Name:

Title:
(Additional Signature Next Page)
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3522842.5

ACKNOWLEDGED AND APPROVED
EBMUD acknowledges its receipt of the Agreement and affirms that it has no objection to the easements granted therein.

EAST BAY MUNICIPAL UTILITY DISTRICT (EBMUD),
a public corporation organized and existing under the laws of the State of California By: _____________________________________
Name:

Title:
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3522842.5

ACKNOWLEDGMENT

STATE OF CALIFORNIA )
)

COUNTY OF CONTRA COSTA )
On_____________ before me, _____________________________, Notary Public, personally appeared, _______________________________________________________________________, who proved to me the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under penalty of perjury under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________
A notary public or other officer completing this
certificate verifies only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.
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5193971.1

EXHIBIT A
Legal Description of the Association Property
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5193971.1

EXHIBIT B
Legal Description of the City Property
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5193971.1
EXHIBIT C-1
Legal Description of City Access and Utility Easement
And Association Easement
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5193971.1
EXHIBIT C-2
Depiction of City Access and Utility Easement Area
And Association Easement Area
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5193971.1
EXHIBIT D-1
Legal Description of additional City Access and Utility Easement Area {GENREA/0010/TITLE/01789357.DOCX} D-2-1
5193971.1
EXHIBIT D-2
Depiction of additional City Access and Utility Easement Area {GENREA/0010/TITLE/01789357.DOCX}
3881669.13522842.5
CITY COUNCIL 9J
REPORT

DATE: SEPTEMBER 20, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: DAVID HANHAM, PLANNING MANAGER
SUBJECT: APPROVE AN AMENDMENT TO THE ON-CALL CONTRACT WITH

METROPOLITAN PLANNING GROUP (M-GROUP) AND ISSUING AN

AMENDMENT TO TASK ORDER FOUR FOR ENVIRONMENTAL
SERVICES FOR THE PINOLE SHORES II PROJECT (830-848 SAN

PABLO AVE)

RECOMMENDATION
It is recommended that the City Council:

1. Adopt a resolution approving an amendment to the On-Call contract with M-Group and issue an amended Task Order 4 for environmental services in an amount not to exceed an additional $73,856 for the preparation of the environmental document for the Pinole Shores II project on a cost-recovery basis; and

2. Appropriate funds for this purpose to account 212-461-42101.

BACKGROUND
On November 13, 2018, the City Council approved Resolution No. 2018-101 approving on-call contract services for several consulting firms including M-Group for a period of four (4) years ending November 13, 2022, with the understanding that any contract amendments in excess of $45,000 be presented to the City Council for approval.

On July 20, 2021, the City Council approved Resolution No. 2021-60 approving the amendment of the contract in the amount of $125,000 for the environmental clearance services for four multi-family residential projects at 2801 Pinole Valley Road, 600 Roble Avenue, 2151 Appian Way and 1500 Fitzgerald Drive. M-Group has completed environmental review documentation for three of the four environmental clearances and is currently completing the fourth (1500 Fitzgerald Drive). The cost of these reviews is fully borne by the applicant/developer through a cost-recovery agreement between the applicant/developer and the City, in addition to 15% of the contract cost for administration of the contract.

On January 3, 2022, an application was filed for Comprehensive Design Review for the construction of two industrial buildings totaling approximately 118,312 square feet at 830-848 San Pablo Avenue (a.k.a., the “Pinole Shores II” project).

City Council Meeting, 9J
September 20, 2022 2
On June 7, 2022, the City Council approved Resolution No. 2022-42 approving the amendment of the Task Order 4 contract in the amount of $32,370 for the preparation of the environmental documentation for the Pinole Shores II project and bringing the total compensation for environmental clearance services under Task Order 4 from $125,000 to $157,370.

REVIEW & ANALYSIS
The scope of work for the Pinole Shores II project underlying the original budget amount of $32,370 assumed the applicant would be providing all required Technical Studies.

Since that time, the applicant has elected for M-Group to subcontract the preparation of required Technical Studies, including Cultural Resources, Air Quality, Greenhouse Gases and Health Risk Assessment, Noise and Vibration, Biological Resources and Transportation Consulting Services (collectively the “Tehcnical Studies”). The addition of the subcontracted Technical Studies increased the budget by $73,856 and the revised budget is now $106,226, inclusive of a 10% contingency and optional transportation operations analysis. An additional amendment in the amount of $73,856, for a total project environmental documentation cost of $106,226 is required to initiate the work.

FISCAL IMPACT
The Pinole Shores II project environmental document has been scoped for an additional $73,856. Therefore, the total cost of M-Group’s environmental clearance services under Task Order 4 would increase from $157,370 to $231,226. The cost of these reviews is fully borne by the individual applicant/developer through a cost-recovery agreement between the applicant/developer for the specific project and the City. The City also requires the applicant to submit a fee in the amount of 15% of the contract cost, to provide contract administration support. Therefore, there will be no direct negative impact to the Planning and Building fund.

ATTACHMENTS
A. Resolution
B. M-Group Contract Amendment Task Order

ATTACHMENT A
RESOLUTION NO. 2022-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA,

APPROVING AN AMENDMENT TO THE ON CALL CONTRACT WITH
METROPOLITAN PLANNING GROUP (M-GROUP) AMENDING TASK ORDER 4 FOR ENVIRONMENTAL SERVICES IN AN AMOUNT NOT TO EXCEED TO $231,226 WHEREAS, the City of Pinole has utilized M-Group for many years for current and long-range planning, environmental services; and
WHEREAS, on November 13, 2018, the City Council approved several on-call contracts which included M-Group for a period of four years, ending November 13, 2022, with the understanding that any contract amendments more than $45,000 be presented to the City Council for approval; and
WHEREAS, on July 20, 2021, the City Council approved amendment of the contract in the amount of $125,000 for Task Order 4: the environmental clearance documentation for four multi-family residential projects (at 2801 Pinole Valley Road, 600 Roble Avenue, 2151 Appian Way and 1500 Fitzgerald Drive), three of which have been completed with one remaining in the entitlement stage; and WHEREAS, the Pinole Shores II project, located at 830-848 San Pablo Avenue, proposes the construction of two industrial buildings totaling approximately 118,312 square feet and requires Comprehensive Design Review; and WHEREAS, the preparation of the environmental documentation for the Pinole Shores II project is estimated to cost $106,226; and
WHEREAS, M-Group can prepare all of the necessary environmental documentation in an expeditious manner; and
WHEREAS, the cost of these reviews is fully borne by the applicant/developer through a cost-recovery agreement between the applicant/developer and the City.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Pinole does hereby take the following actions:

1. Authorize the City Manager to execute an amendment to the On-Call contract with M-Group amending Task Order 4 to include environmental services for the preparation and completion of environmental documentation for the Pinole Shores II project in an additional amount of $73,856, for a total project amount not to exceed $106,226 and for a total contract cost of $231,226 for environmental clearance services.

2. Appropriate funds for this purpose to account 212-461-42101.

Pinole City Council
Resolution No. 2022-__