• Stantec
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 15th day of November 2022 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 15th day of November 2022.
______________________________________
Heather Bell, CMC
City Clerk
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ATTACHMENT B
11/15/2022
Firm Name
EngineeringConstruction Managemen
Construction Inspection
Project Management
SurveyingTraffic EngineeringGeotechnical EngineeringReal EstatePlanning ReviewEnvironmental ServicesWastewater/Stormwater Notes
Alan Kropp & Associates X X
A-N West X X X
AnchorCM X X
Apex Testing Lab X materials/special inspections
Avila Project Management X X X X
Bellecci and Associates X X X X
BKF Engineers X X X X X X X
BSK Engineers X X
Cal Engineering and Geology X
Celerity Consulting Group X X X X X
Coastland Engineering X X X X
Cornerstone Earth Group X
CSG X X X X staff augmentation
Cunha Engineering X X X
GEOsphere X X
Harrison Engineering, Inc X X X X X
HydroScience X X X X X sewer
Inspection Services X materials/special inspections
Interwest X X X X X X X
Kennedy and Associate X X CCCWP
Keyser Marston Associates, Inc X
Kister Savio and Rei X X
Kosmont Companies X
M Group X X
MIG X X
P/A Design Resources, Inc X
Parisi CSW Design Group X X X
Park Engineering X X
Premier Inspection Services X X special inspections
Raney X X
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Rincon Consultants X X X staff augmentation
RSG X
Ruggeri-Jensen-Azar X X X X
S Kwok Engineers X X X X X stormwater
Schaff and Wheeler X x sewer / stormwater/ clean water
Stantec X X
Steve Duran X
VTA Planning X housing
West Coast Code Consultants X X X X X X X
Willdan X X X X x X X X X staff augmentation
W-Trans X X
ON-CALL CONSULTATNS WHO SUBMITTED PROPOSALS FOR 2022 WASTEWATER/STORMWATER RFQ GHD, Inc. X
LEE + RO X
Alpha CM X
Pipe and Plant Solutions, Inc. X
AAX Engineering LLP X
SKL Solutions X
Freyer & Laureta, Inc. X
UNICO Engineering X
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STANDARD CONSULTANT AGREEMENT FOR
PROFESSIONAL SERVICES
Consulting Services Agreement between [DATE]
City of Pinole and ______________ Page 1 of 17
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF PINOLE AND
[NAME OF CONSULTANT]
THIS AGREEMENT for consulting services is made by and between the City of Pinole (“City”) and __________________ (“Consultant”) (together sometimes referred to as the “Parties”) as of ____________, 20__ (the “Effective Date”) in Pinole, California.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on _______________, and Consultant shall complete the work described in Exhibit A by that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount not to exceed ________________, for all work set forth in Exhibit A and all reimbursable expenses incurred in performing the work. In the event of a conflict between this Agreement and Consultant’s proposal regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.
ATTACHMENT C
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Consulting Services Agreement between [DATE]
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Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
▪ The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever 144 of 677
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incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the following fee schedule attached hereto as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, and shall not exceed ($ ). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in Exhibit C, and only under the terms and conditions set forth therein.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and 145 of 677
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provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the City. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and nonowned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or GL 0002 (ed.1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1. No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
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a. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete certified copies of all policies, including 147 of 677
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complete certified copies of all endorsements. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. A certified endorsement at least as broad as Insurance Services Office form number CG 20 10 (11/85 ed.) shall be attached to all policies stating that the City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
A certified endorsement shall be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
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4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
4.4.7 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
▪ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
▪ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ▪ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel reasonably acceptable to the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 149 of 677
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In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective 150 of 677
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professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.
7.5 Pinole Business License. Consultant shall obtain a City of Pinole business license according to the terms of Title 5 of the City of Pinole Municipal Code and deliver to City proof of such business license prior to beginning work under this Agreement. Work under this Agreement cannot begin until the City receives proof that Consultant has obtained a City of Pinole business license.
7.6 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.
In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall be specified in writing by the City. Consultant understands and agrees that if City issues such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized 151 of 677
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by the City, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the personal reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and 152 of 677
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agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.
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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
Consultant will comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant or Consultant’s firm to notify the City pursuant to section 10.10 Notices of any staff changes relating to this Agreement. a. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection b., will be performing a very limited and closely supervised function, and, therefore, are unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection b. _________________________
Initialed by City Attorney’s Office
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b. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the Disclosure Category “1-5” of the City’s Conflict of Interest Code:
______________________ ______________________
______________________ ______________________
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by _______________________________ who shall act as the City’s representative. All correspondence shall be directed to or through ______________________ or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
____________________________________________
____________________________________________
____________________________________________
Any written notice to City shall be sent to:
____________________________________________
____________________________________________
____________________________________________
10.11 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.
10.12 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein.
10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. 155 of 677
Consulting Services Agreement between [DATE]
City of Pinole and ______________ Page 14 of 17
The Parties have executed this Agreement as of the Effective Date.
CITY OF PINOLE CONSULTANT
____________________________ ______________________________ Andrew Murray, City Manager [NAME, TITLE]
Consultant’s City of Pinole Business
License #:_____________________
Attest:
___________________________
Heather Bell, City Clerk
Approved as to Form:
____________________________
Eric S. Casher, City Attorney
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Consulting Services Agreement between [DATE]
City of Pinole and ______________ Page 15 of 17
EXHIBIT A
SCOPE OF SERVICES
.
157 of 677
Consulting Services Agreement between [DATE]
City of Pinole and ______________ Page 16 of 17
EXHIBIT B
COMPENSATION SCHEDULE AND HOURLY FEES
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Consulting Services Agreement between [DATE]
City of Pinole and ______________ Page 17 of 17
EXHIBIT C
CITY-FURNISHED FACILITIES
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. 159 of 677
CITY COUNCIL
REPORT
9F
DATE: NOVEMBER 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: RECEIVE THE FISCAL YEAR (FY) 2022/23 FIRST QUARTER
FINANCIAL REPORT
RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2022/23 First Quarter Financial Report.
BACKGROUND
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.
The First Quarter Financial Report covers financial activity through the first quarter of the FY 2022/23, ending September 30, 2022. It provides preliminary year-end results.
REVIEW & ANALYSIS
General Fund Analysis
The FY 2022/23 budget is a status quo budget, meaning that the revenue sources and service and staffing levels included in the budget are similar to those included in the prior year’s budget. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources.
The budget does include the use of unassigned fund balance (residual, unrestricted funds) primarily for several one-time, Council-directed initiatives, which is an acceptable use of unrestricted funds. Additionally, the City maintains a separate General Reserve Fund, which is required by the City’s Cash Reserve Policy to maintain a reserve balance equal to 50% of total on-going General Fund expenditures. 160 of 677
City Council Report XX
November 15, 2022 2
The General Reserve fund balance will be approximately $9.1 million (after the transfer is processed) and complies with the Policy.
At its meeting on June 21, 2022, the City Council adopted the FY 2022/23 budget, which included the use of a portion of the General Fund’s substantial unassigned fund balance to fund several new critical positions as well as several Council-directed initiatives. The FY 2022/23 adopted budget includes the use of General Fund (including Measure S 2006 and 2014) unassigned fund balance for a net deficit of $883,662.
The City is projecting to end FY 2022/23 with a net deficit of $892,662, with total revenues projected at $28.1 million and expenditures at $29.0 million. Staff is not recommending any budget adjustments at this time. The table below summarizes the General Fund budget to actuals through the first quarter.
Since the first quarter represents 25% of the fiscal year, it is expected that actual revenues and actual expenditures will be around 25%. However, this is typically not the case for revenues due to the timing of receipts of the various revenue sources.
General Fund Revenue (including Measure S 2006 and 2014) The City Council authorized revenues in the amount of $28,111,479 in the original FY 2022/23 General Fund budget, including Measure S 2006 and 2014. General Fund actual revenues through the first quarter of FY 2022/23 totaled $1,177,607, which is 4% of the revised budget. The table below summarizes budget, actuals, and the projected year-end results by revenue category.
General Fund (including
Measure S 2006 and 2014)
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Proposed
Adjustments
FY 2022/23
Amended
Budget
Projected
Year-End
Revenues $ 28,111,479 $ 28,111,479 $ 1,177,607 4% $ - $ 28,111,479 $ 28,111,479 Expenditures 28,995,141 29,004,141 6,379,746 22% - 29,004,141 29,004,141 Net surplus/deficit (883,662) (892,662) $ (5,202,139) $ - $ (892,662) (892,662) Beginning Fund Balance 10,777,105 10,777,105 10,777,105 Ending Fund Balance $ 9,893,443 $ 9,884,443 $ 9,884,443 161 of 677
City Council Report XX
November 15, 2022 3
Sales Tax
Sales tax is the City’s largest general revenue stream. For the first quarter, sales tax collected, including Measure S funds, were $688,275, 7% of the revised budget. There is a typically a delay in the timing of sales tax receipts. Despite the ongoing economic impacts of COVID-19, sales tax receipts remained stable. Even with rising prices due to inflation, consumer spending in the fuel and restaurant categories were up.
Spending in the general consumer goods slowed with electronic stores experiencing the sharpest declines within this category.
Property Tax
Property tax is the City’s second largest revenue stream. It is comprised of four segments – secured, unsecured, supplemental, and transfer tax. The largest segment is secured property tax. It is received in three installments in December (55%), April (40%), and June of each year (5%). Secured property tax revenue includes the basic 1% property tax of $2,949,175 and the Redevelopment Property Tax Trust Fund (RPTTF) of $1,490,951. This is revenue that has resulted from the dissolution of the former Pinole Redevelopment Agency and represents the shift from the Agency receiving tax increment revenue to the various taxing entities receiving the tax revenue. The RPTTF revenue will convert to “normal” property tax revenue when all of the former Agency’s outstanding debt is paid off and the Successor Agency is formally dissolved. Dissolution is currently expected to occur sometime after the final debt service payment in FY 2023/24. The budgeted revenue for FY 2022/23 is $4,776,626. The first installment of property tax will be received in December.
All Other General Fund Revenue
Utility Users’ Tax (UUT) is levied on telecommunication, electricity, gas, and mobile telephones. For the first quarter, UUT revenues collected were $277,636, 14% of the revised budget. The amount collected is consistent with the timing of receipts.
Category FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Property Taxes $ 4,776,626 $ 4,776,626 $ 13,939 0% 4,776,626 $ Sales and Use Taxes 4,582,095 4,582,095 329,295 7% 4,582,095 Sales and Use Taxes - Measure S 2006 2,451,000 2,451,000 179,457 7% 2,451,000 Sales and Use Taxes - Measure S 2014 2,451,000 2,451,000 179,524 7% 2,451,000 Utility Users Tax 1,934,150 1,934,150 277,636 14% 1,934,150 Franchise Taxes 786,790 786,790 67,751 9% 786,790
Other Taxes: TOT 440,000 440,000 65,302 15% 440,000
Other Taxes: Business License 412,500 412,500 21,876 5% 412,500 Intergovernmental Taxes 2,215,948 2,215,948 - 0% 2,215,948 Public Safety Charges 1,405,108 1,405,108 827 0% 1,405,108 Total Other Revenue 549,640 549,640 42,000 8% 549,640
Revenue Total: 22,004,857 22,004,857 1,177,607 5% 22,004,857 Transfer In from Section 115 Trust 2,016,612 2,016,612 - 0% 2,016,612 Transfer In from ARPA Fund 4,090,010 4,090,010 - 0% 4,090,010 Revenue/Sources Total: $ 28,111,479 $ 28,111,479 $ 1,177,607 4% 28,111,479 $ 162 of 677
City Council Report XX
November 15, 2022 4
Franchise Tax is levied on gas, electricity, cable, and refuse. For the first quarter, revenues collected were $67,751, 9% of the revised budget. The amount collected is consistent with the timing of receipts.
Transient Occupancy Tax (TOT), also known as the “hotel tax,” is levied on persons staying 30 days or less in a motel or lodging facility within City limits. For the first quarter, revenues collected were 65,302, 15% of the revised budget. The amount collected is consistent with the timing of receipts.
Business License Tax is assessed on all businesses doing business within City limits.
For the first quarter, revenues collected were $21,876, 5% of the revised budget. The bulk of this revenue is typically received in December and January.
Intergovernmental Taxes is comprised of the Motor Vehicle License Fee (VLF), which is the City’s share of motor vehicle license fees levied, collected, and apportioned by the State. This category also includes the Homeowners Property Tax Relief, which is a reimbursement from the State to offset loss of property tax for the state-imposed homeowner exemption. For the first quarter, no revenues were received as the first half of the total allocation is typically received in December.
Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. The revenue is received on a quarterly basis and the first installment is typically received in October.
Other revenues include permits, fees, fines and forfeitures, rental income, proceeds from the sale of property, investment income, and grants. All revenues in this category totaled $42,827, 8% of the revised budget. The main factor is the timing of receipts of the various revenues.
The transfer in comes from the Section 115 Trust to offset the increase in pension costs in the General Funds. The amount of the transfer will be based on total expenditures at year-end. In addition, the General Fund budget includes a transfer in of $4,090,010 from the American Rescue Plan Act (ARPA) Fund. This is the remaining balance of the City’s ARPA allocation which will be used to backfill the loss of revenue caused by the pandemic.
General Fund Expenditures (including Measure S 2006 and 2014) The City Council authorized expenditures in the amount of $28,995,141 in the original FY 2022/23 General Fund budget. The budget was increased by $9,000 due to an approved budget adjustment in the Code Enforcement division, bringing the revised budget to $29,004,141. General Fund actual expenditures through the first quarter of totaled $6,379,746, 22% of the revised budget. The table below summarizes budget, actuals, and the projected year-end results by expenditure category. 163 of 677
City Council Report XX
November 15, 2022 5
Actuals in most of the expenditure categories were at or below 25%. Those that were above 25% are discussed below.
• Materials and Supplies were 45% of the revised budget primarily due to purchases of fuel and safety clothing.
• Debt Service expenditures were 100% of the revised budget due to the payment of the annual debt service for the 2006 pension obligation bonds.
In addition to the summary of expenditures by category, a summary of expenditures by department is provided below.
Most departmental spending was at or below 25% for the first quarter. Those that were above 25% are discussed below.
• City Attorney expenditures were at 45% of the revised budget because the reimbursements (credits) from other City departments for legal services were not processed until October. Reimbursements are processed in the month following the end of each quarter.
Category FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Salaries & Wages $ 11,492,312 $ 11,492,312 $ 2,624,243 23% 11,492,312 $ Benefits 7,496,535 7,496,535 1,828,289 24% 7,496,535 $
Professional/Admin Services 4,253,726 4,262,726 683,022 16% 4,262,726 $ Other Operating 286,311 286,311 63,271 22% 286,311 $
Materials and Supplies 229,200 229,200 103,347 45% 229,200 $ Interdepartmental Charges (689,039) (689,039) 452,974 -66% (689,039) $ Asset/Capital Outlay 3,258,109 3,258,109 28,555 1% 3,258,109 $ Debt Service 596,107 596,107 596,045 100% 596,107 $
Other Financing Uses/Transfers 2,071,880 2,071,880 - 0% 2,071,880 $ Expenditure Total: $ 28,995,141 $ 29,004,141 $ 6,379,746 22% $ 29,004,141 Department FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
FY 2022/23
YTD Actuals w/
Encumb.
% of
Revised
Budget
Projected
Year-End
City Council $ 176,396 $ 176,396 $ 28,072 $ 28,072 16% 176,396 $ City Manager 615,943 615,943 117,775 117,775 19% 615,943 City Clerk 586,347 586,347 110,061 110,061 19% 586,347
City Treasurer 8,662 8,662 1,976 1,976 23% 8,662
City Attorney 321,057 321,057 145,424 145,424 45% 321,057 Finance Department 632,747 632,747 154,259 154,259 24% 632,747 Human Resources 768,472 768,472 156,811 156,811 20% 768,472 Non-Departmental 3,629,942 3,629,942 1,014,775 1,014,775 28% 3,629,942 Information Technology 102,600 102,600 - - 0% 102,600
Police Department 10,535,459 10,535,459 2,562,474 2,619,555 25% 10,535,459 Fire Department 5,514,428 5,514,428 1,541,236 1,541,236 28% 5,514,428 Public Works 5,099,752 5,099,752 450,623 792,379 16% 5,099,752 Community Development 527,464 536,464 70,445 70,445 13% 536,464 Community Services 475,872 475,872 25,814 25,814 5% 475,872 Sewer - - - - -
Expenditure Total: $ 28,995,141 $ 29,004,141 $ 6,379,746 $ 6,778,583 23% 29,004,141 $ 164 of 677
City Council Report XX
November 15, 2022 6
• Non-Departmental expenditures were at 28% due to the payment of the annual debt service for the 2006 pension obligation bonds.
• Fire Department expenditures were at 28% of the revised budget primarily due to materials and supplies, and interdepartmental charges.
Overall, General Fund revenues and expenditures are on target with budgeted amounts as expected at this point in the fiscal year. Therefore, staff is not recommending any changes to the budget at this time.
Other Funds Analysis
The following analysis provides explanations of the financial activity for select nongeneral funds. Attachment A includes detailed financial information for all funds.
Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. For the first quarter, revenues were $122,860, 12% of the revised budget. Expenditures were $73,002, 6% of the revised budget. Actual expenditures are low due to the timing of capital projects.
Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax based on a share of statewide taxable sales. These funds are used exclusively for public safety personnel costs. For the first quarter, revenues were $16,426, 10% of the revised budget. Expenditures were $53,243, 14% of the revised budget.
Gas Tax Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 1,003,271 $ 1,003,271 $ 122,860 12% 1,003,271 Expenditures 1,144,557 1,144,557 73,002 6% 1,144,557
Net surplus/deficit (141,286) (141,286) $ 49,857 (141,286) Beginning Fund Balance 729,304 729,304 729,304
Ending Fund Balance $ 588,018 $ 588,018 $ 588,018
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City Council Report XX
November 15, 2022 7
Supplemental Law Enforcement Services Fund (206)
The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program, through which the City receives $100,000 annually. In addition to the $100,000 annual payment, the City receives a Growth Allocation payment. The funds are used to partially offset officer personnel costs. For the first quarter, revenues were $7,356, 5% of the revised budget. Expenditures were $34,795, 31% of the revised budget.
NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills and provided to the City for stormwater programs pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU).
Revenues are received in December, April, and June through property tax assessments. For the first quarter, expenditures were $71,335, 21% of the revised budget.
Recreation Department Fund (Fund 209)
The Recreation Department Fund accounts for funds received from fees for participation in recreational programs. The recreation programs of the Community Public Safety Augmentation Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 172,766 $ 172,766 $ 16,426 10% 172,766
Expenditures 387,365 387,365 53,243 14% 387,365
Net surplus/deficit (214,599) (214,599) $ (36,818) (214,599) Beginning Fund Balance 517,190 517,190 517,190
Ending Fund Balance $ 302,591 $ 302,591 $ 302,591
Supplemental Law Enforcement
Services Fund
FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 158,327 $ 158,327 $ 7,356 5% 158,327
Expenditures 111,067 111,067 34,795 31% 111,067
Net surplus/deficit 47,260 47,260 $ (27,439) 47,260
Beginning Fund Balance 372,015 372,015 372,015
Ending Fund Balance $ 419,275 $ 419,275 $ 419,275
NPDES Storm Water Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 253,422 $ 253,422 $ (317) 0% 253,422
Expenditures 336,938 336,938 71,335 21% 336,938
Net surplus/deficit (83,516) (83,516) $ (71,653) (83,516) Beginning Fund Balance (38,938) (38,938) (38,938)
Ending Fund Balance $ (122,454) $ (122,454) $ (122,454) 166 of 677
City Council Report XX
November 15, 2022 8
Services Department have been and continue to be impacted by the pandemic. These programs have operated on a limited basis to comply with health and safety guidelines. For the first quarter, revenues were $98,951, 8% of the revised budget.
Expenditures were $392,882, 20% of the revised budget. The Recreation Department Fund budget includes transfers in from the General Fund and Measure S 106 Fund, which will be transferred later in the fiscal year based on actual need.
Building & Planning Fund (Fund 212)
The Building & Planning Fund accounts for funds received from fees and permits for building and planning services. Fees are collected to recover the cost primarily related to inspections and plan checks performed. The first quarter, revenues were $184,021, 4% of the revised budget. Expenditures were $390,911, 16% of the revised budget.
Refuse Management Fund (Fund 213)
The Refuse Management Fund accounts for resources received from the City’s franchise waste hauler, Republic Services, from a monthly fee imposed under AB 939 on all residential customers in Pinole. These revenues are restricted to programs and activities that promote recycling of solid waste and source reduction. For the first quarter, revenues were $9,796, 15% of the revised budget. Expenditures were $32,961, 20% of the revised budget.
Recreation Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues
Program Revenue $ 558,000 $ 558,000 $ 98,951 18% 558,000 $ Transfers In 675,831 675,831 - 0% 675,831
Total Revenues 1,233,831 1,233,831 98,951 8% 1,233,831
Expenditures 1,918,034 1,918,034 392,882 20% 1,918,034
Net surplus/deficit (684,203) (684,203) $ (293,931) (684,203) Beginning Fund Balance 4,901 4,901 4,901
Ending Fund Balance $ (679,303) $ (679,303) $ (679,303) Building and Planning Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 4,828,448 $ 4,828,448 $ 184,021 4% 4,828,448 $ Transfers In - - - 0% -
Total Revenues $ 4,828,448 $ 4,828,448 $ 184,021 4% 4,828,448 Expenditures 2,410,793 2,410,793 390,911 16% 2,410,793
Net surplus/deficit 2,417,655 2,417,655 $ (206,890) 2,417,655 Beginning Fund Balance (532,755) (532,755) (532,755)
Ending Fund Balance $ 1,884,900 $ 1,884,900 $ 1,884,900 167 of 677
City Council Report XX
November 15, 2022 9
Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services from a monthly fee it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund.
Revenues are received on a quarterly basis and the first installment is typically received in October. For the first quarter, expenditures were $17,432, 3% of the revised budget.
Rate Stabilization Fund (Fund 216)
The Rate Stabilization Fund was created to account for the excess revenues from the solid waste post collection contract with Republic Services. Twenty-five percent (25%) of the surplus funds, generated from prior years’ rate increases, are set aside to offset year-over-year rate fluctuations; thereby, leveling the annual rates paid by consumers.
Per Resolution 2013-91, the City was required to establish a rate stabilization fund, separate from the Solid Waste Fund (214), for the excess revenues collected.
Revenue from the Fund 214 will be received later in the fiscal year. There are no budgeted expenditures for FY 2022/23.
Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street Refuse Management Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 66,060 $ 66,060 $ 9,796 15% 66,060
Expenditures 167,825 167,825 32,961 20% 167,825
Net surplus/deficit (101,765) (101,765) $ (23,165) (101,765) Beginning Fund Balance 150,843 150,843 150,843
Ending Fund Balance $ 49,078 $ 49,078 $ 49,078
Solid Waste Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 368,000 $ 368,000 $ (9,669) -3% 368,000
Expenditures 682,778 682,778 17,432 3% 682,778
Net surplus/deficit (314,778) (314,778) $ (27,101) (314,778) Beginning Fund Balance 2,063,224 2,063,224 2,063,224
Ending Fund Balance $ 1,748,446 $ 1,748,446 $ 1,748,446 Rate Stabilization Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 15,000 $ 15,000 $ (958) -6% 15,000
Expenditures - - - 0% -
Net surplus/deficit 15,000 15,000 $ (958) 15,000
Beginning Fund Balance 199,959 199,959 199,959
Ending Fund Balance $ 214,959 $ 214,959 $ 214,959
168 of 677
City Council Report XX
November 15, 2022 10
projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. For the first quarter, revenues were $7,813, 2% of the revised budget. Expenditures were $41,072, 6% of the revised budget. Actual expenditures are low due to the timing of capital projects.
American Rescue Plan Act Fund (Fund 217)
The American Rescue Plan Act Fund accounts for the $4,605,009 allocated to the City from the federal government from the American Rescue Plan Act (ARPA) of 2021. In July 2022, the City received the second installment of its total allocation. The remaining funds are budgeted to be transferred to the General Fund to backfill for the loss of revenue during the pandemic.
Growth Impact Fund (276)
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal, community, wastewater, roadways, and drainage. For the first quarter, impact fee revenue was $455. There were no expenditures.
Measure J Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 390,848 $ 390,848 $ 7,813 2% 390,848
Expenditures 639,880 639,880 41,072 6% 639,880
Net surplus/deficit (249,032) (249,032) $ (33,259) (249,032) Beginning Fund Balance 2,325,449 2,325,449 2,325,449
Ending Fund Balance $ 2,076,417 $ 2,076,417 $ 2,076,417 American Rescue Plan Act Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
FY 2021/22
YTD Actuals w/
Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 2,302,505 $ 2,302,505 $ 2,302,505 $ - 100% 2,302,505 Expenditures 4,090,010 4,090,010 40,760 184,021 1% 4,090,010 Net surplus/deficit (1,787,505) (1,787,505) $ 2,261,745 $ (184,021) (1,787,505) Beginning Fund Balance 1,808,408 1,808,408 1,808,408
Ending Fund Balance $ 20,903 $ 20,903 $ 20,903
Growth Impact Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 1,608,476 $ 1,608,476 $ 455 0% 1,608,476
Expenditures 58,000 58,000 - 0% 58,000
Net surplus/deficit 1,550,476 1,550,476 $ 455 1,550,476 Beginning Fund Balance 2,701,825 2,701,825 2,701,825
Ending Fund Balance $ 4,252,300 $ 4,252,300 $ 4,252,300 169 of 677
City Council Report XX
November 15, 2022 11
Housing Assets for Resale Fund (285)
The Housing Assets for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, use of Housing Set Aside funds, and the provision of affordable housing within the community. Revenue from the repayment of a loan will be received from the Successor Agency later in the fiscal year. For the first quarter, expenditures were $26,845, 8% of the revised budget.
Lighting and Landscape District Fund (Fund 310)
The Lighting and Landscape District Fund accounts for assessments to property owners to maintain median lighting and landscaping within the Pinole Valley Road North and South areas. Revenue is received in December, April, and June with property tax payments. For the first quarter, no revenue was received as the first installment will be received in December. Expenditures were $16,022, 26% of the revised budget.
Capital Project Funds
City Street Improvement (Fund 325)
The City Street Improvements Fund accounts for an annual $250,000 transfer from Measure S 2014 for street improvement projects. Additionally, it accounts for various federal, state, and other grants for road projects. Grant revenue is received on a reimbursement basis, after expenditures are incurred. For the first quarter, expenditures were $15,074, 1% of the revised budget. Actual expenditures are low due to the timing of capital projects.
Housing Assets for Resale Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 917,883 $ 917,883 $ (27,077) -3% 917,883
Expenditures 327,475 327,475 26,845 8% 327,475
Net surplus/deficit 590,408 590,408 $ (53,921) 590,408
Beginning Fund Balance 7,746,133 7,746,133 7,746,133
Ending Fund Balance $ 8,336,541 $ 8,336,541 $ 8,336,541 Landscape and Lighting District Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 63,911 $ 63,911 $ - 0% 63,911
Expenditures 62,125 62,125 16,022 26% 62,125
Net surplus/deficit 1,786 1,786 $ (16,022) 1,786
Beginning Fund Balance 43,110 43,110 43,110
Ending Fund Balance $ 44,896 $ 44,896 $ 44,896
170 of 677
City Council Report XX
November 15, 2022 12
Arterial Streets Rehabilitation (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for an annual $250,000 transfer from Measure S 2014 for street rehabilitation projects. For the first quarter, expenditures were $61,008, 8% of the revised budget. Actual expenditures are low due to the timing of capital projects.
Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Revenues are received with the property tax payments in December, April, and June. For the first quarter, revenues were $205,960, 2% of the revised budget. Expenditures were $1,800,903, 16% of the revised budget.
Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees, video production and broadcast charges, and Public, Educational, and Governmental (PEG) access fees. PEG access fees are designated for equipment purchases.
Transfers from the General Fund also help support the operating costs. For the first City Street Improvement Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 1,651,210 $ 1,651,210 $ - 0% 1,651,210
Expenditures 1,706,213 1,706,213 15,074 1% 1,706,213
Net surplus/deficit (55,003) (55,003) $ (15,074) (55,003) Beginning Fund Balance 1,552,990 1,552,990 1,552,990
Ending Fund Balance $ 1,497,987 $ 1,497,987 $ 1,497,987 Arterial Streets Rehabilitation Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 250,000 $ 250,000 $ - 0% 250,000
Expenditures 810,312 810,312 61,008 8% 810,312
Net surplus/deficit (560,312) (560,312) $ (61,008) (560,312) Beginning Fund Balance 49,887 49,887 49,887
Ending Fund Balance $ (510,425) $ (510,425) $ (510,425) Sewer Enterprise Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 8,366,176 $ 8,366,176 $ 205,960 2% 8,366,176 Expenditures 11,258,624 11,258,624 1,800,903 16% 11,258,624 Net surplus/deficit (2,892,448) (2,892,448) $ (1,594,943) (2,892,448) Beginning Fund Balance 22,444,277 22,444,277 22,444,277 Ending Fund Balance $ 19,551,829 $ 19,551,829 $ 19,551,829 171 of 677
City Council Report XX
November 15, 2022 13
quarter, no revenue was received as it is typically received one month after the close of the quarter. Expenditures were $129,695, 19% of the revised budget.
Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a cost-reimbursement basis. For the first quarter, revenues and expenditures were both $247,804, 17% of the revised budget.
The FY 2022/23 budget and actual revenue, expenditures, and ending fund balance for each City fund is listed in Attachment A.
Next Steps
The FY 2022/23 Second Quarter Financial Report (Mid-Year Budget Review) will be presented to the City Council in February 2023.
FISCAL IMPACT
There is no fiscal impact as a result of receiving this report. Staff is not recommending any budget adjustments at this time.
ATTACHMENTS
A – FY 2022/23 First Quarter Financial Report Summary by Fund Cable Access TV Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Revenues $ 535,052 $ 535,052 $ - 0% 535,052
Expenditures 646,780 646,780 122,695 19% 646,780
Net surplus/deficit (111,728) (111,728) $ (122,695) (111,728) Beginning Fund Balance (5,227) (5,227) (5,227)
Ending Fund Balance $ (116,956) $ (116,956) $ (116,956) Information Technology Fund FY 2022/23
Original
Budget
FY 2022/23
Revised
Budget
FY 2022/23
YTD Actuals
% of Revised
Budget
Projected
Year-End
Expenditures 1,482,335 1,482,335 247,804 17% 1,482,335
Indirect Cost Allocations (1,482,335) (1,482,335) (247,804) 17% (1,482,335) Net surplus/deficit 0 0 0 0
Beginning Fund Balance - - -
Ending Fund Balance $ 0 $ 0 $ 0
172 of 677
Projected
Year-End
4,776,626 4,776,626 4,776,626 13,939 13,939 (4,762,687) 0% 4,776,626 4,582,095 4,582,095 4,582,095 329,295 329,295 (4,252,800) 7% 4,582,095 2,451,000 2,451,000 2,451,000 179,457 179,457 (2,271,543) 7% 2,451,000 2,451,000 2,451,000 2,451,000 179,524 179,524 (2,271,476) 7% 2,451,000 1,934,150 1,934,150 1,934,150 277,636 277,636 (1,656,514) 14% 1,934,150 786,790 786,790 786,790 67,751 67,751 (719,039) 9% 786,790 852,500 852,500 852,500 87,178 87,178 (765,322) 10% 852,500 440,000 440,000 440,000 65,302 65,302 (374,698) 15% 440,000 412,500 412,500 412,500 21,876 21,876 (390,624) 5% 412,500 2,215,948 2,215,948 2,215,948 - - (2,215,948) 0% 2,215,948 40,000 40,000 40,000 137 137 (39,864) 0% 40,000
47,026 47,026 47,026 - - (47,026) 0% 47,026
68,700 68,700 68,700 12,091 12,091 (56,609) 18% 68,700
28,000 28,000 28,000 27,140 27,140 (860) 97% 28,000
43,194 43,194 43,194 5,082 5,082 (38,112) 12% 43,194
36,000 36,000 36,000 2,526 2,526 (33,474) 7% 36,000
22,050 22,050 22,050 3,486 3,486 (18,564) 16% 22,050
1,405,108 1,405,108 1,405,108 827 827 (1,404,281) 0% 1,405,108 150,000 150,000 150,000 (37,307) (37,307) (187,307) -25% 150,000 89,896 89,896 89,896 21,992 21,992 (67,904) 24% 89,896
18,674 18,674 18,674 2,085 2,085 (16,589) 11% 18,674
5,100 5,100 5,100 3,396 3,396 (1,704) 67% 5,100
1,000 1,000 1,000 1,373 1,373 373 137% 1,000
22,004,857 22,004,857 - 22,004,857 1,177,607 - 1,177,607 (20,827,249) 5% 22,004,857 2,016,612 2,016,612 - 2,016,612 - - (2,016,612) 0% 2,016,612 4,090,010 4,090,010 - 4,090,010 - - (4,090,010) 0% 4,090,010 28,111,479 28,111,479 - 28,111,479 1,177,607 - 1,177,607 (26,933,871) 4% 28,111,479 170,496 170,496 170,496 28,072 28,072 142,424 16% 170,496 615,943 615,943 615,943 117,775 117,775 498,168 19% 615,943 586,347 586,347 586,347 110,061 110,061 476,286 19% 586,347 8,662 8,662 8,662 1,976 1,976 6,686 23% 8,662
321,057 321,057 321,057 145,424 145,424 175,633 45% 321,057 583,740 583,740 583,740 145,424 145,424 438,316 25% 583,740 (262,683) (262,683) (262,683) - - (262,683) 0% (262,683) 627,847 627,847 627,847 153,959 153,959 473,888 25% 627,847 768,472 768,472 768,472 156,811 156,811 611,661 20% 768,472 961,955 961,955 961,955 418,731 418,731 543,224 44% 961,955 4,060,779 4,060,779 - 4,060,779 1,132,809 - 1,132,809 2,927,970 28% 4,060,779 4,892,111 4,892,111 4,892,111 1,271,779 57,081 1,328,860 3,563,251 27% 4,892,111 1,538,502 1,538,502 1,538,502 260,730 260,730 1,277,772 17% 1,538,502 2,169,105 2,169,105 2,169,105 618,213 618,213 1,550,892 29% 2,169,105 4,212,704 4,212,704 4,212,704 1,153,877 1,153,877 3,058,827 27% 4,212,704 12,812,422 12,812,422 - 12,812,422 3,304,599 57,081 3,361,680 9,450,742 26% 12,812,422 736,363 736,363 736,363 109,986 285 110,271 626,092 15% 736,363 212,969 212,969 212,969 16,762 16,762 196,207 8% 212,969 611,147 611,147 611,147 162,576 162,576 448,571 27% 611,147 539,309 539,309 539,309 67,547 67,547 471,762 13% 539,309 2,099,788 2,099,788 - 2,099,788 356,871 285 357,156 1,742,632 17% 2,099,788 77,192 77,192 77,192 39,600 39,600 37,592 51% 77,192
253,452 262,452 262,452 16,545 16,545 245,907 6% 262,452 176,820 176,820 176,820 14,300 14,300 162,520 8% 176,820 507,464 516,464 - 516,464 70,445 70,445 446,019 14% 516,464 454,022 454,022 454,022 25,814 25,814 428,208 6% 454,022 454,022 454,022 - 454,022 25,814 - 25,814 428,208 6% 454,022 596,107 596,107 596,107 596,045 596,045 62 100% 596,107 1,353,880 1,353,880 1,353,880 - - 1,353,880 0% 1,353,880 21,884,462 21,893,462 - 21,893,462 5,486,583 57,366 5,543,949 (16,349,513) 25% 21,893,462 2,450 2,450 2,450 150 150 2,300 6% 2,450
1,718,135 1,718,135 1,718,135 381,482 381,482 1,336,653 22% 1,718,135 727,182 727,182 727,182 229,129 229,129 498,053 32% 727,182 2,447,767 2,447,767 - 2,447,767 610,761 - 610,761 1,837,006 25% 2,447,767 Division: 111- City Manager Total:
Division: 231- Fire Total:
Total Public Safety:
Public Works Total:
Community Development Total:
Expenditure Total:
Division: 114- City Attorney Total:
Division: 113- City Treasurer Total:
Fund: 105 - Measure S -2006
Community Services Total:
Debt Service:
Operating Transfer Out:
Division: 465- Code Enforcement Total:
Division: 466- Economic Development Total:
Division: 551- Recreation Administration Total:
314- Franchise Taxes
312- Sales and Use Taxes
313- Utility Users Tax
Other Tax/Transient Occupancy Tax
312- Sales and Use Taxes-Meas S 2006
312- Sales and Use Taxes-Meas S 2014
Other Tax/Business License
Division: 117- General Goverment Total:
Division: 115- Finance Department Total:
Expenditures
Division: 221- Police Operations Total:
Division: 115- Finance Department Total:
Division: 231- Fire Total:
Expenditures Total:
Division: 341- Administration/Engineering Total:
Division: 342- Road Maintenance Total:
Division: 343- Facility Maintenance Total:
Division: 345- Park Maintenance Total:
Division: 461- Planning Total:
323- State Grants
332- Permits
Sources Total:
341- Review Fees
342- Other Fees
343- Abatement Fees
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
General Fund (including Measure S 2006 and 2014)
Revenue
311- Property Taxes
315- Other Taxes
324- Other Grants
321- Intergovernmental Taxes
351- Fines and Forfeiture
361- Public Safety Charges
370- Interest and Investment Income
381- Rental Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
Fund: 100- General Fund
Division: 221- Police Operations Total:
Revenue Total:
Total Administrative:
399- Penison Trust 115 Transfer
Expenditures
Division: 116- Human Resources Total:
Division: 222- Police Support Services Total:
Division: 223- Dispatch WBCC Total:
Division: 112- City Clerk Total:
City Attorney Services
City Attorney Incirect Cost Allocations
399- ARPA Fund Transfer
Division: 110- City Council Total:
ATTACHMENT A
173 of 677
Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
5,900 5,900 5,900 - - 5,900 0% 5,900
2,450 2,450 2,450 150 150 2,300 6% 2,450
102,600 102,600 102,600 - - 102,600 0% 102,600
110,950 110,950 - 110,950 150 - 150 110,800 0% 110,950
110,000 110,000 110,000 - - 110,000 0% 110,000
107,606 107,606 107,606 30,270 30,270 77,336 28% 107,606 574,542 574,542 574,542 158,231 158,231 416,311 28% 574,542 792,148 792,148 - 792,148 188,501 - 188,501 603,647 24% 792,148 296,518 296,518 296,518 15,446 6,000 21,446 275,072 7% 296,518 627,512 627,512 627,512 17,640 17,640 609,872 3% 627,512 1,298,025 1,298,025 1,298,025 58,706 335,471 394,176 903,849 30% 1,298,025 418,460 418,460 418,460 1,960 1,960 416,500 0% 418,460
359,449 359,449 359,449 - - 359,449 0% 359,449
2,999,964 2,999,964 - 2,999,964 93,752 341,471 435,223 2,564,741 15% 2,999,964 20,000 20,000 20,000 - - 20,000 0% 20,000
20,000 20,000 - 20,000 - - - 20,000 0% 20,000
7,000 7,000 7,000 - - 7,000 0% 7,000
4,850 4,850 4,850 - - 4,850 0% 4,850
10,000 10,000 10,000 - - 10,000 0% 10,000
21,850 21,850 - 21,850 - - - 21,850 0% 21,850
- - - - - - 0% -
3,944,912 3,944,912 - 3,944,912 282,402 341,471 623,873 3,321,039 16% 3,944,912 718,000 718,000 718,000 - - 718,000 0% 718,000
4,662,912 4,662,912 - 4,662,912 282,402 341,471 623,873 4,039,039 13% 4,662,912 28,995,141 29,004,141 - 29,004,141 6,379,746 398,837 6,778,583 22,225,558 23% 29,004,141 (883,662) (892,662) - (892,662) (5,202,139) (398,837) (5,600,976) 4,708,314 627% (892,662) Fund Balance July 1, 2022 10,777,105 10,777,105 10,777,105 10,777,105 10,777,105 Estimated Fund Balance June 30, 2023 9,893,443 9,884,443 9,884,443 5,574,965 9,884,443 - - - (43,645) (43,645) (43,645) 0% -
- - - - (43,645) - (43,645) (43,645) 0% -
650,925 650,925 650,925 - - (650,925) 0% 650,925
650,925 650,925 - 650,925 (43,645) (43,645) (694,570) -7% 650,925 Fund Balance July 1, 2022 8,192,602 8,192,602 8,192,602 8,192,602 8,192,602 Estimated Fund Balance June 30, 2023 8,843,527 8,843,527 8,843,527 8,148,957 8,843,527 - - - - - - 0% -
- - - - - - - - 0% -
85,000 85,000 85,000 - - (85,000) 0% 85,000
85,000 85,000 - 85,000 - - - (85,000) 0% 85,000
120,000 120,000 120,000 39,434 - 39,434 80,566 33% 120,000 80,000 80,000 80,000 - - 80,000 0% 80,000
5,000 5,000 5,000 - - 5,000 0% 5,000
205,000 205,000 - 205,000 39,434 - 39,434 165,566 19% 205,000 (120,000) (120,000) (120,000) (39,434) - (39,434) 80,566 33% (120,000) Fund Balance July 1, 2022 241,166 241,166 241,166 241,166 241,166 Estimated Fund Balance June 30, 2023 121,166 121,166 121,166 201,732 121,166 399- Transfer In Total:
Revenue Total:
392- Sale of Property
Sources Total:
Expenditures
399- Transfers In Total:
Fund: 160 - Equipment Reserve
General Fund and Measure S Expenditure Total:
Expenditure Total:
Division: 115- Finance Department Total:
Expenditures
Division: 118- Information Systems Total:
Division: 221- Police Operations Total:
Total Administrative:
Division: 222- Police Support Services Total:
Total Public Safety:
Division: 342- Road Maintenance Total:
Community Services Total:
Division: 343- Facility Maintenance Total:
Division: 344- NPDES Storm Drain Total:
Division: 345- Park Maintenance Total:
Division: 342- Road Maintenance Total:
Division: 345- Park Maintenance Total:
Division: 461- Planning Total:
Expenditures Total:
Community Development Total:
Sewer Collections Total:
Public Works Total:
Division: 461- Planning Total:
Division: 552- Senior Center Total:
Division: 553- Tiny Tots Total:
Equipment Reserve Net Results:
Sub-Total:
Fund: 150 - General Reserve
General Reserve Net Results:
Revenue Total:
Division: 554- Youth Center Total:
General Fund and Measure S Net Results:
370- Interest and Investment Income
Operating Transfer Out:
Division: 110- City Council Total:
Fund: 106 - Measure S-2014
Division: 341- Admin/Engineering Total:
Division: 231- Fire Total:
174 of 677
Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
990,635 990,635 990,635 126,173 126,173 (864,462) 13% 990,635 5,000 5,000 5,000 (3,313) (3,313) (8,313) -66% 5,000
7,636 7,636 7,636 - - (7,636) 0% 7,636
1,003,271 1,003,271 - 1,003,271 122,860 - 122,860 880,411 12% 1,003,271 - - - 2,064 2,064 (2,064) 0% -
1,144,557 1,144,557 1,144,557 70,938 70,938 1,073,619 6% 1,144,557 1,144,557 1,144,557 - 1,144,557 73,002 - 73,002 1,071,555 6% 1,144,557 (141,286) (141,286) (141,286) 49,857 - 49,857 191,143 -35% (141,286) Fund Balance July 1, 2022 729,304 729,304 729,304 729,304 729,304 Estimated Fund Balance June 30, 2023 588,018 588,018 588,018 779,162 588,018 3,175 3,175 3,175 475 475 (2,700) 15% 3,175
36,816 36,816 36,816 - - (36,816) 0% 36,816
- - - - - - 0% -
39,991 39,991 - 39,991 475 - 475 39,516 1% 39,991
26,000 26,000 26,000 4,180 4,180 21,820 16% 26,000
26,000 26,000 - 26,000 4,180 - 4,180 21,820 16% 26,000
13,991 13,991 13,991 (3,705) (3,705) (17,696) -26% 13,991 Fund Balance July 1, 2022 164,881 164,881 164,881 164,881 164,881 Estimated Fund Balance June 30, 2023 178,872 178,872 178,872 161,176 178,872 170,266 170,266 170,266 18,694 18,694 (151,572) 11% 170,266 2,500 2,500 2,500 (2,268) (2,268) (4,768) -91% 2,500
172,766 172,766 - 172,766 16,426 - 16,426 (156,340) 10% 172,766 387,365 387,365 387,365 53,243 53,243 334,122 14% 387,365 387,365 387,365 - 387,365 53,243 - 53,243 334,122 14% 387,365 (214,599) (214,599) (214,599) (36,818) (36,818) 177,781 17% (214,599) Fund Balance July 1, 2022 517,190 517,190 517,190 517,190 517,190 Estimated Fund Balance June 30, 2023 302,591 302,591 302,591 480,372 302,591 45,000 45,000 45,000 5,168 5,168 (39,832) 11% 45,000
1,500 1,500 1,500 (1,205) (1,205) (2,705) -80% 1,500
46,500 46,500 - 46,500 3,963 - 3,963 (42,537) 9% 46,500 21,059 21,059 21,059 2,022 2,022 19,037 10% 21,059
21,059 21,059 - 21,059 2,022 - 2,022 19,037 10% 21,059
25,441 25,441 25,441 1,941 1,941 (23,500) 8% 25,441
Fund Balance July 1, 2022 251,826 251,826 251,826 251,826 251,826 Estimated Fund Balance June 30, 2023 277,267 277,267 277,267 253,768 277,267 156,727 156,727 156,727 9,087 9,087 (147,640) 6% 156,727 1,600 1,600 1,600 (1,730) (1,730) (3,330) -108% 1,600
158,327 158,327 - 158,327 7,356 - 7,356 (150,971) 5% 158,327 111,067 111,067 111,067 34,795 34,795 76,272 31% 111,067 111,067 111,067 - 111,067 34,795 - 34,795 76,272 31% 111,067 47,260 47,260 47,260 (27,439) (27,439) (74,699) -58% 47,260 Fund Balance July 1, 2022 372,015 372,015 372,015 372,015 372,015 Estimated Fund Balance June 30, 2023 419,275 419,275 419,275 344,577 419,275 Fund: 200 - Gas Tax Fund
Expenditures Total:
Traffic Safety Fund Net Results:
Fund: 206 - Supplemental Law Enforcement Svc Fund
Fund: 205 - Traffic Safety Fund
Revenue Total:
Sup Law Enforce Svc Fund Net Results:
351- Fines and Forfeitures
Revenue Total:
Expenditures Total:
Expenditures
370- Interest and Investment Income
383- Reimbursements
342- Other Fees
381- Rental Income
384- Other Revenue
321- Intergovernmental Taxes
370- Interest and Investment Income
Division: 227- Police Grants Total:
370- Interest and Investment Income
Public Safety Augmentation Fund Net Results:
Fund: 203 - Public Safety Augmentation Fund
Expenditures Total:
Fund: 201 - Restricted Real Estate Maintenance Fund
Restricted Real Estate Maint Fund Net Results:
Revenue Total:
Expenditures Total:
Revenue Total:
Gas Tax Fund Net Results:
Revenue Total:
Expenditures Total:
Expenditures
Division: 342- Road Maintenance Total:
Expenditures
Division: 341- Admin and Engineering Total:
Division: 343- Facility Maintenance Total:
323- State Grants
Expenditures
Division: 227- Police Grants Total:
Expenditures
Division: 221- Police Operations Total:
321- Intergovernmental Taxes
370- Interest and Investment Income
175 of 677
Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
253,272 253,272 253,272 (317) (317) (253,589) 0% 253,272 150 150 150 - - (150) 0% 150
253,422 253,422 - 253,422 (317) - (317) (253,739) 0% 253,422 12,005 12,005 12,005 - - 12,005 0% 12,005
324,933 324,933 324,933 71,335 71,335 253,598 22% 324,933 336,938 336,938 - 336,938 71,335 - 71,335 265,603 21% 336,938 (83,516) (83,516) (83,516) (71,653) (71,653) 11,863 86% (83,516) Fund Balance July 1, 2022 (38,938) (38,938) (38,938) (38,938) (38,938) Estimated Fund Balance June 30, 2023 (122,454) (122,454) (122,454) (110,590) (122,454) 70,268 70,268 70,268 10,720 10,720 (59,548) 15% 70,268
216,130 216,130 216,130 32,145 32,145 (183,985) 15% 216,130 172,021 172,021 172,021 14,232 14,232 (157,789) 8% 172,021 17,855 17,855 17,855 3,720 3,720 (14,135) 21% 17,855
7,560 7,560 7,560 5,113 5,113 (2,447) 68% 7,560
63,500 63,500 63,500 33,001 33,001 (30,500) 52% 63,500
10,316 10,316 10,316 - - (10,316) 0% 10,316
350 350 350 20 20 (330) 6% 350
558,000 558,000 - 558,000 98,951 - 98,951 (459,049) 18% 558,000 675,831 675,831 675,831 - - (675,831) 0% 675,831
1,233,831 1,233,831 - 1,233,831 98,951 - 98,951 (1,134,880) 8% 1,233,831 - - - 1,824 1,824 (1,824) 0% -
694,990 694,990 694,990 123,552 7,229 130,781 564,210 19% 694,990 579,673 579,673 579,673 121,271 121,271 458,402 21% 579,673 174,421 174,421 174,421 40,623 40,623 133,798 23% 174,421 247,067 247,067 247,067 40,179 40,179 206,888 16% 247,067 74,116 74,116 74,116 11,623 11,623 62,493 16% 74,116
126,917 126,917 126,917 50,957 50,957 75,960 40% 126,917 14,200 14,200 14,200 2,480 2,480 11,720 17% 14,200
6,650 6,650 6,650 372 372 6,278 6% 6,650
1,918,034 1,918,034 - 1,918,034 392,882 7,229 400,111 1,517,923 21% 1,918,034 (684,203) (684,203) (684,203) (293,931) (293,931) 383,043 43% (684,203) Fund Balance July 1, 2022 4,901 4,901 4,901 4,901 4,901 Estimated Fund Balance June 30, 2023 (679,303) (679,303) (679,303) (289,031) (679,303) 225,000 225,000 225,000 - - (225,000) 0% 225,000
2,427,800 2,427,800 2,427,800 67,315 67,315 (2,360,485) 3% 2,427,800 1,020,000 1,020,000 1,020,000 55,750 55,750 (964,250) 5% 1,020,000 1,036,000 1,036,000 1,036,000 60,283 60,283 (975,717) 6% 1,036,000 19,600 19,600 19,600 - - (19,600) 0% 19,600
87,048 87,048 87,048 402 402 (86,646) 0% 87,048
- - - 270 270 270 0% -
7,000 7,000 7,000 - - (7,000) 0% 7,000
6,000 6,000 6,000 - - (6,000) 0% 6,000
4,828,448 4,828,448 - 4,828,448 184,021 - 184,021 (4,644,428) 4% 4,828,448 - - - - - - 0% -
4,828,448 4,828,448 4,828,448 184,021 - 184,021 (4,644,428) 4% 4,828,448 1,183,849 1,183,849 1,183,849 218,603 218,603 965,246 18% 1,183,849 1,226,944 1,226,944 1,226,944 172,307 600 172,907 1,054,036 14% 1,226,944 2,410,793 2,410,793 - 2,410,793 390,911 600 391,511 2,019,282 16% 2,410,793 2,417,655 2,417,655 2,417,655 (206,890) (206,890) (2,624,546) -9% 2,417,655 Fund Balance July 1, 2022 (532,755) (532,755) (532,755) (532,755) (532,755) Estimated Fund Balance June 30, 2023 1,884,900 1,884,900 1,884,900 (739,645) 1,884,900 Division: 461- Planning Total:
Division: 462- Building Inspection Total:
Expenditures
Expenditures
Fund: 207 - NPDES Storm Water Fund
Division: 559- Tennis Total:
Division: 551- Recreation Administration Total:
Revenue Total:
Building & Planning Net Results:
321- Intergovernmental Taxes
370- Interest and Investment Income
323- State Grants
384- Other Revenue
332- Permits
341- Review Fees
342- Other Fees
344- Impact Fees
370- Interest and Investment Income
Division: 557- Swim Center Total:
Division: 558- Memorial Hall Total:
Division: 553- Tiny Tots
Division: 554- Youth Center
Division: 555- Day Camp
Division: 557- Swim Center
Division: 559- Tennis
Division: 342- Road Maintenance Total:
Division: 344- NPDES Storm Drain Total:
Expenditures Total:
Revenue Total:
Recreation Fund Net Results:
Expenditures Total:
Fund: 212 - Building & Planning
NPDES Storm Water Fund Net Results:
Operating Transfers In:
Revenue Total:
Expenditures Total:
Fund: 209 - Recreation Fund
Division: 558- Memorial Hall
Sources Total
Division: 551- Recreation Administration
Division: 552- Senior Center
Division: 552- Senior Center Total:
Division: 553- Tiny Tots Total:
Division: 554- Youth Center Total:
Division: 555- Day Camp Total:
343- Abatement Fees
351- Fines and Forgeiture
Expenditures
Division: 117- General Government Total:
Sources Total
Operating Transfers in:
176 of 677
Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
60,060 60,060 60,060 10,469 10,469 (49,591) 17% 60,060
6,000 6,000 6,000 (673) (673) (6,673) -11% 6,000
66,060 66,060 - 66,060 9,796 - 9,796 (56,264) 15% 66,060 167,825 167,825 167,825 32,961 32,961 134,864 20% 167,825 167,825 167,825 - 167,825 32,961 - 32,961 134,864 20% 167,825 (101,765) (101,765) (101,765) (23,165) (23,165) 78,600 23% (101,765) Fund Balance July 1, 2022 150,843 150,843 150,843 150,843 150,843 Estimated Fund Balance June 30, 2023 49,078 49,078 49,078 127,678 49,078 - - - - - - 0% -
8,000 8,000 8,000 (9,669) (9,669) (17,669) -121% 8,000
360,000 360,000 360,000 - - (360,000) 0% 360,000
368,000 368,000 - 368,000 (9,669) - (9,669) (377,669) -3% 368,000 257,778 257,778 - 257,778 17,432 88,413 105,845 151,933 41% 257,778 425,000 425,000 425,000 - - 425,000 0% 425,000
682,778 682,778 - 682,778 17,432 88,413 105,845 576,933 16% 682,778 (314,778) (314,778) (314,778) (27,101) (88,413) (115,514) 199,264 37% (314,778) Fund Balance July 1, 2022 2,063,224 2,063,224 2,063,224 2,063,224 2,063,224 Estimated Fund Balance June 30, 2023 1,748,446 1,748,446 1,748,446 2,036,123 1,748,446 382,848 382,848 382,848 17,445 17,445 (365,403) 5% 382,848 8,000 8,000 8,000 (9,632) (9,632) (17,632) -120% 8,000
390,848 390,848 - 390,848 7,813 - 7,813 (383,035) 2% 390,848 - - - - - - 0% -
186,999 186,999 186,999 35,475 35,475 151,524 19% 186,999 450,881 450,881 450,881 5,597 5,597 445,284 1% 450,881
2,000 2,000 2,000 - - 2,000 0% 2,000
639,880 639,880 - 639,880 41,072 - 41,072 598,808 6% 639,880 (249,032) (249,032) - (249,032) (33,259) (33,259) 215,773 13% (249,032) Fund Balance July 1, 2022 2,325,449 2,325,449 2,325,449 2,325,449 2,325,449 Estimated Fund Balance June 30, 2023 2,076,417 2,076,417 2,076,417 2,292,190 2,076,417 - - - (958) (958) (958) 0% -
15,000 15,000 15,000 - - (15,000) 0% 15,000
15,000 15,000 - 15,000 (958) - (958) (15,958) 0% 15,000 - - - - - - 0% -
15,000 15,000 15,000 (958) (958) (15,958) 0% 15,000
Fund Balance July 1, 2022 199,959 199,959 199,959 199,959 199,959 Estimated Fund Balance June 30, 2023 214,959 214,959 214,959 199,001 214,959 2,302,505 2,302,505 2,302,505 2,302,505 2,302,505 - 100% 2,302,505 2,302,505 2,302,505 - 2,302,505 2,302,505 - 2,302,505 - 100% 2,302,505 4,090,010 4,090,010 4,090,010 40,760 40,760 4,049,250 0% 4,090,010 4,090,010 4,090,010 - 4,090,010 40,760 - 40,760 4,049,250 0% 4,090,010 (1,787,505) (1,787,505) (1,787,505) 2,261,745 2,261,745 4,049,250 -127% (1,787,505) Fund Balance July 1, 2022 1,808,408 1,808,408 1,808,408 1,808,408 1,808,408 Estimated Fund Balance June 30, 2023 20,903 20,903 20,903 4,070,153 20,903 Expenditures
Division: 346- Waste Reduction Total:
Expenditures
Division: 342- Road Maintenance Total:
Measure C and J Fund Net Results:
Fund: 216 - Rate Stabilization Fund
Revenue Total:
Expenditures Total:
Rate Stabilization Fund Net Results:
Fund: 217 - American Rescue Plan Act Fund
Revenue Total:
Expenditures Total:
American Rescue Plan Act Fund Net Results:
370- Interest and Investment Income
383- Reimbursements
322- Federal Grants
323- State Grants
370- Interest and Investment Income
323- State Grants
370- Interest and Investment Income
383- Reimbursements
324- Other Grants
370- Interest and Investment Income
Division: 345- Park Maintenance Total:
Expenditures
Division: 117- General Government Total:
Division: 343- Facility Maintenance Total:
Division: 341- Administration/Engineering Total:
Division: 342- Road Maintenance Total:
Expenditures
399- Transfers Out
Revenue Total:
Revenue Total:
Expenditures Total:
Fund: 215 - Measure C and J Fund
Solid Waste Fund Net Results:
Expenditures Total:
Expenditures Total:
Revenue Total:
Fund: 213 - Refuse Management Fund
Refuse Management Fund Net Results:
Fund: 214 - Solid Waste Fund
177 of 677
Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
- - - (246) (246) (246) 0% -
- - - - (246) - (246) (246) 0% -
58,231 58,231 58,231 12,348 12,348 45,883 21% 58,231
58,231 58,231 - 58,231 12,348 - 12,348 45,883 21% 58,231 (58,231) (58,231) (58,231) (12,594) (12,594) 45,637 22% (58,231) Fund Balance July 1, 2022 57,576 57,576 57,576 57,576 57,576 Estimated Fund Balance June 30, 2023 (655) (655) (655) 44,982 (655) - - - 572 572 572 0% -
- - - - 572 - 572 572 0% -
- - - - - 0% -
- - 572 572 572 0% -
Fund Balance July 1, 2022 35,590 35,590 35,590 35,590 35,590 Estimated Fund Balance June 30, 2023 35,590 35,590 35,590 36,162 35,590 1,293,134 1,293,134 1,293,134 - - (1,293,134) 0% 1,293,134 - - - - - - 0% -
1,293,134 1,293,134 - 1,293,134 - - - (1,293,134) 0% 1,293,134 - - - - - - 0% -
1,293,134 1,293,134 - 1,293,134 - - - (1,293,134) 0% 1,293,134 Fund Balance July 1, 2022 (22,653) (22,653) (22,653) (22,653) (22,653) Estimated Fund Balance June 30, 2023 1,270,480 1,270,480 1,270,480 (22,653) 1,270,480 1,608,476 1,608,476 1,608,476 13,414 13,414 (1,595,061) 1% 1,608,476 - - - (12,959) (12,959) (12,959) 0% -
1,608,476 1,608,476 - 1,608,476 455 - 455 (1,608,021) 0% 1,608,476 58,000 58,000 58,000 - - 58,000 0% 58,000
58,000 58,000 - 58,000 - - - 58,000 0% 58,000
1,550,476 1,550,476 1,550,476 455 455 (1,550,021) 0% 1,550,476 Fund Balance July 1, 2022 2,701,825 2,701,825 2,701,825 2,701,825 2,701,825 Estimated Fund Balance June 30, 2023 4,252,300 4,252,300 4,252,300 2,702,280 4,252,300 50,000 50,000 50,000 (27,077) (27,077) (77,077) -54% 50,000 - - - - - - 0% -
867,883 867,883 867,883 - - (867,883) 0% 867,883
917,883 917,883 - 917,883 (27,077) - (27,077) (944,960) -3% 917,883 53,436 53,436 53,436 12,603 12,603 40,833 24% 53,436
274,039 274,039 274,039 14,242 14,242 259,797 5% 274,039 327,475 327,475 - 327,475 26,845 - 26,845 300,630 8% 327,475 590,408 590,408 590,408 (53,921) (53,921) (644,329) -9% 590,408 Fund Balance July 1, 2022 7,746,133 7,746,133 7,746,133 7,746,133 7,746,133 Estimated Fund Balance June 30, 2023 8,336,541 8,336,541 8,336,541 7,692,212 8,336,541 56,411 56,411 56,411 - - (56,411) 0% 56,411
7,500 7,500 7,500 - - (7,500) 0% 7,500
63,911 63,911 - 63,911 - - - (63,911) 0% 63,911
32,315 32,315 32,315 7,261 7,261 25,054 22% 32,315
29,810 29,810 29,810 8,761 8,761 21,049 29% 29,810
62,125 62,125 - 62,125 16,022 - 16,022 46,103 26% 62,125 1,786 1,786 1,786 (16,022) (16,022) (17,808) -897% 1,786 Fund Balance July 1, 2022 43,110 43,110 43,110 43,110 43,110 Estimated Fund Balance June 30, 2023 44,896 44,896 44,896 27,088 44,896 Expenditures
Division: 347- Landscape & Lighting PVR North Total:
Division: 348- Landscape & Lighting PVR South Total:
Fund: 276 - Growth Impact Fund
Revenue Total:
Growth Impact Fund Net Results:
Expenditures Total:
344- Impact Fees
370- Interest and Investment Income
344- Impact Fees
370- Interest and Investment Income
Expenditures Total:
Expenditures
Division: 344- NPDES Storm Drain Total:
Division: 464- Housing Administration Total:
Expenditures
Division: 461- Planning Total:
Revenue Total:
370- Interest and Investment Income
393- Loan/Bond Proceeds
384- Other Revenue
Fund: 285 - Housing Land Held for Resale
Expenditures
Division: 221- Police Operations Total:
Expenditures Total:
CASp Certification and Training Fund Net Results:
Revenue Total:
Parkland Dedication Fund Net Results:
Expenditures Total:
Fund: 310 - Lighting & Landscape Districts
Housing Land Held for Resale Net Results:
Lighting & Landscape Districts Net Results:
Expenditures Total:
321- Intergovernmental Taxes
383- Reimbursements
Revenue Total:
Asset Seizure-Adjudicated Fund Net Results:
Fund: 226 - CASp Certification and Training Fund
Expenditures Total:
Revenue Total:
Revenue Total:
Fund: 275 - Parkland Dedication Fund
370- Interest and Investment Income
342- Other Fees
Fund: 225 - Asset Seizure-Adjudicated Fund
178 of 677
Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
15,000 15,000 15,000 - - (15,000) 0% 15,000
15,000 15,000 - 15,000 - - - (15,000) 0% 15,000
15,055 15,055 15,055 1,020 1,020 14,035 7% 15,055
15,055 15,055 - 15,055 1,020 - 1,020 14,035 7% 15,055
(55) (55) (55) (1,020) (1,020) (965) 1855% (55)
Fund Balance July 1, 2022 (983) (983) (983) (983) (983) Estimated Fund Balance June 30, 2023 (1,038) (1,038) (1,038) (2,003) (1,038) 60,000 60,000 60,000 - - 60,000 0% 60,000
10,000 10,000 10,000 - - 10,000 0% 10,000
70,000 70,000 - 70,000 - - - 70,000 0% 70,000
(70,000) (70,000) (70,000) - - 70,000 0% (70,000)
Fund Balance July 1, 2022 541,649 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2023 471,649 471,649 471,649 541,649 471,649 - - - - - - 0% -
97,747 97,747 97,747 - - (97,747) 0% 97,747
1,303,463 1,303,463 1,303,463 - - (1,303,463) 0% 1,303,463 - - - - - - 0% -
1,401,210 1,401,210 - 1,401,210 - - - (1,401,210) 0% 1,401,210 250,000 250,000 250,000 - - (250,000) 0% 250,000
1,651,210 1,651,210 - 1,651,210 - - (1,651,210) 0% 1,651,210 1,706,213 1,706,213 1,706,213 15,074 346,085 361,159 1,345,054 21% 1,706,213 1,706,213 1,706,213 - 1,706,213 15,074 346,085 361,159 1,345,054 21% 1,706,213 (55,003) (55,003) - (55,003) (15,074) (346,085) (361,159) (306,155) 657% (55,003) Fund Balance July 1, 2022 1,552,990 1,552,990 1,552,990 1,552,990 1,552,990 Estimated Fund Balance June 30, 2023 1,497,987 1,497,987 1,497,987 1,537,916 1,497,987 189,758 189,758 189,758 - - (189,758) 0% 189,758
- - - (121) (121) (121) 0% -
189,758 189,758 - 189,758 (121) - (121) (189,879) 0% 189,758 189,758 189,758 189,758 - - 189,758 0% 189,758
189,758 189,758 - 189,758 - - - 189,758 0% 189,758
- - - (121) (121) (121) 0% -
Fund Balance July 1, 2022 25,236 25,236 25,236 25,236 25,236 Estimated Fund Balance June 30, 2023 25,236 25,236 25,236 25,115 25,236 250,000 250,000 250,000 - - (250,000) 0% 250,000
250,000 250,000 - 250,000 - - - (250,000) 0% 250,000
810,312 810,312 810,312 61,008 27,889 88,897 721,415 11% 810,312 810,312 810,312 - 810,312 61,008 27,889 88,897 721,415 11% 810,312 (560,312) (560,312) - (560,312) (61,008) (27,889) (88,897) 471,415 16% (560,312) Fund Balance July 1, 2022 49,887 49,887 49,887 49,887 49,887 Estimated Fund Balance June 30, 2023 (510,425) (510,425) (510,425) (11,121) (510,425) 370- Interest and Investment Income
Division: 343- Facility Maintenance Total:
Fund: 324 - Public Facilities Fund
Public Facilities Fund Net Results:
Pinole Valley Caretaker Fund Net Results:
Expenditures Total:
City Street Improvements Net Results:
351- Fines and Forfeiture
Expenditures
Division: 345- Park Maintenance Total:
Expenditures
Division: 345- Park Maintenance Total:
Expenditures
Division: 345- Park Maintenance Total:
Expenditures
Fund: 325 - City Street Improvements
322- Federal Grants
323- State Grants
324- Other Grants
Revenue Total:
Sources Total:
Operating transfers in Total:
Expenditures Total:
Arterial Streets Rehabilitation Fund Net Results:
Park Grants (Measure WW) Net Results:
Expenditures Total:
Operating transfers in Total:
Expenditures
Division: 342- Road Maintenance Total:
Division: 342- Road Maintenance Total:
Sources Total:
Expenditures Total:
Revenue Total:
Fund: 377 - Arterial Streets Rehabilitation Fund
Fund: 327 - Park Grants (Measure WW)
323- State Grant
Revenue Total:
Expenditures Total:
Fund: 317 - Pinole Valley Caretaker Fund
381- Rental Income
179 of 677
Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
8,266,176 8,266,176 8,266,176 288,701 288,701 (7,977,475) 3% 8,266,176 100,000 100,000 100,000 (82,741) (82,741) (182,741) -83% 100,000 - - - - - - 0% -
- - - - - - 0% -
- - - - - - 0% -
8,366,176 8,366,176 - 8,366,176 205,960 - 205,960 (8,160,216) 2% 8,366,176 - - - 3,236 3,236 (3,236) 0% -
6,229,371 6,229,371 6,229,371 1,090,755 113,994 1,204,750 5,024,621 19% 6,229,371 3,417,629 3,417,629 3,417,629 272,676 257,125 529,802 2,887,828 16% 3,417,629 1,611,624 1,611,624 1,611,624 434,235 434,235 1,177,389 27% 1,611,624 11,258,624 11,258,624 - 11,258,624 1,800,903 371,119 2,172,022 9,086,602 19% 11,258,624 (2,892,448) (2,892,448) - (2,892,448) (1,594,943) (1,594,943) 926,386 55% (2,892,448) Fund Balance July 1, 2022 22,444,277 22,444,277 22,444,277 22,444,277 22,444,277 Estimated Fund Balance June 30, 2023 19,551,829 19,551,829 19,551,829 20,849,334 19,551,829 - - - - - - 0% -
- - - - - - 0% -
- - - - - - - - 0% -
- - - 7,756 8,800 16,556 (16,556) 0% -
- - - - 7,756 8,800 16,556 (16,556) 0% -
- - - (7,756) (7,756) (7,756) 0% -
Fund Balance July 1, 2022 1,658,044 1,658,044 1,658,044 1,658,044 1,658,044 Estimated Fund Balance June 30, 2023 1,658,044 1,658,044 1,658,044 1,650,288 1,658,044 52,972 52,972 52,972 - - (52,972) 0% 52,972
316,956 316,956 316,956 - - (316,956) 0% 316,956
- - - - - - 0% -
5,000 5,000 5,000 - - (5,000) 0% 5,000
374,928 374,928 - 374,928 - - - (374,928) 0% 374,928
160,124 160,124 - 160,124 - - (160,124) 0% 160,124
535,052 535,052 535,052 - - - (535,052) 0% 535,052
444,432 444,432 444,432 84,875 17,777 102,652 341,780 23% 444,432 4,642 4,642 4,642 2 2 4,639 0% 4,642
197,707 197,707 197,707 37,818 37,818 159,889 19% 197,707 646,780 646,780 - 646,780 122,695 17,777 140,472 506,308 22% 646,780 (111,728) (111,728) (111,728) (122,695) (17,777) (140,472) (28,744) 126% (111,728) Fund Balance July 1, 2022 (5,227) (5,227) (5,227) (5,227) (5,227) Estimated Fund Balance June 30, 2023 (116,956) (116,956) (116,956) (127,923) (116,956) - - - - - - - 0% -
- - - - - - - - 0% -
1,482,335 1,482,335 1,482,335 247,804 247,804 1,234,531 17% 1,482,335 1,482,335 1,482,335 - 1,482,335 247,804 - 247,804 (1,234,531) 17% 1,482,335 (1,482,335) (1,482,335) (1,482,335) (247,804) (247,804) 1,234,531 17% (1,482,335) 0 0 - 0 0 - 0 - 0% 0
Fund Balance July 1, 2022 - - - - -
Estimated Fund Balance June 30, 2023 - - 0 0 0
Expenditures
Division: 117- General Government Total:
Division: 644- WPCP Equipment/Debt Service Total:
Division: 641- Sewer Treatment Plant/Shared Total:
Division: 642- Sewer Collections Total:
Expenditures
Division: 643- Sewer Projects/Shared Total:
Plant Expansion Fund Net Results:
Fund: 505 - Cable Access TV
370- Interest and Ivestment Income
383- Reimbursements
392- Proceeds from Sale of Property
384- Other Revenue
370- Interest and Investment Income
383- Reimbursements
314- Franchise Taxes
Fund: 503 - Plant Expansion Fund
Sewer Enterprise Fund Net Results:
Expenditures Total:
Fund: 500 - Sewer Enterprise Fund
Revenue Total:
Expenditures
363- Sewer Enterprise Charges
Indirect cost allocations Total:
Information Systems Net Results:
Revenue Total:
Expenditures Total:
Operating transfers in Total:
Sources Total
365- Cable TV Charges
370- Interest and Ivestment Income
384- Other Revenue
Expenditures
Division: 119- Cable Access TV Total:
Division: 121- Cable Access-Contract Services Total:
Division: 120- Cable Access-Community Services Total:
Division: 118- Information Systems Total:
399- Operating Transfers In
Sources Total:
Fund: 525 - Information Systems
Cable Access TV Net Results:
Expenditures Total:
Revenue Total:
Expenditures Total:
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Projected
Year-End
City of Pinole, CA For FY2022/23 Period Ending: 9/30/22 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances
Amended
Budget Total
Percent
Used
Proposed
Adjustments
1,140,017 1,140,017 1,140,017 (734,955) (734,955) (1,874,972) -64% 1,140,017 1,140,017 1,140,017 - 1,140,017 (734,955) - (734,955) (1,874,972) -64% 1,140,017 40,000 40,000 40,000 20,194 20,194 19,806 50% 40,000
2,016,612 2,016,612 2,016,612 - - 2,016,612 0% 2,016,612 2,056,612 2,056,612 - 2,056,612 20,194 20,194 (2,036,418) 1% 2,056,612 (916,595) (916,595) (916,595) (755,150) (755,150) 161,445 82% (916,595) Fund Balance July 1, 2022 16,045,223 16,045,223 16,045,223 16,045,223 16,045,223 Estimated Fund Balance June 30, 2023 15,128,628 15,128,628 15,128,628 15,290,073 15,128,628 250,000 250,000 250,000 - - (250,000) 0% 250,000
- - - (16,376) (16,376) (16,376) 0% -
- - - - 0% -
5,000 5,000 5,000 - - (5,000) 0% 5,000
255,000 255,000 - 255,000 (16,376) - (16,376) (271,376) -6% 255,000 227,378 227,378 227,378 59,986 59,986 167,392 26% 59,986 227,378 227,378 - 227,378 59,986 59,986 (167,392) 26% 59,986 27,622 27,622 27,622 (76,362) (76,362) (438,768) -276% 195,014 Expenditures
Division: 115- Finance Total:
370- Interest and Investment Income
Revenue Total:
Expenditures Total:
Recognized Obligation Retirement Fund Net Results:
Fund: 750 - Recognized Obligation Retirement Fund
Expenditures
Division: 463- Successor Agency to RDA Total:
392- Proceeds from Sale of Property
393- Loan/Bond Proceeds
311- Property Taxes
370- Interest and Investment Income
Pension Fund Net Results:
Revenue Total:
Expenditures Total:
Fund: 700 - Pension Fund
Transfers Out Total:
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CITY COUNCIL
REPORT
DATE: NOVEMBER 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
ROY SWEARINGEN, CITY TREASURER
SUBJECT: RECEIVE THE QUARTERLY INVESTMENT REPORT FOR THE FIRST QUARTER (ENDING SEPTEMBER 30, 2022)
RECOMMENDATION
Staff recommends that the City Council receive the Quarterly Investment Report for the first quarter (ending September 30, 2022).
BACKGROUND
The City of Pinole Investment Policy requires that a Quarterly Investment Report be submitted to the City Council. The City’s investments, as shown in the attached Investment Report for the quarter ending September 30, 2022, conform to the City’s Investment Policy as well as all applicable State and federal requirements, including California Government Code Section 53646.
The funds that the City invests, and which are reported in the Quarterly Investment Report, are comprised of cash and investment balances that are held across all City funds. The cash and investment balances across all City funds are “pooled” for investment purposes, with the exception of the assets of the General Reserve, which is discussed further below. Cash is invested in accordance with the City’s Investment Policy.
Interest earnings on investments are allocated to the various funds based on the cash and investment balances of those funds.
The City also maintains a Section 115 Trust that was established for the purpose of setting aside resources to offset anticipated significant increases in future City pension costs.
The cash and investments in the trust are designated as restricted fund balance in the City’s General Fund. These funds are invested according to the policy objectives and guidelines of the City’s Pension Investment Policy.
REVIEW AND ANALYSIS
Investment Policy
All investments held at September 30, 2022 conform to the City’s Investment Policy and all applicable State and federal requirements. The City’s investment objectives, in order 9G
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November 15, 2022 2
of priority, are safety, which is investing in the highest quality securities; liquidity, which is the ability to convert the investment to cash as necessary to meet cash flow requirements; and yield, which is earning a higher return.
Investment Strategy
The City utilizes a passive investment management approach by buying and holding securities until maturity. Earnings on investments held until maturity typically fluctuate with market conditions and are considered “unrealized” prior to maturity. The City expects to yield a gain on all investments at maturity. A “laddered maturity” investment strategy is applied to the long-term portion of the City’s investment portfolio. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with another long term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk.
Staff continues to monitor rates of return on City funds invested and make investments to best achieve the objectives laid out in the Investment Policy.
First Quarter Investment Summary
As of September 30, 2022, total cash and investments decreased by $7,661,369 from the previous quarter, from $60,210,216 to $52,548,847. Typically, the City experiences swings in cash inflow and outflow due to the seasonality of large receipts, such as property taxes, and large disbursements, like debt service that is paid semiannually. The City will have sufficient cash flow to meet the next six months of estimated expenditures.
Investment Instruments
The Finance Director, in consultation with the City Treasurer, selects the instruments in which to invest the City’s funds, in order to best meet the objectives laid out in the City’s Investment Policy. The balances held in different investment instruments at September 30, 2022 are noted in Attachment A. The bulk of the City’s investment funds are invested in the State of California’s Local Agency Investment Fund (LAIF), because of the safety and liquidity of that investment.
Funds in the City’s General Reserve are maintained in an account that is separate from the rest of the pooled funds. This enables the Finance Director to implement a directed investment plan for the General Reserve funds. The City’s practice has been to invest these funds in instruments with longer duration, thereby yielding greater investment earnings.
Investment Yield and Duration
The aggregate yield of the City’s investment portfolio for the quarter ended September 30, 2022 is summarized in Attachment A. The total investment portfolio yielded 1.59% for the first quarter (July through September 2022), up from the 1.302% yielded in the previous quarter (April through June 2022).
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For the first quarter, LAIF earned an average annual yield of 1.513%, up from an average yield of 0.861% for the fourth quarter. LAIF yields gradually decreased between June 2019 and November 2021 and are lower than long-term investment yields in most cases.
However, LAIF has shown a gradual increase in yield since December 2021.
The General Reserve, which holds the longer-term investments, earned an average yield of 1.667%, up from the 1.473% average yield in the third quarter. No new investment instruments were purchased during the first quarter. Additionally, two certificates of deposit matured, Ally Bank and Medallion Bank, and were redeemed for cash.
Section 115 Trust
The Section 115 Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements. The funds are invested on behalf of the City by Public Agency Retirement Services (PARS). The portfolio summary for the quarter ending September 30, 2022 is included in Attachment B to this report.
FISCAL IMPACT
There is no fiscal impact as a result of receiving the Quarterly Investment Report.
ATTACHMENTS
A- Investment Report - Quarter Ending September 30, 2022 B- Section 115 Trust Investment Report – Quarter Ending September 30, 2022 184 of 677
CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2022
PORTFOLIO SUMMARY
Weighted
Days to Average
Investments Par Value Market Value Book Value % of Portfolio Maturity Yield Maturity Investment Pool - LAIF 35,086,538 34,411,507 34,411,507 68.54% 1 1.513 1 Investment Pool - CalTrust 3,203,777 3,203,777 3,203,777 6.38% 1 3.520 0 Money Market Savings 4,449,317 4,449,317 4,449,317 8.86% 1 0.025 0 Mutual Funds 3,185,534 3,185,534 3,185,534 6.34% 1 2.220 0 Certificates of Deposit 2,974,000 2,850,420 2,850,420 5.68% 495 1.537 2 Medium-Term Corporate Notes 1,750,000 1,653,275 1,653,275 3.29% 797 2.160 14 Federal Agency Securities 500,000 451,630 451,630 0.90% 984 0.750 9 Subtotal Investments $ 51,149,166 $ 50,205,460 50,205,460 100.00% 380 1.590 4 Average Years: 1.0
Cash
Mechanics Bank - Vendor Checking * 1,110,889 1,110,889 1,110,889 1 Bank of the West - Payroll Checking * 721,016 721,016 721,016 1 Bank of the West - Checking (Credit Card Clearing) * 511,482 511,482 511,482 1 Subtotal Cash 2,343,387 2,343,387 2,343,387 1
Total Cash and Investments $ 53,492,553 $ 52,548,847 $ 52,548,847 *Not included in yield calculations
The above investments are consistent with the City's Investment Policy and allowable under current legislation of the State of California. Investments were selected using safety, liquidity and yield as the criteria. The source of the market values for the investments are provided by US Bank in accordance with the California Government Code requirement.
The City has sufficient cash flow to cover anticipated expenditures through the next six months.
Investment Pool
75%
Money Market Savings
9%
Certificates of Deposit
6%
Mutual Funds
6%
Medium-Term
Corporate Notes
3%
Federal Agency
Securities
1%
CITY OF PINOLE - INVESTMENT PORTFOLIO
JANUARY 2022
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
0-3 mo 4-6 mo 7-12 mo 1-2 yr 2-3 yr 3-4 yr 5 yr +
Millions
Maturity Distribution
75%
9%
6%
6%
3%
1%
$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000
Investment Pool
Money Market Savings
Certificates of Deposit
Mutual Funds
Medium-Term Corporate Notes
Federal Agency Securities
CITY OF PINOLE - INVESTMENT PORTFOLIO
SEPTEMBER 2022
ATTACHMENT A
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CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2022
PORTFOLIO DETAILS
Type /
Account
Number CUSIP Issuer Investment Description Manager GL Acct # Par Value Market Value Book Value Rate Yield Days to
Maturity
S&P
Rating
Maturity
Date
Weighted
Average
Maturity
Investment Pool
Local Agency Investment Fund (LAIF) Pooled Treasury - State of California LAIF 999-10201 35,086,538 34,411,507 34,411,507 1.513 1.513 1 N/A 1 CalTrust - Short Term Fund (City) Pooled Treasury - Joint Power Financing Authority CalTrust 999-10202 24,434 24,434 24,434 3.340 3.340 1 N/A 0 CalTrust - Medium Term Fund (City) Pooled Treasury - Joint Power Financing Authority CalTrust 999-10203 3,179,343 3,179,343 3,179,343 3.700 3.700 1 N/A 0 Subtotal and Average 38,290,315 37,615,283 37,615,283 2.851 2.851 1 0 Money Market Savings
Mechanics Bank Money Market Savings (City) City 999-10102 4,341,537 4,341,537 4,341,537 0.040 0.040 1 N/A 0 Bank of the West Money Market Savings - Police Evidence Trust City 999-10104 107,780 107,780 107,780 0.010 0.010 1 N/A 0 Subtotal and Average 4,449,317 4,449,317 4,449,317 0.025 0.025 1 0 Mutual Funds
19-516680 U.S. Bank Accrued Income - City Reserve US Bank 150-10110 16,648 16,648 16,648 1.980 1.980 1 N/A 0 19-516680 31846V203 1st American Government Obligation Fund Mutual Fund Shares - Class "D" - City Reserve US Bank 150-10110 3,168,886 3,168,886 3,168,886 2.460 2.460 1 N/A 0 Subtotal and Average 3,185,534 3,185,534 3,185,534 2.220 2.220 1 0 Certificates of Deposit
19-516680 064520BG3 Bank of Princeton Certificates of Deposit - City Reserves US Bank 150-10110 250,000 229,598 229,598 0.500 0.540 822 N/A 12/30/2024 4 19-516680 05580ATL8 Bmw Bank North America Certificates of Deposit - City Reserves US Bank 150-10110 247,000 246,291 246,291 1.800 1.800 74 N/A 12/13/2022 0 19-516680 38149MAY9 Goldman Sachs BK USA New York Certificates of Deposit - City Reserves US Bank 150-10110 246,000 243,818 243,818 2.600 2.620 248 N/A 6/5/2023 1 19-516680 59013KCZ7 Merrick Bank Certificates of Deposit - City Reserves US Bank 150-10110 249,000 242,919 242,919 1.650 1.690 364 N/A 9/29/2023 2 19-516680 61690UGW4 Morgan Stanley Bank Na Certificates of Deposit - City Reserves US Bank 150-10110 246,000 243,808 243,808 2.600 2.620 249 N/A 6/6/2023 1 19-516680 61760AF46 Morgan Stanley Private Bk Natlassn Certificates of Deposit - City Reserves US Bank 150-10110 246,000 243,808 243,808 2.600 2.620 249 N/A 6/6/2023 1 19-516680 70212VAB4 Partners Bk helena Ark Certificates of Deposit - City Reserves US Bank 150-10110 247,000 223,110 223,110 0.600 0.660 1,004 N/A 6/30/2025 4 19-516680 84223QAN7 Southern Bankcorp Bank Certificates of Deposit - City Reserves US Bank 150-10110 250,000 231,205 231,205 0.500 0.540 756 N/A 10/25/2024 3 19-516680 856283N51 State Bk Indiana Chicago III Certificates of Deposit - City Reserves US Bank 150-10110 250,000 226,768 226,768 1.000 1.100 1,000 N/A 6/26/2025 5 19-516680 85916VDN2 Sterling Bank of Poplar Bluff Certificates of Deposit - City Reserves US Bank 150-10110 247,000 241,252 241,252 1.650 1.690 353 N/A 9/18/2023 2 19-516680 87164WC71 Synchrony Bank Certificates of Deposit - City Reserves US Bank 150-10110 249,000 231,737 231,737 0.650 0.700 731 N/A 9/30/2024 3 19-516680 949495AF2 Wells Fargo Bank Natl Bk West Certificates of Deposit - City Reserves US Bank 150-10110 247,000 246,106 246,106 1.850 1.860 91 N/A 12/30/2022 0 Subtotal and Average 2,974,000 2,850,420 2,850,420 1.500 1.537 495 2 Medium-Term Corporate Notes
19-516679 037833DN7 Apple Inc. 2.05% Corporate MTN 9/11/26 - City Reserves US Bank 150-10110 1,000,000 909,500 909,500 2.050 2.250 1,442 AA+ 9/11/2026 26 19-516680 478160BT0 Johnson Johnson 2.05% Corporate MTN 3/1/23 - City Reserves US Bank 150-10110 750,000 743,775 743,775 2.050 2.070 152 AAA 3/1/2023 2 Subtotal and Average 1,750,000 1,653,275 1,653,275 2.050 2.160 797 14 Federal Agency Securities
19-516680 3133ELH80 Federal Farm Credit Bks .680% Agency Bond 6/10/25 US Bank 150-10110 500,000 451,630 451,630 0.680 0.750 984 AA+ 6/10/2025 9 Subtotal and Average 500,000 451,630 451,630 0.680 0.750 984 9 Investment Portfolio Total and Average $ 51,149,166 $ 50,205,460 $ 50,205,460 1.554 1.590 380 4 Average Years : 1.0
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Investments Market Value Book Value % of Market Yield
Cash and Equivalents 871,693 871,693 5.70% 2.740
U.S. Government Issues 4,734,285 5,340,184 30.96% 3.300 Corporate Issues 3,800,077 4,390,827 24.85% 3.790
Foreign Issues 40,172 49,500 0.26% 5.480
Municipal Issues 216,203 241,037 1.41% 4.770
Mutual Funds-Equity 4,830,657 5,184,844 31.59% 1.590
Mutual Funds-Fixed Income 738,874 752,527 4.83% 1.910
Total Assets 15,231,962 16,830,612 99.62% 2.810
Accrued Income 58,089 58,089 0.38%
Grand Total $ 15,290,051 $ 16,888,701 100%
CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2022
SECTION 115 TRUST PORTFOLIO SUMMARY
31.59%
30.96%
24.85%
5.70%
4.83%
1.41%
0.38%
0.26%
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 Mutual Funds-Equity
U.S. Government Issues
Corporate Issues
Cash and Equivalents
Mutual Funds-Fixed Income
Municipal Issues
Accrued Income
Foreign Issues
Portfolio Summary
ATTACHMENT B
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CITY COUNCIL
REPORT
9H
DATE: NOVEMBER 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RECEIVE THE QUARTERLY REPORT ON IMPLEMENTATION OF THE
GREENHOUSE GAS INVENTORY AND CLIMATE ACTION AND
ADAPTATION PLAN FOR FISCAL YEAR (FY) 2022-23 FIRST
QUARTER
RECOMMENDATION
Staff recommends that the City Council receive this quarterly report on implementation of the greenhouse gas (GHG) inventory and Climate Action and Adaptation Plan (CAAP).
BACKGROUND
On October 19, 2021, the City Council adopted Resolution No. 2021-93, which declared a climate emergency, directed staff to complete a greenhouse gas (GHG) emissions inventory, and directed staff to prepare a Climate Action Plan (CAP) that includes GHG emission reduction goals that align with the State’s GHG emission reduction goals of SB 32 and Executive Order B-55-18. The City Council budgeted $160,000 for these efforts.
The City Council also directed staff to present quarterly updates on the City’s progress on the GHG emissions inventory and CAP. Staff last provided a quarterly update on September 20, 2022 that addressed staff and consultant activities for the fourth quarter of fiscal year (FY) 2021/22 (April - June 2022).
DISCUSSION AND ANALYSIS
This is the first quarterly report for the fiscal year 2022-23 on the City’s progress on the GHG emissions inventory and CAAP development. During this period the CAAP process was officially kicked off, a Sustainability Fellow was onboarded, and the community engagement strategy was developed. Additionally, staff was able to begin engaging with the community. The following is a summary of staff and consultant activities for the period from July through September 2022:
JULY 2022 ACTIVITIES
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City Council Report
November 15, 2022 2
• On July 19 the City kicked off the CAAP process with a coordination meeting between Community Development and consultants Rincon and CSG. • Development of the outreach and engagement plan began. • Connection was made between the Rincon/CSG team and the consultant team coordinating the Housing, Safety and Health & Environmental Justice Element for cross coordination efforts.
• Contract documents were finalized between the City and Strategic Energy Innovations Inc., (SEI) Climate Corps so that Pinole could host a Sustainability Fellow.
AUGUST 2022 ACTIVITIES
• Interviews with SEI Climate Corps candidates for the Sustainability Fellow position were conducted by City staff and a Fellow was selected to begin work in September 2022.
• A draft of the CAAP outline was developed.
• An evaluation of existing sustainability-related programs in the City began.
SEPTEMBER 2022 ACTIVITIES
• Sustainability Fellow Kapil Amin began a 10-month assignment with Pinole on September 8, assisting with development of the CAAP in addition to other high priority sustainability initiatives.
• A dedicated project website was developed1.
• Online sign-up link for interested community members to receive CAAP-related information (notification about upcoming community events, surveys or other participation options) was established and promoted2.
• Community engagement survey was drafted.
• Initial community outreach materials were prepared.
• The public engaged with Sustainability Fellow Amin regarding the CAAP at the Coastal Clean Up event.
FISCAL IMPACT
There is no fiscal impact related to receiving this report.
ATTACHMENTS
None
1 https://www.ci.pinole.ca.us/city_government/public_works/sustainability/climate_action_and_adaptation_p lan 2 https://www.surveymonkey.com/r/GKRPCP8
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CITY COUNCIL
REPORT
9I
DATE: NOVEMBER 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
MISHA KAUR, CAPITAL IMPROVEMENT AND ENVIRONMENTAL
PROGRAM MANAGER
SUBJECT: FISCAL YEAR (FY) 2022/23 FIRST QUARTER REPORT ON
IMPLEMENTATION OF CAPITAL IMPROVEMENT PLAN (CIP)
PROJECTS
RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2022/23 First Quarter Report on implementation of Capital Improvement Plan (CIP) projects.
BACKGROUND
The CIP is a multi-year plan/forecast of the City’s capital improvement projects. The first year of the CIP is the proposed capital project plan and capital budget for that fiscal year.
The City creates an updated CIP each year based on the condition of the City’s current capital assets, the desire for new capital assets, and available funding. Projects in the CIP address the City’s major types of capital assets: facilities, parks, sanitary sewer collection and treatment infrastructure, stormwater infrastructure, and roads. The City owns considerable capital assets in other classes as well, including streetlights, traffic control devices, sidewalks, street trees, trash capture devices, waste bins and enclosures, traffic/wayfinding signage, benches, bike racks, monument signs, fleet, and fiber optic conduit.
The CIP serves as a tool for staff to plan, implement, and manage improvements and ongoing upgrades to the City’s infrastructure. The Administration and Engineering Division in the Public Works Department is responsible for identifying and completing City capital projects.
REVIEW & ANALYSIS
The City’s adopted CIP (Attachment A) contains construction projects and infrastructure assessments. The infrastructure assessments included in the CIP will aid the City in identifying and prioritizing construction projects and will identify funding opportunities for future projects.
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City Council Report
November 15, 2022 2
Attachment B is a summary of the CIP project lifecycle and a status of each project programmed for FY 2022/23 in the CIP as of the end of the first quarter of FY 2022/23.
First Quarter CIP Highlights
• Electric Vehicle Charging Stations (FA2002)
This project will install a dual port level II charging stations at the parking lot serving the Public Safety Building. The plans and specifications for the project were finalized and a bid was released on October 17, 2022. Staff will present the construction contract for Council’s consideration at the November 15th Council meeting. Staff will issue a Notice to Proceed to the Contractor once contract documentation and requirements are met. The entire work will be completed to the City’s satisfaction within thirty days if there are no delays due to supply chain issues.
• Replacement of Diesel Tank (SS2202)
This project will replace a 4000-gallon above ground Diesel tank at the Water Pollution Control Plant which supplies fuel to standby generators. Due to supply chain issues, there was a thirteen-week lead time on diesel tank. Staff anticipates this project will be complete by the end of the calendar year. • Secondary Clarifier – Center Column Rehabilitation (SS2101) A preliminary inspection of the center column of the secondary clarifier was completed to examine the current condition and determine the scope of work for rehabilitation.
• San Pablo Ave Bridge over BNSF Railroad (RO1710)
On March 1, 2022, the City Council authorized staff to draft a Memorandum of Understanding (MOU) with the City of Hercules regarding project development and construction coordination. The MOU was drafted and presented to the Hercules City Council and approved at the regularly scheduled meeting on August 9, 2022.
On September 20, 2022, the City Council adopted Resolution 2022-77 approving the MOU with the City of Hercules for the project. City Council accepted a design alternative, and the consultant is preparing the bridge type selection report and environmental documents.
• Sanitary Sewer Collection System Master Plan (IN2001) On September 20, 2022, the City Council adopted Resolution 2022-80 approving the City’s Sanitary Sewer Master Plan. The project is complete. • Safety Improvements at Appian Way & Marlesta Rd. (RO1714) 191 of 677
City Council Report
November 15, 2022 3
This project will install a traffic signal at the Appian Way and Marlesta Road intersection and includes installation of high-visibility crosswalk striping on all legs of the intersection, green bicycle lane treatment on Appian Way within Project limits, and a slurry seal of the intersection. A project bid was released on August 26, 2022, and sealed bids were opened on September 21, 2022. Assuming there are no delays due to procurement of parts and weather-permitting, this work will be completed by February 2023.
• Pedestrian Improvements at Tennent Ave. near R X R (RO1902) The One Bay Area Grant (OBAG) Cycle 3 Program, administered by the Metropolitan Transportation Commission (MTC), will disperse federal transportation funding to projects and programs that improve safety, spur economic development and help the Bay Area meet climate change and air quality improvement goals. The program is in its third round and will include more than $750 million in funding for projects and programs from 2023 to 2026. Jurisdictions in Contra Costa County are estimated to receive $47.3 million in OBAG funding.
Contra Costa Transportation Authority (CCTA) staff released a Call for Projects on May 23, 2022, and applications were due on July 15, 2022. A total of 29 project applications were submitted by jurisdictions in Contra Costa as part of the Active Transportation and Safety (ATS) program category. The City of Pinole submitted two project applications, one of which was selected amongst ten projects to be prioritized by CCTA for funding.
The City requested $1,020,000 for improvements to Tennent Ave. at the railroad crossing to facilitate safe movement of bicycle and pedestrians. All projects nominated for funding will be evaluated by MTC over the next couple of months.
FISCAL IMPACT
Projects have budgeted sources of funds which have been previously approved by City Council. There is no fiscal impact associated with this status update and deferring master plans to future fiscal years.
ATTACHMENT(S)
A. Adopted Capital Improvement Plan for FY 2022/23 through FY 2026/27 B. CIP Project Lifecycle and Project Status Summary
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CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN
FY 2022/23 – 2026/27
Adopted: June 21, 2022
ATTACHMENT A
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CAPITAL
IMPROVEMENT PLAN
FY 2022/23 – 2026/27
CITY COUNCIL
Vincent Salimi, Mayor
Devin T. Murphy, Mayor Pro Tem
Anthony L. Tave, Council Member
Maureen Toms, Council Member
Norma Martínez-Rubin, Council Member
CITY MANAGER
Andrew Murray
PUBLIC WORKS
DIRECTOR
Sanjay Mishra
CAPITAL IMPROVEMENT
& ENVIRONMENTAL
PROGRAM MANAGER
Misha Kaur
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CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
TABLE OF CONTENTS
Introduction ................................................................................................................................. 1 Next Steps in Capital Planning .................................................................................................. 2 Project Funding ........................................................................................................................... 2 Funding Sources ......................................................................................................................... 3 Grants .......................................................................................................................................... 4 Overview of Recommended Capital Budget ............................................................................ 5 Funding Summary ...................................................................................................................... 6 Project Description Sheets – Facilities ............................................................................. 9-17 Project Description Sheets – Parks ............................................................................... 18-22 Project Description Sheets – Sanitary Sewer ................................................................. 23-29 Project Description Sheets – Stormwater ....................................................................... 30-32 Project Description Sheets – Roads ............................................................................... 33-44 Project Description Sheets – Infrastructure Assessments .............................................. 45-53 Unfunded and Unprogrammed Project List ........................................................................... 55 Project Description Sheets ............................................................................................ 56-67 195 of 677
Introduction
The Capital Improvement Plan (CIP) is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming five-year period. The CIP aligns the needs with appropriate funding, scheduling, and implementation. This document is a working blueprint for building and sustaining publicly funded physical infrastructure. Capital improvements refer to physical assets and include the design, purchase, construction, maintenance, or improvement of public resources (i.e. parks public infrastructure, equipment, public spaces). These improvements influence Pinole’s built and natural environment and help guide the trajectory of future growth or change.
The projects in the CIP fall into the following broad categories: facility maintenance, parks, sewer collection and treatment, stormwater, streets and roads. These projects are developed in collaboration with department heads, and division managers under the direction of the City Manager to ensure all department needs are represented.
The CIP is reviewed and updated annually for capital projects and programs that support City goals and objectives including priorities identified in the 2020-2025 Strategic Plan of developing a disciplined approach to funding infrastructure maintenance and improvements. The City seeks to enhance its focus on the state of the infrastructure throughout the community by first inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan.
The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The Finance Subcomittee also reviews and analyzes all aspects of the CIP and makes recommendations. Project priority and selection is based on specific criteria, such as:
Consistency with community plans and policies;
Regulatory compliance;
Public and political support;
Sustainability;
Cost savings or revenue generation;
Project demand, determined by inventory of existing land, equipment, and facility conditions;
Economic, environmental, aesthetic or social impacts; and Public health, safety or other legal concerns.
The process for developing the CIP involves the following steps:
Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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Next Steps in City Capital Planning
The City will complete condition assessment of all the City’s capital assets and identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.
Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.
The CIP is funded primarily with funds restricted for specific purposes. The next page descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.
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Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.
It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
215 Measure J
(roads only)
Accounts for special sales tax revenues collected by Contra Costa Transportation Authority (CCTA) and reapportioned to cities for local street projects. This fund also accounts for return to source funds and grant funds.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
327 Park Grants
(parks only)
Accounts for grants and reimbursements from the state and federal government and other agencies related to parks. 377
Arterial Street
Rehabilitation
(roads only)
Accounts for funds set aside by the City of Pinole to fund arterial street rehabilitation projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.
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Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. Road projects listed in the CIP receive grant funding from a variety of sources such as:
California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety. Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
Project: IN2104
West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service. Projects: RO2105, RO1902, and RO1710
Metropolitan Transportation Commission (MTC)
o One Bay Area Grant 2 (OBAG2) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG2 program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
Project: RO1714
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes. Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.
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Overview of Recommended Capital Budget
The FY 2022/23 – 2026/27 CIP contains 36 planned public improvement projects, which includes 10 new projects. In addition, there are 9 infrastructure assessments programmed for FY 2022/23 – 2026/27. The CIP also contains information for 24 unfunded and unprogrammed projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.
CIP projects fall into the following categories: Facilities, Parks, Sanitary Sewer, Stormwater, Streets & Roads, and Infrastructure Assessments. The nomenclature for the project number is derived as follows:
Project numbers begin with the abbreviation of the project category, followed by the year the project was first
programmed, and then a unique sequence number. For
example, FA2001 refers to a facilities project which was first programmed in 2020 with a unique sequence number of 01.
Unfunded projects begin with UF and are followed by a unique sequence number.
In FY2022/23, there are 23 public improvement projects and 8 infrastructure assessments programmed. Below is a summary of the various funding sources based on project category.
FY 2022/23 PROJECT CATEGORIES
FY 2022/23
TOTALS
BY FUND
Funding
Sources
Fund Facilities
FA
Parks
PA
Sanitary
Sewer
SS
Stormwater
SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
General Fund 100 $170,000 $165,000 $335,000
Measure S
2014 106 $834,931 $112,440 $418,460 $149,328 $210,000 $1,725,159 Gas Tax 200 $528,910 $528,910
Solid Waste 214 $425,000 $425,000
Measure J 215 $350,000 $350,000
Growth Impact
Fees 276 $58,000 $58,000
City Street
Improvements 325 $1,685,563 $20,650 $1,706,213
Park Grants 327 $189,758 $189,758
Arterial Street
Rehabiliation 377 $758,624 $758,624
Sewer
Enterprise 500 $2,300,00 $10,382 $89,853 $2,400,235
FY 2022/23 TOTALS
BY PROJECT
CATEGORY
$834,931 $727,198 $2,300,000 $476,460 $3,652,807 $3,652,807 $8,476,899 Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
Unfunded UF
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
FUNDING SUMMARY
SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 – General Fund $ 435,000 $ 310,000 $ 745,000 106 – Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 – Gas Tax $ 528,910 $ 381,082 $ 909,992 200 – Solid Waste $ 425,000 $ 425,000 215 – Measure J $ 350,000 $ 350,000 276 – Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 – City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 – Park Grants $ 189,758 $ 189,758 377 – Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 – Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 201 of 677 Page 6 of 67
SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 - General Fund $ 435,000 $ 310,000 $ 745,000
106 - Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 - Gas Tax $ 528,910 $ 381,082 $ 909,992
214 - Solid Waste $ 425,000 $ 425,000
215 - Measure J $ 350,000 $ 350,000
276 - Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 - City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 - Park Grants $ 189,758 $ 189,758
377 - Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 - Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
FA2302 Plum St. Parking Lot Improvements $80,000
FA2301 Public Safety Building Modernization $100,000 $100,000 $100,000 FA2202 Senior Center Modernization $60,000 $100,000 $100,000 106-343-47201 $60,000 Measure S 2014 FA2201 Faria House Renovations $420,000 106-343-47201 $420,000 Measure S 2014 FA2002 Electric Vehicle Charging Stations $50,000 106-343-47201 $50,000 Measure S 2014 FA1902 Energy Upgrades $120,811 106-343-47201 $120,811 Measure S 2014 FA1901 Senior Center Auxiliary Parking Lot $184,120 $1,088,860 106-343-47201 $184,120 Measure S 2014 FA1703 City Hall Modernization $125,000 $125,000
FA1702 Citywide Roof repairs and replacement $272,000 $140,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
106-343-47201 $47,440 Measure S 2014
327-345-47203 $189,758 Park Grants
PA2202 Skatepark Rehabilitation $150,000
PA2201 Pocket Parks - Galbreth Rd. $65,000 106-343-47201 $65,000 Measure S 2014 PA2101 Installation of high-capacity trash bins $425,000 214-345-47203 $425,000 Solid Waste Fund PA1901 Pinole Valley Park Soccer Field Rehabilitation $200,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SS2203 Effulent Outfall* $150,000 $3,000,000 500-641-47201 $150,000 Sewer Enterprise SS2202 Replacement of Diesel Tank* $150,000 500-641-47201 $150,000 Sewer Enterprise SS2201 Sanitary Sewer Rehabilitation $1,500,000 $800,000 $800,000 $800,000 $800,000 500-642-47201 $1,500,000 Sewer Enterprise SS2101 Secondary Clarifier - Center Column Rehabilitation* $350,000 500-641-47201 $350,000 Sewer Enterprise SS2102 Air Release Valve Replacements* $50,000 500-641-47201 $50,000 Sewer Enterprise SS2002 Water Pollution Control Plant Lab Remodel* $100,000 500-641-47201 $100,000 Sewer Enterprise SS1702 Sewer Pump Station Rehabilitation $1,200,000
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SW2001 Roble Road Drainage Improvements $30,000 $320,000 SW2002 Adobe Road Repair and Drainage Improvements $30,000 $200,000 106-344-47206 $418,460 Measure S 2014
276-344-47206 $58,000 Growth Impact Fees
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
RO2501 Residential Slurry Seal $890,000
RO2401 Cape Seal $560,000
RO2301 Residential Slurry Seal $890,000
200-342-47205 $428,910 Gas Tax - RMRA
377-342-47205 $758,624 Arterial Rehabilitation
RO2102 Tennent Ave. Rehabilitation $10,382 $655,000 500-641-47201 $10,382 Sewer Enterprise RO2105 Appian Way Complete Streets $100,000 $970,000 325-342-47205 $100,000 WCCTAC - STMP Fees RO2107 Brandt St. Improvements $170,000 100-342-47205 $170,000 General Fund RO1902 Pedestrian Improvements at Tennent Ave. near R X $61,556 $800,000 325-342-47205 $61,556 WCCTAC - STMP Fees RO1802 Hazel Street Gap Closure (Sunnyview) $200,000
325-342-47205 $1,223,746 WCCTAC - STMP Fees
325-342-47205 $80,000 CCTA Measure J
325-342-47205 $81,717 Caltrans - HBP
RO1708 Pinole Valley Road Improvements $100,000 200-342-47205 $100,000 Gas Tax - RMRA 325-342-47205 $9,144 City Street Improvements
215-342-47205 $350,000 MTC/OBAG2
325-342-47205 $129,400 MTC/TDA Article 3
106-344-47206 $149,328 Measure S 2014
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
IN2201 Energy Audit $50,000 106-344-47206 $50,000 Measure S 2014 IN2101 Emergency Power for Critical Facilities $30,000 $170,000 100-343-47201 $30,000 General Fund IN2102 Municipal Broadband Feasibility $60,000 106-118-47201 $60,000 Measure S 2014 IN2103 Recycled Water Feasibility $60,000 $140,000 100-341-42101 $60,000 General Fund IN2104 Local Road Safety Plan $20,650 325-342-47205 $20,650 Caltrans - HSIP IN2106 Active Transportation Plan $75,000 100-341-42101 $75,000 General Fund IN2001 Sanitary Sewer Collection System Master Plan $89,853 500-642-47201 $89,853 Sewer Enterprise IN1703 Storm Drainage Master Plan $75,000 $75,000
IN1704 Park Master Plan $100,000 106-344-47206 $100,000 Measure S 2014 Uses by Project Total $8,476,899 $21,546,345 $12,656,700 $10,229,200 $4,770,000 LEGEND:
• Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Streets & Roads; IN = Infrastructure Assessments * Project cost to be split 50% with the City of Hercules RO2101 Arterial Rehabilitation $1,187,534 $32,250
PA2203 Playground Rubberized Surface Improvements $237,198 RO1714 Safety Improvements at Appian Way & Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta $637,872 RO1710 San Pablo Ave. Bridge over BNSF Railroad $1,385,463 $16,293,235 $8,431,700 $8,439,200
INFRASTRUCTURE ASSESSMENTS
CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
FUNDING SUMMARY
FACILITIES
PARKS
SANITARY SEWER
STORMWATER
SW1901 Hazel Street Storm Drain Improvements $476,460
STREETS & ROADS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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PROJECT DESCRIPTION SHEETS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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FA2302 - Plum St. Parking Lot Improvements
FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description: To provide a secure parking area for Police vehicles in the Plum St. parking lot. The parking lot will remain open for the public. A portion of the parking lot, approximately 25 spaces will be secured with a chain-link fence with security gates for Police vehicles. The layout of the parking lot is in the preliminary design phase.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 80,000
Subtotal $ 80,000
Total Cost Estimate: $ 80,000
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FA2301 - Public Safety Building Modernization
FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: YesDescription: To extend the useful life of the Public Safety building, there are several items that require attention including but not limited to replacement of the HVAC system, carpet, flooring, water heaters, light fixtures, fans, etc. In addition, the building requires painting (interior and exterior), and the locker rooms also require renovation.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 100,000 $ 100,000 $ 100,000
Subtotal $ 100,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 300,000
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FA2202 - Senior Center Modernization
FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: YesDescription: The project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to energy system, roof replacement, and interior renovations.
Supplemental Information:
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 60,000 $ 100,000 $ 100,000
Subtotal $ 60,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 260,000
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FA2201 - Faria House Renovations
FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No Description: The building commonly referred to as the “Faria House” is a two-story residence constructed in about 1890 and originally located at what is now 1301 Pinole Valley Road. In 2005, the Faria House was relocated to 2100 San Pablo Avenue. On June 7, 2022, City Council directed staff pursue hazard remediation and renovations to create a lower-level office, and upper-level warm shell. The first step is the site remediation to removal all hazardous materials (i.e., asbestos and/or lead based paint) from the first and second floors. This will involve removal of all interior baseboard, door, window trim, lath and plaster (from the ceilings and walls). This will also include removal of all lighting and plumbing fixtures, kitchen “built-in-place” cabinets. Once the site remediation is complete, the lower level of the structure will be ready for tenant improvement for an office use. The upper level will be a warm shell, which means that the upper level will be fully insulated, with walls open and ceiling covered with wallboard, but no other improvements beyond the hazard mitigation work. The upper level would be separated from the lower level with secured “temporary” framing and wallboard partition wall built at the top of the stairs. The lower level will have rough electrical, plumbing, and mechanical installation for an office use. All lower-level rooms would have new wall and ceiling insulation installed and covered with new drywall. The kitchen would remain in the same location, the dining room, which would become the conference room/meeting room would include low-voltage, data, communications for teleconferencing, meetings, the existing bathroom would become a single All Gender restroom, renovated to meet ADA compliance, the existing rooms would become office suites with new electrical sub-panel, rough electrical, rough plumbing and rough mechanical installed. Lower-level rooms will have renewed (or new) flooring, baseboard, and doors etc.
Supplemental Information:
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 420,000
Subtotal $ 420,000
Total Cost Estimate: $ 420,000
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FA2002 - Electric Vehicle Charging Stations
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Council Request Multi-year Project: Yes
Description: This project will install a level II dual port electric vehicle charging station at the parking lot serving the Public Safety Building. Supplemental Information: City staff continue to assess other public locations throughout Pinole for opportunities to incorporate EV charging infrastructure. An energy audit (Project IN2201) of City owned facilities will inform future installations of electric vehicle charging stations.
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 6,235
Construction 106 $ 50,000
Subtotal $ 6,235 $ 50,000
Total Cost Estimate: $ 56,235
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FA1902 - Energy Upgrades
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: End of life cycle Multi-year Project: No
Description: The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced.
Supplemental Information: In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801. In April 2021, the AC unit at City Hall broke down and was replaced.
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 99,189 $ 120,811
Subtotal $ 99,189 $ 120,811
Total Cost Estimate: $ 220,000
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FA1901 - Senior Center Auxiliary Parking Lot
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Fowler Lot Re-Use Committee Multi-year Project: Yes
Description: On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. On February 2, 2021 City Council adopted Resolution 2021-07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi-benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components. On June 7, 2022, City Council directed staff to incorporate the installation of a solar canopy at the site.
Supplemental Information: The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018-67 to create the Fowler Lot Re-use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018-93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.
Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 42,535 $ 184,120
Construction 106 $ 1,088,860
Subtotal $ 42,535 $ 184,120 $ 1,088,860
Total Cost Estimate: $1,315,515
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 210 of 677 Page 15 of 67
FA1703 - City Hall Modernization (formerly known as Paint City Hall)
FACILITIES
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: No
Description: To extend the useful life of the City hall building, there are several items that require attention including but not limited to carpet, flooring, window coverings, light fixtures, etc. The interior and exterior surfaces of the building require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 125,000 $ 125,000
Subtotal $ 125,000 $ 125,000
Total Cost Estimate: $ 250,000
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FA1702 - Citywide Roof repairs and replacement
FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: Yes
Description: In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in-place roof assemblies. The roof inspection identified several roofs which need to be repaired or replaced. The roofs at City hall and the Public Safety building need to be replaced.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 272,000 $ 140,000
Subtotal $ 272,000 $ 140,000
Total Cost Estimate: $ 412,000
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PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Replacement of panel rubberized surfaces at Fernandez Park and Pinole Valley Park. Fernandez Park involves replacement of rubberized surface improvements at tot lot and replacement of existing engineered mulch with rubberized surface at older age play equipment. The rubberized surfaces around the play equipment will also be replaced at Pinole Valley Park. These improvements are grant funded through the State of California Department of Parks and Recreation Per Capita funds.
Supplemental Information: Budget:
PA2203 - Playground Rubberized Surface Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 327 $ 189,758 106 $ 7,640 $ 47,440
Subtotal $ 7,640 $ 237,198
$ 244,838
Construction
Total Cost Estimate:
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 213 of 677 Page 18 of 67
PARKS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Settling of rampsSupplemental Information: Budget:
PA2202 - Skatepark Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
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PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: No
Description: Installation of two ADA compliant benches and waste receptacles within two pocket parks at a suitable location on Galbreth Ave. Supplemental Information: To develop the pocket parks, a lot line adjustment may be required. Budget:
PA2201 - Pocket Parks - Galbreth Rd.
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 65,000
Subtotal $ 65,000
Total Cost Estimate: $ 65,000
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PARKS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Beautification Ad Hoc Committee Multi-year Project: No
Description: Installation of high capacity, solar powered compacting trash bins at City parks. To get the best value and uniformity at City parks, a RFP will be released to solicit proposals from qualified vendors to provide these bins. Exact costs will not be known until the bidding is complete however staff estimates that 40 bins will be procured for the budgeted project cost.
Supplemental Information: In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean-up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks.
PA2101 - Installation of high capacity trash bins
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 214 $ 425,000
Subtotal $ 425,000
Total Cost Estimate: $ 425,000
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PARKS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: No
Description: There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.
Supplemental Information: This project has been delayed pending the development of a Park Master Plan (CIP Project# PA1704). Budget:
PA1901 - Pinole Valley Park Soccer Field Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: $ 200,000
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SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Regulatory Requirement Multi-year Project: Yes
Description: Effluent pumping capacity of the treatment plant is limited by the capacity of the pipe size at the effluent outfall in Rodeo.
Increasing the pipe size at the Effluent Outfall Eductor Station will increase the wet weather effluent pumping capacity and increase the lifespan of the effluent pipe by reducing the pressure in the line during storm events. Project requires coordination with Rodeo.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.
Budget:
SS2203 - Effluent Outfall
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000 $ 3,000,000
Subtotal $ 150,000 $ 3,000,000
Total Cost Estimate: $ 3,150,000
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SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: End of life cycle Multi-year Project: No
Description: In-kind replacement of a 4,000 gallon diesel storage tank used to supply fuel to standby generators and City vehicles. The existing tank is compromised.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:
SS2202 - Replacement of Diesel Tank
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
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SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Master Plan Multi-year Project: Yes
Description: Various improvements to the Sanitary Sewer collection system, as identified in the Sanitary Sewer Collection System Master Plan. Supplemental Information: Budget:
SS2201 - Sanitary Sewer Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Subtotal $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Total Cost Estimate: $ 4,700,000
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SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: End of life cycle
Multi-year Project: No
Description: The Secondary Clarifier #5 has reached the end of its useful life. The project will involve removal and replacement of catwalk, drive mechanism, center column, and rake arm. Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:
SS2101 - Secondary Clarifier—Center Column Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 350,000
Subtotal $ 350,000
Total Cost Estimate: $ 350,000
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SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: No
Description: There are four air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve. The four locations are: 1) across from the WPCP at 11 Tennent Ave., near the entrance of the SF Bay Trail, 2) On the SF Bay Trail near the corner of Santa Fe and Railroad Ave., 3) At the intersection of Mariposa St. and Railroad Ave. (Rodeo), 4) Outside the gate of Rodeo Sanitary District at 800 San Pablo Ave. (Rodeo).
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:
SS2102 - Air Release Valve Replacements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
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SANITARY SEWER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Regulatory Requirement Multi-year Project: No
Description: The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole - Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.
Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.
Budget:
SS2002 - Water Pollution Control Plant Lab Remodel
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
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SANITARY SEWER
Initial Project Start: October 1, 2020 Initial Project Completion: August 31, 2022 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024 Project Origin: End of lifecycle Multi-year Project: No
Description: The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated.
Supplemental Information: The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” Budget:
SS1702 - Sewer Pump Station Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 500 $ 22,500
Engineering 500 $ 150,000
Construction 500 $ 884,000 Contingency 500 $ 143,500
Subtotal $ 1,200,000
Total Cost Estimate: $1,200,000
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STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.
Supplemental Information:
Budget:
SW2001 - Roble Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 276 $ 30,000
Construction 276 $ 280,000 Contingency 276 $ 40,000
Subtotal $ 30,000 $ 320,000
Total Cost Estimate: $ 350,000
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STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Adobe Road experienced a failure due to drainage impacts. Installation of a culvert will be required to control the drainage in the area. The area will then be regraded and the road surface will be restored. This road serves only as a service access route.
Supplemental Information:
Budget:
SW2002 - Adobe Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 106 $ 30,000
Construction 106 $ 175,000 Contingency 106 $ 25,000
Subtotal $ 30,000 $ 200,000
Total Cost Estimate: $ 230,000
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STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Development Driven Multi-year Project: Yes
Description: The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.
Supplemental Information: This conversion also aids in compliance with the MSP4 by reducing the potential of contaminants including litter from entering the stormwater system.
Budget:
SW1901 - Hazel Street Storm Drain Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 54,910
106 $ 356,460 276 $ 58,000
Contingency 106 $ 62,000
Subtotal $ 54,910 $ 476,460
Total Cost Estimate: $ 531,370
Construction
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ROADS
Initial Project Start: July 1, 2025 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.
Supplemental Information: Budget:
RO2501 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
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ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report, various pavement segments will benefit from a cape seal. A cape seal is applied when a slurry seal or micro-surfacing will not adequately address the pavement deterioration. Cape seals are a multi-layered treatment pavement preservation treatment which can extend the life of a pavement by 6-8 years.
Supplemental Information: Budget:
RO2401 - Cape Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 500,000 Contingency 325 $ 50,000
Subtotal $ 560,000
Total Cost Estimate: $ 560,000
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ROADS
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.
Supplemental Information: Budget:
RO2301 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000 Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
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ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: Based on the 2019 P-TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations will be further validated through a comparative pavement analysis to explore additional treatment options which are not discussed in the P-TAP report. This will allow the City to optimize the available funding. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information:
Budget:
RO2101 - Arterial Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 377 $ 18,606 $ 39,874
200 $ 428,910 377 $ 625,000 $ 215,000
Contingency 377 $ 93,750 $ 32,250
Subtotal $ 18,606 $ 1,187,534 $ 247,250
Construction
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ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information: In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway.
The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost-effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project.
Budget:
RO2102 - Tennent Ave. Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 500 $ 27,423 $ 10,382
200 $ 381,082 500 $ 74,597 325 $ 167,321
Contingency 500 $ 32,000
Subtotal $ 27,423 $ 10,382 $ 655,000
$ 692,805
Construction
Total Cost Estimate:
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ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. In December 2021, City Council approved a Cooperative Funding Agreement with WCCTAC to receive STMP funds to complete preliminary design for this project.
Supplemental Information: This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.
Budget:
RO2105 - Appian Way Complete Streets
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 325 $ 100,000
UF $ 970,000
Subtotal $ 100,000 $ 970,000
Total Cost Estimate: $1,070,000
Engineering
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ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.
Supplemental Information: Budget:
RO2107 - Brandt St. Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 100 $ 50,000
Construction 100 $ 120,000
Subtotal $ 170,000
Total Cost Estimate: $ 170,000
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ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
Supplemental Information: WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. This project is eligible to respond to future STMP Call for Projects to compete for funding to advance the project through construction.
Budget:
RO1902 - Pedestrian Improvements at Tennent Ave. near R x R Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 37,324 $ 61,556
325 $ 19,700
UF $ 680,000
Contingency UF $ 100,300
Subtotal $ 37,324 $ 61,556 $ 800,000
$ 898,880
Construction
Total Cost Estimate:
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ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: July 30, 2025 Project Origin: Development Driven Multi-year Project: No
Description: A developer has proposed to develop on a vacant lot identified as APN 402-013-060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive - West end of Hazel St.
Supplemental Information: Completion of Project SW1901 prior to this project.
Budget:
RO1802 - Hazel Street Gap Closure (Sunnyview)
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 276 $ 50,000
Developer $ 150,000
Subtotal $ 200,000
$ 200,000
Construction
Total Cost Estimate:
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ROADS
Initial Project Start: July 1, 2017 Initial Project Completion: Beyond 5 year termRevised Project Start: Revised Project Completion: June 30, 2026 Project Origin: End of life cycle Multi-year Project: Yes
Description: The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded and Unprogrammed project list as Project UF022.
Supplemental Information: The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. Budget:
RO1710 - San Pablo Avenue Bridge over BNSF Railroad
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 PM 325 $ 257,061 $ 80,000 $ 42,439
325 $ 537,176 $ 1,225,463 $ (42,439) $ (7,500)
STMP $ (91,089) $ (1,223,746) $ (285,165)
HBP $ (708,856) $ (81,717)
UF
STMP
UF $16,578,400 $ 8,439,200 $ 8,439,200
Subtotal $ (5,709) $ - $16,293,235 $ 8,431,700 $ 8,439,200 Planning &
Design
Construction
Total Cost Estimate: $33,158,426
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ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Council Request Multi-year Project: No
Description: As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road - from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.
Supplemental Information:
Budget:
RO1708 - Pinole Valley Road Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 200 $ 5,000
Construction 200 $ 87,000 Contingency 200 $ 8,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
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ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: July 1, 2020 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: Yes
Description: The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project.
Supplemental Information: The City secured grant funds to install a traffic signal at this intersection instead of a HAWK.
Budget:
RO1714 - Safety Improvements at Appian Way and Marlesta Rd. (formerly known as HAWK at Appian Way and Marlesta Rd.) Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 25,193 $ 9,144
OBAG2 $ 350,000
TDA $ 129,400
106 $ 67,278
Contingency 106 $ 82,050
Subtotal $ 25,193 $ 637,872
$ 663,065
Construction
Total Cost Estimate:
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 239 of 677 Page 44 of 67
IN2201 - Energy Audit
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description:
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
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IN2101 - Emergency Power for Critical Facilities
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: YesDescription: During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back-up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back-up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.
Supplemental Information: The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators. Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 30,000
Construction 100 $ 170,000
Subtotal $ 30,000 $ 170,000
Total Cost Estimate: $ 200,000
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IN2102 - Municipal Broadband Feasibility
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2024 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: Council Request
Multi-year Project: No
Description: A feasibility study will determine a successful deployment strategy and associated costs for implementing municipal broadband service in Pinole.
Supplemental Information: Budget:
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 60,000
Subtotal $ 60,000
Total Cost Estimate: $ 60,000
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INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: Yes
Description: A feasibility study will allow the City to plan and phase the construction of future recycled water distribution system infrastructure.
The study will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning-level cost options for the phased system.
Supplemental Information: Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended non-potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery
Budget:
IN2103 - Recycled Water Feasibility
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 60,000
Construction 100 $ 140,000
Subtotal $ 60,000 $ 140,000
Total Cost Estimate: $ 200,000
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INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Development of a Local Road Safety Plan (LRSP) which will include an existing conditions assessment, development of traffic measures in areas of engineering, education, encouragement, enforcement, emerging technologies along with associated evaluation. The LRSP will include a prioritized list of roadway infrastructure improvements.
Supplemental Information: In July 2020, staff submitted a grant application to Caltrans for funding to develop and implement an LRSP for the City of Pinole. LRSP’s allow local governments to identify, analyze, and prioritize roadway safety improvements on roads within their jurisdiction. In the future, an LRSP or its equivalent, will be required for agencies to apply for federal Highway Safety Improvement Plan funds. In October 2020, the City was selected for funding and implementation of an LRSP. In December 2020, the City released a Request for Proposals to seek professional services from licensed engineering firms to develop a LRSP. A contract was awarded to a consultant in April 2021.
Budget:
IN2104 - Local Road Safety Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 325 $ 19,013 $ 20,650
Subtotal $ 19,013 $ 20,650
Total Cost Estimate: $ 39,663
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 244 of 677 Page 49 of 67
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: No
Description: Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non-auto forms of travel.
Supplemental Information: Budget:
IN2106 - Active Transportation Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 100 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: $ 75,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 245 of 677 Page 50 of 67
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In September 2020, the City Council awarded a contract to Carollo Engineers, Inc. to develop a Sanitary Sewer Collection System Master Plan (Plan). The Plan will provide a condition assessment of the sewer collection assets to inform capital planning and effectively serve the wastewater needs of residents and businesses. This plan will also provide a capacity analysis to identify pipes that need to be upsized. Master planning is critical to identify when and where infrastructure upgrades or improvements will be needed to accommodate growth.
Supplemental Information:
Budget:
IN2001 - Sanitary Sewer Collection System Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 500 $ 359,147 $ 89,853
Subtotal $ 359,147 $ 89,853
Total Cost Estimate: $ 449,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 246 of 677 Page 51 of 67
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.
Supplemental Information:
Budget:
IN1703 - Storm Drainage Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 75,000 $ 75,000
Subtotal $ 75,000 $ 75,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 247 of 677 Page 52 of 67
INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2021 Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a park master plan will aid the City in developing a strategic approach to park maintenance and operation. The master plan will allow the City to quantify and qualify the existing park system, identify deficiencies, and develop a financial analysis of the cost to maintain and operate park assets.
Supplemental Information: This project was added to the CIP in 2017 as an unfunded project; Council approved funding in 2020.
Budget:
IN1704 - Park Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 248 of 677 Page 53 of 67
UNFUNDED AND UNPROGRAMMED PROJECTS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
249 of 677 Page 54 of 67
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27
UNFUNDED AND UNPROGRAMMED PROJECTS
# Unfunded/Unprogrammed Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Bridge Maintenance
UF013 Installation of High intensity Activated crossWALK (HAWK) UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 San Pablo Sewer Lift Station Upgrade
UF020 Sewer Collection Systemwide Rehabilitation
UF021 Tree Master Plan
UF022 San Pablo Avenue Bridge over BNSF Railroad
UF023 Installation of Solar at City Facilities
UF024 All weather access roads
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
250 of 677 Page 55 of 67
UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.
UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:
Potential Funding Sources:
The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
251 of 677 Page 56 of 67
UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.
UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources: Economic
stimulus funding
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District.
Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:
Potential Funding Sources: Fund 345
& 348
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
252 of 677 Page 57 of 67
UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.
UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources: -
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
253 of 677 Page 58 of 67
UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.
UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
254 of 677 Page 59 of 67
UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation.
UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:
Potential Funding Sources:
This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
255 of 677 Page 60 of 67
UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.
The City will seek 2019 STMP funds
from West Contra Costa Transportation
Authority for preliminary design.
UF012 - Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources: -
Maintenance of vehicular and pedestrian
bridges as identified in the Caltrans Bridge
Inspection Reports and Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
256 of 677 Page 61 of 67
UF013 - Installation of High intensity Activated crossWALK (HAWK) Project Information
A High Intensity Activated crossWALK
(HAWK) beacon is a traffic control device
used to stop road traffic and facilitate
pedestrians to cross more safely. HAWKS
are candidate treatments for roads with
three or more lanes and generally have an
annual average daily traffic above 9,000.
HAWKS are considered for all midblock
and intersection crossings where roadway
speed limits are equal or greater than 40
mph. The safety of various crossings can
be improved in Pinole through the
installation of a HAWK.
UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
257 of 677 Page 62 of 67
UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.
This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.
UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:
Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.
There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
258 of 677 Page 63 of 67
UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.
Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.
UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
259 of 677 Page 64 of 67
UF019 - San Pablo Sewer Lift Station Upgrade
Project Information
This project involves upgrading the
structural and electrical needs of the San
Pablo Ave. lift station to address the safety
and operational deficiencies.
UF020 - Sewer Collection Systemwide Rehabilitation
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:
Potential Funding Sources:
In 2020, the City contracted with a
consultant to prepare a sanitary sewer collection system master plan. The Master Plan will provide condition assessment of
sewer collection assets that will inform
capital planning.
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
260 of 677 Page 65 of 67
UF021 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.
UF022 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:
Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.
On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.
Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $35,582,665
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
261 of 677 Page 66 of 67
UF023 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.
UF024 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:
Potential Funding Sources:
The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.
Origin: General Plan
Budget Unit: Roads
Cost Estimate:
Potential Funding Sources:
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
262 of 677 Page 67 of 67
CIP Project Lifecycle and Project Status Summary
CIP projects usually have five major phases of their lifecycle, described below. • Initiation: Projects in the CIP are selected and prioritized based on specific criteria such as consistency with master plans and policies, regulatory requirements, health and safety impacts, and community benefits. The funding is identified for projects and a capital budget is presented to Council for consideration. Once the CIP is adopted by City Council, staff is responsible for project implementation. The initiation phase involves determining whether the project will be managed by City staff or a consultant, assigning the project to a manager, and assembling the project team.
• Planning: The assigned project manager develops the scope, preliminary schedule, and funding requirements, and identifies stakeholders.
Construction projects can be completed through several delivery methods, including design-build and design-bid-build. In design-build, the same firm/team of firms is selected to design and build the project, whereas in design-bid-build one firm designs the project, then the construction is bid, and a construction firm builds the project. Depending on the delivery method, a construction project can involve several steps which may include design, bid, award, construction, and closeout.
For non-construction projects such as master planning, staff defines the initial project by identifying major goals and objectives.
Throughout the project lifecycle, coordination and engagement with various stakeholders is necessary. Stakeholders can include the community, business owners, utilities, funding partners, and other interested and affected parties. • Execution: For construction projects, the project plans and specifications, and preliminary costs estimates, are prepared. Typically, there are three levels of design review which allow opportunity for coordination and input with stakeholders, utilities, funding partners, and regulatory agencies. The design review usually occurs at 35, 65, and 90 percent of design completion. As the design progresses through each level, the cost estimate becomes more precise. The completed design is reviewed and approved by the City Engineer.
For a design-bid-build project, the final approved design goes out to bid. The project cost estimate and source of project funding govern which procurement policies and procedures will apply. The City’s procurement policy establishes the standards for purchase of goods, services, and supplies. Projects involving federal or State grant funds typically involve stricter and more formalized procedures. In addition, high value public works projects must adhere to
ATTACHMENT B
263 of 677
processes established in the California Public Contract Code. A contract is awarded to the most qualified and responsible vendor.
After a contract is awarded and executed with the appropriate insurance and bonds, project construction can begin. The project size and complexity dictate the length of the construction phase.
For master plans, stakeholders are engaged, and links are identified among other infrastructure plans, the General Plan, and other applicable City plans.
Next, solutions including conceptual alternatives are developed. Viable solutions are evaluated to ensure they meet the goals and needs of the project. The master plan is a final document which contains a recommended program and/or capital project list.
• Monitoring: Throughout the project lifecycle, staff oversees and monitors the project. Construction projects involve construction management, contract compliance, and project management services, which include technical and administrative tasks. Staff is also responsible for grant administration for projects that are funded by grants.
• Closure: Once construction projects are complete, the as-built drawings are filed for future reference. Closeout activities involve completing project related paperwork including filing the notice of completion with the Contra Costa County Recorder’s office. For master plans, the final plan is presented to City Council. 264 of 677
Cr
ea CITY OF PINOLE CAPITAL IMPROVEMENT PLAN Legend:
EntSTATUS OF SCHEDULED PROJECTS FOR FY 2022/23 THRU SEPTEMPER 30, 2022 Delayed due to limited resources Closure/Complete Execution Planning The Ce SCHEDULED
This PRJ. # NAME OF PROJECT PROGRESS START END J A S OND J FMAM J J A S OND J FMAM J J A S OND J FMAM J J A S OND J FMAM J J A S OND J FMAM J PHASE ESTIMATED COMPLETIONCell FACILITIES FA2202 Senior Center Modernization 20% 7/1/22 6/30/25 E 6/30/25 FA2201 Faria House Renovations 0% 7/1/22 6/30/23 E 3/31/23FA2002 Electric Vehicle Charging Stations 40% 7/1/20 6/30/23 E 6/30/23FA1902 Energy Upgrades 65% 7/1/20 6/30/23 E 6/30/23FA1901 Senior Center Auxiliary Parking Lot 20% 7/1/20 6/30/24 E 6/30/24 The PARKS
PA2203 Playground Rubberized Surface Improvements 50% 7/1/21 6/30/22 E 6/30/23 PA2201 Pocket Parks ‐ Galbreth Rd. 10% 7/1/22 6/30/23 P 6/30/23PA2101 Installation of High‐Capacity Trash Bins 20% 7/1/21 6/30/23 P 6/30/23 Sam SANITARY SEWER
SS2203 Effulent Outfall 0% 7/1/22 6/30/27 P 6/30/27SS2202 Replacement of Diesel Tank 50% 7/1/21 6/30/23 E 12/31/22SS2201 Sanitary Sewer Rehabilitation 10% 7/1/22 6/30/27 P 6/30/24 SS2101 Secondary Clarifier ‐ Center Column Rehabilitation 15% 7/1/20 6/30/23 E 6/30/23 SS2102 Air Release Valve Replacements 25% 7/1/21 6/30/23 E 6/30/23SS2002 Water Pollution Control Plant Lab Remodel 0% 7/1/20 6/30/23 P 6/30/23
STORMWATER
SW1901 Hazel Street Storm Drain Improvements 50% 7/1/20 6/30/23 E 6/30/23 Sam STREETS AND ROADS
RO2101 Arterial Rehabilitation 25% 7/1/20 6/30/24 E 12/31/22 RO2102 Tennent Ave. Rehabilitation 20% 7/1/20 6/30/25 E 6/30/25 RO2105 Appian Way Complete Streets Project 10% 7/1/21 6/30/23 P 6/30/23RO2107 Brandt St. Improvements 10% 7/1/21 6/30/23 P 6/30/23 STATUS AS OF 06/30/22
FY 2018‐19 FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23
265 of 677
Th
e Ce SCHEDULEDThis PRJ. # NAME OF PROJECT PROGRESS START END J A S OND J FMAM J J A S OND J FMAM J J A S OND J FMAM J J A S OND J FMAM J J A S OND J FMAM J PHASE ESTIMATED COMPLETION STATUS AS OF 06/30/22
FY 2018‐19 FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23
RO1902 Pedestrian Improvements at Tennent Ave. Near R X R 35% 7/1/20 6/30/24 E 6/30/25 RO1802 Hazel Street Gap Closure (Sunnyview) 0% 7/1/21 6/30/25 6/30/25 RO1708 Pinole Valley Road Improvements 10% 7/1/20 6/30/26 6/30/23 RO1710 San Pablo Ave. Bridge Over BNSF Railroad 4% 7/1/17 6/30/26 E 6/30/26 RO1714 Safety Improvements at Appian Way & Marlesta Rd. 50% 7/1/20 6/30/23 E 6/30/23 INFRASTRUCTURE ASSESSMENTS
IN2201 Energy Audit 0% 7/1/22 6/30/23 P 6/30/23
IN2101 Emergency Power for Critical Facilities 10% 7/1/21 6/30/24 P 6/30/24IN2102 Municipal Broadband Feasibility 5% 7/1/21 6/30/23 P 6/30/23 IN2103 Recycled Water Feasibility 10% 7/1/22 6/30/24 P 6/30/24 IN2104 Local Road Safety Plan 50% 7/1/20 6/30/23 E 6/30/23IN2106 Active Transportation Plan (RO2106) 10% 7/1/21 6/30/23 E 6/30/23IN2001 Sanitary Sewer Collection System Master Plan 100% 7/1/20 12/30/22 C 9/30/22 IN1704 Park Master Plan 10% 7/1/20 6/30/23 P 6/30/23
This is an empty row
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CITY COUNCIL
REPORT
9J
DATE NOVEMBER 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: ANDREW MURRAY, CITY MANAGER
SUBJECT: RECEIVE THE QUARTERLY REPORT ON IMPLEMENTATION OF THE STRATEGIC PLAN FOR FISCAL YEAR (FY) 2022-23 FIRST QUARTER
RECOMMENDATION
City staff recommends that the City Council receive the quarterly report on implementation of the Strategic Plan.
BACKGROUND
In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025.
The Strategic Plan identified four goals for the City (safe and resilient, financially stable, vibrant and beautiful, and high performance) and 22 individual strategies (special projects) to complete over a five-year timeframe.
In August 2020, the City created the Strategic Plan Implementation Action Plan (IAP), which identified the timeframe on which each Strategic Plan strategy would be implemented. The City Council revisited the IAP in January 2021 and approved an updated version, which specified completion dates for each of the strategies. During the January 2021 discussion of the IAP, staff recommended a quarterly report on the status of the implementation of the Strategic Plan strategies, akin to the quarterly reports that staff provides to the Council on the City budget and City investments. Council agreed to this recommendation.
REVIEW & ANALYSIS
Below find a table listing the four goals and 22 strategies contained within the Strategic Plan, along with the start and completion dates for each agreed upon in the January 2021 IAP. Each strategy has been coded with a green, yellow, or red dot to indicate whether the City is on track to achieve the beginning and completion dates specified in the January 2021 IAP. Green indicates that the City is on track to achieve the beginning and completion dates; yellow indicates that the City is on track to achieve either the beginning or completion date; and red indicates that the City is not on track to achieve either the beginning or completion date. Note that “Year 1” is FY 2020-21. Those strategies that have been completed are shaded gray in the table below. The City has completed eight of the strategies and is currently on track to achieve the beginning and completion dates of many of the remaining strategies.
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City Council Report
November 15, 2022 2
Goal and Strategy Year to
Begin
Strategy
(January
2021 IAP)
Year to
Complete
Strategy
(January
2021 IAP)
FY 2021-22
First Quarter
Status
Notes on Status
Goal 1: Safe and
Resilient Pinole
Strategy 1. Conduct a
citywide asset condition
assessment.
Year 1 Year 5 The City is in the midst of
multiple asset condition
assessments and master
plans. At the end of Year
5, the City will have
current assessments for
all major capital assets.
Strategy 2. Update the
emergency preparedness
and response plan
(including results of the
facilities and equipment
assessment).
Year 1 Year 1 Staff presented a draft
updated Emergency
Operations Plan (EOP) to
the City Council on
August 2, 2022. Staff
expects to present a final
updated EOP
incorporating City
Council’s feedback and
other changes for Council
adoption in FY 2022-23
Q3.
Strategy 3. Explore
restoring the community
emergency response
team (CERT) program
and conducting annual
tabletop exercises and
community drills.
Year 3 Year 3
Staff expects to initiate
and complete this effort
on schedule. The City is
planning to have Con Fire
provide fire protection
services on the City’s
behalf beginning in 2023.
Con Fire does not
operate CERT programs.
Therefore, the City will
need to decide whether it
would like to have a
CERT program, and
which City department
will operate it.
Strategy 4. Review,
prioritize, and implement
as appropriate the 2019
fire service study
recommendations.
Year 1 Year 2
Complete
City staff presented its
assessment of the fire
study and its
recommendations
regarding next steps to
bolster fire service in April
2021. City Council
approved staff’s
recommendations, which
staff is now implementing.
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Goal 2: Financially
Stable Pinole
Strategy 1. Develop a
long-term financial plan
(LTFP) and use it to
guide budget and
financial decisions
(including policies
regarding reserves and
management of
liabilities).
Year 1 Year 1
Complete
The City adopted a LTFP
in June 2021. The City
adopted a second LTFP,
for the following fiscal
year, in June 2022.
Strategy 2. Conduct a
comprehensive fee study
to ensure cost recovery of
current and potential
service fees. (Evaluate
implementing an online
payment platform.)
Year 1 Year 2
Complete
Staff presented a
proposed updated Master
Fee Schedule, based on
a comprehensive fee
study and cost allocation
plan, to Council in June
2022, which Council
approved. Staff will
complete a fee study and
recommend updates if
appropriate to
development impact fees
in FY 2022-23. City staff
has implemented options
for online payments for
certain services.
Strategy 3. Establish a
program to evaluate grant
opportunities and
capacity.
Year 2 Year 2 City staff expects
complete this project in
FY 2022-23.
Strategy 4. Explore an
array of revenue
generation opportunities
to recover costs.
Year 2 Year 3
Complete
Staff has supported the
City Council in exploring
various revenue
generation opportunities,
most significantly when
the City Council
considered placing an
increased real property
transfer tax (RPTT)
measure on the
November 2022 ballot. Staff will continue to
identify and assess
opportunities.
Strategy 5. Develop a
disciplined approach to
funding infrastructure
maintenance and
improvements.
Year 1 Year 5 This is an ongoing effort
in which staff is currently
engaged, and which
involves the asset
condition assessments,
master plans, and annual
capital planning process.
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Goal 3: Vibrant and
Beautiful Pinole
Strategy 1. Update the
General Plan and Three
Corridors Specific Plan.
Year 1 Year 4 Updates to the General
Plan Housing and Health
& Safety Elements in
addition to a new
Environmental Justice
Element are underway,
and on target for adoption
by May 2023. In Q2 of FY
2022-23, staff will
consider the need to
update the General Plan
and Three Corridors
Specific Plan
Environmental Impact
Report so that high-
density residential
projects could utilize the
EIR for project-specific
environmental
clearances, which would
encourage streamlining
the rehabilitation and re-
use of undeveloped or
under-developed
properties. In Q3 of FY
2022-23 staff will begin to
objectify subjective
standards, which will
provide additional
certainty to developers
and may involve updates
to the Three Corridors
Specific Plan.
Strategy 2.
Develop/create a
comprehensive strategy
to encourage streamlining
the rehabilitation and re-
use of undeveloped or
under-developed
properties.
Year 4 Year 4 Staff expects to initiate
and complete this effort
on schedule.
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Strategy 3. Partner with
regional for- and non-
profit housing
organizations to provide
an array of housing
options consistent with
community income levels.
Year 1 Year 1
Complete
The City has partnered
with nonprofit housing
organizations to explore
and develop affordable
housing projects,
particularly the Satellite
Affordable Housing
Associates (SAHA)
project at 811 San Pablo
Avenue. Staff also
processed an application
for a 179-unit, 100%
affordable senior housing
project at 600 Roble
Avenue called Vista
Woods. Although this is
an ongoing effort, it was
scheduled as a one-year
project in the IAP, and is
therefore marked as
complete.
Strategy 4. Develop a
comprehensive economic
development strategy that
includes a focus on
downtown redevelopment
to activate the core of the
community as a
destination for the region
(including gateway and
wayfinding signage as
well as branding).
Year 1 Year 2 Staff and the City’s
consultant presented a
draft Economic
Development Strategy to
the City Council in August
2022. Staff expects to
present a final Economic
Development Strategy
incorporating City
Council’s feedback for
Council adoption in FY
2022-23 Q2.
Strategy 5. Partner
regionally to improve and
enhance transportation
circulation, including
public transit, cars, bikes,
and pedestrians.
Year 2 Year 4 The City is engaged in
several collaborations
with other jurisdictions
and agencies to enhance
transportation. The City
Council appropriated
funding to create an
Active Transportation
Plan; the City received
funding to collaborate
with the County on an
Appian Way complete
streets project; and the
City is requesting that
new development
projects have facilities to
promote transit.
Strategy 6. Conduct a
review and update of the
City’s code enforcement
and property
maintenance programs
with a focus on increased
Year 1 Year 1
This is an ongoing effort.
City staff is continually
updating code
enforcement policies and
procedures. Investment in
community amenities is a
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beautification efforts and
investment in community
amenities, business
districts, and nuisance
abatement.
responsibility of the
capital improvement plan
and the potential creation
of business districts will be addressed in the
forthcoming Economic
Development Strategy.
Goal 4. High
Performance Pinole
Strategy 1. Develop an
employee attraction,
retention, and
development plan. a.
Analyze the City’s
classification and
compensation system
and update as needed.
Year 1 Year 2
Complete
Staff completedan
employee attraction,
retention, and
development plan
(”Talent Management
Plan”) in June 2022. City
staff continuously
updates the classification
system and seeks
Council approval of
appropriate
compensation changes.
Strategy 2. Conduct a
citywide organization
review to optimize
efficiencies.
Year 1 Year 1
Complete
The City completed a
citywide organizational
review (assessment) in
March 2021.
Strategy 3. Review
citywide implementation
of best practices and
improve processes.
Year 2 Year 5
This is an ongoing effort
in which staff is currently
engaged. City staff have
made many process
improvements since the
adoption of the Strategic
Plan.
Strategy 4. Develop a
strategic communication
plan (i.e., public
information officer,
messaging, marketing,
technical
implementation).
Year 1 Year 2
The City engaged
consultants beginning in
August 2021 to create a
communication and
engagement plan. City
staff expects that the
consultant will present a
Communication and
Engagement Plan to the
City Council in October
2022.
Strategy 5. Develop a
public engagement plan.
a. Develop policies
and practices that provide
a framework for diverse
community members to
connect, interact, and
proactively participate.
b. Explore
opportunities for
meaningful youth
participation in city and
community life.
Year 1 Year 2
The City engaged
consultants beginning in
August 2021 to create a
communication and
engagement plan. City
staff expects that the
consultant will present a
Communication and
Engagement Plan to the
City Council in October
2022.
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c. Develop a robust
volunteer and internship
program.
Strategy 6. Develop a
comprehensive
information technology
Strategic Plan.
Year 1 Year 1
Complete
City staff completed a
comprehensive IT Plan in
June 2022.
Strategy 7. Develop an
interagency legislative
advocacy program.
Year 2 Year 2
City staff expects
complete this project in
FY 2022-23.
FISCAL IMPACT
There is no fiscal impact related to receiving this report.
ATTACHMENTS
None
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CITY COUNCIL
REPORT
9K
DATE: NOVEMBER 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: MISHA KAUR, CAPITAL IMPROVEMENT AND ENVIRONMENTAL
PROGRAM MANAGER
SUBJECT: AWARD A CONSTRUCTION CONTRACT FOR INSTALLATION OF AN ELECTRIC VEHICLE CHARGING STATION (CIP PROJECT # FA2002)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution (Attachment A) to:
1. Award a construction contract (Attachment B) to the lowest responsive and responsible bidder, Lord’s Electric, Inc., for the installation of a dual port Level II publicly available Electric Vehicle (EV) charging station at the parking lot serving the Public Safety Building (CIP Project # FA2002, the “Project”);
2. Authorize the City Manager to execute a construction contract (Attachment B) with Lord’s Electric, Inc. in an amount not to exceed $73,300 for the Project and execute change orders of up to 10% of the contract price;
3. Authorize the Finance Director to amend the adopted Project budget to allocate $30,630 from Measure S-2014 unencumbered fund balance; and
4. Authorize the City Manager or his designee to issue any necessary change orders to complete additional work within contract authority for the Project.
BACKGROUND
The Project is an approved project in the City of Pinole’s current adopted Capital Improvement Plan (CIP) and involves installation of a Level II dual-port EV-Charging Station at the parking lot serving the Public Safety Building.
In October 2020, the City reserved a charging rebate with Marin Clean Energy (MCE) for installation of publicly available charging infrastructure and technical assistance.
Technical assistance provided by MCE covers a site assessment which includes a review of the Americans With Disabilities Act (ADA) standards and options for charging station 274 of 677
City Council Report
November 15, 2022 2
placement, a load study to understand the proposed site’s electrical capacity and if electrical upgrades are necessary, and an EV charger planning report.
City staff worked with the technical assistance provider to select a publicly accessible site where installation of charging infrastructure was feasible. A load study was conducted at the public parking lot serving the Public Safety Building located at 880 Tennent Ave. The results of the load study indicated that the site could support charging infrastructure. In April 2022, the City retained a Consultant to develop plans and specifications for the Project. On October 17, 2022, City staff released the Project bid on www.publicpurchase.com and also posted contract documents on www.ci.pinole.ca.us/bids.
REVIEW & ANALYSIS
On November 2, 2022, 4 bids were received and publicly read at 2:00 PM at City Hall.
Per project bid documents, the City will award the project to the lowest responsive and responsible bidder based on the total bid amount. The following table summarizes the bids received:
Name of Bidder Amount Bid
Lord’s Electric, Inc. $73,300.00
Fort Bragg Electric, Inc. $99,328.00
Gruendl Inc., dba Ray’s Electric $110,088.00
W. Bradley Electric, Inc. $131,040.00
The engineer’s estimate for the Project construction is $50,000.00 and the lowest bidder Lord’s Electric Inc.’s bid is $73,300, which is $23,300 more than the engineer’s estimate.
Staff evaluated Lord’s Electric Inc’s bid package, insurance, and bonding and determined Lord’s Electric Inc’s bid to be responsive. Through the bid package, Lord’s Electric Inc. has completed contracts of similar size and scope. No bid protests were received. Staff believes that Lord’s Electric Inc. has the experience and professional competency that will result in a satisfactory product for the City. Lord’s Electric Inc’s bid proposal documentation is complete, and staff has determined them to be the lowest responsive and responsible bidder.
Staff recommends the City Council accept the bid and award the construction contract to Lord’s Electric Inc. for the Project. Furthermore, staff recommends that City Council authorize the City Manager to execute a contract with Lord’s Electric Inc. in an amount not to exceed $73,300 for the Project. In addition, staff recommends the City Council approve a 10% contingency, which will allow staff to address any issues that may arise during the work as approved by the City Manager or his designee. In addition, staff recommends that City Council authorize the City Manager or his designee to issue any 275 of 677
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November 15, 2022 3
necessary change orders to complete additional work within contract authority for the Project.
FISCAL IMPACT
The current adopted capital construction budget is $50,000 of Measure S-2014 funds.
The charging rebate offered by MCE will subsidize the project by $6,000 ($3,000 per charging port).
The Project’s construction budget does not have adequate funds to award the contract to the lowest responsive and responsible bidder. Staff requests an additional allocation of $30,630 from Measure S-2014 to amend the Project’s construction budget and award the construction contract to Lord’s Electric Inc.
ATTACHMENTS
A. Resolution
B. Construction Contract
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RESOLUTION NO. 2022 – XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF
CONTRA COSTA COUNTY, STATE OF CALIFORNIA, AWARDING A
CONSTRUCTION CONTRACT FOR INSTALLATION OF AN ELECTRIC VEHICLE CHARGING STATION (CIP PROJECT # FA2002)
WHEREAS, the City of Pinole (“City”) has adopted the FY 2022/23 through FY 2026/27 Capital Improvement Plan (CIP) which includes the Electric Vehicle Charging Station (CIP Project # FA2002, the “Project”) as a funded project; and WHEREAS, the Project involves installation of a publicly available Level II Electric Vehicle (EV) Charging Station at the Public Safety Building; and WHEREAS, on October 17, 2022, City staff released the bid on www.publicpurchase.com and also posted contract documents on www.ci.pinole.ca.us/bids; and
WHEREAS, on November 2, 2022, at 2:00 p.m., the Public Works staff publicly opened and examined the sealed bids for the Project; and WHEREAS, staff has determined that Lord’s Electric Inc. is the lowest responsive and responsible bidder; and
WHEREAS, the current adopted budget for the Project does not have adequate funds to award the construction contract.
NOW THERFORE BE IT RESOLVED that the City Council of the City of Pinole as follows:
1. Lord’s Electric Inc. bid of $73,300 is found to be lowest responsive and responsible bid and is accepted by the City Council at the unit prices set forth in the bid for the installation of a Level II Electric Vehicle Charging Station project (CIP Project # FA2002, the “Project”). This bid is on file with the Public Works Department and incorporated herein by this reference as though set forth in full.
2. A construction budget of $73,300 and project contingency funds in the amount of $7,330 (10% of bid) are authorized by the City Council at the unit prices set forth in Lord’s Electric Inc.’s bid.
3. The City Manager is authorized to execute a construction contract with Lord’s Electric Inc. bid in an amount not to exceed $73,300 for the Project in a form to be approved by the City Attorney. The City Manager is authorized to approve change orders of up to 10% of the contract price, in a total amount not to exceed $7,330.
4. The Finance Director is authorized to amend the adopted Project budget to allocate $30,630 from Measure S-2014 unencumbered fund balance.
ATTACHMENT A
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5. The City Manager or his designee is authorized to issue any necessary change orders to complete additional work within contract authority for the Project.
PASSED AND ADOPTED at a special meeting of the Pinole City Council held on the 15th day of November, 2022 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 15th day of November 2022.
____________________________
Heather Bell, CMC
City Clerk
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City of Pinole Construction Services Agreement Page 1 of 16
CONSTRUCTION SERVICES AGREEMENT BETWEEN
THE CITY OF PINOLE AND LORD’S ELECTRIC INC.
This agreement for Construction Services (“Agreement”) is entered into on November 16, 2022 between the CITY OF PINOLE, a municipal corporation, with offices located at 2131 Pear Street, Pinole, California (“City”) and Lord’s Electric Inc. (“Contractor”) (together sometimes referred to as the “Parties”).
WITNESSTH:
WHEREAS, Contractor and Contractor’s Surety are providing the bonds attached hereto and incorporated by this reference; and
WHEREAS, City desires to contract with Contractor to perform the construction services detailed in this Agreement; and
In consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:
1. CONTRACT DOCUMENTS. The Contract Documents referred to herein are incorporated herein by reference as if set forth in full in this Agreement. Work called for in any one Contract Document and not mentioned in another is to be performed and executed as if mentioned in all Contract Documents. The Contract Documents shall include the Notice Inviting Bids, Instructions to Bidders, Bid Forms (including the Bid, Bid Schedule(s), Information Required of Bidder, Bid Bond, and all required certificates, affidavits and other documentation), this Agreement, Performance Bond, Labor and Materials Bond, Maintenance Bond, General Conditions, any Supplementary General Conditions, Special Provisions, Specifications, Drawings, all Addenda, and Change Orders executed pursuant to the provisions of the Contract Documents. The General Conditions shall mean and refer to the current General Conditions of the City which are incorporated herein by this reference as if set forth herein. This Agreement, and the Contract Documents, includes the exhibits to this Agreement, including Exhibit A Minimum Wage Rates (Federal and State Prevailing Wage Rates)
2. AGREEMENT CONTROLS. In the event of a conflict between the terms and conditions as set forth in this Agreement and the terms and conditions set forth in other Contract Documents, the terms and conditions set forth in this Agreement shall prevail. Unless otherwise specifically provided herein, all works and phrases defined in the General Conditions shall have the same meaning and intent in this Agreement.
3. INDEPENDENT CONTRACTOR. It is specifically understood and agreed by all parties hereto that Contractor is, for the purposes of this Agreement, an independent contractor and not an employee of the City. Accordingly, Contractor shall not be deemed the City's employee for any purpose whatsoever.
Contractor shall not incur or have the power to incur any debt, obligation or liability whatever for or against the City.
4. ASSIGNMENT. This Agreement may not be assigned by Contractor, in whole or in part, without prior written consent of the City.
5. TERMINATION. This Agreement may not be canceled by the City at any time without penalty upon thirty (30) days' written notice. In the event of termination without fault of Contractor, the City shall pay Contractor for all services rendered prior to date of termination, and such payment shall be in full satisfaction of all services rendered hereunder.
ATTACHMENT B
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City of Pinole Construction Services Agreement Page 2 of 15
6. SCOPE OF CONTRACT. Contractor agrees to furnish all tools, equipment, apparatus, facilities, labor and material and transportation necessary to perform and complete in a good and workman like manner to the satisfaction of the City, all the work called for, and in the manner designated in, and in strict conformity with the Project entitled:
Project Name: Electric Vehicle Charging Stations
Project No.: FA2002
7. CONTRACT AMOUNT AND PAYMENTS. The City agrees to pay and Contractor agrees to accept, in full payment for the above work, Seventy-three thousand three hundred dollars ($73,300) as stipulated sum price which Contractor bid in its Bid Form, subject to additions and deductions by Change Order(s) as provided in the General Conditions. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.
8. PROGRESS AND FINAL PAYMENTS. Progress and final payments shall be in accordance with the General Conditions.
9. RETENTION OF SUMS CHARGED AGAINST CONTRACTOR. When, under the provisions of this Contract, the City is authorized to charge any sum of money against Contractor, the City may deduct and retain the amount of such charge from the amount of the next succeeding progress estimate, or from any other moneys due or that may become due to the Contractor from the City. If, on completion or termination of the Contract, sums due contractor are insufficient to pay the City’s charges against Contractor, the City shall have the right to recover the balance from Contractor or his sureties.
10. TIME OF COMPLETION. The entire work shall be completed to the satisfaction of the City within thirty (30) working days, commencing on the date of issuance of the Notice to Proceed. Failure to complete the entire work by the completion date and in the manner provided for by the Contract Documents shall subject Contractor to liquidated damages as hereinafter provided in this Agreement. Time is of the essence in these Contract Documents.
11. PROJECT SITE. Contractor shall perform the Services in such a manner as to cause a minimum of interference with City’s operations and the operations of other contractors at each Project site and to protect all persons and property thereon from damage or injury. Upon completion of the Services at a Project site, Contractor shall leave such Project site clean and free of all tools, equipment, waste materials and rubbish. Each Project site may include all buildings, offices, and other locations where Services are to be performed, including any access roads. Contractor shall be solely responsible for the safe transportation and packing in proper containers and storage of any equipment required for performing the Services, whether owned, leased or rented. City will not be responsible for any such equipment which is lost, stolen or damaged or for any additional rental charges for such equipment. Equipment left or stored at a Project site, with or without permission, is at Contractor’s sole risk. City may assume that anything left on the work site an unreasonable length of time after said work is completed has been abandoned. Any transportation furnished by City shall be solely as an accommodation and City shall have no liability therefore. Contractor acknowledges and agrees that it shall assume the risk and is solely responsible for its use of any City owned equipment and property provided by City for the performance of Services. City shall have no liability to Contractor therefore. In addition, Contractor further acknowledges and agrees that it shall assume the risk and is solely responsible for its owned, non-owned and hired automobiles, trucks or other motorized vehicles as well as any equipment, tolls, or other property which is utilized by Contractor on each Project site.
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City of Pinole Construction Services Agreement Page 3 of 15 12 INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Contractor, at its own cost and expense, shall procure the types and amounts of insurance listed below for the period covered by the Agreement.
12.1 Workers’ Compensation. If Contractor employs any person, Contractor shall maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor with limits of not less than One Million Dollars ($1,000,000.00) per accident.
California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, the Contractor hereby certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
12.2 General Liability Insurance. General liability insurance including, but not limited to, protection for claims of bodily injury and property damage liability, personal and advertising injury liability and product and completed operations liability. a) Coverage shall be at least as broad as Insurance Services Office Commercial General Liability coverage form CG 0001 (occurrence).
b) Claims-made coverage is not acceptable.
c) The limits of liability shall not be less than:
Each occurrence: TWO Million Dollars ($2,000,000)
Products & Completed Operations: One Million Dollars ($1,000,000) Personal & Advertising Injury: One Million Dollars ($1,000,000) d) If a general aggregate limit of liability is used, the minimum general aggregate shall be twice the ‘each occurrence’ limit or the policy shall contain an endorsement stating that the general aggregate limit shall apply separately to the project that is the subject of the contract.
e) If a products and completed operations aggregate limit of liability is used, the minimum products and completed operation aggregate shall be twice the ‘each occurrence’ limit or the policy shall contain an endorsement stating that the products and completed operations aggregate limit shall apply separately to the project which is the subject of the contract.
f) If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
12.3 Automobile Liability Insurance. Automobile liability insurance providing protection against claims of bodily injury and property damage arising out of ownership, operation, maintenance, or use of owned, hired, and non-owned automobiles. 281 of 677
City of Pinole Construction Services Agreement Page 4 of 15 a) Coverage shall be at least as broad as Insurance Services Office Automobile Liability coverage form CA 0001, symbol 1 (any auto).
b) The limits of liability per accident shall not be less than:
Combined Single Limit One Million Dollars ($1,000,000)
If Automobile Liability coverage, as required above, is provided by the Commercial General Liability form, the General Liability policy shall include an endorsement providing automobile liability as required above.
12.4 General Liability/Umbrella Insurance. The coverage amounts set forth above may be met by a combination of underlying and umbrella policies so long as in combination the limits equal or exceed those stated.
12.5 All Policies Requirements.
12.5.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.
12.5.2 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall, at the sole option of the City, provide City with (1) certified Certification of Insurance that demonstrates compliance with all applicable insurance provisions contained herein; and (2) upon request by the City, complete certified copies of all policies and/or complete certified copies of all endorsements that demonstrate compliance with this Section 5.
12.5.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement must be attached to all insurance obtained in accordance with this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage.
12.5.4 Additional insured; primary insurance. A certified endorsement at least as broad as Insurance Services Office form number CG 20 10 (11/85 ed.) shall be attached to all policies stating that the City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers.
A certified endorsement shall be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and 282 of 677
City of Pinole Construction Services Agreement Page 5 of 15 volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage.
12.5.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
12.5.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
12.5.7 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected.
12.5.8 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
• Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; • Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or
• Terminate this Agreement.
12.6 Waiver of Subrogation. Contractor agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Contractor, its employees, agents and subcontractors.
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City of Pinole Construction Services Agreement Page 6 of 15 13 NO WAIVER OF REMEDIES. Neither the inspection by the City or its agents, nor any order or certificate for the payment of money, nor any payment for, nor acceptance of the whole or any part of the work by the City, nor any extensions of time, nor any position taken by the City or its agents shall operate as a waiver of any provision of this Agreement or of any power herein reserved to the City or any right to damages herein provided, nor shall any waiver of any breach of the Agreement be held to be a waiver of any other or subsequent breach. All remedies provided in this Agreement shall be taken and construed as cumulative; that is, in addition to each and every other remedy herein provided, and the City shall have any and all equitable and legal remedies which it would in any case have. 14 DETERMINATION OF DAMAGES. The actual fact of the occurrences of damages and the actual amount of the damages which the City would suffer if the work were not completed within the specified times set forth are dependent upon many circumstances and conditions and, it is impracticable and extremely difficult to fix the actual damages.
Damages which the City would suffer in the event of delay include loss of the use of the project, and, in addition, expenses of prolonged employment of an architectural and engineering staff; costs of administration, inspection, and supervision; and the loss suffered by the public within the City by reasons of the delay in the completion of the project to serve the public at the earliest possible time. Accordingly, the parties hereto agree, and by execution of this Agreement, Contractor acknowledges that he/she understands, has ascertained and agrees, that the amounts set forth herein as liquidated damages shall be presumed to be that amount of damages sustained by the failure of Contractor to complete the entire work within the times specified. 15 LIQUIDATED DAMAGES. The amount of the liquidated damages to be paid by Contractor to the City for failure to complete the entire work in the specified number of Working or Calendar Days (as extended, if applicable) will be three hundred dollars ($300.00) for each Calendar Day, continuing to the time at which the work is completed. Such amount is the actual cash value agreed upon as the loss to the City resulting from Contractor's delay. 16 TERMINATION AFTER ALLOTED WORKING OR CALENDAR DAYS. In addition to any rights it may have, the City may terminate this Contract at any time after the allotted number of Working or Calendar Days as adjusted by any extensions of time for excusable delays that may have been granted. Upon such termination, Contractor shall not be entitled to receive any compensation for services rendered by him before or after such termination, and he shall be liable to the City for liquidated damages for all periods of time beyond such termination date until the work is completed. 17 CONTRACT BANKRUPT. If Contractor should commence any proceeding under the Bankruptcy Act, or if Contractor be adjudged a bankrupt, or if Contractor should make any assignment for the benefit of creditors, or if a receiver should be appointed on account of Contractor's insolvency, then the City may, without prejudice to any other right or remedy, terminate the Contract and complete the work by giving notice to Contractor and his surety according to the provisions of Section 1-15 of the General Conditions. The City shall have the right to complete, or cause completion of the work, all as specified in the General Provisions of the Standard Specifications.
18 PERFORMANCE AND PAYMENT BONDS. The Contractor shall, before beginning said work, file two bonds with the City, each made payable to the City. These bonds shall be 284 of 677
City of Pinole Construction Services Agreement Page 7 of 15 issued by a Surety Company authorized to do business in the State of California, and shall be maintained during the entire life of the Contract at the expense of the Contractor. a) One bond shall be in the amount of one hundred percent (100%) of the Contract and shall guarantee the Faithful Performance of the Contract. b) The second bond shall be the Payment Bond required by Part 4, Title 15, Chapter 7, Division Three of the Civil Code of the State of California and shall be in the amount of one hundred percent (100%) of the Contract.
Any alteration or alterations made in any provision of this Contract shall not operate to release any surety from liability on any bond required hereunder and the consent to make such alterations is hereby given, and any surety on said bonds hereby waives the provisions of Section 2819 of the Civil Code.
Bonds shall only be accepted from an “Admitted surety insurer,” which means an insurer to which the Insurance Commissioner has issued a certificate of authority to transact surety insurance in this state. Contractor must submit the original, or a certified copy, of the unrevoked appointment, power of attorney, bylaws or other instrument entitling or authorizing the person who executed the bond to do so.
All bonds submitted shall include the following:
1. Full name and address of the Contractor Surety, and the City;
2. Contract Date;
3. Exact Contract Sum;
4. Project Name and Address;
5. Signature of the Contractor
6. Corporate Seal, if applicable;
7. Signature of Authorized Surety Representative;
8. Notarization of the Contractor and Surety;
9. Power of Attorney; and
10. Local contact for surety, with name, phone number, and address to which legal notices may be sent.
19 SUBSTITUTION OF SECURITIES OF MONEY WITHELD. At any time prior to final payment, Contractor may request substitution of securities for any money withheld by the City to ensure performance of the Contract. At the expense of the Contractor, securities equivalent to the money withheld may be deposited with the City or with an approved financial institution as escrow agent according to a separate Security Agreement.
Securities eligible for substitution shall include those listed in Section 16430 of the Government Code or bank or savings and loan certificates of deposit. 20 GENERAL LIABILITY OF THE CONTRACTOR. Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, light, heat, utilities, transportation and other facilities and services necessary for the execution and completion of the Work in accordance with the Contract Documents and any applicable code or statute, whether or not specifically described herein, as long as same is reasonably inferable therefrom as being necessary to produce the intended results, whether temporary 285 of 677
City of Pinole Construction Services Agreement Page 8 of 15 or permanent, and whether or not incorporated or to be incorporated in the Work. The mention of any specific duty or liability of Contractor and, any reference to any specific duty or liability shall be construed to be for the purpose of explanation. 21 AUTHORITY OF THE CITY. The City will decide all questions regarding the quality and acceptability of materials furnished, work performed, and rate of progress of the Work.
The City will decide all questions regarding the interpretation and fulfillment of the Contract on the part of the Contractor, and all questions as to the rights of different prime contractors involved with the Work. The City will determine the amount and quality of the Work performed and materials furnished for which payment is to be made under the Contract.
The City will administer its authority through a duly designated representative identified at the pre-construction conference. The Contractor and City’s designated representative (the Owner’s Representative) shall make good faith attempts to resolve disputes that arise during the performance of the Work.
Any order given by the City not otherwise required by the Contract to be in writing shall be given or confirmed by the City in writing at the Contractor’s request. Such request shall state the specific subject of the decision, order, instruction, or notice and, if it has been given orally, its date, time, place, author and recipient.
Any plan or method suggested to the Contractor by the ENGINEER, or any of the Owner’s Representative, but not specified or required in writing, if adopted or followed in whole or in part by the Contractor, shall be used at the risk and responsibility of the Contractor. The City assumes no responsibility.
22 RESPONSIBILITY OF THE CONTRACTOR The Work shall be under the Contractor's responsible care and charge until completion and final acceptance, and the Contractor shall bear the entire risk of injury, loss, or damage to any part by any cause. The Contractor shall rebuild, repair, restore, and make good all injuries, losses or damage to any portion of the Work or the materials occasioned by any cause, and shall bear the entire expense.
The mention herein of any specific duty or responsibility imposed upon the Contractor shall not be construed as a limitation or restriction of any other responsibility or duty imposed upon the Contractor by the Contract, said reference being made herein merely for the purpose of explaining the specific duty or responsibility.
The Contractor shall do all of the work and furnish all labor, materials, tools, equipment, and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the Work herein required, including any change order work or disputed work directed by the City in conformity with the true meaning and intent of the Contract Documents, within the time specified.
23 INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. To the fullest extent permitted by law, the Contractor shall indemnify, defend with counsel acceptable to the City, and hold harmless the City, its officers, officials, employees, agents, and volunteers from and against any and all losses, claims, demands, damages, costs, expenses, attorney’s fees, or liability of every 286 of 677
City of Pinole Construction Services Agreement Page 9 of 15 nature arising out of or in any way connected with the performance or attempted performance of the provisions of this Contract, caused in whole or in part by any negligent or willful act or omission of the Contractor, its officers, employees, or agents, or anyone directly or indirectly acting on behalf of the Contractor, regardless of whether caused in part by a party indemnified hereunder. Nothing contained in the foregoing indemnity provisions shall be construed to require the Contractor to indemnify the indemnified party in contravention of Section 2782 of the Civil Code for the active or sole negligence or willful misconduct of that indemnified party To the fullest extent permitted by law, the Contractor’s duty to defend shall extend, without limitation, to any suit or action founded upon any losses, claims, demands, damages, costs, expenses, attorney’s fees, or liability of every nature arising out of or in any way connected with the performance or attempted performance of the provisions hereof, or in any way arising out of or connected with this Contract.
The defense and indemnity obligations expressly extend to and include any and all claims, demands, damages, costs, expenses, or liability occasioned as a result of damages to adjacent property caused by the conduct of the Work.
The defense and indemnity obligations expressly extend to and include any and all claims, demands, damages, costs, expenses, or liability occasioned as a result of the violation by the Contractor, the Contractor’s agents, employees, or independent contractors, Subcontractors or suppliers of any provisions of federal, State or local law, including applicable administrative regulations.
The defense and indemnity obligations also expressly extend to and include any claims, demands, damages, costs, expenses, or liability occasioned by injury to or death of any person, or any property damage to property owned by any person while on or about the site or as a result of the Work, whether such persons are on or about the site by right or not, whenever the Work is alleged to have been a contributing cause in any degree whatsoever.
In claims against any person or entity herein indemnified that are made by an employee of the Contractor or an employee of any of the Contractor’s agents, independent contractors, Subcontractors or suppliers, a person indirectly employed by the Contractor or by any of the Contractor’s agents, independent contractors, Subcontractors or suppliers, or anyone for whose acts the Contractor or any of the Contractor’s agents, independent contractors, Subcontractors or suppliers may be liable, the defense and/or indemnification obligation herein shall not be limited by any limitation on amount or type of damages, compensation, or benefits payable by or for the Contractor or the Contractor’s agents, independent contractors, Subcontractors or suppliers under workers’ compensation acts, disability acts, or other employee benefit acts.
The indemnification obligations herein shall not be limited by any assertion or finding that the person or entity indemnified is liable by reason of a non-delegable duty.
The indemnities set forth herein shall not be limited by the insurance requirements set forth in the Contract Documents.
The indemnification requirements herein set forth shall extend to claims occurring after this Contract is terminated as well as while it is in force. 287 of 677
City of Pinole Construction Services Agreement Page 10 of 15 In the event the Contractor enters into any agreement with the owners of any adjacent property to enter upon or adjacent to such property for the purpose of performing this Contract, the Contractor shall fully indemnify, defend and save harmless such person, firm, or corporation, State or other governmental agency which owns or has any interest in the adjacent property. The form and content of the indemnification agreement shall be approved by the City prior to commencement of any work on or about such property. The Contractor also shall indemnify the City and other indemnities identified in this Section as provided in the Contract. These provisions shall be in addition to any other requirements of the owners of adjacent property. 24 LEGAL REQUIREMENTS.
24.1 Governing Law. The laws of the State of California shall govern this Agreement.
24.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work in connection with this Agreement.
24.3 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions.
24.4 Nondiscrimination and Equal Opportunity. In compliance with federal, state and local laws, Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.
24.5 Work Requiring Payment of Prevailing Wages. The City affirmatively identifies this project as a “public work” as that term is defined by California Labor Code § 1720, and the project is, therefore, subject to prevailing wages under California Labor Code § 1771. In accordance with California Labor Code § 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which these services are to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in the California Labor Code shall be paid to all workers engaged in performing the services under this Agreement. Contractor and its subcontractors shall fully comply with all the provision of the California Labor Code governing the performance of pubic works contracts including, but not limited to, payment of prevailing wages, limitations on time worked, compliance with apprentice requirements, maintenance of payroll records, posting of wages at job site and prohibitions against discrimination.
24.6 Unfair Competition. The following provision in included in this agreement pursuant to California Public Contract Code §7103.5.
"In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assigning to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the 288 of 677
City of Pinole Construction Services Agreement Page 11 of 15 Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties."
24.7 INCIDENTAL BENEFICIARIES. It is expressly understood and agreed that the enforcement of these terms and conditions shall be reserved to the City and Contractor.
Nothing contained in the Agreement shall give or allow any claim or right of action whatsoever by any third person. It is the express intent of the City and Contractor that any such person or entity, other than the City and Contractor, receiving services or benefits under this Agreement shall be deemed an incidental beneficiary. 25 MODIFICATION.
25.1 Amendments. Any modification or amendment of any provision of this agreement shall be in writing and must be executed by both parties hereto.
25.2 Assignment. Contractor may not assign this Agreement or any interest therein without the prior written approval of the City.
25.3 Subcontracting. Contractor shall not subcontract any portion of the performance contemplated and provided for herein without prior written approval of the City. Where written approval is granted by the City, Contractor shall supervise all work subcontracted by Contractor in performing the Services; shall be responsible for all work performed by a subcontractor as if Contractor itself had performed such work; the subcontracting of any work to subcontractors shall not relieve Contractor from any of its obligations under this Agreement with respect to the Services; and Contractor is obligated to ensure that any and all subcontractors performing any Services shall be fully insured in all respects and to the same extent as set forth under Section 5, to City’s satisfaction.
25.4 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.
25.5 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:
25.5.1 Immediately terminate the Agreement;
25.5.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor in accordance with this Agreement;
25.5.3 Retain a different Contractor to complete the Services not finished by Contractor; or
25.5.4 Charge Contractor the difference between the costs to complete the work at the time of breach and the amount that City would have paid Contractor if Contractor had completed the Work.
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City of Pinole Construction Services Agreement Page 12 of 15 26 KEEPING AND STATUS OF RECORDS.
26.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains in accordance with this Agreement and that relate to the matters covered under the terms of this Agreement shall be the property of the City.
26.2 Contractor’s Books and Records. Contractor shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.
26.3 Confidential Information and Disclosure. During the term of this Agreement, either party (the “Disclosing Party”) may disclose confidential, proprietary or trade secret information (the “Information”), to the other party (the “Receiving Party”). The Receiving Party shall hold the Disclosing Party’s Information in confidence and shall take all reasonable steps to prevent any unauthorized possession, use, copying, transfer or disclosure of such Information. Contractor understands that City is a public City and is subject to the laws that may compel it to disclose information about Contractor’s business. 27 MISCELLANEOUS PROVISIONS.
27.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.
27.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.
27.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect.
27.4 Binding. This Agreement shall bind and inure to the heirs, devisees, assignees and successors in interest of Contractor and to the successors in interest of the City in the same manner as if such parties had been expressly named herein.
27.5 Survivorship. Any responsibility of Contractor for warranties, insurance, indemnity, record keeping or compliance with laws with respect to this Agreement shall not be invalidated due to the expiration, termination or cancellation of this Agreement.
27.6 No Implied Waiver of Breach. In the event that either the City or Contractor shall at any time or times waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the 290 of 677
City of Pinole Construction Services Agreement Page 13 of 15 same or any other covenant, condition or obligation. Waiver shall not be deemed effective until and unless signed by the waiving party.
27.7 Contract Administration. This Agreement shall be administered by the City Manager or her designee, who shall act as the City’s representative. All correspondence shall be directed to or through the representative.
27.8 Notices. Any written notice to Contractor shall be sent to:
Lord’s Electric Inc.
1513 Sport Dr. Ste. 100A
Sacramento, CA 95834
Any written notice to City shall be sent to:
Andrew Murrary, City Manager
City of Pinole
2131 Pear Street
Pinole, CA 94564
27.9 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein.
27.10 Authority to Execute. The person or persons executing this Agreement on behalf of the parties hereto warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of their entity and has/have the authority to bind their party to the performance of its obligations hereunder.
27.11 Counterparts. This agreement may be executed in one or more counterparts, each of which shall be deemed an original, and will become effective and binding upon the parties at such time as all of the signatories hereto have signed a counterpart of this Agreement.
All counterparts so executed shall constitute one Agreement binding on all of the parties hereto, notwithstanding that all of the parties are not signatory to the same counterpart.
The Parties have executed this Agreement as of the date signed by the City.
CITY OF PINOLE CONTRACTOR: Lord’s Electric Inc.
Date: Date:
________________________________ ________________________________ Andrew Murray [Insert Name of Signatory]
City Manager Lord’s Electric Inc.
Dated: ___________________________ Dated: ___________________________ 291 of 677
City of Pinole Construction Services Agreement Page 14 of 15 Attest:
__________________________
Heather Bell
City Clerk
Dated: ___________________________
Approved as to Form:
____________________________
Eric Casher
City Attorney
Dated: ___________________________
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City of Pinole Construction Services Agreement Page 15 of 15
EXHIBIT B
Minimum Wage Rates
Refer to the Department of Labor Homepage on the internet for rates at https://sam.gov.
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CITY COUNCIL
REPORT
9L
DATE: NOVEMBER 15, 2022
TO: MAYOR AND COUNCIL MEMBERS
FROM: STACY SHELL, HUMAN RESOURCES DIRECTOR
SUBJECT: APPROVE AN AMENDMENT TO EXTEND THE TERM OF THE
EMPLOYMENT AGREEMENT FOR THE CITY MANAGER
RECOMMENDATION
It is recommended that the Pinole City Council approve an amendment to extend the term of the employment agreement for Andrew Murray as City Manager.
BACKGROUND
In December 2019, the City Council appointed Mr. Murray to the position of City Manager. On December 9, 2019, Mr. Murray and Mayor Swearingen signed a threeyear term employment agreement through January 5, 2023. Mr. Murray commenced his duties as City Manager on January 6, 2020. Mr. Murray’s employment agreement was subsequently amended to extend the term of the agreement through December 31, 2024.
On November 1, 2022, the City Council provided direction to the City’s labor negotiator to prepare an amendment to the employment agreement to extend the term of Mr.
Murray’s agreement to June 30, 2025.
REVIEW & ANALYSIS
The City of Pinole Municipal Code (PMC), Title II, Administration and Personnel, Chapter 2.04, City Manager, Section 2.04.010, Office Created, provides the City Council with the authority to establish the office of the City Manager and appoint a City Manager on the basis of their administrative and executive ability and qualifications and hold office for and during the pleasure of the City Council (City of Pinole Ordinance No. Ord. 01-100, Section 1, 2001).
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City Council Report
November 15, 2022 2
In accordance with PMC, Title II, Chapter 2.04, Section 2.04.260, Additional Conditions Set by Council, the City Council shall have the power and authority to enter into any supplemental employment agreement with the City Manager delineating additional terms and conditions of employment not inconsistent with any provisions of Chapter 2.04, City Manager.
The City Manager’s employment agreement was made and entered into by and between the City Council and Mr. Murray on December 9, 2019. The City Council and Mr. Murray had previously entered into first, second, and third employment agreement amendments to provide cost of living adjustments, a merit increase, and an extension of the term of the agreement. The City Manager’s current employment is set to expire on December 31, 2024. At this time, the City Council desires to further extend the term of Mr. Murray’s employment agreement to June 30, 2025, as specified in Exhibit A of the Resolution attached to this City Council Report.
FISCAL IMPACT
The proposed amendment will not change Mr. Murray’s compensation or benefits but will extend the term of Mr. Murray’s employment with the City. Mr. Murray’s current annual salary is $258,156.74, and he receives the same health and welfare benefits as the City’s department heads, plus other miscellaneous benefits.
ATTACHMENT(S):
A: Resolution to Authorize a Term Extension of the Employment Agreement for the City Manager.
Exhibit A: Fourth Amendment to the Agreement for Employment of Andrew Murray
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ATTACHMENT A
RESOLUTION NO. 2022-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF
CONTRA COSTA, STATE OF CALIFORNIA, APPROVING AN AMENDMENT TO
EXTEND THE TERM OF THE EMPLOYMENT AGREEMENT FOR THE CITY
MANAGER
WHEREAS, the City Council and Andrew Murray entered into an Employment Agreement (“Agreement”) for the position of City Manager on December 9, 2019; and WHEREAS, Mr. Murray commenced his duties as City Manager on January 6, 2020; and
WHEREAS, the term of the Agreement was for three (3) years; and WHEREAS, on February 1, 2022, the City Council approved an amendment to extend the term of Mr. Murray’s Agreement to December 31, 2024, and correct inconsistencies regarding the final date of the Agreement’s term; and WHEREAS, on November 1, 2022, the City Council met in closed session and provided direction to the City’s labor negotiator to prepare an amendment to the Agreement to extend the term of Mr. Murray’s Agreement to June 30, 2025.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pinole does hereby approve an amendment to extend the term of the Agreement hereunto attached as Exhibit A through June 30, 2025 and authorize the Mayor to execute the said amendment.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 15th day of November 2022 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 15th day of November 2022.
______________________________________
Heather Bell, CMC
City Clerk
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EXHIBIT A