Pinole City Council
September 2, 2025

CITY COUNCIL
Cameron Sasai, Mayor
Anthony Tave, Mayor Pro Tem
Norma Martínez-Rubin, Council Member
Devin T. Murphy, Council Member
Maureen Toms, Council Member

PINOLE CITY COUNCIL

MEETING AGENDA
September 2, 2025
5:00 PM
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below How to Submit Public Comments:

In Person:

Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor) • Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

Written Comments:

All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting. Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.

City Council
Agenda - September 2, 2025

OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 26. They are retelecast the following week. The Community TV Channel 26 schedule is published on the city’s website at www.pinole.gov.

VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.pinole.gov and remain archived on the site for five (5) years.

If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell at (510) 724-8928 or [email protected].

Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection on the City Website at www.pinole.gov. You may also contact the City Clerk via e-mail at [email protected].

Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.

City Council
Agenda - September 2, 2025

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS

2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code § 54957.6
Agency designated representatives: City Manager, Kelcey Young, City Attorney, Eric Casher, Human Resources Director, Stacy Shell, and Finance Director, Markisha Guillory Employee organizations: Pinole Police Employees Association (PPEA) and Management Compensation Plan (MCP)
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Gov. Code §54956.9(d)(4)
In re National Prescription Opiate Litigation, No. 1:17-MD-2804 C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Gov. Code § 54957
Title: City Manager

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE COVERSHEET OF THE

AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
B. Mayoral & Council Appointments

City Council
Agenda - September 2, 2025

C. City Council Committee Reports & Communications
D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. World Suicide Prevention Day and Suicide Prevention Week

2. Rosh Hashanah

3. Constitution Day

4. Building Staff Appreciation Day
B. Presentations

1. Citizen Academy Presentation

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on July 15, 2025.

B. Receive the July 12, 2025 – August 29, 2025 List of Warrants in the Amount of $6,527,369.42, and the July 18, 2025, Payroll in the Amount of $566,917.49, the August 1, 2025 Payroll in the Amount of $533,417.49, the August 15, 2025 Payroll in the Amount of $563,571.65, and the August 29, 2025 Payroll in the Amount of $543,378.62.

C. Adopt a Resolution Approving the Reclassification of Laboratory Analyst II Action: Adopt Resolution per Staff Recommendation (Stacy Shell, Charlene Davis) D. Approve An Amendment To The Employment Agreement For The City Manager Action:

Adopt Resolution per the Staff Recommendation (Stacy Shell) E. Approve An Amendment To The Employment Agreement For The City Clerk Action: Adopt Resolution per Staff Recommendation (Stacy Shell)
F. Reallocation of Remaining Funds for Technical Assistance on Single-Use Plastics Ordinance Implementation in Fiscal Year 25/26 Action: Adopt Resolution per Staff Recommendation (Lilly Whalen, Kapil Amin)
G. Adopt A Resolution Amending The City Of Pinole Master Fee Schedule To Establish A New Parking Violation Fine Related To Parking Near Intersections In Violation Of Assembly Bill

City Council
Agenda - September 2, 2025

413 Action: Adopt a Resolution per Staff Recommendation (Eric Casher, Melissa Klawuhn, Heba El-Guindy)
H. Adopt Resolution Accepting STMP Funds Of $645,000 And OBAG Funds Of $1,020,000 For CIP Project RO1902 Pedestrian Improvements At Tennent – Bay Trail And Authorize The City Manager To Execute Necessary Agreement And Documents To Receive These Awarded Grant Funds Action: Adopt Resolution per Staff Recommendation (Heba El-Guindy) I. Appoint Councilmembers as Voting Delegates for the 2025 League of California Cities Annual Conference General Assembly Meeting Action: Appoint Councilmembers per Staff Recommendation (Heather Bell)

10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

A. Adopt A Resolution Confirming The Assessments And Ordering The Levy For The Pinole Valley Road Landscape And Lighting Assessment District For Fiscal Year 2025/2026 Action:

Will be continued to September 16, 2025 per staff's request. (Heba El-Guindy)

11. OLD BUSINESS
A. None

12. NEW BUSINESS
A. None

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6 Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

14. ADJOURNMENT to the Regular City Council Meeting of September 16, 2025 in Remembrance of Amber Swartz.

I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. _______________________
Heather Bell, CMC
City Clerk
POSTED: Thursday, August 28, 2025 at 3:30 pm

Pinole City Council Regular Meeting
Minutes – July 15, 2025

CITY COUNCIL MEETING

MINUTES
July 15, 2025

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Sasai called the Regular Meeting of the City Council to order at 5:00 p.m. and led the Pledge of Allegiance.

2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.

Code § 87105.

A. COUNCILMEMBERS PRESENT
Cameron Sasai, Mayor
Norma Martinez-Rubin, Council Member
Devin Murphy, Council Member
Maureen Toms, Council Member
COUNCILMEMBERS ABSENT:

Anthony Tave, Mayor Pro Tem
B. STAFF PRESENT
Kelcey Young, City Manager
Heather Bell, City Clerk
Eric Casher, City Attorney
Lilly Whalen, Community Development Director
Melissa Klawuhn, Chief of Police
Justin Rogers, Operations Commander
Amy Eubanks, Traffic Officer
Roxane Stone, Deputy City Clerk

Pinole City Council Regular Meeting
Minutes – July 15, 2025

City Clerk Heather Bell announced the agenda had been posted on July 11, 2025 at 10:00 a.m. with all legally required written notices. Written comments had been received in advance of the meeting, distributed to the City Council and staff, posted to the City website and made available to the public to view in the Council Chambers.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Gov. Code § 54957
Title: City Attorney

PUBLIC COMMENTS OPENED
City Clerk Bell reported there were no comments from the public.

PUBLIC COMMENTS CLOSED

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 6:05 p.m., Mayor Sasai reconvened the meeting into open session. There was no reportable action from the Closed Session.

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Ann Tarabini, a resident of Orleans Drive, referenced a current sewer project on the street and the fact residents had been informed emergency vehicles could pass through, which was important since one of the residents required regular medical care. Last week residents met with the City and the contractors and had been promised the City would monitor parking; however, there had been two emergencies in the neighborhood and in both cases ambulance and fire trucks were unable to access the street due to illegally parked vehicles and emergency personnel had to walk to the homes to reach the patients. Construction equipment that was not to be parked in the area had also caused some of the obstructions.

In addition, broken pipes may have undermined the cliff at the end of Orleans Drive and neither the City nor the contractors knew about the slide issues on the hillside, which would be around 50-feet from the location of the digging for the sewer project. Also, there was a damaged drain in the area which residents had asked the City to repair a number of years ago. The drain emptied into the hillside and the water from the broken pipes ran down Orleans Drive to Tennent Avenue.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

Due to the construction work in the middle of the street and the topography of the area, when the pipes were broken, water ran towards the end of the street and towards the hillside. In the past, residents had to wait until the East Bay Municipal Utility District (EBMUD) was able to come out and turn off the water which had taken over an hour in some cases. As a result, Ms. Tarabini asked that firefighters be trained to turn off the water.

Mayor Sasai advised the City Council had the speakers’ contact info and he would follow-up personally after the meeting.

Bob Kopp, provided a recap of the 2025 Pinole Car Show which involved 320 classic cars; donations from the event would be given to different groups based on a total collection of $12,124, and the total amount from the event was lower than the prior year due to expenses that had not been planned. He asked the City Council to approve a permanent driveway into the baseball field to allow the cars to be brought onto the grass, which would benefit the Public Works Department, which could access that end of the baseball field and participants could use the driveway.

Organizers had installed and paid for gates for the temporary driveway and organizers would like a permanent driveway and he offered to show someone what was needed. He hoped to have more vehicles participate in the 2026 Car Show, and suggested there were ways for another show that would not require more than one police officer and two maintenance workers, with everything to be on the outfield grass or in the park area and not require the closure of San Pablo Avenue.

He welcomed any questions from the City Council.

Mayor Sasai advised the City Council would follow-up.

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
Mayor Sasai reported he had attended the Fourth of July festivities and drone show at Pinole Valley High School (PVHS) and thanked all City staff who worked on the event. On the same day, he provided the Key to the City in memory of the longest tenured employee of the City of Pinole, Robert Walker Jr., and he was pleased Mr. Walker’s Family had been able to join the ceremony. He had also attended the Contra Costa Mayors’ Conference when District Attorney Diana Becton had provided an update on initiatives she hoped to advance in the next fiscal year.

Mayor Sasai also thanked the community for being patient and the City Manager and the Public Works Department for providing updates on the City’s waste hauling services with Republic Services. Currently, the City had limited trash collection routes running through Saturday.

Residents were asked to place their garbage bins at the curb and any additional bags which would be picked up at no additional charge and with the trash collection to occur on non-scheduled days.

Staff had done an amazing job coordinating to ensure residents had the means to have their waste collected, and he advised of alternative collection locations at 651 Pinole Shores Drive, a site that was open 24/7 for residents to drop off up to two bags of household trash but no e-waste.

Another location was the Golden Bear Transfer Station, 1 Parr Boulevard, Richmond, Monday through Friday 7:00 a.m.to 5:00 p.m. and Saturday from 9:00 a.m. to 5:00 p.m., allowing residents to drop off up to four bags of household waste, with no bulky items or e-waste accepted.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

Mayor Sasai added that up to three heavy duty trash bags were being provided at City Hall, the Senior Center and the Public Safety Building.

B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications
Council member Toms reported she was a member of the Working Group for Marketing for the Governing Board of the Green Empowerment Zone, the area of the northern waterfront in Contra Costa and Solano Counties, with the intent to promote businesses in clean energy and transition from refineries to different fuel sources. She highlighted the discussions to transition the workforce into cleaner energy. The Working Group for Marketing would look at some of the aspects they could use in marketing the community for those businesses through a website. She had also attended a meeting of the Governing Board for the Green Empowerment Zone with a discussion on the policies being considered. Follow-up would occur with the staff from all participating jurisdictions.

Council member Martinez-Rubin reported she had attended a WestCat Board of Directors meeting, with the Board having approved the Disadvantaged Business Enterprise Triennial Goal of two percent for Fiscal Year (FY) 2026 through 2028, and nominations for Chair and Vice-Chair for FY 2025/26. City of Hercules Council member Tiffany Grimsley has been selected to serve as the Chair and she [Council member Martinez-Rubin] would serve as the Vice-Chair. She was also the Alternate representative for the City of Pinole on the Pinole-Hercules Wastewater Subcommittee, and learned about the different metrics used with respect to the water collected through the storm drain system leading to the Bay and the indicators of how clean the water was before reaching the Bay. In addition, she learned staff would be more proactive to have all representatives (including Alternates) from the cities of Hercules and Pinole, learn about what was upcoming in the next quarter’s agenda. The next Pinole-Hercules Wastewater Subcommittee meeting would be held on October 2, 2025. She wished everyone a Happy Summer given the City Council would be on recess through the month of August.

D. Council Requests for Future Agenda Items: None
E. City Manager Report / Department Staff
City Manager Kelcey Young thanked staff for the beautiful Fourth of July event; reported the City was recruiting for a vacancy on the Traffic and Pedestrian Safety (TAPS) Committee and three vacancies on the Community Services Commission; and the City Clerk’s Office created a new online application portal which was live and available on the City website under the City Clerk’s page. The deadline for applications was August 21, 2025. She added there would be no regular City Council meetings during the month of August and the next regular City Council meeting had been scheduled for September 2, 2025.

On August 5, 2025, the Pinole Police Department would participate in the National Night Out Caravan from 3:00 p.m. to 5:00 p.m., with officers to visit neighborhoods participating in the event, currently including the East Bay Bluffs Apartments on Marlesta Court and Canyon Drive.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

City Manager Young reported that the first Citizens Academy would be held on August 6, 2025.

The event was full but applications were being accepted for a wait list. Interested parties were encouraged to submit applications for the Citizens Academy scheduled for August 6, 13 and 20, 2025 from 5:00 to 7:30 p.m. in the Council Chambers.

City Manager Young reiterated that due to the Republic Services garbage strike, residents had the means to have their waste collected at 651 Pinole Shores Drive, a site that was open 24/7 for residents to drop off up to two bags of household trash, but no e-waste. City staff was working to coordinate a Town Hall with Republic Services in the near future to answer questions and provide more information on the current situation and how Republic Services planned to work with customers regarding the current service interruption. At this time, she read into the record a statement from Republic Services.

City Manager Young added she would be out of the office from July 21 through July 30, 2025, with Police Chief Melissa Klawuhn to serve as the Acting City Manager in her absence.

F. City Attorney Report: None

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations: None
B. Presentations

1. Traffic Related Incidents Report by Police Chief Klawuhn Police Chief Melissa Klawuhn provided a PowerPoint presentation on the Traffic Related Incidents Report from the period January 1, 2025 through June 30, 2025, which included an overview of the Biannual Traffic Data and data points for traffic collisions from January – June 2025; traffic collisions primary collision factors, collisions at intersections for the same time period; and a Heat Map from Citizen RIMS (Records Information Management System), an interactive tool allowing the public increased access to service and arrest information, crime mapping, security camera registration and more. Data points for driving under the influence (DUI), a DUI arrests map, citations and parking citations for the period January to June 2025, was also highlighted along with training, equipment and grants.

Responding to questions from the City Council, Police Chief Klawuhn, Operations Commander Justin Rogers and Traffic Officer Amy Eubanks clarified the following:
• The Contra Costa County Office of the Sheriff had been able to contract with Peregrine, real-time unified law enforcement software solutions, which allowed all data sources to be brought together where it was easier to track and produce accurate data from multiple sources. The information provided as part of the PowerPoint presentation on primary collision factors and DUI arrests had been done through Citizen RIMS, but also doubled checked by hand by Traffic Officer Eubanks. Doing a monthly report would be taxing on staff but the Police Department had a demo provided by Peregrine and that sort of program would help with that type of data collection to obtain accurate data. (Toms)

Pinole City Council Regular Meeting
Minutes – July 15, 2025

• Acknowledged a request to see this report provided biannually, and a request for a more thorough and comprehensive report on how the Pinole Police Department was addressing The Racial and Identity Profiling Act (RIPA) data, which data was currently being collected and was entered into the Citizen RIMS system. From there, the data was transmitted to the Department of Justice (DOJ) and then reported out annually by the DOJ. Staff had the ability to pull RIPA data if the City Council sought more specific information regarding traffic stops and the breakdown of the demographics of those traffic stops. Clarified there was a difference between the RIPA data in Citizen RIMS versus what was published by the DOJ and there could be some small discrepancies between the data, but staff could provide that information if the Council wished in the next report centered around disparities that may occur in the reporting and what the Department was doing to ensure there was no implicit bias.

The RIPA data was available more in the form of training provided to officers at the academy as well as ongoing annual training regarding implicit bias and other factors involved in an officer’s daily activities. The RIPA data applied not only to traffic stops but to any contacts law enforcement had whether dispatched to a Call for Service or an officerinitiated event. Having some clarification in that was important. Staff could report out on that data but it was important to be able to show the difference between that activity whether dispatched or officer-initiated. The other big component about RIPA was when the officer was entering information it was that officer’s perception of race, gender, any disability and it was all based on the officer’s perception, not what the person actually identified as or was reported out as. That information could be provided before the end of the year. (Murphy)
• The data points for traffic collisions, non-injury collisions, hits and run were again clarified, with most related to minor dents in parking lots. Clarified pedestrian versus vehicle injuries in such collisions involved incidents in a parking lot and were reported as non-injuries since the individuals did not sustain an injury, and likely involved a vehicle at slow speed either pulling out of a parking space or a pedestrian walking in front of a vehicle, with no injury sustained. (Martinez-Rubin)
• The data points for Primary Collision Factor were clarified with the data for the time of the collision not available at this time but could be added to the next report. Whether age was a data point collected for any of the reported incidents, staff suggested not relying on the RIPA data in terms of age. Unless staff were to go through each individual collision report, age was not a data point easily run. Acknowledged a request to consider age as a data point. (Martinez-Rubin)
• Clarified staff was unaware of any analytics received from Citizen RIMS but could see if that was something that was available on the back-end to track, with a report back. Citizen RIMS captured all Calls for Service for the entire day, which was the same log posted on Pinole Community Television (PCTV). Staff would have to clarify how instantaneous that information was being uploaded to PCTV. (Martinez-Rubin)

Pinole City Council Regular Meeting
Minutes – July 15, 2025

• The data points for Parking Citations during the report period were clarified, with the most common violations involving vehicles missing a front, rear plate or no plates, no tabs, expired registration and parking in a handicapped spot absent a placard. (Martinez-Rubin) • Clarified the grants the Police Department had been awarded, as outlined in the PowerPoint presentation, and the kinds of outreach planned for each grant. Grants related to DUIs involved the use of slogans for outreach. For the Cannabis Grant the City received, as outlined in the PowerPoint presentation, the outreach required reaching out to juveniles/high schoolers and others in the community who had licenses and may use cannabis unlawfully, and may vape. (Martinez-Rubin)
• Acknowledged appreciation to Council member Murphy for his comments about the RIPA data and looked forward to more research and information in that area since the City Council was committed to tackling that problem. (Mayor Sasai) • Clarified again the grants received, with one DUI checkpoint requested from the Cannabis Grant requested in cooperation with the City of Hercules Police Department. This was a fully funded grant. The Office of Traffic Safety (OTS) Grant requested three DUI checkpoints, although the City only received a little more than a third of the funding, which meant there would be only one DUI checkpoint. DUI checkpoints were personnel heavy and the grant covered the overtime costs for those events. One DUI checkpoint would focus on driving under the influence of alcohol and the other on driving under the influence of drugs. Clarified the last time the City had a DUI checkpoint, and received an OTS grant was in 2016. At that time, two DUI checkpoints were done under the grant and a third was not feasible due to limited staffing. (Mayor Sasai) • Described how the Police Department enforced distracted driving and no-touch laws, typically done through stop sign violations or when an officer drove past a vehicle or when the officer was stationary, which required the officer to be stationary for a certain amount of time. Clarified the data points for the number of citations issued over the past six months for such violations were not available at this time. (Mayor Sasai) • Clarified expired registration and speed violation citations, as shown in the PowerPoint presentation, and explained the ability to cite for speeding violations required officers to be trained in equipment use. The Police Department was undertrained and underequipped to cite for speeding violations. Clarified Traffic Officer Eubanks had been out for some of the reporting period, and for the next report Officer Eubanks would likely be present for the full reporting period and hopefully more officers would be trained in the required equipment, resulting in more speed citations. (Mayor Sasai) • Clarified one Traffic Officer was trained in the use of the LIDAR hand-held device used to track the speed of vehicles. There had been a focus on San Pablo Avenue since there was a specific Vehicle Code violation for speeding in downtowns (25 MPH in all business districts in all cities), and since the City had recently reduced the speed limit on San Pablo Avenue. (Mayor Sasai)

Pinole City Council Regular Meeting
Minutes – July 15, 2025

• There had also been a focus in areas where collisions occurred, as reflected on the Heat Map, including all of the main thoroughfares in Pinole, which the Traffic Officer patrolled for moving violations such as speed, distracted driving or red-light violations, all major collision factors. (Mayor Sasai)
• Acknowledged additional speed limit signs were needed eastbound on San Pablo Avenue since those signs were currently few and far between at Pinole Shores Drive heading into the City, with numerous 25 MPH signs on the north shoulder of San Pablo Avenue towards the City of San Pablo. Clarified the reduction of the speed limit on San Pablo Avenue eastbound from Pinole Shores Drive to Sunnyview, and acknowledged it was important to enforce the speed limit given the new veterans and senior housing developments in the area. (Mayor Sasai)
• Acknowledged concern with the speed of traffic in the community, particularly on the major corridors and acknowledged support for speed cameras. Clarified the LIDAR equipment was limited in terms of capacity, with limited training opportunities available per year and providing two to three more officers training in the use of LIDAR was preferred. (Mayor Sasai)
• Acknowledged new vehicles and electric vehicles (EVs) easily went faster and drivers should be cognizant of that and encourage everyone to pay attention to their speed, and to have the ability for drivers to slow down naturally was important. (Martinez-Rubin and Mayor Sasai)

PUBLIC COMMENTS OPENED
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED
Mayor Sasai thanked staff for their hard work. He looked forward to future presentations.

2. Presentation on California Lineage-Based Reparations and the California Reparations Commission Recommendation
Mayor Sasai reported the presentation had been canceled since the presenter was no longer available. Staff was looking into possible dates for the presentation to be provided during the month of September.

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on July 1, 2025.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

B. Receive the June 28, 2025 – July 11, 2025 List of Warrants in the Amount of $1,363,557.96, and the July 4, 2025 Payroll in the Amount of $582,368.68.

C. Resolution to Adopt Updated Citywide Records Retention Schedule. Action:

Adopt Resolution per Staff Recommendation. (Heather Bell) D. Adopt a Resolution Approving a Memorandum of Understanding between the City of Pinole and the American Federation of State, County and Municipal Employees (AFSCME) Union Local 1 for the Period of July 1, 2025 – June 30, 2026. Action:

Adopt Resolution per Staff Recommendation (Stacy Shell) E. Adopt a Resolution Approving a Memorandum of Understanding between the City of Pinole and the American Federation of State, County and Municipal Employees (AFSCME) Union Local 512 for the Period of July 1, 2025 – June 30, 2026.

Action: Adopt Resolution per Staff Recommendation (Stacy Shell) F. A Resolution of the City Council of the City of Pinole Authorizing the Receipt and Expenditure of $99,482.16 from the California Highway Patrol and the Cannabis Tax Fund Grant Program (CTFGP) #23421. Action: Adopt Resolution per Staff Recommendation (Melissa Klawuhn)
G. Second Reading of an Ordinance Amending Pinole Municipal Code Chapter

10.40.040 “No Parking Areas Designated” to Include Restrictions Related to Parking Near Intersections in Compliance with AB 413 (“Daylighting Law”).

Action: Waive the Second Reading and Adopt an Ordinance (Eric Casher, Heba El-Guindy, Melissa Klawuhn)
H. Receive and File an Update on Climate Action and Adaptation Plan Building Energy Ordinances and Reach Codes. Action: Receive Report (Lilly Whalen, Kapil Amin)
I. Fiscal Year (FY) 2025/26 Fourth Quarter Strategic Plan Status Report. Action:

Receive the Report (Kelcey Young)
J. Approval of Sixth Amendment to the Consulting Services Agreement with GrayBowen Scott for Additional Project Management Support Services for the San Pablo Avenue Bridge Replacement at the BNSF Railroad Project (Project No.

RO1710). Action: Adopt Resolution per Staff Recommendation. (Heba ElGuindy) K. Receive Update on Capital Projects, Inspection and Permitting and Maintenance.

Action: Receive Report (Heba El-Guindy)
L. Approval of Agreement Between the City of Pinole and Spektren Engineering, Inc. for the Construction of the Sidewalk Rehabilitation Project (CIP Project No.

RO2402). Action: Adopt Resolution per Staff Recommendation (Heba ElGuindy)

Pinole City Council Regular Meeting
Minutes – July 15, 2025

M. Adopt a Resolution Authorizing the City of Pinole to Apply for the Land and Water Conservation Fund (LWCF) Program. Action: Adopt Resolution per Staff Recommendation (Andrea Dwyer, Lilly Whalen)

PUBLIC COMMENTS OPENED
Rafael Menis, offered the following comments on the Consent Calendar:
- Item 9C, expressed concern about the authority to revise the retention terms before documents were destroyed being shifted from a City Council decision to a staff level decision. While it may be a common practice in the state, given the Brown Act and accountability for policy decisions, such as what was kept, how long it was kept, should remain at the City Council level as a policy argument. Also expressed concern with the fact that deletion meant getting rid of physical files and destroying digital copies with no record unless someone had saved a copy elsewhere. Understood for some of the City committees there were longer durations for keeping things, such as the agenda packets for City Council and Planning Commission meetings (typically 15-years) but sometimes a review beyond that period was required. Pointed out that documents during the Great Recession would be deleted as part of this policy. Opposed Item 9C, and suggested in particular the agenda packets be kept in a digital format for a longer period of time for historical reference, as meetings minutes were kept permanently for historical reference, and shifting the discretion over which items to keep and the length to keep them and changing the authority from the City Council to a staff level decision was not the correct way to go.
- Item 9D, was happy the City managed to mutually agree with the bargaining units discussed in the memorandums that there would be a retiree/medical committee to explore more sustainable plan options, with one of the major fiscal risks the City would face over the years being the inevitable rise in retiree health care contributions given current obligations. Pleased the City and the unions were starting to properly consider this problem now.
- Item 9I, noted some of the in-progress items were marked in yellow and some in green, including items that had been completed but were still in-progress and offered examples shown on Pages 435 and 441 of 533 of the agenda packet. It was unclear whether there were typographical errors when the yellow or green color was used, and asked for clarification whether there was a deeper meaning when each color was used. - Item 9M, pleased the City was applying for the grant to potentially fund renovations for the caretaker’s house and dog park, a particular point of concern for several community members and hoped the grant application was successful.

PUBLIC COMMENTS CLOSED
Council member Toms asked for a response to comments made regarding Item 9C.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

City Clerk Bell understood the concerns with Item 9C. She noted the staff report indicated the resolution, if adopted, could shift the authority from the City Council to staff to make updates to the retention schedule since a number of the changes made were legally mandated, and called for a signature by the City Clerk, City Attorney and City Manager, who could then make those updates without having to bring the full updates to the City Council. The City Council may evaluate that and if there was a desire that every update come to the City Council that could be done. This was more about efficiency and ensuring updates were being made in a more-timely way. Any significant update that would be more of a change to practice or that could be more controversial, or where the City Council may want to weigh-in, would come back to the City Council for further review.

City Clerk Bell added that keeping the agenda packets for a longer period of time as being possibly beneficial had been included on Page 66 of 533 of the agenda packet, under Records Retention Schedule: City Clerk, Retention No. CC-001, with the agenda packets to be kept permanently, and stored electronically. She would work with the speaker on any other additional questions and concerns related to the retention schedule.

ACTION: Motion by Council members Murphy/Martinez-Rubin to adopt Consent Calendar Items 9A through 9M, as shown.

Vote: Passed 4-0-1
Ayes: Sasai, Martinez-Rubin, Murphy, Toms
Noes: None
Abstain: None

Absent: Tave

10. PUBLIC HEARINGS
A. Conduct a Public Hearing and Adopt a Resolution Approving the Issuance of the California Municipal Finance Authority Qualified 501 (C)(3) Bonds in an Aggregate Principal Amount Not to Exceed $65,000,000 for the Purpose of Financing or Refinancing the Acquisition, Rehabilitation, Improvement, and Equipping of Bayside Apartment Homes and Certain Other Matters Related Thereto. Action:

Conduct a Public Hearing and Adopt Resolution per Staff Recommendation (Lilly Whalen)
Community Development Director Lilly Whalen presented the staff report dated July 15, 2025.

She recommended the City Council take the following actions:
1) Conduct the public hearing under the requirements of Tax and Equity Fiscal Responsibility Act (“TEFRA”) and the Internal Revenue Code of 1986, as amended (the “Code”), and
2) Adopt the Resolution (Attachment A) approving the issuance of the Bonds by the California Municipal Financing Authority (“CMFA”) for the benefit of Step Up Housing, a California nonprofit public benefit corporation through a special purpose entity (together, the “Borrower”), to provide for the financing of the Project.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).

Responding to Council members Martinez-Rubin and Toms, Community Development Director Whalen clarified that all of the units in the Bayside Apartment Homes were currently market rate, with a covenant that expired in 2018, and all units were to be affordable. She stated the borrower could clarify further, if needed.

PUBLIC HEARING OPENED
Chris Palomo, Senior Field Representative, Northern California Carpenter’s Union, Local 152, Martinez, and representing Contra Costa County, asked whether the financing would include labor standards attached to the project. He emphasized that housing was critical and needed, but not at the expense of workers. Projects like Bayside Apartments should be built by workers being paid prevailing wages, provided health care, being trade trained through state certified apprenticeship programs and protected by enforceable labor standards. Absent those standards, they risk seeing tax advanced projects being built by low road contractors using unskilled and underpaid labor, with no investment in the workforce of long-term economic stability. He cited the SAHA project as a prime example, with the general contractor/developer for the project involved in an active and ongoing labor dispute with Local 152, having used subcontractors with one involved in a class action lawsuit regarding payment of overtime, not being paid correct wages, working through breaks and other violations. With no labor standards in housing projects, which was seen often, those projects become crime scenes and he did not want to see that happen to Pinole. He asked that labor standards be attached to the project as opposed to exploiting the workforce that lived in Pinole.

PUBLIC HEARING CLOSED
Ben Barker, Financial Advisor, California Municipal Finance Authority (CMFA), explained this was an existing project. Any prevailing or union labor required would be used on the project but there would be no substantial rehabilitation taking place on the project as there would be with the SAHA project or new construction projects. He clarified the units would be 100 percent affordable and under the federal tax code, 60 percent of the units would be at 40 percent Area Median Income (AMI) or 20 percent of the units at 50 percent AMI. In this case, there would be a mix of units from 60 to up to 80 percent AMI.

Council member Martinez-Rubin understood no substantial rehabilitation would take place, and Mr. Barker clarified that meant building new roofs, new units as an example, which would require in some cases union or prevailing wages. Once the property was purchased, the property owner would have to go through the site and determine what needed to happen on the project.

Council member Martinez-Rubin referenced the $65 million in financing and questioned the statement that no substantial rehabilitation would be involved.

Mr. Barker clarified that substantial rehabilitation in this case was a technical term as opposed to what would be considered a lot of rehab.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

Michael Potter, Chairman of the Board, Step Up Housing, an organization formed in 2021 to create and preserve affordable housing, commented that the CMFA bonds of $65 million was the outside limit with respect to the actual bond issuance, which was closer to $50 million of which a large portion would go to the purchase price. The remainder would be used for reserves being held with respect to payment of debt and ensuring future capital improvements that needed to be done, such as roof replacement. A lot of the money would not be spent. There were plans to make $3 million in improvements, with much of those improvements to go towards renovating certain units, addressing problems with asphalt and some of the rails or balconies may need replacement, as examples, which added up quickly, and they asked for the bonds and borrowed the money and set that in reserves to pay for those things.

Mr. Potter also clarified that 75 percent of the project would be restricted units. Of that 75 percent, the plan was to have 20 percent of the units restricted with respect to tenant’s making 50 percent AMI (also a rent restriction) and another 55 percent for tenants at 80 percent AMI, both for rent and income restrictions, all together representing 75 percent of the project.

Council member Murphy found this was a great project but asked for more clarity on how the $65 million would be broken down.

Mr. Potter reiterated the resolution was up to $65 million, the actual amount would be $49.2 million, and of that amount $39.9 million would be put towards the actual purchase price, payment of the closing costs, title insurance, lawyers for bond execution, and payment to an investment banker. He stated enough funds would be borrowed to set up reserves, some of which would never be spent, but put into an investment account and held as additional collateral with respect to the bonds. The bonds were a loan and the loans were presold through the capital markets.

In response to the concerns with quality and fair labor standards, Mr. Potter introduced his Asset Manager David Feinberg, Managing Partner, Sack Capital Partners. He also clarified that Step Up Housing was not a developer but a non-profit owner of affordable housing.

David Feinberg, Managing Partner, Sack Capital Partners, clarified in terms of fair labor that there would not be a large renovation of the project in that the renovation estimated at $3 million would be spread out over 10-years, as needed, with no major projects at the front. Sack Capital would work with qualified labor and was the owner of 3,000 apartments along the West Coast. He was not the expert on the capital improvement team, but stated qualified fair labor would be used, there was open bidding, and this would not be a large renovation with the projects done using local general contractor partners. Ensuring fair labor standards for the project would also involve verification that the contractors were bonded.

Mr. Barker detailed the requirements when using prevailing wage and union labor on affordable housing projects, stated the project did not qualify under that blanket umbrella since it was not new construction or being constructed, and the renovation to be done was described as small carpentry work, small renovations and would not qualify under union/prevailing wages, but more like handyman work on-site for the project.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

Council member Martinez-Rubin again asked for clarification of the financing and commented that in 2025, the AMI for a family of four in Contra Costa County was $159,800. She asked if that meant 20 percent of the units would be 50 percent AMI and for families of four, there would have to be an income up to $79,900.

Mr. Barker commented the Department of Housing and Urban Development (HUD) published the AMI numbers every year, with tract numbers published yearly, determining the affordability levels.

There would be a regulatory agreement recorded on the property, which would codify specific units and the AMI levels in those units. The AMI levels would be determined by 2025 figures, with the rent calculated each year by HUD. New rent levels were provided each year.

ACTION: Motion by Council member Toms/Mayor Sasai to Adopt a Resolution approving the issuance of the Bonds by the California Municipal Financing Authority (“CMFA”) for the benefit of Step Up Housing, a California nonprofit public benefit corporation through a special purpose entity (together, the “Borrower”), to provide for the financing of the Project. Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).

Vote: Passed 4-0-1
Ayes: Sasai, Martinez-Rubin, Murphy, Toms
Noes: None
Abstain: None

Absent: Tave

11. OLD BUSINESS: None

12. NEW BUSINESS: None

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.

Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Rafael Menis, reported on the current COVID-19 rate in the state and in the region, which had leveled off, was at moderate levels, but with one instance of a very high level in a nearby wastewater treatment plant. He continued to urge people to wear masks in crowded indoor areas and get a booster shot, if available. He also reported there would be a protest on the overpass between Appian and I-80 on July 17, 2025 from 5:00 to 6:15 p.m. in honor of the late John Lewis, titled Good Trouble Lives On, with more information and sign-ups available at mobilize.us. He added that during the prior City Council meeting he had wished everyone a Happy Fourth of July but had not gone into depth why. He emphasized the importance to remember the words of the Declaration of Independence, why America had declared independence and he read into the record most of the language in the Declaration of Independence at this time.

Pinole City Council Regular Meeting
Minutes – July 15, 2025

14. ADJOURNMENT to the Regular Meeting of September 2, 2025 in Remembrance of Amber Swartz.

At 7:42 p.m., Mayor Sasai adjourned the meeting to a Regular City Council Meeting on September 2, 2025 in Remembrance of Amber Swartz.

Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:

CITY COUNCIL
REPORT 9.C.

DATE: SEPTEMBER 2, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Stacy Shell, Human Resources Director, 510-741-3864, [email protected] Charlene Davis, Human Resources Analyst, 510-724-9006, [email protected] SUBJECT: ADOPT A RESOLUTION APPROVING THE RECLASSIFICATION OF

LABORATORY ANALYST II

RECOMMENDATION
Adopt a Resolution approving the reclassification of the Laboratory Analyst II incumbent to the existing Laboratory Supervisor classification.

BACKGROUND
In 2019, the City developed the City of Pinole Strategic Plan 2020-2025 through an extensive research and engagement process, which identified the City's vision, mission, goals, and strategies over the five-year period.

Relative to the City's goal to build an organizational culture that is efficient, ethical, and effective in delivering quality services with community involvement and fiscal stewardship, one of the strategies identified was the development of an employee attraction, retention, and development plan. One activity identified in support of this plan is the analysis of the City's classification and compensation system and updating it as needed to provide engaging job descriptions, career growth opportunities, and competitive pay.

REVIEW AND ANALYSIS
Staff determined through a classification review that the duties of the Laboratory Analyst II have been materially changed by the City so as to necessitate a reclassification.

Staff conducted a desk audit and found the incumbent’s primary responsibility to be the daily operation of sampling, analysis, and regulatory compliance of wastewater treatment, and supervision of entry- and journey-level staff. The incumbent is currently performing duties above expectations of a journey-level appointment, including:
• Directly supervises a Laboratory Technician and coordinates with operations staff; supervision includes ensuring appropriate staffing levels for continuity of sampling and testing; completing laboratory staff performance evaluations; training of laboratory and operations staff while working in the lab.
• Is responsible for managing the lab’s quality assurance and regulatory compliance programs, including oversight of proficiency testing and state-required audits. • Develops and implements Standard Operating Procedures (SOPs) and manages the

lab’s Quality Management System per regulatory standards. • Coordinates inspections and reports for external regulatory agencies. • Maintains procurement responsibilities and monitors a $135,000 lab budget. • Acts as the designated Technical Manager and Quality Manager.

Staff is recommending the incumbent be placed in the Laboratory Supervisor classification.

Staff believe the reclassification will align with the City’s Talent Management Plan’s Development and Retention focus areas.

Both the WWTP Manager and the Public Works Director have provided input supporting the reclassification. The department director has further expressed support for the promotion, referencing the employee’s longstanding service, demonstrated commitment, and institutional knowledge.

In accordance with Personnel Rule 3.3.5 Reclassification, the City Council will need to approve the reclassification to the appropriate class.

Personnel Rule 3.3.5 Reclassification: Positions, the assigned duties of which have been materially changed by the City so as to necessitate reclassification, whether new or already created, shall be allocated by the City Council to a more appropriate class. Positions within a class series may be allocated by the City Manager to the appropriate class.

FISCAL IMPACT
Staff is recommending an effective date of 05/05/2025, the beginning of the pay period following the incumbent's request to initiate the classification study.

The fiscal impact through the end of FY25-26, including salary and benefits, will be absorbed by the Sewer Enterprise Fund (500-641), totaling $55,153.42.

ATTACHMENTS
A. Resolution

ATTACHMENT A
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY OF PINOLE, COUNTY OF CONTRA COSTA,

STATE OF CALIFORNIA, APPROVING THE RECLASSIFICATION BETWEEN THE

CITY OF PINOLE AND THE PROFESSIONAL AND TECHNICAL EMPLOYEES REPRESENTED BY AFSCME LOCAL 512
WHEREAS, the American Federation of State, County, and Municipal Employees (AFSCME) Local 512 represent the Professional and Technical Employees of the City; and
WHEREAS, in alignment with the City of Pinole’s Strategic Plan, which promotes the development of an efficient and effective organizational culture and emphasizes employee development and retention, the City has conducted a classification analysis and recommended changes; and
WHEREAS, the reclassification is consistent with Personnel Rule 3.3.5, which provides for City Council approval of reclassification when duties of a position have materially changed to necessitate allocation to a more appropriate class; and WHEREAS, AFSCME Local 512 supports the City’s recommended changes; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pinole does hereby approve the reclassification of the incumbent from Laboratory Analyst II to Laboratory Supervisor, effective May 5, 2025.

PASSED AND ADOPTED this 2nd day of September 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 2nd day of September 2025.

Heather Bell, CMC City Clerk

CITY COUNCIL
REPORT 9.D.

DATE: SEPTEMBER 2, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Stacy Shell, Human Resources Director, 510-741-3864, [email protected] SUBJECT: APPROVE AN AMENDMENT TO THE EMPLOYMENT AGREEMENT FOR

THE CITY MANAGER

RECOMMENDATION
It is recommended that the Pinole City Council approve an amendment to provide a three percent (3%) cost of living adjustment to the employment agreement for Kelcey Young as City Manager.

BACKGROUND
On July 2, 2024, the City Council appointed Ms. Young to the position of City Manager and Ms.

Young and Mayor Toms signed a three-year term employment agreement through August 25, 2027. Ms. Young commenced her duties as City Manager on August 26, 2024.

REVIEW AND ANALYSIS
The City of Pinole Municipal Code (PMC), Title II, Administration and Personnel, Chapter 2.04, City Manager, Section 2.04.010, Office Created, provides the City Council with the authority to establish the office of the City Manager and appoint a City Manager on the basis of their administrative and executive ability and qualifications and hold office for and during the pleasure of the City Council (City of Pinole Ordinance No. Ord. 01-100, Section 1, 2001).

In accordance with PMC, Title II, Chapter 2.04, Section 2.04.260, Additional Conditions Set by Council, the City Council shall have the power and authority to enter into any supplemental employment agreement with the City Manager delineating additional terms and conditions of employment not inconsistent with any provisions of Chapter 2.04, City Manager.

On July 15, 2025, the City Council adopted a resolution approving the Memorandum of Understanding (“MOU”) between the City of Pinole and American Federation of State, County, and Municipal Employees, Local 512 (“AFSCME”) for the period of July 1, 2025 – June 30, 2026. The AFSCME Local 512 MOU provided unit members with a three percent (3%) COLA effective the first full pay period following July 1, 2025.

In accordance with the July 2, 2024 employment agreement, the City Council shall provide Ms.

Young with a three percent (3%) cost of living adjustment as codified in Exhibit A of the Resolution attached to this City Council Report.

FISCAL IMPACT
City staff does not expect there to be any new fiscal impact to the General Fund due to the proposed amendment to the agreement has already been incorporated into the FY 2025/26 Budget.

ATTACHMENTS
A. Resolution
B. Amendment #1-2025 Young - FINAL

ATTACHMENT A
RESOLUTION NO. 2025-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, APPROVING AN AMENDMENT TO THE

EMPLOYMENT AGREEMENT FOR THE CITY MANAGER
WHEREAS, the City Council and Kelcey Young entered into an Employment Agreement (“Agreement”) for the position of City Manager on July 2, 2024; and WHEREAS, Ms. Young commenced her duties as City Manager on August 26, 2024; and
WHEREAS, the Agreement provides Ms. Young with annual cost of living adjustments (“COLA”) equivalent to those provided to City employees represented by the American Federation of State, County, and Municipal Employees, Local 512 (“AFSCME”); and
WHEREAS, on July 15, 2025, the City Council adopted a resolution approving the Memorandum of Understanding (“MOU”) between the City of Pinole and AFSCME for the period of July 1, 2025 – June 30, 2026; and
WHEREAS, the AFSCME MOU provided unit members with a three percent (3%) COLA effective the first full pay period following July 1, 2025; and WHEREAS, the City and Ms. Young now wish to amend the Agreement with a three percent (3%) COLA effective July 14, 2025.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pinole does hereby approve an amendment the Agreement hereunto attached as Exhibit A and authorize the Mayor to execute the said amendment.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 2nd day of September 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 2nd day of September 2025.

Pinole City Council
Resolution No. 2025-__
Page ___
______________________________________
Heather Bell
City Clerk

Exhibit A

AMENDMENT #1-2025 TO THE AGREEMENT FOR EMPLOYMENT OF

KELCEY YOUNG
This Amendment #2-2025 to the Agreement for the Employment of Heather Bell (the “Amendment”) is made and entered into as of __________ by and between the City of Pinole (the “City"), a California general law city, and Heather Bell, an individual ("BELL" or "Employee").

RECITALS
WHEREAS, the City and Employee previously entered into that certain Agreement for the Employment of Kelcey Young effective as of August 26, 2024 (the “Agreement”); and
WHEREAS, the Agreement provides Employee with annual cost of living adjustments (“COLA”) equivalent to those provided to City employees represented by the American Federation of State, County, and Municipal Employees, Local 512 (“AFSCME”); and
WHEREAS, on July 15, 2025, the City Council adopted a Resolution, approving the Memorandum of Understanding (“MOU”) between the City of Pinole and AFSCME for the period of July 1, 2025 – June 30, 2026; and
WHEREAS, the AFSCME MOU provided unit members with a three percent (3%) COLA effective the first full pay period following July 1, 2025; and WHEREAS, the City and Employee now wish to amend the Agreement as specified herein.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the City and YOUNG agree as follows:

1. Compensation. Section 6(a), Compensation, of the Agreement is hereby amended in its entirety to read as follows:
“a. Effective July 14, 2025, YOUNG shall be paid an annual base salary of TWO

HUNDRED SEVENTY-TWO THOUSAND NINE HUNDRED FIFTY DOLLARS AND EIGHT CENTS ($272,950.08), less all applicable federal, state and local withholding.”

2. Effective Date. This Amendment shall be effective the pay period commencing July 14, 2025.

3. Effect. Except as expressly provided for herein, all other terms and conditions of the Agreement, as previously amended, shall remain in full force and effect.

EMPLOYEE
Kelcey Young

Exhibit A

DATED: ________________
CITY
Cameron Sasai, Mayor
DATED:

ATTEST: APPROVED AS TO FORM:

Heather Bell Eric S. Casher
City Clerk City Attorney

CITY COUNCIL
REPORT 9.E.

DATE: SEPTEMBER 2, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Stacy Shell, Human Resources Director, 510-741-3864, [email protected] SUBJECT: APPROVE AN AMENDMENT TO THE EMPLOYMENT AGREEMENT FOR

THE CITY CLERK

RECOMMENDATION
It is recommended that the Pinole City Council approve an amendment to provide a three percent (3%) cost of living adjustment to the employment agreement for Heather Bell as City Clerk.

BACKGROUND
In March 2019, the City Council appointed Ms. Bell to the position of City Clerk. On March 6, 2019, Ms. Bell and Mayor Murray signed a four-year term employment agreement through March 5, 2023. Ms. Bell commenced her duties as City Clerk on March 6, 2019.

The City Council and Ms. Bell had previously entered into subsequent employment agreement amendments to provide term extensions, cost of living adjustments, merit increases, market rate adjustments, and employee benefit enhancements.

REVIEW AND ANALYSIS
The City of Pinole Municipal Code (PMC), Title II, Administration and Personnel, Chapter 2.05, Office of the City Clerk, Section 2.05.010, Office Created, provides the City Council with the authority to establish the office of the City Clerk and appoint a City Clerk on the basis of their administrative and executive abilities and qualifications and hold office for and during the pleasure of the City Council (City of Pinole Ordinance No. Ord. 2004-13, Section 1, 2004).

The City Clerk’s employment agreement was made and entered into by and between the City Council and Ms. Bell on March 6, 2019. The agreement provides Ms. Bell with annual cost of living adjustments equivalent to those provided to City employees represented by the American Federation of State, County, and Municipal Employees, Local 512 (“AFSCME”).

On July 15, 2025, the City Council adopted a resolution, approving the Memorandum of Understanding (“MOU”) between the City of Pinole and American Federation of State, County, and Municipal Employees, Local 512 (“AFSCME”) for the period of July 1, 2025 – June 30, 2026. The AFSCME Local 512 MOU provided unit members with a three percent (3%) COLA effective the first full pay period following July 1, 2025.

In accordance with the March 6, 2019 employment agreement, the City Council shall provide

Ms. Bell with a three percent (3%) cost of living adjustment as codified in Exhibit A of the Resolution attached to this City Council Report.

FISCAL IMPACT
The fiscal impact to the General Fund due to the proposed amendment to the agreement is $3,078 for FY 2025/2026 Budget.

ATTACHMENTS
A. Resolution
B. Amendment #2-2025 Bell - FINAL

ATTACHMENT A
RESOLUTION NO. 2025-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, APPROVING AN AMENDMENT TO THE

EMPLOYMENT AGREEMENT FOR THE CITY CLERK
WHEREAS, the City Council and Heather Bell entered into an Employment Agreement (“Agreement”) for the position of City Clerk on March 6, 2019; and WHEREAS, Ms. Bell commenced her duties as City Clerk on March 6, 2019; and WHEREAS, the City and Ms. Bell have previously entered into multiple amendments to the Agreement; and
WHEREAS, the Agreement provides Ms. Bell with annual cost of living adjustments (“COLA”) equivalent to those provided to City employees represented by the American Federation of State, County, and Municipal Employees, Local 512 (“AFSCME”); and
WHEREAS, on July 15, 2025, the City Council adopted a resolution approving the Memorandum of Understanding (“MOU”) between the City of Pinole and AFSCME for the period of July 1, 2025 – June 30, 2026; and
WHEREAS, the AFSCME MOU provided unit members with a three percent (3%) COLA effective the first full pay period following July 1, 2025; and WHEREAS, the City and Ms. Bell now wish to amend the Agreement with a three percent (3%) COLA effective July 14, 2025.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pinole does hereby approve an amendment the Agreement hereunto attached as Exhibit A and authorize the Mayor to execute the said amendment.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 2nd day of September 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 2nd day of September 2025.

Pinole City Council
Resolution No. 2025-__
Page ___

______________________________________
Heather Bell
City Clerk

Exhibit A

AMENDMENT #2-2025 TO THE AGREEMENT FOR EMPLOYMENT OF

HEATHER BELL
This Amendment #2-2025 to the Agreement for the Employment of Heather Bell (the “Amendment”) is made and entered into as of __________ by and between the City of Pinole (the “City"), a California general law city, and Heather Bell, an individual ("BELL" or "Employee").

RECITALS
WHEREAS, the City and Employee previously entered into that certain Agreement for the Employment of Heather Bell effective as of March 6, 2019 (the “Agreement”); and
WHEREAS, the City and Employee have previously entered into multiple amendments to the Agreement; and
WHEREAS, the Agreement provides Employee with annual cost of living adjustments (“COLA”) equivalent to those provided to City employees represented by the American Federation of State, County, and Municipal Employees, Local 512 (“AFSCME”); and
WHEREAS, on July 15, 2025, the City Council adopted a Resolution, approving the Memorandum of Understanding (“MOU”) between the City of Pinole and AFSCME for the period of July 1, 2025 – June 30, 2026; and
WHEREAS, the AFSCME MOU provided unit members with a three percent (3%) COLA effective the first full pay period following July 1, 2025; and WHEREAS, the City and Employee now wish to amend the Agreement as specified herein.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the City and BELL agree as follows:

1. Compensation. Section 6(a), Compensation, of the Agreement is hereby amended in its entirety to read as follows:
“a. BELL shall be paid an annual base salary of $190,960.64, or $91.8080 per hour, less all applicable federal, state, and local withholding. BELL shall be considered for a merit increase annually in conjunction with the completion of her performance evaluation, as outlined in paragraph 11. Merit increases shall subject to the City’s ability to pay for a salary adjustment.”

2. Effective Date. This Amendment shall be effective the pay period commencing July 14, 2025.

Exhibit A

3. Effect. Except as expressly provided for herein, all other terms and conditions of the Agreement, as previously amended, shall remain in full force and effect.

EMPLOYEE
Heather Bell
DATED: ________________
CITY
Cameron Sasai, Mayor
DATED:

ATTEST: APPROVED AS TO FORM:

Stacy R. Shell Eric S. Casher
Human Resources Director City Attorney

CITY COUNCIL
REPORT 9.F.

DATE: SEPTEMBER 2, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Lilly Whalen, Community Development Director, 510-724-9832, [email protected]
Kapil Amin, Sustainability Project Manager, N/A, [email protected] SUBJECT: REALLOCATION OF REMAINING FUNDS FOR TECHNICAL ASSISTANCE

ON SINGLE-USE PLASTICS ORDINANCE IMPLEMENTATION IN FISCAL YEAR 25/26

RECOMMENDATION
Adopt a resolution reallocating the remaining balance of the professional services agreement with Environmental Innovations, Inc. to provide continued technical assistance in support of the City’s Single-Use Plastics Ordinance during FY 25/26.

BACKGROUND
On September 17, 2024, the City Council approved a professional services agreement with Environmental Innovations, Inc. in an amount not to exceed $62,050 to assist with technical assistance for implementation of the City’s Single-Use Plastics Ordinance (adopted September 17, 2024). The consultant was selected following a competitive RFP process and began work to support business engagement, ordinance education, and the development of implementation and enforcement tools. The Council also approved staff expenditure up to $5,000 for printing, promotion, translation and signage costs associated with the technical assistance. The resolution adopted amended the FY 24/25 Budget to appropriate a one-time allocation of $67,050 in total to support these services from unassigned funds in the Measure S 2014 Fund. The staff report associated with this request is provided as Attachment B, and the adopted resolution is provided as Attachment C.

Staff initially anticipated that this work would be completed by June 30, 2025, prior to the enforcement period beginning on July 1, 2025. However, as the project ramped up more gradually than anticipated and a thoughtful, phased rollout of enforcement was developed, technical assistance began later than planned, and a portion of the scope of work remains to be completed in FY 2025–2026. Regrettably, due to an oversight, staff did not account for the remaining contract balance in the proposed FY 2025–2026 budget, based on the initial expectation that all work would be completed by June 30, 2025.

REVIEW AND ANALYSIS
Staff recommends reallocating the unspent balance ($31,560) of the existing agreement with

Environmental Innovations, Inc. for use in FY 2025–2026, and the unspent balance ($2,927.59) of the prior allocation for printing, promotion, translation and signage costs.This reallocation is necessary due to an oversight during the FY 2025–2026 budget process, in which staff inadvertently did not request carry forward of the remaining funds.

The continued support of Environmental Innovations, Inc. will allow staff to maintain an education-first enforcement approach, provide assistance to affected businesses, and ensure consistent implementation of the ordinance as enforcement begins.

Summary of Work Completed to Date
• Purchasing Guides Developed
o Created a City-specific Compostable/Reusable Foodware Purchasing Guide based on regional resources and local supplier research. o Produced a Reusable Bag Purchasing Guide with compliant options and vendor details.
• Technical Assistance Rollout Established
o Finalized a City-approved rollout plan incorporating lessons from other jurisdictions.
o Developed branded educational materials, including flyers, mailer inserts, signage, and table tents.
• Business Outreach and Technical Assistance
o Contacted and/or provided support to 16 food service businesses through on-site visits, product recommendations, and compliance guidance. o Initiated vendor discussions to explore bulk purchasing and discounts. o Educated businesses on related state law (AB 1276) and promoted reusable foodware adoption.
• Retailer Engagement (Bag Ordinance)
o Subcontractor contacted 684 retailers, with an 85% success rate. o Found most were already compliant or not distributing bags. o Identified outdated contacts and language barriers for follow-up. o Positive feedback received on ordinance implementation. • Waivers and Reporting
o Collaborated with City to establish waiver/extension request process (one waiver request submitted to date).
o Developed and maintained tracking spreadsheets for City review. o Progress reporting conducted through regular City coordination meetings.

Work Anticipated in FY 2025–2026
• Expanded Business Assistance
o Continue citywide technical assistance with additional outreach visits. o Support businesses with compliant product transitions, supplier connections, and waiver/time extension requests as needed.
o Review waiver/time extension requests
o Further explore bulk purchasing opportunities and vendor discount arrangements.
o Continue education on prioritizing reusables and cost-effective solutions such as accepting customer-brought containers
o Explore alternatives for boba businesses
• Retailer Follow-Up
o Address identified gaps such as language barriers, business closures, and updated contact information.
o Conduct targeted in-person follow-up where initial outreach was unsuccessful. o Distribute educational materials to retail businesses • Educational Materials and Resources
o Refresh and expand existing outreach materials as needed. o Support City in providing multilingual resources for harder-to-reach business owners.
• Case Studies and Final Reporting
o Develop case studies highlighting local business successes and lessons learned. o Prepare the Final Project Report, summarizing outreach activities, compliance trends, vendor engagement, and overall ordinance impacts.

Of the total contract amount of $62,050, the City has paid $30,490 for work done through June 30, 2025. Staff recommends reallocating the remaining balance of $31,560 to continue this work into the current fiscal year. Additionally, of the total allocated amount for printing, promotion, translation and signage costs of $5,000, the City has spent $2,927.59 for materials produced through June 30, 2025. Staff recommends reallocating the remaining balance of $2,072.41 for use in the current fiscal year.

FISCAL IMPACT
The fiscal impact is $33,632, which will be re-budgeted from unassigned funds in the Measure S 2014 Fund for the technical assistance services and printing, promotion, translation and

signage.

ATTACHMENTS
A. Resolution
B. Sept 17 2024 Staff Report
C. 2024-74 CC Resolution

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING THE

REALLOCATION OF FUNDS FOR TECHNICAL ASSISTANCE SERVICES AND OUTREACH

MATERIALS IN SUPPORT OF THE SINGLE-USE PLASTICS ORDINANCE IN FISCAL YEAR 2025–2026
WHEREAS, on September 17, 2024, the City Council authorized a professional services agreement with Environmental Innovations, Inc. in an amount not to exceed $62,050 to provide technical assistance in support of the City’s Single-Use Plastics Ordinance implementation; and
WHEREAS, the City Council also authorized a separate allocation of $5,000 for costs associated with printing, promotion, translation, and signage to support public outreach and compliance; and
WHEREAS, staff initially anticipated that all contract work and outreach expenditures would be completed by June 30, 2025, prior to the beginning of the ordinance’s enforcement period on July 1, 2025; and
WHEREAS, as the project ramped up more gradually than anticipated and a thoughtful, phased rollout of enforcement was developed, technical assistance services began later than planned, and a portion of the scope of work remains to be completed in Fiscal Year (FY) 2025–2026; and
WHEREAS, due to an oversight, staff inadvertently did not account for the remaining contract balance in the proposed FY 2025–2026 budget; and WHEREAS, of the total contract amount of $62,050, the City has paid $30,490 for work performed through June 30, 2025, and staff recommends reallocating the remaining balance of $31,560, for continued technical assistance services in FY 2025–2026; and WHEREAS, of the total $5,000 allocated for printing, promotion, translation, and signage, the City has expended $2,927.59 as of June 30, 2025, and staff recommends reallocating the remaining balance of $2,072.41 for continued outreach activities in FY 2025–2026; and
WHEREAS, the total fiscal impact of this reallocation is $33,632 to be re-budgeted from unassigned funds in the Measure S 2014 Fund.

NOW THEREFORE, BE IT RESOLVED, that the above recitals are true and correct and made part of this resolution.

BE IT FURTHER RESOLVED that the City Council of the City of Pinole takes the following actions:

1. The City Council hereby authorizes the reallocation of $31,560 from the original contract with Environmental Innovations, Inc. for continued technical assistance related to the Single-Use Plastics Ordinance in FY 2025–2026.

2. The City Council further authorizes the reallocation of $2,072.41 for continued outreach efforts including printing, promotion, translation, and signage.

3. The total amount of $33,632 shall be re-budgeted from unassigned funds in the Measure S 2014 Fund (Fund 270) to support these activities.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 2
nd day of September, 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 2
nd day of September, 2025
____________________________________
Heather Bell, CMC
City Clerk

CITY COUNCIL
REPORT 9.G.

DATE: SEPTEMBER 2, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Eric Casher, City Attorney, N/A, [email protected] Melissa Klawuhn, Police Chief, [email protected]
Heba El-Guindy, Public Works Director, [email protected] SUBJECT: ADOPT A RESOLUTION AMENDING THE CITY OF PINOLE MASTER FEE

SCHEDULE TO ESTABLISH A NEW PARKING VIOLATION FINE RELATED

TO PARKING NEAR INTERSECTIONS IN VIOLATION OF ASSEMBLY BILL 413

RECOMMENDATION
It is recommended that the City Council adopt a Resolution updating the existing Master Fee Schedule for parking violations and fines to include a fine for parking violations related to parking near intersections in compliance with Assembly Bill 413 (“Daylighting Law”)

BACKGROUND
In October 2023, California’s legislature passed Assembly Bill (AB) 413, a state-mandated local program known as the “Daylighting Law,” making it unlawful to stop, stand, or park within twenty (20) feet of a marked or unmarked crosswalk. Specifically, AB 413 created California Vehicle Code Section 22500 (n), prohibiting the stopping, standing, or parking a vehicle within twenty (20) feet of any unmarked or marked crosswalk, or within fifteen (15) feet of any crosswalk with a curb extension.

While the law went into effect on January 1, 2024, enforcement of the law could not begin until January 1, 2025.

On July 15, 2025, City Council adopted Ordinance 25-XXX, amending Chapter 10.40 “Stopping, Standing and Parking,” Section 10.40.050 “No Parking Areas Designated” to adopt parking regulation updates consistent with state law.

To enforce the state law, the City’s Master Fee Schedule for parking violations and fines needs to be updated with the applicable section of the Municipal Code and California Vehicle Code so that officers can issue citations for vehicles illegally parked in these zones.

REVIEW AND ANALYSIS
Daylighting is the concept that traffic safety is improved by creating more visibility at intersections by pushing parked vehicles or other obstructions back away from crosswalks to improve visibility. The goal of the new law is to improve the safety of all roadway users by increasing visibility at intersections. By keeping the area next to crosswalks clear, drivers can better see people using or about to use the crosswalk, which reduces the risk for pedestrian related severe injury or fatal collisions. Removing the obstruction of parked vehicles increases visibility of pedestrians waiting to cross the street while at the

same time allowing pedestrians to see approaching cars without having to step into the intersection to see past a parked vehicle before crossing.

AB 413 codifies the Daylighting Law by making it unlawful to stop, stand, or park within twenty (20) feet on the approach side of a marked or unmarked crosswalk. Specifically, the law created a new section of the California Vehicle Code, section 22500(n), to prohibit stopping, standing, or parking a vehicle within 20 feet of any unmarked or marked crosswalk or within 15-feet of any crosswalk with a curb extension. The law went into effect on January 1, 2024, and starting on January 1, 2025, cities can issue citations for violating it.

The City’s support for daylighting predates the state’s action. Significant efforts have been made to educate the community of the “daylighting” law through social media posts, flyers, and newsletter articles and maintenance of a dedicated informational page on the City’s website. In 2024, the Public Works team began marking red curbs at six priority locations, and more recently added eighteen additional locations consistent with the goal of AB 413.

Although no local ordinance is required to adopt this state law, the City Council adopted Ordinance 25- XXX on July 15, 2025, amending Section 10.40.050 “No Parking Areas Designated” of the City of Pinole Municipal Code to adopt parking regulations consistent with state law. Specifically, subsection (K) was added to the current list of restricted parking areas under the Municipal Code, to prohibit the operator of any vehicle from stopping, standing, parking or leaving standing, whether attended or unattended, any vehicle “within 20 feet of the vehicle approach side of any marked or unmarked crosswalk or within 15 feet of any crosswalk where a curb extension is present. Signs or curb paint is not required.”
To enforce the daylighting law, the City’s Master Fee Schedule for parking violations and fines needs to be updated with the applicable section of the Pinole Municipal Code and California Vehicle Code that establishes the legal framework for the daylighting law so that officers can issue citations for vehicles illegally parked in these zones. The City’s current Master Fee Schedule (Effective July 6, 2025) currently imposes a fine of $40 for violation of Municipal Code Section 10.40.040 subsections (A) through (H). The proposed Resolution (Attachment A) will similarly impose a $40 fine for violation of the daylighting law found at the new Municipal Code Section 10.40.050 subsection (K) and new section of the California Vehicle Code, section 22500 (n).

The enforcement of AB 413 will be gradual to allow for widespread community education. Early enforcement may include warnings to educate motorists given the recent authority to issue citations starting January 1, 2025.

FISCAL IMPACT
The recommendation will increase revenue to the General Fund because Parking Enforcement staff will be able to cite vehicles for parking within an unmarked daylighting zone. However, it is not known how much revenue will increase.

ATTACHMENTS
A. Resolution

RESOLUTION NO. 2025-XX

RESOLUTION OF THE CITY OF PINOLE AMENDING THE PINOLE MASTER FEE

SCHEDULE TO ESTABLISH A NEW PARKING VIOLATION FINE RELATED TO PARKING NEAR INTERSECTIONS IN VIOLATION OF ASSEMBLY BILL 413 (“DAYLIGHTING LAW”)
WHEREAS, California’s Assembly Bill (AB) 413, also known as the “Daylighting Law,” adds section 22500 (n) to the Vehicle Code to prohibit the stopping, standing, or parking of a vehicle within 20 feet of the vehicle approach side of any unmarked or marked crosswalk or 15 feet of any crosswalk where a curb extension is present, starting on January 1, 2024; WHEREAS, the City of Pinole can begin issuing citations for violation of section 22500 (n) of the Vehicle Code starting January 1, 2025;
WHEREAS, the City’s regulation prohibiting the stopping, standing and parking at unmarked and marked crosswalks consistent with California Vehicle Code Section 22500 (n) is codified at Section 10.40.040 (K) of Chapter 10.40 of Title 10 of the Pinole Municipal Code; and WHEREAS, no parking violation type exists in the current Master Fee Schedule - Police Fines for daylighting violations; and
WHEREAS, the purpose of this Resolution is to amend the City’s Master Fee Scheule so that Pinole traffic enforcement officers can issue citations for vehicles parked in violation of local and state law.

NOW THEREFORE, BE IT RESOLVED by the Council of the City of Pinole that a new activity description for Parking Violations Fines, is established for the City of Pinole Master Fee Schedule – Police Fines, as set forth in Exhibit A, which includes fines for violation Municipal Code Section 10.40.040 (K) pertaining to parking near intersections in violation of AB 413.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on September 2, 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

I hereby certify that the foregoing ordinance was regularly introduced, passed, and adopted on this September 2, 2025.

____________________________
Heather Bell, CMC
City Clerk

Fee Code Note
Activity Description Fee Code Note

EXHIBIT A
City of Pinole

MASTER FEE SCHEDULE - POLICE FINES

PARKING VIOLATION FINES
1 Stop/Stand/Park within any Parkway $40 PMC 10.40.020
2 Parking in violation of curb markings $40 PMC 10.40.030B 3 Unlawful Parking—Div. Island $40 PMC 10.40.040A
4 Parking in Red Zone $40 PMC10.40.040B
5 Red Zone $40 PMC 10.40.040C
6 No Parking Zone $40 PMC 10.40.040D
7 Parking-Traffic Hazard $60 PMC 10.40.040F
8 Temporary No Parking $40 PMC 10.40.040G
9 Red Zone $40 PMC 10.40.040H
10 Parking w/in 20’ approach side crosswalk
or 15’ crosswalk w/ curb extension $40 PMC 10.40.040K
11 Storage of Vehicles Prohibited $60 PMC 10.40.050
12 Parking for Demonstration $40 PMC 10.40.060
13 Repairing/Greasing Vehicles on the Street $60 PMC 10.40.070 14 Washing/Polishing Vehicles $40 PMC 10.40.080
15 Parking Adjacent to Schools $40 PMC 10.40.090
16 Parking Prohibited on Narrow Streets $40 PMC 10.40.100 17 Parking on Grades $60 PMC 10.40.110
18 Unlawful Parking on Grade $60 PMC 10.40.110
19 Vending on Streets-Permit Required $60 PMC 10.40.120 20 Emergency Parking-Signs $40 PMC 10.40.130

Fee Code Note
Activity Description Fee Code Note
21 Twenty-Four (24) Minute Parking $40 PMC 10.40.140
22 Forty (40) Minute Parking $40 PMC 10.40.150
23 One Hour Parking $40 PMC 10.40.160
24 Two Hour Parking $40 PMC 10.40.170
25 Parallel Parking—One-way Street $40 PMC 10.40.180
26 18 Inches from Curb $40 PMC 10.40.180A
27 Posted No Parking Zone $40 PMC 10.40.180B
28 Diagonal Parking $40 P MC 10.40.190
29 Parking Outside of Line $70 PMC10.40.190A
30 Parking Space Markings $40 PMC 10.40.200
31 Parking Space Markings $40 PMC 10.40.200B
32 No Stopping Zones $40 PMC 10.40.210B
33 Commercial Vehicle—Parking Restrictions $120 PMC 10.40.220 34 Off Truck Route $120 PMC 10.40.220B
35 Commercial Vehicle—Curb Parking $120 PMC 10.40.230
36 Private Parking Facilities $40 PMC 10.40.240
37 Vehicle Longer 20’—Parking Restrictions $40 PMC 10.40.250 38 Preferred—Local Authority Designation $40 PMC 10.40.260 39 Disabled Parking $300 PMC 10.40.270
40 Unlawful Parking—Off Roadway $40 PMC 10.40.280
41 Unlawful Parking—Off Road $40 PMC 10.40.280A
42 Unlawful Parking—Private Property $40 PMC 10.40.280B

Fee Code Note
Activity Description Fee Code Note
43 Curb Markings $40 PMC 10.44.020
44 Red Zone $40 PMC 10.44.020A
45 Yellow Zone $40 PMC 10.44.020B
46 White Zone $40 PMC 10.44.020C
47 Blue Zone $300 PMC 10.44.020D
48 Green Zone $40 PMC 10.44.020E
49 Adherence to Curb Markings $40 PMC 10.44.020F
50 Loading and Unloading $22 PMC 10.44.030
51 Parking in Passenger Loading Zone $40 PMC 10.44.040
52 Parked in Bus Zone $250 PMC 10.44.050E
53 Parked Off Truck Route $120 PMC 10.48.040B

CITY COUNCIL
REPORT 9.H.

DATE: SEPTEMBER 2, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heba El-Guindy, Public Works Director, [email protected] SUBJECT: ADOPT RESOLUTION ACCEPTING STMP FUNDS OF $645,000 AND OBAG FUNDS OF $1,020,000 FOR CIP PROJECT RO1902 PEDESTRIAN
IMPROVEMENTS AT TENNENT – BAY TRAIL AND AUTHORIZE THE CITY

MANAGER TO EXECUTE NECESSARY AGREEMENT AND DOCUMENTS

TO RECEIVE THESE AWARDED GRANT FUNDS

RECOMMENDATION
City staff recommends that the City Council adopt the attached Resolution accepting Subregional Transportation Mitigation Program (STMP) funds in the amount of $645,000 and One Bay Area Grant (OBAG) funds in the amount of $1,020,000 for Capital Improvement Plan (CIP) Project RO1902 Pedestrian Improvements at Tennent – Bay Trail and authorize the City Manager to execute necessary funding agreements and other related documents to receive all awarded grant funds.

BACKGROUND
In 2018, the East Bay Regional Park District completed a trail link to connect Pinole Shores Regional Shoreline to the Bayfront Park trail. There remains a small gap of about 600 feet along Tennent Avenue from Bayfront Park to Railroad Avenue. CIP Project RO1902 Pedestrian Improvements at Tennent – Bay Trail was initiated in 2019 to establish improvements on Tennent Avenue at the Union Pacific Railroad crossing and facilitate safe movement of bicyclists and pedestrians. Since the Project inception, the scope of work has evolved to include improvements that would maximize parking on Railroad Avenue for park users.

To advance the Project, the City submitted a funding request to West Contra Costa County Transportation Advisory Committee (WCCTAC) for Subregional Transportation Mitigation Program (STMP) funds. On April 21, 2020, the City Council approved Resolution 2020-22 authorizing the City Manager to execute a Cooperative Agreement to receive STMP funds in the amount of $100,000.

In February 2021, the City selected a consultant (CSWST2) for planning and engineering services, and to assist city staff in coordinating with Union Pacific Railroad to improve path of travel for pedestrians and bicyclists as they traverse across the tracks from Bayfront Park to rejoin the trail at Pinole Creek. Out of the STMP funds awarded in 2020, $61,556 has not yet been spent and is available for funding the Project’s design that is near completion.

On September 14, 2023, WCCTAC approved additional STMP funds for Project RO1902

Pedestrian Improvements at Tennent – Bay Trail in the amount of $645,000 that needs to be accepted by the City, formalized into the Cooperative Agreement, and reflected in the Project budget. In addition, the Project was awarded One Bay Area Grant (OBAG) funds in the amount of $1,020,000 for construction that was initially scheduled to take place in Fiscal Year 2024/25.

REVIEW AND ANALYSIS
The City was awarded additional STMP funds from WCCTAC in the amount of $645,000 for CIP RO1902 Pedestrian Improvements at Tennent – Bay Trail to support preparation of the final design plans and construction including necessary coordination activities with Union Pacific Railroad. The City was also awarded OBAG funds in the amount of $1,020,000 for Project construction.

Based on recent coordination with WCCTAC and Caltrans, staff would like to update the Project’s budget and progress with design and construction to avoid the potential of reprogramming and loss of awarded grant funds. It should be noted that with the passing of years, the Project’s design and construction costs increased to a total estimated cost of $2.5 million and there is currently a shortfall of $735,000. Progressing with the Project will allow City staff to seek additional grant funds to close the funding shortfall in construction costs.

FISCAL IMPACT
Accepting the awarded STMP ($645,000) and OBAG ($1,020,000) grant funds and reflecting these funds in the budget of CIP Project RO1902 Pedestrian Improvements at Tennent – Bay Trail will allow staff to progress with the final design and commence construction of improvements within the City’s right-of-way. It will also allow staff to pursue additional grant funds to address funding shortfall and complete construction of improvements within the Union Pacific Railroad right-of-way.

ATTACHMENTS
A. Resolution

RESOLUTION NO. 2025 – xx

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, OF THE

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, ACCEPTING STMP FUNDS OF $645,000 AND OBAG FUNDS OF $1,020,000 FOR CIP PROJECT RO1902 PEDESTRIAN IMPROVEMENTS AT TENNENT – BAY TRAIL AND AUTHORIZE THE

CITY MANAGER TO EXECUTE NECESSARY AGREEMENTS AND DOCUMENTS FOR

THE CITY TO RECEIVE THESE AWARDED GRANT FUNDS
WHEREAS, the City of Pinole (“City”) adopted the FY 2024/25 through FY 2028/29 Capital Improvement Plan (CIP) which includes RO1902 Pedestrian Improvements at Tennent – Bay Trail that was first initiated in 2019; and WHEREAS, RO1902 Pedestrian Improvements at Tennent – Bay Trail (Project) will establish improvements on Tennent Avenue at the Union Pacific Railroad crossing and facilitate safe movement of bicyclists and pedestrians. The Project scope of work has also evolved to include improvements that would maximize parking on Railroad Avenue for park users; and
WHEREAS, on April 21, 2020, the City Council approved Resolution 2020-22 authorizing the City Manager to execute a Cooperative Agreement to receive Subregional Transportation Mitigation Program (STMP) funds in the amount of $100,000 for Project planning and engineering; and
WHEREAS, in February 2021, the City selected a consultant (CSWST2) for planning and engineering services, and assist city staff in coordinating with the Union Pacific Railroad; and
WHEREAS, on September 14, 2023, West Contra Costa County Transportation Advisory Committee (WCCTAC) approved additional STMP funds for Project RO1902 in the amount of $645,000 that has yet to be accepted by the City and reflected in the Project budget; and
WHEREAS, the Project was also awarded One Bay Area Grant (OBAG) funds in the amount of $1,020,000 for construction that was initially scheduled for completion in Fiscal Year 2024/25; and
WHEREAS, City staff recently coordinated with WCCTAC and Caltrans, and wish to update the Project’s budget and progress with design and construction to secure the awarded grant funds; and
WHEREAS, the acceptance of the grant funds and update of the Project budget will allow staff to complete the final design and commence construction of improvements within the City’s right-of-way. It will also allow staff to pursue additional grant funds to address an estimated funding shortfall of $735,000 to complete the construction of improvements within the Union Pacific Railroad right-of-way.

NOW THERFORE BE IT RESOLVED that the City Council of the City of Pinole as follows:

1. Accept Subregional Transportation Mitigation Program (STMP) funds in the amount of $645,000 and One Bay Area Grant (OBAG) funds in the amount of $1,020,000 for Capital Improvement Plan (CIP) Project RO1902 Pedestrian Improvements at Tennent – Bay Trail.

2. Authorize the City Manager to execute necessary funding agreements and other related documents to receive all the grant funds awarded.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 2nd day of September 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 2nd day of September 2025.
____________________________
Heather Bell
City Clerk

CITY COUNCIL
REPORT 9.I.

DATE: SEPTEMBER 2, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heather Bell, City Clerk, [email protected]
SUBJECT: APPOINT COUNCILMEMBERS AS VOTING DELEGATES FOR THE 2025

LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE GENERAL

ASSEMBLY MEETING

RECOMMENDATION
Staff recommends that the City Council appoint Mayor Cameron Sasai as voting delegate and Mayor Pro Tem Anthony Tave as alternate voting delegate for the League of California Cities General Assembly Meeting, by minute order.

BACKGROUND
Every year the League of California Cities hosts an annual conference. On the last day of the conference, each agency’s Voting Delegate may vote on the resolutions presented for consideration. This year the League of California Cities will be hosting an annual conference scheduled for October 8-10, 2025.

In years past, Councilmembers who are registered to attend the conference have been designated by the Council as Pinole’s Voting Delegates. The voting customarily occurs during the General Assembly, which will be held on the last day of the conference, October 10th.

REVIEW AND ANALYSIS
It has been confirmed by staff that Mayor Cameron Sasai and Mayor Pro Tem Anthony Tave will attend the conference and are available to serve as voting delegate and alternate. If appointed by the Council, the delegates will review any materials provided by the League of California Cities, attend the General Assembly meeting and vote on behalf of the City of Pinole for any proposed actions.

FISCAL IMPACT
There is no Fiscal Impact.

ATTACHMENTS
A. Cal Cities Designation of Voting Delegates & Alternatives

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 8, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 9, 7:30 a.m.-4:00 p.m. On Friday, Oct. 10, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).