Pinole City Council
February 20, 2024

CIP Project Lifecycle and Project Status Summary
CIP projects usually have five major phases of their lifecycle, described below. • Initiation: Projects in the CIP are selected and prioritized based on specific criteria such as consistency with master plans and policies, regulatory requirements, health and safety impacts, and community benefits. The funding is identified for projects and a capital budget is presented to Council for consideration. Once the CIP is adopted by City Council, staff is responsible for project implementation. The initiation phase involves determining whether the project will be managed by City staff or a consultant, assigning the project to a manager, and assembling the project team.
• Planning: The assigned project manager develops the scope, preliminary schedule, and funding requirements, and identifies stakeholders.

Construction projects can be completed through several delivery methods, including design-build and design-bid-build. In design-build, the same firm/team of firms is selected to design and build the project, whereas in design-bid-build one firm designs the project, then the construction is bid, and a construction firm builds the project. Depending on the delivery method, a construction project can involve several steps which may include design, bid, award, construction, and closeout.

For non-construction projects such as master planning, staff defines the initial project by identifying major goals and objectives.

Throughout the project lifecycle, coordination and engagement with various stakeholders is necessary. Stakeholders can include the community, business owners, utilities, funding partners, and other interested and affected parties. • Execution: For construction projects, the project plans and specifications, and preliminary costs estimates, are prepared. Typically, there are three levels of design review which allow opportunity for coordination and input with stakeholders, utilities, funding partners, and regulatory agencies. The design review usually occurs at 35, 65, and 90 percent of design completion. As the design progresses through each level, the cost estimate becomes more precise. The completed design is reviewed and approved by the City Engineer.

For a design-bid-build project, the final approved design goes out to bid. The project cost estimate and source of project funding govern which procurement policies and procedures will apply. The City’s procurement policy establishes the standards for purchase of goods, services, and supplies. Projects involving federal or State grant funds typically involve stricter and more formalized procedures. In addition, high value public works projects must adhere to

processes established in the California Public Contract Code. A contract is awarded to the most qualified and responsible vendor.

After a contract is awarded and executed with the appropriate insurance and bonds, project construction can begin. The project size and complexity dictate the length of the construction phase.

For master plans, stakeholders are engaged, and links are identified among other infrastructure plans, the General Plan, and other applicable City plans.

Next, solutions including conceptual alternatives are developed. Viable solutions are evaluated to ensure they meet the goals and needs of the project. The master plan is a final document which contains a recommended program and/or capital project list.
• Monitoring: Throughout the project lifecycle, staff oversees and monitors the project. Construction projects involve construction management, contract compliance, and project management services, which include technical and administrative tasks. Staff is also responsible for grant administration for projects that are funded by grants.
• Closure: Once construction projects are complete, the as-built drawings are filed for future reference. Closeout activities involve completing project related paperwork including filing the notice of completion with the Contra Costa County Recorder’s office. For master plans, the final plan is presented to City Council.

CITY OF PINOLE CAPITAL IMPROVEMENT PLAN Legend:

STATUS OF SCHEDULED PROJECTS FOR FY 2023/24 THRU Delayed due to limited resources Closure/Complete Execution Planning FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

SCHEDULED
PRJ. # NAME OF PROJECT PROGRESS START END J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J PHASE ESTIMATED

COMPLETION

FACILITIES
FA2301 Public Safety Building Modernization 25% 7/1/23 6/30/26 P 6/30/26 FA2202 Senior Center Modernization 25% 7/1/22 6/30/25 P 6/30/26 FA1902 Energy Upgrades 65% 7/1/20 6/30/24 P 6/30/24
FA1901 Senior Center Auxiliary Parking Lot 50% 7/1/20 6/30/25 E 6/30/25 FA1703 City Hall Modernization 0% 7/1/17 6/30/25 D
FA1702 Citywide Roof Repairs and Replacement 15% 7/1/18 6/30/25 P 6/30/25 PARKS
PA2301 Tree Mitigation 100% 7/1/23 6/30/25 C 8/31/23
PA2101 Installation of High-Capacity Trash Bins 100% 7/1/21 6/30/24 C 8/15/23

SANITARY SEWER
SS2203 Effluent Outfall 0% 7/1/22 6/30/27 P 6/30/27
SS2201 Sanitary Sewer Rehabilitation 40% 7/1/22 6/30/28 E 6/30/24 SS2102 Air Release Valve Replacements 100% 7/1/21 6/30/24 C 6/21/23 SS2101 Secondary Clarifier - Center Column Rehabilitation 15% 7/1/20 6/30/24 P 6/30/24 SS2002 Water Pollution Control Plant Lab Remodel 0% 7/1/20 6/30/24 D SS1702 Sewer Pump Station Rehabilitation 0% 7/1/17 6/30/28 D STATUS AS OF 12/31/23
December 31, 2023

FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24

SCHEDULED
PRJ. # NAME OF PROJECT PROGRESS START END J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J PHASE ESTIMATED

COMPLETION
STATUS AS OF 12/31/23

STORMWATER
SW1901 Hazel Street Storm Drain Improvements 95% 7/1/20 6/30/24 E 1/31/24

STREETS AND ROADS
RO2304 Safety Improvements at Tennent Ave./Pear & Plum 100% 7/1/22 6/30/24 E 1/31/24 RO2303 Pinole Smart Signals 15% 7/1/23 6/30/24 P 6/30/26 RO2302 Safety Improvements on Arterial Roadways 10% 7/1/23 6/30/24 P 12/31/24 RO2102 Tennent Ave. Rehabilitation 30% 7/1/20 6/30/25 E 6/30/25 RO2101 Arterial Rehabilitation 60% 7/1/20 6/30/24 E 12/31/24 RO1902 Pedestrian Improvements at Tennent Ave. Near R X R 50% 7/1/20 6/30/24 E 6/30/25 RO1714 Safety Improvements at Appian Way & Marlesta Rd. 95% 7/1/20 6/30/24 E 12/31/23 RO1710 San Pablo Ave. Bridge Over BNSF Railroad 20% 7/1/17 6/30/26 E 6/30/28

INFRASTRUCTURE ASSESSMENTS
IN2201 Energy Conservation, Generation, & Storage Assessment 60% 7/1/22 6/30/24 E 12/31/23 IN2101 Emergency Power for Critical Facilities 10% 7/1/21 6/30/25 P 6/30/25 IN2102 Municipal Broadband Feasibility 85% 7/1/21 6/30/24 E 12/31/23 IN2103 Recycled Water Feasibility 30% 7/1/22 6/30/25 E 6/30/25 IN2105 Appian Way Complete Streets 10% 7/1/21 6/30/24 D IN2106 Active Transportation Plan (RO2106) 50% 7/1/21 6/30/24 E 6/30/24 IN1703 Storm Drainage Master Plan 30% 7/1/17 6/30/24 E 11/30/24 IN1704 Parks Master Plan 90% 7/1/20 6/30/24 E 6/30/24

CITY OF PINOLE

CAPITAL IMPROVEMENT PLAN
FY 2022/23 – 2026/27
Adopted: June 21, 2022

CAPITAL

IMPROVEMENT PLAN
FY 2022/23 – 2026/27

CITY COUNCIL
Vincent Salimi, Mayor
Devin T. Murphy, Mayor Pro Tem
Anthony L. Tave, Council Member
Maureen Toms, Council Member
Norma Martínez-Rubin, Council Member

CITY MANAGER
Andrew Murray

PUBLIC WORKS

DIRECTOR
Sanjay Mishra

CAPITAL IMPROVEMENT
& ENVIRONMENTAL

PROGRAM MANAGER
Misha Kaur

CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

TABLE OF CONTENTS
Introduction ................................................................................................................................. 1 Next Steps in Capital Planning .................................................................................................. 2 Project Funding ........................................................................................................................... 2 Funding Sources ......................................................................................................................... 3 Grants .......................................................................................................................................... 4 Overview of Recommended Capital Budget ............................................................................ 5 Funding Summary ...................................................................................................................... 6 Project Description Sheets – Facilities ............................................................................. 9-17 Project Description Sheets – Parks ............................................................................... 18-22 Project Description Sheets – Sanitary Sewer ................................................................. 23-29 Project Description Sheets – Stormwater ....................................................................... 30-32 Project Description Sheets – Roads ............................................................................... 33-44 Project Description Sheets – Infrastructure Assessments .............................................. 45-53 Unfunded and Unprogrammed Project List ........................................................................... 55 Project Description Sheets ............................................................................................ 56-67

Introduction
The Capital Improvement Plan (CIP) is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming five-year period. The CIP aligns the needs with appropriate funding, scheduling, and implementation. This document is a working blueprint for building and sustaining publicly funded physical infrastructure. Capital improvements refer to physical assets and include the design, purchase, construction, maintenance, or improvement of public resources (i.e. parks public infrastructure, equipment, public spaces). These improvements influence Pinole’s built and natural environment and help guide the trajectory of future growth or change.

The projects in the CIP fall into the following broad categories: facility maintenance, parks, sewer collection and treatment, stormwater, streets and roads. These projects are developed in collaboration with department heads, and division managers under the direction of the City Manager to ensure all department needs are represented.

The CIP is reviewed and updated annually for capital projects and programs that support City goals and objectives including priorities identified in the 2020-2025 Strategic Plan of developing a disciplined approach to funding infrastructure maintenance and improvements. The City seeks to enhance its focus on the state of the infrastructure throughout the community by first inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan.

The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The Finance Subcomittee also reviews and analyzes all aspects of the CIP and makes recommendations. Project priority and selection is based on specific criteria, such as:
 Consistency with community plans and policies;
 Regulatory compliance;
 Public and political support;
 Sustainability;
 Cost savings or revenue generation;
 Project demand, determined by inventory of existing land, equipment, and facility conditions;
 Economic, environmental, aesthetic or social impacts; and  Public health, safety or other legal concerns.

The process for developing the CIP involves the following steps:

Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

Next Steps in City Capital Planning
The City will complete condition assessment of all the City’s capital assets and identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.

Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.

The CIP is funded primarily with funds restricted for specific purposes. The next page descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.

It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
215 Measure J
(roads only)
Accounts for special sales tax revenues collected by Contra Costa Transportation Authority (CCTA) and reapportioned to cities for local street projects. This fund also accounts for return to source funds and grant funds.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
327 Park Grants
(parks only)
Accounts for grants and reimbursements from the state and federal government and other agencies related to parks. 377
Arterial Street
Rehabilitation
(roads only)
Accounts for funds set aside by the City of Pinole to fund arterial street rehabilitation projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. Road projects listed in the CIP receive grant funding from a variety of sources such as:
 California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety.  Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
 Project: IN2104
 West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service.  Projects: RO2105, RO1902, and RO1710
 Metropolitan Transportation Commission (MTC)
o One Bay Area Grant 2 (OBAG2) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG2 program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
 Project: RO1714
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes.  Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

Overview of Recommended Capital Budget
The FY 2022/23 – 2026/27 CIP contains 36 planned public improvement projects, which includes 10 new projects. In addition, there are 9 infrastructure assessments programmed for FY 2022/23 – 2026/27. The CIP also contains information for 24 unfunded and unprogrammed projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.

CIP projects fall into the following categories: Facilities, Parks, Sanitary Sewer, Stormwater, Streets & Roads, and Infrastructure Assessments. The nomenclature for the project number is derived as follows:

Project numbers begin with the abbreviation of the project category, followed by the year the project was first
programmed, and then a unique sequence number. For
example, FA2001 refers to a facilities project which was first programmed in 2020 with a unique sequence number of 01.

Unfunded projects begin with UF and are followed by a unique sequence number.

In FY2022/23, there are 23 public improvement projects and 8 infrastructure assessments programmed. Below is a summary of the various funding sources based on project category.

FY 2022/23 PROJECT CATEGORIES
FY 2022/23
TOTALS

BY FUND
Funding
Sources
Fund Facilities
FA
Parks
PA
Sanitary
Sewer
SS
Stormwater
SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
General Fund 100 $170,000 $165,000 $335,000
Measure S
2014 106 $834,931 $112,440 $418,460 $149,328 $210,000 $1,725,159 Gas Tax 200 $528,910 $528,910
Solid Waste 214 $425,000 $425,000
Measure J 215 $350,000 $350,000
Growth Impact
Fees 276 $58,000 $58,000
City Street
Improvements 325 $1,685,563 $20,650 $1,706,213
Park Grants 327 $189,758 $189,758
Arterial Street
Rehabiliation 377 $758,624 $758,624
Sewer
Enterprise 500 $2,300,00 $10,382 $89,853 $2,400,235
FY 2022/23 TOTALS

BY PROJECT

CATEGORY
$834,931 $727,198 $2,300,000 $476,460 $3,652,807 $3,652,807 $8,476,899 Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
Unfunded UF
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

FUNDING SUMMARY
SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 – General Fund $ 435,000 $ 310,000 $ 745,000 106 – Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 – Gas Tax $ 528,910 $ 381,082 $ 909,992 200 – Solid Waste $ 425,000 $ 425,000 215 – Measure J $ 350,000 $ 350,000 276 – Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 – City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 – Park Grants $ 189,758 $ 189,758 377 – Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 – Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SOURCES BY FUND FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 5-Year Total 100 - General Fund $ 435,000 $ 310,000 $ 745,000
106 - Measure S 2014 $ 1,625,159 $ 1,990,860 $ 890,000 $ 100,000 $ 4,606,019 200 - Gas Tax $ 528,910 $ 381,082 $ 909,992
214 - Solid Waste $ 425,000 $ 425,000
215 - Measure J $ 350,000 $ 350,000
276 - Growth Impact Fees $ 58,000 $ 30,000 $ 520,000 $ 608,000 325 - City Street Improvements $ 1,706,213 $ 890,000 $ 727,321 $ 890,000 $ 4,213,534 327 - Park Grants $ 189,758 $ 189,758
377 - Arterial Streets Rehabilitation $ 758,624 $ 32,250 $ 790,874 500 - Sewer Enterprise Fund $ 2,400,235 $ 2,000,000 $ 906,597 $ 800,000 $ 3,800,000 $ 9,906,832 Sources Total $ 8,476,899 $ 5,253,110 $ 3,425,000 $ 1,790,000 $ 3,800,000 $ 22,745,009 Unfunded Total $ 16,293,235 $ 9,231,700 $ 8,439,200 $ 970,000 $ 34,934,135 Total Sources Required $ 8,476,899 $ 21,546,345 $ 12,656,700 $ 10,229,200 $ 4,770,000 $ 57,679,144 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
FA2302 Plum St. Parking Lot Improvements $80,000
FA2301 Public Safety Building Modernization $100,000 $100,000 $100,000 FA2202 Senior Center Modernization $60,000 $100,000 $100,000 106-343-47201 $60,000 Measure S 2014 FA2201 Faria House Renovations $420,000 106-343-47201 $420,000 Measure S 2014 FA2002 Electric Vehicle Charging Stations $50,000 106-343-47201 $50,000 Measure S 2014 FA1902 Energy Upgrades $120,811 106-343-47201 $120,811 Measure S 2014 FA1901 Senior Center Auxiliary Parking Lot $184,120 $1,088,860 106-343-47201 $184,120 Measure S 2014 FA1703 City Hall Modernization $125,000 $125,000
FA1702 Citywide Roof repairs and replacement $272,000 $140,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
106-343-47201 $47,440 Measure S 2014
327-345-47203 $189,758 Park Grants
PA2202 Skatepark Rehabilitation $150,000
PA2201 Pocket Parks - Galbreth Rd. $65,000 106-343-47201 $65,000 Measure S 2014 PA2101 Installation of high-capacity trash bins $425,000 214-345-47203 $425,000 Solid Waste Fund PA1901 Pinole Valley Park Soccer Field Rehabilitation $200,000 PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SS2203 Effulent Outfall* $150,000 $3,000,000 500-641-47201 $150,000 Sewer Enterprise SS2202 Replacement of Diesel Tank* $150,000 500-641-47201 $150,000 Sewer Enterprise SS2201 Sanitary Sewer Rehabilitation $1,500,000 $800,000 $800,000 $800,000 $800,000 500-642-47201 $1,500,000 Sewer Enterprise SS2101 Secondary Clarifier - Center Column Rehabilitation* $350,000 500-641-47201 $350,000 Sewer Enterprise SS2102 Air Release Valve Replacements* $50,000 500-641-47201 $50,000 Sewer Enterprise SS2002 Water Pollution Control Plant Lab Remodel* $100,000 500-641-47201 $100,000 Sewer Enterprise SS1702 Sewer Pump Station Rehabilitation $1,200,000
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
SW2001 Roble Road Drainage Improvements $30,000 $320,000 SW2002 Adobe Road Repair and Drainage Improvements $30,000 $200,000 106-344-47206 $418,460 Measure S 2014
276-344-47206 $58,000 Growth Impact Fees
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
RO2501 Residential Slurry Seal $890,000
RO2401 Cape Seal $560,000
RO2301 Residential Slurry Seal $890,000
200-342-47205 $428,910 Gas Tax - RMRA
377-342-47205 $758,624 Arterial Rehabilitation
RO2102 Tennent Ave. Rehabilitation $10,382 $655,000 500-641-47201 $10,382 Sewer Enterprise RO2105 Appian Way Complete Streets $100,000 $970,000 325-342-47205 $100,000 WCCTAC - STMP Fees RO2107 Brandt St. Improvements $170,000 100-342-47205 $170,000 General Fund RO1902 Pedestrian Improvements at Tennent Ave. near R X $61,556 $800,000 325-342-47205 $61,556 WCCTAC - STMP Fees RO1802 Hazel Street Gap Closure (Sunnyview) $200,000
325-342-47205 $1,223,746 WCCTAC - STMP Fees
325-342-47205 $80,000 CCTA Measure J
325-342-47205 $81,717 Caltrans - HBP
RO1708 Pinole Valley Road Improvements $100,000 200-342-47205 $100,000 Gas Tax - RMRA 325-342-47205 $9,144 City Street Improvements
215-342-47205 $350,000 MTC/OBAG2
325-342-47205 $129,400 MTC/TDA Article 3
106-344-47206 $149,328 Measure S 2014
PRJ # USES BY PROJECT FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Account # FY 2022-23 Funds Funding Source
IN2201 Energy Audit $50,000 106-344-47206 $50,000 Measure S 2014 IN2101 Emergency Power for Critical Facilities $30,000 $170,000 100-343-47201 $30,000 General Fund IN2102 Municipal Broadband Feasibility $60,000 106-118-47201 $60,000 Measure S 2014 IN2103 Recycled Water Feasibility $60,000 $140,000 100-341-42101 $60,000 General Fund IN2104 Local Road Safety Plan $20,650 325-342-47205 $20,650 Caltrans - HSIP IN2106 Active Transportation Plan $75,000 100-341-42101 $75,000 General Fund IN2001 Sanitary Sewer Collection System Master Plan $89,853 500-642-47201 $89,853 Sewer Enterprise IN1703 Storm Drainage Master Plan $75,000 $75,000
IN1704 Park Master Plan $100,000 106-344-47206 $100,000 Measure S 2014 Uses by Project Total $8,476,899 $21,546,345 $12,656,700 $10,229,200 $4,770,000 LEGEND:
• Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Streets & Roads; IN = Infrastructure Assessments * Project cost to be split 50% with the City of Hercules RO2101 Arterial Rehabilitation $1,187,534 $32,250
PA2203 Playground Rubberized Surface Improvements $237,198 RO1714 Safety Improvements at Appian Way & Marlesta Rd. formerly known as HAWK at Appian Way and Marlesta $637,872 RO1710 San Pablo Ave. Bridge over BNSF Railroad $1,385,463 $16,293,235 $8,431,700 $8,439,200

INFRASTRUCTURE ASSESSMENTS

CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

FUNDING SUMMARY

FACILITIES
PARKS

SANITARY SEWER

STORMWATER
SW1901 Hazel Street Storm Drain Improvements $476,460

STREETS & ROADS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

PROJECT DESCRIPTION SHEETS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

FA2302 - Plum St. Parking Lot Improvements

FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description: To provide a secure parking area for Police vehicles in the Plum St. parking lot. The parking lot will remain open for the public. A portion of the parking lot, approximately 25 spaces will be secured with a chain-link fence with security gates for Police vehicles. The layout of the parking lot is in the preliminary design phase.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 80,000
Subtotal $ 80,000
Total Cost Estimate: $ 80,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA2301 - Public Safety Building Modernization

FACILITIES
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: YesDescription: To extend the useful life of the Public Safety building, there are several items that require attention including but not limited to replacement of the HVAC system, carpet, flooring, water heaters, light fixtures, fans, etc. In addition, the building requires painting (interior and exterior), and the locker rooms also require renovation.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 100,000 $ 100,000 $ 100,000
Subtotal $ 100,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 300,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA2202 - Senior Center Modernization

FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: YesDescription: The project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to energy system, roof replacement, and interior renovations.

Supplemental Information:

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 60,000 $ 100,000 $ 100,000
Subtotal $ 60,000 $ 100,000 $ 100,000
Total Cost Estimate: $ 260,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA2201 - Faria House Renovations

FACILITIES
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No Description: The building commonly referred to as the “Faria House” is a two-story residence constructed in about 1890 and originally located at what is now 1301 Pinole Valley Road. In 2005, the Faria House was relocated to 2100 San Pablo Avenue. On June 7, 2022, City Council directed staff pursue hazard remediation and renovations to create a lower-level office, and upper-level warm shell. The first step is the site remediation to removal all hazardous materials (i.e., asbestos and/or lead based paint) from the first and second floors. This will involve removal of all interior baseboard, door, window trim, lath and plaster (from the ceilings and walls). This will also include removal of all lighting and plumbing fixtures, kitchen “built-in-place” cabinets. Once the site remediation is complete, the lower level of the structure will be ready for tenant improvement for an office use. The upper level will be a warm shell, which means that the upper level will be fully insulated, with walls open and ceiling covered with wallboard, but no other improvements beyond the hazard mitigation work. The upper level would be separated from the lower level with secured “temporary” framing and wallboard partition wall built at the top of the stairs. The lower level will have rough electrical, plumbing, and mechanical installation for an office use. All lower-level rooms would have new wall and ceiling insulation installed and covered with new drywall. The kitchen would remain in the same location, the dining room, which would become the conference room/meeting room would include low-voltage, data, communications for teleconferencing, meetings, the existing bathroom would become a single All Gender restroom, renovated to meet ADA compliance, the existing rooms would become office suites with new electrical sub-panel, rough electrical, rough plumbing and rough mechanical installed. Lower-level rooms will have renewed (or new) flooring, baseboard, and doors etc.

Supplemental Information:

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 420,000
Subtotal $ 420,000
Total Cost Estimate: $ 420,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA2002 - Electric Vehicle Charging Stations

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Council Request Multi-year Project: Yes
Description: This project will install a level II dual port electric vehicle charging station at the parking lot serving the Public Safety Building. Supplemental Information: City staff continue to assess other public locations throughout Pinole for opportunities to incorporate EV charging infrastructure. An energy audit (Project IN2201) of City owned facilities will inform future installations of electric vehicle charging stations.

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 6,235
Construction 106 $ 50,000
Subtotal $ 6,235 $ 50,000
Total Cost Estimate: $ 56,235
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA1902 - Energy Upgrades

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: End of life cycle Multi-year Project: No
Description: The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced.

Supplemental Information: In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801. In April 2021, the AC unit at City Hall broke down and was replaced.

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 99,189 $ 120,811
Subtotal $ 99,189 $ 120,811
Total Cost Estimate: $ 220,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA1901 - Senior Center Auxiliary Parking Lot

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Fowler Lot Re-Use Committee Multi-year Project: Yes
Description: On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. On February 2, 2021 City Council adopted Resolution 2021-07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi-benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components. On June 7, 2022, City Council directed staff to incorporate the installation of a solar canopy at the site.

Supplemental Information: The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018-67 to create the Fowler Lot Re-use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018-93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.

Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 42,535 $ 184,120
Construction 106 $ 1,088,860
Subtotal $ 42,535 $ 184,120 $ 1,088,860
Total Cost Estimate: $1,315,515
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA1703 - City Hall Modernization (formerly known as Paint City Hall)

FACILITIES
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: No
Description: To extend the useful life of the City hall building, there are several items that require attention including but not limited to carpet, flooring, window coverings, light fixtures, etc. The interior and exterior surfaces of the building require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 125,000 $ 125,000
Subtotal $ 125,000 $ 125,000
Total Cost Estimate: $ 250,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

FA1702 - Citywide Roof repairs and replacement

FACILITIES
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: End of life cycle
Multi-year Project: Yes
Description: In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in-place roof assemblies. The roof inspection identified several roofs which need to be repaired or replaced. The roofs at City hall and the Public Safety building need to be replaced.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 272,000 $ 140,000
Subtotal $ 272,000 $ 140,000
Total Cost Estimate: $ 412,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Replacement of panel rubberized surfaces at Fernandez Park and Pinole Valley Park. Fernandez Park involves replacement of rubberized surface improvements at tot lot and replacement of existing engineered mulch with rubberized surface at older age play equipment. The rubberized surfaces around the play equipment will also be replaced at Pinole Valley Park. These improvements are grant funded through the State of California Department of Parks and Recreation Per Capita funds.

Supplemental Information: Budget:

PA2203 - Playground Rubberized Surface Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 327 $ 189,758 106 $ 7,640 $ 47,440
Subtotal $ 7,640 $ 237,198
$ 244,838
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

PARKS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Settling of rampsSupplemental Information: Budget:

PA2202 - Skatepark Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

PARKS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: No
Description: Installation of two ADA compliant benches and waste receptacles within two pocket parks at a suitable location on Galbreth Ave. Supplemental Information: To develop the pocket parks, a lot line adjustment may be required. Budget:

PA2201 - Pocket Parks - Galbreth Rd.

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 65,000
Subtotal $ 65,000
Total Cost Estimate: $ 65,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

PARKS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Beautification Ad Hoc Committee Multi-year Project: No
Description: Installation of high capacity, solar powered compacting trash bins at City parks. To get the best value and uniformity at City parks, a RFP will be released to solicit proposals from qualified vendors to provide these bins. Exact costs will not be known until the bidding is complete however staff estimates that 40 bins will be procured for the budgeted project cost.

Supplemental Information: In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean-up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks.

PA2101 - Installation of high capacity trash bins
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 214 $ 425,000
Subtotal $ 425,000
Total Cost Estimate: $ 425,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

PARKS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: No
Description: There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.

Supplemental Information: This project has been delayed pending the development of a Park Master Plan (CIP Project# PA1704). Budget:

PA1901 - Pinole Valley Park Soccer Field Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 106 $ 200,000
Subtotal $ 200,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Regulatory Requirement Multi-year Project: Yes
Description: Effluent pumping capacity of the treatment plant is limited by the capacity of the pipe size at the effluent outfall in Rodeo.

Increasing the pipe size at the Effluent Outfall Eductor Station will increase the wet weather effluent pumping capacity and increase the lifespan of the effluent pipe by reducing the pressure in the line during storm events. Project requires coordination with Rodeo.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.

Budget:

SS2203 - Effluent Outfall
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000 $ 3,000,000
Subtotal $ 150,000 $ 3,000,000
Total Cost Estimate: $ 3,150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: End of life cycle Multi-year Project: No
Description: In-kind replacement of a 4,000 gallon diesel storage tank used to supply fuel to standby generators and City vehicles. The existing tank is compromised.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:

SS2202 - Replacement of Diesel Tank
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 150,000
Subtotal $ 150,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SANITARY SEWER
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2027 Revised Project Start: Revised Project Completion: Project Origin: Master Plan Multi-year Project: Yes
Description: Various improvements to the Sanitary Sewer collection system, as identified in the Sanitary Sewer Collection System Master Plan. Supplemental Information: Budget:

SS2201 - Sanitary Sewer Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Subtotal $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Total Cost Estimate: $ 4,700,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: End of life cycle
Multi-year Project: No
Description: The Secondary Clarifier #5 has reached the end of its useful life. The project will involve removal and replacement of catwalk, drive mechanism, center column, and rake arm. Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:

SS2101 - Secondary Clarifier—Center Column Rehabilitation Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 350,000
Subtotal $ 350,000
Total Cost Estimate: $ 350,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SANITARY SEWER
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: No
Description: There are four air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve. The four locations are: 1) across from the WPCP at 11 Tennent Ave., near the entrance of the SF Bay Trail, 2) On the SF Bay Trail near the corner of Santa Fe and Railroad Ave., 3) At the intersection of Mariposa St. and Railroad Ave. (Rodeo), 4) Outside the gate of Rodeo Sanitary District at 800 San Pablo Ave. (Rodeo).

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost. Budget:

SS2102 - Air Release Valve Replacements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SANITARY SEWER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Regulatory Requirement Multi-year Project: No
Description: The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole - Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.

Supplemental Information: The City of Hercules will be reimburse the Sewer Enterprise fund for 50% of the total project cost.

Budget:

SS2002 - Water Pollution Control Plant Lab Remodel
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Construction 500 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

SANITARY SEWER
Initial Project Start: October 1, 2020 Initial Project Completion: August 31, 2022 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2024 Project Origin: End of lifecycle Multi-year Project: No
Description: The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated.

Supplemental Information: The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” Budget:

SS1702 - Sewer Pump Station Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 500 $ 22,500
Engineering 500 $ 150,000
Construction 500 $ 884,000 Contingency 500 $ 143,500
Subtotal $ 1,200,000
Total Cost Estimate: $1,200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.

Supplemental Information:

Budget:

SW2001 - Roble Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 276 $ 30,000
Construction 276 $ 280,000 Contingency 276 $ 40,000
Subtotal $ 30,000 $ 320,000
Total Cost Estimate: $ 350,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Adobe Road experienced a failure due to drainage impacts. Installation of a culvert will be required to control the drainage in the area. The area will then be regraded and the road surface will be restored. This road serves only as a service access route.

Supplemental Information:

Budget:

SW2002 - Adobe Road Storm Drainage Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 106 $ 30,000
Construction 106 $ 175,000 Contingency 106 $ 25,000
Subtotal $ 30,000 $ 200,000
Total Cost Estimate: $ 230,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

STORMWATER
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Development Driven Multi-year Project: Yes
Description: The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.

Supplemental Information: This conversion also aids in compliance with the MSP4 by reducing the potential of contaminants including litter from entering the stormwater system.

Budget:

SW1901 - Hazel Street Storm Drain Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 106 $ 54,910
106 $ 356,460 276 $ 58,000
Contingency 106 $ 62,000
Subtotal $ 54,910 $ 476,460
Total Cost Estimate: $ 531,370
Construction
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2025 Initial Project Completion: June 30, 2026 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.

Supplemental Information: Budget:

RO2501 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000
Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report, various pavement segments will benefit from a cape seal. A cape seal is applied when a slurry seal or micro-surfacing will not adequately address the pavement deterioration. Cape seals are a multi-layered treatment pavement preservation treatment which can extend the life of a pavement by 6-8 years.

Supplemental Information: Budget:

RO2401 - Cape Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 500,000 Contingency 325 $ 50,000
Subtotal $ 560,000
Total Cost Estimate: $ 560,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2023 Initial Project Completion: June 30, 2024 Revised Project Start: Revised Project Completion: Project Origin: Pavement Management Program Multi-year Project: No
Description: Based on the most current P-TAP report various segments will be recommended for slurry seal treatment. A slurry seal functions as a topcoat to existing asphalt pavement to preserve and protect the pavement. It is best suited for pavements with mild to moderate damage, such as narrow cracks, but not for severe damage such as potholes.

Supplemental Information: Budget:

RO2301 - Residential Slurry Seal
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 325 $ 10,000
Construction 325 $ 800,000 Contingency 325 $ 80,000
Subtotal $ 890,000
Total Cost Estimate: $ 890,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: Based on the 2019 P-TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations will be further validated through a comparative pavement analysis to explore additional treatment options which are not discussed in the P-TAP report. This will allow the City to optimize the available funding. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information:

Budget:

RO2101 - Arterial Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 377 $ 18,606 $ 39,874
200 $ 428,910 377 $ 625,000 $ 215,000
Contingency 377 $ 93,750 $ 32,250
Subtotal $ 18,606 $ 1,187,534 $ 247,250
Construction
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Pavement Management Program Multi-year Project: Yes
Description: The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information: In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway.

The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost-effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project.

Budget:

RO2102 - Tennent Ave. Rehabilitation
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 500 $ 27,423 $ 10,382
200 $ 381,082 500 $ 74,597 325 $ 167,321
Contingency 500 $ 32,000
Subtotal $ 27,423 $ 10,382 $ 655,000
$ 692,805
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: June 30, 2023 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Completion of preliminary engineering and design to provide continuous sidewalks and bike lanes along Appian Way beginning from unincorporated El Sobrante to about 1500 lineal feet north of the City limit within Pinole. In December 2021, City Council approved a Cooperative Funding Agreement with WCCTAC to receive STMP funds to complete preliminary design for this project.

Supplemental Information: This project will connect with the Contra Costa County’s project to provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated El Sobrante. This project will involve coordination with Contra Costa County. The construction phase of this project is unfunded and appears in the Unfunded and Unprogrammed list.

Budget:

RO2105 - Appian Way Complete Streets
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 325 $ 100,000
UF $ 970,000
Subtotal $ 100,000 $ 970,000
Total Cost Estimate: $1,070,000
Engineering
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Council Request Multi-year Project: No
Description: Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.

Supplemental Information: Budget:

RO2107 - Brandt St. Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 100 $ 50,000
Construction 100 $ 120,000
Subtotal $ 170,000
Total Cost Estimate: $ 170,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.

Supplemental Information: WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. This project is eligible to respond to future STMP Call for Projects to compete for funding to advance the project through construction.

Budget:

RO1902 - Pedestrian Improvements at Tennent Ave. near R x R Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 37,324 $ 61,556
325 $ 19,700
UF $ 680,000
Contingency UF $ 100,300
Subtotal $ 37,324 $ 61,556 $ 800,000
$ 898,880
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: July 30, 2025 Project Origin: Development Driven Multi-year Project: No
Description: A developer has proposed to develop on a vacant lot identified as APN 402-013-060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive - West end of Hazel St.

Supplemental Information: Completion of Project SW1901 prior to this project.

Budget:

RO1802 - Hazel Street Gap Closure (Sunnyview)
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 276 $ 50,000
Developer $ 150,000
Subtotal $ 200,000
$ 200,000
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2017 Initial Project Completion: Beyond 5 year termRevised Project Start: Revised Project Completion: June 30, 2026 Project Origin: End of life cycle Multi-year Project: Yes
Description: The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded and Unprogrammed project list as Project UF022.

Supplemental Information: The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. Budget:

RO1710 - San Pablo Avenue Bridge over BNSF Railroad
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 PM 325 $ 257,061 $ 80,000 $ 42,439
325 $ 537,176 $ 1,225,463 $ (42,439) $ (7,500)
STMP $ (91,089) $ (1,223,746) $ (285,165)
HBP $ (708,856) $ (81,717)
UF
STMP
UF $16,578,400 $ 8,439,200 $ 8,439,200
Subtotal $ (5,709) $ - $16,293,235 $ 8,431,700 $ 8,439,200 Planning &
Design
Construction
Total Cost Estimate: $33,158,426
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: Council Request Multi-year Project: No
Description: As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road - from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.

Supplemental Information:

Budget:

RO1708 - Pinole Valley Road Improvements
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Engineering 200 $ 5,000
Construction 200 $ 87,000 Contingency 200 $ 8,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

ROADS
Initial Project Start: July 1, 2024 Initial Project Completion: June 30, 2025 Revised Project Start: July 1, 2020 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: Yes
Description: The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project.

Supplemental Information: The City secured grant funds to install a traffic signal at this intersection instead of a HAWK.

Budget:

RO1714 - Safety Improvements at Appian Way and Marlesta Rd. (formerly known as HAWK at Appian Way and Marlesta Rd.) Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 325 $ 25,193 $ 9,144
OBAG2 $ 350,000
TDA $ 129,400
106 $ 67,278
Contingency 106 $ 82,050
Subtotal $ 25,193 $ 637,872
$ 663,065
Construction
Total Cost Estimate:

City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

IN2201 - Energy Audit

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: Project Origin: Staff Recommendation Multi-year Project: No Description:

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 50,000
Subtotal $ 50,000
Total Cost Estimate: $ 50,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

IN2101 - Emergency Power for Critical Facilities

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2024
Project Origin: Council Request
Multi-year Project: YesDescription: During severe natural hazard events, it is highly likely that utility power will not be available for an extended period of time. Critical facilities will need reliable sources of sustained electrical power to continue operations. This project will: 1) identify critical facilities in need of back-up power in coordination with an Emergency Operations Plan (EOP) , 2) assess power loads in each critical facility that requires back-up power, 3) determine the costs and technology options including solar battery storage, and 4) make any additional recommendations to Council before advancing to construction.

Supplemental Information: The Public Safety Building, Fire Station 74, and the Water Pollution Control Plant have stand by generators. Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 30,000
Construction 100 $ 170,000
Subtotal $ 30,000 $ 170,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

IN2102 - Municipal Broadband Feasibility

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2024 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023
Project Origin: Council Request
Multi-year Project: No
Description: A feasibility study will determine a successful deployment strategy and associated costs for implementing municipal broadband service in Pinole.

Supplemental Information: Budget:

Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 60,000
Subtotal $ 60,000
Total Cost Estimate: $ 60,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2022 Initial Project Completion: June 30, 2023 Revised Project Start: Revised Project Completion: June 30, 2024 Project Origin: Council Request Multi-year Project: Yes
Description: A feasibility study will allow the City to plan and phase the construction of future recycled water distribution system infrastructure.

The study will identify potential recycled water customers, evaluate the quantity, quality, and recycled water distribution system options to address the needs of potential users in surrounding areas, seek opportunities to phase the construction of a recycled water delivery system, and develop planning-level cost options for the phased system.

Supplemental Information: Recycled water delays or eliminates the need to construct more potable water facilities, sustains the economy with increased water supply reliability, protects the environment, safeguards investments in parks and landscaping with drought proof or drought resistant water supply, and contributes to a green and healthy environment. In 2019, East Bay Municipal Utility District (EBMUD) prepared an Updated Recycled Waster Plan which considered the potential for potable reuse in EBMUD’s water service area. The development of a new recycled water supply for the Phillips 66 refinery in Rodeo using effluent from the Pinole-Hercules and Rodeo wastewater treatment plants was among the recommended non-potable reuse projects. This project is estimated to deliver up to 3.67 MGD of recycled water to the refinery for use in their boilers and cooling towers. The combined final disinfected effluent from both plants would be pumped at the Rodeo Pump Station to the refinery for treatment a new advanced recycled water treatment plan. This project was recommended by EBMUD because it would deliver a large amount of water to a single customer, with comparatively few pipelines required due to the short distance between the sources of wastewater and the Phillips 66 Refinery
Budget:

IN2103 - Recycled Water Feasibility
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Design 100 $ 60,000
Construction 100 $ 140,000
Subtotal $ 60,000 $ 140,000
Total Cost Estimate: $ 200,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Development of a Local Road Safety Plan (LRSP) which will include an existing conditions assessment, development of traffic measures in areas of engineering, education, encouragement, enforcement, emerging technologies along with associated evaluation. The LRSP will include a prioritized list of roadway infrastructure improvements.

Supplemental Information: In July 2020, staff submitted a grant application to Caltrans for funding to develop and implement an LRSP for the City of Pinole. LRSP’s allow local governments to identify, analyze, and prioritize roadway safety improvements on roads within their jurisdiction. In the future, an LRSP or its equivalent, will be required for agencies to apply for federal Highway Safety Improvement Plan funds. In October 2020, the City was selected for funding and implementation of an LRSP. In December 2020, the City released a Request for Proposals to seek professional services from licensed engineering firms to develop a LRSP. A contract was awarded to a consultant in April 2021.

Budget:

IN2104 - Local Road Safety Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 325 $ 19,013 $ 20,650
Subtotal $ 19,013 $ 20,650
Total Cost Estimate: $ 39,663
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2021 Initial Project Completion: June 30, 2022 Revised Project Start: July 1, 2022 Revised Project Completion: June 30, 2023 Project Origin: TAPS Multi-year Project: No
Description: Development of an Active Transportation Plan will act as a guide for active mobility within and around Pinole. The Plan will identify an integrated network of walkways and bikeways that connect Pinole neighborhoods and communities to employment, education, commercial, recreational, and tourist destinations. The plan will prioritize a set of connected projects, that when fully implemented, will increase active transportation opportunities and make it safe and more convenient for people to walk, bike, and use non-auto forms of travel.

Supplemental Information: Budget:

IN2106 - Active Transportation Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 100 $ 75,000
Subtotal $ 75,000
Total Cost Estimate: $ 75,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2022 Revised Project Start: Revised Project Completion: December 30, 2022 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: In September 2020, the City Council awarded a contract to Carollo Engineers, Inc. to develop a Sanitary Sewer Collection System Master Plan (Plan). The Plan will provide a condition assessment of the sewer collection assets to inform capital planning and effectively serve the wastewater needs of residents and businesses. This plan will also provide a capacity analysis to identify pipes that need to be upsized. Master planning is critical to identify when and where infrastructure upgrades or improvements will be needed to accommodate growth.

Supplemental Information:

Budget:

IN2001 - Sanitary Sewer Collection System Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 500 $ 359,147 $ 89,853
Subtotal $ 359,147 $ 89,853
Total Cost Estimate: $ 449,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2023 Revised Project Start: July 1, 2023 Revised Project Completion: June 30, 2025 Project Origin: Staff Recommendation Multi-year Project: Yes
Description: Preparation of a storm drain master plan will provide an analysis of the existing collection system. The plan will identify system deficiencies related to capacity, functionality, and permit compliance. The plan can serve to guide future budget allocations for improvements to the system.

Supplemental Information:

Budget:

IN1703 - Storm Drainage Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 75,000 $ 75,000
Subtotal $ 75,000 $ 75,000
Total Cost Estimate: $ 150,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

INFRASTRUCTURE ASSESSMENTS
Initial Project Start: July 1, 2020 Initial Project Completion: June 30, 2021 Revised Project Start: July 1, 2021 Revised Project Completion: June 30, 2023
Project Origin: Staff Recommendation
Multi-year Project: No
Description: Preparation of a park master plan will aid the City in developing a strategic approach to park maintenance and operation. The master plan will allow the City to quantify and qualify the existing park system, identify deficiencies, and develop a financial analysis of the cost to maintain and operate park assets.

Supplemental Information: This project was added to the CIP in 2017 as an unfunded project; Council approved funding in 2020.

Budget:

IN1704 - Park Master Plan
Fund Prior Funding FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Planning 106 $ 100,000
Subtotal $ 100,000
Total Cost Estimate: $ 100,000
City of Pinole Capital Improvement Plan: FY 2022/23 through 2026/27

UNFUNDED AND UNPROGRAMMED PROJECTS
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

CAPITAL IMPROVEMENT PLAN: FY 2022/23 THROUGH FY 2026/27

UNFUNDED AND UNPROGRAMMED PROJECTS
# Unfunded/Unprogrammed Projects
UF001 Railroad Avenue Bridge Removal and Replacement
UF002 Electric Vehicle Charging Stations in City lots
UF003 Parking lot resurfacing
UF004 LLAD Landscape Restoration and Improvement
UF005 Dog Park Restroom Replacement
UF006 Dog Park resurfacing and fencing improvements
UF007 Eucalyptus Grove Restoration
UF008 Fernandez Park Baseball grandstand improvement
UF009 Repave Trails
UF010 ADA Ramps
UF011 Appian Complete Streets
UF012 Bridge Maintenance
UF013 Installation of High intensity Activated crossWALK (HAWK) UF014 Pavement Maintenance
UF015 I-80/Pinole Valley Rd. Interchange Improvements
UF016 Shale Hill Retaining wall and sidewalk gap
UF017 Sidewalks gaps
UF018 Signal System Upgrades
UF019 San Pablo Sewer Lift Station Upgrade
UF020 Sewer Collection Systemwide Rehabilitation
UF021 Tree Master Plan
UF022 San Pablo Avenue Bridge over BNSF Railroad
UF023 Installation of Solar at City Facilities
UF024 All weather access roads
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF001 - Railroad Avenue Bridge Removal and Replacement
Project Information
The Contra Costa County Flood Control and
Water Conservation District has advised
removal of the Railroad Avenue Bridge. The
bridge is a flood barrier. The first step is to
determine if the City of Pinole is the responsible
agency for this project.

UF002 - Electric Vehicle Charging Stations in City lots Project Information
Origin: Staff Recommendation
Budget Unit: Roads/Sanitary Sewer/
Stormwater
Cost Estimate:

Potential Funding Sources:

The City desires to promote and encourage the
use of electric vehicles. With increased adoption
of alternative fuel vehicles, the need for
charging infrastructure is growing. The City
wishes to install charging stations in city owned
parking lots. The first step is to complete a load
study at City owned parking lots to determine
the electrical capacity at each site. There may
be significant electrical upgrades necessary to
install charging stations. Electrical capacity and
siting determine ultimately determine the cost of
each project. There are incentives available for
the charging equipment.

Origin: Council Request
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources: Bay Area
Air Quality Management District, West
Contra Costa Transportation Authority,
Marin Clean Energy
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF003 - Parking lot resurfacing
Project Information
This project is to maintain and enhance
existing City owned parking facilities and
infrastructure, to increase parking supply,
and to support ongoing multi-modal and
streetscape improvements. Improvements
include saw cutting and demolition,
pavement removal, earthwork, pavement
installation, curb and gutter, striping, and
signage.

UF004 - LLAD Landscape Restoration and Improvement
Project Information
Origin: Staff Recommendation
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources: Economic
stimulus funding
The Pinole Valley Road Landscape and Lighting
Assessment District was formed in 2008. The
City installed various improvements on Pinole
Valley Road between Henry Avenue and
Ramona Street. The district provides
maintenance to traffic signals, streetlights,
median landscaping, irrigation for landscaping,
electricity to traffic signals and streetlights, and
graffiti removal. This project will maintain and
restore turf, shrubs, plants and trees within the
District.

Origin: LLAD Report
Budget Unit: LLAD
Cost Estimate:

Potential Funding Sources: Fund 345
& 348
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF005 - Dog Park Restroom Replacement
Project Information
The existing restroom located at the Dog
Park is beyond its useful life and requires
replacement.

UF006 - Dog Park resurfacing and fencing improvements
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources: -
Resurfacing and fencing improvements
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF007 - Eucalyptus Grove Restoration
Project Information
The open space located between the Old Town
area between John St. and Pinole Valley Road
is forested with Eucalyptus trees. In 2014, a
Safety Inspection was conducted by a
consultant. A total of 8 trees were
recommended for removal, and root crown
excavation was recommended for 3 trees. 2
trees were determined to be hollow and
recommended for further investigation to
evaluate the level of internal decay. In 2018, the
City hired a company to remove 20 Eucalyptus
trees in the area. There are still many trees left
and many of the prior trees were felled with the
trunks remaining on site. This project will
remove the remaining trees, both standing and,
on the ground, and regreen this area with native
trees.

UF008 - Fernandez Park Baseball grandstand improvement
Project Information
Origin: Council Request
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

The current grandstand is aging and
requires increased maintenance to
maintain its serviceability.

Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF009 - Repave Trails
Project Information
The City’s goal is to develop safe,
connected, and comfortable bicycle and
pedestrian facilities for people of all ages
and abilities. Repaving trails will enhance
trail access from the City’s roadway
network to encourage alternative modes of
transportation.

UF010 - ADA Ramps
Project Information
Origin: Staff Recommendation
Budget Unit: Parks
Cost Estimate:

Potential Funding Sources:

This project involves removing barriers to
accessibility for persons using wheelchairs
or other personal assistance devices and
improving pedestrian accessibility and
safety by reconstructing or upgrading curb
ramps at various locations throughout the
City.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF011 - Appian Complete Streets
Project Information
This project will provide continuous sidewalks and bike lanes along Appian Way from San Pablo Dam Rd. in unincorporated
El Sobrante to about 1500 lineal feet north
of the city limit within the City of Pinole.

The City will seek 2019 STMP funds
from West Contra Costa Transportation
Authority for preliminary design.

UF012 - Bridge Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $970,000
Potential Funding Sources: -
Maintenance of vehicular and pedestrian
bridges as identified in the Caltrans Bridge
Inspection Reports and Pedestrian Bridge
Inspection Reports completed by Quincy
Engineering, Inc.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF013 - Installation of High intensity Activated crossWALK (HAWK) Project Information
A High Intensity Activated crossWALK
(HAWK) beacon is a traffic control device
used to stop road traffic and facilitate
pedestrians to cross more safely. HAWKS
are candidate treatments for roads with
three or more lanes and generally have an
annual average daily traffic above 9,000.

HAWKS are considered for all midblock
and intersection crossings where roadway
speed limits are equal or greater than 40
mph. The safety of various crossings can
be improved in Pinole through the
installation of a HAWK.

UF014 - Pavement Maintenance
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

The City uses a pavement management
software known as StreetSaver to
strategize the most cost effective method
to extend the pavement life. Pavement
Maintenance is necessary to maintain the
City’s pavement network. Deferred
maintenance results in increased costs
over time.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $42,000,000
Potential Funding Sources: Fund 200
and Fund 106
City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF015 - I-80/ Pinole Valley Rd. Interchange Improvements Project Information
This project will widen Pinole Valley Road
ramp terminal intersections at I-80 to
provide a dedicated right turn lane to the
eastbound and westbound I-80 on ramps.

This project will also provide crossing
enhancements at the Pinole Valley Road
and I-80 intersection.

UF016 - Shale Hill Retaining wall and sidewalk gap
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate: $10,959,000
Potential Funding Sources:

Shale Hill is located on San Pablo Ave.
near Oak Ridge Road. The cut slope
above the pavement is comprised of shale
which is loose and sloughs onto the road.

There is no sidewalk in this area because
the toe of the embankment is uncontrolled
and there is inadequate space to
accommodate a sidewalk. Staff has not
been successful in securing grant funds for
this project.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF017 - Sidewalk gaps
Project Information
This project will address sidewalk gaps by
installing public sidewalks where sidewalks
are missing on one or both sides of the
street. This work will be coordinated with
other construction projects. Sidewalk gaps
often exist in places with site constraints
(i.e. right of way, grade/slopes, or utility
conflicts) or are adjacent to properties that
have been required to provide sidewalks in
the past due to land uses or ownerships.

Locations for repair will be selected based
on site conditions, pedestrian safety, and
adjacent property attributes.

UF018 - Signal System Upgrades
Project Information
Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

This project will upgrade various aspects
of the City’s traffic signal system including:
traffic signal controller equipment, vehicle
detection, traffic signal arms and heads,
battery backup systems, and
communications systems to reduce
congestion and improve safety for the
Pinole community.

Origin: Staff Recommendation
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF019 - San Pablo Sewer Lift Station Upgrade
Project Information
This project involves upgrading the
structural and electrical needs of the San
Pablo Ave. lift station to address the safety
and operational deficiencies.

UF020 - Sewer Collection Systemwide Rehabilitation
Project Information
Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:

Potential Funding Sources:

In 2020, the City contracted with a
consultant to prepare a sanitary sewer collection system master plan. The Master Plan will provide condition assessment of
sewer collection assets that will inform
capital planning.

Origin: Sanitary Sewer Master Plan
Budget Unit: Sewer
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF021 - Tree Master Plan
Project Information
In 2019, the City Council established a
Beautification Ad Hoc Committee to
analyze options for, and to make
recommendations to Council regarding
clean-up and beautification projects in
Pinole. Among other projects, the
Committee recommended the development
of a Tree Master Plan to inventory the
existing trees, and to develop a plan for
managing the tree inventory, including
finding tree planting opportunities.

UF022 - San Pablo Avenue Bridge over BNSF Railroad
Project Information
Origin: Beautification AdHoc Committee
Budget Unit:

Cost Estimate: $375,000
Potential Funding Sources: Cal Fire
Urban and Community Forestry Grant
Program
This project will replace the existing
thirteen span reinforced concrete span
structure over the Burlington Northern
Santa Fe Railroad adjacent to San Pablo
Avenue at the easterly limits of the City.

On 02/18/20, Council awarded a contract
to a Consultant to begin the preliminary
engineering (PE) for this project (CIP
Project RO1710). The PE will be
completed in two phases due to funding
limitations. The first phase was necessary
to develop a final cost estimate to
facilitate pursuing additional funding
required to complete all phases including
construction.

Origin: End of life cycle
Budget Unit: Roads
Cost Estimate: $35,582,665
Potential Funding Sources: Fund 213,
Fund 214, and Economic Stimulus funds.

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

UF023 - Installation of Solar at City Facilities
Project Information
This project involves procurement and
installation of solar panels at City owned
facilities to offset the City’s electricity
consumption and reduce the greenhouse
gas impacts.

UF024 - All access weather roads
Project Information
Origin: Council Request
Budget Unit: Facilities
Cost Estimate:

Potential Funding Sources:

The General Plan, Chapter 8 discusses
improvement of open space management
to reduce wildfire risks. There is a desire
to have improved, all-weather access
roads through open space to improve access to and from Hercules and El Sobrante to shorten response times and improve
mutual aid.

Origin: General Plan
Budget Unit: Roads
Cost Estimate:

Potential Funding Sources:

City of Pinole
Capital Improvement Plan: FY 2022/23 through 2026/27

CITY COUNCIL
REPORT 9.H.

DATE: FEBRUARY 20, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: STORMWATER UTILITY AREA ASSESSMENT FOR FISCAL YEAR 2024- 2025

RECOMMENDATION
Staff recommends that the City Council adopt a resolution (Attachment A) approving the rate of $35.00 per Equivalent Runoff Unit (ERU) for Fiscal Year (FY) 2024-25 and authorizing the Contra Costa County Flood Control and Water Conservation District (District) to adopt the FY 2024-2025 Stormwater Utility Area Fee for the City of Pinole.

BACKGROUND
The Federal Water Pollution Control Act (Clean Water Act), and its implementing regulations, requires that certain industrial facilities, construction sites, and municipal separate storm sewer system (MS4) obtain coverage for their stormwater discharges under a National Pollutant Discharge Elimination System (NPDES) permit. In California, the federal NPDES stormwater permit program is administered and enforced by the State Water Resources Control Board through the nine (9) Regional Water Quality Control Boards (Water Boards).

The Water Board for the San Francisco Bay Region (hereinafter San Francisco Regional Water Quality Control Board, SFRWQCB) is charged with making critical water quality decisions, including setting standards, issuing waste discharge requirements and NPDES permits, determining compliance and enforcing requirements for nine counties1. The NPDES permits are issued approximately every five years and include applicable provisions of the state Porter-Cologne Act, which is the principal legislation for controlling stormwater pollutants in California.

On November 15, 2015, the SFRWQCB reissued its Municipal Regional Stormwater NPDES permit (MRP) to 76 municipalities to regulate discharge of stormwater runoff from the municipal separate storm sewer systems draining into the San Francisco Bay. The reissued MRP, referred to as MRP 2.0, took effect on January 1, 2016, and expired on December 31, 2020.

MRP 2.0 was administratively extended until the issuance of the next permit, MRP 3.0. The SFRWQCB adopted the Final Order for the third issuance of the MRP, or MRP 3.0, on May 11, 2022 (Order No. R2-2022-0018).
1 The nine counties include: Alameda, Contra Costa, San Francisco, Santa Clara (north of Morgan Hill), San Mateo, Marin, Sonoma, Napa, and Solano.

The City of Pinole, eighteen other cities/towns, the unincorporated Contra Costa County and Contra Costa Flood Control and Water Conservation District (“District”) joined together as member agencies to form the Contra Costa Clean Water Program (CCCWP) and work collectively as “Contra Costa permitees” under the NPDES permit issued by the SFRWQCB.

The CCCWP assists its member agencies with implementation of stormwater quality activities and completion of MRP mandates for new development guidelines, monitoring, program training, and public education. The CCCWP Program Manager directs staff and acts under the direction of the Management Committee which is made up of one representative from each member agency.

The permit mandates included in the MRP are costly for Pinole and other co-permittees. To implement these regulations in an economical manner, municipalities share resources and implement some activities regionally. The Bay Area Stormwater Management Agencies Association (BASMAA) is a consortium of nine San Francisco Bay Area municipal stormwater programs, including CCCWP, focused on regional challenges and opportunities to improve the quality of stormwater through the development of programs that would be more cost-effective done regionally than locally. Regional activities include development of new programs, studies and water quality monitoring for pollutants of concern, public education, and reporting required by the MRP.

At the local level, staff focuses on local development design and plan checking, inspection of construction sites, as well as commercial and industrial facilities, street sweeping, maintenance of trash capture devices, and other forms of maintenance activities to reduce stormwater pollution and meet MRP mandates. A comprehensive review of the City’s activities and annual accomplishments related to MRP compliance is detailed in a report prepared annually and submitted to the SFRWQCB.

In 1992, AB 2768 was passed which allowed a municipality to request formation of a Stormwater Utility Area (SUA) and an assessment to pay for MRP implementation costs. The CCCWP Management Committee recommended the formation of stormwater utilities as the most cost-effective method for meeting the permit mandates. Sixteen city councils, including the Pinole City Council, and the County Board of Supervisors adopted resolutions requesting that the District form a SUA for their city territory.

The Board of Supervisors, acting as governing board of the District, provided public notice to all affected property owners before the establishment of the SUA’s on June 22, 1993, creating 17 Stormwater Utility Areas. This 1993 Board action also set the first-year assessment rates for each Stormwater Utility Area, as well as maximum rates. Assessments were collected for Fiscal Year 1993–1994 through 2000–2001. On May 9, 2000, the District separated the City of Oakley from Stormwater Utility Area 17. The City of Oakley was established as Stormwater Utility Area 18 at that time, and assessments were collected for Fiscal Year 2000–2001. The District does not collect this assessment for the cities of Richmond and Brentwood. Richmond and Brentwood collect their NPDES levy as a sewer fee.

The District has legal authority to form Stormwater Utility Areas (SUA’S) along the City of Pinole’s boundaries and levy stormwater utility assessments to fund NPDES Program activities for and on behalf of the City of Pinole. The District estimates the number of ERUs in Pinole’s

SUA, the number of parcels to be assessed, and the estimated remaining revenue for the current fiscal year. Annually, the City shall determine the cost to be assigned to a single ERU for the forthcoming fiscal year and shall by resolution request the District to adopt SUA levies based on said amount. The District has requested the City of Pinole to submit three certified resolutions by April 1, 2024, setting the annual ERU rate for FY 2024-2025.

The District is charged with preparation of necessary reports, resolutions, ordinances, and public notices to complete the public hearing process for adoption of the proposed assessments for the next fiscal year.

Within each jurisdiction, the amount of assessment each property receives is based upon the amount of drainage it produces. The benchmark unit, or Equivalent Runoff Unit (ERU), is a single-family parcel between 5,000 sf to 20,000 sf in size. Approximately 2/3 of all Pinole parcels fall into this category. Multifamily units, and single-family residential parcels less than 5000 sf in size will have a smaller assessment; commercial properties and residential properties greater than 20,000 sf in size will have a larger assessment.

Since FY 2001-2002, the assessment in the City of Pinole has been $35.00 per year per ERU.

Under the current County Ordinance, the highest assessment that can be imposed in the City of Pinole is $35.00 per ERU.

REVIEW AND ANALYSIS
Staff recommends maintaining assessments at their current level of $35.00 per ERU.

Maintaining the current level of funding is vital to maintain current activities and meet MRP compliance.

It is expected that the new requirements of MRP 3.0 will cause the City to expend additional funds locally to meet permit mandates. The mandates in the proposed MRP 3.0 require local government compliance without a dedicated funding source. However, the potential cost and fines associated with non-compliance are significant.

FISCAL IMPACT
The District maintains a separate fund for each SUA. All administrative costs incurred by the District in operating the SUA, including maintenance of the assessment database, preparation of reports and documents, adjusting assessment and reviewing data on disbursements to Pinole and expenditure by Pinole, are borne by the fund.

The District maintains accounting records for “Program Activities” expenditures, which are MRP related activities delineated in the CCCWP Agreement, funded by member agencies and governed by the CCCWP Management Committee. The District charges Pinole for Program Activity costs and calculates the proration of Program Activity costs. The District debits Pinole’s SUA Fund for Pinole’s share of said costs incurred.

Annually, but not later than January 31, May 31, and September 10, the District instructs the County Auditor-Controller to disburse to the City revenue from the fund. The amount to be disbursed each time shall be the fund balance less the following deduction: $3,000 or two percent (2%) of the estimated total assessment, whichever is greater.

The SUA assessment will generate approximately $324,151 based on $35 per year per ERU for FY 2024-2025. Approximately $6,483 (2% of the estimated SUA) will be held by the District.

The District’s cost for calculating Program Activity costs and calculating the SUA is approximately $584. The auditor’s cost for collecting the SUA with the property tax bill is approximately $5,596. The City’s estimated share of participation in the CCCWP for FY 2024- 2025 is $56,373.

Therefore, the SUA assessment will generate an estimated $255,115 to fund local MRP compliance activities that otherwise would have been funded by the General Fund.

ATTACHMENTS
A. Resolution

RESOLUTION NO. 2024-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, APPROVING THE RATE OF $35.00 PER EQUIVALENT RUNOFF UNIT (ERU) FOR FISCAL YEAR (FY) 2024- 2025 AND AUTHORIZING THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT (DISTRICT) TO ADOPT THE FY 2024-2025

STORMWATER UTILITY AREA FEE FOR THE CITY OF PINOLE
WHEREAS, the Federal Water Pollution Control Act (Clean Water Act) requires that stormwater discharges in urbanized areas be regulated by a National Pollution Discharge Elimination System (NPDES) permit; and
WHEREAS, in California, the federal NPDES stormwater permit program is administered and enforced by the State Water Resources Control Board through the nine (9) Regional Water Quality Control Boards (Water Boards); and WHEREAS, the San Francisco Regional Water Quality Control Board (SFRWQCB) is charged with making critical water quality decisions, including setting standards, issuing waste discharge requirements and NPDES permits, determining compliance and enforcing requirements for nine counties including Contra Costa.

WHEREAS, the Contra Costa Clean Water Program (CCCWP) is comprised of nineteen (19) cities, including the City of Pinole, along with the unincorporated Contra Costa County and Contra Costa Flood Control and Water Conservation District (District) and work collectively as “Contra Costa permitees” under a joint Municipal Regional Stormwater Permit (MRP) issued by the SFRWQCB; and
WHEREAS, in 1993, the City of Pinole authorized the Contra Costa County Flood Control and Waste Conservation District (District) to establish a Stormwater Pollution Management Utility District to fund NPDES permit activities; and WHEREAS, the District established Stormwater Utility Areas under Contra Costa County’s Stormwater Utility Assessment (SUA) Drainage Ordinance No. 93-47; and WHEREAS, the Stormwater Utility Area agreement between the City of Pinole and the District requires the City to determine the annual SUA rate in its Stormwater Utility Area; and
WHEREAS, the SUA rate is based on the Equivalent Runoff Unit (ERU); and WHEREAS, it is the intent of the City of Pinole to utilize funds received from its Stormwater Utility Area (SUA) for complying with NPDES permit conditions (MRP 2.0 and MRP 3.0), preventing stormwater pollution and performing drainage system maintenance activities.

NOW, THEREFORE BE IT RESOLVED THAT, the City Council of the City of Pinole hereby approves the rate of $35.00 per equivalent runoff unit (ERU) for Fiscal Year (FY) 2024-25 and authorizes the Contra Costa County Flood Control and Water Conservation District (District) to adopt the FY 2024-2025 stormwater utility area fee for the City of Pinole.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of February by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 20th day of February 2024.
____________________________
Heather Bell
City Clerk

CITY COUNCIL
REPORT 9.I.

DATE: FEBRUARY 20, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: ROXANE STONE, DEPUTY CITY CLERK
SUBJECT: PLACEMENT OF LIENS FOR DELINQUENT UNPAID WASTE COLLECTION

CHARGES FALLING DELINQUENT BETWEEN SEPTEMBER AND
DECEMBER 2023, CONSIDERED AT AN ADMINISTRATIVE HEARING ON FEBRUARY 8, 2024

RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the placement of liens for the purpose of collecting outstanding payments for garbage collection services pursuant to PMC Section 8.08.110 (b) and (c).

BACKGROUND
Pursuant to Section 8.08 of the Pinole Municipal Code, an administrative hearing was held on February 8, 2024, regarding unpaid garbage collection services that fell delinquent between September and December 2023. No parties attended the hearing to protest the charges. The administrative hearing was the final step in the process to collect the delinquencies, prior to Council approval to place the liens on the subject properties to recover the full amount owed, including delinquent charges and administrative fees.

REVIEW AND ANALYSIS
None

FISCAL IMPACT
The City of Pinole receives an administrative recovery charge for each lien at the time of tax settlement or payment of the lien. There are 112 properties on which liens are being imposed, representing a total of $43,167.02 in delinquent service charges. The total administrative recovery fee is $60 per lien; a portion of which is remitted to Contra Costa County. The administrative recovery fees are $6,720.00; the total lien amount including recovery fees are $49,887.02.

Following approval by Council, a revised list will be provided to the City Clerk for recording, removing properties where accounts have been brought current since the publication of this report.

ATTACHMENTS

A. Resolution

RESOLUTION NO. 2024-XX

RESOLUTION OF THE CITY COUNCIL OF PINOLE, CALIFORNIA, PLACING LIENS

ON PROPERTIES SITUATED IN THE CITY OF PINOLE, COUNTY OF CONTRA

COSTA, STATE OF CALIFORNIA, MORE PARTICULARLY DESCRIBED AS

UNPAID WASTE COLLECTION CHARGES FROM AN ADMINISTRATIVE HEARING CONDUCTED FEBRUARY 8, 2024
WHEREAS, pursuant to the Municipal Code of the City of Pinole, Chapter 8.08, Section 8.08.090, subscription to garbage collection service is required for all premises in the City of Pinole, and the premises described in Exhibit "A" located in the City of Pinole, County of Contra Costa, State of California, were provided with garbage collection services as required by PMC, Chapter 8.08; and
WHEREAS, pursuant to the provisions of Section 8.08.110, the owners of said premises were notified in writing of their requirement to subscribe to and make payment for garbage collection services as provided in said Code Section; and WHEREAS, the owners of the premises failed to make payment for garbage collection services as required (collection charges fell delinquent between September and December 2023); and
WHEREAS, pursuant to the provisions of Section 8.08.110, a hearing was held on February 8, 2024; and
WHEREAS, as a result thereof, the City of Pinole has incurred expenses for delinquent collection charges and administrative costs as enumerated in Exhibit "A"*, which amounts remain unpaid.

NOW THEREFORE BE IT RESOLVED that pursuant to Section 8.08.110 of the Municipal Code of the City of Pinole, the City Council of the City of Pinole does hereby place a lien against said premises for the amounts as described above and as applicable to each specific premise identified as Exhibit "A" attached hereto and, by this reference, incorporated herein; and
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record this resolution with the Office of the Recorder of Contra Costa County, California.

PASSED AND ADOPTED this 20th day of February 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 20th day of February 2024.
_________________________________
Heather Bell, CMC
City Clerk
* Exhibit A is not included as an attachment to this resolution that is posted on the City website or disseminated as part of the City Council Agenda Packet. The names of the individuals are confidential until the liens are recorded and become public record.

CITY COUNCIL
REPORT 9.J.

DATE: FEBRUARY 20, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: ADOPT A RESOLUTION APPROVING A CONSULTING SERVICES

AGREEMENT FOR INFORMATIONAL OUTREACH AND BALLOT MEASURE COORDINATION FOR POTENTIAL NOVEMBER 2024 BALLOT MEASURE

RECOMMENDATION
Staff recommends that the City Council authorize the Interim City Manager to execute a consulting services agreement with the Lew Edwards Group (LEG) for informational outreach and ballot measure coordination for a potential November 2024 ballot measure.

BACKGROUND
At its meeting on January 16, 2024, the City Council discussed several options as potential ballot measures to explore, including a half-cent sales & use tax, utility users’ tax (to increase the current rate or levy the tax on water service), parcel tax, excise tax on sugar-sweetened beverages, and real property transfer tax and transition to a charter city. At that meeting, the Council directed staff to retain a polling firm and consultant to conduct research and communication related to a potential November 2024 ballot measure.

City staff issued a request for proposals (RFP) for this work, attached. The City received proposals from six qualified teams. Staff from the City Manager department and Finance Department reviewed the proposals and concluded that the LEG/FM3 team had the strongest qualifications to perform the work desired by the City. LEG has worked with nearly 150 California cities, including many in Contra Costa County, on municipal revenue measures, including sales tax, utility users’ tax, parcel tax, excise tax, and real property transfer tax measures specifically. LEG worked with Pinole on Measure S and the extension of the City’s utility users’ tax in 2012. FM3 has similarly worked with over 150 California cities on municipal revenue measures, including many in Contra Costa County, including tax sales tax, utility users’ tax, parcel tax, excise tax, and real property transfer tax measures specifically.

FM3’s fee will be an amount not to exceed $35,000. The specific fee will depend on the survey length, whether the survey is conducted in any languages other than English, and how many surveys are completed. FM3 will advise the City on these matters prior to executing the survey.

The City has already executed a consulting services agreement with FM3 to conduct this work, using the City’s standard consulting services agreement format, under the City Manager’s contracting authority, to expedite the polling process. LEG’s fee would be a fixed fee of $58,500 ($6,500 per month for mid-February through mid-November 2024) plus up to $55,000 in addition for graphic design, mailing list procurement, printing, and mailing of up to four informational mailers and potentially digital advertising, for a total of $113,500. Staff is

requesting that the agreement be established for $113,500 although the actual cost might be lower if the City decides to do fewer informational mailers or other informational outreach.

REVIEW AND ANALYSIS
The LEG/FM3 team has extensive experience in polling, informational outreach, and ballot measure coordination, and the City has worked with LEG on past ballot measures. City staff is recommending that the City Council adopt the proposed resolution (attached) to authorize the City Manager to execute a consulting services agreement in the City’s standard form with LEG (attached) and appropriate $113,500 from unassigned General Fund balance for this one-time purpose.

FISCAL IMPACT
The fiscal impact of adopting the proposed resolution would be appropriating $113,500 from unassigned General Fund balance for the proposed consulting services agreement.

ATTACHMENTS
A. Request for Proposals
B. Reso CSA_The Lew Edwards Group
C. Exhibit A - CSA_The Lew Edwards Group

CITY OF PINOLE

REQUEST FOR PROPOSALS (RFP)

RESEARCH, INFORMATIONAL

OUTREACH, AND COORDINATION FOR

BALLOT MEASURE
Proposal Submission Deadline
Monday February 5, 2024, 5:00 p.m.

City of Pinole RFP for Research, Informational Outreach, and Coordination for Ballot Measure 2 I. Introduction
The City of Pinole is a diverse community of approximately 20,000 residents situated in West Contra Costa County on the east side of San Francisco Bay. Pinole has a lovely natural setting and is noted for its architectural heritage.

The Pinole City Council is considering placing a measure on the November 2024 ballot to enact a local sales & use tax, utility users’ tax (to increase the current rate and/or to levy the tax on water service), parcel tax, excise tax on sugar-sweetened beverages, or real property transfer tax, as well as transition from a general law city to a charter city. The City would like to engage a consulting firm to research voters’ priorities and interest in such a ballot measure. If the City Council decides to move forward with a ballot measure, the City would like the consulting firm to perform community engagement and informational outreach to the voters regarding the measure and coordination of the placement of the ballot measure.

II. Scope of Work
The City currently envisions that the consulting firm’s scope of work would include the following:

Research voters’ priorities and interest in ballot measure • Conduct a community engagement meeting to gauge voters’ priorities • Conduct a statistically representative survey of voters to identify their priorities and interest in a local sales & use tax, utility users’ tax (to increase the current rate and/or to levy the tax on water service), parcel tax, excise tax on sugar-sweetened beverages, or real property transfer tax and charter city ballot measure
• Analyze survey results to determine voters’ priorities and interest in a ballot measure • Provide recommendation to the City Council regarding placing a measure on the ballot Community engagement and informational outreach to voters If, after receiving the recommendation regarding placing a measure on the ballot, the City Council decides to continue to pursue a ballot measure, the consulting firm would perform the following:
• Develop and implement an engagement and information plan to gather community input regarding a ballot measure and inform key audiences about the City’s existing conditions and the ballot measure
• Assist the City in defining the ballot measure, including determining the scope of the city charter, structure and term of the tax, and taxpayer accountability mechanisms Coordination of the placement of the ballot measure
If the City Council decides to place a measure on the ballot, the consulting firm would perform the following:
• Coordinate all procedural actions required for placement of the ballot measure

City of Pinole RFP for Research, Informational Outreach, and Coordination for Ballot Measure 3 • Assist with the development of the ballot question, the full text of the measure, and other materials that will appear in the ballot pamphlet distributed to voters III. Submittal Requirements
Proposals must meet the following requirements in order to be considered responsive to this RFP.

Proposals shall include the following information:
• Firm name, key point of contact, and contact information; • Firm’s qualifications to perform the scope of work;
• Staffing plan, including principal-in-charge and project manager, and any subconsultants that the firm proposes to engage, including their specific role; • Scope of work including key deliverables and timeline; • Proposed fee to complete the scope of work;
• List of three organizations, with contact information, to serve as references, for which the firm has completed a similar scope of work within the last four years; • Description of any existing or potential conflicts of interest that may arise from the firm’s work on this project and description of any instances in which the firm’s work on a contract with a public agency has been terminated by the agency within the past four years; and • Statement by the firm that it has reviewed the City’s Standard Consulting Services Agreement (attached) and is willing to execute an agreement with those terms.

Firms shall submit their proposal as an attachment to an email with the subject line “Research, Informational Outreach, and Coordination for Ballot Measure” sent to [email protected] no later than Monday February 5, 2024, 5:00 p.m.

The City encourages public affairs and voter research firms to partner to submit a single proposal covering the scope of work.

IV. Proposal Evaluation and Consultant Selection
The City will evaluate firms on the basis of the proposal and reference checks. Upon the City’s review of proposals, the City may invite firms for interviews.

V. Miscellaneous Provisions
Please direct questions regarding this RFP to Markisha Guillory, Finance Director, [email protected].

VI. Attachments
Attachment A – City of Pinole Standard Consulting Services Agreement

Consulting Services Agreement between
City of Pinole and
[DATE]

CONSULTINGSERVICES AGREEMENT BETWEEN

THE CITY OF PINOLE AND
[NAME OF CONSULTANT]
THIS AGREEMENT for consulting services is made by and between the City of Pinole (“City”) and (“Consultant”) (together sometimes referred to as the “Parties”) as of , 20 (the “Effective Date”) in Pinole, California.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on , and Consultant shall complete the work described in Exhibit A by that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount not to exceed , for all work set forth in Exhibit A and all reimbursable expenses incurred in performing the work. In the event of a conflict between this Agreement and Consultant’s proposal regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.

Consulting Services Agreement between
City of Pinole and
[DATE]

Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
▪ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;
▪ The Consultant’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever

Consulting Services Agreement between
City of Pinole and
[DATE]

incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the following fee schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, and shall not exceed ($ ). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in Exhibit C, and only under the terms and conditions set forth therein.

Section 4. INSURANCE REQUIREMENTS. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon

Consulting Services Agreement between
City of Pinole and
[DATE]

written verification that Consultant is a sole proprietor and does not have any employees and will not have any employees during the term of this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) per occurrence and FOUR MILLION DOLLARS ($4,000,000) aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and nonowned autos (Code 9). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.
b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased, hired, or borrowed by the Consultant. Coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01.
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and non-contributing. d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately. e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount

Consulting Services Agreement between
City of Pinole and
[DATE]

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:
a. Certificate of Liability Insurance in the amounts specified in this Agreement; and
b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than ONE HUNDRED THOUSAND DOLLARS ($100,000).

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be

Consulting Services Agreement between
City of Pinole and
[DATE]

necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES.

5.1 General Indemnification. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, subcontractors and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, attorneys’ fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs, including reasonable attorneys’ fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by City or its directors, officials, officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,

Consulting Services Agreement between
City of Pinole and
[DATE]

pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. This Section 5.1 shall survive any expiration or termination of this Agreement.

5.2 PERS Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and

Consulting Services Agreement between
City of Pinole and
[DATE]

its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Pinole Business License. Consultant shall obtain a City of Pinole business license according to the terms of Title 5 of the City of Pinole Municipal Code and deliver to City proof of such business license prior to beginning work under this Agreement. Work under this Agreement cannot begin until the City receives proof that Consultant has obtained a City of Pinole business license.

7.6 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION ANDMODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall be specified in writing by the City. Consultant understands and agrees that if City issues such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized

Consulting Services Agreement between
City of Pinole and
[DATE]

by the City, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the personal reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and

Consulting Services Agreement between
City of Pinole and
[DATE]

agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

Section 10 MISCELLANEOUSPROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

Consulting Services Agreement between
City of Pinole and
[DATE]

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

Consultant will comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant or Consultant’s firm to notify the City pursuant to section 10.10 Notices of any staff changes relating to this Agreement. a. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection b., will be performing a very limited and closely supervised function, and, therefore, are unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection b.

Initialed by City Attorney’s Office

Consulting Services Agreement between
City of Pinole and
[DATE]

b. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the Disclosure Category “1-5” of the City’s Conflict of Interest Code:

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by who shall act as the City’s representative. All
correspondence shall be directed to or through or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

Any written notice to City shall be sent to:

10.11 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.

10.12 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein.

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

Consulting Services Agreement between
City of Pinole and
[DATE]

The Parties have executed this Agreement as of the Effective Date.

CITY OF PINOLE CONSULTANT
Andrew Murray, City Manager [NAME, TITLE]
Consultant’s City of Pinole Business
License #:_
Attest:

Heather Bell, City Clerk
Approved as to Form:

Eric S. Casher, City Attorney

Consulting Services Agreement between
City of Pinole and
[DATE]

EXHIBIT A

SCOPE OF SERVICES
.

Consulting Services Agreement between
City of Pinole and
[DATE]

EXHIBIT B

COMPENSATION SCHEDULE AND HOURLY FEES

Consulting Services Agreement between
City of Pinole and
[DATE]

EXHIBIT C

CITY-FURNISHEDFACILITIES
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

ATTACHMENT XX
RESOLUTION NO. 2024-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER

TO EXECUTE AN AGREEMENT WITH THE LEW EDWARDS GROUP (LEG) FOR

INFORMATIONAL OUTREACH AND BALLOT MEASURE COORDINATION FOR A POTENTIAL NOVEMBER 2024 BALLOT MEASURE
WHEREAS, in January 2024, the City Council directed staff to retain a polling firm and consultant to conduct research and communication related to a potential November 2024 ballot measure; and
WHEREAS, the City issued a request for proposals (RFP) for this work; and WHEREAS, the City received proposals from six qualified teams; and WHEREAS, City staff evaluated the proposals and teams and determined that the LEG/FM3 team was best qualified to perform the work desired by the City; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pinole does hereby authorize the City Manager to execute an agreement in substantially the same form as that attached hereto as Exhibit 1 with LEG for informational outreach and ballot measure coordination for a potential November 2024 ballot measure and appropriate $113,500 from unassigned General Fund balance for this one-time purpose.

BE IT FURTHER RESOLVED, that the City Manager is authorized to execute the Agreement with The Lew Edwards Group substantially in the form presented in Exhibit A with minor revisions as shall be approved by the City Attorney.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 20th day of February 2024 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:
______________________________________
Heather Bell, CMC
City Clerk

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF PINOLE AND

THE LEW EDWARDS GROUP
THIS AGREEMENT for consulting services is made by and between the City of Pinole (“City”) and The Lew Edwards Group (“Consultant”) (together sometimes referred to as the “Parties”) as of February 21, 2024 (the “Effective Date”) in Pinole, California.

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on November 30, 2024, and Consultant shall complete the work described in Exhibit A by that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a professional manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

Section 2. COMPENSATION. City hereby agrees to pay Consultant an amount not to exceed $113,500, for all work set forth in Exhibit A and all reimbursable expenses incurred in performing the work.

In the event of a conflict between this Agreement and Consultant’s proposal regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement.

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period; ▪ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
▪ The Consultant’s signature.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.

2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Not applicable.

2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B, and shall not exceed ($ ). Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in Exhibit C, and only under the terms and conditions set forth therein.

Section 4. INSURANCE REQUIREMENTS. Before beginning any services under this Agreement, Consultant, at its own cost and expense, shall procure the types and amounts of insurance specified herein and maintain that insurance throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant’s bid or proposal. Consultant shall be fully responsible for the acts and omissions of its subcontractors or other agents.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant in the amount required by applicable law. The requirement to maintain Statutory Workers’ Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Consultant is a sole proprietor and does not have any

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

employees and will not have any employees during the term of this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000) per occurrence and FOUR MILLION DOLLARS ($4,000,000) aggregate, combined single limit coverage for risks associated with the work contemplated by this Agreement.

4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition) covering any auto (Code 1), or if Consultant has no owned autos, hired (code 8) and nonowned autos (Code 9). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Commercial General and Automobile Liability Insurance shall cover on an occurrence basis.
b. City, its officers, officials, employees, agents, and volunteers shall be covered as additional insureds for liability arising out of work or operations on behalf of the Consultant, including materials, parts, or equipment furnished in connection with such work or operations; or automobiles owned, leased, hired, or borrowed by the Consultant. Coverage can be provided in the form of an endorsement to the Consultant’s insurance at least as broad as CG 20 10 11 85, or both CG 20 10 10 01 and CG 20 37 10 01.
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant’s insurance and non-contributing. d. The policy shall cover inter-insured suits and include a “separation of Insureds” or “severability” clause which treats each insured separately. e. Consultant agrees to give at least 30 days prior written notice to City before coverage is canceled or modified as to scope or amount

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence or claim covering the Consultant’s errors and omissions.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work.
c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five (5) years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement.

4.4 All Policies Requirements.

4.4.1 Submittal Requirements. Consultant shall submit the following to City prior to beginning services:
a. Certificate of Liability Insurance in the amounts specified in this Agreement; and
b. Additional Insured Endorsement as required for the General Commercial and Automobile Liability Polices.

4.4.2 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.3 Deductibles and Self-Insured Retentions. Insurance obtained by the Consultant shall have a self-insured retention or deductible of no more than ONE HUNDRED THOUSAND DOLLARS ($100,000).

4.4.4 Wasting Policies. No policy required herein shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from Consultant by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein, and Consultant shall ensure that City, its officers, officials, employees, agents, and volunteers are covered as additional insured on all coverages.

4.4.7 Excess Insurance. If Consultant maintains higher insurance limits than the minimums specified herein, City shall be entitled to coverage for the higher limits maintained by the Consultant.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: 1) obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; 2) order Consultant to stop work under this Agreement and withhold any payment that becomes due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof; and/or 3) terminate this Agreement.

Section 5. INDEMNIFICATION AND C ONSULTANT’S R ESPONSIBILITIES.

5.1 General Indemnification. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, subcontractors and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, attorneys’ fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs, including reasonable attorneys’ fees, incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by City or its directors, officials, officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. This Section 5.1 shall survive any expiration or termination of this Agreement.

5.2 PERS Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Pinole Business License. Consultant shall obtain a City of Pinole business license according to the terms of Title 5 of the City of Pinole Municipal Code and deliver to City proof of such business license prior to beginning work under this Agreement. Work under this Agreement cannot begin until the City receives proof that Consultant has obtained a City of Pinole business license.

7.6 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. Either party may cancel this Agreement upon thirty (30) calendar days and without cause upon written notification to the other.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall be specified in writing by the City. Consultant understands and agrees that if City issues such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

by the City, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique professional competence, experience, and specialized professional knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the personal reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the City. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Rec ords Created as Part of Consultant’s Performan ce. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Rec ords. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Contra Costa or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall endeavor to prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

Consultant will comply with all conflict of interest laws and regulations including, without limitation, City’s Conflict of Interest Code (on file in the City Clerk’s Office). It is incumbent upon the Consultant or Consultant’s firm to notify the City pursuant to section 10.10 Notices of any staff changes relating to this Agreement. a. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection b., will be performing a very limited and closely supervised function, and, therefore, are unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection b.

Initialed by City Attorney’s Office

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

b. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the Disclosure Category “1-5” of the City’s Conflict of Interest Code:

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by who shall act as the City’s representative. All
correspondence shall be directed to or through or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

Catherine Lew, Esq.

The Lew Edwards Group
5454 Broadway, 2nd Floor
Oakland, CA 94618
Any written notice to City shall be sent to:

Markisha Guillory
City of Pinole
2131 Pear Street
Pinole, CA 94564

10.11 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.

10.12 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. All exhibits attached hereto are incorporated by reference herein.

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

The Parties have executed this Agreement as of the Effective Date.

CITY OF PINOLE CONSULTANT
Neil Gang, Interim City Manager Catherine Lew, Esq., President & CEO Consultant’s City of Pinole Business
License #:_
Attest:

Heather Bell, City Clerk
Approved as to Form:

Eric S. Casher, City Attorney

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

EXHIBIT A

SCOPE OF SERVICES
.
• Provide Lead Project Coordination
• Inform the City on Best Practices for similar projects • Review past and current City budget materials and planning • Conduct review of all recent City issues/media coverage in the public arena • Facilitate design of updated studies by City’s designated public opinion research professional • Independently analyze survey results
• Advise City of viability and feasibility of potential ballot measures and confer with City Attorney on measure components
• Develop a Strategic Plan for community engagement /information including a list of activities, budget, and timeline
• Draft Overarching Public Message to expand community awareness of City policy and fiscal/service needs and solicit additional community input • Produce Communications Toolkit, communications collaterals, and content • Conduct message training
• Provide recommendations to proposed city budget reports, presentations, or documents • Participate in selected City briefing and planning sessions related to budget adoption to maximize messaging
• Assist with rapid response needs from media or the community as necessary to correct misinformation or clarify confusing information (LEG does not function as a city spokesperson) • Work with City staff on related staff report and measure developments The parties expressly acknowledge and agree that legal services or advice are not within Consultant’s scope of services.

Consultant will facilitate timely delivery to USPS of direct mail products on a schedule to be agreed on by the parties, but can only monitor—not be responsible for actual delivery— once products are within the possession and control of USPS.

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

EXHIBIT B

COMPENSATION SCHEDULE AND HOURLY FEES
• Professional services consulting rate: $6,500 per month (mid-February – mid-November) • Project costs (graphic design, printing, postage/mailing, paid digital media): not to exceed $55,000

Consulting Services Agreement between
City of Pinole and The Lew Edwards Group
February 21,2024

EXHIBIT C

CITY-FURNISHED FACILITIES
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

CITY COUNCIL
REPORT 9.K.

DATE: FEBRUARY 20, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE APPLICATION/RECEIPT OF

FUNDS FOR THE PROHOUSING INCENTIVE PROGRAM

RECOMMENDATION
To secure competitive funding for the City’s various housing programs, Staff recommends Council adopt a Resolution (Attachment A) authorizing the City of Pinole to apply, and receive funds for, the Prohousing Incentive Program from the California Housing and Community Development Department and authorizing the Interim City Manager to execute and deliver the application and any related documents if the application is approved.

BACKGROUND
In 2019, AB 101 established the Prohousing Designation Program (PDP) administered by the California Department of Housing and Community Development (HCD). This program created incentives for jurisdictions that are compliant with state housing laws (including housing element laws) and have enacted prohousing local policies that go beyond state law. HCD began receiving Prohousing Designation applications on July 1, 2021. Applications are reviewed on a rolling basis. Currently, 37 jurisdictions have been designated as prohousing.

More information on the PDP can be found online.

On September 5, 2023 the City Council adopted Resolution No. 2023-72, which authorized the City Manager to apply for and participate in the State of California’s Prohousing Designation program (see Attachment B).

On October 20, 2023 the City submitted an application to HCD to become Prohousing Designated. HCD provided comments to the City on December 20, 2023 regarding the application. The City engaged in a Technical Assistance call with HCD on January 11, 2024, and subsequently revised and resubmitted the PDP application to the State on January 22, 2024.

The PDP application assigns points within four scoring categories plus an “enhancement factor” category. Applicants must demonstrate that they have implemented, or have a nearterm plan (within 2 years) to implement, at least one policy in each of the four categories, and receive an overall score of at least 30 points out of a possible 69. While not required, scores in the “enhancement factor” category add to the City’s overall prohousing score. The minimum threshold requirements applicable to Pinole (all of which are met) include:

o Adopting a compliant Housing Element
o Submitting legally sufficient Annual Progress Reports prior to designation o Being in compliance with Housing Element Law; “No Net Loss” Law; the Housing Accountability Act; State Density Bonus Law; laws relating to the imposition of school facilities fees or other requirements; Least Cost Zoning Law (Gov. Code, § 65913.1); the Housing Crisis Act of 2019; and antidiscrimination law o Adopting and certifying a Formal Resolution for the Prohousing Designation Program (Attachment B)
Each of the scoring categories are described below:
• Favorable Zoning and Land Use (18 possible points). Policies in this category include having sufficient sites in the City’s Housing Element sites inventory to accommodate 150 percent or more of its overall Regional Housing Needs Allocation (RHNA), streamlined permitting of missing middle housing uses (e.g., duplexes, triplexes, and fourplexes) in single-family residential zones and going beyond state law for Accessory Dwelling Units (ADUs).
• Acceleration of Housing Production Timeframes (19 possible points). Policies in this category include ministerial approval processes for a variety of housing types, streamlined environmental review processes, streamlined permitting processes, and reduced plan check times.
• Reduction of Construction and Development Costs (11 possible points). Policies in this category include adoption of pre-approved plans for ADUs, promoting innovative housing types (such as mobile homes) and measures that reduce costs for transportation infrastructure.
• Providing Financial Subsidies (21 possible points). Policies in this category include participating in a regional housing trust fund, offering surplus City-owned land for affordable housing development, and prioritization of local general funds for affordable housing.
• Enhancement Factors (9 possible points) provide bonus points for additional strong housing policies in each of the four categories.

The City's application does not commit to any policies or programs that are not already adopted in the Housing Element, in progress or currently in place. Additionally, the Prohousing Designation Program is consistent with the City’s adopted and certified 6thCycle Housing Element programs, including:
• Program 3. Outreach to Developers and Technical Assistance to Applicants • Program 4. Facilitate ADU Production
• Program 7. Development of Housing Successor’s Low and Moderate Income Housing Asset Fund Policy
• Program 9. Housing for Extremely Low, Very Low, Low, and Moderate Income Households and Special Needs Households, Including Persons with Disabilities • Program 11. Home Sharing and Tenant Matching
• Program 13. SB 330 Objective Design Standards and SB 35 Streamlining Compliance

• Program 16. Rehabilitation Assistance
• Program 17. Acquisition/Rehabilitation of Properties
• Program 18. Housing Preservation/Below Market Rate Regulations and Conversions • Program 19. Place-Based Improvements

REVIEW AND ANALYSIS
On January 23, HCD announced new permanent PDP guidelines, as well as a Notice of Funding Availability (NOFA) for the second round of the Prohousing Incentive Program (PIP).

Since the City submitted its application for Prohousing designation prior to January 2, 2024, the City’s application is being evaluated under the temporary PDP guidelines established in 2019. Prohousing designated jurisdictions have until March 15, 2024, to apply for a share of the $9.5 million PIP funds available through the current round of incentives. Subsequent NOFAs for the Prohousing Incentive Program will be posted every August, with applications due every December, and awards made every March. The City may apply for PIP simultaneously while HCD is completing review of the Prohousing Designation application.

As per staff's understanding, the City's draft PDP application is in its final review stage with HCD and currently stands at 54 total points. However, this is subject to change as the State finalizes its approval. The current PIP funding application process is as follows, after the deadline for the current PIP application closes:
• HCD will rank Eligible Applicants that met threshold requirements according to their Prohousing Designation Score
• Ranked applications will be sorted by geographic category • Priority will be given to Eligible Applicants that have not received PIP funds in prior funding rounds
The maximum funding the City of Pinole may be awarded is $650,000. This is based on:

1. A base award according to population size. The City of Pinole is eligible for a base award of $150,000.

2. A bonus award based on the Prohousing Designation score, which is to be multiplied by 10,000, and cannot exceed $500,000. The City of Pinole, with an anticipated score of 54, would be eligible for a $500,000 bonus award.

Eligible Applicants must meet all of the following threshold requirements for participation in the PIP:
• Adopting a compliant Housing Element
• Submitting legally sufficient Annual Progress Reports prior to designation • Having a Prohousing Designation from HCD
• Submitting a complete application for PIP
• Being in compliance with Housing Element Law; “No Net Loss” Law; the Housing Accountability Act; State Density Bonus Law; laws relating to the imposition of school facilities fees or other requirements; Least Cost Zoning Law (Gov. Code, § 65913.1);

the Housing Crisis Act of 2019; and antidiscrimination law • Adopting and certifying a Formal Resolution for the Prohousing Incentive Program (the recommended action in this agenda item)
If awarded PIP funding, Eligible Applicants must use award funds towards planning or implementation activities related to housing and community development including:

1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, or rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households, including necessary operating subsidies.

2. Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.

3. Matching portions of funds placed into local or regional housing trust funds.

4. Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of Section 34176 of the Health and Safety Code.

5. Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.

6. Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

7. Accessibility modifications.

8. Efforts to acquire and rehabilitate foreclosed or vacant homes.

9. Homeownership opportunities, including, but not limited to, down payment assistance.

10. Fiscal incentives or matching funds to local agencies that approve new housing for extremely low, very low, low-, and moderate-income households.

Staff recommends that the City Council adopt a Resolution (Attachment A) authorizing the City to apply for the PIP and further authorizing the Interim City Manager to execute and deliver the application and any related documents required if the application is approved by HCD. PIP funding will be used to support the implementation of the City's adopted and certified Housing Element.

FISCAL IMPACT
Staff does not anticipate this action will have any fiscal impact to the General Fund. If successful, the grant application would provide up to $650,000 to support the planning or implementation activities related to the Housing Element. The grant does not require any matching funds and disbursement of funds are on a reimbursement basis.

ATTACHMENTS
A. Draft Resolution for Approval
B. Pinole Council Resolution No. 2023-72 Authorizing Application to and Participation in the Prohousing Designation Program

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE

AUTHORIZING APPLICATION FOR, AND RECEIPT OF,

PROHOUSING INCENTIVE PROGRAM FUNDS
WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the California Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Program or “PIP”); and
WHEREAS, the City Council of the City of Pinole desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and WHEREAS, the Department has issued Guidelines and Application on January 23, 2024 in the amount of $9,483,402.17 for PIP;
Now, therefore, the City Council of the City of Pinole (“Applicant”) resolves as follows:

SECTION 1. The City Manager is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $650,000;
SECTION 2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager of the City of Pinole is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $650,000 and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and
SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

PASSED AND ADOPTED at a regular meeting of the City Council of Pinole held on the 20th day of February, 2024 by the following vote count:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 20th day of February, 2024.
_____________________________________
Heather Bell, CMC
City Clerk

CITY COUNCIL
REPORT 12.A.

DATE: FEBRUARY 20, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARIA PICAZO, RECREATION MANAGER
SUBJECT: PARKS MASTER PLAN ADOPTION

RECOMMENDATION
Staff recommends that the City Council receive the Parks Master Plan report from RJM Design Group and adopt the Parks Master Plan.

BACKGROUND
During the regular Council Meeting on December 20, 2022, the City Council approved a resolution authorizing the City Manager to execute an agreement with RJM Design Group to develop the Parks Master Plan. (City Council staff report and Resolution attached). RJM Design Group would identify the City’s current parks and recreation assets, determine the City’s future parks and recreation needs and priorities, and recommend capital, operational, and financial strategies to meet the City’s needs. The project would also include a series of community workshops, stakeholder interviews, surveys, and opportunities for community feedback. The Parks Master Plan project would be completed by February 2024.

REVIEW AND ANALYSIS
The Parks Master Plan project commenced in April 2023. RJM Design Group met with City staff to review the timeline of the project. From May 2023 through July 2023, RJM reviewed existing City documents, took inventory of parks, facilities, trails, reviewed program inventory, and conducted a demographic assessment. In August 2023, the project website was launched, and stakeholder interviews were conducted. The stakeholder interviews included representatives from the Community Services Commission, City Council, local Pinole groups, and school representatives. The website included a timeline of the projects, an opportunity to provide feedback, and updates on the project. The website received a total of 2,498 views throughout the project timeline and 229 feedback submittals. From November 2023 to January 2024, RJM Design Group conducted a community needs assessment, developed a financial strategy plan, outlined recommendations, and drafted the Parks Master Plan.

The first workshop was held at the Pinole Senior Center on September 22, 2023, from 6:00pm to 8:00pm. Nineteen attendees participated in the workshop. The second workshop was held at the Pinole Youth Center on November 17, 2023. Twenty-two attendees participated in the workshop. The presentation from both workshops was made available online for residents who did not attend the workshops. At the end of each workshop, a survey was released to the public. Survey #1 received a total of 164 responses and Survey #2 received 138 responses.

Over the course of nine months, RJM Design Group developed the Parks Master Plan with information that was gathered from assessments, research, surveys, community feedback, workshops, and stakeholder interviews. The Pinole Parks Master Plan will serve as a guide and implementation tool for the management and development of parks, recreation facilities, and programs throughout the city.

RJM Design Group completed the Parks Master Plan in January 2024. The Parks Master Plan includes four key strategies.
• Strategy #1: Enhance community health and fitness through diverse and engaging sport opportunities
• Strategy #2: Foster a sense of community pride and well-being by providing opportunities for connections between the natural environment and the community • Strategy #3: Create a vibrant recreation system though park amenity modernization • Strategy #4: Develop community driven programs for empowered living The Parks Master Plan also includes staffing recommendations, maintenance recommendations, program recommendations, funding opportunities, planned and unplanned capital improvements of up to $21.7 million ($4.3 million are planned improvements and $17.4 million are unplanned improvements). The cost of adding additional staffing positions as noted in the report was not included in the proposed costs. A staff analysis will be needed to determine the positions that are required and the associated costs. Additionally, staff will create an implementation timeline based on the recommendations and current funding allocations for the City Council to review.

The draft report was presented to the Community Services Commission on January 24, 2024.

The final Parks Master Plan is available for review and adoption by the City Council. The detailed report is included in the attachments section.

FISCAL IMPACT
The City Council allocated $150,000 in FY 22/23 for the Parks Master Plan. There is no additional fiscal impact from receiving the report from RJM Design Group and adopting the Parks Master Plan.

ATTACHMENTS
A. Pinole Parks Master Plan Report 2024 - Final
B. Park Master Plan Appendix
C. Staff Report and Resolution, December 20, 2022
D. Pinole Parks Master Plan Resolution, February 20, 2024

2024

CITY OF PINOLE

PARKS MASTER PLAN
Photo by City of Pinole

City of Pinole
Parks Master Plan
JANUARY 2024
Prepared for:

Prepared by:

Acknowledgments
City Council
Maureen Toms, Mayor
Cameron N. Sasai, Mayor Pro Tempore
Devin T. Murphy, Council Member
Anthony Tave, Council Member
Norma Martinez-Rubin, Council Member
City Manager’s Office
Neil Gang, Interim City Manager
Fiona Epps, Assistant to the City Manager
Community Services Department
Jeremy Rogers, Community Services Director
Maria Picazo, Recreation Manager
Economic Development Department
Lilly Whalen, Community Development Director
Public Works Department
Sanjay Mishra, Public Works Director
Joseph W. Bingman, Public Works Manager
Misha Dhillon, Capital Improvement and Environmental Program Manager Consultant Team
Zachary Mueting, Principal Landscape Architect, RJM Design Group Inc.

Kristen Schnell, Project Manager, RJM Design Group Inc.

Courtney Hawkins, Landscape Designer, RJM Design Group Inc.

David Molina, GIS Analyst, RJM Design Group Inc.

Tim Gallagher, Operations and Maintenance Specialist
Special thanks to our stakeholders and community members who participated in the planning process.

Photo by AllTrails.com

TABLE OF CONTENTS
Section THREE: NEEDS ASSESSMENT

3.1 Existing Conditions
Park Types.............................................................................34 Recreation Facilities ............................................................36 Acreage Analysis.................................................................37 Trail Connectivity .................................................................38 School Facilities....................................................................39 Joint-Use Agreements.........................................................40 Other Parks and Recreation Facilities ...............................41 Park Service Gap Analysis ..................................................43

3.2 NRPA Benchmark Comparison ..........................................47

3.3 Programs and Services........................................................49 Section FOUR: RECOMMENDATIONS

4.1 Key Strategies.......................................................................52

4.2 Park & Recreation Facility Funding Recommendations .67

4.3 Maintenance Recommendations.....................................71

4.4 Staffing Recommendations................................................73 Section ONE: INTRODUCTION

1.1 Purpose of Master Plan .........................................................4

1.2 Benefits of Parks and Recreation.........................................5

1.3 Regional Setting.....................................................................6

1.4 Local Setting...........................................................................7

1.5 Process....................................................................................9

1.6 Related Studies....................................................................11 Section TWO: COMMUNITY VOICE

2.1 Community Profile ...............................................................14

2.2 Outreach and Engagement..............................................17

2.3 Summarizing the Community Voice..................................30 Executive Summary ...................................................................................1 Photo by the City of Pinole

APPENDIX TABLE OF CONTENTS (SEPARATE DOCUMENT)
Tool 1: Meetings................................................................................................................. 1 Tool 2: Existing Documentation........................................................................................ 5 a. Information Request Memo – Existing Document Resources..............................5 b. Land Use Map...........................................................................................................7 c. Existing Trails Map.....................................................................................................8 Tool 3: Inventory of Parks, Facilities, Trails, Open Space, & Programs ......................... 9 a. Map of Existing Parks................................................................................................9 b. Map of Existing Facilities........................................................................................10 c. Park Amenity Matrix ...............................................................................................11 d. Schools Map ...........................................................................................................12 e. Service Gap Analysis .............................................................................................13 f. Assessment and Inventory of Programs and Services........................................16 Tool 4: Demographic Assessment.................................................................................. 61 Tool 5: Park Standards Analysis...................................................................................... 65 Tool 6: Community Engagement ................................................................................... 66 a. Project Website ......................................................................................................66 b. Feedback Comments Summary ..........................................................................79 c. Stakeholder Interview Summary.........................................................................106 d. Pop-Up Event Graphics.......................................................................................112 e. Community Workshop #1 Summary ..................................................................113 f. Community Workshop #2 Summary ..................................................................122 g. Facility and Program Needs Summary Charts..................................................129 Tool 7: Community Needs Assessment ....................................................................... 131 a. Facility and Program Needs Summary Prioritization.........................................131 b. Park Acreage Analysis.........................................................................................133 Tool 8: Recommendations............................................................................................ 134 Tool 9: Operations and Maintenance Plan ................................................................. 136 Tool 10: Financial Strategy Plan ................................................................................... 214 Tool 11: Final Presentation ............................................................................................ 232

LIST OF EXHIBITS
Section ONE: INTRODUCTION

1.3-1 City of Pinole Regional Setting................................................................................6

1.4-1 City of Pinole Local Setting......................................................................................8

1.5-1 Project Timeline.........................................................................................................9 Section TWO: COMMUNITY VOICE

2.1-1 Pinole Tapestry Map...............................................................................................13

2.1-2 Pinole Age Comparison.........................................................................................15

2.2-1 Workshop #1 Survey Distribution Map .................................................................21

2.2-2 Workshop #2 Survey Distribution Map .................................................................25

2.2-3 Feedback Survey Distribution Map ......................................................................27

2.2-4 Word Cloud Summary of Feedback Comments................................................28

2.3-1 Facility Priorities.......................................................................................................31

2.3-2 Program Priorities....................................................................................................32 Section THREE: NEEDS ASSESSMENT

3.1-1 Pinole Parks Map ....................................................................................................35

3.1-2 Pinole Community Facilities Map .........................................................................36

3.1-3 Pinole Existing Bike Trails Map................................................................................38

3.1-4 Pinole School Facilities Map..................................................................................39

3.1-5 Service Area Gap Analysis for Neighborhood Parks..........................................44

3.1-6 Service Area Gap Analysis for Community Parks...............................................44

3.1-7 Service Area Gap Analysis Map...........................................................................45

3.2-1 NRPA Benchmark Comparison.............................................................................47 Section FOUR: RECOMMENDATIONS

4.1-1 Baseball/Softball Field Improvements Survey Results.........................................53

4.1-2 Soccer Field Improvements Survey Results..........................................................54

4.1-3 Pickleball Court Survey Results..............................................................................55

4.1-4 Swim Center Improvements Survey Results.........................................................56

4.1-5 Natural Open Space Survey Results.....................................................................57

4.1-6 Trail Improvements/Connections/Bike Lanes/Paths/Trails Survey Results ........58

4.1-7 Waterfront/Bayfront Park Improvements Survey Results....................................59

4.1-8 Dog Park Improvements Survey Results...............................................................61

4.1-9 Playground Improvements Survey Results...........................................................62

4.1-10 Restroom Improvements Survey Results...............................................................63

4.1-11 Picnic Area/Picnic Shelter/Barbeques Survey Results........................................64

4.2-1 New/Unplanned Parks and Recreation Facility Projects...................................69 1 2
3 4
Photo by the City of Pinole

EXECUTIVE SUMMARY
The Pinole Parks Master Plan serves as a guide and implementation tool for the management and development of parks, recreation facilities, and programs throughout the city. This document represents a summary of the community outreach, research, and professional analysis conducted. The culminating result is a community inspired plan for the future of parks and recreation in the City of Pinole.

The process began with a review of pertinent planning documents, existing park resources, and recreation opportunities. Following the initial inventory, a community outreach campaign was developed. In-person workshops, live streamed video presentations, oneon one stakeholder interviews, public online surveys, and a direct website feedback survey were conducted to analyze the community recreation demand in the city. Throughout the process, project updates and summary results were posted to the project website. This website enabled community members to review updates and provide immediate feedback at any point in time. This resource allowed anyone in the community to have a voice in the process regardless of when and where meetings were held.

The Parks Master Plan includes planned and unplanned capital improvements of up to $21.7 Million ($4.3 M in planned and $17.4 M in unplanned). Based on the findings, this Master Plan recommends additional staffing (pg. 73), as well as maintenance recommendations (pg. 71) more detailed reports are available in the Appendix document. Funding opportunities are paired with each of the recommendations in Section Four to assist with meeting the community needs for future recreation growth. The following are key strategies developed to balance the available inventory with the community’s recreational desires.

Key Strategy #1: Enhance community health and fitness through diverse and engaging sport opportunities.

Goal 1.1: Provide enhanced sporting opportunities through renovated baseball, softball, and soccer field improvements.

Goal 1.2: Continue Pinole’s pursuit of modern sports activities with the development of new pickleball courts.

Goal 1.3: Modernization of the city’s aquatic facilities promoting aquatic safety, recreation, and competitive swim programs with the development of a renovated swim center.

Goal 1.4: Enable field sports to flourish in Pinole through the redevelopment of Pinole Valley Park sports turf areas.
1 | City of Pinole • Parks Master Plan

Photo by the City of Pinole
Key Strategy #2: Foster a sense of community pride and well-being by providing opportunities for connections between the natural environment and the community.

Goal 2.1: Expand community access to natural open space areas and in accordance with General Plan Community Character Element (CC.2).

Goal 2.2: The city should develop bike lanes, pedestrian access, and circulation trail elements as recommended in the 2023 Active Transportation Plan.

Goal 2.3: In efforts to connect people to the waterfront the city should look to modernize the waterfront access and implement recommended Bayfront Park improvements.

Key Strategy #3: Create a vibrant recreation system through park amenity modernization.

Goal 3.1: Continue to support the community’s desire for a dog park through renovated fencing, landscape improvements, and modern dog park amenities.

Goal 3.2: Engage and support Pinole’s youth through innovative and exciting universal playground designs.

Goal 3.3: Provide extended park visitation abilities through restroom renovations including security, accessibility, and lighting.

Goal 3.4: Reinvigorate park usage by providing places to gather and celebrate through new picnic shelters, tables, and barbecues.

Key Strategy #4: Develop community driven programs for empowered living.

Goal 4.1: As community recreational desires change, the city should consider diversification of program offerings based on community demand.

City of Pinole • Parks Master Plan | 2

Photo by the City of Pinole Facebook
3 | City of Pinole • Parks Master Plan

1 1.1
SECTION ONE:

INTRODUCTION
Purpose of a Master Plan
The City of Pinole offers a variety of parks and recreation opportunities to its community members. These facilities provide a platform for people to exercise, socialize, and connect with nature. In line with the City’s mission to deliver quality services with community involvement and fiscal stewardship, a Parks Master Plan has been developed for the sound management and governance of the City’s parks and recreation resources.

Mission Statement
Pinole will be efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship.
- City of Pinole Strategic Plan 2020-2025
The community outreach process helps to gain a clear understanding of the community’s needs and desires for parks and recreation. This understanding enables strategic expenditures and improvements within the recreation system, while maximizing the community impact. In line with these guiding principles and the City’s vision for recreation in Pinole, this report was developed to ensure that the resources dedicated to sustaining recreation in Pinole are continuously aligned with the community’s expectations and desires.

The Master Plan presented here is designed to be adaptable and should be reviewed and/or revised every five (5) years to accommodate unforeseen opportunities and constraints, as well as changes in residents’ needs and demands in the context of other city priorities.

Photo by the City of Pinole Facebook
City of Pinole • Parks Master Plan | 4

1.2 Benefits of Parks and Recreation
Benefits of Parks and Recreation
The California Park and Recreation Society (CPRS) Vision Insight and Planning Project - Creating Community in the 21st Century identifies the mission of California’s park and recreation agencies:
“To create community through people, parks and programs.” The CPRS VISION also identifies benefits of park and recreation services including:
• Foster Human Development. Parks and recreation services foster social, intellectual, physical, and emotional development.
• Promote Health and Wellness. Participation in recreation improves physical and emotional health.
• Increase Cultural Unity. Parks and recreation increase cultural unity through experiences that promote cultural understanding and celebrate diversity. • Facilitate Community Problem-Solving. Park and recreation professionals have skills in facilitation and leadership that can be applied to resolve community problems and issues.
• Protect Natural Resources. By acquiring and protecting valuable resources as open space, such as rivers, streams, greenways, viewsheds, forests, and other habitat areas, natural resources are protected and habitat required for the survival of diverse species is preserved.
• Strengthen Safety and Security. Park and recreation professionals provide safe environments for recreation and design programs and services specifically to reduce criminal activity.
• Strengthen Community Image and Sense of Place. Parks, recreation facilities, programs, and community events are key factors in strengthening community image and creating a sense of place.
• Support Economic Development. Recreation programs and facilities attract and retain businesses and residents, as well as attract tourists. Parks and recreation provide jobs and generate income for the community and for local businesses.

Photo by the City of Pinole
5 | City of Pinole • Parks Master Plan

1 Pinole

1.3 Regional Setting
The City of Pinole is located in the State
of California, specifically in Contra Costa
County. It is part of the San Francisco Bay
Area region, which encompasses several
counties surrounding the San Francisco Bay.

Pinole itself is situated in the western part
of Contra Costa County, about 20 miles
northeast of San Francisco. The city is
bordered by Richmond to the south,
Hercules to the north, and San Pablo Bay
to the west. The regional setting of Pinole
includes proximity to major urban centers,
coastal areas, and natural landscapes
typical of the Bay Area.

Regional Setting
Exhibit 1.3-1: City of Pinole
Regional Setting
Copyright © 1995–2024 Esri.

All rights reserved.

City of Pinole • Parks Master Plan | 6

San Pablo Bay
San Pablo Bay is a tidal estuary located
to the west of Pinole, serving as a natural
boundary for the city. Pinole is positioned
on the eastern edge of the bay, providing
residents with close proximity to its scenic
beauty and recreational opportunities.

Interstate 80
Interstate 80 is a transcontinental highway
that stretches across the US, connecting San
Francisco, California, to Teaneck, New Jersey.

In California, I-80 runs west to east, starting
from San Francisco and passing through
several cities and towns, including Pinole.

Local Setting
The local setting of the City of Pinole is characterized by its suburban atmosphere and natural surroundings. Pinole is a relatively small city with a population of around 19,500 people. Pinole is known for its picturesque hillsides and views of the San Pablo Bay.

Overall, the local setting of Pinole combines suburban living with access to natural beauty and nearby urban amenities, making it an attractive place for those seeking a balance between peaceful residential areas and proximity to larger cities.

Within the Pinole city boundaries and the surrounding area, several significant natural and man-made features help shape neighborhoods and provide both opportunities and constraints with respect to parks, recreation, transportation, and community life.

These include:
1 - Interstate 80
2 - San Pablo Bay

1.4 Local Setting
Photo by Wikipedia Photo by ebparks.org
7 | City of Pinole • Parks Master Plan

1 Exhibit 1.4-1: City of Pinole
Local Setting
Copyright © 1995–2024 Esri.

All rights reserved.

City of Pinole • Parks Master Plan | 8

1.5 Master Plan Process
Master Plan Process
The Parks Master Plan process began in
April of 2023 and included nine months
of research, community outreach, and
reporting. Critical to the process was the
development of the Community Voice.

By taking into account the community’s
perspective, program and facility
priorities are established, which in turn
lead to recommendations that will aid
in the future development of parks and
recreation in Pinole.

Over a five-month period (AugustDecember) focused community outreach methods were used to collect
data from various segments of the
community. Stakeholder interviews,
community workshops, online surveys,
and direct feedback surveys were
each conducted to gather insight into
the community’s views and desires for
recreation programs, services, parks, and
facilities.

Stakeholder
Interviews
Kick Off Meeting Project Website
Launched to
Public
Inventory of
Parks, Facilities,
& Trails
Demographic
Assessment
Existing
Documentation
Review
2023
Community
Pop Up
Events
Recreation
Program
Inventory &
Assessment
Exhibit 1.5-1: Project Timeline
APRIL MAY JUNE JULY AUGUST SEPT.
9 | City of Pinole • Parks Master Plan

1 A project website was developed that
outlined the Master Plan goals and
objectives and identified a schedule
of dates on how to be involved in
the outreach opportunities. As each
segment of the community outreach was
completed, the results were published on
the website for the community to view
and provide feedback. This component
extended the ability for anyone to review
the information collected and provide
feedback at any time.

After the outreach process was
completed, the data was synthesized
into a prioritized programs and facilities
matrix clearly portraying the voice of
the community. This list of priorities was
then compared against the inventory
of existing facilities collected during the
months of November and December.

The results of the comparison formed
the basis for the recommendations
presented in this report. In early 2024,
this report and subsequent presentations
were developed to clearly illustrate what
facilities exist, what the community
priorities are, and how the two can align
today and in the future.

Workshop
TWO
Community Needs Assessment
Workshop
ONE
Recommendations
Operations &
Maintenance Plan
Financial Strategy Plan
Final Master
Plan Report
2024
Draft Report
Public Meetings
& Presentations

OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY
City of Pinole • Parks Master Plan | 10

Related Studies
Related Studies
There are existing documents and plans that relate to the planning of parks and recreation. These documents and their relationship to the Parks Master Plan planning process include:

Pinole General Plan Update (2010)
The 2010 General Plan for Pinole
envisions a sustainable community,
focusing on citizen stewardship and
key themes like sustainability, compact
development, economic growth,
recreation enhancement, and diverse
housing. It comprises nine elements,
including community character, growth
management, and natural resources, with
an emphasis on adaptive management
and periodic evaluation. The plan aligns
with other planning tools and stresses
the importance of continuous effort,
defined actions, and flexibility to realize
the community’s vision. The current
version of the Pinole General Plan can be
downloaded at the city website.

City of Pinole Housing Element (2023)
The City of Pinole Housing Element was
updated in 2023 and outlines Pinole’s
housing and development strategy,
covering goals like monitoring housing
needs, preserving character, and
ensuring services. Policies address design,
affordability, and support for special needs.

Actions include annual reviews, exploring
partnerships, and conserving affordable
housing. The plan also emphasizes energy
efficiency and water conservation. Overall,
it provides a detailed roadmap for Pinole’s
housing initiatives. Report download.

Pinole Creek Vision Plan
The Pinole Creek Watershed Vision Plan,
crafted through a two-year consensusbuilding process, lays out priorities for a healthy watershed. Key focuses include
preserving native habitats, ensuring water
quality, and creating a communityoriented landscape. Educational programs and multi-objective flood protection
projects are highlighted, envisioning a
future where a unified community actively
stewards a clean creek and a rural upper
watershed for long-term environmental
health. The plan recognizes watersheds as
vital planning units aligned with community
identity. Report download.

Three Corridors Specific Plan (2010)
The City of Pinole is implementing a
Specific Plan to rejuvenate the San Pablo
Avenue, Pinole Valley Road, and Appian
Way corridors, designated as Priority
Development Areas. This regulatory tool
aims to align with the General Plan,
fostering economic development, diverse
residential growth, and revitalization. Each
corridor has a unique focus, emphasizing
their history and community vision, with the
overarching goal of supporting a vibrant
and pedestrian-friendly environment.

The plan seeks to connect with the city’s
character, promote Transit Oriented
Development, and contribute to overall
economic revitalization. Report download.

Park and Facility Master Plan (2007)
The Park and Facilities Master Plan
acknowledges the need for continual
maintenance and improvements in
its aged amenities. The plan classifies
parks into Community, Neighborhood,
and Undeveloped categories, assessing
amenities, safety, and ADA access. This
report outlines capital improvement
projects to improve existing parks and
recreation facilities.

1.6 11 | City of Pinole • Parks Master Plan

1 Photo by the City of Pinole Facebook
City of Pinole • Parks Master Plan | 12

Exhibit 2.1-1: Pinole Tapestry Map Copyright © 1995–2024 Esri.

All rights reserved.
13 | City of Pinole • Parks Master Plan

2 SECTION TWO:

COMMUNITY VOICE

2.1 A Community Profile - Who is Pinole?
Understanding the demographic context of a community can create a valuable perspective for understanding current parks, recreation facilities, and program requirements. It is also crucial for anticipating needs in the future. A demographic analysis was developed utilizing the City of Pinole Housing Element Update 2023 and Esri demographic datasets. This information provides a deeper understanding of “who” the community is and “where” they are geographically and economically.

Households in the City of Pinole fall into one of six Tapestry Lifemode groups as illustrated in Exhibit 2.1-1, Pinole Tapestry Map.
2 1
B, C
Typically prosperous married couples
living in older suburban neighborhoods or
townhomes. Majority are homeowners.

Many with older children. Generally
interested in active recreation and
fitness.

D, E
Typically successful, highly educated
professionals. Mostly homeowners.

Married couples with children ranging
from grade school to college. Known to
participate actively in their communities.

Generally interested in sports.
5 E
Gen X in middle age. Families with fewer
kids and a mortgage. Invest wisely, well
insured, comfortable banking online or in
person. News enthusiasts.
8 7
A
Mix of single/married, renters/homeowners,
and middle/working class. Majority attended
college. Internet savvy. Commonly interested
in night life and outdoor activities.

B
Typically young married couples with
children and grandparents who are multigenerational and multilingual. Focus on children activities. Generally interested in
sports and water/theme parks. Comfortable
with technology.
9 D
Married empty nesters or singles living alone.

Have cell phones and land lines. Tend to
have regular exercise routine and are health
conscience.

City of Pinole • Parks Master Plan | 14

How old are Pinole residents?
Exhibit 2.1-2 summarizes the population’s age distribution and percentage change from 2000 to 2020. From 2010 to 2020, the largest increases in population were in the age groups of 65-74 years (78.3%) and 25-34 years (66.5%). The largest decline was in the 15-24 years age group (-38.3%) followed by the 45-54 years age group (-27.1%).

Pinole’s largest age group in 2020 was adults ages 25-34, with a total of 3,524 residents.

Community Profile
Age Group 2000 2010 2020 Change 2000-2010 Change 2010-2020 Age 0-4 1,083 933 869 -150 -13.9% -64 -6.9%
Age 5-14 2,794 2,038 1,923 -756 -27.1% -115 -5.6%
Age 15-24 2,367 2,467 1,523 100 4.2% -944 -38.3%
Age 25-34 2,097 2,116 3,524 19 0.9% 1,408 66.5%
Age 35-44 3,298 2,209 2,375 -1,089 -33.0% 166 7.5%
Age 45-54 2,995 3,043 2,218 48 1.6% -825 -27.1%
Age 55-64 1,949 2,736 2,737 787 40.4% 1 0.0%
Age 65-74 1,299 1,556 2,775 257 19.8% 1,219 78.3%
Age 75-84 855 859 986 4 0.5% 127 14.8%
Age 85+ 302 433 413 131 43.4% -20 -4.6%
Total 19,039 18,390 19,343 -649 -3.4% 953 5.2%
Source: US Census Bureau, Census 2000 SF1, Table P12; Census 2010 SF1, Table P12; American Community Survey 5-Year Data (2016-2020), Table DP05.

Source: US Census Bureau, American Community Survey 5-Year Data (2016-2020), Table DP05. 4% 4%
6%
4% 4%
18%
12% 11%
8%
6%
14%
5%
2%
6% 6% 7% 6% 6%
13%
13% 14%
7% 6%
9%
5%
2%
0%
5%
10%
15%
20%
% of Population
Pinole Contra Costa County
Age Group 2000 2010 2020 Change 2000-2010 Change 2010-2020 Age 0-4 1,083 933 869 -150 -13.9% -64 -6.9%
Age 5-14 2,794 2,038 1,923 -756 -27.1% -115 -5.6%
Age 15-24 2,367 2,467 1,523 100 4.2% -944 -38.3%
Age 25-34 2,097 2,116 3,524 19 0.9% 1,408 66.5%
Age 35-44 3,298 2,209 2,375 -1,089 -33.0% 166 7.5%
Age 45-54 2,995 3,043 2,218 48 1.6% -825 -27.1%
Age 55-64 1,949 2,736 2,737 787 40.4% 1 0.0%
Age 65-74 1,299 1,556 2,775 257 19.8% 1,219 78.3%
Age 75-84 855 859 986 4 0.5% 127 14.8%
Age 85+ 302 433 413 131 43.4% -20 -4.6%
Total 19,039 18,390 19,343 -649 -3.4% 953 5.2%
Source: US Census Bureau, Census 2000 SF1, Table P12; Census 2010 SF1, Table P12; American Community Survey 5-Year Data (2016-2020), Table DP05.

Source: US Census Bureau, American Community Survey 5-Year Data (2016-2020), Table DP05. 4% 4%
6%
4% 4%
18%
12% 11%
8%
6%
14%
5%
2%
6% 6% 7% 6% 6%
13%
13% 14%
7% 6%
9%
5%
2%
0%
5%
10%
15%
20%
% of Population
Pinole Contra Costa County
The chart below shows Pinole’s age group populations versus Contra Costa County in 2020. According to the data, 18% of the total population in Pinole is compromised of adults ages 25-34 years old, while only 2% of the population is age 85 and older.

Exhibit 2.1-2: Pinole Age
Comparison
Source: US Census Bureau, American Community
Survey 5-Year Data (2016-2020), Table DP05
15 | City of Pinole • Parks Master Plan

2 To enhance the analysis population
growth, housing unit growth and age
profiles for the resident population
were compiled. Highlights of these
demographic trends include:
• The Pinole Housing Element Update
data set indicates the city has a
population of 19,505, as reported by
the 2020 US Census. Between 2010
and 2020, the Bay Area and Contra
Costa County experienced similar
average annual growth rates of
approximately 1 percent per year.

During the same ten-year period,
Pinole saw slightly slower annual
average growth at 0.6 percent (an
increase of 1,115 residents total).
• The median household income for
Pinole in 2020 was $104,904, which
is within 1 percent of the median
income for the County ($103,997).

In the City, the median income
for owner-occupied households
($112,342) was about $34,000 higher
than the median income for renteroccupied households ($77,976). • The average number of persons per
household in Pinole was 2.83 in 2020,
a slight decrease from 2.88 in 2010. In
contrast, the County and State both
saw an increase in household size
since 2010. The average number of
persons per household in Pinole (2.83)
is now similar to the County’s average
(2.86) but lower than the statewide
average of 3.00.

Community Profile Overview
From 2000 to 2020, Pinole experienced a
shift in age demographics, with notable
increases in the 65-74 and 25-34 age
groups. The average household size
slightly decreased to 2.83 persons in 2020,
aligning with the County’s average.

The data shows the importance of
considering the evolving demographic
landscape in planning for parks and
recreation facilities. As the largest age
group shifted to adults aged 25-34, the
community may benefit from recreational
programs tailored to this demographic.

Additionally, it suggests the need for
inclusive and accessible recreational
opportunities that cater to diverse
socioeconomic groups, promoting a
more equitable and vibrant community
life for all residents.
19,505
Population

2.8 Largest
Age Group
Average
Household Size
25-34
Source: *City of Pinole Housing Element Updated 2023
*
City of Pinole • Parks Master Plan | 16

2.2 Outreach & Engagement
1 2
Outreach and Engagement
The community outreach campaign developed for this Master Plan utilized multiple methods of information sharing and data collection including in-person presentations, online video presentations, one-on-one stakeholder interviews, public online and inperson surveys, and online website feedback surveys.

Throughout the process, project updates and summary results were posted to the project website. This website enabled community members to review updates and provide immediate feedback at any point in time. This resource enabled anyone in the community to have a voice in the process regardless of when and where meetings were held.

The purpose of gathering community input through a variety of methods is to ensure that the Master Plan is as inclusive as possible and that it reflects the views, preferences, and recreation patterns of Pinole residents. Within this section, community feedback has been recorded in two (2) separate categories:

Category One: One-on-One Stakeholder Interviews
Direct one-on-one interviews with key stakeholders and elected officials were conducted in a format where participants discussed key issues and opinions on facility and program needs that should be considered in the Master Plan.

Category Two: Community Public Workshops / Feedback Comments Public community consensus-building workshops were held via in-person and online meetings. Meetings were open to the public where community members could learn about past survey results, ask questions of the design team, and participate in surveys. In addition, an online feedback survey was available on the project website.
17 | City of Pinole • Parks Master Plan

Total Combined Participants Reached:
2 2,498
Total Website Views
106
Total Social
Media Likes
101
Total YouTube Video
Views
12 Stakeholder
Interviews
229
Total Website Feedback
Comments
302
Total Surveys Completed
All participation numbers as of 1/10/24.

City of Pinole • Parks Master Plan | 18

Stakeholder Interviews
Stakeholder Interviews:

The following summarizes the results of the twelve (12) stakeholder interviews conducted as a part of the public outreach effort to assist in the preparation of the Master Plan. The interviews were held between August 24, 2023 and October 18, 2023. Stakeholder groups, including City Councilmembers, Commissioners, School Representatives, and Community Leaders, were interviewed in a one-on-one environment in a secure online virtual meeting. Over a series of seven (7) questions, various topics were discussed to identify important recreation issues, programs, parks, facilities, as well as areas the Community Services Department could improve upon.

The following charts illustrate the frequency of similar responses.

What are the most important issues in Pinole related to the parks, recreation facilities, programs, and services?
What are the most important parks, recreation facilities, programs, and services for residents in the future?
1st
1st (tied)
1st (tied)
1st (tied)
2nd
2nd (tied)
2nd (tied)
2nd (tied)
2nd (tied)
2nd (tied)
3rd (tied)
3rd (tied)
3rd (tied)
3rd (tied)
3rd (tied)
Maintenance of
Baseball and Soccer Fields
Senior Center/Senior Facilities
Parks
Swim Center/Pool
Restroom Maintenance
Fernandez Park
Playgrounds
Picnic Areas
Dog Park
Pinole Valley Park
Marketing/Communication of Parks
and Services
Need to Add Amenities, Upgrade/
Modernize Parks and Facilities
Public Pool Maintenance
Need More Benches/
Tables with Shade
Need Air Conditioning
19 | City of Pinole • Parks Master Plan

2 What is the one program, class, or activity
you would most like to see added or
expanded in Pinole to meet the needs of
the community?

PROGRAMS
What is the one park feature or recreation
facility you would most like to see added
or improved in Pinole to meet the needs of
the community?

FACILITIES
Several facility and program mentions were recorded and are available in the Appendix document.

MOST COMMONLY IDENTIFIED:
• Community Pool
• Multi-Use Recreation Center
• Trail Connections / Trails Map
Additional Responses Included:
• Bocce Ball
• Clean Restrooms
• Expand the Native Plant Garden by the
Library
• History Museum
• Improved Dog Park Design
• Keep Up Good Work
• Modernize Library
• More Events
• More Sports in Parks
• New Park Along Pinole Creek
• Partnership With Schools
• Pickleball Court
• Reimagine Pinole Grove
• Rentable Spaces in Community Building
MOST COMMONLY IDENTIFIED:
• After School Program / Services
• Aquatics Programs (Year Round, Free)
• Art Classes / Mosaic
• Bocce Ball Classes
• Knitting / Sewing
• Partnerships With Schools, Students,
Businesses, Non-Profits
• Technology / Computer Classes
• Teen / Tween Activities
Additional Responses Included:
• Basketball Courts (Indoor/Outdoor/
Lights)
• Ceramics
• Financial Advice / Management
• Martial Arts
• Native Landscape / Gardening Class
• Nature Education
• Pickleball Courts
• Yoga
What is your vision for park and recreation services in 2033? 1st
2nd (tied)
2nd (tied)
More natural open spaces/more trees/
native vegetation
Marketing
Improved aquatic facility/year
round aquatics
City of Pinole • Parks Master Plan | 20

Community Workshops
Community Workshop #1
The first community meeting was focused
on seeking high-level information about
the community characteristics, issues,
and trends, as well as what role the City
can play in supporting those community
characteristics that make Pinole a great
place to live, work, and play. Pinole
residents who attended the community
workshop learned about the Parks Master
Plan process, City demographics, and
existing resources, followed by a brief
outline of the evening’s workshop agenda.

Workshop #1 commenced on September
22, 2023, from 6:00pm to 8:00pm at Pinole
Senior Center. The workshop was in-person
and the presentation was made available
online for those who could not attend.

The Workshop #1 Survey was open for over
three weeks until October 16, 2023. The survey was available online and paper copies were available at the City’s recreation facilities. The Workshop #1 Survey was also advertised on the City’s social media, City website, and banners were posted at all parks. A total of one hundred sixty-four (164) surveys were completed.

Exhibit 2.2-1: Workshop #1 Survey
Distribution Map
Copyright © 1995–2024 Esri.

All rights reserved.

Day after the in-person
meeting, Commencement
Video posted on RJM’s You
Tube Channel and made
available to the public via
City’s social media and
project website. Online
survey opens for 2 weeks*.

Online survey
results collected
Survey results
posted on
project website
Summary report
developed
Community Workshop Process
In-person presentation
and discussion. Individual
and group consensus
building activities.
*paper copies of surveys made available at the
City’s recreation facilities.
21 | City of Pinole • Parks Master Plan

2 What are the most important community characteristics that make the City of Pinole a great place to live, work and play?
What are the issues or trends that may be negatively impacting those important community characteristics and should be considered in the Parks Master Plan?
What role can the Community Services Department play in addressing those issues and support the community characteristics that make the City of Pinole a great place to live, work and play?
MOST COMMONLY IDENTIFIED:

MOST COMMONLY IDENTIFIED:

MOST COMMONLY IDENTIFIED:
• Access to the Bay
• Community Activities
• Diversity
• Parks and Outdoor Spaces
• Proximity to Shopping and Amenities
• Safety
• Small Town Atmosphere
• Walkability
• Community Engagement
• Economic and Development
Concerns
• Environmental Issues
• Maintenance and Upkeep
• Other Concerns: Homelessness, school
quality, etc.
• Recreation and Sports Facilities
• Safety
• Traffic and Transportation
• Communication and Transparency
• Community Engagement and
Outreach
• Economic Development
• Environmental Initiatives
• Infrastructure and Traffic
• Park Maintenance and Enhancement
• Public Safety
City of Pinole • Parks Master Plan | 22

Community Workshops
What is the name of the park or recreation facility in Pinole that members of your household visit the most?
Why do you visit this park the most often?
FACILITIES PROGRAMS • Baseball Field Improvements
• Bayfront Improvements
• Bike Lanes/Trails
• Dog Park Improvements
• Garden/Community Garden
• Pickleball Court
• Picnic Shelter
• Playground Improvements
• Soccer Field Improvements
• Swim Center Improvements
• Trail Improvements/Connections
• After school Program
• Aquatic Programs
• Bike Events/Program
• Festivals/Concerts/Family Events
• Gardening Class
• Nature Education Class (Fishing,
Birding)
• Outdoor Exercise/Yoga/Tai Chi
• Pickleball Class
• Soccer Program
• Volunteer Clean Up/Planting
• Youth/Teen Activities
• Youth Sports
A full list of responses is available in the Appendix document. 1st
1st
2nd
2nd
3rd
3rd
Fernandez Park
Recreation Activity like Walking, Picnicking,
Nature Viewing, or Dog Walking
Pinole Valley Park
Playground Play
Bayfront Park
Organized Sports
Community Workshop #1 Continued
23 | City of Pinole • Parks Master Plan

2 Photo by the City of Pinole
City of Pinole • Parks Master Plan | 24

Community Workshops
Community Workshop #2
Residents of the City of Pinole were invited
to the community workshop to learn about
the Parks Master Plan process, and to
participate in the second and final survey.

Workshop #2 commenced on November
17, 2023, at 6:00pm to 8:00pm at the Pinole
Youth Center. The workshop was in-person
and available online for those who could
not attend. The Workshop #2 Survey
included two lists: one of program, class,
and activity needs and one of park feature
and facility needs from the community
outreach efforts to date. The survey asked
participants to choose their top 5 choices.

The Workshop #2 Survey was open for
over two weeks until December 3, 2023.

The survey was available online and
paper copies were available at the city’s
recreation facilities. The Workshop #2 Survey was also advertised on the City’s social media, City website, and banners were posted at the city’s parks and recreation facilities. One hundred thirty-eight (138) completed surveys were received.

Exhibit 2.2-2: Workshop #2 Survey
Distribution Map
Copyright © 1995–2024 Esri.

All rights reserved.

Community Workshop 2 on November 17, 2023
Photo by the City of Pinole
25 | City of Pinole • Parks Master Plan

2 Please choose your top 5 park feature and/or recreation facility you would most like to see added or improved in Pinole.

Please choose your top 5 programs, classes, or activities you would most like to see added or improved in Pinole.
1st (tied)
1st (tied)
2nd
3rd (tied)
3rd (tied)
4th
5th
1st
2nd
3rd
4th
5th (tied)
5th (tied)
Bike Lanes/Trails
Revitalize Downtown Area
Pinole Creek
Festivals/Concerts/Family Events
Natural Open Space
Aquatic Programs
Library
Food Trucks at Events/Partner with Local Restaurants
Trail Improvements/Connections
Adult Recreation Activities
Modernize and Upgrade Parks
After School Program
Waterfront/Bayfront Improvements
Answers in 6-10th place included: Fernandez Park Improvements (6th), Playground Improvements (7th tied), Restroom Improvements (7th tied), Swim Center Improvements (8th), Landscape Improvements (9th), Dog Park Improvements (10th).

Answers in 6-10th place included: Gardening/Grow Food Class (6th), Art Class (7th tied), Youth Sports (7th tied), Bike Events/Bike Safety Class (8th), Nature Education Class (9th), Teen and Tween Activities (10th).

City of Pinole • Parks Master Plan | 26

Project Website and Feedback
A project website was developed to
keep the community informed all day,
everyday. The website launched to the
public on August 11, 2023. Throughout
the project, updates were published and
surveys made available on the project
website. Website views totaled 2,498,
averaging 7 views per day.

A total of 229 feedback comments were
received throughout the project. The
feedback survey option was available
on the project website and opened with
the website launch in August 2023 and
remained open for the duration of the
project. Exhibit 2.2-3: Feedback Survey
Distribution Map
Copyright © 1995–2024 Esri.

All rights reserved.

Website Feedback Comments
27 | City of Pinole • Parks Master Plan

2 Exhibit 2.2-4: Word Cloud Summary of
Feedback Comments
Programs
Facilities
City of Pinole • Parks Master Plan | 28

Photo by the City of Pinole
29 | City of Pinole • Parks Master Plan

Summarizing the Community Voice
Summarizing the Community Voice
2 Throughout the process, numerous needs have been identified and recorded across multiple categories of outreach. The community voice was developed through synthesizing all the data into a single summary, representing both program and facility needs. It is useful to identify the needs that are most important to the majority of residents. (Identified as the area of maximum community impact).

To conduct this analysis, every response from the community is documented in a matrix. As an individual program or facility need is brought up (baseball/softball field improvements, dog park improvements, after school programs, aquatic programs, etc.), it is recorded for frequency in the specific outreach mode in which it was received. Needs that have been identified in both of the two outreach categories have a higher impact across the community than needs identified in only one outreach category.

Exhibits 2.3-1 and 2.3-2 illustrates the classification of these needs by grouping them into Apparent (2 categories) and Identified (1 category). The number of times the need was listed outlines an area of maximum community impact. The recommendations in Section 4 of this report illustrate where improvements will have the maximum impact across the entire community.

Exhibit 2.3-1 and 2.3-2 on the following pages lists all of the most commonly heard community needs identified in the outreach process. The following is a list of the priority facility and program needs that were identified in the community outreach.

2.3 FACILITIES
Apparent:
• Baseball/Softball Field Improvements
• Dog Park Improvements
• Natural Open Space
• Pickleball Court
• Picnic Areas/Picnic Shelters/Barbeques
• Playground Improvements
• Restroom Improvements
• Soccer Field Improvements
• Swim Center Improvements
• Trail Improvements/Connections
Identified:
• Bike Lanes/Paths/Trails
• Waterfront/Bayfront Park Improvements

PROGRAMS
Apparent:
• After School Programs
• Aquatic Programs
• Gardening/Grow Food Class
• Nature Education Class
• Teen and Tween Activities
Identified:
• Festivals/Concerts/Family Events
City of Pinole • Parks Master Plan | 30

Facility Priorities
Exhibit 2.3-1: Facility Priorities Public/Community
Workshop 1 / Workshop 2 /
Feedback Comments
Small Group
Stakeholder Interviews

PINOLE PARKS MASTER PLAN
Facility Needs Prioritization Summary
4 4
4 4
3 3
3 3
3 3
3 3
Area of
maximum
community
impact

APPARENT

IDENTIFIED
Public/Community
Workshop 1 / Workshop 2 /
Feedback Comments
NOTE: Facilities are encompassing of multiple “similar” community comments. Individual comments are identified in the appendix.

Small Group
Stakeholder Interviews

PINOLE PARKS MASTER PLAN
Facility Needs Prioritization Summary
4 4
4 4
3 3
3 3
3 3
3 3
Area of
maximum
community
impact

APPARENT

IDENTIFIED
31 | City of Pinole • Parks Master Plan

Program Priorities 2
Exhibit 2.3-2: Program Priorities

PINOLE PARKS MASTER PLAN
Program Needs Prioritization Summary
3 3
3 3
3 4
NOTE: Programs are encompassing of multiple “similar” community comments. Individual tidtifid ithdi
Public/Community
Workshop 1 / Workshop 2 /
Feedback Comments
Small Group
Stakeholder Interviews
Area of
maximum
community
impact

APPARENT

IDENTIFIED
3 3
3 3
NOTE: Programs are encompassing of multiple “similar” community comments. Individual comments are identified in the appendix.

Public/Community
Workshop 1 / Workshop 2 /
Feedback Comments
Small Group
Stakeholder Interviews
Area of
maximum
community
impact

IDENTIFIED
City of Pinole • Parks Master Plan | 32

Photo by the City of Pinole
33 | City of Pinole • Parks Master Plan

Existing Conditions
3 What parks exist and where are they?
The process for evaluating the
community needs relies heavily on what
recreation facilities exist today and how
they may or may not meet the needs
of the community. Carefully balancing
the inventory with the community needs
and desires will allow resources to be
directed to critical areas maximizing the
community benefit.

Park Types
The Pinole General Plan’s Community
Services and Facilities Element includes
Neighborhood Park, Community Park,
and Undeveloped as park types, but
does not have definitions for the park
type classifications. This Parks Master Plan
proposes a classification system of parks
to further detail uses and acceptable
features of each type of park and/
or recreation facility. Recommended
classification definitions are:

Neighborhood Park: these parks are from
2 ½ to 10 acres and serve the surrounding
neighborhoods within ½ mile radius
(15-20 minute walk) without significant
architectural barriers. Neighborhood
parks should be easily accessible by
pedestrians and bicyclists. Park features
may include open play area, barbeques,
picnic tables, sport court, improved
paths, and may include restroom facilities
and/or a parking lot.

3.1 Community Park: vary in size and meet
the recreational needs of a larger
segment of the community. They may
also preserve unique landscapes and
open spaces. Community park sites
should be accessible by arterial and/or
collector streets, as well as accessible by
pedestrian and bicyclists. Geographic
range of users is up to 3 miles or Citywide if park contains or is adjacent to a community recreation facility. These
parks serve multiple uses and provide
recreational facilities that accommodate
group activities not typically provided
in neighborhood parks. Parking lot and
restroom facilities are typically provided
at these parks.

Undeveloped Park: counted in the city’s
parkland acreage. These sites include
natural, undeveloped hillsides and trails.

Typically, no recreation amenities are
included in these undeveloped sites.

Recreation Facility: this category refers
to stand-alone facility that is designed
to serve one particular use such as a
community center, senior center, teen
center, or aquatics facility.

Joint Use Facilities: often School District
sites that supplement community parks
and during non-school hours can serve
broader City-wide recreation needs.

These joint use sites may contain various
assets, often for active recreation, and
are programmed accordingly. Restroom
facilities and parking are generally
provided for users. Geographic range of
users can be City-wide. These facilities
typically do not count towards the city’s
parkland acreage goals as they are not
owned by the City.

SECTION THREE:

NEEDS ASSESSMENT
City of Pinole • Parks Master Plan | 34

City Parks
Exhibit 3.1-1: Pinole Parks Map Copyright © 1995–2024 Esri.

All rights reserved.

City of Pinole Parks
There are currently thirteen (13) city parks
within the City of Pinole encompassing

54.16 acres of developed parkland and
248.02 undeveloped parkland.
35 | City of Pinole • Parks Master Plan

3 Facilities Map
0 0.3 0.6 1.2 City of Pinole - Califo
Miles
Facilities
A - Community Playhouse
B - Pinole Tiny Tot Center
C - Pinole Youth Center
D - Pinole Senior Center
E - Pinole Swim Center
F - Tennis Courts
Recreation Facilities
The City of Pinole provides a variety of programs and
services for the community at the Community Playhouse,
Pinole Senior Center, Pinole Swim Center, Pinole Tiny Tot Center, Pinole Valley Tennis Courts, and Pinole Youth
Center. These parks and recreation facilities have a
variety of venues and spaces to host activities such as enrichment classes, cooking classes, sports, and the
leaders in training (LIT) program.

The City of Pinole’s municipal swimming pool (Pinole Swim Center) is open from April to October and operated via a contract with the Pinole Seals Swim Club. The main pool is just under 4,000 square feet, ranges in depth from 3’ 6” to 9’ deep, features 5 swim lanes, handicap access, and a locker facility. The children’s pool is 576 square feet and ranges in depth from 2’ 6” to 3’.

Beyond providing a number of excellent
programs, activities, and social services,
Community Services celebrates its community
with several special events, including its Spring
Egg Hunt, Community Services Day, Coastal
Cleanup, United Against Hate Event,
Senior Craft Fair, and Holiday Festival.

Copyright © 1995–2024 Esri.

All rights reserved.

Recreation Facilities
Exhibit 3.1-2: Pinole Community
Facilities Map
B E
F
D
A
C
Recreation Facilities
City of Pinole • Parks Master Plan | 36

Acreage Analysis How Much Park Acreage is Needed for Pinole? The City of Pinole currently owns, controls, and maintains thirteen (13) parks and six (6) recreation facilities which encompasses 302.18 acres of developed and undeveloped parkland and open space.

The current General Plan includes Policy CS.3.4 which states “The City shall strive to provide a minimum of 3 acres of land for a neighborhood or regional park for every 1,000 residents or 5.0 acres of dedicated open space for every 1,000 residents.” Based on the park acreage identified above and the City’s 2020 population of 19,505 the city currently has:
• 2.78 acres of developed parks per 1,000 residents
To reach the 3 acres per 1,000 park acreage goal, the City needs to add 4.36 acres to the developed park acreage. This could be accomplished by providing amenities in the existing undeveloped park acreage.

The city currently has undeveloped parks that could satisfy the park acreage goal by developing trails and access to these undeveloped park areas.

Park Acreage
City-Owned Parks
Park Name
Amber Swartz Park
Canyon Drive Park
Louis Francis Park
Meadow Park
Pinon Park
Bayfront Park
Dog Park
Fernandez Park
Pinole Valley Park
Pinole Valley Picnic Grove
Pinole Swim Center and Tiny Tot Center
Pinole Valley Tennis Courts
Total Park Acreage
Parkland Acreage

3.95 0.47

7.80 1.20

0.37 19.42

1.17 4.62

12.50 0.20

1.70 0.76

54.16 Proposed Park Type
Neighborhood Park
Neighborhood Park
Neighborhood Park
Neighborhood Park
Neighborhood Park
Community Park
Community Park
Community Park
Community Park
Community Park
Recreation Facility
Recreation Facility
Park Name Proposed Park Type Parkland Acreage
Hugh Young Open Space
Pinole Valley Park (undeveloped portion)
Sarah Drive Park
View Park

2.76 240.78

1.75 2.73
Undeveloped Park
Community Park
Undeveloped Park
Undeveloped Park
Although the developed park acreage does not show a large deficit, it is important to also provide the park amenities needed by the community of Pinole. Amenities such as sports fields could be accomplished through joint use of public school athletic fields. 37 | City of Pinole • Parks Master Plan

Trail Connectivity
3 The City of Pinole has few established trails. Trails are commonly used by residents in many communities for active and passive recreation activities such as running, biking, and walking. Trails can also be used as an alternative route of transportation between recreational locations. The City of Pinole maintains recreational trails for use by residents and visitors. Pinole’s paved pedestrian trails include:
• Pinole Creek Trail (from I-80 to Bayfront Park);
• Portions of the Bay Trail (1/6 of a mile) located at the end of Pinole Shores Drive; • (1/4 of a mile) around Bayfront Park;
• Sarah Drive Trail (1/6 of a mile) leading to Hoke Court and Stewart Elementary School.

During the creation of this Parks Master Plan an Active Transportation Plan was simultaneously under development titled “Walk & Roll Pinole”. The plan aims to establish a vision for improving walking and bicycling within Pinole for people of all ages and abilities.

The City’s current General Plan calls for improvements to local and regional trails including:
• The trail along Pinole Creek should be connected to East Bay Municipal Utility District (EBMUD) watershed lands by a continuous trail from the city’s Bayshore to the city’s ridges. One route could begin at Pinole Valley High School, extend to Duncan Canyon, cross
Rancho Road and
run alongside either
Galbreth Road or
Pinole Valley Road to
connect with Adobe
Road in Pinole Valley
Park.
• Completion of the
Bay Trail along the San
Pablo Bay shoreline in
Pinole.
• Implementation of the
Pinole Creek Vision
Plan and the Pinole
Creek Greenway
Master Plan would
result in enhanced
recreation trails and
access to environmental resources within Pinole.

Trail Connectivity
Exhibit 3.1-3: Pinole
Existing Bike Trails Map
Source: Walk & Role Pinole - Active
Transportation Plan 2023
City of Pinole • Parks Master Plan | 38

School Facilities
Copyright © 1995–2024 Esri.

All rights reserved.

School Facilities
The City of Pinole is served by four elementary schools, two middle schools, and one high school. These include:
• Collins Elementary School
• Ellerhorst Elementary School
• Shannon Elementary School
• Stewart Elementary School
• Crespi Middle School
• Pinole Middle School
• Pinole Valley High School
Exhibit 3.1-4: Pinole
School Facilities Map
39 | City of Pinole • Parks Master Plan

Joint Use Agreements
3 Enhanced community relationships, extended program sharing, and cost saving opportunities are often realized through collaborative development between the city and school districts. A well-developed Joint Use Agreement (JUA) is a key element in expanding recreational opportunities to community members with low-cost impacts. Moreover, having sound relationships with local schools enables strategic communication between the City Community Services Department and school aged kids and families alike. This segment of the community is often the majority base for recreational demand in any city.

At the time of this report there is only a single city agreement in place with West Contra Costa County Unified School District for use of City baseball fields by the Pinole Valley High School baseball team.

Photo by www.wccusd.net/pinole
City of Pinole • Parks Master Plan | 40

Tilden Regional Park
Tilden Regional Park is a popular regional park
located in the East Bay of the San Francisco Bay
Area, California. It covers over 2,000 acres and
offers a wide range of recreational activities and
natural attractions.

Contra Costa County Parks
The Contra Costa County Public Works
Department operates and maintains a variety
of parks throughout the county and manages
contracts for recreation programming in Alamo
and San Pablo. The County offers a wide range
of facilities such as the Rodeo Creek trail,
Montarabahy Community Center and Sports
Complex, Montalvin Park, Spears Circle Park, Hap
Magee Ranch Park, and Pacheco Creekside Park.

Other Parks and Recreation Facilities
Other Parks and Recreation Facilities Open to the Public Additional State, County, and Private Recreation facilities exist around and within the City of Pinole. Though not directly owned or controlled by the City, these facilities also provide recreation opportunities to the community. Such facilities are important to identify so not to duplicate city facilities in areas that may already be served through non-city owned recreational opportunities. Other recreation opportunities for residents of Pinole include:

Photo by https://www.ifloststarthere.com/
home/2020/3/19/tilden-park
Photo by https://www.parksconservancy.
org/projects/rodeo-valley-trail
Briones Regional Park
Briones Regional Park is located in Contra Costa
County, near the cities of Lafayette, Martinez, and
Pleasant Hill. It covers over 6,000 acres of rolling
hills and offers a peaceful and scenic escape for
those looking to enjoy the natural beauty of the
East Bay.

Photo by https://www.ebparks.org/parks/
briones
41 | City of Pinole • Parks Master Plan

3 Six Flags Discovery Kingdom
Located in Vallejo, just a short drive from Pinole,
Six Flags Discovery Kingdom is a theme park and
animal park with roller coasters, animal shows, and
family-friendly attractions.

Napa Valley
Napa Valley, located in Northern California, near
Pinole, is one of the most renowned
wine-producing regions in the world.

The region is home to more than 400 wineries,
ranging from small, family-owned vineyards
to large, well-known estates.

Point Pinole Regional Shoreline and Park
The Point Pinole Regional Shoreline, a 2,432-acre
parkland right next to Pinole, Richmond, and San
Pablo. Trails lead through meadows, eucalyptus
woods, and along bluffs and beaches on
San Pablo Bay.

Photo by https://www.redwoodhikes.com/
EastBay/Seaview.html
Photo by https://www.sixflags.com/
discoverykingdom/attractions/cobra
Photo by https://www.redwoodhikes.com/
EastBay/Pinole.html
Photo by https://daily.sevenfifty.com/
regions/napa-valley/
City of Pinole • Parks Master Plan | 42

Park Service Gap Analysis
In addition to providing appropriate quantities and types of recreation facilities, the City of Pinole strives to provide them in useful and appropriate locations. The service area gap analysis examines how parks are distributed throughout residential areas in the City.

Park Service Area Gaps
“Everyone deserves a park within walking distance of their home.” -NRPA (National Recreation and Parks Association)
Proximity to parks is more than a convenience issue; It helps to establish an excellent park system by providing improved air quality, circulation, and overall improved community health and wellness. One-half (.5) mile is approximately a 10-15-minute walk for most people. Most residences should be within one-half mile of a neighborhood park or amenity that satisfy common recreation needs.

The 5-10-15 minute walk map outlines the service availability around the existing parks that are available to Pinole residents. The service area boundaries also reflect the physical obstructions to pedestrian travel created by arterial roadways, freeways, etc. which limit easy access to parks and are reflected by truncated shapes in the service areas shown on the following exhibits.

Photo by the City of Pinole
43 | City of Pinole • Parks Master Plan