Pinole City Council
March 19, 2024

City of Pinole Logo Concept Survey
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Q11 What would you change about the logo (Concept 3) above? Answered: 46 Skipped: 26
# RESPONSES DATE
1 Make it less oversimplified & ACTUALLY show our town's heritage well. 10/17/2023 10:38 AM 2 Too oversimplified, looks like a tech company, needs to actually represent out heritage well and look beautiful at the same time.
10/17/2023 9:29 AM
3 not make it this oversimplified and not look like we're a branch for some big tech company 10/17/2023 9:07 AM 4 Make it not look like it’s saying “0lé!” 10/17/2023 8:54 AM 5 I don’t like the line between the o and the e 10/17/2023 8:08 AM 6 Put a tree somewhere! 10/16/2023 10:12 PM
7 n/a 10/16/2023 11:54 AM
8 I don´t like the design, really. I see the vision, but there are surely better ways of going about it.
10/16/2023 11:06 AM
9 The line from O to E 10/16/2023 9:08 AM
10 Nothing 10/16/2023 8:22 AM
11 Also looks like a product /corporate logo 10/14/2023 2:19 PM 12 No image is boring and the line shouldn't go through the remaining letters in the town's name 10/9/2023 7:47 PM 13 Include something that represents the geography and the Native American, Mexican, and Portuguese heritage.
10/8/2023 9:01 AM
14 seal the leak 10/7/2023 10:09 PM
15 a little too generic 10/7/2023 1:54 PM
16 remove the weird horizontal line connecting O to E and making it less legible. Why? what does it mean??
10/7/2023 12:10 PM
17 I don’t like any of these - where is our history and the story of Pinole? 10/7/2023 11:36 AM 18 Add graphics that represent the history and landmarks of the town. 10/7/2023 10:47 AM 19 Delete it 10/7/2023 9:10 AM
20 None 10/7/2023 8:48 AM
21 more detail that sugests pinole 10/6/2023 10:32 PM
22 Too plain, I’d like to see some sort of nature or representation of indigenous culture that existed here before colonization
10/6/2023 8:16 PM
23 Include more texture and different color scheme (gold, brown, etc) 10/6/2023 6:10 PM 24 I don’t like the line running through the last two letters. 10/6/2023 6:02 PM 25 Have it refect our community. I don't care for this one. 10/6/2023 4:34 PM 26 Have bold sun rays where the yellow part is. Sunny Pinole! ☀️ 10/6/2023 4:21 PM 27 Not much...it just doesn't look too "official". 10/6/2023 3:58 PM 28 I am sad to see the removal of the indigenous person from the logo. 10/6/2023 3:57 PM 29 Looks like a corporate logo, just awful. 10/6/2023 3:54 PM 30 Instead of what looks like an island, why not make the "O" of Pinole a native flower? We have 10/6/2023 3:47 PM 49

City of Pinole Logo Concept Survey
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a street named Pinon in Pinole - with pinon being a small, pine tree. That could be incorporated into the logo.
31 Redo 10/6/2023 3:07 PM
32 Make water area start lower and add a tree in green area above which should be lower. 10/6/2023 3:02 PM 33 Everything 10/6/2023 2:25 PM
34 I don't care for the line through OLE 10/6/2023 2:22 PM 35 Once again this is boring. I’d like to see more trees, the bay, hills and the natives. 10/6/2023 2:11 PM 36 It's too modern feeling. 10/6/2023 1:58 PM
37 Nothing, as long as the purpose is to go with a clean and simple design 10/6/2023 1:41 PM 38 I really don't like the key type line running from the "O" through "L" and "E"...I do like the colors though.
10/6/2023 1:40 PM
39 don't like the design in general - what's with the horizontal line from the O to the E?? 10/6/2023 1:20 PM 40 The straightness of the line emerging from the O. Make it organically curved like a stream, not perfectly straight like a pipe or laboratory glassware. 10/6/2023 1:12 PM
41 Not sure 10/6/2023 1:00 PM
42 Everything 10/6/2023 12:51 PM
43 I think this one lacks a indigenous reference like the other ones. 10/6/2023 12:49 PM 44 Probably nothing. 10/6/2023 12:48 PM
45 A lot. 10/6/2023 12:47 PM
46 It's only telling a story with color, and not everyone can see those color combos 10/6/2023 12:41 PM 50

City of Pinole Logo Concept Survey
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Q13 What does the logo (Concept 4) above tell you about Pinole? Answered: 46 Skipped: 26
# RESPONSES DATE
1 We are a Hispanic tech company. 10/17/2023 10:38 AM
2 We're a hispanic tech company 10/17/2023 9:29 AM
3 we look like a big tech city despite us not being one 10/17/2023 9:07 AM 4 We have water 10/17/2023 8:54 AM
5 Water, hills, sun 10/17/2023 8:08 AM
6 It’s the same as #3 10/16/2023 10:12 PM
7 fresh blue sky 10/16/2023 1:58 PM
8 n/a 10/16/2023 11:54 AM
9 Same as Concept 3. 10/16/2023 11:06 AM
10 Same as previous. 10/16/2023 8:22 AM
11 Ohlone heritage is important, modernizing city, the connecting letters represent connection to me
10/14/2023 2:19 PM
12 Slightly better and more dimensional than concept 3 10/9/2023 7:47 PM 13 Not sure ..... 10/8/2023 9:01 AM
14 WAter is escaping. 10/7/2023 10:09 PM
15 maybe the line through the E represents water, but not sure anyone not from here would see that
10/7/2023 1:54 PM
16 nothing 10/7/2023 12:10 PM
17 What is it supposed to be? 10/7/2023 11:36 AM
18 It tells me the name of the city. It implies green land and nods to the Bay. Again, there is subtle basket design that just might be a pretty design and nothing else. 10/7/2023 10:47 AM
19 nothing 10/7/2023 9:10 AM
20 Not much, but better than No. 3 because it is more complex. 10/6/2023 11:13 PM 21 pinole still looks like a business logo 10/6/2023 10:32 PM 22 Nothing 10/6/2023 8:16 PM
23 Like the other “stylized” designs, it wouldn’t mean anything to most people. 10/6/2023 6:35 PM 24 Not much, again I don’t like the dark blue 10/6/2023 6:10 PM 25 Nothing. What does it have to do with Pinole? 10/6/2023 4:34 PM 26 No biases, community awareness 10/6/2023 3:58 PM
27 Nothing other than the name 10/6/2023 3:57 PM
28 Nothing 10/6/2023 3:54 PM
29 The same as the previous ones. It doesn't look distinctively different from the others. 10/6/2023 3:47 PM 30 It’s boring and plain. Nothing to do with Pinole. 10/6/2023 3:14 PM 31 Nothing 10/6/2023 3:07 PM
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City of Pinole Logo Concept Survey
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32 Lots of water & some green What are the small triangles for? 10/6/2023 3:02 PM 33 Confused 10/6/2023 2:25 PM
34 This looks the same as 3? 10/6/2023 2:22 PM
35 Nothing 10/6/2023 2:11 PM
36 Too simple to represent a city 10/6/2023 1:41 PM
37 Again, not much. I spend time trying to figure out what's going on with the horizontal line from the O to the E. To me it's distracting.
10/6/2023 1:20 PM
38 Our wastewater drains into the bay, we knocked over a flask, our water stinks (green cloud above water), our city is named PINGLE or PINQLE
10/6/2023 1:12 PM
39 Not much I think 10/6/2023 1:00 PM
40 The circle of the "o" evokes a kind of community or togetherness. I like that the green and blue evoke hills and the water of the bay.
10/6/2023 12:59 PM
41 Nothing 10/6/2023 12:51 PM
42 This one is the same as the concept 3 with triangles in the o. I think it’s an attempt to keep the native symbolism but not quite clear.
10/6/2023 12:49 PM
43 this modern design gives some reference to the native history of the area as well as the geographic features.
10/6/2023 12:48 PM
44 Recycling company logo vibes. 10/6/2023 12:47 PM
45 Same as concept 3 10/6/2023 12:41 PM
46 I 'see' the sun, hills, and water in this logo. The diamond pattern makes think it's a reference to Native culture.
10/6/2023 12:33 PM
52

City of Pinole Logo Concept Survey
1 / 1

2.78% 2

18.06% 13

25.00% 18

29.17% 21

25.00% 18
Q12 Logo Concept 4 reflects the Pinole Community.

Answered: 72 Skipped: 0
TOTAL 72
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
53

City of Pinole Logo Concept Survey
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Q14 What would you change about the logo (Concept 4) above? Answered: 42 Skipped: 30
# RESPONSES DATE
1 Make it less oversimplified & actually show our town's heritage well. 10/17/2023 10:38 AM 2 Too oversimplified, looks like a tech company, needs to actually represent out heritage well and look beautiful at the same time. And for the love of god, if you're gonna use one of these logos, please alternate this with the Native Logo and the Historic Old Town Logo. 10/17/2023 9:29 AM
3 we still look like a tech company 10/17/2023 9:07 AM
4 Add more to the actual picture in the o 10/17/2023 8:54 AM 5 I don’t like the line between the o and the e 10/17/2023 8:08 AM 6 Trees! 10/16/2023 10:12 PM
7 n/a 10/16/2023 11:54 AM
8 Same as Concept 3. 10/16/2023 11:06 AM
9 The line from O to E 10/16/2023 9:08 AM
10 The triangles around the circle are distracting. 10/16/2023 8:22 AM 11 See above critiques of #3 10/9/2023 7:47 PM
12 Flip the blue and green...not sure if it is bay and hills, hills and sky Include something that represents the Native American, Mexican, and Portuguese heritage. 10/8/2023 9:01 AM
13 not sure 10/7/2023 10:09 PM
14 remove the weird horizontal line connecting O to E and making it less legible. Why? what does it mean??
10/7/2023 12:10 PM
15 I don’t like any of these - where is our history? The story of Pinole? 10/7/2023 11:36 AM 16 The line through the O L E. Is that supposed to imply the creek? Clever, but not very fluid. I'm a person who like curves more than straight lines. It's a "clean" logo. I'll give you that. 10/7/2023 10:47 AM
17 delete it 10/7/2023 9:10 AM
18 Better detail than concept 3 but needs to be more like 2 10/6/2023 10:32 PM 19 Add something! Pinole is a town not a corporation. Where is the soul? 10/6/2023 8:16 PM 20 Add a Historical reference 10/6/2023 6:10 PM
21 I don’t like the line running through the last two letters. 10/6/2023 6:02 PM 22 Just start over. 10/6/2023 4:34 PM
23 Have bold sun rays where the yellow part is. Sunny Pinole! ☀️ 10/6/2023 4:21 PM 24 letters starting smaller, increasing in size to the actual logo, them back again, emphasizing the logo.
10/6/2023 3:58 PM
25 I am sad to see the removal of the indigenous person from the logo. 10/6/2023 3:57 PM 26 Throw it away 10/6/2023 3:54 PM
27 Another idea that could be implemented would be making the "O" in Pinole a circle of diverse hands of color. Maybe the hands are simply holding one another 360 degrees; with something being held in the center like a flower, or seeds called "pinolli" from which the name Pinole derives from.
10/6/2023 3:47 PM
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City of Pinole Logo Concept Survey
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28 Make it reflect a community of people and beautiful trees, a creek etc. 10/6/2023 3:14 PM 29 Redo 10/6/2023 3:07 PM
30 Have green area lower (with cross over) and Add tree. Then has less water below. Maybe small trees instead of triangles?
10/6/2023 3:02 PM
31 Not sure what it even represents 10/6/2023 2:25 PM
32 no line through OLE 10/6/2023 2:22 PM
33 Once again this is boring. I’d like to see more trees, the bay, hills and the natives. 10/6/2023 2:11 PM 34 The arrows on the O, the design seems to be a clean and simple design, it feels like the arrows are just an after thought
10/6/2023 1:41 PM
35 I like this one better that the 3rd design but it's ranks 3rd on my list. 10/6/2023 1:40 PM 36 Sorry, still haven't gained any design skills. 10/6/2023 1:20 PM 37 The straightness of the line emerging from the O. Make it organically curved like a stream, not perfectly straight like a pipe or laboratory glassware. 10/6/2023 1:12 PM
38 I just wouldn’t use it 10/6/2023 1:00 PM
39 Everything 10/6/2023 12:51 PM
40 Nothing. 10/6/2023 12:48 PM
41 Should hire a local artist to advice on this project, these logos look like generated freebies icons.
10/6/2023 12:47 PM
42 Same as concept 3 10/6/2023 12:41 PM
55

56

City of Pinole
Logo Survey Results
February 27, 2024
57

City of Pinole Logo Survey
1 / 1

83.04% 93

11.61% 13

2.68% 3

3.57% 4

4.46% 5

0.00% 0

0.00% 0

12.50% 14
Q1 What best describes your role in the Pinole community? (check all that apply)
Answered: 112 Skipped: 2
Total Respondents: 112
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Resident
Non-resident
Student
Retired
Business Owner
Visitor
Elected
Official
Other (please
specify)

ANSWER CHOICES RESPONSES
Resident
Non-resident
Student
Retired
Business Owner
Visitor
Elected Official
Other (please specify)
Other: Garden Club member, "raised in Ptown, now live in El Sob," employees, former resident, nearby resident. 58

City of Pinole Logo Survey
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Q2 Using the arrows, rank the following logo concepts with your favorite design at the top.

Answered: 114 Skipped: 0
0 1 2 3 4 5 6 7 8 9 10
Option 1. The
oak trees ar...

Option 2.

This design ...

Option 3. The
cattails are...

Option 4.

This design...

Option 5. This
design is...
59

City of Pinole Logo Survey
2 / 2

50.00%
57 23.68%
27 14.91%
17 7.02%
8 4.39%
5 114 4.08

20.18%
23 30.70%
35 15.79%
18 19.30%
22 14.04%
16 114 3.24

2.63%
3 19.30%
22 38.60%
44 21.05%
24 18.42%
21 114 2.67

3.51%
4 11.40%
13 16.67%
19 36.84%
42 31.58%
36 114 2.18

23.68%
27 14.91%
17 14.04%
16 15.79%
18 31.58%
36 114 2.83
1 2 3 4 5 TOTAL SCORE
Option 1. The oak trees are native to this area and
produce acorns. Acorns are the main ingredient in pinole (pee-noh-lay), a porridge of ground nuts and grains that was made by the Ohlone who shared it with European
settlers. A hint of San Pablo Bay can be seen peeking
through the valleys. The wave represents water and Pinole as a bay front community. The triangle design
acknowledges the indigenous roots of Pinole. A simple
basket pattern borders the image inside the "O".

Option 2. This design is identical to Option #1, with the addition of two acorns sitting on the wave. Acorns are the main ingredient in pinole (pee-noh-lay), a porridge of
ground nuts and grains that was made by the Ohlone who
shared it with European settlers.

Option 3. The cattails are native to this area and found in abundance in Pinole Creek. San Pablo Bay, where Pinole
Creek ends, sits behind the cattails. The triangle design acknowledges the indigenous roots of Pinole and are more prominent in this design bordering the "O". The wave
represents water and Pinole as a bay front community.

Option 4. This design features a bolder, arched font. The "O" is shaped by a side view of a basket woven with an
indigenous design. There is a sunset glowing inside the basket, bordered by the triangle pattern that represents Pinole's Ohlone roots. The underline of the text represents water and Pinole as a bay front community.

Option 5. This design is identical to Option #4, with the addition of a hawk and cattails. The hawk represents
freedom. It also represents the wildlife experience that is special to Pinoleans surrounded by an urban environment.

The cattails are a native plant found in abundance in
Pinole Creek.
60

City of Pinole Logo Survey
1 / 1

33.33% 38

35.09% 40

22.81% 26

5.26% 6

3.51% 4
Q3 Logo Option 1 reflects the Pinole Community.

Answered: 114 Skipped: 0
TOTAL 114
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
61

City of Pinole Logo Survey
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Q4 What does the logo (Option 1) above tell you about Pinole? Answered: 54 Skipped: 60
# RESPONSES DATE
1 Welcoming, humble and eye carching 2/25/2024 6:34 PM
2 city by water in valley 2/24/2024 9:13 PM
3 The abundance of oak trees in the area. 2/24/2024 3:03 PM 4 The city likes to waste money changing things that don't need changing instead of fixing its streets.
2/23/2024 1:31 PM
5 In this option, the treatment of the water element reads best, especially referencing the reasoning behind it. I can see the stream, I think water right away. Juxtaposed with the straight text baselines helps push the idea of flowing water. The graphics within the letter O may feel a bit generic to a visitor. But living in Pinole I do see the rolling hills, the bay, and a sunset. The trees read as oak to me, even in their small format. Doing a lot with a little. Overall it tells a good story about Pinole without over whelming the viewer with extraneous details. I placed this one as my top option because it feels the most readable when compared to it's variations. 2/23/2024 10:18 AM
6 I moved here for the trees, that's what I think about when I think of Pinole. 2/23/2024 9:25 AM 7 What stands out is the wave, tribal design and trees, but the trees/landscape doesn't completely reflects Pinole as we are by the bay and not inland. 2/23/2024 9:00 AM
8 It’s got trees, hills, and it’s sunny. 2/23/2024 3:47 AM 9 nothing 2/22/2024 10:41 PM
10 Looks like it belongs on a bank, no life. 2/22/2024 8:32 PM 11 That Oak tress should be in abundance throughout the community both residence and parks 2/22/2024 7:57 PM 12 Simple, colorful 2/22/2024 6:59 PM
13 Love the oaks - which are so prominent here and a big part of why I love the Pinole landscape. 2/22/2024 4:41 PM 14 It reminds me of the natural resources we have. 2/22/2024 4:03 PM 15 location on the Bay with flowing water. Clean and lovely with the oak trees. 2/22/2024 3:51 PM 16 Indigenous people are of the past in Pinole. We are not. 2/22/2024 3:26 PM 17 Not so much 2/22/2024 3:04 PM
18 It has oaks which I like 2/22/2024 2:54 PM
19 Oak trees, Bay, Indigenous roots. 2/22/2024 2:50 PM
20 oak trees are native to the land 2/22/2024 12:53 PM
21 Our beautiful green valley of trees 2/15/2024 4:32 PM 22 Our history and our landscape. 2/12/2024 4:38 PM
23 that there are trees 2/11/2024 8:45 PM
24 That is has indigenous affiliations and oak trees 2/11/2024 6:32 PM 25 Hilly and green and yellow. Pinole in a nutshell 2/11/2024 11:25 AM 26 Trees, nature environment, by the Bay, recognition of the acorn. 2/10/2024 8:02 AM 27 Everything in the description! 2/10/2024 4:07 AM
28 Water, oak trees and indigenous peoples 2/9/2024 7:27 PM 62

City of Pinole Logo Survey
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29 Made from oak acorns 2/9/2024 1:14 PM
30 Pinole values nature and community 2/9/2024 12:48 PM 31 That we are a rural community, which is not correct. We are imbedded in a rural area however.

So in that respect it is OK.
2/9/2024 12:16 PM
32 There is a lot of water and nature in Pinole 2/9/2024 11:53 AM 33 That oak trees, the hills and the bay are important natural features of our city. 2/9/2024 10:41 AM 34 hills, trees, water 2/9/2024 10:21 AM
35 That Pinole has oak trees. 2/9/2024 9:38 AM
36 Peaceful, United, Rich in culture 2/9/2024 7:08 AM
37 I like this one best with the oak tree and the wavy line. 2/9/2024 6:53 AM 38 That it's hilly, has oak trees and is near the water 2/8/2024 9:12 PM 39 That there are trees and sun in the environment. Isn't that true of just about any town, anywhere??
2/8/2024 7:48 PM
40 There's trees 2/8/2024 7:23 PM
41 everything 2/8/2024 7:11 PM
42 Pinole is environmentally aware and a peaceful place 2/8/2024 6:37 PM 43 There's trees in Pinole. 2/7/2024 5:50 PM
44 It tells me that Pinole is proud of the oak trees an their value and history in the community. 2/5/2024 2:01 PM 45 That Pinole is by the water and has trees - opportunities for recreation and nature 2/5/2024 9:20 AM 46 Generic looking 2/5/2024 8:02 AM
47 We are in CA. We have an abundance of oak trees and hills. We are close to the water. 2/5/2024 7:58 AM 48 Big trees, near the water 2/5/2024 7:24 AM
49 It is simple and reflects our community 2/5/2024 6:05 AM 50 Peaceful 2/4/2024 8:37 PM
51 WE HAVE ROLLING HILLS, FORSTTSS AND RIPPARIAN WAYS. 2/2/2024 12:41 PM 52 NOTHING 2/2/2024 12:18 PM
53 There are trees, hills and water. 2/2/2024 12:12 PM
54 Good image, but logo is too boring. Maybe making the same circular seal as before with the city text around the image. This is too simplified and is not memorable, but it is the best appearing one out of the 5. Combine the old logo design structure with this new image. 2/2/2024 12:12 PM
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City of Pinole Logo Survey
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Q5 What would you change about the logo (Option 1) above? Answered: 51 Skipped: 63
# RESPONSES DATE
1 Perhaps expand the color gradient to the PINOLE letters? Maybe increase the pitch of the rolling lines a touch?
2/26/2024 11:14 AM
2 None 2/25/2024 6:34 PM
3 nothing 2/24/2024 9:13 PM
4 nothing 2/24/2024 3:03 PM
5 Not use it 2/23/2024 1:31 PM
6 At first glance I thought the type might be a little bland. The more I look at it the more it grows on me. It's a nice weight and thickness for the logo. Pairs well with itself with the usage in "California" below. Feels like a treatment that will look as good in 50 years as it does today.

Usually I'm not a fan of perfect-circle O's, but the way it's utilized here really suits it. The "N" is what's doing it for me, it has a little character with the rounded points and softens the typeface.

I wonder if there's an opportunity to bring a hint of that into the other letters. I'm assuming the triangular pattern is supposed to be an homage to Ohlone textiles, jewelry, and art. I really like the use of a pattern here, but wonder if there's another pattern you can pull that would be more unique to the Ohlone culture. I understand the limitations working in a logo, it has to read at a small scale, so simpler the better. With the use of gradients, tints, and fine line work, looking at the border around the graphic in the O, how would this logo read black and white? Would this be used mostly for signage and large scale use? Or will it have to be legible printed out in black and white on a letterhead?
2/23/2024 10:18 AM
7 Nothing, it's simple design, not too busy and easy to use various publications. 2/23/2024 9:25 AM 8 I would consider an option where the letters of Pinole follow the curves of the underline/wave. 2/22/2024 10:59 PM 9 nothing. this is why I picked option #5 as my first choice. 2/22/2024 10:41 PM 10 The circle and trees should be HUGE, with Pinole written around it. A bird, and symbol of indigenous Indian should be on it in the design.
2/22/2024 8:32 PM
11 Plant more trees to prove that Oaks are a huge part of our community 2/22/2024 7:57 PM 12 Nothing 2/22/2024 6:59 PM
13 The triangle banner - I think it looks better in the semicircle shape for symmetry 2/22/2024 5:13 PM 14 Not sure, but maybe try this design out with the bolder Pinole text like in the creek & hawk design? ...
2/22/2024 4:41 PM
15 The water could be a little more prominent/obvious. 2/22/2024 4:03 PM 16 nothing 2/22/2024 3:51 PM
17 Add more indigenous symbolism. 2/22/2024 3:26 PM
18 The typeface 2/22/2024 3:04 PM
19 I’d add the creek and acrons. We have beautiful land AND water in Pinole. :) 2/22/2024 2:54 PM 20 Nothing. It’s my favorite. 2/22/2024 2:50 PM
21 Nothing 2/15/2024 4:32 PM
22 I like the version with the acorns better. 2/12/2024 4:38 PM 23 I like the colors. 2/11/2024 6:32 PM
24 Color of “Pinole.” It feels too dark and militant. 2/11/2024 11:25 AM 64

City of Pinole Logo Survey
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25 Nothing 2/10/2024 8:02 AM
26 Not sure, looks pretty good. 2/10/2024 4:07 AM
27 Water more evident more water bluer color 2/9/2024 7:27 PM 28 Nothing 2/9/2024 1:14 PM
29 I would add an historic building to indicate we are a well established community. 2/9/2024 12:16 PM 30 I might like to see the design with the basket weave around some or all of the O in Pinole that would add honor to Native American heritage perhaps.
2/9/2024 11:53 AM
31 It might be interesting to see if the yellow background color could fade to red at the bottom to reflect a sunset.
2/9/2024 10:41 AM
32 Not sure. 2/9/2024 9:38 AM
33 Nothing 2/9/2024 7:08 AM
34 I’d add the hawk to it. I love seeing the red tail hawks on occasion when I’m driving up the hill where I live.
2/9/2024 6:53 AM
35 Simplify the oak and frame, more graphic less detail 2/8/2024 11:01 PM 36 I prefer a straighter underline — not so wavy. But these are great 2/8/2024 8:35 PM 37 Completely re-do the graphic. Putting all the attention on the "O" makes me feel as though I'm looking out a porthole. Also, it's so busy that I think it will not reproduce well (or clearly) on different media and materials.
2/8/2024 7:48 PM
38 More Native imagery 2/8/2024 7:23 PM
39 n/a 2/8/2024 7:11 PM
40 Nothing. I really like it 2/8/2024 6:37 PM
41 The underline doesn't look like water. Maybe something that looks more like waves. 2/8/2024 6:23 PM 42 Add more details or elements. 2/7/2024 5:50 PM
43 I would make the larger oak tree more prominent and more definition if possible. Maybe get rid of the two smaller trees and add the hawk. The issue with all of these is the word, "Pinole" overshadows the logo design and once this is placed on city letterhead or an emblem, the fine details of a valley shape and water wave will be unnoticeable. 2/5/2024 2:01 PM
44 Nothing 2/5/2024 9:20 AM
45 Add birds/wildlife and the cattails to represent our unique biodiversity and landscape. 2/5/2024 8:50 AM 46 Add an animal, maybe a bird, to the logo in the O. 2/5/2024 7:58 AM 47 The triangle bar. Would prefer if any of the logos had the blue water in the distance 2/5/2024 7:24 AM 48 I like it how it is. 2/5/2024 6:23 AM
49 nothing 2/5/2024 6:05 AM
50 nothing 2/4/2024 8:37 PM
51 REMOVE THE TRIANGLES 2/2/2024 12:41 PM
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City of Pinole Logo Survey
1 / 1

21.93% 25

37.72% 43

23.68% 27

11.40% 13

5.26% 6
Q6 Logo Option 2 reflects the Pinole Community.

Answered: 114 Skipped: 0
TOTAL 114
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
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Q7 What does the logo (Option 2) above tell you about Pinole? Answered: 47 Skipped: 67
# RESPONSES DATE
1 I like option one 2/25/2024 6:34 PM
2 city in valley near water. Not sure what acorns say since out of main picture. Looks weird. 2/24/2024 9:13 PM 3 See #1 above. 2/23/2024 1:31 PM
4 Please refer to my comments in Option 1. The addition of the acorns is nice here, I do associate them with home I like that you're looking to incorporate them. 2/23/2024 10:18 AM
5 The acorns will be too small to see when you use the logo in publications, they will look like a mistake.
2/23/2024 9:25 AM
6 The acorns on the wave emphasize one ingredient source for pinole (pee-no-leh). Nice detail.

The wave also looks like a blanket made with a native American design and acorns on it. 2/23/2024 3:47 AM
7 nothing 2/22/2024 10:41 PM
8 It looks flat, with no life. Looks like we want to be apartment communities only, no nature, or respect. I do like the acorns, it helps break up the boring corporate logo design, but, it should be 50% of the design. TOO CORPORATE. Seriously.
2/22/2024 8:32 PM
9 ? 2/22/2024 7:57 PM
10 Don't like acorn on ribbon 2/22/2024 6:59 PM
11 Same as above, but definitely also places Pinole in CA (with the acorns from oak trees) 2/22/2024 4:03 PM 12 I like the whimsical addition of the acorns 2/22/2024 3:51 PM 13 Pinole has acorns. But I still see indigenous erasure in this logo. 2/22/2024 3:26 PM 14 We like acorns 2/22/2024 3:04 PM
15 Love the acorns. We should never forget who lived here first. 2/22/2024 2:54 PM 16 Same as I said for number one but has more emphasis on acorns. 2/22/2024 2:50 PM 17 oak trees with acorn that dropped 2/22/2024 12:53 PM 18 Drop the acorns, keep the logo simple 2/15/2024 4:32 PM 19 The acorns are hard to see therefore more of a distraction 2/12/2024 6:06 PM 20 Our history and our landscape. 2/12/2024 4:38 PM
21 that there are oak trees 2/11/2024 8:45 PM
22 Same as #1 but it has acorns which have fallen to the ground 2/11/2024 6:32 PM 23 Same as I said in 1. I don’t like the acorns on the band though as it draws attention. 2/10/2024 8:02 AM 24 Same as above I like Option 2 better 2/9/2024 7:27 PM 25 Pinole made from oak acorns 2/9/2024 1:14 PM
26 Pinole values its history and nature 2/9/2024 12:48 PM 27 that we are nutty, just like the acorns 2/9/2024 12:16 PM 28 Acorns are important to our city 2/9/2024 11:53 AM
29 That oak trees, especially and also the hills and the bay are important natural features of our city.
2/9/2024 10:41 AM
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30 hills, trees, water, the acorns make it more specific to Pinole 2/9/2024 10:21 AM 31 Again, that Pinole has oak trees, but also a little whimsy and cuteness with its fallen acorns 2/9/2024 9:38 AM 32 Peaceful 2/9/2024 7:08 AM
33 That it's hilly, has oak trees and is near the water 2/8/2024 9:12 PM 34 That there is sun (which is true of just about any town, anywhere) and there are trees that produce acorns.
2/8/2024 7:48 PM
35 Like the addition of the acorns 2/8/2024 7:23 PM
36 Pinole is environmentally aware and a peaceful place 2/8/2024 6:37 PM 37 There's trees in Pinole and they may produce acorns. 2/7/2024 5:50 PM 38 It tells me that Pinole is proud of the oak trees an their value and history in the community. I really like the addition of the acorns.
2/5/2024 2:01 PM
39 That Pinole is by the water, and there's something with acorns, like oak trees 2/5/2024 9:20 AM 40 We are in CA. We have an abundance of oak trees and hills. We are close to the water. Acorns hold a special significance.
2/5/2024 7:58 AM
41 The rolling hills The history of the Oak trees and the acorns 2/5/2024 7:24 AM 42 I didn't understand the relation of the acorns without the provided description. Without the description, the acorns seem distracting, despite their significance. 2/5/2024 6:23 AM
43 peaceful outings 2/4/2024 8:37 PM
44 acorns are random and unnecessary 2/3/2024 8:03 AM
45 N/A 2/2/2024 12:41 PM
46 NOTHING 2/2/2024 12:18 PM
47 Acorns are found in Pinole. 2/2/2024 12:12 PM
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Q8 What would you change about the logo (Option 2) above? Answered: 49 Skipped: 65
# RESPONSES DATE
1 I kinda like the flouish. Still would like to see the gradient extended. Why this Blue? 2/26/2024 11:14 AM 2 The acorns 2/25/2024 6:34 PM
3 move acorns 2/24/2024 9:13 PM
4 Not use it 2/23/2024 1:31 PM
5 The main problem is, now we have a pair of nuts on the logo. Also at a small scale these will read more like blotches or mistakes than acorns.
2/23/2024 10:18 AM
6 Get rid of the acorns or incorporate them inside the circle 2/23/2024 9:25 AM 7 Put triangles in the “O” like you have in Option 3. I’m seeing these logos on my iPhone screen and the details in the “O” are very small. So the triangles in the “O” of design 3 really make the “O” pop (in a good way LOL).
2/23/2024 3:47 AM
8 see answer in number 5. also those tiny "hanging" around acorns look silly. 2/22/2024 10:41 PM 9 Remove the acorns..it's corny...no pun intended 2/22/2024 7:57 PM 10 Remove the acorns 2/22/2024 7:17 PM
11 I dislike the floating acorns. They distract the eye and look like debris. I imagine they will be even harder to distinguish when smaller and printed on official documents. Triangle banner should be symmetrical
2/22/2024 5:13 PM
12 I don't think the acorns are integrated enough into the design as a whole. I like the concept of incuding the acorns, but the logo itself was my least favorite of these five. 2/22/2024 4:41 PM
13 Same as above - water could be more obvious. 2/22/2024 4:03 PM 14 nothing 2/22/2024 3:51 PM
15 The addition of acorns are nice. 2/22/2024 3:26 PM
16 Lose the acorns 2/22/2024 3:04 PM
17 Add creek to the oaks to add water element 2/22/2024 2:54 PM 18 Remove the acorns as it’s distracting. 2/22/2024 2:50 PM 19 No acorns 2/15/2024 4:32 PM
20 Nothing - it's my favorite. 2/12/2024 4:38 PM
21 The acorns are distracting. 2/11/2024 6:32 PM
22 Remove acorns. 2/10/2024 8:02 AM
23 Would make water bluer and more visible 2/9/2024 7:27 PM 24 Nothing 2/9/2024 1:14 PM
25 Not a fan of the acorns 2/9/2024 12:48 PM
26 Get rid of the acorns. 2/9/2024 12:16 PM
27 Not a big fan of the acorns. Might be hard to see on smaller logos. 2/9/2024 11:53 AM 28 Nothing. I love it. 2/9/2024 10:41 AM
29 Not sure, add a bird I think because the oak alone is a common city symbol. 2/9/2024 9:38 AM 69

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30 I don’t like the random acorns on the wave 2/9/2024 7:36 AM 31 The acorns are hard to see and distinguish 2/9/2024 7:08 AM 32 I just think the acorns are distracting and don’t really add meaning since the oak trees can also refer to the food pinole.
2/9/2024 7:00 AM
33 I don’t like the acorns. It’s too hard to tell what they are. 2/9/2024 6:53 AM 34 Simplify 2/8/2024 11:01 PM
35 Completely re-do the graphic. Putting all the attention on the "O" makes me feel as though I'm looking out a porthole. It seems crowded. Also, it's so busy that I think it will not reproduce well (or clearly) on different media and materials.
2/8/2024 7:48 PM
36 Less subtle Native imagery 2/8/2024 7:23 PM
37 The acorns. They are too much. They look hokie 2/8/2024 6:37 PM 38 The underline 2/8/2024 6:23 PM
39 Add more details or elements. 2/7/2024 5:50 PM
40 Instead of blue, I would make the acorns closer to their actual color with a reddish brown nut and tannish brown cap. Here again, I would make the larger oak tree more prominent and more definition if possible. Maybe get rid of the two smaller trees and add the hawk. The issue with all of these is the word, "Pinole" overshadows the logo design and once this is placed on city letterhead or an emblem, the fine details of a valley shape and water wave will be unnoticeable.
2/5/2024 2:01 PM
41 The little acorns are too much, though I think they're cute but overall unnecessary 2/5/2024 9:20 AM 42 Add birds/wildlife and the cattails to represent our unique biodiversity and landscape. 2/5/2024 8:50 AM 43 Acorns don't make sense and look out of place 2/5/2024 8:02 AM 44 I still think an animal added to the O would look nice. 2/5/2024 7:58 AM 45 The font of the Pinole lettering 2/5/2024 7:24 AM
46 No change. 2/5/2024 6:23 AM
47 the acorns look funny 2/4/2024 8:37 PM
48 take off acorns 2/3/2024 8:03 AM
49 I DON'T LIKE THE ACORNS 2/2/2024 12:41 PM
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9.65% 11

32.46% 37

35.96% 41

16.67% 19

5.26% 6
Q9 Logo Option 3 reflects the Pinole Community.

Answered: 114 Skipped: 0
TOTAL 114
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
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Q10 What does the logo (Option 3) above tell you about Pinole? Answered: 38 Skipped: 76
# RESPONSES DATE
1 Dont like the cat-tails. 2/26/2024 11:14 AM
2 I like option one 2/25/2024 6:34 PM
3 city in valley near water with cattails 2/24/2024 9:13 PM 4 See #1 above. 2/23/2024 1:31 PM
5 I did rank this one "Strongly agree" but ranked my first option as "Agree". I think Option 1 works better as a logo, but I think the cattails read more Pinole to me. The whole Bay Area has rolling hills, a view of the bay, and oak trees. But cattails feel more unique to our geography.
2/23/2024 10:18 AM
6 Doesn't remind me of Pinole 2/23/2024 9:25 AM
7 It’s got cattails, green, sun, and water. 2/23/2024 3:47 AM 8 nothing 2/22/2024 10:41 PM
9 Same as above. Even the underline is straight, a very slight wave. No commitment to the wave, lol! the stark corporate logo of the name letters disrupts the eye to see the logo, it is entirely too small. Even the picture inside the little circle is ugly, as the white outlines kill the mood of the landscape.
2/22/2024 8:32 PM
10 The grasses look like squiggle marks 2/22/2024 7:57 PM 11 Not much. I use our parks a lot and don't recall seeing cattails. 2/22/2024 4:03 PM 12 That there is water and nature in Pinole. More triangles in the motif show me that there is clear indigenous history here.
2/22/2024 3:26 PM
13 Love the marshland motif. 2/22/2024 2:54 PM
14 Bay front, natural environment. 2/22/2024 2:50 PM
15 cattails and sunsets 2/22/2024 12:53 PM
16 nature by the bay 2/19/2024 3:25 PM
17 Our history and our landscape. 2/12/2024 4:38 PM
18 Same as #1 and that it is connected to water 2/11/2024 6:32 PM 19 Nature environment. 2/10/2024 8:02 AM
20 There are cattails here 2/9/2024 1:14 PM
21 Nothing comes to mind except duck hunting. 2/9/2024 12:16 PM 22 Cattails are important in Pinole 2/9/2024 11:53 AM
23 Cattails grow here? 2/9/2024 10:41 AM
24 Pinole is near water and green hills and likes triangle designs. 2/9/2024 9:38 AM 25 Resourceful 2/9/2024 7:08 AM
26 That it's hilly and is near the water 2/8/2024 9:12 PM 27 It tells me that there are probably some wetlands nearby (because of the cattails)...and a body of water. And lots of sun.
2/8/2024 7:48 PM
28 We have a lot of water 2/8/2024 6:37 PM
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City of Pinole Logo Survey
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29 Pinole may have some wetlands and wetlands-appropriate foliage. 2/7/2024 5:50 PM 30 It tells me that Pinole is proud of it's history of being close to the san pablo bay and our abundance of cattails.
2/5/2024 2:01 PM
31 That Pinole is by the water and has pretty recreational areas 2/5/2024 9:20 AM 32 I dont like the reeds. Too many triangles without an obvious link to indigenous roots. 2/5/2024 7:58 AM 33 Its literally in the marsh? lol 2/5/2024 7:24 AM
34 That it's a wetland community. 2/5/2024 6:23 AM
35 weeds, allergies 2/4/2024 8:37 PM
36 HILLS, WATERWAYS, AND MARSH 2/2/2024 12:41 PM
37 THAT WE HAVE SOME TYPE OF WATER 2/2/2024 12:18 PM
38 There is a lot of marsh in Pinole 2/2/2024 12:12 PM
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Q11 What would you change about the logo (Option 3) above? Answered: 41 Skipped: 73
# RESPONSES DATE
1 I like option one 2/25/2024 6:34 PM
2 cattails too distinctive and don't represent Pinole 2/24/2024 9:13 PM 3 Not use it. 2/23/2024 1:31 PM
4 The "O" feels too busy here compared to the other options. With the patterned border, chaotic foliage, and relatively heavier white space it draws the eye first. I no longer see "PINOLE" as the top message I'm more drawn to the graphic. Also, with the lighter triangles, there's a kind of optical illusion going on where it makes the "O" feel like a lighter color than the rest of the text. Possibly removing the texture from the "O" could help with this. Or maybe making the cattails a softer blue so they're not competing with the text. Or simplifying the cattails graphic, though I do love the silhouette created here, just a lot for a logo. 2/23/2024 10:18 AM
5 Don't like the cattails 2/23/2024 9:25 AM
6 Just don't like it. 2/22/2024 10:41 PM
7 Pinole should;d be written above and around the medallion design, and can incorporate some aspect of either the indigenous woven pattern, and/or the acorn design that breaks up the straight lines. Get rid of the fat, white lines of the inner drawing, and add wildlife of some sort.

Show the bay, and the hills, and maybe a bird or two. Subconscious mind registers two birds (even one in the distance) as community.
2/22/2024 8:32 PM
8 Remove the grass 2/22/2024 7:57 PM
9 Excess in triangles to have banner and circle; banner should be symmetrical. The cattails are not easily recognizable unless someone is familiar with this plant. Less recognizable than a tree.
2/22/2024 5:13 PM
10 I feel like there are too many triangles in this design. 2/22/2024 4:41 PM 11 cattails are too busy and I don't like the business of the O 2/22/2024 3:51 PM 12 More Indigenous symbolism. 2/22/2024 3:26 PM
13 Add acorns and oak trees 2/22/2024 2:54 PM
14 I like the trees better than the cattails because it’s more suggestive of the acorns and Pinole. 2/22/2024 2:50 PM 15 Make the cattails either golden or green, and adjust the levels of the hills, water, and/or sunset so they will still stand out.
2/12/2024 4:38 PM
16 the cattails do not look like cattails -- looks like a scribble. could use more definition of the cattails, and less negative space between them.
2/11/2024 8:45 PM
17 I like the trees more so than the cattails. 2/10/2024 8:02 AM 18 Messy logo- hard to tell what it is immediately 2/9/2024 9:47 PM 19 Don’t like the cattails 2/9/2024 1:14 PM
20 A bay scene would be better. 2/9/2024 12:16 PM
21 Maybe make the cattails a bit less prominent 2/9/2024 11:53 AM 22 I’d add a bird. 2/9/2024 9:38 AM
23 I like the cattails, but it’s A bit too busy in the middle 2/9/2024 7:36 AM 24 The cattails feel more abrasive than the oak trees 2/9/2024 7:08 AM 74

City of Pinole Logo Survey
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25 The cattails make it look messy and busy. 2/9/2024 7:00 AM 26 I’d add the hawk too the “o” like option 5 2/9/2024 6:53 AM 27 Completely re-do the graphic. It's too busy and crowded. Putting all the attention on the "O" makes me feel as though I'm looking out a porthole. Also, because the "O" is busy/crowded, I don't think it will reproduce well (or clearly) on different media and materials. 2/8/2024 7:48 PM
28 I'd change the shape of it to be like option 4 2/8/2024 7:23 PM 29 The triangles pattern in the “O” is too busy 2/8/2024 6:37 PM 30 The underline 2/8/2024 6:23 PM
31 Not sure. 2/7/2024 5:50 PM
32 I'm not a fan of the cattails. While it's an interesting plant species, they quickly get overpopulated as they are in Pinole. While they do have positive impacts to watersheds, being overpopulated has a negative long-term impact when left unmanaged. 2/5/2024 2:01 PM
33 Nothing 2/5/2024 9:20 AM
34 Add birds/wildlife and a trees to represent our unique biodiversity and landscape. Change color of cattails to actual colors.
2/5/2024 8:50 AM
35 Looks cluttered 2/5/2024 8:02 AM
36 See above. 2/5/2024 7:58 AM
37 Put the trees back, add the acorns, no triangles Take a more smooth angles approach, its too blocky
2/5/2024 7:24 AM
38 No change. 2/5/2024 6:23 AM
39 make it look like Pinole is an agricultural town. 2/4/2024 8:37 PM 40 REMOVE THE TRIANGLES FROM ANYWHERE 2/2/2024 12:41 PM 41 The cattails are overwhelming in this logo design. It obscrures the landscape and the coastal representation.
2/2/2024 12:17 PM
75

City of Pinole Logo Survey
1 / 1

5.26% 6

22.81% 26

36.84% 42

24.56% 28

10.53% 12
Q12 Logo Option 4 reflects the Pinole Community.

Answered: 114 Skipped: 0
TOTAL 114
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
76

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Q13 What does the logo (Option 4) above tell you about Pinole? Answered: 47 Skipped: 67
# RESPONSES DATE
1 I like option one 2/25/2024 6:34 PM
2 sunset and trees 2/24/2024 9:13 PM
3 See #1 above. 2/23/2024 1:31 PM
4 I placed this one second solely for the bowl concept. But my overall preference is for the type treatment in the first option. I love the idea of the bowl. Holding the sun. And the triangles being used as rays is clever. I like the attention to line thickness in the treatment, it creates a very satisfying graphic. The pattern itself feels more like an homage to Ohlone culture than the triangles alone. I almost want to see this concept applied to the other text treatment, adjusted to match the style of course. Though, with this option being a more dynamic design, the bowl may lose it's character if applied to a more traditional text approach. What if instead of a sun it was an acorn in the bowl? Might not read right.
2/23/2024 10:18 AM
5 I like the concept but it would have to be explained because no one will know what it means. 2/23/2024 9:25 AM 6 Heavy on the indigenous roots. Makes it seem that Pinole is in the Southwest (?) and it’s not. 2/23/2024 3:47 AM 7 Hmm...just don't like it. reminds me of the southwest indian blanket. This is why I picked option 5 . I like what the hawk represents (freedom) and the cattails are abundant and doesn't make the logo look like a southwest blanket. But more of a subdue reflection of the ode to the Indians that were here first.
2/22/2024 10:41 PM
8 No, no, just so much no. 2/22/2024 8:32 PM
9 Beautiful sunsets and historic landmark 2/22/2024 7:57 PM 10 Natives 2/22/2024 6:59 PM
11 I do like the sun - I love waking up to the sun rising in my backyard through the branches of a giant pine tree. That said, I don't think this is the design most reflective of Pinole specifically. 2/22/2024 4:41 PM
12 The logo is reminiscent of our Native roots, but also of the library, lol. 2/22/2024 4:03 PM 13 hard to understand the basket weave 2/22/2024 3:51 PM 14 That Pinole is a beautiful place that Indigenous people continue to care for, to the benefit of all who live here.
2/22/2024 3:26 PM
15 What’s below the sun? 2/22/2024 3:04 PM
16 Not much :( 2/22/2024 2:54 PM
17 Sun and nature. 2/22/2024 2:50 PM
18 indigenous design 2/22/2024 12:53 PM
19 good for paying homage to the native american roots 2/19/2024 3:25 PM 20 Our history. 2/12/2024 4:38 PM
21 it tells me that there is an intention by the city to represent its tribal history. (the other triangle pattern elements don't achieve that.)
2/11/2024 8:45 PM
22 That it has indigenous affiliations. 2/11/2024 6:32 PM 23 Pure and simple, geometric. 2/11/2024 11:25 AM
24 Indigenous roots 2/10/2024 8:02 AM
25 history of the city's indigenous influence. 2/9/2024 3:38 PM 77

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26 Native Americans were prevalent here 2/9/2024 1:14 PM 27 Nothing 2/9/2024 12:16 PM
28 not sure what it says about Pinole 2/9/2024 11:53 AM 29 That the bay is part of our identity? 2/9/2024 10:41 AM 30 We really like triangles! Like all of the designs, this is nice, but doesn’t really speak to anything about Pinole to me.
2/9/2024 9:38 AM
31 Strong, friendly. Indigenous roots. Has the sunset which looks like a gift inside the basket 2/9/2024 7:36 AM 32 Nothing 2/9/2024 6:53 AM
33 Not much 2/8/2024 11:01 PM
34 That it's sunny 2/8/2024 9:12 PM
35 It tells me that it gets sunlight and probably values or has a history of some sort of crafts -- likely native, but hard to tell.
2/8/2024 7:48 PM
36 Reminds me of the sun setting over the bay 2/8/2024 7:23 PM 37 We are confused. 2/8/2024 6:37 PM
38 There is a cultural identity within Pinole. Also, something about this reminds me of oranges. 2/7/2024 5:50 PM 39 I don't think this logo reflects the current Pinole community but I think it says we're proud of the Ohlone roots of Pinole.
2/5/2024 2:01 PM
40 Not really anything 2/5/2024 9:20 AM
41 This it is near the water and has an indigenous heritage. 2/5/2024 8:02 AM 42 Nothing really its pretty generic 2/5/2024 7:24 AM
43 That there are native roots. 2/5/2024 6:23 AM
44 I dont know. 2/4/2024 8:37 PM
45 N/A 2/2/2024 12:41 PM
46 Pinole is related to Native Americans 2/2/2024 12:12 PM 47 This is the second best, but see my explanation in the Option 1 choice 2/2/2024 12:12 PM 78

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Q14 What would you change about the logo (Option 4) above? Answered: 45 Skipped: 69
# RESPONSES DATE
1 Don't like the arch, The "basket weave" makes me think of the Bavarian flag. 2/26/2024 11:14 AM 2 Too busy 2/25/2024 6:34 PM
3 all of it 2/24/2024 9:13 PM
4 Not use it. Costly change that is unnecessary 2/23/2024 1:31 PM 5 This text treatment is a bit bolder and modern. My preference is for option 1. I think it depends on the end goal of the logo. I would go with the first text treatment if we're focused on our culture, history, and roots. It's a more traditional font and speaks to those qualities better. It's also timeless I would go with this second text treatment if our focus is more on Pinole trailblazing into the future, bold development, we're adaptable. It's more future looking, but who's to say how long until it feels outdated. As a designer, I always hate working with text along a path, it's so hard to get it feeling just right. In this treatment I almost feel off-center, like things are slightly askew, or the bend is just slightly off. It could be perfect mathematically, but getting it visually balanced is tough. Especially when one of the letters has so much more prominence than the others, making it feel like the O should be in the center of this curve, but our name doesn't allow for that. It pulls everything up and to the right. The same can be said about "California" with it's little bend. I also think we lose the sense of water in the underline treatment. It's no longer a winding stream with its own story, but more a design element to supplement the word PINOLE. One nitpick, the angle of the ends feel odd to me. Trailing off the "P" and "E", it feels like we're trying to create a 3D effect... almost. Not sure if it's intentional, but would be curious to see what straight-edge ends would look like or pushing that effect farther.
2/23/2024 10:18 AM
6 Everything. Option 5 is the BEST. 2/22/2024 10:41 PM
7 Every single thing. If you put this on city vehicles, people will respond negatively, compared to what we had. It is a big step down. Overdone on the indigenous pattern and it says nothing of power that way. And why would you choose grey as a main color? Less can be more. Back to the drawing board.
2/22/2024 8:32 PM
8 Nothing 2/22/2024 7:57 PM
9 The basket design looks angry 2/22/2024 6:59 PM
10 This logo reminds me of a casino logo. It's kinda boring and the setting sun is nondescript. It doesn't show anything about the area, everyone has a sun. 2/22/2024 5:13 PM
11 Nothing - love the bolder Pinole text (I'd actually be curious to see this applied to the other designs, as well, for comparison) and the sun.
2/22/2024 4:41 PM
12 The green triangles plus the blue ones might be redundant. 2/22/2024 4:03 PM 13 font, arch, 2/22/2024 3:51 PM
14 Nothing 2/22/2024 3:26 PM
15 Everything 2/22/2024 3:04 PM
16 A lot 2/22/2024 2:54 PM
17 I like it least because it has removed the bay which is Pinoles best feature. 2/22/2024 2:50 PM 18 Get rid of the arch. Use the same font and wave shape as options 1-3. 2/12/2024 4:38 PM 19 having three different basket/triangle patterns is repetitive. if using the basket in the circle, consider eliminating one of the other two.
2/11/2024 8:45 PM
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20 I like the curvy underline on the others, it would look good on this one. 2/11/2024 11:25 AM 21 Missing the bay and nature element. 2/10/2024 8:02 AM 22 nothing 2/9/2024 3:38 PM
23 Too plain 2/9/2024 1:14 PM
24 It's too flat, looks like something from the central valley 2/9/2024 12:48 PM 25 Just forget it. 2/9/2024 12:16 PM
26 Add blue into the O somehow. That seems missing to me. 2/9/2024 11:53 AM 27 Nothing 2/9/2024 7:36 AM
28 The arch looks forced 2/9/2024 7:08 AM
29 This is my least favorite of all. 2/9/2024 6:53 AM
30 Prefer the wave style and straight lettering, a more enduring graphic style 2/8/2024 11:01 PM 31 Representation of the hills + trees 2/8/2024 9:12 PM 32 Completely re-do the graphic. It's too busy and crowded. Putting all the attention on the "O" makes me feel as though I'm looking out a porthole. Also, because the "O" is busy/crowded, I don't think it will reproduce well (or clearly) on different media and materials. 2/8/2024 7:48 PM
33 Nothing 2/8/2024 7:23 PM
34 Too much is going on 2/8/2024 6:37 PM
35 The underline 2/8/2024 6:23 PM
36 Straighten the words and wave in the logo as the curvature makes it look less "elegant" or "sophisticated".
2/7/2024 5:50 PM
37 The Ohlone people inhabited many other coastal areas but generally near the ocean or bay. I would change the green and white tribal symbol to water and add a coyote, eagle or hummingbird as these were their main spirit animals.
2/5/2024 2:01 PM
38 Too many repetitive patterns in the entire logo and especially the O 2/5/2024 9:20 AM 39 Not a fan of the print. I think it needs more context. 2/5/2024 7:58 AM 40 Need personality 2/5/2024 7:24 AM
41 I would change the arching effect under Pinole to a wave effect. 2/5/2024 6:23 AM 42 I'm not feeling this one. 2/4/2024 8:37 PM
43 the transforming of the "O" distracts from the city name 2/3/2024 8:03 AM 44 TOO MANY SHAPES. 2/2/2024 12:41 PM
45 The bootom of the O is confusing. It seems like a basket, but does not go with a yellow sun above it.
2/2/2024 12:17 PM
80

City of Pinole Logo Survey
1 / 1

26.32% 30

21.05% 24

29.82% 34

15.79% 18

7.02% 8
Q15 Logo Option 5 reflects the Pinole Community.

Answered: 114 Skipped: 0
TOTAL 114
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
81

City of Pinole Logo Survey
1 / 2
Q16 What does the logo (Option 5) above tell you about Pinole? Answered: 43 Skipped: 71
# RESPONSES DATE
1 I like option one 2/25/2024 6:34 PM
2 See #1 above 2/23/2024 1:31 PM
3 Again, I'm strongly agreeing here because it has more elements. The red-tailed hawk is near and dear to my heart. I take pride whenever I hear movies using it's call. I stop and watch whenever one flies by. I have so many specific memories related to the bird. 2/23/2024 10:18 AM
4 too busy 2/23/2024 9:25 AM
5 Pretty logo, but shows only indigenous roots while neglecting that Pinole was created by, and has become, a multicultural community.
2/23/2024 3:47 AM
6 see my answer in #13 2/22/2024 10:41 PM
7 As a resident that grew up here in Pinole since 1968 this best depicts Pinole, its surroundings and wonderful history even before it was incorporated.
2/22/2024 8:23 PM
8 Historic, Warm and earth friendly 2/22/2024 7:57 PM
9 Everything 2/22/2024 6:59 PM
10 We are awesome 2/22/2024 5:13 PM
11 It reflects the creek, which I feel like is so central to life in Pinole and the geography (the main Pinole Valley road running alongside it near central places in town like the high school and shopping/gathering area nearby) and incorporates the Ohlone designs nicely and I like the hawk imagery symbolizing freedom, especially because a lot of awareness about supporting our fellow community members happens at the City Council meetings I attend online. It was a really hard one for me - my first reaction was I liked the oak design (the simpler one without the added acorns) best because I am so fond of the two oaks in my yard and the ones nearby --- but looking more closely at all the designs again as well as thinking about them conceptually, this one with the creek and hawk ended up being my favorite. Definitely like the bolder Pinole text better than the thinner and straighter font. 2/22/2024 4:41 PM
12 Reminds me of our natural resources and Native history. 2/22/2024 4:03 PM 13 adds wildlife and cattails 2/22/2024 3:51 PM
14 That Pinole is a beautiful place surrounded by water and full of birds. Pinole is land that Indigenous people continue to care for, to the benefit of all who live here. 2/22/2024 3:26 PM
15 I like the marsh, sunset. And bird 2/22/2024 2:54 PM 16 Nature environment - peaceful. 2/22/2024 2:50 PM
17 cat tails, indigenous basket weave, and shore birds. 2/22/2024 12:53 PM 18 combines all cool graphics from the other logos. 2/19/2024 3:25 PM 19 Our history, landscape, and wildlife. 2/12/2024 4:38 PM 20 while it's really busy and may not reproduce well, having multiple elements evokes both nature and heritage. It feels more like a complete concept.
2/11/2024 8:45 PM
21 Same as #1 and that it has wildlife 2/11/2024 6:32 PM 22 Nature element 2/10/2024 8:02 AM
23 I love the hawk the sun and the Native American design 2/9/2024 7:27 PM 24 share history of the city between native people and nature. 2/9/2024 3:38 PM 82

City of Pinole Logo Survey
2 / 2
25 Lots! 2/9/2024 1:14 PM
26 I was thing to make it number two but it is hard to maneuver the choices. Implies we are near the bay and are in a rural location. It's an appealing design. An attention graber. 2/9/2024 12:16 PM
27 Lots of nature in Pinole. It honors Native American heritage. 2/9/2024 11:53 AM 28 That there are cattails and shore birds here? 2/9/2024 10:41 AM 29 This one has a nice sense of water, and nature does reflect an important part of Pinole to me.

However the white and green triangles make it too busy and don’t communicate to most people.
2/9/2024 9:38 AM
30 Connected to our roots. Bay/creek is more obviously represented. I like the hawk. Very “pinole” 2/9/2024 7:36 AM 31 Sunny, has wildlife and water 2/8/2024 9:12 PM
32 That you're likely to see birds, cattails and the sun if you visit. 2/8/2024 7:48 PM 33 Confused 2/8/2024 6:37 PM
34 There is a full, lively landscape heritage to the city and a historic or cultural identity. 2/7/2024 5:50 PM 35 I don't think this logo reflects the current Pinole community but I think it says we're proud of the Ohlone roots of Pinole.
2/5/2024 2:01 PM
36 That Pinole is close to water and wildlife, so it's about a pretty place for recreation and people who care about it's resources and landscapes
2/5/2024 9:20 AM
37 I like the hawk, but the print and reeds make it look cluttered. 2/5/2024 7:58 AM 38 Coastal Bird wildlife 2/5/2024 7:24 AM
39 There are native roots and a strong tie to nature. 2/5/2024 6:23 AM 40 Shows the past, present and future. I love this one. 2/4/2024 8:37 PM 41 N/A 2/2/2024 12:41 PM
42 THAT WE HAVE A BEACH OR BAY OF SOME TYPE 2/2/2024 12:18 PM 43 There is a lot of wildlife in Pinole. 2/2/2024 12:12 PM 83

City of Pinole Logo Survey
1 / 2
Q17 What would you change about the logo (Option 5) above? Answered: 47 Skipped: 67
# RESPONSES DATE
1 Don't like the arch. seal is a bit busy, no? 2/26/2024 11:14 AM 2 The “O” 2/25/2024 6:34 PM
3 add bay water 2/24/2024 9:13 PM
4 Not use it. Costly and unnecessary 2/23/2024 1:31 PM
5 See my notes for Option 4 around type and the water element. While this does evoke a lot of Pinole-ness for me, it's too busy. Kitchen sink kind of thing. The bowl treatment alone is strong enough without the added elements.
2/23/2024 10:18 AM
6 Nothing! Please pick this one!!!!!!!!!!!!!!!!!!!!!!!!!! 2/22/2024 10:41 PM 7 This is a lot better, but the whole thing should be in a strong arc. Pinole should be in a quarter round, as should the underline. And I will pay you to get rid of the grey. You already have the basket pattern in the underline. Make that nicer, brighter, (perhaps green instead of grey?) and then take out the basket pattern from the circle, and add the nicer nature version, with mountain, creek into bay, hawk, and cattail if it can fit. You are overdoing the basket pattern and it looks bad. there could be less of it, but more powerful. It does not read that way, as a respect to out past. It looks like a cartoon, and it shouldn't be. Fill that circle with nature!! A very small corner can have thee edge of a basket, near the blur of the wiggly creek, and it would read well, and from a distance it would read very well. Classy. Something you would want on a t shirt. Not a bank wall. This is our city. Thank you. Helena 510 219 4056. Happy to discuss further, if you agree with anything I have offered. 2/22/2024 8:32 PM
8 Nothing to change I truly like it as it is. It’s modern in style, the colors are great and complement each other.
2/22/2024 8:23 PM
9 Nothing 2/22/2024 7:57 PM
10 The logo is too busy 2/22/2024 7:17 PM
11 Alittle too busy, remove plants 2/22/2024 6:59 PM
12 Ok, so in theory, I shouldn't like this based on my other feedback BUT having all these elements together works really well. The triable banner is symmetrical. The excess of triangles in the circle is balanced with the addition of the hawk and catrails. The cat tails on the side are easier identified than when centered, and green matches the expectation for foliage. The rationale for including a hawk makes a lot of sense - we're a suburb that is very intertwined with nature. I wonder about making the symmetrical banner one color, since the gradient made more sense for the other shape. Maybe the middle shade of blue that doesn't match the primary but is still lighter without creating contrast from the lightest blue? 2/22/2024 5:13 PM
13 Nothing - love the bolder Pinole text, the imagery, and the cohesiveness of the logo-design as a whole.
2/22/2024 4:41 PM
14 I'm still not sure about the cattails, but that's just me, I'm sure. 2/22/2024 4:03 PM 15 way too busy and I don't like the arch. 2/22/2024 3:51 PM 16 Nothing. 2/22/2024 3:26 PM
17 I’d replace the checkered diamonds w/ a creek graphic 2/22/2024 3:04 PM 18 Add acorns! 2/22/2024 2:54 PM
19 I like the trees more as it’s closer to the actual roots and background of Pinole and more unique. Many bay cities have birds.
2/22/2024 2:50 PM
84

City of Pinole Logo Survey
2 / 2
20 Get rid of the arch. Use the same font and wave shape as options 1-3. If you do, this would become my favorite option.
2/12/2024 4:38 PM
21 Missing the bay -Pinole’s greatest asset and best kept secret! 2/10/2024 8:02 AM 22 seem cluttered within the circle. maybe minimize the thistle. 2/9/2024 3:38 PM 23 Nothing 2/9/2024 1:14 PM
24 Nothing. 2/9/2024 12:16 PM
25 Add blue line to top of basket to represent the bay or the creek 2/9/2024 11:53 AM 26 Instead of the green and white triangles, I’d keep the bird and cattails, put in a green hill and maybe a hint of the bay, and then use this nice logo! 😀 2/9/2024 9:38 AM
27 Nothing. I love it as is. 2/9/2024 7:36 AM
28 The arch looks forced 2/9/2024 7:08 AM
29 I just think there’s too much going on in the O. 2/9/2024 7:00 AM 30 I don’t like the thicker font, and I prevent the wavy vs arched, but I do really love the “o” 2/9/2024 6:53 AM 31 Prefer the wave style and straight lettering, a more enduring graphic style 2/8/2024 11:01 PM 32 I would add representation of the hills+ trees 2/8/2024 9:12 PM 33 Completely re-do the graphic. It's too busy and crowded. Putting all the attention on the "O" makes me feel as though I'm looking out a porthole. Also, because the "O" is busy/crowded, I don't think it will reproduce well (or clearly) on different media and materials. 2/8/2024 7:48 PM
34 Too busy 2/8/2024 7:23 PM
35 Too much going on 2/8/2024 6:37 PM
36 The underline 2/8/2024 6:23 PM
37 Straighten the curvature of the words, "Pinole" and "California". Straighten the "wave" under Pinole or make it a gentler curve. The curvature of everything is making everything look less elegant or sophisticated and is reminiscent of a 6th grader's PowerPoint in the 90's. 2/7/2024 5:50 PM
38 The Ohlone people inhabited many other coastal areas but generally near the ocean or bay. I would change the green and white tribal symbol to water and add a coyote, eagle or hummingbird as these were their main spirit animals. I would remove the cattails. 2/5/2024 2:01 PM
39 Nothing 2/5/2024 9:20 AM
40 Add trees to represent our unique biodiversity and landscape. Change color of cattails to actual colors.
2/5/2024 8:50 AM
41 May look better without the cat tails. 2/5/2024 8:02 AM 42 minus the triangles. Needs the blue water added instead of the triangles 2/5/2024 7:24 AM 43 I would change the arching effect under Pinole to a wave effect. 2/5/2024 6:23 AM 44 Nothing 2/4/2024 8:37 PM
45 the "O" is too busy 2/3/2024 8:03 AM
46 THE BIRD IS WEIRD...ALSO THE TRIANGLES DON'T WORK IN MY OPINION, THEY APPEAR ELEMENTARY.
2/2/2024 12:41 PM
47 The basket/cattails/bird seem out of place without water. 2/2/2024 12:17 PM 85

City Seal Internal
Survey Results
March 5, 2024
City of Pinole
86

City Seal Survey
1 / 1
Q1 Using the arrows, rank the following seal designs with your favorite design at the top.

Answered: 21 Skipped: 0

71.43%
15 9.52%
2 19.05%
4 21 2.52

19.05%
4 57.14%
12 23.81%
5 21 1.95

9.52%
2 33.33%
7 57.14%
12 21 1.52
0 1 2 3 4 5 6 7 8 9 10
Design 1.

Design 2.

Design 3.
1 2 3 TOTAL SCORE
Design 1.

Design 2.

Design 3.
87

City Seal Survey
1 / 1

47.62% 10

28.57% 6

9.52% 2

9.52% 2

4.76% 1
Q2 Seal Design 1 reflects the City of Pinole.

Answered: 21 Skipped: 0
TOTAL 21
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
88

City Seal Survey
1 / 1
Q3 What does Design 1 above tell you about Pinole?
Answered: 10 Skipped: 11
# RESPONSES DATE
1 Pinole is an East Bay city with beautiful natural features characteristic of the region's hill-bay interface. The font and lack of bright or overbearing colors around the edges allows the focus the remain the nature scene in the center. Both other options gaudily and overbearingly detract from the central image with their bright, unnecessarily bold font and outer designs. The healthy balance and relationship between the text and image (a balance which the other two designs grossly lack) reflects the balance and successful integration of our diverse population and landscape.
3/4/2024 11:49 AM
2 Rolling hills, fog, the acorn history, the body of water leading to the bay, sunsets, the hawk (although I do like the idea of a mallard)
3/4/2024 7:59 AM
3 We are a strong and venturesome city. 2/29/2024 6:32 PM 4 That we are at one with the environment. We are a part of it. 2/29/2024 3:11 PM 5 the landscape and nature that can be found in Pinole 2/29/2024 12:53 PM 6 We’re an adventurous place with open horizons. 2/29/2024 9:59 AM 7 Peaceful 2/29/2024 9:50 AM
8 That it is by the water, has lots of nature which residents tend to, recreation, has Indigenous background.
2/29/2024 9:33 AM
9 The fog rolling over the hills. The water is reminiscent of the creek and surrounding bay. 2/29/2024 9:28 AM 10 It's a beautiful place! 2/29/2024 9:24 AM
89

City Seal Survey
1 / 1
Q4 What would you change about Design 1?
Answered: 14 Skipped: 7
# RESPONSES DATE
1 Perhaps I'd give the words a neutral circular background to make it a hard edge, giving it more definition. Also make eagle a duck. Ducks are far more characteristic of a typical Pinole experience than eagles. They also lend a whimsical touch to an otherwise typical seal. 3/4/2024 11:49 AM
2 Take the acorns off the sides, just have them on the top and bottom 3/4/2024 7:59 AM 3 The eagle could be less blurred in all of the seals. The words on this one is too thin and could be difficult to read in some circumstances since it has a transparent background by the letters. 2/29/2024 6:32 PM
4 Nothing 2/29/2024 3:11 PM
5 n/a 2/29/2024 12:53 PM
6 Nothing 2/29/2024 10:52 AM
7 The font could be improved, because it has a bit of a safari theme that I’m not sure reflects Pinole.
2/29/2024 9:59 AM
8 nothing 2/29/2024 9:50 AM
9 The outer layer of the seal, "City of Pinole 1903" replace bullet points with the simple acorn that is pictured in the mid layer. Then remove the acorns in that middle layer and replace with tribal triangle design(modest/light).
2/29/2024 9:44 AM
10 A narrow blue line around the text on the outside. That would bring it together, making it "one".

Definitely not a heavy line, as the lightness of this seal highlights its picture in the middle. 2/29/2024 9:33 AM
11 I don't care for the border - floating words 2/29/2024 9:32 AM 12 Add the basket weave motif to one section of the hills and some wild flowers 2/29/2024 9:28 AM 13 na 2/29/2024 9:24 AM
14 I'd consider an outer ring around the lettering 2/29/2024 9:24 AM 90

City Seal Survey
1 / 1

19.05% 4

47.62% 10

19.05% 4

14.29% 3

0.00% 0
Q5 Seal Design 2 reflects the City of Pinole.

Answered: 21 Skipped: 0
TOTAL 21
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
91

City Seal Survey
1 / 1
Q6 What does Design 2 above tell you about Pinole?
Answered: 10 Skipped: 11
# RESPONSES DATE
1 Not much. Too much bright, gaudy color that conflicts with the neutral, more nuanced colors in the center. Text grossly detracts from, not harmonizes with, the image. 3/4/2024 11:49 AM
2 Same as above 3/4/2024 7:59 AM
3 This design pulls the focus more on Pinole and it's easier for people to identify. 2/29/2024 6:32 PM 4 the landscape and nature that can be found in Pinole 2/29/2024 12:53 PM 5 Beautiful Valley 2/29/2024 11:24 AM
6 Our city is bright and set on new horizons. 2/29/2024 9:59 AM 7 The design is very similar for all but I like the closed outer border oft his one which I think will be easier to reproduce and incorporate into official documents. 2/29/2024 9:47 AM
8 That it is by the water, has lots of nature which residents tend to, recreation, has Indigenous background.
2/29/2024 9:33 AM
9 A clean border 2/29/2024 9:32 AM
10 na 2/29/2024 9:28 AM
92

City Seal Survey
1 / 1
Q7 What would you change about Design 2?
Answered: 14 Skipped: 7
# RESPONSES DATE
1 The whole gaudy exterior rings. They look like a poorly designed seal for the fictional "University of California at Pinole". Also make eagle a duck. Ducks are far more characteristic of a typical Pinole experience than eagles. They also lend a whimsical touch to an otherwise typical seal. Also make acorns more visible. When this is printed, they may often blend muddily into the blue. Also use a less dense font.
3/4/2024 11:49 AM
2 Too much color, dont really like the gold maybe a lite blue? 3/4/2024 7:59 AM 3 Mallard 3/1/2024 2:29 PM
4 One less circle on the center, and a sharper image of the eagle, lighter color of acorns 2/29/2024 6:32 PM 5 Too much yellow. A little tacky. 2/29/2024 3:11 PM
6 The outer part and colors of this design make it too busy and takes away from the seal design. 2/29/2024 12:53 PM 7 A cupped mallard coming into the creek 2/29/2024 11:24 AM 8 The shade of yellow could be toned down a bit and the design on the inside of the seal could be zoomed in more
2/29/2024 9:59 AM
9 The outer layer of the seal, "City of Pinole 1903" replace stars with the simple acorn that is pictured in the mid layer. It may look good as a brown acorn or perhaps try white? Then remove the acorns in that middle layer and replace with tribal triangle design(modest/light). 2/29/2024 9:44 AM
10 The complete circle that encompasses the whole logo is great, but the yellow is too bold and the font in Design 1 is better.
2/29/2024 9:37 AM
11 The outside text band is way too thick and heavy, and doesn't balance with the picture in the middle.
2/29/2024 9:33 AM
12 too loud 2/29/2024 9:28 AM
13 The outline here reminds me of a service org's logo (like rotary) 2/29/2024 9:24 AM 14 The color fill (yellow/mustard) is distracting. I feel it takes away from the beautiful center image.
2/29/2024 9:24 AM
93

City Seal Survey
1 / 1

23.81% 5

33.33% 7

14.29% 3

19.05% 4

9.52% 2
Q8 Seal Design 3 reflects the City of Pinole.

Answered: 21 Skipped: 0
TOTAL 21
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Strongly agree
Agree
Neither agree
nor disagree
Disagree
Strongly
disagree

ANSWER CHOICES RESPONSES
Strongly agree
Agree
Neither agree nor disagree
Disagree
Strongly disagree
94

City Seal Survey
1 / 1
Q9 What does Design 3 above tell you about Pinole?
Answered: 8 Skipped: 13
# RESPONSES DATE
1 Not much. The strong, deep, more heavy blue and gold borders to not at all match the neutral, gentle, thin-lined image in the center. It screams "contrast and conflict". 3/4/2024 11:49 AM
2 same as above 3/4/2024 7:59 AM
3 We are a bold town with history and sights set on the future. Definitely better for official documents.
2/29/2024 6:32 PM
4 Don't like at all. Way too much going on. 2/29/2024 3:11 PM 5 the landscape and nature that can be found in Pinole 2/29/2024 12:53 PM 6 This is the most official logo. It shows that we are serious and mean business. I like the bold colors
2/29/2024 9:59 AM
7 That it is by the water, has lots of nature which residents tend to, sun, recreation, has Indigenous background.
2/29/2024 9:33 AM
8 na 2/29/2024 9:28 AM
95

C

ALIFORNIA

CITY OF PINOLE

BRAND GUIDE

2 City of Pinole Brand Guidelines 2024
MISSION ........................................................... 3 THE FOUR GOALS ............................................ 3 THE POWER OF CONSISTENCY ....................... 3
QUESTIONS? .................................................... 3 Logo Usage 4
THE CITY LOGO ................................................ 4 LOGO INTEGRITY ............................................. 4 LOGO PLACEMENT .......................................... 5 CONTRAST........................................................ 5 Other Logos 6
THE CITY SEAL ................................................. 6 DEPARTMENT LOGOS...................................... 7 THE LEGACY LOGO........................................... 7 Colors 8
PRIMARY COLORS: GREEN AND INDIGO ....... 8
Tips for Colors 10
COLOR PROPORTIONS .................................. 10 COLOR ACCESSIBILITY ................................... 11 Design Fonts 12
Administrative Font 13

3 MISSION
Pinole will be efficient, ethical, and effective in
delivering quality services with community
involvement and fiscal stewardship.

As the formal foundation upon which the goals and values of the City of Pinole are built, our Mission is a statement of purpose that guides how the City of Pinole serves residents and the wider community.

THE FOUR GOALS
Reliable, engaging communications and media help the Pinole reach its goals.

Safe and
Resilient
Pinole
Financially
Stable
Pinole
Vibrant and
Beautiful
Pinole
High
Performance
Pinole

THE POWER OF CONSISTENCY
Upholding consistent branding across all Pinole communications nurtures a collective spirit and local pride while fostering trust and comprehension in our shared endeavors. A steady stream of recognizable and dependable information cultivates a communal identity, echoing Pinole’s distinct charm and character.

QUESTIONS?
[Contact info to Fiona? Or perhaps a genericized email?]

4 City of Pinole Brand Guidelines 2024

LOGO USAGE

THE CITY LOGO
The Pinole City Logo is the visual indicator signifying that materials or communications come from the City. A hawk soars over oaks atop hills overlooking the bay, reflecting the beauty and character of Pinole.

The pattern in the logo is a reference to basket artistry of the Lisjan (Ohlone), one of the original peoples of the East Bay.

LOGO INTEGRITY
The integrity of the Pinole brand depends on using the logo consistently and correctly, avoiding adjustments that change it’s basic appearance.

DO USE
the blue logo
DO USE
the primary icon
DO NOT
remove or move
elements

C AL I FOR NIA C AL I FOR NIA
DO NOT
colorize with
non-brand colors

C AL I FOR NIA
DO NOT
stretch
or squish

C AL FI R O N AI
DO NOT
rotate
or flip
Califnia
DO NOT
change
text

C AL I FOR NIA
DO NOT
crowd
the logo

C AL I FOR NIA

5 LOGO PLACEMENT

BREATHING SPACE
Careful placement of the logo with sufficient
“empty” surrounding space ensures the logo
does not get lost. THE LOGO ANCHORS THE BRAND
It need not be the most prominent element,
but each piece should feel that it is anchored
by the logo.

CONTRAST
The logo is best on white or light backgrounds. For darker backgrounds that do not provide enough contrast, it’s recommended to add a light background block or circle.

LOGO AND SEAL USAGE FLEXIBILITY
There is some flexiblity around logo usage, it’s often necessary to adapt the logo or seal as needed for specific purposes, such as creating lapel pins, embroidered shirts, foil stickers, and other promotional materials, while ensuring consistency and brand integrity across different platforms.

BEWARE OF
low contrast combinations

C AL I FOR NIA
6500 Palma Ave
Atascadero, CA 93422

FACILITATE CONTRAST
float logo on a light background shape with the minimum blank space

C AL I FOR NIA
6500 Palma Ave
Atascadero, CA 93422

FACILITATE CONTRAST
by creating a light background space for the logo and other content

C AL I FOR NIA
6500 Palma Ave
Atascadero, CA 93422

C AL I FOR NIA

C AL I FOR NIA
X = Minimum Space
x x x
x x

C AL I FOR NIA

6 City of Pinole Brand Guidelines 2024

OTHER LOGOS

THE CITY SEAL
The City of Pinole has a seal for official or internal use.

The seal is not meant for general communications or media, it is intended to signify official or serious City materials.

CALIFORNIA
19 0
3 CITY OF PINOLE
1 9
03 CALIFORNIA
19 0
3 CITY OF PINOLE
1 9
03 C AL I FOR NIA

CALIFORNIA
1903 CITY OF PINOLE 1903
PURPOSE A City logo is used as a point of
identification and a promotion tool. It is
also used to help establish an emotional
connection with the community.

A City seal is the official emblem of a city
which is traditionally used to validate
official documents or decrees.

DESIGN City logos are a visual representation
of the city’s personality and can be
aspirational in nature.

City seals tend to have nostalgic visuals
representing historical elements that are
meaningful to the community.

APPLICATION Flyers, social media, business cards, swag. Bills, certificates, proclamations, letterhead, City agendas.

THE DIFFERENCE BETWEEN A CITY LOGO AND A CITY SEAL

DEPARTMENT LOGOS
Separate department logos are not encouraged because it’s important for the public to readily recognize materials that come from the City. However, use of department subtext below the logo is permitted.
7 THE LEGACY LOGO
Legacy instances of the previous logo
may appear on pre-existing materials,
signage or other hardscape may include
the legacy logo. This usage is permitted,
where it stands, but should not be used
for any new materials and should be
replaced when possible.

DO NOT
create separate logos
City of Pinole
PUBLIC
WORKS
DO
use the subtext line for departments

PUBLIC WO RKS

8 City of Pinole Brand Guidelines 2024
COLORS
PRIMARY COLORS: GREEN AND INDIGO
#337136
RGB 51.113.54
PMS 363 C/U
CMYK 81.32.100.21
#202188
RGB 32.33.136
PMS 2738 C
(PMS 072 U)
CMYK 100.99.11.5
20% 20%
40% 40%
60% 60%
80% 80%
###### .......... Hex ......................web, digital, screens RGB ................ Digital .................. digital, screens, in-house printing PMS C ............ Pantone Ink.......... best match, for coated paper (PMS U) .......... Pantone Ink.......... best match, for uncoated paper CMYK .............. 4C Process............ professional, full color printing For all brand colors, it is permitted to use lighter tints in places, as long as materials are anchored plainly by a recognizable and undiluted brand color.

For the brand colors, it is permitted to use these darker shades, as long as materials are anchored plainly by a recognizable and undarkened brand color. #11461b
RGB 17.70.27
CMYK 81.32.100.60
#160b50
RGB 22.11.80
CMYK 100.100.11.50
What do these codes all mean?
The primary colors underpin
the brand family. At least one
of these should appear on
almost all materials.

Like the logo, the primary
colors need not be the most
prominent, but they should
be placed in ways to visually
anchor our communications.

The color family is a curated selection
of hues that work together to reflect
the City’s unique character and create
a communication environment that is
consistent, recognizable and engaging.

9 SECONDARY:

GOLD AND BRONZE
TERTIARY:

SKYBLUE AND SALMON
Secondary and Tertiary colors round out the
color family. They are set in this hiearchy to
indicate their relative prominence.

Primary colors are the brand anchors,
Secondary colors add another layer of
identity, while the Tertiary colors are used
less frequently, but are available when
necessary.

NEUTRALS: GRAY & CREAM
Neutrals are the very light background colors that work well with the brand colors.

They are used to define blocks of space without drawing attention and, in their consistency, subtly reinforce the brand.

OTHER GRAYS
Not all Grays are created equal. The brand
Grays have been identified to work well with
the brand colors and, like the Neutrals, subtly
reinforce the brand.
#6e421b
RGB 110.66.27
CMYK 6e421b
#9A641B
RGB 154.100.27
CMYK 32.59.100.19
#91B365
RGB 154.100.27
PMS 583 C/U
CMYK 32.59.100.19
20%
40%
60%
80%
#f0ab2b
RGB 240.171.43
PMS 130 C
(PMS 129 U)
CMYK 5.35.95.0
20%
40%
60%
80%
#00608d
RGB 0.96.141
CMYK 80.32.0.40
#b34e39
RGB 179.78.57
CMYK 6.75.75.25
#e57959
RGB 229.121.89
PMS 158 C/U)
CMYK 6.64.68.0
20%
40%
60%
80%
#3591cf
RGB 53.145.207
PMS 2925 C
(PMS 2995 U)
CMYK 74.32.0.0
20%
40%
60%
80%
#d5d3d8
213.211.216
YK 0.0.0.18
#EFEFF0
RGB 239.239.240
CMYK 0.0.0.6
#f8efe7
RGB 248.245.239
CMYK 0.4.7.3
#6f6361
RGB 111.99.97
CMYK 54.54.53.21
#473d3c
RGB 71.61.60
CMYK 62.64.61.49
#d5d3d8
RGB 213.211.216
CMYK 0.0.0.18
#EFEFF0
RGB 239.239.240
CMYK 0.0.0.6
#f8efe7
RGB 248.245.239
CMYK 0.4.7.3

10 City of Pinole Brand Guidelines 2024

TIPS FOR COLORS

COLOR PROPORTIONS

COLOR COMBINATIONS
The Primary Colors are intentionally
strong. Using them together in
equivalent amounts can overwhelm, it’s
often best to emphasize one of the two.

COLOR HIEARCHY
The Color Family is divided into 3 pairs as
an indication of their relative prominence
in the brand. The Primary Colors should
appear on most materials and, with the
Secondary Colors, comprise the core brand
coloring. The Tertiary Colors are provided
for when more colors are necessary and to
give a couple brighter color options.

COLOR RATIOS
The Color Family is intended to provide
design flexibility, but use of the entire
Color Family without restraint is not
recommended. There are many cases
where all the colors will be necessary
(e.g. infographics), but take care not to
overuse the colors.

Lots of Neutral Cream
1 Primary Color
Lots of Neutral Cream
1 Primary Color
Lots of Neutral Cream
2 Primary Colors
Lots of Neutral Cream
2 Primary Colors
Lots of Primary Color
With White
Plus Tints & Shade
Lots of Primary Color
With White
Plus Tints & Shade
Comfortable
With White Space
& Neutrals
Tertiary colors
only used
when necessary
DO
use colors in ratios based on brand prominence
DO NOT
overwhelm with
color
DO
emphasize one
DO NOT
use equivalent hiearchy of color

11 COLOR ACCESSIBILITY

MAINTAINING CONTRAST
The difficulty of differentiating light colors on
light colors, or dark colors on dark colors, is
even harder of those with reduced vision.

Contrast ratios need to be at least 3:1, or more
if text is smaller (search online for “WCAG
Color Contrast Check” to learn more).

COLOR BLINDNESS
There are varying levels of color blindness; a general rule is that color blindness causes warm colors to blend together and cool colors to blend together. You can help elements not blend together by separating them a bit, and alternating warm-cool-warm or light-dark-light.

12 City of Pinole Brand Guidelines 2024

DESIGN FONTS
The design fonts work work together to complement other brand components.

They are free Google fonts for use online and in design applications.

Individual users typically must install them to their system.

HEADINGS:

UBUNTU
BOLD
abcdefghijklmnopqrstuvwxyz

ABCDEFGHIJKLMNOPQRSTUVWXYZ

ALSO AVAILABLE
Light, Light Italic, Regular,
Italic, Medium,
Medium Italic, Bold Italic
Free Google Font
(www.Fonts.Google.com/Specimen/Ubuntu)
BODY TEXT:

OPEN SANS

REGULAR
abcdefghijklmnopqrstuvwxyz

ABCDEFGHIJKLMNOPQRSTUVWXYZ

ALSO AVAILABLE
Bold, Light, Light Italic, Italic,
Semibold, Semibold Italic, Bold Italic,
Extrabold, Extrabold Italic
Free Google Font
(www.Fonts.Google.com/Specimen/Open+Sans)

TIPS FOR FONTS
Open Sans offers a clean and versatile
option suitable for a broad range of
contexts, while Ubuntu brings a distinctive,
friendly, and is a more visually interesting
option for larger use (e.g. titles, headings,
art text). If Ubuntu is not available, then
Open Sans is the next best option. If both
are not available, then the widely available
Arial is recommended.

UBUNTU BOLD, HEADINGS
TOP LEVEL HEADINGS (H1, H2): use as
ALL CAPS to differentiate from lower level
headings.

H3, etc., and lower level Headings: use
as Title Case to differentiate from higher
level headings.

Open Sans Regular, Body Text
Body text (P): use for paragraphs of
text and smaller text that need a clean,
very legible font. The bold face is not
intended for headings, but it can be used
for emphasis or other text that should
appear strong.

13 ADMINISTRATIVE FONT
For official documents, the more formal “serif” Palatino family is used. Most users of Microsoft Office will have a version available, and it has versions available in other systems (e.g. Adobe).

ADMIN: PALATINO LINOTYPE

REGULAR
abcdefghijklmnopqrstuvwxyz

ABCDEFGHIJKLMNOPQRSTUVWXYZ
Microsoft Font (installed with most Office apps)
www.learn.microsoft.com/en-us/typography/font-list/palatino-linotype Headings: Bold, Title Case
Body Text: Regular, lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat.

CHANGING THE FONT APPEARANCE
Fonts all feel different. The way the brand fonts combine creates an impression and, along with consistent use of the Color Family, builds the consistent, reliable and recognizable communications our community relies on. Using other fonts, or the brand fonts differently, is not permitted except in very rare cases (e.g. creating a traditional Halloween appearance for a flyer).

ALTERNATE: GEORGIA

REGULAR
abcdefghijklmnopqrstuvwxyz

ABCDEFGHIJKLMNOPQRSTUVWXYZ
Web-safe Font (installed on most Windows and Mac OS)
www.learn.microsoft.com/en-us/typography/georgia
TOO MUCH OF A GOOD THING:

THE PROBLEM WITH OVERUSING FONTS
Note how unpleasant this paragraph is.

Having too many different fonts in the same
place makes it hard to know where your eye
should go.

CALIFORNIA
1903 CITY OF PINOLE 1903

C AL I FOR NIA

CITY COUNCIL
REPORT 11.B.

DATE: MARCH 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: KAPIL AMIN, SUSTAINABILITY FELLOW

LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR

MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: CONSIDER ADOPTION OF AMENDMENTS TO THE PROCUREMENT POLICY

RECOMMENDATION
Staff recommends that the City Council adopt amendments to the Procurement Policy which will include an enhanced Environmentally Preferable Purchasing Policy and Program (E4P), language in the E4P for preference to USA automobiles manufactured under a unionized workforce, and language to include the union bug on printing where feasible.

BACKGROUND
At the May 2, 2023 City Council meeting, staff provided background on an Environmentally Preferable Purchasing Policy and Program (E4P) which would increase the procurement of green goods and services that have a reduced impact on human health and the environment in comparison to less sustainable alternatives.

The E4P is an opportunity for the City to use its purchasing power to procure products and services from manufacturers and suppliers that demonstrate a high level of environmental and social responsibility.

City Council directed staff to align with CalEnergy’s Empower Procurement program, CalRecycle, and other best practices to begin development of an EPP policy that focuses on criteria such as recommended thresholds for recycled content in products and priority to products/services sourced locally and/or from disadvantaged business enterprises (DBE’s). In addition, City Council recommended that staff collaborate with CivicWell for guidance on technical assistance and grant opportunities to amplify sustainability outcomes through the increased adoption of green products and services.

Staff connected with CivicWell and Prospect Silicon Valley (Empower Procurement program runner). Staff perused CalRecycle’s website to see where there is opportunity for synergy and alignment. Staff reviewed many green procurement policies and programs that helped inform the proposed Pinole policy and program. Staff also connected with other jurisdictions such as San Jose, Alameda County, Palo Alto, Berkeley and more to understand how similar programs operate. Attachment A provides a summary of those conversations. Additionally, Staff connected with the executive director of the Responsible Purchasing Network as well as the Contra Costa Green Business Program for further guidance to develop the policy/program.

At the October 17, 2023 City Council meeting an update on the policy/program was provided to Council.

Staff circulated the draft E4P with assigned staff responsibilities to department heads and managers for review and feedback. This policy and program reflects those comments.

REVIEW AND ANALYSIS
A great E4P begins with specification guidelines that help narrow down the types of green goods/services the City should procure. The proposed E4P is included as an amendment to Procurement Policy, Attachment B, and spells out these specifications in categories such as packaging, product content, toxicity, manufacturing processes, transportation, recyclability/takeback and more. These guidelines help the City vet goods and services to maximize green purchasing where possible.

The EPP program features, which continues after specification guidelines in Attachment B, include Staff responsibilities, green purchasing methods, tracking best practices, noncompliance form, and vendor questionnaire.

Staff responsibilities: assigns specific responsibilities to departments to foster a smooth program

Green purchasing methods: explain how Staff can go about meeting EPP policy guidelines by the various procurement methods such as decentralized purchasing, the bid process, and piggybacking

Tracking best practices: conversations with other jurisdictions informed the best methods to track green purchases in order to set goals and targets Non-compliance form: For a variety of reasons (e.g., supply chain issues, economic feasibility, practicability, etc.), a particular product/service might not meet the EPP policy guidelines. If a department chooses a product/service that does not meet policy preferences, a completed non-compliance form should be provided to learn if there is room to improve the EPP program via more support or education.

Vendor questionnaire: To learn more about the sustainability practices of a potential vendor or contractor during the RFP process, a customized questionnaire can be created using the relevant specifications listed above. A point-based system can be utilized to rate vendors based on their ability to reduce their carbon footprint.

FISCAL IMPACT
Staff hours will be required to organize educational workshops on the program as well as acclimate to and take on new assigned responsibilities. Additionally, staff hours will be required to search and apply for grants. The cost for aid from the Responsible Purchasing Network to review and refine the program and help with implementation/tracking may be needed to

kickstart a successful, implementable, and actionable program. Tiered membership packages start from $350 dollars for limited benefits to $3,000 for personalized support with policy and program development which includes benefits in all tiers below. Additional hours of support can be bundled to packages and can be specialized to program development or implementation.

Although the market has competitive pricing on many green products and services, there may be additional costs with certain green products. The draft EPP includes a standard 10% price preference to green products. Green products and services can range in price from comparable to twice the cost. Fiscal impact can be mitigated with grant funding. Grant resources were provided by CivicWell and Prospect Silicone Valley and can be found in Attachment B.

ATTACHMENTS
A. Related Legislation
B. Amended Procurement Policy

ATTACHMENT A
Legislation at the Federal Level (Not Exhaustive)
Executive Order 13693 (effective 3/19/2015) mandates federal agencies to reduce greenhouse gas emissions by 40% within 10 years. The order promotes innovation, cuts expenses, and strengthens communities. Some of the key goals are listed below:
• Energy use reduction and increased use of renewable energy • Building energy conservation, efficiency, and management • Green infrastructure features for stormwater/wastewater management • Reducing agency industrial, landscaping, and agricultural water consumption • Reduce fleetwide emissions by no less than 30 percent by 2025 • New construction and major renovation includes designs for charging infrastructure and climate resilient-design
• Biopreferred and biobased products designed by the United States Department of Agriculture
• Significant New Alternative Policy (SNAP) chemicals and alternatives to ozonedepleting substances and high global warming potential hydrofluorocarbons • SmartWay (transportation efficient) products and services Legislation at the State Level (Not Exhaustive):

AB 498 (effective 9/14/2002) directs the Department of General Services (DGS) to work in coordination with the California Environmental Protection Agency to help state agencies procure greener goods and services. To the extent feasible, products and services should take into consideration: raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, disposal, energy efficiency, product performance, durability, safety, the needs of the purchaser, and cost.

Executive Order B-16-2012 directs California Air Resources Board, the California Energy Commission, the and Public Utilities Commission to help achieve by 2015 the accommodation of zero-emission vehicles with infrastructure plans and streamlined permitting. By 2020, infrastructure should support one million vehicles with the cost of EVs comparable to combustion vehicles. By 2025, a target of over 1.5 million zeroemission vehicles will be on California roads. It further orders 10% of California’s state vehicle fleet by composed of zero-emission light-duty vehicles and 25% by 2020.

SB 1383 (effective 1/1/2022) In addition to the collection, food recovery, and education/outreach components of SB 1383 to increase organic waste diversion from the landfill, the regulation requires jurisdictions to procure recycled organic waste products like compost, mulch, renewable natural gas, electricity, and recycled-content paper and paper products.

Advanced Clean Fleets (adopted April 2023) regulations were adopted in April 2023 by the California Air Resources Board. The Office of Administrative Law is yet to adopt.

Regulations require new purchases for state and local government fleets be 50% zeroemission vehicles by 2024 and 100% by 2027.

Legislation at the Local Level (Not Exhaustive):

City of Berkeley (effective November 17, 2004) A program overview was provided by the General Services Department. The City of Berkeley’s General Services Department works in coordination with Alameda County’s StopWaste, the Sustainability Team, and City Manager to implement green purchasing. Purchasing staff attend StopWaste events, who then impart that knowledge to City departments. Additionally, the Purchasing department acts as an open door advisor if any department requests guidance on green purchasing for their department’s niche needs. Like many jurisdictions, The City of Berkeley is finding challenges with tracking and enforcing green purchasing due to the volume of purchases made across every department, so the City relies on the education and the good faith effort of departments to adhere to the policy. However, there are tools the City uses such as having their office supplies vendor screen out non-green items. This process also makes it easy to track green purchases by simply requesting the purchasing history from the vendor. SB1383 compliance has also bolstered tracking.

City of Palo Alto (effective 2/6/2008) A program overview was provided by the Public Works department. Their Zero Waste team are the main implementers of green purchasing in Palo Alto. Annual outreach to City departments is conducted to educate on green purchasing. New employees are trained during orientation on policies and ordinances. For City-related events, recycling and composting receptacles must be present, food can only be served on compostables, and balloons are not allowed. The City has created free zero-waste party packs for Staff and residents to borrow. The City’s Zero Waste Plan has set key performance indicators to improve green purchasing: generation reduction, landfill reduction, toxics reduction, and greenhouse gas reductions.

City of San Jose (effective 9/25/2001) A program overview was provided by the Environmental Services department. For contracts over $10,000, the bid process asks contracted vendors to agree to their Environmentally Preferable Procurement Policy and request exemptions where policy requirements cannot be met. For purchases under $10,000, San Jose is running into a common barrier of tracking green purchases. The Policy mentions the City’s making a good faith effort in upholding the purchasing guidelines to the maximum extent possible.

Alameda County (effective 3/7/2011) A program overview was provided by the Office of Sustainability. The County holds procurement workshops to reinforce green purchasing guidelines to Staff. The County has contracts and bid language for piggybacking for green office supplies, janitorial services, remodeling, etc. The County designed the Small, Local, and Emerging Business Program to offer County businesses the opportunity to provide their services and gives them a ten percent bid preference.

The County cannot track every purchase given the sheer volume, and so relies on workshops and competitively bid green contracts for departments to buy from.

1 CITY OF PINOLE PROCUREMENT POLICY
(revised xyz, xx 2024,)
I. PURCHASING POLICY OVERVIEW
The purpose of this policy is to outline the guiding principles, rules, and standards applicable to all purchases of goods, services, and supplies made by the City of Pinole.

II. CONTRACTING PRINCIPLES
The requirements contained in this policy are informed by several guiding principles. Adherence to these principles ensures that the City’s purchases are consistent with applicable legal requirements and best practices and that public funds are expended responsibly.

A. COMPETITIVE PROCESS
This policy is designed to promote full and open competition among potential vendors. Through full and open competition, the City is able to realize better pricing and more favorable terms. In interpreting this policy, staff should rely on interpretations that favor greater and more robust competition among vendors.

B. BEST OVERALL VALUE
This policy is designed to ensure that the City is getting the best value for its money when making purchases. When not required by law to select the lowest bidder, this principle permits the City to consider factors other than just price in determining what constitutes the best overall value to the City.

2 C. FAIRNESS AND TRANSPARENCY
This policy is designed to promote fairness and transparency in the City’s purchasing system. Complying with this policy fosters equal opportunities for vendors wishing to do business with the City and ensures that public expenditures are made in an open and consistent manner.

D. COMPLIANCE WITH LAW AND BEST PRACTICES
This policy is informed by and incorporates applicable laws, regulations, and best practices applicable to public procurements. Compliance with this policy ensures that purchases are conducted in accordance with the City’s legal and ethical obligations and responsibilities.

III. STANDARDS OF CONDUCT/ETHICAL CONSIDERATIONS
A. CODE OF CONDUCT
Employees are responsible for providing access to City procurement opportunities in a fair and impartial manner to all responsible suppliers, vendors, and contractors. In addition, all employees shall behave in a manner that avoids improprieties or the appearance of improprieties to maintain the public’s confidence in the integrity of the City’s purchasing system.

B. CONFLICT OF INTEREST
If a city officer or employee has a real or apparent conflict of interest, said individual may not participate in the selection, award, or administration of any contract, including those supported by a federal award or funding, that implicates that conflict of interest. If a city officer or employee participates in making a contract where said individual has a real or apparent conflict of

3 interest, such conflict may nullify or void a contract. As nullification or voiding of a contract is a serious matter with potentially significant consequences for the City, every officer or employee is responsible for recognizing and reporting a potential conflict of interest in timely manner.

A conflict of interest may arise when the city officer or employee has a direct financial interest in, or would receive a direct or material benefit arising from a contract. City officers and employees shall not be financially interested in any contract made by them in their official capacity, as such terms are defined in California Government Code Sections 1090 et seq. and 87100 et seq., and relevant case law. Prohibited interests include interests of immediate family members, domestic partners, and their respective employers or prospective employers.

City officers and employees shall report any potential or actual conflict of interest to their respective Department Head or to the City Attorney as soon as a conflict is suspected or discovered. If city officers or employees are uncertain about whether they have a conflict of interest regarding a particular contract, the individual shall consult the City Attorney’s Office as soon as practicable.

It is important to note that consultants of a public entity are considered public officials under Government Code section 1090 and are subject to the requirements therein. City officers and employees should consult the City Attorney’s Office on potential conflict of interest issues with respect to the City’s third-party consultants and contractors.

4 C. CONDUCT WITH VENDORS
All employee interactions with vendors shall be conducted in a fair, open, and transparent manner. Employees shall:
i. Refrain from showing favoritism to vendors or being unduly influenced by external factors outside the criteria outlined in this policy.
ii. Select all vendors on the basis of meeting appropriate and fair criteria in accordance with the requirements of this policy.

D. NO GRATUITIES
No City employee shall solicit, demand, accept, or agree to accept, and shall avoid the appearance of accepting, a gift of goods or services, payment, loan, advance, deposit of money, or employment offer presented, promised in return for, or in anticipation of favorable consideration in a City procurement.

E. INTERNAL CONTROLS
Employees shall comply with the City’s internal control procedures outlined in the City’s Procurement Procedures. The policies guiding these internal control procedures are as follows:
i. Employees must have or seek proper signature authority and expenditure authority for all transactions to ensure proper tracking and appropriate level of approval for all expenditures.

5 ii. Duties must be segregated to diminish the risk and/or appearance of any improprieties. The Finance Director is responsible for separation of duties in an effort to negate any improprieties or the appearance of improprieties. If an employee has a question regarding separation of duties, he/she should reach out to the Finance Director for clarification.
iii. Employees must create and maintain adequate documents and records supporting compliance with the City’s procurement policies and procedures for all transactions and retain those records in accordance with the City’s record retention schedule.

IV. CONTRACTING AUTHORITY
A. APPROVAL AUTHORITY
All City expenditures and purchases must be approved by the either the City Manager, the Department Head (in the case of micro purchases), or the City Council. No expenditure shall be submitted or recommended to the City Council except upon approval of the City Manager or his or her authorized representative. Note that contract approval authority is distinct from budgetary approval authority. All City expenditures and purchases, regardless of amount, must be included and/or contemplated in the City’s budget approved by City Council or approved by separate resolution of the City Council.

B. MONETARY THRESHOLDS
(See Appendix A for a reference chart depicting monetary thresholds by category).

6 1. Non-Public Works Purchases. The following monetary approval thresholds apply to expenditures/purchases that do not qualify as public works projects pursuant to the Public Contract Code.
(a) Department Head — Any expenditure, purchase, or
contract (single-year or multi-year) valued under $10,000 may be approved by a Department Head, provided that
the funding for the purchase or contract is authorized in the budget approved by the City Council.
(b) City Manager Approval — Any expenditure, purchase, or contract (single-year or multi-year) valued at forty-five thousand dollars ($45,000) or less may be approved by
the City Manager, provided that the funding for the
purchase or contract is authorized in the budget approved by the City Council.
(c) City Council Approval — Any expenditure, purchase, or contract (single-year or multi-year) that exceeds fortyfive thousand dollars ($45,000) shall be authorized and
approved by resolution of the City Council.

2. Public Works Projects. The Public Contract Code prescribes special procurement procedures for public works projects.

Public works projects are defined as projects involving the “construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any
publicly-owned, leased, or operated facility.” This definition specifically excludes maintenance projects defined as “Routine,

7 recurring, and usual work for the preservation or protection of any publicly-owned or publicly-operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance,
including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; nor work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher” (PCC § 22002 (c) and (d)).
(a) City Manager Approval — Any contract for a public
works project valued at $200,000 or less may be awarded and approved by the City Manager.
(b) City Council Approval — Any contract for a public
works project valued over $200,000 shall be awarded and approved by resolution of the City Council.

C. NOTICE OF COMPLETION
The City Manager, in consultation with the City Engineer, is authorized by the City Council to approve and file notices of completion on behalf of the City.

V. TYPES OF PROCUREMENTS
In the course of conducting City business, the City is required to make a variety of different types of purchases. The type of purchase dictates the policies and procedures for procuring and formalizing the purchase. Before

8 employees make a purchase, they should identify the type of purchase and the proper method for completing that purchase.

A. PURCHASES OF GOODS/SUPPLIES
This category of purchases includes the purchase of tangible durable and non-durable goods by the City. Examples of these types of purchases include fuel, tools, office supplies, chemicals, machinery, food, and furniture. These types of purchases are distinct from the purchase of nontangible services.

B. SERVICES
This category of purchases includes the hiring of individuals, firms, or entities to perform services for the benefit of the City. There are two categories of services: general services and consultant/professional services.

1. General Services — General services are non-professionalized services that are often purchased to maintain or service the City’s equipment or facilities. Examples of these types of services include office equipment maintenance, cleaning services, IT support services, disposal services, and food delivery services.

2. Consultant/Professional Services — Consultant/Professional services are specialized services where the City hires an individual or firm to perform professional or technical tasks.

Examples of these types of services include engineering and design services, audit services, architectural services, and legislative affairs services.

9 C. NON-PUBLIC WORKS CONSTRUCTION
Public works construction projects have a specific statutory definition and strict associated requirements. A small segment of City construction projects do not fall within the definition of “public works.” For these projects, the City has greater discretion in the method and manner of procuring these types of projects. Non-public works projects include minor repainting, minor road resurfacing, landscaping work, and other routine and recurring maintenance work for public facilities.

D. PUBLIC WORKS
Public works projects include projects involving the “construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly-owned, leased, or operated facility.” Examples of these projects are renovation of existing and construction of new City facilities, and significant road and street improvements.

VI. METHODS OF PROCUREMENT
A. OVERVIEW
The type of purchase and the amount of a purchase dictates the method of procurement. Smaller and less complex purchases involve less stringent competitive requirements. Conversely, more valuable and more complex purchases require stricter, more formalized competitive processes. (See Appendix A for a reference chart outlining the method of procurement by type and amount of purchase)

10 B. INFORMAL PROCUREMENT

1. Micro Purchases — Micro purchases need not be awarded competitively, but the price must be determined to be fair and reasonable and should be distributed equitably among qualified suppliers. Micro Purchases do not require advertising or solicitation of quotes/bids. However, seeking multiple
quotes/bids, even when not required, is a best practice and helps to ensure that the City receives better pricing for its purchases.

Micro purchasing may be used for purchases of goods/general services valued under $10,000.

2. Informal Solicitation — Informal solicitation involves seeking three (3) written quotes from potential vendors. These written quotes may be informally documented, such as through emails between City employees and potential vendors. Informal
solicitation may be used for purchases of goods, general services, non-public works construction projects, and
consultant/professional services valued at $45,000 or less. This method may also be used for public works projects valued at $60,000 or less.

3. Informal Bidding for Public Works Projects — Under informal bidding procedures, the City must: (i) draft a notice inviting bids; (ii) send the notice to a City-maintained list of qualified contractors, identified according to categories of work; and/or (iii) send the notice to all appropriate construction trade journals specified by the California Uniform Construction Cost

11 Accounting Commission. The notice must be sent at least ten (10) calendar days before bids are due. Bids must be submitted to the City by a predetermined time and date as outlined in the bidding notice. This process is governed by California Public Contract Code §22034 and Pinole Municipal Code §3.34.040.

Informal bidding procedures shall be used for public works projects over $60,000 and up to $200,000 in value.

C. FORMAL PROCUREMENT

1. Formal Bidding—
(a) Public Works. Under formal bidding procedures, the
City must: (i) draft a notice inviting bids; (ii) publish the notice in a newspaper of general circulation at least
fifteen (15) calendar days prior to the date of the
opening the bids; and (iii) send the notice to all
appropriate construction trade journals specified by the California Uniform Construction Cost Accounting
Commission. Bids must be submitted to the City by a
predetermined time and date as outlined in the bidding
notice. For public works procurements, this process is
governed by California Public Contract Code § 22037.

Formal bidding procedures shall be used for public
works projects over $200,000 in value.
(b) Non-Public Works. Under formal bidding procedures,
the City must: (i) draft a notice inviting bids; (ii) post the notice on the City’s website and on City message boards; (iii) send the notice to appropriate/relevant trade

12 publications. Bids must be submitted to the City by a predetermined time and date as outlined in the bidding
notice. Formal bidding procedures shall also be used for the purchase of goods, general services, and non-public works construction projects valued at over $45,000.

2. Formal Competitive Proposals (RFP) — In a formal
competitive proposal process, the City must: (i) prepare a request for proposal document identifying the project
requirements, vendor qualifications, and evaluation factors; (ii) send the RFP to an adequate number of qualified sources as determined by the relevant department head or the City
Manager; (iii) publish notice of the RFP in a local newspaper and/or post the RFP on the City’s website at least ten (10) days prior to the deadline for receipt of proposals; and (iv) establish and implement procedures for evaluation of proposals. Formal competitive proposals shall be used for purchases of
consultant/professional services valued at more than $45,000.

D. DESIGN-BUILD CONTRACTING
Design-build contracting is a form of public works construction contracting that combines both the design and construction phases into one contract and may include other phases and processes. The City may utilize this type of procurement for certain types of services and property related to public works construction projects identified in subsection 1 below subject to making the required findings identified in subsection 2 below, and following the appropriate procedures outlined in subsection 3 below.

13 1. Design-build components — The services and property that may be combined in a design-build contract are:
(a) Planning;
(b) Design;
(c) Construction management;
(d) Construction;
(e) Manufacturing;
(f) Financing;
(g) Maintenance;
(h) Rebuilding;
(i) Improving;
(j) Repairing;
(k) Operation;
(l) Purchase and installation of materials;
(m) Equipment;
(n) Purchase of real property whether in fee, easement, lease or license; and
(o) Any other services necessary for a design-build entity to deliver a functional project.

2. Findings Required — To use a design-build process, the City Manager or City Council must make a finding that takes into consideration costs, timing, extraordinary circumstances such as the need to incorporate specialized equipment or other
project components, the need to coordinate with third parties, and project financing.

3. Requirements — Design-build procurements follow the same requirements that apply to formal competitive proposals as

14 outlined in Section VI (C)(3) and the Procurement Procedures Manual. However, some form of bid security may be warranted in accordance with the requirements in Formal Bidding
Procedures (Section VI (C)(1)) and the Procurement Procedures Manual.

E. COOPERATIVE PROCUREMENT
Cooperative purchasing allows the City to buy goods or services based on a competitively bid contract prepared by another public agency, when that other agency and the vendor(s) agreed in advance to a cooperative process.

Use of purchasing cooperatives is` encouraged as a way to obtain goods and services by aggregating volume, securing value pricing, and reducing administrative overhead. Measured use of purchasing cooperatives can significantly reduce the time and resources needed to competitively purchase goods and services. The following list summarizes the requirements and relevant considerations applicable to cooperative procurements.

1. Competitive Purchasing — Cooperative purchasing programs should be based on competitively awarded contracts that substantially comply with the City’s procurement procedures outlined in this policy.

2. Purchasing Cooperatives — There are numerous purchasing cooperatives that the City can evaluate to use for a particular procurement. Some leading cooperatives include state contracts such as California Multiple Award Schedules (CMAS); the Department of General Services (DGS); OMNIA Partners

15 (Formerly U.S. Communities Cooperative Purchasing);
Sourcewell (formerly National Joint Powers Alliance); NASPO ValuePoint (formerly WSCA-NASPO; the National
Cooperative Purchasing Alliance (NCPA); and, federal General Services Agency (GSA) procurements (GSA Advantage for
State and Local Governments).

3. Value Analysis — Purchases using any given cooperative need not be based on the absolute lowest pricing and may consider factors in addition to price, such as the time and/or resources needed for the City to independently competitively bid for the good or service.

4. Time Limit — The cooperative competitive bidding process that the City seeks to utilize must have occurred within twenty-four (24) months from the date the City seeks to obtain the goods or services.

5. Piggyback Contracting — Subject to the appropriate approval authority and if in the best interest of the City, the City may enter into contracts for goods and services, the pricing and terms of which have been previously established by another public agency or purchasing cooperative. However, care must be taken to ensure all of the City’s contracting standards are satisfied. Sometimes the underlying contract or commitment originally made to a purchasing cooperative or other agency is difficult to find; however, care must be taken to ensure the City is protected via a contract. Employees should consult the City Attorney’s Office for guidance on meeting the City’s
contracting requirements for cooperative procurements.

16 F. SOLE SOURCE PROCUREMENT
Regardless of the estimated cost of a purchase, the City is not required to engage in a competitive procurement process, either formal or informal, under Section V when a competitive procurement is infeasible for the reasons articulated in this section. In all cases, the City must verify and document that a particular procurement meets the criteria for a sole source identified below, and the use of sole source must be approved by the City Manager.

In order to utilize a sole source procurement, at least one of the following statements must be true: (1) The item is only available from one source; (2) After solicitation of a number of sources, the competition is determined inadequate; and/or (3) one of the conditions described below applies:
(a) Unique or Innovative Concept–The vendor demonstrates a unique or innovative concept or capability not available from another source. “Unique or Innovative Concept”
means a new, novel, or changed concept, approach, or
method that is the product of original thinking, the details of which are kept confidential or are patented or
copyrighted, and is available to the City only from one source and has not in the past been available to the City from another source;
(b) Patents or Restricted Data Rights – Patent or data rights restrictions preclude competition;

17 (c) Substantial Duplication Costs – In the case of a subsequent contract for the continued development or
production of highly specialized equipment or products
and/or major components thereof, when it is likely that award to another contractor would result in substantial duplication of costs that are not expected to be recovered through competition;
(d) Unacceptable Delay – In the case of a subsequent
contract for the continued development or production of highly specialized equipment or products and/or major
components thereof, when it is likely that award to
another contractor would result in unacceptable delays in fulfilling the City’s needs.

G. EMERGENCY PROCUREMENT
Emergency procurements are those purchases necessary to avoid or mitigate a clear and imminent threat or danger where delay could result in loss of life or danger to health, welfare, or property or threaten the continued operation of the City or the provision of essential City services. Contracts awarded under this Section do not require adherence to the City’s standard procurement requirements outlined in this policy. However, if practical, it is strongly encouraged to at least obtain oral approval from the City Manager’s Office prior to making purchases pursuant to this Section.

18 Contracts awarded pursuant to an emergency as defined under this section require that the City Manager present a report to the City Council, at the next available meeting, describing the emergency, the actions taken, and the number and dollar amount of contracts awarded. Note that the City may be required to pass an emergency resolution or ordinance in order to be reimbursed by state or Federal agencies for emergency purchases.

H. EXEMPT PROCUREMENTS
This Section outlines types of procurements that are exempt from the standard competitive requirements outlined in this policy and also includes special considerations related to those exempt procurements. Despite the fact that a procurement may be exempt, the City may still conduct negotiations as to price, delivery and terms in connection with the award of a contract that does not require a competitive process. Nothing in this section shall preclude the solicitation of competitive bids or proposals when possible. The following is a list of procurements that are exempt from the competitive requirements outlined in this Policy.

1. Emergency procurements as defined in Section VI(G) above;

2. Specified materials or equipment that can be obtained from only one source and there is no adequate substitute in
accordance with the criteria outlined in Section VI(F) above;

3. Legal or professional services that are highly specialized;

4. Design-build projects as defined in Section VI(D);

5. Cooperative procurements described in Section VI(E);

19 6. Procurements funded by grants, donations or gifts when any special conditions require the purchase of particular materials and/or services;

7. Purchase of surplus property owned by another public entity, or payment to other public entities or utilities;

8. Membership dues, conventions, training, travel arrangements, or advertisements in magazines, newspapers, or other media;

9. Works of art, entertainment or performance; and

10. Where competitive bids or proposals have been solicited and no bid or proposal has been received. In such situations the City Manager may proceed to have the goods procured or
services performed without further competitive bidding.

VII. SPECIAL POLICIES, PROGRAMS, AND CONSIDERATIONS
Depending on the amount and/or type of purchase, there are several policies, procedures and programs that must be considered. These include:
• Application of Local Business Purchasing Preference;
• Information Technology Purchases;
• Procedures for Purchases Utilizing Federal Grant Funds; • Purchase Orders/Blanket Purchase Orders;
• Qualified Contractors/Vendors;
• Surplus Property;
• SB 1383 Procurement Policy Requirements;
• Application of Union Print Shop Preference.
• Union-made Vehicle Preference
• Environmentally Preferable Purchasing Policy and Program (E4P) A. LOCAL BUSINESS PURCHASING PREFERENCE

20 Preference to locally-owned businesses will be exercised to the extent it is consistent with the law and in the best interest of the public. If a purchase

21 utilizes federal and state funds, then the City will not apply local preferences. In addition, the City will make an effort to ensure that its solicitations are received by small, minority-owned and/or women-owned businesses and will also make an effort to identify and remedy any barriers to such firms participating in the procurement process.

1. Criteria for Preference.
(a) When bidding or purchasing goods, equipment, and
services local preference may be given to a responsible, responsive Local Businesses.
(b) The granting of these preferences must be made on a determination by the purchasing officer that quantity and quality of the local product is equal to that of the next lowest or comparable bidder.
(c) In order for a business to be eligible to claim the preference, the business must meet the definitions of
Local Business outlined below.

2. Definition of Local Business. A local business is: (a) A business located at a fixed location within the boundaries of the City of Pinole or a home-based business located within the boundaries of the City of Pinole;
(b) A business that has a valid business license and is current in the payment of the business license tax;
(c) A business owned and operated by a City of Pinole
resident, with a valid City of Pinole business license.

22 3. Inapplicability. Application of the local business preference does not apply in the following situations:
(a) Bids for public projects as defined by Public Contracts Code Sections 20161 and 22002;
(b) Purchases of goods and services through contracts of other governmental jurisdictions or public agencies, or cooperative purchasing agreements;
(c) Contracts for professional or legal services;
(d) Purchases or contracts funded, in whole or in part, by a governmental entity, or private and public grants and the laws, regulations or policies governing such funding
prohibit application of the local preference;
(e) Purchases or contracts funded, in whole or in part, by the federal or state government;
(f) Purchases made, or contracts let under emergency
situations; and
(g) Purchases that involve the installation of a cogeneration plant or other energy conservation project.

B. INFORMATION TECHNOLOGY PURCHASES
The City recognizes that purchasing information technology systems and equipment on the basis of lowest purchase price alone may not always serve the best interests of the City. Therefore, to ensure hardware requirements and software compatibility, all such purchases must be reviewed by the Information Systems Department prior to purchase.

23 C. PURCHASES WITH FEDERAL/STATE FUNDS
When purchasing goods and services involving the use of federal grant funds, the City is required to follow the provisions of 2 CFR Part 200 Subpart A §200.318 General Procurement Standards through §200.326 Contract Provisions. Employees should consult with the City Attorney on any questions regarding application of these requirements to particular purchases.

When purchasing goods and services involving the use of state of California funds, the City may be required to follow provisions of state law, regulations, and policy depending upon the specific source of the state funds. Employees should consult with the City Attorney on any questions regarding application of state requirements to particular purchases.

D. PURCHASE ORDERS/BLANKET PURCHASE ORDERS

1. Purchase Order. A Purchase Order is a document issued to a vendor or contractor to authorize purchases of goods,
equipment, and services. Purchase orders are required for all purchases of goods, equipment and services, in addition to any required contract documents.

The purpose of a Purchase Order is to:
(a) Ensure compliance with this policy.
(b) Encumber funds when an unencumbered appropriation
exists in the fund.

There are exemptions from Purchase Order requirements.

Examples of such exemptions include acquiring land, utility payments, payments to other governmental agencies, and debt

23 service payments. A list of exemptions is outlined in the Procurement Procedures Manual.

2. A Blanket Purchase Order. A blanket purchase order is an arrangement whereby the City contracts with a vendor to provide equipment or supplies on an as-needed and often, overthe-counter basis. Blanket Purchase Orders provide a mechanism whereby items that are uneconomical to stock may be purchased in a manner that allows field operations timely access to necessary materials. Blanket Purchase Orders shall not be used to purchase services, capital assets or items maintained in stock. All Blanket Purchase Orders must be authorized by the City Manager.

Blanket Purchase Orders must be confirmed annually, before the beginning of the fiscal year. Requests for Blanket Purchase Orders may also be submitted on an as-needed basis. Once a Blanket Purchase Order is issued to a vendor, any authorized City employee may contact the vendor directly to place orders per the terms and conditions specified in the Blanket Purchase Order.

Request for Blanket Purchase Order must be reviewed based upon the following criteria:
(a) Geographic location.
(b) Responsiveness and capabilities.
(c) Average dollar value and type of items to be purchased.

24 (d) Frequency of need.

All Blanket Purchase Orders shall include the following information:
(a) A general description of the equipment or supplies that may be charged.
(b) The period of time the order will remain open, not to exceed one year.
(c) The maximum total amount that may be charged on the purchase order.
(d) Identification of the department(s) and employee(s) who may charge against order.
(e) Requirement that the employee show CITY
identification.
(f) Requirement that employees print and sign their names when picking up goods.
(g) Account number(s) to be charged.

E. QUALIFIED CONTRACTORS/VENDORS
The City maintains a list of qualified contractors in accordance with the provisions of Pinole Municipal Code § 3.34.040, Public Contract Code § 22034, and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. This list is utilized for procurements of public projects greater than sixty thousand dollars $60,000 and less than or equal to two hundred thousand dollars ($200,000) that are being let through informal bid procedures. In addition to

25 the qualified contractors list, the City may elect to maintain a list of qualified vendors.

F. PURCHASES AT AUCTION
Use of public auctions may be an appropriate method of procurement if approved in advance by the City Manager or City Council, depending on the amount of the purchase.

G. CLIMATE-FRIENDLY AND ENVIRONMENTALLY
PREFERABLE PURCHASES AND PRACTICES POLICYSB 1383
Policy Requirements
Senate Bill (SB) 1383 Regulations require jurisdictions to implement specific actions which include annually purchasing a specified amount of recovered organic waste products, and requiring recycled content paper products and recordkeeping to demonstrate compliance. The following details the SB 1383 procurement requirements for the City for meeting the annual recovered organic waste product procurement target, as well as the recycled-content paper procurement requirements as described in SB 1383 regulations (14 Division 7, Chapter 12, Article 12), and recordkeeping requirements.

Recovered Organic Waste Product Procurement Requirements A. Annual Recovered Organic Waste Product Procurement Target

1. The City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target.

26 2. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following:
a. Compost.
b. Mulch.
c. Renewable Gas (in the form of transportation fuel, electricity, or heat).
d. Electricity Procured from Biomass Conversion.

B. Requirements for City Departments

1. City department staff that are responsible for landscaping maintenance, renovation, construction, or related activity are to prioritize the use of Compost and Mulch produced from recovered Organic Waste for landscaping maintenance, renovation, or construction. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a) (24.5) (A)(1)-(3).

2. City projects that are subject to the Water Efficient Landscaping Ordinance (WELO), 23 CCR, Division 2, Chapter 2.7 are to keep records of Recovered Organic Product procurement. For all mulch that is land applied, procure Mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land applications specified in 14 CCR Section 17852(a) (24.5) (A)(1)-(3). City staff are required to keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee, upon completion of project.

27 C. Procedures & Recordkeeping Requirements for Procured Organic Products City Projects

1. City staff are required to keep records, including invoices or proof of Recovered Organic Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee, upon completion of project. Records shall include:
a. General description of how and where the product was used and applied, if applicable.
b. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured.
c. Type of product and quantity of each product.
d. Invoice or other record demonstrating purchase or procurement.

D. Requirements for Compost and or Mulch Giveaway Events or Other Distribution Events

1. For Compost and Mulch provided to residents, businesses or other organizations through giveaway events or other types of distribution methods, the City will require that the Direct Service Provider (including the City’s franchised hauler) maintain an accurate record of the quantity of Compost and/or Mulch that is distributed.

These records will include:
a. General description of how/where product was used and or applied, as applicable
b. Source of product (physical location), type of product and quantity of product

28 c. Invoice or other record demonstrating purchase, distribution event or giveaway

2. The City’s Recordkeeping Designee will keep records of Compost and Mulch provided for SB 1383 reporting purposes, and for the procurement of Mulch, report that mulch procured by the City or Direct Service Provider meets the land application standards specified in 14 CCR Section 18993.1, as it may be amended from time to time.

3. When Procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, the City will require a written contract or agreement, or execute a purchase order with enforceable provisions that states mulch procured by the Direct Service Provider meets land application standards specified in 14 CCR Section 18993.1, as it may be amended from time to time.

E. Requirements for Procurement of Renewable Gas, Electricity Procured from Biomass Conversion

1. When the City procures Recovered Organic Waste Products that include Renewable Gas and/or Electricity Procured from Biomass Conversion occurs through a Direct Service Provider, the City shall enter into a written contract or agreement or execute a purchase order with enforceable provisions that includes: (i) definitions and specifications for Renewable Gas and/or Electricity Procured from Biomass Conversion and, (ii) an enforcement mechanism (e.g., termination, liquidated damages, etc.) in the event the Direct Service Provider is non- compliant with the requirements.

2. When the City has a Renewable Gas procurement (used for fuel for transportation, electricity, or heating applications), the City shall ensure

29 compliance with criteria specified in 14 CCR Section 18993.1., keep records for Renewable Gas procured and used by the City and provide records to the Recordkeeping Designee, on a suitable schedule as determined, but not less than annually.

3. If the City procures Renewable Gas from a Publicly-Owned Treatment Works (POTW), the City will annually verify that the Renewable Gas from the POTW complies with the requirements specified in 14 CCR Section 18993.1(h), including, but not limited to the exclusion in 14 CCR Section 17896.6(a)(1). And, the City shall annually receive a record from the POTW documenting the tons of Organic Waste received by the POTW from: (i) a compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10), that is permitted or authorized under 14 CCR Division 7; (ii) transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or (iii) a solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2. The City shall require that the POTW annually provide documentation of the percentage of biosolids that the POTW produced and transported to activities that constitute landfill disposal to demonstrate that the POTW transported less than twenty-five percent (25%) of the biosolids it produced to activities that constitute landfill disposal. Landfill disposal is defined pursuant to 14 CCR Section 18983.1(a) and includes final disposition at a landfill; use of material as alternative daily cover or alternative intermediate cover at a landfill, and other dispositions not listed in 14 CCR Section 18983.1(b).

30 Alternative daily cover or alternative intermediate cover are defined in 27 CCR Sections 20690 and 20700, respectively.

The City will also require annual documentation that the POTW receives vehicle-transported solid waste that is an anaerobically digestible material for the purpose of anaerobic co-digestion with POTW treatment plant wastewater to demonstrate that the POTW meets the requirement of 14 CCR Section 18993.1(h)(2). The City will ensure records are submitted to the Recordkeeping Designee on an annual basis.

When the City procures electricity from Biomass Conversion the City will maintain records detailing the amount of Electricity Procured from Biomass Conversion facilities and receive written notification by an authorized representative of the Biomass Conversion facility certifying that biomass feedstock was received from a permitted solid waste facility identified in 14 CCR Section 18993.1(i). The City will provide these records to the Recordkeeping Designee on an annual basis.

1.15.50 Requirements for Procurement of Recycled Content Paper Products

1. City staff shall purchase Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%) recycle content whenever the total cost is the same cost, lesser cost or not more than 10% of the non-recycled content alternative, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended. All Paper Products and Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable

31 label as defined in Title 16 Code of Federal Regulations Section 260.12.

2. City staff are to maintain records of all Paper Products and Printing and Writing Paper purchases and provide sufficient records to the Recordkeeping Designee at an agreed upon schedule, but not less than annually to enable the Recordkeeping Designee to complete the required documentation for CalRecycle. City staff shall provide a copy of the invoice/ documentation of purchases, vendor name, purchaser name, date and quantity purchased, recycled content information or sufficient proof of purchase as agreed upon by CalRecycle. If non-Recycled-Content Paper Products and/or nonRecycled-Content Printing and Writing Paper are purchased, Town staff is to detail why Recycled-Content Paper Products and/or Recycled-Content Printing and Writing Paper were not purchased.

F. City Vendor Procurement Requirements

1. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to the City are to Provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of at least thirty percent (30%) recycle content whenever the total cost is the same cost, lesser cost or not more than 10% of the non-recycled content alternative, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended. Vendors are to only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined in Title 16 CFR Section 260.12.

32 2. Vendors are to certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website. Vendors are to certify in writing, under penalty of perjury, that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in Title 16 CFR Section 260.12.

3. Vendors are to provide records of all Paper Products and Printing and Writing Paper purchased (both recycled-content and non-recycled content) made by a City department to the Recordkeeping Designee on a schedule to be determined by the Recordkeeping Designee.

Records shall include a copy of the invoice/ documentation of purchase, written certifications as required, purchaser name, quantity/date purchased, and if non-Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing Paper is purchased include a description of why Recycled-Content Paper Products and/or Recycled-Content Printing and Writing Paper were not purchased.

4. All vendors providing printing services to the City via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), recycle content whenever the total cost is the same cost, lesser cost or not more than 10% of the non-recycled content alternative, consistent with the requirements of the Public Contract Code, Section 12209 or as amended.

33 SB 1383 PROCUREMENT RECORDKEEPING RESPONSIBILITIES

1. The City Manager or their designee will designate who will be the Recordkeeping Designee and responsible for consolidating information from all City departments pertaining to Procurement of Recovered Organic Waste Products and Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper.

2. The Recordkeeping Designee will track Procurement of Recovered Organic Waste Products, Recycled-Content Paper Products, and RecycledContent Printing and Writing Paper and complete the following tasks:
a) Collect and collate copies of invoices or receipts (paper or electronic) or other proof of purchase that describe the procurement of Printing and Writing Paper and Paper Products, including the volume and type of all paper purchases; and, copies of certifications and other required verifications from all departments procuring Paper Products and Printing and Writing Paper (whether or not they contain recycled content) and/or from the vendors providing Printing and Writing Paper and Paper Products.

These records must be kept as part of City’s documentation of its compliance with 14 CCR Section 18993.3.
b) Collect and collate copies of invoices or receipts or documentation evidencing procurement from all City departments procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors/others procuring Recovered Organic Waste Products on behalf of the City to ensure compliance in meeting its Annual Recovered Organic Waste Product Procurement Target. These records must be kept as

34 part of the City’s documentation of its compliance with 14 CCR Section 18993.1.
c) Collect, collate, and maintain documentation submitted by the City, Direct Service Providers, and/or vendors. Compile an annual report on the City’s procurement, vendor/other procurement on behalf of the City of Recovered Organic Waste Products, Recycled-Content Paper Products, and RecycledContent Printing and Writing Paper, consistent with the recordkeeping requirements contained in 14 CCR Section 18993.2 for the Annual Recovered Organic Waste Product Procurement Target and 14 CCR Section 18993.4 for Recycled-Content Paper Products and RecycledContent Printing and Writing Paper procurement. This report shall be made available to the City’s responsible entity for compiling the annual report to be submitted to CalRecycle (which will include a description of compliance on other SB 1383 regulatory requirements) pursuant to 14 CCR Division 7, Chapter 12, Article 13.

OTHER ENVIRONMENTALLY PREFERABLE PROCUREMENT

PRODUCTS, SERVICES AND PRACTICES

1. City staff shall prioritize the purchase of environmentally preferable products, services, and practices, whenever feasible, that include the following:

Zero Emission and or Hybrid Fuel-Efficient Vehicle Fleet. When replacing City fleet vehicles, City staff will prioritize zero emission vehicles and or fuel-efficient vehicles, provided the vehicle meets the performance standard needed for its purpose. When replacing vehicles, less-polluting alternatives such as compressed natural gas, bio-based fuels, hybrids, electric batteries, or fuel cell types are to be considered.

35 Landscaping/Maintenance Services. When considering landscape maintenance services, City staff will prioritize provisions of Sustainable Guidelines for Landscape Professionals (www.bayfriendlycoalition.org) and establish a preferred list of native and drought-tolerant plants for use.

Energy Efficient Electronic Equipment. When considering purchase of new electronic equipment, City staff will prioritize products that include the “Energy Star” certification and meet “EPEAT” energy efficiency standards.

All employees should maintain equipment on the most energy efficient settings.

Solar Installation and Battery Storage. City staff will consider solar installation and battery storage on City properties when deemed economically beneficial.

Water Efficient Products. When considering purchase of water fixtures, plumbing fixtures, and toilets, etc. City staff will prioritize the purchase of items that include the “Water Sense” certification to maximize water efficiency.

Leadership in Energy and Environmental Design (LEED)/Green Building. When building or renovating City facilities, staff will prioritize Leadership in Energy and Environmental Design (LEED) green building practices. When exterior hardscape modifications are made to existing City facilities, staff will consider replacement of impervious surfaces with permeable substitutes such as permeable asphalt, concrete or pavers for walkways, patios, parking lots and driveways.

H. H. UNION PRINTER PURCHASING PREFERENCE

36 Preference to union printers will be exercised. Union printers must be given first priority for City print work that require the procurement of services from an external printer.

1. Criteria for Preference.
(a) The printed materials must be produced by a union printer whose employees are represented by labor union.
(b)The union printer must provide competitive pricing and quality services.
(c) The union printer must be able to meet the project’s deadlines. (c) (d) Wherever feasible, all printed materials produced by a union print shop will display a union label (aka union bug).

2. Definition of Union Printer. A union printer is a commercial printer whose employees are represented by a labor union. All printing produced by a union printer displays a special mark called a union label or “union bug.” This label is printed directly onto the print materials to indicate it was made by members of a labor union.

I. UNION-MADE VEHICLE PREFERENCE

1. Criteria for Preference
(a) Preference for automobiles manufactured in the United States that are union-made, either by American manufacturers employing unionized workforces or other manufacturers producing union-made vehicles within the United States.
(b)Preference for specific American-made models listed in the annual release of the United Auto Workers Vehicle List
J. ENVIRONMENTALLY PREFERABLE PURCHASING POLICY AND
PROGRAM (E4P)
The City shall use the following specification guidelines as a purchasing compass to reduce the environmental, health, and social impacts of procured goods and services wherever practicable, available, and

37 economically feasible:

1. Specification Guidelines
Packaging:
• Maximization of recyclable packaging material
• Reduction of packaging materials to only those necessary • Maximization of postconsumer and total recovered content in packaging materials
• No polystyrene foam in packaging
• Minimization of plastic packaging
Product content:
• Products that are durable and long-lasting
• Products that foster clean air, water, and biodiversity • Maximization of postconsumer and total recovered content practicable and not be under the minimum content established by EPA’s Comprehensive Procurement Guideline1
• Maximization of elements that factor in climate resilience (e.g. construction materials)
• Maximization of elements that reduce greenhouse gas emissions over the product’s entire lifecycle
• Maximization of elements that reduce waste (e.g. rechargeable batteries) • Maximization of elements that conserve water (e.g. EPA’s WaterSense products)
• Maximization of elements that conserve energy (e.g. EPA’s EnergyStar products)
• Maximization of sustainable, regenerated non-toxic, bio-based, natural content
Toxicity:
• Avoidance of hazardous materials such as the potential to be persistent, bioaccumulative, and/or toxic (“PBT”) such as mercury, lead, dioxin, or PFAS (“forever chemicals”)
• Minimization of volatile organic compounds (VOCs) and formaldehyde • Minimization of products processed with chlorine/chlorine derivatives (e.g. bleached paper towels)
1 https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

38 • Avoidance of polyvinyl chloride (PVC) products e.g. office binders, furniture, etc.)
• Avoidance of products with ozone-depleting materials
• Avoidance of products with carcinogens and reproductive toxins • Requiring vendors to disclose the material content of their products and specify if there are PBT materials (refer to EPA’s list of PBT chemicals) Manufacturing:
• Minimization of virgin materials
• Maximizing responsible, sustainable sourcing of materials • Manufacturing processes conserve energy and water
• Seeking products with manufacturing processes that refrain from using hazardous substances or the release of hazardous substances of into the environment
• Reduction of scope 1, 2, and 3 emissions2
Transportation:
• Minimization of greenhouse gas (GHG) emissions from distribution and transportation
Recyclability/Takeback:
• Free or low-cost product takeback services (e.g. collection, recycling, remanufacturing, refurbishing, and proper disposal)
• Verification that products are in fact recycled (preferably), and if not recycled, properly disposed of
Equity:
• Support of disadvantaged business enterprises (DBEs) where socially and economically disadvantaged individuals own at least 51% interest and also control management and daily business operations3 • Support of small, local businesses (refer to Section VII. Subsection A (Local Business Purchasing Preference of this Procurement Policy)) • Support of businesses that implement fair labor practices • Support of businesses with unionized workforces (such as preferences in Section VII Subsections H and I)
• Support of green certified businesses4
2 https://www.epa.gov/climateleadership/scope-1-and-scope-2-inventory-guidance 3 https://www.epa.gov/grants/frequently-asked-questions-disadvantaged-business-enterprises 4 https://greenbusinessca.org/contracostacounty

39 • Support of vendors with products that uphold equity and support equitable, charitable social causes
Environmental Product Standards/Ecolabels:
• Seek those developed and awarded by an impartial third-party • Refer to EPA’s recommended ecolabels5 to avoid false marketing and greenwashing traps
Lifecycle cost:
• Consideration of the product’s total lifecycle cost and payback period when evaluating initial cost (e.g. hand dryers verse paper towels – refer to Appendix B for a lifecycle cost analysis example)
City Fleet:
• Replacement with zero-emission vehicles
• Preference of automobiles manufactured in the United States by companies that employ unionized workforces (refer to Section VII Subsection I)
• Maintenance of vehicles with greener products (re-refined oil) City Buildings:
• Use of Green Building practices delineated in the LEED Rating System • Use of climate resilient design
• Installation of EV infrastructure
City Energy:
• Purchasing of renewable, clean energy (e.g. solar power, wind power, geothermal, or hydroelectric energy sources)
City Landscaping:
• Employment of Bay-friendly landscaping or sustainable landscape management techniques6
City Events:
• Purchasing of local, organic food
• Use of reusable and compostable foodware
5 Recommendations of Specifications, Standards, and Ecolabels for Federal Purchasing | US EPA 6 http://www.bayfriendlycoalition.org/

40 • Use of bio-based and/or reusable decorations
Organic waste and paper products:
• Refer to pages xx of this Procurement Policy which delineates the criteria and procedures of Senate Bill 1383 when procuring organic waste products and paper products

2. Methods to Implement Pinole’s Environmentally Preferable Purchasing Program
There are three recommended methods to approaching purchasing in alignment with the E4P. These options help different City departments make environmentally responsible decisions when it comes to procurement.

Method 1: Purchases that do not require an RFP A department can seek to purchase their own green goods and services after being educated on the City’s program and specifications/ecolabels to look for when purchasing certain products. There are a plethora of resources Staff can use such as purchasing guides which may include direct links to purchase.7 Some online stores may also have a green filter to view sustainable products.

Method 2: Purchases that require an RFP When a product/service needs to go through the bid process, the EPP program’s specifications would be used to build the RFP. Green contract language is available to strengthen 7 https://docs.google.com/spreadsheets/d/1JzChoAuD86PsfP6eN_KJ1f1O0ZtWATb4qmJ0rCw66Hc/edit #gid=0; https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program; https://www.energy.gov/femp/search-energy-efficient-products Pinole Environmentally
Preferable Purchasing
Program
Option 1: Staff makes
decentralized purchases
after education of the EPP
program and specifications
to look for
Option 2: Staff uses the EPP
specification guidelines to
build their customized RFP
for the bid process
Option 3: Staff piggybacks
on a green, competively-bid
cooperative contract

41 a green RFP, which could be added to the E4P program documentation8.

Method 3: Purchases that can be piggybacked. Many jurisdictions have already gone through the bidding process for green contracts.

Piggybacking on these cooperative contracts saves time, money, and energy. 9

3. Implementation Guidelines
• Staff will foster the policy by following assigned staff responsibilities delineated below this section
• Decentralized purchasing such as credit card purchases will adhere to this policy, to the extent possible using policy guidelines and with good faith effort
• The RFP process will vet vendors using this policy, where practicable, and request vendors to report their sustainable practice using a vendor questionnaire (Appendix C) with a scoring system
• The RFP will include relevant specifications from policy guidelines • Staff will piggyback on green, competitively-bid cooperative contracts at the federal, state, or local level
• Review this policy annually or as needed, if pivoting is necessary or opportunity to optimize/maximize more green purchases, and present any recommendations to the City Council
• Track green purchases and services to the maximum extent possible and have procedures in place to learn why a green purchase was not made • Establish an exemption process
• Set annual green purchasing targets and review what barriers or challenges there were to meet those targets
8 https://kingcounty.gov/en/legacy/depts/finance-business-operations/procurement/forgovernment/environmental-purchasing/Purchasing_Guide.aspx https://sftool.gov/greenprocurement/sample-contract-language#safer-choice; https://docs.google.com/spreadsheets/d/1JzChoAuD86PsfP6eN_KJ1f1O0ZtWATb4qmJ0rCw66Hc/edit#gid=0; https://empowerprocurement.com/initiatives/contracting/sample-language-library/ 9 http://acgov.org/sustain/documents/PiggybackingResources.pdf

42 • Staff shall provide preference to reasonable increased costs of goods and services that may come with vendors with greener goods/services and local, small, DBE businesses
• A non-compliance justification form (Appendix D) will be used a method to learn how to improve the program

4. Tracking
Maximizing the number of green contracts either through the RFP process or piggybacking is the best option for environmentally preferable purchasing in comparison to decentralized purchasing (e.g. independent credit card purchases). With contracts, the vendor can easily pull up a record that quantifies the number of green purchases made under that contract which supports successful implementation and tracking within the program. Tracking can also be supported by putting into the RFP process a request for customized stores, such as an office supplies store made specifically for City of Pinole, that has already filtered out non-green items for Staff to easily browser and purchase from. For decentralized purchasing, self-reporting of green purchases by Staff may be the only option to track green purchasing which is more complex and time-intensive to keep record of, and ideally should be minimized to the extent possible

5. Staff Responsibilities
The EPP program will delineate responsibilities of Departments and staff members, as follows:

Community Development
• Leads workshops/trainings on E4P program, greenwashing, specifications/ecolabels
• Offers assistance with building green RFPs
• Advises on requests for decentralized purchasing
• Help piggyback on green cooperative contracts
• Inform departments of new City green contracts to purchase from • Help cost analysis/lifecycle cost
Finance Department
• Leads workshops/trainings on E4P program
• Help piggyback on green cooperative contracts
• Work with green vendors to provide a record of green purchases for tracking

43 • Help pull and organize green vendor records for tracking green purchases • Tracks self-reported green purchases
Department Heads
• Reminds department Staff to align with the E4P program • Reviews credit card purchases and sees if there is opportunity to correct for future green purchasing
• Provides a justification for why a green purchase was not made to Finance department and Community Development
• Builds RFPs that align with E4P program
• Support cooperative green contracts by purchasing from them over decentralized purchasing where practicable
Staff
• Make purchases in alignment with the E4P policy

6. Additional Resources
The Responsible Purchasing Network is a great resource for webinars and consulting services on sustainable purchasing. Consulting services for members include conducting workshops for Staff, design and implementation of an E4P, development of resource materials, specification sheets, bid specifications, costanalysis, technical assistance with tracking, and more10 .

The Empower Procurement program, funded by the California Energy Commission, offered no-cost technical assistance until it ended in July. Although the program is not accepting new requests, its website still provides free guidance and useful resources, including energy-efficient products. Prospect Silicone Valley oversees the program and offers technical assistance and advisory services for developing zero-emission fleets and decarbonizing buildings. Recently, they helped Alameda County reduce energy expenses for charging their electric vehicle fleet.

CalRecycle is another great resource for environmentally preferable purchasing.

Their EPP Newswire archives articles that provide helpful guidance and tools11.

The website also offers a free, self-paced training on E4P12. 10 http://www.responsiblepurchasing.org/consult/index.php 11 https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-ListFolder/EPP-NewsWire-Articles 12 https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-ListFolder/EPP-Training

44 7. Grant resources
• Equitable Mobility webpage
• CivicWell Funding Navigation Platform
- https://www.fundingresource.org/
• CCEC Funding Resource Database - https://eecoordinator.info/fundingresources-2/ • State grant portal - https://www.library.ca.gov/grants/

2. Empower Procurement
- https://empowerprocurement.com/

EFFECTIVE DATE OF POLICY
This amended Policy shall take effect October 17xyz, xx, 20243.

45 VIII.2. DEFINITIONS
Annual Recovered Organic Waste Product Procurement Target. The amount of Organic Waste in the form of a Recovered Organic Waste Product that the City of Pinole’s is required to procure annually under 14 CCR Section 18993.1. This target is calculated by multiplying the per capita procurement target, which shall be 0.08 tons of Organic Waste per California resident per year, times the City’s residential population using the most recent annual data reported by the California Department of Finance.

Competitive Bidding Process. The process of soliciting and obtaining formal and informal bids, including price quotations, from competing sources, from which an award is typically made to the lowest responsive and responsible bidder.

Compost. The product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4).

Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR, Division 7, Chapter

3.1 or produced at a large volume in-vessel digestion facility that composts on-site as defined and permitted under 14 CCR Division 7, Chapter 3.2. Compost shall meet the State’s composting operations regulatory requirements.

Consider. To actively and in good faith seek the stated objectives of purchasing recycled content or environmentally preferable products.

46 Cooperative Procurement. A variety of arrangements whereby two or more public entities purchase goods and/or services from the same supplier or multiple suppliers using a single competitive bid or proposal. The combining of the purchasing requirements of two or more public entities to leverage the benefits of volume purchases, including administrative savings and other demonstrable advantages.

Department Head. A department head is a City employee holding a director-level position within the City organization. Department Heads are members of the City executive team and are charged with managing the goals, duties, budget, and personnel of individual City departments. The Fire Chief, Police Chief, Development Services Director, and Finance Director are all Department Heads.

Direct Service Provider. A person, company, agency, district, or other entity that provides a service or services to the City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17).

Electricity Procured from Biomass Conversion. Electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity. Electricity procured from a biomass conversion facility may only count toward the Jurisdiction’s Annual Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).

47 Emergency Procurement. Emergency procurements are those purchases necessary to avoid or mitigate a clear and imminent threat or danger where delay could result in loss of life or danger to health, welfare, or property or threaten the continued operation of the City or the provision of essential City services.

Feasible. Whenever possible and compatible with local, state, and federal law, without reducing safety, quality, or effectiveness, and where the practice, product or service is available at a reasonable cost in a reasonable period of time.

Reasonable cost shall be no more than 10% of the less sustainable product.

Formal Procurement. Formal procurement describes procurements processes that require adherence to stricter and more formalized procedures and standards.

Formal procurement includes formal bidding and formal competitive proposal processes. Formal procurement is used for higher value and more complex purchases.

Formal Bidding. A procurement process for public works projects valued at $200,000 or more and for the purchase of goods, general services and non-public works construction projects valued at over $45,000. For public works project procurements, this process is governed by California Public Contract Code § 22037. This process involves stricter and more formalized procedures than informal bidding.

Formal Competitive Proposals (RFP). A procurement process where the City solicits proposals for consultant/professional services from potential providers. A formal RFP process is for expenditures greater than $45,000. The RFP typically starts with a scope of work and requests proposals to perform it. Proposals typically include a price component which is part of the evaluation criteria to

48 determine which proposal best meets the needs of the City.

General Services. Work performed, or services rendered by outside persons or entities hired by the City. Such services include but are not limited to, custodial services, building and equipment maintenance, machinery and equipment rental, utility services, and land surveying. General Services does not include contracts for public works. This type of work typically involves services where the methods for performing the work is standardized.

Informal Bidding. A procurement process for public works projects valued at more than $60,000 but less than $200,000. This process is governed by California Public Contract Code §22034 and Pinole Municipal Code §3.34.040 and involves less formalized and less strict procedures than formal bidding.

Informal Solicitation. A procurement process where the City solicits written quotes from potential vendors. These written quotes may be informally documented, such as through emails between City employees and potential vendors. This process may be used for purchases of goods, general services, nonpublic works construction projects, and consultant/professional services valued at $45,000 or less and may also be used for public works projects valued at $60,000 or less.

Informal Procurement. Informal procurement describes procurements processes that permit more flexible and less formalized procedures and standards. Informal procurement includes micro purchases, informal solicitation, and informal bidding.

Informal procurement is used for lower value and less complex purchases.

49 Leadership in Energy and Environmental Design (LEEDTM) Rating System.

The green building assessment system developed by the U.S. Green Building Council designed for rating new and existing commercial, institutional, and highrise residential buildings.

Local Preference. A program where local businesses are given preference in the City’s procurement process.

Micro purchases. A procurement process where purchases need not be awarded competitively, but the price must be determined to be fair and reasonable and should be distributed equitably among qualified suppliers. This process may be used for purchase of goods/general services valued under $10,000.

Mulch. Mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR, Division 7, Chapter 12. Mulch must meet the following conditions for the duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):

1. Be produced at one of the following facilities:

A. Compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR, Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10); Mulch excludes mulch from chipping and grinding operations.

B. Transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or,
C. A solid waste landfill as defined in Public Resources Code Section 40195.1

50 that is permitted under 27 CCR, Division 2.

2. Meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Sections 17852(a) (24.5) (A)(1)- (3).

Non-Public Works project. A type of project that does not fall within the definition of “public works project” under the Public Contract Code and is thus, not governed by the competitive requirements applicable to “public works projects.” Examples of non-public works projects include maintenance projects defined as “Routine, recurring, and usual work for the preservation or protection of any publicly-owned or publicly-operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; nor work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher” (PCC § 22002 (c) and (d)).

Organic Waste. Solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a) (16.5), respectively.

51 Paper Products. Include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, toweling; or as otherwise defined in 14 CCR Section 18982(a)(51). Printing/writing paper include, but are not limited to, copy paper, envelopes, envelopes, writing tablets, newsprint, uncoated writing papers, posters, brochures, magazines, and publications; or as otherwise defined in 14 CCR Section 18982(a)(54).

Piggybacking. A form of intergovernmental cooperative purchasing whereby the City utilizes the contract pricing and terms of another government agency to purchase the same goods or services.

Procurement of Recovered Organic Waste Products. Purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the City or others. The City’s Annual Recovered Organic Waste Product Procurement Target can be fulfilled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s request.

Professional Services. Those services provided by a person or firm engaged in a profession based on a generally recognized special knowledge or skill, including but not limited to, the professions of accountant, attorney, artist, architect, biologist, archeologist, landscape architect, construction manager, engineer, environmental consultant, training or educational consultant, and whose services are considered distinct and unique to such a degree that bidding may not be feasible. Typically, when using professional services there is considerable professional judgement on how work is to be accomplished in meeting a scope of work. As a result, other factors besides price are relevant in determining who to use in meeting City goals.

52 Public Works. This term is used in two regulatory arenas. In the Public Contract Code, it refers to the construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind, including, but not limited to, demolitions, and the construction and installation of drainage systems, lighting and signaling systems, sewer and water systems, and park and recreational facilities. This is the common usage that guides the City’s budgeting, purchasing and other processes. However, it is important to note that the Labor Code uses this term to cover certain maintenance activities of these same public assets, which trigger prevailing wage laws.

Publicly-Owned Treatment Works (POTW). The same meaning as in Section 403.3(r) of Title 40 of the Code of Federal Regulations.

Recovered Organic Waste Products. Products made from California, landfilldiverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60).

Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, Mulch, Renewable Gas from an invessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.

Recordkeeping Designee. The staff person appointed by the City Manager or their designee track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the Town and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13.

53 Recyclability. The Paper Products and Printing and Writing Paper offered or sold to the Town are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12.

Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper. Paper products that consist of at least 30%, by fiber weight, postconsumer fiber, consistent with the requirements of Public Contract Code Sections 22150 to 22154,12200 and 12209, and as amended.

Renewable Gas. Gas derived from Organic Waste that has been diverted from a landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(62).

Senate Bill 1383 (SB 1383) (Chapter 395, Statutes of 2016). Added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.

SB 1383 Regulations. Refers to, for the purposes of this policy, the ShortLived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR.

54 Sole Source. A situation where a good or service can only be obtained from one source due to its proprietary or specialized nature.

State. The State of California.

55 APPENDIX A
Type of Purchase Cost Approval
Authority
Documentation Procurement
Method
Goods/General
Services
Under
$10,000
Department
Head
Purchase
Order/Invoice
Micro Purchase
Goods/General
Services/Non PW
Construction
$45,000 or
less
City Manager Contract Informal
Solicitation
Goods/General
Services/Non PW
Construction
Over
$45,000
City Council Contract Formal Bidding
Consultant/Professional
Services
$45,000 or
less
City Manager Contract Informal
Solicitation
Consultant/Professional
Services
Over
$45,000
City Council Contract Formal
Competitive
Proposals
Public Works $60,000 or
less
City Manager Contract Informal
Solicitation
Public Works Over
$60,000 up
to
$200,000
City Manager Contract Informal
Bidding
Public Works Over
$200,000
City Council Contract Formal Bidding
Federally-Funded
Public Works
Transactions utilizing federal funds are governed by federal law and procedures
Federally-Funded
Goods/Services
Transactions utilizing federal funds are governed by federal law and procedures

56 APPENDIX B: Lifecycle Cost Example
An analysis was conducted to compare the cost of using paper towels in City Hall restrooms versus installing a Dyson HEPA-filter hand dryer. The study was based on assumptions made for a single restroom in City Hall.

Assumptions:
*A restroom has an average of 8 users
*Each user uses the restroom 3 times in a workday
*Each user works four days at City Hall in a week
*Each user uses three paper towels per visit
*Each user works 48 weeks in a year
The cost of 4,000 SB 1383-compliant paper towels is about $67.00. Using the aforementioned assumptions, the annual consumption of paper towels in one restroom is about 14,000. The 5 year cost for purchasing paper towels for one restroom is about $1,200. A 5-year warranty Dyson HEPA-filter hand dryer costs $950. One dry consumes .0047 kWh of electricity. The annual electricity cost will be about $7. An annual service of about $85 is recommended for the longevity of the product. HEPA filters need to be changed every 5 years and cost $35.

In addition to saving on cost over a 10-year timeframe, one hand dryer unit is saving the need for natural resource consumption required to produce paper towels. Used paper towels currently end up in the landfill.

SB 1383 compliant paper
towels
Dyson HEPA-filter
hand dryer
Total cost (years 1-5): $1,200 $985 (Unit +electricity) Total cost (years 5-10): $1,200 $460 (maintenance,
electricity and new HEPA
filter)
10-year cost $2,400 $1,480

57 APPENDIX C: Proposed E4P Vendor Questionnaire
Please select all the applicable characteristics incorporated into your product or service:

Packaging:
• Maximization of recyclable packaging material
o How?____________________
• Reduction of packaging materials to only those necessary o How?___________________
• Maximization of postconsumer and total recovered content in packaging materials
o How?____________________
• No polystyrene foam in packaging
• Minimization of plastic packaging
o How?________________
Product content:

Products that are durable and long-lasting
o How?________________
Products that foster clean air, water, and biodiversity o How?________________
Maximization of postconsumer and total recovered content practicable and not be under the minimum content established by EPA’s Comprehensive Procurement Guideline13
o How?________________
Maximization of elements that factor in climate resilience (e.g. construction materials)
o How?________________
Maximization of elements that reduce greenhouse gas emissions over the product’s entire lifecycle
o How?________________
Maximization of elements that reduce waste (e.g. rechargeable batteries) o How?________________
Maximization of elements that conserve water (e.g. EPA’s WaterSense products)
o How?________________
Maximization of elements that conserve energy (e.g. EPA’s EnergyStar products)
13 https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

58 o How?________________
Maximization of sustainable, regenerated non-toxic, bio-based, natural content
o How?________________
Toxicity:

Disclose the material content of your products and specify if there are PBT materials (refer to EPA’s list of PBT chemicals)
____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ______
Avoidance of hazardous materials such as the potential to be persistent, bioaccumulative, and/or toxic (“PBT”) such as mercury, lead, dioxin, or PFAS (“forever chemicals”)
Minimization of volatile organic compounds (VOCs) and formaldehyde o How?_________________
Minimization of products processed with chlorine/chlorine derivatives (e.g. bleached paper towels)
o How?__________________
Avoidance of polyvinyl chloride (PVC) products e.g. office binders, furniture, etc.)
o How?___________________
Avoidance of products with ozone-depleting materials
o How?____________________
Avoidance of products with carcinogens and reproductive toxins o How?_____________________
Manufacturing:
• Minimization of virgin materials
o How?_______________________
• Maximizing responsible, sustainable sourcing of materials o How?_______________________
• Manufacturing processes conserve energy and water
o How?_______________________
• Refraining from using hazardous substances or the release of hazardous substances of into the environment
o How?_______________________

59 • Reduction of scope 1, 2, and 3 emissions14
o How?_______________________
Transportation:

Minimization of greenhouse gas (GHG) emissions from distribution and transportation
o How?_________________
Proposed vendor questionnaire cont’d
Recyclability/Takeback:

Free or low-cost product takeback services (e.g. collection, recycling, remanufacturing, refurbishing, and proper disposal)
o Explain___________________
Verification that products are in fact recycled (preferably), and if not recycled, properly disposed of
o Please provide________________
Equity:
• I am a disadvantages business enterprise15
• I am a small, local business
• I am an employer with a unionized workforce
• I implement fair labor practices
o How?_______________
• I am a green certified business16
• My product/service upholds equity and/or supports equitable, charitable social causes
o How?_______________
Environmental Product Standards/Ecolabels:

Awarded/use ecolabels by an impartial third-party (Refer to EPA’s recommended ecolabels17)
o Which?_________________
Lifecycle cost:

Supports a lesser lifecycle cost and decreased payback period to comparable product that served similar purpose
14 https://www.epa.gov/climateleadership/scope-1-and-scope-2-inventory-guidance 15 https://www.epa.gov/grants/frequently-asked-questions-disadvantaged-business-enterprises 16 https://greenbusinessca.org/contracostacounty
17 Recommendations of Specifications, Standards, and Ecolabels for Federal Purchasing | US EPA

60 Appendix D: Proposed E4P Non-compliance Justification Form This form helps support the E4P program by learning how the program can be improved to capture more green goods and services in the future.

In the event that a green product/service was available for procurement but was not purchased, please provide an explanation for the decision to procure the non-green good/service by selecting all that apply:

What was the purchased good/service?:__________________________________ The green option was too expensive
o What was the price of the purchased item______
o What was the price of the green item______
I did not have time to find a green option as the product/service was timesensitive The green option was not readily available
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XX

CITY COUNCIL
REPORT 12.A.

DATE: MARCH 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: FISCAL YEAR (FY) 2022/23 ANNUAL COMPREHENSIVE FINANCIAL REPORT

RECOMMENDATION
Staff recommends that the City Council accept the Annual Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2023.

BACKGROUND
Each year, the City publishes the ACFR, which contains the City of Pinole’s basic financial statements, auditor’s report, and important supplemental information regarding that fiscal year.

The ACFR is intended to present the reader with a comprehensive view of the City’s financial position and activities.

The City’s Finance Department is responsible for preparing the ACFR and assumes responsibility for its accuracy, completeness, and fairness. The Pun Group, the City’s auditors, audited the basic financial statements included in the ACFR to provide reasonable assurance that the financial statements are free of material misstatement and are fairly presented in accordance with generally accepted accounting principles (GAAP). The Pun Group issued an unmodified opinion, the highest possible rating. This means that the financial statements are presented, in all material respects, in accordance with applicable financial reporting guidelines.

Consistent with sound fiscal management practices and prudent public policy, City staff is presenting the ACFR to the City Council. A copy of the ACFR is available for public inspection at City Hall, 2131 Pear Street, and has been posted on the City’s website at:
https://www.ci.pinole.ca.us/city_government/finance/annual_comprehensive_financial_report.

REVIEW AND ANALYSIS
The ACFR (Attachment A) is organized into five sections:
• An introduction, which includes the Transmittal Letter and the Independent Auditor’s Report;
• Management’s Discussion and Analysis (MD&A);
• Basic Financial Statements and Notes;
• Supplemental Information; and
• Statistical Information.

The MD&A section (pages 5-19) of the ACFR presents an overview and analysis of the City’s financial activities for the fiscal year ended June 30, 2023. Staff encourages readers to consider the information presented in this section in conjunction with additional information provided in the Transmittal Letter (pages i-v), the City’s basic financial statements (pages 21- 41), and the notes to the financial statements (pages 47-90). Additionally, the ACFR is supplemented by other auditors’ reports on matters of internal controls, compliance, and governance (Attachments B-E).

Financial Highlights
Following is a summary of financial highlights from the MD&A section of the ACFR for the year ended June 30, 2023.
• The assets and deferred outflows of resources of the City exceeded its liabilities and deferred inflows of resources at the close of FY 2022/23 by $41.3 million (net position).

Of this amount, $29.9 million is restricted for specific purposes (restricted net position), $37.9 million is the net investment in capital assets and $26.5 million represents a deficit in unrestricted net position.
• The City’s net position increased by $9.0 million, a 28.0% increase at the close of FY 2022/23 as compared to FY 2021/22. The increase is primarily the result of a substantial increase in deferred outflows of resources and a substantial decrease in deferred inflows of resources for pension related amounts. Overall, governmental activities net position increased by $7.2 million while business-type activities increased by $1.9 million.
• The General Fund balance at the close of FY 2022/23 was $36.6 million, which has various levels of restrictions. The General Fund as presented in the financial statements is comprised of the main General Fund, Measure S 2006 Fund, Measure S 2014 Fund, General Reserve Fund, Equipment Reserve Fund, and Section 115 Trust Fund. Of the $36.6 million fund balance, $12.1 million is unassigned. The unassigned fund balance represents the portion that is not restricted, committed, or assigned for specific purposes.

This ACFR meets all of the requirements to achieve the highest standard in government accounting and financial reporting for an ACFR, the Certificate of Achievement for Excellence in Financial Reporting issued by the Government Finance Officers Association of the United States and Canada (GFOA). The City has received this certificate annually for the last twentyfive consecutive fiscal years and expects to receive this certificate for the FY 2022/23 ACFR.

FISCAL IMPACT
There is no fiscal impact from receiving the FY 2022/23 ACFR.

ATTACHMENTS
A. Annual Comprehensive Financial Report for the Year Ended 6-30-23 B. Independent Auditors' Report on Agreed-Upon Procedures Applied to Schedule of Measure S 2006 For The Year Ended 6-30-23
C. Independent Auditors' Report on Agreed-Upon Procedures Applied to Schedule of Measure S 2014 For The Year Ended 6-30-23
D. Independent Auditors' Report on Agreed-Upon Procedures Applied to Appropriations Limit Schedule For The Year Ended 6-30-23
E. Independent Auditors' Report on Agreed-Upon Procedurees Applied to Appropriations Limit Schedule For The Year Ended 6-30-24

Annual Comprehensive
Financial Report
City of Pinole,
California
For the Fiscal Year Ended
June 30, 2023

City of Pinole
Pinole, California
Annual Comprehensive Financial Report
For the Fiscal Year Ended June 30, 2023
Prepared by the
Finance Department

City of Pinole
Annual Comprehensive Financial Report
For the Year Ended June 30, 2023
Table of Contents
i
Page
INTRODUCTORY SECTION (Unaudited)
Table of Contents ........................................................................................................................................................ i Letter of Transmittal ................................................................................................................................................... v Principal Officers ...................................................................................................................................................... ix Organization Chart ..................................................................................................................................................... x GFOA Certificate of Achievement ............................................................................................................................ xi

FINANCIAL SECTION
Independent Auditors’ Report ................................................................................................................................ 1 Management’s Discussion and Analysis (Unaudited) ........................................................................................... 5 Basic Financial Statements:

Government-Wide Financial Statements:

Statement of Net Position ............................................................................................................................ 24 Statement of Activities ................................................................................................................................ 26 Fund Financial Statements:

Governmental Funds Financial Statements:

Balance Sheet ........................................................................................................................................ 33 Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position ...................................................................... 34 Statement of Revenues, Expenditures, and Changes in Fund Balances ............................................... 35 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities ................................................................................................................... 36 Proprietary Funds Financial Statements:

Statement of Net Position ..................................................................................................................... 39 Statement of Revenues, Expenses and Changes in Net Position .......................................................... 40 Statement of Cash Flows ...................................................................................................................... 41 Fiduciary Funds Financial Statements:

Statement of Fiduciary Net Position ..................................................................................................... 45 Statement of Changes in Fiduciary Net Position .................................................................................. 46 Notes to the Basic Financial Statements ........................................................................................................ 51

City of Pinole
Annual Comprehensive Financial Report
For the Year Ended June 30, 2023
Table of Contents (Continued)
ii
Page
FINANCIAL SECTION (Continued)
Required Supplementary Information (Unaudited):

Budgetary Information ....................................................................................................................................... 93 Schedule of Revenues, Expenditures, and Change in Fund Balance Budget and Actual Schedules:

General Fund ............................................................................................................................................... 95 Housing Programs Special Revenue Fund .................................................................................................. 96 American Rescue Plan Act Fund ................................................................................................................. 97 Schedule of the City’s Proportionate Share of the Net Pension Liability and Related Ratios:

Cost Sharing Multiple Employer Miscellaneous Plan ................................................................................ 98 Cost Sharing Multiple Employer Safety Plan ........................................................................................... 100 Schedules of Contributions – Pension:

Cost Sharing Multiple Employer Miscellaneous Plan .............................................................................. 102 Cost Sharing Multiple Employer Safety Plan ........................................................................................... 104 Schedule of Changes in Net Other Postemployment Benefits Liability and Related Ratios ........................... 106 Supplementary Information:

Non-Major Governmental Funds:

Combining Balance Sheet ......................................................................................................................... 113 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ................................................................................................................................. 117 Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual:

Public Works Capital Projects ............................................................................................................ 121 Growth Impact Special Revenue Fund ............................................................................................... 122 Gas Tax Special Revenue Fund .......................................................................................................... 123 Parkland Dedication Special Revenue Fund ....................................................................................... 124 Measure C Special Revenue Fund ...................................................................................................... 125 Storm Water Special Revenue Fund ................................................................................................... 126 Refuse Management Special Revenue Fund ....................................................................................... 127 Adjudicated Asset Seizure Special Revenue Fund ............................................................................. 128 Police Special Revenue Fund ............................................................................................................. 129 Cable TV Special Revenue Fund ........................................................................................................ 130 Recreation Special Revenue Fund ...................................................................................................... 131 Building and Planning Special Revenue Fund .................................................................................... 132 Development Services Special Revenue Fund ................................................................................... 133 Solid Waste Special Revenue Fund .................................................................................................... 134 CASP Certification & Training Special Revenue Fund...................................................................... 135 Rate Stabilization Special Revenue Fund ........................................................................................... 136

Fiduciary Funds:

Combining Statement of Fiduciary Net Position ................................................................................ 138 Combining Statement of Changes in Fiduciary Net Position ............................................................. 140

City of Pinole
Annual Comprehensive Financial Report
For the Year Ended June 30, 2023
Table of Contents (Continued)
iii
Page
STATISTICAL SECTION (Unaudited)
Table of Contents ................................................................................................................................................... 145 Financial Trends:

Net Position by Component – Last Ten Fiscal Years ...................................................................................... 146 Changes in Net Position – Last Ten Fiscal Years ............................................................................................ 148 General Fund Tax Revenue by Source – Last Ten Fiscal Years...................................................................... 151 Fund Balances of Governmental Funds – Last Ten Fiscal Years .................................................................... 152 Changes in Fund Balances of Governmental Funds – Last Ten Fiscal Years ................................................. 154 Revenue Capacity:

Assessed and Estimated Actual Value of Taxable Property – Last Ten Fiscal Years ..................................... 157 Direct and Overlapping Property Tax Rates – Last Ten Fiscal Years ............................................................. 158 Principal Property Taxpayers – Current and Nine Years Prior ........................................................................ 159 Property Tax Levies and Collections – Last Ten Fiscal Years ........................................................................ 161 Taxable Sales by Category – Last Ten Fiscal Years ........................................................................................ 162 Direct and Overlapping Sales Tax Rates – Last Ten Fiscal Years .................................................................. 164 Top 25 Sales Tax Producers ............................................................................................................................ 165 Debt Capacity:

Ratios of Outstanding Debt by Type – Last Ten Fiscal Years ......................................................................... 166 Ratios of Net General Bonded Debt Outstanding – Last Ten Fiscal Years ..................................................... 167 Direct and Overlapping Governmental Activities Debt ................................................................................... 168 Computation of Legal Debt Margin ................................................................................................................. 169 Revenue Bond Coverage – Wastewater Revenue Bonds ................................................................................. 170 Demographic and Economic Information:

Demographic Statistics – Last Ten Fiscal Years ............................................................................................. 171 Principal Employers – Current Year and Nine Years Ago .............................................................................. 173

Operating Information:

Operating Indicators by Function/Program – Last Ten Fiscal Years ............................................................... 174 Full-Time Equivalent City Government Employees by Function/Program – Last Ten Fiscal Years .............. 177 Capital Asset Statistics by Function/Program – Last Ten Fiscal Years ........................................................... 178

iv
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i

CITY OF PINOLE
2131 Pear Street Phone: (510) 724-9833
Pinole, CA 94564 FAX: (510) 724-9826
www.ci.pinole.ca.us
February 28, 2024
Members of the City Council
Residents of the City of Pinole
We are pleased to present the Annual Comprehensive Financial Report (ACFR) of the City of Pinole, California (City) for the fiscal year (FY) ended June 30, 2023.

Introduction
The City issues a complete set of financial statements each year that conform to accounting principles generally accepted in the United States of America (GAAP) and are audited by an independent, certified public accounting firm.

To meet this requirement, the City creates the ACFR, which contains the required audited financial statements as well as other useful supplemental information.

The City, not the auditor, is responsible for the content of the ACFR. City management assumes full responsibility for the completeness and reliability of all the information presented in the ACFR.

To protect the government’s assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City’s financial statements in conformity with GAAP, the City has established a comprehensive internal control framework. The City’s framework of internal controls has been designed to provide reasonable, rather than absolute, assurance that the financial statements will be free from material misstatement, because it would be inefficient if the cost of internal controls outweighed their benefits. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects.

The Pun Group, an independent, certified public accounting firm, has audited the City of Pinole’s financial statements for the fiscal year ended June 30, 2023. The objective of the audit was to provide reasonable assurance that the financial statements of the City are free of material misstatement. The audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating overall financial management presentation. The Pun Group concluded, based upon the audit, that there was a reasonable basis for rendering an unmodified opinion that the City of Pinole’s financial statements for the year ended June 30, 20 23 are fairly presented in conformity with GAAP. Their independent auditors’ report is the first component presented in the Financial section of the ACFR.

Public agencies that receive federal funding above a certain monetary threshold are required to undergo an annual “Single Audit” that incorporates the audit of financial statements mentioned above as well as an auditors’ assessment of the City’s internal controls and compliance with legal requirements, particularly internal controls and compliance regarding administration of federal awards. The Single Audit Report is published as a separate document from the ACFR. A Single Audit Report is required for the City for the fiscal year ended June 30, 2023 because the City’s expenditures of federal funds exceeded the $750,000 threshold for the year.

GAAP requires that the ACFR include a narrative introduction, overview, and analysis of the City’s financial condition, provided by management in the form of the Management’s Discussion and Analysis (MD&A), to accompany the basic financial statements. This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The City’s MD&A can be found immediately following the independent auditors report in the Financial section of the ACFR.

ii
Profile of the Government
The City of Pinole was incorporated on June 25, 1903. Pinole is primarily a residential community located in West Contra Costa County, approximately 30 miles northeast of San Francisco and 20 miles north of Oakland along Interstate 80. The City currently has a land area of 5 square miles and a population of 18,244.

The City operates under the Council-Manager form of operation, with five Council Members elected citywide on a non-partisan basis. Council Members are elected to four-year staggered terms with three Council Members alternating election with two Council Members at two-year intervals. Each year, the Council appoints one of its members to serve as Mayor. The Council appoints the City Manager, City Attorney, and City Clerk. Policymaking and legislative authorities are vested in the City Council, which, among other things, passes ordinances, adopts the budget, and appoints committees. The City Manager is responsible for carrying out the policies and ordinances of the City Council, for overseeing the day-to-day operations of the City, and for appointing the department directors.

Pinole is a full-service city, with 116 full-time equivalent authorized personnel in FY 2022/23. The City provides public safety (police), public works (maintenance of streets and facilities), community development (land use and building regulation), recreation programs and parks, wastewater utilities, administration, and fiscal services. Effective March 1, 2023, the Fire Department transitioned from the City to the Contra Costa County Fire Protection District, which provides fire and emergency medical services to Pinole residents under a contract services agreement.

The financial statements included in the ACFR cover the City (the primary government) and its component units if applicable. Component units are legally separate entities for which the primary government is financially accountable.

Blended component units, although legally separate entities, are, in substance, part of the City’s operations, and data from these units are combined with data from the City. The City’s component unit, the City of Pinole Joint Powers Financing Authority, is a separate government entity whose purpose is to assist with the financing or refinancing of public capital facilities within the City and is all blended. Discrete component units are reported in a separate column in the basic financial statements to emphasize their separateness from the City. The Successor Agency to the Pinole Redevelopment Agency is not a component unit of the City but is accounted for in a Private Purpose Trust Fund in the Fiduciary Funds segment of the financial report. The former Redevelopment Agency was considered a component unit of the City.

The City’s Economic Condition
Local Economy
The region has a varied manufacturing, industrial, and commercial economic base. The long-term trend of the City’s economy is a stable local tax base in both retail sales and real property values. The City’s principal businesses are engaged in merchandising and retail sales.

The City had a population of 18,244 in 2023, down from 18,628 in 2022. The median household income was $147,900 in 2023, up from $142,800 in 2022. The local unemployment rate in 2023 was 2.7%, down from 3.0% in 2022. Contra Costa County, which includes Pinole, had an unemployment rate of 4.2% in 2023, which is less than the state’s average rate of 4.9%.

Real property values have slightly decreased. The median price of a detached single family home in Pinole decreased by 4% from June 2022 to June 2023.

Commercial Activity
The City performed inspections and processed building permits for significant new residential development projects, including construction of 179 units of 100% affordable housing for seniors at 600 Roble (“Vista Woods” project), 33 units of 100% affordable housing for veterans at 811 San Pablo (“SAHA” project) and 154 units of condominium housing at 2151 Appian Way (“Appian Village” project).

Long-Term Financial Planning and Major Initiatives
In February 2020, the City Council adopted the City of Pinole Strategic Plan 2020 – 2025. The Strategic Plan expressed the City’s vision, mission, and goals. The Strategic Plan also identified 22 individual strategies (special projects) for

iii
staff to complete over a five-year timeframe to position the City to achieve the vision, mission, and goals. Under Goal 2 – Financially Stable Pinole, several initiatives are underway or have been completed. The initiatives included developing a long-term financial plan. The City implemented its first LTFP in June 2021.

The City updates its Long-Term Financial Plan (LTFP) annually. The LTFP provides a ten-year outlook and forecast of revenue and expenditures for all City funds. The LTFP identifies future potential opportunities and challenges that the City may proactively address through the annual budget and capital improvement planning processes.

Goal 3 – Vibrant and Beautiful Pinole of the Strategic Plan 2020-2025 directed the creation of an Economic Development Strategy (EDS). The EDS is a strategic framework to guide the City of Pinole’s economic development policies and programs over the next five years and is based on a comprehensive research and stakeholder input process, and reflects consensus views on the most promising opportunities and the most pressing challenges facing Pinole’s economy.

The City maintains a Capital Improvement Plan (CIP), which is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming five-year period. The CIP aligns the capital improvement needs with appropriate funding, scheduling, and implementation. The plan is a working blueprint for building and sustaining publicly funded physical infrastructure.

Relevant Financial Policies
The annual budget serves as the foundation of the City’s financial planning and control. The budget process begins in February when each department receives a preliminary proposed baseline budget for the upcoming fiscal year. The City Manager and Finance Director meet with each department director to discuss their budget requests and to make adjustments where necessary. The City Council Finance Subcommittee meets in May to review the draft proposed budget for the upcoming year. The City Council then reviews the revised proposed budget and final proposed budget, and then adopts a final budget prior to July 1. The operating budget includes proposed expenditures and the financing sources. Public meetings are conducted in June to obtain public comments. The budget is legally adopted through passage of a Council resolution no later than June 30. A budget review, which includes recommended additions or changes, is presented to the City Council on a quarterly basis. Any changes as a result of these reviews are legally adopted through Council resolution.

The Council exercises budgetary control at the functional department level. Formal budgetary integration is employed as a management control device during the fiscal year for the General Fund, Special Revenue Funds, Capital Project Funds, Enterprise Funds, and Internal Services Funds. The budgeted funds are adopted on a basis consistent with GAAP in the United States. Expenditures may not legally exceed budgeted appropriations at the fund level.

Management does not have the authority to amend the budget without approval of the City Council.

In accordance with its Reserve Policy, the City maintains cash reserves to meet certain anticipated future obligations as well as to ensure that the City maintains adequate financial resources to continue to provide basic municipal services in the event of a significant unanticipated revenue decrease or expenditure increase. The reserves are held in a separate fund referred to as the General Reserve. The General Reserve maintains an amount equivalent to 50% of the City’s annual General Fund ongoing operating expenditures per the Reserve Policy.

Public funds held by the City treasury were invested in accordance with the City’s Investment Policy, which conforms to California Government Code Section 53601. The permitted investments include U.S. treasury notes, bonds, or bills; instruments issued by a U.S. federal agency or a U.S. government sponsored enterprise; negotiable certificates of deposit (with certain restrictions); medium term corporate notes with a rating category of “AA” or better; commercial paper of “prime quality”; bankers acceptances; repurchase agreements not to exceed 30 days; money market mutual funds; and the State of California Local Agency Investment Fund. The objectives of the City’s Investment Policy are to invest up to 100% of temporarily idle funds while maintaining safety, liquidity, and yield. The Investment Policy is reviewed annually.

The City is a member of the Municipal Pooling Authority (MPA). This Joint Powers Authority (JPA) was formed to allow member agencies to pool together to provide cost effective risk management services and programs to member

iv
agencies. The MPA provides for general liability, workers compensation, auto-physical damage, all risk fire and property, including earthquake, and boiler and machinery coverage. The City also purchases some employee benefit coverage through this pool, which includes dental and orthodontic, life and long-term disability coverage.

Awards
The Government Finance Officers Association of the United States and Canada (GFOA) awarded the Certificate of Achievement for Excellence in Financial Reporting to the City of Pinole for its ACFR for the fiscal year ended June 30, 2022. This was the twenty-fifth consecutive year that the City has received the prestigious award. In order to be awarded a Certificate of Achievement, a government must publish an easy to read and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its continued eligibility for a certificate.

Acknowledgements
The preparation of the ACFR was made possible through the dedicated work of the Finance Department staff and with the cooperation of all City departments. Special thanks and acknowledgement are due to Maria Mata, Accountant and Anthony Colden, Accounting Specialist for their commitment and effectiveness in the maintenance of the City’s financial records.

I wish to acknowledge and thank the City Council for its leadership and commitment to ensuring the long-term fiscal health of the City.

Respectfully submitted,
Markisha Guillory
Finance Director
p y

CITY OF PINOLE

ELECTED OFFICIALS AND

DEPARTMENT HEADS
JUNE 30, 2023

ELECTED OFFICIALS
Devin Murphy Maureen Toms Anthony Tave
Mayor Mayor Pro Tempore Council Member
Cameron Sasai Norma Martínez-Rubin Roy Swearingen
Council Member Council Member City Treasurer

DEPARTMENT HEADS
City Manager Andrew Murray
City Attorney (Contract) Eric Casher
City Clerk Heather Bell
Community Development Director Lilly Whalen
Community Services Director Jeremy Rogers
Finance Director Markisha Guillory
Human Resources Director Stacy Shell
Police Chief Neil Gang
Public Works Director Sanjay Mishra
ix

Residents of Pinole
City Council City Treasurer
City Manager City Clerk City Attorney
Community
Development
Community
Services
Finance Human Resources Police Public Works
-Planning
-Building
-Code Enforcement
-Affordable Housing
-Economic
Development
-Redevelopment
Successor Agency
-Parks and Recreation:
-Administration
-Tiny Tots
-Youth Center
-Senior Center
-Swim Center
-Tennis Court
-Memorial Hall
-Special Events
-Library and Animal
Services
Community Health
and Food
-Pinole Cable Access
Television (PCTV)
-Accounting
Operations:
-Accounts Payable
-Accounts Receivable
-Payroll Processing
-Audits and Financial
Reporting
-Budget Management
-Long-Range Financial
Planning
-Purchasing
-Treasury
Management
-Debt and Bond
Administration
-Business License
Administration
-Human Resources
Administration and
Risk Management
-Labor Relations
-Employee Relations
-Recruitment and
Selection
-Benefits
Administration
-Organizational
Training and
Development
-Classification and
Compensation
-Police Operations
-Police Support
Services
-Police Dispatch West
Bay Communications
Center
-Administration and
Engineering
-Road Maintenance
-Facility Maintenance
-Park Maintenance
-Storm Water
-Waste Reduction
-Water Pollution
Control Plant
-Sewer Collection
-Landscape and
Lighting Assessment
District
-Real Estate and
Property Management
-
Office of the City
Fleet Management
Manager
-Administration and
Programs
-Information
Technology
Note: The Contra Costa County Fire Protection District provides fire safety services to Pinole residents.
x

Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Pinole
California
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2022
Executive Director/CEO
xi

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200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707
INDEPENDENT AUDITORS’ REPORT
To the Honorable Mayor and Members of the City Council
of the City of Pinole
Pinole, California
Report on the Audit of the Financial Statements
Opinions
We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Pinole, California (the “City”), as of and for the year ended June 30, 2023, and the related notes to the basic financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2023, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditors’ Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Emphasis of Matter
Prior Period Adjustment
As discussed in Note 18 to the basic financial statements, net pension liabilities and related deferred outflows of resources and deferred inflows of resources were reallocated from business-type activities to governmental activities in amount of $39,689, and corrections were made to interest payable in the general fund in the amount of $30,145, and capital assets in the business activities in the amount of $5,453,169. Accordingly, beginning net position as of July 1, 2022, of the governmental activities and business-type activities were restated to reflect the correction of these errors. Our opinions are not modified with respect to these matters.

Implementation of New GASB Pronouncements
As discussed in Note 1 and Note 18 to the basic financial statements, the City implemented Governmental Accounting Standards Board (“GASB”) Statement No. 96, Subscription Based Information Technology Arrangements during the year. The implementation of GASB Statement No. 96 requires the City to record subscription assets and corresponding subscription liabilities for all SBITAs with a noncancellable term over one year. As a result of the implementation, the City reported a restatement of its net position in the amount of $32,676. Our opinion is not modified with respect to this matter.

To the Honorable Mayor and Members
of the City Council of the City of Pinole
Pinole, California

2 Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.

Auditors’ Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinions.

Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, we:
 Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed.  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.  Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.

To the Honorable Mayor and Members
of the City Council of the City of Pinole
Pinole, California

3 Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management’s Discussion and Analysis, Budgetary Comparison Schedules, Schedule of City’s Proportionate Share of the Net Pension Liability, Schedules of Contributions – Pension Plans, and Schedule of the City’s Net OPEB Liability and Related Ratios, as listed in the accompanying table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The Combining and Individual Fund Financial Statements and Budgetary Comparison Schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements.

Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Combining and Individual Fund Financial Statements and Budgetary Comparison Schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole.

Other Information
Management is responsible for the other information included in the annual report. The other information comprises the Introductory and Statistical Sections but does not include the basic financial statements and our auditors’ report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon.

In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.

To the Honorable Mayor and Members
of the City Council of the City of Pinole
Pinole, California

4 Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 28, 2024, on our consideration of City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City’s internal control over financial reporting and compliance.

Santa Ana, California
February 28, 2024

5 MANAGEMENT’S DISCUSSION AND ANALYSIS
This section of the City of Pinole’s (City) Annual Comprehensive Financial Report presents a narrative overview and analysis of the City’s financial activities for the fiscal year (FY) ended June 30, 2023 (FY 2022/23). We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal and the City’s basic financial statements which follow this section.

FINANCIAL HIGHLIGHTS
 The assets and deferred outflows of resources of the City exceeded its liabilities and deferred inflows of resources at the close of FY 2022/23 by $41.3 million (net position). Of this amount, $29.9 million is restricted for specific purposes (restricted net position), $37.9 million is the net investment in capital assets and $26.5 million represents a deficit in unrestricted net position.  The City’s net position increased by $9.0 million, a 28.0% increase at the close of FY 2022/23 as compared to FY 2021/22. The increase is primarily the result of a substantial increase in deferred outflows of resources and a substantial decrease in deferred inflows of resources for pension related amounts. Overall, governmental activities net position increased by $7.2 million while business-type activities increased by $1.9 million.
 Governmental funds reported ending balances of $57.2 million, an increase of $2.9 million in comparison to the prior FY 2021/22.
 The General Fund balance closed at $36.6 million, of which $12.1 million is unassigned.

GENERAL FUND BUDGETARY HIGHLIGHTS
 Actual General Fund revenues totaling $24.1 million were $0.9 million, or 3.9% higher than the final total revenue budget of $23.2 million. Actual revenues were higher primarily attributable to higher than projected receipts from taxes and assessments and charges for services.  Actual General Fund expenditures totaling $25.1 million were 2.6 million, or 9.4% less than the total final expenditure budget of $27.8 million. The savings primarily resulted from lower actual expenditures in capital outlay due to deferred capital improvements projects.

OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the City’s basic financial statements. The City’s basic financial statements are comprised of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other required supplementary information and related notes, combining statements for non-major governmental funds, and individual fund financial statements and schedules.

Government-wide Financial Statements
Government-wide Financial Statements are designed to provide readers with a broad overview of City finances, in a manner similar to a private-sector business. The government-wide financial statements include the City (primary government); the City does not have any component units.

The Statement of Net Position presents information on all of the City’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources with the difference between the two reported as net position. Over time,

6 increases or decreases in net position may serve as an indicator of whether the financial position of the City is improving or deteriorating.

The Statement of Activities presents information showing how the City’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows (accrual basis of accounting). Thus, revenues and expenses are reported in this statement for some items that will result in cash flows in future fiscal periods, such as revenues pertaining to uncollected taxes and expenses pertaining to interest on long-term debt.

Both of these government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a substantial portion of their costs through user fees and charges (business-type activities). The governmental activities of the City include general government, public safety, public services, recreation, and community development. The business-type activities of the City include wastewater utility. As of February 1, 2012, the activity of the Successor Agency to Pinole Redevelopment Agency (Successor Agency) is reported with the City’s fiduciary funds, which is not included in the government-wide statements since the resources of those funds are not available to support the City’s own programs. The Successor Agency is included as a fiduciary fund as the activities are under the control of an Oversight Board. The City provides administrative services to the Successor Agency to wind down the affairs of the former Redevelopment Agency.

Fund Financial Statements
Fund Financial Statements use fund accounting to segregate accounts for specific activities or objectives, including demonstrating finance-related legal compliance. All of the funds of the City can be divided into three categories:
governmental funds, proprietary funds, and fiduciary funds, as described below.

Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental funds financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year.

The governmental funds focus is narrower than that of the government-wide financial statements. It is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. This comparison facilitates a better understanding of the longterm impact associated with the government’s near-term financing decisions. The governmental funds balance sheet and the governmental funds statement of revenues, expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities.

The City maintains several individual governmental funds organized according to their type (general, special revenue, debt service, and capital projects). Information is presented separately in the governmental funds balance sheet and in the governmental funds statement of revenues, expenditures and changes in fund balances for the major funds (see Notes to Basic Financial Statements).

Data from the remaining non-major governmental funds are combined into a single, aggregated presentation.

Individual fund data for each of these non-major governmental funds is provided as supplementary information in the form of combining statements.

Proprietary funds are generally used to account for services for which the City charges customers – either outside customers or internal units of departments in the City. Proprietary funds provide the same type of information as shown in the government-wide financial statements, only in more detail. The City maintains two types of proprietary funds, enterprise funds and internal service funds, as described below.

7  Enterprise funds are used to report the same functions presented as business-type activities in the governmentwide financial statements. The City uses enterprise funds to account for the wastewater utility.  Internal service funds are used by the City to establish reserves and account for employee benefits, equipment replacement, liability insurance, and retiree medical benefits. These funds serve both governmental and business-type functions and so they are allocated accordingly in the government-wide financial statements.

The internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided as supplementary information in the form of combining statements.

Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Since the resources of these funds are not available to support the City’s own programs, they are not reflected in the government-wide financial statements. The fiduciary funds for the City consist of the Successor Agency to the Pinole Redevelopment Agency Private-Purpose Trust Fund.

Notes to Basic Financial Statements
Notes to Basic Financial Statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements.

Required Supplementary Information
Required Supplementary Information includes budgetary comparison schedules that have been provided for the major governmental funds to demonstrate compliance with the budget. Required supplementary information also includes schedules showing the City’s progress towards funding its pension plan and other post-employment benefits (OPEB).

The City participates in California’s Public Employees Retirement System (CalPERS) for its pension plan and provides its employees with post-retirement health care benefits (OPEB).

Supplementary Information
Supplementary Information includes information for non-major governmental, non-major enterprise, internal service, and agency funds, and is presented immediately following the required supplementary information.

8 GOVERNMENT-WIDE FINANCIAL ANALYSIS
The following section provides a comparative analysis of government-wide data for FY 2022/23 and FY 2021/22.

The Statement of Net Position will be discussed first, followed by a discussion of the Changes in Net Position.

The following table is a summary of the Statement of Net Position as of June 30, 2023 (2023) and June 30, 2022 (2022).

Summary of Net Position

Governmental Activities Business-type Activities Totals 2023 2022 2023 2022 2023 2022
Total %
Change
Assets:

Current and other assets $ 60,053,084 $ 59,068,747 $ 20,196,810 $ 19,505,206 $ 80,249,894 $ 78,573,953 2.1% Capital assets 30,456,901 31,801,267 37,124,805 37,837,459 67,581,706 69,638,726 -3.0% Total assets 90,509,985 90,870,014 57,321,615 57,342,665 147,831,600 148,212,679 -3.8%

Deferred outflows of resources 22,997,360 14,304,839 2,158,595 1,589,522 25,155,955 15,894,361 58.3%

Liabilities:

Current liabilities 2,787,469 4,078,101 1,793,489 1,742,248 4,580,958 5,820,349 -21.3% Long-Term liabilities 74,186,551 64,615,618 35,758,627 36,321,119 109,945,178 100,936,737 8.9% Total liabilities 76,974,020 68,693,719 37,552,116 38,063,367 114,526,136 106,757,086 7.3%

Deferred inflows of resources 15,481,521 22,592,998 1,665,039 2,475,157 17,146,560 25,068,155 -31.2%

Net position:

Net Investment in capital assets 30,207,077 31,695,972 7,718,239 7,410,510 37,925,316 39,106,482 -3.0% Restricted 29,854,090 34,342,971 - - 29,854,090 34,342,971 -13.1% Unrestricted (deficit) (39,009,363) (52,150,807) 12,554,816 10,983,153 (26,464,547) (41,167,654) -35.8% Total net position $ 21,051,804 $ 13,888,136 $ 20,263,055 $ 18,393,663 $ 41,314,859 $ 32,281,799 28.0%

9 Analysis of Net Position
Net position may serve as a useful indicator of a government’s financial position. The City’s assets and deferred outflows of resources exceeded its liabilities and deferred inflows by $41.3 million at the close of FY 2022/23. The City’s combined net position increased 28.0%, or $9 million from the prior fiscal year. This is primarily a result of changes in governmental activities due to a substantial increase in deferred outflows of resources and a substantial decrease in deferred inflows of resources for pension related amounts. CalPERS reported a large return on plan assets during measurement period 2022; and most of this gain is deferred to be amortized for future years.  Net investment in capital assets (e.g. infrastructure, land, buildings, improvements other than buildings, construction in progress, and equipment), less any related debt used to acquire assets still outstanding, is $37.9 million (91.8% of the total). The City uses these capital assets to provide services to the community; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since generally capital assets are not used to liquidate these liabilities. The City's net investment in capital assets decreased by $6.6 million (Note 6).  Restricted net position of $29.9 million (72.4% of the total) represents resources that are subject to external restrictions on how they may be used. Of this amount, $8.2 million represents housing net position with $0.4 million of that amount representing properties held for housing resale or redevelopment (Note 5).  Unrestricted net position, the part of net position that can be used to finance day-to-day operations without constraints established by debt covenants, enabling legislation, or other legal requirements, decreased by $14.7 million to negative $26.5 million. Governmental activities unrestricted net position was a negative $39.0 million (primarily as a result of implementing GASB Statement Nos. 45, 68, 71 and 75 related to pension and OPEB liabilities), and business-type activities net position was a positive $12.6 million.

10 Analysis of Activities
The following table reflects the summary of changes in net position for governmental and business-type activities as of June 30, 2023 (2023) and June 30, 2022 (2022).

Governmental Activities Business-type Activities Totals 2023 2022 2023 2022 2023 2022
Total %
Change
Revenues: Program revenues:

Charges for services $ 5,090,558 $ 6,054,032 $ 7,831,703 $ 7,753,461 $ 12,922,261 $ 13,808,080 -6.4% Operating grants and contributions 5,594,961 2,020,534 - - 5,594,961 2,020,534 176.9% Capital grants and contributions 865,743 712,728 - - 865,743 712,728 21.5% Total program revenue 11,551,262 8,787,294 7,831,703 7,753,461 19,382,965 16,541,342 17.2%

General revenues: Taxes: Property tax 5,013,845 4,211,331 - - 5,013,845 4,211,331 19.1% Sales tax 9,568,274 9,879,126 - - 9,568,274 9,879,126 -3.1% Franchise tax 893,814 788,146 - - 893,814 788,146 13.4% Utility tax 2,312,830 2,495,570 - - 2,312,830 2,495,570 -7.3% Other taxes 968,678 1,054,413 - - 968,678 1,054,413 -8.1% Motor Vehicle in Lieu 2,219,137 2,079,739 - - 2,219,137 2,079,739 6.7% Gain on disposal of asset 275,759 - - - 275,759 -100.0% Investment earnings (loss) 1,508,707 (2,657,045) (174,689) (196,758) 1,334,018 (2,853,803) -146.7% Miscellaneous 50,241 127,813 50,241 127,813 -60.7%
Total general revenues 22,535,526 18,254,852 (174,689) (196,758) 22,360,837 18,058,094 23.8% Total revenues 34,086,788 27,042,146 7,657,014 7,556,703 41,743,802 34,599,436 20.6%

Expenses: General government 4,226,526 5,467,048 - - 4,226,526 5,467,048 -22.7% Public safety 12,985,795 19,255,147 - - 12,985,795 19,255,147 -32.6% Public services 4,390,575 3,943,251 - - 4,390,575 3,943,251 11.3% Recreation 1,926,541 1,878,342 - - 1,926,541 1,878,342 2.6% Community development 2,982,917 2,271,609 - - 2,982,917 2,271,609 31.3% Interest and fiscal charges 410,766 388,876 - - 410,766 388,876 5.6% Wastewater utility - - 5,787,622 6,792,668 5,787,622 6,792,668 -14.8% Total expenses 26,923,120 33,204,273 5,787,622 6,792,668 32,710,742 39,996,941 -18.2% Revenues over (under) expenses 7,163,668 (6,162,127) 1,869,392 764,035 9,033,060 (5,398,092) -267.3% Changes in Net Position 7,163,668 (6,162,127) 1,869,392 764,035 9,033,060 (5,398,092) -267.3% Net position, beginning of year, restated 13,888,136 20,050,263 18,393,663 17,629,629 32,281,799 37,679,892 -14.3% Net position, end of year $ 21,051,804 $ 13,888,136 $20,263,055 $ 18,393,663 $ 41,314,859 $ 32,281,799 28.0%

11 Governmental Activities
Governmental activities net position increased by $7.2 million. Key elements of the change in net position are as follows:
 Program revenues, mainly operating grants and contributions, reflected an increase of $3.6 million (176.9%) over FY 2022/23. The increase was primarily attributable to the remaining ARPA funds of $4.0 million.  General revenues, mainly property tax and investment earnings, reflected an increase of $4.3 million (23.4%) over FY 2022/23.
 Expenses decreased by $6.4 million (19.1%) over FY 2022/23. The most significant changes were in general government, public safety, and community development.

Business-type Activities
Business-type activities net position increased by $1.9 million. Key elements of the change in net position are as follows:
 The City’s sole business-type activity is the operation of its Water Pollution Control Plant (WPCP) Wastewater Utility, which is accounted for in a proprietary-type enterprise fund. The WPCP accounts for the collection, treatment and disposal of wastewater generated by city residents and businesses. The operation and maintenance of the City’s Wastewater Utility should be a self-supporting enterprise that is paid for by monthly service charges to all residential and commercial users. The City’s business-type activities provide the same type of information as the proprietary fund financial statements, but are presented in a more summarized format.
 Program revenues increased $0.06 million (0.8%) over the prior fiscal year.  There was a decrease in expenses over the prior fiscal year of $1.0 million (14.8%). Depreciation expense is considered a cost of service in proprietary funds, which accounted for $1.0 million in FY 2022/23 (Note 6).  The City of Pinole is financing its share of the Water Pollution Control Plant Upgrade project through a low interest loan from the State Revolving Loan Fund. The City was approved for a loan in the amount of $26.7 million by the State Water Resources Control Board. In order to repay the loan, the City Council approved Resolution Number 2013-47 with scheduled rate increases over a five-year period, beginning July 1, 2013.

The rate plan was amended July 17, 2018 by Resolution Number 2018-66. The 2023 monthly rate for single family residents was $73.62 and $62.58 for multi-family residents.

12 Fund Financial Analysis
The City uses fund accounting to segregate accounts for specific activities or objectives, including demonstrating finance-related legal compliance.

Governmental Funds
The following table presents the Governmental Funds’ balances as of June 30, 2023:

Governmental Fund Balances
General Fund
Housing
Programs
Special Revenue
Fund
American
Rescue Plan
Act
Non-Major
Governmental
Funds
Total
Governmental
Funds
Nonspendable $ 243,904 $ - $ - $ 328,952 $ 572,856
Restricted 14,775,559 8,203,719 - 10,386,708 33,365,986 Committed 9,412,029 - - - 9,412,029
Assigned - - - 3,280,685 3,280,685
Unassigned 12,123,654 - - (1,560,650) 10,563,004
Total Fund Balances $ 36,555,146 $ 8,203,719 $ - $ 12,435,695 $ 57,194,560 The City implemented GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions in fiscal year 2010-11 (Note 11). This Statement provides more clearly defined fund balance categories to make the nature and extent of the constraints placed on a government’s fund balances more transparent.

At June 30, 2023, the City’s governmental funds reported combined fund balances of $57.2 million, which is an increase of $2.9 million (5.4%) when compared to the prior fiscal year, FY 2021/22. This largely results from an increase in the unassigned fund balance due to the funding of capital projects and special initiatives that were not completed.

Nonspendable fund balances constitute $572,856 (1.0%) of the combined governmental fund balance and cannot be spent either because the underlying resources are not in a spendable form or because the government is legally or contractually required to maintain the resources intact.

Restricted fund balances constitute $33.4 million, (58.3%) of the combined governmental fund balance and are constrained for a specific purpose by external parties, constitutional provision, or enabling legislation.

Committed fund balances constitute $9.4 million (16.5%) of the combined governmental fund balance and are constrained by City Council for reserves for economic uncertainty as well as certain capital projects.

Assigned fund balances constitute $3.3 million (5.7%) of the combined governmental fund balance and are intended to be used for specific purposes and have been identified as such by the City Council or the City Manager who has been delegated authority by the City Council to assign amounts.

Unassigned fund balances constitute $10.6 million (18.5%) of the combined governmental fund balance and consist of amounts that have not been classified as nonspendable, restricted, or assigned.

13 Analysis of Governmental Funds
General Fund
The designated major Governmental funds in FY 2022/23 are the General Fund, Housing Fund, and the American Rescue Plan Act Fund. A major fund is defined as those funds whose revenues, expenditures/expenses, assets or liabilities are at least 10 percent of the total for their fund category (governmental or enterprise) and 5 percent of the aggregate of all governmental and enterprise funds in total.

The General Fund is the primary operating fund of the City. The General Fund is used to report the financial results of the daily operations of the City. The major revenue sources are Property Tax, Sales Tax, and Utility Users’ Tax.

The major expenditures are salaries and administrative expenses.

The fund balance for the General Fund increased by $1.3 million (3.7%), as a net result of revenues in excess of expenditures, resulting from an increase in unassigned fund balance.

General Fund revenue increased by $5.0 million (26.3%) this fiscal year as compared to FY 2021/22. The largest component of this increase was higher taxes and assessments revenue combined with an increase in interest income resulting from higher returns on investments; there was a substantial loss in the prior year.

General Fund expenditures increased $3.2 million this fiscal year (14.8%) this fiscal year compared to FY 2021/22.

This is primarily attributed to increases in public safety, public works, and general administration operating expenses.

14 Revenues
The following table and chart highlight the General Fund revenue by source for the year ended June 30, 2023.

Revenue by Source
Source Amount % of Total
Taxes and assessments $ 20,717,898 86.0%
Intergovernmental revenues 87,236 0.4%
Investment earnings 1,214,267 5.0%
Rents and ground leases 95,432 0.4%
Charges for services 1,927,404 8.0%
Fines, forfeitures and penalties 17,579 0.1%
Other revenues 26,103 0.1%
Total $ 24,085,919 100.0%
Taxes and assessments,

86.0%
Intergovernmental
revenues, 0.4%
Investment earnings,

5.0%
Rents and ground leases,

0.4%
Charges for services,

8.0%
Fines, forfeitures and
penalties, 0.1% Other revenues, 0.1%

15 Expenditures
The following table and chart highlight the General Fund expenditures by function for the year ended June 30, 2023.

Expenditures By Function
Function Amount % of Total
General Government $ 4,296,051 17.1%
Public Safety 16,763,627 66.7%
Public Services 1,792,716 7.1%
Recreation 355,146 1.4%
Community Development 398,604 1.6%
Capital Outlay 802,648 3.2%
Debt Service 739,391 2.9%
Total $ 25,148,183 100.0%
General Government,

17.1%
Public Safety, 66.7%
Public Services , 7.1%
Recreation, 1.4%
Community Development, 1.6%
Capital Outlay, 3.2%
Debt Service , 2.9%

16 Other Governmental Funds
These funds are not presented separately in the Basic Financial statements, but are presented individually as Supplemental Information.

Other governmental funds revenue decreased by $1.9 million this fiscal year as compared to FY 2021/22. This is largely the result of higher development impact fee receipts in the prior fiscal year due to building permits being issued for several large development projects.

Other governmental funds expenditures decreased by $0.8 million this fiscal year as compared to FY 2021/22. This is largely due to delays in completing capital improvement projects.

Proprietary Fund
Wastewater Utility
The Wastewater Utility Funds net position increased by $1.9 million, 10.2% over the prior fiscal year to a total of $20.3 million. Program revenues FY 2022/23 was $7.8 million, as revenues increased by $0.1 million, while expenses decreased by $1.0 million.

The Fund’s Net Position is comprised of $7.7 million net investment in capital assets and $12.6 million in unrestricted net assets at June 30, 2023. The increased rates for the sewage collection and treatment fees have successfully restored positive cash flows to the City’s Business-type Activities, stabilizing the fiscal condition of this enterprise activity.

Fiduciary Fund
The Successor Agency to the Pinole Redevelopment Agency Private Purpose Trust Fund On December 29, 2011, the California Supreme Court upheld Assembly Bill 1x-26 (“the Bill”) that provides for the dissolution of all redevelopment agencies in the State of California. In accordance with the timeline set forth in the bill, all redevelopment agencies in the State of California were dissolved and ceased to operate as legal entity as of February 1, 2012.

The Successor Agency is a separate legal entity which was formed to hold the assets of the former Redevelopment Agency pursuant to City Council action. The activity of the Successor Agency is overseen by an Oversight Board comprised of individuals appointed by various government agencies (Note 14).

17 CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets:

The City’s net investment in capital assets for its governmental and business-type activities as of June 30, 2023 was $37.9 million. This investment in capital assets includes: infrastructure, land, construction-in-progress, buildings, and improvements, equipment, vehicles, streets and roads, storm drains, bridges, parks, and sewer lines. Infrastructure assets are items that are normally immovable and of value to the City such as roads, bridges, streets and sidewalks, drainage systems, lighting systems, and similar items (Note 6).

Capital assets for the governmental and business-type activities are presented below to illustrate changes from the prior year:

Capital Assets at Year-end

2023 2022
(As restated) Net Change
Governmental Activities
Land and Construction-in-progress $ 7,963,301 $ 7,492,981 $ 470,320 Buildings and improvements 16,040,401 16,048,771 (8,370) Machinery, equipment and vehicles 8,725,678 10,740,048 (2,014,370) Infrastructure 61,078,899 61,027,212 51,687
Leased assets 103,931 95,874 8,057
Subscription assets 666,105 508,465 157,640
Less accumulated depreciation and amortization (64,121,414) (63,993,458) (127,956) Totals 30,456,901 31,919,893 (1,462,992)
Business-type activities
Construction in Progress 124,930 - 124,930
Buildings and improvements 40,857,072 42,322,987 (1,465,915) Equipment 1,229,931 2,316,830 (1,086,899)
Vehicles 920,362 742,493 177,869
Infrastructure 7,474,337 7,474,337 -
Less accumulated depreciation (13,481,827) (15,019,189) 1,537,362 Totals $ 37,124,805 $ 37,837,458 $ (712,653)
Debt Administration:

Each of the City’s debt issues is discussed in detail in Note 7 to the financial statements. At June 30, 2023 the City’s remaining long-term debt related to governmental and business-type activities is as follows:

Outstanding Debt

Balance Balance
Governmental Activity Debt June 30, 2023
June 30, 2022
(As Restated) Net Change
2006 Pension Obligation bonds $ 2,297,299 $ 2,512,885 $ (215,586) Leases payable 56,609 72,619 (16,010)
Subscription payable 176,570 118,626 57,944
Compensated absences 819,967 943,925 (123,958)
Total Governmental Activity Debt 3,350,445 3,648,055 (297,610)

Business-Type Activity Debt
2016 Wastewater Revenue Refunding Bond 5,980,000 6,321,000 (341,000)

18 2016 Clean Water State Revolving Fund 23,426,566 24,105,949 (679,383) Compensated absences 178,271 143,237 35,034
Total Business-Type Activity Debt 29,584,837 30,570,186 (985,349)

Total Debt Outstanding $ 32,935,282 $ 34,218,241 $ (1,282,959)

ECONOMIC OUTLOOK AND MAJOR INITIATIVES
The economy of the City and its major initiatives for the coming year are discussed in detail in the accompanying Transmittal Letter (page i-v). The most significant financial initiatives facing the City are, as follows:
 Fiscal Year (FY) 2023/24 Operating and Capital Budget was adopted by the City Council on June 20, 2023. The Adopted FY 2023/24 Operating and Capital Budget is a structurally balanced, status quo budget. This means that ongoing revenues are sufficient to cover ongoing expenditures, and that service levels and revenue mechanisms in the budget are essentially the same as those in the FY 2022/23 budget.

The budget does include the use of a portion of the City’s substantial unassigned fund balance to fund several capital projects and one-time special initiatives. The Adopted FY 2023/24 Operating and Capital Budget does not include any use of the City’s General Reserve.
 Long-Term Financial Plan for Fiscal Year (FY) 2023/24 – FY 2032/33 was adopted with the FY 2023/24 Operating and Capital Budget on June 20, 2023. It provides a ten-year outlook and forecast of revenue and expenditures for all City funds. The LTFP identifies future potential opportunities and challenges that the City may proactively address through the annual budget and capital improvement planning processes. The financial forecast was extended from a five-year to a ten-year horizon.  City’s Strategic Plan 2020-2025 adopted in February 2020 identifies 22 individual strategies (special projects) for staff to complete over a five-year timeframe to position the City to achieve the vision, mission, and goals. Under Goal 2 – Financially Stable Pinole, several initiatives are underway or have been completed.  COVID-19 impacts to the community and the region continue to be monitored. City management is continuing to evaluate the financial effect it may potentially have on the revenues and city programs.  American Rescue Plan Act (ARPA) enacted in March 2021 provides relief funding to governments in response to the negative economic impacts of the COVID-19 pandemic. The City’s total allocation was $4.6 million. The City Council allocated the remaining funds to the General Fund in the FY 2022/23 budget to recapture revenue loss resulting from the economic impact of the pandemic.  Capital Facility and Public Infrastructure projects are progressing according to construction scheduling, with primary focus on repairs to City streets/roadways and facilities. The City adopted a Five-Year Capital Improvement Plan on June 20, 2023 which identifies capital needs and funding for the next five years.  Successor Agency Dissolution activities are winding down as the former Redevelopment Agency’s outstanding debt service will be paid off in FY 2023/24. Dissolution is expected to occur sometime after the final debt service payment.
 Economic Development Strategy (EDS) was adopted in October 2022. The EDS is a strategic framework to guide the City of Pinole’s economic development policies and programs over the next five years (starting January 1, 2023) and is based on a comprehensive research and stakeholder input process, and reflects consensus views on the most promising opportunities and the most pressing challenges facing Pinole’s economy. Implementation has started as several of the year one strategies are funded in the FY 2023/24 budget.

19 REQUESTS FOR INFORMATION
This financial report is designed to provide our residential and business community, taxpayers, customers, investors, and creditors with a general overview of the City’s finances. Questions concerning any information provided in this report or requests for additional information should be addressed to the City of Pinole, Finance Department, 2131 Pear Street, Pinole, CA 94564. Alternatively, you may send your inquiries via email to [email protected].

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BASIC FINANCIAL STATEMENTS
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22

GOVERNMENT-WIDE FINANCIAL STATEMENTS
23

Governmental Business-Type
Activities Activities Total
ASSETS
Current assets:

Cash and investments 33,580,842 $ 18,392,261 $ 51,973,103 $ Accounts receivable, net 3,587,742 1,116 3,588,858
Notes receivable, net 4,380,000 - 4,380,000
Interest receivable 144,691 111,921 256,612
Lease receivable, current 91,064 - 91,064
Due from other government - 583,525 583,525
Prepaid items 556,890 1,092,380 1,649,270
Inventory 15,607 15,966 31,573
Land held for resale 355,062 - 355,062
Total current assets 42,712,257 20,196,810 62,909,067
Noncurrent assets:

Cash and investments with fiscal agents 16,787,831 - 16,787,831 Lease receivable - noncurrent 552,996 - 552,996
Capital assets:

Land and construction in progress 7,963,301 124,930 8,088,231 Capital assets being depreciated/amortized, net 22,493,600 36,999,875 59,493,475 Total capital assets 30,456,901 37,124,805 67,581,706
Total noncurrent assets 47,797,728 37,124,805 84,922,533 Total assets 90,509,985 57,321,615 147,831,600

DEFERRED OUTFLOWS OF RESOURCES
Pension related amounts 17,448,768 1,542,085 18,990,853 OPEB related amounts 5,548,592 616,510 6,165,102
Total deferred outflows of resources 22,997,360 2,158,595 25,155,955 June 30, 2023
Statement of Net Position
City of Pinole
Primary Government
See accompanying Notes to the Basic Financial Statements. 24

Governmental Business-Type
Activities Activities Total

LIABILITIES
Current liabilities:

Accounts payable 1,542,058 203,819 1,745,877
Accrued prayroll 429,682 59,594 489,276
Interest payable 39,705 456,467 496,172
Unearned revenue 64,619 - 64,619
Deposits payable 200,108 - 200,108
Compensated absences - due within one year 174,488 35,677 210,165 Long-term debt - due within one year 336,809 1,037,932 1,374,741 Total current liabilities 2,787,469 1,793,489 4,580,958 Noncurrent liabilities:

Compensated absences - due in more than one year 645,479 142,594 788,073 Long-term liabilities - due in more than one year 2,193,669 28,368,634 30,562,303 Aggregate net pension liability 38,689,981 3,618,796 42,308,777 Total OPEB liability 32,657,422 3,628,603 36,286,025
Total noncurrent liabilities 74,186,551 35,758,627 109,945,178 Total liabilities 76,974,020 37,552,116 114,526,136

DEFERRED INFLOWS OF RESOURCES
Lease related 622,057 - 622,057
Pension related amounts 4,295,624 491,280 4,786,904
OPEB related amounts 10,563,840 1,173,759 11,737,599
Total deferred inflows of resources 15,481,521 1,665,039 17,146,560

NET POSITION
Net investment in capital assets 30,207,077 7,718,239 37,925,316 Restricted:

Community development 11,776 - 11,776
Public works 5,629,498 - 5,629,498
Public safety 1,381,784 - 1,381,784
Housing activities 8,203,719 - 8,203,719
Pension 14,627,313 14,627,313 -
Total restricted 29,854,090 29,854,090 -
Unrestricted (deficit) (39,009,363) 12,544,816 (26,464,547) Total net position $ 21,051,804 $ 20,263,055 $ 41,314,859 Primary Government
City of Pinole
Statement of Net Position (Continued)
June 30, 2023
See accompanying Notes to the Basic Financial Statements. 25

Operating Capital
Charges for Grants and Grants and
Functions/Programs Expenses Services Contributions Contributions Total Primary government:

Governmental activities:

General government $ 936,883 4,226,526 $ 4,071,404 $ - $ 5,008,287 $ Public safety 1,840,283 12,985,795 252,507 - 2,092,790
Public services 4,391,992 365,748 1,251,050 865,743 2,482,541 Recreation 1,926,541 711,156 - - 711,156
Community development 1,236,488 2,982,917 20,000 - 1,256,488 Interest and fiscal charges 410,766 - - - -
Total governmental activities 26,924,537 5,090,558 5,594,961 865,743 11,551,262 Business-type activities:

Wastewater utility 7,831,703 5,787,622 - - 7,831,703
Total business-type activities 5,787,622 7,831,703 - - 7,831,703 Total primary government $ 12,922,261 32,712,159 $ 5,594,961 $ 865,743 $ 19,382,965 $

City of Pinole
Statement of Activities
For the Year Ended June 30, 2023
Program Revenues
See accompanying Notes to the Basic Financial Statements. 26

Governmental Business-type
Functions/Programs Activities Activities Total
Primary government:

Governmental activities:

General government $ - 781,761 $ 781,761 $
Public safety - (10,893,005) (10,893,005)
Public services (1,909,451) - (1,909,451)
Recreation (1,215,385) - (1,215,385)
Community development (1,726,429) (1,726,429) -
Interest and fiscal charges (410,766) - (410,766)
Total governmental activities (15,373,275) (15,373,275) - Business-type activities:

Wastewater utility 2,044,081 - 2,044,081
Total business-type activities - 2,044,081 2,044,081
Total primary government 2,044,081 (15,373,275) (13,329,194) General Revenues
General revenues:

Taxes:

Property taxes 5,013,845 - 5,013,845
Sales taxes 9,568,274 - 9,568,274
Franchise taxes 893,814 - 893,814
Utility taxes 2,312,830 - 2,312,830
Other taxes 968,678 - 968,678
Total taxes 18,757,441 - 18,757,441
Unrestricted motor vehicle in lieu 2,219,137 - 2,219,137 Investment earnings (loss) 1,508,707 (174,689) 1,334,018 Miscellaneous 50,241 - 50,241
Total general revenues (174,689) 22,535,526 22,360,837
Change in net position 1,869,392 7,162,251 9,031,643
Net Position:

Beginning of year, as restated (Note 18) 13,888,136 18,393,663 32,281,799 End of year $ 20,263,055 21,050,387 $ 41,313,442 $
For the Year Ended June 30, 2023
Statement of Activities (Continued)
City of Pinole
Net (Expense) Revenue
and Changes in Net Position
See accompanying Notes to the Basic Financial Statements. 27

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FUND FINANCIAL STATEMENTS
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Governmental Fund Financial Statements
General Fund is used for all the general revenues of the City not specifically levied or collected for other City funds, and the related expenditures. The major revenue sources for this fund are property taxes, sales taxes, utility users tax, franchise fees, business licenses, unrestricted revenues from the State, fines and forfeitures and interest income.

Expenditures are made for public safety, recreation, and the other services described above.

Housing Programs Fund receives tax increment funds through Redevelopment Property Tax Trust Funds, representing 20% set-aside for housing activities. Funds are expended for approved housing activities.

American Rescue Plan Act Fund - This fund is used to account for moneys allocated to the City from the federal government from the economic recovery bill that was signed into law by President Biden on March 11, 2021 to respond to the COVID-19 public health emergency and its negative economic impacts. 31

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32

Housing
Programs American Non-major Total
General Special Revenue Rescue Plan Governmental Governmental Fund Fund Act Fund Funds Funds
ASSETS
Cash and investments $ 16,404,654 $ 3,444,325 $ 13,731,863 - $ $ 33,580,842 Accounts receivable 2,632,287 263 955,192 - 3,587,742
Notes receivable - 4,380,000 - - 4,380,000
Lease receivable 632,674 - - 11,386 644,060
Interest receivable 61,722 26,916 - 56,053 144,691
Due from other funds 1,803,946 - - - 1,803,946
Prepaid items and supplies 227,938 - - 328,952 556,890
Inventory 15,966 - - - 15,966
Land held for redevelopment - 355,062 - - 355,062
Cash and investments with fiscal agents 16,787,831 - - - 16,787,831 Total assets $ 8,206,566 38,567,018 $ - $ 15,083,446 $ 61,857,030 $

LIABILITIES, DEFERRED INFLOWS OF

RESOURCES, AND FUND BALANCES
Liabilities:

Accounts payable and accrued liabilities 890,562 2,847 - 648,649 1,542,058 Accrued liabilities 368,259 - - 61,423 429,682
Unearned revenue 57,513 - - 7,106 64,619
Deposits payable 78,881 - - 121,227 200,108
Due to other funds - - - 1,803,946 1,803,946
Total liabilities 2,847 1,395,215 - 2,642,351 4,040,413

DEFERRED INFLOWS OF RESOURCES
Lease related 616,657 - - 5,400 622,057
Total deferred inflows of resources 616,657 - - 5,400 622,057

Fund Balances (Deficit):

Nonspendable 243,904 - 328,952 - 572,856
Restricted 14,775,559 8,203,719 10,386,708 - 33,365,986 Committed 9,412,029 - - 9,412,029 -
Assigned - - 3,280,685 - 3,280,685
Unassigned (deficit) 12,123,654 - (1,560,650) - 10,563,004 Total fund balances 36,555,146 8,203,719 12,435,695 - 57,194,560 Total liabilities, deferred inflows of
resources, and fund balances $ 38,567,018 $ 8,206,566 $ 15,083,446 - $ $ 61,857,030 Major Funds
City of Pinole
Balance Sheet
Governmental Funds
June 30, 2023
See accompanying Notes to the Basic Financial Statements. 33

Total Fund Balances - Total Governmental Funds $ 57,194,560 Capital assets used in governmental activities were not current financial resources. Therefore, they were not reported in the Governmental Funds Balance Sheet.

Nondepreciable $ 7,963,301
Depreciable/amortizable 22,493,600
Total capital assets 30,456,901
Long-term liabilities are not due and payable in the current period and therefore were not reported in the Governmental Funds Balance Sheet.

Amount reported in Government-Wide Statement of Net Position Compensated absences - due within one year (174,488)
Compensated absences - due in more than one year (645,479) Long-term debt - due within one year (336,809)
Long-term debt - due in more than one year (2,193,669)
Total long-term liabilities (3,350,445)
Interest payable on long-term debt did not require current financial resources. Therefore, interest payable was not reported as a liability in the governmental funds. (39,705) Aggregate net pension liability and total OPEB liability used in the governmental activities were not financial resources and therefore were not reported in the Governmental Funds Balance Sheet.

Net pension liability (38,689,981)
Total OPEB liability (32,657,422)
Total OPEB and Pension (71,347,403)
Deferred outflows of resources related to OPEB and pensions are not available for current period and, therefore, are deferred in the governmental funds or not recorded in the governmental funds Amount reported in Government-Wide Statement of Net Position Deferred outflows of resources related to pensions 17,448,768 Deferred outflows of resources related to OPEB 5,548,592 Total deferred outflows of resources 22,997,360
Deferred inflows of resources related to OPEB and pensions are not available for current period and, therefore, are deferred in the governmental funds or not recorded in the governmental funds Amount reported in Government-Wide Statement of Net Position Deferred inflows of resources related to pensions (4,295,624) Deferred inflows of resources related to OPEB (10,563,840) Total deferred inflows of resources (14,859,464)
Net Position of Governmental Activities $ 21,051,804
Amounts reported for Governmental Activities in the Statement of Net Position were different because:

City of Pinole
Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position
June 30, 2023
See accompanying Notes to the Basic Financial Statements. 34

Housing
Programs APRA Non-major Total
General Special Revenue Special Revenue Governmental Governmental Fund Fund Fund Funds Funds
REVENUES:

Taxes and assessments $ 20,717,898 $ - $ 1,064,891 - $ $ 21,782,789 Intergovernmental revenues 87,236 4,071,404 - 2,045,376 6,204,016 Investment earnings 1,214,267 111,176 183,264 - 1,508,707 Rents and ground leases 95,432 - - 21,256 116,688
Charges for services 1,927,404 - 2,002,656 - 3,930,060
Fines, forfeitures and penalties 17,579 - - 35,013 52,592 Other revenues 26,103 23,172 444,078 - 493,353
Total revenues 24,085,919 134,348 4,071,404 5,796,534 34,088,205

EXPENDITURES:

Current:

General government 4,296,051 - 504,695 - 4,800,746
Public safety 16,763,627 - 340,554 - 17,104,181
Public services 1,792,716 - 1,277,864 - 3,070,580
Recreation 355,146 - 1,575,076 - 1,930,222
Community development 398,604 609,106 2,210,301 - 3,218,011 Capital outlay 802,648 - 645,335 - 1,447,983
Debt service: -
Principal 338,125 - - 338,125 -
Interest and fiscal charges 401,206 - - 401,206 -
Total expenditures 25,148,123 609,106 6,553,825 - 32,311,054

REVENUES OVER (UNDER) EXPENDITURES (1,062,204) (474,758) 4,071,404 (757,291) 1,777,151 OTHER FINANCING SOURCES (USES):

Proceeds from sale of asset 12,080 932,344 - 944,424 -
Proceeds from issuance of debt 165,695 - - 165,695 -
Transfers in 6,967,848 - 1,918,824 - 8,886,672
Transfers out (4,815,268) (4,071,404) - (8,886,672) -
Total other financing sources (uses) 2,330,355 932,344 (4,071,404) 1,918,824 1,110,119 NET CHANGE IN FUND BALANCES 1,268,151 457,586 1,161,533 - 2,887,270 FUND BALANCES:

Beginning of year, as restated (Note 18) 35,286,995 7,746,133 11,274,162 54,307,290 - End of year $ 36,555,146 $ 8,203,719 $ 12,435,695 - $ $ 57,194,560 Major Funds
For the Year Ended June 30, 2023
Governmental Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances City of Pinole
See accompanying Notes to the Basic Financial Statements. 35

Net Change in Fund Balances - Total Governmental Funds $ 2,887,270 Capital outlay $ 1,447,983
Proceed from sale of assets (1,133,950)
Depreciation/amortization expense (1,777,025)
Total capital assets (1,462,992)
(9,560)
Proceeds from issuance of debt $ (165,697)
Repayment of debt and lease principal 339,349
Total 173,652
Accrued compensated absences $ 123,958
Net difference between pension expense and contributions subsequent to the measurement date 5,337,916 Net difference between OPEB expense and contributions subsequent to the measurement date 113,424 Total 5,575,298
Change in Net Position of Governmental Activities $ 7,163,668 Governmental funds report capital outlays as expenditures while governmental activities report depreciation expense to allocate those expenditures over the life of the assets:

Debt proceeds are reported as financing sources in governmental funds and thus contribute to the liabilitites and not affect the statement of activities. Similarly, repayment of principal is an expenditure in the governmental funds, but reduces the liability in the statement of net position
Some expenses reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds:

Amounts reported for Governmental Activities in the Statement of Net Position were different because:

City of Pinole
Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities For the Year Ended June 30, 2023
Interest accrued on long-term debt is reported in the Statement of Activities, but does not require the use of current financial resources. Therefore, accrued interest is not reported as an expenditure in governmental funds. This amount represents the change in accrued interest from the prior year.

See accompanying Notes to the Basic Financial Statements. 36

Proprietary Funds Financial Statements
Wastewater Utility Fund - this fund accounts for wastewater utility services provided by the City and it is the City's intent that the cost of providing these services be financed primarily through user charges. 37

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38

Business-type
Activities
Wastewater Utility
Enterprise Fund
ASSETS
Current assets
Cash and investments $ 18,392,261
Interest receivable 111,921
Other receivable 1,116
Due from other governments 583,525
Prepaid items 1,092,380
Inventory 15,607
Total current assets 20,196,810
Noncurrent assets
Capital assets not being depreciated 124,930
Capital assets being depreciated, net 36,999,875
Total capital assets 37,124,805
Total noncurrent assets 37,124,805
Total assets 57,321,615

DEFERRED OUTFLOW OF RESOURCES
Deferred outflow pension-related items 1,542,085
Deferred outflow OPEB-related items 616,510
Total deferred outflow of resources 2,158,595

LIABILITIES
Current liabilities
Accounts payable 203,819
Accrued liabilities 59,594
Interest payable 456,467
Compensated absences - current 35,677
Long-term debt, due within one year 1,037,932
Total current liabilities 1,793,489
Noncurrent liabilities
Compensated absences - noncurrent 142,594
Long-term debt, due in more than one year 28,368,634
Net pension liability 3,618,796
Total OPEB liability 3,628,603
Total noncurrent liabilities 35,758,627
Total liabilities 37,552,116

DEFERRED INFLOW OF RESOURCES
Deferred inflow pension-related items 491,280
Deferred inflow OPEB-related items 1,173,759
Total deferred inflow of resources 1,665,039

NET POSITION
Net investment in capital assets 7,718,239
Unrestricted 12,544,816
Total net position $ 20,263,055
City of Pinole
Statement of Net Position
Proprietary Fund
June 30, 2023
See accompanying Notes to the Basic Financial Statements. 39