CITY COUNCIL
Maureen Toms, Mayor
Cameron Sasai, Mayor Pro Tem
Anthony Tave, Council Member
Norma Martínez-Rubin, Council Member
Devin T. Murphy, Council Member
PINOLE CITY COUNCIL
MEETING AGENDA
July 16, 2024
5:00 PM
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below How to Submit Public Comments:
In Person:
Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.
Via Zoom:
Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.
From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor) • Speakers will be muted until their opportunity to provide public comment.
When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.
Written Comments:
All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting. Email comments to [email protected] Please indicate which item on
City Council
Agenda - July 16, 2024
the agenda you are commenting on in the subject line of your email.
City Council
Agenda - July 16, 2024
OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 26. They are retelecast the following week. The Community TV Channel 26 schedule is published on the city’s website at www.ci.pinole.ca.us.
VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.ci.pinole.ca.us and remain archived on the site for five (5) years.
If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell at (510) 724-8928 or [email protected]..
Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Note: Staff reports are available for inspection on the City Website at www.ci.pinole.ca.us. You may also contact the City Clerk via e-mail at [email protected].
Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.
City Council
Agenda - July 16, 2024
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.
3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.
4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.
A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Gov. Code § 54956.9(d)(2)
Number of Potential Cases: 1
5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION
6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE COVERSHEET OF THE
AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS
7. REPORTS & COMMUNICATIONS
A. Mayor Report
1. Announcements
B. Mayoral & Council Appointments
C. City Council Committee Reports & Communications
D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report
8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
City Council
Agenda - July 16, 2024
A. Proclamations
1. Independence Day
2. Bastille Day
3. Recognition of Community Development Department Intern, Luke Shalz B. Presentations
1. Department Update - Human Resources
2. Presentation of New Online Permitting and Licensing System
9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.
A. Approve the Minutes of the Special City Council Meeting on June 25, 2024 and the Minutes of the Regular City Council Meeting on July 2, 2024.
B. Receive the June 15, 2024 – July 12, 2024 List of Warrants in the Amount of $2,751,452.99 and the July 5, 2024 Payroll in the amount of $529,980.50 C. Adopt a Resolution to Amend the Master Salary Schedule Action: Adopt a Resolution per Staff Recommendation (Stacy Shell, Charlene Davis)
D. Disposal of Electronic Waste Action: Adopt Resolution per Staff Recommendation (Markisha Guillory)
E. Fiscal Year (FY) 2023/24 Fourth Quarter Report On Status Of Capital Improvement Plan (CIP) Projects Action: Receive Report (Sanjay Mishra)
F. Approve an Amendment to the Employment Agreement for the City Clerk Action: Adopt Resolution per Staff Recommendation (Stacy Shell)
G. Adopt a Resolution Declaring Intent for the Levy and Collection of Annual Assessments for the Pinole Valley Road Landscape and Lighting Assessment District (LLAD) for FY 2024/2025, Setting the date of the Public Hearing, and Approving the Annual Engineer's Report Action: Adopt Resolution per Staff Recommendation (Sanjay Mishra) H. Second Reading and Adoption of EV Charging Station Ordinance Action: Waive Second Reading and Adopt Ordinance per Staff Recommendation (Sanjay Mishra, Eric Casher)
10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.
City Council
Agenda - July 16, 2024
A. Review and Adopt Sewer Rates for 2024/25-2028/29 Action: Conduct Public Hearing and Adopt Resolution per Staff Recommendation (Sanjay Mishra)
11. OLD BUSINESS
A. Resolution Placing ½-Cent Sales Tax Measure On November 5, 2024 Ballot Action: Adopt Resolution per Staff Recommendation (Markisha Guillory, Eric Casher)
12. NEW BUSINESS
None
13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6 Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
14. ADJOURNMENT to the Regular City Council Meeting of August 6, 2024 in Remembrance of Amber Swartz.
I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. _______________________
Heather Bell, CMC
City Clerk
POSTED: Thursday, July 11, 2024 at 4:30 pm
Stacy Shell, Human Resources Director
HUMAN RESOURCES
MISSION STATEMENT
• Provide comprehensive and timely human resources and
risk management services.
• Develop and implement innovative strategies and
programs.
• Attract, develop, motivate, and retain the best-qualified employees.
SERVICES &
RESPONSIBILITIES
Recruitment & Retention
Labor & Employee Relations
Classification & Compensation
Employee Benefits
Training & Development
Wellness/Safety/Risk Mgmt.
Employee Engagement
RECRUITMENT & RETENTION
OUTREACH,
ADVANCEMENT &
INCLUSION
• Facilitate selection procedures
that produce diverse and skilled
applicant pools.
• Assure that all recruitments,
hiring, placements, transfers, and
promotions are made through
the lens of inclusion and based
on individual qualifications for
the position.
CITY OF PINOLE DIVERSITY
36.7%
26.1%
11.8%
24.1%
13.6%
0.4% 0.1%
52.5%
20.0%
15.0%
9.2% 2.5% 0.8% 0.0%
WHITE HISPANIC OR
LATINO*
BLACK OR
AFRICAN
AMERICAN
ASIAN TWO OR MORE
RACES
AMERICAN INDIAN
OR ALASKA NATIVE
NATIVE HAWAIIAN
OR OTHER PACIFIC
ISLANDER
RACE
US Census Pinole City of Pinole
* US Census Data: Hispanic may be of any race, so also included in other applicable race categories
LABOR & EMPLOYEE RELATIONS
BARGAINING UNITS
& EMPLOYEE
GROUPS
American Federation of State, County,
Municipal, and Employees (AFSCME) Union
• Local 1 – Maintenance & Clerical
Employees
• Local 512 – Technical & Professional
Employees
Pinole Police Employees Association (PPEA)
• Sworn & Non-Sworn Law Enforcement
Employees
Management & Confidential Employee Group
Individual Contract Employees
Seasonal/Temporary Employees
Local 1
23%
Local 512
15%
PPEA
31%
Mgmt & Conf
14%
Contract
2%
Seasonal
15%
EMPLOYEE GROUPS
NEGOTIATIONS,
INVESTIGATIONS
& DISCIPLINE
• Represent the City Council and City
Manager on all labor negotiation and
grievance matters with bargaining units.
• Facilitate workplace investigations for
claims of harassment, retaliation, and
discrimination.
• Provide guidance and counseling to
employees; initiate, conduct and/or
oversee investigations relative to
disciplinary actions for City
departments.
CLASSIFICATION &
COMPENSATION
ANALYSIS OF JOB
AND PAY SYSTEMS
• Plan and conduct classification and
organization studies.
• Develop and update classification
specifications or job descriptions.
• Design compensation systems that
support and reinforce the City's longrange objectives.
BENEFITS ADMINISTRATION
EMPLOYEE BENEFITS:
A HEALTHY WORKLIFE BALANCE
• Health and Wellness Benefits
• Retirement and Financial Benefits
• Paid Time Off and Leave Benefits
• Flexible Hours and
Telecommuting/Remote Work
• Life Insurance and Disability
Benefits
TRAINING & DEVELOPMENT
EMPLOYEE
INVESTMENT
• Contra Costa Leadership Academy
• Anticipated Front-Line Supervisory
Academy
• Higher Education Incentive Pay and
Tuition Reimbursement Programs
• City-Wide Safety and Mandated
Training Programs
WELLNESS, SAFETY & RISK
MANAGEMENT
HEALTH, WELL-BEING
& SUPPORT
• Wellness Program
• Annual Wellness Fairs and First Aid
& AED Training
• Bi-Annual Walk-n-Lunch Events,
Chair Massage Days, and Walking
Challenges
• Employee Assistance Program
• Risk Management Program
• Employment Liability & Workers’
Compensation
EMPLOYEE ENGAGEMENT
WORKPLACE
CULTURE
• Employee Appreciation and
Recognition Programs
• Employee Events Committee
• Survey Employee Satisfaction
Levels
CITY OF PINOLE EMPLOYEE TURNOVER
12.1%
9.2%
10.9%
9.6%
5.3%
2019 2020 2021 2022 2023
RESIGNATIONS
Turnover %
City Council Goal #4
Build an organization culture that is
efficient, ethical, and effective in delivering
quality services with community
involvement and fiscal stewardship.
HIGH PERFORMANCE PINOLE
THANK YOU
Human Resources Department
Stacy Shell, HR Director
Charlene Davis, HR Analyst
Josey Gutierrez, HR Technician
Ana Avila, Admin Assistant
Questions?
Pinole City Council Special Meeting
Minutes – June 25, 2024
CITY COUNCIL MEETING
MINUTES
June 25, 2024
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Toms called the Special Meeting of the City Council to order at 5:01 p.m. and led the Pledge of Allegiance.
2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.
3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.
Code § 87105.
A. COUNCILMEMBERS PRESENT
Maureen Toms, Mayor
Cameron Sasai, Mayor Pro Tem
Norma Martinez-Rubin, Council Member
Devin Murphy, Council Member
Anthony Tave, Council Member
B. STAFF PRESENT
Neil Gang, Interim City Manager/Police Chief
Heather Bell, City Clerk
Eric Casher, City Attorney
Markisha Guillory, Finance Director
Sanjay Mishra, Public Works Director
Jeremy Crone, Pinole Police Commander
Roxane Stone, Deputy City Clerk
City Clerk Heather Bell announced the agenda had been posted on June 20, 2024 at 11:30 a.m. with all legally required written notices. Written comments had been received in advance of the meeting, distributed to the City Council, posted on the City website and made available to the public.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Following an inquiry, the Council reported there were no conflicts with any items on the agenda.
City Attorney Eric Casher provided a report from the June 12, 2024 Special City Council Closed Session meeting to interview City Manager candidates. There was no reportable action from that Closed Session; however, an Employment Agreement was expected to be brought forward on July 2, 2024 for City Council approval.
4. CONVENE TO A CLOSED SESSION: None
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session by first providing a speaker card to the City Clerk.
5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION There was no Closed Session.
6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.
Bob Kopp expressed concern with the City’s deficit and asked why the City had given the County a quarter of a million dollars to give the City back certain things once the City had found out it could ask for those things. He questioned why those funds had been spent since taxpayers would receive little benefit. He also asked why two Council members who had attended college had to have interns to help them do their jobs when interns had not been provided to Council members in the past. He stated those funds could have been better spent in the Police Department given his understanding the City would not add officers to the street, although help was needed, and stop-signs were non-existent, particularly along Pinole Valley Road where traffic traveled at a high rate of speed. Further, the Public Works Department needed help filling potholes and he asked the City Council to redirect funds. He reiterated if the City was facing a significant budget deficit, the City could not afford to use funds to help two Council members do their jobs and he expressed the willingness to be the first to put forth funds for a recall effort.
In response to the Mayor, Mr. Kopp understood there was a County program to help with the change from natural gas to electricity.
Mayor Toms clarified the program referenced was not for the County but for residents.
Lecia Rohrbach, a member of the Pinole Police Department for the past seven years, expressed concern with the openness of the window at the Police Department and requested safety glass since she had been attacked on the job two weeks ago. While she had been lucky the person who had attacked her did not have a weapon and sworn personnel had been present to assist, her mental health had been damaged and she was afraid to be on the job. The safety glass window had been a hot topic and many had questioned why employees were so exposed. She understood there was a proposal to spend $600,000 to rejuvenate the Police Department but nothing had been included to address the safety of employees.
Pinole City Council Special Meeting
Minutes – June 25, 2024
A safety assessment had found there to be a significant safety liability at that location in the Police Department and Ms. Rohrbach asked that her safety be considered a priority as part of the proposed rejuvenation project and that safety glass be added.
Ana Avila, President Local 1, speaking on behalf of the members of Local 1, expressed gratitude for the efforts underway from Commander Matt Avery for a plan for the safety of the counters at City Hall and the Pinole Police Department. She referenced the comments from the prior speaker and asked the City Council to direct staff to allocate funds and make the safety of employees their number one concern. She thanked the City Council in advance for its efforts to remedy the situation that had taken place at the Police Department.
Rob Sexton commented that the condition of City streets had become worse and he wanted to know when repairs would take place. While he understood surveys had been taken, Pinole Valley Road, in particular, was in poor condition, was rutted, with no striping on the street almost all the way to the County line, and no striping along Wright Avenue. A resident of Jordan Way, he stated the street had almost turned into a dirt road making it difficult to keep vehicles clean, with rocks on the sidewalk and in his own driveway and garage. He stated the street sweeper had made more of a mess of the area than if it had not come through the neighborhood at all. Tired of the mess and nothing being done, he asked about the status of street repairs.
Amy Eubanks, President, Pinole Police Employee Association (PEA), read into the record a letter from a union member who wished to remain anonymous. The letter raised concerns related to the City’s budget deficit and the lack of support in hiring additional police officers to fill vacancies created by officers leaving the Police Department, a number of criminal incidents in the community had been cited, a recent community survey had not supported budget reductions in the Police Department, there had been a lack of discussion to reduce Fire Department services and questions as to why that budget was exempt. The union member hoped the points raised would encourage the City Council to focus on reducing harm to the community, increasing public safety and becoming inclusive of the community’s voice.
Rafael Menis reported on the COVID-19 rate in the community based on the Centers for Disease and Prevention Control (CDC), with the wastewater concentrations in nearby areas showing a substantial increase in COVID-19 levels in past weeks, with the hospitalization levels having leveled off at 4 or 3.8 per 100,000. He encouraged people to get their booster shots and at-risk populations to wear masks indoors and in crowded areas until COVID-19 rates declined.
Irma Ruport stated the problems in the City had started long ago and were not borne by the current City Council in that City streets, in particular, had been in poor condition for years. She suggested people needed to follow the problems where they started and where they had not been solved. She also referenced Page 3 of the meeting agenda and cited the Ralph M. Brown Act, which regulations she read into the record. She understood the Chief of Police would retire this year and found it unheard of for a current Interim City Manager and Police Chief to announce his own job, which was unfair and not productive. She suggested that vacancy should be deferred pending the hiring of a new City Manager, and that person should decide with the City Council the best person to be Police Chief.
Ms. Ruport also reported that KRON Channel 4 had reported that Pinole Pride would be featured on June 26, 2024 at 6:30 p.m., with an interview with Council member Murphy, which she hoped would be rebroadcast on Pinole Community Television (PCTV) Channels 26 and 28.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Debbie Long spoke to the actions of Council member Murphy and Mayor Pro Tem Sasai and the collusion she suggested had occurred to result in the cancelation of the June 18, 2024 City Council meeting given that Council member Tave was on vacation and the majority would not be available to pass the agenda item for an elected paid Mayor to be placed on the November ballot.
She suggested how the two had colluded to be absent from that meeting to deliberately leave the Council without a quorum to avoid a loss on a vote they supported. She suggested the same had occurred only once in the past, which had resulted in the 2008 recall.
Ms. Long added for those who wanted a Town Hall to discuss the sewer rate increase, this meeting could have been that meeting but instead that discussion would be held on July 2, 2024 when more people would be out of town for the holiday, a win-win for the Mayor Pro Tem and Council member Murphy all the way around. She suggested both men deflected from the democratic way and lied to deceive the public. She commented that to lie and deceive - what a great example and lesson for the $30,000 a year interns they mentored. She hoped people would remember their disrespect of the process.
Peter Murray referenced a report from the League of California Cities that discussed the State of the State and Governor Newsom, which reported the Governor’s Head of Staff had coerced District Attorneys groups about their wanting to put a proposition on the ballot to restore the penalties for crimes, particularly against retail establishments and crimes in general, which had been a political ploy to keep the proposition off of the ballot because once amendments were made to Proposition 47, crime rate statistics would increase and then politicians would be held accountable for prior decisions. He suggested that was how crime statistics were manipulated, which should be noted for the record.
Anthony Vossbrink echoed the comments from Debbie Long and stated he had been taken aback by the cancelation of the June 18, 2024 City Council meeting as had some of his neighbors who wanted to tune into the meeting and/or add to public comment. He pointed out the meeting had been canceled that afternoon around 3:30 p.m. and he asked why the public had not been provided better notice of the cancelation and why a cancelation notice had not been posted on PCTV, and he questioned whether there had been collusion amongst some at City Hall. He suggested there should be an investigation into whether the Brown Act had been violated. He added he had also been disappointed during a prior City Council meeting when not for the first time, the Mayor had closed the meeting while he remained on hold to make public comments.
7. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations: None
B. Presentations: None
8. REPORTS & COMMUNICATIONS
A. Mayor Report
1. Announcements
Mayor Toms reported she had a tour of Vista Woods which was close to receiving a Temporary Occupancy Permit for a portion of the development.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Mayor Toms added that she had also attended the Mayors’ Conference in the City of Pittsburg with a presentation from the County Libarian on the status of the Countywide Library system; Pride and Juneteenth events, thanking all City staff who had prepared the event; Municipal Code Update Ad-Hoc Subcommittee meeting to finalize a number of ordinances; Earthquake Country Alliance Bay Area Spring 2024 Workshop in Rossmoor and the Special City Council meeting of June 12, 2024. She reported the WestCAT meeting for the month of June had been canceled but she had also participated in the Upper Pinole Creek Watershed Clean-Up with Friends of Pinole Creek and Car Show, and thanked all volunteers and City staff for a successful event. Via Zoom, she had participated in a policy committee meeting of the League of California Cities for the Housing, Community and Economic Development Committee and briefed the City Council on the discussions on economic development in Oceanside, CA and the Justice for Renters Act.
Mayor Toms added that the City Council would hold a meeting on July 2, 2024 to consider an Employment Agreement for a new City Manager and ordinances that had been carried over from the past week, and once the meeting was closed at 7:00 p.m., a workshop would be held to discuss proposed sewer rates. She stated the Police Department would participate in the Northern California Law Enforcement Torch Run on June 26, 2024 with Pinole Officers to take the Special Olympics torch from the City of Hercules Police Department at the Community Corner at 8:45 a.m. Spectators were welcome to come out and support the torch run as it made its way down to the University of Santa Clara for the start of the Special Olympic Games to commence on Friday, June 28, 2024.
B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications
Mayor Pro Tem Sasai was pleased to have joined the Filipino Bar Association of Northern California Annual Gala at which time he had the opportunity to meet Superior Court Judge Benjamin Reyes; attended the Asian American Pacific Islanders Lead Summitt (AAPI) and met with regional leaders to discuss retail theft and public safety; and a Municipal Code Update AdHoc Subcommittee meeting to finalize a number of ordinances.
Council member Murphy reported he had visited the new Benjamin Moore Paint center on Fitzgerald Avenue; congratulated and thanked staff for the dual celebrations of Pride and Juneteenth and was pleased with the local news coverage for the event that had been featured on KRON Channel 4; and provided updates on the Taxpayer Protection and Government Accountability Act (TPA), which the California Supreme Court had taken off of the November ballot, and the proposed sewer rate increase, and encouraged residents to attend the July 2, 2024 workshop or reach out to him personally to discuss the proposed sewer rate.
Council member Martinez-Rubin reported she had attended the City Managers’ Sales Tax Working Group, a statewide group formed by the League of California Cities, which ended its tasks to review possible ways to reform how taxes were distributed in the State of California along with the distribution of sales taxes through County pools. She had also met with the League of California Cities Policy Committee on Revenue and Taxation to review what the City Managers’ Sales Tax Working Group recommended along with possible reforms, and as the City’s representative had attended a meeting of the Association of Bay Area Governments (ABAG), which had passed its budget and reported there would be a 10 percent increase in ABAG membership dues.
Pinole City Council Special Meeting
Minutes – June 25, 2024
D. Council Requests for Future Agenda Items
Mayor Pro Tem Sasai requested a Council level discussion to implement safety measures in public facilities in the City of Pinole.
In response to the Mayor, Interim City Manager/Police Chief Neil Gang reported while there had been ongoing efforts, having a discussion with input from the community and getting City Council direction was valid.
ACTION: Motion by Mayor Pro Tem Sasai/Mayor Toms to have a Council level discussion to implement safety measures in public facilities in the City of Pinole.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
Council member Murphy requested as a future agenda item the City Council convene a Closed Session in the form of a Performance Evaluation of the Interim City Manager to solicit his feedback on Best Practices and performance and to inform the benchmarking and performance process of the incoming City Manager.
Mayor Toms asked that the Closed Session occur either July 16 or August 13, 2024.
Council member Murphy understood the Mayor and City Manager set the agenda but agreed those dates would be timely.
ACTION: Motion by Council members Murphy/Tave to convene a Closed Session in the form of a Performance Evaluation of the Interim City Manager to solicit his feedback on Best Practices and performance and to inform the benchmarking and performance process of the incoming City Manager.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
ACTION: Motion by Council member Martinez-Rubin/Mayor Toms to direct staff to prepare a program description that includes a report back on the Internship Program that includes the objectives of the program and the Citywide accomplishments by the interns supported by tax dollars.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
Pinole City Council Special Meeting
Minutes – June 25, 2024
Council member Martinez-Rubin requested as a future agenda item that the City integrate the Veterans Day Memorial and Flag Retirement Ceremony, an annual event with a 15-year history among its annual community events.
In response to Council member Murphy, Council member Martinez-Rubin clarified her request would be for a staff report and budgeting for the item so that it would become an annual event with the key sponsor to be the City of Pinole.
As to whether the item should be deferred until the City Council had discussed the budget, also in response to Council member Murphy, Mayor Toms suggested if moving forward the item could be discussed as part of the budget but if not, it would be part of the list.
ACTION: Motion by Council member Martinez-Rubin/Mayor Toms that the City integrate the Veterans Day memorial and Flag Retirement Ceremony, an annual event with a 15-year history among its annual community events.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
E. City Manager Report / Department Staff
Interim City Manager/Police Chief Gang congratulated and recognized Bob Kopp for another successful Car Show and City employees who provided assistance to support the event. He reported the Fourth of July celebrations would be held on July 4, 2024 at Pinole Valley High School from 6:30 to 9:30 p.m., with live music, food vendors, a community parade and a drone show and he read into the record an email about why such events were so impactful.
Interim City Manager/Police Chief Gang also reported the City Manager selection process had concluded with the reveal to be disclosed shortly, and the Police Chief recruitment process had been implemented with Public Sector Search having been selected and with applications due by July 12, 2024.
Interim City Manager/Police Chief Gang also responded to the public comment and concern whether he, as the Interim City Manager/Police Chief, would have a conflict of interest with respect to the next Police Chief due to his impending retirement, he stated there had been no conflict of interest and while he respected the opinions of the public it had been stated early in the process that the Human Resources Department Director would be heavily involved in the Police Chief selection process. The process would continue until there was a finals list and the new City Manager would make the final selection without his input.
Interim City Manager/Police Chief Gang also provided an update on the disabling of communications and copper theft. The Police Department had arrested two subjects who had been charged with felonies. He also reported on the Northern California Law Enforcement Torch Run on June 26, 2024 with Pinole Police Officers to take the Special Olympics torch from the Hercules Police Department at the Community Corner at 8:45 a.m., and he too encouraged everyone to participate and support the event, with more information on social media.
Pinole City Council Special Meeting
Minutes – June 25, 2024
F. City Attorney Report: None
PUBLIC COMMENTS OPENED (Items 7E through 7F)
City Clerk Bell reported there were no comments from the public.
9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.
A. Approve the Minutes of the Regular City Council Meeting on June 4, 2024.
B. Receive the June 1, 2024 – June 14, 2024 List of Warrants in the Amount of $1,465,832.64, the June 7, 2024 Payroll in the Amount of $502,796.67, and the June 21, 2024 Payroll in the Amount of $509,646.26.
C. Adopt Resolution Authorizing the Interim City Manager to Execute the First Amendment to the Agreement with Client First Technology Consulting to Provide Professional Support Services Related to Instant Solar Permitting. Action: Adopt Resolution per Staff Recommendation (Lilly Whalen)
D. Adopt a Resolution Authorizing the Interim City Manager to Execute the First Amendment to the Agreement with Strategic Energy Innovations (SEI) to Extend the Climate Fellow Contract by Two Months. Action: Adopt Resolution per Staff Recommendation ((Lilly Whalen)
E. Adopt a Resolution Authorizing the Interim City Manager to Execute an Agreement with Client First Technology Consulting to Provide Professional Support Services for Three Years to Maintain and to Support Land Management System Administration and Geographic Information System Maintenance for New Community Development Permit Tracking and Online Application System.
Action: Adopt Resolution per Staff Recommendation (Lilly Whalen) F. Letter of Support for AB3259 Regarding Transactions and Use Taxes: Action:
Consider Approval of Letter per Staff Recommendation (Fiona Epps) G. Placement of Liens on Delinquent Unpaid Waste Collection Charges Falling Delinquent Between January and April 2024, Considered at an Administrative Hearing on June 6, 2024. Action: Adopt Resolution per Staff Recommendation (Roxane Stone)
H. Award Construction Contract for Pinon Trunk Sewer Capacity Phase 2 Project (CIP Project No. SS2401). Action: Adopt Resolution per Staff Recommendation (Sanjay Mishra)
Pinole City Council Special Meeting
Minutes – June 25, 2024
I. Adopt a Resolution Approving a Revised Compensation and Benefits Plan for Management and Confidential Employees. Action: Adopt Resolution per Staff Recommendation (Stacy Shell)
J. FY 2024/25 Appropriations Limit. Action: Adopt Resolution per Staff Recommendation (Markisha Guillory)
K. Call Election for City Council Seats and City Treasurer Seat, Request Consolidation of the Pinole Municipal Election on November 5, 2024 with Contra Costa County and Set Specifications of the Election Order. Action: Adopt Resolution per Staff Recommendation (Heather Bell)
Council member Martinez-Rubin requested the following revision to Item 9A, the minutes of the Regular City Council meeting on June 4, 2024: Page 21 (Page 27 of 586 of the agenda packet) the last bullet as shown to be amended to read:
• Clarified the CERT Program for supplies from the Police Department budget had been included on the one-time list and had not been recommended for reduction. (Martinez-Rubin)
PUBLIC COMMENTS OPENED
Irma Ruport speaking to Item 9I, commented that she was a retired government employee. She referred to the City Council’s adoption of the Compensation and Benefits Plan for Management and Confidential Employees on October 17, 2020, and noted Item 9I stated that staff required some of the benefits to be recalculated. She expressed concern whether mistakes were being made and asked that salaries, categories and steps and Cost of Living (COLA) figures be identified. She asked whether the Plan would affect the current budget. Also, having a Human Resources background, she questioned the frequency of compensation plans for employees and again asked whether or not figures were being miscalculated.
Rafael Menis provided the following comments on the Consent Calendar:
- Item 9A, Page 28 of 596 of the agenda packet, revise the last sentence of the first full paragraph, to read:
He [Mr. Menis] asked whether it would be better to not force the Police Department to a 4/10 schedule in order to maintain the potential to deal with a catastrophic fiscal event, which would require six months of reserve or is it better to provide a better quality of life for the Police Department to offset some of the costs imposed on the community and have a slightly lower reserve, which would have ongoing impacts in the future. - Item 9B, Page 45 of 586 of the agenda packet, Vendor CON09 – Contra Costa County Fire Protection District (CCCFPD) permit fee for the Pinole Car Show, asked why the City was paying a fee to the CCCFPD for a car show. Page 47 of 586 of the agenda packet, Vendor:
HOM01 – Home Depot Credit Service, a series of purchases in various amounts were shown which had no information to identify what the purchases were for. Pages 49 and 50 of 586, Vendor MEY01 – Meyers Nave, A Professional Corporation, amount paid for the MVP Construction LLC Dispute was significantly greater than other line items, and he asked
Pinole City Council Special Meeting
Minutes – June 25, 2024
whether it was due to a trial, increased costs or other. Page 50, Vendor O-R01, O’Reilly Automotive, Inc., a series of Citywide purchases with no detail. Page 52, there was an entirely separate subsection for Vendor: 2817 – Redwood Public Law, LLP, and asked whether the invoices overlapped with the invoices shown for Vendor MEY01 – Meyers Nave, A Professional Corporation. And Page 55, Vendor USB06 – US Bank had shown only one entry for Citywide credit cards with no detail provided on the purchases.
PUBLIC COMMENTS CLOSED
Responding to the public comment, Human Resources Director Stacy Shell reported with respect to item 9I that the City Council held labor negotiations with the management and confidential group and the revision to the Compensation and Benefits Plan for Management and Confidential Employees was a result of those labor negotiations, which included a sick leave payout, modifications to Section 125, Flexible Spending Account due to Internal Revenue Service (IRS) regulations and a four percent Cost of Living Adjustment (COLA) to align that bargaining unit with other bargaining units.
Finance Director Markisha Guillory added the revisions in Item 9I had been accounted for in the budget that had come before the City Council and had been included in the Final Proposed Budget. In response to the questions raised by Mr. Menis for Item 9B, she clarified line items for specific vendors such as Home Depot, O’Reilly Automotive and US Bank Citywide credit cards, included separate lines based on the department using the vendors but given the character limit in the software program, there was only so much detail that could be added to the line items.
Finance Director Guillory confirmed Mr. Menis may contact her in the future after agenda packets had been distributed with any future questions.
ACTION: Motion by Mayor Pro Tem Sasai/Council member Murphy to adopt Items 9A, as amended (by Council member Martinez-Rubin and Rafael Menis) and Items 9B through 9K, as shown.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez- Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
10. PUBLIC HEARINGS: None
11. OLD BUSINESS
A. Final Proposed FY 2024/25 Operating and Capital Budget. Action: Adopt Resolution per Staff Recommendation (Markisha Guillory) Finance Director Guillory presented a PowerPoint presentation on the Final Proposed Fiscal Year (FY) 2024/25 Operating and Capital Budget, which included an overview of the budget highlights, Final Proposed General Fund and Baseline Budgets, budget balancing strategies, one-time operating budget items, Capital Improvement Projects (CIP) and the Fund Balance Summary.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Finance Director Guillory recommended the City Council adopt a resolution approving the Final Proposed FY 2024/25 Operating and Capital Budget, which would go into effect on July 1, 2024, and provide direction to staff on any amendments.
Mayor Toms commented that during the June 4, 2024 City Council meeting, the City Council had decided to freeze vacant positions in the Police Department. She asked how long the positions had been vacant and whether the Police Department was in the process of filling those positions.
Commander Jeremy Crone explained that the current vacant positions had been vacant on a rotational basis based on the rise and fall of staffing levels, with ongoing and continual recruitment both in lateral and academy graduates for applicants as well as officer-trainees. Currently, there was an officer in background with a conditional job offer and another candidate in process as well as ongoing interviews as part of the recruitment process.
Mayor Toms also commented that during the June 4 City Council meeting, the City Council had decided to freeze a portion of Full-Time Equivalent (FTE) employees for the Public Works Department, with a portion from the General Funds cut. She asked if the word “freeze” was removed, whether staff could identify other non-General Fund revenues to pay for those employees.
Finance Director Guillory advised the two positions had already been allocated, with the General Fund portion shown in the staff report. As an example, the Capital Improvement Projects (CIP) Program Manager had been shown at $40,000, which was the General Fund portion with the rest of that position allocated to other sources such as gas taxes and other Capital Improvement Program (CIP) funds. The same was true for the Associate Civil Engineer, with $87,000 funded by the General Fund and the remainder funded by other funds.
Mayor Toms asked if the City Council were to determine not to fund the positions and also not to freeze them, whether that would leave options open for a grant program to fund the positions.
Public Works Director Sanjay Mishra confirmed that may be possible because there were grantfunded projects and positions may be able to be funded through the project itself.
Mayor Pro Tem Sasai clarified with Commander Crone that currently there was an officer in background with a conditional job offer and another candidate identified in the process as well as ongoing interviews as part of the recruitment process. The Police Department budget had recommended the Sargeant position become an officer position to support the movement to the 4/10 Plan.
Mayor Pro Tem Sasai again clarified the two Public Works Department positions for CIP Program Manager and Associate Civil Engineer, and Public Works Director Mishra verified that the CIP Program Manager position had been vacant for some time and without that position being filled he had to obtain assistance from an outside consultant to carry projects forward. If that position were frozen it would impact current and future CIP projects, which could be delayed and grant funding could be affected as well as environmental and stormwater compliance leaving the City in a position of being fined by regulatory authorities. Filling the Associate Civil Engineer position would allow the Public Works Department to take on new projects, such as the Private Sewer Lateral and Sidewalk Projects. Not filling the vacancies would not impact existing projects underway but would impact the ability to start new projects.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Mayor Pro Tem Sasai clarified with Finance Director Guillory the multiple sources of funding for the two Public Works Department positions under discussion as outlined in the June 25, 2024 staff report. He suggested the $40,000 identified for the CIP Program Manager position could be funded by the surplus. He also clarified with the Finance Director that each year the City would be faced with a budget shortfall, the City was considering a revenue measure in November 2024, and he understood that revenues were steadily increasing but expenditures were also increasing substantially due to a number of reasons such as growth since the City had not added to the head count for years and costs were increasing, and the California Public Employees Retirement System (CalPERS) had experienced losses in its investments requiring the agencies within that system to pick up those costs.
Finance Director Guillory clarified in response to the Mayor Pro Tem that the vacant positions under discussion had already been included in the budget but had been frozen to balance the budget. If those positions were to be added back into the budget, funds would have to be removed elsewhere but would not add to the problems with respect to non-discretionary costs.
Council member Martinez-Rubin understood that taking away funds somewhere meant the City Council would have to go back to the budget and consider what had been proposed at the June 4 City Council meeting or alternatively funds may be shifted in the table summary as shown in the staff report.
Council member Tave referenced the balancing budget strategies for the Police Department and the two positions in process for vacant positions and clarified with the Interim City Manager/Police Chief that if the two positions in the Police Department were frozen, it would affect existing and ongoing recruitment efforts.
Interim City Manager/Police Chief Gang explained in more detail the Police Department’s ongoing recruitment processes and when a candidate met criteria they were placed into background.
Again, one candidate was in a background position with another candidate in the process.
PUBLIC COMMENTS OPENED
Debbie Long commented in her review of the budget she had concluded the City was no longer working for residents but residents were working for the City and the City Council had a spending problem, as reflected in the numbers from FY 2021 to the proposed FY 2024/25. Her analysis had been based on information presented during the June 4 City Council meeting, and she highlighted the salaries and benefits for the two Police Department positions from FY 2021 as compared to FY 2024/25, a 68 percent increase in four years. She also identified unaccountability in the City Council budget as another example of overspending, such as $30,000 for stipends for internships which could be readily removed, discretionary spending of $21,850 of which Council member Murphy had spent almost $7,000 or 33 percent without any accountability to taxpayers, and another $15,000 appropriated to the City Council for office furniture totaling $66,850, as compared to when she had left the City Council, equating to a 101.25 percent increase. She recommended the City Council reduce discretionary spending back to $7,500.
Ms. Long also suggested since the Fire Department budget could not be adjusted due to the contract, that the same respect be shown to the Police Department and that the City Council not touch that budget at all.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Ms. Long emphasized that crime was increasing, the community was attuned to that and she cited Proposition 47 and suggested if anyone was not respectful of the Police Department budget and the needs of that department there would be a difficult time in the polls in November. She added that $150,000 or more had been spent on the severance package for the former City Manager but in January of 2023, the City Council had approved the former City Manager’s contract and had then removed him in August/September, which she described as a simple matter of the Council majority not understanding the budget and its process.
Irma Ruport found that institutional memory had been lost, pointing out that during the recession the majority of City staff had been furloughed/retired since the City did not have the money and City services had been reduced, and the current City Council had inherited the resulting mess.
She recommended a review of all City Departments, recruitment and number of employees, noted that some were lacking while some had grown, the Police Department was down three employees, and she suggested that past City Council members were responsible for much of the mess the City had found itself in since it did not believe in grants and other revenue resources.
She suggested revisiting some of the issues, that department heads be stricter with their budgets, and that solutions be sought. She hoped everyone would learn from the lessons of the past.
Rafael Menis suggested that if the City wanted to reverse the proposed freezing of the police positions the City would need to find $560,000 somewhere in the budget, and if cross comparing to the June 4, 2024 budget, the 10 percent reduction data points (Pages 312 to 315 of the agenda packet for the June 4 City Council meeting), few cuts could reach that level and the main possibilities were in the non-departmental reduction of operating subsidies, which would have significant detrimental staffing impacts for the Community Services and Recreation Departments.
The most likely option would be massive cuts to other departments or going back into the reserves and dropping the reserves from 45 to 40 percent, and making it explicitly clear to the community that if the sales tax measure in November did not pass in order for the City to rebuild the reserves the City would have to freeze the Police Department positions. He suggested it would be better for the City strategically to restructure in that way since the public opinion from the survey was in favor of not making cuts to the Police Department.
Amy Eubanks, President, PEA, referenced the community survey generated at the direction of Council member Murphy, which was overwhelmingly in support of not cutting services in the Police Department budget. She highlighted the survey results, and while she understood the allocated funds for the frozen Police Department positions was a lot including pensions and benefits, she proposed the City Council consider dipping into the reserve fund and possibly drop it down to 30 percent, which was the average for many cities. She understood the City’s financial difficulties but emphasized the public wanted the Police Department to be staffed and cuts to Police and Fire should never be considered when trying to balance a City budget.
Peter Murray also referenced the community survey and questioned why Police and Fire were always considered for cuts and also questioned whether that was a setup for the future tax measure. Police and Fire were primary obligations for a City to keep residents safe and he questioned shaping the budget on the back of public safety. He also expressed concern reducing the reserves, which were difficult to grow and if reduced given that the City was already in crisis, that crisis could be exacerbated when the contract with the CCCFPD ended and the City could be faced with even greater challenges. He questioned the fact the City Council had not locked down the CCCFPD contract so the City would not be exposed to additional costs.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Mr. Murray also pointed out the proximity of the Hayward Fault and suggested $10 million would be nothing when facing a disaster and covering the costs, particularly for a small city such as Pinole. In addition, the reserves were there for employees’ benefits to smooth the State’s bumps and had been spent down faster than anticipated when the reserves had initially been established.
He hoped the City Council would put good effort into the budget and not dip into the reserves.
PUBLIC COMMENTS CLOSED
Council member Martinez-Rubin referenced the budget balancing strategies and suggested to fund the $40,000 for the CIP Program Manager position, funds could be reduced elsewhere including $10,000 in the City Council budget allocation for a Retreat Planning Workshop that could be reduced to $5,000. The City Manager’s Office had DEI Consulting at $40,000 and that item could be reduced to $20,000. The Police Department had the Community Emergency Response Team (CERT) program supplies at $20,000, which could be reduced completely since the CERT Program had not begun and those funds in turn could be used to increase the amount currently allocated to the CIP Program Manager position and allow the City to continue some of the projects programmed in the CIP.
After the comments, Council member Martinez-Rubin realized and Finance Director Guillory noted some of the items involved one-time operating budget allocations, which would not help to address the structural deficit in the General Fund.
Mayor Toms commented there had also been a discussion about taking some of the funds from the reserves, which were also one-time funds.
Council member Martinez-Rubin understood if reducing the amounts in the one-time funds, the Council could avoid using that much of the reserves, and if that was doable, she again recommended the City Manager’s budget for DEI Consulting at $40,000 be cut in half, the City Council budget line item for a Retreat Planning Workshop be reduced to $5,000 and CERT program supplies in the Police Department budget be eliminated altogether, totaling $45,000.
Mayor Toms suggested the EOP Training Citywide line item in the City Manager’s Office budget was a program that had been offered for free by the County Office of Emergency Services and that item could be reduced entirely providing an additional $20,000.
Council member Martinez-Rubin commented that those were the smaller amounts, with the bigger conversation going back to the reserves. She asked the Finance Director to explain the General Reserves Policy.
Finance Director Guillory highlighted the General Reserves Policy, which allowed the City to use the funds in times of economic distress and with the City Council to work towards replenishing the funds as quickly as possible, and in the upcoming fiscal year at the discretion of the City Council, the reserves could be built up over time.
Council member Martinez-Rubin hoped to have discussions about replenishing the General Reserves at a future meeting. She also commented on the anticipation of the half-cent sales tax measure and if it were to pass in November 2024, the City would not realize any additional funds until later in the fiscal year and she did not want the City Council to count on that money.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Council member Martinez-Rubin also recognized the City had to provide essential services, such as public safety, police and fire and given that she would like the City Council to consider the use of the General Reserves to meet the costs of the positions for the Police Department, start clean and not have any of those positions frozen.
Council member Martinez-Rubin made a motion to retain the positions in the Police Department, keep them in the budget, and pay for them by drawing from the General Reserves.
Mayor Toms understood the motion was for Items 9 and 10 on the budget presentation, which totaled $203,831 for the Sargeant position and $356,472 for the two Police Officer positions to come out of the General Reserves. She seconded the motion.
On the motion, Council member Tave wanted a better understanding of the positions that had been approved in the last fiscal year. He asked whether the positions had ever been filled and whether the Police Department had ever been fully staffed.
Interim City Manager/Police Chief Gang advised that during his tenure as Police Chief, the Police Department had been fully staffed for a very short period of time given a number of recruitment challenges but staff and the Human Resources Department had done a great job improving the recruitment criteria. The Police Department was currently at a five percent vacancy rate, which was very low for the area.
Council member Tave recognized the challenges of balancing competitive salaries and retention and ensuring officers were not overworked. He emphasized the importance of the upcoming sales tax measure and the prior discussions of the City Council when considering a 6 and 10 percent reduction in all City Departments. Of the total number of staffing vacancies, he understood only two could be covered by the General Reserves. Given the short window of July 1, 2024 to January 1, 2025, the City Council would have more information to have this discussion again at the mid-year budget review to know where the City was and learn whether the November ballot measure had passed or not.
Council member Tave objected to going too far into the reserves and recognized that prior City Councils had worked hard to build that reserve balance. He reiterated the City would be in a better position in January 2025 to know where they were and where the City was heading and there should be a discussion at that time. Rather than piecemeal cuts, he found the City Council made good decisions based on the recommendations provided and there had been a good faith effort to try to balance things with the understanding there would be a better discussion in January.
Council member Murphy did not want to go over the budget line by line since he found the work had been done. He was glad there were new ideas but suggested the City Council had narrowed down what needed to be done. When elected in 2020, he noted the occurrence of the pandemic when the City had issued COVID-19 business support grants, citywide communications had been enhanced and he acknowledged in some ways the City had moved past the peak of the pandemic but in some ways was still dealing with an emergency given the fact expenses had highly increased for a number of reasons including providing competitive salary increases for staff, while additional revenues had not kept pace. The City Council had consistently supported endeavors and initiatives from different City Departments that had built resiliency into the City.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Council member Murphy acknowledged he had been the sole vote to not reduce the General Reserves during the June 4 City Council meeting, and while he was now supportive at the same time he held to the values of why he struggled to reduce the General Reserves. His intent was to preserve and save jobs for the long-term, and he wanted people to know where they were at this time, and know it was a long call ahead and this was a long-time conversation in that he and the City Council had been speaking of these issues for the past four years.
Council member Murphy appreciated the sentiments and again emphasized the importance of the resiliency of the City long-term and whether that involved sacrifices whether freezing positions or a long-term sacrifice if the ballot measure did not pass in November. He asked people to think of the type of budget advocacy needed. He again recognized the concerns and frustration and suggested working collaboratively to move the City forward and to him that meant preserving existing jobs.
Council member Murphy noted the City had both a 10- and 20-year forecast that demonstrated both a need for additional revenue and challenges along the budget, which he pointed out was not due to the CCCFPD contract since the City had secured $2 million a year for that contract, which had come from a different revenue source. The City had also consistently developed a grant management and research strategy to seek and continue to seek grant opportunities in all City Departments including the Public Works Department.
Council member Murphy looked forward to more conversations and challenged residents to see a way not to make strong claims for no cuts whatsoever but how might we create a city that had resiliency and move that forward, which would take a collective group responsibility to pass one measure but also seek additional revenue sources. He supported the staff recommendation and while not one he liked, he was content with and he thanked staff for responding to all of the questions asked.
Mayor Pro Tem Sasai, also speaking to the motion, did not support going through the budget line by line given the past discussions where those decisions had been made. He was challenged making decisions about staffing at this time given the big question was the status of the November ballot measure, and he recognized that while polling looked good, discussions during the midyear budget would be a real challenge if the tax measure did not pass in November.
Mayor Pro Tem Sasai acknowledged and empathized with the public safety concerns and he wanted to balance the long-term fiscal sustainability of the City and not have to furlough employees but also maintain the public safety of the community. He saw the budget as a reflection of the values and needs of the community.
Mayor Pro Tem Sasai wanted to offer a substitute motion and asked if a substitute motion would take precedence over the motion on the floor.
City Attorney Casher and the Mayor both noted there was a motion on the floor, which had been seconded, and the Mayor stated she had not had the opportunity yet to provide comments on the motion.
City Attorney Casher commented that after all comments were taken on the motion the moving Council member may entertain a substitute motion to the initial motion.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Mayor Toms explained that she supported the motion to unfreeze the three Police Officer positions and use reserves since a lot of the reserves had been built up using Measure S funds that had been deemed for public safety, and this was the time when it was needed. She referred to two major things that would happen between now and November; a new City Manager who could dig into the budget and provide structure as far as where the City could go, and the success or not of the November ballot measure would be known and there would be an opportunity for mid-year adjustments. She did not want to lose the opportunity for two recruitments that were close to hiring and emphasized the difficulty of public agencies recruiting police officers and there were constant changes and movement of staff between organizations. She added that while the motion was not ideal, there were a lot of things the City Council could work on in the coming year to address the challenges.
Mayor Toms added the public surveys were clear that this was an issue the public wanted to address; the City asked, the public told them and they needed to listen.
Council member Tave suggested this was the second band-aid meaning they were going another five percent into the reserves. He found the first band-aid to be a good compromise to the situation the City was in, and in the next two to three months the City would have a clear understanding with the second band-aid of where the City was at and its ability to be prudent in how City monies were spent. He appreciated the intent of the motion but commented that staff was still needed in the Public Works Department.
Mayor Toms called the question.
City Attorney Casher advised that there was a motion on the floor from Council member MartinezRubin, which had been seconded by the Mayor. He stated Council member Martinez-Rubin may entertain a friendly amendment to her motion or accept a substitute motion, but if unwilling there needed to be a vote on the existing motion, and he acknowledged subsequent motions could follow.
Mayor Pro Tem Sasai offered a substitute motion to lift the hiring freeze on the CIP Program Manager position, Associate Civil Engineer position in the Public Works Department and two of the sworn officer positions, add the allocations back to those positions and withdraw the difference from the General Reserves net of the surplus of $40,465.
Mayor Toms understood the motion was to lift the freeze but asked about the funding.
Mayor Pro Tem Sasai reiterated his motion.
Mayor Toms understood the motion, as stated, would be $87,409, $40,178 plus the two vacant police officer positions at $356,000 and $472,000, which the Mayor Pro Tem confirmed.
Council member Martinez-Rubin pointed out the substitute motion would dip into the General Reserves at a greater amount than she had proposed.
Mayor Pro Tem Sasai asked Finance Director Guillory about the General Reserves percentage associated with Council member Martinez-Rubin’s initial motion, and she stated she would have to calculate the figures.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Finance Director Guillory noted there was a $40,000 surplus and if the CIP Program Manager allocation was covered, that would be shifted over and the withdrawal from the General Reserves would be net of that amount, so the amount of the two officers; $356,000 plus the $87,000 for the Associate Civil Engineer would represent an additional three percent in the General Reserves.
Of the two motions and which would dip more into the General Reserves in response to Mayor Pro Tem Sasai, she clarified the first motion would represent an approximate $117,000 difference.
Mayor Pro Tem Sasai suggested his substitute motion offered a good middle ground, there were opportunities to revisit during the mid-year budget adjustment, and the City would know the outcome of the ballot measure in November offering more context to see whether the hiring freeze could be lifted for the additional Sargeant position.
Council member Martinez-Rubin understood the intent of the substitute motion would allow the City to continue recruitment for positions in the next several months and the City would know whether those positions were filled and any additional news or circumstances about the ballot measure in January. She accepted the substitute motion.
City Attorney Casher stated with a new substitute motion a second was needed.
Council member Murphy seconded the motion.
Council member Tave acknowledged the upcoming election and expressed a preference that the City Council be more conservative and cautious, and because of that he did not support the motion.
Mayor Toms asked for a roll call vote.
The motion was again restated by the City Clerk in response to Council member Murphy and with the Finance Director clarifying it would bring the General Reserves down to 43 percent.
ACTION: Motion by Mayor Pro Tem Sasai/Council member Murphy to lift the hiring freeze on the Capital Improvement Plan Program Manager position, Associate Civil Engineer in the Public Works Department and two of the sworn officer positions, add the allocations back to those positions and withdraw the difference from the General Reserves net of the surplus of $40,465.
Roll Call Vote: Passed 4-1
Ayes: Toms, Sasai, Martinez- Rubin, Murphy
Noes: Tave
Abstain: None
Absent: None
Council member Martinez-Rubin recognized the intent at this time for the City Council to adopt a balanced budget and acknowledged a future discussion would have to occur about other reductions that fell into the category of one-time operating budget items.
ACTION: Motion by Council members Tave/Murphy to adopt the Final Proposed FY 2024/25 Operating and Capital Budget.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Roll Call Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez- Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
B. Approval of Fiscal Year (FY) 2024/25 through 2028/29 Five-Year Capital Improvement Plan. Action: Adopt Resolution per Staff Recommendation (Sanjay Mishra)
Public Works Director Mishra provided a PowerPoint presentation on the Fiscal Year (FY) 2024/25 through 2028/29 Five-Year Capital Improvement Plan, which was used to identify and implement the City’s capital needs, contained 38 capital projects and five infrastructure assessments, for FY 2024 there were 35 capital projects slated for work and five infrastructure assessments in the project categories of facilities, parks, sewer, stormwater, streets and roads and infrastructure assessments. He also provided an overview of the summary of projects for the Final Proposed CIP for FY 2024/25, schedule, budget summary and fund details for the various projects in the CIP, Public Works Department staffing and how freezing positions would affect the work of the Public Works Department.
PUBLIC COMMENTS OPENED
Rafael Menis stated he was also the Chair of the Planning Commission. He referenced CIP Project #FA2302, Plum Street Parking Lot Improvements, which the Planning Commission found was not in conformance with the General Plan. He noted that Page 504 of 586 of the agenda packet had identified the project as meeting several General Plan goals and polices the Planning Commission had specifically found the project would not meet. If the City Council chose to adopt the item, he asked whether it would adopt #FA2302 and override the Planning Commission decision, whether the information on Page 504 would be adopted absent #FA2302, or whether the item would be adopted without General Plan justification.
Irma Ruport found the Public Works Director had done a great job and she would like to followup on some of the projects to make sure they got done. She asked that the contractors/ consultants be held to the letter of the contracts and do what they were supposed to do. She urged the Public Works Department staff to continue to get the work done.
PUBLIC COMMENTS CLOSED
Public Works Director Mishra clarified in response to the public comment that the CIP had been presented to the Planning Commission, which had discussed the project, and a motion had been made that had determined that the goals and policies as identified, specifically for CIP Project #FA2302, did not meet the Planning Commission’s understanding of those goals and policies.
The Planning Manager had provided comments with respect to those details as well. He clarified CIP Project #FA2302 had not been prioritized and had been moved to the next fiscal year to allow for further discussion by the City Council. He added the project had initially been placed into the CIP last fiscal year, the Planning Commission had not raised the concern with the project not meeting the goals and policies of the General Plan at that time, and the project was not a priority and funding had been moved to the next year allowing another opportunity for discussion.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Mayor Pro Tem Sasai asked for more feedback from the Planning Commission and what facets of #FA2302 were not in conformance with the General Plan.
Public Works Director Mishra reported one of the Planning Commissioners was not in favor of the project scope, as described for a public parking lot with a chain link fence, which was not aesthetically pleasing. Also, there was no evidence of any safety issues or vandalism which led to the Planning Commission making the motion the project was not in conformity with the General Plan. The Planning Commission had initially wanted to remove the project from the CIP list but the Planning Commission did not have that authority and was tasked only to review all of the CIP projects and determine conformity with the General Plan. The Planning Commission had been advised by the City Attorney and Planning Manager the Planning Commission was to review the project based on the project details.
Council member Martinez-Rubin understood that evidence of a crime was the reason for #FA2302 and the proposed barrier. She asked whether there was still a need for a barrier given current violations or crime that had occurred or been documented.
Public Works Director Mishra clarified the project had been brought forward by the Pinole Police Department given concerns with police vehicles being vandalized, with a desire to have a safer enclosure to allow City and police vehicles to be left and locked in the parking lot. He did not have the details of the vandalism.
Interim City Manager/Police Chief Gang reported #FA2302 had come about in the 2020/21 season when employees had been followed out of the Police Department and they wanted to enhance the ability to protect officers where they were parking and going to and from their vehicles, and at the same time and prior to his arrival in the City, two parking spots in front of the Police Department had been removed for Electric Vehicle (EV) charging stations, which removed parking for dispatchers to walk safely under surveillance to and from their vehicles. The request at that time had been to have secured parking like many other Police Departments across the country to have employees feel safe getting in and out of their vehicles when arriving at work.
Mayor Toms suggested more work be done to determine whether cameras would be the appropriate security measure or a different design given the project would be deferred to the next fiscal year, and given her understanding the Planning Commission objected to the proposed design of a chain link fence in the Old Town Pinole area.
Council member Martinez-Rubin commented that given the Mayor Pro Tem’s request for a future agenda item for a Council-level discussion on implementing safety measures in public facilities in the City of Pinole, the matter was still current. She found the aesthetics to be a separate issue.
ACTION: Motion by Council members Martinez-Rubin/Tave to approve the Fiscal Year (FY) 2024/25 through 2028/29 Five-Year Capital Improvement Plan, as presented.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez- Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
Pinole City Council Special Meeting
Minutes – June 25, 2024
12. NEW BUSINESS
A. Discussion of Process for Establishing the Office of Elected Mayor. Action:
Receive Report and Provide Direction (Eric Casher)
City Attorney Casher provided a brief PowerPoint presentation for the process to establish the Office of Elected Mayor. He recommended the City Council discuss the process and provide direction to staff on next steps.
Council member Martinez-Rubin clarified with the City Attorney the procedural requirements, specifically, if a majority of the votes cast were in favor of an elected mayor whether one seat on the Council would be designated as the Office of the Mayor at the next General Municipal Election held in the City, which would be in 2026. She also clarified the powers of the mayor, specifically, that an elected mayor was a member of the City Council and had all the powers and duties of a member of the City Council. For the most part, an elected mayor had the same powers as an appointed mayor. As such, she questioned why there should be an elected mayor. Additional powers of the mayor included presiding at and chairing City Council meetings; administering oaths and affirmations; certifying affidavits and/or acknowledging documents that were executed by the City and directing peace officers to attend public meetings in which a breach of the peace may occur; ability to make appointments to boards, commissions, and committees, subject to the approval of the City Council; and an elected mayor may collect a salary in addition to the salary established for council members if approved by ordinance.
Council member Martinez-Rubin asked what amount the salary estimate could be based on given the size of the City of Pinole and whether it would be determined by administrative code.
City Attorney Casher explained if the voters decided to move forward with an elected mayor, over the next year an ordinance would have to be established, with the Pinole Municipal Code (PMC) required to be amended to create the Office of an Elected Mayor, and through that process and legislative process of adopting an ordinance to create an elected mayor, the City Council would consider the salary. He was uncertain of the range of salaries for mayors of various cities.
Council member Martinez-Rubin commented the PowerPoint presentation listed cities with elected Mayors but had left off the City of Martinez. For the cities of Richmond and San Ramon, which had elected Mayors, those cities had elections by district with the population of those cities three to four times larger than the City of Pinole. The City of Brentwood had also been listed and was larger than the City of Pinole, which had experienced a significant population increase since the 2020 census. She noted the City of Pinole did not have district elections but had at-large elections. She asked why staff had chosen to present the cities of San Ramon and Brentwood as examples of elected mayors.
City Attorney Casher explained that the list of cites with elected mayors that had been provided were cities he was familiar with in Contra Costa County and were examples of neighboring cities with elected mayors. He acknowledged the City of Martinez also had an elected mayor.
Mayor Toms clarified with City Attorney Casher that no polling had been done to gauge interest in an elected mayor, although the Lew Edwards Group had provided a presentation during a prior City Council meeting on some polling around different measures for consideration.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Mayor Toms also clarified with City Attorney Casher the costs for adding the question to the November ballot as to whether the electorate wanted an elected mayor had been estimated at $25,000 to place one ballot measure on the General Election ballot, although the cost for staff time, consultants and legal experts may be incurred during the process. Depending on the term of the mayor position, every two to four years there would be an election for mayor and that may increase costs for elections.
City Clerk Bell clarified the costing model Contra Costa County used had been in part based on the ballot space and if they had an additional race that could raise the price for a certain factor.
Council member Martinez-Rubin again referenced the procedural requirements and the examples provided of the language that could be placed on the ballot asking voters whether or not the electorate supported an elected mayor, which would be all a voter would see to decide the question.
City Attorney Casher explained if the City Council decided to move forward with the establishment of an elected mayor, staff would bring forward at the July 16, 2024 meeting, draft ballot language for City Council formal approval in the form of a resolution to be placed on the ballot. The language in the PowerPoint presentation had been identified in the Government Code as requisite language, but the actual language would be different, to be approved by the City Council. As to whether additional information would be provided to add to the understanding of the ballot measure language, the language would be simple and similar to what had been provided.
The City Attorney’s Office would also provide an impartial analysis and any ballot measure for the City would be accompanied by an impartial analysis from the City Attorney’s Office, an objective assessment of the impact of the ballot measure. If approved by the voters, they would then move forward to the process of adopting an ordinance, which would be when there could be a discussion about qualifications and other issues related to the actual mayoral elected position. Again, if the City Council decided to move forward, the item would be placed on the July 16, 2024 City Council meeting agenda since the ballot measure would have to be finalized within the first two weeks of August.
Mayor Pro Tem Sasai asked about other cities that had similar ballot measures of elected mayors and what percentage had passed or failed, to which City Attorney Casher stated he did not have that information.
Mayor Pro Tem Sasai asked about the impacts of a non-revenue generating ballot measure to the half-cent sales tax measure, which the City Council had directed to be placed on the November ballot.
City Attorney Casher reiterated that no polling had been done for an elected mayor position and he had no data for that but anecdotally through the consultant, the consultant preferred one ballot measure and making things less complicated and preventing voter confusion. Polling would be required to provide precise figures on percentages.
PUBLIC COMMENTS OPENED
Ana Avila, President Local 1, questioned the placement of this item on the November ballot at a cost of $25,000 given the prior discussions related to the budget, and disagreed with the measure.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Amy Eubanks, President, PEA, concurred, particularly given the prior discussion to adjust the budget and to make cuts across the board. She questioned the possible costs for the ballot measure that could be greater than $25,000, and after a quick Google search found that elected mayors were paid between $48,000 to $70,000, with the knowledge the City Council would determine the salary rate. Also, if the City were to consider an elected mayor, the PMC would have to be amended requiring additional staff time and she did not see the City had the financial means and resources to place this item on the November ballot, particularly with the information that having two ballot measures may detrimentally impact the ballot measure intended to generate revenue for the City. She suggested this was not a good time to consider this ballot measure and that a poll should be taken to see whether citizens even wanted to consider an elected mayor.
Rafael Menis suggested if the City Council chose to move forward with the process and the electorate decided to approve an elected mayor, he asked whether the elected mayor would be bound to the same term limits as elected Council members or be determined by the nature of the ballot measure. He found there were significant downside risks from a political science perspective, and suggested there was a risk in bringing this item up that could make it more difficult to pass items, and he offered examples.
Lecia Rohrbach, questioned the $30,000 cost for an elected mayor when the current process to establish mayors had worked well, particularly given the actions taken to balance the budget and stated such action would not be financially responsible at this time. She also questioned paying an elected mayor when the City Council had just discussed the inability to pay for additional police officers and other vacant positions, and she urged waiting until the City was in a better financial position.
Irma Ruport understood an elected mayor had the same powers as an appointed mayor and had the ability to approve appointments to boards, committees and commissions subject to City Council approval. She commented she had applied to a City Commission three or four years ago and a City Council Ad-Hoc Committee had not approved her. She understood an elected mayor collecting a salary would be done by ordinance. She wanted to see some of the issues go out to the taxpayer. She recognized the City hired consultants and some polling had been done, but urged that taxpayers be allowed to make this and other decisions.
Ruthie Abelson Olivas commented the topic of having an elected mayor had been discussed not too long ago and she had spoken out at that time. She asked why several Council members had been suddenly unavailable for the June 18 City Council meeting and if intentional to get a vote to go a certain way, she was disgusted by the lack of respect for the City and the elected position.
If intentional, it was a sign of immaturity and those persons should be ashamed and embarrassed for wasting the time of the Council members, staff and members of the public who wanted to be present. She could not help but think this topic of discussion was around personal political agendas and egos, and some may wish to serve in higher-elected positions, which was a great goal, but making decisions based on personal and selfish goals would be remembered by voters and she questioned whether that was the legacy one wanted to leave behind She found that the current system worked, residents did not have an issue and the City Council should only be discussing actual important issues for Pinole and not issues related to political career aspirations.
Anthony Vossbrink did not see how this topic would make Pinole a better place and therefore he echoed the comments made and offered kudos to those against having an elected mayor on the November ballot.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Mr. Vossbrink suggested further investigations and discussions could be done at a later date, but not when another initiative was on the ballot. He also questioned the costs for placing this item on the ballot and a potential compensation plan for an elected mayor since the City was not in the position to take that on given the budget deficit. He suggested the three Council members who were pushing this initiative were the same who also voted for prior fireworks shows that had cost the City in excess of $100,000 for no fireworks in 2023. The City was not in the business to promote personal or political interests or agendas for certain candidates for mayorship on the City Council and the City of Pinole was not the type of City to want that in the future. He suggested if it was not broken don’t fix it.
Debbie Long strongly opposed an elected mayor. While the City did not have any formal polling, she noted several years ago when the City Council had a discussion on charter cities, one of the elements people objected to was having an elected mayor, although members of the City Council reiterated that was not the purpose of a charter. In December 2023, an item had been placed on the agenda by the Mayor Pro Tem and Council member Murphy not to have the Council rotate the position of Mayor and based on Council member Murphy’s comments and relationships he wanted to remain Mayor. After much opposition by citizens, it was dropped. Now, again, Council member Murphy wanted an elected mayor position put on the ballot and based on the report, it could be a salaried position and have other powers such as appointing to Boards, Commissions and Committees. She understood the Mayor Pro Tem wanted a Police Oversight Commission to be formed and she would hate to think the Mayor could appoint with a Council majority for a Police Commission. She commented on the potential salary costs for an elected mayor position, which may also include pension benefits. Given the prior discussion of the budget, the City should not consider the placement of this item on the November ballot, particularly given the ballot measure for a half-cent sales tax intended to help boost City revenues. She asked the City Council to take a look at what was important to them this November.
Peter Murray commented he had spoken on the same topic at least three times. He found the current process worked well for the City of Pinole given the small community, everyone had a shot at being mayor and everyone had to work together. He had concerns with the possible abuse of the position, asked who would run the City, the elected mayor or the City Council, whether the Office of the Mayor would give direction to the City Manager at the detriment of the City Council, and again found that the current system worked, particularly since he had seen an elected mayor be a detriment to the rest of the City Council when City Council members were not getting all information. He asked that the process be left as is.
PUBLIC COMMENTS CLOSED
Council member Murphy commented on his intent to build a more representative democracy and while he appreciated the comments, he questioned why it was so bad to ask the voters what they wanted for their government. He highlighted the importance, vitality and benefits of an elected mayor for the City of Pinole, in that a mayor elected by the people served as the embodiment of the community’s aspirations and values, served as the public’s advocate, leader and representative in local governance and ensured voices were heard directly. The mayor would be accountable to residents and taxpayers, and ensured concerns with public safety, infrastructure and community development were prioritized and addressed effectively along with the City Council.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Council member Murphy added that an elected mayor provided continuality and stability in leadership bringing a cohesive vision for the future of the City collaborating with City Council members, regional electeds and partners and community stakeholders to drive progress and prosperity, stability fostered trust and confidence in local government, attracting investments, enhancing the quality of life of residents, extended beyond administrative duties, was a symbol of unity and civic pride rallying around common goals and celebrations, the mayor’s leadership inspired civic engagement and volunteerism, was not just a ceremonial figurehead but a person that was the crucial architect for the City’s future, and ensured democratic representation, promoted the economic vitality and fostered a sense of belonging amongst residents.
Council member Murphy emphasized the need to evolve, thanked the City Attorney for researching other cities that had elected mayors in Contra Costa County, and noted all cities in Solano County had an elected mayor, some of which were of similar size to the City of Pinole.
He also cited numerous other cities and their respective populations in the State of California, which had elected mayors. He wanted people to be able to vote on who their mayor was and noted the effort across the state to modernize government that extended beyond administrative duties and also fostered a sense of civic and cultural pride.
Council member Tave again clarified the costs of placing an elected mayor position on the November ballot, which the City Attorney advised would be somewhere between $25,000 and $30,000.
City Clerk Bell reiterated the County used a costing model and then charged a city back, and $25,000 was a good estimate for a consolidated election with the County and there was a factored increase with each question asked. It would not be another $25,000 but the factor estimated around $6,000 for each additional question. She could not provide an exact estimate of the costs since it would depend on the County’s final costs and how they were broken down.
Council member Tave asked whether that would unbalance the budget (no comment was audible from staff) that had been approved and understood the City Council would have to come up with an additional $6,000 ballpark from somewhere.
Mayor Toms found the current rotation had worked for 121-years, there had been no polling asking residents whether there should be a change in rotation, the City Council had just completed the budget discussion and had decided to use General Reserves for the next fiscal year, and suggested not using additional funds on this item. She wanted the City Council to focus on a revenue measure and not dilute the need of that measure with another measure. She noted that other cities had shown that the winner of an out-of-cycle mayor could leave a Council seat open, while another Council member in the same cycle may risk losing a Council seat only to come in second.
Mayor Toms noted the current rotation allowed for a rotation of the mayoral position with at least two years of Council experience, which was very important, while a directly-elected mayor could result in someone with no experience. If someone was out of cycle running for mayor and was elected mayor, that person would then vacate the council seat, which would be filled by a city council-appointed replacement for the next two years. She added that state law provided that a salary, not just a stipend, could be paid for an elected mayor, which was a budget item.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Council member Murphy disagreed the position of a rotational mayor had always been a rotational position during the 121-years of the City in that there was a time when the mayor had not been a rotating mayor and the mayor continued to be voted on simply by the City Council, which was verified by those that had done research. He reiterated his intent for direct democracy allowing voters to decide. He commented that during the discussions of the budget on June 4, he had been challenged about not decreasing the General Reserves and now he was amendable to supporting a recommendation to deplete some of the reserves. He asked how new systems might be created in the City, and while he understood the status quo was easy, having served on the City Council for the past three years as both Mayor and Mayor Pro Tem, he found there were structural governance issues that had to be tested and tried out.
Council member Murphy recognized that $30,000 was a big number, but again implored the City Council to consider the governance issues and consider whether an elected mayor would change things.
ACTION: Motion by Council member Martinez-Rubin/Mayor Toms to table the issue of establishing the office of an elected mayor indefinitely.
Vote: Failed 2-3
Ayes: Toms, Martinez- Rubin
Noes: Sasai, Murphy, Tave
Abstain: None
Absent: None
Mayor Toms asked whether there was another motion. No additional motion was made. Given that, the Mayor advised no direction was provided.
Council member Murphy now offered a motion to direct the City Attorney to prepare language for a ballot measure to be placed before the voters in November 2024, with the measure to outline and propose the establishment of an elected mayor position for the City of Pinole outlining key aspects including the method of election, whether the mayor would be elected at-large, the term length and limitations and that the City Attorney present the proposed language for the ballot measure to the City Council no later than July 16, 2024, and to allow for review and public input through that process.
There was no second to the motion, the motion failed and no action was taken.
13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.
Pinole City Council Special Meeting
Minutes – June 25, 2024
Richard Cassel, commented on an issue in front of his driveway on Doidge Avenue where a natural occurring spring had weakened the underlying soil. His home on Jordan Way also had a natural occurring spring and he had been in contact with staff over the past spring and the area had been patched but a garbage truck had gone over it. He asked via email for pothole repair to be included in a project planned for Doidge Avenue but he had received no response from staff.
Mayor Toms advised the City Council was unable to respond to public comment but the Public Works Director was present and the speaker was asked to meet with him to trade contact information.
Mayor Toms reported the City Council would adjourn to the Regular Meeting on July 2, 2024, which agenda would include some carryover items from the prior City Council meeting along with a contract for the City Manager. It was anticipated to be a brief meeting given the workshop at 7:00 p.m. on the same night to discuss sewer rate changes.
14. ADJOURNMENT to the Regular City Council meeting of July 2, 2024 in Remembrance of Amber Swartz.
At 8:33 a.m., Mayor Toms adjourned the meeting to a Regular City Council meeting on July 2, 2024 in Remembrance of Amber Swartz.
Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:
Pinole City Council Regular Meeting
Minutes – July 2, 2024
CITY COUNCIL MEETING
MINUTES
July 2, 2024
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Toms called the Regular Meeting of the City Council to order at 5:00 p.m. and led the Pledge of Allegiance.
2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.
3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.
Code § 87105.
A. COUNCILMEMBERS PRESENT
Maureen Toms, Mayor
Cameron Sasai, Mayor Pro Tem
Norma Martinez-Rubin, Council Member
Devin Murphy, Council Member
Anthony Tave, Council Member
B. STAFF PRESENT
Neil Gang, Interim City Manager/Police Chief
Roxane Stone, Deputy City Clerk
Eric Casher, City Attorney
Markisha Guillory, Finance Director
Lilly Whalen, Community Development Director
Sanjay Mishra, Public Works Director
Jeremy Crone, Pinole Police Commander
Deputy City Clerk Roxane Stone announced the agenda had been posted on June 27, 2024 at 3:30 p.m. with all legally required written notices. Written comments had been received in advance of the meeting, distributed to the City Council and staff, posted to the City website and made available in the Council Chambers.
Pinole City Council Regular Meeting
Minutes – July 2, 2024
Following an inquiry, the Council reported there were no conflicts with any items on the agenda.
4. CONVENE TO A CLOSED SESSION: None
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session by first providing a speaker card to the City Clerk.
5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION There was no Closed Session.
6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.
Deputy City Clerk Stone reported there were no comments from the public.
7. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations: None
B. Presentations: None
8. REPORTS & COMMUNICATIONS
A. Mayor Report
1. Announcements
Mayor Toms reported she had been involved with updates from the Emergency Operations Center (EOC) and that the existing Extreme Heat Warning would be extended through July 9, 2024, and Red-Flag Warnings extended through July 5, 2024 due to gusty winds over 30 miles per hour (MPH), humidity below 15 percent and illegal fireworks. She urged everyone to remain vigilant.
B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications: None D. Council Requests for Future Agenda Items
Mayor Pro Tem Sasai requested a future agenda item for a Letter of Support for Assembly Bill (AB) 2583, Safer School Zones Act, which would lower speeds in school zones and set clear timeframes for when those speed limits were in place.
Pinole City Council Regular Meeting
Minutes – July 2, 2024
On the motion, Council member Martinez-Rubin asked for clarification of the potential reduction in speed limit, and Mayor Pro Tem Sasai understood the speed limits in school zones could be reduced from 25 to 20 MPH with the speed limits in effect when children were present.
ACTION: Motion by Mayor Pro Tem Sasai/Council member Murphy for a Letter of Support for Assembly Bill (AB) 2583, Safer School Zones Act.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
Mayor Toms asked whether any Council member served on the League of California Cities Transportation Committee and whether AB 2583 had been discussed.
Council member Murphy confirmed that AB 2583 would be discussed as part of the July Committee meeting.
Mayor Pro Tem Sasai offered a motion, seconded by Council member Tave for a future agenda item for a Letter of Support for Assembly Bill (AB) 1955, Support Academic Futures & Educators for Today’s Youth Act (SAFETY Act) which would prohibit forced outing policies in public schools.
On the motion, Council member Martinez-Rubin requested more information on AB 1955.
Mayor Pro Tem Sasai explained that AB 1955 would prohibit outing policies to inform parents that their students were transgender non-conforming.
ACTION: Motion by Mayor Pro Tem Sasai/Council member Tave for a Letter of Support for Assembly Bill (AB) 1955, Support Academic Futures & Educators for Today’s Youth Act (SAFETY Act).
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
Mayor Pro Tem Sasai offered a motion, seconded by Council member Murphy, for a future agenda item to revisit and potentially amend the Pinole Municipal Code (PMC) to update restrictions on smoking in multi-unit dwellings.
On the motion, Mayor Toms asked whether the Mayor Pro Tem had discussed the item with the City Attorney and whether it would require an amendment to the PMC.
Mayor Pro Tem Sasai confirmed he had discussed this item with the City Attorney.
Pinole City Council Regular Meeting
Minutes – July 2, 2024
City Attorney Casher reported that currently Chapter 9.28 of the PMC placed restrictions on smoking in multi-unit dwellings as it applied to apartments, with a requirement that smoking was not allowed in the individual unit but in a common area, with the common areas depending on the building, which could be located close to apartment units. There was an interest in discussing the common areas to ensure they were not close to the apartment units.
Mayor Pro Tem Sasai advised it was to benefit sensitive groups, such as seniors who could be sensitive to smoke inhalation.
Mayor Toms asked whether there was existing language in the PMC that would require keeping a distance from air intakes, to which City Attorney Casher was uncertain at this time but stated there were some restrictions around smoking within an individual unit.
Mayor Toms clarified her comments were around the budget and being sensitive to any work asked of the City Attorney.
ACTION: Motion by Mayor Pro Tem Sasai/Council member Murphy for a future agenda item to revisit and potentially amend the Pinole Municipal Code to update restrictions on smoking in multi-unit dwellings.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
E. City Manager Report / Department Staff
Interim City Manager/Police Chief Neil Gang reminded everyone of the Fourth of July celebrations to commence on July 4, 2024 at 6:30 p.m. at Pinole Valley High School, with live music, food vendors, children’s activities and a community parade. He encouraged everyone to participate.
He also provided an update on the recruitment process for the Chief of Police and reported a survey had been sent to the community to solicit input from the community on the attributes the community wanted in a Police Chief, with the survey to be sent out again on July 3, 2024, along with a link sent through The Pulse and social media platforms.
F. City Attorney Report: None
PUBLIC COMMENTS OPENED (Items 8E through 8F)
City Clerk Bell reported there were no comments from the public.
9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.
Pinole City Council Regular Meeting
Minutes – July 2, 2024
A. California Assembly Bill (AB481) Military Equipment Use Policy and Ordinance, Second Read and Adoption. Action: Waive Second Reading and Adopt Ordinance (Jeremy Crone, Eric Casher)
B. Chapter 8.38 “Single-Use Plastic Foodware and Bag Reduction,” Second Read and Adoption. Action: Conduct Second Reading and Adopt Ordinance (Kapil Amin, Lilly Whalen)
C. Settlement Agreement with MVP Construction, LLP. Action: Approve Agreement per Staff Recommendation (Eric Casher)
D. Appoint Kelcey Young as City Manager and Authorize the Mayor to Execute an Employment Agreement. Action: Adopt Resolution per Staff Recommendation (Stacy Shell)
Council member Martinez-Rubin requested that Item 9B be pulled for discussion.
Mayor Pro Tem Sasai requested that Item 9A be pulled for a separate vote.
For Item 9B, Council member Martinez-Rubin referenced Page 49 of 87 of the agenda packet, Attachment A, Ordinance, Section 8.38.050, Takeout Food, and asked for clarification how the City would implement the regulations for third-party delivery services, and to what extent the City would have the capability of implementing the ordinance if the eatery was not providing food to take out in the packaging per the standards.
Community Development Director Lilly Whalen clarified the ordinance put responsibility on any third-party delivery vendors taking food from restaurants to someone’s home. In todays’ model of DoorDash and other similar groups, they were typically not providing the takeout foodware in that the business did the packaging of the items and had them ready for the third-party to pickup. The ordinance allowed for enforcement on the third-party delivery company if the model changed and the third party provided their own bags or bagged up the food at a restaurant and took it to someone’s home, where the City may enforce the ordinance on third-party delivery vendors.
Council member Martinez-Rubin again referenced Page 55 of 87 of the agenda packet, Attachment A, Ordinance, Section 8.38.150, City of Pinole – purchases prohibited, which currently read: The City or City Facility Users shall not purchase any Disposable Foodware that does not comply with the Disposable Foodware Standards in Section 8.38.080, nor shall any Citysponsored event utilize non-compliant Disposable Foodware. She asked for clarification since she understood the intent of the ordinance was that the City or City facility users not use disposable foodware that did not comply rather than purchase it, and she offered an example.
She recommended this section be revised to read:
The City or City Facility Users shall not use Disposable Foodware that does not comply with the Disposable Foodware Standards in Section 8.38.080, nor shall any Citysponsored event utilize non-compliant Disposable Foodware, Community Development Director Whalen suggested the change made sense.
Pinole City Council Regular Meeting
Minutes – July 2, 2024
Council member Martinez-Rubin suggested the header for Section 8.38.150 may also need to be modified and she would leave that to staff to modify.
PUBLIC COMMENTS OPENED
Deputy City Clerk Stone reported there were no comments from the public.
PUBLIC COMMENTS CLOSED
ACTION: Motion by Council members Murphy/Martinez-Rubin to approve Item 9B, as amended and Items 9C and 9D, as shown.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez- Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
ACTION: Motion by Mayor Toms/Council member Martinez-Rubin to approve Item 9A, as shown.
Vote: Passed 4-1
Ayes: Toms, Martinez- Rubin, Murphy, Tave
Noes: Sasai
Abstain: None
Absent: None
10. PUBLIC HEARINGS
A. First Reading of Electric Vehicle Charging Station Ordinance. Action: Conduct First Read and Public Hearing. (Eric Casher, Sanjay Mishra) Public Works Director Sanjay Mishra provided a PowerPoint presentation for the first reading of the Electric Vehicle Charging Station Ordinance, which included an overview of adding Chapter
10.80 to the PMC. The City Council was asked to conduct the first reading, open the public hearing and take public testimony.
Council member Martinez-Rubin asked why the definitions of the different types of fees had not been included in the ordinance language.
Public Works Director Mishra clarified the definition of various fees could be added to the Master Fee Schedule to accommodate potential changes in the future.
PUBLIC HEARING OPENED
Deputy City Clerk Stone reported there were no comments from the public.
PUBLIC HEARING CLOSED
Pinole City Council Regular Meeting
Minutes – July 2, 2024
ACTION: Motion by Council members Murphy/Tave to waive the first reading of an ordinance adding Chapter 10.80 EV charging stations, to the Pinole Municipal Code to establish restrictions for city-owned EV parking spaces and to establish a schedule of rates for EV charging stations.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez- Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
B. FY 2023/24 Utility User’s Tax (UUT) Review. Action: Adopt Resolution Per Staff Recommendation (Markisha Guillory)
Finance Director Markisha Guillory provided a PowerPoint presentation of the Fiscal Year (FY) 2023/24 Utility User’s Tax (UUT) Review, which included an overview of the background of the UUT; annual review pursuant to the PMC requiring an annual review of the UUT in June during the budget process, a summary of amounts realized and a resolution to approve changes to household income levels for UUT exemptions. The total UUT collections over the past ten years, actual collections for FY 2023/24, gas and electricity and telecommunications UUT collections were highlighted along with the UUT exemption guidelines and recommended changes to income exemption thresholds. Staff recommended the City Council adopt a resolution authorizing the UUT exemption thresholds.
Council member Martinez-Rubin asked whether the City website included a section that described the UUT and exemption process.
Finance Director Guillory confirmed that information had been included in the Finance section of the City website.
PUBLIC HEARING OPENED
Deputy City Clerk Stone reported there were no comments from the public.
PUBLIC HEARING CLOSED
ACTION: Motion by Council member Murphy/Mayor Pro Tem Sasai to adopt a resolution modifying the Household Income eligibility thresholds for exemptions from the Utility User’s Tax for Fiscal Year (FY) 2024/25.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez- Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
11. OLD BUSINESS: None
Pinole City Council Regular Meeting
Minutes – July 2, 2024
13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.
Rafael Menis reported on COVID-19 trends in wastewater, which data had shown while it was leveling off slightly in some points there had been increases in others. He encouraged precautions in high-risk areas such as large indoor gatherings and grocery stores. He otherwise wished everyone a happy Fourth of July and reminded everyone the City had a ban on the use of fireworks. Given the high heat and Red-Flag Warnings, he urged people not to use fireworks but attend the drone show planned at Pinole Valley High School on July 4, 2024.
Anthony Vossbrink reported he had no response from City staff or the City Council about an ongoing project at Fernandez Park. He had made the same inquiry at the last Planning Commission meeting at which time the Planning Manager and Public Works Director stated they had no idea what was going on. He referred to a number of truckloads of dirt along the right, left and centerfield fencing along Fernandez Park, with drain pipes and signage on the sidewalk and street, and asked whether there was a sewer project being constructed or something else. Also, a few trees had been cut down in the same area and he questioned that staff would have no knowledge of what was going on. He also questioned why the Mayor or Interim City Manager had not provided any information about public access for the drone show planned for the Fourth of July celebrations given the limited parking in the neighborhood of the high school. The library parking lot was small and he asked whether a corner lot would be opened for parking.
In response to the public comment and to the Mayor, Public Works Director Mishra clarified work was not being done in the railroad right-of-way (ROW) area. The pile of dirt adjacent to Fernandez Park was related to the Phase 1 Pinon Sewer Project, which had been completed and the contractor was in the process of closing out the project.
As to the parking for the Fourth of July event, Mayor Toms reported that parking would be available at Pinole Valley High School, the church and Pinole Library since the library would be closed at the time, and residents who lived in the neighborhood could walk to the event. She added that a workshop would be held at 7:00 p.m. after the adjournment of the City Council meeting to discuss the sewer fees, with the Zoom link for the workshop the same link for the subject City Council meeting. She encouraged people to attend the workshop and take advantage of the air conditioning at City Hall or participate via Zoom.
City Attorney Casher acknowledged the City Council had approved the Consent Calendar items, which included Item 9D, the appointment of Kelcey Young as City Manager and authorized the Mayor to execute an Employment Agreement but since it involved executive compensation, an oral record needed to be read into the record about the compensation the incoming City Manager would receive. As a result, he asked that Item 9D be reopened.
The City Council reopened Item 9D at this time.
Pinole City Council Regular Meeting
Minutes – July 2, 2024
City Attorney Casher reported pursuant to Government Code Section 54953 (c)(3), Item 9D, was a recommendation to appoint Kelcey Young as City Manager and authorize the Mayor to execute an Employment Agreement, in accordance with the Employment Agreement effective August 26, 2024 with a starting salary of $265,000 per year, and with the item having no fiscal impact to the General Fund as the position’s pay and benefits had already been incorporated into the Fiscal Year (FY) 2024/25 budget. He asked that the City Council revote on the item at this time.
ACTION: Motion by Council member Tave/Mayor Toms to approve the Appointment of Kelcey Young as City Manager and Authorize the Mayor to Execute an Employment Agreement.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez- Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
14. ADJOURNMENT to the Regular City Council meeting of July 16, 2024 in Remembrance of Amber Swartz.
At 5:39 p.m., Mayor Toms adjourned the meeting to a Regular City Council meeting on July 16, 2024 in Remembrance of Amber Swartz.
Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:
CITY COUNCIL
REPORT 9.C.
DATE: JULY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: STACY SHELL, HUMAN RESOURCES DIRECTOR
CHARLENE DAVIS, HUMAN RESOURCES ANALYST
SUBJECT: ADOPT A RESOLUTION TO AMEND THE MASTER SALARY SCHEDULE
RECOMMENDATION
It is recommended that the City Council adopt a resolution (Attachment A) to amend the Master Salary Schedule.
BACKGROUND
The California Public Employees’ Retirement System (CalPERS), pursuant to their interpretation of Title 2 California Code of Regulations Section 570.5, recommends that all CalPERS employers maintain their compensation levels in one publicly available document, approved and adopted by the governing body, which must meet all the following requirements:
• Has been duly approved and adopted by the employer's governing body in accordance with the requirements of applicable public meetings laws;
• Identifies the position title for every employee position; • Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
• Indicates the time base, including, but not limited to, whether the time base is hourly, daily, biweekly, monthly, bi-monthly, or annually; • It is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer's internet website;
• Indicates an effective date and date of any revisions; • Is retained by the employer and available for public inspection for not less than five years; and
• Does not reference another document in lieu of disclosing the pay rate.
To comply with CalPERS’ recommendation, the City’s Master Salary Schedule is submitted to the City Council for approval in turn each time any single MOU or Salary Plan change is brought to the City Council for approval.
REVIEW AND ANALYSIS
Pursuant to Personnel Rule 12 – Compensation, employees are assigned job classifications with salary ranges adopted by the City Council.
The Master Salary Schedule (Exhibit A) includes the following previously approved updates:
• Resolution adopted by City Council on April 4, 2024, to approve the amendment of the City Clerk's Employment Agreement.
• Resolution adopted by City Council on May 21, 2024, to approve the salary placement of the Senior Accountant classification to the Master Salary Schedule. • Resolution adopted by City Council on June 25, 2024, to approve the revised compensation and benefits plan for MCP.
• Previously negotiated MOU salary increases for PPEA, AFSCME Local 1, and AFSCME Local 512.
FISCAL IMPACT
There is no direct fiscal impact as a result of the City Council receiving this report.
ATTACHMENTS
A. Attachment A: Reso Master Salary Schedule Amendment 07162024 Council Meeting B. Exhibit A: Master Salary Schedule Adopted (Reso 2024-XX) 07-16-2024
ATTACHMENT A
Resolution No. 2024-XX
A RESOLUTION OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA,
STATE OF CALIFORNIA, APPROVING THE ADOPTION OF THE AMENDED
MASTER SALARY SCHEDULE TO INCLUDE SALARY PLAN ADJUSTMENTS FOR
PREVIOUSLY APPROVED SALARY RANGE AMENDMENTS
WHEREAS, the California Public Employees’ Retirement System (CalPERS) has requested all CalPERS employers list their compensation levels on one document, approved and adopted by the governing body, in accordance with Title 2 California Code of Regulations Section 570.5, and meeting all the following requirements thereof:
• Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws; • Identifies the position title for every employee position; • Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
• Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually; • Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website;
• Indicates an effective date and date of any revisions; • Is retained by the employer and available for public inspection for not less than five years; and
• Does not reference another document in lieu of disclosing the pay rate.
WHEREAS, the City now desires to amend the current Master Salary Schedule to include salary plan adjustments for previously approved salary range amendments; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pinole does hereby approve the amendment of the Master Salary Schedule, attached hereto as Exhibit A, and incorporated herein by this reference.
PASSED AND ADOPTED this 16th day of July 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed, and adopted on this 16th day of July 2024.
____________________________
Heather Bell, CMC
City Clerk
Master Salary Schedule Adopted (Reso 2024-XX) 07-16-2024 EXHIBIT A
ELECTED @ 07/01/16 Budget
City Treasurer 3,000 ANNUALLY
Councilmember 6,750 ANNUALLY as of 01/2017
Management (Individual Employment Agreements) Minimum Annual Minimum Hourly Maximum Annual Maximum Hourly City Manager $ - $ - $ - $ -
Interim City Manager (effective 09/30/2023) $310,428.98 $149.2447 City Clerk (effective 03/18/2024) $ - $ - $178,268.06 $85.7058 Management, eff. 07/01/2024 Minimum Annual Minimum Hourly Maximum Annual Maximum Hourly Assistant City Manager $ 223,461.63 $ 107.4335 $ 271,729.35 $ 130.6391 Police Chief $ 223,461.63 $ 107.4335 $ 271,729.35 $ 130.6391 Development Services Director/City Engineer $ 212,820.55 $ 102.3176 $ 258,789.79 $ 124.4182 Community Development Director $ 193,474.20 $ 93.0164 $ 235,264.63 $ 113.1080 Finance Director $ 193,474.20 $ 93.0164 $ 235,264.63 $ 113.1080 Fire Chief $ 193,474.20 $ 93.0164 $ 235,264.63 $ 113.1080 Human Resources Director $ 193,474.20 $ 93.0164 $ 235,264.63 $ 113.1080 Public Works Director $ 193,474.20 $ 93.0164 $ 235,264.63 $ 113.1080 Police Commander $ 184,160.75 $ 88.5388 $ 223,939.48 $ 107.6632 Community Services Director $ 175,790.71 $ 84.5148 $ 213,761.50 $ 102.7700 Building Official $ 167,418.87 $ 80.4898 $ 203,581.34 $ 97.8756 Fire Battalion Chief (contract for services, eff. 03/01/2023) $ 167,418.87 $ 80.4898 $ 203,581.34 $ 97.8756 Planning Manager $ 167,418.87 $ 80.4898 $ 203,581.34 $ 97.8756 Police Lieutenant $ 167,418.87 $ 80.4898 $ 203,581.34 $ 97.8756 Wastewater Treatment Plant Manager $ 167,418.87 $ 80.4898 $ 203,581.34 $ 97.8756 Capital Improvement & Environmental Program Manager $ 138,362.40 $ 66.5204 $ 168,248.68 $ 80.8888 Public Works Manager $ 138,362.40 $ 66.5204 $ 168,248.68 $ 80.8888 Recreation Manager $ 122,989.14 $ 59.1294 $ 149,554.80 $ 71.9013 Assistant to the City Manager $ 122,989.14 $ 59.1294 $ 149,554.80 $ 71.9013 Human Resources Analyst $ 97,529.14 $ 46.8890 $ 118,595.43 $ 57.0170 Deputy City Clerk $ 93,989.64 $ 45.1873 $ 114,291.41 $ 54.9478 Human Resources Specialist $ 88,662.91 $ 42.6264 $ 107,814.10 $ 51.8337 Human Resources Technician $ 80,602.65 $ 38.7513 $ 98,012.82 $ 47.1215 Bargaining Unit A
Monthly
A
Hourly
B
Monthly
B
Hourly
C
Monthly
C
Hourly
D
Monthly
D
Hourly
E
Monthly
E
Hourly
LOCAL 1230 @ 07/04/2022; Contract for services, eff.
03/01/2023
Fire Academy Recruit (EMT-1)* 5,493.53 31.6934
Fire Academy Recruit (EMT-P)* 6,397.76 36.9102
Firefighter 7,108.62 29.2938 7,464.06 30.7585 7,837.27 32.2964 8,229.14 33.9113 8,640.61 35.6069 Firefighter/Paramedic 7,819.48 32.2232 8,210.47 33.8343 8,621.00 35.5261 9,052.06 37.3024 9,504.67 39.1676 Fire Engineer 8,160.99 33.6304 8,569.05 35.3120 8,997.51 37.0776 9,447.39 38.9316 9,919.77 40.8782 Fire Captain 9,030.79 37.2148 9,482.34 39.0756 9,956.47 41.0294 10,454.30 43.0809 10,977.02 45.2350 PPEA @ 07/01/2024
Community Safety Specialist 6,193.36 35.7309 6,503.03 37.5175 6,828.19 39.3934 7,169.61 41.3631 7,528.09 43.4313 Dispatcher 7,043.34 40.6346 7,395.51 42.6664 7,765.29 44.7998 8,153.57 47.0398 8,561.25 49.3919 Lead Dispatcher 7,539.56 43.4974 7,916.54 45.6724 8,312.38 47.9560 8,728.01 50.3539 9,164.42 52.8716 Police Officer 8,927.81 51.5066 9,374.21 54.0820 9,842.93 56.7862 10,335.09 59.6255 10,851.86 62.6069 Police Sergeant 10,457.83 60.3336 10,980.73 63.3504 11,529.78 66.5180 12,106.28 69.8439 12,711.61 73.3362 * Monthly rate is calculated on a 40-hour workweek.
Master Salary Schedule Adopted (Reso 2024-XX) 07-16-2024 EXHIBIT A
Bargaining Unit A
Monthly
A
Hourly
B
Monthly
B
Hourly
C
Monthly
C
Hourly
D
Monthly
D
Hourly
E
Monthly
E
Hourly
AFSCME @ 07/01/2024
Accountant 8,216.57 47.4033 8,627.42 49.7736 9,058.80 52.2623 9,511.73 54.8754 9,987.33 57.6192 Accounting Specialist 7,018.03 40.4887 7,368.94 42.5131 7,737.41 44.6389 8,124.28 46.8708 8,530.51 49.2145 Administrative Coordinator 7,751.72 44.7215 8,139.31 46.9576 8,546.28 49.3055 8,973.60 51.7708 9,422.29 54.3593 Assistant Engineer, eff. 03/05/2024 8,865.97 51.1498 9,309.26 53.7073 9,774.73 56.3926 10,263.46 59.2123 10,776.63 62.1729 Associate Civil Engineer 9,752.52 56.2645 10,240.14 59.0777 10,752.17 62.0317 11,289.78 65.1333 11,854.28 68.3901 Associate Planner 8,216.57 47.4033 8,627.40 49.7735 9,058.78 52.2622 9,511.73 54.8754 9,987.33 57.6192 Building Inspector I 7,263.18 41.9030 7,626.34 43.9981 8,007.66 46.1980 8,408.05 48.5080 8,828.47 50.9335 Building Inspector II 8,007.64 46.1979 8,408.03 48.5079 8,828.45 50.9334 9,269.89 53.4801 9,733.39 56.1542 Cable Access Coordinator 7,751.72 44.7215 8,139.31 46.9576 8,546.28 49.3055 8,973.60 51.7708 9,422.29 54.3593 Code Enforcement Officer I 7,263.18 41.9030 7,626.34 43.9981 8,007.66 46.1980 8,408.05 48.5080 8,828.47 50.9335 Code Enforcement Officer II 8,007.64 46.1979 8,408.03 48.5079 8,828.45 50.9334 9,269.89 53.4801 9,733.39 56.1542 Environmental Compliance Inspector 7,263.18 41.9030 7,626.34 43.9981 8,007.66 46.1980 8,408.05 48.5080 8,828.47 50.9335 Information Systems Administrator 7,751.74 44.7216 8,139.33 46.9577 8,546.30 49.3056 8,973.62 51.7709 9,422.32 54.3596 Information Systems Specialist 7,424.01 42.8308 7,795.24 44.9725 8,185.01 47.2212 8,594.27 49.5823 9,023.99 52.0615 Junior Engineer, eff. 03/05/2024 8,059.98 46.4999 8,462.96 48.8248 8,886.12 51.2661 9,330.42 53.8294 9,796.93 56.5208 Laboratory Analyst I 8,388.44 48.3948 8,807.87 50.8146 9,248.26 53.3553 9,710.69 56.0232 10,196.23 58.8244 Laboratory Analyst II 9,248.26 53.3553 9,710.68 56.0231 10,196.23 58.8244 10,706.06 61.7657 11,241.36 64.8540 Laboratory Supervisor 10,510.68 60.6386 11,036.23 63.6706 11,588.06 66.8542 12,167.48 70.1970 12,775.86 73.7069 Management Analyst 8,207.23 47.3494 8,617.59 49.7169 9,048.49 52.2028 9,500.92 54.8130 9,975.98 57.5537 Police Services Supervisor 7,556.33 43.5942 7,934.15 45.7739 8,330.86 48.0627 8,747.42 50.4659 9,184.80 52.9892 PW Maintenance Supervisor 8,463.81 48.8297 8,887.00 51.2712 9,331.36 53.8348 9,797.94 56.5266 10,287.85 59.3530 Public Works Specialist 7,301.56 42.1244 7,666.65 44.2307 8,049.99 46.4422 8,452.49 48.7644 8,875.12 51.2026 Recreation Coordinator* 6,066.82 35.0009 6,370.17 36.7510 6,688.69 38.5886 7,023.14 40.5181 7,374.29 42.5440 Rental Inspector 7,263.20 41.9031 7,626.36 43.9982 8,007.68 46.1982 8,408.07 48.5081 8,828.49 50.9336 Project Manager 7,097.75 40.9485 7,452.64 42.9960 7,825.29 45.1459 8,216.55 47.4032 8,627.40 49.7735 Senior Accountant 9,038.25 52.1437 9,490.16 54.7509 9,964.65 57.4884 10,462.89 60.3628 10,986.05 63.3810 Senior Project Manager 8,216.57 47.4033 8,627.40 49.7735 9,058.80 52.2623 9,511.73 54.8754 9,987.33 57.6192 WWTP Operations Supervisor 10,510.68 60.6386 11,036.23 63.6706 11,588.06 66.8542 12,167.48 70.1970 12,775.86 73.7069 WPCP Supervisor 7,989.51 46.0933 8,389.00 48.3981 8,808.44 50.8179 9,248.89 53.3590 9,711.34 56.0270 * Monthly rate is calculated on a 40-hour workweek.
Master Salary Schedule Adopted (Reso 2024-XX) 07-16-2024 EXHIBIT A
Bargaining Unit A
Monthly
A
Hourly
B
Monthly
B
Hourly
C
Monthly
C
Hourly
D
Monthly
D
Hourly
E
Monthly
E
Hourly
LOCAL 1 @ 07/01/2024
Accounting Assistant I 3,450.04 19.9041 3,622.55 20.8993 3,803.68 21.9443 3,993.87 23.0415 4,193.56 24.1936 Accounting Assistant II 3,733.43 21.5390 3,920.11 22.6160 4,116.12 23.7468 4,321.93 24.9342 4,538.03 26.1809 Accounting Technician 5,562.59 32.0919 5,840.73 33.6965 6,132.77 35.3814 6,439.41 37.1505 6,761.39 39.0080 Administrative Assistant 6,179.00 35.6481 6,487.96 37.4305 6,812.36 39.3021 7,152.99 41.2672 7,510.64 43.3306 Cable Access Technician 6,272.78 36.1891 6,586.43 37.9986 6,915.76 39.8986 7,261.55 41.8936 7,624.64 43.9883 Cook* 3,648.74 21.0504 3,831.18 22.1029 4,022.74 23.2081 4,223.88 24.3685 4,435.08 25.5870 Community Service Officer 6,072.10 35.0313 6,375.71 36.7829 6,694.50 38.6221 7,029.24 40.5533 7,380.70 42.5810 Custodian 3,261.46 18.8161 3,424.54 19.7569 3,595.77 20.7448 3,775.56 21.7821 3,964.34 22.8712 Field Maintenance Mechanic 5,946.12 34.3046 6,243.43 36.0198 6,555.61 37.8208 6,883.40 39.7119 7,227.58 41.6976 Fleet Maintenance Mechanic 6,746.15 38.9201 7,083.46 40.8661 7,437.65 42.9095 7,809.54 45.0550 8,200.02 47.3078 Food Services Specialist, eff. 01/16/2024 5,002.54 28.8608 5,252.67 30.3039 5,515.31 31.8191 5,791.08 33.4101 6,080.64 35.0806 Information Systems Technician I 3,514.21 20.2743 3,689.93 21.2880 3,874.43 22.3525 4,068.15 23.4701 4,271.56 24.6436 Information Systems Technician II 6,388.23 36.8552 6,707.64 38.6979 7,043.03 40.6329 7,395.19 42.6646 7,764.96 44.7978 Laboratory Technician I 6,653.76 38.3871 6,986.46 40.3065 7,335.79 42.3219 7,702.59 44.4380 8,087.72 46.6599 Laboratory Technician II 7,335.77 42.3217 7,702.57 44.4379 8,087.70 46.6598 8,492.10 48.9929 8,916.71 51.4426 Lead Records & Property Specialist 5,745.15 33.1451 6,032.42 34.8024 6,334.04 36.5426 6,650.75 38.3697 6,983.30 40.2883 Office Assistant 4,899.64 28.2672 5,144.63 29.6806 5,401.87 31.1646 5,671.97 32.7229 5,955.57 34.3591 Permit Technician I 5,815.58 33.5514 6,106.37 35.2290 6,411.69 36.9905 6,732.28 38.8401 7,068.90 40.7821 Permit Technician II 6,411.68 36.9904 6,732.27 38.8400 7,068.89 40.7820 7,422.34 42.8212 7,793.46 44.9623 Permit Technician III 7,068.87 40.7819 7,422.32 42.8211 7,793.44 44.9622 8,183.12 47.2103 8,592.29 49.5709 Police Property Specialist 6,377.70 36.7944 6,696.59 38.6342 7,031.43 40.5659 7,383.01 42.5943 7,752.16 44.7240 Police Records Specialist 5,211.80 30.0681 5,472.39 31.5715 5,746.02 33.1501 6,033.32 34.8076 6,335.00 36.5481 PW Maintenance Worker 5,477.52 31.6011 5,751.40 33.1812 6,038.98 34.8403 6,340.93 36.5823 6,657.99 38.4115 PW Senior Maintenance Worker 5,947.86 34.3146 6,245.26 36.0304 6,557.53 37.8319 6,885.41 39.7235 7,229.69 41.7098 Recreation Activities Specialist* 5,001.82 28.8567 5,251.92 30.2995 5,514.52 31.8145 5,790.25 33.4053 6,079.77 35.0756 Wastewater Operator in Training 5,890.68 33.9847 6,185.22 35.6840 6,494.49 37.4682 6,819.22 39.3417 7,160.19 41.3088 Wastewater Operator 8,165.98 47.1114 8,574.29 49.4671 9,003.01 51.9405 9,453.17 54.5375 9,925.84 57.2645 Wastewater Senior Operator 9,199.07 53.0716 9,659.04 55.7252 10,142.00 58.5115 10,649.11 61.4372 11,181.57 64.5091 Wastewater Maintenance Mechanic 6,886.41 39.7293 7,230.74 41.7158 7,592.28 43.8016 7,971.90 45.9917 8,370.51 48.2914 Wastewater Sr. Maintenance Mechanic 8,133.06 46.9215 8,539.72 49.2676 8,966.72 51.7311 9,415.06 54.3177 9,885.83 57.0336 * Monthly rate is calculated on a 40-hour workweek.
Master Salary Schedule Adopted (Reso 2024-XX) 07-16-2024 EXHIBIT A
Bargaining Unit A
Monthly
A
Hourly
B
Monthly
B
Hourly
C
Monthly
C
Hourly
D
Monthly
D
Hourly
E
Monthly
E
Hourly
TRAINEE - BENEFITTED @ 07/01/2024
Police Officer Trainee* 7,380.70 42.5810
NON-BENEFITTED PART TIME @ 01/01/2024
Information Systems Technician 16.0000 16.8000 17.6400 18.5221 19.4482 Fire Reserves @ 01/01/2024
Reserve Fire Captain 16.0000
Reserve Fire Engineer 16.0000
Reserve Firefighter 16.0000
Interns @ 01/01/2024
Intern 16.0000 17.0000 18.0000 19.0000 20.0000
Police @ 01/01/2024
Crossing Guard 16.0000
Community Services Department @ 01/01/2024
Cable Equipment Operator I 16.0000 16.8000 17.6400 18.5221 19.4482 Cable Equipment Operator II 18.5221 19.4482 20.4206 21.4417 22.5138 Recreation Leader 16.0000 16.8000 17.6400 18.5221 19.4482 Senior Recreation Leader 18.5221 19.4482 20.4206 21.4417 22.5138 Rental Facility Custodian 16.0000 16.8000 17.6400 18.5221 19.4482 Rental Facility Senior Custodian 18.5221 19.4482 20.4206 21.4417 22.5138 Administration - 05/03/17
Records Management Administrator 60.0000
CONTRACT-Part Time
Public Works @ 07/01/05
Park Caretaker 20.7000
* Monthly rate is calculated on a 40-hour workweek.
CITY COUNCIL
REPORT 9.D.
DATE: JULY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: DISPOSAL OF ELECTRONIC WASTE
RECOMMENDATION
Staff recommend that the City Council adopt a resolution approving the disposal of electronic waste.
BACKGROUND
The City periodically takes inventory of its fixed assets, including technology hardware and software, to determine which should be disposed of. Pursuant to the City’s Capital Assets Policy and Procedures, when an asset will no longer be used in operations, voluntarily or involuntarily, the asset shall be removed from the City’s financial records and removed from service.
Disposal of equipment, material, or inventory will be in accordance with the City’s Capital Assets Policy and Procedures. The policy states that the method of disposition of fixed assets with no value will be determined by the department (Information Technology, in this case) in consultation with Finance Director. The policy goes on to state that the items shall be disposed of in such a manner deemed appropriate and in the best interest of the City.
Electronic waste (e-waste) consists of electronic devices that are either at or nearing the end of their useful life. Staff has identified a number of City-owned electronic fixed assets that have reached the end of their useful life and are no longer in service. Attachment A lists computers, laptops, monitors, routers, video and voice recorders, power sources, printers, and tablets that have been slated for disposal.
REVIEW AND ANALYSIS
As stated above, staff has identified a number of electronic devices that reached the end of their useful life and is no longer in service. As such, staff recommends that the City Council adopt a resolution approving the disposal of the electronic waste listed in Attachment A.
The items will be picked up and properly disposed of by Green Citizen, an environmental conservation company that provides disposal services for electronic waste.
Upon disposal, the items will be removed from the fixed asset system in accordance with the City’s policy.
FISCAL IMPACT
The fiscal impact of the pickup and disposal of the electronic waste is approximately $850, which will be paid from the Information Technology fund.
ATTACHMENTS
A. List of E-Waste for Disposal
B. Resolution Approving E-Waste Disposal
City of Pinole
Electronic Waste for Disposal
Short description
Department/location where the
equipment is currently stored Manufacturer Model Serial number Communications Manager City Hall Upstairs Server Room Nortel Business Communicaitons Manager 400 NNTMRAA86314 Computer City Hall Upstairs Server Room Dell Venue 11 Pro 7140 Portable Computer-Tablet (T07G) CN-0D1R74-74431-59P-00ES Digital Video recorder City Hall Upstairs Server Room Precise Digital FLEX4ET 4FLEXET1512MBB2600013 Harddrive City Hall Upstairs Server Room HPE EH000900JWCPN WAG0C3AZ Laptop City Hall Upstairs Server Room Acma N/A N/A
Laptop/Tablet City Hall Upstairs Server Room Dell 0483HV CN-0483HV-72852-73V-028Q-A00 Laptop/Tablet City Hall Upstairs Server Room Dell 7140 Portable Computer (T07G) N/A Laptop/Tablet City Hall Upstairs Server Room Dell T07G N/A Laptop/Tablet City Hall Upstairs Server Room Dell T07G N/A Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0389 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF539F0886 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RJC03F2477 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0394 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF539F0873 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0397 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0385 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0391 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0392 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0387 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0396 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0395 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0399 Mobile Digital Computer City Hall Upstairs Server Room Getac T800 RG139T0893 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0393 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0386 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RJC03F2476 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RE739F0871 Mobile Digital Computer City Hall Upstairs Server Room Getac F110 RF939F0388 Mobile Digital Computer City Hall Upstairs Server Room Panasonic CF-30 9HKYA74316 Mobile Digital Computer City Hall Upstairs Server Room Panasonic CF-30 8KKYB03207 Mobile Digital Computer City Hall Upstairs Server Room Panasonic CF-30 8KKYB03175 Mobile Digital Computer City Hall Upstairs Server Room Panasonic CF-30 8KKYB03163 Mobile Digital Computer City Hall Upstairs Server Room Panasonic CF-30 8KKYB03179 Monitor City Hall Upstairs Server Room Cisco P2419H CN-0VJT1P-TV100-8AH-0KJI-A03 Monitor City Hall Upstairs Server Room Dell E2210f CN-0T776R-72872-98F-1F2L Monitor City Hall Upstairs Server Room Dell P170Sb MX-04DK61-74262-99N-1KJU Monitor City Hall Upstairs Server Room Dell 1708FPf CN-0C552H-72872-877-2JTL-A00 Monitor City Hall Upstairs Server Room Dell 1708FPB CN-0FP816-74261-84A-17LU Monitor City Hall Upstairs Server Room Dell 2007FPB MX-0G324H-74262-28G-1LYL Monitor City Hall Upstairs Server Room Dell 1708FP1 CN-0C552H-72872-877-2T4L Monitor City Hall Upstairs Server Room Dell 1908FPT CN-0G434H-74443-8AI-GCYZ Monitor City Hall Upstairs Server Room HP EZ320A CNN73128HT Monitor City Hall Upstairs Server Room ViewSonic VA712B PPJ060301423 OptiPlex 3020 City Hall Upstairs Server Room Dell OptiPlex 3020 73XJ532 Optiplex 5060 City Hall Upstairs Server Room Dell Optiplex 5060 CC4PCV2 Optiplex 9020 City Hall Upstairs Server Room Dell D07S BV20282 Optiplex 9020 City Hall Upstairs Server Room Dell D07S BV22282 Optiplex 9020 City Hall Upstairs Server Room Dell D07S BV1N182 Optiplex 9020 City Hall Upstairs Server Room Dell D07S BV2M182 Printer City Hall Upstairs Server Room Canon Laser Class 710 KAG13748 Printer City Hall Upstairs Server Room HP HP DeskJet 6988 MY8312R43P Printer City Hall Upstairs Server Room HP HP DeskJet 6988 MY83I2R37S Printer City Hall Upstairs Server Room HP HP OfficeJet Pro L7590 MY8BJ32012 Printer City Hall Upstairs Server Room HP LaserJet Enterprise M605 CNDCK1B04D Router City Hall Upstairs Server Room Cisco MR26-HW Q2HD-2JH2-V9XJ Router City Hall Upstairs Server Room Cisco MR32-HW Q2JD-6BJE-B3QC Router City Hall Upstairs Server Room Cisco MR32-HW Q2JD-6M5B-KQHF Router City Hall Upstairs Server Room Cisco MR32-HW Q2JD-7PVY-BTRU Router City Hall Upstairs Server Room Cisco MR32-HW Q2JD-2GU7-XWG9 Router/firewall City Hall Upstairs Server Room Cisco Cisco 1921 FJC1921E1AW Typewriter City Hall Upstairs Server Room IBM Wheelwriter Typewriter 13569000553231 Uninterruptible Power Source City Hall Upstairs Server Room APC SMX1500RM2U AS1825232375 Uninterruptible Power Source City Hall Upstairs Server Room APC SMX1500RM2U AS1825232376 Voice Processor City Hall Upstairs Server Room Dictaphone None Found None Found
City of Pinole
Electronic Waste for Disposal
Short description
Department/location where the
equipment is currently stored Manufacturer Model Serial number Voice recorder City Hall Upstairs Server Room Dictaphone 6635-0R0 659579 Voice recorder City Hall Upstairs Server Room Dictaphone 31220-016 677508 Voice recorder City Hall Upstairs Server Room Stancil Not Found 0615-A040-SLJYK-7732 Acma Computer IT Office Acma Desktop 709334409
Desktop Computer IT Office Dell Optiplex 5060 CCBQCV2
Desktop Computer IT Office Dell Optiplex 7050 DTXTFK2
Desktop Computer IT Office Dell Optiplex 5060 CG0SCV22
Desktop Computer IT Office Dell Optiplex 5060 C2HMFX2
Desktop Computer IT Office Dell Optiplex 5060 BYWYNX2
Desktop Computer IT Office Dell Optiplex 5060 CC9LCV2
Desktop Computer IT Office Dell Optiplex 7060 FQDC6Q2
Desktop Computer IT Office Dell Optiplex 5060 CC6MCV2
Desktop Computer IT Office Dell Optiplex 5060 CC5RCV2
Desktop Computer IT Office Dell Optiplex 9020 2PYNT12
Desktop Computer IT Office Dell Optiplex 9020 BV2L182
Desktop Computer IT Office Dell Optiplex 7040 CXQMSD2
Laptop IT Office Dell Latitude E5450 GF2FF72
Laptop IT Office Dell Venue Pro 038809701351
Laptop IT Office HP HP Spectra 360x 5CD13151RT
Laptop IT Office Lenovo ThinkPad P51s R9-0P5ABM
Laptop IT Office Microsoft Surface Go 2 009412501451
Laptop IT Office Microsoft Surface Pro 049685354653
Monitor IT Office Dell 1708FPb CN-0G3202H-74261-88L-1K8A-A00 Monitor IT Office Dell 2007FPB MX-0G324H-74262-27V-1C3L Network Attached Storage IT Office Iomega PX6 8EC3112682 Uninterruptible Power Source IT Office APC SMT1500NC AS2051332070 Uninterruptible Power Source IT Office APC BN4001 4B1437P53210 Uninterruptible Power Source IT Office APC BN1080G 3B1512X32332
RESOLUTION NO. 2024-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA,
APPROVING THE DISPOSAL OF ELECTRONIC WASTE
WHEREAS, the City of Pinole periodically takes inventory of its fixed assets to determine if any assets have reached the end of their useful life; and WHEREAS, the City of Pinole’s Capital Assets Policy and Procedures provides guidelines for the disposition of City-owned fixed assets that are have reached the end of their useful life; and
WHEREAS, the Information Technology Department and Finance Department have identified a number of electronic waste items for disposal in Attachment A; and
WHEREAS, the electronic waste items will be picked up and by an environmental conservation company that provides disposal services for electronic waste; and
WHEREAS, the disposed items will be removed from the City’s fixed assets system; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole adopt a resolution to approve the disposal of electronic waste that has reached it useful life and is no longer in service.
PASSED AND ADOPTED this 16th day of July 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed and adopted on this 16th day of July, 2024.
______________________________________
Heather Bell, CMC
City Clerk
CITY COUNCIL
REPORT 9.E.
DATE: JULY 16, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: SANJAY MISHRA, PUBLIC WORKS DIRECTOR
SUBJECT: Fiscal Year (FY) 2023/24 Fourth Quarter Report On Status Of Capital Improvement Plan (CIP) Projects
RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2023/24 Fourth Quarter Report on status of Capital Improvement Plan (CIP) projects.
BACKGROUND
The CIP is a multi-year plan/forecast of the City’s capital improvement projects. The first year of the CIP sets forth the proposed capital project plan and capital budget for that fiscal year.
The City creates an updated CIP each year based on the condition of the City’s current capital assets, the desire for new capital assets, and available funding. Projects in the CIP address the City’s major types of capital assets: facilities, parks, sanitary sewer collection and treatment infrastructure, stormwater infrastructure, and roads. The City owns considerable capital assets in other classes as well, including streetlights, traffic control devices, sidewalks, street trees, trash capture devices, waste bins and enclosures, traffic/wayfinding signage, benches, bike racks, monument signs, fleet, and fiber optic conduit.
The CIP serves as a tool for staff to plan, implement, and manage improvements and ongoing upgrades to the City’s infrastructure. The Administration and Engineering Division in the Public Works Department is responsible for identifying and completing capital projects in the CIP.
REVIEW AND ANALYSIS
The City’s adopted CIP (Attachment C) includes construction projects and infrastructure assessments. The infrastructure assessments included in the CIP will aid the City in identifying and prioritizing construction projects and will identify funding opportunities for future projects.
Attachment A includes the FY 2023/24 Fourth Quarter Report - CIP Project Highlights as of the end of the quarter.
Attachment B includes the FY 2023/24 Fourth Quarter Report - CIP Project Lifecycle and Project Status summary as of the end of the quarter.
FISCAL IMPACT
Projects have budgeted sources of funds which have been previously approved by City Council. There is no fiscal impact associated with this status update.
ATTACHMENTS
A. FY 2023/24 Fourth Quarter Report - CIP Project Highlights B. FY 2023/24 Fourth Quarter Report - CIP Project Lifecycle and Status C. Adopted Capital Improvement Plan for FY 2023/24 through FY 2027/28
ATTACHMENT A
FY 2023/24 Fourth Quarter Report - CIP Project Highlights 1 of 6 FY 2023/24 FOURTH QUARTER REPORT CIP PROJECT HIGHLIGHTS (Through June 30, 2024)
FACILITIES
Public Safety Building Modernization (FA2301)
This multi-year project is intended to extend the life of the Public Safety Building through replacement of the Heating, Ventilation, and Air Conditioning (HVAC) system, carpet, flooring, water heaters, light fixtures, fans, etc., painting (interior and exterior), and renovation of the locker rooms. City staff are in the planning phase for this project, and developed the scope, schedule, and budget for the first phase of the renovations, and received price proposals for the painting and flooring.
Senior Center Modernization (FA2202)
This project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to the energy system, roof replacement, and interior renovations. City staff are in the planning phase for this project.
City Hall Modernization (FA1703)
This project includes interior improvements and exterior painting to extend the life of the City Hall building and improve its functionality for staff and the public. City staff are in the planning phase for exterior painting in the project. A Request for Proposals (RFP) for architectural services including the interior improvements was issued on April 24, 2024.
Six (6) proposals were received May 21, 2024. Proposals are being evaluated in accordance with the RFP.
Citywide Roof Repairs and Replacement (FA1702)
This project includes replacement of the roofs at City Hall, Public Safety Building, Senior Center, and Water Pollution Control Plant. City staff are in the planning phase for the Water Pollution Control Plant roof replacement in the project. A Request for Proposals (RFP) for architectural services including roof repairs and replacements at three (3) facilities, City Hall, Public Safety Building, and Senior Center, was issued on April 24, 2024. Six (6) proposals were received May 21, 2024. Proposals are being evaluated in accordance with the RFP.
PARKS
Tree Mitigation (PA2301)
This project was completed in August 2023.
Installation of high-capacity trash bins (PA2101)
This project was completed in August 2023.
FY 2023/24 Fourth Quarter Report - CIP Project Highlights 2 of 6
SANITARY SEWER
Effluent Outfall (SS2203)
This project includes Effluent Outfall Vault and Effluent Force Main Improvements to improve the reliability and increase the discharge capacity of the Pinole-Hercules Water Pollution Control Plant (WPCP). A Request for Proposals (RFP) for engineering services was issued on March 27, 2024. No proposals were received on the due date of April 30, 2024. City staff will work to procure the services in early FY 2024/25 as an Exempt Procurement in accordance with the Procurement Policy as no proposal was received in response to our solicitation for competitive proposals.
Sanitary Sewer Rehabilitation (SS2201) and Pinon Trunk Sewer Capacity Phase 2 Project (SS2401)
This multi-year project involves various improvements to the sanitary sewer collection system, including the Pinon-1 capacity improvement project identified in the Sanitary Sewer Collection System Master Plan (Pinon-1 Project).
Project Description. The Pinon-1 Project includes replacement of a total of approximately 4,970 linear feet (LF) of existing pipeline. The purpose of the Pinon-1 Project is to increase the capacity of existing sanitary sewer pipeline in order to transport peak wet weather flows (PWWF) and reduce the occurrence and risk of sanitary sewer overflows (SSOs).
The Pinon-1 Project includes replacement of a total of approximately 1,050 feet of 8-inch diameter pipeline along San Pablo Avenue, approximately 740 feet of 8-inch diameter pipeline along Roble Avenue, approximately 1,500 feet of 8-inch to 10-inch diameter pipeline along Pinon Avenue, approximately 520 feet of 12-inch diameter pipeline between Pinon Avenue and Orleans Avenue and approximately 1,160 feet of 8-inch to 15-inch diameter pipeline along Orleans Avenue into Tennent Avenue.
Design. On January 17, 2023, City Council awarded a contract to West Valley Construction Company, Inc. to provide engineering design services for Pinon-Phase 1 Sanitary Sewer Project. During design, the project was split into two (2) bid packages for construction: Phase 1 for the work from Tennent Ave. along Orleans Ave., and Phase 2 for work from the end of Orleans Ave. across the railroad, along Roble Ave., Pinon Ave., and San Pablo Ave. Design of Phase 1 was completed in October 2023. Design of Phase 2 is in progress.
Phase 1 Construction. In October 2023, the SS-2201 Sanitary Sewer Rehabilitation Project (Phase 1) bid was released and advertised in accordance with the Public Contract Code. On November 8, 2023, bids were received. On December 5, 2023, City Council awarded a construction contract for Phase 1 to the lowest responsive and responsible bidder, APB General Engineering. During design of Phase 2 of the Pinon-1 Project it was recommended to change the scope of Phase 1 to move a portion of the work from Phase 1 to Phase 2, delaying the start of the construction. In May 2024, a change order was executed to revise and reduce the scope of work and construction contract total amount, terminating Phase 1 construction at the intersection of Orleans Drive and Zoe Court. Completion of construction of the SS2201 is anticipated in July 2024.
FY 2023/24 Fourth Quarter Report - CIP Project Highlights 3 of 6 Phase 2 Construction. In May 2024, the Pinon Trunk Sewer Capacity Phase 2 Project (CIP Project No.: SS2401, Phase 2) bid was released and advertised in accordance with the Public Contract Code. On June 4, 2024, bids were received. On June 25, 2024, City Council awarded a construction contract for Phase 2 to the lowest responsive and responsible bidder, K.J. Woods Construction, Inc. The Notice to Proceed is anticipated in July 2024. The estimated Phase 2 construction project final completion is one hundred and eighty (180) working days after the commencement date in the Notice to Proceed.
Air Release Valve Replacements (SS2102)
This project was completed in June 2023.
STORMWATER
Hazel Street Storm Drain Improvements (SW1901)
On June 6, 2023, City Council awarded a construction contract to the lowest responsive and responsible bidder, W.R. Forde Associates Inc., to construct a new storm drain with connections to existing storm water facilities on Hazel Street. The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road (CIP Project # RO1802).
The Contractor satisfied the insurance, business license, and bonding requirements and was issued a Notice to Proceed (NTP) on June 21, 2023. A pre-construction meeting was held on July 17, 2023. Due to supply chain issues, there was an extensive lead time on an essential material required for the project which delayed the start of the field construction activities for several months. This project was completed in January 2024.
STREETS AND ROADS
Safety Improvements at Tennent Ave./Pear & Plum St. (RO2304) On June 20, 2023, City Council awarded a construction contract to the lowest responsive and responsible bidder, Xcel Engineering, to install high-visibility crosswalks and striped bulb outs with flexible posts at the Tennent Ave. intersections with Pear St. and Plum St., and Rectangular Rapid Flashing Beacons (RRFBs) at the Tennent Ave. and Plum St. intersection. The goal of these improvements is to reduce traffic speed and offer shorter crossing distances for pedestrians using the crosswalks. Due to supply chain issues, there was an 8-week lead time on the RRFB required for the project, which delayed the start of the construction. A pre-construction meeting was held on August 24, 2023. The Contractor satisfied the insurance, business license, and bonding requirements and was issued a Notice to Proceed (NTP) on August 28, 2023. All the work was completed by Xcel Engineering per the city specifications by December 3, 2023. This project was completed in December 2023.
Pinole Smart Signals (RO2303)
The Smart Signals project is a Contra Costa Transportation Agency (CCTA) led countywide project to upgrade traffic signal system and communication systems. The project will develop, manage, and implement Intelligent Transportation System (ITS)
FY 2023/24 Fourth Quarter Report - CIP Project Highlights 4 of 6 initiatives to improve the safety and efficiency of multimodal mobility, maximize highway and arterial system throughput, and improve operational efficiency, safety, and reduce environmental impact throughout Contra Costa County. City staff are coordinating with CCTA to finalize operations and maintenance (O&M) and funding agreements.
Safety Improvements on Arterial Roadways (RO2302)
On November 17, 2023, City staff released a Request for Proposals (RFP) for Engineering Services for the RO2302 Safety Improvements on Arterial Roadways project.
On December 13, 2023, proposals were received. The project will install pedestrian crossing enhancements at three non-signalized intersections on two arterial roadways:
1. On San Pablo Avenue at the Third Avenue intersection
2. On San Pablo Avenue at the Quinan Street intersection
3. On Pinole Valley Road at the Savage Avenue intersection The enhancements include continental markings, median refuge islands, advanced stop bars and Rectangular Rapid Flash Beacons (RRFB). Award of the contract for engineering services by City Council is scheduled on January 16, 2024. The estimated project completion is by the end of December 2024.
Arterial Rehabilitation (RO2101)
On February 2, 2021, City Council awarded a contract for preliminary engineering and design services to CSW/Stueber-Stroeh Engineering Group, Inc. (CSW|ST2), which included Project # RO2101 Arterial Rehabilitation. The project includes roadway work beginning at the southern city limit of Pinole Valley Road to the bridge west of Savage Ave. The project will include replacement, modification, or installation of ADA-compliant curb ramps, road rehabilitation, and striping. Design of this project by CSW|ST2 is in its final stages. This project will be split into two phases for construction as the engineers cost estimate for the entire section is $2.4million and the current available funding is $1.6 million.
Pedestrian Improvements at Tennent Ave. near RxR (RO1902) On February 2, 2021, City Council awarded a contract for preliminary engineering and design services to CSW/Stueber-Stroeh Engineering Group, Inc. (CSW|ST2), which included Project # RO1902 Pedestrian Improvements at Tennent Avenue. The project includes improvements to Tennent Ave. at the railroad crossing to facilitate safe movement of bicycles and pedestrians using the multi-use San Pablo Bay Regional Shoreline Trail, and to maximize parking on Railroad Avenue for park users. Design of this project by CSW|ST2 is ongoing and final design is anticipated by the end of March 2024. In December 2023, plans were submitted to Union Pacific Railroad (UPRR) and the project entered their estimating phase. Due to their volume of projects, UPRR provided City staff an estimated timeline of 18 months before the Citys construction work on the project could be performed in the railroad right of way. Therefore, estimated completion of this project will be delayed until approximately October 2025.
FY 2023/24 Fourth Quarter Report - CIP Project Highlights 5 of 6 Safety Improvements at Appian Way & Marlesta Rd (RO1714) On October 10, 2022, City Council awarded a construction contract to Gruendl Inc. DBA Rays Electric for construction of Safety Improvements at Appian Way and Marlesta Road (CIP Project # RO1714). The project includes installation of a traffic signal at the Appian Way and Marlesta Road intersection, new high visibility crosswalk striping on all legs of the intersection, green bicycle lane treatment on Appian Way within the project limits, and a slurry seal of the intersection. The Contractor satisfied the insurance, business license, and bonding requirements, and was issued a Notice to Proceed (NTP) on November 1, 2022. A pre-construction meeting was held on January 4, 2023. Due to conflicts in the supply chain, the traffic signal poles and controller had a delivery delay of up to six (6) months, and work on the project was suspended from the date these materials were ordered (January 23, 2023) until the Contractor mobilized to the site on September 5, 2023. The traffic signal poles were installed in November 2023 and energized by PG&E in late December 2023. The intersection is operational and all field work for the project is completed. Staff is continuing to work on project closeout and grant reimbursements.
INFRASTRUCTURE ASSESSMENTS
Municipal Broadband Feasibility (IN2102)
On June 20, 2023, City Council awarded a contract to CSW|ST2 to complete a Broadband Opportunities assessment. This project is intended to understand the high-speed connectivity available to community residents, businesses, and other organizations in terms of speed, coverage, and cost. The study will also evaluate whether there are gaps relative to modern standards, and if so, the study will identify and assess potential City interventions including public-private partnerships. On July 13, 2023, the Kickoff Meeting was held. Work on this project was completed by the end of the Fiscal Year and the final report will be presented to City Council in July 2024.
Recycled Water Feasibility (IN2103)
On June 20, 2023, City Council awarded a contract to West Yost Associates (West Yost) to complete a Water Reuse Opportunities Assessment. This project involves reviewing current and projected future trends in water reuse in Norther California and includes a condition assessment and opportunities analysis. On July 2, 2023, the Kickoff Meeting was held. West Yost is coordinating their work on this project with East Bay Municipal Utility Districts (EBMUD) Recycled Water Strategic Plan Update 2024. Progress on this project is pending completion of EBMUDs plan. This project is expected to be completed in FY 2024/25 and the final report will be presented to City Council.
Parks Master Plan (IN1704)
On December 20, 2022, City Council awarded a contract to RJM Design Group Inc. for preparation of a Parks Master Plan. The project is intended to prepare a citywide master plan to address the citys long-term needs and goals for parks, recreation, and open space. The master plan will identify the Citys current parks and recreation assets, determine the Citys future parks and recreation needs and priorities, and recommended capital, operational, and financial strategies to meet the Citys needs. In April 2023, the
FY 2023/24 Fourth Quarter Report - CIP Project Highlights 6 of 6 Kickoff Meeting was held. In August 2023, a project website was launched. On September 22, 2023, the first community workshop was held and a survey was opened through October 16, 2023. On November 17, 2023, a second community workshop was held and a survey was opened through December 3, 2023. The Parks Master Plan Report is expected to be finalized in January 2023 and presentations to the Community Services Commission and City Council were completed in January/February 2024. The Parks Master Plan was adopted by City Council on February 20, 2024.
Storm Drain Master Plan (IN1703)
On August 15, 2023, City Council awarded a contract to West Yost Associates (West Yost) to complete development of a Storm Drain Master Plan. This project is intended to identify, analyze, and prioritize the capital improvement needs of the Citys storm water management system to reduce flood risks, enhance public safety, and protect City assets.
On September 29, 2023, the Kickoff Meeting was held. Findings and recommendations developed during preparation of the Storm Drain Master Plan will be used by staff to develop or update CIP projects, and the final plan will be presented to City Council. This project is expected to be completed in November 2024.
Energy Conservation, Generation, & Storage Assessment (IN2201) On September 5, 2023, City Council awarded a contract to Tetra Tech to complete an Energy Conservation, Generation and Storage Assessment. This project will identify steps that the City could take to conserve, generate, and store energy at City facilities.
This project involves an assessment of the Citys energy usage in its facilities and infrastructure, and identification of cost effective and environmentally responsible investments in energy conservation, generation, and storage. This project also includes identification of investments that will make the City more resilient during power outages, natural disasters and impacts of climate change. Work on this project was completed by the end of the Fiscal Year and the final report will be presented to City Council in July 2024.
CITY OF PINOLE CAPITAL IMPROVEMENT PLAN Legend:
STATUS OF SCHEDULED PROJECTS FOR FY 2023/24 THRU Delayed due to limited resources Closure/Complete Execution Planning FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
SCHEDULED
PRJ. # NAME OF PROJECT PROGRESS START END J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J PHASE ESTIMATED COMPLETION
FACILITIES
FA2301 Public Safety Building Modernization 30% 7/1/23 6/30/26 P 6/30/26FA2202 Senior Center Modernization 25% 7/1/22 6/30/25 P 6/30/26FA1902 Energy Upgrades 65% 7/1/20 6/30/24 P 6/30/24FA1901 Senior Center Auxiliary Parking Lot 50% 7/1/20 6/30/25 E 6/30/25 FA1703 City Hall Modernization 10% 7/1/17 6/30/25 P 6/30/25FA1702 Citywide Roof Repairs and Replacement 20% 7/1/18 6/30/25 P 6/30/25 PARKS
PA2301 Tree Mitigation 100% 7/1/23 6/30/25 C 8/31/23PA2101 Installation of High-Capacity Trash Bins 100% 7/1/21 6/30/24 C 8/15/23
SANITARY SEWER
SS2203 Effluent Outfall 10% 7/1/22 6/30/27 P 6/30/27SS2201 Sanitary Sewer Rehabilitation 75% 7/1/22 6/30/28 E 7/31/24SS2102 Air Release Valve Replacements 100% 7/1/21 6/30/24 C 6/21/23SS2101 Secondary Clarifier - Center Column Rehabilitation 15% 7/1/20 6/30/24 P 6/30/24 SS2002 Water Pollution Control Plant Lab Remodel 0% 7/1/20 6/30/24 D SS1702 Sewer Pump Station Rehabilitation 0% 7/1/17 6/30/28 D STATUS AS OF 06/30/2024
June 30, 2024
FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24
SCHEDULED
PRJ. # NAME OF PROJECT PROGRESS START END J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J PHASE ESTIMATED COMPLETION STATUS AS OF 06/30/2024
STORMWATER
SW1901 Hazel Street Storm Drain Improvements 100% 7/1/20 6/30/24 C 1/18/24
STREETS AND ROADS
RO2304 Safety Improvements at Tennent Ave./Pear & Plum 100% 7/1/22 6/30/24 C 12/3/23RO2303 Pinole Smart Signals 30% 7/1/23 6/30/24 P 6/30/26RO2302 Safety Improvements on Arterial Roadways 30% 7/1/23 6/30/24 E 12/31/24RO2102 Tennent Ave. Rehabilitation 35% 7/1/20 6/30/25 E 6/30/25RO2101 Arterial Rehabilitation 75% 7/1/20 6/30/24 E 12/31/24RO1902 Pedestrian Improvements at Tennent Ave. Near R X R 50% 7/1/20 6/30/24 E 6/30/25 RO1714 Safety Improvements at Appian Way & Marlesta Rd. 99% 7/1/20 6/30/24 E 12/31/23RO1710 San Pablo Ave. Bridge Over BNSF Railroad 28% 7/1/17 6/30/26 E 6/30/28
INFRASTRUCTURE ASSESSMENTS
IN2201 Energy Conservation, Generation, & Storage Assessment 99% 7/1/22 6/30/24 E 6/30/24 IN2101 Emergency Power for Critical Facilities 10% 7/1/21 6/30/25 P 6/30/25 IN2102 Municipal Broadband Feasibility 99% 7/1/21 6/30/24 E 6/30/24IN2103 Recycled Water Feasibility 30% 7/1/22 6/30/25 E 6/30/25IN2105 Appian Way Complete Streets 10% 7/1/21 6/30/24 DIN2106 Active Transportation Plan (RO2106) 80% 7/1/21 6/30/24 E 6/30/24 IN1703 Storm Drainage Master Plan 40% 7/1/17 6/30/24 E 11/30/24IN1704 Parks Master Plan 100% 7/1/20 6/30/24 C 2/20/24
CIP Project Lifecycle and Project Status Summary
CIP projects usually have five major phases of their lifecycle, described below. • Initiation: Projects in the CIP are selected and prioritized based on specific criteria such as consistency with master plans and policies, regulatory requirements, health and safety impacts, and community benefits. The funding is identified for projects and a capital budget is presented to Council for consideration. Once the CIP is adopted by City Council, staff is responsible for project implementation. The initiation phase involves determining whether the project will be managed by City staff or a consultant, assigning the project to a manager, and assembling the project team.
• Planning: The assigned project manager develops the scope, preliminary schedule, and funding requirements, and identifies stakeholders.
Construction projects can be completed through several delivery methods, including design-build and design-bid-build. In design-build, the same firm/team of firms is selected to design and build the project, whereas in design-bid-build one firm designs the project, then the construction is bid, and a construction firm builds the project. Depending on the delivery method, a construction project can involve several steps which may include design, bid, award, construction, and closeout.
For non-construction projects such as master planning, staff defines the initial project by identifying major goals and objectives.
Throughout the project lifecycle, coordination and engagement with various stakeholders is necessary. Stakeholders can include the community, business owners, utilities, funding partners, and other interested and affected parties. • Execution: For construction projects, the project plans and specifications, and preliminary costs estimates, are prepared. Typically, there are three levels of design review which allow opportunity for coordination and input with stakeholders, utilities, funding partners, and regulatory agencies. The design review usually occurs at 35, 65, and 90 percent of design completion. As the design progresses through each level, the cost estimate becomes more precise. The completed design is reviewed and approved by the City Engineer.
For a design-bid-build project, the final approved design goes out to bid. The project cost estimate and source of project funding govern which procurement policies and procedures will apply. The City’s procurement policy establishes the standards for purchase of goods, services, and supplies. Projects involving federal or State grant funds typically involve stricter and more formalized procedures. In addition, high value public works projects must adhere to
processes established in the California Public Contract Code. A contract is awarded to the most qualified and responsible vendor.
After a contract is awarded and executed with the appropriate insurance and bonds, project construction can begin. The project size and complexity dictate the length of the construction phase.
For master plans, stakeholders are engaged, and links are identified among other infrastructure plans, the General Plan, and other applicable City plans.
Next, solutions including conceptual alternatives are developed. Viable solutions are evaluated to ensure they meet the goals and needs of the project. The master plan is a final document which contains a recommended program and/or capital project list.
• Monitoring: Throughout the project lifecycle, staff oversees and monitors the project. Construction projects involve construction management, contract compliance, and project management services, which include technical and administrative tasks. Staff is also responsible for grant administration for projects that are funded by grants.
• Closure: Once construction projects are complete, the as-built drawings are filed for future reference. Closeout activities involve completing project related paperwork including filing the notice of completion with the Contra Costa County Recorder’s office. For master plans, the final plan is presented to City Council.
CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN
FY 2023/24 – 2027/28
June 20, 2023
CAPITAL
IMPROVEMENT PLAN
FY 2023/24 – 2027/28
CITY COUNCIL
Devin T. Murphy, Mayor
Maureen Toms, Mayor Pro Tem
Anthony L. Tave, Council Member
Cameron N. Sasai, Council Member
Norma Martínez-Rubin, Council Member
CITY MANAGER
Andrew Murray
PUBLIC WORKS DIRECTOR
Sanjay Mishra
CAPITAL IMPROVEMENT &
ENVIRONMENTAL PROGRAM MANAGER
Misha Dhillon
CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28
TABLE OF CONTENTS
Introduction ................................................................................................................................. 1 Development of the FY 2023/24 thru FY 2027/28 CIP ..............................................................2 Next Steps in Capital Planning .................................................................................................. 2 Project Funding ........................................................................................................................... 2 Funding Sources ......................................................................................................................... 3 Grants .......................................................................................................................................... 4 Funding Summary .................................................................................................................... 10 Project Description Sheets – Facilities ........................................................................... 11-17 Project Description Sheets – Parks ............................................................................... 18-22 Project Description Sheets – Sanitary Sewer ................................................................. 23-28 Project Description Sheets – Stormwater ....................................................................... 29-30 Project Description Sheets – Roads ............................................................................... 31-42 Project Description Sheets – Infrastructure Assessments .............................................. 43-51 Unfunded Project List ............................................................................................................... 52 Unfunded Project Description Sheets ............................................................................ 53-70 Appendix I – Capital Improvement Plan consistency with General Plan............................. 71 Appendix II – Prioritization Matrix Category Scoring Guidelines ......................................... 78
Introduction
The Capital Improvement Plan (CIP) is a multi-year tool used to identify the City’s capital needs and schedule capital improvement projects over the upcoming five-year period. Capital improvements include the design, purchase, construction, maintenance, or improvement of public capital assets (i.e., streets, parks, buildings, etc.).
The projects in the CIP fall into the following broad categories:
• Facility maintenance;
• Parks;
• Sewer collection and treatment;
• Stormwater;
• Streets and roads; and
• Infrastructure assessments.
The FY 2023/24 – 2027/28 CIP contains 32 capital improvement projects and 9 infrastructure assessments that are scheduled to be undertaken over the five-year timeframe and are fully or partially funded. The CIP also includes information for 35 unfunded projects. A funded project is one that has identified specific funding, including on-going existing resources to fully implement the project. A partially funded project has funding to accomplish various phases of the project but lacks sufficient funding to complete the project. An unfunded project is one that has been identified in the CIP as a need but no funding secured to implement the project. Should funding become available through grant or other sources, the unfunded list can be reviewed to determine if it is suitable to seek such funding.
Each project is assigned a project number and described in detail in the project sheets. The nomenclature for the project number is derived as follows:
• Project numbers begin with the abbreviation of the
project category, followed by the year the project was
first programmed, and then a unique sequence
number. For example, FA2001 refers to a facilities
project which was first programmed in 2020 with a
unique sequence number of 01. Unfunded projects
begin with UF and are followed by a unique sequence
number.
The CIP is reviewed and updated annually. In recent years, the City has increased its focus on assessing the state of the City’s infrastructure by inventorying all the assets, assessing their contributions to a safe and vibrant Pinole, assessing their current conditions, and creating a disciplined investment approach resulting in a strong and purpose driven Capital Investment Plan.
The preparation and adoption of the CIP is an important part of Pinole’s financial planning and budgeting process. Proposed projects are reviewed by the Planning Commission for consistency with the General Plan. The project description sheet provides information on the General Plan goal or policy that the project aligns with. Appendix I describes the applicable Category Abbreviation
Facilities FA
Parks PA
Sewer SS
Stormwater SW
Streets &
Roads
RO
Infrastructure
Assessments
IA
Unfunded UF
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General Plan goals and policies. The Finance Subcomittee also reviews the CIP and makes recommendations.
The process for developing the CIP involves the following steps:
Development of the FY 2023/24 thru FY 2027/28 CIP
Most of the projects in the FY 2023/24 thru FY 2027/28 CIP are the continuation of multi-year projects that have already been initiated or are projects that were included in the prior year’s CIP but have not yet been initiated. The FY 2023/24 thru FY 2027/28 CIP was developed by taking the adopted FY 2022/23 thru FY 2026/27 CIP, then deleting projects that have been completed or no longer seem necessary and adding new projects. Below is a summary of the changes during FY 2022/23.
Project added to the CIP by the City Council during FY 2022/23 • RO2304 – Safety Improvements at Tennent Ave./Pear & Plum St.
Project removed from the CIP by the City Council during FY 2022/23 • FA2201 – Faria House Renovations
Project removed from the CIP by the Staff during FY 2022/23 • SW2002 – Adobe Road Repair and Drainage Improvements
Projects expected to be complete by FY 2022/23
• FA2002 – Electric Vehicle Charging Stations
• PA2203 – Playground Rubberized Surface Improvements
• IN2104 – Local Road Safety Plan
• IN2001 – Sanitary Sewer Master Plan
The City’s capital projects have historically been prioritized based on a number of factors, including regulatory compliance, health/safety, grant funding availability, sustainability and conservation, and others. In FY 2022/23, City staff created a more structured, quantitative methodology for prioritizing capital projects. The prioritization matrix is a planning and evaluation tool to optimize available resources. Staff ranks capital projects which have not been initiated based on the following methodology.
CATEGORY SCORE (1-5) CATEGORY
WEIGHT
WEIGHTED
SCORE
Regulatory
Compliance
4 Health/Safety 3
Project
Dependency/Bundling
3 Long-Term Planning 2
Identify projects
for CIP budget
Prioritize projects
and identify
funding
Prepare budget
for CIP
CIP Review by
Finance
Subcommittee
and Planning
Commission
City Council
adoption
Implementation of
approved projects
in CIP
2
State of Infrastructure 2
Operating Budget
Impact
2 Quality of Life 2
Grant Funding 1
Sustainability and
Conservation
1 TOTAL SCORE (100 Points Maximum)
The methodology scores each potential capital project on nine weighted criteria. This results in a score between 0 and 100 for each project. Staff has used this new methodology for the first time in creating the FY 2023/24 through 2027/28 Five-Year CIP.
Staff ranked all projects in the CIP including unfunded projects. The scores are listed on each project sheet and serve as the basis for selecting which capital projects staff initiates based on available resources. Note, this matrix does not consider infrastructure assessments. Project sheets contain the weighted score. Additional information on category scoring guidelines are described in Appendix II. Staff rated the projects in the current CIP that have not yet been initiated. The ranking of these not-yet-initiated projects was used by staff to propose, in the FY 2023/24 through 2027/28 Five-Year CIP, which projects to schedule for FY 2023/24 and which to schedule for later years.
Projects from the adopted FY 2022/23 through 2026/27 Five-Year CIP that have not yet been started and staff recommends for deferral because they are low priority • FA2302 – Plum St. Parking Lot Improvements
• PA2201 – Pocket Parks – Galbreth Rd.
• PA1901 – Pinole Valley Park Soccer Field Rehabilitation • SW2001 – Roble Road Drainage Improvements
• RO2301 – Road Rehabilitation (formerly known as Residential Slurry Seal and combination of RO2501 & RO2401)
• RO2107 – Brandt St. Improvements
• RO1708 – Pinole Valley Road Improvements
New projects that staff recommended for addition because they are high priority or they have a substantial outside funding contribution
• PA2301 – Tree Mitigation
• RO2303 – Pinole Smart Signals
• RO2302 – Safety Improvements on Arterial Roadways
• IN2301 – Facilities and Real Estate Master Plan
Below are the list of capital improvement projects and infrastructure assessments included in the FY 2023/24 – 2027/28 CIP:
FACILITIES
Project # Project Name
FA2302 Plum St. Parking Lot Improvements
FA2301 Public Safety Building Modernization
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FA2202 Senior Center Modernization
FA1902 Energy Upgrades
FA1901 Senior Center Auxiliary Parking Lot (formerly known as Fowler House lot reuse) FA1703 City Hall Modernization (formerly known as Paint City Hall) FA1702 Citywide Roof repairs and replacement
PARKS
Project # Project Name
PA2301 Tree Mitigation
PA2202 Skatepark Rehabilitation
PA2201 Pocket Parks - Galbreth Rd.
PA2101 Installation of high-capacity trash bins
PA1901 Pinole Valley Park Soccer Field Rehabilitation
SANITARY SEWER
Project # Project Name
SS2203 Effluent Outfall
SS2201 Sanitary Sewer Rehabilitation
SS2101 Secondary Clarifier - Center Column Rehabilitation SS2102 Air Release Valve Replacements
SS2002 Water Pollution Control Plant Lab Remodel
SS1702 Sewer Pump Station Rehabilitation
STORMWATER
Project # Project Name
SW2001 Roble Road Drainage Improvements
SW1901 Hazel Street Storm Drain Improvements
STREETS & ROADS
Project # Project Name
RO2301 Road Rehabilitation (formerly known as Residential Slurry Seal) RO2101 Arterial Rehabilitation
RO2102 Tennent Ave. Rehabilitation
RO2107 Brandt St. Improvements
4
RO1902 Pedestrian Improvements at Tennent Ave. near R X R RO1802 Hazel Street Gap Closure (Sunnyview)
RO1710 San Pablo Ave. Bridge over BNSF Railroad
RO1708 Pinole Valley Road Improvements
RO1714 Safety Improvements at Appian Way & Marlesta Rd. (formerly known as HAWK at Appian Way and Marlesta)
RO2304 Safety Improvements at Tennent Ave./Pear & Plum
RO2303 Pinole Smart Signals
RO2302 Safety Improvements on Arterial Roadways
INFRASTRUCTURE ASSESSMENTS
Project # Project Name
IN2201 Energy Conservation, Generation, & Storage Assessment (formerly known as Energy Audit) IN2101 Emergency Power for Critical Facilities
IN2102 Municipal Broadband Feasibility
IN2103 Recycled Water Feasibility
IN2301 Facilities and Real Estate Master Plan
IN2106 Active Transportation Plan
IN2105 Appian Way Complete Streets (formerly Project #RO2105) IN1703 Storm Drain Master Plan
IN1704 Parks Master Plan
The FY 2023/24 – 2027/28 CIP contains a list of 35 unfunded projects. The following projects were added as a result of recommendations from recently completed master planning efforts and bridge inspections:
• Pinon – 1
• Pinon – 2
• Tennent – 1
• Tennent – 2
• Signalized Intersections
• Pedestrian Safety at Signalized Intersections
• Safety at Unsignalized Intersections
• Roadway Segments # 1
• Roadway Segments # 2
• Roadway Segments # 3
• Vehicular Bridge Maintenance
The following projects were added as a result of Council requests:
5
• Fernandez Park Improvements
• San Pablo Avenue Complete Streets
• Faria House Renovations
The following projects were removed:
• Installation of High Intensity Activated crossWALK (HAWK) • San Pablo Lift Station Upgrade
• Sewer Collection System Rehabilitation
Next Steps in City Capital Planning
The City is in the process of completing a condition assessment of all of the City’s capital assets to identify the funding levels required to maintain these assets. The City will continue to integrate capital planning information into the Long-Term Financial Plan, so City decision makers are aware of the City’s capital needs when they consider allocation of the City’s limited financial resources and consider possibly pursuing additional sources of City revenue.
Project Funding
A variety of funding sources support projects listed in the CIP. The first year’s program in the CIP is adopted by the City Council as the Capital Budget, as a counterpart to the annual Operating Budget. The fiscal resources are appropriated only in the first year, the subsequent four years of the CIP are important for long term planning and subject to further review and modification.
The CIP is funded primarily with funds restricted for specific purposes. The next section descibes various funding sources and their restrictions. Some projects are entirely or partially funded by grants and reimbursements from state and federal government and other agencies.
Funding Sources
Fund # Fund Name
(restriction)
Description
100 General Fund
(unrestricted)
The General Fund is the main operating fund for the City.
It accounts for sources and uses of resources that
(primarily) are discretionary to the City Council in the provision of activities, programs and services deemed
necessary and desirable by the community.
106 Measure S 2014
(unrestricted)
Accounts for 2014 voter-approved half-cent Local Use Tax which levies 0.5% each on all merchandise. Although these are unrestricted General Fund revenues, the 2014 Use
Taxes have been allocated by the City Council to fund
Infrastructure Projects as their highest funding priority. 200
Gas Tax - RMRA
(roads and right-ofway)
Accounts for the Highway Users Tax (HUTA) State imposed excise taxes on gasoline and diesel fuel sales within the City limits. Gas Tax funds are restricted for use in the construction, improvement and maintenance of public
streets. The taxes are allocated to Pinole through the Road Maintenance and Rehabilitation Account (RMRA)
6
established by the Road Repair and Accountability Act of 2017.
214 Solid Waste
Accounts for special revenue received from Republic
Services from a surcharge assessed on customer rates for solid waste services. These funds are set aside for future solid waste capital and for a rate stabilization fund.
276
Growth Impact Fees
(nexus identified
needs)
Accounts for development fees collected to mitigate the impact of new development. Provides funds for nexus
identified needs only.
325
City Street
Improvements
(roads only)
Accounts for funds set aside by the City of Pinole to fund street improvement projects. The Measure S 2014 funding plan allocates $250k annually to this fund.
500 Sewer Enterprise
(sewer only)
Accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the PinoleHercules Water Pollution Control Plant which services the Pinole and Hercules areas.
Grants
Certain projects are eligible to receive grant funds from state, federal, or other agencies. City staff actively pursues outside funding sources to support projects that are programmed in the CIP. Grants differ based on scope of work, funding source, requirements, and timelines. A grant’s scope is determined by the policy goals of the grantor, and the grantee is obligated to provide deliverables based on the terms and conditions set forth in the grant funding agreement.
Before responding to a grant opportunity, staff reviews the grant solicitation to evaluate the:
• eligibility requirements to ensure the City can apply for funds; • alignment of scope with the City’s adopted CIP;
• feasibility of undertaking the responsibility of grant deliverables; • short term revenue vs. long term costs of the oppprtunity to ensure that the grant revenue does not result into a fiscal burden of unprecedented permanent or long term expenditures such as the need to hire additional staff, ongoing operations and maintenance;
• required resources vs. available resources such as staff support and grant match; • indirect costs related to administration of the grant such as legal fees; and • cost benefit analysis to confirm that the grant is in the City’s best interests.
Once a viable grant opportunity is identified, staff follows the grantors’ determined application process to develop application materials and submit the grant. After notification of grant award, staff is responsible for grant implementation which includes project execution, oversight, reporting/reimbursement requests, record keeping, and project closeout. Effective management of the grant funds limits the City’s exposure to grant-related legal liability and improves the efficiency and impacts of projects which are funded through grants.
Road projects listed in the CIP receive grant funding from a variety of sources such as:
7
➢ California Department of Transportation (Caltrans)
o Highway Bridge Program (HBP) – funds to improve bridge structural safety. ▪ Project: RO1710
o Highway Safety Improvement Program (HSIP) – funds projects that significantly reduce fatalities and injuries on all public roads.
• Project: RO2302
➢ West Contra Costa Transportation Advisory Committee (WCCTAC) o Subregional Transportation Mitigation Program (STMP) – funds projects that provide congestion relief and mitigate traffic impacts on regional routes through capacity improvements on those routes, improved transit services for subregional and regional travel, and improved facilities that allow West County residents to more efficiently access regional routes and transit service. ▪ Projects: IN2105, RO1902, and RO1710
➢ Metropolitan Transportation Commission (MTC)
o One Bay Area Grant (OBAG) – policy framework for MTC’s distribution of federal State Transportation Program and Congestion Mitigation and Air Quality Improvement Program funds. The OBAG program provides funding for local street and road maintenance, streetscape enhancements, bicycle and pedestrian improvements, Safe Route to School projects, Priority Conservation Areas, and Transportation planning.
▪ ProjectS: RO1714, RO2303
o Transportation Developlment Act (TDA) Article 3 – funds construction and/or engineering of bicycle or pedestrian capital or quick build projects, maintenance of Class I or Class IV separated bikeways, bicycle and/or pedestrian safety education projects, development of a comprehensive bicycle or pedestrian facilities plans, and restriping Class II bicycle lanes and buffered bicycle lanes. • Project: RO1714
The receipt of certain grants and reimbursements typically follow the award of contracts; therefore, other City funding is programmed for front-end financing of the total estimated project costs.
8
CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28
FUNDING SUMMARY
SOURCES BY FUND FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 100 - General Fund $260,000 $480,000 $740,000
106 - Measure S 2014 $3,053,796 $2,682,746 $100,000 $5,836,542 200 - Gas Tax $896,963 $481,082 $1,378,045
214 - Solid Waste $125,000 $100,000 $100,000 $100,000 $425,000 215 - Grant: TLC $133,579 $133,579
215 - Grant: HSIP $239,040 $239,040
215 - Grant: OBAG $350,000 $350,000
276 - Growth Impact Fees $1,003,000 $395,000 $1,398,000 325 - City Street Improvements $417,321 $417,321
325 - TDA Article 3 $129,400 $129,400
325 - Grant: STMP Fees $1,643,889 $1,643,889
325 - Grant: HBP $41,394 $41,394
377 - Arterial Streets Rehabilitation $758,624 $758,624 500 - Sewer Enterprise Fund $2,825,814 $3,160,597 $800,000 $3,800,000 $4,129,000 $14,715,411 Sources Total $11,460,499 $7,716,746 $1,000,000 $3,900,000 $4,129,000 $28,206,245 Unfunded Total $1,320,300 $28,950,000 $30,270,300
Total Sources Required $12,780,799 $36,666,746 $1,000,000 $3,900,000 $4,129,000 $58,476,545 9
SOURCES BY FUND FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total 100 - General Fund $ 260,000 $ 480,000 $ - $ - $ - $ 740,000 106 - Measure S 2014 $ 3,053,796 $ 2,682,746 $ 100,000 $ - $ - $ 5,836,542 200 - Gas Tax $ 896,963 $ 481,082 $ - $ - $ - $ 1,378,045 214 - Solid Waste $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 425,000 215 - Grant: TLC $ 133,579 $ - $ - $ - $ - $ 133,579
215 - Grant: HSIP $ 239,040 $ - $ - $ - $ - $ 239,040
215 - Grant: OBAG $ 350,000 $ - $ - $ - $ - $ 350,000
276 - Growth Impact Fees $ 1,003,000 $ 395,000 $ - $ - $ - $ 1,398,000 325 - City Street Improvements $ - $ 417,321 $ - $ - $ - $ 417,321 325 - Grant: TDA Article 3 $ 129,400 $ - $ - $ - $ - $ 129,400 325 - Grant: STMP Fees $ 1,643,889 $ - $ - $ - $ - $ 1,643,889 325 - Grant: HBP $ 41,394 $ - $ - $ - $ - $ 41,394
377 - Arterial Streets Rehabilitation $ 758,624 $ - $ - $ - $ - $ 758,624 500 - Sewer Enterprise Fund $ 2,825,814 $ 3,160,597 $ 800,000 $ 3,800,000 $ 4,129,000 $ 14,715,411 Sources Total $ 11,460,499 $ 7,716,746 $ 1,000,000 $ 3,900,000 $ 4,129,000 $ 28,206,245 Unfunded Total 1,320,300 $ $ 28,950,000 $ - $ - $ - $ 30,270,300 Total Sources Required 12,780,799 $ $ 36,666,746 $ 1,000,000 $ 3,900,000 $ 4,129,000 $ 58,476,545 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total FA2302 Plum St. Parking Lot Improvements $ - $ 80,000 $ - $ - $ - $ 80,000 FA2301 Public Safety Building Modernization $ 100,000 $ 100,000 $ 100,000 $ - $ - $ 300,000 FA2202 Senior Center Modernization $ 160,000 $ 160,000 $ - $ - $ - $ 320,000 FA1902 Energy Upgrades $ 150,000 $ - $ - $ - $ - $ 150,000 FA1901 Senior Center Auxiliary Parking Lot $ 405,085 $ 922,746 $ - $ - $ - $ 1,327,831 FA1703 City Hall Modernization $ 125,000 $ 125,000 $ - $ - $ - $ 250,000 FA1702 Citywide Roof repairs and replacement $ 450,000 $ 450,000 $ - $ - $ - $ 900,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total PA2301 Tree Mitigation $ 75,000 $ 75,000 $ - $ - $ - $ 150,000 PA2202 Skatepark Rehabilitation $ - $ 150,000 $ - $ - $ - $ 150,000 PA2201 Pocket Parks - Galbreth Rd. $ - $ 65,000 $ - $ - $ - $ 65,000 PA2101 Installation of high-capacity trash bins $ 125,000 $ 100,000 $ 100,000 $ 100,000 $ - $ 425,000 PA1901 Pinole Valley Park Soccer Field Rehabilitation $ - $ 200,000 $ - $ - $ - $ 200,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SS2203 Effulent Outfall* $ 150,000 $ - $ - $ 3,000,000 $ - $ 3,150,000 SS2201 Sanitary Sewer Rehabilitation $ 1,500,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 4,700,000 SS2101 Secondary Clarifier - Center Column Rehabilitation* $ 425,000 $ - $ - $ - $ - $ 425,000 SS2102 Air Release Valve Replacements* $ 50,000 $ - $ - $ - $ - $ 50,000 SS2002 Storm Drain Master Plan $ 100,000 $ - $ - $ - $ - $ 100,000 SS1702 Sewer Pump Station Rehabilitation $ 1,200,000 $ 2,254,000 $ - $ - $ 3,329,000 $ 6,783,000 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total SW2001 Roble Road Drainage Improvements $ - $ 700,000 $ - $ - $ - $ 700,000 SW1901 Hazel Street Storm Drain Improvements $ 440,098 $ - $ - $ - $ - $ 440,098 PRJ # PROJECT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total RO2304 Safety Improvements at Tennent Ave./Pear & Plum $ 158,322 $ - $ - $ - $ - $ 158,322 RO2303 Pinole Smart Signals $ 154,302 $ - $ - $ - $ - $ 154,302 RO2302 Safety Improvements on Arterial Roadways $ 275,000 $ - $ - $ - $ - $ 275,000 RO2301 Road Rehabilitation $ - $ 250,000 $ - $ - $ - $ 250,000 RO2107 Brandt St. Improvements $ - $ 170,000 $ - $ - $ - $ 170,000 RO2102 Tennent Ave. Rehabilitation $ 814 $ 655,000 $ - $ - $ - $ 655,814 RO2101 Arterial Rehabilitation $ 1,655,587 $ - $ - $ - $ - $ 1,655,587 RO1902 Pedestrian Improvements at Tennent Ave. near R X R $ 1,365,000 $ - $ - $ - $ - $ 1,365,000 RO1802 Hazel Street Gap Closure (Sunnyview) $ - $ 200,000 $ - $ - $ - $ 200,000 RO1714 Safety Improvements at Appian Way & Marlesta Rd. $ 672,429 $ - $ - $ - $ - $ 672,429 RO1710 San Pablo Ave. Bridge over BNSF Railroad $ 1,974,162 $ 28,800,000 $ - $ - $ - $ 30,774,162 RO1708 Pinole Valley Road Improvements $ - $ 100,000 $ - $ - $ - $ 100,000 PRJ # ASSESSMENT FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 5-Year Total IN2301 Facilities & Real Estate Master Plan $ 200,000 $ - $ - $ - $ - $ 200,000 IN2201 Energy Conservation, Generation, & Storage
Assessment $ 50,000 $ - $ - $ - $ - $ 50,000
IN2101 Emergency Power for Critical Facilities $ 30,000 $ 170,000 $ - $ - $ - $ 200,000 IN2102 Municipal Broadband Feasibility $ 60,000 $ - $ - $ - $ - $ 60,000 IN2103 Recycled Water Feasibility $ 60,000 $ 140,000 $ - $ - $ - $ 200,000 IN2105 Appian Way Complete Streets $ 100,000 $ - $ - $ - $ - $ 100,000 IN2106 Active Transportation Plan $ 170,000 $ - $ - $ - $ - $ 170,000 IN1703 Storm Drainage Master Plan $ 250,000 $ - $ - $ - $ - $ 250,000 IN1704 Parks Master Plan $ 150,000 $ - $ - $ - $ - $ 150,000 Uses by Project Total $12,780,799 $36,666,746 $1,000,000 $3,900,000 $4,129,000 LEGEND:
• Project numbers: FA = Facilities; PA = Parks; SS = Sanitary Sewer; SW = Storm Water; RO = Streets & Roads; IN = Infrastructure Assessments * Project cost to be split 50% with the City of Hercules
STREETS & ROADS
INFRASTRUCTURE ASSESSMENTS
CITY OF PINOLE
CAPITAL IMPROVEMENT PLAN: FY 2023/24 THROUGH FY 2027/28
FUNDING SUMMARY
FACILITIES
PARKS
SANITARY SEWER
STORMWATER
10
Project Origin : Staff Recommendation Priority Score 12 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 80,000.00 $ ‐ $ ‐ $ 80,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
7,950 $ 7,950
65,500 $ 65,500
6,550 $ 6,550
$ ‐ 80,000 $ ‐ $ ‐ $ 80,000 $ $ 80,000 $ 80,000 $ ‐ 80,000 $ ‐ $ ‐ $ 80,000 $ $ ‐
FA2302 ‐ PLUM ST. PARKING LOT IMPROVEMENTS
Year 5
FY 2027‐28
Description
Type of CIP Unappropriated Subsequent Years
Estimated Project
Life cycle cost
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Functional Area : FacilitiesEstimated Expenditures to‐date $ ‐
Year 1
FY 2023‐24
Budget
$ ‐$ ‐ FY 2023‐24
TOTAL USES
TOTAL FUNDS
Project Start : 7/1/2023SOURCE(S)276 ‐ Growth Impact Fees Estimated Completion
General Plan Goals/Policies
ConstructionContingency
Projected Budget
USE(S)Design
Budget
Policy CS.2.6
Summary of Capital Cost
Project Estimate
FY 2023‐2028
To provide a secure parking area for Police vehicles in the Plum St. parking lot. The parking lot will remain open for the public. A portion of the parking lot, approximately 25 spaces will be secured with a chain‐link fence with security gates for Police vehicles. The layout of the parking lot is in the preliminary design phase.
History, Status, or Impact if Delayed
11
Project Origin : Staff Recommendation Priority Score 34 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ 100,000 100,000 $ ‐ $ ‐ $ 300,000 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 90,000 90,000 $ 270,000 $ $ 10,000 10,000 $ 30,000 $ $ 100,000 100,000 $ ‐ $ ‐ $ 300,000 $ $ 100,000 100,000 $ 225,000 $ $ 75,000
$ 100,000 100,000 $ ‐ $ ‐ $ 300,000 $ Estimated Project
Life cycle cost
FA2301 ‐ PUBLIC SAFETY BUILDING MODERNIZATION
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 100,000 Project Start : 7/1/2024 Estimated Completion
Description
To extend the useful life of the Public Safety building, there are several items that require attention including but not limited to replacement of the HVAC system, carpet, flooring, water heaters, light fixtures, fans, etc. In addition, the building requires painting (interior and exterior), and the locker rooms also require renovation.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Construction $ 90,000
Contingency $ 10,000
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 100,000
TOTAL USES $ 100,000
SOURCE(S)106 ‐ Measure S 2014 $ 25,000 276 ‐ Growth Impact Fees $ 75,000 12
Project Origin : Staff Recommendation Priority Score 37 New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 160,000 $ ‐ $ ‐ $ 320,000 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 150,000 $ 300,000 $ 10,000 $ 20,000 $ ‐ 160,000 $ ‐ $ ‐ $ 320,000 $ $ 160,000 $ 175,000 $ 145,000
$ ‐ 160,000 $ ‐ $ ‐ $ 320,000 $ Estimated Project
Life cycle cost
FA2202 ‐ SENIOR CENTER MODERNIZATION
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 160,000 Project Start : 7/1/2024 Estimated Completion
Description
The project includes a facilities condition assessment and design and construction of improvements to modernize the existing Senior Center building located at 2525 Charles Avenue. Work will include upgrades to energy system, roof replacement, and interior renovations.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 150,000Contingency $ 10,000 TOTAL USES $ 160,000
SOURCE(S)106 ‐ Measure S 2014 $ 15,000 TOTAL FUNDS $ 160,000
276 ‐ Growth Impact Fees $ 145,000 13
Project Origin : End of life cycle Priority Score 44
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 249,189 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000
$ 15,000
$ ‐ ‐ $ ‐ $ ‐ $ 150,000 $ $ 150,000
$ ‐ ‐ $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
FA1902 ‐ ENERGY UPGRADES
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.9, Policy CS.9.1, Policy HS.4.3, Goal SE.4, Policy SE.1.3Estimated Expenditures to‐date $ 99,189 $ 150,000 Project Start : 7/1/2023 Estimated Completion
Description
The heating, ventilation, and cooling (HVAC) systems at City Hall and Senior Center have reached the end of their useful life and need to be replaced. A portion of the roof at the Senior Center will also need to be replaced. In April 2021, the AC unit at City Hall broke down and was replaced. This project is contingent upon completion of IN2201 ‐ Energy Conservation, Generation, & Storage Assessment.
History, Status, or Impact if Delayed
In October 2020, City staff began working with Marin Clean Energy’s (MCE’s) Energy Efficiency program to explore opportunities for energy conservation and generation at City owned facilities by replacing the HVAC systems and upgrading streetlights. It was determined that the MCE program could not incentivize HVAC replacement project or the upgrade of the streetlights. This project was formerly known as FA1706 and FA1801.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 135,000Contingency $ 15,000 TOTAL USES $ 150,000
SOURCE(S)106 ‐ Measure S 2014 $ 150,000 TOTAL FUNDS $ 150,000
14
Project Origin : Fowler Lot Re‐Use Committee Priority Score New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ 922,746 $ ‐ $ ‐ $ ‐ $ 1,424,401 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 130,085
$ 838,860 $ 1,088,860 $ 83,886 $ 108,886 $ 922,746 $ ‐ $ ‐ $ ‐ $ 1,327,831 $ 922,746 $ 1,327,831 $ 922,746 $ ‐ $ ‐ $ ‐ $ 1,327,831 Estimated Project
Life cycle cost
FA1901 ‐ SENIOR CENTER AUXILIARY PARKING LOT
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.5, Goal CS.1, Policy GM.4.1Estimated Expenditures to‐date $ 96,570 $ 405,085 Project Start : 7/1/2020 Estimated Completion
Description
On February 2, 2021 City Council adopted Resolution 2021‐07 and awarded a contract to a consultant for the preliminary engineering and design for the parking lot. The parking lot will be designed to be a multi‐benefit project that includes pavement structural section, striping, lighting, bicycle parking, electric vehicle charging stations, stormwater capture and retention, and drought tolerant landscaping. The final design will offer the maximum number of parking spaces while allowing access for both vehicles and pedestrians and include aesthetic design components. On June 7, 2022, City Council directed staff to incorporate the installation of a solar canopy and backup battery system at the site.
History, Status, or Impact if Delayed
On April 16, 1990 City Council adopted Resolution 2380 authorizing the purchase of 2548 Charles Street. At the time of purchase, City Council determined that construction of a Senior Center was necessary, and that this property was needed to provide sufficient parking for the Center. The parcel is surrounded by municipal parking lots which serve the Senior Center and Old Town Pinole. The Fowler House tenants remained in the properly till 2010 and many discussions took place to determine the best use of the property. It was determined that the house had asbestos and lead paint. On July 17, 2018, City Council adopted Resolution 2018‐67 to create the Fowler Lot Re‐use Committee to evaluate the reuse and redevelopment of the property. The Committee evaluated uses for the lot and determined the best use of the property is a parking lot. On October 16, 2018, the City Council adopted Resolution No. 2018‐93 to approve a contract with a construction company to abate and demolish the Fowler house. The property demolition was completed on March 11, 2019. On July 21, 2020, City Council adopted Resolution 2020–68 to accept the final recommendation of the Committee.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 405,085
Construction $ 250,000
Contingency $ 25,000
TOTAL USES $ 405,085
Design $ 130,085SOURCE(S)106 ‐ Measure S 2014 $ 405,085 15
Project Origin : Staff Recommendation Priority Score 35 New ExpansionReplacement X RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 112,500 $ 225,000 $ 12,500 $ 25,000 $ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ $ 125,000
$ 125,000
$ ‐ 125,000 $ ‐ $ ‐ $ 250,000 $ Estimated Project
Life cycle cost
FA1703 ‐ CITY HALL MODERNIZATION
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.2.6, Goal CS.1, Policy CS.1.1, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 125,000 Project Start : 7/1/2023 Estimated Completion
Description
To extend the useful life of the City hall building, there are several items that require attention including but not limited to carpet, flooring, window coverings, light fixtures, etc. The interior and exterior surfaces of the building require repainting as the paint system has reached the end of its useful life. Exterior painting is necessary to maintain external protection from the environment. Fading, chipping paint, along with water and mildew damage necessitates the painting project.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 112,500Contingency $ 12,500 TOTAL USES $ 125,000
SOURCE(S)276 ‐ Growth Impact Fees $ 125,000 TOTAL FUNDS $ 125,000
106 ‐ Measure S 2014
16
Project Origin : End of life cycle Priority Score 43
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000 $ 60,000 $ 400,000 $ 800,000 $ 20,000 $ 40,000 $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ $ 450,000 $ 900,000 $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ $ ‐ 450,000 $ ‐ $ ‐ $ 900,000 $ Estimated Project Life
cycle cost
FA1702 ‐ CITYWIDE ROOF REPAIRS AND REPLACEMENT
Functional Area : Facilities
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.1, Goal CS.9, Policy CS.9.1Estimated Expenditures to‐date $ ‐ $ 450,000 Project Start : 7/1/2023 Estimated Completion
Description
In October 2022, City staff received quotes for the rehabilitation of the roofs at City Hall, Public Safety Building, Senior Center, and the Water Pollution Control Plant. It was determined that the Public Safety building roof needs immediate replacement.
History, Status, or Impact if Delayed
In 2015, comprehensive visual roof inspections were completed by a contractor on various City owned facilities. The purpose of the inspection was to identify the extent, if any, of moisture intrusion into the existing roof assemblies, document observed roof system deficiencies, determine the overall condition of the existing roof systems and to estimate the service life of the in‐place roof assemblies.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 450,000
Construction $ 400,000Contingency $ 20,000 TOTAL USES $ 450,000
$ 450,000
Design $ 30,000
SOURCE(S)106 ‐ Measure S 2014 $ 450,000 17
Project Origin : Staff Recommendation Priority Score 65 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 75,000 $ 150,000 $ ‐
$ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ $ 75,000 $ 150,000 $ ‐ 75,000 $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
PA2301 ‐ TREE MITIGATION
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal HS.1Estimated Expenditures to‐date
$ ‐ $ 75,000 Project Start : 7/1/2023 Estimated Completion
Description
Per arborist recommendation, removal of trees in two unmaintained open spaces that were damaged as a result of recent severe storms. Staff will seek reimbursement through FEMA for this project.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 75,000 Contingency
TOTAL USES $ 75,000
TOTAL FUNDS $ 75,000
SOURCE(S)106 ‐ Measure S 2014 $ 75,000 18
Project Origin : Council Request Priority Score 34
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000 $ 135,000 $ 15,000 $ 15,000 $ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ $ 150,000 $ 150,000 $ ‐ 150,000 $ ‐ $ ‐ $ 150,000 $ Estimated Project
Life cycle cost
PA2202 ‐ SKATEPARK REHABILITATION
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.2, Goal CS.3, Policy CS 2.6 & 3.1, Policy GM.4.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2024 Estimated Completion
Description
The ramps at the skatepark have settled and need to be replaced.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ ‐Contingency $ ‐ TOTAL USES $ ‐
SOURCE(S)106 ‐ Measure S 2014 $ ‐ TOTAL FUNDS $ ‐
19
Project Origin : Council Request Priority Score 15
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 65,000.00 $ ‐ $ ‐ $ 65,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 58,500 $ 58,500 $ 6,500 $ 6,500 $ ‐ 65,000 $ ‐ $ ‐ $ 65,000 $ $ 65,000 $ 65,000 $ ‐ 65,000 $ ‐ $ ‐ $ 65,000 $ Estimated Project
Life cycle cost
PA2201 ‐ POCKET PARKS ‐ GALBRETH RD.
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.3, Policy GM.4.1Estimated Expenditures to‐date
$ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
Installation of two ADA compliant benches and waste receptacles within two pocket parks at a suitable location on Galbreth Ave. A lot line adjustment may be required to develop the pocket parks.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028ConstructionContingency
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
TOTAL FUNDS $ ‐
20
Project Origin : Beautification Adhoc Committee Priority Score 24 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ 100,000 100,000 $ 100,000 $ ‐ $ 435,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 90,000 90,000 $ 90,000 $ 380,000 $ $ 10,000 10,000 $ 10,000 $ 45,000 $ $ 100,000 100,000 $ 100,000 $ ‐ $ 425,000 $ $ 100,000 100,000 $ 100,000 $ 425,000 $ $ 100,000 100,000 $ 100,000 $ ‐ $ 425,000 $ Estimated Project
Life cycle cost
PA2101 ‐ INSTALLATION OF HIGH CAPACITY TRASH BINS
Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.9, Policy CS.5.1, Policy CS.8.3, Goal SE.5Estimated Expenditures to‐date $ 10,000 $ 125,000 Project Start : 7/1/2023 Estimated Completion
Description
Installation of high capacity, solar powered compacting trash bins at City parks. There are several concerns related to high‐capacity trash bins ranging from the cost, proprietary accessories, software, and manual labor required to lift and remove heavy trash bags. To get the best value and uniformity at City parks, quotes were obtained from qualified vendors to complete a 6 month ‐ 1 year pilot project. Two bins have been ordered for installation and staff will monitor their performance and operations prior to order additional bins for other locations.
History, Status, or Impact if Delayed
In 2019, the City Council established a Beautification Ad Hoc Committee to analyze options for, and to make recommendations to the Council regarding clean‐up and beautification projects in Pinole. Among other projects, the Committee recommended the installation of high capacity, solar powered compacting trash bins at City parks. City Council approved a budget of $425k in FY 2021‐22 however staff recommended a pilot project to test the bins and subsequently a mid year budget adjustment was made by Council to reduce the appropriation to $125k for the remainder of FY 2022‐23.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction $ 110,000Contingency $ 15,000 TOTAL USES $ 125,000
SOURCE(S)214 ‐ Solid Waste $ 125,000 TOTAL FUNDS $ 125,000
21
Project Origin : Council Request Priority Score 33
New ExpansionReplacement X Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 200,000.00 $ ‐ $ ‐ $ 200,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 180,000 $ 180,000 $ 20,000 $ 20,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ $ 200,000 $ 200,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ Estimated Project
Life cycle cost
PA1901 ‐ PINOLE VALLEY PARK SOCCER FIELD REHABILITATION Functional Area : Parks
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.3, Policy CS 3.1, Policy GM.4.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
There are two soccer fields at Pinole Valley Park which are utilized on an annual basis, the Wright Avenue Soccer Field at the southerly end, and Savage Avenue Soccer Field at the northern end. Both fields are heavily used by soccer leagues and the general public. The Savage Avenue Soccer Field requires substantial rehabilitation which includes: upgrading the irrigation system and ongoing turf maintenance. Turf maintenance includes mowing, fertilizing, aeration, overseeding, and topdressing.
History, Status, or Impact if Delayed
This project has been delayed pending the development of a Park Master Plan (CIP Project# IN1704).
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028ConstructionContingency
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
TOTAL FUNDS $ ‐
22
Project Origin : Regulatory Requirement Priority Score 52 New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ 3,000,000 $ ‐ $ 3,150,000 $ : 6/30/2027
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 2,700,000 2,700,000 $
$ 300,000 $ 315,000 $ ‐ $ ‐ $ 3,000,000 $ ‐ $ 3,150,000 $ 3,000,000 $ 3,150,000 $ ‐ $ ‐ $ 3,000,000 $ ‐ $ 3,150,000 Estimated Project
Life cycle cost
SS2203 ‐ EFFLUENT OUTFALL
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 150,000 Project Start : 7/1/2023 Estimated Completion
Description
The Effluent Outfall project is intended to reduce pressure in the effluent pipe during extreme storm events. Effluent pumping capacity of the treatment plant is limited by the capacity of the pipe size at the effluent outfall in Rodeo. Increasing the pipe size at the Effluent Outfall Eductor Station will increase the wet weather effluent pumping capacity and increase the lifespan of the effluent pipe by reducing the pressure in the line during storm events. This project requires coordination with Rodeo.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 150,000
ConstructionContingency $ 15,000 TOTAL USES $ 150,000
Design $ 135,000SOURCE(S)500 ‐ Sewer Enterprise Fund $ 150,000 23
Project Origin : Master Plan Priority Score 57
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ 800,000 800,000 $ 800,000 $ 800,000 $ 4,735,375 $ : 6/30/2027
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 80,000 80,000 $ 80,000 $ 80,000 $ 695,000 $ $ 640,000 640,000 $ 640,000 $ 640,000 $ 3,583,900 $ $ 80,000 80,000 $ 80,000 $ 80,000 $ 421,100 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,700,000 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,100,000 $ $ 800,000 800,000 $ 800,000 $ 800,000 $ 4,700,000 $ Estimated Project Life
cycle cost
SS2201 ‐ SANITARY SEWER REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ 35,375 $ 1,500,000 Project Start : 7/1/2022 Estimated Completion
Description
Various improvements to the Sanitary Sewer collection system, as identified in the Sanitary Sewer Collection System Master Plan.
History, Status, or Impact if Delayed
On October 4, 2022, City staff released an RFP for preliminary engineering design services for phase 1 of the Pinon project described in the City’s recently adopted Sanitary Sewer Master Plan. On January 18, 2023, a one‐year contract was executed with West Valley Construction Company, Inc. for the work.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 375,000Construction $ 1,023,900Contingency $ 101,100 TOTAL FUNDS $ 1,500,000
TOTAL USES $ 1,500,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 900,000276 ‐ Growth Impact Fees $ 600,000 24
Project Origin : End of life cycle Priority Score 46
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 315,000
$ 67,500$ 42,500 $ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ $ 425,000
$ ‐ ‐ $ ‐ $ ‐ $ 425,000 $ Estimated Project Life
cycle cost
SS2101 ‐ SECONDARY CLARIFIER REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 425,000 Project Start : 7/1/2023 Estimated Completion
Description
The Water Pollution Control Plant (WPCP) has five secondary clarifiers which slow the flow to allow the microorganisms and other solids to settle to the bottom of the clarifier where they can be returned to aeration tanks to continue treating waste.
History, Status, or Impact if Delayed
Secondary Clarifiers 1 and 2 (SC1 and SC 2) were constructed in the early 1970s and are peripheral feed clarifiers. Secondary Clarifiers 3 and 4 (SC 3 and SC 4) were constructed in the early 1980s and are center feed clarifiers. Secondary Clarifier 5 (SC 5) was constructed in early 2000 and is a center feed, flocculator clarifier. In the first quarter of FY 2022‐23, a preliminary inspection of the center column of the SC 5 was completed to examine the current condition and determine the scope of work for rehabilitation. In the second quarter of FY 2022‐23, it was determined that SC 3 & SC 4 also require rehabilitation. Previously, this project was titled, "Secondary Clarifier ‐ Center Column Rehabilitation" which only focused on the rehabilitation work required for SC 5.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Construction SC 5 $ 315,000Construction SC 3, SC 4 $ 67,500 Contingency $ 42,500
TOTAL FUNDS $ 425,000
TOTAL USES $ 425,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 425,000 25
Project Origin : Staff Recommendation Priority Score 41 New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ ‐ $ ‐ $ ‐ $ 85,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 45,000
$ 5,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ $ 50,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ Estimated Project
Life cycle cost
SS2102 ‐ AIR RELEASE VALVE REPLACEMENTS
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ 35,000 $ 50,000 Project Start : 7/1/2022 Estimated Completion
Description
There are several air relief valves at various locations on the WPCP Effluent Pipeline between the WPCP and the Rodeo treated water discharge point. This project includes removal and replacement of the pipe saddle, short pipe section, isolation valve, and air relief valve.
History, Status, or Impact if Delayed
Staff has received quotes to replace three air relief valves by the end of FY 2022‐23.
General Plan Goals/Policies
Construction $ 45,000Contingency $ 5,000 Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 50,000
TOTAL USES $ 50,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 50,000 26
Project Origin : Regulatory Requirement Priority Score 49 New ExpansionReplacement X RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 6,000
$ 85,000
$ 9,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ $ 100,000
$ ‐ ‐ $ ‐ $ ‐ $ 100,000 $ Estimated Project Life
cycle cost
SS2002 ‐ WATER POLLUTION CONTROL PLANT LAB REMODEL
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.1, Policy CS.2.6Estimated Expenditures to‐date $ ‐ $ 100,000 Project Start : 7/1/2023 Estimated Completion
Description
The California Environmental Laboratory Accreditation Program (ELAP) is responsible for accrediting environmental testing labs including the Pinole ‐ Hercules WPCP. The 2019 ELAP inspection results indicated the lab apparatus, countertops, and the fume hood are past their useful life and recommended replacement.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 6,000Construction $ 85,000 Contingency $ 9,000
TOTAL FUNDS $ 100,000
TOTAL USES $ 100,000
SOURCE(S)500 ‐ Sewer Enterprise Fund $ 100,000 27
Project Origin : End of life cycle Priority Score 50
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 2,254,000 $ ‐ $ 3,329,000 $ 6,783,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 425,000 250,000 $
$ 2,161,000 1,100,000 $ 4,061,000 $ $ 400,000 154,000 $ 654,000 $ $ ‐ 1,254,000 $ ‐ $ 2,811,000 $ 5,140,000 $ 500 ‐ Sewer Enterprise Fund 2,254,000 $ 3,329,000 $ 6,783,000 $ $ ‐ 2,254,000 $ ‐ $ 3,329,000 $ 6,783,000 $ Estimated Project Life
cycle cost
SS1702 ‐ SEWER PUMP STATION REHABILITATION
Functional Area : Sanitary Sewer
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.6, Policy CS.6.1Estimated Expenditures to‐date $ ‐ $ 1,200,000 Project Start : 7/1/2023 Estimated Completion
Description
The City owns and operates two lift stations to convey flow from low lying areas to high elevations where the flow continues by gravity to the wastewater treatment plant. Both pump stations have reached the end of their useful life and need to be rehabilitated. The two pump stations are located on San Pablo Ave. and Hazel St. In FY 2019/20, this project was renamed to include both pump stations. Previously, this project was titled, “Hazel Street Sewer Pump Rehabilitation.” History, Status, or Impact if Delayed
The City recently completed a Sanitary Sewer Master Plan. In FY 2023‐24, the Hazel Street Lift Station will be replaced, followed by the replacement of the San Pablo Ave. Lift Station. The Hazel Street Lift Station will be replaced in coordination with RO1802.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 175,000Construction $ 800,000Contingency $ 100,000 TOTAL FUNDS $ 1,200,000
TOTAL USES $ 1,075,000
SOURCE(S)
$ 1,200,000
28
Project Origin : Staff Recommendation Priority Score 33 New X ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ 700,000 $ ‐ $ ‐ $ ‐ $ 700,000 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 135,000 $ 135,000 $ 500,000 $ 500,000 $ 65,000 $ 65,000 $ 700,000 $ ‐ $ ‐ $ ‐ $ 700,000 $ 700,000 $ 700,000 $ 700,000 $ ‐ $ ‐ $ ‐ $ 700,000 Estimated Project Life
cycle cost
SW2001 ‐ ROBLE ROAD STORM DRAINAGE IMPROVEMENTS
Functional Area : Stormwater
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.7, Policy CS.7.1Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
The existing system appears to have capacity issues at Roble Ave. and Encina Ave. that warrant review and upgrade. This project will assess the collection system for capacity and hydraulic profile and upgrade the system as necessary.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028DesignConstructionContingency TOTAL FUNDS $ ‐
TOTAL USES $ ‐
SOURCE(S)106 ‐ Measure S 2014
29
Project Origin : Development Driven Priority Score 52
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 486,732 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 8,276
$ 392,565
$ 39,257
$ ‐ $ ‐ $ ‐ $ ‐ $ 440,098 106 ‐ Measure S 2014 $ 382,098
276 ‐ Growth Impact Fees $ 58,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 440,098 Estimated Project Life
cycle cost
SW1901 ‐ HAZEL STREET STORM DRAIN IMPROVEMENTS
Functional Area : Stormwater
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.4.1, Goal CS.7, Policy CS.7.1Estimated Expenditures to‐date $ 46,634 $ 440,098 Project Start : 7/1/2020 Estimated Completion
Description
The existing stormwater collection is an open trench system and needs to be converted to an underground conveyance system to facilitate construction of a through road. This project will include connecting the existing storm drain network within Hazel Street between 1087 Hazel St (eastern limits) and 1081 Hazel St. (western limits). In January 2020, the City contacted with Schaff and Wheeler to prepare the preliminary design which includes plan and profile of the pipe and technical specifications.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 8,276 Construction $ 392,565Contingency $ 39,257 TOTAL FUNDS $ 440,098
TOTAL USES $ 440,098
SOURCE(S)
$ 58,000
$ 382,098
30
Project Origin : Staff Recommendation Priority Score 33 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 154,302 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 154,302
$ ‐ $ ‐ $ ‐ $ ‐ $ 154,302 106 ‐ Measure S 2014 $ 154,302
$ ‐
$ ‐ $ ‐ $ ‐ $ ‐ $ 154,302 Estimated Project
Life cycle cost
RO2303 ‐ PINOLE SMART SIGNALS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 154,302 Project Start : 7/1/2023 Estimated Completion
Description
The Smart Signals project will develop, manage, and implement ITS initiatives that improve the safety and efficiency of multimodal mobility, maximize highway and arterial system throughput, and improve operational efficiency, safety, and reduce environmental impact throughout Contra Costa County. Contra Costa Tranportation Authority is the project lead and will coordinate the project throughout the county. Twelve traffic signals have been identified as candidates for the Smart Signals project. These signals are located on Pinole arterial roadways (Appian Way & San Pablo Avenue).
History, Status, or Impact if Delayed
Deployment of the Smart Signals Project is expected to result in operational and safety improvements for all modes of transportation, such as decrease in travel time and total delay, reduction in number of stops and secondary accidents, reduction of fuel consumption and greenhouse gas emissions, and reduction of response time for emergency vehicles. The initial cost estimate of construction is $1,499,829 of which CCTA will receive $1,345,527 in OBAG funds. The City's match requirement is $154,302.
General Plan Goals/Policies
Construction $ 154,302
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 154,302
$ 154,302
TOTAL USES $ 154,302
SOURCE(S)
31
Project Origin : Staff Recommendation Priority Score 38 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 275,000 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 265,000
$ 10,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 275,000 $ 239,040
$ 35,960
$ ‐ $ ‐ $ ‐ $ ‐ $ 275,000 Estimated Project
Life cycle cost
RO2302 ‐ SAFETY IMPROVEMENTS ON ARTERIAL ROADWAYS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ 275,000 Project Start : 7/1/2023 Estimated Completion
Description
This project will install pedestrian crossing enhancements at three mid‐block crossings on arterial roadways. The enhancements include continental markings, median refuge islands, advanced stop bars and Rectangular Rapid Flash Beacons. The three mid‐block crossings are: San Pablo Ave. & Third Ave.; San Pablo Ave. & Quinan St.; and Pinole Valley Road & Savage Ave.
History, Status, or Impact if Delayed
Funding for improvements was secured through Cycle 11 HSIP grant funds.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
$ 35,960
TOTAL FUNDS $ 275,000
$ 10,000
TOTAL USES $ 275,000
SOURCE(S)106 ‐ Measure S 2014ConstructionContingency
$ 265,000
215 ‐ Grant: HSIP $ 239,040
32
Project Origin : Staff Recommendation Priority Score 36 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 168,222 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 143,929
$ 14,393
$ ‐ $ ‐ $ ‐ $ ‐ $ 158,322 106 ‐ Measure S 2014
$ ‐
TOTAL FUNDS $ 158,322 $ ‐ $ ‐ $ ‐ $ ‐ $ 158,322 Contingency $ 14,393
TOTAL USES $ 158,322
SOURCE(S)
$ 158,322
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
Description
This project will install striped bulbouts with flexible bollards, high visibility crosswalks and pavement markings, and yield road signage at two intersections (Pear and Plum) on Tennent Ave. In addition, a Rectangular Rapid‐Flashing Beacon (RRFB) will be installed at Tennent Ave. & Plum St. On October 18, 2022, City Council received information and a presentation on traffic safety issues at these intersections. On February 21, 2023, City Council approved $110,000 in immediate improvements on Tennent Ave. at the Pear and Plum intersections.
History, Status, or Impact if Delayed
General Plan Goals/Policies
$ 9,900 $ 158,322 Project Start : 07/01/2022 Estimated Completion Construction $ 143,929 Estimated Project
Life cycle cost
RO2304 ‐ SAFETY IMPROVEMENTS AT TENNENT AVE./PEAR & PLUM Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date 33
Project Origin : Pavement Management Program Priority Score 34 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 250,000 $ ‐ $ ‐ $ 250,000 $ : 6/30/2028
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 25,000 $ 25,000 $ 200,000 $ 200,000 $ 25,000 $ 25,000 $ ‐ 250,000 $ ‐ $ ‐ $ 250,000 $ 325 ‐ City Street Improvements $ 250,000 $ 250,000 TOTAL FUNDS $ ‐ $ 250,000 $ ‐ $ ‐ $ ‐ $ 250,000 TOTAL USES $ ‐
SOURCE(S)DesignConstructionContingency
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Description
Based on the most current P‐TAP report and field inspections, various segments will be recommended annually for rehabilitation. Recommended treatment include patch paving, slurry seal, cape seal, mill and fill. This project includes two projects which appeared in previous CIP's known as RO2501 and RO2401.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Estimated Project
Life cycle cost
RO2301 ‐ ROAD REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
34
Project Origin : Council Request Priority Score
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ $ ‐ $ ‐ $ ‐ $ 750,229 : 12/31/2023
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ ‐
$ 607,348
$ 65,081
$ ‐ $ ‐ $ ‐ $ ‐ $ 672,429 106 ‐ Measure S 2014 $ 193,029325 ‐ Grant: TDA Article 3 $ 129,400215 ‐ Grant: OBAG $ 350,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 672,429 Estimated Project
Life cycle cost
RO1714 ‐ SAFETY IMPROVEMENTS AT APPIAN WAY AND MARLESTA RD.
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 77,800 $ 672,429 Project Start : 7/1/2020 Estimated Completion
Description
The key elements affecting the safety of pedestrians and cyclists at the Appian Way and Marlesta Way intersection is speed and reduced visibility of approaching traffic due to the topography of the project area. Safety improvements are required to improve crossing conditions for pedestrians and bicyclists. In February 2021, the City selected a Consultant to complete the preliminary engineering for this project. Grant funds were secured through WCCTAC, Transportation Development Act, and OBAG to complete this project. In October 2022, City Council awarded a construction contract to Gruendl Inc.
History, Status, or Impact if Delayed
The City secured grant funds to install a traffic signal at this intersection instead of a HAWK.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ 672,429
$ 193,029$ 129,400 Design $ ‐
Construction $ 607,348Contingency $ 65,081 TOTAL USES $ 672,429
SOURCE(S)
$ 350,000
35
Project Origin : Council Request Priority Score 27
New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 170,000 $ ‐ $ ‐ $ 170,000 $ : 6/30/2028
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 30,000 $ 30,000 $ 120,000 $ 120,000 $ 20,000 $ 20,000 $ ‐ 170,000 $ ‐ $ ‐ $ 170,000 $ 100 ‐ General Fund $ 170,000 $ 170,000 $ 170,000 $ ‐ $ ‐ $ ‐ $ 170,000 Summary of Capital Cost
Budget
Estimated Project
Life cycle cost
RO2107 ‐ BRANDT ST. IMPROVEMENTS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.4, Goal CS.10, Policy CS.10.2, Policy GM.3.3, Goal CS.10Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2024 Estimated Completion
Description
Provide improvements on Brandt St. including application of pavement treatments based on type and severity of distresses on existing pavement.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS ‐ $
DesignConstructionContingency
TOTAL USES ‐ $
SOURCE(S)
Projected Budget
36
Project Origin : Pavement Management Program Priority Score 43 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ 655,000 $ ‐ $ ‐ $ ‐ $ 692,805 : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 814
$ 623,000 $ 623,000 $ 32,000 $ 32,000 $ 655,000 $ ‐ $ ‐ $ ‐ $ 655,814 $ 381,082 $ 381,082 500 ‐ Sewer Enterprise Fund $ 106,597 $ 107,411 325 ‐ City Street Improvements $ 167,321 $ 167,321 $ 655,000 $ ‐ $ ‐ $ ‐ $ 655,814 Estimated Project
Life cycle cost
RO2102 ‐ TENNENT AVE. REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 36,991 $ 814 Project Start : 7/1/2020 Estimated Completion
Description
The construction impacts from the WPCP upgrade project resulted in pavement deterioration. This project will rehabilitate Tennent Ave. from San Pablo Ave. to WPCP. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
History, Status, or Impact if Delayed
In preparation of this project, the City retained a consultant to perform internal CCTV on this section of roadway. The inspection was completed in early 2021. Coordinating collection system improvements with street resurfacing projects ensures that sewer improvements are made prior to the resurfacing so that manholes and valve covers may be properly realigned, and repairs and replacements are made in a cost‐effective manner. This also avoids cutting and patching recently paved streets. The City of Hercules will reimburse $86,430 for this project. In addition, this project is being coordinated with RO1902 for efficient implementation.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 814 ConstructionContingency
TOTAL USES $ 814
SOURCE(S)200 ‐ Gas Tax
TOTAL FUNDS $ 814
$ 814
37
Project Origin : Pavement Management Program Priority Score 37 New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ $ ‐ $ ‐ $ ‐ $ 1,686,845 : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 27,222
$ 1,465,530
$ 162,835
$ ‐ $ ‐ $ ‐ $ ‐ $ 1,655,587 $ 896,963
377 ‐ Arterial Streets Rehabilitation $ 758,624 $ ‐ $ ‐ $ ‐ $ ‐ $ 1,655,587 $ 758,624
TOTAL FUNDS $ 1,655,587
TOTAL USES $ 1,655,587
SOURCE(S)200 ‐ Gas Tax $ 896,963Design $ 27,222Construction $ 1,465,530 Contingency $ 162,835
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 31,258 $ 1,655,587 Project Start : 7/1/2021 Estimated Completion
Description
The project is currently in the design phase and aims to maximize the funding available to complete rehabilitation work beginning at the southern city limit on Pinole Valley Road to the bridge west of Savage Ave. The project will include replacement, modification, or installation of a ADA compliant curb ramps, road rehabilitation, and striping.
History, Status, or Impact if Delayed
Based on the 2019 P‐TAP report, various segments were recommended for treatment by StreetSaver®. The recommendations were further validated through a comparative pavement analysis and coring samples to explore additional treatment options which are not discussed in the P‐TAP report. This will allow the City to optimize the available funding. The section of roadway selected based on the analysis was Pinole Valley Road from the southern city limits.
General Plan Goals/Policies
Estimated Project
Life cycle cost
RO2101 ‐ ARTERIAL REHABILITATION
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
38
Project Origin : Staff Recommendation Priority Score 50 X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 1,405,672 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 14,628
$ 1,020,000
$ 330,372
$ ‐ ‐ $ ‐ $ ‐ $ 1,365,000 $ $ 44,700
Unfunded $ 1,320,300
$ ‐ ‐ $ ‐ $ ‐ $ 1,365,000 $ Estimated Project
Life cycle cost
RO1902 ‐ PEDESTRIAN IMPROVEMENTS AT TENNENT AVE. near RXR Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CE.1.4, Policy CS.2.6, Policy CS.3.3, Policy H.3.1, Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date $ 40,672 $ 1,365,000 Project Start : 7/1/2020 Estimated Completion
Description
In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to Bayfront Park trail. There remains one very small gap on Tennent Ave. from Bayfront Park to Railroad Ave. Improvements to Tennent Ave. at the Railroad Crossing will facilitate safe movement of bicycles and pedestrians. Since project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users. In February 2021, the City selected a consultant to complete the preliminary engineering for this project.
History, Status, or Impact if Delayed
WCCTAC held its STMP Call for Projects in 2018 which committed $100k in funding for preliminary engineering from the 2006 STMP program for this project. City staff also submitted an OBAG 3 application in July 2022 to compete for funding for this project. If awarded, the City will need a match of $345k.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Design $ 14,628 Construction $ 1,020,000
Contingency $ 330,372
$ 1,320,300
TOTAL FUNDS $ 1,365,000
TOTAL USES $ 1,365,000
SOURCE(S)
325 ‐ Grant: STMP Fees $ 44,700 39
Project Origin : Development Driven Priority Score 29
X New Expansion
Replacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ : 6/30/2025
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 200,000 $ 200,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ $ 50,000 $ 50,000 Unfunded 150,000 $ $ 150,000 $ ‐ 200,000 $ ‐ $ ‐ $ 200,000 $ Estimated Project Life
cycle cost
RO1802 ‐ HAZEL STREET GAP CLOSURE (SUNNYVIEW)
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CE.1, Policy CE.1.1, Policy CE.1.4, Policy CE.1.5, Goal CE.3, Policy CS.2.6, Goal HS.1, Goal HS.3, Policy HS 3.4, Goal HS.6Estimated Expenditures to‐date $ ‐ $ ‐ Project Start : 7/1/2021 Estimated Completion
Description
A developer has proposed to develop on a vacant lot identified as APN 402‐013‐060 at the end of Hazel Street. The project proposes the subdivision of the lot into four new parcels and development of single family residences on each new parcel, and execution of a development agreement to make public improvements, including the extension of Hazel Street for roadway connection to Sunnyview Drive ‐ West end of Hazel St.
History, Status, or Impact if Delayed
CIP Project SW1901 must be completed prior to this project.
General Plan Goals/Policies
Construction
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
TOTAL FUNDS $ ‐
TOTAL USES $ ‐
SOURCE(S)276 ‐ Growth Impact Fees
40
Project Origin : End of life cycle Priority Score 55
New Expansion
X Replacement Renovation
Land/Row Acq. RequiredRehabilitation
$ ‐ 28,800,000 $ ‐ $ ‐ $ 31,884,899 $ : 6/30/2026
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 4,150,000 $ 4,283,579 $ 1,840,583
$ 24,650,000 $ 24,650,000
$ ‐ 28,800,000 $ ‐ $ $ ‐ $ 30,774,162 $ 41,394
$ 1,499,189
$ 28,800,000 $ 28,800,000
$ 28,800,000 $ ‐ $ ‐ $ ‐ $ 30,774,162 Estimated Project
Life cycle cost
RO1710 ‐ SAN PABLO AVENUE BRIDGE OVER BNSF RAILROAD
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy CS.3.3, Goal H.3, Policy H.3.1, Goal CE.3, Goal CE. 7, Policy CE.7.3, Goal CS.10.Estimated Expenditures to‐date $ 1,110,737 $ 1,974,162
Project Start : 7/1/2017 Estimated Completion
Description
The San Pablo Avenue bridge over the Burlington Northern Santa Fe Railroad is an integral part of the area’s transportation network. The age and condition assessment of the bridge supports replacement. The City was approved for initial funding from the Caltrans Highway Bridge Program (HBP). In February 2020, the City awarded a contract to a consultant for preliminary engineering (PE) to advance the project. The PE will be completed in two phases due to funding limitations. Completion of preliminary design is necessary to develop a final cost estimate for the project. Unfunded portions of this project appear in the Unfunded list.
History, Status, or Impact if Delayed
The total budget identified to complete the PE exceeds the amount of funding Caltrans committed to the project of the State’s share in the current HBP. In October 2022, a draft type selection report was submitted to Caltrans for review. This report is the first step to request additional funding allocations from the Caltrans HBP to complete the PS&E phase and construction phase of the project.
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Project Management $ 133,579Planning & DesignConstruction ‐ $ 1,840,583
TOTAL USES $ 1,974,162
SOURCE(S)325 ‐ Grant: HBP $ 41,394 $ 1,499,189
$ 300,000
TOTAL FUNDS $ 1,974,162
$ 133,579
325 ‐ Grant: STMP Fees215 ‐ Grant: TLC106 ‐ Measure S 2014Unfunded 41
Project Origin : Council Request Priority Score 33
New ExpansionReplacement RenovationLand/Row Acq. Required X Rehabilitation
$ ‐ 100,000 $ ‐ $ ‐ $ 100,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 10,000 $ 10,000 $ 80,000 $ 80,000 $ 10,000 $ 10,000 $ ‐ 100,000 $ ‐ $ ‐ $ 100,000 $ $ 100,000 $ 100,000 TOTAL FUNDS $ ‐ $ 100,000 $ ‐ $ ‐ $ ‐ $ 100,000 DesignConstructionContingency
TOTAL USES $ ‐
SOURCE(S)200 ‐ Gas Tax
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028
Description
As part of the high school construction project WCCUSD provided road improvements along the school frontage. Improvements to Pinole Valley Road ‐ from Shea Dr. to Helena Ct. will extend the useful life of the pavement. The existing pavement score is high in this area, so a slurry seal may be the recommended treatment.
History, Status, or Impact if Delayed
General Plan Goals/Policies
$ ‐ $ ‐ Project Start : 7/1/2023 Estimated Completion
Estimated Project
Life cycle cost
RO1708 ‐ PINOLE VALLEY ROAD IMPROVEMENTS
Functional Area : Streets & Roads
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Policy GM.3.3, Goal CE.3, Goal CS.10, Policy CS 10.2Estimated Expenditures to‐date 42
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 200,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ $ 200,000
$ ‐ ‐ $ ‐ $ ‐ $ 200,000 $ Estimated Project Life
cycle cost
IN2301 ‐ FACILITIES & REAL ESTATE MASTER PLAN
Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Estimated Expenditures to‐date
$ ‐ $ 200,000 Project Start : 7/1/2023 Estimated Completion
Description
The facilities master plan will serve as a roadmap for achieving identified strategic objectives to improve service delivery and utilization of real estate and facility assets. The masterplan will serve to aid decision‐making on capital improvements for a defined list of City owned facilities and provide information on potential major maintenance needs (e.g., repairs vs. replace) as applicable.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 200,000Contingency TOTAL USES $ 200,000
TOTAL FUNDS $ 200,000
SOURCE(S)106 ‐ Measure S 2014 $ 200,000 43
Project Origin : Staff Recommendation Priority Score
New ExpansionReplacement RenovationLand/Row Acq. RequiredRehabilitation $ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ : 6/30/2024
FY 2024‐25 FY 2025‐26 FY 2026‐27 FY 2027‐28
$ 50,000
$ ‐
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ $ 50,000
$ ‐ ‐ $ ‐ $ ‐ $ 50,000 $ Estimated Project Life
cycle cost
IN2201 ‐ ENERGY CONSERVATION, GENERATION AND STORAGE ASSESSMENT Functional Area : Infrastructure Assessment
Type of CIP Budget Unappropriated Subsequent Years Year 1
FY 2023‐24
Year 2
FY 2024‐25
Year 3
FY 2025‐26
Year 4
FY 2026‐27
Year 5
FY 2027‐28
Goal CS.1 & CS.9, Policy CS.9.1, Goal SE.3, Policy SE.1.3Estimated Expenditures to‐date $ ‐ $ 50,000 Project Start : 7/1/2022 Estimated Completion
Description
An energy optimization assessment to identify energy conservation measures, renewable energy generation, and storage opportunities. This audit will help the City identify and develop energy investment initiatives for facilities.
History, Status, or Impact if Delayed
General Plan Goals/Policies
Summary of Capital Cost
Budget Projected Budget Project Estimate
USE(S) FY 2023‐24 FY 2023‐2028Planning $ 50,000 Contingency
TOTAL FUNDS $ 50,000
TOTAL USES $ 50,000
SOURCE(S)106 ‐ Measure S 2014 $ 50,000 44