RO2302 SAFETY IMPROVEMENTS ON ARTERIAL ROADWAYS | 11
opportunity for visitors to offer project feedback.
We will use this as a tool to provide responses
to community concerns. This effort will include
narratives in “the Pulse”, City Manager’s online
report.
B. Traffic and Pedestrian Safety Commission (TAPS)
We will support staff in presenting the preliminary design to the commission for review and comment.
1.6 CONTRACT MANAGEMENT CSWST2 will be
responsible for overall management of schedule and
budget as well as integrating a quality management
process. We anticipate at least two additional meetings to coordinate this phase of work.
Key Deliverables
• Existing Conditions mapping
• Traffic Data
• 35% design documents including exhibits
and reports.
• Project website content and articles for The
Pulse
• TAPS Meeting agendas, presentation, and
minutes.
TASK 2 ENVIRONMENTAL ASSESSMENT AND LOCAL ASSISTANCE COORDINATION With consensus on the preliminary design, our team
will support securing the authorization to construct
from Local Assistance.
2.1 NEPA/CEQA PROJECT DESCRIPTION Based
upon the approved plan, we will prepare a project
description to support the NEPA and CEQA processes.
For NEPA, we will support the City in completing the
Preliminary Environmental Study (Exhibit 6-A), Field
Review (Exhibit 7-B), and Roadway Data Forms (Exhibit
7-C). We will support the City during the field review
as well as incorporate Local Assistance’s conditions
into the construction documents to satisfy the NEPA
categorical exclusion. The City will use the project
description to file a categorical exemption under
CEQA based upon California Code of Regulations
Sections 15301(c), 15302(c), 15303(d), and 15304(f).
2.2 PUBLIC UTILITIES Our team will coordinate
with the public utilities including PGE, Comcast,
ATT, Conterra, EBMUD, and City services to ensure
their infrastructure is integrated into the design and
consistent with the Utility Certification requirements
of Local Assistance. This will include the following
items.
A. Preliminary Notice Our team will prepare a
formal notification, also known as A Letters, to the
utilities within 10 days of notice to proceed. This
will include a coordination meeting at the City’s
office (or online) to discuss the project and schedule.
B. Detailed Coordination As we advance the
design, our team will submit plans at the 35%, 65%,
and 95% levels of completion also known as the B
and C Letters/Plans. This will include a coordination meeting and summary of next steps with the process.
2.3 LOCAL ASSISTANCE We will support staff in
assembling documents to Local Assistance including:
A. Right-of-Way Certification CSW/ST2 will
complete the following to support the certification:
i. Notices to Owners Consistent with Task
2.2, we will complete and submit a Notice
to Utility Owners informing them of the
project and their need to relocate facilities
PROJECT APPROACH AND WORK PLAN
12 | CITY OF PINOLE DEPARTMENT OF PUBLIC WORKS
in conflict at their cost.
ii. Form 13-B We will complete Local Assistance
Form 13-B “Right of Way Certification” for
the project documenting that the City has
permanent rights-of-way as well as utility
clearances to construct the project. We
assume this will be a Certification Number 1.
B. Request for Authorization With completion
of the 100% documents as well as satisfaction of
the right of way and environmental process, we will
submit the following:
i. Request for Authorization Form and Cost
Estimate (LAPM 3-A)
ii. PS&E Certification and Checklist (Exhibit
12-D)
iii. Contract Goal Methodoloy (Exhibit 9-D)
iv. Plans and Specifications
2.4 CONTRACT MANAGEMENT We will complete
the tasks as identified in Task 1.6 including attending up to two (2) coordination meetings.
Key Deliverables
• Preliminary Environmental Study and Field
Review Forms
• CEQA Categorical Exemption
• Technical memoranda to support NEPA
• Utility notifications and summary of coordination
• Right of way certification
• Local Assistance forms to support E76
• Meeting agenda and minutes
• Updates to project website
TASK 3 CONSTRUCTION DOCUMENTS
With approval of the preliminary design, our team will
develop final construction documents in response to
potential issues allowing for bidding a project within
the available budget. During this task, we will continue coordination with the public utilities as well as with stakeholders along the corridor.
3.1 PREPARE PROJECT PLANS, SPECIFICATIONS,
AND ESTIMATES After approval of the 35% design,
our team will prepare documents to the 60% and 90%
levels of completion. This will include the following:
A. Plans We will add additional details to the 35%
plan set as described in Task 1.5. This will include
additional plan sheets illustrating demolition,
erosion control, and monument preservation.
B. Specifications Our team will develop specifications and special provisions for the project consistent with the federal requirements using the Appian and Marlesta project as a template. This will include
integration of Caltrans conditions as well as mitigation defined in the project’s CEQA and NEPA assessment.
C. Cost Estimate/Bid Schedule We will update our
cost model consistent with the design and funding
program.
3.2 OUTREACH In addition to updating the project
website, we anticipate a final meeting with TAPS.
PROJECT APPROACH AND WORK PLAN
RO2302 SAFETY IMPROVEMENTS ON ARTERIAL ROADWAYS | 13
3.3 FINAL PLANS With receipt of the E76, the team
will prepare the documents developed in Task 2 for
bidding.
3.4 CONTRACT MANAGEMENT We will complete
the tasks as identified in Task 1.6 including attending up to four (4) coordination meetings.
Key Deliverables
• Documents for the 60 and 90% submittal.
• Project website content
• Meeting agendas, presentation, and minutes.
TASK 4 BIDDING AND CONSTRUCTION SUPPORT
4.1 BIDDING SUPPORT Our team will assist during
the bidding phase by assisting in outreach, attending the pre- bid meeting, responding to contractor requests for information, preparing bid addenda as
necessary, and reviewing bids submitted.
4.2 CONSTRUCTION SUPPORT During construction, the team will review shop drawing submittals, respond to contractor questions, provide technical
guidance, visit the site on two (2) occasions during
construction, review two (2) change order requests,
and prepare a punch list near the completion of
construction. After construction, we will prepare
record drawings based upon the contractor’s markups.
Key Deliverables
• Addenda to plans and special provisions
during the bid phase
• Review of submittals
• Prepare written responses to contractor
questions including plan modifications
• Prepare written response to requests for
change order
• Summarize findings from field reviews
• As-built records
PROJECT APPROACH AND WORK PLAN
14 | CITY OF PINOLE DEPARTMENT OF PUBLIC WORKS
1.1 Project Kickoff 1
1.2 Data Collection and Field Review 4
1.3 Existing Conditions Mapping 20
1.4 Preliminary Design 18
1.5 Outreach
Online Platform 1
TAPS Presentation 1
1.6 Contract Management
General Project Management 2
QA/QC 2
Meetings 2
51 2.1 Environmental Support
Project Description 2
CEQA CE 2
NEPA CE 2
2.2 Public Utilities 4
2.3 Local Assistance
ROW Certification 1
Request for Authorization 2
2.4 Contract Management
General Project Management 2
QA/QC 1
Meetings 2
18 3.1 Final Design
60% PSE 42
90% PSE 32
3.2 TAPS Presentation 1
3.3 Bid Submittal 8
3.4 Contract Management
General Project Management 2
QA/QC 1
Meetings 2
88 4.1 Bidding Support 5
4.2 Construction Support 18
23 34 30 180
64 TOTAL LABOR COST: 7 48 5 6 6 44
64 SUBTOTAL 0 5 0 0 0 8
4 44
20 22 22
Task 4 Bidding and Construction Support
1 SUBTOTAL 2 22 0 0 0
2 1
2 2 222
8 1
12 12
8 88
Task 3 Construction Documents
8 10
SUBTOTAL 1 12 1 0 0 4 0 0
2 1
2 2
1 4
2 2
2 12 6 4
Task 2 Environmental, Local Assistance, and Railroad Support SUBTOTAL 4 9 4 6 6
2 2
2 1
1 48 6
466 4
4 Task 1. Preliminary Engineering
1 Varies Engineer 3Varies Engineer 2Varies Engineer 1
SUMMARY OF PRIME CONSULTANT LABOR EFFORT
Safety Improvements for Arterial Roadways
CSW|ST2
Total Hours
Project Manager, Engineer, and Surveyor
Robert Stevens PICRich Souza Senior Project ManagerJosh Woelbing Survey ManagerVaries Party ChiefVaries Survey Apprentice
| 15
ID Task Name Duration Start Finish
1 Pinole Arterial Safety Improvements 198 days Mon 1/22/24 Wed 10/23/24 2 Task 1 Preliminary Engineering 60 days Mon 1/22/24 Fri 4/12/24 3 Notice to Proceed 0 days Mon 1/22/24 Mon 1/22/24
4 Project Kickoff 0 days Fri 1/26/24 Fri 1/26/24
5 Existing Conditions Assessment 20 days Mon 1/22/24 Fri 2/16/24 6 Preliminary Design 30 days Mon 2/19/24 Fri 3/29/24
7 City Review 10 days Mon 4/1/24 Fri 4/12/24
8 Review Meeting 0 days Fri 4/12/24 Fri 4/12/24
9 Presentation to TAPS 0 days Wed 2/21/24 Wed 2/21/24
10 Task 2 Environmental Assessment
and Local Assistance Coordination
183 days Fri 1/26/24 Wed 10/9/24
11 Prepare Project Description 5 days Thu 2/22/24 Wed 2/28/24 12 CEQA 10 days Thu 2/29/24 Wed 3/13/24
13 Complete Notice of
Exemption
5 days Thu 2/29/24 Wed 3/6/24
14 City Review 5 days Thu 3/7/24 Wed 3/13/24
15 File with Clearinghouse 0 days Wed 3/13/24 Wed 3/13/24 16 NEPA 45 days Wed 3/27/24 Wed 5/29/24
17 Field Review 0 days Wed 3/27/24 Wed 3/27/24
18 Provide Technical Studies 20 days Thu 3/28/24 Wed 4/24/24 19 Local Assistance Review 25 days Thu 4/25/24 Wed 5/29/24 20 Categorical Exclusion 0 days Wed 5/29/24 Wed 5/29/24 21 Public Utilities 115 days Fri 1/26/24 Fri 7/5/24
22 Preliminary Notice 0 days Fri 1/26/24 Fri 1/26/24
23 Coordination 60 days Mon 4/15/24 Fri 7/5/24
24 Local Assistance 68 days Fri 7/5/24 Wed 10/9/24
25 File Right of Way Certification 0 days Fri 7/5/24 Fri 7/5/24 26 Caltrans Review 20 days Mon 7/8/24 Fri 8/2/24
27 File RFA 0 days Wed 8/7/24 Wed 8/7/24
28 Caltrans Review 45 days Thu 8/8/24 Wed 10/9/24
29 E76 Issued 0 days Wed 10/9/24 Wed 10/9/24
30 Task 3 Construction Documents 105 days Thu 5/30/24 Wed 10/23/24 31 Prepare 60% PSE 15 days Thu 5/30/24 Wed 6/19/24
32 Review 10 days Thu 6/20/24 Wed 7/3/24
33 Review Meeting 0 days Wed 7/3/24 Wed 7/3/24
34 Prepare 90% PSE 15 days Thu 7/4/24 Wed 7/24/24
35 Review 10 days Thu 7/25/24 Wed 8/7/24
36 Review Meeting 0 days Wed 8/7/24 Wed 8/7/24
37 Presentation to TAPS 0 days Wed 8/28/24 Wed 8/28/24
38 Prepare Final Documents 10 days Thu 10/10/24 Wed 10/23/24 39 Project Ready for Bidding 0 days Wed 10/23/24 Wed 10/23/24 1/22
1/26
4/12
2/21
3/13
3/27
5/29
1/26
7/5
8/7
10/9
7/3
8/7
8/28
10/23
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
2024
Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration‐only
Manual Summary Rollup
Manual Summary
Start‐only
Finish‐only
Deadline
Progress
Manual Progress
Project: msproj11
Date: Tue 12/12/23
16 | CITY OF PINOLE DEPARTMENT OF PUBLIC WORKS
CSW/Stuber-Stroeh Engineering Group does not have any conficts of interest that exist with regards to services to be provided under the pursuant contract of this RFQ with the City of Vallejo.
CONFLICT OF INTEREST
This proposal shall remain in effect for one hundred and twenty (120) days following the date proposal submittals are due (December 13, 2023).
CONTRACT AGREEMENT
CSW/Stuber-Stroeh Engineering Group is familiar with the Caltrans Local Assistance Procedures Manual and brings extensive experience supporting public agencies in meeting Caltrans funding requirements. We are familiar with State Prevailing Wage requirements, as well as the auditing process, and are prepared to support the City of Pinole in delivering this project throuh Caltrans LAPM.
STATE-ONLY FUNDED PROVISIONS
CSW/Stuber-Stroeh Engineering Group accepts the agreement stated without modification. Our firm meets the insurance requirements and can provide a Certificate of Insurance as required by City of Pinole.
EXCEPTIONS/DEVIATIONS
121 Park Place
Richmond, CA 94801
www.cswst2.com
RFP No: PW-2023-05 Page 19
APPENDIX C ñ COST PROPOSAL
SUBMIT UNDER SEPARATE SEALED COVER
OR VIA EMAIL IN A PASSWORD-PROTECTED PDF
Enter below the proposed not-to-exceed amount for providing services as described in the Scope of Work.
Not to Exceed Amount: _____________________________________ Attach separate details of the proposal to show the breakdown of the not-to exceed amount and provide hourly rate sheets as necessary.
1. I agree to submit monthly invoices and NET 30 payment terms.
2. This proposal shall remain firm for 120 days from the date of proposal.
NAME OF PROPOSER
ADDRESS
TELEPHONE
SIGNATURE OF PERSON
AUTHORIZED TO BIND PROPOSER
NAME AND TITLE
DATE SIGNED
CSW/Stuber-Stroeh Engineering Group 121 Park Place, Richmond, CA 94801 415.883.9850 Robert Stevens, Principal 12.13.2023 $33,535 Page 187 of 249 2023 Hourly Rate ($/ hour)
Fringe
Overhead
Profit
Multiplier
Billable Rate (Overhead & Profit) ($/ hour)
1.1 Project Kickoff 1 $228
1.2 Data Collection and Field Review 4 $716
1.3 Existing Conditions Mapping 20 $3,084
1.4 Preliminary Design 18 $3,231
1.5 Outreach
Online Platform 1 $197
TAPS Presentation 1 $197
1.6 Contract Management
General Project Management 2 $455
QA/QC 2 $395
Meetings 2 $455
51 $8,960
2.1 Environmental Support
Project Description 2 $455
CEQA CE 2 $455
NEPA CE 2 $455
2.2 Public Utilities 4 $716
2.3 Local Assistance
ROW Certification 1 $228
Request for Authorization 2 $455
2.4 Contract Management
General Project Management 2 $455
QA/QC 1 $197
Meetings 2 $455
18 $3,874
3.1 Final Design
60% PSE 42 $6,773
90% PSE 32 $5,361
3.2 TAPS Presentation 1 $197
3.3 Bid Submittal 8 $1,340
3.4 Contract Management
General Project Management 2 $455
QA/QC 1 $197
Meetings 2 $455
88 $14,779
4.1 Bidding Support 5 $944
4.2 Construction Support 18 $2,976
23 $3,921
180 $31,533
1 General Expenses $500
2 Traffic Count $1,500
$2,000
$33,533
CERTIFICATION OF DIRECT COSTS:
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Pare 31 - Contact Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Designee Related Services 6 48 Code of Federal Regulations Par 9904 - Cost Accounting Standards Board (when applicable) Local governments are responsible for applying only cognizant agency approved or CALTRANS accepted Indirect Cost Rate(s).
Prime Consultant
Name: Robert Stevens Title: President
Date: 12.12.2023
Signature:
Phone Number: 415.533.1864
Email: [email protected] Date of Certification: 01.20.22 TOTAL PROJECT COST:
Project Manager, Engineer, and Surveyor
Reimbursable Expenses
SUBTOTAL
TOTAL LABOR COST:
SUBTOTAL 0 5 0 0 0 8 6 4
7 2
4 464
0 Task 4 Bidding and Construction Support
14 8 888
12 2
2 12 0 0
8 30
22 22
48 5
10 0
222
2 4
2 Task 2 Environmental, Local Assistance, and Railroad Support 1 SUBTOTAL 4 6 12 6 9
175.97% 175.97% 175.97%
10%
3.0 4
6 175.97%
10%
3.0 227.68 115.36
10%
3.0 104.73 147.99
3.0 3.0
179.10
Varies Survey ApprenticeVaries Engineer 3
Safety Improvements for Arterial Roadways
59.00 0.00%
CSW|ST2
75.00 0.00%
10% 10% 10%
Varies Engineer 1
38.00 0.00%
175.97%
10%
175.97%
Total HoursTotal Base Fee
Robert Stevens PICVaries Party ChiefVaries Engineer 2
1 SUMMARY OF PRIME CONSULTANT LABOR EFFORT
65.00 59.50 48.75
0.00% 0.00% 0.00% Josh Woelbing Survey Manager
75.00 0.00%
34.50 0.00%
Rich Souza Senior Project Manager
SUBTOTAL
Task 3 Construction Documents
175.97% 175.97%
Task 1. Preliminary Engineering
180.62
3.0 3.0
10%
197.32
3.0 227.68
1 8
2 2
4 2
4 6
12 0 40
SUBTOTAL 2 22 0 20
2 66 4
1 4
1 11
2 1
2 4
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costa that are noncompliant with the federal and state requirements are not libel for reimbursement.
2 1
6 6 44 34
CITY COUNCIL
REPORT 9.H.
DATE: JANUARY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: HEATHER BELL, CITY CLERK
SUBJECT: APPROVE THE 2024 COUNCIL COMMITTEE ASSIGNMENT LIST
RECOMMENDATION
It is recommended that the City Council approve a resolution adopting the 2024 Council Committee Assignment List.
BACKGROUND
At the December 5, 2023 City Council meeting, Council reviewed and amended a draft 2024 Council Committee Assignment List created by staff based on the standard mayoral succession and 2023 assignments.
REVIEW AND ANALYSIS
Attached is the 2024 Council Committee Assignment List that reflects Council’s direction from the December 5, 2023 meeting.
All appointments on this list are subject to Council discretion, including appointments to ad-hoc committees that are approved during the year. Staff will disseminate the 2024 list to the Council and to the respective boards and outside agencies. Council assignments are also uploaded on the City Council webpage.
FISCAL IMPACT
There are no fiscal impacts associated with this action.
ATTACHMENTS
A. Resolution
B. 2024 Councilmanic Assignments for Council
RESOLUTION 2024 - XX
RESOLUTION OF THE CITY COUNCIL OF PINOLE, CALIFORNIA,
APPROVING THE PINOLE CITY COUNCIL COMMITTEE APPOINTMENT LIST WHEREAS, the City Council of the City of Pinole has established various Ad-Hoc Committees designed to aid the City Council in the conduct of the public’s business; and WHEREAS, in addition, the City of Pinole has representation on various county, local, regional Boards and Committees as a means of furthering the City’s interests; and
WHEREAS, representation on various regional board and committees require attendance by the Mayor and Mayor Pro Tem; and
WHEREAS, designated City Council representatives appointed to the various boards, commissions and committees serve for one-year terms expiring in December of each year (except as otherwise noted in Exhibit A) following the reorganization of the new City Council; and
WHEREAS, on December 5, 2023, the City Council reviewed and recommended changes to the Committee Appointment list and directed staff to bring the item back on January 16, 2024 for approval.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Pinole does hereby approve the 2024 Council Committee Appointment List, hereunto attached as Exhibit A.
PASSED AND ADOPTED this 16th day of January 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed and adopted on this 16th day of January 2024.
____________________________
Heather Bell, CMC
City Clerk
1 2024 COUNCIL ASSIGNMENTS
JOINT POWERS AUTHORITIES AND OTHER INTERAGENCY REGULATORY BODIES OF
WHICH THE CITY IS A MEMBER
1. ASSOCIATION OF BAY AREA GOVERNMENTS (ABAG)
Meetings: General Assembly Conference, Friday June 21, 8:00 a.m. - 5:00 p.m. 2024.
General Assembly Business Meeting, Friday, June 21, 10:00 a.m – 12:00 p.m. 2024.
Contact: Fred Castro, Clerk of the Board, Ph: (415) 820-7913, Email:
[email protected]
Kimberly Ward, Principal Clerk, Ph: (415) 778-5367, Email:
[email protected]
Delegate: Murphy Alternate: Martinez-Rubin
2. MARIN CLEAN ENERGY (MCE)
Meetings: 3rd Thursday of every month at 6:30 p.m.
Location: Rotational locations
Contact: Darlene Jackson, Lead Clerk/Executive Assistant, Ph: (925) 378-6732 Email: [email protected]
Delegate: Murphy Alternate: Toms
3. PINOLE / HERCULES WASTEWATER SUBCOMMITTEE
Meetings: Quarterly meetings - 1st Thursday at 8:30 a.m.
Contact: Sanjay Mishra, Ph: (510) 724-9017, Email: [email protected] Location: Location alternates between cities
Delegates: Tave/Murphy Alternate: Martinez-Rubin
4. WEST CONTRA COSTA INTEGRATED WASTE MANAGEMENT AUTHORITY (WCCIWMA, “RECYCLEMORE”)
Meetings: Meets monthly – 2nd Thursday at 6:15 p.m., no meetings in August.
Location: Hercules City Council Chambers, 111 Civic Drive, Hercules Contact: Peter Holtzclaw, Executive Director, Ph: 510-609-1217, Email:
[email protected]
Donald Sturman, Mgr. of Finance & Admin. Svs. (510) 609-1219, Email:
[email protected]
Delegate: Tave Alternate: Murphy
5. WEST CONTRA COSTA TRANSPORTATION ADVISORY COMMITTEE (WCCTAC) Meetings: Meets monthly - Last Friday of every month from 8 a.m. to 10 a.m., expect November & December. No Meeting in November & 2nd Friday of the Month In December.
Location: El Cerrito City Hall
Contact: John Nemeth, Executive Director, Ph: (510) 210-5933, Email:
[email protected]
Valerie Jenkins, Administrative Asst., Ph: (510) 210-5931, Email:
[email protected]
Delegate: Tave Alternate: Sasai
2 6. WESTERN CONTRA COSTA TRANSIT AUTHORITY (“WCCTA / WESTCAT”) Meetings: 2nd Thursday monthly at 6:30 p.m.
Location: Pinole Council Chambers, 2131 Pear Street
Contact: Mica McFadden, Ph: (510) 724-3331 x 113, Email: [email protected] Yvonne Morrow, Ph: (510) 724-3331 x117, Email: [email protected] Delegate: Sasai/Toms Alternate: Murphy
VOLUNTARY INTERAGENCY COLLABORATION BODIES OF WHICH THE CITY IS A MEMBER
7. BAYFRONT CHAMBER OF COMMERCE
Meetings: Bi-Monthly, 2nd Tuesday of every month at 8:00 a.m.
Location: Varies
Contact: Sylvia Villa-Serrano, Ph: (510)741-7945, Email:
[email protected]
Delegate: Sasai
8. CONTRA COSTA MAYORS CONFERENCE
Meetings: First Thursday of each month at 6:30 p.m.
Location: Rotational locations
Contact: Gary Pokorny, Ph. (510) 508-0052, Email: [email protected] Delegate: (Mayor) Toms (Mayor Pro Tem) Sasai
9. EAST BAY DIVISION, LEAGUE OF CALIFORNIA CITIES
Meetings: February 29, 2024, April 25, 2024, September 26, 2024, December 12, 2024.
Location: Rotational locations
Contact: Dawn Abrahamson, Division Secretary, Ph: (925) 989-5674, Email:
[email protected]
Sam Caygill, East Bay Regional Public Mgr., Ph: (510) 473-5418, Email:
[email protected]
Delegate: (Mayor) Toms (Mayor Pro Tem) Sasai
10. WEST COUNTY MAYORS AND SUPERVISORS ASSOCIATION
Meetings: 4th Thursday, monthly at 8:30 a.m.
Location: 6th Month Rotation: San Pablo, El Cerrito, Pinole, Hercules, Richmond Contact: Jan-June 2024 El Cerrito, Holly M. Charlety, Ph: 510-215-4305 Email:
[email protected]
July-Dec. 2024: Pinole, Heather Bell, Ph: 510-724-9826, Email:
[email protected]
Delegate: (Mayor) Toms (Mayor Pro Tem) Sasai
SUBCOMMITTEES OF THE PINOLE CITY COUNCIL
11. FINANCE SUBCOMMITTEE
Meetings: Meet Quarterly/As Needed
Delegates: Mayor, Mayor Pro Tem & City Treasurer
Contact: City Manager, Finance Director, & City Clerk
Created: (Res. 2005-15)
12. HONORING/PLAQUES NAMING AD-HOC SUBCOMMITTEE
(limited duration / specific focus)
Meetings: TBD
Attendees: Sasai/Martinez-Rubin
Created: November 1, 2016
3 13. MUNICIPAL CODE AD-HOC SUBCOMMITTEE
(limited duration / specific focus)
Meetings: TBD
Attendees: Toms/Sasai
14. PLANNING COMMISSION INTERVIEW AD-HOC SUBCOMMITTEE
(limited duration / specific focus)
Attendees: Toms/Martinez-Rubin
15. TAPS AND COMMUNITY SERVICES COMMISSION INTERVIEW AD-HOC
SUBCOMMITTEE
(limited duration / specific focus)
Attendees: Tave/Martinez-Rubin
16. PARTICIPANTS IN FORMATION PROCESS OF EAST BAY WILDFIRE PREVENTION
AND VEGETATION MANAGEMENT JOINT POWERS AUTHORITY
(limited duration / specific focus)
Meetings: TBD
Contacts: Toms/Tave
17. TECHNOLOGY AND COMMUNICATION SUBCOMMITEE
Meetings: TBD
Attendees: Murphy/Tave
Created: October 19th, 2021
18. PROJECT LABOR AGREEMENT AD HOC SUBCOMMITTE
Meetings: TBD
Attendees: Sasai/Martinez-Rubin
Created: November 1, 2022
CITY COUNCIL
REPORT 9.I.
DATE: JANUARY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: DAVID HANHAM, PLANNING MANAGER
SUBJECT: ADOPT A RESOLUTION AMENDING THE ON-CALL AGREEMENT WITH MGROUP FOR FISCAL YEAR 2023-2024
RECOMMENDATION
Staff Recommends the City Council Authorize the Interim City Manager to execute an amendment to the On-Call contract with M-Group in the form of a Task Order for staff augmentation for FY23/24 at an amount not to exceed $160,000.
BACKGROUND
The Building and Planning Divisions of the Community Development Department in the City have been and are expected to continue experiencing a significant amount of activity. To be able to deliver services to the development community and homeowners, in addition to major long-range planning policy work currently underway, the City must continue to augment planning staff. The City of Pinole has used staff augmentation in the recent past to manage the increased amount of activity. In November of 2018, the Council approved Resolution No. 2018-101 approving on-call contract services for several consulting firms, including the Metropolitan Planning Group (M-Group), with the understanding that contract amendments would be issued in the form of Task Orders; Task Orders in excess of $45,000 would be presented to the City Council for approval. The Contract with M-Group was for a five year team, and was extended through June 30, 2024.
REVIEW AND ANALYSIS
The Planning Division has a significant workload for the 2023-2024 fiscal year. In addition to the projected steady increase in planning requests and entitlements, major updates to the City's General Plan are also in the pipeline. These updates include the introduction of a new Health and Environmental Justice Element, as well as an updated Safety Element. Moreover, the City is slated to adopt its first Climate Action and Adaptation Plan. Alongside these updates, the Planning Division will be responsible for implementing the Housing Element, which includes substantial modifications to the Three Corridor Specific Plan and Zoning Ordinance. The City will be looking forward to completing the California Environmental Quality Act (CEQA) clearances for these major projects. Augmenting planning staff will allow for efficient and accelerated processing of entitlements by the City. The City has been using the M-Group over the past five years for planning staff augmentation and staff is confident that they can provide the City with the needed professional services. During the FY24/25 budget cycle, staff will evaluate the need for an in-house planning position for FY24/25.
FISCAL IMPACT
There is no fiscal impact. Funding necessary for this task order was budgeted in the 2023- 2024 Budget and is allocated within the Planning/Building Fund 212.
ATTACHMENTS
A. Resolution
B. M-Group GP Task Order 23-24
ATTACHMENT A
RESOLUTION NO. 2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA,
APPROVING AN AMENDMENT TO THE ON CALL CONTRACT WITH
METROPOLITAN PLANNING GROUP (M-GROUP) AND ISSUING A
TASK ORDER FOR STAFF AUGMENTATION IN AN
AMOUNT NOT TO EXCEED $160,000
WHEREAS, the City has utilized M-Group for many years for current and longrange planning services; and WHEREAS, on November 13, 2018, the City Council approved an on-call contract with M-Group for a period of four (4) years and have had extensions completed with the understanding that any contract amendments more than $45,000 be presented to the City Council for approval; and
WHEREAS, the City is in the process of completing major amendments to the Three Corridor Specific Plan, Zoning ordinance, Downtown Design Guidelines; and WHEREAS, the City in the process of completing the Objective Development Design Guidelines, Safety and Environmental Justice Element of the General Plan, and the implementation of the Housing Element: and
WHEREAS, M-Group has previously assisted the City with planning grant applications, current and long-range planning services, and is familiar with the requirements of all of grants as well as the City’s plans and codes and WHEREAS, the City needs temporary additional support to address the high volume of work; and
WHEREAS, the anticipated cost for this amendment for M-Group to provide staff augmentation is expected to be $160,000; and
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Pinole does hereby take the following actions:
1. Authorize the Interim-City Manager to execute an amendment to the on-call contract with M-Group and issue a Task Order for staff augmentation in an amount not to exceed $160,000, in a form approved by the City Attorney.
2. The Interim City Manager is authorized and directed to take such other actions as are necessary to carry out the purpose and intent of this Resolution.
Pinole City Council
Resolution No. 2024-__
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 16th day of January 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 16th day of January 2024
___________________________________
Heather Bell, CMC
City Clerk
AMENDMENT TO THE
CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF PINOLE AND
METROPOLITAN PLANNING GROUP
This Amendment to the Consulting Services Agreement dated November 20th, 2018 (the “Agreement”), between the City of Pinole, a general law city and municipal corporation, (“City”) and Metropolitan Planning Group (M-Group). (“Consultant”) (together sometimes referred to as “Parties”) is approved as of the date executed below.
Effect of Amendment. The terms and conditions of this Amendment are intended by the Parties to modify the Agreement. To the extent there is any inconsistency between the terms of this Amendment and the terms of the Agreement and/or its Appendix, the terms of this Amendment shall control.
Exhibit A and B of the Agreement are amended to include:
1. General Planning Services for Fiscal Year 23/24 for an amount not to exceed $160,000.00
With the exception of the foregoing, all other terms and conditions in the Services Agreement, dated November 20th, 2018, remain in force and effect.
The Parties have executed this Amendment to the Agreement as of the date signed by the Authority.
City of Pinole Contractor
____________________________ _______________________
Neil Gang Heather Bradley
Interim-City Manager President & Principal
Dated: _____________________ Dated: __________________
Approved as to Form
Eric S. Casher
City Attorney
Dated: _____________________
CITY COUNCIL
REPORT 9.J.
DATE: JANUARY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: ADOPT A RESOLUTION AUTHORIZING DESIGNATED CITY STAFF TO
ACCEPT DISASTER-RELATED FINANCIAL ASSISTANCE FROM FEDERAL AND STATE PROGRAMS.
RECOMMENDATION
1. Adopt a resolution (Attachment A) authorizing designated staff (City Manager, Finance Director, and Public Works Director), on behalf of the City of Pinole, to accept disasterrelated financial assistance from federal and state grant programs; and
2. As the Governing Board, certify the State of California Governor’s Office of Emergency Services (CalOES) Form
OES-FPD 130 (Form 130) (Attachment B).
BACKGROUND
The State of California Governor’s Office of Emergency Services (CalOES) requires that nonstate agencies file Form OES-FPD 130 (Form 130) for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
• Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under • Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
• Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
• National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 • California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 CalOES requires Form 130 to be filed every three years or when there is a change in the authorized agents or governing body representatives.
REVIEW AND ANALYSIS
Recently, the City was informed that we need to file Form 130 which is required to receive grant funding for the state-declared storm damage event that occurred in December 2022 through January 2023.
The City of Pinole does not have a current Form 130 on file with CalOES. In order to be eligible to receive funding from existing or future federal and state grant programs, as specified above, the City must file Form 130.
FISCAL IMPACT
There is no fiscal impact resulting from this item. By approving the resolution and certifying CalOES Form 130, the City Council authorizes designated staff to accept financial assistance from federal and state grant programs.
ATTACHMENTS
A. A - Resolution
B. B - CalOES Form 130
RESOLUTION NO. 2024-xx
A RESOLUTION OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA, STATE OF
CALIFORNIA, AUTHORIZING DESIGNATED CITY STAFF (CITY MANAGER, FINANCE
DIRECTOR, AND PUBLIC WORKS DIRECTOR), ON BEHALF OF THE CITY OF PINOLE, TO
ACCEPT DISASTER-RELATED FINANCIAL ASSISTANCE FROM FEDERAL AND STATE
GRANT PROGRAMS
WHEREAS, the City of Pinole may be eligible to receive funding from federal and state grant programs to recover financial losses sustained by federally- or state-declared disasters; and
WHEREAS, The State of California Governor’s Office of Emergency Services (CalOES) requires that non-state agencies file Form OES-FPD 130 (Form 130) for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
• Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under
• Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
• Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
• National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 • California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 WHEREAS, the Governing Board must authorize certain City staff (City Manager, Finance Director, and Public Works Director) to accept funding from the federal and state programs as specified above.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of Pinole approves CalOES Form 130 authorizing the City Manager, Finance Director, and Public Works Director to accept disaster-related financial assistance from the existing and future federal and state grant programs.
PASSED AND ADOPTED this 16th day January 2024, by the following vote:
AYES: BOARDMEMBERS:
NOES: BOARDMEMBERS:
ABSENT: BOARDMEMBERS:
ABSTAIN: BOARDMEMBERS:
____________________________
Heather Bell, CMC
City Clerk
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 OES-FPD-130 Page 3 of 4
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 4 of 4 OES-FPD-130
CITY COUNCIL
REPORT 9.K.
DATE: JANUARY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: ADOPT A RESOLUTION TO APPROVE THE SUCCESSOR AGENCY
RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) FOR FISCAL YEAR 2024-2025
RECOMMENDATION
Staff recommends that the City Council, acting as the governing board of the Successor Agency to the former Pinole Redevelopment Agency, adopt a resolution approving the Recognized Obligation Payment Schedule for the period July 1, 2024 through June 30, 2025 (ROPS 24-25) for the Successor Agency in the amount of $0.00 as all obligations will be fully paid and retired as of June 30, 2024.
BACKGROUND
The City of Pinole became the Successor Agency to the former Pinole Redevelopment Agency (Agency) following the dissolution of redevelopment in California on February 1, 2012 through ABX1 26. The Successor Agency is responsible for winding down and paying off the debts of the former Agency. The Pinole City Council serves as the Successor Agency’s governing board.
The Successor Agency is required to prepare a Recognized Obligation Payment Schedule (ROPS) for each twelve-month fiscal period in order to request property tax increment funds to pay down approved enforceable obligations and administrative costs of the Successor Agency.
The ROPS must be approved by the Countywide Oversight Board of Contra Costa County and submitted to the California Department of Finance in order for the Successor Agency to receive funds.
The Successor Agency requests the City Council’s adoption of the attached resolution approving the ROPS for the period of July 1, 2024 through June 30, 2025. The Countywide Oversight Board will consider the ROPS at its meeting on January 29, 2024.
REVIEW AND ANALYSIS
As of June 30, 2024, the Successor Agency will not have any remaining obligations as the outstanding debt will be fully paid and retired. As a result, staff is not requesting any funds for the ROPS 24-25 funding period.
The enclosed ROPS document is a listing of the minimum amounts that are required (scheduled) to be paid by the Successor Agency during the twelve-month period of July 1,
2024 through June 30, 2025. All enforceable obligations will be paid off and retired. As such, all amounts are listed as $0.00. This schedule must be reviewed and approved by the County Oversight Board prior to submission to the State Department of Finance (DOF) for final confirmation.
The City will begin the process to dissolve the Successor Agency in January 2024.
FISCAL IMPACT
There is no fiscal impact as all enforceable obligations will be fully paid and retired as June 30, 2024.
ATTACHMENTS
A. Resolution
B. Successor Agency ROPS 24-25
RESOLUTION NO. 2024-xx
RESOLUTION OF THE GOVERNING BOARD OF THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF PINOLE, APPROVING
THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS)
FOR JULY 1, 2024 THROUGH JUNE 30, 2025
WHEREAS, Assembly Bill x1 26 (“ABx1 26”) was passed by the California State Legislature, signed by the Governor, and has been codified as part 1.8 of Division 24 of the California Health and Safety Code, commencing with Section 34161; and WHEREAS, AB 26 requires successor agencies to continue to make all scheduled payments for enforceable obligations of their predecessor redevelopment agencies; and WHEREAS, pursuant to HSC section 34179.7(o)(1), commencing with the ROPS covering the period from July 1, 2016 to June 30, 2017 and thereafter, agencies shall submit an Oversight Board approved annual ROPS to the State Department of Finance and the County AuditorController by February 1 each year; and WHEREAS, the annual ROPS listing of obligations must include information for each obligation including:
A. The payee,
B. Project description and scope of work, product, or service for which payment is to be made,
C. Total outstanding debt or obligation,
D. Payment amount obligated to be made for the next 12-month accounting period, E. The funding source for payment of listed enforceable obligation; and
WHEREAS, all obligations will be fully paid and retired as of June 30, 2024, therefore the Pinole Successor Agency is requesting $0.00 for fiscal year 2024-2025; and WHEREAS, the City Finance Director has prepared the required ROPS, for review by the Pinole Successor Agency prior to submitting to the County Oversight Board.
NOW THEREFORE, BE IT RESOLVED that the Governing Board of the Successor Agency of the Redevelopment Agency of the City of Pinole does hereby resolve that the Recognized Obligation Payment Schedule for the period July 1, 2024 through June 30, 2025, herein provided as Attachment B, is hereby approved.
PASSED AND ADOPTED at a regular meeting of the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Pinole held on the 16th day of January 2024 by the following vote:
AYES: BOARDMEMBERS:
NOES: BOARDMEMBERS:
ABSENT: BOARDMEMBERS:
ABSTAIN: BOARDMEMBERS:
____________________________
Heather Bell, CMC
City Clerk
5569271.1
Recognized Obligation Payment Schedule (ROPS 24-25) - Summary Filed for the July 1, 2024 through June 30, 2025 Period Successor Agency: Pinole
County: Contra Costa
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
24-25A Total
(July -
December)
24-25B Total
(January -
June)
ROPS 24-25
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ - $ - $ -
F RPTTF - - -
G Administrative RPTTF - - -
H Current Period Enforceable Obligations (A+E) $ - $ - $ - Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Pinole
Recognized Obligation Payment Schedule (ROPS 24-25) - ROPS Detail July 1, 2024 through June 30, 2025
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
24-25
Total
ROPS 24-25A (Jul - Dec)
24-25A
Total
ROPS 24-25B (Jan - Jun)
24-25B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$- $- $- $- $- $- $- $- $- $- $- $- $- $-
7 Bond Indenture
Agreements
Fees 09/01/
2004
08/01/2024 US Bank,
National
Trust
Trustee, Paying
Agent &
Dissemination
Agent Fees for
Bond Indentures
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
20 Housing &
Non-housing
Professional
Services
Agreement
Fees 04/03/
2007
06/30/2024 AmeriNation
Community
Services
Monthly loan
processing service
for outstanding
redvelopment
loans to both
individuals and
business entities
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
26 Financial
Reporting
Services Bond
Indentures
Fees 09/27/
1999
08/01/2024 HdL Coren
& Cone
Property Tax
consulting/advisory
services related to
pledged revenue
property
assessments
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
31 Successor
Agency
Administrative
Cost Allowance
Admin
Costs
07/01/
2018
06/30/2024 City of
Pinole
Payroll Cost
Allocations for
Administrative Staff
Support of the
Pinole Successor
Agency
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
33 Legal/Attorney
Support
Services
Agreement
Admin
Costs
07/01/
2018
06/30/2024 Meyers,
Nave,
Riback,
Silver &
Wilson
Legal/Attorney
Support Services
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
37 Short-term
Borrowing
Agreement
SERAF/
ERAF
02/16/
2010
06/30/2024 City of
Pinole
Repayment of
SERAF payments
(2009-10 &
2010-11) to State
of California
funding by Housing
Set-Aside Fund
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
45 Pinole Vista
Redevelopment
Project 2015A
Refunding
Bonds
Issued
08/06/
2015
08/01/2024 US Bank,
National
Trust
Indenture Debt
Service Payments
for Principle &
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
24-25
Total
ROPS 24-25A (Jul - Dec)
24-25A
Total
ROPS 24-25B (Jan - Jun)
24-25B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
Tax Allocation
Refunding
Bond (Tax
Exempt)
After 6/
27/12
Interest
47 Financial
Reporting
Services Bond
Indentures
Admin
Costs
03/01/
2023
06/30/2024 Audit Firm
(TBD)
Auditing services
for Continuing
Financial
Disclosure required
by Bond
Indentures
Pinole
Vista
- Y $- - - - - - $- - - - - - $-
Pinole
Recognized Obligation Payment Schedule (ROPS 24-25) - Report of Cash Balances July 1, 2021 through June 30, 2022
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 21-22 Cash Balances
(07/01/21 - 06/30/22)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/21)
RPTTF amount should exclude "A" period distribution
amount.
145,375
2 Revenue/Income (Actual 06/30/22)
RPTTF amount should tie to the ROPS 21-22 total
distribution from the County Auditor-Controller
(22,417) 6,064,849 Other Funds = Loan repayments and interest earned
3 Expenditures for ROPS 21-22 Enforceable Obligations
(Actual 06/30/22)
2,407 6,247,027 Other Funds = Loan repayment administrative fees
4 Retention of Available Cash Balance (Actual 06/30/22) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5 ROPS 21-22 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 21-22 PPA
form submitted to the CAC
No entry required (36,803)
6 Ending Actual Available Cash Balance (06/30/22)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $(24,824) $-
Pinole
Recognized Obligation Payment Schedule (ROPS 24-25) - Notes July 1, 2024 through June 30, 2025
Item # Notes/Comments
7 Retired
20 Retired
26 Retired
31 Retired
33 Retired
37 Retired
45 Retired
47 Retired
CITY COUNCIL
REPORT 9.L.
DATE: JANUARY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: ADOPT A RESOLUTION TO ACCEPT THE SAFETY IMPROVEMENTS AT TENNENT AVE/PEAR & PLUM ST (CIP PROJECT # RO2304) AS
COMPLETE AND APPROVE FILING A NOTICE OF COMPLETION
RECOMMENDATION
Staff recommends that the City Council adopt a resolution to accept the Safety Improvements at Tennent Ave/Pear & Plum St (CIP project # RO2304) as complete and approve filing of Notice of Completion (NOC).
BACKGROUND
The Project is an approved project in the City of Pinole’s current adopted Capital Improvement Plan (CIP) and involved installation of high visibility crosswalks, striped bulb outs with flexible posts at both intersections, and installation of Rectangular Rapid Flash Beacons at Tennent Ave and Plum St.
On November 1, 2022, City Council received a presentation on traffic safety issues on the Tennent Avenue Corridor and directed staff to return with potential modifications to the CIP to implement the safety recommendations for two intersections: Tennent Avenue and Pear Street intersection and Tennent Avenue and Plum Street intersection.
On February 21, 2023, the City Council received the Fiscal Year (FY) 2022/23 Second Quarter (Mid-Year) Financial Report and staff presented cost estimates to implement safety recommendations on the Tennent Avenue Corridor. At the meeting, City Council appropriated $110,000 for improvements to the Tennent Avenue corridor (at Pear Street and Plum Street intersection) which included high visibility crosswalks, striped bulb outs with flexible posts at both intersections, and installation of Rectangular Rapid Flash Beacons at Tennent Ave. and Plum St.
On June 20, 2023, City Council adopted Resolution 2023-52 to award a construction contract to the lowest responsive and responsible bidder, Xcel Engineering (Contractor) for the Project.
REVIEW AND ANALYSIS
A notice to proceed was issued to Xcel Engineering on August 28, 2023. Xcel Engineering mobilized to start the work on August 29, 2023. During the construction phase it was identified that a traffic sign was needed and was not included as part of the original scope. A change order was approved for an amount of $528.90 to procure and install the traffic sign.
All the work was completed by Xcel Engineering per the city specifications by December 3, 2023.
The installation of high-visibility crosswalks, striped bulb outs, and the integration of Rectangular Rapid Flash Beacons represent tangible steps towards bolstering pedestrian safety and optimizing traffic management. These enhancements not only augment the visual prominence of pedestrian crossings but also facilitate smoother vehicular movement, thereby fostering a safer environment for all users.
The completion of the Tennent Avenue Corridor Safety Improvement Project stands as a testament to the City of Pinole's unwavering dedication to fostering a safe and pedestrianfriendly environment.
Staff recommends that the City Council accept the Project as complete and authorize staff to file a Notice of Completion with the Contra Costa County Clerk Recorder. The filing of the Notice of Completion is required to start the clock for stop notice claims as detailed in the Public Contract Code.
Further, upon acceptance, staff will furnish the Contractor with the agreed upon 5% retention amount.
The Contractor is required to correct any defects that arise within one year and the Contractor has submitted the required bond to secure this obligation.
FISCAL IMPACT
The total cost of construction for the project, including change order, was $144,457.90, which is within the approved amount by the Council.
ATTACHMENTS
A. Resolution
B. Notice of Completion
RESOLUTION NO. 2024-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, ACCEPTING THE SAFETY IMPROVEMENTS AT TENNENT AVE/PEAR & PLUM ST (CIP PROJECT # RO2304) AS COMPLETE AND APPROVE FILING OF NOTICE OF COMPLETION WHEREAS, the City of Pinole (“City”) has adopted the FY 2022/23 through FY 2026/27 Capital Improvement Plan (CIP) which was amended to include the Safety Improvements at Safety Improvements at Tennent Ave./Pear & Plum St. (CIP Project # RO2304, the “Project”) as a funded project; and
WHEREAS, the Project involved installation of high visibility crosswalks, striped bulb outs with flexible posts at both intersections and installation of Rectangular Rapid Flash Beacons at Tennent Ave. and Plum St.; and
WHEREAS, on April 27, 2023, staff released the Project bid and bids were due on June 7, 2023; and
WHEREAS, on June 20, 2023, City Council adopted Resolution 2023-52 to award a construction contract to the lowest responsive and responsible bidder, Xcel Engineering (Contractor) for the Project; and
WHEREAS, in December 2023, the Contractor completed the Project; and WHEREAS, staff has performed the final inspection and determined that all work was satisfactory; and
WHEREAS, the Notice of Completion has been prepared for recordation in accordance with the California Public Contract Code.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pinole does hereby accept the Safety Improvements At Tennent Ave/Pear & Plum St (CIP Project # RO2304) as complete and approves the filing of the Notice of Completion.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 16th day of January 2024 by the following vote, to-wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 16th day of January 2024.
____________________________
Heather Bell
City Clerk
Recording Requested By and Return To:
City of Pinole
Public Works
2131 Pear Street
Pinole, CA 94564
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN of completion of the following public work, generally described as SAFETY IMPROVEMENTS AT TENNENT AVE/PEAR & PLUM ST:
1. Description of public work improvement:
Name of project: SAFETY IMPROVEMENTS AT TENNENT AVE/PEAR & PLUM ST Contract No. RO2304
Location of Work: Intersections of Tennent Ave and Pear St &Tennent Ave and Plum St.
Scope of Work: Installation of high visibility crosswalks, striped bulb outs with flexible posts at both intersections, and installation of Rectangular Rapid Flash Beacons at Tennent Ave and Plum St.
2. Contract for the performance of such work was awarded to:
Xcel Engineering Corporation.
6238 N Brix Ave.
Fresno, CA 93722
3. Value of the work is: $144,457.90
4. Project Owner:
City of Pinole
2131 Pear Street
Pinole, CA 94564
5. The real property described herein is owned by the City of Pinole in fee.
6. Construction Lender: None
7. Date of Completion: December 3, 2023
I declare under penalty of perjury that the foregoing is true and correct.
Recording of this document is requested for and on behalf of the City of Pinole pursuant to Section 6103 and 27383 of the Government Code.
CITY OF PINOLE
A Municipal Corporation
______________________
Sanjay Mishra, P.E.
Public Works Director
CITY COUNCIL
REPORT 10.A.
DATE: JANUARY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: ERIC CASHER, CITY ATTORNEY
SUBJECT: INTRODUCE AND WAIVE FIRST READING OF ORDINANCE AMENDING CHAPTER 17.54 OF THE PINOLE MUNICIPAL CODE TO INCLUDE A
PROHIBITION ON POLITICAL AND CAMPAIGN SIGNS
RECOMMENDATION
Staff recommends that the City Council waive the first reading and introduce an Ordinance amending Chapter 17.54 of the Pinole Municipal Code to include campaign signs and other political material among generally prohibited signage, consistent with the current general prohibition of affixing signs to city property by private parties.
BACKGROUND
Chapter 17.54 of the Pinole Municipal Code (“PMC”) regulates the display of signs on city property. Section 17.54.030 generally prohibits private parties from affixing signs to city property unless specifically permitted by Chapter 17.54. Campaign signs and other political materials are absent from the list of signs expressly permitted on city property as enumerated in Section 17.54.040 “Signs Allowed on City Property.” No other section of the PMC expressly regulates the time, location, and placement of campaign signs and political material. Private parties are currently not permitted to post campaign signs and other political material on city owned property under the current code.
PMC Section 17.54.050 permits private persons to temporarily display non-commercial message signs in areas qualifying as traditional public forums subject to specific regulations.
Non-commercial signs must be personally held by a person or personally attended by one or more person and meet specific size requirements. In order to serve the city's interests in traffic flow and safety, persons displaying signs may not stand in any vehicular traffic lane when a roadway is open for use by vehicles, and persons displaying signs on public sidewalks must give at least five (5) feet width clearance for pedestrians to pass and may not obstruct the clear vision triangle.
Events during the City of Pinole’s most recent election wherein campaign signs and other political material were posted by private parties within public rights-of-way, highlights the need to amend the municipal code to clarify campaign signs and political material fall within the city’s general prohibition of affixing signs to city property by private parties.
REVIEW AND ANALYSIS
Signs promoting a political viewpoint, belief, position or candidate are a form of expression and
are afforded the highest form of protection by both the First Amendment of the U.S.
Constitution and article 1, Section 2(a) of the California Constitution. Generally, cities are constitutionally prohibited from restricting freedom of expression because of its message, ideas, subject matter or content. Consequently, any regulation of political signs must be content-neutral, serve a substantial government interest, be narrowly tailored to further this interest, and leave open ample alternative means for communicating the desired message.
Thus, the City of Pinole may regulate signs in a manner to prevent or minimize litter, clutter, or to regulate size, construction, aesthetics, location, duration or illumination so long as these concerns amount to a significant governmental interest and the regulations are narrowly tailored and leave open alternative means for communicating messages which are themselves unregulated.
With the assistance of the City Attorney’s office, staff have prepared a text amendment to PMC Section 17.54.030 to include the posting of campaign signs and other political material on City property within the generally prohibited posting of signs by private parties to city property. The text amendment is attached hereto as Attachment A.
The proposed text amendment specifically identifies political and campaign signs, or any other sign designed to influence voters to support or oppose any candidate or ballot measure, within the generally prohibited posting of signs by private parties to city property, without further substantive change to the current code. The amendment does not impact posting of political and campaign signs on private property. Additionally, the amendment does not amend PMC Section 17.54.050, which allows persons to temporarily display non-commercial message sign, such as campaign signs and other political material, in areas qualifying as traditional public forums leaving open alternative means for communicating campaign signs and other political messages which are themselves unregulated.
On January 30, 2023, the Pinole Municipal Code Update Subcommittee (the “Subcommittee”) met to review the proposed amendment and provide initial feedback. The Subcommittee met again on February 27, 2023, and offered input to the Ordinance. The proposed amendment included in Exhibit A reflects the direction of the Subcommittee.
Zoning Code Amendment and Approval
Amendment to Chapter 17.54 of PMC Title 17, “Zoning Code” is subject to review by the Planning Commission (the “Commission”). On September 25, 2023, the Commission held a duly noticed public hearing related to the proposed Zoning Code amendment. Following public comments received both before and during the public hearing, the presentation by city staff, the staff report, and all other pertinent documents regarding the proposed code amendment, the Commission unanimously agreed and adopted Resolution 23-08 recommending that the City Council adopt an Ordinance amending Chapter 17.54 “Signs On City Property,” Section
17.54.030 “General Prohibition” of the Pinole Municipal Code to include political and campaign signs as set forth in the proposed amendment included in Attachment A.
ENVIRONMENTAL STATUS
The proposed text amendment is not subject to CEQA under the general rule in CEQA Guidelines Section 15061(b)(3) that CEQA applies only to projects which have the potential for causing a significant effect on the environment. As a minor text amendments and addition, it
can be said with certainty that there is no possibility that the Ordinance will have a significant effect on the environment and is an activity not subject to CEQA.
FISCAL IMPACT
There is no direct fiscal impact from the adoption of the Ordinance. The City of Pinole may incur additional staff costs to enforce the revised provision, but those costs are uncertain at this time. However, staff does not anticipate a drastic rise in claims of violation of the code given the proposed amendment does not substantively revise the current general prohibition against the posting of signs by private parties on city owned property.
ATTACHMENTS
A. Pinole - Campaign Sign Ordinance
1 ORDINANCE NO. 2024-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PINOLE
AMENDING CHAPTER 17.54 “SIGNS ON CITY PROPERTY” SECTION 17.54.030 “GENERAL PROHIBITION” OF THE PINOLE MUNICIPAL CODE TO INCLUDE
POLITICAL AND CAMPAIGN SIGNS
WHEREAS, Pinole Municipal Code (“PMC”) Title 17 Zoning Code, Chapter 17.54 “Signs on City Property” provides the process and requirements for establishing signage on City property; and WHEREAS, PMC Section 17.54.030 “General Prohibition” prohibits private parties from affixing signs on City property unless specifically authorized under the Municipal Code; and WHEREAS, the City desires to amend the Municipal Code to identify political and campaign signs, or any other sign designed to influence voters to support or oppose any candidate or ballot measure, among the generally prohibited signage on City property unless specifically authorized under Chapter 17.54, consistent with the current code; and
WHEREAS, on September 25, 2023, following public hearing and review, the Planning Commission of the City of Pinole adopted Resolution 23-08 recommending that the City Council adopt an Ordinance amending Section 17.54.030 “General Prohibition” of the Municipal Code to include political and campaign signs as set forth in Exhibit A.
THE CITY COUNCIL OF THE CITY OF PINOLE DOES ORDAIN AS FOLLOWS:
SECTION 1. Recitals.
The above recitals are true and correct and made a part of this Ordinance.
SECTION 2. Municipal Code Amendment.
The City Council hereby approves the amendments to the City of Pinole Municipal Code Chapter 17.54 “Signs on City Property,” Section 17.54.030 “General Prohibition” as set forth in the text amendment shown in attached Exhibit A, which is incorporated herein by reference and available for review in the City Clerk’s office during normal business hours. Text that appears in double underline reflects additions to Section 17.54.030.
SECTION 3. CEQA.
Approval of the amendments is exempt from environmental review in accordance with California Environmental Quality Act Guidelines Section 15061(b)(3), the general exemption for projects with no potential for significant effect on the environment. As a series of text amendments and additions, it can be seen with certainty that there is no possibility that the Municipal Code Amendment will have a significant effect on the environment.
2 SECTION 4. Severability.
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. The City Council of the City of Pinole hereby declares that it would have passed each Section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be held unconstitutional, invalid, or unenforceable.
SECTION 5. Effective Date.
In accordance with California Government Code Section 36937, this Ordinance shall take effect and be in force on the thirty-first day after adoption.
SECTION 6. Publication.
The City Clerk is directed to cause this Ordinance to be published in a manner required by law.
PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on January 16, 2024, the City Council passed this Ordinance by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
IN WITNESS of this action, I sign this document and affix the corporate seal of the City of Pinole on January 16, 2024.
____________________________
Heather Bell, CMC
City Clerk
5557562.1
3 EXHIBIT A
CHAPTER 17.54 SIGNS ON CITY PROPERTY
Sections:
17.54.010 Purpose and proprietary capacity.
17.54.020 Intent as to public forum.
17.54.030 General prohibition.
17.54.040 Signs allowed on city property.
17.54.050 Temporary signs displaying noncommercial messages.
17.54.060 Street banner program.
17.54.010 PURPOSE AND PROPRIETARY CAPACITY.
The purpose of this chapter is to provide the process and requirements for establishing signage on city property. In adopting this chapter, the City Council acts in its proprietary capacity as to city property, as defined herein, within the city. This chapter is adopted pursuant to the city's general powers, property rights, Government Code Sections 65850(b), 38774, and 38775, Business and Professions Code Sections 5200 et seq., and Penal Code Section 556 et seq.
17.54.020 INTENT AS TO PUBLIC FORUM.
The city declares its intent that not all city property shall function as a designated public forum, unless some specific portion of city property is designated herein as a public forum of one (1) particular type.
In such case, the declaration as to public forum type shall apply strictly and only to the specified area and for the specified time period.
17.54.030 GENERAL PROHIBITION.
Unless specifically authorized by this chapter, no signs may be affixed to city property by private parties, including, but not limited to, political and campaign signs, or any other sign designed to influence voters to support or oppose any candidate or ballot measure. Any sign posted on city property in violation of this chapter may be summarily removed by the city as a trespass and a public nuisance.
17.54.040 SIGNS ALLOWED ON CITY PROPERTY.
The following signs may be erected and displayed on city property:
Traffic control and traffic directional signs erected by the city or another governmental unit; A. Signs required by law;
B. Signs erected and maintained by a public agency on public property; C. Safety and emergency signs, including identification and warning signs concerning potential hazards or hazardous conditions, utility installations, flood hazards or flood control facilities, emergency conditions or services and crime and accident scene control;
4 D. Signs allowable under Section 17.54.050 (Temporary Signs Displaying Noncommercial Message) of this chapter;
E. Signs authorized under Section 17.54.060 (Street Banner Program); and F. Signs authorized pursuant to a temporary use permit issued pursuant to Section17.12.070 of the Pinole Municipal Code.
17.54.050 TEMPORARY SIGNS DISPLAYING NONCOMMERCIAL MESSAGES.
In areas qualifying as traditional public forums, private persons may display noncommercial message signs thereon, provided that such signs conform to all of the requirements listed below. These requirements are intended to preserve safety and aesthetic quality within the city.
A. The signs must be personally held by a person or personally attended by one (1) or more persons. “Personally attended” means that a person is physically present within five (5) feet of the sign at all times.
B. The maximum aggregate size of all signs held or personally attended by a single person is six (6) square feet. For purposes of this rule, apparel and other aspects of personal appearance do not count toward the maximum aggregate sign area.
C. The maximum size of any one (1) sign which is held or personally attended by two (2) or more persons is fifty (50) square feet, measured on one (1) side only. The sign must have no more than two (2) display faces and may not be inflatable or air-activated.
D. In order to serve the city's interests in traffic flow and safety, persons displaying signs under this chapter may not stand in any vehicular traffic lane when a roadway is open for use by vehicles, and persons displaying signs on public sidewalks must give at least five (5) feet width clearance for pedestrians to pass by. Persons holding signs may not obstruct the clear vision triangle, as defined in this title.
E. The message substitution policy of the sign Ordinance applies only to traditional public forum areas.
17.54.060 STREET BANNER PROGRAM.
A. The street banner program is limited to signs, banners, pennants or other displays placed by the city and/or redevelopment agency relating to any civic events or activities organized or sponsored by the city or redevelopment agency on public property.
B. For purposes of this Section, “civic event or activity” shall mean the following: any event or activity organized or sponsored by the city or redevelopment agency, including but not limited to:
1. Any public program or educational activity; and
2. The commemoration or celebration of any historical date, event or person, holiday or persons or events of local, state or national significance.
C. For purposes of this Section, “sponsored by” shall mean the following: The city and/or redevelopment agency is:
1. Participating in an official capacity in the planning, preparation or promotion of the event
5 or activity; and
2. Contributing twenty-five percent (25%) of the total estimated costs of the civic event or activity, or at least one thousand dollars ($1,000), whichever is less. This contribution may take the form of funds, labor, staff time, materials, fee subsidies, or any combination of the foregoing.
CITY COUNCIL
REPORT 12.A.
DATE: JANUARY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: REVISED LONG-TERM FINANCIAL FORECAST AND RESULTS OF CITY
COUNCIL-DIRECTED FORECAST SCENARIOS
RECOMMENDATION
Staff recommends that the City Council receive the revised twenty-year General Fund status quo financial forecast (Fiscal Year (FY) 2024/25 – FY 2044/45) and the results of the City Council-directed forecast scenarios, and direct staff on which revenue enhancement and/or expenditure reduction options to pursue.
BACKGROUND
A long-term financial forecast estimates an entity’s future revenues and expenditures based on assumptions about the entity’s future activities and operating environment. The purpose of a long-term financial forecast is to identify future financial opportunities and challenges.
For a number of years, the City has created long-term (five-year) financial forecasts as part of the Long-Term Financial Plan and annual operating and capital budget. The City has particularly focused on long-term “status quo” forecasts for the General Fund. A status quo financial forecast estimates the City’s future revenues and expenditures if the City maintains status quo (current) service and staffing levels. Such a forecast answers the question of whether the City is expected to have a balanced budget (revenues equal or exceed expenditures) in the future if the City does not change anything about its services, staffing levels, and revenue mechanisms. The forecast focuses on the General Fund because it is the largest and most flexible pool of City resources and supports general government services.
Staff presented an extended ten-year financial forecast with the FY 2023/24 budget. The forecast was extended further to cover a period of twenty years (Attachment A). Staff used the FY 2023/24 baseline budget as the starting point for the twenty-year General Fund status quo financial forecast. Staff then applied quantitative and qualitative methods to forecast future revenues and expenditures, as described below.
To address the forecasted budget deficits shown in the twenty-year financial forecast, the City engaged consulting firm, Baker Tilly, to assist staff with identifying potential options to increase revenue and reduce expenditures to achieve fiscal sustainability. At its meeting of November 7, 2023, the City Council received a presentation on the various options for consideration.
Selecting from the menu of options, the City Council directed staff to model several scenarios using the financial forecast to determine the estimated fiscal impact of each scenario. The results are discussed below.
The twenty-year General Fund status quo financial forecast reflects budget deficits that continue to grow over the twenty-year period. In order to begin addressing the projected deficits, staff recommends that the City Council direct staff on which revenue enhancement and/or expenditure reduction options to pursue.
An important point to note is that an informal, qualitative survey of other local agencies within the region suggests that other jurisdictions are facing similar projected budget deficits and are considering placing revenue measures on the 2024 ballot. The most common response was to pursue general purpose tax measures to stabilize operating budgets.
REVIEW AND ANALYSIS
Based on the assumptions described below, the twenty-year General Fund status quo financial forecast shows that the City’s ongoing General Fund revenues are forecasted to grow at a slower rate than its ongoing expenditures, which results in a growing imbalance over time.
Over the twenty-year period, General Fund revenues are forecasted to grow at approximately 3% annually whereas expenditures are forecasted to grow at approximately 4% annually. In addition, the forecast anticipates that the City will exhaust the Section 115 Trust Fund in FY 2029/30, after which normal General Fund revenues will need to cover the cost of the City’s significantly increased employee pension expenses.
Twenty-Year General Fund Status Quo Financial Forecast
As noted above, General Fund revenues are forecasted to grow at approximately 3% annually whereas expenditures are forecasted to grow at approximately 4% annually. Overall, staff used a conservative approach to forecasting revenues and expenditures.
Attachment A illustrates the revised twenty-year General Fund status quo financial forecast for FY 2024/25 – FY 2044/45. The forecast has been updated since the last time it was presented in November 2023. The revised forecast assumptions are based on the most current information available.
It is important to note that forecasts are less reliable for distant future years and are sensitive to changes in assumptions. The twenty-year General Fund status quo financial forecast expands on the ten-year forecast included in the FY 2023/24 Operating and Capital Budget document. Once finalized, the twenty-year forecast will also be included in the forthcoming Long-Term Financial Plan (LTFP). An objective of the LTFP will be to identify strategies to address this forecasted imbalance in the General Fund as well as address the City’s two large unfunded liabilities, which are deferred capital maintenance and pension expenses.
Revenue Assumptions
Property Tax
Property Tax is an ad valorem tax levied on real property. The fixed statutory rate, set by Proposition 13 is 1% of assessed valuation. The City receives approximately 19% of the total property tax levied on property located within its boundaries. Property tax is made up of four components – secured (basic and Redevelopment Property Tax Trust Fund (RPTTF)); unsecured; supplemental; and documentary transfer tax. The forecast assumes an average
3% growth rate consistent with projections provided by HdL, the City’s property tax consultant.
The forecast does not account for any new construction. The 12% growth rate expected in FY 2023/24 is primarily due to an increase in the RPTTF resulting from the retirement of a significant former Redevelopment Agency debt that was paid off in FY 2023/24.
Sales Tax
The overall sales tax rate on purchases made in Pinole is 9.75%. Of that amount, the City receives the statewide standard 1% (referred to as the Bradley Burns sales tax) plus 0.5% due to Measure S 2006 and 0.5% due to Measure S 2014. The forecast assumes an average 3% growth rate in the City’s sales tax revenue, consistent with projections provided by HdL, the City’s sales tax consultant. Currently, there is discussion at the State level about revisiting the methodology used to determine sales tax revenue allocated to cities for online sales. While this could have implications on the City’s sales tax revenue in future years, the forecast does not account for any significant changes since decisions have not been made.
Utility Users’ Tax
The City levies an 8% utility users’ tax (UUT) on the value of public utility services consumed within the City limits for electricity, gas, and telecommunications. The UUT was originally established in 1998 and extended in 2004 and 2018 with no sunset date. The forecast assumes an average 2% growth rate based on trends.
Franchise Tax
The City levies a franchise fee on organizations that use public right of way to furnish gas (PG&E) (1%) and electricity (PG&E) (2%), refuse (Republic Services) (10%), and cable television (Comcast and AT&T) (5%) services to citizens living within the City’s boundaries.
The fees are defined in the franchise agreements between the City and the organizations and are paid directly to the City by these franchisees. The forecast assumes an average 1% growth rate based on trends. While franchise fee revenue has grown collectively, one of the major services (cable) has had flat to low growth. One driving factor is the change in consumer preference from traditional cable to streaming services.
Intergovernmental Tax
The intergovernmental tax is the motor vehicle license fee (VLF), also known as the automobile in-lieu tax, which is imposed on the ownership of a motor vehicle in lieu of taxing it as personal property. The VLF is paid annually by vehicle owners to the State at the time vehicle registrations are renewed based on a vehicle’s current value. The forecast assumes an average 3% growth rate, consistent with projections provided by HdL, the City’s property tax consultant.
Transient Occupancy Tax
The City levies a 10% transient occupancy tax (TOT) for the privilege of occupying quarters on a transient basis. The TOT is imposed upon persons staying 30 days or less in a motel or lodging facility. The forecast assumes an average 3% growth rate based on trends.
Business License Tax
The business license tax is assessed on all businesses operating within City limits and businesses outside of Pinole doing business with the City. The City charges business license tax in accordance with provisions of Government Code 37101. Pinole’s tax is computed on a flat basis (currently $160) per year combined with a variable tax component. The forecast
assumes an average 3% growth rate based on trends.
Public Safety Charges for Services
Public safety charges for services are the revenues received from the cities of Hercules and San Pablo for police dispatch services that Pinole provides to those jurisdictions under an intergovernmental service sharing agreement. Under the current agreement, the City recovers approximately 72% of the total cost of performing dispatch services for the three jurisdictions.
The forecast assumes an average 5% growth rate based on the cost projections contained in the new agreement that went into effect July 1, 2023.
Other Revenue
Other revenue is made up of all other revenue sources, such as fees, permits, interest income, grants, reimbursements, and other miscellaneous revenue. For these revenue sources collectively, the forecast assumes an average 1% growth rate based on trends.
Transfers In
The transfer in comes from the Section 115 Trust, which was established to offset the increase in pension costs in the General Fund. The amount transferred from the trust is based on the difference between the City’s base year (FY 2018/19) contribution toward employee pensions and the forecasted required City contribution in future years. It is important to note that the remaining balance of funds in the trust is expected to be fully exhausted in FY 2029/30.
Expenditure Assumptions
Salary and Wages
The salary and wages forecast is based on the City’s current staffing level (116) full-time equivalents (FTEs), future salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs), and an assumption about salary increases (3% annually) after current labor MOUs expire at the end of FY 2024/25. The forecast includes a savings factor of 3% of total salaries and benefit expenditures to account for savings resulting from vacant positions. The forecast does not assume any additional positions beyond the current level.
Benefits – PERS
The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation, the most recent of which is as of July 2023. The forecast reflects the net cost to the City (the required total contribution from the valuation report minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15% of the normal cost portion of the required contribution. The City contributes to the full cost of the unfunded liability portion. Employees under the Public Employees’ Pension Reform Act (PEPRA) contribute the employee contribution only, which is 50% of the total required contribution. Currently, 33% of employees are classified as classic members and 67% are classified as PEPRA members.
Benefits – Other
Other benefits include employee medical/dental/vision care, workers’ compensation, employee assistance, and retiree medical. The benefits costs in the forecast are based primarily on
trends and rate information provided by service providers. The forecast assumes an average 5% growth rate.
Operations and Maintenance
Operations and maintenance is primarily discretionary, non-personnel related expenditures, including professional services, utilities, materials and supplies, and indirect costs. The forecast assumes an average 3% growth rate to account for anticipated price inflation, consistent with trends.
Fire Services Contract
The City contracts with the Contra Costa County Fire Protection District (CCCFPD) for fire protection and emergency medical services provided to Pinole residents. The forecast assumes an average 6% growth rate consistent with the cost escalator built into the agreement. The forecast assumes that the agreement will extend beyond the initial five-year term, and that the contribution from County Measure X to offset costs will also continue.
Important to note that the City retained some costs outside the agreement, including utilities and building maintenance.
Debt Service
Debt service is solely comprised of the payment of principal and interest on the 2006 pension obligation bonds (POBs) that were issued to pay down the City’s unfunded accrued actuarial liability with CalPERS. The future years are forecasted based on the long-term debt obligation schedule. This debt will be fully paid and retired in FY2035/36.
Capital Outlay
Capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture. The forecast assumes an average 3% growth rate to account for anticipated price inflation, consistent with trends.
Major capital improvement projects are not reflected in the status quo forecast. Though they may span multiple fiscal years, capital improvement projects are non-recurring in nature and are not accounted for in the baseline budget or forecast. The City develops a separate FiveYear Capital Improvement Plan (CIP) to plan for and appropriate funds to capital improvement projects. Each fiscal year, capital needs are assessed and prioritized through the CIP planning process. Several capital improvement projects are funded by the General Fund unassigned fund balance.
Transfers Out
Transfers out include the transfer of funds from the General Fund to other funds (Recreation and Pinole Community Television) to support operations that cannot fully recover their operating costs. The transfer helps to stabilize the budgets in those areas. The forecast assumes a standard dollar amount consistent with past practice, although subsidy amounts may fluctuate year to year. The forecast assumes an average 3% growth rate to account for anticipated inflation.
Fund Balance
General Unassigned Fund Balance
Unassigned fund balance is the accumulation of surplus/residual funds for fiscal years in which
revenues exceeded expenditures. The funds are not assigned to a particular purpose and are generally used to fund one-time initiatives and several capital improvement projects. The forecast assumes that the unassigned fund balance will gradually decrease and become negative if measures are not implemented to close forecasted budget shortfalls.
General Reserve Fund Balance
The City established its General Reserve to set aside funds in the event of financial disruption, such as a natural disaster or economic downturn. The Reserve Policy requires that the General Reserve maintains a balance equal to 50% of total General Fund ongoing expenditures. The General Reserve is funded by transfers from the General Fund. The forecast assumes that the General Reserve will continue to grow in compliance with the policy.
It does not assume any use of the reserve under the status quo scenario.
Pension Trust Fund Balance
In June 2018, the City established a Section 115 Trust to set aside financial resources to offset the City’s significant unfunded pension liability and anticipated significant increases in the City’s future annual required contributions to CalPERS. The City withdraws funds from the trust to remit to CalPERS such that the General Fund’s contribution to CalPERS for any year would be held level at the City’s contribution in FY2018/19, the baseline year. The trust fund balance will continue to decrease as funds are withdrawn each year because the trust was funded with one-time proceeds as its only source of funding. Under the current methodology, the funds in the trust are projected to be exhausted in FY 2029/30.
Long-Term Financial Forecast Scenarios
As noted above, on November 7, 2023, the City Council received the preliminary twenty-year General Fund status quo financial forecast, which reflects budget deficits beginning next fiscal year (FY 2024/25). It also received a presentation containing information on various revenue enhancements and expenditure reduction options for consideration to help close the forecasted deficits. After reviewing the options, the City Council directed staff to model several scenarios in the financial forecast to determine the estimated revenue and expenditure impacts. The results of the scenario analysis are summarized below. Also, Attachment B includes a forecast table for each scenario.
1. Increase the Utility Users’ Tax (UUT) from 8% to 10% with a 10-year sunset.
The City currently levies an 8% UUT on the consumption of gas, electricity, and telecommunications. The forecast assumes a 10% UUT rate on the utilities currently subject to the City’s 8% UUT. It also assumes a ten-year horizon with a sunset date of June 30, 2035, after which the UUT rate would return to 8%. Any proposed changes to the UUT would require majority voter approval and the revenue would be used for general purposes. The rate increase is projected to generate revenue of about $177,000 in the year of implementation (FY 2024/25), then $542,435 up to $635,549 annually in FY 2025/26 - FY 2033/34.
2. Expand the UUT to be levied on water service.
Currently, the City levies an 8% UUT on telecommunications, gas, and electricity. This scenario expands the UUT to water service. It would be a general tax and requires majority voter approval. The rate expansion is projected to generate revenue of about $179,000 in the year of implementation (FY 2024/25), then $547,617 up to $797,775 annually in FY 2025/26 – FY 2044/45.
3. Add a real property transfer tax.
As a general law city, Pinole currently collects a documentary transfer tax on the transfer of real property. The City receives $0.55 per $1,000 of value. To institute a real property transfer tax (RPTT), the City would be required to become a charter city. A real property transfer tax would be a general tax and requires majority voter approval. This tax would help diversify the City’s revenue base but is subject to fluctuations based on real estate market conditions. If the City were to add a RPTT of $12 per $1,000 of value (the median rate of comparator charter cities), it would generate revenue of approximately $500,000 in the year of implementation (FY 2024/25), then $2.1 million up to $2.5 million annually in FY 2025/26 – FY 2044/45.
4. Add a half-cent sales tax measure.
The City currently has two local tax measures in place (0.5% from Measure S 2006 and 0.5% from Measure S 2014). An additional sales tax would be a general tax and requires majority voter approval. Based on the revenues generated from the current 0.5% sales tax, an additional halfcent sales tax is projected to generate about $635,502 in the year of implementation (FY 2024/25), then $2.6 million up to $4.6 million annually in FY 2025/26 - FY 2044/45.
5. Increase solid waste franchise fee from 10% to 15%.
The City currently has a franchise agreement with Republic Services and levies a 10% franchise fee on refuse service. Under this scenario, the City would increase the refuse franchise fee to 15%. Any proposed changes to the current franchise agreement would require negotiation between the City and the service provider. The increase is projected to generate revenue of about $185,454 up to $226,289 annually in FY 2024/25 - FY 2044/45.
6. Reduce total expenditures by 4% and 5%.
Under this scenario, total General Fund expenditures would be reduced by 4% and by 5% across the board. With a 4% expenditure reduction, the estimated savings would be about $1.1 million up to $2.2 million annually in FY2024/25 - FY2044/45. With a 5% expenditure reduction, the estimated savings would be about $1.4 million up to $2.7 million annually in FY 2024/25 - FY 2044/45.
7. Add a parcel tax ($100 annually per residential parcel).
A parcel tax is a particular type of excise tax that is based on either a flat per-parcel rate or a rate that varies depending on use, size, and/or number of units on each parcel. It is not an ad valorem tax and is not based on property value like the standard property tax. A parcel tax requires two-thirds voter approval and must be adopted as a special tax with the proceeds to be used for general or special purposes. To provide some context, a $100 parcel tax assessed annually on all residential parcels (6,059) would generate revenue of about $605,900 up to $1.1 million in FY 2025/26 - FY 2044/45. A more thorough analysis would need to be performed to determine the basis and rate structure of a parcel tax.
8. Lower General Fund reserve requirement from 50% to 25% and 40%.
The City’s Reserve Policy requires the City to maintain a balance in the General Reserve equal to 50% of total General Fund ongoing expenditures. Each year, funds are transferred from the General Fund to the General Reserves to comply with the policy. Under this scenario, the amount required to be transferred from the General Fund to the General Reserves would be lower, thereby relieving the General Fund unassigned fund balance. Reducing the reserve level to 25% would result in one-time residual funds of approximately $4.9 million. Additionally,
no General Fund contributions would be necessary in future years as the fund would be sustained by the balance of the unused funds and interest income. Reducing the reserve level to 40% would result in one-time residual funds of approximately $1.5 million. Annual General Fund contributions would be required, but would be significantly lower than the current contribution.
Other Options for Consideration
The City Council directed staff to provide information on other options for consideration. Those items, primarily related to special purpose and capital project financing options are described below.
Assessment District
An assessment district is formed to finance improvements in a certain area within a jurisdiction.
A benefit assessment is a charge levied on real property for a local public improvement or service that specifically benefits the properties within the district. The City currently has a landscape and lighting district that includes businesses along the Pinole Valley Road corridor.
It generates approximately $50,000 annually, which goes into a special revenue fund. The funds are used for improvements within the district. The City has the options to expand the current assessment district, form a new district to include residential properties, or form a citywide district that could finance maintenance and improvements.
Direct Lending
Direct lending (capital leasing, notes, installment purchase agreements) is a financing mechanism typically used by municipalities to fund infrastructure, facilities, equipment, and other capital needs. Financing transactions typically range from $100,000 to $100 million. The interest rates are competitive and correlate with the municipality’s creditworthiness. Voter approval is not required, and the debt is the obligation of the General Fund, special revenue fund, or enterprise fund, depending on the type of project financed. It should be noted that if the City were to pursue direct lending as a financing option, the annual debt payment would likely be paid from the General Fund.
Enhanced Infrastructure Financing District
An Enhanced Infrastructure Financing District (EIFD) may be used by a public agency for a broad range of capital improvement projects with a useful life of at least fifteen years. Capital improvements funded by an EIFD include roads, highways, and bridges, parking and transit, sewer and water, and affordable housing. A project financed with an EIFD must be directly linked to the EIFD. Unlike former redevelopment, blight is not required. Only the tax increment of an agency agreeing to participate in the EIFD may be used. No public vote is required to form an EIFD. If the City decides to pursue an EIFD, it would need to first conduct a feasibility study.
Shared Service Model
Under this model, agencies could pool resources, such as equipment, in an effort to save costs and/or form a joint powers authority to pool funds for post-employment healthcare costs. After researching these options, they do not seem to be likely options to pursue.
FISCAL IMPACT
There is no fiscal impact related to this item.
ATTACHMENTS
A. Revised Twenty-Year General Fund Status Quo Financial Forecast B. Results of Forecast Scenarios
GENERAL FUND SUMMARY
INCLUDES MEASURE S 2006 & 2014
2018-19
Actual
2019-20
Actual
2020-21
Actual
2021-22
Actual
2022-23
Actual
2023-24
Revised
Budget
2024-25
Forecast
2025-26
Forecast
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
2030-31
Forecast
2031-32
Forecast
REVENUE
PROPERTY TAX 3,837,167 4,514,755 4,091,345 4,307,208 5,055,790 5,678,211 6,082,500 6,283,222 6,528,268 6,724,116 6,925,839 7,133,614 7,347,623 7,568,052 SALES TAX 3,994,720 3,788,080 4,303,800 4,612,708 4,396,002 4,621,023 4,724,303 4,853,040 5,004,455 5,160,844 5,315,670 5,475,140 5,639,394 5,808,576 MEAS S 2006 & 2014 LOCAL SALES TAX 4,286,328 3,901,837 4,623,561 5,000,917 4,932,349 4,972,000 5,084,019 5,221,999 5,384,038 5,554,174 5,720,799 5,892,423 6,069,196 6,251,271 UTILITY USERS TAX 1,812,844 1,809,832 1,939,726 2,063,773 2,312,830 2,085,485 2,127,195 2,169,739 2,213,133 2,257,396 2,302,544 2,348,595 2,395,567 2,443,478 FRANCHISE TAX 735,311 750,001 751,598 788,146 813,494 794,658 802,605 810,631 818,737 826,924 835,194 843,545 851,981 860,501 INTERGOVERNMENTAL TAX 1,836,501 1,952,717 2,034,203 2,108,808 2,247,072 2,319,918 2,388,616 2,459,374 2,532,255 2,607,323 2,684,643 2,764,282 2,846,310 2,930,800 TRANSIENT OCCUPANCY TAX 485,499 444,453 446,105 487,687 456,288 453,200 466,796 480,800 495,224 510,081 525,383 541,145 557,379 574,100 BUSINESS LICENSE TAX 399,258 382,051 349,733 441,779 438,329 450,014 463,514 477,420 491,742 506,495 521,690 537,340 553,460 570,064 CHARGES FOR SERVICES 967,318 1,260,013 1,345,588 1,477,492 1,598,997 1,690,769 1,773,483 1,862,157 1,955,265 2,053,029 2,155,680 2,263,464 2,376,637 2,495,469 OTHER REVENUE 867,167 735,100 778,115 517,341 720,542 558,094 583,318 589,702 596,272 603,035 609,995 617,160 624,534 632,124 LOAN/BOND PROCEEDS 1,500,000 500,000 55,197
Total Revenue 20,722,114 20,038,840 20,718,971 21,805,860 22,971,692 23,623,372 24,496,348 25,208,084 26,019,390 26,803,416 27,597,436 28,416,707 29,262,080 30,134,434 TRANSFERS IN 6,290,688 4,071,404
PENSION TRANSFER IN (FY 19/20 alloc) 851,061
PENSION TRANSFER IN 476,366 1,061,736 2,160,519 2,245,480 2,402,664 2,498,770 2,598,721 2,702,670 2,810,777 2,923,208 Total Sources 27,012,802 20,038,840 22,046,398 22,867,596 29,203,616 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434
EXPENDITURES
SALARIES 8,595,485 9,182,685 9,687,549 10,550,396 11,006,433 9,722,569 10,075,536 10,398,550 10,731,472 11,074,608 11,428,274 11,792,795 12,168,506 12,555,754 BENEFITS - PERS RETIRE 1,792,259 2,451,411 2,772,015 3,093,184 3,671,621 3,093,085 3,693,080 3,936,823 4,184,843 4,394,085 4,776,371 4,862,345 4,852,621 4,925,410 BENEFITS - OTHER 3,079,458 2,864,033 2,720,522 2,937,424 3,213,165 3,235,361 3,544,576 3,711,379 3,886,134 4,069,225 4,261,053 4,462,040 4,672,626 4,893,276 OPERATIONS AND MAINTENANCE 1,917,711 2,462,533 2,685,146 3,810,724 4,106,001 2,144,196 2,577,587 2,667,912 2,761,602 2,858,791 2,959,619 3,064,232 3,172,781 3,285,423 FIRE SERVICES CONTRACT 1,709,496 5,484,781 5,647,764 5,997,925 6,364,998 6,755,682 7,161,023 7,590,684 8,046,125 8,528,893 DEBT SERVICE 643,846 606,554 558,607 608,736 619,393 611,107 636,100 651,100 721,100 721,100 721,100 721,100 721,100 848,100 CAPITAL OUTLAY 672,010 1,031,960 1,397,824 697,550 596,527 332,990 215,325 118,785 122,348 126,019 129,799 133,693 137,704 141,835 TRANSFERS OUT 21,732,833 1,255,058 1,588,652 2,410,402 2,003,825 1,458,756 1,484,028 1,509,543 1,535,825 1,562,895 1,590,776 1,619,495 1,649,074 1,679,542 Total Expenditures 38,433,603 19,854,232 21,410,315 24,108,416 26,926,462 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 Surplus/Deficit (11,420,801) 184,608 636,084 (1,240,820) 2,277,154 (213,993) (974,985) (1,285,163) (1,690,210) (2,056,319) (2,619,803) (2,906,469) (6,158,457) (6,723,798) Fund Balance, July 1 23,478,448 12,057,647 12,242,255 12,726,083 10,535,548 12,161,777 2,354,974 928,989 (825,214) (3,003,226) (5,566,858) (8,714,268) (12,169,447) (18,898,563) Preliminary Fund Balance, June 30 12,057,647 12,242,255 12,878,338 11,485,263 12,812,702 11,947,784 1,379,989 (356,174) (2,515,425) (5,059,545) (8,186,661) (11,620,736) (18,327,904) (25,622,361) General Reserves Adjustment - (949,715) (650,925) (764,520) (451,000) (469,040) (487,802) (507,314) (527,606) (548,710) (570,659) (593,485) One-Time Items (Capital and Other) (8,828,290)
Fund Balance, June 30 12,057,647 12,242,255 12,726,083 10,535,548 12,161,777 2,354,974 928,989 (825,214) (3,003,226) (5,566,858) (8,714,268) (12,169,447) (18,898,563) (26,215,846) Pension Fund Balance, July 1 16,287,510 17,159,258 18,088,812 19,442,496 16,045,223 14,315,690 12,850,520 11,148,187 9,256,011 7,164,139 4,856,989 2,317,918 Revenues - Interest 924,669 1,010,988 2,792,382 (2,248,500) 490,986 830,310 745,330 646,595 536,849 415,520 281,705 134,439 Expenditure - Transfers Out 1,352,111 1,061,736 2,160,519 2,245,480 2,402,664 2,498,770 2,598,721 2,702,670 2,810,777 2,923,208 Expenditures 52,921 81,434 86,587 87,037 60,000 50,000 45,000 40,000 30,000 20,000 10,000 Pension Fund Balance, June 30 17,159,258 18,088,812 19,442,496 16,045,223 14,315,690 12,850,520 11,148,187 9,256,011 7,164,139 4,856,989 2,317,918 (470,850) - - Fund Balance, July 1 7,457,116 7,492,770 8,192,602 9,025,297 10,124,792 10,950,203 11,839,211 12,781,819 13,780,894 14,839,443 15,960,627 17,147,763 Revenues - Interest 35,654 (249,883) 181,770 334,975 374,411 419,968 454,807 491,761 530,943 572,473 616,477 663,084 Revenues - Transfer In 949,715 650,925 764,520 451,000 469,040 487,802 507,314 527,606 548,710 570,659 593,485 General Reserve Balance, June 30 7,137,963 7,457,116 7,492,770 8,192,602 9,025,297 10,124,792 10,950,203 11,839,211 12,781,819 13,780,894 14,839,443 15,960,627 17,147,763 18,404,332
CITY OF PINOLE
LONG-TERM FINANCIAL FORECAST
GENERAL FUND SUMMARY
INCLUDES MEASURE S 2006 & 2014
REVENUE
PROPERTY TAX
SALES TAX
MEAS S 2006 & 2014 LOCAL SALES TAX
UTILITY USERS TAX
FRANCHISE TAX
INTERGOVERNMENTAL TAX
TRANSIENT OCCUPANCY TAX
BUSINESS LICENSE TAX
CHARGES FOR SERVICES
OTHER REVENUE
LOAN/BOND PROCEEDS
Total Revenue
TRANSFERS IN
PENSION TRANSFER IN (FY 19/20 alloc)
PENSION TRANSFER IN
Total Sources
EXPENDITURES
SALARIES
BENEFITS - PERS RETIRE
BENEFITS - OTHER
OPERATIONS AND MAINTENANCE
FIRE SERVICES CONTRACT
DEBT SERVICE
CAPITAL OUTLAY
TRANSFERS OUT
Total Expenditures
Surplus/Deficit
Fund Balance, July 1
Preliminary Fund Balance, June 30
General Reserves Adjustment
One-Time Items (Capital and Other)
Fund Balance, June 30
Pension Fund Balance, July 1
Revenues - Interest
Expenditure - Transfers Out
Expenditures
Pension Fund Balance, June 30
Fund Balance, July 1
Revenues - Interest
Revenues - Transfer In
General Reserve Balance, June 30
CITY OF PINOLE
LONG-TERM FINANCIAL FORECAST
2032-33
Forecast
2033-34
Forecast
2034-35
Forecast
2035-36
Forecast
2036-37
Forecast
2037-38
Forecast
2038-39
Forecast
2039-40
Forecast
2040-41
Forecast
2041-42
Forecast
2042-43
Forecast
2043-44
Forecast
2044-45
Forecast
7,795,093 8,028,946 8,269,814 8,517,909 8,773,446 9,036,649 9,307,749 9,586,981 9,874,591 10,170,828 10,475,953 10,790,232 11,113,939 5,982,833 6,162,318 6,347,187 6,537,603 6,733,731 6,935,743 7,143,815 7,358,130 7,578,874 7,806,240 8,040,427 8,281,640 8,530,089 6,438,810 6,631,974 6,830,933 7,035,861 7,246,937 7,464,345 7,688,275 7,918,924 8,156,491 8,401,186 8,653,222 8,912,818 9,180,203 2,492,348 2,542,195 2,593,038 2,644,899 2,697,797 2,751,753 2,806,788 2,862,924 2,920,182 2,978,586 3,038,158 3,098,921 3,160,899 869,106 877,797 886,575 895,441 904,395 913,439 922,573 931,799 941,117 950,528 960,033 969,634 979,330 3,017,824 3,107,458 3,199,782 3,294,876 3,392,822 3,493,706 3,597,618 3,704,646 3,814,886 3,928,432 4,045,385 4,165,847 4,289,922 591,323 609,063 627,335 646,155 665,539 685,506 706,071 727,253 749,071 771,543 794,689 818,530 843,085 587,166 604,781 622,925 641,612 660,861 680,687 701,107 722,140 743,805 766,119 789,102 812,775 837,159 2,620,243 2,751,255 2,888,817 3,033,258 3,184,921 3,344,167 3,511,376 3,686,944 3,871,292 4,064,856 4,268,099 4,481,504 4,705,579 639,936 647,977 656,255 664,775 673,546 682,574 691,867 701,433 711,281 721,419 731,854 742,597 753,657 31,034,680 31,963,763 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 31,034,680 31,963,763 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 12,954,895 13,366,297 13,790,340 14,227,413 14,677,922 15,142,281 15,620,920 16,114,281 16,622,820 17,147,007 17,687,328 18,244,284 18,818,389 4,924,425 4,850,558 4,797,202 4,684,948 3,888,507 3,208,018 3,066,865 2,931,923 2,802,918 2,679,590 2,411,631 3,291,876 1,415,507 5,124,473 5,366,729 5,620,576 5,886,574 6,165,310 6,457,401 6,763,491 7,084,258 7,420,412 7,772,697 8,141,894 8,528,822 8,934,341 3,402,324 3,523,655 3,649,595 3,780,332 3,916,059 4,056,979 4,203,306 4,355,260 4,513,071 4,676,980 4,847,239 5,024,109 5,207,864 9,040,626 9,583,064 10,158,048 10,767,531 11,413,582 12,098,397 12,824,301 13,593,759 14,409,385 15,273,948 16,190,385 17,161,808 18,191,516 848,100 848,100 848,100 848,100
146,090 150,473 154,987 159,637 164,426 169,358 174,439 179,672 185,063 190,614 196,333 202,223 208,290 1,710,923 1,743,246 1,776,538 1,810,829 1,846,149 1,882,529 1,919,999 1,958,594 1,998,347 2,039,293 2,081,466 2,124,905 2,169,648 38,151,857 39,432,122 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 (7,117,176) (7,468,358) (7,872,724) (8,252,974) (7,137,960) (7,026,395) (7,496,083) (8,016,573) (8,590,427) (9,220,392) (9,759,353) (11,503,530) (10,551,692) (26,215,846) (33,950,247) (42,060,519) (50,600,833) (59,548,101) (67,408,126) (75,185,469) (83,462,538) (92,291,336) (101,726,477) (111,825,372) (122,498,369) (134,952,088) (33,333,023) (41,418,606) (49,933,243) (58,853,807) (66,686,061) (74,434,521) (82,681,552) (91,479,111) (100,881,763) (110,946,869) (121,584,726) (134,001,899) (145,503,780) (617,225) (641,914) (667,590) (694,294) (722,066) (750,948) (780,986) (812,226) (844,715) (878,503) (913,643) (950,189) (988,197) (33,950,247) (42,060,519) (50,600,833) (59,548,101) (67,408,126) (75,185,469) (83,462,538) (92,291,336) (101,726,477) (111,825,372) (122,498,369) (134,952,088) (146,491,977) - - - - - - - - - - - - -
18,404,332 19,733,990 21,140,575 22,628,111 24,200,826 25,863,153 27,619,744 29,475,482 31,435,488 33,505,133 35,690,053 37,996,158 40,429,647 712,434 764,671 819,946 878,421 940,261 1,005,643 1,074,752 1,147,780 1,224,930 1,306,417 1,392,462 1,483,301 1,579,178 617,225 641,914 667,590 694,294 722,066 750,948 780,986 812,226 844,715 878,503 913,643 950,189 988,197 19,733,990 21,140,575 22,628,111 24,200,826 25,863,153 27,619,744 29,475,482 31,435,488 33,505,133 35,690,053 37,996,158 40,429,647 42,997,022
CITY OF PINOLE
LONG-TERM FINANCIAL FORECAST
Results of Forecast Scenarios
1. Increase the Utility Users’ Tax (UUT) from 8% to 10% with a 10-year sunset. 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - 177,000 542,435 553,283 564,349 575,636 587,149 598,892 610,870 623,087 635,549 Revised Total Revenues 25,868,852 27,076,012 28,249,289 29,171,395 30,070,435 30,983,848 31,927,064 29,860,972 30,745,304 31,657,767 32,599,312 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Surplus/(Deficit) (213,993) (797,985) (742,728) (1,136,927) (1,491,970) (2,044,167) (2,319,320) (5,559,565) (6,112,929) (6,494,089) (6,832,810) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue
Revised Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Surplus/(Deficit) (7,872,724) (8,252,974) (7,137,960) (7,026,395) (7,496,083) (8,016,573) (8,590,427) (9,220,392) (9,759,353) (11,503,530) (10,551,692) Page 240 of 249 Results of Forecast Scenarios
2. Expand the 8% UUT to be levied on water service.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - 179,000 547,617 558,570 569,741 581,136 592,759 604,614 616,706 629,040 641,621 Revised Total Revenues 25,868,852 27,078,012 28,254,471 29,176,681 30,075,827 30,989,348 31,932,674 29,866,694 30,751,140 31,663,721 32,605,385 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Surplus/(Deficit) (213,993) (795,985) (737,546) (1,131,641) (1,486,577) (2,038,667) (2,313,710) (5,553,843) (6,107,092) (6,488,136) (6,826,737) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue 654,453 667,543 680,893 694,511 708,401 722,569 737,021 751,761 766,797 782,132 797,775 Revised Total Revenues 33,577,115 34,579,931 35,614,888 36,683,080 37,785,641 38,923,744 40,098,610 41,311,498 42,563,720 43,856,630 45,191,638 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Surplus/(Deficit) (7,218,270) (7,585,432) (6,457,066) (6,331,883) (6,787,681) (7,294,003) (7,853,406) (8,468,631) (8,992,557) (10,721,397) (9,753,917) Page 241 of 249 Results of Forecast Scenarios
3. Add a real property transfer tax.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - 500,000 2,100,000 2,121,000 2,142,210 2,163,632 2,185,268 2,207,121 2,229,192 2,251,484 2,273,999 Revised Total Revenues 25,868,852 27,399,012 29,806,854 30,739,111 31,648,296 32,571,844 33,525,183 31,469,201 32,363,626 33,286,165 34,237,763 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Surplus/(Deficit) (213,993) (474,985) 814,837 430,790 85,891 (456,171) (721,200) (3,951,336) (4,494,606) (4,865,692) (5,194,359) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue 2,296,739 2,319,706 2,342,904 2,366,333 2,389,996 2,413,896 2,438,035 2,462,415 2,487,039 2,511,910 2,537,029 Revised Total Revenues 35,219,401 36,232,095 37,276,898 38,354,901 39,467,235 40,615,071 41,799,623 43,022,152 44,283,962 45,586,408 46,930,891 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Surplus/(Deficit) (5,575,985) (5,933,268) (4,795,056) (4,660,062) (5,106,087) (5,602,677) (6,152,392) (6,757,977) (7,272,314) (8,991,620) (8,014,663) Page 242 of 249 Results of Forecast Scenarios
4. Add a half-cent sales tax.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - 635,502 2,611,000 2,692,019 2,777,087 2,860,399 2,946,211 3,034,598 3,125,636 3,219,405 3,315,987 Revised Total Revenues 25,868,852 27,534,514 30,317,854 31,310,130 32,283,172 33,268,612 34,286,126 32,296,678 33,260,070 34,254,085 35,279,750 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Surplus/(Deficit) (213,993) (339,483) 1,325,837 1,001,809 720,768 240,596 39,743 (3,123,859) (3,598,162) (3,897,772) (4,152,371) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue 3,415,467 3,517,931 3,623,468 3,732,172 3,844,138 3,959,462 4,078,246 4,200,593 4,326,611 4,456,409 4,590,101 Revised Total Revenues 36,338,128 37,430,319 38,557,463 39,720,741 40,921,377 42,160,637 43,439,834 44,760,330 46,123,534 47,530,907 48,983,964 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Surplus/(Deficit) (4,457,257) (4,735,044) (3,514,491) (3,294,222) (3,651,945) (4,057,111) (4,512,181) (5,019,799) (5,432,742) (7,047,121) (5,961,591) Page 243 of 249 Results of Forecast Scenarios
5. Increase solid waste franchise fee from 10% to 15%.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - 185,454 187,309 189,182 191,074 192,984 194,914 196,863 198,832 200,820 202,829 Revised Total Revenues 25,868,852 27,084,466 27,894,163 28,807,293 29,697,159 30,601,197 31,534,829 29,458,944 30,333,266 31,235,501 32,166,592 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Surplus/(Deficit) (213,993) (789,531) (1,097,854) (1,501,029) (1,865,245) (2,426,819) (2,711,555) (5,961,594) (6,524,966) (6,916,356) (7,265,530) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue 204,857 206,905 208,974 211,064 213,175 215,307 217,460 219,634 221,831 224,049 226,289 Revised Total Revenues 33,127,518 34,119,294 35,142,969 36,199,633 37,290,414 38,416,481 39,579,048 40,779,371 42,018,754 43,298,547 44,620,152 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Surplus/(Deficit) (7,667,867) (8,046,069) (6,928,985) (6,815,331) (7,282,908) (7,801,266) (8,372,967) (9,000,758) (9,537,523) (11,279,481) (10,325,403) Page 244 of 249 Results of Forecast Scenarios
6a. Reduce total expenditures by 4%.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - - - - - - - - - - -
Revised Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - (1,114,960) (1,159,681) (1,212,333) (1,262,496) (1,321,121) (1,369,855) (1,416,821) (1,474,329) (1,526,074) (1,577,285) Revised Total Expenditures 26,082,845 26,759,037 27,832,336 29,095,989 30,299,908 31,706,895 32,876,528 34,003,716 35,383,903 36,625,783 37,854,837 Surplus/(Deficit) (213,993) 139,975 (125,482) (477,878) (793,822) (1,298,682) (1,536,613) (4,741,636) (5,249,469) (5,591,102) (5,891,074) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue - - - - - - - - - - -
Revised Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction (1,631,815) (1,686,615) (1,682,878) (1,720,599) (1,782,933) (1,848,710) (1,918,081) (1,991,205) (2,062,251) (2,183,121) (2,197,822) Revised Total Expenditures 39,163,570 40,478,748 40,389,076 41,294,365 42,790,389 44,369,038 46,033,935 47,788,924 49,494,025 52,394,907 52,747,732 Surplus/(Deficit) (6,240,908) (6,566,360) (5,455,081) (5,305,796) (5,713,150) (6,167,863) (6,672,346) (7,229,187) (7,697,102) (9,320,409) (8,353,870) Page 245 of 249 Results of Forecast Scenarios
6b. Reduce total expenditures by 5%.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - - - - - - - - - - -
Revised Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - (1,393,700) (1,449,601) (1,515,416) (1,578,120) (1,651,401) (1,712,319) (1,771,027) (1,842,912) (1,907,593) (1,971,606) Revised Total Expenditures 26,082,845 26,480,297 27,542,416 28,792,906 29,984,284 31,376,615 32,534,065 33,649,510 35,015,321 36,244,264 37,460,516 Surplus/(Deficit) (213,993) 418,715 164,438 (174,794) (478,198) (968,402) (1,194,150) (4,387,430) (4,880,887) (5,209,584) (5,496,752) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue - - - - - - - - - - -
Revised Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction (2,039,769) (2,108,268) (2,103,598) (2,150,748) (2,228,666) (2,310,887) (2,397,601) (2,489,006) (2,577,814) (2,728,901) (2,747,278) Revised Total Expenditures 38,755,616 40,057,095 39,968,357 40,864,215 42,344,656 43,906,860 45,554,414 47,291,123 48,978,463 51,849,126 52,198,277 Surplus/(Deficit) (5,832,955) (6,144,706) (5,034,362) (4,875,647) (5,267,417) (5,705,685) (6,192,826) (6,731,386) (7,181,539) (8,774,628) (7,804,414) Page 246 of 249 Results of Forecast Scenarios
7. Add a parcel tax ($100 annually per residential parcel). 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 25,868,852 26,899,012 27,706,854 28,618,111 29,506,086 30,408,212 31,339,915 29,262,080 30,134,434 31,034,680 31,963,763 New Revenue - - 605,900 624,077 642,799 662,083 681,946 702,404 723,476 745,181 767,536 Revised Total Revenues 25,868,852 26,899,012 28,312,754 29,242,188 30,148,885 31,070,296 32,021,861 29,964,484 30,857,910 31,779,861 32,731,299 Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 26,082,845 27,873,997 28,992,017 30,308,322 31,562,404 33,028,015 34,246,384 35,420,537 36,858,232 38,151,857 39,432,122 Surplus/(Deficit) (213,993) (974,985) (679,263) (1,066,133) (1,413,519) (1,957,720) (2,224,523) (5,456,053) (6,000,322) (6,371,996) (6,700,822) 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Total Revenues 32,922,662 33,912,389 34,933,995 35,988,569 37,077,239 38,201,175 39,361,589 40,559,737 41,796,923 43,074,498 44,393,862 New Revenue 790,562 814,279 838,707 863,869 889,785 916,478 943,972 972,292 1,001,460 1,031,504 1,062,449 Revised Total Revenues 33,713,224 34,726,668 35,772,702 36,852,437 37,967,024 39,117,653 40,305,561 41,532,029 42,798,383 44,106,002 45,456,312 Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Expenditure Reduction - - - - - - - - - - -
Revised Total Expenditures 40,795,386 42,165,363 42,071,954 43,014,964 44,573,322 46,217,747 47,952,015 49,780,129 51,556,276 54,578,028 54,945,555 Surplus/(Deficit) (7,082,162) (7,438,695) (6,299,252) (6,162,526) (6,606,298) (7,100,094) (7,646,454) (8,248,100) (8,757,893) (10,472,026) (9,489,243) Page 247 of 249 Results of Forecast Scenarios
8a. Lower General Reserve requirement from 50% to 25%.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Fund Balance, July 1 9,025,297 10,124,792 5,623,668 5,848,614 6,082,559 6,325,861 6,578,896 6,842,051 7,115,733 7,400,363 7,696,377 Revenues - Interest 334,975 404,992 224,947 233,945 243,302 253,034 263,156 273,682 284,629 296,015 307,855 Revenues - GF Transfer In 764,520 - - - - - - - - - -
Residual Funds at 25% Reserve Level (4,906,116)
General Reserve Balance, June 30 10,124,792 5,623,668 5,848,614 6,082,559 6,325,861 6,578,896 6,842,051 7,115,733 7,400,363 7,696,377 8,004,232 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Fund Balance, July 1 8,004,232 8,324,402 8,657,378 9,003,673 9,363,820 9,738,373 10,127,908 10,533,024 10,954,345 11,392,519 11,848,219 Revenues - Interest 320,169 332,976 346,295 360,147 374,553 389,535 405,116 421,321 438,174 455,701 473,929 Revenues - GF Transfer In - - - - - - - - - - -
Residual Funds at 25% Reserve Level
General Reserve Balance, June 30 8,324,402 8,657,378 9,003,673 9,363,820 9,738,373 10,127,908 10,533,024 10,954,345 11,392,519 11,848,219 12,322,148
Results of Forecast Scenarios
8b. Lower General Reserve requirement from 50% to 40%.
2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Fund Balance, July 1 9,025,297 10,124,792 8,998,000 9,402,400 9,824,755 10,265,854 10,726,523 11,207,619 11,710,040 12,234,723 12,782,645 Revenues - Interest 334,975 404,992 359,920 376,096 392,990 410,634 429,061 448,305 468,402 489,389 511,306 Revenues - GF Transfer In 764,520 44,480 46,259 48,110 50,034 52,035 54,117 56,281 58,533 60,874 Residual Funds at 40% Reserve Level (1,531,784) - - - - - - - - - General Reserve Balance, June 30 10,124,792 8,998,000 9,402,400 9,824,755 10,265,854 10,726,523 11,207,619 11,710,040 12,234,723 12,782,645 13,354,825 2034/35 2035/36 2036/37 2037/38 2038/39 2039/40 2040/41 2041/42 2042/43 2043/44 2044/45 Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Fund Balance, July 1 13,354,825 13,952,326 14,576,261 15,227,786 15,908,112 16,618,498 17,360,263 18,134,780 18,943,481 19,787,863 20,669,486 Revenues - Interest 534,193 558,093 583,050 609,111 636,324 664,740 694,411 725,391 757,739 791,515 826,779 Revenues - GF Transfer In 63,309 65,841 68,475 71,214 74,062 77,025 80,106 83,310 86,643 90,108 93,713 Residual Funds at 40% Reserve Level - - - - - - - - - - - General Reserve Balance, June 30 13,952,326 14,576,261 15,227,786 15,908,112 16,618,498 17,360,263 18,134,780 18,943,481 19,787,863 20,669,486 21,589,978