Agenda packet — Pinole City Council, November 17, 2023

PINOLE CITY COUNCIL

MEETING AGENDA

CITY COUNCIL
Devin T. Murphy, Mayor
Maureen Toms, Mayor Pro Tem
Cameron Sasai, Council Member
Anthony Tave, Council Member
Norma Martínez-Rubin, Council Member

TUESDAY
November 7, 2023
5:00 P.M
Please note: HYBRID MEETING FORMAT
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below -------------------------------------------------------------------------------------------------------------------------------

PLEASE NOTE THAT THE OPTION OF VIRTUAL MEETING PARTICIPATION IS PROVIDED AS A COURTESY.

THE MAYOR MAY DECIDE TO SUSPEND REMOTE PUBLIC COMMENT AT ANY TIME. ------------------------------------------------------------------------------------------------------------------------------- How to Submit Public Comments:

In Person: Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor)
• Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

Written Comments: All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the

CORONAVIRUS ADVISORY
INFORMATION:

CLICK HERE for City Updates
CLICK HERE for County Updates
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City Council prior to the meeting. Written comments will not be read aloud during the meeting.

Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.

Please note: Updated COVID-19 safety protocols will be posted outside the City Council Chambers. Please review this information before entering the Council Chambers.

OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 26. They are retelecast the following Thursday at 6:00 p.m. The Community TV Channel 26 schedule is published on the city’s website at www.ci.pinole.ca.us.

VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.ci.pinole.ca.us. and remain archived on the site for five (5) years.

If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell at (510) 724-8928 or [email protected] .

Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection on the City Website at www.ci.pinole.ca.us. You may also contact the City Clerk via e-mail at [email protected] .

Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.
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1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS

2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code § 54957.6
Agency designated representatives: City Attorney, Eric Casher Employee organization: Interim City Manager
B. PUBLIC EMPLOYMENT
Gov. Code § 54957
Title: City Manager
C. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Gov. Code § 54956.9 (d)(1)
MVP Construction

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE

COVERSHEET OF THE AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
B. Mayoral & Council Appointments
C. City Council Committee Reports & Communication
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D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. PROCLAMATIONS

1. United Against Hate Week

2. Pancreatic Cancer Awareness Month

3. Shelter in Place Education Day

4. Native American Heritage Month

5. Sikh Awareness Month

6. World Town Planning Day
B. PRESENTATIONS

1. CA vs. Hate Initiative

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Special City Council Meeting on September 11, 2023 and the Minutes of the Regular City Council Meeting on October 17, 2023.

B. Receive the October 14, 2023 – November 3, 2023 – List of Warrants in the Amount of $1,745,270.83, and the October 27, 2023, Payroll in the Amount of $492,070.46.

C. Adopt a Resolution Authorizing the City Manager to Enter into an Agreement with Folsom Lake Ford to Purchase Two Patrol Vehicles at a Total Cost of $104,964.38 [Action: Adopt Resolution per Staff Recommendation (Avery)] D. Fiscal Year (FY) 2023/24 First Quarter Report on Status of Capital Improvement Plan (CIP) Projects [Action: Receive Report (Mishra)]
E. Receive the Quarterly Report on Implementation of the Greenhouse Gas Inventory and Climate Action and Adaptation Plan for Fiscal Year (FY) 2023-24 First Quarter [Action: Receive Report (Whalen)]
F. Receive the Fiscal Year (FY) 2023/24 First Quarter Financial Report [Action:

Receive Report (Guillory)]
G. Receive the Quarterly Investment Report for the First Quarter (Ending September 30, 2023) [Action: Receive Report (Guillory)] 4 of 219
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H. Determination of Public Convenience or Necessity (PCN) for Anabi Shell Station Located at 1401 Fitzgerald Drive (Cup 23-04) [Action: Adopt Resolution per Staff Recommendation (Hanham)]
I. Declare the Listed Property as Surplus and Designate a Purchasing Officer to Dispose of the Listed Property in Accordance with the City of Pinole Financial Policies - Capital Assets Policy and Procedures [Action: Adopt Resolution per Staff Recommendation (Bingaman)]

10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the Gann Limit Update presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

None

11. OLD BUSINESS
A. Project Labor Agreement with Contra Costa Building and Construction Trades Council [Action: Adopt Resolution per Staff Recommendation (Mishra)]

12. NEW BUSINESS
A. Long -Term Financial Plan Strategies [Action: Receive Report and Provide Direction (Guillory)]
B. Review of Process for Selection of Mayor and Mayor Pro Tem [Action: Receive Report and Provide Direction (Bell)]

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

14. ADJOURNMENT to the Regular City Council Meeting of December 5, 2023 in Remembrance of Amber Swartz.

I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 24 hours prior to the meeting date set forth on this agenda.
_______________________
Heather Bell, CMC
City Clerk
POSTED: November 2, 2023 at 1:30 pm
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CITY COUNCIL MEETING

MINUTES
September 11, 2023

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Murphy called the Special Meeting of the City Council to order at 5:04 p.m. and led the Pledge of Allegiance.

Mayor Murphy took the opportunity to recognize September 11 as Patriot Day in recognition of the lives lost due to a terrorist attack on September 11, 2001, and on this solemn anniversary he commemorated all those who perished and in honor of the bravery of the first responders as well as ordinary individuals who rushed into danger to assist them.

The City Council held a Moment in Silence to honor those individuals at this time.

2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov. Code § 87105.

A. COUNCILMEMBERS PRESENT
Devin Murphy, Mayor
Maureen Toms, Mayor Pro Tem
Norma Martinez-Rubin, Council Member
Cameron Sasai, Council Member
Anthony Tave, Council Member
B. STAFF PRESENT
Eric Casher, City Attorney
Heather Bell, City Clerk

STAFF ABSENT
City Manager Andrew Murray
Deputy City Clerk Roxane Stone
9A
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City Clerk Heather Bell announced the agenda had been posted on Thursday, September 7, 2023 at 4:15 p.m. with all legally required written notices. No written correspondence had been received in advance of the meeting.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda.

4. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Irma Ruport, Pinole, thanked the Mayor for the remembrance of September 11, 2001, and asked that the meeting adjourn on behalf of all September 11 first responders and all others who had lost their lives. She asked that they never forget what happened on that date.

5. CONVENE TO A CLOSED SESSION:

Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. PUBLIC EMPLOYEE APPOINTMENT
Gov. Code § 54957
Title: Interim City Manager

PUBLIC COMMENTS OPENED
Irma Ruport, Pinole, asked that whomever the City Council chose as the Interim City Manager be someone who knew the City and staff and could work with everyone including the City Council.

PUBLIC COMMENTS CLOSED

6. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 7:30 p.m., Mayor Murphy reconvened the meeting into open session and announced there was no reportable action from the Closed Session.

7. ADJOURNMENT to the Regular City Council Meeting of September 19, 2023 in Remembrance of Amber Swartz and all the victims of the September 11, 2001 attack on our nation.

At 7:31 p.m., Mayor Murphy adjourned the meeting to the Regular City Council Meeting of September 19, 2023 in Remembrance of Amber Swartz and all the victims of the September 11, 2001 attack on our nation.

Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:
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CITY COUNCIL MEETING

MINUTES
October 17, 2023

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Murphy called the Regular Meeting of the City Council to order at 5:03 p.m. and led the Pledge of Allegiance.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov. Code § 87105.

A. COUNCILMEMBERS PRESENT
Devin Murphy, Mayor
Maureen Toms, Mayor Pro Tem
Norma Martinez-Rubin, Council Member
Cameron Sasai, Council Member*
Anthony Tave, Council Member
*Arrived after Roll Call
B. STAFF PRESENT
Neil Gang, Interim City Manager
Eric Casher, City Attorney
Heather Bell, City Clerk
Jeremy Rogers, Community Services Director
Roxane Stone, Deputy City Clerk
Deputy City Clerk Roxane Stone announced the agenda had been posted on Thursday, October 12, 2023 at 4:00 p.m. with all legally required written notices. No written comments had been received in advance of the meeting. A correction memorandum regarding Item 11B had been distributed to the City Council, posted on the City website and was available in the Council Chambers. with the item to be continued to a future meeting date.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda. 9A1
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4. CONVENE TO A CLOSED SESSION:

Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code § 54957.6
Agency designated representatives: Neil Gang, Interim City Manager; Stacy Shell, Human Resources Director; Markisha Guillory, Finance Director; and Greg Ramirez, IEDA
Employee Organization: Management Compensation Plan (MCP) B. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code § 54957.6
Agency designated representatives: City Attorney, Eric Casher Employee Organization: Interim City Manager
C. PUBLIC EMPLOYMENT
Gov. Code § 54957
Title: City Manager

PUBLIC COMMENTS OPENED
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 7:05 p.m., Mayor Murphy reconvened the meeting into open session and announced there was no report from the Closed Session.

Deputy City Clerk Stone reported there were no comments from the public.

Mayor Murphy moved onto Item 8, Recognitions / Presentations / Community Events at this time

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
Please note: Not all proclamations were read into the record by the City Council and some of the proclamations were taken out of order from how they had been shown on the meeting agenda.

A. Proclamations
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1. Breast Cancer Awareness Month
Mayor Murphy reported the proclamation for Breast Cancer Awareness Month had been presented to several women involved with Truewood by Merrill, an assisted senior living facility located on Appian Way, as part of its annual Breast Cancer Awareness Month event.

2. Hispanic Latinx Heritage Month
Mayor Murphy recognized a proclamation in recognition of Hispanic Latinx Heritage Month.

3. LGBTQIA+ History Month
Mayor Murphy recognized a proclamation in recognition of the month of October as LGBTQIA+ History Month, with the proclamation to be presented to the Rainbow Community Center in recognition of its work.

4. Indigenous Peoples’ Day
The City Council read into the record a proclamation in recognition of October 9, 2023 as Indigenous Peoples’ Day with the proclamation presented to Michele Lamons-Raiford, a teacher at Pinole Valley High School who thanked the City Council for the proclamation and recognized her students present in the Council Chambers. She also honored her ancestors including her great-grandmother, a member of the Cherokee Nation, those sponsors who had provided assistance, the newly-established Native American Student Union, and Gena Stewart who had recently passed away but who had helped with the language in the proclamation and had served 17-years as an African-American Student Union teacher.

Jamila Smith-Folds, Ward 1 Trustee, West Contra Costa Unified School District (WCCUSD), explained that what was before the City Council was the action students from the Native American Student Union had taken with the WCCUSD on a proclamation that would be consistent with one approved by the WCCUSD. She was proud to recognize that the students were what good education, change and the future looked like.

Melissa Keller, a senior at Pinole Valley High School, reported she had worked on the proclamation for the WCCUSD Board and was proud the WCCUSD Board and the City of Pinole recognized the importance of the history of the country, cultural impacts that those events had put forth, and which recognized everyone’s culture. She was proud of her community and with the work that had been done.

Sophia Lopez, a junior at Pinole Valley High School, and a member of the Native American Student Union, also commented on the work to create more impact within the community and within indigenous communities. She was pleased with the opportunity to recognize, celebrate and never forget the impacts indigenous cultures had on the community and on the country.

Elena Novak, one of the founding members of the Native American Student Union, identified her tribe, Mescalero Apache. She was pleased to see everyone come together and recognize more cultures.
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Ms. Lamons-Raiford reported she had sent out an invitation in honor of their elders and would be meeting with the Ohlone tribe on Thursday, October 19, 2023.

Mayor Pro Tem Toms thanked the students, Ms. Lamons-Raiford, and Ms. Smith-Folds for their work, for being present and for recognizing Gena Stewart in their work. She requested the meeting adjourn in memory of Gena Stewart.

Council member Martinez-Rubin was pleased to see the students work and recognize the importance of culture and indigenous peoples, particularly in Pinole. She hoped they would also support the efforts of the Pinole History Museum and Pinole Historical Society in its efforts to include the kinds of activities youth would like to see in a future museum in Pinole, whether virtual or physical, and which would include more than modern history. As a member of the Pinole Historical Society Board, she supported the contribution of the kinds of artifacts, documentation, oral history and anything else that would enhance what had already been collected as part of the history of the City of Pinole.

Council member Tave appreciated and thanked the students for their engagement in local government.

Council member Sasai thanked the students, Ms. Lamons-Raiford and Ms. Smith-Folds for showing up and for doing the work.

Mayor Murphy also thanked everyone for their participation.

5. Filipino History Month
The City Council read into the record a proclamation recognizing Filipino History Month, with the Mayor recognizing Council member Sasai and City Attorney Eric Casher as Filipino-Americans.

He thanked them for their service to the community.

Council member Sasai stated that representation mattered. The City of Pinole had gone 120- years without Filipino representation and a formal acknowledgement which ended with this proclamation. He thanked the City Council for the proclamation and he too recognized City Attorney Casher as a fellow Filipino-American.

6. Fire Prevention Week
The City Council read into the record a proclamation recognizing October 8 through 14, 2023 as Fire Prevention Week with the proclamation presented to the West Contra Costa Fire Safe Council (WCCFSC).

Soheila Bana, City of Richmond Councilmember and President of the WCCFSC thanked the City Council for the proclamation, and stated the WCCFSC was excited to team with the City of Pinole and its residents to promote wildfire safety, work together to keep the area safe and work with residents of Richmond and Pinole on annual open houses at fire stations to increase public awareness and promote public safety for all. She looked forward to working with the City Council and the City of Pinole.
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Ms. Bana added the WCCFSC had worked with the City of Pinole in the past on an emergency fire evacuation route from Galbreth and South Rancho Roads and had filed applications for vegetation management and fuel reduction through Measure X mitigation services at Pinole Park around Adobe Road. Residents may contact the WCCFSC via email at [email protected] or soheilabana.com to inform the WCCFSC about residents’ vegetation management needs, fuel reduction and where residents could get information about all available programs through Measure X mitigation services. She looked forward to working closely with the City of Pinole’s Public Works Department and at the open houses at the City’s fire stations.

Marilyn Saarni, Vice President, WCCFSC, commented on the effort to help people change their gardens for fire safety in this fast-changing climate, which was a learning curve and an adjustment for many.

Joyce Forte, a member of the WCCFSC, spoke to her work with Firewise USA and her effort to work with local neighborhoods to become Firewise USA sites. She reported that new Firewise USA neighborhoods had been designated in the City of El Sobrante.

Rebecca Orona, Treasurer, WCCFSC, a former resident of the City of Pinole and current resident of the City of Richmond, was pleased to be working with the WCCFSC to raise awareness about fire safety, particularly about wildfire, and she encouraged everyone to review their own backyards to see what vegetation could be removed or cut back to reduce the potential for wildfires.

PUBLIC COMMENTS OPENED (Item 8A, 1-6)
Anthony Vossbrink, Pinole, spoke to the proclamation in recognition of Indigenous Peoples’ Day.

He suggested it was time for the City Council to address the purpose of the land acknowledgement on each meeting agenda and treat the Ohlone people as members of the community. The City of Pinole was the only medium-sized community in Contra Costa County which did not have an assigned name in recognition of the Ohlone people on any property in the City of Pinole. He suggested the Adobe Road Trail behind the caretaker’s home and/or the dog park could be renamed the Ohlone Trail or dog park, which could be helped by the Pinole Historical Society and others to build mutual engagement and respect for the Ohlone community.

PUBLIC COMMENTS CLOSED
B. Presentations: None
The City Council returned to agenda Item 7, Reports & Communications.

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
Mayor Murphy welcomed Interim City Manager Neil Gang to the dais and recognized his work as the Police Chief and over the past weeks as Interim City Manager. He also thanked WCCUSD Ward I Trustee Smith-Folds, and reported he had completed his annual WCCUSD school tour. 18 of 219
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Mayor Murphy announced the launch of the Active Transportation Plan (ATP) and he thanked staff for the launch where the City would collect data from residents, visitors and other interested parties over the next few months to identify opportunities to improve walking and bicycling and support regional and state climate goals in reducing Vehicles Miles Traveled (VMTs) and Greenhouse Gas Emissions (GHGs). More information was available at walkandrollpinole.com. where residents may share ideas and contact City staff and the City Council to offer ideas.

Mayor Murphy also reported he had visited Truewood by Merrill, an assisted living senior facility in the City of Pinole, and had participated in an event which recognized a number of women challenged by, and to bring awareness to, breast cancer. In addition, he provided an overview of a recent Marin Clean Energy (MCE) Board Retreat, with a reflection of the past year and a discussion of programming and critical initiatives for the next year. He reported over $6.5 million had been brought back from Washington D.C. in earmarks for Contra Costa County and other MCE member communities for electrification programs for homes, electric vehicle (EV) charging stations for homes and multifamily residences, education and energy storage programs. The next MCE Board meeting would be held on Thursday, October 19, 2023 at 7:00 p.m., and he highlighted the agenda items stating that more information was available on the MCE website.

Mayor Murphy also highlighted the City of Pinole’s United Against Hate Week (UAHW) events scheduled for November 12 through 18, 2023. A presentation from the California Versus Hate Initiative and a UAHW proclamation would be presented at the November 7, 2023 City Council meeting. He thanked staff for prioritizing UAHW and he looked forward to what was to come.

B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications
Mayor Pro Tem Toms reported she had attended the Annual League of California Cities Annual Conference and had participated in several education breakout sessions, which she highlighted at this time. She had attended the MCE Board Retreat briefing the City Council on the discussions; EV Show sponsored by the Contra Costa County Fire Protection District (CCCFPD) as part of National Night Out; and reported that WestCAT had canceled its October meeting since it was still negotiating with its drivers. She added that WCCUSD Capital Facilities staff asked the City to notice that the WCCUSD had at-large positions available for the Bond Oversight Committee, with more information available on the WCCUSD website.

Mayor Pro Tem Toms added that the Contra Costa County Office of Emergency Services was preparing a Local Hazard Mitigation Plan and she had attended an introduction of the plan as required for all jurisdictions that wanted to qualify for pre-and post-disaster mitigation funds. Local jurisdictions were required to adopt the plan once adopted by the County.

Council member Tave reported he had attended a meeting of the West Contra Costa Transportation Advisory Committee (WCCTAC) and provided an overview of the Subregional Transportation Mitigation Program (STMP), specifically the project at the trail gap between Tennent Avenue in the City of Pinole and the San Pablo Avenue Complete Streets Bay Closure project. He had also attended National Night Out and the EV show and thanked staff for all of their hard work on the event.
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Council member Martinez-Rubin reported on her attendance at the Annual League of California Cities Conference in the City of Sacramento and highlighted the sessions attended, with more information on the League of California Cities website. She had also attended the investiture of Dr. Kimberly Rogers as President of Contra Costa College and she looked forward to future partnerships between the City and Contra Costa College. Additionally, she had attended the Ad Hoc City Seal Committee and briefed the City Council on the discussions. She also thanked Pinole Valley High School Government Teacher, Niko Villars and Pinole Valley High School Principal Kibby Kleiman for their support and invitation to be a guest presenter at the Pinole Valley High School Government class, with a presentation provided on local government.

Council member Sasai reported he had attended the Annual League of California Cities Conference in the City of Sacramento and highlighted the sessions attended. He had participated in National Night Out and the EV Car Show, and thanked Annika Osborn with Ride and Drive Clean who had worked with the Community Development Director and the City’s Sustainability Fellow to make the first EV Car Show possible. He recognized MCE which had funded the event.

Council member Sasai also reported he had met with Elizabeth Echols, Ward 1 Board Member, East Bay Regional Park District (EBRPD), to walk the closure of the trail at Bay Front Park and he urged residents not to go beyond the closure point which was unsafe. He reported EBRPD would be enforcing the area and monitoring it more closely and he had been assured repair of the trail was EBRPD’s top priority, with the closure to be identified on all applicable maps to better inform the public of the situation.

PUBLIC COMMENTS OPENED
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED
D. Council Requests for Future Agenda Items
ACTION: Motion by Council members Tave/Martinez-Rubin for a resolution regarding the Israel-Palestine conflict, in support of the Jewish community, condemnation of the terrorist actions and atrocities that were occurring in the region and to support the local community and ensure they were safe, which resolution he expressed the willingness to develop with City staff.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
ACTION: Motion by Council members Martinez-Rubin/Tave for a report from staff on the maintenance of the area in the block south of Sarah Drive on Appian Way down to Marlesta Road where there was a lot of growth in light of the discussion about fire prevention and upkeep of properties, and asked about the staff schedule for those areas which could be in the form of a memorandum or simple report, and with the report to identify what was expected of residents and the City in regards to upkeep. 20 of 219
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Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
ACTION: Motion by Council member Martinez-Rubin/Mayor Pro Tem Toms for an update on any City plans regarding the caretaker’s home in Pinole Valley Park.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
ACTION: Motion by Council member Martinez-Rubin/Mayor Murphy for staff to provide a report to the City Council with a map describing the jurisdictions responsible for certain areas of the watershed between the Bay and the southeast boundary of the City of Pinole.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
Mayor Pro Tem Toms noted the Contra Costa Flood Control District had maps and Council member Martinez-Rubin suggested that could be part of the presentation to the City Council.

ACTION: Motion by Council member Sasai/Mayor Murphy for staff to provide a presentation on Assembly Bill (AB) 413, the implementation of daylighting for intersections and crosswalks in the City of Pinole.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
Council member Sasai moved and Council member Tave seconded for a discussion on an ordinance requiring safe storage of firearms in residences and vehicles.

In response to Council member Martinez-Rubin, City Attorney Casher confirmed the City currently did not have such an ordinance.

ACTION: Motion by Council members Sasai/Tave for a discussion on an ordinance requiring safe storage of firearms in residences and vehicles.

Vote: Passed 5-0
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Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
ACTION: Motion by Mayor Murphy/Council member Tave to direct staff to provide an update on the status of the Communications and Public Engagement Plan.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
ACTION: Motion by Mayor Murphy/Council member Sasai to direct staff to provide a report and agenda item to consider a fee waiver for the waiver of rental and inspection fees for Alvarez Court Affordable Housing Complex.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
Mayor Murphy offered a motion seconded by Council member Sasai to review and consider amending a resolution concerning the Mayor and Mayor Pro Tem rotation and selection as well as the rotation list maintained by the City Clerk at the next meeting of the City Council.

On the motion, Council member Martinez-Rubin asked the purpose of the discussion and the need for an amendment and Mayor Murphy stated that would be discussed at the next meeting of the City Council.

ACTION: Motion by Mayor Murphy/Council member Sasai to review and consider amending a resolution concerning the Mayor and Mayor Pro Tem rotation and selection as well as the rotation list maintained by the City Clerk at the next meeting of the City Council scheduled for November 7, 2023.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None
ACTION: Motion by Mayor Murphy/Council member Sasai to direct staff to provide an update on the status of the Pinole Community Television (PCTV) Master Plan and a standardized list of events for the remainder of 2023 and for 2024.

Vote: Passed 5-0
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Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None

PUBLIC COMMENTS OPENED
Rafael Menis, Pinole, asked the City Council to consider along with a future resolution regarding the Israel-Palestine conflict, a resolution in support of the people of Gaza who were also suffering under Hamas’ rule and who were under a current blockage of needed aid. He emphasized the importance of these resolutions, the fight against hate and that the City act against actions that harmed collective humanity. He suggested a separate resolution or proclamation as appropriate, and expressed support for the maintenance of the laws of war by all parties to the conflict and in support of the people of Gaza who had not had the opportunity to vote for their leaders in years and who were suffering during this conflict.

Cordell Hindler, Richmond, referenced the adopted budget in June 2023, and recommended a consultant be brought on board for racial equity, which the new City Manager could hopefully take on as part of the City Manager’s duties.

PUBLIC COMMENTS CLOSED
Mayor Murphy advised the comments would be considered at future meetings.

E. City Manager Report / Department Staff
Interim City Manager Gang reported his transition had gone smoothly, he had been welcomed into his temporary home at City Hall, and had great partnerships with City staff. He was excited for the future of the City. He reported he had recently spoken to the Pinole International Rotary Club on organizational wellness and leadership, how to better engage the workforce, and on mental health issues. He had attended National Night Out and recognized the Community Outreach Unit’s work at the event and he highlighted Coffee with a Cop, with City Directors and staff invited to also participate as part of Coffee with the City, which was intended to provide an all-inclusive event. The most recent event had been held at the Pear Street Bistro.

Interim City Manager Gang also highlighted a new program, We Are Pinole, a transparency and sharing narrative strategy with highlights to be provided via monthly videos at City Council meetings. He emphasized the continued efforts to enhance the City’s relationship with the CCCFPD, with meetings held once a month between the Fire Chief and Interim City Manager to discuss strategies and concerns.

Interim City Manager Gang further highlighted the events scheduled for November 12 through 18, 2023 for UAHW Week, particularly United We Heal Sound Bath, and explained that the Pinole Police Department would collaborate with the City Manager and Community Development Departments for the event scheduled for Sunday, November 19, 2023 at the Senior Center at 10:00 a.m. The event was intended for the community to be able to heal the emotional wounds caused by the impacts of hate with resources available from California Against Hate. Community members were asked to register for the event with a second event to be scheduled, if needed, in the evening.
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The Police Department would also hold it’s reading of the Unity Theme Story during UAHW week in partnership with the Pinole Library, scheduled for Thursday, November 16, 2023 at 10:00 a.m.

F. City Attorney Report
City Attorney Eric Casher reported the Project Labor Agreement (PLA) Subcommittee had recently met along with representatives from the Contra Costa and Building and Construction Trades Council, at which time he had been directed to make some updates to the draft PLA which he hoped to bring to the City Council soon for review and approval. He also reported he had been in Namibia in the past week at the invitation of the United States State Department, in conjunction with the U.S. Assembly, as a guest United States speaker on civics and the importance of local government. He briefed the City Council on the background and history of Namibia and the discussions held.

PUBLIC COMMENTS OPENED (Items 7E through 7F)
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED

A. Approve the Minutes of the Regular City Council Meeting on September 19, 2023.

B. Receive the September 16, 2023 – October 13, 2023 – List of Warrants in the Amount of $3,147,721.95, the September 15, 2023 Payroll in the Amount of $508,846.89, the September 29, 2023, Payroll in the Amount of $494,149.84, and the October 13, 2023 Payroll in the Amount of $661,025.94 (Regular Payroll $477,861.82 and $183,164.12 Andrew Murray Payout)
C. Fixing the Employer’s Contribution at an Equal Amount for Employees and Annuitants Under the Public Employees’ Medical and Hospital Care Act with Respect to Elected Officials, Management, Confidential, AFSCME Locals 1 and 512, PPEA and IAFF [Action: Adopt Resolution per Staff Recommendation (Shell]
D. Amending the Procurement Policy to Include Union Printer Purchasing Preference [Action: Adopt Resolution per Staff Recommendation (Guillory)] E. Letter of Support for Assembly Bill (AB) 40 Regarding Ambulance Patient Offload Time [Action: Approve Letter of Support per Staff Recommendation (Epps)] 24 of 219
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F. Placement of Liens for Delinquent Unpaid Waste Collection Charges Falling Delinquent between April and August 2023, considered at an Administrative Hearing on October 5, 2023 [Action: Adopt Resolution per Staff Recommendation (Stone)]
G. Adopt a Resolution Declaring Three Police Vehicles as Surplus and Authorizing Disposal of the Real Property by Public Auction [Action: Adopt Resolution per Staff Recommendation (Crone)]
H. Stormwater / Sewer Overflow Mitigation at Bay View Farm and Pinon Avenue [Action: Adopt Proposal per Staff Recommendation (Bingman)] Council member Sasai requested that Item 9A be removed from the Consent Calendar for correction.

PUBLIC COMMENTS OPENED
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED
Council member Sasai requested the following correction to the Regular City Council Meeting Minutes from September 19, 2023, to the first sentence of the last paragraph of Page 11 (Page 17 of 165 of the agenda packet), to be amended to read:

As to the disposal of the land and other legal requirements, the purpose of the law was to further housing development and affordable housing development, and while the act did not require the property be used for housing, when the resolution referenced “other requirements” the law mandated that if one of the qualified entities responded during the initial period and developed the property for housing, 25 percent of the units must be constructed as affordable units.

ACTION: Motion by Council members Tave/Martinez-Rubin to approve Items 9A, as amended and Items 9B through 9H, as shown.

Vote: Passed 5-0
Ayes: Murphy, Toms, Martinez-Rubin, Sasai, Tave
Noes: None
Abstain: None

Absent: None

10. PUBLIC HEARINGS: None
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parté communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing. 25 of 219
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11. OLD BUSINESS
A. Sister City Policy Adoption [Action: Receive Report and Provide Direction (Rogers)]
Community Services Director Jeremy Rogers provided a PowerPoint presentation on the Sister City Policy, which included an overview of the potential Sister City Program with the policy reviewed by the Community Services Commission which had voted to send the item to the City Council for review.

The Sister City program was an arrangement between two cities usually located in different countries, which established a formalized relationship to exchange ideas and collaborate for mutual culture and possibly economic advancement, with the program intended to promote peace through people-people relationships. The background of Sister Cities International, which oversees the Sister City program, was highlighted along with the process to develop a Sister City relationship and the advantages and opportunities provided by a Sister City program.

The Community Services Commission recommended the Sister City for the City of Pinole should be a city of similar size, similar geographic location, near water and near a large metropolis and should have the desire to enter into a Sister City relationship.

The City Council was asked to review the proposed Sister City Policy and provide direction.

Council member Martinez-Rubin commented that the 2023-2024 Fiscal Year (FY) Budget had included a Sister City Policy as a City Council directed activity. She asked the Community Services Director whether the Community Services Department could support the goals of a Sister City Program.

Community Services Director Rogers explained that many Community Services Departments in many cities oversaw the Sister City Program and it was up to the City Council to determine whether such an agreement would come to fruition.

Council member Martinez-Rubin suggested having something that comes to fruition meant implementing something that had been desired and possibly incorporated into an agreement, with the design of the program to match or complement a Sister City. She asked whether implementation of a Sister City Program would be under the purview of the Community Services Commission, staff, the City Council or a combination.

Community Services Director Rogers liked the way the policy had been laid out, with an application for a Sister City to go before the Community Services Commission first, which would review the application and vote to either approve or deny the application, and which would then be forwarded to the City Council. The City Council would decide whether to adopt an official agreement signed between two cities.

Council member Martinez-Rubin expressed concern the implementation phase of the program and scope was currently unknown. She found the implementation of a Sister City Program required ongoing fostering and a relationship with City staff and if they were to consider a complementary relationship, a subgroup of Council members and staff may provide greater 26 of 219
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success. She understood historically there had been that type of arrangement in the past, although there had been no follow through.

Council member Martinez-Rubin could only guess that the enthusiasm and availability of Council members in the past who had proposed a Sister City relationship with a Native American Group had not been sustainable. She pointed out that Council members schedules were full and they did not always know what they would be involved in in the future. As such, she expressed concern with the sustainability of the program.

Community Services Director Rogers explained that implementation would be done by the elected body. Staff could oversee and navigate the program with implementation between the City of Pinole and the formalized Sister City, with no limitation on the number of meetings required between the two. Some Sister Cities involved once a year visits at each city respectively and implementation could be as much involved as the City Council chose.

Council member Sasai again clarified with staff the Sister City process as outlined in the PowerPoint presentation and October 17, 2023 staff report, with the associated costs for the program to depend on how much the City Council chose to spend. He asked staff what input had been provided by the Community Services Commission on the Sister City Policy.

Community Services Director Rogers reported the Community Services Commission provided little feedback on the Sister City Program and had suggested this was not as high a priority as the other community events.

Mayor Pro Tem Toms recalled years ago the City of Pinole had a Sister City relationship with the Hupa Tribe. She asked whether staff had any additional information or research on that background, and Community Services Director Rogers explained that he had obtained some information from an article from the Los Angeles Times in 1993. He had reached out to the Hupa Tribe which had no knowledge or documentation of that Sister City relationship. The City of Pinole also had no recorded documentation on a Sister City relationship with the Hupa Tribe.

Mayor Pro Tem Toms asked if the City Council adopted the Sister City Policy whether the City would be actively seeking a Sister City or whether it would it evolve and happen on its own.

Community Services Director Rogers advised it would be up to the City Council. He reported that former Mayor Vincent Salimi had pursued other cities and had Sister Cities in mind to partner.

Mayor Murphy noticed some Sister City policies had allowed input from local Rotary Clubs on the decision making for the selection process and he asked whether staff had reached out to the Rotary Club of Pinole.

Community Services Director Rogers confirmed he had reached out to the Rotary Club of Pinole but the direction he had been given was to keep the selection process among the elected body/City Council. Rotarians were international and many Sister Cities had been formed with that connection, which was a possibility.

Council member Martinez-Rubin found the proposed Sister City Policy to be a compilation of the International Sister City policy and not a complete policy but a checklist of things that needed to be identified, known and addressed. She would not be able to respond to some of the questions 27 of 219
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shown in Attachment A to the October 17 staff report, Pinole Sister Cities Policy, which would take more research.

PUBLIC COMMENTS OPENED
Rafael Menis, Pinole, commented based on his experience attending the Community Services Commission meeting when the Sister City Policy had been discussed, that the Commission had been relatively hostile to the item since it would be using City funds that could be better used for other purposes. The Community Services Commission had been disinclined to engage and had passed on the Sister City Policy to the City Council since that was what was expected. He suggested the City Council should be aware of that when assigning items to the Community Services Commission. He also suggested with respect to the structuring of the draft Sister City Policy that the numbering of the individual bullet points, as shown in Attachment A, should be revised and split up with one number per sentence and not with duplicate numbering.

Mr. Menis also commented that a few Council members had an idea to potentially include people outside of the City Council to take part in the Sister City process and it would be worthwhile to have the City Council consider having that input such as from the Rotary Club of Pinole and former Mayor Salimi, who had contacts with other cities in other counties. He suggested the process, as proposed, put more work on Council members and cut out the broader community from engagement, and suggested it would be worthwhile to broaden the scope of who may propose Sister City relationships and attach someone whether a member of the City Council, a local organization or member of the public to maintain that relationship over time.

Cordell Hindler, Richmond, advised that West County cities had formed Sister City relationships with cities in other countries and had formed good relationships. He suggested it was a good idea to look to neighboring cities and see how they had formed a Sister City relationship. He also found the draft policy could be fine-tuned but he otherwise had no problem with the policy as proposed. He recommended the City Council consider the recommendations offered by Mr.

Menis, such as working with former Mayor Salimi with respect to his potential contacts.

Anthony Vossbrink, Pinole, echoed the comments made by Mr. Menis and agreed the majority of the Community Services Commission did not want to take on this project or make a recommendation to the City Council. He too commented on the fact this had been a project taken on by former Mayor Salimi during the pandemic and who had contacts with other international cities, which may have benefitted him in one way or another. He suggested the City did not have the structure or financial capabilities to make this commitment, and staff had not provided any information on an exit strategy, if needed. He suggested the item be tabled, suspended or permanently dropped given other infrastructure issues that needed to be the focus of City staff and he suggested more public input on this topic should be solicited.

PUBLIC COMMENTS CLOSED
Council member Tave again verified with Community Services Director Rogers that neither the Hupa Tribe nor the City of Pinole had any records or documentation on a past Sister City relationship between the City of Pinole and the Hupa Tribe. He referenced the City Council meeting minutes from January 21, 1992, which had mentioned a luncheon. 28 of 219
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City Clerk Heather Bell reported staff had found some documentation in the legislative record but nothing about the nature of the relationship between the City and the Hupa Tribe. A portrait from a Friendship Committee had been found and staff was trying to piece together more details. If more information was found it would be shared with the City Council.

Community Services Director Rogers stated, when asked, that he had been unable to connect with the reporter from the Los Angeles Times regarding the 1993 article referenced.

Mayor Murphy reported he had watched the Community Services Commission meeting and he thanked the Community Services Director for taking the Council direction to the Commission as a forum for introducing new ideas and concepts. He had also heard the public comments during that meeting and during this meeting, and he valued the services of the Community Services Department which had scaled up with additional community events. He understood the public wanted to learn more about collaborative partnerships, commented on the tenuous issues currently ongoing in some international communities, and while he liked the Sister City Policy, he suggested more community engagement was needed such as a public workshop where more information could be provided on why this policy was relevant to the City of Pinole and other cities.

He understood the International Sister Cities Program had more information on the importance of Sister City relationships. He was also intrigued about the Los Angeles Times article and would like to know what resources the reporter had and package that into a public engagement program/workshop.

Mayor Murphy also spoke to youth engagement and a possible partnership with Pinole Valley High School, in particular with Ms. Lamons-Raiford who had a lot of connections with youth programs. He was not opposed to taking more time on this effort and creating a records management of how they got here, and create a workshop, something that would bring together cultural groups and service clubs, particularly international service clubs and students in the WCCUSD since youth was relevant to keeping such programs sustainable.

Mayor Murphy also thanked former Mayor Salimi for his work on the Sister City Program. He suggested more work needed to be done on the Sister City Policy.

Council member Martinez-Rubin commented the last time this topic had been discussed the City Council had not been keen on discussing it and had pushed it to the Community Services Commission and it had bounced back to the City Council. She had not heard a call for community engagement from the public, but she would like to see any relationship to be formed organically by the elected, particularly with neighboring cities, and to continue to support staff. Rather than have staff engage the public, she would like to see staff dedicate time to continued fostering of existing relationships and out of those include members of the public in projects already programmed who could carry them out in terms of implementation.

Council member Martinez-Rubin pointed out the Community Services Department continued to have to find funding to support its own programs and more time should be dedicated to build those programs and they should work with what they already had to have those programs shine and be inviting. While former Mayor Salimi had tried to identify a Sister City Program that had occurred during the war in Ukraine and his heart had been set on having a humanitarian effort, which was really at the federal and not the local level.

Council member Martinez-Rubin stated as a supporter of the arts, she supported cultural exchange and at a minimum wanted to foster positive relationships with any international 29 of 219
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organization already in place. As an example, she referred to the cultural exchange student program at Pinole Valley High School, with some families hosting exchange students where the participation in that program could be increased with City-sponsored programming.

Council member Tave suggested the high school may have had a partnership since there were student exchanges in the 1990s. He suggested small cities should have those relationships but, in his opinion, more research on the history and where those partnerships could be made needed to be done. He suggested a Sister City concept was a great concept, and having a policy helped a Council member have something on paper and on the record and it was worth the effort to have.

He also understood former Mayor Salimi’s intent was related to the Iranian conflict and reaching out to communities in need of help and the premise to explore a Sister City, and in that tradition, the City should have a policy in place in case a Council member wanted to take the mantle and start that relationship. He suggested the Council should explore this Sister City Policy and it was part of the City’s history that should be honored.

Mayor Pro Tem Toms stated for the record that former Mayor Ann Williams had proposed the Hupa Tribe Sister City relationship at the time. Based on the existing work done on a Sister City Policy, she wanted to see the City Council adopt the Sister City Policy but not implement it pending the City’s ability to get its priorities in line and ensure the Community Services Department was able to do the work required for such a mission and identify the costs involved.

Mayor Murphy agreed the City Council should adopt the Sister City Policy. He suggested it was in line with the Community Services Department, historical and cultural activities and global exchange and having relationships with other civic governments would be valuable. Given the questions where it could be challenging to understand the city’s policies, he would like to see more information from American cities of a size similar to Pinole and how they were implementing their Sister City Policies. He also suggested prior to the adoption of the Sister City Policy more public engagement was needed, such as assistance from Rotary Club of Pinole and cultural clubs at Pinole Valley High School.

Mayor Murphy stated as the Mayor, he was interested in supporting and leading the Sister City Program. He clarified the reason it had been assigned to the Community Services Commission was that it was the responsibility of Commissioners to review recommended policies relevant to the governing under the Community Services Department, which was part of the Pinole Municipal Code (PMC), to serve as a forum for new and innovative ideas proposed by the City Council and the Community Services Commission.

Mayor Murphy offered a motion, seconded by Council member Tave to direct staff to host a public workshop with regards to the Sister City Policy and meet with members of the Rotary Club of Pinole as well as students and youth from Pinole Valley High School, and if able meet with the former reporter from the Los Angeles Times who wrote about the City of Pinole’s first Sister City relationship (who was now with the New York Times).

Mayor Pro Tem Toms advised she could provide contact information for an American Foreign Exchange (AFS) student at Pinole Valley High School and that student’s host family.

ACTION: Motion by Mayor Murphy/Council member Tave to direct staff to host a public workshop with regards to the Sister City Policy and meet with members of the Rotary Club of Pinole as well as students and youth from Pinole Valley High School, and if able, the 30 of 219
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former reporter from the Los Angeles Times (now with the New York Times) who wrote about the City of Pinole’s first Sister City relationship.

Vote: Passed 4-1
Ayes: Murphy, Toms, Sasai, Tave
Noes: Martinez-Rubin
Abstain: None

Absent: None
B. Environmentally Preferable Purchasing Policy and Program [Action:

Receive Report and Provide Direction (Amin)]
Mayor Murphy reported this item would be continued to a date uncertain with no oral staff report and presentation.

12. NEW BUSINESS: None

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.

Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Cordell Hindler, Richmond, suggested Interim City Manager Gang had done an incredible job since his selection as the Interim City Manager. He commented that when Anthony Vossbrink called in to make public comments, he had raised good points but was cut off and his comments were incomplete, whereas other Mayors in West County cities allowed the public to complete their comments, and he asked the City of Pinole to consider the same. He added he had reviewed the approved budget related to the reorganizational structure of the City government from March 2021, which should be revised and updated as part of the duties of the new City Manager. He otherwise extended an invitation to the City of El Cerrito Chamber of Commerce Mixer on October 18, 2023 at 8:00 a.m. at Jenny K. Gifts in the City of El Cerrito.

Rafael Menis, Pinole, reported a member of the community had reached out to him with some concerns that the member and others had brought up to City staff, the City Council or City Commissions at various meetings, but there had been little engagement into the decision-making process making it less likely for people to want to provide public comment which undermined the spirit of the public process.

In terms of decorum, Mr. Menis thanked the City Clerk for reaching out to him directly on the topic.

Referencing the City’s decision to reserve the option to cut off Zoom participation at City Council meetings if necessary due to decorum violations, which had occurred in other cities, he asked how much decorum was a thing the City may be able to enforce. As an example, if a City Council member was being attacked by someone during Citizens to be Heard based on that Council member’s ancestry or identity, he asked whether the Mayor had the power to shut down those 31 of 219
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comments as a violation of decorum or whether the comments were still within First Amendment protections.

Anthony Vossbrink, Pinole, echoed the comments of the previous speakers and commented on why there had been limited public participation during City meetings and public forums, which was a culture. He stated it was time for the City Council to address those issues and not just consider hot topics like a Sister City Policy. As an example, he cited the destruction of two sections of the bridge and guard rail, which had been damaged across from the Ellerhorst Elementary School playground near Fire Station 74, which issue had been raised with the City Council at a past meeting, had occurred over 30-days ago, had not been repaired and was not a good look for the City, with no response to the public on the status of repair. In addition, a concrete abutment over the creek had been smashed out with no danger signs or temporary cones placed in the area.

He suggested Council member Martinez-Rubin should be praised for standing up to her fellow Council members to take care of some of the City’s infrastructure problems amongst other things.

He also asked whether the City of Pinole had received approval of a retail crime theft grant as other cities in the Bay Area had.

Mayor Murphy asked the City Attorney and City Clerk to discuss the City’s model and how they had decided to move forward in the City of Pinole in terms of decorum.

City Attorney Casher reported there were decorum rules that existed for City Council meetings, rooted in the First Amendment, with some First Amendment protections available for public speakers, but which were not unlimited. If a speech from the public raised to the level of disruption or if it triggered action or an attack rising to the level of violence of something physical, the First Amendment rights of an individual would not be protected, and the microphone could be turned off or other intervention to prevent that speech from occurring. A legal memorandum had been prepared and presented to the Mayor and City Council on this issue. City staff was well aware of the issues occurring in public meetings throughout the region and the state and was prepared to address those issues on a case-by-case basis for this meeting and future meetings and staff had briefed the Council on the matter prior to the meeting.

City Clerk Bell emphasized staff had looked at the issue carefully, staff had reached out to some attendees who had routinely participated remotely with the intent to keep the hybrid model and the remote comments as an option for residents, all within the legal standards as the City Attorney had stated. The meeting agenda had been posted with comments on the first page that the virtual participation was being provided as a courtesy and the Mayor would have the discretion to suspend public comment at any time.

In terms of public comment, Mayor Murphy also noted that the former City Council had decided to amend the meeting agenda to allow a second Citizens to be Heard comment section for those who had missed the first Citizens to be Heard section. He acknowledged that oftentimes the meetings ran long and noted the agenda stated that members of the public had three minutes to speak under Citizens to be Heard or on individual agenda items. He asked staff to clarify the rules for public comment.

City Clerk Bell advised for members of the public attending whether in person or remotely and who wished to speak under the forum under Citizens to be Heard or for any item on the agenda, speakers had three minutes to speak and they tried to stick to that time limit to be fair and equitable. Members of the public had the opportunity to speak to multiple items on the Consent 32 of 219
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Calendar, if desired, at three minutes per item. If there was a large crowd to speak for a specific item there was the flexibility to adjust the amount of time for each speaker, which decision the Mayor may make in that moment.

Interim City Manager Gang responded to the public comment about not getting responses back from staff and commented it was possible through the current City Manager transition that staff comments may not have gotten back to the members of the public. He encouraged the members of the public to reach out to the individual Department Head first and if there was no response to contact him directly either via email or by telephone.

City Attorney Casher reported on the recent passing of Michael Riback, former City Attorney for the City of Pinole from 1997 to 2004, former Assistant City Attorney for the City of Pinole prior to that time and one of the founding partners of Meyers, Nave. He asked that the meeting adjourn in acknowledgement of his services to the City of Pinole.

Mayor Murphy also acknowledged the loss of lives in Israel and Palestine with the meeting to adjourn in memory of those who had been lost in Israel and Palestine.

14. ADJOURNMENT to the Regular City Council Meeting of November 7, 2023 in Remembrance of Amber Swartz, Gena Stewart, Michael Riback and in Memory of those who had been lost in Israel and Palestine.

At 9:45 p.m., Mayor Murphy adjourned the meeting to the Regular City Council Meeting of November 7, 2023 in Remembrance of Amber Swartz, Gena Stewart, Michael Riback and in Memory of those who had been lost in Israel and Palestine.

Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:

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CITY COUNCIL
REPORT
9C
DATE: NOVEMBER 7, 2023
TO: MAYOR AND CITY COUNCIL MEMBERS
FROM: MATT AVERY, POLICE COMMANDER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ENTER INTO AN AGREEMENT WITH FOLSOM LAKE FORD TO

PURCHASE TWO PATROL VEHICLES AT A TOTAL COST OF
$104,964.38

RECOMMENDATION
It is recommended the City Council approve and authorize the City Manager to enter into an agreement with Folsom Lake Ford to purchase two patrol vehicles at a total cost of $104,964.38.

BACKGROUND
The Pinole Police Department utilizes marked patrol vehicles that are fully equipped with authorized emergency equipment to provide police services in the City of Pinole.

As part of the FY 2023-24 Budget, funds were approved to replace one patrol vehicles and unused funds approved in the FY 2022-23 Budget were carried forward to for an additional patrol vehicle.

The cost of the vehicles exceeds the City Manager’s authorized spending limit and as such, Council approval is necessary.

DISCUSSION
The Police Department currently has marked patrol vehicles with high mileage addition to high engine hours. The higher mileage vehicles have been in the shop several times for various repairs and are prone to increased risk of breakdowns and associated high maintenance costs.

The Police Department’s vehicle replacement practice is to replace one vehicle per year but due to supply chain issues, the FY 2022-2023 vehicle replacement has been carried over to the FY 2023-2024 budget. Supply issues continue; however, Folsom 53 of 219
City Council Report
11/07/2023 2
Lake Ford, the California State Bid holder, has two 2023 Ford Police Interceptor Utility (PIU) vehicles available that fit our vehicle requirements. One of the new vehicles will replace a to be determined high mileage vehicle and the second new vehicle will be an additional marked vehicle necessary for patrol operations when the Police Department implements a modified 4-10/3-12 schedule, which is anticipated to be in early 2024.

The purchase will be made using the competitively bid contract through the California Department of General Services Cooperative Purchasing Contract 1-22-23-14C. The Cooperative Procurement provision in the City’s Procurement Policy allows the City to forego a formal bid process for equipment, materials, supplies, and services and buy said equipment directly from a vendor if the price was established by competitive bidding by another public jurisdiction.

FISCAL IMPACT
The total cost for the two patrol vehicles is $104,964.38 and will result in an expenditure from the FY 2023-24 General Fund assigned budget fund (100-206- 47104).

ATTACHMENTS
Attachment A – Resolution
Attachment B – Quotes from Folsom Lake Ford
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RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE

AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FOLSOM

LAKE FORD TO PURCHASE TWO PATROL VEHICLES
AT A TOTAL COST OF $104,964.38
WHEREAS, the Pinole Police Department utilizes marked patrol vehicles that are fully equipped with authorized emergency equipment to provide police services in the City of Pinole; and
WHEREAS, the vehicle fleet utilized for patrol operations in the City of Pinole is aging, with vehicles being operated with high mileage; and
WHEREAS, patrol vehicles with high mileage require replacement to prevent an increased risk of breakdown and associated high maintenance costs; and WHEREAS, the Police Department’s vehicle replacement practice is to replace one vehicle per fiscal year; and
WHEREAS, the Police Department was unable to replace a vehicle in FY 2022-23 due to supply chain issues; and
WHEREAS, an additional marked patrol vehicle is necessary for patrol operations with the anticipated implementation of a modified schedule in early 2024; and WHEREAS, replacement of two (2) Ford Police Interceptor Utility Vehicles from Folsom Lake Ford, the California State Bid holder for emergency police vehicles, would cost a total of $104,964.38; and
WHEREAS, The Cooperative Procurement provision in the City’s Procurement Policy allows the City to buy goods or services based on a competitively bid contract prepared by another public agency, and the use of the purchasing cooperative provides for value pricing and reduces administrative overhead; and
WHEREAS, funding for the purchase is budgeted in the FY 2023-24 Budget; NOW THEREFORE, BE IT RESOLVED that the Pinole City Council hereby approves the purchase of two (2) police vehicle for patrol operations totaling $104,964.38 from the assigned budget fund 100-206-47104.

ATTACHMENT A
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PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 7th day of November 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 7th day of November 2023.
___________________________________
Heather Bell, CMC
City Clerk
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ATTACHMENT B
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CITY COUNCIL
REPORT
9D
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: FISCAL YEAR (FY) 2023/24 FIRST QUARTER REPORT ON STATUS

OF CAPITAL IMPROVEMENT PLAN (CIP) PROJECTS

RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2023/24 First Quarter Report on the status of Capital Improvement Plan (CIP) projects.

BACKGROUND
The CIP is a multi-year plan/forecast of the City’s capital improvement projects. The first year of the CIP sets forth the proposed capital project plan and capital budget for that fiscal year.

The City creates an updated CIP each year based on the condition of the City’s current capital assets, the desire for new capital assets, and available funding. Projects in the CIP address the City’s major types of capital assets: facilities, parks, sanitary sewer collection and treatment infrastructure, stormwater infrastructure, and roads. The City owns considerable capital assets in other classes as well, including streetlights, traffic control devices, sidewalks, street trees, trash capture devices, waste bins and enclosures, traffic/wayfinding signage, benches, bike racks, monument signs, fleet, and fiber optic conduit.

The CIP serves as a tool for staff to plan, implement, and manage improvements and ongoing upgrades to the City’s infrastructure. The Administration and Engineering Division in the Public Works Department is responsible for identifying and completing capital projects in the CIP.

REVIEW & ANALYSIS
The City’s adopted CIP (Attachment A) contains construction projects and infrastructure assessments. The infrastructure assessments included in the CIP will aid the City in identifying and prioritizing construction projects and will identify funding opportunities for future projects.
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Attachment B is a summary of the CIP project lifecycle and a status of each project programmed for FY 2023/24 in the CIP as of the end of the first quarter of FY 2023/24.

First Quarter CIP Highlights
• Public Safety Building Modernization (FA2301)
This multi-year project is intended to extend the life of the Public Safety Building through replacement of the Heating, Ventilation, and Air Conditioning (HVAC) system, carpet, flooring, water heaters, light fixtures, fans, etc., painting (interior and exterior), and renovation of the locker rooms. City staff are developing the scope, schedule, and budget for the first phase of the renovations for this project in coordination with staff from the police department.
• Tree Mitigation (PA2301)
Per arborist recommendation, removal of trees in two unmaintained open space areas that were damaged because of recent severe storms was completed in August 2023. Staff will seek reimbursement through FEMA for costs associated with this project.
• Installation of high-capacity trash bins (PA2101)
A pilot project was completed to install high capacity, solar powered compacting trash bins along San Pablo Ave near the shopping plaza and near the gas station at the intersection of Tennent Ave. City staff monitored the use, performance, and operations of these bins and determined they are under-utilized. Therefore, this project will be deemed completed until further need is identified. • Sanitary Sewer Rehabilitation (SS2201)
On October 4, 2022, City staff released a Request for Proposals (RFP) for Engineering Design Services for Sanitary Sewer Projects, with a focus on the Pinon-1 project scope in the adopted Sanitary Sewer Master Plan (SSMP). On January 17, 2023, City Council awarded a contract to West Valley Construction Company, Inc. to provide engineering design services for Pinon-Phase 1 Sanitary Sewer Project (CIP Project # SS2201). This project includes the replacement of approximately 4,970 feet of 8- to 15-inch diameter gravity sewer main along San Pablo Ave. approximately 150 feet east of Sunnyview Dr., Roble Ave., Pinon Ave., and Orleans Ave. to Tennent Ave. The goal of this project is to address surcharging that causes sanitary sewer overflows (SSOs) under peak wet weather flow (PWWF) conditions. On February 22, 2023, the Kickoff Meeting was held. During design, the project was split into two (2) bid packages for construction: Phase 1 for the work from Tennent Ave. along Orleans Ave., and Phase 2 for work from the end of Orleans Ave. across the railroad, along Roble Ave., Pinon Ave., and San Pablo Ave. Construction bidding for Phase 1 will be advertised October 4, 2023.

Design of Phase 2 is in progress.
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November 7, 2023 3
• Hazel Street Storm Drain Improvements (SW1901)
On June 6, 2023, City Council awarded a construction contract to the lowest responsive and responsible bidder, W.R. Forde Associates Inc. (Contractor), to construct a new storm drain with connections to existing storm water facilities on Hazel Street. The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road (CIP Project # RO1802). The Contractor satisfied the insurance, business license, and bonding requirements and was issued a Notice to Proceed (NTP) on June 21, 2023. A pre-construction meeting was held on July 17, 2023. Due to supply chain issues, there was an extensive lead time on an essential material required for the project which delayed the start of the field construction activities until October. The Contractor anticipates completion of work by the end of the calendar year.
• Safety Improvements at Tennent Ave./Pear & Plum St. (RO2304) On June 20, 2023, City Council awarded a construction contract to the lowest responsive and responsible bidder, Xcel Engineering (Contractor), to install high visibility continental crosswalks on all legs of both intersections, and interim curb extensions using pavement markings and flexible delineator posts. In addition, Rectangular Rapid Flashing Beacons will be installed at the Tennent Ave. and Plum St. intersection. The goal of these improvements is to reduce traffic speed and offer shorter crossing distances for pedestrians using the crosswalks. Due to supply chain issues, there was an 8-week lead time on the Rectangular Rapid Flash Beacon required for the project, which delayed the start of the construction.

A pre-construction meeting was held on August 24, 2023. The Contractor satisfied the insurance, business license, and bonding requirements and was issued a Notice to Proceed (NTP) on August 28, 2023. The estimated project completion date is October 31, 2023.
• Pinole Smart Signals (RO2303)
The Smart Signals project is a Contra Costa Transportation Agency (CCTA) led countywide project to upgrade traffic signal system and communication systems.

The project will develop, manage, and implement Intelligent Transportation System (ITS) initiatives to improve the safety and efficiency of multimodal mobility, maximize highway and arterial system throughput, and improve operational efficiency, safety, and reduce environmental impact throughout Contra Costa County. City staff are coordinating with CCTA to finalize operations and maintenance (O&M) and funding agreements.
• Safety Improvements at Appian Way & Marlesta Rd (RO1714) On October 10, 2022, City Council awarded a contract to Gruendl Inc. DBA Ray’s Electric for construction of Safety Improvements at Appian Way and Marlesta Road (CIP Project # RO1714). The project includes installation of a traffic signal at the Appian Way and Marlesta Road intersection, new high visibility crosswalk striping on all legs of the intersection, green bicycle lane treatment on Appian Way within the project limits, and a slurry seal of the intersection. The Contractor satisfied the insurance, business license, and bonding requirements, and was issued a Notice 61 of 219
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to Proceed (NTP) on November 1, 2022. A pre-construction meeting was held on January 4, 2023. Due to conflicts in the supply chain, the traffic signal poles, and controller had a delivery delay of up to six (6) months, and work on the project was suspended from the date these materials were ordered (January 23, 2023) until the Contractor mobilized to the site on September 5, 2023. The traffic signal poles are expected to be installed by mid-October and the estimated project completion is December 31, 2023.
• Electric Vehicle (EV) Charging Stations (FA2002)
On November 15, 2022, City Council awarded a contract to Lord’s Electric for installation of a Level II dual-port EV-Charging Station at the parking lot serving the Public Safety Building. The building code requires that the EV charging stations are constructed to be ADA-compliant which includes adequate space for exiting and entering the vehicle, unobstructed access to the charger, free movement around the charger and connection point on the vehicle. A side access aisle is also required to allow space for wheelchair and equipment in and out of the space. The project involves concrete removal and demolition, concrete placement, striping, signage, conduit installation, conductor installation, general electrical work, and installation of electric vehicle charger. The Contractor satisfied the insurance, business license, and bonding requirements, and Electric Vehicle Infrastructure Training Program (EVITP) certification and was issued a Notice to Proceed (NTP) on January 24, 2023. A pre-construction meeting was held on February 17, 2023.

Due to supply chain issues, there was a twelve-week lead time on the charging equipment. While waiting for the charging equipment, the Contractor completed work related to the sidewalk, curb ramp, and installed electrical conduit. The project was completed on July 10, 2023. Staff performed the final inspection and determined that all work was satisfactory. On September 19, 2023, City Council accepted the project as complete and approved filing of Notice of Completion (NOC).
• Municipal Broadband Feasibility (IN2102)
On April 11, 2023, City staff released a Request for Proposals (RFP) soliciting proposals to complete a Broadband Opportunities Assessment. On June 20, 2023, City Council awarded a contract to CSW/ST-2 to complete a Broadband Opportunities assessment. This project is intended to understand the high-speed connectivity available to community residents, businesses, and other organizations in terms of speed, coverage, and cost. The study will also evaluate whether there are gaps relative to modern standards, and if so, the study will identify and assess potential City interventions including public-private partnerships. On July 13, 2023, the Kickoff Meeting was held. This project is expected to be completed before the end of the calendar year and the final report will be presented to City Council.
• Recycled Water Feasibility (IN2103)
On April 11, 2023, City staff released a Request for Proposals (RFP) soliciting proposals to assess opportunities to reuse the water outputted by the PinoleHercules Water Pollution Control Plant. On June 20, 2023, City Council awarded 62 of 219
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November 7, 2023 5
a contract to West Yost to complete a Water Reuse Opportunities Assessment.

This project involves reviewing current and projected future trends in water reuse in Norther California and includes a condition assessment and opportunities analysis. On July 2, 2023, the Kickoff Meeting was held. West Yost is coordinating efforts with East Bay Municipal Utility District (EBMUD). EBMUD is currently working on a feasibility of recycled water for this region and will be publishing their report soon. West Yost is waiting to review the final study report of EBMUD. This project is expected to be completed by the mid next year and the final report will be presented to City Council.
• Storm Drain Master Plan (IN1703)
On June 1, 2023, City staff released a Request for Proposals (RFP) soliciting proposals to develop the City’s Storm Drain Master Plan to identify, analyze, and prioritize the capital improvement needs of the City’s storm water management system to reduce flood risks, enhance public safety, and protect City assets. On August 15, 2023, City Council awarded a contract to West Yost to complete development of a Storm Drain Master Plan. On September 29, 2023, the Kick-off Meeting was held. This project is expected to be completed in November 2024.

Findings and recommendations developed during preparation of the Storm Drain Master Plan will be used by staff to develop or update CIP projects, and the final plan will be presented to City Council.
• Energy Conservation, Generation, & Storage Assessment (IN2201) On June 6, 2023, City staff released a Request for Proposals (RFP) soliciting consultant proposals to complete an Energy Conservation, Generation, and Storage Assessment. On September 5, 2023, City Council awarded a contract to Tetra Tech to complete an Energy Conservation, Generation and Storage Assessment. This project will identify steps that the City could take to conserve, generate, and store energy at City facilities. This project involves an assessment of the City’s energy usage in its facilities and infrastructure, and identification of cost effective and environmentally responsible investments in energy conservation, generation, and storage. This project also includes identification of investments that will make the City more resilient during power outages, natural disasters and impacts of climate change. This project is expected to be completed before the end of the Fiscal Year and the final report will be presented to City Council.

FISCAL IMPACT
Projects have budgeted sources of funds which have been previously approved by City Council. There is no fiscal impact associated with this status update.

ATTACHMENT(S)
A. Adopted Capital Improvement Plan for FY 2022/23 through FY 2026/27 B. CIP Project Lifecycle and Project Status Summary
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CITY OF PINOLE

CAPITAL IMPROVEMENT PLAN
FY 2022/23 – 2026/27
Adopted: June 21, 2022

ATTACHMENT A
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CAPITAL

IMPROVEMENT PLAN
FY 2022/23 – 2026/27

CITY COUNCIL
Vincent Salimi, Mayor
Devin T. Murphy, Mayor Pro Tem
Anthony L. Tave, Council Member
Maureen Toms, Council Member
Norma Martínez-Rubin, Council Member

CITY MANAGER
Andrew Murray

PUBLIC WORKS

DIRECTOR
Sanjay Mishra

CAPITAL IMPROVEMENT
& ENVIRONMENTAL

PROGRAM MANAGER
Misha Kaur
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CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

TABLE OF CONTENTS
Introduction ................................................................................................................................. 1 Next Steps in Capital Planning .................................................................................................. 2 Project Funding ........................................................................................................................... 2 Funding Sources ......................................................................................................................... 3 Grants .......................................................................................................................................... 4 Overview of Recommended Capital Budget ............................................................................ 5 Funding Summary ...................................................................................................................... 6 Project Description Sheets – Facilities ............................................................................. 9-17 Project Description Sheets – Parks ............................................................................... 18-22 Project Description Sheets – Sanitary Sewer ................................................................. 23-29 Project Description Sheets – Stormwater ....................................................................... 30-32 Project Description Sheets – Roads ............................................................................... 33-44 Project Description Sheets – Infrastructure Assessments .............................................. 45-53 Unfunded and Unprogrammed Project List ........................................................................... 55 Project Description Sheets ............................................................................................ 56-67 66 of 219
Introduction
The Capital Improvement Plan (CIP) is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming five-year period. The CIP aligns the needs with appropriate funding, scheduling, and implementation. This document is a working blueprint for building and sustaining publicly funded physical infrastructure. Capital improvements refer to physical assets and include the design, purchase, construction, maintenance, or improvement of public resources (i.e. parks public infrastructure, equipment, public spaces). These improvements influence Pinole’s built and natural environment and help guide the trajectory of future growth or change.

The projects in the CIP fall into the following broad categories: facility maintenance, parks, sewer collection and treatment, stormwater, streets and roads. These projects are developed in collaboration with department heads, and division managers under the direction of the City Manager to ensure all department needs are represented.

The CIP is reviewed and updated annually for capital projects and programs that support City goals and objectives including priorities identified in the 2020-2025 Strategic Plan of developing a disciplined approach to funding infrastructure maintenance and improvements. The City seeks to enhance its focus on the state of the infrastructure throughout the community by first inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan.

The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The Finance Subcomittee also reviews and analyzes all aspects of the CIP and makes recommendations. Project priority and selection is based on specific criteria, such as:
 Consistency with community plans and policies;
 Regulatory compliance;
 Public and political support;
 Sustainability;
 Cost savings or revenue generation;
 Project demand, determined by inventory of existing land, equipment, and facility conditions;
 Economic, environmental, aesthetic or social impacts; and  Public health, safety or other legal concerns.

The process for developing the CIP involves the following steps:

Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
67 of 219Page 1 of 67
Next Steps in City Capital Planning
The City will complete condition assessment of all the City’s capital assets and identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.

Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.

The CIP is funded primarily with funds restricted for specific purposes. The next page descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
68 of 219Page 2 of 67
Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.

It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
215 Measure J
(roads only)
Accounts for special sales tax revenues collected by Contra Costa Transportation Authority (CCTA) and reapportioned to cities for local street projects. This fund also accounts for return to source funds and grant funds.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
327 Park Grants
(parks only)
Accounts for grants and reimbursements from the state and federal government and other agencies related to parks. 377
Arterial Street
Rehabilitation
(roads only)
Accounts for funds set aside by the City of Pinole to fund arterial street rehabilitation projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. Road projects listed in the CIP receive grant funding from a variety of sources such as:
 California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety.  Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
 Project: IN2104
 West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service.  Projects: RO2105, RO1902, and RO1710
 Metropolitan Transportation Commission (MTC)
o One Bay Area Grant 2 (OBAG2) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG2 program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
 Project: RO1714
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes.  Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
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Overview of Recommended Capital Budget
The FY 2022/23 – 2026/27 CIP contains 36 planned public improvement projects, which includes 10 new projects. In addition, there are 9 infrastructure assessments programmed for FY 2022/23 – 2026/27. The CIP also contains information for 24 unfunded and unprogrammed projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.

CIP projects fall into the following categories: Facilities, Parks, Sanitary Sewer, Stormwater, Streets & Roads, and Infrastructure Assessments. The nomenclature for the project number is derived as follows:

Project numbers begin with the abbreviation of the project category, followed by the year the project was first
programmed, and then a unique sequence number. For
example, FA2001 refers to a facilities project which was first programmed in 2020 with a unique sequence number of 01.

Unfunded projects begin with UF and are followed by a unique sequence number.

In FY2022/23, there are 23 public improvement projects and 8 infrastructure assessments programmed. Below is a summary of the various funding sources based on project category.

FY 2022/23 PROJECT CATEGORIES
FY 2022/23
TOTALS

BY FUND
Funding
Sources
Fund Facilities
FA
Parks
PA
Sanitary
Sewer
SS
Stormwater
SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
General Fund 100 $170,000 $165,000 $335,000
Measure S
2014 106 $834,931 $112,440 $418,460 $149,328 $210,000 $1,725,159 Gas Tax 200 $528,910 $528,910
Solid Waste 214 $425,000 $425,000
Measure J 215 $350,000 $350,000
Growth Impact
Fees 276 $58,000 $58,000
City Street
Improvements 325 $1,685,563 $20,650 $1,706,213
Park Grants 327 $189,758 $189,758
Arterial Street
Rehabiliation 377 $758,624 $758,624
Sewer
Enterprise 500 $2,300,00 $10,382 $89,853 $2,400,235
FY 2022/23 TOTALS

BY PROJECT

CATEGORY
$834,931 $727,198 $2,300,000 $476,460 $3,652,807 $3,652,807 $8,476,899 Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
Unfunded UF
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
71 of 219Page 5 of 67

CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

FUNDING SUMMARY
SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 – General Fund $ 435,000 $ 310,000 $ 745,000 106 – Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 – Gas Tax $ 528,910 $ 381,082 $ 909,992 200 – Solid Waste $ 425,000 $ 425,000 215 – Measure J $ 350,000 $ 350,000 276 – Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 – City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 – Park Grants $ 189,758 $ 189,758 377 – Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 – Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 72 of 219Page 6 of 67
SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 - General Fund $ 435,000 $ 310,000 $ 745,000
106 - Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 - Gas Tax $ 528,910 $ 381,082 $ 909,992
214 - Solid Waste $ 425,000 $ 425,000
215 - Measure J $ 350,000 $ 350,000
276 - Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 - City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 - Park Grants $ 189,758 $ 189,758
377 - Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 - Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
FA2302 Plum St. Parking Lot Improvements $80,000
FA2301 Public Safety Building Modernization $100,000 $100,000 $100,000 FA2202 Senior Center Modernization $60,000 $100,000 $100,000 106-343-47201 $60,000 Measure S 2014 FA2201 Faria House Renovations $420,000 106-343-47201 $420,000 Measure S 2014 FA2002 Electric Vehicle Charging Stations $50,000 106-343-47201 $50,000 Measure S 2014 FA1902 Energy Upgrades $120,811 106-343-47201 $120,811 Measure S 2014 FA1901 Senior Center Auxiliary Parking Lot $184,120 $1,088,860 106-343-47201 $184,120 Measure S 2014 FA1703 City Hall Modernization $125,000 $125,000
FA1702 Citywide Roof repairs and replacement $272,000 $140,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
106-343-47201 $47,440 Measure S 2014
327-345-47203 $189,758 Park Grants
PA2202 Skatepark Rehabilitation $150,000
PA2201 Pocket Parks - Galbreth Rd. $65,000 106-343-47201 $65,000 Measure S 2014 PA2101 Installation of high-capacity trash bins $425,000 214-345-47203 $425,000 Solid Waste Fund PA1901 Pinole Valley Park Soccer Field Rehabilitation $200,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SS2203 Effulent Outfall* $150,000 $3,000,000 500-641-47201 $150,000 Sewer Enterprise SS2202 Replacement of Diesel Tank* $150,000 500-641-47201 $150,000 Sewer Enterprise SS2201 Sanitary Sewer Rehabilitation $1,500,000 $800,000 $800,000 $800,000 $800,000 500-642-47201 $1,500,000 Sewer Enterprise SS2101 Secondary Clarifier - Center Column Rehabilitation* $350,000 500-641-47201 $350,000 Sewer Enterprise SS2102 Air Release Valve Replacements* $50,000 500-641-47201 $50,000 Sewer Enterprise SS2002 Water Pollution Control Plant Lab Remodel* $100,000 500-641-47201 $100,000 Sewer Enterprise SS1702 Sewer Pump Station Rehabilitation $1,200,000
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SW2001 Roble Road Drainage Improvements $30,000 $320,000 SW2002 Adobe Road Repair and Drainage Improvements $30,000 $200,000 106-344-47206 $418,460 Measure S 2014
276-344-47206 $58,000 Growth Impact Fees
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
RO2501 Residential Slurry Seal $890,000
RO2401 Cape Seal $560,000
RO2301 Residential Slurry Seal $890,000
200-342-47205 $428,910 Gas Tax - RMRA
377-342-47205 $758,624 Arterial Rehabilitation
RO2102 Tennent Ave. Rehabilitation $10,382 $655,000 500-641-47201 $10,382 Sewer Enterprise RO2105 Appian Way Complete Streets $100,000 $970,000 325-342-47205 $100,000 WCCTAC - STMP Fees RO2107 Brandt St. Improvements $170,000 100-342-47205 $170,000 General Fund RO1902 Pedestrian Improvements at Tennent Ave. near R X $61,556 $800,000 325-342-47205 $61,556 WCCTAC - STMP Fees RO1802 Hazel Street Gap Closure (Sunnyview) $200,000
325-342-47205 $1,223,746 WCCTAC - STMP Fees
325-342-47205 $80,000 CCTA Measure J
325-342-47205 $81,717 Caltrans - HBP
RO1708 Pinole Valley Road Improvements $100,000 200-342-47205 $100,000 Gas Tax - RMRA 325-342-47205 $9,144 City Street Improvements
215-342-47205 $350,000 MTC/OBAG2
325-342-47205 $129,400 MTC/TDA Article 3
106-344-47206 $149,328 Measure S 2014
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
IN2201 Energy Audit $50,000 106-344-47206 $50,000 Measure S 2014 IN2101 Emergency Power for Critical Facilities $30,000 $170,000 100-343-47201 $30,000 General Fund IN2102 Municipal Broadband Feasibility $60,000 106-118-47201 $60,000 Measure S 2014 IN2103 Recycled Water Feasibility $60,000 $140,000 100-341-42101 $60,000 General Fund IN2104 Local Road Safety Plan $20,650 325-342-47205 $20,650 Caltrans - HSIP IN2106 Active Transportation Plan $75,000 100-341-42101 $75,000 General Fund IN2001 Sanitary Sewer Collection System Master Plan $89,853 500-642-47201 $89,853 Sewer Enterprise IN1703 Storm Drainage Master Plan $75,000 $75,000
IN1704 Park Master Plan $100,000 106-344-47206 $100,000 Measure S 2014 Uses by Project Total $8,476,899 $21,546,345 $12,656,700 $10,229,200 $4,770,000 LEGEND:
• Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Streets & Roads; IN = Infrastructure Assessments * Project cost to be split 50% with the City of Hercules RO2101 Arterial Rehabilitation $1,187,534 $32,250
PA2203 Playground Rubberized Surface Improvements $237,198 RO1714 Safety Improvements at Appian Way & Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta $637,872 RO1710 San Pablo Ave. Bridge over BNSF Railroad $1,385,463 $16,293,235 $8,431,700 $8,439,200

INFRASTRUCTURE ASSESSMENTS

CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

FUNDING SUMMARY

FACILITIES
PARKS

SANITARY SEWER

STORMWATER
SW1901 Hazel Street Storm Drain Improvements $476,460

STREETS & ROADS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
73 of 219Page 7 of 67

PROJECT DESCRIPTION SHEETS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
74 of 219Page 8 of 67
FA2302 - Plum St. Parking Lot Improvements

FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description: To provide a secure parking area for Police vehicles in the Plum St. parking lot. The parking lot will remain open for the public. A portion of the parking lot, approximately 25 spaces will be secured with a chain-link fence with security gates for Police vehicles. The layout of the parking lot is in the preliminary design phase.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 80,000
Subtotal $ 80,000
Total Cost Estimate: $ 80,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 75 of 219Page 9 of 67
FA2301 - Public Safety Building Modernization

FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: YesDescription: To extend the useful life of the Public Safety building, there are several items that require attention including but not limited to replacement of the HVAC system, carpet, flooring, water heaters, light fixtures, fans, etc. In addition, the building requires painting (interior and exterior), and the locker rooms also require renovation.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 100,000 $ 100,000 $ 100,000
Subtotal $ 100,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 300,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 76 of Page 10 of 67 219
FA2202 - Senior Center Modernization

FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: YesDescription: The project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to energy system, roof replacement, and interior renovations.

Supplemental Information:

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 60,000 $ 100,000 $ 100,000
Subtotal $ 60,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 260,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 77 of Page 11 of 67 219
FA2201 - Faria House Renovations

FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No Description: The building commonly referred to as the “Faria House” is a two-story residence constructed in about 1890 and originally located at what is now 1301 Pinole Valley Road. In 2005, the Faria House was relocated to 2100 San Pablo Avenue. On June 7, 2022, City Council directed staff pursue hazard remediation and renovations to create a lower-level office, and upper-level warm shell. The first step is the site remediation to removal all hazardous materials (i.e., asbestos and/or lead based paint) from the first and second floors. This will involve removal of all interior baseboard, door, window trim, lath and plaster (from the ceilings and walls). This will also include removal of all lighting and plumbing fixtures, kitchen “built-in-place” cabinets. Once the site remediation is complete, the lower level of the structure will be ready for tenant improvement for an office use. The upper level will be a warm shell, which means that the upper level will be fully insulated, with walls open and ceiling covered with wallboard, but no other improvements beyond the hazard mitigation work. The upper level would be separated from the lower level with secured “temporary” framing and wallboard partition wall built at the top of the stairs. The lower level will have rough electrical, plumbing, and mechanical installation for an office use. All lower-level rooms would have new wall and ceiling insulation installed and covered with new drywall. The kitchen would remain in the same location, the dining room, which would become the conference room/meeting room would include low-voltage, data, communications for teleconferencing, meetings, the existing bathroom would become a single All Gender restroom, renovated to meet ADA compliance, the existing rooms would become office suites with new electrical sub-panel, rough electrical, rough plumbing and rough mechanical installed. Lower-level rooms will have renewed (or new) flooring, baseboard, and doors etc.

Supplemental Information:

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 420,000
Subtotal $ 420,000
Total Cost Estimate: $ 420,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 78 of Page 12 of 67 219
FA2002 - Electric Vehicle Charging Stations

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Council Request Multi-year Project: Yes
Description: This project will install a level II dual port electric vehicle charging station at the parking lot serving the Public Safety Building. Supplemental Information: City staff continue to assess other public locations throughout Pinole for opportunities to incorporate EV charging infrastructure. An energy audit (Project IN2201) of City owned facilities will inform future installations of electric vehicle charging stations.

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 6,235
Construction 106 $ 50,000
Subtotal $ 6,235 $ 50,000
Total Cost Estimate: $ 56,235
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 79 of Page 13 of 67 219
FA1902 - Energy Upgrades

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: End of life cycle Multi-year Project: No
Description: The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced.

Supplemental Information: In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801. In April 2021, the AC unit at City Hall broke down and was replaced.

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 99,189 $ 120,811
Subtotal $ 99,189 $ 120,811
Total Cost Estimate: $ 220,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 80 of Page 14 of 67 219
FA1901 - Senior Center Auxiliary Parking Lot

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Fowler Lot Re-Use Committee Multi-year Project: Yes
Description: On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. On February 2, 2021 City Council adopted Resolution 2021-07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi-benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components. On June 7, 2022, City Council directed staff to incorporate the installation of a solar canopy at the site.

Supplemental Information: The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018-67 to create the Fowler Lot Re-use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018-93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 42,535 $ 184,120
Construction 106 $ 1,088,860
Subtotal $ 42,535 $ 184,120 $ 1,088,860
Total Cost Estimate: $1,315,515
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 81 of Page 15 of 67 219
FA1703 - City Hall Modernization (formerly known as Paint City Hall)

FACILITIES
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: No
Description: To extend the useful life of the City hall building, there are several items that require attention including but not limited to carpet, flooring, window coverings, light fixtures, etc. The interior and exterior surfaces of the building require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 125,000 $ 125,000
Subtotal $ 125,000 $ 125,000
Total Cost Estimate: $ 250,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 82 of Page 16 of 67 219
FA1702 - Citywide Roof repairs and replacement

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: Yes
Description: In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in-place roof assemblies. The roof inspection identified several roofs which need to be repaired or replaced. The roofs at City hall and the Public Safety building need to be replaced.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 272,000 $ 140,000
Subtotal $ 272,000 $ 140,000
Total Cost Estimate: $ 412,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 83 of Page 17 of 67 219
PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Replacement of panel rubberized surfaces at Fernandez Park and Pinole Valley Park. Fernandez Park involves replacement of rubberized surface improvements at tot lot and replacement of existing engineered mulch with rubberized surface at older age play equipment. The rubberized surfaces around the play equipment will also be replaced at Pinole Valley Park. These improvements are grant funded through the State of California Department of Parks and Recreation Per Capita funds.

Supplemental Information: Budget:

PA2203 - Playground Rubberized Surface Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 327 $ 189,758 106 $ 7,640 $ 47,440
Subtotal $ 7,640 $ 237,198
$ 244,838
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 84 of Page 18 of 67 219
PARKS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Settling of rampsSupplemental Information: Budget:

PA2202 - Skatepark Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 85 of Page 19 of 67 219
PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: No
Description: Installation of two ADA compliant benches and waste receptacles within two pocket parks at a suitable location on Galbreth Ave. Supplemental Information: To develop the pocket parks, a lot line adjustment may be required. Budget:

PA2201 - Pocket Parks - Galbreth Rd.

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 65,000
Subtotal $ 65,000
Total Cost Estimate: $ 65,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 86 of Page 20 of 67 219
PARKS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Beautification Ad Hoc Committee Multi-year Project: No
Description: Installation of high capacity, solar powered compacting trash bins at City parks. To get the best value and uniformity at City parks, a RFP will be released to solicit proposals from qualified vendors to provide these bins. Exact costs will not be known until the bidding is complete however staff estimates that 40 bins will be procured for the budgeted project cost.

Supplemental Information: In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean-up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks.

PA2101 - Installation of high capacity trash bins
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 214 $ 425,000
Subtotal $ 425,000
Total Cost Estimate: $ 425,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 87 of Page 21 of 67 219
PARKS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: No
Description: There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.

Supplemental Information: This project has been delayed pending the development of a Park Master Plan (CIP Project# PA1704). Budget:

PA1901 - Pinole Valley Park Soccer Field Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 88 of Page 22 of 67 219

SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Regulatory Requirement Multi-year Project: Yes
Description: Effluent pumping capacity of the treatment plant is limited by the capacity of the pipe size at the effluent outfall in Rodeo.

Increasing the pipe size at the Effluent Outfall Eductor Station will increase the wet weather effluent pumping capacity and increase the lifespan of the effluent pipe by reducing the pressure in the line during storm events. Project requires coordination with Rodeo.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.

Budget:

SS2203 - Effluent Outfall
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000 $ 3,000,000
Subtotal $ 150,000 $ 3,000,000
Total Cost Estimate: $ 3,150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 89 of Page 23 of 67 219

SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: End of life cycle Multi-year Project: No
Description: In-kind replacement of a 4,000 gallon diesel storage tank used to supply fuel to standby generators and City vehicles. The existing tank is compromised.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:

SS2202 - Replacement of Diesel Tank
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 90 of Page 24 of 67 219

SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Master Plan Multi-year Project: Yes
Description: Various improvements to the Sanitary Sewer collection system, as identified in the Sanitary Sewer Collection System Master Plan. Supplemental Information: Budget:

SS2201 - Sanitary Sewer Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Subtotal $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Total Cost Estimate: $ 4,700,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 91 of Page 25 of 67 219

SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: End of life cycle
Multi-year Project: No
Description: The Secondary Clarifier #5 has reached the end of its useful life. The project will involve removal and replacement of catwalk, drive mechanism, center column, and rake arm. Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:

SS2101 - Secondary Clarifier—Center Column Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 350,000
Subtotal $ 350,000
Total Cost Estimate: $ 350,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 92 of Page 26 of 67 219

SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: No
Description: There are four air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve. The four locations are: 1) across from the WPCP at 11 Tennent Ave., near the entrance of the SF Bay Trail, 2) On the SF Bay Trail near the corner of Santa Fe and Railroad Ave., 3) At the intersection of Mariposa St. and Railroad Ave. (Rodeo), 4) Outside the gate of Rodeo Sanitary District at 800 San Pablo Ave. (Rodeo).

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:

SS2102 - Air Release Valve Replacements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 93 of Page 27 of 67 219

SANITARY SEWER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Regulatory Requirement Multi-year Project: No
Description: The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole - Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.

Budget:

SS2002 - Water Pollution Control Plant Lab Remodel
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 94 of Page 28 of 67 219

SANITARY SEWER
Initial Project Start: October 1, 2020 Initial Project Completion: August 31, 2022 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024 Project Origin: End of lifecycle Multi-year Project: No
Description: The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated.

Supplemental Information: The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” Budget:

SS1702 - Sewer Pump Station Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 500 $ 22,500
Engineering 500 $ 150,000
Construction 500 $ 884,000 Contingency 500 $ 143,500
Subtotal $ 1,200,000
Total Cost Estimate: $1,200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 95 of Page 29 of 67 219

STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.

Supplemental Information:

Budget:

SW2001 - Roble Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 276 $ 30,000
Construction 276 $ 280,000 Contingency 276 $ 40,000
Subtotal $ 30,000 $ 320,000
Total Cost Estimate: $ 350,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 96 of Page 30 of 67 219

STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Adobe Road experienced a failure due to drainage impacts. Installation of a culvert will be required to control the drainage in the area. The area will then be regraded and the road surface will be restored. This road serves only as a service access route.

Supplemental Information:

Budget:

SW2002 - Adobe Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 106 $ 30,000
Construction 106 $ 175,000 Contingency 106 $ 25,000
Subtotal $ 30,000 $ 200,000
Total Cost Estimate: $ 230,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 97 of Page 31 of 67 219

STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Development Driven Multi-year Project: Yes
Description: The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.

Supplemental Information: This conversion also aids in compliance with the MSP4 by reducing the potential of contaminants including litter from entering the stormwater system.

Budget:

SW1901 - Hazel Street Storm Drain Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 54,910
106 $ 356,460 276 $ 58,000
Contingency 106 $ 62,000
Subtotal $ 54,910 $ 476,460
Total Cost Estimate: $ 531,370
Construction
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 98 of Page 32 of 67 219
ROADS
Initial Project Start: July 1, 2025 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.

Supplemental Information: Budget:

RO2501 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 99 of Page 33 of 67 219
ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report, various pavement segments will benefit from a cape seal. A cape seal is applied when a slurry seal or micro-surfacing will not adequately address the pavement deterioration. Cape seals are a multi-layered treatment pavement preservation treatment which can extend the life of a pavement by 6-8 years.

Supplemental Information: Budget:

RO2401 - Cape Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 500,000 Contingency 325 $ 50,000
Subtotal $ 560,000
Total Cost Estimate: $ 560,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 100 of Page 34 of 67 219
ROADS
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.

Supplemental Information: Budget:

RO2301 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000 Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 101 of Page 35 of 67 219
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: Based on the 2019 P-TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations will be further validated through a comparative pavement analysis to explore additional treatment options which are not discussed in the P-TAP report. This will allow the City to optimize the available funding. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information:

Budget:

RO2101 - Arterial Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 377 $ 18,606 $ 39,874
200 $ 428,910 377 $ 625,000 $ 215,000
Contingency 377 $ 93,750 $ 32,250
Subtotal $ 18,606 $ 1,187,534 $ 247,250
Construction
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 102 of Page 36 of 67 219
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information: In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway.

The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost-effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project.

Budget:

RO2102 - Tennent Ave. Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 500 $ 27,423 $ 10,382
200 $ 381,082 500 $ 74,597 325 $ 167,321
Contingency 500 $ 32,000
Subtotal $ 27,423 $ 10,382 $ 655,000
$ 692,805
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 103 of Page 37 of 67 219
ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. In December 2021, City Council approved a Cooperative Funding Agreement with WCCTAC to receive STMP funds to complete preliminary design for this project.

Supplemental Information: This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.

Budget:

RO2105 - Appian Way Complete Streets
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 325 $ 100,000
UF $ 970,000
Subtotal $ 100,000 $ 970,000
Total Cost Estimate: $1,070,000
Engineering
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 104 of Page 38 of 67 219
ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.

Supplemental Information: Budget:

RO2107 - Brandt St. Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 100 $ 50,000
Construction 100 $ 120,000
Subtotal $ 170,000
Total Cost Estimate: $ 170,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 105 of Page 39 of 67 219
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information: WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. This project is eligible to respond to future STMP Call for Projects to compete for funding to advance the project through construction.

Budget:

RO1902 - Pedestrian Improvements at Tennent Ave. near R x R Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 37,324 $ 61,556
325 $ 19,700
UF $ 680,000
Contingency UF $ 100,300
Subtotal $ 37,324 $ 61,556 $ 800,000
$ 898,880
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 106 of Page 40 of 67 219
ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: July 30, 2025 Project Origin: Development Driven Multi-year Project: No
Description: A developer has proposed to develop on a vacant lot identified as APN 402-013-060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive - West end of Hazel St.

Supplemental Information: Completion of Project SW1901 prior to this project.

Budget:

RO1802 - Hazel Street Gap Closure (Sunnyview)
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 276 $ 50,000
Developer $ 150,000
Subtotal $ 200,000
$ 200,000
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 107 of Page 41 of 67 219
ROADS
Initial Project Start: July 1, 2017 Initial Project Completion: Beyond 5 year termRevised Project Start: Revised Project Completion: June 30, 2026 Project Origin: End of life cycle Multi-year Project: Yes
Description: The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded and Unprogrammed project list as Project UF022.

Supplemental Information: The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. Budget:

RO1710 - San Pablo Avenue Bridge over BNSF Railroad
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 PM 325 $ 257,061 $ 80,000 $ 42,439
325 $ 537,176 $ 1,225,463 $ (42,439) $ (7,500)
STMP $ (91,089) $ (1,223,746) $ (285,165)
HBP $ (708,856) $ (81,717)
UF
STMP
UF $16,578,400 $ 8,439,200 $ 8,439,200
Subtotal $ (5,709) $ - $16,293,235 $ 8,431,700 $ 8,439,200 Planning &
Design
Construction
Total Cost Estimate: $33,158,426
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 108 of Page 42 of 67 219
ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Council Request Multi-year Project: No
Description: As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road - from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.

Supplemental Information:

Budget:

RO1708 - Pinole Valley Road Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 200 $ 5,000
Construction 200 $ 87,000 Contingency 200 $ 8,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 109 of Page 43 of 67 219
ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: July 1, 2020 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: Yes
Description: The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project.

Supplemental Information: The City secured grant funds to install a traffic signal at this intersection instead of a HAWK.

Budget:

RO1714 - Safety Improvements at Appian Way and Marlesta Rd. (formerly known as HAWK at Appian Way and Marlesta Rd.) Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 25,193 $ 9,144
OBAG2 $ 350,000
TDA $ 129,400
106 $ 67,278
Contingency 106 $ 82,050
Subtotal $ 25,193 $ 637,872
$ 663,065
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 110 of Page 44 of 67 219
IN2201 - Energy Audit

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description:

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 111 of Page 45 of 67 219
IN2101 - Emergency Power for Critical Facilities

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: YesDescription: During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back-up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back-up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.

Supplemental Information: The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators. Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 30,000
Construction 100 $ 170,000
Subtotal $ 30,000 $ 170,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 112 of Page 46 of 67 219
IN2102 - Municipal Broadband Feasibility

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2024 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: Council Request
Multi-year Project: No
Description: A feasibility study will determine a successful deployment strategy and associated costs for implementing municipal broadband service in Pinole.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 60,000
Subtotal $ 60,000
Total Cost Estimate: $ 60,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 113 of Page 47 of 67 219

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: Yes
Description: A feasibility study will allow the City to plan and phase the construction of future recycled water distribution system infrastructure.

The study will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning-level cost options for the phased system.

Supplemental Information: Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended non-potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery
Budget:

IN2103 - Recycled Water Feasibility
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 60,000
Construction 100 $ 140,000
Subtotal $ 60,000 $ 140,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 114 of Page 48 of 67 219

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Development of a Local Road Safety Plan (LRSP) which will include an existing conditions assessment, development of traffic measures in areas of engineering, education, encouragement, enforcement, emerging technologies along with associated evaluation. The LRSP will include a prioritized list of roadway infrastructure improvements.

Supplemental Information: In July 2020, staff submitted a grant application to Caltrans for funding to develop and implement an LRSP for the City of Pinole. LRSP’s allow local governments to identify, analyze, and prioritize roadway safety improvements on roads within their jurisdiction. In the future, an LRSP or its equivalent, will be required for agencies to apply for federal Highway Safety Improvement Plan funds. In October 2020, the City was selected for funding and implementation of an LRSP. In December 2020, the City released a Request for Proposals to seek professional services from licensed engineering firms to develop a LRSP. A contract was awarded to a consultant in April 2021.

Budget:

IN2104 - Local Road Safety Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 325 $ 19,013 $ 20,650
Subtotal $ 19,013 $ 20,650
Total Cost Estimate: $ 39,663
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 115 of Page 49 of 67 219

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: No
Description: Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non-auto forms of travel.

Supplemental Information: Budget:

IN2106 - Active Transportation Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 100 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: $ 75,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 116 of Page 50 of 67 219

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In September 2020, the City Council awarded a contract to Carollo Engineers, Inc. to develop a Sanitary Sewer Collection System Master Plan (Plan). The Plan will provide a condition assessment of the sewer collection assets to inform capital planning and effectively serve the wastewater needs of residents and businesses. This plan will also provide a capacity analysis to identify pipes that need to be upsized. Master planning is critical to identify when and where infrastructure upgrades or improvements will be needed to accommodate growth.

Supplemental Information:

Budget:

IN2001 - Sanitary Sewer Collection System Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 500 $ 359,147 $ 89,853
Subtotal $ 359,147 $ 89,853
Total Cost Estimate: $ 449,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 117 of Page 51 of 67 219

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.

Supplemental Information:

Budget:

IN1703 - Storm Drainage Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 75,000 $ 75,000
Subtotal $ 75,000 $ 75,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 118 of Page 52 of 67 219

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2021 Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a park master plan will aid the City in developing a strategic approach to park maintenance and operation. The master plan will allow the City to quantify and qualify the existing park system, identify deficiencies, and develop a financial analysis of the cost to maintain and operate park assets.

Supplemental Information: This project was added to the CIP in 2017 as an unfunded project; Council approved funding in 2020.

Budget:

IN1704 - Park Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27 119 of Page 53 of 67 219

UNFUNDED AND UNPROGRAMMED PROJECTS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
120 of Page 54 of 67 219
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

UNFUNDED AND UNPROGRAMMED PROJECTS
# Unfunded/Unprogrammed Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Bridge Maintenance
UF013 Installation of High intensity Activated crossWALK (HAWK) UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 San Pablo Sewer Lift Station Upgrade
UF020 Sewer Collection Systemwide Rehabilitation
UF021 Tree Master Plan
UF022 San Pablo Avenue Bridge over BNSF Railroad
UF023 Installation of Solar at City Facilities
UF024 All weather access roads
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
121 of Page 55 of 67 219
UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.

UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:

Potential Funding Sources:

The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.

Origin: Council Request
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
122 of Page 56 of 67 219
UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.

UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources: Economic
stimulus funding
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District.

Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:

Potential Funding Sources: Fund 345
& 348
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
123 of Page 57 of 67 219
UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.

UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources: -
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
124 of Page 58 of 67 219
UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.

UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.

Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
125 of Page 59 of 67 219
UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation.

UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
126 of Page 60 of 67 219
UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.

The City will seek 2019 STMP funds
from West Contra Costa Transportation
Authority for preliminary design.

UF012 - Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources: -
Maintenance of vehicular and pedestrian
bridges as identified in the Caltrans Bridge
Inspection Reports and Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
127 of Page 61 of 67 219
UF013 - Installation of High intensity Activated crossWALK (HAWK) Project Information
A High Intensity Activated crossWALK
(HAWK) beacon is a traffic control device
used to stop road traffic and facilitate
pedestrians to cross more safely. HAWKS
are candidate treatments for roads with
three or more lanes and generally have an
annual average daily traffic above 9,000.

HAWKS are considered for all midblock
and intersection crossings where roadway
speed limits are equal or greater than 40
mph. The safety of various crossings can
be improved in Pinole through the
installation of a HAWK.

UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
128 of Page 62 of 67 219
UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.

This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.

UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:

Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.

There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
129 of Page 63 of 67 219
UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.

Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.

UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
130 of Page 64 of 67 219
UF019 - San Pablo Sewer Lift Station Upgrade
Project Information
This project involves upgrading the
structural and electrical needs of the San
Pablo Ave. lift station to address the safety
and operational deficiencies.

UF020 - Sewer Collection Systemwide Rehabilitation
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:

Potential Funding Sources:

In 2020, the City contracted with a
consultant to prepare a sanitary sewer collection system master plan. The Master Plan will provide condition assessment of
sewer collection assets that will inform
capital planning.

Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
131 of Page 65 of 67 219
UF021 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.

UF022 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:

Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.

On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.

Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $35,582,665
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
132 of Page 66 of 67 219
UF023 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.

UF024 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources:

The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.

Origin: General Plan
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27
133 of Page 67 of 67 219
CIP Project Lifecycle and Project Status Summary
CIP projects usually have five major phases of their lifecycle, described below. • Initiation: Projects in the CIP are selected and prioritized based on specific criteria such as consistency with master plans and policies, regulatory requirements, health and safety impacts, and community benefits. The funding is identified for projects and a capital budget is presented to Council for consideration. Once the CIP is adopted by City Council, staff is responsible for project implementation. The initiation phase involves determining whether the project will be managed by City staff or a consultant, assigning the project to a manager, and assembling the project team.
• Planning: The assigned project manager develops the scope, preliminary schedule, and funding requirements, and identifies stakeholders.

Construction projects can be completed through several delivery methods, including design-build and design-bid-build. In design-build, the same firm/team of firms is selected to design and build the project, whereas in design-bid-build one firm designs the project, then the construction is bid, and a construction firm builds the project. Depending on the delivery method, a construction project can involve several steps which may include design, bid, award, construction, and closeout.

For non-construction projects such as master planning, staff defines the initial project by identifying major goals and objectives.

Throughout the project lifecycle, coordination and engagement with various stakeholders is necessary. Stakeholders can include the community, business owners, utilities, funding partners, and other interested and affected parties. • Execution: For construction projects, the project plans and specifications, and preliminary costs estimates, are prepared. Typically, there are three levels of design review which allow opportunity for coordination and input with stakeholders, utilities, funding partners, and regulatory agencies. The design review usually occurs at 35, 65, and 90 percent of design completion. As the design progresses through each level, the cost estimate becomes more precise. The completed design is reviewed and approved by the City Engineer.

For a design-bid-build project, the final approved design goes out to bid. The project cost estimate and source of project funding govern which procurement policies and procedures will apply. The City’s procurement policy establishes the standards for purchase of goods, services, and supplies. Projects involving federal or State grant funds typically involve stricter and more formalized procedures. In addition, high value public works projects must adhere to

ATTACHMENT B
134 of 219
processes established in the California Public Contract Code. A contract is awarded to the most qualified and responsible vendor.

After a contract is awarded and executed with the appropriate insurance and bonds, project construction can begin. The project size and complexity dictate the length of the construction phase.

For master plans, stakeholders are engaged, and links are identified among other infrastructure plans, the General Plan, and other applicable City plans.

Next, solutions including conceptual alternatives are developed. Viable solutions are evaluated to ensure they meet the goals and needs of the project. The master plan is a final document which contains a recommended program and/or capital project list.
• Monitoring: Throughout the project lifecycle, staff oversees and monitors the project. Construction projects involve construction management, contract compliance, and project management services, which include technical and administrative tasks. Staff is also responsible for grant administration for projects that are funded by grants.
• Closure: Once construction projects are complete, the as-built drawings are filed for future reference. Closeout activities involve completing project related paperwork including filing the notice of completion with the Contra Costa County Recorder’s office. For master plans, the final plan is presented to City Council. 135 of 219
CITY OF PINOLE CAPITAL IMPROVEMENT PLAN Legend:

STATUS OF SCHEDULED PROJECTS FOR FY 2023/24 THRU Delayed due to limited resources Closure/Complete Execution Planning FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

SCHEDULED
PRJ. # NAME OF PROJECT PROGRESS START END J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J PHASE

ESTIMATED

COMPLETION

FACILITIES
FA2301 Public Safety Building Modernization 20% 7/1/23 6/30/26 P 6/30/26 FA2202 Senior Center Modernization 25% 7/1/22 6/30/25 P 6/30/25 FA1902 Energy Upgrades 65% 7/1/20 6/30/24 P 6/30/24FA1901 Senior Center Auxiliary Parking Lot 50% 7/1/20 6/30/25 E 6/30/25 FA1703 City Hall Modernization 0% 7/1/17 6/30/25 D
FA1702 Citywide Roof Repairs and Replacement 10% 7/1/18 6/30/25 P 6/30/25 PARKS
PA2301 Tree Mitigation 100% 7/1/23 6/30/25 C 8/31/23
PA2101 Installation of High-Capacity Trash Bins 100% 7/1/21 6/30/27 C 8/15/23

SANITARY SEWER
SS2203 Effluent Outfall 0% 7/1/22 6/30/27 P 6/30/27
SS2201 Sanitary Sewer Rehabilitation 35% 7/1/22 6/30/28 E 6/30/24 SS2102 Air Release Valve Replacements 100% 7/1/21 6/30/24 C 6/21/23SS2101 Secondary Clarifier - Center Column Rehabilitation 15% 7/1/20 6/30/24 E 6/30/24 SS2002 Water Pollution Control Plant Lab Remodel 0% 7/1/20 6/30/24 D SS1702 Sewer Pump Station Rehabilitation 0% 7/1/17 6/30/28 D STATUS AS OF 09/30/23
September 30, 2023
136 of 219
FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

SCHEDULED
PRJ. # NAME OF PROJECT PROGRESS START END J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J PHASE

ESTIMATED

COMPLETION
STATUS AS OF 09/30/23

STORMWATER
SW1901 Hazel Street Storm Drain Improvements 65% 7/1/20 6/30/24 E 12/31/23

STREETS AND ROADS
RO2304 Safety Improvements at Tennent Ave./Pear & Plum 100% 7/1/22 6/30/24 E 10/31/23 RO2303 Pinole Smart Signals 10% 7/1/23 6/30/24 P 6/30/26RO2302 Safety Improvements on Arterial Roadways 0% 7/1/23 6/30/24 P 6/30/24RO2102 Tennent Ave. Rehabilitation 30% 7/1/20 6/30/25 E 6/30/25RO2101 Arterial Rehabilitation 45% 7/1/20 6/30/24 E 6/30/24 RO1902 Pedestrian Improvements at Tennent Ave. Near R X R 45% 7/1/20 6/30/24 E 6/30/25RO1714 Safety Improvements at Appian Way & Marlesta Rd. 65% 7/1/20 6/30/24 E 12/31/23 RO1710 San Pablo Ave. Bridge Over BNSF Railroad 15% 7/1/17 6/30/26 E 6/30/28

INFRASTRUCTURE ASSESSMENTS
IN2201 Energy Conservation, Generation, & Storage Assessment 10% 7/1/22 6/30/24 E 12/31/23 IN2101 Emergency Power for Critical Facilities 10% 7/1/21 6/30/25 P 6/30/25 IN2102 Municipal Broadband Feasibility 35% 7/1/21 6/30/24 E 12/31/23 IN2103 Recycled Water Feasibility 20% 7/1/22 6/30/25 E 6/30/25IN2105 Appian Way Complete Streets 10% 7/1/21 6/30/24 DIN2106 Active Transportation Plan (RO2106) 25% 7/1/21 6/30/24 E 6/30/24 IN1703 Storm Drainage Master Plan 5% 7/1/17 6/30/24 E 11/30/24IN1704 Parks Master Plan 25% 7/1/20 6/30/24 E 6/30/24

Page 2 of 2 ends

137 of 219

CITY COUNCIL
REPORT
9E
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RECEIVE THE QUARTERLY REPORT ON IMPLEMENTATION OF THE

GREENHOUSE GAS INVENTORY AND CLIMATE ACTION AND
ADAPTATION PLAN FOR FISCAL YEAR (FY) 2023-24 FIRST

QUARTER

RECOMMENDATION
Staff recommends that the City Council receive this quarterly report on the implementation of the greenhouse gas (GHG) inventory and Climate Action and Adaptation Plan (CAAP) covering the months of July - September 2023.

BACKGROUND
On October 19, 2021, the City Council adopted Resolution No. 2021-93, which declared a climate emergency, directed staff to complete a GHG emissions inventory, and directed staff to prepare a CAAP that includes GHG emission reduction goals that align with the State’s GHG emission reduction goals of Senate Bill 32 and Executive Order B-55-181.

The City Council also directed staff to present quarterly updates on the City’s progress on the GHG emissions inventory and CAAP. Staff last provided a quarterly update on September 19, 2023 that addressed staff and consultant activities for the fourth quarter of fiscal year (FY) 2022/23 (April - June 2023).

DISCUSSION AND ANALYSIS
This is the first quarterly FY 2023-24 report on the City’s progress on the GHG emissions inventory and CAAP development. During this period, the focus was to review and refine preliminary greenhouse gas and adaptation measures in advance of public review and preparing for the second community workshop on October 26.

JULY 2023 ACTIVITIES
• Review and revision of draft CAAP
• Coordination with County on CAAP presentation to City Staff AUGUST 2023 ACTIVITIES
• Refinement of draft CAAP for Staff review
1 Executive Order B-55-18 established a goal of achieving carbon neutrality by 2045 and was codified in 2022 by AB 1279.
138 of 219
City Council Report
November 7, 2023 2
• Internal staff meetings with key personnel in each Department to review and refine preliminary greenhouse gas and adaptation measures and action in advance of public review
• County presentation to City Staff on background of CAAP and future policy changes
SEPTEMBER 2023 ACTIVITIES
• Finalize the draft CAAP measures and actions for public review • Finalize community workshop design and create outreach materials • Promote community workshop

NEXT STEPS/TIMELINE
The FY2023/24 second-quarter report covering October-December 2023 will highlight the following activities:
• A second community workshop to prioritize GHG emissions reduction and adaptation measures (October 26)
• Revising and refining the draft CAAP (November)
• Publishing the draft CAAP for public review (December/January) It is anticipated that in the third quarter of FY2023/24 (January – March 2024) the following activities will occur:
• Council review of the CAAP (February 2024)
• Council adoption of the CAAP (March 2024)

FISCAL IMPACT
There is no fiscal impact related to receiving this report.

ATTACHMENTS
None
139 of 219

CITY COUNCIL
REPORT
9F
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: RECEIVE THE FISCAL YEAR (FY) 2023/24 FIRST QUARTER

FINANCIAL REPORT

RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2023/24 First Quarter Financial Report.

BACKGROUND
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The First Quarter Financial Report covers financial activity through the first quarter of the FY 2023/24, ending September 30, 2023. It provides preliminary year-end results.

REVIEW & ANALYSIS
General Fund Analysis
The FY 2023/24 budget is a status quo budget, meaning that the revenue sources and service and staffing levels included in the budget are similar to those included in the prior year’s budget. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources.

The budget does include the use of unassigned fund balance (residual, unrestricted funds) primarily for several one-time, Council-directed initiatives, which is an acceptable use of unrestricted funds. Additionally, the City maintains a separate General Reserve Fund, which is required by the City’s Cash Reserve Policy to maintain a reserve balance equal to 50% of total on-going General Fund expenditures. 140 of 219
City Council Report
November 7, 2023 2
The General Reserve fund balance will be approximately $10.2 million (after the transfer is processed) and complies with the Policy.

At its meeting on June 20, 2023, the City Council adopted the FY 2023/24 budget, which included the use of a portion of the General Fund’s substantial unassigned fund balance to fund several Council-directed initiatives as well as several capital improvement projects. The FY 2023/24 adopted budget includes the use of General Fund (including Measure S 2006 and 2014) unassigned fund balance for a net deficit of $8.8 million.

The majority of the use of fund balance is for several large, multi-year capital improvement projects. It is important to note that the total estimated costs of capital projects are budgeted in year one (FY 2023/24) of the Capital Improvement Plan (CIP) although some projects may take several years to complete. The total costs are budgeted up front to earmark the full amount of funding needed to complete the CIP projects. An itemized list of the capital projects funded by the General Fund unassigned fund balance can be found on page 7 of the FY 2023/24 Operating and Capital Budget.

The City is projecting to end FY 2023/24 with a net deficit of $8.8 million, with total revenues projected at $25.6 million and expenditures at $34.5 million, and an estimated ending fund balance of $3.5 million. Staff is not recommending any budget adjustments at this time. The table below summarizes the General Fund budget to actuals through the first quarter.

Since the first quarter represents 25% of the fiscal year, it is expected that actual revenues and actual expenditures will be around 25%. However, this is typically not the case for revenues due to the timing of receipts of the various revenue sources.

General Fund Revenue (including Measure S 2006 and 2014) The City Council authorized revenues in the amount of $25,610,623 in the original FY 2023/24 General Fund budget, including Measure S 2006 and 2014. General Fund actual revenues through the first quarter of FY 2023/24 totaled $2,653,006, which is 10% of the revised budget. The table below summarizes General Fund revenue activity for the first quarter.

General Fund (including
Measure S 2006 and 2014)
FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 25,610,623 $ 25,610,623 $ 2,653,006 $ 2,653,006 10% 25,610,623 $ Expenditures 34,397,708 34,450,458 7,415,768 8,769,225 25% 34,450,458 Net surplus/deficit (8,787,085) (8,839,835) $ (4,762,762) $ (6,116,219) (8,839,835) Beginning Fund Balance 12,331,312 12,331,312 12,331,312 Ending Fund Balance $ 3,544,227 $ 3,491,477 $ 3,491,477 141 of 219
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November 7, 2023 3
Sales Tax
Sales tax is the City’s largest general revenue stream. For the first quarter, sales tax collected through August, were $1,312,445, 13% of the revised budget. There is a typically a delay in the timing of sales tax receipts. Highlights from the last quarterly sales tax update for the period January through March 2023 were:
• Overall sales tax receipts were down 2.9% compared to the same period in 2022;
• The largest decline was in the service station category, attributed to lower gas prices and the temporary closure of one station;
• General consumer goods showed positive results and helped lessen declines in other sectors.

Property Tax
Property tax is the City’s second largest revenue stream. It is comprised of four segments – secured, unsecured, supplemental, and transfer tax. The largest segment is secured property tax. It is received in three installments in December (55%), April (40%), and June of each year (5%). Secured property tax revenue includes the basic 1% property tax of $2,942,462 and the Redevelopment Property Tax Trust Fund (RPTTF) of $2,399,462. This is revenue that has resulted from the dissolution of the former Pinole Redevelopment Agency and represents the shift from the Agency receiving tax increment revenue to the various taxing entities receiving the tax revenue. The RPTTF revenue will convert to “normal” property tax revenue when all of the former Agency’s outstanding debt is paid off and the Successor Agency is formally dissolved. Dissolution is currently expected to occur in FY 2023/24 as the final debt service payment has been made. The first installment of property tax will be received in December 2023.

Category FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
% of Revised
Budget
Projected
Year-End
Property Taxes $ 5,678,211 $ 5,678,211 $ 16,056 0% 5,678,211 $ Sales and Use Taxes 4,621,023 4,621,023 622,735 13% 4,621,023 Sales and Use Taxes - Measure S 2006 2,486,000 2,486,000 344,857 14% 2,486,000 Sales and Use Taxes - Measure S 2014 2,486,000 2,486,000 344,853 14% 2,486,000 Utility Users Tax 2,085,485 2,085,485 438,635 21% 2,085,485 Franchise Taxes 794,658 794,658 69,913 9% 794,658
Other Taxes: TOT 453,200 453,200 72,437 16% 453,200
Other Taxes: Business License 450,014 450,014 21,374 5% 450,014 Intergovernmental Taxes 2,319,918 2,319,918 - 0% 2,319,918 Public Safety Charges 1,432,539 1,432,539 558,817 39% 1,432,539 Total Other Revenue 558,095 558,095 163,330 29% 558,095 Revenue Total: 23,365,143 23,365,143 2,653,006 11% 23,365,143 Transfer In from Section 115 Trust 2,245,480 2,245,480 - 0% 2,245,480 Revenue/Sources Total: $ 25,610,623 $ 25,610,623 $ 2,653,006 10% 25,610,623 $ 142 of 219
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November 7, 2023 4
All Other General Fund Revenues
Utility Users’ Tax (UUT) is levied on telecommunication, electricity, gas, and mobile telephones. For the first quarter, UUT revenues collected through August were $438,635, 21% of the revised budget. The amount collected is consistent with the timing of receipts.

Franchise Tax is levied on gas (1%), electricity (2%), cable (5%), and refuse (10%).

For the first quarter, revenues collected were $69,913, 9% of the revised budget. The amount collected is consistent with the timing of receipts.

Transient Occupancy Tax (TOT), also known as the “hotel tax,” is levied on persons staying 30 days or less in a motel or lodging facility within City limits. For the first quarter, revenues collected were 72,437, 16% of the revised budget. The amount collected is consistent with the timing of receipts.

Business License Tax is assessed on all businesses doing business within City limits.

For the first quarter, revenues collected were $21,374, 5% of the revised budget. The bulk of this revenue is typically received in December and January.

Intergovernmental Taxes is comprised of the Motor Vehicle License Fee (VLF), which is the City’s share of motor vehicle license fees levied, collected, and apportioned by the State. This category also includes the Homeowners Property Tax Relief, which is a reimbursement from the State to offset loss of property tax for the state-imposed homeowner exemption. For the first quarter, no revenues were received as the first half of the total allocation is typically received in December.

Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. The revenue is received on a quarterly basis. For the first quarter, $558,817, or 39%, was collected. The payments included remaining balances from the fourth quarter of the prior year (FY 2022/23).

Other revenues include permits, fees, fines and forfeitures, rental income, proceeds from the sale of property, investment income, and grants. All revenues in this category totaled $163,330, 29% of the revised budget. The main factor is the timing of receipts of the various revenues.

The transfer in comes from the Section 115 Trust to offset the increase in pension costs in the General Funds. The amount of the transfer will be based on total expenditures at year-end.

General Fund Expenditures (including Measure S 2006 and 2014) The City Council authorized expenditures in the amount of $34,397,708 in the original FY 2023/24 General Fund budget. Since adoption, the budget was increased by $52,350 due to approved budget adjustments for professional services in the Finance 143 of 219
City Council Report
November 7, 2023 5
and Community Development departments, bringing the revised budget to $34,450,058. General Fund actual expenditures plus encumbrances through the first quarter of totaled $8,769,225, 25% of the revised budget. The table below summarizes General Fund expenditure activity for the first quarter.

Actuals in most of the expenditure categories were at or below 25%. Those that were above 25% are discussed below.
• Benefits were 30% of the revised budget primarily due to the workers’ compensation annual premium being paid in full at the beginning of the fiscal year.
• Other operating expenditures, which include utilities, were 30% mainly because these expenditures fluctuate from month to month.
• Debt service was at 100% due to the annual payment being paid in full at the beginning of the fiscal year.

The table below summarizes General Fund expenditures by department.

Category FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of
Revised
Budget
Projected
Year-End
Salaries & Wages $ 9,359,141 $ 9,359,141 $ 2,325,753 25% 9,359,141 $ Benefits 6,219,651 6,219,651 1,847,239 30% 6,219,651 $
Professional/Admin Services 9,904,000 9,895,125 2,161,267 22% 9,895,125 $ Other Operating 292,711 292,711 87,014 30% 292,711 $
Materials and Supplies 183,200 183,200 34,174 19% 183,200 $ Interdepartmental Charges (749,173) (734,173) 478,853 -65% (734,173) $ Asset/Capital Outlay 6,203,296 6,249,921 1,223,892 20% 6,249,921 $ Debt Service 611,107 611,107 611,033 100% 611,107 $
Other Financing Uses/Transfers Out 2,373,775 2,373,775 - 0% 2,373,775 $ Expenditure Total: $ 34,397,708 $ 34,450,458 $ 8,769,225 25% $ 34,450,458 Department FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
City Council $ 212,212 $ 212,212 $ 50,285 $ 50,285 24% 212,212 $ City Manager 590,960 602,710 158,057 158,057 26% 602,710 City Clerk 624,354 624,354 167,335 167,335 27% 624,354
City Treasurer 8,727 8,727 2,679 2,679 31% 8,727
City Attorney 320,428 320,428 175,349 175,349 55% 320,428 Finance Department 854,336 882,336 254,154 254,154 29% 882,336 Human Resources 888,227 888,227 221,432 221,432 25% 888,227 Non-Departmental 3,975,120 3,975,120 781,510 781,510 20% 3,975,120 Information Technology 3,600 3,600 - - 0% 3,600
Police Department 11,062,112 11,062,112 3,242,522 3,313,371 30% 11,062,112 Fire Department (contract) 5,571,985 5,571,985 1,556,071 1,556,071 28% 5,571,985 Public Works 9,238,294 9,243,294 666,144 1,948,753 21% 9,243,294 Community Development 625,617 633,617 97,521 97,521 15% 633,617 Community Services 421,736 421,736 42,711 42,711 10% 421,736 Expenditure Total: $ 34,397,708 $ 34,450,458 $ 7,415,768 $ 8,769,225 25% 34,450,458 $ 144 of 219
City Council Report
November 7, 2023 6
Most departmental spending was at or below 25% for the first quarter. Those that were above 25% are discussed below.
• Several departments, including City Clerk, City Manager, City Treasurer, Finance, and Police, were slightly over 25% due to the workers compensation and general liability annual premiums being paid in full at the beginning of the fiscal year.
• City Attorney expenditures were at 55% of the revised budget because the reimbursements (credits) from other City departments for legal services were not processed until October. Reimbursements are processed in the month following the end of each quarter.

Overall, General Fund revenues and expenditures are on target with budgeted amounts as expected at this point in the fiscal year. Therefore, staff is not recommending any changes to the budget at this time.

Other Funds Analysis
The following analysis provides explanations of the financial activity for select nongeneral funds. Attachment A includes detailed financial information for all funds.

Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. For the first quarter, revenues were $237,731, 23% of the revised budget. Expenditures were $107,137, 5% of the revised budget. Actual expenditures are low due to the timing of capital projects.

Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax Gas Tax Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,046,400 $ 1,046,400 $ 237,731 23% 1,053,877 $ Expenditures 1,980,986 1,980,986 107,137 5% 1,980,986
Net surplus/deficit (934,586) (934,586) $ 130,594 (927,109) Beginning Fund Balance 1,044,051 1,044,051 1,044,051
Ending Fund Balance $ 109,465 $ 109,465 $ 116,943
145 of 219
City Council Report
November 7, 2023 7
based on a share of statewide taxable sales. These funds are used for public safety personnel costs and safety equipment purchases. For the first quarter, revenues were $24,107, 10% of the revised budget. Expenditures were $94,973, 20% of the revised budget.

Supplemental Law Enforcement Services Fund (206)
The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program, through which the City receives $100,000 annually. In addition to the $100,000 annual payment, the City receives a Growth Allocation payment. The funds are used for officer personnel costs and safety equipment purchases. For the first quarter, revenues were $104,264, 63% of the revised budget.

Expenditures were $57,273, 17% of the revised budget.

NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills and provided to the City for stormwater programs pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU).

Revenues are received in December, April, and June through property tax assessments. For the first quarter, expenditures were $81,212, 22% of the revised budget. Revenue is expected to be received later in the fiscal year.

Public Safety Augmentation Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 241,853 $ 241,853 $ 24,107 10% 245,337 $
Expenditures 482,009 482,009 94,973 20% 482,009
Net surplus/deficit (240,156) (240,156) $ (70,867) (236,672) Beginning Fund Balance 577,803 577,803 577,803
Ending Fund Balance $ 337,647 $ 337,647 $ 341,130
Supplemental Law Enforcement
Services Fund
FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 166,600 $ 166,600 $ 104,264 63% 170,554 $
Expenditures 339,864 339,864 57,273 17% 339,864
Net surplus/deficit (173,264) (173,264) $ 46,991 (169,310) Beginning Fund Balance 417,505 417,505 417,505
Ending Fund Balance $ 244,241 $ 244,241 $ 248,195
NPDES Storm Water Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 253,422 $ 253,422 $ 57 0% 253,422
Expenditures 374,769 374,769 81,212 22% 374,769
Net surplus/deficit (121,347) (121,347) $ (81,155) (121,347) Beginning Fund Balance 0 0 0
Ending Fund Balance $ (121,347) $ (121,347) $ (121,347) 146 of 219
City Council Report
November 7, 2023 8
Recreation Department Fund (Fund 209)
The Recreation Department Fund accounts for funds received from fees for participation in recreational programs. The recreation programs of the Community Services Department have been and continue to operate on a limited basis in some areas. For the first quarter, revenues were $109,892, 22% of the revised budget.

Expenditures were $554,427, 26% of the revised budget. The Recreation Department Fund budget includes transfers in from the General Fund and Measure S 106 Fund, which will be transferred later in the fiscal year based on actual need.

Building & Planning Fund (Fund 212)
The Building & Planning Fund accounts for funds received from fees and permits for building and planning services. Fees are collected to recover the cost primarily related to inspections and plan checks performed. The first quarter, revenues were $691,198, 49% of the revised budget. Revenues were high due to payments for building permits and plan check review for a large development project. Expenditures were $618,861, 29% of the revised budget. They were higher than 25% mostly due to the workers compensation and general liability annual premiums being paid in full at the beginning of the fiscal year.

Refuse Management Fund (Fund 213)
The Refuse Management Fund accounts for resources received from the City’s franchise waste hauler, Republic Services, from a monthly fee imposed under AB 939 on all residential customers in Pinole. These revenues are restricted to programs and activities that promote recycling of solid waste and source reduction. For the first Recreation Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues
Program Revenue $ 489,667 $ 489,667 $ 109,892 22% 489,667 $ Transfers In 799,131 799,131 - 0% 799,131
Total Revenues 1,288,797 1,288,797 109,892 9% 1,288,797 Expenditures 2,135,264 2,135,264 554,427 26% 2,135,264
Net surplus/deficit (846,467) (846,467) $ (444,536) (846,467) Beginning Fund Balance (26,436) (26,436) (26,436)
Ending Fund Balance $ (872,902) $ (872,902) $ (872,902) Building and Planning Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,411,477 $ 1,411,477 $ 691,198 49% 1,411,477 $ Transfers In - - - 0% -
Total Revenues $ 1,411,477 $ 1,411,477 $ 691,198 49% 1,411,477 Expenditures 2,151,428 2,161,428 618,861 29% 2,161,428
Net surplus/deficit (739,951) (749,951) $ 72,337 (749,951) Beginning Fund Balance (1,526,213) (1,526,213) (1,526,213) Ending Fund Balance $ (2,266,165) $ (2,276,165) $ (2,276,165) 147 of 219
City Council Report
November 7, 2023 9
quarter, revenues were $11,359, 17% of the revised budget. Expenditures were $37,102, 21% of the revised budget.

Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services from a monthly fee it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund.

Revenues are received on a quarterly basis and the first installment is typically received in October. For the first quarter, expenditures were $27,194, 5% of the revised budget.

Rate Stabilization Fund (Fund 216)
The Rate Stabilization Fund was created to account for the excess revenues from the solid waste post collection contract with Republic Services. Twenty-five percent (25%) of the surplus funds, generated from prior years’ rate increases, are set aside to offset year-over-year rate fluctuations; thereby, leveling the annual rates paid by consumers.

Per Resolution 2013-91, the City was required to establish a rate stabilization fund, separate from the Solid Waste Fund (214), for the excess revenues collected.

Revenue from the Fund 214 will be received later in the fiscal year. There are no budgeted expenditures for FY 2023/24.

Refuse Management Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 66,060 $ 66,060 $ 11,359 17% 66,060 $
Expenditures 174,358 174,358 37,102 21% 174,358
Net surplus/deficit (108,298) (108,298) $ (25,744) (108,298) Beginning Fund Balance 97,319 97,319 97,319
Ending Fund Balance $ (10,979) $ (10,979) $ (10,979)
Solid Waste Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 368,000 $ 368,000 $ 27,575 7% 387,575 $
Expenditures 589,381 589,381 27,194 5% 589,381
Net surplus/deficit (221,381) (221,381) $ 381 (201,806) Beginning Fund Balance 2,335,755 2,335,755 2,335,755
Ending Fund Balance $ 2,114,374 $ 2,114,374 $ 2,133,950 Rate Stabilization Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 15,000 $ 15,000 $ 2,427 16% 17,427 $
Expenditures - - - 0% -
Net surplus/deficit 15,000 15,000 $ 2,427 17,427
Beginning Fund Balance 203,169 203,169 203,169
Ending Fund Balance $ 218,169 $ 218,169 $ 220,596
148 of 219
City Council Report
November 7, 2023 10
Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. Additionally, the fund accounts for funds received from State grants, including the Transportation Land-Use Connections (TLC) grant, One Bay Area Grant (OBAG), and Highway Safety Improvement Program (HSIP) grant. For the first quarter, revenue from interest was $20,478, 2% of the revised budget. Revenue from CCTA is expected to be received later in the fiscal year.

Expenditures were $406,631, 40% of the revised budget. Actual expenditures align with the timing of capital projects.

Growth Impact Fund (276)
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal, community, wastewater, roadways, and drainage. For the first quarter, impact fee revenue was $61,785, 6% of the revised budget. There were no expenditures.

Housing Assets for Resale Fund (285)
The Housing Assets for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, use of Housing Set Aside funds, and the provision of affordable housing within the community. For the first quarter, revenue from interest was $41,918, 76% of the revised budget. Expenditures were $27,524, 8% of the revised budget.

Measure J Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,152,257 $ 1,152,257 $ 20,478 2% 1,164,735 $ Expenditures 1,023,719 1,023,719 406,631 40% 1,023,719
Net surplus/deficit 128,538 128,538 $ (386,153) 141,016 Beginning Fund Balance 2,131,531 2,131,531 2,131,531
Ending Fund Balance $ 2,260,069 $ 2,260,069 $ 2,272,546 Growth Impact Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,039,594 $ 1,039,594 $ 61,785 6% 1,079,442 $ Expenditures 1,348,000 1,348,000 - 0% 1,348,000
Net surplus/deficit (308,406) (308,406) $ 61,785 (268,558) Beginning Fund Balance 3,323,296 3,323,296 3,323,296
Ending Fund Balance $ 3,014,891 $ 3,014,891 $ 3,054,739 149 of 219
City Council Report
November 7, 2023 11
Lighting and Landscape District Fund (Fund 310)
The Lighting and Landscape District Fund accounts for assessments to property owners to maintain median lighting and landscaping within the Pinole Valley Road North and South areas. Revenue is received in December, April, and June with property tax payments. For the first quarter, no revenue was received as the first installment will be received in December. Expenditures were $2,805, 3% of the revised budget.

Capital Project Funds
City Street Improvement (Fund 325)
The City Street Improvements Fund accounts for an annual $250,000 transfer from Measure S 2014 for street improvement projects. Additionally, it accounts for funds received from various grants, including the Highway Bridge Program (HBP) grant, Strategic Management Planning Program (STMP) grant, and Transportation Development Act (TDA) grant. Grant revenue is received on a reimbursement basis, after expenditures are incurred. For the first quarter, revenues were $49,163, 2% of the revised budget. Expenditures were $390,816, 18% of the revised budget. Actual expenditures are low due to the timing of capital projects.

Housing Assets for Resale Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 55,000 $ 55,000 $ 41,918 76% 55,000 $
Expenditures 339,254 339,254 27,524 8% 339,254
Net surplus/deficit (284,254) (284,254) $ 14,394 (284,254) Beginning Fund Balance 8,176,802 8,176,802 8,176,802
Ending Fund Balance $ 7,892,548 $ 7,892,548 $ 7,892,548 Landscape and Lighting District
Fund
FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 63,911 $ 63,911 $ - 0% 63,911 $
Expenditures 85,175 85,175 2,805 3% 85,175
Net surplus/deficit (21,264) (21,264) $ (2,805) (21,264) Beginning Fund Balance 48,682 48,682 48,682
Ending Fund Balance $ 27,418 $ 27,418 $ 27,418
City Street Improvement Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 2,064,683 $ 2,064,683 $ 49,163 2% 2,064,683 $ Expenditures 2,232,004 2,232,004 390,816 18% 2,232,004
Net surplus/deficit (167,321) (167,321) $ (341,653) (167,321) Beginning Fund Balance 1,916,783 1,916,783 1,916,783
Ending Fund Balance $ 1,749,462 $ 1,749,462 $ 1,749,462 150 of 219
City Council Report
November 7, 2023 12
Arterial Streets Rehabilitation (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for an annual $250,000 transfer from Measure S 2014 for street rehabilitation projects. For the first quarter, expenditures were $8,684, 1% of the revised budget. Actual expenditures are low due to the timing of capital projects.

Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Hercules remits payment for services to Pinole on a quarterly basis. Revenue from charges for services are received with the property tax assessments in December, April, and June.

For the first quarter, revenues were $783,214, 8% of the revised budget. Expenditures were $2,302,570, 10% of the revised budget.

Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees, video production and broadcast charges, and Public, Educational, and Governmental (PEG) access fees. PEG access fees are designated for equipment purchases.

Transfers from the General Fund also help support the operating costs. Revenues are generally received on a quarterly basis. For the first quarter, revenues were $32,272, 6% of the revised budget. Expenditures were $148,194, 22% of the revised budget.

Arterial Streets Rehabilitation Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 250,000 $ 250,000 $ - 0% 250,000 $
Expenditures 758,624 758,624 8,684 1% 758,624
Net surplus/deficit (508,624) (508,624) $ (8,684) (508,624) Beginning Fund Balance 761,137 761,137 761,137
Ending Fund Balance $ 252,513 $ 252,513 $ 252,513
Sewer Enterprise Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 9,254,209 $ 9,254,209 $ 783,214 8% 9,354,239 $ Expenditures 24,185,339 24,185,339 2,302,570 10% 24,185,339 Net surplus/deficit (14,931,130) (14,931,130) $ (1,519,356) (14,831,100) Beginning Fund Balance 24,288,638 24,288,638 24,288,638 Ending Fund Balance $ 9,357,508 $ 9,357,508 $ 9,457,538 151 of 219
City Council Report
November 7, 2023 13
Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a cost-reimbursement basis. For the first quarter, expenditures were $796,049, 50% of the revised budget. Expenditures were high primarily due to a prepayment for the City’s new online payment platform. Indirect cost allocations (credits) were $579,184, 37% of the revised budget. The remaining $216,865 will be allocated out to other City departments, which will balance the fund.

The FY 2023/24 budget and actual revenue, expenditures, and estimated beginning and ending fund balance for each City fund is listed in Attachment A.

Next Steps
The FY 2023/24 Second Quarter Financial Report (Mid-Year Budget Review) will be presented to the City Council in February 2024.

FISCAL IMPACT
There is no fiscal impact as a result of receiving this report. Staff is not recommending any budget adjustments at this time.

ATTACHMENTS
A – FY 2023/24 First Quarter Financial Report Summary by Fund Cable Access TV Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 535,052 $ 535,052 $ 32,272 6% 535,052 $
Expenditures 682,056 682,056 148,194 22% 682,056
Net surplus/deficit (147,004) (147,004) $ (115,922) (147,004) Beginning Fund Balance (868) (868) (868)
Ending Fund Balance $ (147,872) $ (147,872) $ (147,872) Information Technology Fund FY 2023/24
Original
Budget
FY 2023/24
Revised
Budget
FY 2023/24
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Expenditures 1,552,663 1,577,663 796,049 50% 1,577,663
Indirect Cost Allocations (1,552,663) (1,577,663) (579,184) 37% (1,577,663) Net surplus/deficit 0 0 216,865 0
Beginning Fund Balance - - -
Ending Fund Balance $ 0 $ 0 $ 0
152 of 219
Projected
Year-End
5,678,211 5,678,211 5,678,211 16,056 16,056 (5,662,155) 0% 5,678,211 4,621,023 4,621,023 4,621,023 622,735 622,735 (3,998,288) 13% 4,621,023 2,486,000 2,486,000 2,486,000 344,857 344,857 (2,141,143) 14% 2,486,000 2,486,000 2,486,000 2,486,000 344,853 344,853 (2,141,147) 14% 2,486,000 2,085,485 2,085,485 2,085,485 438,635 438,635 (1,646,850) 21% 2,085,485 794,658 794,658 794,658 69,913 69,913 (724,745) 9% 794,658 903,214 903,214 903,214 93,810 93,810 (809,404) 10% 903,214 453,200 453,200 453,200 72,437 72,437 (380,763) 16% 453,200 450,014 450,014 450,014 21,374 21,374 (428,640) 5% 450,014 2,319,918 2,319,918 2,319,918 - - (2,319,918) 0% 2,319,918 65,882 65,882 65,882 5,873 5,873 (60,009) 9% 65,882
47,025 47,025 47,025 - - (47,025) 0% 47,025
108,700 108,700 108,700 26,743 26,743 (81,957) 25% 108,700 500 500 500 20,031 20,031 19,531 4006% 500
15,054 15,054 15,054 9,535 9,535 (5,519) 63% 15,054
33,500 33,500 33,500 4,763 4,763 (28,737) 14% 33,500
22,050 22,050 22,050 5,602 5,602 (16,448) 25% 22,050
1,432,539 1,432,539 1,432,539 558,817 558,817 (873,722) 39% 1,432,539 150,000 150,000 150,000 61,487 61,487 (88,513) 41% 150,000 89,896 89,896 89,896 21,992 21,992 (67,904) 24% 89,896
16,928 16,928 16,928 6,326 6,326 (10,602) 37% 16,928
7,560 7,560 7,560 978 978 (6,582) 13% 7,560
1,000 1,000 1,000 - - (1,000) 0% 1,000
23,365,143 23,365,143 - 23,365,143 2,653,006 - 2,653,006 (20,712,137) 11% 23,365,143 2,245,480 2,245,480 - 2,245,480 - - (2,245,480) 0% 2,245,480 - - - - - - - 0% -
25,610,623 25,610,623 - 25,610,623 2,653,006 - 2,653,006 (22,957,617) 10% 25,610,623 212,212 212,212 212,212 50,285 50,285 161,927 24% 212,212 590,960 602,710 602,710 158,057 158,057 444,653 26% 602,710 624,354 624,354 624,354 167,335 167,335 457,019 27% 624,354 8,727 8,727 8,727 2,679 2,679 6,048 31% 8,727
320,428 320,428 320,428 175,349 175,349 145,079 55% 320,428 596,245 596,245 596,245 175,349 175,349 420,896 29% 596,245 (275,817) (275,817) (275,817) - - (275,817) 0% (275,817) 849,436 877,436 877,436 253,854 253,854 623,583 29% 877,436 888,227 888,227 888,227 221,432 221,432 666,795 25% 888,227 990,238 990,238 990,238 170,476 170,476 819,762 17% 990,238 4,484,582 4,524,332 - 4,524,332 1,199,466 - 1,199,466 3,324,866 27% 4,524,332 5,440,241 5,440,241 5,440,241 1,696,900 57,081 1,753,981 3,686,260 32% 5,440,241 1,494,478 1,494,478 1,494,478 425,382 425,382 1,069,095 28% 1,494,478 2,315,202 2,315,202 2,315,202 703,483 13,768 717,250 1,597,952 31% 2,315,202 3,842,727 3,842,727 3,842,727 1,085,293 1,085,293 2,757,434 28% 3,842,727 13,092,647 13,092,647 - 13,092,647 3,911,058 70,849 3,981,907 9,110,741 30% 13,092,647 655,551 660,551 660,551 220,910 220,910 439,641 33% 660,551 625,824 625,824 625,824 18,371 141,072 159,443 466,381 25% 625,824 1,025,442 1,025,442 1,025,442 210,107 53,784 263,890 761,552 26% 1,025,442 372,315 372,315 372,315 87,108 87,108 285,207 23% 372,315 2,679,132 2,684,132 - 2,684,132 536,496 194,856 731,352 1,952,780 27% 2,684,132 16,713 16,713 16,713 2,613 2,613 14,100 16% 16,713
281,912 286,912 286,912 62,762 62,762 224,149 22% 286,912 306,992 309,992 309,992 32,145 32,145 277,847 10% 309,992 605,617 613,617 - 613,617 97,521 97,521 516,096 16% 613,617 43,600 43,600 43,600 286 286 43,314 1% 43,600
182,585 182,585 182,585 - - 182,585 0% 182,585
169,701 169,701 169,701 42,425 42,425 127,276 25% 169,701 395,886 395,886 - 395,886 42,711 - 42,711 353,175 11% 395,886 611,107 611,107 611,107 611,033 611,033 74 100% 611,107 1,590,275 1,590,275 1,590,275 - - 1,590,275 0% 1,590,275 23,459,246 23,511,996 - 23,511,996 6,398,285 265,704 6,663,989 (16,848,006) 28% 23,511,996 2,450 2,450 2,450 - - 2,450 0% 2,450
1,697,340 1,697,340 1,697,340 380,022 380,022 1,317,318 22% 1,697,340 780,955 780,955 780,955 189,092 189,092 591,863 24% 780,955 2,480,745 2,480,745 - 2,480,745 569,114 - 569,114 1,911,631 23% 2,480,745 YTD Actual Encumbrances Total
Percent
Used
General Fund (including Measure S 2006 and 2014)
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
314- Franchise Taxes
315- Other Taxes
Other Tax/Transient Occupancy Tax
Other Tax/Business License
321- Intergovernmental Taxes
323- State Grants
Revenue
311- Property Taxes
312- Sales and Use Taxes
312- Sales and Use Taxes-Meas S 2006
312- Sales and Use Taxes-Meas S 2014
313- Utility Users Tax
361- Public Safety Charges
370- Interest and Investment Income
381- Rental Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
324- Other Grants
332- Permits
341- Review Fees
342- Other Fees
343- Abatement Fees
351- Fines and Forfeiture
Expenditures
Division: 110- City Council Total:

Division: 111- City Manager Total:

Division: 112- City Clerk Total:

Division: 113- City Treasurer Total:

Division: 114- City Attorney Total:

Revenue Total:
399- Pension Trust 115 Transfer
399- ARPA Fund Transfer
Sources Total:

Fund: 100- General Fund
Division: 221- Police Operations Total:

Division: 222- Police Support Services Total:

Division: 223- Dispatch WBCC Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Administration/Engineering Total:

City Attorney Services
City Attorney Indirect Cost Allocations
Division: 115- Finance Department Total:

Division: 116- Human Resources Total:

Division: 117- General Government Total:

Total Administrative:

Division: 466- Economic Development Total:

Community Development Total:

Division: 551- Recreation Administration Total:

Division: 560- Library Services Total:

Division: 561 Animal Control Services Total:

Community Services Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 461- Planning Total:

Division: 465- Code Enforcement Total:

Division: 115- Finance Department Total:

Division: 221- Police Operations Total:

Division: 231- Fire Total:

Expenditures Total:

Debt Service:

Operating Transfer Out:

Expenditure Total:

Fund: 105 - Measure S -2006
Expenditures

ATTACHMENT A
153 of 219
Projected
YTD Actual Encumbrances Total Year-End
Percent
Used
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
- - - - - - 0% -
2,450 2,450 2,450 300 300 2,150 12% 2,450
3,600 3,600 3,600 - - 3,600 0% 3,600
6,050 6,050 - 6,050 300 - 300 5,750 5% 6,050
- - - - - - 0% -
114,852 114,852 114,852 36,735 36,735 78,117 32% 114,852 948,303 948,303 948,303 281,686 281,686 666,617 30% 948,303 1,063,155 1,063,155 - 1,063,155 318,421 - 318,421 744,734 30% 1,063,155 225,317 223,692 223,692 16,955 17,546 34,502 189,191 15% 223,692 1,035,210 1,035,210 1,035,210 30,792 313,372 344,164 691,046 33% 1,035,210 3,356,097 3,356,097 3,356,097 47,082 392,627 439,709 2,916,388 13% 3,356,097 1,332,098 1,332,098 1,332,098 1,705 334,583 336,288 995,810 25% 1,332,098 610,440 612,065 612,065 33,114 29,625 62,738 549,326 10% 612,065 6,559,162 6,559,162 - 6,559,162 129,648 1,087,753 1,217,401 5,341,761 19% 6,559,162 20,000 20,000 20,000 - - 20,000 0% 20,000
20,000 20,000 - 20,000 - - - 20,000 0% 20,000
- - - - - - 0% -
15,850 15,850 15,850 - - 15,850 0% 15,850
10,000 10,000 10,000 - - 10,000 0% 10,000
25,850 25,850 - 25,850 - - - 25,850 0% 25,850
7,674,217 7,674,217 - 7,674,217 448,369 1,087,753 1,536,122 6,138,095 20% 7,674,217 783,500 783,500 783,500 - - 783,500 0% 783,500
8,457,717 8,457,717 - 8,457,717 448,369 1,087,753 1,536,122 6,921,595 18% 8,457,717 34,397,708 34,450,458 - 34,450,458 7,415,768 1,353,458 8,769,225 25,681,232 25% 34,450,458 (8,787,085) (8,839,835) - (8,839,835) (4,762,762) (1,353,458) (6,116,220) (2,723,615) 69% (8,839,835) Fund Balance July 1, 2023 12,331,312 12,331,312 12,331,312 12,331,312 12,331,312 Estimated Fund Balance June 30, 2024 3,544,227 3,491,477 3,491,477 7,568,550 3,491,477 165,300 165,300 165,300 91,983 91,983 (73,317) 56% 165,300 165,300 165,300 - 165,300 91,983 - 91,983 (73,317) 0% 165,300 764,520 764,520 764,520 - - (764,520) 0% 764,520
929,820 929,820 - 929,820 91,983 91,983 (837,837) 10% 929,820 Fund Balance July 1, 2023 9,025,297 9,025,297 9,025,297 9,025,297 9,025,297 Estimated Fund Balance June 30, 2024 9,955,117 9,955,117 9,955,117 9,117,280 9,955,117 - - - - - - 0% -
- - - - - - - - 0% -
150,000 150,000 150,000 - - (150,000) 0% 150,000
150,000 150,000 - 150,000 - - - (150,000) 0% 150,000
120,000 120,000 120,000 - - - 120,000 0% 120,000
80,000 80,000 80,000 - - 80,000 0% 80,000
5,000 5,000 5,000 - - 5,000 0% 5,000
205,000 205,000 - 205,000 - - - 205,000 0% 205,000
(55,000) (55,000) (55,000) - - - 55,000 0% (55,000)
Fund Balance July 1, 2023 286,732 286,732 286,732 286,732 286,732 Estimated Fund Balance June 30, 2024 231,732 231,732 231,732 286,732 231,732 1,033,764 1,033,764 1,033,764 225,253 225,253 (808,511) 22% 1,033,764 5,000 5,000 5,000 12,477 12,477 7,477 250% 12,477
7,636 7,636 7,636 - - (7,636) 0% 7,636
1,046,400 1,046,400 - 1,046,400 237,731 - 237,731 808,669 23% 1,053,877 - - - - - - 0% -
1,980,986 1,980,986 1,980,986 95,389 11,748 107,137 1,873,849 5% 1,980,986 1,980,986 1,980,986 - 1,980,986 95,389 11,748 107,137 1,873,849 5% 1,980,986 (934,586) (934,586) (934,586) 142,342 (11,748) 130,594 1,065,180 -14% (927,109) Fund Balance July 1, 2023 1,044,051 1,044,051 1,044,051 1,044,051 1,044,051 Estimated Fund Balance June 30, 2024 109,465 109,465 109,465 1,186,393 116,943 Fund: 106 - Measure S-2014
Division: 222- Police Support Services Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Admin/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Expenditures
Division: 110- City Council Total:

Division: 115- Finance Department Total:

Division: 118- Information Systems Total:

Total Administrative:

Division: 221- Police Operations Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Community Services Total:

Sub-Total:

Operating Transfer Out:

Division: 344- NPDES Storm Drain Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 466- Economic Development Total:

Community Development Total:

Division: 552- Senior Center Total:
399- Transfer In Total:

General Reserve Net Results:

Fund: 160 - Equipment Reserve
392- Sale of Property
Revenue Total:
399- Transfers In Total:

Expenditure Total:

General Fund and Measure S Expenditure Total:

General Fund and Measure S Net Results:

Fund: 150 - General Reserve
370- Interest and Investment Income
Revenue Total:

Equipment Reserve Net Results:

Fund: 200 - Gas Tax Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Sources Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 345- Park Maintenance Total:

Division: 461- Planning Total:

Expenditures Total:

Expenditures
Division: 341- Admin and Engineering Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Gas Tax Fund Net Results:
154 of 219
Projected
YTD Actual Encumbrances Total Year-End
Percent
Used
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
3,175 3,175 3,175 - - (3,175) 0% 3,175
36,816 36,816 36,816 - - (36,816) 0% 36,816
- - - - - - 0% -
39,991 39,991 - 39,991 - - - 39,991 0% 39,991
26,000 26,000 26,000 3,737 3,737 22,263 14% 26,000
26,000 26,000 - 26,000 3,737 - 3,737 22,263 14% 26,000
13,991 13,991 13,991 (3,737) (3,737) (17,729) -27% 13,991 Fund Balance July 1, 2023 148,246 148,246 148,246 148,246 148,246 Estimated Fund Balance June 30, 2024 162,237 162,237 162,237 144,509 162,237 239,353 239,353 239,353 18,123 18,123 (221,230) 8% 239,353 2,500 2,500 2,500 5,984 5,984 3,484 239% 5,984
241,853 241,853 - 241,853 24,107 - 24,107 (217,746) 10% 245,337 482,009 482,009 482,009 94,973 94,973 387,036 20% 482,009 482,009 482,009 - 482,009 94,973 - 94,973 387,036 20% 482,009 (240,156) (240,156) (240,156) (70,867) (70,867) 169,289 30% (236,672) Fund Balance July 1, 2023 577,803 577,803 577,803 577,803 577,803 Estimated Fund Balance June 30, 2024 337,647 337,647 337,647 506,936 341,130 45,000 45,000 45,000 2,882 2,882 (42,118) 6% 45,000
1,500 1,500 1,500 3,248 3,248 1,748 217% 3,248
46,500 46,500 - 46,500 6,130 - 6,130 (40,370) 13% 48,248 21,595 21,595 21,595 2,636 2,636 18,959 12% 21,595
35,000 35,000 35,000 - - 35,000 0% 35,000
56,595 56,595 - 56,595 2,636 - 2,636 53,959 5% 56,595
(10,095) (10,095) (10,095) 3,493 3,493 13,588 -35% (8,347) Fund Balance July 1, 2023 272,061 272,061 272,061 272,061 272,061 Estimated Fund Balance June 30, 2024 261,966 261,966 261,966 275,554 263,714 165,000 165,000 165,000 98,710 98,710 (66,290) 60% 165,000 1,600 1,600 1,600 5,554 5,554 3,954 347% 5,554
166,600 166,600 - 166,600 104,264 - 104,264 (62,336) 63% 170,554 339,864 339,864 339,864 51,279 5,994 57,273 282,591 17% 339,864 339,864 339,864 - 339,864 51,279 5,994 57,273 282,591 17% 339,864 (173,264) (173,264) (173,264) 52,985 (5,994) 46,991 220,255 -27% (169,310) Fund Balance July 1, 2023 417,505 417,505 417,505 417,505 417,505 Estimated Fund Balance June 30, 2024 244,241 244,241 244,241 470,490 248,195 253,272 253,272 253,272 - - (253,272) 0% 253,272
- - - - - - 0% -
150 150 150 57 57 (93) 38% 150
- - - - - - 0% -
253,422 253,422 - 253,422 57 - 57 (253,365) 0% 253,422
13,693 13,693 13,693 3,598 3,598 10,095 26% 13,693
361,076 361,076 361,076 77,615 77,615 283,461 21% 361,076 374,769 374,769 - 374,769 81,212 - 81,212 293,557 22% 374,769 (121,347) (121,347) (121,347) (81,155) (81,155) 40,192 67% (121,347) Fund Balance July 1, 2023 0 0 0 0 0
Estimated Fund Balance June 30, 2024 (121,347) (121,347) (121,347) (81,154) (121,347) 342- Other Fees
381- Rental Income
384- Other Revenue
Revenue Total:

Expenditures
Division: 343- Facility Maintenance Total:

Fund: 201 - Restricted Real Estate Maintenance Fund
Expenditures
Division: 221- Police Operations Total:

Expenditures Total:

Public Safety Augmentation Fund Net Results:

Expenditures Total:

Restricted Real Estate Maint Fund Net Results:

Fund: 203 - Public Safety Augmentation Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
Revenue Total:
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 227- Police Grants Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Fund: 205 - Traffic Safety Fund
351- Fines and Forfeitures
Division: 227- Police Grants Total:

Expenditures Total:

Sup Law Enforce Svc Fund Net Results:

Fund: 207 - NPDES Storm Water Fund
321- Intergovernmental Taxes
332- Licenses and Permits
Traffic Safety Fund Net Results:

Fund: 206 - Supplemental Law Enforcement Svc Fund
323- State Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Expenditures Total:

NPDES Storm Water Fund Net Results:
370- Interest and Investment Income
399- Operating Transfer In
Revenue Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 344- NPDES Storm Drain Total:
155 of 219
Projected
YTD Actual Encumbrances Total Year-End
Percent
Used
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
82,781 82,781 82,781 8,215 8,215 (74,566) 10% 82,781
169,290 169,290 169,290 44,311 44,311 (124,979) 26% 169,290 141,596 141,596 141,596 11,298 11,298 (130,298) 8% 141,596 13,500 13,500 13,500 4,084 4,084 (9,416) 30% 13,500
- - - - - - 0% -
82,500 82,500 82,500 41,984 41,984 (40,516) 51% 82,500
- - - - - - 0% -
- - - - - - 0% -
489,667 489,667 - 489,667 109,892 - 109,892 (379,775) 22% 489,667 799,131 799,131 799,131 - - (799,131) 0% 799,131
1,288,797 1,288,797 - 1,288,797 109,892 - 109,892 (1,178,906) 9% 1,288,797 - - - 1,710 1,710 (1,710) 0% -
825,617 825,617 825,617 205,094 205,094 620,523 25% 825,617 626,187 626,187 626,187 152,984 152,984 473,202 24% 626,187 193,758 193,758 193,758 54,630 54,630 139,128 28% 193,758 335,802 335,802 335,802 73,299 73,299 262,503 22% 335,802 - - - - - - 0% -
153,900 153,900 153,900 66,710 66,710 87,190 43% 153,900 - - - - - - 0% -
- - - - - - 0% -
2,135,264 2,135,264 - 2,135,264 554,427 - 554,427 1,580,837 26% 2,135,264 (846,467) (846,467) - (846,467) (444,536) - (444,536) 401,931 53% (846,467) Fund Balance July 1, 2023 (26,436) (26,436) (26,436) (26,436) (26,436) Estimated Fund Balance June 30, 2024 (872,902) (872,902) (872,902) (470,971) (872,902) 40,000 40,000 40,000 - - (40,000) 0% 40,000
477,883 477,883 477,883 327,781 327,781 (150,103) 69% 477,883 404,669 404,669 404,669 255,697 255,697 (148,973) 63% 404,669 425,288 425,288 425,288 107,895 107,895 (317,393) 25% 425,288 - - - - - - #DIV/0! -
30,636 30,636 30,636 658 658 (29,978) 2% 30,636
20,000 20,000 20,000 8,521 8,521 (11,479) 0% 20,000
7,000 7,000 7,000 (9,368) (9,368) (16,368) -134% 7,000
- - - - - - 0% -
6,000 6,000 6,000 15 15 (5,985) 0% 6,000
1,411,477 1,411,477 - 1,411,477 691,198 - 691,198 (720,279) 49% 1,411,477 - - - - - - 0% -
1,411,477 1,411,477 - 1,411,477 691,198 - 691,198 (720,279) 49% 1,411,477 926,760 931,760 931,760 190,698 190,698 741,063 20% 931,760 1,224,667 1,229,667 1,229,667 428,163 428,163 801,504 35% 1,229,667 2,151,428 2,161,428 - 2,161,428 618,861 - 618,861 1,542,567 29% 2,161,428 (739,951) (749,951) - (749,951) 72,337 - 72,337 822,288 -10% (749,951) Fund Balance July 1, 2023 (1,526,213) (1,526,213) (1,526,213) (1,526,213) (1,526,213) Estimated Fund Balance June 30, 2024 (2,266,165) (2,276,165) (2,276,165) (1,453,877) (2,276,165) 60,060 60,060 60,060 10,514 10,514 (49,546) 18% 60,060
6,000 6,000 6,000 845 845 (5,155) 14% 6,000
66,060 66,060 - 66,060 11,359 - 11,359 (54,701) 17% 66,060 174,358 174,358 174,358 37,102 37,102 137,256 21% 174,358 174,358 174,358 - 174,358 37,102 - 37,102 137,256 21% 174,358 (108,298) (108,298) (108,298) (25,744) (25,744) 82,554 24% (108,298) Fund Balance July 1, 2023 97,319 97,319 97,319 97,319 97,319 Estimated Fund Balance June 30, 2024 (10,979) (10,979) (10,979) 71,575 (10,979) Fund: 209 - Recreation Fund
Division: 551- Recreation Administration
Division: 552- Senior Center
Division: 553- Tiny Tots
Operating Transfers in:

Sources Total
Expenditures
Division: 117- General Government Total:

Division: 551- Recreation Administration Total:

Division: 552- Senior Center Total:

Division: 554- Youth Center
Division: 555- Day Camp
Division: 557- Swim Center
Division: 558- Memorial Hall
Division: 559- Tennis
Revenue Total:

Expenditures Total:

Recreation Fund Net Results:

Fund: 212 - Building & Planning
323- State Grants
332- Permits
341- Review Fees
Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Division: 555- Day Camp Total:

Division: 557- Swim Center Total:

Division: 558- Memorial Hall Total:

Division: 559- Tennis Total:
384- Other Revenue
Revenue Total:

Operating Transfers In:

Sources Total
Expenditures
Division: 461- Planning Total:
342- Other Fees
343- Abatement Fees
344- Impact Fees
351- Fines and Forfeiture
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 346- Waste Reduction Total:

Expenditures Total:

Refuse Management Fund Net Results:

Division: 462- Building Inspection Total:

Expenditures Total:

Building & Planning Net Results:

Fund: 213 - Refuse Management Fund
323- State Grants
370- Interest and Investment Income
156 of 219
Projected
YTD Actual Encumbrances Total Year-End
Percent
Used
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
- - - - - - 0% -
8,000 8,000 8,000 27,575 27,575 19,575 345% 27,575
360,000 360,000 360,000 - - (360,000) 0% 360,000
368,000 368,000 - 368,000 27,575 - 27,575 (340,425) 7% 387,575 164,381 164,381 - 164,381 27,194 27,194 137,187 17% 164,381 425,000 425,000 425,000 - - 425,000 0% 425,000
589,381 589,381 - 589,381 27,194 - 27,194 562,187 5% 589,381 (221,381) (221,381) (221,381) 381 - 381 221,762 0% (201,806) Fund Balance July 1, 2023 2,335,755 2,335,755 2,335,755 2,335,755 2,335,755 Estimated Fund Balance June 30, 2024 2,114,374 2,114,374 2,114,374 2,336,136 2,133,950 722,619 722,619 722,619 - - (722,619) 0% 722,619
421,638 421,638 421,638 - - (421,638) 0% 421,638
8,000 8,000 8,000 20,478 20,478 12,478 256% 20,478
1,152,257 1,152,257 - 1,152,257 20,478 - 20,478 (1,131,779) 2% 1,164,735 - - - - - - 0% -
195,466 195,466 195,466 39,096 39,096 156,370 20% 195,466 826,253 826,253 826,253 65,013 302,522 367,535 458,718 44% 826,253 2,000 2,000 2,000 - - 2,000 0% 2,000
1,023,719 1,023,719 - 1,023,719 104,109 302,522 406,631 617,088 40% 1,023,719 128,538 128,538 - 128,538 (83,632) (302,522) (386,153) (514,691) -300% 141,016 Fund Balance July 1, 2023 2,131,531 2,131,531 2,131,531 2,131,531 2,131,531 Estimated Fund Balance June 30, 2024 2,260,069 2,260,069 2,260,069 2,047,899 2,272,546 - - - 2,427 2,427 2,427 0% 2,427
15,000 15,000 15,000 - - (15,000) 0% 15,000
15,000 15,000 - 15,000 2,427 - 2,427 (12,573) 0% 17,427 - - - - - - 0% -
15,000 15,000 15,000 2,427 2,427 (12,573) 0% 17,427
Fund Balance July 1, 2023 203,169 203,169 203,169 203,169 203,169 Estimated Fund Balance June 30, 2024 218,169 218,169 218,169 205,596 220,596 - - - 226 226 226 0% 904
- - - 394 394 394 0% 394
- - - - 620 - 620 620 0% 1,298
41,236 41,236 41,236 2,000 2,000 39,236 5% 41,236
41,236 41,236 - 41,236 2,000 - 2,000 39,236 5% 41,236
(41,236) (41,236) (41,236) (1,380) (1,380) 39,856 3% (39,938) Fund Balance July 1, 2023 35,860 35,860 35,860 35,860 35,860 Estimated Fund Balance June 30, 2024 (5,376) (5,376) (5,376) 34,480 (4,078) - - - 580 580 580 0% 2,320
- - - - 580 - 580 580 0% 2,320
- - - - - 0% -
- - 580 580 580 0% 2,320
Fund Balance July 1, 2023 42,945 42,945 42,945 42,945 42,945 Estimated Fund Balance June 30, 2024 42,945 42,945 42,945 43,525 45,265 - - - 110 110 110 0% 110
- - - - - - 0% -
- - - - 110 - 110 110 0% 110
- - - - - - 0% -
- - - - 110 - 110 110 0% 110
Fund Balance July 1, 2023 0 0 0 0 0
Estimated Fund Balance June 30, 2024 0 0 0 110 110
Fund: 214 - Solid Waste Fund
Division: 345- Park Maintenance Total:

Expenditures Total:

Solid Waste Fund Net Results:

Fund: 215 - Measure C and J Fund
323- State Grant/Misc
324- Other Grants
323- State Grants
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Expenditures Total:

Measure C and J Fund Net Results:

Fund: 216 - Rate Stabilization Fund
370- Interest and Investment Income
383- Reimbursements
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Fund: 225 - Asset Seizure-Adjudicated Fund
351- Fines and Forfeiture
Revenue Total:

Expenditures Total:

Rate Stabilization Fund Net Results:

Fund: 226 - CASp Certification and Training Fund
342- Other Fees
Revenue Total:

Expenditures Total:

CASp Certification and Training Fund Net Results:
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 221- Police Operations Total:

Expenditures Total:

Asset Seizure-Adjudicated Fund Net Results:

Revenue Total:

Expenditures Total:

Parkland Dedication Fund Net Results:

Fund: 275 - Parkland Dedication Fund
370- Interest and Investment Income
399- Operating transfers in
157 of 219
Projected
YTD Actual Encumbrances Total Year-End
Percent
Used
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
1,039,594 1,039,594 1,039,594 21,937 21,937 (1,017,658) 2% 1,039,594 - - - 39,848 39,848 39,848 0% 39,848
1,039,594 1,039,594 - 1,039,594 61,785 - 61,785 (977,810) 6% 1,079,442 425,000 425,000 425,000 - - 425,000 0% 425,000
58,000 58,000 58,000 - 57,982 57,982 18 100% 58,000
265,000 265,000 265,000 - - 265,000 0% 265,000
600,000 600,000 600,000 - - 600,000 0% 600,000
1,348,000 1,348,000 - 1,348,000 - 57,982 57,982 1,290,018 4% 1,348,000 (308,406) (308,406) (308,406) 61,785 (57,982) 3,803 312,208 -1% (268,558) Fund Balance July 1, 2023 3,323,296 3,323,296 3,323,296 3,323,296 3,323,296 Estimated Fund Balance June 30, 2024 3,014,891 3,014,891 3,014,891 3,385,081 3,054,739 50,000 50,000 50,000 40,933 40,933 (9,067) 82% 50,000
- - - - - - 0 -
- - - 985 985 985 0% -
- - - - - - 0% -
5,000 5,000 5,000 - - (5,000) 0% 5,000
55,000 55,000 - 55,000 41,918 - 41,918 (13,082) 76% 55,000 60,373 60,373 60,373 14,962 14,962 45,411 25% 60,373
278,881 278,881 278,881 12,562 12,562 266,319 5% 278,881 339,254 339,254 - 339,254 27,524 - 27,524 311,730 8% 339,254 (284,254) (284,254) (284,254) 14,394 14,394 298,648 -5% (284,254) Fund Balance July 1, 2023 8,176,802 8,176,802 8,176,802 8,176,802 8,176,802 Estimated Fund Balance June 30, 2024 7,892,548 7,892,548 7,892,548 8,191,196 7,892,548 56,411 56,411 56,411 - - (56,411) 0% 56,411
7,500 7,500 7,500 - - (7,500) 0% 7,500
63,911 63,911 - 63,911 - - - (63,911) 0% 63,911
39,795 39,795 39,795 1,797 1,797 37,998 5% 39,795
45,380 45,380 45,380 1,008 1,008 44,372 2% 45,380
85,175 85,175 - 85,175 2,805 - 2,805 82,370 3% 85,175
(21,264) (21,264) (21,264) (2,805) (2,805) 18,459 13% (21,264) Fund Balance July 1, 2023 48,682 48,682 48,682 48,682 48,682 Estimated Fund Balance June 30, 2024 27,418 27,418 27,418 45,877 27,418 15,000 15,000 15,000 - - (15,000) 0% 15,000
15,000 15,000 - 15,000 - - - (15,000) 0% 15,000
-
15,002 15,002 15,002 - - 15,002 0% 15,002
15,002 15,002 - 15,002 - - - 15,002 0% 15,002
(2) (2) (2) - - 2 0% (2)
Fund Balance July 1, 2023 (983) (983) (983) (983) (983) Estimated Fund Balance June 30, 2024 (985) (985) (985) (983) (985) 60,000 60,000 60,000 - - 60,000 0% 60,000
10,000 10,000 10,000 - - 10,000 0% 10,000
70,000 70,000 - 70,000 - - - 70,000 0% 70,000
(70,000) (70,000) (70,000) - - 70,000 0% (70,000)
Fund Balance July 1, 2023 541,649 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2024 471,649 471,649 471,649 541,649 471,649 Fund: 276 - Growth Impact Fund
344- Impact Fees
370- Interest and Investment Income
Expenditures Total:

Growth Impact Fund Net Results:

Revenue Total:

Expenditures
Division: 343- Facility Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Division: 345- Park Maintenance Total:

Division: 642- Sewer Collections Total:

Revenue Total:

Expenditures
Division: 461- Planning Total:

Division: 464- Housing Administration Total:

Expenditures Total:

Housing Land Held for Resale Net Results:

Fund: 285 - Housing Land Held for Resale
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
392- Sale of Property
393- Loan/Bond Proceeds
Division: 348- Landscape & Lighting PVR South Total:

Expenditures Total:

Lighting & Landscape Districts Net Results:

Fund: 310 - Lighting & Landscape Districts
321- Intergovernmental Taxes
383- Reimbursements
Revenue Total:

Expenditures
Division: 347- Landscape & Lighting PVR North Total:

Expenditures Total:

Pinole Valley Caretaker Fund Net Results:

Fund: 324 - Public Facilities Fund
Expenditures
Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Fund: 317 - Pinole Valley Caretaker Fund
381- Rental Income
Revenue Total:

Expenditures
Division: 345- Park Maintenance Total:

Expenditures Total:

Public Facilities Fund Net Results:
158 of 219
Projected
YTD Actual Encumbrances Total Year-End
Percent
Used
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
41,394 41,394 41,394 16,633 16,633 (24,761) 40% 41,394
- - - - - - 0% -
1,773,289 1,773,289 1,773,289 32,530 32,530 (1,740,759) 2% 1,773,289 - - - - - - 0% -
- - - - - - 0% -
1,814,683 1,814,683 - 1,814,683 49,163 - 49,163 (1,765,520) 3% 1,814,683 250,000 250,000 250,000 - - (250,000) 0% 250,000
2,064,683 2,064,683 - 2,064,683 49,163 49,163 (2,015,520) 2% 2,064,683 2,232,004 2,232,004 2,232,004 16,890 373,927 390,816 1,841,188 18% 2,232,004 2,232,004 2,232,004 - 2,232,004 16,890 373,927 390,816 1,841,188 18% 2,232,004 (167,321) (167,321) - (167,321) 32,274 (373,927) (341,653) (174,332) 204% (167,321) Fund Balance July 1, 2023 1,916,783 1,916,783 1,916,783 1,916,783 1,916,783 Estimated Fund Balance June 30, 2024 1,749,462 1,749,462 1,749,462 1,949,056 1,749,462 189,758 189,758 189,758 - - (189,758) 0% 189,758
- - - (2) (2) (2) 0% -
189,758 189,758 - 189,758 (2) - (2) (189,760) 0% 189,758 - - - 183 183 (183) 0% 183
- - - - 183 - 183 (183) 0% 183
189,758 189,758 189,758 (185) (185) (189,943) 0% 189,575 Fund Balance July 1, 2023 (168,429) (168,429) (168,429) (168,429) (168,429) Estimated Fund Balance June 30, 2024 21,329 21,329 21,329 (168,615) 21,146 - - - - - - 0% -
- - - - - - - - 0% -
250,000 250,000 250,000 - - (250,000) 0% 250,000
250,000 250,000 - 250,000 - - - (250,000) 0% 250,000
758,624 758,624 758,624 8,066 618 8,684 749,940 1% 758,624 758,624 758,624 - 758,624 8,066 618 8,684 749,940 1% 758,624 (508,624) (508,624) - (508,624) (8,066) (618) (8,684) 499,940 2% (508,624) Fund Balance July 1, 2023 761,137 761,137 761,137 761,137 761,137 Estimated Fund Balance June 30, 2024 252,513 252,513 252,513 753,071 252,513 9,154,209 9,154,209 9,154,209 583,184 583,184 (8,571,025) 6% 9,154,209 100,000 100,000 100,000 200,030 200,030 100,030 200% 200,030 - - - - - - 0% -
- - - - - - 0% -
- - - - - - 0% -
9,254,209 9,254,209 - 9,254,209 783,214 - 783,214 (8,470,995) 8% 9,354,239 - - - 10,321 10,321 (10,321) 0% -
9,791,938 9,791,938 9,791,938 1,133,568 1,133,568 8,658,370 12% 9,791,938 12,785,925 12,785,925 12,785,925 331,853 391,623 723,476 12,062,449 6% 12,785,925 1,607,476 1,607,476 1,607,476 435,205 435,205 1,172,271 27% 1,607,476 24,185,339 24,185,339 - 24,185,339 1,910,947 391,623 2,302,570 21,882,769 10% 24,185,339 (14,931,130) (14,931,130) - (14,931,130) (1,127,733) (391,623) (1,519,356) 13,411,774 10% (14,831,100) Fund Balance July 1, 2023 24,288,638 24,288,638 24,288,638 24,288,638 24,288,638 Estimated Fund Balance June 30, 2024 9,357,508 9,357,508 9,357,508 23,160,905 9,457,538 351- Fines and Forfeiture
383- Reimbursements
Revenue Total:

Operating transfers in Total:

Sources Total:

Expenditures
Fund: 325 - City Street Improvements
322- Federal Grants
323- State Grants
324- Other Grants
Revenue Total:

Expenditures
Division: 345- Park Maintenance Total:

Expenditures Total:

Park Grants (Measure WW) Net Results:

Fund: 377 - Arterial Streets Rehabilitation Fund
Division: 342- Road Maintenance Total:

Expenditures Total:

City Street Improvements Net Results:

Fund: 327 - Park Grants (Measure WW)
323- State Grant
370- Interest and Investment Income
Expenditures Total:

Arterial Streets Rehabilitation Fund Net Results:

Fund: 500 - Sewer Enterprise Fund
363- Sewer Enterprise Charges
370- Interest and Investment Income
383- Reimbursements
322- Federal Grants
Revenue Total:

Operating transfers in Total:

Sources Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 642- Sewer Collections Total:

Division: 644- WPCP Equipment/Debt Service Total:

Expenditures Total:

Sewer Enterprise Fund Net Results:
384- Other Revenue
392- Proceeds from Sale of Property
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 641- Sewer Treatment Plant/Shared Total:
159 of 219
Projected
YTD Actual Encumbrances Total Year-End
Percent
Used
City of Pinole, CA For FY2023/24 Period Ending: 9/30/23 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget
- - - - - - 0% -
- - - - - - 0% -
- - - - - - - - 0% -
-
- - - - - - 0% -
- - - - - - - - 0% -
- - - - - - - 0% -
Fund Balance July 1, 2023 1,011,119 1,011,119 1,011,119 1,011,119 1,011,119 Estimated Fund Balance June 30, 2024 1,011,119 1,011,119 1,011,119 1,011,119 1,011,119 52,972 52,972 52,972 - - (52,972) 0% 52,972
316,956 316,956 316,956 32,242 32,242 (284,714) 10% 316,956 - - - - - - 0% -
5,000 5,000 5,000 30 30 (4,970) 1% 5,000
374,928 374,928 - 374,928 32,272 - 32,272 (342,656) 9% 374,928 160,124 160,124 160,124 - - (160,124) 0% 160,124
535,052 535,052 535,052 32,272 - 32,272 (502,780) 6% 535,052 473,459 473,459 473,459 102,959 102,959 370,500 22% 473,459 1,713 1,713 1,713 27 27 1,686 2% 1,713
206,884 206,884 206,884 45,207 45,207 161,676 22% 206,884 682,056 682,056 - 682,056 148,194 - 148,194 533,862 22% 682,056 (147,004) (147,004) (147,004) (115,922) - (115,922) 31,082 79% (147,004) Fund Balance July 1, 2023 (868) (868) (868) (868) (868) Estimated Fund Balance June 30, 2024 (147,872) (147,872) (147,872) (116,790) (147,872) - - - - - - - 0% -
- - - - 579,184 - 579,184 579,184 0% -
1,552,663 1,577,663 1,577,663 579,184 216,865 796,049 781,613 50% 1,577,663 1,552,663 1,577,663 - 1,577,663 579,184 216,865 796,049 (781,613) 50% 1,577,663 (1,552,663) (1,577,663) (1,577,663) (579,184) (579,184) 998,478 37% (1,577,663) 0 0 - 0 (0) 216,865 216,865 - 0% 0
Fund Balance July 1, 2023 (3,128) (3,128) (3,128) (3,128) (3,128) Estimated Fund Balance June 30, 2024 (3,128) (3,128) (3,128) (3,128) (3,128) 837,168 837,168 837,168 (535,205) (535,205) (1,372,373) -64% 837,168 837,168 837,168 - 837,168 (535,205) - (535,205) (1,372,373) -64% 837,168 50,000 50,000 50,000 19,910 19,910 30,090 40% 50,000
2,245,480 2,245,480 2,245,480 - - 2,245,480 0% 2,245,480 2,295,480 2,295,480 - 2,295,480 19,910 19,910 (2,275,570) 1% 2,295,480 (1,458,312) (1,458,312) (1,458,312) (555,114) (555,114) 903,198 38% (1,458,312) Fund Balance July 1, 2023 14,627,313 14,627,313 14,627,313 14,627,313 14,627,313 Estimated Fund Balance June 30, 2024 13,169,001 13,169,001 13,169,001 14,072,199 13,169,001 250,000 250,000 250,000 - - (250,000) 0% 250,000
- - - 19,746 19,746 19,746 0% 19,746
- - - - - - 0% -
5,000 5,000 5,000 - - (5,000) 0% 5,000
255,000 255,000 - 255,000 19,746 - 19,746 (235,254) 8% 274,746 251,177 251,177 251,177 56,179 56,179 194,998 22% 251,177 251,177 251,177 - 251,177 56,179 56,179 (194,998) 22% 251,177 3,823 3,823 3,823 (36,433) (36,433) (430,252) -953% 23,569 Fund: 503 - Plant Expansion Fund
370- Interest and Investment Income
Fund: 505 - Cable Access TV
314- Franchise Taxes
365- Cable TV Charges
370- Interest and Investment Income
384- Other Revenue
Revenue Total:
383- Reimbursements
Revenue Total:

Expenditures
Division: 643- Sewer Projects/Shared Total:

Expenditures Total:

Plant Expansion Fund Net Results:

Expenditures Total:

Cable Access TV Net Results:

Fund: 525 - Information Systems
399- Operating Transfers In
Sources Total:

Expenditures
Operating transfers in Total:

Sources Total
Expenditures
Division: 119- Cable Access TV Total:

Division: 120- Cable Access-Community Services Total:

Division: 121- Cable Access-Contract Services Total:

Revenue Total:

Expenditures
Division: 115- Finance Total:

Transfers Out Total:

Expenditures Total:

Pension Fund Net Results:

Division: 118- Information Systems Total:

Expenditures Total:

Indirect cost allocations Total:

Information Systems Net Results:

Fund: 700 - Pension Fund
370- Interest and Investment Income
Expenditures
Division: 463- Successor Agency to RDA Total:

Expenditures Total:

Recognized Obligation Retirement Fund Net Results:

Fund: 750 - Recognized Obligation Retirement Fund
311- Property Taxes
370- Interest and Investment Income
392- Proceeds from Sale of Property
393- Loan/Bond Proceeds
Revenue Total:
160 of 219

CITY COUNCIL
REPORT
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR

ROY SWEARINGEN, CITY TREASURER
SUBJECT: RECEIVE THE QUARTERLY INVESTMENT REPORT FOR THE FIRST QUARTER (ENDING SEPTEMBER 30, 2023)

RECOMMENDATION
Staff recommends that the City Council receive the Quarterly Investment Report for the first quarter (ending September 30, 2023).

BACKGROUND
The City of Pinole Investment Policy requires that a Quarterly Investment Report be submitted to the City Council. The City’s investments, as shown in the attached Investment Report for the quarter ending September 30, 2023, conform to the City’s Investment Policy as well as all applicable State and federal requirements, including California Government Code Section 53646.

The funds that the City invests, and which are reported in the Quarterly Investment Report, are comprised of cash and investment balances that are held across all City funds. The cash and investment balances across all City funds are “pooled” for investment purposes, with the exception of the assets of the General Reserve, which is discussed further below. Cash is invested in accordance with the City’s Investment Policy.

Interest earnings on investments are allocated to the various funds based on the cash and investment balances of those funds.

The City also maintains a Section 115 Trust that was established for the purpose of setting aside resources to offset anticipated increases in future City pension costs. The cash and investments in the trust are designated as restricted fund balance in the City’s General Fund. These funds are invested according to the policy objectives and guidelines of the City’s Pension Investment Policy.

REVIEW AND ANALYSIS
Investment Policy
All investments held at September 30, 2023 conform to the City’s Investment Policy and all applicable State and federal requirements. The City’s investment objectives, in order 9G
161 of 219
City Council Report
November 7, 2023 2
of priority, are safety, which is investing in the highest quality securities; liquidity, which is the ability to convert the investment to cash as necessary to meet cash flow requirements; and yield, which is earning a higher return.

Investment Strategy
The City utilizes a passive investment management approach by buying and holding securities until maturity. Earnings on investments held until maturity typically fluctuate with market conditions and are considered “unrealized” prior to maturity. The City expects to yield a gain on all investments at maturity. A “laddered maturity” investment strategy is applied to the long-term portion of the City’s investment portfolio. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with another long term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk.

Staff continues to monitor rates of return on City funds invested and make investments to best achieve the objectives laid out in the Investment Policy.

First Quarter Investment Summary
As of September 30, 2023, total cash and investments decreased by $6,928,846 from the previous quarter, from $58,196,240 to $51,267,394. Typically, the City experiences swings in cash inflow and outflow due to the seasonality of large receipts, such as property taxes, and large disbursements, like debt service that is paid semiannually. The City will have sufficient cash flow to meet the next six months of estimated expenditures.

Investment Instruments
The Finance Director, in consultation with the City Treasurer, selects the instruments in which to invest the City’s funds, in order to best meet the objectives laid out in the City’s Investment Policy. The balances held in different investment instruments at September 30, 2023 are noted in Attachment A. The bulk of the City’s investment funds are invested in the State of California’s Local Agency Investment Fund (LAIF), because of the safety and liquidity of that investment.

Funds in the City’s General Reserve are maintained in an account that is separate from the rest of the pooled funds. This enables the Finance Director to implement a directed investment plan for the General Reserve funds. The City’s practice has been to invest these funds in instruments with longer duration, thereby yielding greater investment earnings.

Investment Yield and Duration
The aggregate yield of the City’s investment portfolio for the quarter ended September 30, 2023 is summarized in Attachment A. The total investment portfolio yielded 2.727% for the first quarter (July through September 2023), up from the 2.469% yielded in the previous quarter (April through June 2023).
162 of 219
City Council Report
November 7, 2023 3
For the first quarter, LAIF earned an average annual yield of 3.534%, up from an average annual yield of 3.167% for the fourth quarter. LAIF has shown gradual growth in yield over the last twelve months.

The General Reserve, which holds the longer-term investments, earned an average annual yield of 2.477%, up from the 2.195% average annual yield in the fourth quarter.

Four certificates of deposit were purchased during the first quarter with an average annual interest rate of 5.213%. Additionally, two certificates of deposit matured, Merrick Bank and Sterling Bank of Poplar Bluff, and were redeemed for cash.

Section 115 Trust
The Section 115 Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements. The funds are invested on behalf of the City by Public Agency Retirement Services (PARS). The portfolio summary for the quarter ending September 30, 2023 is included in Attachment B to this report.

FISCAL IMPACT
There is no fiscal impact as a result of receiving the First Quarter Investment Report.

ATTACHMENTS
A- Investment Report - Quarter Ending September 30, 2023 B- Section 115 Trust Investment Report – Quarter Ending September 30, 2023 163 of 219

CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2023

PORTFOLIO SUMMARY
Weighted
Days to Average
Investments Par Value Market Value Book Value % of Portfolio Maturity Yield Maturity Investment Pool - LAIF 30,382,580 29,966,574 29,966,574 61.57% 1 3.534 1 Investment Pool - CalTrust 3,293,083 3,293,083 3,293,083 6.77% 1 5.080 0 Money Market Savings 6,304,186 6,304,186 6,304,186 12.95% 1 1.890 0 Mutual Funds 4,598,178 4,598,178 4,598,178 9.45% 1 3.470 0 Certificates of Deposit 3,227,000 3,129,895 3,129,895 6.43% 586 3.468 3 Medium-Term Corporate Notes 1,000,000 918,920 918,920 1.89% 1,077 2.230 20 Federal Agency Securities 500,000 462,190 462,190 0.95% 619 0.740 6 Subtotal Investments $ 49,305,027 $ 48,673,025 48,673,025 100.00% 381 2.727 5 Average Years: 1.0
Cash
Mechanics Bank - Vendor Checking * 1,289,400 1,289,400 1,289,400 1 Bank of the West - Payroll Checking * 765,119 765,119 765,119 1 Bank of the West - Checking (Credit Card Clearing) * 539,850 539,850 539,850 1 Subtotal Cash 2,594,369 2,594,369 2,594,369 1
Total Cash and Investments $ 51,899,396 $ 51,267,394 $ 51,267,394 *Not included in yield calculations
The above investments are consistent with the City's Investment Policy and allowable under current legislation of the State of California. Investments were selected using safety, liquidity and yield as the criteria. The source of the market values for the investments are provided by US Bank in accordance with the California Government Code requirement.

The City has sufficient cash flow to cover anticipated expenditures through the next six months.

Investment Pool
68%
Money Market
Savings
13%
Mutual Funds
10%
Certificates of Deposit
6%
Medium-Term
Corporate Notes
2%
Federal Agency
Securities
1%

CITY OF PINOLE - INVESTMENT PORTFOLIO
JANUARY 2022
-
5 10
15 20
25 30
35 40
45 50
0-3 mo 4-6 mo 7-12 mo 1-2 yr 2-3 yr 3-4 yr 5 yr +
Millions

MATURITY DISTRIBUTION
68%
13%
9%
6%
2%
1%
$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000
Investment Pool
Money Market Savings
Mutual Funds
Certificates of Deposit
Medium-Term Corporate Notes
Federal Agency Securities

CITY OF PINOLE - INVESTMENT PORTFOLIO
SEPTEMBER 2023

ATTACHMENT A
164 of 219

CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2023

PORTFOLIO DETAILS
Type /
Account
Number CUSIP Issuer Investment Description Manager GL Acct # Par Value Market Value Book Value Rate Yield Days to
Maturity
S&P
Rating
Maturity
Date
Weighted
Average
Maturity
Investment Pool
Local Agency Investment Fund (LAIF) Pooled Treasury - State of California LAIF 999-10201 30,382,580 29,966,574 29,966,574 3.534 3.534 1 N/A 1 CalTrust - Short Term Fund (City) Pooled Treasury - Joint Power Financing Authority CalTrust 999-10202 25,472 25,472 25,472 5.190 5.190 1 N/A 0 CalTrust - Medium Term Fund (City) Pooled Treasury - Joint Power Financing Authority CalTrust 999-10203 3,267,611 3,267,611 3,267,611 4.970 4.970 1 N/A 0 Subtotal and Average 33,675,663 33,259,657 33,259,657 4.565 4.565 1 0 Money Market Savings
Mechanics Bank Money Market Savings (City) City 999-10102 6,196,396 6,196,396 6,196,396 3.770 3.770 1 N/A 0 Bank of the West Money Market Savings - Police Evidence Trust City 999-10104 107,790 107,790 107,790 0.010 0.010 1 N/A 0 Subtotal and Average 6,304,186 6,304,186 6,304,186 1.890 1.890 1 0 Mutual Funds
19-516680 U.S. Bank Accrued Income - City Reserve US Bank 150-10110 28,432 28,432 28,432 1.980 1.980 1 N/A 0 19-516680 31846V203 1st American Government Obligation Fund Mutual Fund Shares - Class "D" - City Reserve US Bank 150-10110 4,569,747 4,569,747 4,569,747 4.960 4.960 1 N/A 0 Subtotal and Average 4,598,178 4,598,178 4,598,178 3.470 3.470 1 0 Certificates of Deposit
19-516680 01025RAG4 Alabama Cr Un Certificates of Deposit - City Reserves US Bank 150-10110 248,000 245,222 245,222 5.000 5.06000 996 N/A 6/22/2026 5 19-516680 064520BG3 Bank of Princeton Certificates of Deposit - City Reserves US Bank 150-10110 250,000 234,405 234,405 0.500 0.530 457 N/A 12/30/2024 2 19-516680 05580A2H6 Bmw Bk North Amer Certificates of Deposit - City Reserves US Bank 150-10110 244,000 241,162 241,162 4.900 4.960 625 N/A 6/16/2025 3 19-516680 30960QAP2 Farmers Insurance Group Fed Certificates of Deposit - City Reserves US Bank 150-10110 248,000 246,495 246,495 5.250 5.280 660 N/A 7/21/2025 3 19-516680 33651FAJ8 First Source Fed Cr Un Certificates of Deposit - City Reserves US Bank 150-10110 248,000 247,764 247,764 5.450 5.450 261 N/A 6/17/2024 1 19-516680 33715LFK1 First Technology Federal Credi Certificates of Deposit - City Reserves US Bank 150-10110 248,000 245,919 245,919 5.100 5.140 625 N/A 6/16/2025 3 19-516680 53052LAW9 Liberty Fed Cr Un Evansville Certificates of Deposit - City Reserves US Bank 150-10110 248,000 246,713 246,713 5.300 5.330 653 N/A 7/14/2025 3 19-516680 70212VAB4 Partners Bk helena Ark Certificates of Deposit - City Reserves US Bank 150-10110 247,000 226,388 226,388 0.600 0.650 639 N/A 6/30/2025 3 19-516680 70215UAA5 Partners 1ST Federal Cu Certificates of Deposit - City Reserves US Bank 150-10110 248,000 247,568 247,568 5.500 5.510 291 N/A 7/17/2024 1 19-516680 84223QAN7 Southern Bankcorp Bank Certificates of Deposit - City Reserves US Bank 150-10110 250,000 236,530 236,530 0.500 0.530 391 N/A 10/25/2024 2 19-516680 856283N51 State Bk Indiana Chicago III Certificates of Deposit - City Reserves US Bank 150-10110 250,000 229,878 229,878 1.000 1.090 635 N/A 6/26/2025 3 19-516680 87164WC71 Synchrony Bank Certificates of Deposit - City Reserves US Bank 150-10110 249,000 236,911 236,911 0.650 0.680 366 N/A 9/30/2024 2 19-516680 910286GR8 United Fid Bk FSB Evansville I Certificates of Deposit - City Reserves US Bank 150-10110 249,000 244,939 244,939 4.800 4.880 1,018 N/A 7/14/2026 5 Subtotal and Average 3,227,000 3,129,895 3,129,895 3 3 586 3 Medium-Term Corporate Notes
19-516679 037833DN7 Apple Inc. 2.05% Corporate MTN 9/11/26 - City Reserves US Bank 150-10110 1,000,000 918,920 918,920 2.050 2.230 1,077 AA+ 9/11/2026 20 Subtotal and Average 1,000,000 918,920 918,920 2.050 2.230 1,077 20 Federal Agency Securities
19-516680 3133ELH80 Federal Farm Credit Bks .680% Agency Bond 6/10/25 US Bank 150-10110 500,000 462,190 462,190 0.680 0.740 619 AA+ 6/10/2025 6 Subtotal and Average 500,000 462,190 462,190 0.680 0.740 619 6 Investment Portfolio Total and Average $ 49,305,027 $ 48,673,025 $ 48,673,025 2.680 2.727 381 5 Average Years : 1.0
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Investments Market Value Book Value % of Market Yield
Cash and Equivalents 608,277 608,277 4.32% 5.240
U.S. Government Issues 5,269,157 5,846,929 37.44% 4.000 Corporate Issues 3,083,375 3,439,674 21.91% 4.800
Foreign Issues 64,387 74,463 0.46% 5.480
Municipal Issues 146,715 164,815 1.04% 4.750
Mutual Funds-Equity 4,828,079 4,525,001 34.31% 1.390
Mutual Funds-Fixed Income 1 1 0.00% 3.500
Total Assets 13,999,991 14,659,160 99.49% 3.350
Accrued Income 72,186 72,186 0.51%
Grand Total $ 14,072,177 $ 14,731,346 100%

CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2023
SECTION 115 TRUST PORTFOLIO SUMMARY

37.44%

34.31%

21.91%

4.32%

1.04%

0.51%

0.46%

0.00%
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 U.S. Government Issues
Mutual Funds-Equity
Corporate Issues
Cash and Equivalents
Municipal Issues
Accrued Income
Foreign Issues
Mutual Funds-Fixed Income
Portfolio Summary

ATTACHMENT B
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CITY COUNCIL
REPORT
9H
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: DAVID HANHAM, PLANNING MANAGER
SUBJECT: DETERMINATION OF PUBLIC CONVENIENCE OR NECESSITY (PCN) FOR ANABI SHELL STATION LOCATED AT 1401
FITZGERALD DRIVE (CUP 23-04)

RECOMMENDATION
City staff recommends that the City Council adopt a resolution approving a determination of Public Convenience or Necessity for Anabi Shell Station for the purpose of selling alcohol (off-site sales of beer and wine) located at 1401 Fitzgerald Drive.

BACKGROUND
Ryan Kroll on behalf of Anabi Shell Station has requested City approval of a “Finding of Public Convenience or Necessity” (PCN). This is required in order for Anabi Shell Station to obtain a liquor license for a Type 20 Off-site consumption for the purpose of selling beer and wine. Approval of this PCN will allow Anabi Shell Station to proceed with their request to the Planning Commission for Conditional Use Permit (CUP) No. 23-04 for off-site alcohol sales for their gas station/convenience store located at 1401 Fitzgerald Drive.

The convenience store occupies a footprint of 2,776 feet. The Shell Gas Station currently exists as a full-service fueling station, enabling customers to purchase everyday grocery items, including fresh food items, and is requesting approval for offsite consumption sales of beer and wine to further the convenience provided to the surrounding community. The Applicant has served the community for many years in the heart of the larger Pinole Vista shopping center development but is having difficulty competing with other gas stations now allowed to sell alcohol, and therefore seeks to expand the use by adding beer and wine to its offerings for the convenience of its customers.

The State Department of Alcoholic Beverage Control (ABC) enforces the licensing of alcoholic retailers regulated by State Law under Section 23958 of the Business and Professions Code. Type 20 Off-site consumption sale license allows for the retail sales of beer and wine. Anabi Shell is required to obtain first a Finding of PCN from 167 of 219
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the City Council and then may request Planning Commission approval of a Conditional Use Permit (CUP).

When a business establishment applies for a new or different on-site sales license, ABC determines if there is an “undue concentration” of licenses in a particular census tract. The State relies on a ratio of on-sale retail licenses to population in the census tract to determine if an area is over-concentrated. In this case, ABC considers an “undue concentration,” or overconcentration, to be present if there are more than five on-site sale Type 20 licenses within the census tract 3600.

Census tract 3630 includes the portion of Pinole on the south side of Interstate 80 and west of Appian Way. According to ABC, there are currently eleven existing active offsite alcohol sales licenses in Census Tract 3630. Five of those licenses are outside of the City Limits. Table 1 below includes a complete list of existing businesses with Offsite consumption alcohol sales licenses within Census Tract 3630, as of October 2023.

Table 1: On-Site Retail Alcohol Sales Establishments in Census Tract 3630* Business Establishment Location
License
Type
Appian Express Mart & Gas 4917 Appian Way 20
Appian Food and Liquor 4247 Appian Way 21
BevMo! 1220 Fitzgerald Drive 21
FoodMaxX 1370 Fitzgerald Drive 21
Grocery Outlet 1460 Fitzgerald Drive 21
Lucky Supermarket 1530 Fitzgerald Drive 21
Pinole Vista Liquors 1586 Fitzgerald Drive 21
Target Stores 1400 Fitzgerald Drive 21
United Food Mart** 521 Appian Way 20
San Pablo Shell** 3621 San Pablo Dam Road 21
Hilltop Food Mart** 4251 Hilltop Drive 21
*Source: State Department of Alcoholic Beverage Control, October 2023 ** Located outside of Pinole
Once an “undue concentration” is identified by ABC, the local governing body may choose to allow additional alcohol sales establishments in an area where there is an overconcentration by determining a PCN.

Section 17.59.030 (B) of the Municipal Code designates the City Council as the approving authority for a PCN request and requires a PCN determination as a prerequisite for Planning Commission consideration of a CUP for alcohol sales.

Should the City Council decide not to approve a determination of PCN, Anabi Shell Station will not be eligible to request a CUP for alcohol sales and not be allowed to obtain a Type 47 alcohol sales license through ABC for its proposed off-site beer and 168 of 219
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wine sales in Census Tract 3630. Any proposed conditions regarding the sale of alcohol at the Anabi Shell Station are addressed through the CUP and not the PCN.

REVIEW AND ANALYSIS
Section 17.59.030 (C) of the Pinole Municipal Code includes five required findings that must be satisfied in order to make a PCN determination. Staff has prepared findings based on a proposed project.

1. The proposed establishment with alcohol sales will promote the City’s economic health consistent with the General Plan and any applicable Specific Plan policies to further zoning district purposes.

The Applicant proposes to continue operating 24 hours per day in its 2,667 squarefoot retail space, though beer and wine sales will be limited to the hours permitted by state and local law (6am to 2am). The total square footage of the property is 31,980 square feet, with six on-site parking spaces, which includes one ADA compliant space. There are also 12 gasoline pump vehicle spaces.

The Shell service station and convenience store is located in the Pinole Vista Development Area and is zoned “Regional Commercial” zone. The Pinole General Plan’s Land Use Element states that Regional Commercial areas are intended for large regional shopping centers serving the West County market area.” Pinole Vista is adjacent to the 80 Freeway’s Fitzgerald exit and is anchored by several large retailers such as Ace Hardware and Target. Smaller ancillary uses include, but are not limited to restaurants, various retail stores, and a beauty salon. These uses, along with the Applicant, provide a wide diversity of goods and services within a single area convenient to both freeway and local traffic. The proposed use enhances the commercial nature of the Pinole Vista development and would increase the range of services available to local customers, workers, and residents.

The sales of beer and wine expand the available services in the Pinole Vista area generally, and at this location specifically, and will broaden the City’s tax bases by generating sales tax revenue at this retail business location.

The addition of alcohol at the subject site would increase the economic health of Pinole by supplying additional one-stop-shopping convenience to both residents and travelers on the I80. The site is located at a busy intersection in a busy commercial district and is surrounded by a variety of commercial uses. The Applicant’s customers draw from residents in this and surrounding areas; employees and customers of the many commercial uses in the vicinity; and other who are traveling down both major thoroughfares. The requested finding of Public Convenience or Necessity, along with a CUP and ABC license to sell beer and wine for off-site consumption in an existing gas station minimart, will enable existing customers to conveniently purchase these items, rather than taking their business to another gas station and minimart in the greater area.
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Goal LU.7 of the Land Use and Economic Development Element calls for encouraging commercial development which provides services for residents and broadens the tax base of the community to provide needed revenue for public services.

2. The economic benefits associated with the establishment could not be achieved without the proposed alcohol sales.

While the Applicant has successfully operated their gas station and convenience store for years in the Pinole community, it is their belief that while the Pinole Vista and Pinole Vista Crossing developments do an excellent job of catering to the needs of the community, there is a niche which a full-service convenience store which also stocks beer and wine could fill. There are no convenience stores in the area which offer alcohol; the current vendors are large stores such as Target, or specialty retailers such as BevMo! The closest convenience or gas-station store which is currently licensed for alcohol sales is on Appian Way in the unincorporated area of El Sobrante, a two-mile drive away per Google Maps.

Shoppers who visit the large retailers that dominate the Pinole Vista commercial developments are often on extended shopping trips, purchasing a wide range of items at once. Additionally, shopping at similar locations may take longer than individuals in a hurry would prefer to spend. A full-service convenience store at a well-established gas-station enables quick-trip access to a wide range of grocery, beverage, and utility goods, and captures business that might otherwise pass the area. If the Applicant is unable to sell a small amount of beer and wine, then it may not only lose that sale of beer and wine but also the other groceries that the customer intends to buy because they will go to one of the other less-convenient alcohol retailers. As there are other gas stations within the City and just outside the city limits that are able to sell alcoholic beverages, this Shell Station cannot obtain the economic benefits that its competitors enjoy without the ability to sell a small amount of beer and wine.

3. The applicant has not operated a licensed establishment, which has been the subject of verified complaints or violations regarding alcohol, public safety or nuisance statutes or regulations.

Over the years, the Applicant has operated approximately 14 ABC-licensed locations and none of them have been the subject of verified complaints or violations regarding alcohol, public safety or nuisance statutes or regulations. The Applicant is dedicated to being a good corporate neighbor and will happily work with both local and state authorities to ensure that all regulations and laws are obeyed, and its business is conducted in a peaceable and beneficial way.
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4. The Police Department has reported that the proposed establishment would not be expected to add to crime in the area.

The Police Department has reported that the sale of off-site beer and wine would not be expected to add crime in the area and has not raised any objections.

5. Alcoholic beverages sold by the applicant are incidental to the other products available for sale at the establishment.

The site will provide a variety of goods and services that customers at a full-service service station and convenience store expect, including basic grocery items, snacks, beverages, basic utility, automotive, household, and dry goods, and of course fuel.

The sale of alcoholic beverages will make this location a convenient “one-stop” shop, enabling the surrounding community to purchase everyday essential grocery and utility items, including alcoholic beverages, at the same time. The primary use at this site is an automotive service station and convenience store, of which alcohol sales will be a small portion, both in terms of floor area and shelf space. The alcohol sales are being provided as a convenience to customers so that they may purchase all of their shopping needs at one time in one trip. The sale of a partial line of alcoholic beverages will be ancillary to the main retail sales of the convenience store and automotive services that will be provided at the site. The project will be beneficial to the local community and the local economy by enhancing a revenue generating use which has faithfully served the development for years.

FISCAL IMPACT
There are no adverse fiscal impacts to the city associated with this request.

ATTACHMENTS
Attachment A: Resolution
Attachment B: Floor Plan
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RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, APPROVING A DETERMINATION OF PUBLIC CONVENIENCE OR NECESSITY FOR TYPE 20 ALCOHOL SALES INCLUDING BEER AND WINE AT THE EXISTING ANABI SHELL STATION 1401 FITZGERALD DRIVE, PINOLE, CA 94564, APN: 426-080-036
WHEREAS, the owner of Anabi Shell Station intend to file an application for a Type 20 on-site alcohol license with the State Department of Alcohol Beverage Control (ABC) and have filed an application for the amendment of an existing Conditional Use Permit with the City of Pinole to allow alcohol sales for their restaurant and patio including beer, wine and spirits; and
WHEREAS, pursuant to the provisions of the California Environmental Quality Act (CEQA) the project is Categorically Exempt and meets the eligibility requirements of Section 15301 of the CEQA Guidelines related to existing facilities in that the proposed use involves the operation of an existing gas station and convenience store and therefore no further environmental review is required; and WHEREAS, the ABC notified the City of Pinole that an undue concentration of on-site alcohol sales licenses exist within Census Tract 3630.00 and WHEREAS, a determination of Public Convenience or Necessity is required to allow additional on-site licenses in an over concentrated Census Tract; and WHEREAS, the Police Department has confirmed that the sale of beer and wine is not expected to increase calls for service or crime activity at this location; and WHEREAS, the City has considered the request for Public Convenience or Necessity, the staff report, and the required associated findings pursuant to Section

17.59.030 (C) of the Pinole Municipal Code to justify a determination of Public Convenience or Necessity.

NOW THEREFORE, BE IT RESOLVED that the Pinole City Council does hereby take the following actions:

A. Makes the following findings:

1. The proposed Anabi Shell Station Type 20 alcohol sales will promote the City’s economic health consistent with the General Plan and any applicable Specific Plan policies to further Commercial Mixed-Use Zoning District purposes.

2. The economic benefits associated with the Anabi Shell Station Type 20 alcohol sales could not be achieved without the proposed alcohol sales.

ATTACHMENT A
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3. The applicant has not operated a licensed establishment, which has been the subject of verified complaints or violations regarding alcohol, public safety or nuisance statues or regulations.

4. The Police Department has reported that the proposed beer and wine sales at the existing establishment would not be expected to add to crime in the area; and

5. Alcoholic beverages sold by the applicant are incidental to the other products available for sale at the establishment located at 1401 Fitzgerald Drive
B. Affirms a determination of Public Convenience or Necessity to support a Type 20 alcohol sales license request for off-site beer and wine sales at the Anabi Shell Station located at 1401 Fitzgerald Drive and as a prerequisite to obtaining a Conditional Use Permit as required by Chapter 17.59 of the Pinole Municipal Code.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 7th day of November, 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on adopted on this 7th day of November, 2023
____________________________
Heather Bell, CMC
City Clerk
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CITY COUNCIL
REPORT
9I
DATE: NOVEMBER 7,2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: JOE BINGAMAN, PUBLIC WORKS MANAGER

SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: DECLARE THE LISTED PROPERTY AS SURPLUS AND DESIGNATE A

PURCHASING OFFICER TO DISPOSE OF THE LISTED PROPERTY IN

ACCORDANCE WITH THE CITY OF PINOLE FINANCIAL POLICIES -

CAPITAL ASSETS POLICY AND PROCEDURES

RECOMMENDATION
Staff recommends that Council adopt a resolution declaring specific City property (listed in Attachment A) as surplus and designating the listed staff member to serve as the Purchasing Officer to dispose of the property in accordance with the City of Pinole Financial Policies - Capital Assets Policy and Procedures.

BACKGROUND
As per the City of Pinole Financial Policies - Capital Assets Policy and Procedures, “the Purchasing Officer is responsible for the transfer and disposition of surplus City property. ’Surplus Property’ is used generically to describe any City property that is no longer needed or useable by the holding department. The City Council shall declare item(s) surplus before disposal.”

REVIEW & ANALYSIS
The Public Works Department utilizes marked service vehicles and specialized heavy equipment when providing services in the City of Pinole. The Public Works Department has vehicles with high mileage and extensive repair history that have reached their useful service life. These vehicles need to be disposed of by auction and/or through other means authorized by the City of Pinole Financial Policies - Capital Assets Policy and Procedures.

The vehicles being declared as surplus in Attachment A have been or will be replaced by new vehicles.
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The Purchasing Officer will, as per the City of Pinole Financial Policies - Capital Assets Policy and Procedures, determine the most appropriate method of disposal that best serves the interest of the City. The policy details appropriate methods as follows:

1. Public Auction - Surplus property may be sold at public auction. City staff may conduct public Auctions, or the City may contract with a professional auctioneer including professional auction services.

2. Bids - Bids may be solicited for the sale of surplus property. Surplus property disposed of in this manner shall be sold to the highest responsible bidder.

3. Selling for Scrap - Surplus property may be sold as scrap if the Purchasing Officer deems that the value of the raw material exceeds the value of the property as a whole.

4. Negotiated Sale - Surplus property may be sold outright if the Purchasing Officer determines that only one known buyer is available or interested in acquiring the property.

5. No Value Item – Where the Purchasing Officer determines that specific supplies or equipment are surplus and of minimal value to the City due to spoilage, obsolescence or other cause or where the Purchasing Officer determines that the cost of disposal of such supplies or equipment would exceed the recovery value, the Purchasing Officer shall dispose of the same in such a manner as he or she deems appropriate and in the best interest of the City.

FISCAL IMPACT
It is unknown at this time how much the City will receive for the vehicles when they are auctioned or the cost if the items must be disposed of. All money received will be deposited in the Public Works vehicle purchasing accounts to offset the cost of the new vehicles.

ATTACHMENT
Attachment A – Resolution
Attachment B– List of Surplus Properties
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RESOLUTION NO. 2023 – XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, DECLARING THE LIST OF VEHICLES (ATTACHMENT A) AS SURPLUS
WHEREAS, the City of Pinole Financial Policies - Capital Assets Policy and Procedures outlines the process by which the City can declare property as surplus and dispose of it; and
WHEREAS, the Public Works Department has several vehicles with high mileage and/or extensive repair history and have reached their useful service life; and WHEREAS, the Public Works Department would like to declare the aforementioned vehicles as surplus and dispose of them; and WHEREAS, all City identification will be removed from the vehicles, and they will be sent to an auction company contracted by the City of Pinole or sent to a dismantler; and
WHEREAS, any proceeds from the sale of vehicles will be deposited in Public Works vehicle and equipment purchasing accounts; and
WHEREAS, the Public Works Director will be designated as Purchasing Agent for the disposal of authorized surplus.

NOW THEREFORE, BE IT RESOLVED that the Pinole City Council does hereby declare the properties (vehicles) listed on Attachment A as surplus and authorizes their disposal by means of sale at auction, dismantlement, or other means as outlined in the adopted City of Pinole Financial Policies - Capital Assets Policy and Procedures.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 7th day of November 2023 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 7th day of November 2023.
____________________________
Heather Bell, CMC
City Clerk

ATTACHMENT A
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Surplus Vehicles / Equipment:

Unit # Year Make Model Plate # VIN# Reason
32 1991 Ford F-250 E266498 2FTHF25H8MCA27201 Reached Useful Service Life 40 1987 Dodge 3500 E099402 1B6MD3418HS504150 Reached Useful Service Life 41 2000 Dodge 3500 1047918 3B6MC36W2YM240962 Reached Useful Service Life 42 2000 Ford F-150 1059066 1FTPF17M7YKA91411 Reached Useful Service Life 48 1984 Ford F-350 E465787 1FTJF3516EPB21426 Reached Useful Service Life

ATTACHMENT B
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CITY COUNCIL
REPORT
11A
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR

ERIC CASHER, CITY ATTORNEY
SUBJECT: PROJECT LABOR AGREEMENT WITH CONTRA COSTA BUILDING

AND CONSTRUCTION TRADES COUNCIL

RECOMMENDATION
Staff recommends that the City Council adopt a resolution:

1. Approving the Project Labor Agreement and related side letter included as Attachment A; and

2. Authorizing the Interim City Manager to sign the Project Labor Agreement with the Contra Costa Building and Construction Trades Council and its affiliated local Unions.

BACKGROUND
A Project Labor Agreement (PLA), also known as a Project Stabilization Agreement, is a pre-hire collective bargaining agreement between one or more labor organizations (often negotiated by the local Building Trades and Construction Council) and the owner of a project that establishes terms and conditions of employment for work on the project. The purpose of a PLA is to facilitate the delivery of the project with minimal labor- related disruptions which would adversely impact the public and/or delay the project.

In Contra Costa County, the cities of Antioch, Brentwood, Concord, El-Cerrito, Martinez, Pittsburg, and Richmond have adopted Project Stabilization Agreements with the Contra Costa Building and Construction Trades Council (CCBCTC). Further, the CCBCTC also has Project Stabilization Agreements for projects throughout the County with various school districts, public agencies, and Bay Area Rapid Transit (BART).

Generally, the terms of the a PLA apply to all contractors and subcontractors who are awarded contracts on the project and supplement or supersede any existing collective bargaining agreements. PLAs typically include provisions that prohibit workers from engaging in strikes, work stoppages, and slowdowns for the duration of the term of the 178 of 219
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agreement. In exchange for the commitment not to engage in such activities, PLAs generally require that contractors hire workers who are referred from union hiring halls.

Furthermore, contractors must pay the workers prevailing wage, contribute to union trust funds, and abide by certain dispute and grievance resolution procedures.

On September 20, 2022, City Council received a presentation PLAs from City staff. City Council directed the formation of an ad hoc subcommittee with four members (two members of the City Council, one member of the Planning Commission, and one member of the Community Services Commission) to look into the possibility of establishing a citywide PLA. Mayor Pro Tem Toms and Council Member Tave were appointed from the City Council. The Planning Commission appointed Commissioner Banuelos and the Community Services Commission appointed Commissioner Ruport.

At the City Council meeting of March 21, 2023, the Council requested a future Council agenda item, for the second meeting of May 2023, to receive a recommendation from the PLA Ad Hoc Subcommittee (the “Subcommittee”) regarding a citywide PLA.

The Subcommittee met on May 8, 2023 and reviewed various PLAs adopted by neighboring cities (Richmond, El Cerrito, Martinez, and others). The Subcommittee discussed those examples and directed City staff to prepare a draft PLA for the Subcommittee’s review based on El Cerrito’s PLA. The Subcommittee also directed staff to get the input of the appropriate local labor union representatives on the draft.

Per the direction of the Subcommittee staff prepared a draft PLA and the Subcommittee met again on September 20, 2023. The Subcommittee reviewed the draft and directed staff to send the draft PLA to the Contra Costa Building and Construction Trades Council (the “CCBCTC”) and set up a meeting with the CCBCTC to negotiate the PLA agreement.

Staff provided the draft PLA to Bill Whitney who represented the CCBCTC and scheduled a meeting for October 16, 2023 with the Subcommittee and City Attorney. On October 16, 2023, CCBCTC’s legal counsel joined the Subcommittee meeting with Bill Whitney.

CCBCTC provided their comments via a letter and discussed their position on the draft PLA.

Thereafter, the City Attorney negotiated the final terms of the PLA included as Attachment A with representatives from the CCBTC. The attached PLA reflects the final terms negotiated by both parties, and has been approved by the CCBTC and the Subcommittee.

REVIEW & ANALYSIS
The PLA would apply to municipal projects exceeding $1 million in project costs.

Consistent with other Contra Costa County cities, the PLA has a provision for the duration 179 of 219
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of the agreement for an initial five-year term, with the ability to roll over for additional terms of five years each. Other provisions of the PLA include:

1. Projects covered by the PLA will not be subject to strikes, sympathy strikes, work stoppages, picketing, hand-billing or otherwise advising the public that a labor dispute exists, slowdowns, refusal to work, walk-off, sit down, stand-in, wobble, boycott of any kind, for any reason, by the Unions or employees employed on a project, at the job site of a Project or any other facility of City because of a dispute on a Project; nor will there be lockouts by the contractor or employer on a project.

2. The Unions covered by the PLA are recognized as the sole bargaining representative of all craft employees performing covered work, and all such employees must be represented by a Union for the duration of their employment on a Project.

3. The PLA requires the facilitation of employment of Local Area residents and promotion of Local Hire (as defined in the attached PLA) and the use of resources in the Local Area in construction of the Project.

4. The projects covered by the PLA will employ apprentices from a California stateapproved Joint Apprenticeship Training Program, with the goal of helping to develop workers in the construction industry.

5. The PLA will utilize the services of the Center for Military Recruitment, Assessment and Veterans Employment and the Center's "Helmets to Hardhats" program, with the goal of facilitating the entry into the building and construction trades of veterans who are interested in careers in the building and construction industry.

6. Labor disputes, grievances, or actions relating to discipline will be resolved through procedures established with the affiliated Unions; any grievances not settled between the parties would be subject to arbitration for resolution.

7. Future projects with costs of $1 million or more, including municipal buildings or large-scale capital improvement projects, will be covered by the PLA and the criteria of the PLA will be considered for such projects within the development of the Capital Improvement Plan (CIP) during the annual budget process.

8. The PLA requires that the City Council receive a report on the status of the PLA no later than six (6) months prior to the five (5) year term expiring, and either party can terminate the PLA with written notice to the other party.

FISCAL IMPACT
The PLA would apply to City projects funded in whole or in part with City funds, where either the engineer’s estimate of the total cost of the project or the cumulative bid amounts submitted by the contractors awarded the Construction Contract exceeds one million dollars ($1,000.000). The implementation of the PLA could possibly impact the City’s bidding process for construction projects by limiting the number of firms that would submit a proposal for a project, which could potentially increase the overall cost of projects. 180 of 219
City Council Report
November 7, 2023 4

ATTACHMENT(S)
A. Resolution
B. Project Labor Agreement / Agreement to be Bound
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RESOLUTION NO. 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROJECT LABOR AGREEMENT WITH THE CONTRA COSTA

BUILDING AND CONSTRUCTION TRADES COUNCIL AND ITS AFFILIATED LOCAL UNIONS
WHEREAS, the City of Pinole (the “City”) recognizes the importance of fostering positive labor relations and ensuring the successful completion of construction projects exceeding one million dollars ($1,000,000) (hereinafter referred to as "Projects"); and WHEREAS, construction projects exceeding one million dollars are significant infrastructure projects and are of great importance to our community and economy, and its successful completion is of the utmost importance; and
WHEREAS, a Project Labor Agreement (“PLA”) is an agreement that establishes terms and conditions of employment for all workers on the Projects, irrespective of their individual unions or affiliations, with the aim of promoting labor peace, reducing disputes, and ensuring fair labor practices;
WHEREAS, the City acknowledges the benefits of utilizing a PLA to enhance efficiency, productivity, and stability on the Projects.

WHEREAS, this PLA will provide several key benefits to the community including the improvement of labor relations, increased project efficiency, cost savings, use of employ apprentices and promotion of local hire practices.

WHEREAS, the PLA ad-hoc subcommittee and City staff met with Contra Costa Building and Construction Trades Council representatives and negotiated the terms and conditions of the PLA.

WHEREAS, the City desires to approve the PLA and authorize the City Manager and City Attorney to make any non-substantive changes necessary to finalize the PLA with the Contra Costa Building and Construction Trades Council;
WHEREAS, this resolution shall take effect immediately upon approval for all Projects to be bid in the future and shall remain in effect until it is terminated or expired per the terms and conditions of the PLA.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pinole does hereby approve the implementation of a Project Labor Agreement (PLA) for Projects in the City of Pinole.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 7th day of November, 2023 by the following vote:

ATTACHMENT A
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AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 7th day of November 2023.
___________________________
Heather Bell, CMC
City Clerk
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Project Labor Agreement – City of Pinole

PROJECT LABOR AGREEMENT

FOR THE CITY OF PINOLE

INTRODUCTION / FINDINGS
This Project Labor Agreement (“Agreement”) is entered into this day of , 20 , (“Effective Date”) by and between the City of Pinole (hereinafter the “City”), together with contractors and subcontractors of all tiers, who shall become signatory to this Agreement by signing the “Agreement to be Bound” (Addendum A) (referred to herein as the “Contractor(s)/Employer(s)”), and the Contra Costa County Building and Construction Trades Council (referred to herein as the “Council”) and its affiliated local Unions that have executed this Agreement (referred to collectively herein as the “Union(s)”).

The purpose of this Agreement is to promote the efficiency of construction operations for the City of Pinole through the use of skilled labor resulting in quality construction outcomes, and to provide for the peaceful settlement of labor disputes and grievances without strikes or lockouts, thereby promoting the public interest in assuring the timely and economical completion of the Project(s) defined in Section 1.9 below and covered by this Agreement.

WHEREAS, the timely and successful completion of a Project is of the utmost importance to meet the needs of the City and avoid increased costs resulting from delays in construction; and
WHEREAS, large numbers of workers of various skills will be required in the performance of construction work on a Project and will be represented by the Unions who are signatories to this Agreement and employed by the Contractors who are also signatories to this Agreement; and
WHEREAS, the use of skilled labor in the construction of Projects increases the safety of workers as well as the quality of completed Projects; and WHEREAS, it is recognized that the Projects likely will require multiple contractors and bargaining units on the job site at the same time over an extended period of time, and, thus, the potential for work disruption may be substantial without an overriding commitment to maintain continuity of work; and WHEREAS, the interests of the general public, the City, the Unions, and the Contractors/Employers would be best served if the construction work on a Project proceeded in an orderly manner without disruption because of strikes, sympathy strikes, work stoppages, picketing, lockouts, slowdowns or other interferences with work; and WHEREAS, the Contractors/Employers and the Unions desire to mutually establish and stabilize wages, hours and working conditions for the workers employed on a Project and to encourage close cooperation among the Contractors/Employers and the Unions so that a satisfactory, continuous and harmonious relationship will exist; and

ATTACHMENT B
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Project Labor Agreement – City of Pinole
WHEREAS, the parties agree that one of the primary purposes of this Agreement is to avoid the tensions that might arise on a Project if Union and non-union workers of different employers were to work side by side on a Project, potentially leading to labor disputes that could delay completion of a Project; and
WHEREAS, this Agreement is not intended to replace, interfere with, abrogate, diminish or modify existing local or national collective bargaining agreements in effect during the duration of the Projects, insofar as a legally binding agreement exists between the Contractors/Employers and the Unions, except to the extent that the provisions of this Agreement are inconsistent with said collective bargaining agreements, in which event the provisions of this Agreement shall prevail; and WHEREAS, the City places high priority upon the development of comprehensive programs for the recruitment, training and employment of local area residents and military veterans, and recognizes the ability of local pre-apprenticeship and apprenticeship programs to provide meaningful and sustainable career pathways in the construction industry; and
WHEREAS, the contract(s) for construction work on the Projects will be awarded in accordance with the applicable provisions of the California State Public Contract Code and all state, local and federal laws; and
WHEREAS, the parties to this Agreement pledge their full good faith and trust to work toward the mutually satisfactory Completion as defined in Section 1.4 below of the Projects pursuant to the terms and conditions of the Agreement;

NOW, THEREFORE, IT IS AGREED BETWEEN AND AMONG THE PARTIES HERETO, AS FOLLOWS:

ARTICLE I - DEFINITIONS

1.1. "Agreement" means this Project Labor Agreement.

1.2. "Agreement to be Bound" means the agreement (attached hereto as Addendum A) that shall be executed by each and every Contractor/Employer as a condition of working on the Project.

1.3. "City" means the City of Pinole.

1.4. "Completion" means that point at which there is Final Acceptance by the City of a Construction Contract and the City has recorded a Notice of Completion.

For purposes of this definition, "Final Acceptance" means that point in time at which the City has determined upon final inspection that the work has been completed in all respects and all required contract documents, contract drawings, warranties, certificates, manuals and data have been submitted and training completed in accordance with the contract documents and the City has executed a written acceptance of the work.

1.5. “Construction Contract” means the public works or improvement contract(s) 185 of 219
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(including design-bid, design-build, lease-leaseback or other contracts under which construction of a Project is done) awarded and entered into by the City that are necessary for Completion of a Project.

1.6. "Contractor(s)/Employer(s)" or "Contractor(s)" or "Employer(s)" means any individual, firm, partnership or corporation (including the prime contractor, general contractor, construction manager, project manager, design-build entity, lease-leaseback entity or equivalent entity), or combination thereof, including joint ventures, and their successors and assigns, that enters into a Construction Contract with the City, and all contractors and subcontractors of any tier engaged by the Contractor or Employer.

1.7. “Council” means the Contra Costa County Building and Construction Trades Council.

1.8. “Master Agreement” means the Master Collective Bargaining Agreement of each craft Union signatory hereto.

1.9. "Project" means City projects funded in whole or in part with City funds, where either the engineer’s estimate of the total cost of the project or the cumulative bid amount(s) submitted by the contractor(s) awarded the Construction Contract(s) exceeds one million dollars ($1,000.000), subject to Section 2.2 of this Agreement. All Construction Contracts required to complete an integrated Project shall be considered in determining whether this threshold is met. The City and the Council may mutually agree in writing to add additional projects or components to be covered by this Agreement. The term “Project” applies to each and all projects as defined in this section, whether used in the singular or plural herein.

1.10. “Project Manager” means the person(s) or entity(ies) designated by the City to oversee all phases of construction on a Project and the implementation of this Agreement.

1.11. “Union” or “Unions” means the Contra Costa Building and Construction Trades Council and its affiliated Unions signatory to this Agreement, acting on their own behalf and on behalf of their respective affiliates and member organizations whose names are subscribed hereto and who have through their officers executed this Agreement.

ARTICLE II - SCOPE OF AGREEMENT

2.1 Parties: This Agreement applies to and is limited to all Contractors/Employers performing Construction Contracts on a Project (including subcontractors at any tier), and their successors and assigns, the City, the Council, and its affiliated Unions signatory to this Agreement.

2.2 Applicability: This Agreement governs all Construction Contracts that include Covered Work as defined in Section 2.3 awarded on or after the Effective Date 186 of 219
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for a Project until Completion, unless otherwise set forth in this Agreement.

Construction Contracts shall be considered Completed as set forth in Section

1.4, except when the City directs a Contractor to engage in repairs, warranty work, modifications, or punch list work under a Construction Contract or when a Contractor performs work under a change order for a Construction Contract.

2.3 Covered Work: Covered Work shall include, without limitation, all site preparation, surveying, construction, alteration, demolition, installation, improvement, remediation, retrofit, painting or repair of buildings, structures and other works, and related activities for a Project that is within the craft jurisdiction of one of the Unions and that is directly or indirectly part of the Project, including, without limitation to the following examples, geotechnical and exploratory drilling, soils and materials testing and inspection, temporary HVAC, landscaping and temporary fencing, pipelines (including those in linear corridors built to serve the Project), pumps, pump stations, start-up, modular furniture installation, final clean-up work; as well as work done for the Project in temporary yards, dedicated sites, or areas adjacent to a Project, and at any on-site or off-site batch plant constructed to supply materials to a Project (“Covered Work”). Covered Work shall also include all of the following:

2.3.1 Any start-up, calibration, commissioning, performance testing, repair, maintenance, and operational revisions to systems and/or subsystems for a Project performed after Completion, unless performed by City employees.

2.3.2 All on-site fabrication work over which the City, Contractor(s)/Employer(s) or subcontractor(s) possess the right of control (including work done for a Project in any temporary yard or area established for the Project); as well as any offsite work, including fabrication, that is traditionally performed by the Unions and is directly or indirectly part of the Project, provided such work is covered by a Master Agreement or local addenda to a national agreement of the applicable Union(s).

2.3.3 Except for the delivery of supplies, equipment or materials that are stockpiled for later use, all construction trucking work, including the hauling and delivery of ready-mix, asphalt, aggregate, sand, soil or other fill or similar material that is directly incorporated into the construction process as well as the off-hauling of soil, sand, gravel, rocks, concrete, asphalt, excavation materials, construction debris and excess fill, material and/or mud.

Contractor(s)/Employer(s), including brokers, of persons providing construction trucking work shall provide certified payroll records to the City within ten (10) days of written request or as required by the bid specifications.

2.3.4 Covered Work within the following National Agreements shall be covered by those agreements as follows: the National Transient Lodge (NTL) Articles of Agreement, the National Stack/Chimney Agreement, the National Cooling Tower Agreement, the National Agreement of Elevator Constructors, and any Covered Work for instrument calibration work and loop checking shall be performed under the terms of the UA/IBEW Joint National Agreement for 187 of 219
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Instrument and Control Systems Technicians, with the exception that Articles IV, XII and XIII of this Agreement shall apply to such work.

2.4 Exclusions: The following is not considered Covered Work.

2.4.1 Work performed by the City’s own employees as permitted by the Public Contract Code.

2.4.2 A Contractor/Employer’s non-construction craft executives, managerial employees, administrative personnel, and supervisors above the level of general foreman (unless covered by a Master Agreement).

2.4.3 Any non-Project work performed on or near or leading to a Project site that is undertaken by state, county, city, or other governmental bodies or their contractors. Work performed by public or private utilities including all electrical utility, voice-data-video, and security installation work ahead of and up to the electrical service entry connection or the main point of entry into the building shall be excluded; however, all electrical utility, voice-data- video, and security installation work performed after the electrical utility service entrance or the main point of entry shall be Covered Work. Additionally, all contracted work performed ahead of the service entrance connection and main point of entry that is inside the property line and provides for access to the building via a conduit or series of conduits shall be Covered Work.

2.4.4 Off-site maintenance of leased equipment and on-site supervision of such work.

2.4.5 Work substantially funded by any federal, state, local or other public agency that prohibits the use of project labor agreements on projects receiving its funding, or the funding of projects on which such agreements are used. With respect to such work, the City agrees to make a reasonable effort to defend the application of this Agreement. Notwithstanding the foregoing, should only a specific provision of the Agreement be prohibited by the funding source, then, upon mutual agreement by the Council, the City shall modify the requirements of this Agreement accordingly, to allow this Agreement to remain in place and to advance the purposes of this Agreement to the maximum extent feasible.

2.4.6 Work performed by employees of a manufacturer or vendor on the manufacturer’s equipment if required in order to maintain the manufacturer’s warranty or guarantee on such equipment; provided that (i) the warranty agreement is the manufacturer’s usual and customary warranty agreement for such equipment and is consistent with industry practice; and (ii) the manufacturer or vendor has first demonstrated at the pre-job conference, by an enumeration of specific tasks, that in order to preserve the warranty, the work cannot be performed by construction persons employed under this Agreement.

2.4.7 Laboratory work for testing and inspections not covered by a Master Agreement.

2.5 Award of Contracts: The City retains the right to reject all bids and readvertise a Project, however, in that event, the re-advertised Project would 188 of 219
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be subject to this Agreement’s terms and conditions. It is understood and agreed that the City has the right to select any qualified bidder for the award of Construction Contracts under this Agreement. The bidder need only be willing, ready and able to comply with this Agreement. It is further agreed that this Agreement shall be included in all invitations to bid or solicitations for proposals from contractors or subcontractors for work on the Project. A copy of all invitations to bid shall be provided to the Council at the time of issuance.

ARTICLE III - EFFECT OF AGREEMENT

3.1 By executing this Agreement, the Council, the Unions and the City agree to be bound by each and all of the provisions of the Agreement. By accepting the award of a Construction Contract for the Project, whether as a Contractor or subcontractor thereunder, all Contractors/Employers agree to be bound by each and every provision of this Agreement and agree to evidence their acceptance prior to the commencement of work by executing the Agreement to be Bound in the form attached hereto as Addendum A.

3.2 At the time that any Contractor/Employer enters into a subcontract with any subcontractor that includes Covered Work under a Construction Contract, the Contractor/Employer shall provide a copy of this Agreement to said subcontractor and shall require the subcontractor, as a condition of accepting the award of a construction subcontract, to agree in writing, by executing the Agreement to be Bound, to be bound by each and every provision of this Agreement prior to the commencement of work. The obligations of a Contractor may not be evaded by subcontracting. If the subcontractor refuses to execute the Agreement to be Bound, then such subcontractor shall not be awarded a Construction Contract on the Project.

3.3 This Agreement shall only be binding on the signatory parties hereto, and their successors and assigns, and shall not apply to the parents, affiliates, subsidiaries, or other ventures of any such party. Each Contractor shall alone be liable and responsible for its own individual acts and conduct and for any breach or alleged breach of this Agreement, except as otherwise provided by law or the applicable Master Agreement. Any dispute between the Union(s) and the Contractor(s) with respect to compliance with this Agreement shall not affect the rights, liabilities, obligations and duties between the Union(s) and other Contractor(s) party to this Agreement.

3.4 It is mutually agreed by the parties that any liability by a Union signatory to this Agreement shall be several and not joint. Any alleged breach of this Agreement by a Union shall not affect the rights, liabilities, obligations and duties between the Contractor(s) and the other Union(s) party to this Agreement.

3.5 The provisions of this Agreement, including the Master Agreements incorporated herein by reference, shall apply to the work covered by this 189 of 219
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Agreement, notwithstanding the provisions of any other local, area and/or national agreements which may conflict with or differ from the terms of this Agreement. To the extent a provision of this Agreement conflicts with a Master Agreement, the provision of this Agreement shall prevail. Where a provision of a Master Agreement does not conflict with this Agreement, the provision of the Master Agreement shall apply.

ARTICLE IV - WORK STOPPAGES, STRIKES, SYMPATHY STRIKES AND

LOCKOUTS

4.1. The Unions, the City, and the Contractor(s)/Employer(s) covered by this Agreement agree that for the duration of the Project:

4.1.1 There shall be no strikes, sympathy strikes, work stoppages, picketing, handbilling or otherwise advising the public that a labor dispute exists, or slowdowns, refusal to work, walk-off, sit down, stand-in, wobble, boycott of any kind, for any reason, by the Unions or employees employed on a Project, at the job site of a Project or any other facility of City because of a dispute on a Project. Disputes arising between the Unions and Contractor(s)/ Employer(s) on other City projects are not governed by the terms of the Agreement or this Article, except that the Unions or construction persons employed on a Project may not participate in any strikes, sympathy strikes, work stoppages, picketing, hand billing, slowdowns, or otherwise advising the public that a labor dispute exists at a Project jobsite because of a dispute between Unions and Contractor(s) on any other project.

4.1.2 There shall be no lockout of any kind by a Contractor(s)/ Employer(s) of workers employed on a Project.

4.1.3 If a Master Agreement expires before the Contractor(s)/Employer(s) completes the performance of work under a Construction Contract and the Union or Contractor(s)/Employer(s) gives notice of a demand for a new or modified Master Agreement, the Union agrees that it will not strike on work covered by this Agreement and the Union and the Contractor(s)/Employer(s) agree that the expired Master Agreement will continue in full force and effect for work covered under this Agreement until a new or modified Master Agreement is reached. If the new or modified Master Agreement provides that any terms of the Master Agreement shall be retroactive, the Contractor(s)/Employer(s) agrees to comply with any retroactive terms of the new or modified Master Agreement that are applicable to any employee(s) on a Project during the interim, with retroactive payment due within seven (7) calendar days of the effective date of the new or modified Master Agreement. For the avoidance of doubt, Section 4.1.1 shall remain applicable for the duration of the Project even where a Master Agreement has expired.

4.1.4 In consideration of the foregoing, the Contractor(s) shall not incite, encourage, 190 of 219
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or participate in any lockout or cause to be locked out any employee covered under the provisions of this Agreement. The term “lockout” does not include the City’s decision to terminate or suspend work on the site or any portion thereof for any operational reason.

4.1.5 In the case of nonpayment of wages or trust fund contributions on the Project, the Union shall give the City and the Contractor(s)/Employer(s) three (3) business days’ notice when nonpayment of trust fund contributions has occurred, and one (1) business day’s notice when nonpayment of wages has occurred or when paychecks being tendered to a financial institution normally recognized to honor such paychecks will not honor such paycheck, of the intent to withhold labor from the Contractor(s)/Employer(s)’ or their subcontractor's workforce, during which time the Contractor/Employer may correct the default.

In this instance, a Union's withholding of labor (but not picketing) from a Contractor(s)/Employer(s) who has failed to pay its fringe benefit contributions or failed to meet its weekly payroll shall not be considered a violation of this Article.

4.1.6 Notification: If the City or any Contractor contends that any Union has violated this Article, it will so notify in writing the Senior Executive of the Council and the Senior Executive of the Union, setting forth the facts alleged to violate the Article, prior to instituting the expedited arbitration procedure set forth below.

The Council will immediately use its best efforts to cause the cessation of any violation of this Article. The leadership of the Union will immediately inform the workers of their obligations under this Article. A Union complying with this obligation shall not be held responsible for the unauthorized acts of employees it represents.

4.2. Expedited Arbitration: Any party to this Agreement shall institute the following procedure, prior to initiating any other action at law or equity, when a breach of this Article is alleged to have occurred.

4.2.1A party invoking this procedure shall notify Robert Hirsch, as the permanent arbitrator, or Barry Winograd, as the alternate arbitrator, under this procedure.

In the event the permanent arbitrator is unavailable at any time, the alternate will be contacted. If neither is available, the parties shall select the arbitrator from the list in Section 12.4. Notice to the arbitrator shall be by the most expeditious means available, with notice by email and telephone to the City, the involved Contractor, and the party alleged to be in violation, and to the Council and involved local Union if a Union is alleged to be in violation.

4.2.2Upon receipt of said notice, the City will contact the permanent arbitrator named above, or the alternate if the permanent arbitrator is not available, who will attempt to convene a hearing within twenty-four (24) hours if it is contended that the violation still exists.

4.2.3The arbitrator shall notify the parties by email and telephone of the place and 191 of 219
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time for the hearing. Said hearing shall be completed in one session, which, with appropriate recesses at the arbitrator's discretion, shall not exceed twentyfour (24) hours unless otherwise agreed upon by all parties. A failure of any party to attend said hearings shall not delay the hearing of evidence or the issuance of an award by the arbitrator.

4.2.4The sole issue at the hearing shall be whether or not a violation of Section 4.1 of the Agreement has occurred. The arbitrator shall have no authority to consider any matter of justification, explanation or mitigation of such violation or to award damages, which issue is reserved for court proceedings, if any.

The award shall be issued in writing within three (3) hours after the close of the hearing, and may be issued without a written opinion. If any party desires a written opinion, one shall be issued within fifteen (15) calendar days, but the parties shall not delay compliance with or enforcement of the award due to the issuance of a written opinion. The arbitrator may order cessation of the violation of this Article, and the arbitrator’s award shall be served on all parties by hand or registered mail upon issuance. Should a party found in violation of this Article fail to comply with the arbitrator's award ordering the party to cease the violation, the party in violation shall pay to the affected party as liquidated damages the sum of ten thousand dollars ($10,000.00) per shift for which it failed to comply, or portion thereof, until such violation is ceased. The arbitrator shall retain jurisdiction to resolve any disputes regarding the liquidated damages claimed under this section, but such retention shall not prevent the moving party from seeking judicial enforcement of the initial decision as allowed in Section 4.2.5 below.

4.2.5The arbitrator’s award may be enforced by any court of competent jurisdiction upon the filing of this Agreement and all other relevant documents referred to above in the following manner. The party filing such enforcement proceedings shall give written notice to the other party. In a proceeding to obtain a temporary order enforcing the arbitrator's award as issued under this Article, all parties waive the right to a hearing and agree that such proceeding may be ex parte. However, such agreement does not waive any party's right to seek or participate in a hearing for a final order of enforcement. Any court order enforcing the arbitrator's award shall be served on all parties by hand or delivered by certified mail.

4.2.6Any rights created by statute or law governing arbitration proceedings inconsistent with the above procedure, or which interfere with compliance with the above procedure, are waived by the parties.

4.2.7The fees and expenses of the arbitrator shall be divided equally between the party instituting the arbitration proceedings provided in this Article and the party alleged to be in breach of its obligation under this Article.

4.2.8Should either the permanent or the alternate arbitrator identified above no longer work as a labor arbitrator, the City and the Council shall mutually agree 192 of 219
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to a replacement.

ARTICLE V - PRE-JOB CONFERENCES

5.1 Timing: The Project Manager shall convene and conduct, at a location and time mutually agreeable to the Council, a pre-job conference with the Unions and the representatives of all involved Contractors/Employers, who shall be prepared to announce craft assignments and discuss in detail the scope of work and the other issues set forth below, at least fourteen (14) calendar days prior to:
(a) The commencement of any Covered Work, and
(b) The commencement of Project Covered Work on any subsequently awarded Construction Contract.

5.2 The pre-job conference shall be attended by a representative of each participating Contractor and each affected Union, and the Council and City may attend at their discretion.

5.3 The pre-job conference shall include but not be limited to the following subjects:
(a) A listing of each Contractor’s scope of work;
(b) The craft assignments;
(c) The estimated number of craft workers required to perform the work; (d) Transportation arrangements;
(e) The estimated start and completion dates of the work; and (f) Discussion of pre-fabricated materials.

5.4 Review Meetings: The City and the Council shall have the right to call a meeting of the appropriate parties to ensure the terms of this Agreement are being fulfilled.

ARTICLE VI - NO DISCRIMINATION

6.1 The Contractors/Employers and the Unions agree to comply with all antidiscrimination provisions of federal, state, and local law, to protect employees and applicants for employment, on the Project.

ARTICLE VII - UNION REPRESENTATION AND REFERRAL

7.1 The Contractors/Employers recognize the Unions as the sole bargaining representative of all craft employees performing Covered Work under this Agreement, and all such employees must be represented by a Union for the 193 of 219
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duration of their employment on the Project.

7.2 The Contractors/Employers shall make and transmit all deductions for Union dues, fees, and assessments that have been authorized by employees in writing in accordance with the applicable Master Agreement. This Agreement does not require any employee of a non- Union contractor to join a Union or to pay dues or fees to a Union as a condition of working on the Project; however, nothing in this Article is intended to supersede the requirements of the applicable Master Agreements as to Contractors/Employers signatory to such Master Agreements and as to employees of those Contractors/Employers who are performing Covered Work.

7.3 Authorized representatives of the Unions shall have access to a Project whenever work covered by this Agreement is being, has been, or will be performed on the Project.

7.4 Contractor(s)/Employer(s) performing construction work on a Project shall, in filling craft job requirements, utilize and be bound by the registration facilities and referral systems established or authorized by the Unions signatory hereto.

The Contractor(s)/Employer(s) shall have the right to reject any applicant referred by the Union(s), in accordance with the applicable Master Agreement.

7.5 Contractor(s)/Employer(s) shall have the unqualified right to select and hire directly all supervisors above the level of general foreman it considers necessary and desirable, without such persons being referred by the Union(s), unless such craft construction employee is covered by a Master Agreement.

7.6 In the event that referral facilities maintained by the Union(s) are unable to fill the requisition of a Contractor/Employer for employees within a forty-eight (48) hour period (Saturdays, Sundays and Holidays excluded) after such requisition is made by the Contractor/Employer, the Contractor/Employer shall be free to obtain the worker(s) from any source. A Contractor/Employer who hires a worker(s) pursuant to this section shall immediately provide the appropriate Union with the name and address of such worker(s) and shall immediately direct such worker(s) to the appropriate Union hiring hall to be referred for work on the Project.

7.7 Local Hire: It is in the interest of the parties to this Agreement to facilitate employment of Local Area residents and to use Local Area resources in construction of the Project. The objective of the parties is that at least twentyfive percent (25%) of the total work hours for the Project shall be performed by Local Area residents and that a minimum of twenty-five percent (25%) of all new hires will be from the Local Area. The Unions will exert their utmost efforts to recruit and refer sufficient numbers of skilled craft persons from the Local Area who possess the requisite skills and qualifications to fulfill the needs of the Contractor(s) and the requirements of this Article. To the fullest extent allowed by law and the Unions’ lawful hiring hall provisions, residents of the Local Area, including journeymen and apprentices, shall be referred for Project 194 of 219
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work covered by this Agreement in the following order: 1) residents of the cities of Pinole and Hercules; 2) residents of West Contra Costa County; 3) residents of Contra Costa County; and 4) those who reside within a 30-mile radius of the Project

7.8 Contractors shall utilize the “name-call”, “re-hire”, “transfer” and or “sponsorship” options, where available under a craft’s Master Agreement and the Union hiring hall rules, to maximize the participation of Local Area Residents on the Project.

7.9 Contractors shall maintain an updated list containing the craft classification of any worker hired for the Project along with that worker’s city and zip code and Contractors shall provide that list to the City and/or Council upon request.

Alternatively, the City and/or Council may request certified payroll records from the Contractors. For the purposes of establishing residency, Post Office boxes will not be accepted.

ARTICLE VIII - WAGES AND BENEFITS

8.1 The Contractors/Employers agree to pay contributions to the vacation, pension and/or other deferred compensation plan, apprenticeship, worker protection and assistance, and health benefit funds established by the applicable Master Agreement(s) for each hour worked on a Project, in the amounts designated in the applicable Master Agreement(s).

8.2 By signing this Agreement, the Contractors/Employers adopt and agree to be bound by the written terms of the legally established Trust Agreements described in Section 8.1, which may from time to time be amended, specifying the detailed basis upon which payments are to be made into, and benefits paid out of, such Trust Funds. The Contractors/Employers authorize the parties to such local Trust Agreements to appoint trustees and successor trustees to administer the Trust Funds and hereby ratify and accept the trustees so appointed as if they were appointed by the Contractors/Employers. The Contractors/Employers agree to execute a separate subscription agreement(s) when such Trust Fund(s) requires such document(s).

8.3 Wages, Hours, Terms and Conditions of Employment: The wages, hours and other terms and conditions of employment on a Project shall be governed by the Master Agreement of the respective craft, to the extent such Master Agreement is not inconsistent with this Agreement. Where a subject is covered by the Master Agreement and not covered by this Agreement, the Master Agreement will prevail. When a subject is covered by both the Master Agreement and this Agreement, to the extent there is any inconsistency, this Agreement will prevail.

8.4 Holidays: Holidays shall be as set forth in the applicable Master Agreement. 195 of 219
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ARTICLE IX - APPRENTICES

9.1 Recognizing the need to develop adequate numbers of competent workers in the construction industry, including on public works projects, the Contractors/Employers shall employ apprentices from a California stateapproved Joint Apprenticeship Training Program in their respective crafts, to perform such work as is within their capabilities and that is customarily performed by the craft in which they are indentured.

9.2 Apprentice ratios will be in compliance with the provisions of the California Labor Code and the applicable state prevailing wage determination.

9.3 The objective of the parties is that at least twenty-five percent (25%) of the apprentices employed on the Project will be from the Local Area. Apprentices shall be given priority in hiring in the following order: 1) residents of the cities of Pinole and Hercules; 2) residents of West Contra Costa County; and 3) residents of Contra Costa County; and 4) those who reside within a 30-mile radius of the project. The prioritization of apprenticeship hiring shall be consistent with the law, hiring hall procedures of the Unions, and the standards and procedures of the JATC. The Contractors shall reach this goal through utilization of the normal hiring hall procedures. The Unions are committed to working with the Contractors to achieve these goals. All Local Area apprentices referred to Contractors under this Agreement shall be enrolled in State of California approved Joint Apprentice Training Programs as per Section 9.1. The employment of apprentices shall count toward the 25% local hiring goal in Section 7.8.

9.4 The Council and the City shall collaborate to develop and improve pathways for City residents to enter JATC apprenticeship programs and preapprenticeship programs that use the Council's MC3 curriculum, in partnership with the Construction Trades Workforce Initiative ("CTWI"), the Council's nonprofit training partner.

9.5 Consistent with the Master Agreements, there shall be no restriction on the utilization of apprentices in performing the work of their craft provided they are properly indentured and supervised.

ARTICLE X - HELMETS TO HARDHATS

10.1 The Contractors/Employers and Unions recognize a desire to facilitate the entry into the building and construction trades of veterans who are interested in careers in the building and construction industry. The Contractors/Employers and Unions agree to utilize the services of the Center for Military Recruitment, Assessment and Veterans Employment (hereinafter “Center”) and the Center's "Helmets to Hardhats" program to serve as a resource for preliminary orientation, assessment of construction aptitude, referral to apprenticeship 196 of 219
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programs or hiring halls, counseling and mentoring, support network, employment opportunities and other needs as identified by the parties.

10.2 The Unions and Contractors/Employers agree to coordinate with the Center to participate in an integrated database of veterans interested in working on the Projects and of apprenticeship and employment opportunities for the Projects.

To the extent permitted by law, the Unions will give credit to such veterans for bona fide, provable past experience.

ARTICLE XI - COMPLIANCE

11.1 It shall be the responsibility of the Contractors/Employers and Unions to investigate and monitor compliance with the provisions of Article VIII of this Agreement. Nothing in this Agreement shall be construed to interfere with or supersede the usual and customary legal remedies available to the Unions and/or employee benefit Trust Funds to collect delinquent wages or Trust Fund contributions from Contractors/Employers on a Project. Because the Projects are public works subject to the California Labor Code, the City shall monitor and enforce the Contractors/Employers’ compliance with state prevailing wage requirements as well as this Agreement.

ARTICLE XII - GRIEVANCE ARBITRATION PROCEDURE

12.1 Project Labor Disputes: All disputes involving the application or interpretation of a Master Agreement to which a Contractor/Employer and a Union are parties shall be resolved pursuant to the resolution procedures of the Master Agreement. All disputes relating to the interpretation or application of this Agreement, other than disputes under Article IV and Article XIII, shall be subject to resolution by the grievance arbitration procedures set forth in this Article.

12.2 Employee Discipline: All disputes involving the discipline and/or discharge of an employee working on a Project shall be resolved through the grievance and arbitration provisions contained in the Master Agreement for the craft of the affected employee. No employee working on a Project shall be disciplined or discharged without just cause.

12.3 No grievance shall be recognized unless the grieving party (Union or District Council on its own behalf, or on behalf of an employee whom it represents, or a Contractor/Employer on its own behalf) provides notice in writing to the party with whom it has a dispute within five (5) business days after becoming aware of the dispute but in no event more than thirty (30) business days after it reasonably should have become aware of the event giving rise to the dispute.

Time limits may be extended by mutual agreement of the parties.

12.4 Grievances shall be settled according to the following procedures:

Step 1: Within five (5) business days after the receipt of the written notice of the grievance, the representative of the involved Union or District Council, or his/her 197 of 219
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designee, and the representative of the involved Contractor/Employer, shall confer and attempt to resolve the grievance.

Step 2: If the grievance is not resolved at Step 1, within five (5) business days of the Step 1 meeting or the conclusion of efforts to resolve the grievance at Step 1, the alleged grievance may be referred in writing by either involved party to the Business Manager(s) of the affected Union(s) involved and the Labor Relations Manager of the Contractor/Employer, or the Contractor/Employer’s designated representative, for discussion and resolution. This time limit may be extended by mutual consent of both parties. Regardless of which party has initiated the grievance, the Union shall notify its International Union representative prior to the Step 2 meeting, and the International Union representative shall advise if it intends to participate in the Step 2 meeting. The Project Manager and the Council shall have the right to participate in any efforts to resolve the dispute at Step 2.

Step 3: If the grievance is not resolved at Step 2, either party may request the dispute be submitted to arbitration within five (5) business days of the Step 2 meeting or the conclusion of efforts to resolve the grievance at Step 2. This time limit may be extended by mutual consent of both parties. Within five (5) business days after referral of a dispute to arbitration, the representatives shall notify the permanent arbitrator designated in Article IV, or if not available, the alternate arbitrator designated in Article IV, for final and binding arbitration. If the permanent arbitrator or the alternate is not available, an arbitrator shall be selected by the alternate striking method from the list of three (3) below. The order of striking names from the list of arbitrators shall be determined by a coin toss, the winner of which shall decide whether they wish to strike first or second. a) David Weinberg
b) Carol Vendrillo
c) Morris Davis

12.5 The decision of the arbitrator shall be final and binding on all parties. The arbitrator shall have no authority to change, amend, add to or detract from any of the provisions of the Agreement. The expense of the arbitrator shall be borne equally by both parties. The arbitrator shall arrange for a hearing on the earliest available date from the date of his/her selection. A decision shall be given to the parties within five (5) calendar days after completion of the hearing unless such time is extended by mutual agreement. A written opinion may be requested by a party from the presiding arbitrator.

12.6 The time limits specified at any step of the grievance procedure may be extended by mutual agreement of the parties. However, failure to process a grievance, or failure to respond in writing within the time limits provided above, without an agreed upon extension of time, shall be deemed a waiver of such grievance without prejudice, or without precedent to the processing and/or resolution of like or similar grievances or disputes.
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12.7 In order to encourage the resolution of disputes and grievances at Steps 1 and 2 of this grievance procedure, the parties agree that such settlements shall not be precedent setting.

12.8 Retention: At the time a grievance is submitted under this Agreement or any Master Agreement, the Union(s) may request that the City withhold and retain an amount from what is due and owing to the Contractor(s) against whom the grievance is filed, or its higher-tier Contractor, sufficient to cover the damages alleged in the grievance, should the Union(s) prevail. Provided doing so is not a violation of law or contract, the amount shall be retained by the City until such time as the underlying grievance giving rise to the retention is withdrawn, settled, or otherwise resolved, and the retained amount shall be paid to whomever the parties to the grievance shall decide, or to whomever an arbitrator shall so order.

12.9 Should any of the arbitrators listed in this Article or Article IV no longer work as a labor arbitrator, the City and the Council shall mutually agree to a replacement.

ARTICLE XIII - WORK ASSIGNMENTS AND JURISDICTIONAL DISPUTES

13.1 The assignment of Covered Work will be solely the responsibility of the employer performing the work involved; and such work assignments will be in accordance with the Plan for the Settlement of the Jurisdictional Disputes in the Construction Industry (the “Plan”) or any successor Plan.

13.2 All jurisdictional disputes on this Project between or among the building and construction trades Unions and the Employers parties to this Agreement, shall be settled and adjusted according to the present Plan established by the Building and Construction Trades Department or any other plan or method of procedure that may be adopted in the future by the Building and Construction Trades Department. Decisions rendered shall be final, binding and conclusive on the Employers and Unions parties to this Agreement.

13.3 If a dispute arising under this Article involves the Northern California Carpenters Regional Council or any of its subordinate bodies, an arbitrator shall be chosen by the procedures specified in Article V, Section 5 of the Plan from a list composed of John Kagel, Thomas Angelo, Robert Hirsch and Thomas Pagan, and the arbitrator’s hearing on the dispute shall be held at the offices of the California State Building and Construction Trades Council in Sacramento, California within fourteen (14) calendar days of the selection of the arbitrator. All other procedures shall be as specified in the Plan.

13.4 All jurisdictional disputes shall be resolved without the occurrence of any strike, work stoppage, or slow-down of any nature, and the Employer’s assignment shall be adhered to until the dispute is resolved. Individual employees violating this section shall be subject to immediate discharge.
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13.5 Each Employer will conduct a pre-job conference with the Council prior to commencing work. The City and the Project Manager will be advised in advance of all such conferences and may participate if they wish. Pre-job conferences for different Employers may be held together.

ARTICLE XIV - MANAGEMENT RIGHTS

14.1 Consistent with the Master Agreements, the Contractor(s)/Employer(s) shall retain full and exclusive authority for the management of their operations, including the right to direct their work force in their sole discretion. No rules, customs or practices shall be permitted or observed which limit or restrict production, or limit or restrict the working efforts of employees, except that all lawful manning provisions in the Master Agreement shall be recognized.

ARTICLE XV - DRUG AND ALCOHOL TESTING

15.1 The use, sale, transfer, purchase and/or possession of a controlled substance, alcohol and/or firearms at any time during the work day is prohibited.

15.2 Drug and alcohol testing shall be conducted in accordance with the substance abuse prevention policies set forth in the applicable Master Agreement.

ARTICLE XVI - SAVINGS CLAUSE

16.1 If any article, provision, clause, sentence or word of this Agreement is determined to be illegal or void as being in contravention of any applicable law, by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect. The parties further agree that if any article, provision, clause, sentence or word of the Agreement is determined to be illegal or void, by a court of competent jurisdiction, the parties shall substitute, by mutual agreement, in its place and stead, an article, provision, clause, sentence or word that will meet the objections to its validity and will be in accordance with its original intent.

16.2 In the event a decision of a court of competent jurisdiction materially alters the terms of this Agreement such that the intent of the parties is defeated, then the entire Agreement shall be null and void.

16.3 If a court of competent jurisdiction determines that all or part of the Agreement is invalid and/or enjoins the City from complying with all or part of the Agreement’s provisions, and the City accordingly determines that compliance with this Agreement will not be required to perform work under a Construction Contract, the Unions will no longer be bound by the provisions of Article IV. 200 of 219
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ARTICLE XVII - TERM

17.1 This Agreement shall apply until the Completion of each Project in accordance with Sections 1.4 and 2.2.

17.2 This Agreement shall become effective on the Effective Date. It shall remain in full force and effect for a period of five (5) years from the Effective Date. At least six (6) months prior to each five (5) year anniversary of the Effective Date, the parties agree to meet to discuss the Agreement, any proposed changes, and whether each party desires to extend the Agreement. Prior to the five (5) year anniversary of the Effective Date, the City shall present to the City Council on the status of the Agreement. Absent changes or termination by written notice of either the City or the Council, the Agreement will roll over for an additional five (5) years.

ARTICLE XVIII - MISCELLANEOUS PROVISIONS

18.1 The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement. All defined terms used in this Agreement shall be deemed to refer to the singular and/or plural, in each instance as the context and/or particular facts may require.

18.2 This Agreement may be executed in counterparts, such that original signatures may appear on separate pages and when bound together all necessary signatures shall constitute an original. Faxed or emailed signature pages transmitted to other parties to this Agreement shall be deemed the equivalent of original signatures.

18.3 Each of the persons signing this Agreement represents and warrants that such person has been duly authorized to sign this Agreement on behalf of the party indicated, and each of the parties signing this Agreement warrants and represents that such party is legally authorized and entitled to enter into this Agreement.

18.4 The parties acknowledge that this is a negotiated agreement, that they have had the opportunity to have this Agreement reviewed by their respective legal counsel, and that the terms and conditions of this Agreement are not to be construed against any party on the basis of such party's draftsmanship thereof.

18.5 All defined terms used in this Agreement shall be deemed to refer to the singular and/or plural, in each instance as the context and/or particular facts may require. [SIGNATURES TO FOLLOW]
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CONTRA COSTA COUNTY BUILDING

AND CONSTRUCTION TRADES COUNCIL
By:______________________________ Date:_________________________________

CITY OF PINOLE
By:______________________________
Andrew Murray, City Manager
Date:_________________________________
ATTEST:

By: ______________________________
Heather Bell, City Clerk
Date:_________________________________
APPROVED AS TO FORM:

By:______________________________
Eric Casher, City Attorney
Date:_________________________________
(NOTE TO SELF: REMOVE THE TABLE BORDERS FOR EXECUTION AND THIS NOTE) 202 of 219
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UNION SIGNATURE (PAGES)
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Addendum A

AGREEMENT TO BE BOUND
[Date]
[Addressee]
[Address]
Re: Project Stabilization Agreement for the City of Pinole Agreement to be Bound
Dear ________________:

The undersigned confirms that it agrees to be a party to and bound by the Project Stabilization Agreement for the City of Pinole (“Agreement”) as such Agreement may, from time to time, be amended by the parties or interpreted pursuant to its terms.

By executing this Agreement to be Bound, the undersigned subscribes to, adopts and agrees to be bound by the written terms of the legally established trust fund documents as set forth in Section 8.1 of the Agreement, as they may from time to time be amended, specifying the detailed basis upon which contributions are to be made into, and benefits made out of, such trust funds, and ratifies and accepts the trustees appointed by the parties to such trust funds.

The undersigned agrees to execute a separate subscription agreement(s) for such trust funds when such trust fund(s) require(s) such document(s).

The obligation to be a party to and bound by the Agreement shall extend to all work covered by the Project Stabilization Agreement for the City of El Pinole undertaken by the undersigned.

The undersigned shall require all of its subcontractors, of whatever tier, to become similarly bound for all their work within the scope of the Agreement by signing an identical Agreement to be Bound.

This letter shall constitute a subscription agreement, to the extent of the terms of the letter.

CONTRACTOR/SUBCONTRACTOR:

California Contractor State License No. or Motor Carrier (CA) Permit No.:

Name of Authorized Person (print):

Signature of Authorized Person:

Title of Authorized Person:

Telephone Number of Authorized Person:

Address of Authorized Person:

State Public Works Registration Number:
154905\1411604
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CITY COUNCIL REPORT
REPORT
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: LONG-TERM FINANCIAL PLAN FORECAST AND STRATEGIES

RECOMMENDATION
City staff recommends that the City Council receive a report on the City’s preliminary twenty-year General Fund status quo financial forecast (Fiscal Year (FY) 2024/25 - FY 2044/45) and potential strategic options to address the forecasted budget deficits; and direct staff to model specific options in the next version of the financial forecast.

BACKGROUND
A long-term financial forecast estimates an entity’s future revenues and expenditures based on assumptions about the entity’s future activities and operating environment.

The purpose of a long-term financial forecast is to identify future financial opportunities and challenges.

For a number of years, the City has created long-term (five year) financial forecasts as part of the Long-Term Financial Plan (LTFP) and annual operating and capital budget. The City has particularly focused on long-term “status quo” forecasts for the General Fund. A status quo financial forecast estimates the City’s future revenues and expenditures if the City maintains status quo (current) service and staffing levels. Such a forecast answers the question of whether the City is expected to have a balanced budget (revenues equal or exceed expenditures) in the future if the City does not change anything about its service, staffing levels, and revenue mechanisms. The forecast focuses on the General Fund because it is the largest and most flexible pool of City resources.

Staff presented an extended ten-year financial forecast with the FY 2023/24 budget.

The forecast has been extended further to cover a period of twenty years (Attachment A). Staff used the FY 2023/24 baseline budget as the starting point for the twenty-year General Fund forecast. Staff then applied quantitative and qualitative methods to forecast future revenues and expenditures, as described below.

The City engaged the consulting firm, Baker Tilly, to assist the City with strategic financial planning, including:
• Developing an understanding of current fiscal conditions and service levels. 12A
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• Reviewing the City’s financial forecast and extending it to twenty years. • Identifying gaps between current conditions and desired conditions as well as funding gaps.
• Developing strategies in conjunction with City staff to close any identified gaps. • Working with staff to gather feedback from elected officials and the public on potential budget strategies.
• Developing a draft and final long-term financial plan.

To address the forecasted budget deficits shown in the long-term financial forecast, Baker Tilly, along with staff, identified potential options to enhance revenue and reduce expenditures to achieve fiscal sustainability. Baker Tilly will present the options for the City Council’s consideration. Staff recommends that the City Council provide direction on which options to model in the next version of the forecast.

REVIEW AND ANALYSIS
Based on the assumptions described below, the twenty-year General Fund status quo financial forecast shows that the City’s ongoing General Fund revenues are forecasted to grow at a slower rate than its ongoing expenditures, which results in a growing imbalance over time. Over the twenty-year period, General Fund revenues are forecasted to grow at approximately 3% annually whereas expenditures are forecasted to grow at approximately 4% annually. In addition, the forecast anticipates that the City will exhaust the Pension Trust Fund in FY 2029/30, after which normal General Fund revenues will need to cover the cost of the City’s significantly increased employee pension expenses. Staff worked with consulting firm, Baker Tilly, to identify potential strategies to enhance revenue and reduce expenditures in order to balance future budgets. The options will be presented for the City Council’s consideration.

Attachment A illustrates the General Fund revenues and expenditures forecasted for the next twenty years.

It is important to note that forecasts are less reliable for distant future years and are sensitive to changes in assumptions. The twenty-year General Fund status quo financial forecast expands on the ten-year forecast included in the Fiscal Year (FY) 2023/24 Operating and Capital Budget document. Once finalized, the twenty-year forecast will also be included in the forthcoming Long-Term Financial Plan (LTFP) that the City anticipates completing in early 2024. An objective of the LTFP will be to identify strategies to address this forecasted imbalance in the General Fund as well as address the City’s two large unfunded liabilities, which are deferred capital maintenance and other post-employment benefits (OPEB) expenses. 206 of 219
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Revenues
Property Tax
Property tax is an ad valorem tax levied on real property. The fixed statutory rate, set by Proposition 13, is 1% of assessed valuation. The City receives approximately 19% of the total property tax levied on property located within its boundaries. Property tax is made up of four components - secured (basic and Redevelopment Property Tax Trust Fund (RPTTF)); unsecured; supplemental; and property transfer tax. The forecast assumes an average 4% growth rate consistent with projections provided by HdL, the City’s sales tax consultant. The forecast does not account for any potential new construction. The 19% growth rate expected in FY 2023/24 is primarily due to an increase in RPTTF resulting from the retirement of a significant former Redevelopment Agency debt that was paid off in FY 2023/24.

Sales Tax
The overall sales tax rate on purchases made in Pinole is 9.75%. Of that amount, the City receives the statewide standard 1% (referred to as the Bradley Burns sales tax) plus 0.5% due to Measure S 2006 and 0.5% due to Measure S 2014. The forecast assumes an average 3% growth rate in the City’s sales tax revenue, consistent with projections provided by HdL, the City’s sales tax consultant. Currently, there is discussion at the State level about revisiting the methodology used to determine sales tax revenue allocated to cities for online sales. While this could have implications on the City’s sales tax revenue in future years, the forecast does not account for any significant changes since decisions have not been made.

Utility Users’ Tax
The City levies an 8% utility users’ tax (UUT) on the value of public utilities services consumed within the City limits for electricity, gas, and telecommunications. The UUT was originally established in 1998 and extended in 2004 and 2018. The forecast assumes an average 3% growth rate based on trends.

Franchise Fees
The City levies a franchise fee on organizations that use the public right of way to furnish gas (PG&E) (1%) and electricity (PG&E) (2%), refuse (Republic Services) (10%), and cable television (Comcast and AT&T) (5%) services to citizens living within the City’s boundaries. The fees are defined in the franchise agreements between the City and the organizations and are paid directly to the City by these franchisees. The forecast assumes an average 1% growth rate based on trend analysis. While franchise fee revenue has grown collectively, one of the major services, cable, has had flat to low growth. One factor is the change in consumer preference from traditional cable to streaming services.
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Intergovernmental Tax
Intergovernmental Tax is the motor vehicle license fee (VLF), also known as the automobile in-lieu tax, which is imposed on the ownership of a motor vehicle in-lieu of taxing it as personal property. The VLF is paid annually by vehicle owners to the State at the time vehicle registrations are renewed based on a vehicle’s current value. The forecast assumes an average 4% growth rate, consistent with projections provided by HdL, the City’s property tax consultant.

Transient Occupancy Tax
The City’s transient occupancy tax (TOT) imposes a 10% tax for the privilege of occupying quarters on a transient basis in accordance with Chapter 3.24 of Municipal Code. This tax is imposed upon persons staying 30 days or less in a motel or lodging facility. The forecast assumes an average 3% growth rate based on trends.

Business License Tax
The City’s business license tax is assessed on all businesses operating within City limits in accordance with Municipal Code Title 5. The City charges business license tax in accordance with the provisions of Government Code 37101. Pinole’s tax is computed based on a flat tax (currently $160) per year combined with a variable tax component based on the number of employees engaged in each business. The forecast assumes an average 3% growth rate based on trends.

Public Safety Charges
Public safety charges are the revenues received from the cities of Hercules and San Pablo for police dispatch services that Pinole provides to those jurisdictions under an Intergovernmental Service Sharing agreement. Under the current agreement, the City recovers approximately 72% of the total cost of performing dispatch services for the three jurisdictions. The forecast assumes an average 5% growth rate based on cost projections contained in the new agreement that went into effect July 1, 2023.

Other Revenue
Other revenue is made up of all other revenue sources, such as fees, permits, interest income, grants, reimbursements, and other miscellaneous revenue. These revenues are projected primarily using trend analysis. The forecast assumes an average 1% growth rate.

Transfers In
The transfer in shown comes from the Pension Section 115 Trust to offset the increase in pension costs in the General Fund. The amount transferred is based on the 208 of 219
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difference between the City’s base year (FY 2018/19) contribution toward employee pensions and the forecasted required City contribution in future years.

Expenditures
Salaries and Wages
The forecast for salaries and wages is based on the City’s current staffing level (116) full-time equivalents (FTEs), future salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs), and an assumption about salary increases after current labor MOUs expire in FY 2024/25 (3% annually). The forecast includes a savings factor equal to 4% of total annual salary and benefits expenditures to account for savings resulting from position vacancies.

Benefits
The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is as of July 2022. The forecast reflects the net cost to the City (the required total contribution minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15%. Employees under the Public Employees’ Pension Reform Act (PEPRA) contribute the employee contribution only, which is 50% of the total required contribution. Rates are approximately 8% for miscellaneous employees and 14% for sworn employees.

Other benefits include employee medical/dental/vision care, workers’ compensation, and others. The benefits cost in the forecast is based primarily on trends and information provided by service providers. The forecast assumes an average 4.5% annual growth rate for all non-pension benefits.

Operations and Maintenance
Operations and maintenance is primarily discretionary and non-personnel related expenditures, such as professional services, utilities, and materials and supplies. The forecast assumes an average 3% increase to account for anticipated inflation consistent with long-term historical trends.

Capital Outlay
Capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture. The forecast assumes an average 3% growth rate to account for anticipated inflation consistent with long-term historical trends. 209 of 219
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Major one-time capital improvements are not reflected in the status quo forecast.

Though they may span multiple fiscal years, capital projects are non-recurring in nature and are not accounted for in the baseline budget or forecast. The City develops a separate Five-Year Capital Improvement Plan (CIP) to plan for and appropriate funds to capital improvement projects. Each fiscal year, capital needs are assessed and prioritized through the capital improvement planning process. Several capital projects are funded by the General Fund unassigned fund balance.

Contra Costa County Fire Protection District Fire Services Contract The City contracts with the Contra Costa County Fire Protection District (CCCFPD) for fire protection and emergency medical services provided to Pinole residents. The forecast assumes an average 5% growth rate in line with the inflation factor built into the agreement. The forecast assumes that the agreement will extend beyond the initial five-year term, and that the contribution from Measure X to offset the costs will also continue.

Debt Service
Debt service is solely comprised of the payment of principal and interest on the 2006 pension obligation bonds (POBs) that were issued to pay down the City’s unfunded accrued actuarial liability with CalPERS. The future years are forecasted based on the long-term debt obligation schedule. This debt will be fully paid and retired in FY 2035/36.

Transfers Out
Transfers out includes the transfer of funds from the General Fund to other funds to support Recreation and Pinole Community Television (PCTV) operations. The transfer helps to stabilize the budgets in those areas as their operating costs are not fully recoverable. The forecast assumes a flat dollar amount consistent with past practice although subsidy amounts may fluctuate from year to year. The forecast assumes a 3% increase to account for anticipated inflation.

Fund Balance
General Fund Balance and General Reserves
Fund balance is the accumulation of surplus funds for fiscal years in which revenues exceeded expenditures. The Preliminary Fund Balance is the estimated General Fund fund balance before any transfers are made out of the General Fund to the General Reserve per the Reserve Policy. The Reserve Policy requires that an amount equal to 50% of total General Fund ongoing expenditures be set aside in a separate fund, the General Reserve, to maintain adequate financial resources in the event of financial distress. Under current forecast assumptions, the General Fund fund balance shows a negative balance starting in FY 2029/30.
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Pension Trust Fund Balance
In June 2018, the City established a Section 115 Trust to set aside resources to offset the City’s significant unfunded pension liability and anticipated significant increases in the City’s future annual required contributions to CalPERS. The City withdraws resources from the trust to remit to CalPERS such that the General Fund’s contribution to CalPERS for any year would be held level at the City’s contribution in FY 2018/19, the baseline year. The pension fund balance will continue to decrease as funds are withdrawn each year because the trust was funded with one-time proceeds as its only source of funding. Under the current methodology, funds in the trust are projected to be exhausted in FY 2029/30.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ATTACHMENTS
A – Twenty-Year General Fund Status Quo Financial Forecast (Fiscal Year (FY) 2024/25 Through FY 2044/45)
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GENERAL FUND SUMMARY
INCLUDES MEASURE S 2006 & 2014
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Actuals
2023-24
Revised
Budget
2024-25
Forecast
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
2030-31
Forecast
2031-32
Forecast

REVENUE
PROPERTY TAX 3,837,167 4,514,755 4,091,345 4,307,208 5,055,790 5,678,211 6,082,557 6,283,282 6,527,701 6,723,532 6,925,238 7,132,996 7,346,985 7,567,395 SALES TAX 3,994,720 3,788,080 4,303,800 4,612,708 4,396,002 4,621,023 4,724,310 4,853,173 5,004,328 5,160,972 5,315,801 5,475,275 5,639,533 5,808,719 MEAS S 2006 & 2014 LOCAL SALES TAX 4,286,328 3,901,837 4,623,561 5,000,917 4,932,349 4,972,000 5,084,000 5,222,000 5,384,000 5,554,000 5,720,620 5,892,239 6,069,006 6,251,076 UTILITY USERS TAX 1,812,844 1,809,832 1,939,726 2,063,773 2,312,830 2,085,485 2,168,904 2,255,661 2,345,887 2,439,722 2,537,311 2,638,804 2,744,356 2,854,130 FRANCHISE TAX 735,311 750,001 751,598 788,146 813,494 794,658 802,605 810,631 818,737 826,924 835,194 843,545 851,981 860,501 INTERGOVERNMENTAL TAX 1,836,501 1,952,717 2,034,203 2,108,808 2,247,072 2,319,918 2,385,435 2,460,102 2,544,912 2,645,006 2,750,806 2,860,838 2,975,272 3,094,283 TRANSIENT OCCUPANCY TAX 485,499 444,453 446,105 487,687 456,288 453,200 466,796 480,800 495,224 510,081 525,383 541,145 557,379 574,100 BUSINESS LICENSE TAX 399,258 382,051 349,733 441,779 438,329 450,014 463,514 477,420 491,742 506,495 521,690 537,340 553,460 570,064 CHARGES FOR SERVICES 967,318 1,260,013 1,345,588 1,477,492 1,598,997 1,690,769 1,773,807 1,860,998 1,952,547 2,048,675 2,151,109 2,258,664 2,371,597 2,490,177 OTHER REVENUE 867,167 735,100 778,115 517,341 720,542 558,094 563,675 569,312 575,005 580,755 586,562 592,428 598,352 604,336 LOAN/BOND PROCEEDS 1,500,000 500,000 55,197
Total Revenue 20,722,114 20,038,840 20,718,971 21,805,860 22,971,692 23,623,372 24,515,604 25,273,377 26,140,084 26,996,162 27,869,714 28,773,274 29,707,922 30,674,782 TRANSFERS IN 6,290,688 4,071,404
PENSION TRANSFER IN (FY 19/20 alloc) 851,061
PENSION TRANSFER IN 476,366 1,061,736 2,160,519 2,245,480 2,402,664 2,498,770 2,598,721 2,702,670 2,810,777 2,923,208 Total Sources 27,012,802 20,038,840 22,046,398 22,867,596 29,203,616 25,868,852 26,918,267 27,772,147 28,738,805 29,698,832 30,680,491 31,696,482 29,707,922 30,674,782

EXPENDITURES
SALARIES 8,595,485 9,182,685 9,687,549 10,550,396 11,006,433 9,722,569 10,111,472 10,414,816 10,727,260 11,049,078 11,380,551 11,721,967 12,073,626 12,435,835 BENEFITS - PERS RETIRE 1,792,259 2,451,411 2,772,015 3,093,184 3,671,621 3,093,085 3,520,320 3,771,880 4,067,520 4,347,960 4,856,400 5,125,440 5,248,560 5,535,840 BENEFITS - OTHER 3,079,458 2,864,033 2,720,522 2,937,424 3,213,165 3,235,361 3,380,952 3,533,095 3,692,084 3,858,228 4,031,848 4,213,282 4,402,879 4,601,009 OPERATIONS AND MAINTENANCE 1,917,711 2,462,533 2,685,146 3,810,724 4,106,001 2,144,196 2,408,522 2,480,778 2,555,201 2,631,857 2,710,813 2,792,137 2,875,901 2,962,178 FIRE SERVICES CONTRACT 1,709,496 5,484,781 5,647,816 5,997,349 6,364,929 6,755,616 7,093,397 7,448,067 7,820,470 8,211,493 DEBT SERVICE 643,846 606,554 558,607 608,736 619,393 611,107 636,100 651,100 721,100 721,100 721,100 721,100 721,100 848,100 CAPITAL OUTLAY 672,010 1,031,960 1,397,824 697,550 596,527 332,990 342,980 353,269 363,867 374,783 386,027 397,607 409,536 421,822 TRANSFERS OUT 21,732,833 1,255,058 1,588,652 2,410,402 2,003,825 1,458,756 1,502,519 1,547,594 1,594,022 1,641,843 1,691,098 1,741,831 1,794,086 1,847,908 Total Expenditures 38,433,603 19,854,232 21,410,315 24,108,416 26,926,462 26,082,845 27,550,680 28,749,881 30,085,984 31,380,465 32,871,233 34,161,431 35,346,158 36,864,186 Surplus/Deficit (11,420,801) 184,608 636,084 (1,240,820) 2,277,154 (213,993) (632,413) (977,734) (1,347,179) (1,681,633) (2,190,742) (2,464,949) (5,638,236) (6,189,404) Fund Balance, July 1 23,478,448 12,057,647 12,242,255 12,726,083 10,535,548 12,161,777 11,363,264 10,379,851 9,040,587 7,321,032 5,255,852 2,670,056 (201,798) (6,259,146) Preliminary Fund Balance, June 30 12,057,647 12,242,255 12,878,338 11,485,263 12,812,702 11,947,784 10,730,851 9,402,117 7,693,408 5,639,399 3,065,110 205,107 (5,840,034) (12,448,550) General Reserves Adjustment - (949,715) (650,925) (584,520) (351,000) (361,530) (372,376) (383,547) (395,054) (406,905) (419,112) (431,686) Fund Balance, June 30 12,057,647 12,242,255 12,726,083 10,535,548 12,161,777 11,363,264 10,379,851 9,040,587 7,321,032 5,255,852 2,670,056 (201,798) (6,259,146) (12,880,236) Pension Fund Balance, July 1 16,287,510 17,159,258 18,088,812 19,442,496 16,045,223 14,315,690 12,850,520 11,148,187 9,256,011 7,164,139 4,856,989 2,317,918 Revenues - Interest 924,669 1,010,988 2,792,382 (2,248,500) 490,986 830,310 745,330 646,595 536,849 415,520 281,705 134,439 Expenditure - Transfers Out 1,352,111 1,061,736 2,160,519 2,245,480 2,402,664 2,498,770 2,598,721 2,702,670 2,810,777 2,923,208 Expenditures 52,921 81,434 86,587 87,037 60,000 50,000 45,000 40,000 30,000 20,000 10,000 Pension Fund Balance, June 30 17,159,258 18,088,812 19,442,496 16,045,223 14,315,690 12,850,520 11,148,187 9,256,011 7,164,139 4,856,989 2,317,918 (470,850) - - Fund Balance, July 1 7,457,116 7,492,770 8,192,602 9,025,297 9,944,792 10,670,203 11,444,501 12,260,196 13,119,256 14,023,737 14,975,790 15,977,658 Revenues - Interest 35,654 (249,883) 181,770 334,975 374,411 412,768 443,319 475,513 509,428 545,147 582,755 622,342 Revenues - Transfer In 949,715 650,925 584,520 351,000 361,530 372,376 383,547 395,054 406,905 419,112 431,686 General Reserve Balance, June 30 7,137,963 7,457,116 7,492,770 8,192,602 9,025,297 9,944,792 10,670,203 11,444,501 12,260,196 13,119,256 14,023,737 14,975,790 15,977,658 17,031,685

CITY OF PINOLE

LONG-TERM FINANCIAL FORECAST

ATTACHMENT A
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GENERAL FUND SUMMARY
INCLUDES MEASURE S 2006 & 2014

REVENUE

PROPERTY TAX

SALES TAX
MEAS S 2006 & 2014 LOCAL SALES TAX

UTILITY USERS TAX

FRANCHISE TAX

INTERGOVERNMENTAL TAX

TRANSIENT OCCUPANCY TAX

BUSINESS LICENSE TAX

CHARGES FOR SERVICES

OTHER REVENUE

LOAN/BOND PROCEEDS
Total Revenue

TRANSFERS IN
PENSION TRANSFER IN (FY 19/20 alloc)

PENSION TRANSFER IN
Total Sources

EXPENDITURES

SALARIES

BENEFITS - PERS RETIRE

BENEFITS - OTHER

OPERATIONS AND MAINTENANCE

FIRE SERVICES CONTRACT

DEBT SERVICE

CAPITAL OUTLAY

TRANSFERS OUT
Total Expenditures
Surplus/Deficit
Fund Balance, July 1
Preliminary Fund Balance, June 30
General Reserves Adjustment
Fund Balance, June 30
Pension Fund Balance, July 1
Revenues - Interest
Expenditure - Transfers Out
Expenditures
Pension Fund Balance, June 30
Fund Balance, July 1
Revenues - Interest
Revenues - Transfer In
General Reserve Balance, June 30

CITY OF PINOLE

LONG-TERM FINANCIAL FORECAST
2032-33
Forecast
2033-34
Forecast
2034-35
Forecast
2035-36
Forecast
2036-37
Forecast
2037-38
Forecast
2038-39
Forecast
2039-40
Forecast
2040-41
Forecast
2041-42
Forecast
2042-43
Forecast
2043-44
Forecast
2044-45
Forecast
7,794,417 8,028,249 8,269,097 8,517,170 8,772,685 9,035,865 9,306,941 9,586,150 9,873,734 10,169,946 10,475,044 10,789,296 11,112,975 5,982,981 6,162,470 6,347,345 6,537,765 6,733,898 6,935,915 7,143,992 7,358,312 7,579,061 7,806,433 8,040,626 8,281,845 8,530,300 6,438,608 6,631,766 6,830,719 7,035,641 7,246,710 7,464,112 7,688,035 7,918,676 8,156,236 8,400,923 8,652,951 8,912,540 9,179,916 2,968,295 3,087,027 3,210,508 3,338,929 3,472,486 3,611,385 3,755,841 3,906,074 4,062,317 4,224,810 4,393,802 4,569,554 4,752,337 869,106 877,797 886,575 895,441 904,395 913,439 922,573 931,799 941,117 950,528 960,033 969,634 979,330 3,218,054 3,346,776 3,480,647 3,619,873 3,764,668 3,915,255 4,071,865 4,234,740 4,404,129 4,580,295 4,763,506 4,954,047 5,152,208 591,323 609,063 627,335 646,155 665,539 685,506 706,071 727,253 749,071 771,543 794,689 818,530 843,085 587,166 604,781 622,925 641,612 660,861 680,687 701,107 722,140 743,805 766,119 789,102 812,775 837,159 2,614,686 2,745,420 2,882,691 3,026,826 3,178,167 3,337,075 3,503,929 3,679,126 3,863,082 4,056,236 4,259,048 4,472,000 4,695,600 610,379 616,483 622,648 628,874 635,163 641,515 647,930 654,409 660,953 667,563 674,238 680,981 687,791 31,675,016 32,709,834 33,780,490 34,888,285 36,034,572 37,220,753 38,448,285 39,718,679 41,033,506 42,394,395 43,803,041 45,261,201 46,770,701 31,675,016 32,709,834 33,780,490 34,888,285 36,034,572 37,220,753 38,448,285 39,718,679 41,033,506 42,394,395 43,803,041 45,261,201 46,770,701 12,808,910 13,193,177 13,588,973 13,996,642 14,416,541 14,849,037 15,294,508 15,753,344 16,225,944 16,712,722 17,214,104 17,730,527 18,262,443 5,725,840 5,953,840 6,252,288 6,137,523 5,724,357 5,010,588 4,766,937 4,653,930 4,481,817 3,797,965 3,277,017 3,607,831 1,804,182 4,808,054 5,024,417 5,250,515 5,486,789 5,733,694 5,991,710 6,261,337 6,543,098 6,837,537 7,145,226 7,466,761 7,802,765 8,153,890 3,051,043 3,142,575 3,236,852 3,333,958 3,433,976 3,536,996 3,643,105 3,752,399 3,864,971 3,980,920 4,100,347 4,223,358 4,350,058 8,622,068 9,053,172 9,505,830 9,981,122 10,480,178 11,004,187 11,554,396 12,132,116 12,738,722 13,375,658 14,044,440 14,746,662 15,483,996 848,100 848,100 848,100 848,100
434,476 447,511 460,936 474,764 489,007 503,677 518,788 534,351 550,382 566,893 583,900 601,417 619,459 1,903,346 1,960,446 2,019,259 2,079,837 2,142,232 2,206,499 2,272,694 2,340,875 2,411,101 2,483,434 2,557,937 2,634,676 2,713,716 38,201,838 39,623,237 41,162,754 42,338,734 42,419,985 43,102,694 44,311,766 45,710,112 47,110,473 48,062,818 49,244,507 51,347,236 51,387,744 (6,526,822) (6,913,403) (7,382,264) (7,450,448) (6,385,413) (5,881,941) (5,863,481) (5,991,433) (6,076,967) (5,668,423) (5,441,466) (6,086,035) (4,617,043) (12,880,236) (19,851,694) (27,223,073) (35,077,051) (43,013,366) (49,899,221) (56,296,618) (62,691,018) (69,229,297) (75,869,517) (82,118,089) (88,157,109) (94,858,625) (19,407,058) (26,765,097) (34,605,336) (42,527,500) (49,398,779) (55,781,162) (62,160,099) (68,682,451) (75,306,265) (81,537,940) (87,559,555) (94,243,144) (99,475,668) (444,636) (457,975) (471,715) (485,866) (500,442) (515,455) (530,919) (546,847) (563,252) (580,150) (597,554) (615,481) (633,945) (19,851,694) (27,223,073) (35,077,051) (43,013,366) (49,899,221) (56,296,618) (62,691,018) (69,229,297) (75,869,517) (82,118,089) (88,157,109) (94,858,625) (100,109,613) - - - - - - - - - - - - -
17,031,685 18,140,322 19,306,124 20,531,765 21,820,033 23,173,842 24,596,233 26,090,383 27,659,608 29,307,371 31,037,285 32,853,125 34,758,828 664,000 707,827 753,926 802,402 853,367 906,936 963,231 1,022,379 1,084,510 1,149,765 1,218,285 1,290,223 1,365,734 444,636 457,975 471,715 485,866 500,442 515,455 530,919 546,847 563,252 580,150 597,554 615,481 633,945 18,140,322 19,306,124 20,531,765 21,820,033 23,173,842 24,596,233 26,090,383 27,659,608 29,307,371 31,037,285 32,853,125 34,758,828 36,758,507

CITY OF PINOLE

LONG-TERM FINANCIAL FORECAST
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CITY COUNCIL
REPORT
DATE: NOVEMBER 7, 2023
TO: MAYOR AND COUNCIL MEMBERS
FROM: HEATHER BELL, CITY CLERK

ROXANE STONE, DEPUTY CITY CLERK
SUBJECT: REVIEW OF PROCESS FOR SELECTION OF MAYOR AND MAYOR

PRO TEM

RECOMMENDATION
Staff recommends that the City Council receive a report, discuss, and provide direction on the process for selection of Mayor and Mayor Pro Tem.

BACKGROUND
The City of Pinole has a long-standing tradition, approved by City Council resolution, to select a Mayor and Mayor Pro Tem on an annual basis according to a system of succession that permits the Mayor and Mayor Pro Tem to gain sufficient experience prior to assuming their respective roles. The selection of Mayor and Mayor Pro Tem is made from a Mayoral List maintained by the City Clerk and based on a councilmember’s receipt of the highest votes in the prior election.

On October 19, 2010, Resolution 2010-87 was adopted by the City Council, approving the current succession procedures. Resolution 2010-87 requires the City Clerk to prepare and maintain a current mayoral rotation schedule in the form of a Mayoral List memorializing the mayoral ascension, following each Municipal election. The most recently approved rotation schedule, based on the 2022 Municipal Election of officers is contained as Attachment B.

On October 17, 2023, Mayor Murphy requested a future agenda item to review and consider amending the resolution regarding the selection of the Mayor and Mayor Pro Tem and the rotation list maintained by the City Clerk.

It is the Council’s discretion to appoint the Mayor and Mayor Pro Tem pursuant to the current Rotation Schedule.

FISCAL IMPACT
There is no fiscal impact associated with this action.
12B
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2 ATTACHMENTS
A. Resolution 2010-87
B. 2022 Mayoral Rotation Schedule

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RESOLUTION 2010-87

PROCUEDURES FOR SELECTING MAYOR & MAYOR PRO TEM
REAFFIRMATION OF THE MAYORAL ROTATION SCHEDULE APPROVED IN 2003 WHEREAS, the City Council of the City of Pinole adopted Resolution 3211 on February 6, 1996 concerning the procedure for selecting the Mayor and the Mayor Pro Tempore; and:

WHEREAS, the City Council of the City of Pinole adopted Resolution 3285 on December 17, 1996, concerning the procedure for selecting the Mayor and the Mayor Pro Tempore; and WHEREAS, the City Council of the City of Pinole adopted Resolution 109-2000 on February 15, 2000, concerning the procedure for selecting the Mayor and the Mayor Pro Tempore; and WHEREAS, the City Council of the City of Pinole adopted Resolution 179-2003, amending the procedure for selecting the Mayor and the Mayor Pro Tempore; and WHEREAS, the City Council of the City of Pinole adopted a minute order action on January 19, 2009 concerning the procedure for selecting the Mayor and the Mayor Pro Tempore; and WHEREAS, the City Council of the City of Pinole intends to adopt a single resolution to ratify the actions and reaffirm the former procedure (Resolution 109-2000) for selection of the Mayor and Mayor Pro Tempore; NOW, therefore, the City Council of the City of Pinole does hereby resolve as follows:

It is in the best interest of the City of Pinole that the councilmembers that shall serve as Mayor and Mayor Pro Tempore are selected by the City Council annually according to a system of succession that permits the Mayor and Mayor Pro Tempore to gain sufficient experience prior to assuming their respective offices. It is appropriate to base such succession on rotation, seniority and election results in accordance with the following:

1. Mayoral List. The City Clerk shall maintain a Mayoral List in accordance with this Resolution.

The City Clerk shall update the Mayoral List for Council affirmation, following each council election and council vacancy that occurs. The Mayoral List in effect as of the adoption date of this Resolution is attached as Exhibit A to this Resolution.

2. Succession Generally, When a position on the Mayoral List is vacated for any reason, except as otherwise provided in this Resolution, the next councilmember listed on the Mayoral List shall succeed to the vacant position in accordance with the Mayoral List and this Resolution.

3. Succession to Mayor, When the office of Mayor is vacated for any reason, the Mayor Pro Tempore listed on the then-current Mayoral List shall succeed to the office of Mayor.

4. Succession to the Office of Mayor Pro Tempore. When the office of Mayor Pro-tempore is vacated for any reason, the next councilmember listed on the then-current Mayoral List shall succeed to the office of Mayor Pro Tempore.
1 ATTACHMENT A
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5. Placement of the Outgoing Mayor on the Mayoral List. The name of the outgoing Mayor shall be placed at the end of the Mayoral List, unless the outgoing Mayor is re-elected (in that election year), in which case, Section 6 shall apply.
6, Placement of Newly Elected Councilmembers on the Mayoral List. The names of the highest vote getters among newly elected councilmembers (incumbent or non-incumbent) shall be placed on the Mayoral List after incumbent councilmembers in order of most votes received, but before the outgoing Mayor unless the outgoing mayor is re-elected at the same election, in which case the outgoing Mayor shall also be placed on the list in order of votes received.

7. Placement on the Mayoral List of Non-Incumbent Councilmembers Newly Elected or Appointed to Fill Vacancies. Non-incumbent councilmembers newly elected or appointed to fill vacancies on the City Council shall be placed last on the Mayoral List, but above the outgoing Mayor, if any, at the time the vacancy is filled,

8. Councilmembers’ Right to Decline the Offices of Mayor and Mayor Pro Tempore. Councilmembers may decline to succeed to the office of Mayor or Mayor Pro Tempore pursuant to the Mayoral List and this Resolution. When a councilmember so declines to succeed to such office, such office shall pass to the next councilmember listed on the Mayoral List that is eligible pursuant to this Resolution to succeed to such office.

The names of councilmembers that so decline to succeed to the office of Mayor or Mayor Pro Tempore shall be placed on the Mayoral List immediately following the name of the councilmember that succeeds to such office, notwithstanding any other provision of this Resolution.

9. Removal of Mayor by Council Vote, Councilmembers that have succeeded to the office of Mayor in accordance with the Mayoral List and this Resolution may be removed from that office by a majority vote of the full Council. Such removed Mayor shall be treated the same as an outgoing Mayor for purposes of the Mayoral List and this Resolution.

This resolution supercedes Resolutions 3211 and 3285, 109-2000, and 179-2003, and any prior minute order actions, which are hereby repealed and of no further force or effect.

THE FOREGOING RESOLUTION WAS ADOPTED this 19th day of October 2010, by the following vote:

AYES: COUNCILMEMBERS: Banuelos, Fujita, Long, Murray, Swearingen NOES: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
Patricia Athenoui1lMC
City Clerk
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EXHIBIT A to Resolution 2010-87

MAYOR ROTATION LIST
October 19, 2010 — Current Status

LONG SWEARINGEN MURRAY FUJITA BANUELOS
(2nd place vote (2nd highest (Outgoing Mayor Served 1/2 year Appointed August recipient in vote recipient in 12/2008, & term as Mayor in 18, 2008, fill Feb 08 in Nov 4, 2008 highest vote May 2008, when vacancy from Vacancy Election- recipient in Horton resigned Horton’s Council /Recall 1 time switch Nov 4, 2008 as Mayor resignation
Election) with Murray Election) 7/21/08
per 1/13/2009
minute order
December December December December December
2009-2010 2010-2011 2011-2012 2011-2012 2012-2013
POST NOVEMBER 2, 2010 ELECTION
SWEARINGEN MURRAY New member New member 2 NEWLY New member (2nd highest vote (Outgoing Highest vote 2nd Highest vote ELECTED 3rd Highest vote getter in recipient in Nov4, Mayor in getter in 2010 getter in 2010 MEMBERS FROM 2010 election —will never 2008 Election- 12/2008, & election Election NOVEMBER 2012 ascend to Mayor unless re I time switch with highest vote Term Dec Term Dec 2010- ELECTION ADDED elected in Nov 2012 as 1st Murray per recipient in 2010-Dec 2014 Dec 2014 TO CHART FOR or 2nd highest 1/13/2009 minute Nov 4, 2008 ROTATION Term Dec 2010-Dec 2014 order Election) BEGINNING
DECEMBER 2014
December December December December December
2010-2011 2011-2012 2012-2013 2013-2014 2014-2015
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2022 MAYORAL ROTATION LIST
Procedure Approved by Resolution 2010-87;
Pursuant to the 2020 Election and Proposed for the 2022 Election results Received Accepted by the City Council:

MURPHY TOMS SASAI TAVE
FUTURE

ROTATION

DETERMINED
Established by
highest # of votes in
11/3/2020 Election
Established by 2nd highest
# of votes in 11/3/2020
Election
Established by
highest # of votes in
11/8/2022 Election
Established by 2nd
highest # of votes in
11/8/2022 Election
By the highest votes
received in the
November 2024
Election
Office Term: Office Term: Office Term: Office Term: Office Term:
12/2020 – 12/2024 12/2020 – 12/2024 12/2022-12/2026 12/2022-12/2026 12/2024-12/2028 Mayor Term: Mayor Term: Mayor Term: Mayor Term: Mayor Term:

December December December December December
2022-2023 2023-2024 2024-2025 2025-2026 2026-2028
2022 MAYORAL ROTATION SCHEDULE
2 NEWLY

ELECTED

MEMBERS FROM
NOVEMBER 2022

ELECTION ADDED

TO CHART FOR

ROTATION

BEGINNING
DECEMBER 2024

ATTACHMENT B
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Pinole City CouncilNovember 17, 2023

Pinole City Council
November 17, 2023