CITY COUNCIL
Maureen Toms, Mayor
Cameron Sasai, Mayor Pro Tem
Anthony Tave, Council Member
Norma Martínez-Rubin, Council Member
Devin T. Murphy, Council Member
PINOLE CITY COUNCIL
MEETING AGENDA
November 19, 2024
5:00 PM
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below How to Submit Public Comments:
In Person:
Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.
Via Zoom:
Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.
From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor) • Speakers will be muted until their opportunity to provide public comment.
When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.
Written Comments:
All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting. Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.
City Council
Agenda - November 19, 2024
OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 26. They are retelecast the following week. The Community TV Channel 26 schedule is published on the city’s website at www.ci.pinole.ca.us.
VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.ci.pinole.ca.us and remain archived on the site for five (5) years.
If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell at (510) 724-8928 or [email protected]..
Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Note: Staff reports are available for inspection on the City Website at www.ci.pinole.ca.us. You may also contact the City Clerk via e-mail at [email protected].
Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.
City Council
Agenda - November 19, 2024
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.
3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.
4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.
5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION
6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE COVERSHEET OF THE
AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS
7. REPORTS & COMMUNICATIONS
A. Mayor Report
1. Announcements
B. Mayoral & Council Appointments
1. Appointment of two Councilmembers to serve on an Ad-Hoc Downtown Pedestrian Improvements Subcommittee
C. City Council Committee Reports & Communications
D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report
8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations
City Council
Agenda - November 19, 2024
1. Native American Heritage Month
2. Sikh Awareness Month
3. World Town Planning Day
B. Presentations
1. Safe Technology Presentation by the Environmental Health Trust
2. Pedestrian Safety Improvements in Pinole, Including Introduction of Pilot Program Concepts in Downtown/Old Town Area
9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.
A. Approve the Minutes of the Regular City Council Meeting on October 15, 2024.
B. Receive the October 12, 2024 – November 15, 2024 List of Warrants in the Amount of $1,858,211.73, the October 25, 2024 Payroll in the Amount of $522,683.51, and the November 8, 2024 Payroll in the Amount of $528,953.80.
C. FY 2024/25 First Quarter Financial Report Action: Receive Report (Markisha Guillory) D. FY 2024/25 First Quarter Investment Report Action: Receive Report (Markisha Guillory) E. FY 2023/24 Development Impact Fee Report (AB 1600) Action: Adopt Resolution Per Staff Recommendation (Markisha Guillory)
F. Receive an update on the restructured and relaunched Pinole Energy Enhancement Rebate (PEER) program Action: Receive Report (Lilly Whalen, Kapil Amin) G. Adopt a resolution authorizing acceptance of California Energy Commission grant funds in the amount of $700,000 for the Local Government Building Decarbonization Challenge Action:
Adopt Resolution per Staff Recommendation (Lilly Whalen, Kapil Amin) H. Public Convenience Necessity Finding for Sprouts Farmers Market at 1300 Pinole Valley Road Action: Adopt Resolution per Staff Recommendation (David Hanham) I. Daylighting Law Assembly Bill (AB) 413 - For intersections and crosswalks Action: Receive Report (Faby Guillen)
J. 2024 Engineering and Traffic Speed Survey Report Action: Adopt Resolution per Staff Recommendation (Faby Guillen)
10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the
City Council
Agenda - November 19, 2024
communication on the record prior to the start of the Public Hearing.
A. First Read of Pinole Municipal Code and Specific Plan Amendments related to Housing Element Programs No. 10, 12 and 15, and Regulatory Consistency Action: Conduct Public Hearing and Waive First Reading of Ordinance (Justin Shiu, David Hanham)
11. OLD BUSINESS
None
12. NEW BUSINESS
A. Review Updated Development Impact Fee Nexus Study and Recommended Fee Structure in Accordance with AB 1600 Action: Review Report and Schedule Public Hearing per Staff Recommendation (David Hanham)
13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6 Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
14. ADJOURNMENT to the Regular City Council Meeting of December 3, 2024 in Remembrance of Amber Swartz.
I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. _______________________
Heather Bell, CMC
City Clerk
POSTED: Thursday, November 14, 2024 at 4:45 pm
CITY COUNCIL
REPORT 7.B.1.
DATE: NOVEMBER 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
KELCEY YOUNG, CITY MANAGER
SUBJECT: APPOINTMENT OF TWO COUNCILMEMBERS TO SERVE ON AN AD-HOC
DOWNTOWN PEDESTRIAN IMPROVEMENTS SUBCOMMITTEE
RECOMMENDATION
Staff recommends the Council appoint two Councilmembers to serve on an Ad-Hoc Downtown Pedestrian Improvements Subcommittee
BACKGROUND
The City of Pinole is evaluating three distinct pilot initiatives to improve pedestrian safety and enhance Old Town Pinole (downtown) environment. The first, the Creative Crosswalks Pilot Program, seeks to increase pedestrian visibility and create a more engaging streetscape by transforming downtown crosswalks into public art. Inspired by successful programs in other California cities, this initiative will serve as a platform for community building by inviting local artists, organizations, businesses, and residents to participate in the creative process, ultimately strengthening community pride and identity.
In addition to the Creative Crosswalks, the City is considering two other pedestrian safety measures: a restriction on right turns on red on San Pablo Avenue in the Old Town areaand designating the "pork chop" right turn at San Pablo Avenue and Tennent Avenue as a bus-only turn. These pilot efforts are expected to enhance pedestrian safety and traffic flow in the downtown corridor.
REVIEW AND ANALYSIS
The Ad-Hoc Downtown Pedestrian Improvements Subcommittee, composed of two Councilmembers appointed by the City Council, will provide oversight and guidance on these three distinct pilot initiatives. The Subcommittee’s responsibilities would include:
1. Creative Crosswalks Program Design: Leading the development of the Creative Crosswalks Pilot Program by establishing design standards for visibility, durability, and aesthetics; ensuring compliance with state and local safety regulations; creating a selection process for artist and community engagement; and setting maintenance standards while identifying potential sponsorships and partnerships to support funding and upkeep. Program design will be reviewed by the Council at a future meeting.
2. Right Turn on Red Evaluation: Assessing downtown intersections for the feasibility and impact of restricting right turns on red to improve pedestrian safety on a pilot basis,
with proposed recommendations to be considered by the Council at a future meeting.
3. Bus-Only Turn Designation: Evaluating the pork chop island at San Pablo Avenue and Tennent Avenue for a potential bus-only turn designation to improve traffic flow and pedestrian safety, with recommendations for Council review.
Following Subcommittee recommendations, Staff will return with a comprehensive report and recommendations for full Council approval at a future meeting in early 2025.
Following the implementation of the pilots, data will be gathered and reviewed to evaluate the effectiveness of each concept. The results will guide decisions on whether similar approaches could be implemented elsewhere in the city to further enhance pedestrian safety and traffic management.
FISCAL IMPACT
There is no fiscal impact associated with these appointments.
ATTACHMENTS
None
Pinole City Council Regular Meeting
Minutes – October 15, 2024
CITY COUNCIL MEETING
MINUTES
October 15, 2024
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Toms called the Regular Meeting of the City Council to order at 5:00 p.m. and led the Pledge of Allegiance.
2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.
3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.
Code § 87105.
A. COUNCILMEMBERS PRESENT
Maureen Toms, Mayor
Cameron Sasai, Mayor Pro Tem
Norma Martinez-Rubin, Council Member
Devin Murphy, Council Member*
Anthony Tave, Council Member
*Arrived after Roll Call
B. STAFF PRESENT
Kelcey Young, City Manager
Heather Bell, City Clerk
Eric Casher, City Attorney
Sanjay Mishra, Public Works Director
Lilly Whalen, Community Development Director
David Hanham Planning Manager
Andrea Dwyer, Community Services Director
Sarrah Patton, Code Enforcement Officer I
Kapil Amin, Sustainability Fellow
Roxane Stone, Deputy City Clerk
Pinole City Council Regular Meeting
Minutes – October 15, 2024
City Clerk Heather Bell announced the agenda had been posted on October 11, 2024, at 3:15 p.m. with all legally required written notices. No comments had been received in advance of the meeting.
Following an inquiry, the Council reported there were no conflicts with any items on the agenda.
4. CONVENE TO A CLOSED SESSION:
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.
A. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code §54957.6
Agency designated representatives: City Manager Kelcey Young, City Attorney Eric Casher, Human Resources Director Stacy Shell and Finance Director Markisha Guillory
Employee organization: AFSCME Local 1, AFSCME Local 512 and the Management Compensation Plan (MCP)
PUBLIC COMMENTS OPENED
Deputy City Clerk Roxane Stone reported there were no comments from the public.
PUBLIC COMMENTS CLOSED
5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 6:09 p.m., Mayor Toms reconvened the meeting into open session and reported there was no report from the Closed Session.
6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.
Mary Horton, former Mayor of the City of Pinole, thanked the Public Works Department for maintaining roads and parks and restriping the streets making the City safer and improving its appearance. She reminded everyone of the upcoming holiday season and urged everyone to Shop Pinole to fortify the community and she highlighted one of the local businesses she patronized, Staples. She suggested there was no need to shop elsewhere since Pinole had it all, and there was a need to support City services and the passage of Measure I. She also urged everyone to get out and vote.
William Horton suggested there was an apparent error in the argument against Measure I in the ballot book, which issue he had raised in May 2024 with the City Attorney. He stated he had already voted and supported Measure I since it would fund police, fire and streets.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Mr. Horton explained that funds from Measure I would go to the City of Pinole and not the state or federal government. While he acknowledged some large ticket items may cost more, groceries and prescriptions would not be taxed, although that was not clear in the ballot measure arguments. With the passage of Measure I, shoppers visiting Pinole would contribute sales taxes for the wear and tear on roads, and supporting Measure I would help to support the daily quality of life in Pinole. Voters were able to vote by mail and submit their ballots at a drop box location at City Hall. He urged voters to support Measure I.
Rafael Menis, speaking in his private capacity, echoed the comments of the prior speaker in praise of Measure I since the City needed the funds the measure would generate to fill ongoing expenses and since sales taxes were the most broadly accepted tax at the present time. He suggested the City should fund what the City needed through paying for it, not necessarily through bond measures or letting things decay and defer maintenance, but through a willingness to tax themselves as a community to pay for things everyone all collectively agreed they desired, such as police, fire and roads and things the City would be less able to do if the measure failed. He urged everyone registered to vote in the City of Pinole to support Measure I.
Mr. Menis also highlighted the positivity data for COVID-19, which rate had decreased slightly for the state overall, but COVID-19 was still out there and he encouraged everyone to get their booster shots if vaccinated or get vaccinated if not already. He also requested the support of the community in his seeking the office of City Treasurer and suggested the office would benefit the City more if they were to create better transparency with the City’s finances accessible to the public and help the community to hold the City accountable. He highlighted his personal experience and background that qualified him for the position and reported he had received support from the Contra Costa and California Democratic Parties and the International Association of Firefighters. Registration to vote was open now through October 21, 2024 with provisional ballots able to be cast after that. He urged everyone to cast their vote in November and appreciated a vote for City Treasurer.
7. REPORTS & COMMUNICATIONS
A. Mayor Report
1. Announcements:
Mayor Toms reported she had participated in the Coastal Clean-Up and recognized all volunteers and staff who participated in the event; presented a key to the City of Pinole to the band Green Day on September 22, 2024; attended the East Bay Wildfire Coalition meeting and briefed the City Council on the discussions and a presentation from the East Bay Regional Park District (EBRPD); attended a League of California Cities East Bay Division meeting where an update on legislation and propositions was provided; and attended National Night Out. She thanked staff for preparing for the event that had been well attended and with the community thankful for this annual event. She added that she had attended the Mayors’ Conference and briefed the City Council on the discussions with the EBRPD about its fire reduction practices, and thanked law enforcement for hosting Bike the Bridges with one of the routes through the City of Pinole, with the event a traditional law enforcement support of Special Olympics. She had also participated in the ride and raised some money.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Mayor Toms had also participated in Coffee with a Cop in Old Town Pinole and attended a WestCAT meeting with discussion of Measure R funds to be deployed for equipment in the area.
In addition, she attended the dedication ceremony for Bob Ramos and Rich Voisey at Fire Station 74 and thanked staff for their hard work on putting the event together.
B. Mayoral & Council Appointments
1. Appointment of a Representative and Alternate to serve on the Green Empowerment Zone Board of Directors
Mayor Toms summarized the October 15, 2024 staff report and volunteered to serve as the Representative to the Green Empowerment Zone Board of Directors since she had served in similar positions as part of her day job. She had experience with all of the northern waterfront area and some of the Green Empowerment Zone businesses that would benefit from the Green Empowerment Zone and the appointment would not conflict with her day job. She asked whether any other Council member was interested in serving as the Representative or Alternate.
Council member Murphy expressed the willingness to serve on the Green Zone Empowerment Zone Board of Directors. He had participated in some early meetings on the topic, at which time there had been a push to include some of the smaller cities including the City of Pinole. He hoped to also officially approve the City’s role in the Green Empowerment Zone.
Mayor Pro Tem Sasai advised he would be unable to participate given he was unable to attend the scheduled meeting dates for Board of Directors meetings.
ACTION: Motion by Mayor Toms/Council member Martinez-Rubin to appoint Mayor Toms as the Representative and Council member Murphy as the Alternate to serve on the Green Empowerment Zone Board of Directors.
Vote: Failed 2-3
Ayes: Toms, Martinez-Rubin
Noes: Sasai, Murphy, Tave
Abstain: None
Absent: None
ACTION: Motion by Council member Murphy/Mayor Pro Tem Sasai to appoint Council member Murphy as the Representative and Mayor Toms as the Alternate to serve on the Green Empowerment Zone Board of Directors.
Vote: Passed 3-2
Ayes: Sasai, Murphy, Tave
Noes: Toms, Martinez-Rubin
Abstain: None
Absent: None
C. City Council Committee Reports & Communications
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Mayor Pro Tem Sasai wished everyone a Happy Filipino History Month, the time when the FilipinoAmerican contributions in the United States were recognized. He noted the City would acknowledge Filipino History Month for the second time in its history at this meeting. He recognized those who had contributed to the City and made history including former City Attorney Benjamin Reyes and current City Attorney Eric Casher. He was proud to be part of that strong legacy.
Mayor Pro Tem Sasai added he had been invited by the White House to attend the Filipino History Month event in Washington D.C. and was thrilled to represent the City of Pinole at the event. He also reported he had attended the WestCAT Board of Directors meeting and briefed the City Council on the items on the meeting agenda, and the Contra Costa County Fire Protection District (CCCFPD) Blood Drive event and dedication ceremony for Captains Ramos and Voisey, thanking the CCCFPD for the coordination of the event and the City Council and staff for making the event happen.
Mayor Pro Tem Sasai also reported October 17, 2024 was the date when the City’s new Safe Storage of Firearms Ordinance would go into effect. He thanked the City Manager’s Office for its role in getting information out to the public. He referenced a mass shooting that had occurred in the State of Georgia on September 5, 2024. He noted the State of Georgia had very lax firearms regulations with no safe firearms mandates. The student who was the shooter had gained access to his father’s firearm, which had sparked a national dialogue of safe storage of firearms. He was proud of the City Council for its unanimous support for the City’s ordinance and he was proud to be part of a city that was proactive and not waiting for the next tragedy to happen before action was taken. He otherwise urged everyone to exercise their right and register to vote.
Council member Martinez-Rubin reported she had attended the League of California Cities East Bay Division meeting and briefed the City Council on the discussions; encouraged registered voters to vote in the November election and be an informed voter and become familiar with all candidates to the extent possible by visiting candidate websites and view their voting records.
She had attended a webinar presented and co-sponsored by the League of California Cities East Bay Division and the staff of the Bay Conservation and Development Commission (BCDC) with an informational update on BCDC’s creation of guidelines for cities to use in preparation of a Regional Shoreline Adaptation Plan, which she highlighted. She had also attended a local event at Fernandez Park sponsored and organized with assistance from the Community Services Department for the Peach’d Pink Project, an educational and informational advocacy project spearheaded by local resident Keisha Stephney, a survivor of triple-negative breast cancer.
Additionally, she had attended the dedication of Fire Station 74 for Captains Ramos and Voisey, and the Blood Drive and collection of blood marrow donors on the same date. She thanked everyone who participated in the event and looked forward to continued participation by residents of Pinole.
Council member Murphy honored LGBTQ+ History Month and commented on the number of celebrations and proclamations during the month of October. He recognized former Council member Steve Tilton, the first LGBTQ+ elected Council member for the City of Pinole. He also referenced Senate Bill (SB) 272 related to sea level rise: planning and adaptation and detailed the requirements of the legislation and how the community could participate and remain engaged, with the public able to provide comments on any piece of the BCDC plan by October 18, 2024.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Council member Murphy reported he had been able to travel to Washington D.C. and represent Marin Clean Energy (MCE) at the National Community Choice Aggregation (CCA) Conference, and briefed the City Council on the discussions and efforts to seek grant opportunities through MCE that supported Pinole residents and the work of the National Coalition and other groups across different states to enhance transmission and distribution grid resilience, deploy new technologies at scale and develop local renewable resources. He emphasized the importance of working in partnership with industry leaders to make this possible. He thanked the staff at MCE for ensuring this was a priority and for its continued work to think outside the box and provide better customer service. He was honored to have represented the City of Pinole and MCE at the conference.
Council member Murphy also took the opportunity to recognize October 14, 2024 as Indigenous Peoples Day, highlighted its history and the land acknowledgment on the City Council meeting agenda and emphasized as a Council member he was committed to advocating for the rights of indigenous people to access health care, education and protecting sacred lands.
D. Council Requests for Future Agenda Items
Mayor Pro Tem Sasai offered a motion, seconded by Council member Murphy to consider a resolution drafted by staff expressing strong support and interest in Tesla Electric Vehicle Supercharging Stations in the City of Pinole, with the letter to the appropriate staff at Tesla Motors with a copy of the resolution.
In response to the Mayor, Mayor Pro Tem Sasai clarified he wanted staff to draft a resolution and bring it back to the City Council for consideration with no certain time requirement on his end, to be up to the Mayor and City Manager to determine. He had general interest in having the equipment in the City of Pinole with a copy of the resolution to be sent to the appropriate staff members at Tesla Motors.
Council member Martinez-Rubin understood there could be other manufacturers and she would like to see a discussion of different options, rather than identify a specific manufacturer.
Mayor Pro Tem Sasai suggested that could be discussed when the item returned.
City Manager Kelcey Young understood the direction was for staff to draft a resolution and then draft a letter reaching out to Tesla Motors. She suggested staff draft a resolution that could be utilized for any other company that may have superchargers that could be discussed when the item came back, at which time the City Council could consider any other company the City Council may be interested.
Mayor Pro Tem Sasai explained the intent was for the draft resolution to be Tesla Motors only at this time, but when the item returned to the City Council, he would be happy to entertain that option as well. He noted there were other vehicles in the state that could use the Tesla Superchargers.
Council member Martinez-Rubin recognized that was so, but by creating the resolution the City would be furthering that avenue when there could be other options the City Council may be able to pursue.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Mayor Pro Tem Sasai was again open to other options when the item returned for discussion. At this time, Council member Tave was recognized as the second to the motion.
ACTION: Motion by Mayor Pro Tem Sasai/Council member Tave to consider a resolution drafted by staff expressing strong support and interest in Tesla Electric Vehicle Supercharging Stations in the City of Pinole, with the letter to the appropriate staff at Tesla Motors and with a copy of the resolution.
Vote: Passed 3-2
Ayes: Sasai, Murphy, Tave
Noes: Toms, Martinez-Rubin
Abstain: None
Absent: None
Mayor Toms explained why she had voted no on the request. Staff was currently going through implementation of the Climate Action Plan (CAP) and the request would divert focus from the plan.
E. City Manager Report / Department Staff
City Manager Young reported the Coastal Clean-Up event had been a great event and she managed to personally bring in over 60 pounds of trash and had purchased $93 worth of coffee.
She thanked the community for its representation during the event. She also provided an update on the Police Chief Recruitment process and reported on October 18, 2024 all applications were required to be submitted to allow review of the applicants and start the interview process.
Interviews for the semi-finalists had been scheduled for October 25, 2024, which involved multiple panels and once that process was complete bios of the candidates would be published with the finalists invited to a Meet and Greet scheduled for November 7, 2024, at which time a community panel would be present. The following date she would interview the finalists so a final decision could be made. More information would be available on social media. She also clarified a Facebook post that had been posted this date had implied there were two finalists with outdated verbiage. This post had been updated but anyone with questions were asked to contact her.
City Manager Young also reported that Public Works Director Sanjay Mishra had accepted another position, this was his final City Council meeting and she thanked him for his service to the City of Pinole. The recruitment process for the position of Public Works Director had already started with more information to be provided in the coming week. Anyone with questions was asked to reach out to her or the Human Resources Department.
F. City Attorney Report: None
PUBLIC COMMENTS OPENED (Items 7D through 7F)
Deputy City Clerk Stone reported there were no comments from the public.
PUBLIC COMMENTS CLOSED
8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
Pinole City Council Regular Meeting
Minutes – October 15, 2024
A. Proclamations
1. Indigenous Peoples Day
The City Council read into the record a proclamation recognizing October 14, 2024 as Indigenous Peoples Day and presented the proclamation to Sophia Lopez, representing the Native American Student Union (NASU) and Secretary for Friends Speech and Debate at Pinole Valley High School, who thanked the City Council for the proclamation, a tradition she hoped would be upheld.
She was thankful she had been able to advocate along with her teacher Michele Lamons-Raiford for this recognition. She explained that both groups were happy with the opportunities to celebrate the history, culture and continued contributions of the indigenous communities in Pinole. She also thanked the student members who played a role in advocating for their recognition but who were unable to attend the meeting due to prior commitments. She again thanked the City Council for sharing the proclamation with Pinole Valley High School and for believing, seeing and hearing students’ stories.
2. Rosh Hashanah
The City Council read into the record a proclamation recognizing October 2-4, 2024 as Rosh Hashanah.
3. Breast Cancer Awareness Month
The City Council read into the record a proclamation recognizing the month of October 2024 as Breast Cancer Awareness Month with the proclamation presented to Debbie Pitchford, a former City employee who was honored to accept the proclamation on behalf of the Pinole Police Department. As a two-time breast cancer survivor, she emphasized the importance of awareness, early detection, intervention, mammograms and self-examinations. She was proud of the Pinole Police Department’s participation in the Pink Patch Program community outreach, and added that the Pinole Police Department sold pink patches for $10 during the month of October to promote breast cancer awareness, with 100 percent of the proceeds going back to the program to help support cancer research and education.
Mayor Toms reported more information on the Pink Patch Program was available on the City website and social media.
4. LGBTQ+ History Month
The City Council read into the record a proclamation recognizing the month of October as LGBTQ+ History Month, which was presented to Council member Murphy.
5. Filipino History Month
The City Council read into the record a proclamation recognizing the month of October as Filipino History Month, which was presented to City Attorney Eric Casher.
6. Code Enforcement Officer Week
Pinole City Council Regular Meeting
Minutes – October 15, 2024
The City Council read into the record a proclamation recognizing October 7-11, 2024 as Code Enforcement Officer Week, which was presented to Sarrah Patton, Code Enforcement Officer I.
PUBLIC COMMENTS OPENED (Item 8A)
Mary Horton commented that when she was a City Council member in the 1990s, the City of Pinole and the Hupa Indian Tribe had become Sister Tribal Nations in 1992, an effort that had been spearheaded by former Mayor Ann Williams. A relationship with some Native Americans in Northern California had already been developed and should not be forgotten. She commented at one time the Hupa Tribe had a seal on the Welcome to Pinole sign, which should not be forgotten and should be explored and developed for future Indigenous Peoples Day recognitions.
Anthony Vossbrink echoed the comments from the previous speaker. He also echoed the positive comments from the City Council regarding the Indigenous Peoples Day proclamation and stated he had previously requested that credence be given the Ohlone and Indigenous Peoples beyond the land acknowledgement statement that was read into the record at each City Council meeting.
He asked what the City of Pinole had done to promote the history of American Indians, specifically the indigenous culture of the Ohlone people. He noted the City of Berkeley recently dedicated a park in recognition of the Ohlone and other cities in Contra Costa County and in the Bay Area had designated parks, trails and schools in recognition of the Ohlone, whereas the City of Pinole had done nothing. He suggested it was time for the City of Pinole to do more than preach empty words and dedicate a City park or trail to the Ohlone people, particularly with the buildout of the trail behind the caretaker’s home, which project he would like to have detailed. He asked that that trail be renamed in recognition of the Ohlone people. He also understood a City Council AdHoc Committee was working on updates and he asked for more information in that regard.
Mayor Pro Tem Sasai clarified in response to the public comment that he and Council member Martinez-Rubin served on the Ad-Hoc Memorials Committee, were working with high school student leaders, and been in communication with the leadership of the Ohlone Tribe to seek locations to rename a facility or park in the City of Pinole, which required a specific process.
Council member Martinez-Rubin confirmed the Ad-Hoc Memorials Committee recognized there was some interest in having some of the representatives from the indigenous groups present their interest in having locations named in honor of the Ohlone Tribe, and as the Mayor Pro Tem mentioned they were going through the process required to determine an acceptable site.
PUBLIC COMMENTS CLOSED
B. Presentations
1. Community Development Department Update
Community Development Director Lilly Whalen provided an extensive PowerPoint presentation on the Community Development Department activities over the past fiscal year, which highlighted the staff in the Department (some of whom were introduced as being present in the audience or via Zoom) and the use of various contracts for plan check services, inspections, code enforcement and economic development services as needed. She also highlighted the new Modern Online Permit Tracking Project, which was a team effort with the Finance and Public Works Departments.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Community Development Director Whalen highlighted the Building Department trends for the Building Division, Fiscal Year (FY) 2023/24 top five most popular permit types, total permits issued, total project valuation and fees collected, and development projects under construction including updates provided on Vista Woods Apartments, Valor Village Apartments and Appian Village Condos, projects completed in FY 2023/24 and upcoming projects in FY 2024/25. The variety of permits issued by the Planning Division and FY 2023/24 projects and upcoming FY 2024/25 projects for the Planning Division included Housing Element Implementation amongst other projects. An update was provided on the status of entitled projects including Pinole Vista Apartments, BCRE Mixed Use and Pinole Shores II along with an overview of key achievements in sustainability, grants and community engagement and FY 2024/25 upcoming sustainability projects.
An overview of the Code Enforcement Division was presented along with details on closed enforcement code cases by type for FY 2023/24. The status of the 2024 weed abatement season enforcement activities along with an update on Code Enforcement Division Projects for FY 2023/24 and upcoming for FY 2024/25 was also provided.
Further, an overview of the Affordable Housing Division was provided with the housing stock by the numbers including existing, planned, and total anticipated in the City of Pinole by 2030.
Annual affordable housing monitoring and FY 2023/24 projects and FY 2024/25 upcoming projects for the division were also identified. And an overview was provided on the Economic Development Division, including the implementation of the Five-Year Economic Development Strategy which began in July 2023 and FY 2023/24 achievements and upcoming FY 2024/25 projects.
Responding to questions from the City Council, Community Development Director Whalen, Planning Manager David Hanham and Code Enforcement Officer I Sarrah Patton, clarified:
• The appreciation for the creation of the City marketing brochure that highlighted the City of Pinole. (Mayor Pro Tem Sasai)
• Staff had touched base with the new property owners of the Tara Hills Safeway about the potential redevelopment of the property prior to the lapse of entitlements in June 2023, with staff touching base with the property owners at least once a month. There were plans to meet and go over current plans and the property owner had expressed a desire to retain a grocery store at the site. (Mayor Pro Tem Sasai)
• The work to create the City marketing brochure in advance of staff’s attendance at the International Council of Shopping Centers (ICSC) Conference. Staff also scheduled meetings with many different businesses that may be a good fit for the City of Pinole or know about Pinole. In the next quarterly report, a summary of those interactions could be provided to identify who staff had reached out to. (Mayor Pro Tem Sasai) • The Pinole Police Department had an additional body camera with the Code Enforcement Division paying an annual fee (a little over $1,000) for the equipment. The original genesis for obtaining the equipment for the Code Enforcement Division had been staff safety in the field. There was a suggestion that staff wear a body camera which had been successful for staff and the community and provided transparency and accountability.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
• The body camera would be turned on once the Code Enforcement Officer exited the vehicle. Once the Code Enforcement Officer reentered the vehicle and left the site, the body camera would be disengaged. The footage/video for the body camera would be preserved in the cloud for a period of time, possibly forever, with the Code Enforcement Division piggy-backing off of Police Department policies and with the actual time to preserve the footage to be clarified by the Pinole Police Department. (Mayor Pro Tem Sasai)
• Acknowledged praise for the Community Development Director’s leadership and making the culture of the Department change and evolve, and when residents walked into City Hall the Community Development Department was one of the first introductions to City Hall and most staff made residents feel comfortable. It was also pointed out that the new permit tracking system had resulted in City Hall providing high service delivery. (Murphy) • Staff was working to implement the Housing Element that had been divided into three different phases of Zoning Ordinance modifications that were not necessarily related to additional growth in the City but involved objective design standards, as an example.
Presently, staff had not scheduled a comprehensive look at the Zoning Ordinance, which may be needed in the next few years, including an update to the General Plan. Along with the implementation of the Housing Element, staff was also working on updates to the Safety Element and creating an Environmental Justice Element. (Murphy) • Acknowledged the City of Pinole may not be getting all it was due in terms of rental units in the City given the City’s current requirement for any property owner renting out a unit in Pinole to obtain an annual business license, have the unit inspected by the Building Division every three years and obtain a Certificate of Compliance for the inspection. The City currently did not have a good system for tracking rental units and staff was trying to use the technology as part of the new permitting system to see if that would work as a rental registry. Staff was exploring different options for rental registry tracking from different companies and had quotes on costs. (Murphy)
• Staff hoped to work with Partnership for the Bay’s Future (a collaborative effort to produce and preserve affordable homes and protect tenants, and ensure that the Bay Area remains a diverse place where everyone thrives) and be able to consider a rental registry and implement software that would help the City get a handle on its rental stock, track local eviction and identify what rental units were being rented, which the current permitting software was unable to do. There could be possible changes in the future on how people registered their rental units and how the public could verify that information. (Murphy) • Identified the rate of code enforcement cases closed for commercial and residential properties for FY 2023/24, with most of the complaints for residential versus commercial properties as shown in the PowerPoint presentation. Clarified any code enforcement complaints from the public could be submitted online anonymously via the portal on the City website. Staff did not actively seek code enforcement cases and all cases were complaint driven. (Murphy)
Pinole City Council Regular Meeting
Minutes – October 15, 2024
• Staff hosted an Economic Development Summit for the first time this year and the next step in the process would follow the Economic Development Strategy with no date for the next step yet identified. (Murphy)
• The developer for the Appian Village Condos was not yet ready to announce information when applications for the units would be accepted since the developer was still finalizing the affordability plan and receiving approvals from the state. Information would be provided when available. Acknowledged a recommendation for information to be provided to the public on the affordability terms of the units, with staff noting the affordability changed annually in conjunction with the Area Median Income (AMI). Explained the affordability categories were Moderate Incomes and depending on the household size, earn 80 to 20 percent of the AMI in Contra Costa County for this current year. Low Income was 80 percent and under, Very-Low Income 50 percent and under, Extremely-Low Income 30 percent and under and Above Income over 120 percent. There was a section on the City’s new website for affordable housing and staff would check to ensure it included the tables that were updated annually, which would be a good resource for members of the community. (Martinez-Rubin)
• The City had an Inclusionary Housing Ordinance that required rental properties to dedicate 15 percent of the units to Low and Very-Low Incomes, with a breakdown in that calculation.
For ownership properties, the affordability must be at the Moderate-Income level which was why the Appian Village Condos were special since the City had been able to negotiate with the developer who would provide eight Low Income ownership units. There were also some additional affordability for senior housing. (Martinez-Rubin) • Handouts/flyer samples that had been provided on the Building Division permit requirements were not yet available on-line but should be, and acknowledged while the flyers had not yet been translated into different languages, they should be. (MartinezRubin) • As to how many code enforcement cases involved repeat cases, acknowledged the City had some repeat code enforcement offenders from prior years and in some instances some progress had been made and then there had been a lapse or there had been neighborhoods where neighbors were very aware of each other’s activities with a little bit of warring going on in some cases where there were repeat complaints; however that was not reflective of the majority of the caseload for the Code Enforcement Officer. Education and information were the most powerful tool to be provided to the community in that regard, and in some cases the Code Enforcement Officer had offered a community event to provide an opportunity for residents to learn about the Pinole Municipal Code (PMC). (Tave)
• Some of the repeat cases involved weed abatement. Pursuant to the PMC, if there was a new complaint for the same violation within the same calendar year, the code enforcement action would pick up where it left off. If it had been more than a calendar year the process would start over again. Staff liked to give the benefit of the doubt whenever possible if not an egregious reoccurrence and in that case, staff would start with a courtesy notice. (Tave)
Pinole City Council Regular Meeting
Minutes – October 15, 2024
• There was an appeal process for any Code Enforcement case. Staff had also developed relationships with the Pinole Rotary Club and local churches, as examples, to allow reaching out to persons directly on a case-by-case basis, if the vulnerable population was unable to conduct required weed abatement, as an example. (Tave) • Staff was researching Rental Registry software that may help to identify abandoned or vacant homes. Staff had noticed the number of vacant or abandoned properties in Pinole over the past few years, which had become an attractive nuisance and was a condition that may invite property crime or other crimes. A Policy Fellow as part of Partnership for the Bay’s Future would work with community-based organizations to buy up those properties, rehab them with modern efficiencies such as energy efficiencies, and sell them to first-time homebuyers. The first step was to have additional tools to gather the data where homes were not being utilized in the City. (Tave) • The 7-Eleven development on Appian Way was at the end of the development process and the project had been seriously delayed due to issues with PG&E. The property had a final inspection this date with the Community Development Department and was due for a final inspection from the Public Works Department in the next couple of weeks and should open by the end of the month. (Mayor Toms)
• Acknowledged there had been complaints about weed abatement for the same properties and a request that those properties be processed quicker, with clarification again that if the complaint occurred in the same calendar year, code enforcement would start where it had left off, which would accelerate the compliance period. Staff was also working with the City Attorney’s Office to identify other options that could be used in the future to address weed abatement. In the next year, staff may consider a list of properties that could be presented to the City Council to authorize abatement through a public hearing process and other required actions to require abatement when there had been no response from the property owner. (Mayor Toms)
• Acknowledged there was also a process for weed abatement code enforcement through the CCCFPD. (Mayor Toms)
PUBLIC COMMENTS OPENED
Anthony Vossbrink noted that former Mayor Vincent Salimi had recommended the Community Development Department consider a Business Development staff person to seek out and/or encourage more retail businesses to locate in Pinole. He asked whether that had ever been discussed in more detail. As an example, there were different opportunities the City had missed including the loss of American Tire Company to the City of Hercules. He suggested the City could have entertained interest in vacant properties along San Pablo Avenue or other sites. He also suggested Pinole lost potential businesses to other neighboring communities that should be investigated in more detail. He asked whether the City worked with Caltrans on weed abatement and trash removal on Caltrans property given that one side of the freeway had been addressed from time to time, whereas the other side was rarely cleaned. He asked whether or not staff had a point person to follow-up with Caltrans for maintenance issues and he provided more examples for needed maintenance, trash removal and light outages along the freeway and freeway onramps.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
PUBLIC COMMENTS CLOSED
In response to the public comment, Community Development Director Whalen advised a Business Concierge staff member would be assigned to help with business retention, expansion and attraction as part of the Economic Development Strategy, but that person had not been hired to-date.
Mayor Toms added the Caltrans website included a complaint portal. She had used the portal in the past and shared it with a number of people. The public may use the portal to issue complaints about litter and weeds. She often copied Assemblymember Buffy Wicks’ Office about complaints or requests since she had also requested that Caltrans install K-rails, not just where the freeway went over Pinole Valley Road but extended to where the on- and off-ramps were located to prevent trash from collecting within the right-of-way (ROW) and allow Caltrans to mechanically clean preventing the trash from blowing over and onto the slopes.
Mayor Toms reported that Caltrans had committed to trash capture fencing over the creek since the trash went into the creek, but that was where Caltrans had limited it and the agency would not consider the on- and off-ramps. If the public wanted to pursue that she would encourage them to contact Assemblymember Wicks Office.
9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.
A. Approve the Minutes of the Regular City Council Meeting on September 17, 2024.
B. Receive the September 14, 2024 – October 11, 2024 List of Warrants in the Amount of $992,386.91 and the October 11, 2024 Payroll in the Amount of $529,375.78.
C. CalPERS Fixed Medical Premium Rates. Action: Adopt Resolution per Staff Recommendation (Stacy Shell, Charlene Davis)
D. Adopt a Resolution to Authorize the City to Join PRISM. Action: Adopt Resolution per Staff Recommendation (Stacy Shell)
E. Second Reading and Adoption of Ordinance Amending Chapter 2.08.010 “Councilmembers’ Salaries” of the Pinole Municipal Code. Action: Conduct Second Reading and Adopt an Ordinance Amending Chapter 2.08.010 “Councilmembers’ Salaries” of the Pinole Municipal Code (Eric Casher) F. Adopt a Resolution Authorizing the City of Pinole to Participate in the Green Empowerment Zone for the Northern Waterfront Area of Contra Costa County.
Action: Adopt Resolution per Staff Recommendation (Lilly Whalen)
Pinole City Council Regular Meeting
Minutes – October 15, 2024
G. Resolution of the City Council of Pinole, Placing Liens on Properties Situated in the City of Pinole, County of Contra Costa, State of California, More Particularly Described as Unpaid Waste Collection Charges from an Administrative Hearing Conducted October 3, 2024. Action: Adopt a Resolution per Staff Recommendation (Roxane Stone)
H. Approve the Purchase of Equipment (Brush Chipper) for Public Works. Action:
Adopt Resolution per Staff Recommendation. (Joseph Bingaman, Sanjay Mishra)
I. Authorize the City Manager to Execute the Purchase of Staff Vehicles for Community Development and Community Services Department. Action: Adopt Resolution per Staff Recommendation (Joseph Bingaman, Sanjay Mishra) J. Approve Amended Procurement Policy to Authorize City Manager to Accept Donations and Grants up to $45.000. Action: Adopt Resolution per Staff Recommendation (Kelcey Young)
Council member Martinez-Rubin requested that Item 9E be removed from the Consent Calendar for discussion.
Mayor Pro Tem Sasai requested that Item 9J be removed from the Consent Calendar for discussion.
PUBLIC COMMENTS OPENED
Rafael Menis referenced Item 9B, and noted a member of the community had seen people drawing water from the Senior Center and were curious whether that had impacted the City’s cost from the East Bay Municipal Utility District (EBMUD). Having reviewed the information and cross comparing the warrants from September 16, 2023, which had two separate entries for the Senior Center (as reflected on Page 37 of 272 of that meeting packet, which had added up to about $1,650) compared to the most recent cost in one instance for the Senior Center which totaled $2,123.74 (as reflected on Page 41 of 221 of the October 15, 2024 meeting packet), he asked why the Senior Center had gone from two separate line items on earlier warrants to one line item for EBMUD in the current warrants, and whether unauthorized withdrawals of water from the Senior Center could account for the 32 percent increase in the cost of water over a year, assuming costs were directly comparable. He also referenced Item 9E and continued to suggest the approval of Item 9E was an incorrect course of action to take given the City was asking for sales tax measure approval and given the fiscal challenges the City would be facing in the near and immediate future. He suggested an iterated approach of increasing the Council member salaries would be more palatable to the public than simply increasing it to the maximum amount permitted by law.
Irma Ruport referenced Item 9J, and understood that while the amendment to the Procurement Policy would alleviate some tedious work for staff and reduce City Council review, as a long-time member of the community there were reasons why donations or grants should come before the City Council for approval since some Council members were taking them and it had not been monitored by former City Managers.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Ms. Ruport wanted assurance with a policy like the Procurement Policy that it would not consume significant staff time before the City Council, although she was aware there had to be accountability. She asked whether the Procurement Policy purchasing, which had internal controls, should be addressed since it may be applied to the donations and goods offered to the City. She found the internal controls could be a solution for not having to come to the City Council for approval but it would not provide transparency or accountability for residents/taxpayers. She also noted that Page 6 of the Procurement Policy gave the City Manager approval for donation and grant acceptance, to be recorded in the City’s financial system of record. She recommended that a system be considered to provide transparency to make the public aware of where the donations or gifts were going.
Ms. Ruport also referenced Appendix A, as shown on Page 47 of the Procurement Policy, and commented she had concerns on the types of purchases, costs, approval, documentation and procurement method for $45,000 or less, since the procurement method was informal solicitation and bidding, which could be almost anything and some of the cost and the procurement method could be more detailed and monitored to ensure that whoever was informally bidding was legitimate. She emphasized the need to be accountable and transparent to taxpayers and that the donations and gifts were for the taxpayers and not a certain few.
PUBLIC COMMENTS CLOSED
Mayor Pro Tem Sasai also spoke to Item 9J, and thanked the City Manager for bringing the item back including one of the amendments to the Procurement Policy, clarification that union printing would take over local preference, which had been the source of a lot of frustration on his part seeing the list of warrants each meeting and the inconsistencies in terms of a vendor that was not a union vendor and where some City Departments had different takes on the use of vendors. He stated the clarification ensured more consistency. He asked about the current process for receiving donations and grants.
City Manager Young stated currently the City did not receive donations and there had been a moratorium of sorts on that possibility. One of the pieces that staff was trying to address by approving this item was to invite the community in who might want to be more engaged with donations and then start an internal process that could hopefully shift to a larger community foundation or other options that could start taking Pinole to the next level when it came to accepting donations and sponsorships. She had communications from individuals, businesses and other agencies that would like to partner with the City and do various donations but presently there was no process in place to do that. She preferred a process where staff did not have to go back to the City Council to accept small donations in the range of $200 or $500, as examples, which created a barrier for many in the community to work with the City. She clarified these were gifts to the City and not gifts to individuals. It would not change the gift policy but the amended Procurement Policy would provide donations for the good of the community as a whole.
City Manager Young added that the City would have to be strategic with the type of gifts it was receiving and cautious and not receive gifts from political parties or anything that could be viewed as giving preferential treatment. She suggested the policy would be similar to the Procurement Policy but in reverse. She emphasized her background in procurement, which looked at overall financial partnerships with both the community and vendors, and in this case, she suggested this would allow the City the opportunity to start exploring those partnerships.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
In addition, City Manager Young reported that some City Departments had received small grants with a short turnaround during which the funds must be spent and could go towards things like advertising, or a piece of equipment in the Public Works Department, as examples. If the entire City Council process was required, the City would lose those funds.
City Manager Young commented that the amended Procurement Policy would allow the City Manager through the City Manager’s Office to accept donations and grants up to $45,000, to be reported and tracked in the budget with quarterly updates in an effort to be transparent to the community given the importance of that transparency and to celebrate those partnerships.
Mayor Pro Tem Sasai asked for more detail on the assessment of the donation or gift through the City Manager’s Office and asked whether that assessment had been outlined in the Procurement Policy.
City Manager Young described it as internal policy and administrative directive to be codified in an internal administrative policy. She further clarified the donation or grant request could be identified on the City Council Consent Calendar, each donation itself would not take necessarily that long to prepare a staff report (estimated about one hour of staff time) but it could be cumbersome if it involved multiple businesses that may be donating items, making it difficult to build partnerships and bringing the request to the City Council in a timely manner.
Mayor Pro Tem Sasai again clarified the internal policy and asked that the City Council be briefed about that policy.
City Manager Young confirmed the information could be shared with the City Council informally but it could also be formally presented to the City Council, although it was typically an internal operation piece as part of the role of the City Manager.
Mayor Pro Tem Sasai wanted the community to be involved in that process, although City Manager Young commented that while the community could be involved at some point, the City had to look at the benefits. While there could be community involvement and a process could be considered for that, it would likely delay the process moving forward and the City could lose the opportunities to build partnerships. She recommended acting in a way that would assume the best of the community and if there were exceptions, those exceptions could be evaluated as they came forward.
Council member Murphy supported the resolution before the City Council. He clarified with the City Manager the receipt and approval of funds would be presented in a quarterly report similar to the financial reports but could be modified as needed. He suggested the former City Manager’s Report be included in the Pinole Pulse and he appreciated the City Manager’s effort to create efficiencies in the process but also wanted to use guardrails, such as using Pinole Pulse and financial reports to educate the public.
Council member Tave suggested guardrails were good and suggested the potential incompatibilities would follow the guardrail, but urged caution to staff as to who and why someone would donate to the City. He wanted assurance there was a mechanism in the check-in phase prior to when the City Council could be informed to ensure there were no issues and the Pinole Pulse was a good way to help with that.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
As an example, Council member Tave commented that there had been issues with donations for the Annual Tree Lighting Ceremony, where a tree had not been large enough and those issues could be bypassed without requiring a City Council discussion. He urged some dialogue prior to accepting a donation or grant.
Council member Martinez-Rubin referenced Page 3 of the Procurement Policy, the redline version, and the third paragraph under Section B. Conflict of Interest, which read: City officers and employees shall report any potential or actual conflict of interest to their respective Department Head or to the City Attorney as soon as a conflict is suspected or discovered. If city officers or employees are uncertain about whether they have a conflict of interest regarding a particular contract, the individual shall consult the City Attorney’s Office as soon as practicable.
She noted electeds were considered City Officers and asked if this clause applied to City Council members.
City Attorney Eric Casher clarified City Officers would include City Council members, appointed Commission/Committee members and there was the Code of Ethics and Code of Conduct, and a number of different regulatory ethics frameworks Council members must abide by. The clause was meant to parallel those regulations.
Council member Martinez-Rubin wanted it to be clear that City Officers referred to appointees and elected members so there was no misinterpretation or under-interpretation. On face value, currently this section appeared to read that the clause would apply to City staff. She asked that that change be made in the policy.
City Attorney Casher explained a definition for City Officers could be drafted, but the Procurement Policy referred to City Officers or employee and was meant to distinguish between staff and City Officials.
Council member Martinez-Rubin requested the change since the Code of Conduct had not always been followed by Council members, and there was no enforceable way to ensure those norms were followed. She wanted to be as explicit and clear as possible with the expectation that there may be opportunities to acquire donations and not to fall into the temptation the donation was so great it would be allowed to impede the integrity of City Council Officers and procedures in place at City Hall.
Council member Martinez-Rubin otherwise referenced Item 9E and asked that the City Council consider a separate vote on the item. She noted the resolution of approval had included mention of a $700 monthly compensation to Council members, which did not match the language in the staff report that had identified a maximum of $900. If the item was approved, she asked what exact amount would be approved.
City Attorney Casher clarified the amount to be approved would be $950, the amount permitted under state law for a City the size of Pinole.
Council member Martinez-Rubin offered a motion to adopt Consent Calendar Items 9A, 9B, 9C, 9D, 9F, 9G, 9H, and 9I, as shown, and Item 9J, as modified to clarify City Officers.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
On the motion, Council member Tave requested clarification as to why language was needed to be added to Item 9J when policies already applied to the City Council for conduct. Rather, he asked whether the Council Norms should be modified. He did not want to compound policies and add language that should be more appropriately made in the norms specific to donations.
Mayor Toms and Council member Martinez-Rubin stated the intent was to add clarity and the City did not have norms specific to donations.
On the discussion, City Attorney Casher clarified again for Item 9J that the Procurement Policy mentioned City Officers and employees and was meant to include City Council members and appointees (Commissioners/Committee Members).
Mayor Pro Tem Sasai asked for the specific language to be included in Item 9J. He was not comfortable approving the item absent specific language that could be reviewed at the dais. He suggested a redline version be brought back for review, otherwise he would only support the current version that had been presented to the City Council.
Mayor Toms suggested the references to City Officers in the Procurement Policy could be modified to read: City Officers (include Council members and appointed members).
Council member Murphy offered a substitute motion, seconded by Mayor Pro Tem Sasai, to approve the Consent Calendar, as is.
There was no second to the first motion.
Council member Martinez-Rubin asked for a second to her original motion.
Mayor Toms seconded the original motion offered by Council member Martinez-Rubin.
ACTION: Motion by Council member Martinez-Rubin/Mayor Toms to adopt Consent Calendar Items 9A, 9B, 9C, 9D, 9F, 9G, 9H, 9I, as shown and Item 9J, subject to the language modification as discussed to clarify City Officers.
Vote: Failed 2-3
Ayes: Toms, Martinez-Rubin
Noes: Sasai, Murphy, Tave
Abstain: None
Absent: None
Council member Murphy restated his substitute motion, which was now seconded by Council member Tave, to approve the Consent Calendar, as is.
ACTION: Motion by Council members Murphy/Council member Tave to adopt the Consent Calendar, as is.
Vote: Passed 3-2
Ayes: Sasai, Murphy, Tave
Noes: Toms, Martinez-Rubin
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Abstain: None
Absent: None
Mayor Toms explained that she had voted no on the motion specifically for Item 9E, but suggested it was also not too much to ask to provide a clarified policy related to Item 9J.
Council member Martinez-Rubin expressed concern with Council members interested in transparency but not interested in adding a few words to provide clarity.
10. PUBLIC HEARINGS: None
11. OLD BUSINESS: None
12. NEW BUSINESS
A. Pinole Valley Park Soccer Field Donation. Action: Adopt Resolution per Staff Recommendation (Andrea Dwyer)
Community Services Director Andrea Dwyer introduced the item and asked the City Council to enter into an agreement with the West Contra Costa Youth Soccer League (WCCYSL) to receive a donation for the rehabilitation of the Pinole Valley Park Soccer Field.
PUBLIC COMMENTS OPENED
Irma Ruport reported the same presentation had been made to the Community Services Commission, at which time she had spoken as a resident and not as a member of the Community Services Commission, and expressed concern that this was a rehabilitated park that had not been recently used. She stated she used to coach, manage and play soccer for years and was familiar with potential traffic and pedestrian conflicts. She suggested residents whose homes were near the park should be provided a courtesy notice that the field would be used in the future and on weekends there could be games and practices. She also expressed concern there had been no mention of maintenance costs for the field, and noted that the Public Works Department was responsible for other City parks and fields. She asked whether the Public Works Department would continue to maintain the fields. She also wanted assurance that safety would be provided to everyone in the neighborhood while the fields were in use.
Community Services Director Dwyer clarified she had met with the Public Works Director and noted the City would be celebrating this collaboration and partnership with the WCCYSL, and residents would be notified of the use through social media channels, polls, the Rec and Roll Newsletter and the Senior Newsletter. Pinole Valley Park was currently utilized by many uses and the City would notify residents of the upcoming use by the WCCYSL. She also clarified that during the drought the City had decided not to maintain Pinole Valley Park East, which allowed the Public Works Department maintenance team to tend to other projects. Those maintenance dollars had not been pulled away but had been re-assigned to other areas, with the dollars still committed to this location and in the budget. The only addition to be added would be a gopher maintenance contract, which would be expanded to cover Pinole Valley Park East.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Public Works Director Sanjay Mishra confirmed there had been discussions amongst staff that since the park was not usable during the drought maintenance had been minimized and the park had been mowed only once a week. That schedule would be similar with the new use but the park would be watched and inspected. Other than the cost for the gopher maintenance contract, there would be no significant additional cost for maintenance.
Rafael Menis also expressed concern with the park maintenance and potential impacts due to the increased use of the site. He asked whether the park would require the usual process when set up, with review through the Community Services and Planning Commissions, or dealt with at all and while he understood the funds allocated for maintenance for the site had been effectively reappropriated to other purposes and have returned to their original purpose, he asked what would happen to those things the funds were being used for and whether those uses would be impacted or would the City Couuncil have to allocate additional funds for maintenance.
Public Works Director Mishra explained that the manpower time had been put to other tasks when the park had not been routinely maintained and he acknowledged Public Works staff operation and maintenance was tight due to budget constraints. When maintenance was slow for other work, the staff would be used for maintenance for this park with no additional funds to be diverted.
Anthony Vossbrink reported the Zoom feed for the meeting involved a 15 to 20 second delay between what was actually being said for those watching the meeting via Zoom. He was unable to follow the time clock as opposed to the live time clock, and he asked staff to resolve the issue.
He also asked that everyone be allowed equal time to speak whether they were at the meeting in-person or participating via Zoom. He noted a member of the public present in the Council Chambers had been granted additional time to speak, a courtesy he would like extended to his own comments, as dictated by the Brown Act.
Mr. Vossbrink otherwise understood maintenance for the park was currently being done by an outside contractor and he asked whether additional funding would be required for that to continue.
He asked who on staff would monitor the gopher maintenance contract and whether the City had a track record, testimonials or references from the contractor who would provide those services.
He also asked about the status of the adjoining park and whether there would be dual soccer tournaments at both parks. He noted both parks required maintenance, there were numerous gopher holes in the adjoining park, which were not being addressed or identified as a priority, the dog park also required maintenance, additional restrooms were needed, particularly if the park was used by the WCCYSL in the future and there was inadequate seating in the area that would accommodate the future use by the WCCYSL. All of those issues should be addressed along with additional noticing to the community.
Mayor Toms stated she had provided Mr. Vossbrink additional time to provide his public comments as she had during previous meetings and as provided for other speakers.
PUBLIC COMMENTS CLOSED
Council member Murphy commented this was the first quarter where a Community Services mailer had not been provided to residents and he asked whether it was possible to include information in that mailer about the use by the WCCYSL.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Community Services Director Dwyer explained the use by the WCCYSL was not an expansion or change to the use of Pinole Valley Park East. She also clarified there were restrooms located in the middle of the park and it was hoped the capacity of soccer players would be similar to practices and games that had been held in the past. While there would be more soccer use, the use would be spread out throughout the day and there would be an opportunity for tournaments. The parking would not change, no parking would be removed as part of the use and no additional parking would be added. The WCCYSL had informed staff they would bring their own chairs and popups and they had their own system for seating. No additional seating had been included in the plan but that did not mean it could not be revisited in the future, if needed.
As to the mailer, the Community Services Department was working on a Recreation Guide, which would include a collection of the Department’s programs. The mailer had been done in the past to offset those programs, with dollars allocated to include something at the right time to kick-start that process through the current staffing shortages. The Pinole Pulse and the Rec and Roll Newsletter had been used to educate the public and could be used to inform the public of the expanded use. A news story could also be posted on the City website, and staff could consider a mailer specific to and focused on the Pinole Valley location and there could be a plaque memorializing the partnership with the WCCYSL.
Council member Murphy suggested the City should communicate to residents while recognizing the need to minimize costs, but the use of the Rec and Roll Newsletter and Pinole Pulse were good communication opportunities. A Recreation Guide was also a great avenue to educate the public. He was excited about the project and thanked the Community Services Department Team and the City’s partners for making this opportunity possible.
Council member Tave offered a motion, seconded by Council member Martinez-Rubin to approve the item.
On the question, Mayor Pro Tem Sasai identified a typographical error in the title of the resolution and asked that the spelling of West Contra Costa Youth Soccer League be corrected.
ACTION: Motion by Council members Tave/Martinez-Rubin to adopt a Resolution Authorizing the City Manager to Enter into an Agreement with West Contra Costa Youth Soccer League to Receive a Donation for the Rehabilitation of the Pinole Valley Park Soccer Field.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
City Clerk Bell asked the City Council to return to the Consent Calendar. She clarified if a Council member pulled an item they had to vote on that item separately. She understood the City Council was to vote on Item 9E separately, which would impact the rest of the vote on the Consent Calendar. As a result, she asked that the motions for the Consent Calendar be revisited. The Council was asked to revote on Consent Calendar Items 9A through 9D and Items 9F through 9J.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Council member Murphy referred to the statement under the Consent Calendar and on the meeting agenda which read: All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. He asked for clarification from the City Clerk.
City Clerk Bell noted the statement included the clause which read: If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. She commented that each action had a resolution that was tied to it and there had to be assurance that each Council member’s vote was recorded in those supporting documents for each item, and there had to be an accurate vote for each item.
ACTION: Motion by Council member Murphy/Mayor Pro Tem Sasai to adopt Consent Calendar Items 9A through 9D and Items 9F through 9J, as is.
Vote: Passed 5-0
Ayes: Toms, Sasai, Martinez-Rubin, Murphy, Tave
Noes: None
Abstain: None
Absent: None
ACTION: Motion by Council member Murphy/Mayor Pro Tem Sasai to adopt Consent Calendar Item 9E, as is.
Vote: Passed 3-2
Ayes: Sasai, Murphy, Tave
Noes: Toms, Martinez-Rubin
Abstain: None
Absent: None
13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.
Irma Ruport reminded everyone to vote on November 5, 2024. She highlighted the candidates running for the offices of City Treasurer and two Council seats and strongly encouraged support and a vote for Rafael Menis as City Treasurer. She highlighted his background and experience and the fact he currently served as the Chair of the Planning Commission.
Pinole City Council Regular Meeting
Minutes – October 15, 2024
Ms. Ruport also asked for support and votes for Christy Lam-Julian and the re-election of incumbent Devin Murphy, to the City Council and also highlighted each of those candidates.
Anthony Vossbrink disagreed with the Mayor, he had not been provided equal time to provide his comments in that he had been cut off in the middle of his sentences and train of thought, and had been unable to ask for additional time to complete comments. He suggested the Mayor or City Clerk was flipping the switch on Zoom callers who were treated differently from speakers present in the Council Chambers. He suggested the Contra Costa County Board of Supervisors or District Attorney’s Office should investigate the terms of the Brown Act and his being treated unfairly from those speakers appearing live in-person.
Mr. Vossbrink echoed the comments from the prior speaker regarding Mr. Menis who was running for City Treasurer, and whose attributes he highlighted. He too supported Christy Lam-Julian who was running for City Council and also detailed her attributes. On another matter, he asked about the status of the number of inoperable street lights up and down Pinole Valley Road and San Pablo Avenue and the I-80 overpass, and the new refurbished restrooms that had plastic toilet seats at the dog park and the baseball/soccer field at Pinole Valley Park.
City Manager Young reported that team member Robert Walker had passed away on October 13, 2024. Mr. Walker had been a City employee for 45-years and was the first African-American to be hired by the City of Pinole. Mr. Walker was one of the first people she had interacted with in an extremely positive way and he had been an institution for the City of Pinole and was family for most team members. She advised a proclamation would be considered in honor of Mr. Walker at a future City Council meeting. She expressed her gratitude to Police, Fire and the Public Works Departments who had responded to Mr. Walker, who had been involved in a public medicallyinduced accident. Due to the quick response from emergency personnel on-site, his family had been able to be with him prior to his passing.
Council member Murphy also reported Pinole resident Kenneth (Kenny) Allen Francis had recently passed. He was oftentimes at the Senior Center and had great knowledge about the community. He provided an overview of his life and background including as a former firefighter for the City of Pinole, and he asked that the meeting adjourn in Mr. Francis’ memory.
14. ADJOURNMENT to the Regular Meeting of November 19, 2024 in Remembrance of Amber Swartz, Kenneth Allen Francis and Robert Walker.
At 9:38 p.m., Mayor Toms adjourned the meeting to the Regular City Council Meeting of November 19, 2024 in Remembrance of Amber Swartz, Kenneth Allen Francis and Robert Walker.
Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:
CITY COUNCIL
REPORT 9.C.
DATE: NOVEMBER 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: FY 2024/25 FIRST QUARTER FINANCIAL REPORT
RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2024/25 First Quarter Financial Report.
BACKGROUND
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.
The First Quarter Financial Report covers financial activity through the first quarter of FY 2024/25, ending September 30, 2024. It provides preliminary year-end results.
Note that the format of the quarterly financial report has changed and includes historical trend information. It is now presented as a standalone report, attached to the staff report as Attachments A and B.
REVIEW AND ANALYSIS
At its meeting on June 25, 2024, the City Council adopted the FY 2024/25 Operating and Capital Budget. The FY 2024/25 budget is a status quo budget, meaning that the revenue sources and service and staffing levels included in the budget are similar to those included in the prior year’s budget. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources. The budget does include the use of unassigned fund balance (residual, unrestricted funds) primarily for several one-time, Council-directed initiatives, which is an acceptable use of unrestricted funds Overall, General Fund revenues and expenditures are on target with budgeted amounts as expected at this point in the fiscal year. Therefore, staff is not recommending any changes to the budget at this time.
The First Quarter Financial Report also includes the descriptions and financial activity of the City’s Non-General Funds.
The FY 2024/25 budget and actual revenue, expenditures, and estimated beginning and ending fund balance for each City fund is listed in the Financial Summary (Attachment B).
The FY 2024/25 Second Quarter Financial Report (Mid-Year Budget Review) will be presented to the City Council in February 2025.
FISCAL IMPACT
There is no fiscal impact as a result of receiving this report. Staff is not recommending any budget adjustments at this time.
ATTACHMENTS
A. FY 2024-25 First Quarter Financial Report
B. FY 2024-25 First Quarter Financial Summary by Fund
City of
Pinole
Prepared by Finance Department
November 19, 2024
FY 2024/25 First Quarter
Financial Report
FY 2024/25 First Quarter Financial Report
Table of Contents
1 Table of Contents
Introduction.................................................................................................................................3 General Fund Overview ................................................................................................................4 General Fund Revenue.................................................................................................................6 Sales Tax ..............................................................................................................................7 Property Tax..........................................................................................................................8 Utility Users’ Tax ...................................................................................................................9 Intergovernmental Tax.........................................................................................................10 Franchise Tax......................................................................................................................11 Transient Occupancy Tax (TOT) ...........................................................................................12 Business License Tax ..........................................................................................................13 Public Safety Charges .........................................................................................................14 Other Revenue....................................................................................................................15 Transfers In.........................................................................................................................15 General Fund Expenditures ........................................................................................................16 Salaries and Wages.............................................................................................................18 Employee Benefits ..............................................................................................................19 Professional and Administrative Services.............................................................................20 Other Operating Expenses...................................................................................................21 Materials and Supplies........................................................................................................21 Interdepartmental Charges .................................................................................................21 Asset/Capital Outlay...........................................................................................................21 Debt Service .......................................................................................................................21 Transfers Out......................................................................................................................21 Non-General Funds....................................................................................................................22 Special Revenue Funds ..........................................................................................................22 Gas Tax Fund (Fund 200) .....................................................................................................22 Public Safety Augmentation Fund (Fund 203) .......................................................................22 Supplemental Law Enforcement Services Fund (Fund 206)...................................................23 NPDES Storm Water Fund (Fund 207) ..................................................................................23 Recreation Fund (Fund 209) ................................................................................................23 Building and Planning Fund (Fund 212) ................................................................................24 Refuse Management Fund (Fund 213)..................................................................................24
FY 2024/25 First Quarter Financial Report
Table of Contents
2 Solid Waste Fund (Fund 214)...............................................................................................25 Rate Stabilization Fund (Fund 216) ......................................................................................25 Measure J Fund (Fund 215)..................................................................................................25 Development Growth Impact Fund (Fund 276) .....................................................................26 Housing Assets for Resale Fund (Fund 285)..........................................................................26 Lighting and Landscape District Fund (Fund 310) .................................................................26 Capital Project Funds .............................................................................................................27 City Street Improvement Fund (Fund 325)............................................................................27 Arterial Streets Rehabilitation Fund (Fund 377) ....................................................................27 Enterprise Funds ....................................................................................................................28 Sewer Enterprise Fund (Fund 500) .......................................................................................28 Cable Access TV Fund (Fund 505)........................................................................................28 Information Systems Fund (Fund 525)..................................................................................28 Financial Summary by Fund .......................................................................................................30
FY 2024/25 First Quarter Financial Report
Introduction
3 Introduction
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.
The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources.
As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.
The First Quarter Financial Report covers financial activity through the first quarter of the FY 2024/25, July 1, 2024 through September 30, 2024. It also provides projected year-end results.
The City’s full budget document, FY 2024/25 Operating and Capital Budget, and other financial reports, can be found on the City’s website at https://www.pinole.gov/financialreports/.
FY 2024/25 First Quarter Financial Report
General Fund Overview
4 General Fund Overview
The FY 2024/25 budget is a status quo budget, meaning that the revenue sources and service and staffing levels included in the budget are similar to those included in the prior year’s budget. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources. The budget does include the use of unassigned fund balance (residual, unrestricted funds) primarily for several onetime, Council-directed initiatives, which is an acceptable use of unrestricted funds.
Additionally, the City maintains a separate General Reserve Fund, which is required by the City’s Cash Reserve Policy to maintain a reserve balance equal to 50% of total on-going General Fund expenditures. To close the budget gap for FY 2024/25, the City Council approved a one-time transfer of $843,790 from the General Reserve to balance the budget.
The General Reserve fund balance will be approximately $9.7 million after the transfer is processed, which is approximately 42% of total on-going General Fund expenditures.
At its meeting on June 25, 2024, the City Council adopted the FY 2024/25 budget, which included the use of the General Fund’s unassigned fund balance to fund several Councildirected initiatives as well as several capital improvement projects. The FY 2024/25 adopted budget includes the use of General Fund (including Measure S 2006 and 2014) unassigned fund balance for a net deficit of $9 million.
The majority of the use of fund balance is for several large, multi-year capital improvement projects. It is important to note that the total estimated costs of capital projects are budgeted in year one (FY 2024/25) of the Capital Improvement Plan (CIP) although some projects may take several years to complete. The total costs are budgeted up front to earmark the full amount of funding needed to complete the CIP projects. An itemized list of the capital projects funded by the General Fund unassigned fund balance can be found on page 7 of the FY 2024/25 Operating and Capital Budget: https://www.pinole.gov/wpcontent/uploads/2024/08/Budget-for-FY2024-2025.pdf.
The City is projecting to end FY 2024/25 with a net deficit of $9 million, with total revenues projected at $28.2 million and expenditures at $37.2 million, and an estimated ending fund balance of -$1 million, if all one-time initiatives and capital projects were to be completed within FY 2024/25. Staff is not recommending any budget adjustments at this time. The table below summarizes the General Fund budget to actuals through the first quarter.
General Fund (including
Measure S 2006 and 2014)
FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 28,219,433 $ 28,219,433 $ 2,810,728 10% $ 28,219,433 Expenditures 37,215,683 37,215,683 8,297,252 22% 37,215,683 Net surplus/deficit (8,996,250) (8,996,250) $ (5,486,524) (8,996,250) Beginning Fund Balance 7,978,667 7,978,667 7,978,667
Ending Fund Balance $ (1,017,583) $ (1,017,583) $ (1,017,583) Page 74 of 403 FY 2024/25 First Quarter Financial Report
General Fund Overview
5 Since the first quarter represents 25% of the fiscal year, it is expected that actual revenues and actual expenditures will be around 25% of budget. However, this may vary depending on the timing of certain receipts and disbursements.
FY 2024/25 First Quarter Financial Report
General Fund Revenue
General Fund Revenue
The City Council authorized revenues in the amount of $28,219,433 in the original FY 2024/25 General Fund budget, including Measure S 2006 and 2014. General Fund actual revenues through the first quarter of FY 2024/25 totaled $2,810,728, which is 10% of the budget. This is consistent with actual revenue received in the first quarter of prior fiscal years. The table below summarizes General Fund revenue activity for the first quarter.
The following section describes each revenue category and provides historical trend information as well as financial activity for the first quarter of FY 2024/25.
Category FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
% of Revised
Budget
Projected
Year-End
Property Taxes $ 6,168,067 $ 6,168,067 $ 54,977 1% $ 6,168,067 Sales and Use Taxes 4,536,436 4,536,436 605,043 13% 4,536,436 Sales and Use Taxes - Measure S 2006 2,581,000 2,581,000 336,345 13% 2,581,000 Sales and Use Taxes - Measure S 2014 2,581,000 2,581,000 336,352 13% 2,581,000 Utility Users Tax 2,285,000 2,285,000 642,379 28% 2,285,000 Franchise Taxes 850,000 850,000 76,424 9% 850,000
Other Taxes: TOT 460,000 460,000 34,314 7% 460,000
Other Taxes: Business License 464,599 464,599 22,867 5% 464,599 Intergovernmental Taxes 2,402,673 2,402,673 - 0% 2,402,673 Public Safety Charges 1,774,307 1,774,307 456,948 26% 1,774,307 Total Other Revenue 847,561 847,561 245,077 29% 847,561 Revenue Total: 24,950,643 24,950,643 2,810,728 11% 24,950,643 Transfer In from Section 115 Trust 2,425,000 2,425,000 - 0% 2,425,000 Transfer In from General Reserve 843,790 843,790 - 0% 843,790 Revenue/Sources Total: $ 28,219,433 $ 28,219,433 $ 2,810,728 10% $28,219,433Page 76 of 403 FY 2024/25 First Quarter Financial Report
General Fund Revenue
7 Sales Tax
Sales tax is the City’s largest general revenue stream at 34% of total General Fund revenues.
For the first quarter, sales tax revenue collected through August, was $1,277,740, 13% of the budget. There is a typically a two-month delay in the timing of sales tax receipts. The receipts are consistent with revenue received for the same time period in previous fiscal years.
City staff meets with the sales tax consultant, HdL, quarterly to get updates on the previous quarter’s sales tax performance. Highlights from the last quarterly sales tax update for the period January through March 2024 were:
• Overall sales tax receipts were down 1.6% compared to the same period in 2023; • General consumer goods showed positive results due to the opening of a new outlet store;
• Restaurants contributed to gains driven by quick-service and fast-casual restaurants;
• Fuel and service stations were down with prices at the pump down.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 8,928,361 9,613,625 9,328,351 9,430,219 1,277,740 9,698,436 Q4 2,427,536 2,322,856 2,307,279 2,425,993
Q3 2,006,633 2,428,400 2,387,064 2,360,669
Q2 2,272,917 2,502,822 2,341,406 2,338,691
Q1 2,221,275 2,359,547 2,292,602 2,304,865 1,277,740
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
8 Property Tax
Property tax is the City’s second largest revenue stream at 22% of total General Fund revenues. It is comprised of four segments – secured, unsecured, supplemental, and transfer tax. The largest segment is secured property tax. It is received in three installments in December (55%), April (40%), and June of each year (5%). Secured property tax revenue includes the basic 1% property tax and the Redevelopment Property Tax Trust Fund (RPTTF).
This is revenue that has resulted from the dissolution of the former Pinole Redevelopment Agency and represents the shift from the Agency receiving tax increment revenue to the various taxing entities receiving the tax revenue. The RPTTF revenue will convert to “normal” property tax revenue this fiscal year as all of the former Agency’s outstanding debt is paid off and the Successor Agency is formally dissolved.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 4,091,345 4,307,208 5,055,790 5,948,810 54,977 6,168,067 Q4 1,371,016 1,492,871 2,060,252 2,816,214
Q3 1,176,332 1,221,885 1,311,320 1,351,164
Q2 1,520,406 1,564,444 1,670,279 1,765,376
Q1 23,591 28,007 13,939 16,056 54,977
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
9 Utility Users’ Tax
Utility Users’ Tax (UUT) of 8% is levied on telecommunication, electricity, gas, and mobile telephones. For the first quarter, UUT revenue collected through August was $642,379, 28% of the budget. The amount collected is consistent with the timing of receipts.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 1,938,422 2,063,773 2,312,830 2,445,715 642,379 2,285,000 Q4 442,236 471,356 572,657 581,069
Q3 556,691 622,765 699,442 714,965
Q2 491,940 493,892 520,972 596,338
Q1 447,554 475,760 519,759 553,343 642,379
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
10 Intergovernmental Tax
Intergovernmental Tax is comprised of the Motor Vehicle License Fee (VLF), which is the City’s share of motor vehicle license fees levied, collected, and apportioned by the State.
This category also includes the Homeowners Property Tax Relief, which is a reimbursement from the State to offset loss of property tax for the state-imposed homeowner exemption.
For the first quarter, no revenues were received as the first half of the total allocation is typically received in December.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 2,004,884 2,079,739 2,219,137 2,319,153 - 2,402,673 Q4 995,289 1,028,682 1,099,865 1,147,883
Q3 14,306 22,376 19,408 23,388
Q2 995,289 1,028,682 1,099,865 1,147,883
Q1 - - - - -
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
11 Franchise Tax
Franchise Tax is levied on gas (1%), electricity (2%), cable (5%), and refuse (10%). For the first quarter, revenue collected was $76,424, 9% of the budget. The amount collected is consistent with the timing of receipts.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 751,598 788,146 813,494 901,208 76,424 850,000
Q4 145,103 332,661 322,641 402,957
Q3 150,062 157,804 165,387 167,826
Q2 308,525 149,190 162,326 167,133
Q1 147,908 148,492 163,140 163,292 76,424
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
12 Transient Occupancy Tax (TOT)
Transient Occupancy Tax (TOT), also known as the “hotel tax,” is levied at 10% on persons staying 30 days or less in a motel or lodging facility within City limits. For the first quarter, revenues collected were 34,314, 7% of the budget. The amount collected is consistent with the timing of receipts.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 446,105 487,687 456,288 401,499 34,314 460,000
Q4 122,023 130,974 114,768 105,338
Q3 96,052 105,958 101,466 96,822
Q2 107,042 114,050 106,897 87,439
Q1 120,989 136,705 133,158 111,900 34,314
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
13 Business License Tax
Business License Tax is assessed on all businesses doing business within City limits. For the first quarter, revenue collected was $22,867, 5% of the budget. The bulk of this revenue is typically received in December and January during the annual business license renewal.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 349,733 441,779 438,329 464,672 22,867 460,000
Q4 9,878 38,852 42,421 34,119
Q3 201,190 223,061 287,509 263,646
Q2 127,710 135,421 86,522 145,533
Q1 10,956 44,445 21,876 21,374 22,867
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
14 Public Safety Charges
Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. The revenue is received on a quarterly basis. For the first quarter, $456,948, or 26% of the budget, was collected.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 1,316,878 1,447,934 1,568,849 1,803,884 456,948 1,743,807 Q4 337,192 353,105 368,748 415,192
Q3 326,562 353,105 368,748 415,192
Q2 326,562 353,105 368,748 415,192
Q1 326,562 388,620 462,606 558,308 456,948
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
FY 2024/25 First Quarter Financial Report
General Fund Revenue
15 Other Revenue
Other revenue includes permits, fees, fines and forfeitures, rental income, proceeds from the sale of property, investment income, and grants. All revenues in this category totaled $245,077, 29% of the budget. The amount collected is consistent with the timing of receipts of the various revenues.
Transfers In
The transfer in comes from the Section 115 Trust to offset the increase in pension costs in the General Fund. For FY 2024/25, $2,425,000 is budgeted, but the actual amount of the transfer will be based on total expenditures at year-end.
Also, the City Council approved a one-time transfer of $843,790 to the General Fund from the General Reserve to balance the budget for FY 2024/25. The transfer will be made later in the fiscal year.
FY 2024/25 First Quarter Financial Report
General Fund Expenditures
General Fund Expenditures
The City Council authorized expenditures in the amount of $37,215,683 in the original FY 2024/25 General Fund budget. General Fund actual expenditures plus encumbrances through the first quarter of totaled $8,297,252, 22% of the budget. The tables below summarizes General Fund expenditure activity for the first quarter.
Actual expenditures in most departments were at or below 25%. Those that were above 25% are discussed below.
• Several departments, including City Clerk, City Manager, City Treasurer, Finance, and Human Resources were slightly over 25% due to the workers compensation and general liability annual premiums being paid in full at the beginning of the fiscal year. • City Attorney expenditures were at 33% of budget because the reimbursements (credits) from other City departments for legal services were not processed until October. Reimbursements are processed in the month following the end of each quarter.
• Police Department expenditures were at 29% of budget due to overtime being at 35% of budget, payouts of compensated leave for staff that retired, and the full payment of the workers compensation and general liability annual premiums. • Non-Departmental expenditures were at 36% due to the annual debt payment for 2006 pension obligation bonds being paid in full at the beginning of the fiscal year.
Department FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
City Council $ 202,339 $ 202,339 $ 32,965 16% $ 202,339 City Manager 683,857 683,857 164,160 24% 683,857
City Clerk 717,294 717,294 192,528 27% 717,294
City Treasurer 10,148 10,148 2,973 29% 10,148
City Attorney 297,031 297,031 99,364 33% 297,031
Finance Department 971,117 971,117 252,151 26% 971,117
Human Resources 888,867 888,867 241,525 27% 888,867
Non-Departmental 3,257,051 3,257,051 1,159,097 36% 3,257,051 Police Department 12,358,037 12,358,037 3,531,272 29% 12,358,037 Fire Department 6,433,461 6,433,461 1,496,269 23% 6,433,461 Public Works 10,368,528 10,368,528 951,043 9% 10,368,528 Community Development 585,788 585,788 123,667 21% 585,788 Community Services 442,165 442,165 50,238 11% 442,165
Expenditure Total: $ 37,215,683 $ 37,215,683 $ 8,297,252 22% $ 37,215,683Page 86 of 403 FY 2024/25 First Quarter Financial Report
General Fund Expenditures
17 Actuals in most of the expenditure categories were at or below 25%. Those that were above 25% are discussed below.
• Benefits were at 31% of budget primarily due to the workers’ compensation annual premium being paid in full at the beginning of the fiscal year. • Debt service was at 100% due to the annual payment being paid in full at the beginning of the fiscal year.
The following section describes each expenditure category and provides historical trend information as well as financial activity for the first quarter of FY 2024/25.
Category FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of
Revised
Budget
Projected
Year-End
Salaries & Wages $ 10,343,285 $ 10,343,285 $ 2,467,652 24% $10,343,285 Benefits 7,399,988 7,399,988 2,294,587 31% $ 7,399,988
Professional/Admin Services 9,482,105 9,482,105 2,158,646 23% $ 9,482,105 Other Operating 322,711 322,711 62,823 19% $ 322,711
Materials and Supplies 185,033 185,033 18,680 10% $ 185,033 Interdepartmental Charges (719,548) (719,548) 524,457 -73% $ (719,548) Asset/Capital Outlay 8,004,702 8,004,702 134,392 2% $ 8,004,702 Debt Service 636,107 636,107 636,015 100% $ 636,107
Other Financing Uses/Transfers Out 1,561,300 1,561,300 - 0% $ 1,561,300 Expenditure Total: $ 37,215,683 $ 37,215,683 $ 8,297,252 22% $37,215,683Page 87 of 403 FY 2024/25 First Quarter Financial Report
General Fund Expenditures
18 Salaries and Wages
The FY 2024/25 budget includes salaries and wages based on the City’s staffing level of 113.14 full-time equivalents (FTEs), salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs). The budget includes a savings factor equal to 3% of total annual salary and benefits expenditures to account for savings resulting from position vacancies. For the first quarter, salaries and wages were $2,467,652, 24% of budget.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 9,687,549 10,550,396 11,006,433 10,113,758 2,467,652 10,343,285 Q4 2,912,795 3,282,972 2,534,186 2,609,792
Q3 2,242,815 2,405,510 3,025,957 2,772,505
Q2 2,577,121 2,814,371 2,822,048 2,405,708
Q1 1,954,817 2,047,542 2,624,243 2,325,753 2,467,652
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY 2024/25 First Quarter Financial Report
General Fund Expenditures
19 Employee Benefits
The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is as of July 2023. The budget reflects the net cost to the City (the required total contribution minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15%.
Other benefits include employee medical/dental/vision care, workers’ compensation, and others. The benefits cost in the forecast is based primarily trends and information provided by service providers. For the first quarter, benefits were $2,294,587, 31% of the budget. As previously stated, the overage is attributable to the workers’ compensation and general liability annual premiums being paid in full at the beginning of the fiscal year.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 5,492,537 6,030,608 6,884,786 6,843,938 2,294,587 7,399,988 Q4 1,393,224 1,493,949 1,556,478 1,583,218
Q3 1,289,356 1,386,804 1,643,164 1,616,513
Q2 1,273,509 1,850,799 1,856,854 1,796,869
Q1 1,536,448 1,299,057 1,828,289 1,847,339 2,294,587
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
FY 2024/25 First Quarter Financial Report
General Fund Expenditures
20 Professional and Administrative Services
Professional and administrative services include consulting services, legal services, temporary services, network and software maintenance, and equipment and building maintenance. Contract services with other government agencies, such as the County animal services and library services, are also included in professional services. This category is primarily projected based on contractual obligations and historical trends. For the first quarter, professional and administrative services including encumbrances were $2,158,646, 23% of the budget.
This category also includes the City’s fire services agreement with the Contra Costa County Fire Protection District (CCCFPD) to provide fire protection services to Pinole residents. For FY 2024/25, the cost is $5.7 million per the approved five-year agreement.
FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
YTD Actual
FY 2024/25
Budget
Total 3,120,915 4,083,329 5,686,937 9,049,450 2,158,646 9,482,105 Q4 1,375,657 2,003,524 2,861,758 2,927,276
Q3 599,961 825,459 1,236,020 2,050,634
Q2 683,627 785,639 867,167 2,116,252
Q1 461,671 468,707 721,992 1,955,288 2,158,646
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
FY 2024/25 First Quarter Financial Report
General Fund Expenditures
21 Other Operating Expenses
Other operating expenses include all other expenditure categories, such as travel/training, office expenses, and utilities. This category is projected based on historic trends. For the first quarter, expenditures including encumbrances were $2,158,646, 19% of the revised budget.
Materials and Supplies
Materials and supplies include fuel, supplies, and maintenance materials. For the first quarter, expenditures were $18,680, 10% of the revised budget.
Interdepartmental Charges
Interdepartmental charges include indirect costs for personnel costs allocated to other funds, information systems, legal charges, and general liability. For the first quarter, expenditures were $524,457. This was due to the general liability premium being paid in full at the beginning of the fiscal year.
Asset/Capital Outlay
Asset/capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture, as well as several major capital projects to be funded by the General Fund unassigned fund balance. For the first quarter, asset/capital outlay expenditures were $134,392, 2% of budget.
Each fiscal year, capital needs are assessed and prioritized through the CIP planning process. Capital improvement projects are detailed in a separate Five-Year Capital Improvement Plan (CIP).
Debt Service
Debt service includes the payment of debt for the 2006 pension obligation bonds (POBs) that were issued to finance the City’s unfunded accrued actuarial liability with CalPERS. This category was at 100% of the revised budget due to the debt payment being paid in full at the beginning of the fiscal year.
Transfers Out
Transfers out includes the transfers from the General Fund and Measure S to other funds to support Recreation programs, Pinole Community Television (PCTV), vehicle and equipment replacement. The transfers are processed later in the fiscal year.
FY 2024/25 First Quarter Financial Report
Non-General Funds
22 Non-General Funds
The following analysis provides explanations of the financial activity for select non-general funds.
Since the first quarter represents 25% of the fiscal year, it is expected that actual revenues and actual expenditures will be around 25% of budget. However, this may vary depending on the timing of certain receipts and disbursements.
Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. For the first quarter, revenues were $1,046,400, 23% of the budget.
Expenditures, including encumbrances, were $89,847, 4% of the budget. Actual expenditures were low due to the timing of budgeted capital projects.
Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax based on a share of statewide taxable sales. These funds are used for public safety personnel costs and safety equipment purchases. For the first quarter, revenues were $37,026, 15% of the budget. There is typically a one-month delay in receiving the funds for the previous month.
Expenditures were $158,808, 29% of the budget. There were slightly higher than 25% due to the annual payment for body cam licenses.
Gas Tax Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,046,400 $ 1,046,400 $ 245,058 23% $ 1,046,400 Expenditures 2,203,189 2,203,189 89,847 4% 2,203,189
Net surplus/deficit (1,156,789) (1,156,789) $ 155,212 (1,156,789) Beginning Fund Balance 1,589,060 1,589,060 1,589,060
Ending Fund Balance $ 432,271 $ 432,271 $ 432,271Page 92 of 403 FY 2024/25 First Quarter Financial Report
Non-General Funds
23 Supplemental Law Enforcement Services Fund (Fund 206) The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program, through which the City receives $100,000 annually. In addition to the $100,000 annual payment, the City receives a Growth Allocation payment. The funds are used for officer personnel costs and safety equipment purchases. For the first quarter, revenues were $10,573, 6% of the budget. The majority of this revenue is received in the second quarter. Expenditures were $52,355, 18% of the budget.
NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills and provided to the City for stormwater programs pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU). Revenues are received in December, April, and June through property tax assessments. For the first quarter, expenditures were $84,989, 22% of the budget.
Recreation Fund (Fund 209)
The Recreation Department Fund accounts for funds received from fees for participation in recreational programs. The recreation programs of the Community Services Department have been and continue to operate on a limited basis in some areas. For the first quarter, Public Safety Augmentation Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 249,855 $ 249,855 $ 37,026 15% $ 249,855
Expenditures 546,413 546,413 158,808 29% 546,413
Net surplus/deficit (296,558) (296,558) $ (121,781) (296,558) Beginning Fund Balance 359,962 359,962 359,962
Ending Fund Balance $ 63,404 $ 63,404 $ 63,404
Supplemental Law Enforcement
Services Fund
FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 175,000 $ 175,000 $ 10,573 6% $ 175,000
Expenditures 294,962 294,962 52,355 18% 294,962
Net surplus/deficit (119,962) (119,962) $ (41,782) (119,962) Beginning Fund Balance 303,559 303,559 303,559
Ending Fund Balance $ 183,597 $ 183,597 $ 183,597
NPDES Storm Water Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 253,272 $ 253,272 $ 147 0% 253,272
Expenditures 379,829 379,829 84,989 22% 379,829
Net surplus/deficit (126,557) (126,557) $ (84,841) (126,557) Beginning Fund Balance (123,627) (123,627) (123,627)
Ending Fund Balance $ (250,184) $ (250,184) $ (250,184) Page 93 of 403 FY 2024/25 First Quarter Financial Report
Non-General Funds
24 program revenues were $140,724, 28% of the budget. Expenditures were $563,246, 24% of the budget. The Recreation Department Fund budget includes transfers in from the General Fund and Measure S 106 Fund, which will be transferred later in the fiscal year based on actual need.
Building and Planning Fund (Fund 212)
The Building & Planning Fund accounts for funds received from fees and permits for building and planning services. Fees are collected to recover the cost primarily related to inspections and plan checks performed. For the first quarter, revenues were $310,186, 22% of the budget. Expenditures were $559,749, 27% of the budget.
Refuse Management Fund (Fund 213)
The Refuse Management Fund accounts for resources received from the City’s franchise waste hauler, Republic Services, from a monthly fee imposed under AB 939 on all residential customers in Pinole. These revenues are restricted to programs and activities that promote recycling of solid waste and source reduction. For the first quarter, revenues were $15,633, 24% of the budget. Expenditures were $36,650, 20% of the budget.
Recreation Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues
Program Revenue $ 504,356 $ 504,356 $ 140,724 28% $ 504,356 Transfers In 751,300 751,300 - 0% 751,300
Total Revenues 1,255,656 1,255,656 140,724 11% 1,255,656 Expenditures 2,380,256 2,380,256 563,246 24% 2,374,413
Net surplus/deficit (1,124,600) (1,124,600) $ (422,523) (1,118,758) Beginning Fund Balance (13,804) (13,804) (13,804)
Ending Fund Balance $ (1,138,404) $ (1,138,404) $ (1,132,562) Building and Planning Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,415,526 $ 1,415,526 $ 310,186 22% $ 1,415,526 Transfers In 67,000 67,000 - 0% 67,000
Total Revenues $ 1,482,526 $ 1,482,526 $ 310,186 21% 1,482,526 Expenditures 2,039,558 2,039,558 559,749 27% 2,039,558
Net surplus/deficit (557,032) (557,032) $ (249,563) (557,032) Beginning Fund Balance (2,226,679) (2,226,679) (2,226,679) Ending Fund Balance $ (2,783,711) $ (2,783,711) $ (2,783,711) Refuse Management Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 66,060 $ 66,060 $ 15,633 24% $ 66,060
Expenditures 187,102 187,102 36,650 20% 187,102
Net surplus/deficit (121,042) (121,042) $ (21,017) (121,042) Beginning Fund Balance 31,420 31,420 31,420
Ending Fund Balance $ (89,622) $ (89,622) $ (89,622) Page 94 of 403 FY 2024/25 First Quarter Financial Report
Non-General Funds
25 Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services from a monthly fee it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund. Revenues are received on a quarterly basis and the first installment is typically received in October. For the first quarter, expenditures were $33,010, 19% of the budget.
Rate Stabilization Fund (Fund 216)
The Rate Stabilization Fund was created to account for the excess revenues from the solid waste post collection contract with Republic Services. Twenty-five percent (25%) of the surplus funds, generated from prior years’ rate increases, are set aside to offset year-overyear rate fluctuations; thereby, leveling the annual rates paid by consumers. Per Resolution 2013-91, the City was required to establish a rate stabilization fund, separate from the Solid Waste Fund (214), for the excess revenues collected. Revenue from the Fund 214 will be received later in the fiscal year. There are no budgeted expenditures for FY 2024/25.
Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. Additionally, the fund accounts for funds received from State grants, including the Transportation Land-Use Connections (TLC) grant, One Bay Area Grant (OBAG), and Highway Safety Improvement Program (HSIP) grant. For the first quarter, revenues from partial grant reimbursements were $125,774, 11% of the budget. Revenue Solid Waste Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 368,000 $ 368,000 $ 13,497 4% $ 368,000
Expenditures 173,666 173,666 33,010 19% 173,666
Net surplus/deficit 194,334 194,334 $ (19,513) 194,334
Beginning Fund Balance 2,915,815 2,915,815 2,915,815
Ending Fund Balance $ 3,110,149 $ 3,110,149 $ 3,110,149 Rate Stabilization Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ - $ - $ 1,013 0% $ -
Expenditures - - - 0% -
Net surplus/deficit - - $ 1,013 -
Beginning Fund Balance 216,046 216,046 216,046
Ending Fund Balance $ 216,046 $ 216,046 $ 216,046Page 95 of 403 FY 2024/25 First Quarter Financial Report
Non-General Funds
26 from CCTA is expected to be received later in the fiscal year. Expenditures were $118,434, 7% of the budget. Actual expenditures align with the timing of capital projects.
Development Growth Impact Fund (Fund 276)
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal, community, wastewater, roadways, and drainage. For the first quarter, impact fee revenue from interest was $16,426, 2% of the budget. There were no expenditures.
Housing Assets for Resale Fund (Fund 285)
The Housing Assets for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, use of Housing Set Aside funds, and the provision of affordable housing within the community. For the first quarter, revenue from interest was $16,518, 30% of the budget. Expenditures were $40,252, 12% of the budget.
Lighting and Landscape District Fund (Fund 310)
The Lighting and Landscape District Fund accounts for assessments to property owners to maintain median lighting and landscaping within the Pinole Valley Road North and South Measure J Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,152,257 $ 1,152,257 $ 125,774 11% $ 1,152,257 Expenditures 1,705,126 1,705,126 118,434 7% 1,705,126
Net surplus/deficit (552,869) (552,869) $ 7,340 (552,869) Beginning Fund Balance 2,357,194 2,357,194 2,357,194
Ending Fund Balance $ 1,804,325 $ 1,804,325 $ 1,804,325 Growth Impact Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 1,039,594 $ 1,039,594 $ 16,426 2% $ 1,039,594 Expenditures 1,623,000 1,623,000 - 0% 1,623,000
Net surplus/deficit (583,406) (583,406) $ 16,426 (583,406) Beginning Fund Balance 3,503,560 3,503,560 3,503,560
Ending Fund Balance $ 2,920,155 $ 2,920,155 $ 2,920,155 Housing Assets for Resale Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 55,000 $ 55,000 $ 16,518 30% $ 55,000
Expenditures 323,243 323,243 40,252 12% 323,243
Net surplus/deficit (268,243) (268,243) $ (23,734) (268,243) Beginning Fund Balance 8,267,770 8,267,770 8,267,770
Ending Fund Balance $ 7,999,527 $ 7,999,527 $ 7,999,527Page 96 of 403 FY 2024/25 First Quarter Financial Report
Non-General Funds
27 areas. Revenue is received in December, April, and June with property tax payments. For the first quarter, no revenue was received as the first installment will be received in December. Expenditures were $4,491, 5% of the budget.
Capital Project Funds
City Street Improvement Fund (Fund 325)
The City Street Improvements Fund accounts for an annual $250,000 transfer from Measure S 2014 for street improvement projects. Additionally, it accounts for funds received from various grants, including the Highway Bridge Program (HBP) grant, Strategic Management Planning Program (STMP) grant, and Transportation Development Act (TDA) grant. Grant revenue is received on a reimbursement basis, after expenditures are incurred. For the first quarter, revenues from partial grant reimbursements were $43,603, 2% of the budget.
Expenditures were $145,184, 4% of the budget. Actual expenditures are low due to the timing of capital projects.
Arterial Streets Rehabilitation Fund (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for an annual $250,000 transfer from Measure S 2014 for street rehabilitation projects. For the first quarter, there were no expenditures. Actual expenditures are consistent with the timing of capital projects.
Landscape and Lighting District
Fund
FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 63,911 $ 63,911 $ - 0% $ 63,911
Expenditures 85,175 85,175 4,491 5% 85,175
Net surplus/deficit (21,264) (21,264) $ (4,491) (21,264) Beginning Fund Balance 76,278 76,278 76,278
Ending Fund Balance $ 55,014 $ 55,014 $ 55,014
City Street Improvement Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 2,064,683 $ 2,064,683 $ 43,603 2% $ 2,064,683 Expenditures 3,687,304 3,687,304 145,184 4% 3,687,304
Net surplus/deficit (1,622,621) (1,622,621) $ (101,581) (1,622,621) Beginning Fund Balance 2,051,278 2,051,278 2,051,278
Ending Fund Balance $ 428,657 $ 428,657 $ 428,657
Arterial Streets Rehabilitation
Fund
FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 250,000 $ 250,000 $ - 0% $ 250,000
Expenditures 895,000 895,000 - 0% 895,000
Net surplus/deficit (645,000) (645,000) $ - (645,000)
Beginning Fund Balance 1,003,071 1,003,071 1,003,071
Ending Fund Balance $ 358,071 $ 358,071 $ 358,071Page 97 of 403 FY 2024/25 First Quarter Financial Report
Non-General Funds
28 Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Hercules remits payment for services to Pinole on a monthly basis. Revenue from charges for services are received with the property tax assessments in December, April, and June. For the first quarter, revenues were $716,496, 7% of the budget, and included payments from Hercules for July – September and interest earnings. Expenditures were $3,302,234, 9% of the budget.
Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees, video production and broadcast charges, and Public, Educational, and Governmental (PEG) access fees. PEG access fees are designated for equipment purchases. Transfers from the General Fund also help support the operating costs. Revenues are generally received on a quarterly basis. For the first quarter, there were no revenues. Expenditures were $193,775, 23% of the budget.
Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a costreimbursement basis. For the first quarter, expenditures were $607,670, 39% of the budget.
They were higher than 25% primarily due the encumbrance of funds for the City’s online permitting platform. Indirect cost allocations (credits) were $385,361, 25% of the revised budget.
Sewer Enterprise Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 10,364,403 $ 10,364,403 $ 716,498 7% $ 10,364,403 Expenditures 37,771,365 37,771,365 3,302,234 9% 37,771,365 Net surplus/deficit (27,406,962) (27,406,962) $ (2,585,736) (27,406,962) Beginning Fund Balance 21,621,568 21,621,568 21,621,568 Ending Fund Balance $ (5,785,394) $ (5,785,394) $ (5,785,394) Cable Access TV Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Revenues $ 368,533 $ 368,533 $ - 0% $ 368,533
Expenditures 829,463 829,463 193,775 23% 829,463
Net surplus/deficit (460,930) (460,930) $ (193,775) (460,930) Beginning Fund Balance 2,120 2,120 2,120
Ending Fund Balance $ (458,809) $ (458,809) $ (458,809) Page 98 of 403 FY 2024/25 First Quarter Financial Report
Non-General Funds
29 Information Technology Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Revised
Budget
Projected
Year-End
Expenditures 1,572,339 1,572,339 607,670 39% 1,572,339
Indirect Cost Allocations 1,572,533 1,572,533 385,361 25% 1,572,533 Net surplus/deficit (194) (194) 222,308 (194)
Beginning Fund Balance (3,129) (3,129) (3,129)
Ending Fund Balance $ (3,323) $ (3,323) $ (3,323) Page 99 of 403 FY 2024/25 First Quarter Financial Report
Financial Summary by Fund
30 Financial Summary by Fund
The First Quarter Financial Summary by Fund (Attachment B) summarizes all City funds’ revenues, expenditures, and estimated beginning and ending fund balances. It also includes preliminary year-end financial results.
Projected
Year-End
6,168,067 6,168,067 54,977 54,977 (6,113,090) 1% 6,168,067 4,536,436 4,536,436 605,043 605,043 (3,931,393) 13% 4,536,436 2,581,000 2,581,000 336,345 336,345 (2,244,655) 13% 2,581,000 2,581,000 2,581,000 336,352 336,352 (2,244,648) 13% 2,581,000 2,285,000 2,285,000 642,379 642,379 (1,642,621) 28% 2,285,000 850,000 850,000 76,424 76,424 (773,576) 9% 850,000
924,599 924,599 57,182 57,182 (867,417) 6% 924,599
460,000 460,000 34,314 34,314 (425,686) 7% 460,000
464,599 464,599 22,867 22,867 (441,732) 5% 464,599
2,402,673 2,402,673 - - (2,402,673) 0% 2,402,673
95,882 95,882 51,360 51,360 (44,522) 54% 95,882
47,025 47,025 1,000 1,000 (46,025) 2% 47,025
251,700 251,700 59,381 59,381 (192,319) 24% 251,700
25,500 25,500 632 632 (24,868) 2% 25,500
65,854 65,854 14,211 14,211 (51,643) 22% 65,854
47,000 47,000 6,095 6,095 (40,905) 13% 47,000
15,550 15,550 11,930 11,930 (3,620) 77% 15,550
1,774,307 1,774,307 456,948 456,948 (1,317,359) 26% 1,774,307 200,000 200,000 11,060 11,060 (188,940) 6% 200,000
81,450 81,450 21,992 21,992 (59,459) 27% 81,450
11,500 11,500 64,532 64,532 53,032 561% 11,500
5,100 5,100 1,719 1,719 (3,381) 34% 5,100
1,000 1,000 1,165 1,165 165 116% 1,000
24,950,643 24,950,643 2,810,728 - 2,810,728 (22,139,915) 11% 24,950,643 2,425,000 2,425,000 - - (2,425,000) 0% 2,425,000
843,790 843,790 - - (843,790) 0% 843,790
28,219,433 28,219,433 2,810,728 - 2,810,728 (25,408,705) 10% 28,219,433 202,339 202,339 32,965 32,965 169,374 16% 202,339
683,857 683,857 164,160 164,160 519,697 24% 683,857
717,294 717,294 192,528 192,528 524,766 27% 717,294
10,148 10,148 2,973 2,973 7,175 29% 10,148
297,031 297,031 99,364 99,364 197,667 33% 297,031
581,131 581,131 108,595 108,595 472,536 19% 581,131
(284,100) (284,100) (9,231) (9,231) (274,869) 3% (284,100) 966,217 966,217 251,731 251,731 714,486 26% 966,217
888,867 888,867 241,525 241,525 647,342 27% 888,867
1,059,644 1,059,644 523,082 523,082 536,562 49% 1,059,644 4,825,397 4,825,397 1,508,328 - 1,508,328 3,317,068 31% 4,825,397 6,952,098 6,952,098 2,062,440 2,062,440 4,889,658 30% 6,952,098 1,582,951 1,582,951 342,116 342,116 1,240,836 22% 1,582,951 2,548,869 2,548,869 776,271 776,271 1,772,597 30% 2,548,869 3,582,500 3,582,500 1,066,855 1,066,855 2,515,645 30% 3,582,500 14,666,418 14,666,418 4,247,682 - 4,247,682 10,418,736 29% 14,666,418 622,287 622,287 166,840 166,840 455,448 27% 622,287
486,573 486,573 25,772 2,888 28,660 457,913 6% 486,573
929,920 929,920 213,516 39,752 253,268 676,652 27% 929,920 356,460 356,460 82,261 82,261 274,199 23% 356,460
2,395,240 2,395,240 488,388 42,640 531,029 1,864,212 22% 2,395,240 17,148 17,148 2,841 2,841 14,307 17% 17,148
399,687 399,687 97,359 97,359 302,328 24% 399,687
148,953 148,953 18,468 18,468 130,485 12% 148,953
565,788 565,788 118,667 118,667 447,121 21% 565,788
3,500 3,500 434 434 3,066 12% 3,500
202,430 202,430 - - 202,430 0% 202,430
220,935 220,935 49,804 49,804 171,131 23% 220,935
426,865 426,865 50,238 - 50,238 376,627 12% 426,865
636,107 636,107 636,015 636,015 92 100% 636,107
777,800 777,800 - - 777,800 0% 777,800
24,293,615 24,293,615 7,049,319 42,640 7,091,959 (17,201,656) 29% 24,293,615 Operating Transfer Out:
Expenditure Total:
Division: 461- Planning Total:
Division: 465- Code Enforcement Total:
Division: 466- Economic Development Total:
Community Development Total:
Division: 551- Recreation Administration Total:
Division: 560- Library Services Total:
Division: 561 Animal Control Services Total:
Community Services Total:
Debt Service:
Division: 222- Police Support Services Total:
Division: 223- Dispatch WBCC Total:
Division: 231- Fire Total:
Total Public Safety:
Division: 341- Administration/Engineering Total:
Division: 342- Road Maintenance Total:
Division: 343- Facility Maintenance Total:
Division: 345- Park Maintenance Total:
Public Works Total:
Division: 113- City Treasurer Total:
Division: 114- City Attorney Total:
City Attorney Services
City Attorney Indirect Cost Allocations
Division: 115- Finance Department Total:
Division: 116- Human Resources Total:
Division: 117- General Government Total:
Total Administrative:
Division: 221- Police Operations Total:
399- Pension Trust 115 Transfer
399-General Reserve Transfer
Sources Total:
Fund: 100- General Fund
Expenditures
Division: 110- City Council Total:
Division: 111- City Manager Total:
Division: 112- City Clerk Total:
343- Abatement Fees
351- Fines and Forfeiture
361- Public Safety Charges
370- Interest and Investment Income
381- Rental Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
Revenue Total:
Other Tax/Transient Occupancy Tax
Other Tax/Business License
321- Intergovernmental Taxes
323- State Grants
324- Other Grants
332- Permits
341- Review Fees
342- Other Fees
General Fund (including Measure S 2006 and 2014)
Revenue
311- Property Taxes
312- Sales and Use Taxes
312- Sales and Use Taxes-Meas S 2006
312- Sales and Use Taxes-Meas S 2014
313- Utility Users Tax
314- Franchise Taxes
315- Other Taxes
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
2,450 2,450 60 60 2,390 2% 2,450
1,147,981 1,147,981 311,980 311,980 836,001 27% 1,147,981 1,478,192 1,478,192 193,929 193,929 1,284,263 13% 1,478,192 1,750,000 1,750,000 - - 1,750,000 0% 1,750,000
1,530,000 1,530,000 - - 1,530,000 0% 1,530,000
5,908,623 5,908,623 505,968 - 505,968 5,402,655 9% 5,908,623 - - - - - 0% -
2,450 2,450 360 360 2,090 15% 2,450
- - - - - 0% -
2,450 2,450 360 - 360 2,090 15% 2,450
- - - - - 0% -
126,138 126,138 38,465 38,465 87,673 30% 126,138
1,372,769 1,372,769 235,485 235,485 1,137,284 17% 1,372,769 1,498,907 1,498,907 273,950 - 273,950 1,224,957 18% 1,498,907 229,895 229,895 15,679 33,311 48,991 180,904 21% 229,895 854,730 854,730 32,042 20,000 52,042 802,688 6% 854,730 1,898,663 1,898,663 33,399 131,780 165,179 1,733,484 9% 1,898,663 1,450,000 1,450,000 4,229 149,575 153,803 1,296,197 11% 1,450,000 260,000 260,000 - - 260,000 0% 260,000
4,693,288 4,693,288 85,349 334,665 420,015 4,273,273 9% 4,693,288 20,000 20,000 5,000 5,000 15,000 25% 20,000
20,000 20,000 5,000 - 5,000 15,000 25% 20,000
- - - - - 0% -
15,300 15,300 - - 15,300 0% 15,300
- - - - - 0% -
15,300 15,300 - - - 15,300 0% 15,300
6,229,945 6,229,945 364,659 334,665 699,325 5,530,620 11% 6,229,945 783,500 783,500 - - 783,500 0% 783,500
7,013,445 7,013,445 364,659 334,665 699,325 6,314,120 10% 7,013,445 37,215,683 37,215,683 7,919,947 377,306 8,297,252 28,918,431 22% 37,215,683 (8,996,250) (8,996,250) (5,109,219) (377,306) (5,486,525) (3,509,725) 61% (8,996,250) Fund Balance July 1, 2024 7,978,667 7,978,667 7,978,667 7,978,667 Estimated Fund Balance June 30, 2025 (1,017,583) (1,017,583) 2,869,448 (1,017,583) 309,000 309,000 173,732 173,732 (135,268) 56% 309,000
309,000 309,000 173,732 - 173,732 (135,268) 56% 309,000 843,790 843,790 - - (843,790) 0% 843,790
(534,790) (534,790) 173,732 173,732 708,522 -32% (534,790) Fund Balance July 1, 2024 10,266,058 10,266,058 10,266,058 10,266,058 Estimated Fund Balance June 30, 2025 9,731,268 9,731,268 10,439,791 9,731,268 Expenditure Total:
General Fund and Measure S Expenditure Total:
General Fund and Measure S Net Results:
Fund: 150 - General Reserve
370- Interest and Investment Income
Revenue Total:
499- Transfer Out Total:
General Reserve Net Results:
Division: 466- Economic Development Total:
Community Development Total:
Division: 552- Senior Center Total:
Division: 553- Tiny Tots Total:
Division: 554- Youth Center Total:
Community Services Total:
Sub-Total:
Operating Transfer Out:
Division: 222- Police Support Services Total:
Division: 231- Fire Total:
Total Public Safety:
Division: 341- Admin/Engineering Total:
Division: 342- Road Maintenance Total:
Division: 343- Facility Maintenance Total:
Division: 344- NPDES Storm Drain Total:
Division: 345- Park Maintenance Total:
Public Works Total:
Division: 343- Facility Maintenance Total:
Expenditures Total:
Fund: 106 - Measure S-2014
Expenditures
Division: 110- City Council Total:
Division: 115- Finance Department Total:
Division: 118- Information Systems Total:
Total Administrative:
Division: 221- Police Operations Total:
Fund: 105 - Measure S -2006
Expenditures
Division: 115- Finance Department Total:
Division: 221- Police Operations Total:
Division: 231- Fire Total:
Division: 342- Road Maintenance Total:
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
- - - - - 0% -
- - - - - - 0% -
150,000 150,000 - - (150,000) 0% 150,000
150,000 150,000 - - - (150,000) 0% 150,000
- - (348) (348) 348 0% -
120,000 120,000 - 110,873 110,873 9,127 92% 120,000
80,000 80,000 - - 80,000 0% 80,000
5,000 5,000 - - 5,000 0% 5,000
205,000 205,000 (348) 110,873 110,525 94,475 54% 205,000 (55,000) (55,000) 348 (110,873) (110,525) (55,525) 201% (55,000) Fund Balance July 1, 2024 378,780 378,780 378,780 378,780 Estimated Fund Balance June 30, 2025 323,780 323,780 379,128 323,780 1,033,764 1,033,764 238,212 238,212 (795,552) 23% 1,033,764 5,000 5,000 6,847 6,847 1,847 137% 5,000
7,636 7,636 - - (7,636) 0% 7,636
1,046,400 1,046,400 245,058 245,058 801,342 23% 1,046,400 -
- - - - - 0% -
2,203,189 2,203,189 84,808 5,039 89,847 2,113,342 4% 2,203,189 2,203,189 2,203,189 84,808 5,039 89,847 2,113,342 4% 2,203,189 (1,156,789) (1,156,789) 160,250 (5,039) 155,212 1,312,001 -13% (1,156,789) Fund Balance July 1, 2024 1,589,060 1,589,060 1,589,060 1,589,060 Estimated Fund Balance June 30, 2025 432,271 432,271 1,749,310 432,271 3,175 3,175 - - (3,175) 0% 3,175
36,816 36,816 - - (36,816) 0% 36,816
- - - - - 0% -
39,991 39,991 - - - 39,991 0% 39,991
26,000 26,000 3,307 3,307 22,693 13% 26,000
26,000 26,000 3,307 - 3,307 22,693 13% 26,000
13,991 13,991 (3,307) (3,307) (17,298) -24% 13,991
Fund Balance July 1, 2024 133,438 133,438 133,438 133,438 Estimated Fund Balance June 30, 2025 147,429 147,429 130,131 147,429 239,855 239,855 35,674 35,674 (204,181) 15% 239,855
10,000 10,000 1,352 1,352 (8,648) 14% 10,000
249,855 249,855 37,026 - 37,026 (212,829) 15% 249,855
546,413 546,413 158,808 158,808 387,605 29% 546,413
546,413 546,413 158,808 - 158,808 387,605 29% 546,413
(296,558) (296,558) (121,781) (121,781) 174,777 41% (296,558) Fund Balance July 1, 2024 359,962 359,962 359,962 359,962 Estimated Fund Balance June 30, 2025 63,404 63,404 238,181 63,404 Expenditures Total:
Public Safety Augmentation Fund Net Results:
Division: 343- Facility Maintenance Total:
Expenditures Total:
Restricted Real Estate Maint Fund Net Results:
Fund: 203 - Public Safety Augmentation Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
Revenue Total:
Expenditures
Division: 221- Police Operations Total:
Division: 342- Road Maintenance Total:
Expenditures Total:
Gas Tax Fund Net Results:
Fund: 201 - Restricted Real Estate Maintenance Fund
342- Other Fees
381- Rental Income
384- Other Revenue
Revenue Total:
Expenditures
Expenditures Total:
Equipment Reserve Net Results:
Fund: 200 - Gas Tax Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
383- Reimbursements
Revenue Total:
Expenditures
Division: 341- Admin and Engineering Total:
392- Sale of Property
Revenue Total:
399- Transfers In Total:
Sources Total:
Expenditures
Division: 341- Admin and Engineering Total:
Division: 342- Road Maintenance Total:
Division: 345- Park Maintenance Total:
Division: 461- Planning Total:
Fund: 160 - Equipment Reserve
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
45,000 45,000 4,328 4,328 (40,672) 10% 45,000
1,500 1,500 1,354 1,354 (146) 90% 1,500
- - - - - 0% -
46,500 46,500 5,682 - 5,682 (40,818) 12% 46,500
21,845 21,845 2,328 2,328 19,517 11% 21,845
35,000 35,000 - - 35,000 0% 35,000
56,845 56,845 2,328 - 2,328 54,517 4% 56,845
(10,345) (10,345) 3,354 3,354 13,699 -32% (10,345)
Fund Balance July 1, 2024 290,591 290,591 290,591 290,591 Estimated Fund Balance June 30, 2025 280,246 280,246 293,945 280,246 165,000 165,000 9,228 9,228 (155,772) 6% 165,000
10,000 10,000 1,344 1,344 (8,656) 13% 10,000
175,000 175,000 10,573 - 10,573 (164,427) 6% 175,000
294,962 294,962 52,355 15,794 68,149 226,813 23% 294,962 294,962 294,962 52,355 15,794 68,149 226,813 23% 294,962 (119,962) (119,962) (41,782) (15,794) (57,576) 62,386 48% (119,962) Fund Balance July 1, 2024 303,559 303,559 303,559 303,559 Estimated Fund Balance June 30, 2025 183,597 183,597 261,776 183,597 253,272 253,272 - - (253,272) 0% 253,272
- - - - - 0% -
- - 147 147 147 0% -
- - - - - 0% -
253,272 253,272 147 - 147 (253,125) 0% 253,272
7,974 7,974 1,906 1,906 6,068 24% 7,974
371,855 371,855 83,082 83,082 288,773 22% 371,855
379,829 379,829 84,989 - 84,989 294,840 22% 379,829
(126,557) (126,557) (84,841) (84,841) 41,716 67% (126,557) Fund Balance July 1, 2024 (123,627) (123,627) (123,627) (123,627) Estimated Fund Balance June 30, 2025 (250,184) (250,184) (208,468) (250,184) NPDES Storm Water Fund Net Results:
321- Intergovernmental Taxes
332- Licenses and Permits
370- Interest and Investment Income
399- Operating Transfer In
Revenue Total:
Expenditures
Division: 342- Road Maintenance Total:
Division: 344- NPDES Storm Drain Total:
Expenditures Total:
Fund: 206 - Supplemental Law Enforcement Svc Fund
323- State Grants
370- Interest and Investment Income
Revenue Total:
Expenditures
Division: 227- Police Grants Total:
Expenditures Total:
Sup Law Enforce Svc Fund Net Results:
Fund: 207 - NPDES Storm Water Fund
351- Fines and Forfeitures
370- Interest and Investment Income
384- Other Revenue
Revenue Total:
Expenditures
Division: 227- Police Grants Total:
Division: 342- Road Maintenance Total:
Expenditures Total:
Traffic Safety Fund Net Results:
Fund: 205 - Traffic Safety Fund
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
109,246 109,246 4,982 4,982 (104,264) 5% 109,246
196,300 196,300 52,246 52,246 (144,054) 27% 196,300
112,010 112,010 20,938 20,938 (91,072) 19% 112,010
7,800 7,800 15,633 15,633 7,833 200% 7,800
- - - - - . -
79,000 79,000 46,925 46,925 (32,075) 59% 79,000
- - - - - 0% -
- - - - - 0% -
504,356 504,356 140,724 - 140,724 (363,632) 28% 504,356 751,300 751,300 - - (751,300) 0% 751,300
1,255,656 1,255,656 140,724 - 140,724 (1,114,932) 11% 1,255,656 -
7,500 7,500 1,658 1,658 5,842 0% 1,658
887,733 887,733 251,270 251,270 636,463 28% 887,733
663,944 663,944 126,593 126,593 537,352 19% 663,944
257,431 257,431 62,683 62,683 194,748 24% 257,431
358,107 358,107 80,677 80,677 277,430 23% 358,107
- - - - - 0% -
205,540 205,540 39,866 39,866 165,674 19% 205,540
- - 500 500 (500) 0% -
- - - - - 0% -
2,380,256 2,380,256 563,246 - 563,246 1,817,009 24% 2,374,413 (1,124,600) (1,124,600) (422,523) - (422,523) 702,077 38% (1,118,758) Fund Balance July 1, 2024 (13,804) (13,804) (13,804) (13,804) Estimated Fund Balance June 30, 2025 (1,138,404) (1,138,404) (436,326) (1,132,562) 40,000 40,000 - - (40,000) 0% 40,000
476,916 476,916 144,696 144,696 (332,220) 30% 476,916
403,275 403,275 90,840 90,840 (312,435) 23% 403,275
433,117 433,117 60,219 60,219 (372,897) 14% 433,117
- - - - - 0% -
29,218 29,218 - - (29,218) 0% 29,218
20,000 20,000 14,431 14,431 (5,569) 72% 20,000
7,000 7,000 - - (7,000) 0% 7,000
- - - - - 0% -
6,000 6,000 - - (6,000) 0% 6,000
1,415,526 1,415,526 310,186 - 310,186 (1,105,340) 22% 1,415,526 67,000 67,000 - - (67,000) 0% 67,000
1,482,526 1,482,526 310,186 - 310,186 (1,172,340) 21% 1,482,526 683,669 683,669 169,236 50,000 219,236 464,433 32% 683,669 1,355,889 1,355,889 290,513 50,000 340,513 1,015,376 25% 1,355,889 2,039,558 2,039,558 459,749 100,000 559,749 1,479,809 27% 2,039,558 (557,032) (557,032) (149,563) (100,000) (249,563) 307,469 45% (557,032) Fund Balance July 1, 2024 (2,226,679) (2,226,679) 115,802 (2,226,679) Estimated Fund Balance June 30, 2025 (2,783,711) (2,783,711) (33,762) (2,783,711) 60,060 60,060 15,543 15,543 (44,517) 26% 60,060
6,000 6,000 90 90 (5,910) 2% 6,000
66,060 66,060 15,633 - 15,633 (50,427) 24% 66,060
-
187,102 187,102 36,650 36,650 150,452 20% 187,102
187,102 187,102 36,650 - 36,650 150,452 20% 187,102
(121,042) (121,042) (21,017) (21,017) 100,025 17% (121,042) Fund Balance July 1, 2024 31,420 31,420 31,420 31,420
Estimated Fund Balance June 30, 2025 (89,622) (89,622) 10,403 (89,622) 323- State Grants
370- Interest and Investment Income
Revenue Total:
Expenditures
Division: 346- Waste Reduction Total:
Expenditures Total:
Refuse Management Fund Net Results:
Revenue Total:
Operating Transfers In:
Sources Total
Expenditures
Division: 461- Planning Total:
Division: 462- Building Inspection Total:
Expenditures Total:
Building & Planning Net Results:
Fund: 213 - Refuse Management Fund
332- Permits
341- Review Fees
342- Other Fees
343- Abatement Fees
344- Impact Fees
351- Fines and Forfeiture
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
Division: 554- Youth Center Total:
Division: 555- Day Camp Total:
Division: 557- Swim Center Total:
Division: 558- Memorial Hall Total:
Division: 559- Tennis Total:
Expenditures Total:
Recreation Fund Net Results:
Fund: 212 - Building & Planning
323- State Grants
Division: 559- Tennis
Revenue Total:
Operating Transfers in:
Sources Total
Expenditures
Division: 117- General Government Total:
Division: 551- Recreation Administration Total:
Division: 552- Senior Center Total:
Division: 553- Tiny Tots Total:
Fund: 209 - Recreation Fund
Division: 551- Recreation Administration
Division: 552- Senior Center
Division: 553- Tiny Tots
Division: 554- Youth Center
Division: 555- Day Camp
Division: 557- Swim Center
Division: 558- Memorial Hall
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
- - - - - 0% -
8,000 8,000 13,497 13,497 5,497 169% 8,000
360,000 360,000 - - (360,000) 0% 360,000
368,000 368,000 13,497 - 13,497 (354,503) 4% 368,000
-
173,666 173,666 33,010 33,010 140,656 19% 173,666
- - - - - 0% -
173,666 173,666 33,010 - 33,010 140,656 19% 173,666
194,334 194,334 (19,513) - (19,513) (213,847) -10% 194,334 Fund Balance July 1, 2024 2,915,815 2,915,815 2,915,815 2,915,815 Estimated Fund Balance June 30, 2025 3,110,149 3,110,149 2,896,301 3,110,149 - - 115,802 115,802 115,802 0% -
722,619 722,619 - - (722,619) 0% 722,619
421,638 421,638 - - (421,638) 0% 421,638
8,000 8,000 9,972 9,972 1,972 125% 8,000
1,152,257 1,152,257 125,774 - 125,774 (1,026,483) 11% 1,152,257 - - - - - 0% -
201,919 201,919 29,163 29,163 172,756 14% 201,919
1,501,207 1,501,207 7,549 81,722 89,271 1,411,936 6% 1,501,207 2,000 2,000 - - 2,000 0% 2,000
1,705,126 1,705,126 36,712 81,722 118,434 1,586,692 7% 1,705,126 (552,869) (552,869) 89,062 (81,722) 7,340 560,209 -1% (552,869) Fund Balance July 1, 2024 2,357,194 2,357,194 2,357,194 2,357,194 Estimated Fund Balance June 30, 2025 1,804,325 1,804,325 2,446,256 1,804,325 - - 1,013 1,013 1,013 0% -
- - - - 0% -
- - 1,013 - 1,013 1,013 0% -
- - - - - 0% -
- - 1,013 1,013 1,013 0% -
Fund Balance July 1, 2024 216,046 216,046 216,046 216,046 Estimated Fund Balance June 30, 2025 216,046 216,046 217,059 216,046 - - 151 151 151 0% -
- - 93 93 93 0% -
- - 244 - 244 244 0% -
20,544 20,544 - - 20,544 0% 20,544
20,544 20,544 - - - 20,544 0% 20,544
(20,544) (20,544) 244 244 20,788 -1% (20,544)
Fund Balance July 1, 2024 18,835 18,835 18,835 18,835
Estimated Fund Balance June 30, 2025 (1,709) (1,709) 19,079 (1,709) - - 680 680 680 0% -
- - 680 - 680 680 0% -
- - - - - 0% -
- - 680 680 680 0% -
- - -
Fund Balance July 1, 2024 49,439 49,439 49,439 49,439
Estimated Fund Balance June 30, 2025 49,439 49,439 50,119 49,439 Expenditures Total:
CASp Certification and Training Fund Net Results:
370- Interest and Investment Income
Revenue Total:
Expenditures
Division: 221- Police Operations Total:
Expenditures Total:
Asset Seizure-Adjudicated Fund Net Results:
Fund: 226 - CASp Certification and Training Fund
342- Other Fees
Revenue Total:
Fund: 225 - Asset Seizure-Adjudicated Fund
351- Fines and Forfeiture
Division: 343- Facility Maintenance Total:
Expenditures Total:
Measure C and J Fund Net Results:
Fund: 216 - Rate Stabilization Fund
370- Interest and Investment Income
383- Reimbursements
Revenue Total:
Expenditures Total:
Rate Stabilization Fund Net Results:
322- Fed Grant/Misc
323- State Grant/Misc
324- Other Grants
370- Interest and Investment Income
Revenue Total:
Expenditures
Division: 117- General Government Total:
Division: 341- Administration/Engineering Total:
Division: 342- Road Maintenance Total:
370- Interest and Investment Income
383- Reimbursements
Revenue Total:
Expenditures
Division: 342- Road Maintenance Total:
Division: 345- Park Maintenance Total:
Expenditures Total:
Solid Waste Fund Net Results:
Fund: 215 - Measure C and J Fund
Fund: 214 - Solid Waste Fund
323- State Grants
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
- - - - - 0% -
- - 1 1 1 0% -
- - 1 - 1 1 0% -
- - - - - 0% -
- - 1 - 1 1 0% -
Fund Balance July 1, 2024 116 116 116 116
Estimated Fund Balance June 30, 2025 116 116 116 116
1,039,594 1,039,594 - - (1,039,594) 0% 1,039,594
- - 16,426 16,426 16,426 0% -
1,039,594 1,039,594 16,426 - 16,426 (1,023,169) 2% 1,039,594 700,000 700,000 - - 700,000 0% 700,000
58,000 58,000 - - 58,000 0% 58,000
265,000 265,000 - - 265,000 0% 265,000
600,000 600,000 - - 600,000 0% 600,000
1,623,000 1,623,000 - - - 1,623,000 0% 1,623,000
(583,406) (583,406) 16,426 - 16,426 599,831 -3% (583,406) Fund Balance July 1, 2024 3,503,560 3,503,560 3,503,560 3,503,560 Estimated Fund Balance June 30, 2025 2,920,155 2,920,155 3,519,986 2,920,155 - - 331 331 331 0% 331
- - - - - 0% -
- - 331 331 331 0% 331
Fund Balance July 1, 2024 3,981 3,981 3,981
Estimated Fund Balance June 30, 2025 3,981 3,981 4,312
50,000 50,000 16,518 16,518 (33,482) 33% 50,000
- - - - - 0 -
- - - - - 0% -
- - - - - 0% -
5,000 5,000 - - (5,000) 0% 5,000
55,000 55,000 16,518 - 16,518 (38,482) 30% 55,000
47,376 47,376 13,816 13,816 33,560 29% 47,376
275,867 275,867 26,436 26,436 249,431 10% 275,867
323,243 323,243 40,252 - 40,252 282,991 12% 323,243
(268,243) (268,243) (23,734) (23,734) 244,509 9% (268,243) Fund Balance July 1, 2024 8,267,770 8,267,770 8,267,770 8,267,770 Estimated Fund Balance June 30, 2025 7,999,527 7,999,527 8,244,036 7,999,527 56,411 56,411 - - (56,411) 0% 56,411
7,500 7,500 - - (7,500) 0% 7,500
63,911 63,911 - - - (63,911) 0% 63,911
39,795 39,795 2,368 2,368 37,427 6% 39,795
45,380 45,380 2,123 2,123 43,257 5% 45,380
85,175 85,175 4,491 - 4,491 80,684 5% 85,175
(21,264) (21,264) (4,491) (4,491) 16,773 21% (21,264)
Fund Balance July 1, 2024 76,278 76,278 76,278 76,278
Estimated Fund Balance June 30, 2025 55,014 55,014 71,787 55,014 Division: 348- Landscape & Lighting PVR South Total:
Expenditures Total:
Lighting & Landscape Districts Net Results:
Division: 464- Housing Administration Total:
Expenditures Total:
Housing Land Held for Resale Net Results:
Fund: 310 - Lighting & Landscape Districts
321- Intergovernmental Taxes
383- Reimbursements
Revenue Total:
Expenditures
Division: 347- Landscape & Lighting PVR North Total:
Fund: 285 - Housing Land Held for Resale
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
392- Sale of Property
393- Loan/Bond Proceeds
Revenue Total:
Expenditures
Division: 461- Planning Total:
Division: 344- NPDES Storm Drain Total:
Division: 345- Park Maintenance Total:
Division: 642- Sewer Collections Total:
Expenditures Total:
Growth Impact Fund Net Results:
Fund: 277 - Development Services
Revenue Total:
Expenditures Total:
Development Services Net Results:
Revenue Total:
Expenditures Total:
Parkland Dedication Fund Net Results:
Fund: 276 - Growth Impact Fund
344- Impact Fees
370- Interest and Investment Income
Revenue Total:
Expenditures
Division: 343- Facility Maintenance Total:
Fund: 275 - Parkland Dedication Fund
370- Interest and Investment Income
399- Operating transfers in
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
15,000 15,000 - - (15,000) 0% 15,000
15,000 15,000 - - - (15,000) 0% 15,000
14,942 14,942 - - 14,942 0% 14,942
14,942 14,942 - - - 14,942 0% 14,942
58 58 - - (58) 0% 58
Fund Balance July 1, 2024 (983) (983) (983) (983)
Estimated Fund Balance June 30, 2025 (925) (925) (983) (925) 60,000 60,000 - - 60,000 0% 60,000
10,000 10,000 - - 10,000 0% 10,000
70,000 70,000 - - - 70,000 0% 70,000
(70,000) (70,000) - - 70,000 0% (70,000)
Fund Balance July 1, 2024 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2025 471,649 471,649 541,649 471,649 41,394 41,394 18,055 18,055 (23,339) 44% 41,394
- - - - - 0% -
1,773,289 1,773,289 25,417 25,417 (1,747,872) 1% 1,773,289 131 131 131 0% -
- - - - - 0% -
1,814,683 1,814,683 43,603 - 43,603 (1,771,080) 2% 1,814,683 250,000 250,000 - - (250,000) 0% 250,000
2,064,683 2,064,683 43,603 43,603 (2,021,080) 2% 2,064,683 3,687,304 3,687,304 9,773 135,411 145,184 3,542,120 4% 3,687,304 3,687,304 3,687,304 9,773 135,411 145,184 3,542,120 4% 3,687,304 (1,622,621) (1,622,621) 33,830 (135,411) (101,581) 1,521,040 6% (1,622,621) Fund Balance July 1, 2024 2,051,278 2,051,278 2,051,278 2,051,278 Estimated Fund Balance June 30, 2025 428,657 428,657 2,085,109 428,657 - - - - - 0% -
- - 23 23 23 0% -
- - 23 - 23 23 0% -
- - - - - 0% -
- - - - - - 0% -
- - 23 23 23 0% -
Fund Balance July 1, 2024 3,623 3,623 3,623 3,623
Estimated Fund Balance June 30, 2025 3,623 3,623 3,646 3,623 - - - - - 0% -
- - - - - - 0% -
250,000 250,000 - - (250,000) 0% 250,000
250,000 250,000 - - - (250,000) 0% 250,000
895,000 895,000 - 618 618 894,382 0% 895,000
895,000 895,000 - 618 618 894,382 0% 895,000
(645,000) (645,000) - (618) (618) 644,382 0% (645,000)
Fund Balance July 1, 2024 1,003,071 1,003,071 1,003,071 1,003,071 Estimated Fund Balance June 30, 2025 358,071 358,071 1,003,071 358,071 Sources Total:
Expenditures
Division: 342- Road Maintenance Total:
Expenditures Total:
Arterial Streets Rehabilitation Fund Net Results:
Revenue Total:
Expenditures
Division: 345- Park Maintenance Total:
Expenditures Total:
Park Grants (Measure WW) Net Results:
Fund: 377 - Arterial Streets Rehabilitation Fund
322- Federal Grants
Revenue Total:
Operating transfers in Total:
Operating transfers in Total:
Sources Total:
Expenditures
Division: 342- Road Maintenance Total:
Expenditures Total:
City Street Improvements Net Results:
Fund: 327 - Park Grants (Measure WW)
323- State Grant
370- Interest and Investment Income
Expenditures Total:
Public Facilities Fund Net Results:
Fund: 325 - City Street Improvements
322- Federal Grants
323- State Grants
324- Other Grants
332- Permits
383- Reimbursements
Revenue Total:
Revenue Total:
Expenditures
Division: 345- Park Maintenance Total:
Expenditures Total:
Pinole Valley Caretaker Fund Net Results:
Fund: 324 - Public Facilities Fund
Expenditures
Division: 343- Facility Maintenance Total:
Division: 345- Park Maintenance Total:
Fund: 317 - Pinole Valley Caretaker Fund
381- Rental Income
Projected
Year-End
First Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 9/30/24 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget YTD Actual Encumbrances Total
Percent
Used
10,164,403 10,164,403 614,119 614,119 (9,550,284) 6% 10,164,403 200,000 200,000 85,838 85,838 (114,162) 43% 200,000
- - 16,541 16,541 16,541 0% -
- - - - - 0% -
- - - - - 0% -
10,364,403 10,364,403 716,498 - 716,498 (9,647,905) 7% 10,364,403 - - 3,681 3,681 (3,681) 0% -
11,911,529 11,911,529 1,204,355 15,600 1,219,955 10,691,574 10% 11,911,529 24,163,267 24,163,267 267,962 1,365,549 1,633,511 22,529,756 7% 24,163,267 85,000 85,000 - - 85,000 0% 85,000
1,611,568 1,611,568 445,087 445,087 1,166,481 28% 1,611,568 37,771,365 37,771,365 1,921,086 1,381,149 3,302,234 34,469,130 9% 37,771,365 (27,406,962) (27,406,962) (1,204,587) (1,381,149) (2,585,736) 24,821,226 9% (27,406,962) Fund Balance July 1, 2024 21,621,568 21,621,568 21,621,568 21,621,568 Estimated Fund Balance June 30, 2025 (5,785,394) (5,785,394) 20,416,980 (5,785,394) - - - - - 0% -
- - - - - 0% -
- - - - - - 0% -
- - - - - 0% -
- - - - - - 0% -
- - - - - - 0% -
Fund Balance July 1, 2024 390,703 390,703 390,703 390,703 Estimated Fund Balance June 30, 2025 390,703 390,703 390,703 390,703 26,486 26,486 - - (26,486) 0% 26,486
179,047 179,047 - - (179,047) 0% 179,047
- - - - - 0% -
3,000 3,000 - - (3,000) 0% 3,000
208,533 208,533 - - - (208,533) 0% 208,533
160,000 160,000 - - (160,000) 0% 160,000
368,533 368,533 - - - (368,533) 0% 368,533
-
829,463 829,463 193,775 193,775 635,688 23% 829,463
829,463 829,463 193,775 - 193,775 635,688 23% 829,463
(460,930) (460,930) (193,775) - (193,775) 267,155 42% (460,930) Fund Balance July 1, 2024 2,120 2,120 2,120 2,120
Estimated Fund Balance June 30, 2025 (458,809) (458,809) (191,654) (458,809) - - - - - 0% -
- - 579,184 - 579,184 579,184 0% -
1,572,339 1,572,339 385,361 222,308 607,670 964,669 39% 1,572,339 1,572,339 1,572,339 385,361 222,308 607,670 (964,669) 39% 1,572,339 1,572,533 1,572,533 385,361 222,308 607,670 (964,863) 39% 1,572,533 (194) (194) - - 1,215,339 1,215,533 -626528% (194)
Fund Balance July 1, 2024 (3,129) (3,129) (3,129) (3,129) Estimated Fund Balance June 30, 2025 (3,323) (3,323) (3,129) (3,323) 700,000 700,000 775,048 775,048 75,048 111% 700,000
700,000 700,000 775,048 - 775,048 75,048 111% 700,000
50,000 50,000 18,118 18,118 31,882 36% 50,000
2,425,000 2,425,000 - - 2,425,000 0% 2,425,000
2,475,000 2,475,000 18,118 18,118 (2,456,882) 1% 2,475,000 (1,775,000) (1,775,000) 756,930 756,930 2,531,930 -43% (1,775,000) Fund Balance July 1, 2024 13,585,182 13,585,182 13,585,182 13,585,182 Estimated Fund Balance June 30, 2025 11,810,182 11,810,182 14,342,111 11,810,182 Division: 115- Finance Total:
Transfers Out Total:
Expenditures Total:
Pension Fund Net Results:
Expenditures
Division: 118- Information Systems Total:
Expenditures Total:
Indirect cost allocations Total:
Information Systems Net Results:
Fund: 700 - Pension Fund
370- Interest and Investment Income
Revenue Total:
Expenditures
Expenditures
Division: 119- Cable Access TV Total:
Expenditures Total:
Cable Access TV Net Results:
Fund: 525 - Information Systems
399- Operating Transfers In
Sources Total:
Plant Expansion Fund Net Results:
Fund: 505 - Cable Access TV
314- Franchise Taxes
365- Cable TV Charges
370- Interest and Investment Income
384- Other Revenue
Revenue Total:
Operating transfers in Total:
Sources Total
Expenditures Total:
Sewer Enterprise Fund Net Results:
Fund: 503 - Plant Expansion Fund
370- Interest and Investment Income
383- Reimbursements
Revenue Total:
Expenditures
Division: 643- Sewer Projects/Shared Total:
Expenditures Total:
384- Other Revenue
392- Proceeds from Sale of Property
Revenue Total:
Expenditures
Division: 117- General Government Total:
Division: 641- Sewer Treatment Plant/Shared Total:
Division: 642- Sewer Collections Total:
Division: 643- Sewer Projects/Shared Total:
Division: 644- WPCP Equipment/Debt Service Total:
Fund: 500 - Sewer Enterprise Fund
363- Sewer Enterprise Charges
370- Interest and Investment Income
383- Reimbursements
CITY COUNCIL
REPORT 9.D.
DATE: NOVEMBER 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: FY 2024/25 FIRST QUARTER INVESTMENT REPORT
RECOMMENDATION
Staff recommends that the City Council receive the Quarterly Investment Report for the first quarter (ending September 30, 2024).
BACKGROUND
The City of Pinole Investment Policy requires that a Quarterly Investment Report be submitted to the City Council. The City’s investments, as shown in the attached Investment Report for the quarter ending September 30, 2024, conform to the City’s Investment Policy as well as all applicable State and federal requirements, including California Government Code Section 53646.
The funds that the City invests, and which are reported in the Quarterly Investment Report, are comprised of cash and investment balances that are held across all City funds. The cash and investment balances across all City funds are “pooled” for investment purposes, with the exception of the assets of the General Reserve, which is discussed further below. Cash is invested in accordance with the City’s Investment Policy. Interest earnings on investments are allocated to the various funds based on the cash and investment balances of those funds.
The City also maintains a Section 115 Trust that was established for the purpose of setting aside resources to offset anticipated increases in future City pension costs. The cash and investments in the trust are designated as restricted fund balance in the City’s General Fund.
These funds are invested according to the policy objectives and guidelines of the City’s Pension Investment Policy.
REVIEW AND ANALYSIS
Investment Policy
All investments held at September 30, 2024 conform to the City’s Investment Policy and all applicable State and federal requirements. The City’s investment objectives, in order of priority, are safety, which is investing in the highest quality securities; liquidity, which is the ability to convert the investment to cash as necessary to meet cash flow requirements; and yield, which is earning a higher return.
Investment Strategy
The City utilizes a passive investment management approach by buying and holding securities until maturity. Earnings on investments held until maturity typically fluctuate with market conditions and are considered “unrealized” prior to maturity. The City expects to yield a gain on all investments at maturity. A “laddered maturity” investment strategy is applied to the longterm portion of the City’s investment portfolio. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with another long term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk.
Staff continues to monitor rates of return on City funds invested and make investments to best achieve the objectives laid out in the Investment Policy.
First Quarter Investment Summary
As of September 30, 2024, total cash and investments decreased by $5,642,491 from the previous quarter, from $54,416,184 to $48,773,693. Typically, the City experiences swings in cash inflow and outflow due to the seasonality of large receipts, such as property taxes, and large disbursements, like debt service that is paid semiannually. The City will have sufficient cash flow to meet the next six months of estimated expenditures.
Investment Instruments
The Finance Director, in consultation with the City Treasurer, selects the instruments in which to invest the City’s funds, in order to best meet the objectives laid out in the City’s Investment Policy. The balances held in different investment instruments at September 30, 2024 are noted in Attachment A. The bulk of the City’s investment funds are invested in the State of California’s Local Agency Investment Fund (LAIF), because of the safety and liquidity of that investment.
Funds in the City’s General Reserve are maintained in an account that is separate from the rest of the pooled funds. This enables the Finance Director to implement a directed investment plan for the General Reserve funds. The City’s practice has been to invest these funds in instruments with longer duration, thereby yielding greater investment earnings.
Investment Yield and Duration
The weighted average yield of the City’s investment portfolio for the quarter ended September 30, 2024 is summarized in Attachment A. The total investment portfolio yielded 4.36% for the first quarter (July through September 2024), down from the 4.443% yielded in the previous quarter (April through June 2024).
For the first quarter, LAIF earned an average annual yield of 4.575%, up from an average annual yield of 4.48% for the fourth quarter.
The General Reserve, which holds the longer-term investments, earned an average annual yield of 3.811%, slightly down from the 4.001% average annual yield in the fourth quarter. No new investment instruments were purchased during the first quarter. Additionally, two certificates of deposit matured, Partners 1st Federal Credit Union and Synchrony Bank, and
were redeemed for cash.
Section 115 Trust
The Section 115 Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements. The funds are invested on behalf of the City by Public Agency Retirement Services (PARS). The portfolio summary for the quarter ending September 30, 2024 is included in Attachment B to this report.
FISCAL IMPACT
There is no fiscal impact as a result of receiving the First Quarter Investment Report.
ATTACHMENTS
A. Investment Report - Quarter Ending 9-30-24
B. Section 115 Investment Report - Quarter Ending 9-30-24
CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2024
PORTFOLIO SUMMARY
Weighted
Days to Average
Investments Par Value Market Value Book Value % of Portfolio Maturity Yield Maturity Investment Pool - LAIF 25,610,588 25,663,373 25,663,373 56.81% 1 4.575 1 Investment Pool - CalTrust 3,535,160 3,535,160 3,535,160 7.83% 1 4.065 0 Money Market Savings 5,544,560 5,544,560 5,544,560 12.27% 1 4.825 0 Mutual Funds 6,495,000 6,495,000 6,495,000 14.38% 1 4.497 0 Certificates of Deposit 2,482,000 2,481,178 2,481,178 5.49% 304 3.288 2 Medium-Term Corporate Notes 1,000,000 967,740 967,740 2.14% 711 2.120 15 Federal Agency Securities 500,000 487,775 487,775 1.08% 253 0.700 3 Subtotal Investments $ 45,167,307 $ 45,174,786 $ 45,174,786 100.00% 212 4.360 3 Average Years to Maturity: 0.6
Cash
Mechanics Bank - Vendor Checking * 948,063 948,063 948,063 1 Mechanics Bank - WWTP Debt Svc. Checking 1,089,183 1,089,183 1,089,183 1 BMO - Payroll Checking * 729,376 729,376 729,376 1
BMO - Checking (Credit Card Clearing) * 832,286 832,286 832,286 1 Subtotal Cash 3,598,907 3,598,907 3,598,907 1
Total Cash and Investments $ 48,766,214 $ 48,773,693 $ 48,773,693 *Not included in yield calculations
The above investments are consistent with the City's Investment Policy and allowable under current legislation of the State of California. Investments were selected using safety, liquidity and yield as the criteria. The source of the market values for the investments are provided by US Bank in accordance with the California Government Code requirement.
The City has sufficient cash flow to cover anticipated expenditures through the next six months.
Investment Pool
65%
Mutual Funds
14%
Money Market
Savings
12%
Certificates of Deposit
6%
Medium-Term
Corporate Notes
2%
Federal Agency
Securities
1%
CITY OF PINOLE - INVESTMENT PORTFOLIO
JANUARY 2022
-
5 10
15 20
25 30
35 40
45 0-3 mo 4-6 mo 7-12 mo 1-2 yr 2-3 yr 3-4 yr 5 yr +
Millions
MATURITY DISTRIBUTION
65%
14%
12%
5%
2%
1%
$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000
Investment Pool
Mutual Funds
Money Market Savings
Certificates of Deposit
Medium-Term Corporate Notes
Federal Agency Securities
CITY OF PINOLE - INVESTMENT PORTFOLIO
SEPTEMBER 2024
CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2024 DETAIL
PORTFOLIO DETAILS
Type /
Account
Number CUSIP Issuer Manager GL Acct # Par Value Market Value Book Value Rate Yield Days to
Maturity
S&P
Rating
Maturity
Date
Weighted
Average
Maturity
Investment Pool
Local Agency Investment Fund (LAIF) LAIF 999-10201 25,610,588 25,663,373 25,663,373 4.575 4.575 1 N/A 1 CalTrust - Short Term Fund (City) CalTrust 999-10202 27,029 27,029 27,029 4.440 4.440 1 N/A 0 CalTrust - Medium Term Fund (City) CalTrust 999-10203 3,508,131 3,508,131 3,508,131 3.690 3.690 1 N/A 0 29,145,747 29,198,533 29,198,533 4.235 4.469 1 0
Money Market Savings
Mechanics Bank City 999-10102 5,436,759 5,436,759 5,436,759 4.920 4.920 1 N/A 0 BMO City 999-10104 107,801 107,801 107,801 0.010 0.010 1 N/A 0 5,544,560 5,544,560 5,544,560 2.465 4.825 1 0
Mutual Funds
19-516680 U.S. Bank US Bank 150-10110 33,469 33,469 33,469 1.980 1.980 1 N/A 0 19-516680 31846V203 1st American Government Obligation Fund US Bank 150-10110 6,461,531 6,461,531 6,461,531 4.510 4.510 1 N/A 0 6,495,000 6,495,000 6,495,000 3.245 4.497 1 0
Certificates of Deposit
19-516680 01025RAG4 Alabama Cr Un US Bank 150-10110 248,000 252,829 252,829 5.000 4.900 630 N/A 6/22/2026 4 19-516680 064520BG3 Bank of Princeton US Bank 150-10110 250,000 247,373 247,373 0.500 0.500 91 N/A 12/30/2024 0 19-516680 05580A2H6 Bmw Bk North Amer US Bank 150-10110 244,000 244,942 244,942 4.900 4.880 259 N/A 6/16/2025 1 19-516680 30960QAP2 Farmers Insurance Group Fed US Bank 150-10110 248,000 250,118 250,118 5.250 5.210 294 N/A 7/21/2025 2 19-516680 33715LFK1 First Technology Federal Credi US Bank 150-10110 248,000 249,426 249,426 5.100 5.070 259 N/A 6/16/2025 1 19-516680 53052LAW9 Liberty Fed Cr Un Evansville US Bank 150-10110 248,000 250,133 250,133 5.300 5.250 287 N/A 7/14/2025 2 19-516680 70212VAB4 Partners Bk helena Ark US Bank 150-10110 247,000 240,373 240,373 0.600 0.620 273 N/A 6/30/2025 1 19-516680 84223QAN7 Southern Bankcorp Bank US Bank 150-10110 250,000 249,275 249,275 0.500 0.500 25 N/A 10/25/2024 0 19-516680 856283N51 State Bk Indiana Chicago III US Bank 150-10110 250,000 243,550 243,550 1.000 1.030 269 N/A 6/26/2025 1 19-516680 910286GR8 United Fid Bk FSB Evansville I US Bank 150-10110 249,000 253,161 253,161 4.800 4.720 652 N/A 7/14/2026 4 2,482,000 2,481,178 2,481,178 3.295 3.288 304 2
Medium-Term Corporate Notes
19-516679 037833DN7 Apple Inc. US Bank 150-10110 1,000,000 967,740 967,740 2.050 2.120 711 AA+ 9/11/2026 15 1,000,000 967,740 967,740 2.050 2.120 711 15
Federal Agency Securities
19-516680 3133ELH80 Federal Farm Credit Bks US Bank 150-10110 500,000 487,775 487,775 0.680 0.700 253 AA+ 6/10/2025 3 500,000 487,775 487,775 0.680 0.700 253 3
$ 45,167,307 $ 45,174,786 $ 45,174,786 2.662 4.360 212 3 Average Years : 0.6
Investments Market Value Book Value % of Market Yield
Cash and Equivalents 62,194 62,194 0.43% 6.510
U.S. Government Issues 5,266,625 5,357,371 36.72% 3.820 Corporate Issues 2,976,106 2,969,829 20.75% 4.800
Foreign Issues 146,562 148,875 1.02% 4.780
Municipal Issues - - 0.00% -
Mutual Funds-Equity 5,414,236 4,489,436 37.75% 1.290
Mutual Funds-Fixed Income 427,019 417,359 2.98% 6.340
Total Assets 14,292,742 13,445,064 99.66% 3.160
Accrued Income 49,348 49,348 0.34%
Grand Total $ 14,342,090 $ 13,494,412 100%
CITY OF PINOLE
INVESTMENT REPORT SEPTEMBER 2024
SECTION 115 TRUST PORTFOLIO SUMMARY
37.75%
36.72%
20.75%
2.98%
1.02%
0.43%
0.34%
0.00%
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Mutual Funds-Equity
U.S. Government Issues
Corporate Issues
Mutual Funds-Fixed Income
Foreign Issues
Cash and Equivalents
Accrued Income
Municipal Issues
Portfolio Summary
CITY COUNCIL
REPORT 9.E.
DATE: NOVEMBER 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: MARKISHA GUILLORY, FINANCE DIRECTOR
SUBJECT: FY 2023/24 DEVELOPMENT IMPACT FEE REPORT (AB 1600)
RECOMMENDATION
City staff recommends that the City Council receive the Development Impact Fee Report for the fiscal year ended June 30, 2024, and adopt a resolution finding that all development impact fees collected are expended, committed, or will be committed.
BACKGROUND
Recognizing that new construction of residential and commercial facilities may have growthrelated impacts on existing public streets, facilities, and services, Chapter 5 of the California Government Code authorizes the collection of development impact fees. Sections 66000- 66009 of the State's Government Code prescribe a method for the equitable and consistent collection of fees for public improvements and facilities that are needed to mitigate the impacts of new development. These statutes require that public agencies provide periodic fiscal reconciliations of the amount of growth impact fees assessed and collected against new construction, and the use of those fees collected.
Effective January 1, 1989, AB 1600 imposed specific accounting procedures regarding the collection and use of development impact fees. Specifically, Government Code Section 66001 (d) provides for an annual review of fees collected, based on a five year "holding and use" period following the deposit of the fees. AB 1600 requires the City to make findings annually, subsequent to the deposit of these fees, with respect to any portion of the fee that may remain unexpended, whether committed or uncommitted. The findings must identify the purpose to which the fee will be put, demonstrate a nexus between the fee and the purpose, identify the sources and amounts of anticipated funding used to complete incomplete improvements, and identify approximate dates on which the anticipated funding is expected to be expended.
Additionally, the provisions of AB 1600 expanded Government Code 66002(b), the accountability standard to require annual reviews of the proposed use of these fees through the inclusion of eligible projects in public agency capital improvement plans. The FY 2024/25 – 2028/29 Five-Year Capital Improvement Plan (CIP), which includes projects eligible for funding using development impact fees, was approved by the City Council on June 25, 2024.
REVIEW AND ANALYSIS
In August of 1984, the City Council established a cumulative growth impact fee. Ordinance Number 462 provided fees to be collected from developers for both residential and business
development impacts on public facilities and services and for residential impacts on parkland and recreation.
Pinole Municipal Code (PMC) 3.20.96 (b) allows for an annual adjustment to the amount of the impact fees by a percentage equal to the percentage change in the Engineering News Records Construction Cost Index for San Francisco Bay Area. The fee were updated to the following amounts effective August 1, 2023:
In addition, PMC 3.20.96 (c) requires a review of the basis of the impact fees at least once every five years to determine whether the fees are still reasonably related to the needs of new development. The City recently conducted an updated development impact fee study, which will be presented to the City Council on November 19, 2024.
The City maintains separate funds for growth impact fees within the Growth Impact Fund - 276 and the Parkland Dedication Fund - 275. All interest earned on the balance is held and retained in these funds.
Growth Impact Fund - 276
The Growth Impact Fee Fund accounts for fees collected from developers for both residential and business development impacts on public facilities and services. The City has established development impact fees for the following facilities: police, fire protection, parks and recreation, wastewater, public facilities and equipment, traffic, and drainage. The revenue collected from the fees can be used for capital improvements, including the expansion, design, and construction of facilities.
Since the development impact fees have been put in place, the City has collected the
following fees for the mitigation of growth impacts in the Growth Impact Fund – 276:
As of June 30, 2024, the Growth Impact Fund has a fund balance of $3,503,560. Staff has reviewed the development impact fees collected from July 1, 2019 through June 30, 2024. No development impact fees collected more than five years ago, prior to July 1, 2019, remain unexpended or uncommitted. The following projects have been identified for funding from impact fees in the FY 2024/25 through FY 2028/29 CIP adopted by the City Council on June 25, 2024:
These projects are also noted in the Development Impact Fee Report included as Attachment A.
Parkland Dedication Fund - 275
The Parkland Dedication Fund accounts for fees collected from developers for residential impacts on parklands and recreation. These fees are collected pursuant to the City’s Parkland Dedication Ordinance (Municipal Code 16.28) which requires as a condition of approval for the subdivision of land, the dedication of park land or payment of a fee in-lieu of dedication, pursuant to California Government Code 66477 (the “Quimby Act”). The revenue collected from the fees can be used for capital improvements, including the acquisition and development of parks.
Since the development impact fees have been put in place, the City has collected the following fees for park and recreation projects in the Parkland Dedication Fund – 275:
As of June 30, 2024, Parkland Dedication Fund has a fund balance of $0.
Findings
In accordance with California Government Code Section 66001(d), the City is reporting the following findings as of June 30, 2024:
• No development impact fees collected more than five years ago, prior to July 1, 2019, remain unexpended or uncommitted.
FISCAL IMPACT
Staff has reviewed the development impact fees collected from July 1, 2019 through June 30, 2024. For the Growth Impact Fund – 276 and the Parkland Dedication Fund – 275, no development impact fees collected prior to July 1, 2019, the subject compliance year of this report, remain unexpended or uncommitted.
ATTACHMENTS
A. Resolution
B. Pinole Development Impact Fee Report FYE 6-30-24
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA, STATE
OF CALIFORNIA, APPROVING THE DEVELOPMENT IMPACT FEE REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2024 AND MAKING CERTAIN RELATED
FINDINGS
WHEREAS, Government Code §66001(d), effective January 1, 1989, requires the City to make findings periodically to identify the purpose to which the fee is to be put and to demonstrate a reasonable relationship between the fee and the purpose for which it was charged, identify the· sources and amounts of anticipated funding used to complete incomplete improvements and identify approximate dates on which the anticipated funding is expected to be deposited; and
WHEREAS, Government Code §66006(d), effective January 1, 1989, requires that a report documenting these findings must be made within 180 days following the conclusion of each fiscal year by the City; and
WHEREAS, City staff have reviewed and summarized the development impact fees collected and expended each fiscal year covering July 1, 2019 through June 30, 2024 and prepared a report containing the information required by Government Code section 66006, which was presented to the City Council during its November 19, 2024 meeting and a copy of which is on file with the City Clerk; and WHEREAS, City staff have reviewed development impact fees collected prior to July 1, 2019, the subject compliance year of this report, and no funds remain unexpended or uncommitted; and
WHEREAS, the City Council considered a staff report dated November 19, 2024, which included information making the findings required by Government Code section 66001(d).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole that it approved the Development Impact Fee Report for Fiscal Year ending June 30, 2024 to satisfy the requirements of Government Code section 66006(b) BE IT FURTHER RESOLVED by the City Council of the City of Pinole that it makes the findings specified in the staff report dated November 19, 2024 in compliance with the requirements of Government Code section 66001(d).
PASSED AND ADOPTED this 19th day November 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was introduced, passed and adopted on this 19th day of November 2024.
____________________________
Heather Bell, CMC
City Clerk
DEVELOPMENT IMPACT
FEE REPORT
(AB 1600)
Fiscal Year Ended June 30, 2024
City of Pinole – FY 2023/24 Development Impact Fee Report Page i
TABLE OF
CONTENTS
TABLE OF CONTENTS ...................................................................................................................3 EXECUTIVE SUMMARY..................................................................................................................1 INTRODUCTION ..............................................................................................................................2 Legal Requirements for Development Impact Fee Reporting...............................................................2 Description of Development Impact Fees................................................................................................4 Current Fee Schedule.................................................................................................................................5 DEVELOPMENT IMPACT FEE FINANCIAL REPORT ..................................................................6 COMBINED FINANCIAL SUMMARY.......................................................................................................6 GROWTH IMPACT FUND - 276 ...............................................................................................................7 PARKLAND DEDICATION FUND - 275...................................................................................................8 IMPROVEMENT FUNDED WITH DEVELOPMENT IMPACT FEES..............................................9 DEVELOPMENT IMPACT FEE PROJECT IDENTIFICATION.....................................................10 NOTES TO THE DEVELOPMENT IMPACT FEE REPORT.........................................................11 NOTE # 1 – BONDS................................................................................................................................. 11 NOTE # 2 – NOTES PAYABLE.............................................................................................................. 11 NOTE # 3 – REFUNDS PAYABLE ........................................................................................................ 12
City of Pinole – FY 2023/24 Development Impact Fee Report
EXECUTIVE SUMMARY
State law requires any local agency that imposes development impact fees to prepare an annual report providing specific information about those fees, including amounts collected and expended as well as balance. The City Council must review the annual report at a regularly scheduled meeting. Therefore, in accordance with State Government Code, Section 66006(b), this Development Impact Fee Report is being filed accordingly for the fiscal year ending June 30, 2024.
In 1984, Pinole City Council established a cumulative growth impact fee through the enactment of the State’s Government Code Sections 66001-66099. Ordinance Number 462 provided fees to be collected from developers for both residential and business development impacts on public facilities and services and for residential impacts on parklands and recreation.
The City of Pinole collects development impact fees at the time a building permit is issued for the purpose of mitigating the impacts caused by new development on the City’s infrastructure. Fees are to be used to finance the acquisition, construction, and improvement of public facilities needed as a result of the new development. Development impact fees have been established for the following public facilities: police, fire protection, parks and recreation, wastewater, public facilities and equipment, traffic, and drainage.
The City has established and maintained two separate special revenue funds to account for development fees collected. This report includes information on the Growth Impact Fund (Fund 276) and the Parkland Dedication Fund (Fund 275).
City of Pinole – FY 2023/24 Development Impact Fee Report
INTRODUCTION
Legal Requirements for Development Impact Fee Reporting A. CALIFORNIA GOVERNMENT CODE SECTION 66006 (b)
California Government Code Section 66006 (b) defines the specific reporting requirements for local agencies that impose AB 1600 development impact fees on new development. Annually, for each development impact fee collected and expended, the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the information shown below for the most recent fiscal year.
• A brief description of the type of fee in the account or fund; • The amount of the fee;
• The beginning and ending balance of the account or fund; • The amount of the fees collected, and interest earned; • Identification of each public improvement on which fee revenue was expended and the amount of expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fee revenue;
• Identification of the approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement;
• A description of each inter-fund transfer or loan made from the account or fund, including interest rates, repayment dates, and a description of the improvements on which the transfer or loan will be expended; • The amount of any refunds or allocations made pursuant to Section 66001, paragraphs (e) and (f).
B. CALIFORNIA GOVERNMENT CODE SECTION 66001 (d)
For all funds established for the collection and expenditure of development impact fees, California Government Code Section 66001 (d) has additional requirements. For the fifth fiscal year following the first deposit into the fund and every five years thereafter, the local agency shall make all of the following findings with respect to that portion of the fund remaining unexpended, whether committed or uncommitted:
• Identify the purpose to which the fee is to be put;
• Demonstrate a reasonable relationship between the fee and purpose for which it is charged;
• Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements;
• Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund.
City of Pinole – FY 2023/24 Development Impact Fee Report
As of June 30, 2024, the City is reporting the following findings:
In accordance with California Government Code Section 66001(d), the City is reporting the following findings as of June 30, 2024:
• No development impact fees collected more than five years ago, prior to July 1, 2019, remain unexpended or uncommitted.
C. ADDITIONAL NOTES
The State of California Government Code Section 66002 states that local agencies that have developed a fee program may adopt a CIP indicating the approximate location, size and timing of projects, plus an estimate for the cost of all facilities or improvements to be financed by fees. A formal CIP is recommended, at a minimum, as a five‐year plan. The City annually produces a five‐year CIP which helps to maintain and support the City’s General Plan.
The City’s current Fiscal Year (FY) 2024/25–2028/29 Capital Improvement Plan can be found on the City’s website at https://www.pinole.gov/engineeringadministration/capital-improvement-plan/.
D. ESTABLISHING A REASONABLE RELATIONSHIP BETWEEN THE FEE AND
THE PURPOSE FOR WHICH IT IS CHARGED
The City’s Development Impact Fee Program has been in effect since September 19, 1984. The current Development Impact Fee was adopted on August 1, 2023. Adjustments to the fees may be made annually in accordance with the Engineering News Record Construction Cost Index-San Francisco Bay Area.
The program sets forth the relationship between contemplated future development, facilities needed to serve future development and the estimated costs of those improvements based on the current General Plan for build‐ out.
The City’s capital improvements provide infrastructure to the residents and businesses in Pinole in order to keep pace with ongoing development in, and adjacent to the community. Impact fees may also be used to pay the principal, interest and other cost of bonds, notes and other obligations issued or undertaken by or on behalf of the City to finance such facilities.
E. FUNDING OF INFRASTRUCTURE
The Fiscal Year 2024/25–2028/29 CIP identifies all funding sources and amounts for individual projects through over the five-year period. The CIP is updated annually to reflect the current infrastructure needs of the City. As a CIP project is identified, the project is evaluated to determine the portion of the project that will service existing residents and businesses versus new development.
Once the determination of use is made, the percentage of use attributable to new development is then funded by the appropriate development fee based on
City of Pinole – FY 2023/24 Development Impact Fee Report
the type of project. The percentage of use associated with existing residents or businesses are funded from other appropriate sources as identified on each individual project sheet in the CIP. Estimated construction start dates for projects are adjusted, as needed, to reflect the needs of the community.
F. CURRENT MAJOR CAPITAL IMROVEMENT PROJECTS (CIP) PROJECTS Information on current CIP projects that are funded from development impact fees can be found on page 10.
Description of Development Impact Fees
Police Facility Fee – To provide for the expansion, design and construction of police facilities, or to upgrade existing police facilities. To purchase vehicles, enhance communication systems and/or perform refurbishment within the parameters allowed by Government Code 66000.
Fire Protection Facility Fee – To provide for the expansion, design and construction of fire facilities, or to upgrade existing fire facilities. To purchase equipment and vehicles, enhance communication systems and/or perform refurbishment within the parameters allowed by Government Code 66000.
Public Facility & Equipment Fee – To provide for the expansion, design and construction of municipal or community facilities, or to upgrade existing facilities; to purchase equipment and vehicles, enhance communication systems and/or perform refurbishment within the parameters allowed by Government Code 66000.
Wastewater Facility Fee – To provide for the upgrade and expansion of sewer collection and wastewater treatment capacities at the Water Pollution Control Plant.
Transportation Facility Fee – To provide for traffic improvements that include arterial roadway and intersection improvements to accommodate new development.
Drainage Facility Fee – To provide for the expansion of drainage facilities to accommodate new development.
Parks and Recreation Fee – To provide for the acquisition and development of parks and recreation facilities.
Parkland Dedication Fee – To provide for the acquisition and development of parks as specified in the City’s Parkland Dedication Ordinance (PDO) (Municipal Code Sec. 16.28) which requires as a condition of approval for the subdivision of land, the dedication of park land or payment of a fee in-lieu of dedication, pursuant to California Government Code 66477 (the “Quimby Act”). The Quimby Act allows the City to require the dedication of land for park purposes up to the rate of the existing acreage per 1,000 population, which stands at 3.34 acres. The City may collect the full AB1600 park impact fees for park acquisition and development at the issuance of building permits, but may not impose the land dedication requirement at the subdivision stage. The City may collect on either the PDO or the impact fee, but not both.
City of Pinole – FY 2023/24 Development Impact Fee Report
Current Fee Schedule
Development impact fees are reviewed annually, and adjustments may be made. Pinole Municipal Code (PMC) 3.20.096 (b) allows for an annual adjustment to the amount of the impact fees by a percentage equal to the percentage change in the Engineering News Record Construction Cost Index for San Francisco Bay Area. The fees were updated to the following amounts effective August 1, 2023:
Activity Description Single
Family
MultiFamily Office Commercial Industrial Institutional Fee per Dwelling Unit Fee per 1,000 Building Square Feet 1 Police $1,321.29 $1,000.98 $500.49 $160.16 $400.40 $40.04 2 Fire Protection $1,688.49 $1,279.16 $639.58 $204.67 $511.66 $51.16 3 Public Facilities &
Equipment
$2,278.48 $1,726.13 $863.06 $276.18 $690.45 $69.05
4 Wastewater $5,684.45 $4,263.05 $2,640.40 $2,640.40 $2,160.85 $1,439.80 5 Transportation $477.05 $338.71 $639.25 $1,598.13 $419.81 $1,211.72 6 Drainage $1,270.54 $76.23 $186.67 $186.67 $369.46 $437.52 7 Parks and
Recreation
$9,215.85 $6,981.71 n/a n/a n/a n/a
8 Subtotal $21,936.16 $15,665.97 $5,469.46 $5,066.21 $4,552.62 $3,249.29 9 Administration
(3%)
$658.08 $469.98 $164.08 $151.99 $136.58 $97.48
10 Total $22,594.24 $16,135.95 $5,633.54 $5,218.20 $4,689.20 $3,346.77
City of Pinole – FY 2023/24 Development Impact Fee Report
DEVELOPMENT IMPACT FEE FINANCIAL REPORT
COMBINED FINANCIAL SUMMARY
Statement of Revenues, Expenditures and
Changes in Fund Balance
For the Year Ended June 30, 2024
Growth Impact
(276)
Parkland Dedication
(275)
REVENUE
Fees-Police $ 1,638.40 $ -
Fees-Fire 2,093.73 -
Fees-Transportation 591.54 -
Fees-Storm Drainage 1,575.47 -
Fees-Public Facilities 2,825.78 -
Fees-Wastewater 7,048.72 -
Fees-Administrative OH - -
Fees-Parks & Recreation 11,427.65 -
Interest 194,306.42 -
Other Revenue - -
Total Revenue 221,507.71 -
EXPENDITURES
Expenditures 57,981.85
Total Expenditures 57,981.85 -
REVENUE OVER (UNDER) 163,525.86 -
EXPENDITURES
Fund Balance, Beginning of Year 3,340,034.38 -
Fund Balance, End of Year $ 3,503,560.24 $ -
City of Pinole – FY 2023/24 Development Impact Fee Report
GROWTH IMPACT FUND - 276
Statement of Revenues, Expenditures and Changes in
Fund Balance
Last Five Fiscal Years
FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24
REVENUE
Fees-Police $ 3,760.21 $ 3,174.59 $ 156,954.13 $ 36,459.36 $ 1,638.40 Fees-Fire 4,805.18 4,056.81 200,571.74 46,591.68 2,093.73 Fees-Transportation 1,298.42 1,748.86 53,135.70 16,425.14 591.54 Fees-Storm Drainage 1,303.69 3,018.60 12,970.73 3,238.54 1,575.47 Fees-Public Facilities 6,484.23 5,474.07 270,656.24 62,871.97 2,825.78 Fees-Wastewater 16,064.00 14,617.32 663,553.00 160,461.12 7,048.72 Fees-Administrative OH - - - - -
Fees-Parks & Recreation - - 1,094,731.73 251,341.56 11,427.65 Interest 1,841.74 476.73 (10,747.65) 60,820.49 194,306.42 Other Revenue - - 118,507.15 - -
Total Revenue 35,557.47 32,566.98 2,560,332.77 638,209.86 221,507.71
EXPENDITURES
Expenditures - - - 57,981.85
Total Expenditures - - - - 57,981.85
REVENUE OVER (UNDER)
EXPENDITURES 35,557.47 32,566.98 2,560,332.77 638,209.86 163,525.86 Fund Balance, Beginning of Year 73,367.30 108,924.77 141,491.75 2,701,824.52 3,340,034.38 Fund Balance, End of Year $ 108,924.77 $ 141,491.75 $ 2,701,824.52 $ 3,340,034.38 $ 3,503,560.24 Page 130 of 403 City of Pinole – FY 2023/24 Development Impact Fee Report
PARKLAND DEDICATION FUND - 275
Statement of Revenues, Expenditures and Changes in
Fund Balance
Last Five Fiscal Years
FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24
REVENUE
Fees-Parks & Recreation $ 26,226.93 $ 16,026.78 $ - $ - $ - Interest 1,505.18 351.19 (8,594.79) 359.49 -
Other Revenue - - - 22,294.00 -
Total Revenue 27,732.11 16,377.97 (8,594.79) 22,653.49 -
EXPENDITURES
Expenditures 798.91 - 118,507.15 - -
Total Expenditures 798.91 - 118,507.15 - -
REVENUE OVER (UNDER)
EXPENDITURES 26,933.20 16,377.97 (127,101.94) 22,653.49 - Fund Balance, Beginning of Year 61,136.80 88,070.48 104,448.45 (22,653.49) - Fund Balance, End of Year $ 88,070.00 $ 104,448.45 $ (22,653.49) $ - $ -
City of Pinole – FY 2023/24 Development Impact Fee Report
IMPROVEMENT FUNDED WITH DEVELOPMENT IMPACT FEES
The City expended $57,981.85 of the monies in the Growth Impact Fund in the last fiscal year for the following project:
• Project SW1901 Hazel St. Storm Drain Improvements - $57,981.85
City of Pinole – FY 2023/24 Development Impact Fee Report
DEVELOPMENT IMPACT FEE PROJECT IDENTIFICATION
The Development Impact Fee funded projects listed below conform to the following reporting requirements defined by California Government Code Section 66006 (b):
• An identification of each public improvement on which fees were expended and the amount of expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. • An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement.
The adopted CIP identifies the estimated time for construction of the identified projects. However, the exact date by which constructions will commence will depend on the City having adequate funds to complete each project. Those funds may include the receipt of additional impact fees from new development projects, grant monies, or funds allocated from the City’s General Fund.
Nine projects have been identified for funding from impact fees in the FY 2024/25 - FY2028/29 Capital Improvement Plan adopted by the City Council on June 25, 2024:
All of the current projects including all funding sources and approximate dates of funding can be found in the FY 2024/25 - 2028/29 Capital Improvement Plan at https://www.pinole.gov/engineeringadministration/capital-improvement-plan/.
Project
Number Project Title
Estimated
Project
Completion
Estimated
Project
Cost
PA1901 Pinole Valley Park Soccer Field Rehabilitation 6/30/2025 $ 200,000 PA2201 Pocket Parks - Galbreth Rd. 6/30/2025 65,000
SS2201 Sanitary Sewer Rehabilitation 6/30/2025 600,000
FA1703 City Hall Modernization 6/30/2026 400,000
FA2202 Senior Center Modernization 6/30/2026 145,000
FA2301 Public Safety Building Modernization 6/30/2026 75,000 FA2302 Plum St. Parking Lot Improvements 6/30/2026 80,000 PA2402 Mural Perservation 6/30/2026 70,000
PA2401 Fernandez Park Improvements 6/30/2027 900,000
Total Total $ 2,535,000 Page 133 of 403
City of Pinole – FY 2023/24 Development Impact Fee Report
NOTES TO THE DEVELOPMENT IMPACT FEE REPORT
The Notes address two items required by California Government Code Section 66006 (b).
First, Notes #1 and #2 provide information on bonds and notes payable associated with improvements to the City’s wastewater system and upgrade to the Water Pollution Control Plant. Second, Note #3 provides information on refunds made, if applicable, due to sufficient funds being collected to complete financing on incomplete public improvements, and the amount of reallocation of funds made due to administrative costs of refunding unexpended revenues exceeding the amount to be refunded.
NOTE # 1 – BONDS
A. 2016 WASTEWATER REVENUE REFUNDING BONDS
On June 30, 2016, the City of Pinole issued an $8,251,000 Wastewater Revenue Refunding Bond (Bank Qualified) to redeem its 2006 Wastewater Revenue Bonds which were issued to finance certain capital improvements to the City’s wastewater system. The bonds bear annual interest at 2.95% which is payable semi-annually on March 1 and September 1 of each year through 2037. Principal payments are due annually beginning on September 1, 2016 through 2036. The bond is secured with pledged net wastewater revenues. As of June 20, 2023, the outstanding debt on the loan is $5,633,000. Loan payments are due annually based on the payment schedule below:
Year Ending
June 30,
2016 Wastewater Revenue
Principal Interest
2025 362,000 160,834
2026 372,000 150,008
2027 381,000 138,901
2028 395,000 127,455
2029 404,000 115,670
2030-2034 2,217,000 389,090
2035-2037 1,502,000
q
67,378
Total 5,633,000 1,149,335
Due within one
year
362,000 160,834
Due after one year 5,271,000 988,501
Total $ 5,633,000 $ 1,149,335
NOTE # 2 – NOTES PAYABLE
A. 2016 Clean Water State Revolving Fund
In May 2016, the City entered into a loan agreement with the State of California’s State Water Resources Control Board for the purpose of financing its 50% share of the PinoleHercules Wastewater Pollution Control Plant Upgrade project to comply with Regional Water Quality Board NPDES permit requirements. Funds are drawn on the agreement as work is completed up to the maximum amount of $26.7 million plus any construction period interest. The loan accrues interest at a rate of 1.7% annually and is amortized over the
City of Pinole – FY 2023/24 Development Impact Fee Report
life of the agreement through July 2049. Net revenues, defined as all sewer enterprise fund revenues less operations and maintenance costs (excluding depreciation and amortization expenses), is pledged as future debt service. As of June 20, 2024, the outstanding debt on the loan is $22,735,634. Loan payments are due annually on each August 31 based on the payment schedule below:
Year Ending
June 30,
2016 Clean Water State Revolving
Principal Interest
2025 702,678 386,506
2026 714,624 374,560
2027 726,772 362,412
2028 739,127 350,057
2029 751,693 337,491
2030-2034 3,954,545 1,491,375
2035-2039 4,302,306 1,143,614
2040-2044 4,680,649 765,271
2045-2049 5,092,263 353,657
2050 1,070,977 18,207
Total 22,735,634 5,583,148
Due within one
year
702,678 386,506
Due after one year 22,032,956 5,196,642
Total $ 22,735,634 $ 5,583,148
NOTE # 3 – REFUNDS PAYABLE
A. REFUNDS OF DEVELOPER FEES
When the City no longer needs the funds for the purposes collected, or if the City fails to make required findings or perform certain administrative tasks prescribed by AB 1600, the City may be required to refund, on a prorated basis, to owners of the properties upon which the fees for the improvement were imposed, the monies collected for that project and any interest earned on those funds. At this time, all fees being collected pursuant to the Development Fee Program have been earmarked for current or future capital projects necessary to maintain the current levels of service within existing service areas to serve new development. The City has issued no refunds of collected fees during the last fiscal year.
CITY COUNCIL
REPORT 9.F.
DATE: NOVEMBER 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
KAPIL AMIN, SUSTAINABILITY PROJECT MANAGER
SUBJECT: RECEIVE AN UPDATE ON THE RESTRUCTURED AND RELAUNCHED
PINOLE ENERGY ENHANCEMENT REBATE (PEER) PROGRAM
RECOMMENDATION
Receive an update on the restructured and relaunched Pinole Energy Enhancement Rebate Program
BACKGROUND
The City of Pinole launched the Pinole Energy Enhancement Rebate (PEER) program on January 1, 2024. Developed in collaboration with the County, the pilot program aimed to leverage existing Bay Area Regional Energy Network (BayREN) rebates, creating mutual benefits for both the Pinole community and the County’s energy efficiency goals. The pilot included rebates for single-family homes, multifamily properties, and County weatherization projects. Funding allocations for the program were as follows: $200,000 for rebates, $25,000 for marketing, and $25,000 for administration. The County administered the program, which ran through June 2024, and progress was documented in quarterly reports (Attachments A, B, and C), detailing program activity, marketing efforts, and budget utilization.
By the program’s conclusion, rebates were issued to 19 applicants who met all eligibility requirements. Six additional applications were submitted but did not result in rebates due to ineligibility or applicant withdrawal. The total value of issued rebates was $101,400, exclusively for single-family energy efficiency measures. The most requested rebates were for heat pump HVAC systems and heat pump water heaters. Notably, 16 out of the 19 rebate recipients indicated they would be unlikely or uncertain about proceeding with their projects without the PEER rebate. To address the City's high rate of sewer lateral noncompliance, participants were required to provide either a certificate of sewer lateral compliance or a sewer lateral video. Details on how participants met this requirement are provided in Attachment D. Table 1 summarizes the budgeted items and the remaining amounts per line item.
Table 1: Summary of PEER Phase 1 Budgeted Items
PEER Program
Phase 1
Budgeted Expended Amount Remaining
Administrative Costs $25,000 $25,000 $0
Marketing $25,000 $25,000 $0
Rebates $200,000 $101,400 $98,600
In early 2024, BayREN began redesigning its single-family rebate offerings and phased out existing rebates, including those for heat pump HVAC systems and heat pump water heaters, in April 2024. However, BayREN provided an exclusive extension for its partnership with the City of Pinole, allowing continued access to these rebates. Moving forward, due to these changes, the next iteration of the PEER program will not be able to stack rebates with BayREN’s single-family incentives, although multifamily and County weatherization rebates will remain unaffected. This report demonstrates how the City actively worked with the County to adapt the program and continue providing high-quality rebate options despite these evolving circumstances.
REVIEW AND ANALYSIS
Applications for the restructured PEER program reopened on October 15, 2024. Previously, the program contractors to ensure quality. The relaunched program continues to uphold quality standards by requiring California-certified contractors for single-family rebates. Based on an evaluation of the pilot phase, incenti adopted Climate Action and Adaptation Plan and the remaining program budget. The popular heat pump from TECH Clean California. However, the high-efficiency air conditioner rebate has been discontinued du heat pumps. The updated incentive levels are expected to support approximately 30 applicants, an increa comparison of Phase 1 and Phase 2 rebates offered under the PEER program.
Community engagement efforts for the program relaunch have included promotion at Coastal Cleanup Da Coalition for Clean Air. Additional outreach has been conducted through a press release, social media po partnership with Rising Sun Center for Opportunity. The postcards primarily promoted Rising Sun's free g offerings.
Table 2: Comparison of Pilot and Phase 2 Rebates for the PEER Program Measure Name Average Measure
Cost in Contra Costa
County (December
2023)
BayREN Rebate
Amounts for
PEER Program
Phase 1
PEER
Program
Phase 1
Rebate
Amount
Proposed
PEER
Program
Phase 2
Rebate
Amount
Pr
Co
Ba
Re
Duct Replacement $5,741.86 $800 $2,200
$2,000
Attic Insulation $3,420.14 $1,000 $700
$1,000
Wall Insulation $3,108.38 $1,000 $600
$900
Heat Pump (HVAC) $7,308.17 $250 $4,500
$3,000
Heat Pump (H20) $12,540.31 $250 $4,000
$3,000
Fuel Sub - Heat Pump (HVAC) $12,956.42 $400 $4,500
$3,000
Fuel Sub - Ductless Heat Pump
(HVAC) $12,357.32 $400 $4,500 $3,000
Fuel Sub - Heat Pump (H20) $7,444.66 $400 $4,000
$3,000
Fuel Sub - Induction Range or
Cooktop $3,500.00 $250 $550 $500
Fuel Sub - Heat Pump Dryer $1,650.00 $250 $450 $400
FISCAL IMPACT
The restructuring and relaunch of the PEER program will have no fiscal impact on the City. In fact, the City is excited to announce that it has received a $700,000 Local Government Building Decarbonization Challenge grant from the California Energy Commission. Of this amount, $150,000 will be used to enhance the PEER program, with $115,000 allocated for additional rebates and $35,000 for County administrative costs. The PEER program's interjurisdictional agreement allows the City and County to internally adjust funding amounts among budget items as needed. Accordingly, staff will initiate a contract amendment to document these changes, in accordance with the Local Government Building Decarbonization Challenge Grant acceptance resolution on the consent calendar for November 19, 2024.
ATTACHMENTS
A. Q1 2024 PEER Program Progress Report
B. Q2 2024 PEER Program Progress Report
C. Q3 2024 PEER Program Progress Report
D. PEER Program Phase 1 Sewer Lateral Compliance Analysis
1 Pinole Energy Enhancement Rebate Program Progress
Report
April 10, 2024
Program Activities Summary
Program activity has been gradually increasing. To date, the PEER Program has received four applications for eligible projects. Induction cooktops and heat pump clothes dryers have been the most popular project measures.
Project Pipeline
Since the PEER Program officially launched on January 1, 2024, staff received four submissions through the online application form for single-family projects. One application was deemed ineligible due to the scope of the project (replacing an existing induction cooktop with a new induction cooktop, which is ineligible for BayREN Home+ Program rebates), one application was submitted as a general inquiry into eligible measures, and two applications have been processed and conditionally accepted, pending eligibility from the BayREN Home+ Program and proof of sewer lateral compliance or good faith effort to comply with sewer lateral compliance.
Table 1. Rebates Reserved
Budget
Allocated
Rebates
Reserved
Rebates
Conditionally
Reserved
Rebates
Issued
Available
Budget
Waitlist
SingleFamily$100,000 $1,900
Multifamily $50,000
Low/FixedIncome$50,000
Table 2. Project Application Status Summary
Processed Deemed
Ineligible
Conditionally
Accepted
Accepted Paid Out
SingleFamily6 2 4
Multifamily
Low/FixedIncome
2 Table 3. Project Inventory
Household
Size
Income
Bracket
Project
Status
Scope of
Work
ThirdParty
Incentives
Awarded
(BayREN,
MCE,
TECH,
Other)
Pinole
Rebate
Awarded
Total
Project
Cost
(Before)
Total
Project
Cost
(After)
Energy
Savings
GHG
Savings
3 Greater than
$135,650
Ineligible Induction
Cooktop
N/A N/A N/A N/A N/A N/A
5+ $44,401 -
$74,000
Ineligible N/A N/A N/A N/A N/A N/A N/A
3 Greater than
$135,650
Conditionally
Reserved
Induction
Range
Heat Pump
Clothes
Dryer
BayREN:
$500
Reserved:
$1,000
$5,617.64 $4,117.64
3 $98,651-
135,650
Conditionally
Reserved
Heat Pump
Clothes
Dryer
BayREN:
$250
Reserved:
$450
$2,688.86 $1,988.86
3 Greater than
$135,650
Conditionally
Reserved
Heat Pump
Clothes
Dryer
BayREN:
$250
Reserved:
$450
$1,567.80 $867.80
2 Greater than
$120,550
Conditionally
Reserved
Duct
Replacement
Heat Pump
HVAC
Heat Pump
Water
Heater
TBD TBD TBD TBD
3 Program Structure
BayREN Home+ Program rebates for heat pump HVAC and heat pump water heaters were sunset for Bay Area residents in April 2024. Staff coordinated with the BayREN Single-Family Program Manager to extend the availability of the two measures to align with the sunset of the first phase of the PEER Program on June 30, 2024. This extended the availability of Home+ Program rebates for heat pump HVAC and heat pump water heaters to Pinoleans for an additional two months.
Marketing and Outreach
Contractor Outreach
Staff attended two BayREN Home+ Program office hours in March 2024 for BayREN Participating Contractors to share information about the PEER Program. CLEAResult, the BayREN Home+ Program implementer, sent two emails to BayREN Participating Contractors sharing information about the PEER Program.
County staff have made themselves available to meet one-on-one with contractors to answer questions about the PEER Program and its relationship to the BayREN Home+ Program.
Mailers
Staff worked with BayREN to develop a two-page infographic flyer about the PEER Program.
The two-page flyer has been sent out with the mailers to Pinoleans.
The first round of 3,525 mailers to West Pinole single-family residents and multifamily property owners was sent out in February. The second round of 2,747 mailers to East Pinole singlefamily residents and multifamily property owners was sent out in March along with a revised mailer to 3,492 West Pinole single-family residents.
According to the BayREN Home+ Program dashboard, the City of Pinole had two leads1 created in January 2024 and sixteen leads created in February 2024. Leads were identified as being generated through mailers. Other Contra Costa County jurisdictions had between zero and three inquiries during the same two-month time frame.
Webpage Activity
From December 1, 2023 through March 31, 2024, traffic to the PEER Program webpage has steadily increased.
1 A lead is generated when a resident reaches out to a BayREN Home Energy Advisor inquiring about BayREN Home+ Program rebates.
4 Additional Outreach
County staff featured the launch of the PEER Program in the Spring 2024 edition of the Sustainability in Contra Costa County newsletter. The newsletter was sent to 1,268 recipients and had a 63.3% open rate. Eight individuals clicked on the PEER Program link in the newsletter.
On Thursday, April 4, 2024, County and City staff presented the PEER Program to the Pinole Rotary.
On Tuesday, April 16, 2024, County staff presented the PEER Program to City Council.
On Saturday, April 20, 2024, County staff tabled at the Pinole Earth Walk to share about the PEER Program with residents.
Staff worked with BayREN staff to launch a dedicated webpage on the BayREN website to announce the extension of BayREN Home+ Program rebates for heat pump water heaters and heat pump HVAC from April 1, 2024 to June 30, 2024 to accommodate the recently launched PEER Program.
Staff worked with the City to create a series of digital outreach assets including social media graphics and language, a press release, and compatible webpage language for the City’s sustainability webpages.
Budget
Staff Time
County staff coordinates with BayREN, MCE, and County Weatherization program managers, administrators, and implementers on an ongoing basis to ensure the appropriate information and workflows are in place; corresponds with interested residents and contractors via email and
5 phone to walk them through the steps necessary to participate in the PEER Program; prepares program marketing and outreach materials; and processes submitted applications.
Marketing Materials
County staff sent out a total of 9,764 mailers and provided City staff with 250 flyers for in-person community events. The total cost of printed materials is.
As of April 10, 2024, $15,385.95 or 61.5% of the marketing and outreach budget for the PEER Program agreement has been spent down on printed materials and postage.
Conclusions
Due to the gradual roll-out of the PEER Program and the requirement for projects to first go through an existing program, it is reasonable that uptake was slow in the first quarter. However, County staff have been in contact with several active contractors in the City of Pinole and intend to continue to reach out and support contractors who wish to offer these increased incentives to their customers in the City of Pinole. Given the deployment of digital marketing and contractor outreach, County staff anticipate an increase in program inquiries and translation into a higher volume of applications in the following months.
1 Pinole Energy Enhancement Rebate Program Progress
Report
July 31, 2024
Program Activities Summary
Program staff processed a total of 22 applications by July 31, 2024. The most popular measures were heat pump heating, ventilation, and air conditioning (HVAC) systems and heat pump water heaters.
Project Pipeline
Since the PEER Program launched on January 1, 2024, staff received 22 completed submissions through the online application form for single-family projects. 6 applications were deemed ineligible. Two applications were deemed ineligible due to the project scope (replacing an existing, broken induction cooktop with a new induction cooktop), one application was submitted as a general inquiry, one application was closed due to project cost, and two applications were closed due to the applicants’ disinterest in pursuing a sewer lateral video inspection.
The County has issued twelve rebate checks totaling $59,500.
One multifamily property owner has expressed interest in the program. The BAMBE Technical Assistance staff person reports that the owner is interested because roof repair is an eligible measure of the PEER Program.
0 2
4 6
8 10
12 14
Duct Replacement
Attic Insulation
Wall Insulation
Air Conditioner
Heat Pump HVAC
Heat Pump Water Heater
Induction Cooktop/Range
Heat Pump Clothes Dryer
Electrical Panel Upgrade
Eligible Not Eligible
PEER Program Total Number of Measures Across
Submitted Applications
Individual Measures
Measure Type
2 Table 1. Rebates Reserved
Budget
Allocated
Rebates
Reserved
Rebates
Conditionally
Reserved
Rebates
Issued
Available
Budget
Waitlist
SingleFamily$100,000 $21,200 $59,500 $19,300
Multifamily $50,000 $9,500 $40,500
Low/FixedIncome$50,000 $50,000
Table 2. Project Application Status Summary
Processed Ineligible/
File Closed
Conditionally
Accepted
Paid Out
Single-Family 22 6 4 12
Multifamily
Low/FixedIncome
3 Table 3. Project Inventory by Submitted Application
Income
Bracket
Project
Status
Scope of
Work
ThirdParty
Incentives
Awarded
Pinole
Rebate
Awarded
Total
Project
Cost
(Before)
Total
Project
Cost
(After)
Energy
Savings
Therms
Savings
Above
Moderate
Income
Ineligible Induction
Cooktop
N/A N/A N/A N/A N/A N/A
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Induction
Range
Heat Pump
Clothes Dryer
BayREN:
$500
$1,000 $5,836.08 $4,336.08 -540 kWh 23 therms
Moderate
Income
File Closed Heat Pump
Clothes Dryer
BayREN:
$250
N/A $2,688.86 $1,988.86 N/A N/A
Above
Moderate
Income
File Closed Heat Pump
Clothes Dryer
BayREN:
$250
N/A $1,567.80 $867.80 N/A N/A
Above
Moderate
Income
File Closed Duct
Replacement
Heat Pump
HVAC
Heat Pump
Water Heater
N/A N/A N/A N/A N/A N/A
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $9,353.00 $4,953.00 -1,630 kWh 198 therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $19,188.00 $13,288.00
Moderate
Income
PEER
Program
Rebate
Check Issued
Duct
Replacement
Attic
Insulation
Wall
Insulation
Heat Pump
HVAC
BayREN:
$2,823.25
TECH:
$1,000
$8,000.00 $32,764.00 $20,940.75 -240.95 kWh 353.135
therms
Above
Moderate
Income
Conditional
Reservation
Heat Pump
HVAC
BayREN:
$800
$8,500.00 $27,230.00 $16,930.00 -1,630 kWh 198 therms
4 Income
Bracket
Project
Status
Scope of
Work
ThirdParty
Incentives
Awarded
Pinole
Rebate
Awarded
Total
Project
Cost
(Before)
Total
Project
Cost
(After)
Energy
Savings
Therms
Savings
Heat Pump
Water Heater
TECH:
$1,000
Low Income PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $8,760.00 $4,360.00 -1,630 kWh 192 therms
Low Income Conditional
Reservation
Attic
Insulation
Heat Pump
HVAC
BayREN:
$1,400
TECH:
$1,000
$5,200.00 $20,975.00 $13,375.00 -811.36 kWh 211.037
therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400.00
$4,000.00 $8,671.44 $4,271.44 -1,630 kWh 198 therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $8,357.00 $3,957.00 -1,630 kWh 198 therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $8,760.00 $4,360.00 -1,630 kWh 198 therms
Low Income PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
Heat Pump
Water Heater
BayREN:
$800
TECH:
$1,000
$8,500.00 $32,850.00 $22,550.00 -2,965 kWh 451.2
therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
Heat Pump
Water Heater
BayREN:
$800
TECH:
$1,000
$8,500.00 $30,492.00 $20,192.00
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $31,387.00 $25,487.00 -1,335 kWh 253.2
therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $17,390.00 $11,490.00 -1,335 kWh 253.2
therms
5 Income
Bracket
Project
Status
Scope of
Work
ThirdParty
Incentives
Awarded
Pinole
Rebate
Awarded
Total
Project
Cost
(Before)
Total
Project
Cost
(After)
Energy
Savings
Therms
Savings
Above
Moderate
Income
Conditional
Reservation
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $31,689.00 $25,789.00 -1,335 kWh 253.2
therms
Very Low
Income
Ineligible Induction
Range
N/A N/A N/A N/A N/A N/A
Moderate
Income
Ineligible Heat Pump
HVAC
Heat Pump
Water Heater
Induction
Range
Electrical
Panel
Upgrade
N/A N/A N/A N/A N/A N/A
Above
Moderate
Income
Conditional
Reservation
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $13,500.00 $7,600.00 -1,335 kWh 253.2
therms
6 Application Information Summary
Based on the demographic information submitted through the PEER Program, of the 16 total eligible projects, 12 (75%) of the projects were from households in the above moderate-income bracket, 1 (6.25%) project was from a household in the moderate-income bracket, 3 (18.75%) projects were from households in the low-income bracket, and zero projects were from households in the very low-income bracket.
Of the 16 total eligible projects, 1 household definitely would have completed their project, 2 households probably would have completed their project, 8 households might have completed their project, and 5 households probably would not have completed their project without the PEER Program. Based on this feedback, the PEER Program clearly played a role in motivating households to complete their energy efficiency/all-electric projects.
Through the online application, applicants could identify up to five different motivating factors that influenced them to undertake their project. 18 of the 22 applicants identified the desire to transition to all-electric as a motivator. Increasing sustainability/reducing greenhouse gas emissions; replacing an old, but still working appliance; and saving money were other frequently identified motivators.
0 5
10 15
20 Above Moderate Income Moderate Income Low Income Very Low Income Eligible Project Ineligible Project
PEER Program Participants by Household Income
Bracket (Submitted Applications)
0 2
4 6
8 10
Definitely Probably Maybe Probably Not Definitely Not
Eligible Not Eligible
Would you have completed the project without the PEER
Program?
7 Of the 22 submitted applications, the most common sources that households learned about the PEER Program was through the City-branded mailer and through their contractor.
Marketing and Outreach
Contractor Outreach
Staff coordinated with the BayREN Home+ Program team to coordinate the reservation process for single-family homes in advance of the June 30, 2024 sunset date. Staff communicated the reservation process and exceptions (i.e., delays in HERS testing or other activities outside of contractors’ control) to contractors who submitted at least one project through the PEER Program. Staff coordinated with CLEAResult to ensure the PEER Program sunset schedule and 1 13
12 18
13 2
Replacing broken appliance
Replacing old, but still working
appliance
Saving money
Desire to transition to all-electric
Increasing sustainability/reducing
greenhouse gas emissions
Other
Motivation to Undertake Project
10 1
1 2
10 1
1 City Mailer City Flyer City E-Newsletter
City Social Media Contractor Friend/Neighbor
Another Rebate Program
Lead Source
8 reservation process was communicated to the entire BayREN Home+ Program contractor network.
County staff have made themselves available to meet one-on-one with contractors to answer questions about the PEER Program and its relationship to the BayREN Home+ Program via video call, phone call, and email.
Webpage Activity
Webpage traffic to the PEER Program webpage steadily increased starting from December 2023 when the webpage first launched and peaked in April 2024.
Budget
Staff Time
County staff coordinates with BayREN, MCE, and County Weatherization program managers, administrators, and implementers on an ongoing basis to ensure the appropriate information and workflows are in place; corresponds with interested residents and contractors via email and phone to walk them through the steps necessary to participate in the PEER Program; prepares program marketing and outreach materials; and processes submitted applications.
As of June 30, 2024, $24,712.22 or 98.8% of the program administration budget for the PEER Program agreement has been spent.
Marketing and Outreach
As of June 30, 2024, $15,171.52 or 60.7% of the marketing and outreach budget for the PEER Program agreement has been spent on printed materials and postage.
Conclusions
Following the initial outreach effort through City-branded mailers and individual outreach to contractors, the number of applications and inquiries to the PEER Program ramped up.
9 0
5 10
15 20
25 January February March April May June July
Application Date Total Applications
Applications by Submittal Date
1 Pinole Energy Enhancement Rebate Program Progress
Report
October 7, 2024
Program Activities Summary
Program staff processed a total of 26 applications by October 7, 2024. The most popular measures were heat pump heating, ventilation, and air conditioning (HVAC) systems and heat pump water heaters.
Project Pipeline
Since the PEER Program launched on January 1, 2024, staff received 25 completed submissions through the online application form for single-family projects. 6 applications were deemed ineligible. Two applications were deemed ineligible due to the project scope (replacing an existing, broken induction cooktop with a new induction cooktop), one application was submitted as a general inquiry, one application was closed due to project cost, and two applications were closed due to the applicants’ disinterest in pursuing a sewer lateral video inspection.
The County has issued nineteen rebate checks totaling $101,400. 0 2
4 6
8 10
12 14
16 Duct Replacement
Attic Insulation
Wall Insulation
Air Conditioner
Heat Pump HVAC
Heat Pump Water Heater
Induction Cooktop/Range
Heat Pump Clothes Dryer
Electrical Panel Upgrade
Eligible Not Eligible
PEER Program Total Number of Measures by Submitted
Applications
2 Table 1. Rebates Reserved
Budget
Allocated
Rebates
Reserved
Rebates
Conditionally
Reserved
Rebates
Issued
Available
Budget
Waitlist
SingleFamily$100,000 $101,400 ($1,400)
Multifamily $50,000 $50,000
Low/FixedIncome$50,000 $50,000
Table 2. Project Application Status Summary
Processed Ineligible/
File Closed
Conditionally
Accepted
Paid Out
Single-Family 26 6 19
Multifamily
Low/FixedIncome
3 Table 3. Project Inventory by Submitted Application
Income
Bracket
Project
Status
Scope of
Work
ThirdParty
Incentives
Awarded
Pinole
Rebate
Awarded
Total
Project
Cost
(Before)
Total
Project
Cost
(After)
Energy
Savings
Therms
Savings
Above
Moderate
Income
Ineligible Induction
Cooktop
N/A N/A N/A N/A N/A N/A
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Induction
Range
Heat Pump
Clothes Dryer
BayREN:
$500
$1,000 $5,836.08 $4,336.08 -540 kWh 23 therms
Moderate
Income
File Closed Heat Pump
Clothes Dryer
BayREN:
$250
N/A $2,688.86 $1,988.86 N/A N/A
Above
Moderate
Income
File Closed Heat Pump
Clothes Dryer
BayREN:
$250
N/A $1,567.80 $867.80 N/A N/A
Above
Moderate
Income
File Closed Duct
Replacement
Heat Pump
HVAC
Heat Pump
Water Heater
N/A N/A N/A N/A N/A N/A
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $9,353.00 $4,953.00 -1,630 kWh 198 therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $19,188.00 $13,288.00 TBD TBD
Moderate
Income
PEER
Program
Rebate
Check Issued
Duct
Replacement
Attic
Insulation
Wall
Insulation
Heat Pump
HVAC
BayREN:
$2,823.25
TECH:
$1,000
$8,000.00 $32,764.00 $20,940.75 -240.95 kWh 353.135
therms
Above
Moderate
Income
PEER
Program
Heat Pump
HVAC
BayREN:
$800
$8,500.00 $27,230.00 $16,930.00 -1,630 kWh 198 therms
4 Income
Bracket
Project
Status
Scope of
Work
ThirdParty
Incentives
Awarded
Pinole
Rebate
Awarded
Total
Project
Cost
(Before)
Total
Project
Cost
(After)
Energy
Savings
Therms
Savings
Rebate
Check Issued
Heat Pump
Water Heater
TECH:
$1,000
Low Income PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $8,760.00 $4,360.00 -1,630 kWh 192 therms
Low Income PEER
Program
Rebate
Check Issued
Attic
Insulation
Heat Pump
HVAC
BayREN:
$1,400
TECH:
$1,000
$5,200.00 $20,975.00 $13,375.00 -811.36 kWh 211.037
therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400.00
$4,000.00 $8,671.44 $4,271.44 -1,630 kWh 198 therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $8,357.00 $3,957.00 -1,630 kWh 198 therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $8,760.00 $4,360.00 -1,630 kWh 198 therms
Low Income PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
Heat Pump
Water Heater
BayREN:
$800
TECH:
$1,000
$8,500.00 $32,850.00 $22,550.00 -2,965 kWh 451.2
therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
Heat Pump
Water Heater
BayREN:
$800
TECH:
$1,000
$8,500.00 $30,492.00 $20,192.00 -2,965 kWh 451.2
therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $31,387.00 $25,487.00 -1,335 kWh 253.2
therms
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $17,390.00 $11,490.00 -1,335 kWh 253.2
therms
5 Income
Bracket
Project
Status
Scope of
Work
ThirdParty
Incentives
Awarded
Pinole
Rebate
Awarded
Total
Project
Cost
(Before)
Total
Project
Cost
(After)
Energy
Savings
Therms
Savings
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $31,689.00 $25,789.00 -1,335 kWh 253.2
therms
Very Low
Income
Ineligible Induction
Range
N/A N/A N/A N/A N/A N/A
Moderate
Income
Ineligible Heat Pump
HVAC
Heat Pump
Water Heater
Induction
Range
Electrical
Panel
Upgrade
N/A N/A N/A N/A N/A N/A
Above
Moderate
Income
PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
BayREN:
$400
TECH:
$1,000
$4,500.00 $13,500.00 $7,600.00 -1,335 kWh 253.2
therms
Moderate
Income
PEER
Program
Rebate
Check Issued
Duct
Replacement
Heat Pump
HVAC
BayREN:
$500
TECH:
$1,000
$6,700.00 $25,791.11 $17,591.11 16.39 kWh 19.996
therms
Low Income PEER
Program
Rebate
Check Issued
Heat Pump
HVAC
Heat Pump
Water Heater
BayREN:
$800
TECH:
$4,100
$8,500.00 $19,573.00 $6,173.00 -2,077 kWh 307.05
therms
Low Income PEER
Program
Rebate
Check Issued
Heat Pump
Water Heater
BayREN:
$400
$4,000.00 $11,664.00 $7,264.00 -1630 kWh 198 therms
6 Application Information Summary
Of the 25 completed applications submitted, 11 eligible applications and 4 ineligible applications were submitted from west Pinole and 8 eligible applications and 1 ineligible application were submitted from east Pinole.
Based on the demographic information submitted through the PEER Program, of the 19 total eligible projects, 12 of the projects were from households in the above moderate-income bracket, 2 projects were from households in the moderate-income bracket, 5 projects were from households in the low-income bracket, and zero projects were from households in the very lowincome bracket.
Of the 19 total eligible projects, 1 household definitely would have completed their project, 2 households probably would have completed their project, 8 households might have completed their project, and 8 households probably would not have completed their project without the PEER Program. Based on this feedback, the PEER Program clearly played a role in motivating households to complete their energy efficiency/all-electric projects. 0 2
4 6
8 10
12 14
16 Above Moderate Income Moderate Income Low Income Very Low Income Eligible Project Ineligible Project
PEER Program Participants by Household Income Bracket
(Submitted Applications)
7 Through the online application, applicants could identify up to five different motivating factors that influenced them to undertake their project. 22 of the 25 completed applications identified the desire to transition to all-electric as a motivator. Increasing sustainability/reducing greenhouse gas emissions; replacing an old, but still working appliance; and saving money were other frequently identified motivators.
Of the 25 applications, the most common sources that households learned about the PEER Program was through the City-branded mailer and through their contractor. 0 2
4 6
8 10
12 Definitely Probably Maybe Probably Not Definitely Not Eligible Not Eligible
Would you have completed the project without the PEER
Program?
2 15
15 22
17 2
Replacing broken appliance
Replacing old, but still working
appliance
Saving money
Desire to transition to all-electric
Increasing sustainability/reducing
greenhouse gas emissions
Other
Motivation to Undertake Project
8 Marketing and Outreach
Webpage Activity
Webpage traffic to the PEER Program webpage steadily increased starting from December 2023 when the webpage first launched and peaked in April 2024.
Budget
Staff Time
County staff coordinates with BayREN, MCE, and County Weatherization program managers, administrators, and implementers on an ongoing basis to ensure the appropriate information and workflows are in place; corresponds with interested residents and contractors via email and 13 1
1 3
1 10
1 2
City Mailer City Flyer City E-Newsletter
City Social Media City Website Contractor
Friend/Neighbor Another Rebate Program
Lead Source
9 phone to walk them through the steps necessary to participate in the PEER Program; prepares program marketing and outreach materials; and processes submitted applications.
As of September 19, 2024, $33,840 of the program administration budget for the PEER Program agreement has been spent.
Marketing and Outreach
As of September 19, 2024, $15,171.52 of the marketing and outreach budget for the PEER Program agreement has been spent on printed materials and postage.
Conclusions
Following the initial outreach effort through City-branded mailers and individual outreach to contractors, the number of applications and inquiries to the PEER Program ramped up. Three applications were submitted after the June 30th deadline due to miscommunication between contractors and their third-party rebate processing firms. 0 5
10 15
20 25
30 January February March April May June July August September Application Submittal Date Application Date Application Submittal Date Total Applications Applications by Submittal Date
PEER Program Phase 1 Sewer Lateral Compliance
Analysis
October 11, 2024
Certificate/Video Date Certificate was
Issued (if
applicable)
Notes
Video Inspection West County
Wastewater District
Certificate June 30, 2021
Certificate February 27, 2024
Certificate February 1, 2022
Certificate May 14, 2021
Certificate December 20, 2016
Certificate October 8, 2014
Certificate November 13, 2017
Certificate May 14, 2021
Certificate May 21, 2024 West County
Wastewater District
Certificate November 29, 2016 West County
Wastewater District
Certificate July 3, 2024
Certificate October 9, 2019
Certificate May 10, 2024
Certificate December 13, 2016
Certificate July 7, 2021
Video Inspection
Certificate February 5, 2019
Certificate September 19, 2024 Original certificate
expired on June 16,
2024. Resident applied
for new certificate to
receive PEER rebate.
Blue: Proof of sewer lateral video inspection was submitted with the PEER Program rebate application.
Green: Certificate issuance date indicates that the PEER Program rebate may have incentivized the applicant to apply for a certificate of compliance.
CITY COUNCIL
REPORT 9.G.
DATE: NOVEMBER 19, 2024
TO: MAYOR AND COUNCIL MEMBERS
FROM: LILLY WHALEN, COMMUNITY DEVELOPMENT DIRECTOR
KAPIL AMIN, SUSTAINABILITY PROJECT MANAGER
SUBJECT: ADOPT A RESOLUTION AUTHORIZING ACCEPTANCE OF CALIFORNIA ENERGY COMMISSION GRANT FUNDS IN THE AMOUNT OF $700,000
FOR THE LOCAL GOVERNMENT BUILDING DECARBONIZATION
CHALLENGE
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution (Attachment A) that accepts a $700,000 grant from the State of California Energy Commission for the Local Government Building Decarbonization Challenge (Attachment B- scope of work, Attachment C- schedule and due dates)
BACKGROUND
In August 2024, Pinole adopted its inaugural Climate Action and Adaptation Plan (CAAP) to achieve carbon neutrality by 2045, aligning with the State's Senate Bill 32 and Assembly Bill 1279. Currently, 46% of Pinole’s community greenhouse gas emissions come from fossil fuel energy use in buildings, while 22% of municipal emissions are attributed to building energy.
The CAAP outlines several key building energy measures to mitigate these emissions:
• Electrify 100% of new construction in the City in 2024 • Electrify existing residential buildings to reduce natural gas consumption by 26% by 2030 and 100% by 2045
• Electrify existing commercial and mixed-use buildings to reduce natural gas consumption 18% by 2030 and 100% by 2045
• Work with MCE to provide 100% carbon-free and renewable energy to at least 95% of the community by 2030
• Increase generation and storage of local community-scale renewable energy by exploring new advancements in the clean energy sector
• Upgrade all City accounts to MCE's Deep Green option by 2025 and electrify or otherwise decarbonize all municipal buildings and facilities by 2035 On March 15, 2024, the California Energy Commission (CEC) released a competitive solicitation to fund local government projects that include at least one of the following eligible activities:
• Community building decarbonization planning
• Municipal building decarbonization planning
• Advancing municipal operations to support building decarbonization • Developing local codes, ordinances, and voluntary decarbonization measures • Building decarbonization related workforce development activities Pinole’s CAAP building energy projects aligned seamlessly with all five of the CEC's eligible project categories. The City initially applied for approximately $350,000 through this planning grant. However, the CEC selected Pinole’s application for the initial amount plus additional funding, resulting in a total award of $700,000. This unexpected increase in funding has enabled the City to expand the scope of the grant to include additional tasks that will further advance CAAP goals and ensure Pinole remains on track with its time-sensitive projects.
REVIEW AND ANALYSIS
The CEC's Local Building Government Decarbonization Challenge grant award will provide funding for the following CAAP projects in Table 1. See Attachment B for a detailed scope of work, and Attachment C for a schedule of produces and due dates associated with the grant acceptance.
Table 1: Projects funded by the CEC Grant
CAAP Project CAAP Action ID CEC Grant Funding
Amount Secured
Is Additional Funding
Expected to be
Needed to Complete
the CAAP Project
(Y/N)
Create a virtual allelectric building
resource center
BE-2d $35,000 N
Conduct cost-feasibility
analysis for building
electrification
BE-2c and BE-3a $70,000 N
Develop materials and
outreach for building
developers, owners,
and contractors
BE-1b & BE-1c $21,000 N
Develop a building
performance standard
program for
commercial and
industrial buildings
BE-3d (Stage 1) $28,300 Y, for additional stages
Develop a Municipal
Building
Decarbonization Plan
CIO-1d $75,000 N
Design photovoltaic
microgrid for the City's
Wastewater Treatment
Plant (partial funding)
CIO-2b $77,500 N/A, not a CAAP
project
Develop
comprehensive
permitting compliance
program
BE-2j $40,000 N
Establish a water
heater loaner program
BE-2k $15,000 N
Design a revolving
fund program
BE-2o $10,000 Y, funds are to design
program only
Replenish the Pinole
Energy Enhancement
Rebate Program
BE-3c $150,000 total
-Rebate Enhancement:
$115,000
-Administrative Costs:
$35,000
N/A, not a CAAP
project
Create a building
decarbonization green
workforce program
CR-1c $55,000 N
Staff time for the
Sustainability Project
Manager
CG-1a $123,200 Y, funding over three
years will support
approximately 1/3 of
FTE
This planning grant will streamline and accelerate efforts to reduce building energy emissions.
The CEC will execute the grant agreement on January 1, 2025, allowing work to commence, with the scope of work to be completed by April 2027.
FISCAL IMPACT
Acceptance of this grant has a positive fiscal impact as it will provide $700,000 in needed funding to significantly advance the City's time-sensitive building energy goals as directed by the CAAP.
ATTACHMENTS
A. Resolution
B. Exhibit A - Scope of Work
C. Exhibit B - Schedule
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,
COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA,
AUTHORIZING RECEIPT OF A $700,000 GRANT FROM THE STATE OF
CALIFORNIA ENERGY COMMISSION FOR THE LOCAL GOVERNMENT BUILDING
DECARBONIZATION CHALLENGE AND DIRECTING THE CITY MANAGER TO
ENTER INTO, EXECUTE AND DELIVER A STANDARD AGREEMENT FOR RECEIPT
OF CEC FUNDS
WHEREAS, in August 2024 the City of Pinole adopted its inaugural Climate Action and Adaptation Plan (CAAP) to achieve carbon neutrality by 2045 in alignment with AB 1279; and
WHEREAS, 46% of Pinole’s community greenhouse gas emissions (GHG) and 22% of municipal GHG emissions derived from fossil fuel energy in buildings; and WHEREAS, on March 15, 2024, the California Energy Commission released a grant solicitation for the Local Building Decarbonization Challenge which aligned with Pinole’s CAAP projects, including Actions BE-2d, BE-2c and BE-3a, BE-1b & BE-1c, BE3d (Stage 1), CIO-1d, BE-2j, BE-2k, BE-2o, CR-1c, CG-1a.; and WHEREAS, on August 9, 2024 the CEC gave Pinole the Notice of Proposed Award (NOPA) which recommends the City’s application for funding by CEC staff; and WHEREAS, the City’s adopted Grants Management Policy and Procedures requires the City Council to authorize the acceptance of all grants.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Pinole resolves as follows:
SECTION 1: The City of Pinole does hereby accept the State of California Energy Commission’s Local Government Building Decarbonization Challenge grant in the amount of $700,000 for a Scope of Work (Exhibit A, as incorporated herein) and Schedule of Products and Due Dates (Exhibit B, as incorporated herein); and SECTION 2: The City Manager is authorized and directed to enter into, execute, and deliver a standard agreement for receipt of funding in the amount of $700,000 and any and all other documents required or deemed necessary or appropriate to evidence and secure the CEC grant, the City’s obligations related thereto, and all amendments thereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 19th day of November, 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 19th day of November, 2024.
___________________________________
Heather Bell, CMC
City Clerk
EXHIBIT A
Scope of Work
December 2024 Page 1 of 24 EECBG-24-XXX
Exhibit A City of Pinole
DEFINITION OF ACRONYMS/TERMS
Included in the table below are important acronyms and terms used throughout this Scope of Work (SOW).
ACRONYM/
TERM DEFINITION
AC Air Conditioning
ARRA American Recovery and Reinvestment Act of 2009
CAAP Climate Action and Adaptation Plan
CAM Commission Agreement Manager
CEC California Energy Commission
City City of Pinole
CPR Critical Project Review
DOE Department of Energy (United States)
EECBG Energy Efficiency and Conservation Block Grant
2021 EECBG IIJA funding made available in 2021 under the EECBG EV Electric Vehicle
FARC Federal Assistance Reporting Checklist
GHG Greenhouse Gas
HVAC Heating, Ventilation, and Air Conditioning
IIJA Infrastructure Investment and Jobs Act
IEPR Integrated Energy Policy Report
LGBDC Local Government Building Decarbonization Challenge MCE Marin Clean Energy
MS Microsoft
PDF Adobe Portable Document Format
PG&E Pacific Gas and Electric Company
PEER Pinole Energy Enhancement Rebate Pilot Program
PRC Public Resources Code
PV Photovoltaic
EXHIBIT A
Scope of Work
December 2024 Page 2 of 24 EECBG-24-XXX
Exhibit A City of Pinole
ACRONYM/
TERM DEFINITION
RFP Request for Proposals
SOW Scope of Work
State State of California
Subrecipient City of Pinole
Sub-Subrecipient A person or entity that receives grant funds directly from the Subrecipient, such as Contra Costa County
WWTP Wastewater Treatment Plant
PURPOSE
The purpose of this agreement is to provide the City of Pinole (Subrecipient) with funding for the following eligible project activities:
1. Community building decarbonization planning.
2. Municipal building decarbonization planning.
3. Advancing municipal operations to support building decarbonization.
4. Developing local codes, ordinances, and voluntary decarbonization measures.
5. Building decarbonization related workforce development activities.
The Subrecipient released its inaugural Climate Action and Adaptation Plan (CAAP) draft on April 19, 2024. An introduction to the CAAP was presented to Council on May 7, 2024. Council adopted the CAAP on August 20, 2024. The Subrecipient will initially focus on measures and actions that decarbonize buildings due to their significant greenhouse gas (GHG) reduction potential.
Grant funding will be utilized for vetted, time sensitive CAAP actions that fit all five (5) eligible project activities. Funds will support Project Activity 4 work to adopt codes that avoid and wean gas infrastructure in residential and commercial buildings. For Project Activity 1, funds will be used towards feasibility studies of increased electricity demand, development of a Building Performance Standard Program, identification of a location for local energy generation and storage, and for researching regional policies and programs that can be explored to advocate support for carbon-free electricity as the most cost-effective energy option. Additionally, funds will be used for Project Activity 1 to help develop a virtual all-electric building resource center informed by tailored outreach and engagement campaigns in preparation for streamlining reach code compliance by the community. A key component of this resource center is learning equity barriers and overcoming them (free electrification assessments, low up-front costs, and on-bill financing).
Furthermore, funds will be used for Project Activity 5 work to begin forming a green workforce including outreach to members of vulnerable communities and the development of a workforce training program. Access to a local, green, and vetted workforce can drastically accelerate
EXHIBIT A
Scope of Work
December 2024 Page 3 of 24 EECBG-24-XXX
Exhibit A City of Pinole
reaching building decarbonization goals. A crucial component of meeting community compliance is the development of a comprehensive permitting compliance program and logistics for a water heater loan program for Project Activity 3. It is imperative the Subrecipient lead by example and therefore, funding will be used to develop a plan for Project Activity 2 work electrifying all municipal buildings and facilities by 2035, which will also support our Capital Improvement Project, Facilities Master Plan.
CAAP Building Energy measures:
• Electrify one hundred percent (100%) of new construction in the City of Pinole (City) in 2024.
• Electrify existing residential buildings to reduce natural gas consumption twenty six percent (26%) by 2030 and one hundred percent (100%) by 2045.
• Electrify existing commercial and mixed-use (i.e., combined commercial and residential) buildings to reduce natural gas consumption eighteen percent (18%) by 2030 and one hundred percent (100%) by 2045.
• Upgrade all City accounts to Marin Clean Energy’s (MCE’s) Deep Green option by 2025 and electrify or otherwise decarbonize all municipal buildings and facilities by 2035.
While this is an extensive list of project activities, it is important to note that the City will cover staff costs for the Community Development Director, Building Official, Permit Techs, and Public Works Department, which are not included in the agreement budget. City covered staff tasks will include things like Request for Proposals (RFP) development, review, and commenting; meetings with consultants; outreach; and engagement. The only staff cost included in the agreement budget is for the City’s Sustainability Project Manager. Only planning activities will be completed under this agreement.
Additionally, it is important to note that funding from this agreement will assist the City with setting up the programmatic features and conditions of the revolving fund under subtask 4.C.10 but will not actually provide funding for the revolving fund itself.
Further, this agreement will help to partially fund the design of a Photovoltaic (PV) Microgrid System for the City’s Wastewater Treatment Plant (WWTP) under subtask 3.8.9. To complete the project activities detailed in this SOW, the City will cover any remaining costs not included in the agreement budget.
BACKGROUND
The Warren-Alquist State Energy Resources Conservation and Development Act, Public Resources Code (PRC) section 25000 et seq., established the California Energy Commission (CEC) as California’s primary energy policy and planning agency. The Local Government Building Decarbonization Challenge (LGBDC) solicitation was designed, in part, to advance a portion of the
EXHIBIT A
Scope of Work
December 2024 Page 4 of 24 EECBG-24-XXX
Exhibit A City of Pinole
strategies identified in the 2021 California Building Decarbonization Assessment 1, which was developed in response to Assembly Bill 3232 (Friedman, Chapter 373, Statutes of 2018) and advances the policy recommendations contained in the 2021 Integrated Energy Policy Report (IEPR), Volume I: Building Decarbonization 2.
In addition, the LGBDC aligns with and advances the requirements of a history of climate and energy legislation including: The 100 Percent (100%) Clean Energy Act of 2018, Senate Bill 100 (de León, Chapter 312, Statutes of 2018); Senate Bill 32 (Pavley, Chapter 249, Statutes of 2016); Senate Bill 350 (de León, Chapter 547, Statutes of 2015); and Assembly Bill 32 (Nunez, Chapter 488, Statutes of 2006).
Local governments play a critical role in helping California (State) meet its energy and climate goals, as they have a unique connection with their constituents and authority over local building and land use decisions. Many local governments have developed long term plans to address energy and climate issues. In fact, 42 percent (42%) of local governments in the State have a climate, energy, or sustainability plan to address GHG emissions. These action plans propose individual solutions to match the community’s values and engage and mobilize the public.
The United States Department of Energy’s (DOE) Energy Efficiency and Conservation Block Grant (EECBG) program was originally created by the Federal Energy Independence and Security Act of 2007 and expanded under the American Recovery and Reinvestment Act of 2009 (ARRA).
New funding was allocated to the program in 2021 under the Infrastructure Investment and Jobs Act (IIJA) with the broad goals to reduce carbon emissions and energy use, improve energy efficiency, and increase community investment and local workforce development. IIJA funding made available in 2021 under the EECBG (2021 EECBG) allocated funds directly to state and certain local jurisdictions that met program criteria.
OBJECTIVES OF THE AGREEMENT
The objectives of this agreement are as follows:
• Establish lines of communication and procedures for implementing this agreement. • Detail all requirements for successful completion of the awarded project and any associated activities.
• Complete the work and products detailed in the “Task 1 – General Project Tasks” and “Task 3 – Final Reporting” sections of this SOW.
1 Kenney, Michael, Nicholas Janusch, Ingrid Neumann, and Mike Jaske. 2021. California Building Decarbonization Assessment. CEC. Publication Number: CEC-400-2021- 006-CMF. https://www.energy.ca.gov/publications/2021/california-building-decarbonization-assessment. 2 Kenney, Michael, Jacob Wahlgren, Kristina Duloglo, Tiffany Mateo, Danuta Drozdowicz, and Stephanie Bailey. 2022. Final 2021 Integrated Energy Policy Report, Volume I:
Building Decarbonization. CEC. Publication Number: CEC-100-2021-001-V1. https://efiling.energy.ca.gov/GetDocument.aspx?tn=241599
EXHIBIT A
Scope of Work
December 2024 Page 5 of 24 EECBG-24-XXX
Exhibit A City of Pinole
• Complete the work and products detailed in the “Task 2 – Technical Project Tasks” section of this SOW, including the following:
o Project Activity #1: Community Building Decarbonization Planning; o Project Activity #2: Municipal Building Decarbonization Planning; o Project Activity #3: Advancing Municipal Operations to Support Building Decarbonization;
o Project Activity #4: Adoption of Codes and Ordinances; and o Project Activity #5: Workforce Development.
DRAFT AND FINAL PRODUCTS/REPORTS
When creating reports, the Subrecipient shall use and follow, unless otherwise instructed in writing by the Commission Agreement Manager (CAM) or designated project contact, the following:
• Energy Commission Style Manual: Fourth Edition located at (https://www.energy.ca.gov/sites/default/files/2021-04/CEC-180-2020-001.pdf). • Consultant Report Template available for download at
(https://www.energy.ca.gov/media/2216).
The CEC typically requires submission of products in an electronic format. If a hard copy product is required, each final hard copy product shall be delivered as one (1) original, reproducible, 8 ½” by 11”, camera-ready master in black ink, unless otherwise directed by the CAM or designated project contact. Illustrations and graphs shall be sized to fit an 8 ½” by 11” page and readable if printed in black and white.
ELECTRONIC FILE FORMAT
The Subrecipient shall deliver an electronic copy of the full text in a compatible version of Microsoft (MS) Word (.doc or .docx).
Unless otherwise specified by the CAM or designated project contact, the following describes the accepted formats of electronic data and documents provided to the CEC as agreement products and establishes the computer platforms, operating systems, and application versions that will be required to review and approve all application products. • Data sets shall be in MS Access, MS Excel, or another file format as specified by the CAM or designated project contact.
• Computer-based text documents shall be in MS Word file format. • Documents intended for public distribution shall be in Adobe Portable Document Format (PDF) file format, with the original file format provided as well. • Project management documents shall be in a file format specified by the CAM or designated project contact.
EXHIBIT A
Scope of Work
December 2024 Page 6 of 24 EECBG-24-XXX
Exhibit A City of Pinole
PRIMARY TASKS
The major categories of work are divided into the following tasks:
TASK # TASK NAME
1 General Project Tasks
2 Technical Tasks
3 Final Reporting
A. Task 1 – General Project Tasks
• Subtask 1.1: Kick-Off Meeting
The goal of this subtask is to establish the lines of communication and procedures for implementing this agreement. At the discretion of the CAM, this meeting may be held via conference call, MS Teams, or Zoom.
The CEC shall:
o Arrange the meeting, including scheduling the date and time. o Provide an agenda to all potential meeting participants prior to the kick-off meeting. o Provide a quarterly progress report template following the kick-off meeting.
The Subrecipient shall:
o Attend a “Kick-Off” meeting with the CAM, designated project contact, and any other CEC staff relevant to the agreement. The Subrecipient shall include its Project Manager and other individuals designated by the CEC in this meeting. o This meeting will include a discussion of the administrative and technical aspects of this agreement, including the timing of the quarterly reporting periods. o If necessary, prepare an updated Schedule of Products and Due Dates based on the decisions made in the kick-off meeting.
CEC Products:
o Kick-off meeting agenda
o Quarterly progress report template
Subrecipient Products:
o Updated Schedule of Products and Due Dates (if applicable) • Subtask 1.2: Invoices and Reconciliation Reports
The goal of this subtask is to ensure accurate and timely payment for work performed under the agreement. See Terms and Conditions (Exhibits C and D) for more information on invoicing.
EXHIBIT A
Scope of Work
December 2024 Page 7 of 24 EECBG-24-XXX
Exhibit A City of Pinole
Following signature and execution of the agreement, Subrecipient may request 50 percent (50%) of total awarded funds in advance by submitting an advance payment invoice to the CEC. Following full reconciliation of costs equal to, or more than, the initial 50 percent (50%) advance of awarded funds, the Subrecipient will have the option to submit a request for an additional advance of 25 percent (25%) of total awarded funds by submitting an advance payment invoice to the CEC. Following full reconciliation of all advance funds, the Subrecipient shall submit invoices, no more frequently than quarterly, for reimbursement of allowable costs.
The CEC shall:
o Provide an advance payment invoice template.
o Provide a reconciliation report template.
o Provide a standard invoice template.
The Subrecipient shall:
o Submit an advance payment invoice to request advance funds. o To reconcile advance payments, prepare and submit reconciliation reports based on actual allowable costs incurred under this agreement in compliance with the Budget Worksheet (Exhibit B) and Terms and Conditions (Exhibits C and D). All reconciliation reports shall be submitted as frequently as quarterly and must be accompanied by a quarterly progress report as detailed in Subtask 1.3. o Prepare and submit standard invoices for all reimbursable, allowable costs incurred performing tasks under this agreement in compliance with the Budget Worksheet (Exhibit B) and Terms and Conditions (Exhibits C and D). All invoices shall be submitted as frequently as quarterly and must be accompanied by a quarterly progress report as detailed in Subtask 1.3.
o Provide proof of payment for incurred costs when requested by the CAM or designated project contact.
o Following CAM approval of all products and the Final Report detailed in Task 3, submit a final invoice to receive the ten percent (10%) of funds held as retention.
CEC Products:
o Advance payment invoice template
o Reconciliation report template
o Standard invoice template
Subrecipient Products:
o First advance payment invoice (if applicable)
o Second advance payment invoice (if applicable)
EXHIBIT A
Scope of Work
December 2024 Page 8 of 24 EECBG-24-XXX
Exhibit A City of Pinole
o Quarterly reconciliation reports
o Quarterly standard invoices
o Proof of payment for incurred costs (if applicable)
o Final retention invoice
• Subtask 1.3: Quarterly Progress Reports
The goal of this subtask is to verify satisfactory and continued progress toward achieving the objectives of this agreement on time and within budget, as well as to comply with all DOE reporting requirements.
The purpose of the quarterly progress report is to summarize activities performed during the current reporting period, identify activities planned for the next reporting period, identify issues that may affect performance and expenditures, and form the basis for determining whether costs incurred and reconciled against advance payments or submitted by accompanying invoices are consistent with work performed.
The Subrecipient shall be required to submit a progress report quarterly. If no invoices are submitted within the designated 90-day period, a progress report will still be required.
The Subrecipient shall:
o Prepare quarterly progress reports that summarize all agreement activities conducted by the Subrecipient for the quarterly reporting period, including an assessment of the ability to complete the agreement within the current budget and on the planned schedule and any anticipated cost overruns or delays.
o The first quarterly progress report is due fifteen (15) calendar days after the end of the quarter in which the agreement was signed, and activities commenced. o Each subsequent report is due (fifteen) 15 days following the end of each quarter, either accompanying an invoice or reconciliation report, or as a standalone report. o Submit each progress report to the CAM or designated project contact within fifteen (15) calendar days after the end of the quarterly reporting period. o Provide all information required by DOE, including, but not limited to, the Federal Assistance Reporting Checklist (FARC).
Subrecipient Products:
o Quarterly progress reports
• Subtask 1.4: Critical Project Review Meetings
The CAM may schedule Critical Project Review (CPR) Meetings as necessary at any time during the agreement term. The goal of CPR Meetings is to determine whether products are being met and evaluate project implementation progress to ensure projects are complete within the agreement term, as well as to identify any needed modifications to the tasks, products, schedule, or budget.
EXHIBIT A
Scope of Work
December 2024 Page 9 of 24 EECBG-24-XXX
Exhibit A City of Pinole
At the discretion of the CAM, CPR Meetings may be held via conference call, MS Teams, or Zoom. The CEC meeting participants may include the CAM, designated project contact, and other key CEC management and staff. The Subrecipient shall include its Project Manager, key personnel, and others designated by the CAM or designated project contact.
The CEC shall:
o Arrange the meeting, including scheduling the date and time. When scheduling, provide notice of at least ten (10) business days to the Subrecipient. o Provide an agenda to all potential meeting participants prior to the CPR Meeting o Provide a written determination on whether modifications are needed to the tasks, products, schedule, and/or budget for the remainder of the agreement.
The Subrecipient shall:
o Prepare a CPR Report that discusses the progress of the agreement towards achieving its goals and objectives. The Subrecipient shall submit these documents to the CAM or designated project contact at least five (5) business days prior to each CPR Meeting.
o Attend and participate in discussion at the CPR Meeting.
CEC Products:
o CPR Meeting Agenda(s)
Subrecipient Products:
o CPR Report(s)
• Subtask 1.5: Execute and Manage Subaward Agreements
The goal of this subtask is to ensure the Subrecipient executes and manages any subaward agreements necessary to complete the tasks required for the project and to provide quality products. Sub-subrecipients shall complete tasks under this agreement consistent with the Terms and Conditions (Exhibits C and D). In the event of failure of the sub-subrecipient or vendor to satisfactorily perform services, the Subrecipient shall recommend solutions to resolve the problem. This subtask will also provide the CEC an opportunity to review subaward agreements to ensure that the tasks are consistent with this agreement, and the budgeted expenditures are reasonable and consistent with the allowable costs detailed in the Budget Worksheet (Exhibit B).
The CEC shall:
o Review subaward agreements prior to execution and provide feedback to the Subrecipient, if applicable.
o Review applicable documents for additional subaward agreements identified as necessary to complete the project under this agreement and provide feedback to the Subrecipient, if applicable.