Pinole City Council
September 16, 2025

CITY COUNCIL
Cameron Sasai, Mayor
Anthony Tave, Mayor Pro Tem
Norma Martínez-Rubin, Council Member
Devin T. Murphy, Council Member
Maureen Toms, Council Member

PINOLE CITY COUNCIL

MEETING AGENDA
September 16, 2025
5:00 PM
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below How to Submit Public Comments:

In Person:

Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor) • Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

Written Comments:

All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting. Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.

City Council
Agenda - September 16, 2025

OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 26. They are retelecast the following week. The Community TV Channel 26 schedule is published on the city’s website at www.pinole.gov.

VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.pinole.gov and remain archived on the site for five (5) years.

If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell at (510) 724-8928 or [email protected].

Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection on the City Website at www.pinole.gov. You may also contact the City Clerk via e-mail at [email protected].

Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.

City Council
Agenda - September 16, 2025

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS

2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Gov. Code § 54956.8
Property: APN: 2101 Pear St, Pinole Ca 94564-1797/ APN: 401-163-004-5 Agency Representative: City Manager, Kelcey Young
Negotiating Party: American Postal Infrastructure Partners, LLC

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE COVERSHEET OF THE

AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
B. Mayoral & Council Appointments

1. Community Services Commission
C. City Council Committee Reports & Communications
D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff

City Council
Agenda - September 16, 2025

F. City Attorney Report

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. National Punctuation Day

2. Fire Prevention Week

3. California Firefighters' Memorial Day
B. Presentations

1. Contra Costa County Fire Protection District- Chief Lewis Broschard

2. Community Development Department Intern Presentation

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on September 2, 2025.

B. Receive the August 30, 2025 – September 12, 2025, List of Warrants in the Amount of $1,458,486.37 and the September 12, 2025 Payroll in the Amount of $581,665.66.

C. FY 2024/25 Fourth Quarter Investment Report Action: Receive Report (Markisha Guillory) D. FY 2024/25 Fourth Quarter Financial Report and Year-end Adjustments Action: Receive Report and Adopt Resolution per Staff Recommendation (Markisha Guillory) E. Adopt a Resolution to Amend the Pension Investment Policy Action: Adopt Resolution Per Staff Recommendation (Markisha Guillory)
F. A Resolution of the City Council of Pinole Authorizing the Receipt and Expenditure of $50,000 in California Office of Traffic Safety (OTS) Grant Funds to Facilitate the Selective Traffic Enforcement Program (STEP) #26-006945 Action: Adopt Resolution Per Staff Recommendation (Melissa Klawuhn)
G. Adopt a Resolution Accepting the Clean California Designation and directing the City Manager to Accept Funding from CalTrans Action: Adopt Resolution per Staff Recommendation (Lilly Whalen)
H. Updated Resolution Authorizing Examination of Sales or Transactions and Use Tax Records Action: Adopt Resolution Per Staff Recommendation (Markisha Guillory) I. Adopt A Resolution Approving A Revised Compensation And Benefits Plan For Management And Confidential Employees Action: Adopt Resolution per Staff Recommendation (Stacy Shell)

City Council
Agenda - September 16, 2025

10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

A. Conduct Public Hearing And Adopt A Resolution Confirming The Annual Assessments And Ordering Their Collection For The Pinole Valley Road Landscape And Lighting Assessment District Of Fiscal Year 2025/26 Action: Conduct Public Hearing And Adopt Resolution per Staff Recommendation. (Heba El-Guindy)

11. OLD BUSINESS
A. None

12. NEW BUSINESS
A. Receive update from City’s Housing Fellow on improvements to the Residential Health and Safety Rental Inspection Program, including exploration of software contract with OpportunitySpace, Inc. (d.b.a. “Tolemi”) Action: Receive Report (Lilly Whalen, Jared Murti, Housing Fellow)

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6 Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

14. ADJOURNMENT to the Special City Council Meeting of October 14, 2025 in Remembrance of Amber Swartz.

I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. _______________________
Heather Bell, CMC
City Clerk
POSTED: Thursday, September 11, 2025 at 4:00 pm

CITY COUNCIL
REPORT 7.B.1.

DATE: SEPTEMBER 16, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heather Bell, City Clerk, [email protected]
SUBJECT: COMMUNITY SERVICES COMMISSION

RECOMMENDATION
Staff recommends that the City Council approve the recommendation of the Interview Subcommittee and appoint Romilda Avila, Lil Milagro Henriquez and Nataliah Cornejo-Ayers to the Community Services Commission for two-year terms.

BACKGROUND
There are currently three (3) vacancies on the Community Services Commission. The current roster is included as Attachment A. The City Clerk opened a recruitment period on July 15th, 2025 and set a deadline for applications of August 21, 2025.

There were seven (7) eligible applications received, included as Attachment B, by the deadline. Interviews of the candidates were held on Thursday, September 4th by the Community Services Interview Subcommittee, which consists of Mayor Pro Tem Tave and Councilmember Martinez-Rubin.

The subcommittee is recommending that the City Council appoint the following three candidates to the Community Services Commission for two year terms:

Romilda Avila
Lil Milagro Henriquez
Nataliah-Ayers Cornejo

REVIEW AND ANALYSIS

FISCAL IMPACT
There is no fiscal impact.

ATTACHMENTS
A. CSC Roster
B. COMBINED CSC Applications & Supplementals Redacted

CITY OF PINOLE
COMMUNITY SERVICES COMMISSION 2024-25
Ordinance 2008-01/Resolution No. 2008-34
Commission meets on 4th Wednesday at 5 PM

TITLE NAME TERM ENDS
Chair Laurelle Martin 05/21/2026
Vice Chair Debbie Ojeda 05/21/2026
Commissioner Omar Butler 05/21/2026
Commissioner
Commissioner Nickolas Teller 05/21/2026
Commissioner Vacant
Commissioner Vacant
Staff Andrea Dwyer 510-724-9820
Staff Maria Picazo 510-724-9062

CITY OF PINOLE

COMMISSION/COMMITTEE APPLICATION
COMMISSION/COMMITTEE APPLICATION: Thank you for your interest in the City Commission or Committee. To apply, you will need to complete the entire application (using N/A where items do not apply). All applications will be kept on file for one year only and applicants will be notified of any openings. Planning Commission and Community Service Commission members must be residents of the City of Pinole, and TAPS members shall be residents or business owners in Pinole. *This application must be accompanied with the separate supplemental questionnaire for the Commission/Committee for which you are applying. Please check applicable box below.

Planning Commission (PMC Chapter 2.40)*
Community Services Commission (PMC Chapter 2.36)*
Traffic & Pedestrian Safety Committee (R-2007-14)*
Fowler House Re-Use Committee (R-2018 -67)
Completed application packets must be filed with the City Clerk’s Office, 2131 Pear Street, Pinole, California 94564.

APPLICANT’S NAME:

Last First M.I.

ADDRESS:

TELEPHONE:

BUSINESS ADDRESS:

BUSINESS TELEPHONE:

EMAIL ADDRESS:

1. How long have you been a Pinole resident?

2. Are you registered to vote in Pinole?

3. Are you currently serving on any Commission or Committee?

4. Do you have a relative/household member who is: (a) City employee? (b) City Council Member? Or (c) Commission/Committee Member?

City of Pinole Commission / Committee Application /Date:

Applicant Name:

5. Have you ever attended any meetings of the Commission/Committee for which you are applying? If so, number of times?

6. If applicable, why did you attend the meeting (e.g., personal interest or specific issue)?

7. List your current occupation. Also list any work history related to the position you are seeking:

8. List educational background related to the position you are seeking:

9. Describe the community activities, volunteer experience and/or civic organizations in which you participate:

10. Describe your style of working with others on a committee:

11. Describe how you might recommend policy or approach the City Council:

I understand that if appointed, I must complete the California Fair Political Practices Commission Statement of Economic Interests, a public document, Form 700, and complete the Ethics Training pursuant to AB1234.
(Signature) (Date)
Attachment: Supplemental Questionnaire

s:\commissions\community services\community services commission supplemental -final.doc

COMMUNITY SERVICES COMMISSION

SUPPLEMENTAL QUESTIONNAIRE
Qualification Requirements: (a) Resident of Pinole –PMC Chapter 2.36 Home Phone:

Cell Phone:

City: Zip:

Name:

Email Address:

Address:

ESSAY QUESTIONS (attach an extra sheet of paper and sign your name at the end) Briefly state why you wish to serve on the Community Services Commission, and what skills or abilities you have that would contribute in its success. Be specific.

What organizations, programs and activities are you currently or previously involved in? Have you served or are you currently serving in any leadership positions for the organizations or programs listed above, i.e. Rotary, Exchange Club, Chamber of Commerce, etc. Please list positions and terms.

In your opinion, what are the major challenges facing the community in Pinole? What type of Recreation Programs do you want to see in the City of Pinole? What do you envision as a positive result of the Community Services Commission? Completed applications and essay questions must be returned to the City Clerk’s Office, City Hall, 2131 Pear Street, Pinole, CA 94564 as an attachment to the Commission /Committee Application.

You will be notified either by mail or phone for the oral interview date and time.

CONTRA COSTA

COUNTY FIRE

PROTECTION

DISTRICT
Lewis Broschard,

FIRE CHIEF

CITY OF PINOLE
SEPTEMBER 2025

RODEO- HERCULES FIRE

PROTECTION DISTRICT

ANNEXATION
JULY 1, 2025
• 37 Fire Stations
⚬ Including Byron Wildland Fire
Center
• 41 Fire Companies
• Over 670 firefighters and
professional staff
• 582 sq. miles

2024: EXTERIOR, VEGETATION, AND STRUCTURE COMBINED 2025: EXTERIOR, VEGETATION, AND STRUCTURE COMBINED Exterior
Vegetation
Structure
4th of July Total District Stats:

Exterior
Vegetation
Structure

JUNE 1- JULY 31, 2025
• 23 fires
• 183 water drops
• 54,900 gallons
• 3,770 gallons of water
• fills at 800 gallons per minute
• Measure X funded

HELOPOD
COPTER 1:

AERIAL FIREFIGHTING

Type 6 Engine:
• Four-Wheel Drive
• Can support remote areas
• 400 gallons of water
• 170 GPM pump

Total Calls:

January - July 2025
January: 274 May: 262
February: 244 June: 234
March: 247 July: 214
April: 282
January 2024- July 2025

Pinole Call Types:

June 2025: 234 July 2025: 214

Pictured: 10 acre “Ranch Fire” on Alhambra Valley Rd. on June 27, 2025 September: National Preparedness Month

QUESTIONS?
Stay Connected with Contra Costa Fire:

Facebook: @ContraCostaFire
Instagram: @ContraCostaCountyFire
Email: [email protected]

Pinole City Council Regular Meeting
Minutes – September 2, 2025

CITY COUNCIL MEETING

MINUTES
September 2, 2025

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Sasai called the Regular Meeting of the City Council to order at 5:00 p.m. and led the Pledge of Allegiance.

2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.

Code § 87105.

A. COUNCILMEMBERS PRESENT
Cameron Sasai, Mayor
Anthony Tave, Mayor Pro Tem
Norma Martinez-Rubin, Council Member*
Devin Murphy, Council Member
Maureen Toms, Council Member
*Remote Attendance
B. STAFF PRESENT
Kelcey Young, City Manager
Heather Bell, City Clerk
Eric Casher, City Attorney
Lilly Whalen, Community Development Director
Roxane Stone, Deputy City Clerk
City Clerk Heather Bell announced the agenda had been posted on August 28, 2025 at 3:30 p.m. with all legally required written notices. Written comments had been received in advance of the meeting, distributed to the City Council and staff, posted to the City website and made available to the public to view in the Council Chambers.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

In addition, a minor correction had been made to the attachment for Item 9E, with a revised amendment made available to the City Council and the public for review. Item 10A would be continued to the September 16, 2025 City Council meeting.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code § 54957.6
Agency designated representatives: City Manager Kelcey Young, City Attorney Eric Casher, Human Resources Director Stacy Shell and Finance Director Markisha Guillory
Employee organizations: Pinole Police Employees Association (PPEA) and Management Compensation Plan (MCP)
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Gov. Code § 54956.9(d)(4)
In re National Prescription Opiate Litigation, No. 1:17-MD-2804 C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Gov. Code § 54957
Title: City Manager

PUBLIC COMMENTS OPENED
Irma Ruport, speaking on Item 4C, stated she had great concern over the performance of the City Manager. During the City Council meeting of June 17, 2025, she had provided written comments regarding her concerns with the City Manager’s performance evaluation (identified as Item 4B on the June 17 meeting agenda). She found the City Manager lacked urgency on some of the issues in the public, minutes were not timely and she had made Public Records Act (PRA) requests, and some of the information received was either wrong or incomplete. She suggested the City Manager was looking out for herself and not anyone else and asked the City Council to read the comments she had made during the June 17 meeting.

Ms. Ruport added the City Manager was on vacation the first week of the month of August, and she had put together and founded the first Citizens Academy with the support of the City’s Executive Team, wasting time since she did not have enough staff to do work to prepare agenda items. These discussions had not been televised or held in the Council Chambers, and there was limited attendance. She wanted to attend the academy with one of her neighbors but had been informed there was no room. The City Manager had also canceled the August 19, 2025 City Council meeting and she asked who authorized that action since she understood only the City Council had the authority to cancel City Council meetings.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Ms. Ruport also commented that August 19 was Amber Swartz’s birthday and there had been a community event honoring her, with her mother in attendance, with other people who had found out about the event by accident as she had. She was disappointed with the City for not providing proper notice of the event to the public. She found the City Manager lacked concern for the interest of the public and had no idea what the City was about. She emphasized the performance of the City Manager must improve, the City Manager needed to deal with the public and when workshops were requested by the public they should be held. She found the past year had been awful and the City was not progressing as it should. She reported that she planned to start a citizen advisory group to ensure the City Council was accountable.

PUBLIC COMMENTS CLOSED

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 7:32 p.m., Mayor Sasai reconvened the meeting into open session. There was no reportable action from the Closed Session for Item 4A. For Item 4B, the City Council directed the City Attorney to approve the Settlement Agreement and Class Action Opiate litigation, with the City Attorney to provide more detail once the agreement had been executed and more information was available. For Item 4C, there was no reportable action.

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Tracy Walker extended her congratulations to all of the graduates of the first Citizens Academy; an inspiring journey she had been privileged to be part of. She thanked those who made the academy possible, including the Chief of Police, City Manager, Public Works and Community Development Directors, City Attorney and others who gave their time, expertise and guidance, with their transparency deepening her understanding about how the City functioned and strengthened her commitment to being actively involved in the community, which experience had been meaningful and motivating. She looked forward to the second phase of the Citizens Academy and the continued engagement in Pinole’s civic life in a new and impactful way.

Ann Moriarty and John and Paula Jarvis, representing Friends of Pinole Creek Watershed, explained that the group was committed to make the Pinole Creek Watershed a better place for all and were thankful to collaborate with the City and its citizens to achieve this goal. On behalf of the Friends of Pinole Creek Watershed and the hundreds of people involved in its events, they took the opportunity to recognize City of Pinole staff members without whose commitment the City’s collaboration was meaningless, with the following staff recognized for their work, which was highlighted for each including: Kapil Amin, Sustainability Project Manager; Matt Jones, Maintenance Supervisor and Kelcey Young, City Manager, and each was provided a certificate of appreciation.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Prem Pariyar provided a document to the City Clerk which was distributed to the City Council. As a community member, he expressed concern with families feeling safe in the community. He spoke to class discrimination as the oldest and harshest form of exclusion in the world, which had dictated who may marry, where one may live, what jobs could be held and whether one could have dignity in public life. This discrimination did not occur only in South Asia, but in the United States and cities like Pinole, where families in the community had reported discrimination in housing, the workplace, schools and public spaces, with many denied opportunities and families were excluded from communities based on identities they were born into and could not change.

He suggested Pinole had a powerful opportunity to lead with dignity, justice and inclusion by ensuring class was a protected category and where the City could make it clear no families would live in fear of discrimination whether in the classroom, workplace or their neighborhoods.

Mr. Pariyar presented a resolution which was not only symbolic but what he called a concrete step to ensure equal opportunities and protections for all residents and suggested adopting the resolution would send a broader message that Pinole valued diversity, equality and the contributions of all communities and would tell children that they could grow up free from the saddle of bias and ensure families that safety and dignity mattered. He asked the City Council to place the resolution on a future City Council agenda to protect vulnerable families and ensure commitment to building a city where everyone regardless of class, race, religion, gender or background may thrive.

Mayor Sasai advised he would follow up with the speaker on the details of the resolution.

Mariela Labrada reported on her experience participating in the first Pinole Citizens Academy, and as the mother of two young children commented on her efforts to find a home that offered diversity, a strong sense of community and place to feel like her family belonged, and she had found all of that and more in Pinole. She thanked City staff and the representatives who took the time to present during the Citizens Academy. She appreciated the dedication of those who had the vision to launch this initiative, which had been an informative and enriching experience offering valuable insight into how the City operated and the services provided. Knowing how local government worked and how residents could play an active role was important and she highlighted the takeaways from the experience. The Citizens Academy also brought together a mix of residents, including long-term and newcomers and the diversity of experience sparked insightful questions and meaningful conversations and a deeper understanding of the City they loved and cared about. She thanked the City for its commitment to transparency, accessibility, and inclusion which showed in every presentation provided. It was clear the City’s values were not just words, but embedded in how the City operated with the City intentionally fostering trust, connection and a stronger sense of community. She was grateful to have been part of the Citizens Academy and hoped there would be more academies in the future. She noted she had encouraged several residents and friends to sign up for the next academy when scheduled.

Sheila Grist, a history buff, and a member of the Pinole Historical Society, commented that the City website only kept documents from City Council and Planning Commission meetings for five years. She asked how citizens could get information for anything older than five years, and while she understood a request form could be filled out to request documents, it included a cost. She suggested it would be easier to put the documents back on the Internet and suggested at least ten years of documents should be made available to the public, which would help the City on its history of properties and businesses, and would be appreciated.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Panu Loui introduced himself as the new U.S. Postmaster for the City of Pinole. He reported he had participated in the Citizens Academy and wanted to show his appreciation. He had learned a lot, and appreciated the time City members put into the sessions. He thanked the City and hoped the program would continue for future Pinole citizens.

Rafael Menis commented on the continued risks of COVID-19, relayed his own personal experience with a recent COVID infection, and strongly encouraged people to get the latest COVID vaccine pursuant to the current Centers for Disease Control and Prevention (CDC) restrictions. He also reported the current rate of COVID-19 spread as measured in the various wastewater tracking points in Contra Costa County was very high. For the state as a whole, the rate was also quite high, but leveling off slightly in the past week. He strongly encouraged getting the booster shot, getting vaccinated and wearing masks in crowded indoor and outdoor spaces as a precaution.

Mr. Menis also spoke to the logistics of the Citizens Academy and he was unsure this was the point in the meeting to raise those points. He asked for clarification.

Mayor Sasai advised Mr. Menis was free to provide his comments now or after the presentation.

Mr. Menis reserved his comments on that topic until the presentation. He otherwise spoke to gerrymandering and while he understood a lot of people wanted to fight back and there needed to be an eye for an eye, if the State of Texas or the Republican Party wanted to undermine the foundations of democracy by gerrymandering so only people of certain political affiliations were able to elect the representatives they chose, the only action that California could take would be to retaliate in-kind. He disagreed and strongly encouraged all eligible voters to vote against Proposition 50 since democracy could not be saved by undermining its foundation.

Irma Ruport reported in the last month that some graffiti had been placed all over the City, with the Mayor having been targeted. She thanked the Mayor for his professionalism, how he acted in interviews with the local media, and asked where Pinole Community Television (PCTV) was in its reporting, particularly when a Council member or Mayor was being targeted. She noted that Mayor Sasai had only been with the City for three years, the problems were not just his own, and she would like to see people rise above and handle things like they should and be who they were.

She was disappointed in the City and in City staff for not putting this issue on PCTV and acknowledging the fact the Mayor was being targeted. She suggested when one Council member was being targeted all Council members were being targeted.

Ms. Ruport reiterated her disappointment when the City Manager decided to cancel the August 19, 2025 City Council meeting since there had been a community event recognizing Amber Swartz’s birthday. She displayed a T-shirt commemorating Amber Swartz and why each City Council meeting adjourned in her memory. A lot of citizens were unaware or informed of the August 19, 2025 community event and she was angry emphasizing the City needed to get its act together. She also commented on the fact there were some issues the City should be taking care of, which were being delayed and suggested the City Council meetings for the entire month of August should not have been be canceled. She would rather see the City Council take care of issues now and not tomorrow. She pointed out the Mayor and Council was in charge, were elected by the taxpayers and any staffer could go at any time. In response to the issues occurring in the Texas legislation, she suggested the State of California was doing the right thing.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Kirk Wong provided a document to the City Clerk for the City Council to review. He explained that he was a resident of a 24-unit mixed use building located on San Pablo Avenue comprised of five commercial units on the bottom and residential units on the top. Recently, the tenants of the building had been presented with a substantial increase in utility charges and he wanted to bring it to the attention of the City Council since it involved a 17 percent increase. The building had been built 15+ years ago and when the residential and commercial tenants signed leases water and garbage had been included; however, starting in 2022, water and garbage started to be charged to the tenants. He provided the City Clerk a copy of an invoice for review, which included a $3.95 charge/handling fee and with a statement at the bottom of the invoice that stated if a tenant was late on payment there would be a $10 increase in the utility bill. As a result, some tenants had moved out of the building.

Mr. Wong again wanted to call it to the attention of the City Council so that it was aware of the machinations of what was occurring with the management of the property. When he saw the 17 percent increase in utilities, which equated to around $14, some may not have questioned the increase but from a business point of view, a 17 percent increase was substantial. Most recently he learned the five commercial units below were not being billed for water and garbage. When he received the increase letter he contacted the property management company and requested a reconciliation of the charges. Redwood Utility Billing Services had started billing tenants in 2022, but by law they should have provided annual reconciliation for the tenants.

Mayor Sasai expressed the willingness to follow-up with the City Clerk to get the speaker’s contact information and he would also speak with the City Attorney.

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
Mayor Sasai hoped everyone had a good August break. He reported that he had attended the Contra Costa Mayors Conference and participated in a meeting with Congressman Garamendi and his staff as well as leaders in the transportation sector including members of the West Contra Costa Transportation Commission (WCCTC) and Caltrans to discuss updates to the RichmondSan Rafael Bridge, toll pricing, repairs and maintenance bike access and the like, and that drivers would experience some toll increases to pay for repair costs.

Mayor Sasai reported the bike lane on the Richmond-San Rafael Bridge would be closed Mondays through Thursdays as an aspect of these developments and moving forward the bridge staff would be required to move barriers for bike lanes. A bike shuttle would help bicyclists to access one part of the bridge to the next. Barriers would be in place Fridays through Sundays allowing people to safely ride from Richmond to San Rafael. Residents should be aware of the costs associated with bike access, which would require bridge staff to move barriers for bike lanes twice a week and operate the bike shuttle costing $1.5 million per year.

Mayor Sasai explained in 2023/24, WCCTC formally adopted a resolution making sure leaders in transportation did not support any limitation in bike access on the Richmond-San Rafael Bridge and that it would be open 24/7. The changes being made were described as “the middle ground.”

Pinole City Council Regular Meeting
Minutes – September 2, 2025

The Mayor otherwise commented on the continual movement each week this year in the federal government, and he thanked the Chief of Police who had been doing an amazing job looking into possible federal immigration enforcement sightings in Pinole. He emphasized it was important before anything was posted on social media or a discussion about potential Immigration and Customs Enforcement (ICE) sightings in the City, that members of the community reach out to the City Council, City staff and the Police Department, who had done a wonderful job looking into each individual situation to confirm whether the sighting was real or not. To date, there had been no confirmed ICE sightings in the City of Pinole or to his understanding in West County.

B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications
Mayor Pro Tem Tave wished his mother Barbara Tave a Happy 77th birthday. He was glad to be back on the City Council after the summer recess.

Council member Murphy was also glad to be back on the City Council after the summer recess.

He reported he had attended the City’s first Art Walk and expressed his gratitude to the City of Pinole’s team and the small businesses and local artists who had made the event successful, in particular Uptown Yard, East Bay Coffee and Diosa Restaurant for being great partners.

Council member Murphy provided an update on some of the work of Marin Clean Energy (MCE) with the MCE Technical Committee to meet on Friday, September 5, 2025, to discuss a proposed renewable power purchase agreement for an 80-megawatt wind facility in Alameda County, and he highlighted the details of the project. He encouraged residents to continue to email him and ask questions, with more details at mcecleanenergy.org. He had also heard from a number of residents who had issues in the community, whether related to maintenance, safety or another matter and he encouraged residents to continue their emails to him and City staff. The City website was also interactive, with residents encouraged to visit pinole.gov and report any problems and submit service requests.

Council member Murphy also reported the WestCat commuter link bus that ran between the cities of Hercules, Pinole and San Francisco, was a vital transit link for Contra Costa County residents and helped thousands of commuters to get to work quickly and affordably without having to drive.

WestCat was celebrating 20-years of link services by offering 20-days of free rides on all link bus routes from September 1 through September 29, 2025.

Council member Murphy further welcomed Sake, a new and all-you-can-eat sushi restaurant located at 1361 Fitzgerald Drive; reported the East Bay Economic Development Alliance discussed the following legislation: Assembly Bill (AB) 265, Small Business Recovery Fund Act and Senate Bill (SB) 587, Personal income taxes: credit: manufacturing: sales and use taxes. He also encouraged people to attend the West Contra Costa Unified School District (WCCUSD) series of Community Listening Sessions to share ideas, feedback and priorities with WCCUSD leadership. There would be five community listening sessions, one for each trustee area, with the sessions open to the public and with participation available both in-person and virtually.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

The listening session for Area 1, which included most of the cities of Pinole, Hercules and a piece of Richmond, had been scheduled for September 9, 2025 from 5:30 to 6:30 p.m. at the Pinole Valley High School cafeteria. He thanked residents for their continued engagement and investment in the City’s future.

Mayor Sasai added as part of his report that he had attended the 45th Birthday rally for Amber Swartz at Amber Swartz Park, and was proud to stand with staff and some of his colleagues to discuss the investigation and ensure the commitment to never stop looking for Amber Swartz. He thanked Amber’s mother, Kim Swartz for traveling from out of state to participate in the event.

Council member Toms reported for the benefit of the audience that the City Council had previously voted to take off the month of August for summer recess. She reported she had attended the Ribbon Cutting ceremony for Club Pilates, a Pilates studio at the Trader Joe’s Shopping Center; East Bay Wildfire Coalition of Governments meeting where they received a report from the East Bay Regional Park District (EBRPD) on its efforts for wildfire resilience with the next Coalition meeting scheduled for September 24, 2025 in the City of El Cerrito; Ribbon Cutting ceremony for the Berkeley Humane Society, co-located at Petsmart in the City of Pinole off of Fitzgerald Drive, along with other Council members; and the birthday recognition for Amber Swartz and she thanked both Communications Director Fiona Epps and the City Manager for attending at the last minute with last-minute notice and with PCTV also in attendance making it a nice event and hopefully PCTV would have some video that could be posted.

Councilmember Toms reported that she had also attended the very end of one of the Citizens Academy sessions and recognized all the work of City staff. She was proud the City was creating some active citizens who were very eager to participate. In addition, she attended the successful Art Walk and thanked staff for putting it together and on September 5, 2025, she planned to attend the East Bay Regional Communications System Authority (EBRCSA) Joint Powers Authority (JPA) Meeting in Pleasanton, and stated that EBRCSA meetings were held every other month.

Council member Martinez-Rubin confirmed the cancellation of the two City Council meetings for the month of August for summer recess had been agreed to by the City Council. She also pointed out City staff did not fully enjoy a break even though there were no City Council meetings in August given there was other planning and administration business that had to be taken care of including the Citizens Academy and a workshop related to the General Plan, which all required preparation. The City website also provided means to communicate with the City for different services and she encouraged residents who didn’t yet have the app to download the City of Pinole App on their cell phones, which app was free and provided an opportunity to learn about community events around the City and receive signal alerts.

Council member Martinez-Rubin also reported she had participated in a number of community related events, including the partnership between the Berkeley Humane Society and Petsmart to provide accessible and affordable clinical care to pet companions at Petsmart on Fitzgerald Drive; and the recognition event held for Amber Swartz and she too thanked the Swartz Family and all community members who supported the Swartz Family through participating and helping with the family’s ongoing grief. She reporting the Pinole Police Department was making additional efforts on investigation. She thanked PCTV for recording the event and she hoped to see some of the snippets from the event in the future.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

In addition, Council member Martinez-Rubin stated she had participated in the Art Walk and liked the presentation on how businesses and local artists could work together. She thanked the City Manager’s Office staff, particularly Administrative Coordinator, Prajwol Bhandari, for spearheading the event and she hoped to see more involvement from the local businesses to promote themselves with the inclusion of local artisans and artists. Such events supported businesses, brought out community members and manifested a sense of inclusion and entertainment in a fun way, and informally staff and some Council members could be introduced to the public as they participated in such events. She thanked all City staff involved in the event.

D. Council Requests for Future Agenda Items
Council member Murphy asked of the status of the commercial cannabis work and plans for a future financial workshop, to which City Manager Kelcey Young reported a debt financing workshop had been planned for the month of October and she hoped to schedule a financial workshop sometime in the month of October, date pending.

City Attorney Eric Casher reported the cannabis commercial work had been scheduled for the City Council meeting of November 4, 2025 for a presentation to the City Council. He understood that date was election day but it was also the first Tuesday of the month when regular City Council meetings were held.

ACTION: Motion by Council member Murphy/Mayor Sasai to have a discussion on potential action to pursue placing a measure before the voters regarding the direct election of a Mayor in the City of Pinole, at a future date before the end of the year.

Vote: Passed 3-2
Ayes: Sasai, Tave, Murphy
Noes: Toms, Martinez-Rubin
Abstain: None

Absent: None
Council member Murphy offered a motion, seconded by Mayor Sasai to bring back a discussion and take additional steps on a banner program and additional opportunities for a banner program that may include an additional appropriation.

On the motion, Council member Toms asked for clarification on the banner program.

City Manager Young stated there were two banner programs going on; one would have potential sponsors for banners and the other to honor veterans and other members of the community.

In the midst of the City Clerk taking roll call on the motion, Council member Martinez-Rubin commented that if the banner programs were as mentioned by the City Manager, she would vote yes.

City Clerk Bell asked for clarification of the motion.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Council member Murphy clarified his motion was to bring back a discussion the City Council had before about the banner program and take additional steps and find potential opportunities for an expanded City Banner Program.

City Clerk Bell asked if the motion included both banner programs.

Council member Murphy understood the City had a banner program established and the motion, as stated, was to discuss that and take potential action to expand it.

City Clerk Bell noted Council member Martinez-Rubin’s yes vote was conditioned. With the clarification, she asked Council member Martinez-Rubin to clarify her vote.

Council member Martinez-Rubin asked which banner program had been established.

Council member Murphy deferred to the City Manager who made the presentation on the banner program.

City Manager Young explained the banner program was still under finalization and it could be brought back with some potential options including the two directions she mentioned if that was the direction of the City Council.

Council member Martinez-Rubin suggested the motion could be amended to clarify that both banner programs would be presented.

On the motion, Mayor Pro Tem Tave noted the vote had been called and the motion was on the floor. He asked to continue with the City’s business.

ACTION: Motion by Council member Murphy/Mayor Sasai to bring back a discussion and take additional steps on a banner program and additional opportunities for a banner program that may include an additional appropriation.

Vote: Passed 4-1
Ayes: Sasai, Tave, Murphy, Toms
Noes: Martinez-Rubin
Abstain: None

Absent: None
ACTION: Motion by Mayor Sasai/Mayor Pro Tem Tave to request a proclamation to declare October 25, 2025 as Larry Itliong Day.

Vote: Passed 5-0
Ayes: Sasai, Tave, Martinez-Rubin, Murphy, Toms
Noes: None
Abstain: None

Absent: None
E. City Manager Report / Department Staff

Pinole City Council Regular Meeting
Minutes – September 2, 2025

City Manager Young reported the City had conducted a survey about the Safety, Health and Environmental Justice Element and community members were encouraged to participate. She thanked staff for the General Plan Workshop and all community members who attended and she hoped for continued interest. She also reported the first Pinole Accessible Living (PAL) Workshop had been held with the second workshop scheduled for September 4, 2025, from Noon to 1:00 p.m. at the Senior Center, to be hosted by Chief Building Official Keith Marks who would discuss what required a building permit.

Art Walk had been a success and City Manager Young thanked everyone who had participated, particularly the work of her staff including Administrative Coordinator Bhandari, Pinole Artisans, local businesses and the City staff and Council members who had attended. Additionally, the next Coastal Cleanup had been scheduled for September 20, 2025 at Bayfront Park and she would purchase coffee again for those who picked up more garbage than she did, and school was back in session with days getting shorter and darker and everyone was asked to drive with care and adhere to posted speed limits.

City Manager Young clarified in response to Council member Murphy that she did not have a report on Public Works Department operations, but could send it out to the City Council and the report could be provided to the public at the next City Council meeting.

F. City Attorney Report: None
PUBLIC COMMENTS OPENED (Items 7A through 7F)
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. World Suicide Prevention Day and Suicide Prevention Week The City Council read into the record a proclamation recognizing September 10, 2025 as World Suicide Prevention Day and September 8 through 14, 2025 as Suicide Prevention Week.

Mayor Sasai asked that anyone experiencing a crisis or who may be having suicidal thoughts, contact 988 or visit 988california.org and the National Suicide Prevention Lifeline, which provided resources 24/7 across the state and country.

2. Rosh Hashanah
The City Council read into the record a proclamation recognizing September 22 through 24, 2025, as Rosh Hashanah.

3. Constitution Day

Pinole City Council Regular Meeting
Minutes – September 2, 2025

The City Council read into the record a proclamation recognizing September 17, 2025 as Constitution Day.

4. Building Staff Appreciation Day
The City Council read into the record a proclamation recognizing September 1, 2025 as Building Staff Appreciation Day with the proclamation presented to Community Development Director Lilly Whalen and her staff.

Community Development Director Lilly Whalen thanked the City Council for the proclamation recognizing the staff of the Building Division, a small but mighty team that cared for the Pinole community. She was pleased to have such amazing staff. She reminded everyone the Chief Building Official would present a PAL Workshop at the Senior Center on September 4, 2025, from Noon to 1:00 p.m. on the requirements for building permits. There would be a focus on seniors and aging in place with the workshop to be recorded and posted on PCTV and the City website.

PUBLIC COMMENTS OPENED (Item 8)
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED
Mayor Sasai declared a recess at 8:44 p.m. The City Council meeting reconvened at 8:56 p.m. with all Council members present at the dais and Council member Martinez-Rubin attending remotely.

B. Presentations

1. Citizen Academy Presentation
City Manager Young provided a PowerPoint presentation on the Citizens Academy, which had been approved as a Community Engagement Initiative in 2022. She highlighted the following:

Other City Examples of Citizens Academies (Non-Law Enforcement) for the cities of Vallejo, Alameda and American Canyon; a recap of the free-to-attend event with the academy having been open to the public, with limited seating, and while capped at 30 applicants there was also a wait list. The sessions were held in-person, with four staff members having attended in their free time and with the entire Executive Team present for most of the sessions. Topics discussed were also highlighted along with the attendees, survey responses, outcomes and potential improvements to be considered for the next academy.

Responding to questions from the City Council, City Manager Young clarified the following:
• The topics discussed, as outlined in the PowerPoint presentation, clarified the designation of a 5 STAR Ambassador was for those participants who scored 100 percent or close to it on the final exam and those who attended all three sessions. The types of questions from the community involved a wide range. As an example, when the Police Chief discussed the Police Department there had been questions about the number of officers and how the City could provide more traffic officers.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Governance had been briefly discussed as well as the fact the City was a General Law City with a Council/Manager form of government as part of the introductory session. (Martinez-Rubin)

PUBLIC COMMENTS OPENED
Irma Ruport reported that she had emailed the City Manager a week before the academy was held when she learned the academy was already full and 30 participants had already been selected. She questioned the fact that only 30 participants had been selected when the room used for the sessions could have held more than 100 people. She also referenced the email response from the City Manager, who stated PCTV would not be present and no Council members would participate. She questioned why one Council member had shown up and others had not.

She asked the City Manager if she could attend and was informed she could not participate. She questioned a City-hosted event that had deliberately omitted a class of people that could not attend such as the disabled and seniors. She resented the fact the information presented during the academy, while valid, was controlled, with the narrative controlled and if someone had deep questions those questions could have been submitted. She asked what questions the 30 participants had asked and suggested if the resources of PCTV were not going to be used by the City, she would advocate for the City to eliminate PCTV. Rather, PCTV should be used to maximize City events. She suggested the City Manager was holding the City underwater and was not being transparent. She also disliked when Council members contradicted themselves and emphasized the taxpayers who voted for them.

Rafael Menis, commented it seemed as if there were two core functions for the academy; one staff having explained to the community various things about how the City ran and operated its departments, rules and the like, and the other half involved citizens asking questions both about the topics discussed and broader questions related to the functioning of the City as a whole. He asked if there was some way to separate out those two so there could be a City of Pinole Oneon-One Course that could be broadcast more broadly, and a hybrid in-person, on-line Q&A session to avoid space limitations and constraints but also provide access to a broader range of the public and not just those who were able to attend in-person or could attend in-person but not within the physical limitations of the space. He was uncertain why the academy was limited to 30 people and he understood there was a 30 percent drop-off between the initial enrollment and the final graduation. He suspected if a more hybrid approach was available there may have been a higher graduation rate.

Mr. Menis also commented about the cost of the event and suggested it would be helpful to have a more detailed breakdown before the City decided what to charge for future events. He noted that charging any amount for such an event in the future would exclude lower income members of the community unable to afford to attend. Additionally, he was unable to attend any of the academy events since they were scheduled during work hours and he asked how the scheduling had been done for the first academy and how the scheduling would be planned in the future.

Sheila Grist echoed the comments from Ms. Ruport and Mr. Menis, particularly the breakdown on the cost. She understood the City allocated $50,000 for the event and charged participants $25.

She asked if the $25 included the entire binder participants could take home. Also, she suggested the questions from the participants and answers should be published at some point so they would not ask the same questions and get the same answers at future sessions.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Anthony Vossbrink also echoed the comments of the previous speakers in terms of instructive comments for improvements to the program. He reported he had not been notified of the academy until the last minute from someone’s email and could not find the event having been publicly promoted or advertised in any detail in terms of an R.S.V.P., advanced registration or whether reservations were required, which would have been nice to know. He suggested the process should have been more succinct and spelled out in advance, particularly given the cost of the event and the highly paid staff involved. He also suggested after attending the first couple of sessions imposing a $25 fee was a little late and that component should have been planned and thought out in advance, with clear cut goals and objectives that were publicized to the general public. He was unable to attend the academy and thought he could participate but two door keepers informed him sign-up was required in advance with no way to get in and listen. He suggested people should have been allowed to at least come in and listen to the discussions.

He was uncertain of the City’s objective with the Citizens Academy and questioned whether it had been politicized and used as a recruitment arm for some type of volunteer-ship or something else, since many of the participants were commercial type people with businesses in the City or those affiliated with public or government jobs.

PUBLIC COMMENTS CLOSED
Council member Toms commented the Citizens Academy had been publicized through several channels and the number of participants had been limited to allow discussion in the Council Chambers. She confirmed she had sat in the back of the room for the last session for the last hour to observe since she had heard criticism about the program and wanted to observe. She noticed there had been good discussions. She asked the City Manager whether the participants would be as eager to participate if they were being televised. She suggested the smaller group fostered a lot of personal discussion but she would not be opposed to having the presentations recorded, which could be useful. She also understood there was no charge for materials but that had been an idea that came up for the future. She noted Council members used laptops during Council meetings and materials could be made available online to avoid the material costs.

Changes to the program could be made for the next session but she found the first Citizens Academy had been very successful and the first group of people had been happy to participate.

She would like to see whether participants were interested in serving on various City Commissions.

City Manager Young clarified no one had been charged a fee and a $25 material fee had not been needed. The overall cost for the program was very minimal. Existing materials had been used, the slides were printed out, and the sessions involved primarily the Executive Team, none of whom took that much time. The reference to $50,000 as a cost for the event had come from a reference on the City website, when the City Council had initially discussed the types of programs the City may like to see happen should there be additional Measure I funds, and the $50,000 was a guestimate for a far more robust program than what the City ended up moving forward with given the desire to be good stewards of the City’s budget.

Mayor Sasai congratulated staff on the program. He commented on his other work in civic engagement with the community and emphasized the importance of citizens to understand what it meant to be part of City government; how to engage with staff and the City Council and understand the workings of City Hall.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Mayor Sasai reported that he had been notified a number of participants in the Citizens Academy had applied to City Commissions, which he found to be a big win. He suggested what citizens were rediscussing now was transparency and what happened during the sessions. He thanked Council member Toms for being present and stated he had been unable to attend any sessions.

He asked the City Manager to provide the City Council with the slides from the presentations.

City Manager Young advised the information had been posted on the City website but she could forward a link to the City Council.

PUBLIC COMMENTS CLOSED

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on July 15, 2025.

B. Receive the July 12, 2025 - August 29, 2025 List of Warrants in the Amount of $6,527,369.42, and the July 18, 2025 Payroll in in the Amount of $566,917.49, the August 1, 2025 Payroll in the Amount of $533,417.49, the August 15, 2025 Payroll in the Amount of $563,571.65, and the August 29, 2025 Payroll in the Amount of $543,378.62.

C. Adopt a Resolution Approving the Reclassification of Laboratory Analyst II.

Action: Adopt Resolution per Staff Recommendation (Stacy Shell, Charlene Davis)
D. Approve an Amendment to the Employment Agreement for the City Manager.

Action: Adopt a Resolution per Staff Recommendation (Stacy Shell) E. Approve an Amendment to the Employment Agreement for the City Clerk. Action:

Adopt Resolution per Staff Recommendation. (Stacy Shell) F. Reallocation of Remaining Funds for Technical Assistance on Single-Use Plastics Ordinance Implementation in Fiscal Year 25/26. Action: Adopt Resolution per Staff Recommendation (Lilly Whalen, Kapil Amin)
G. Adopt a Resolution Amending the City of Pinole Master Fee Schedule to Establish a New Parking Violation Fine Related to Parking Near Intersections in Violation of Assembly Bill 413. Action: Adopt Resolution per Staff Recommendation (Eric Casher, Melissa Klawuhn, Heba El-Guindy)
H. Adopt Resolution Accepting STMP Funds of $645,000 and OBAG Funds of $1,020,000 for CIP Project RO1902 Pedestrian Improvements at Tennent – Bay

Pinole City Council Regular Meeting
Minutes – September 2, 2025

Trail and Authorize the City Manager to Execute Necessary Agreement and Documents to Receive These Awarded Grant Funds. Action: Adopt Resolution per Staff Recommendation (Heba El-Guindy)
I. Appoint Councilmembers as Voting Delegates for the 2025 League of California Cities Annual Conference General Assembly Meeting. Action: Appoint Councilmembers per Staff Recommendation (Heather Bell)
Mayor Sasai referenced Items 9D and 9E and reported pursuant to Government Code Section §54953(c)(3), both items were recommendations to provide the City Manager and the City Clerk with a three percent Cost-of-Living Adjustment (COLA) in accordance with their Employment Agreements. These items had a fiscal impact of $3,078 to the General Fund, as the City Clerk’s COLA had not been incorporated into the Fiscal Year 2025/26 budget.

PUBLIC COMMENTS OPENED
Rafael Menis stated most of his comments on the Consent Calendar had been provided in writing in advance of the meeting and responses had been provided by staff. He thanked staff for taking the time to respond to his written questions. As to Items 9D and 9E, he noted the City Manager’s COLA increase had been accounted for in the budget but the City Clerk’s COLA had not. He was curious as to which was the intended outcome in the systems the Finance Department staff set up. Since it had been linked and negotiated at the time of the budget, there would be a three percent COLA for the AFSCME bargaining unit, which should have triggered both the City Manager and the City Clerk, and he asked if there had been an error and sought clarification.

Mayor Sasai advised staff would get back to Mr. Menis with an answer to his question.

PUBLIC COMMENTS CLOSED

ACTION: Motion by Council members Toms/Murphy to adopt Consent Calendar Items 9A through 9I, as shown.

Vote: Passed 5-0
Ayes: Sasai, Tave, Martinez-Rubin, Murphy, Toms
Noes: None
Abstain: None

Absent: None

10. PUBLIC HEARINGS
A. Adopt a Resolution Confirming the Assessments and Ordering the Levy for the Pinole Valley Road Landscape and Lighting Assessment District for Fiscal Year 2025/2026. Action: Adopt Resolution per Staff Recommendation (Heba ElGuindy) Mayor Sasai stated as the City Clerk reported, the item would be continued to the City Council meeting of September 16, 2025. He asked for a motion to continue the item to a date certain of September 16, 2025.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

ACTION: Motion by Mayor Pro Tem Tave/Council member Murphy to continue the public hearing to consider a Resolution Confirming the Assessments and Ordering the Levy for the Pinole Valley Road Landscape and Lighting Assessment District for Fiscal Year 2025/2026, to a date certain of September 16, 2025.

Vote: Passed 5-0
Ayes: Sasai, Tave, Martinez-Rubin, Murphy, Toms
Noes: None
Abstain: None

Absent: None

11. OLD BUSINESS: None

12. NEW BUSINESS: None

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.

Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Anthony Vossbrink asked that his comments not be cut off since cutting him off in the middle of a sentence was rude, unprofessional and discriminatory against one member of the public versus another and may be because he was unable to attend the meeting in person. He asked the City Council about a June/July expense for travel and training for City Treasurer Roy Swearingen. He understood a check had been issued for an expense close to $5,000. He asked for a report on what had been attended and what had been learned, with a report back to the community.

Mr. Vossbrink also reported the timers for the public restrooms in City parks needed to be changed since the restrooms were being locked early while it was still daylight, which issue had been raised with several people on staff, a member of the City Council and the City Manager. He also asked of the status of increased security at Bayfront Park and referenced an incident where a woman had been brutally attacked.

Mayor Sasai encouraged Mr. Vossbrink to put his comments in writing to staff and copy them to the City Council.

Mayor Sasai asked that the meeting adjourn in memory of Ricky Delos Reyes, a treasured member of the community and member of the St. Joseph Church community and a school volunteer. He read into the record a statement issued by St Joseph Church about Mr. Delos Reyes’ contributions to the church. He had been blessed to know Mr. Delos Reyes and know how loving and generous he could be.

Pinole City Council Regular Meeting
Minutes – September 2, 2025

14. ADJOURNMENT to the Regular Meeting of September 16, 2025 in Remembrance of Amber Swartz and Ricky Delos Reyes.

At 9:35 p.m., Mayor Sasai adjourned the meeting to a Regular City Council Meeting on September 16, 2025 in Remembrance of Amber Swartz and Ricky Delos Reyes.

Submitted by:
_________________________________
Heather Bell, CMC
City Clerk
Approved by City Council:

CITY COUNCIL
REPORT 9.C.

DATE: SEPTEMBER 16, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: FY 2024/25 FOURTH QUARTER INVESTMENT REPORT

RECOMMENDATION
Staff recommends that the City Council receive the Quarterly Investment Report for the fourth quarter (ending June 30, 2025).

BACKGROUND
The City of Pinole Investment Policy requires that a Quarterly Investment Report be submitted to the City Council. The City’s investments, as shown in the attached Investment Report for the quarter ending June 30, 2025, conform to the City’s Investment Policy as well as all applicable State and federal requirements, including California Government Code Section 53646.

The funds that the City invests, and which are reported in the Quarterly Investment Report, are comprised of cash and investment balances that are held across all City funds. The cash and investment balances across all City funds are “pooled” for investment purposes, with the exception of the assets of the General Reserve, which is discussed further below. Cash is invested in accordance with the City’s Investment Policy. Interest earnings on investments are allocated to the various funds based on the cash and investment balances of those funds.

The City also maintains a Section 115 Pension Trust that was established for the purpose of setting aside resources to offset anticipated increases in future City pension costs. The cash and investments in the trust are designated as restricted fund balance in the City’s General Fund. These funds are invested according to the policy objectives and guidelines of the City’s Pension Investment Policy.

REVIEW AND ANALYSIS
Investment Policy
All investments held at June 30, 2025 conform to the City’s Investment Policy and all applicable State and federal requirements. The City’s investment objectives, in order of priority, are safety, which is investing in the highest quality securities; liquidity, which is the ability to convert the investment to cash as necessary to meet cash flow requirements; and yield, which is earning a higher return.

Investment Strategy

The City utilizes a passive investment management approach by buying and holding securities until maturity. Earnings on investments held until maturity typically fluctuate with market conditions and are considered “unrealized” prior to maturity. The City expects to yield a gain on all investments at maturity. A “laddered maturity” investment strategy is applied to the longterm portion of the City’s investment portfolio. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with another long term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk.

Staff continues to monitor rates of return on City funds invested and make investments to best achieve the objectives laid out in the Investment Policy.

Fourth Quarter Investment Summary
As of June 30, 2025, total cash and investments increased by $886,444 from the previous quarter, from $52,027,284 to $52,913,728. Typically, the City experiences swings in cash inflow and outflow due to the seasonality of large receipts, such as property taxes, and large disbursements, like debt service that is paid semiannually. The City will have sufficient cash flow to meet the next six months of estimated expenditures.

Investment Instruments
The Finance Director, in consultation with the City Treasurer, selects the instruments in which to invest the City’s funds, in order to best meet the objectives laid out in the City’s Investment Policy. The balances held in different investment instruments at June 30, 2025 are noted in Attachment A. The bulk of the City’s investment funds are invested in the State of California’s Local Agency Investment Fund (LAIF), because of the safety and liquidity of that investment.

Funds in the City’s General Reserve are maintained in an account that is separate from the rest of the pooled funds. This enables the Finance Director to implement a directed investment plan for the General Reserve funds. The City’s practice has been to invest these funds in instruments with longer duration, thereby yielding greater investment earnings.

Investment Yield and Duration
The weighted average yield of the City’s investment portfolio for the quarter ended June 30, 2025 is summarized in Attachment A. The total investment portfolio yielded 4.227% for the fourth quarter (April-June 2025), slightly up from the 4.185% yielded in the previous quarter (January-March 2025).

For the fourth quarter, LAIF earned an average annual yield of 4.269%, down from an average annual yield of 4.313% for the third quarter.

The General Reserve, which holds the longer-term investments, earned an average annual yield of 3.880%, slightly up from the 3.643% average annual yield in the third quarter. Four certificates of deposit and one federal agency security matured and redeemed for cash: BMW Bk North Ame, First Technology Federal Credit, Partners Bk Helena Ark, State Bk Indiana Chicago II, and Federal Farm Credit Bks. No new investment instruments were purchased during the fourth quarter.

Section 115 Trust
The Section 115 Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements. The funds are invested on behalf of the City by Public Agency Retirement Services (PARS). The portfolio summary for the quarter ending June 30, 2025 is included in Attachment B to this report.

FISCAL IMPACT
There is no fiscal impact as a result of receiving the Fourth Quarter Investment Report.

ATTACHMENTS
A. Investment Report-Quarter Ending June 30, 2025
B. Pension Trust Investment Report-Quarter Ending June 30, 2025

CITY OF PINOLE
INVESTMENT REPORT JUNE 2025

PORTFOLIO SUMMARY
Weighted
Days to Average
Investments Par Value Market Value Book Value % of Portfolio Maturity Yield Maturity Investment Pool - LAIF 23,987,102 24,015,846 24,015,846 48.00% 1 4.269 0 Investment Pool - CalTrust 3,631,411 3,631,411 3,631,411 7.26% 1 4.135 0 Money Market Savings 12,483,118 12,483,118 12,483,118 24.95% 1 4.490 0 Mutual Funds 7,924,691 7,924,691 7,924,691 15.84% 1 3.952 0 Certificates of Deposit 993,000 997,499 997,499 1.99% 193 5.064 1 Medium-Term Corporate Notes 1,000,000 977,070 977,070 1.95% 438 2.100 9 Federal Agency Securities - - - 0.00% 0 0.000 0
Subtotal Investments $ 50,019,321 $ 50,029,634 $ 50,029,634 100.00% 127 4.227 2 Average Years to Maturity: 0.3
Cash
Mechanics Bank - Vendor Checking * 1,035,397 1,035,397 1,035,397 1 BMO - Payroll Checking * 1,138,387 1,138,387 1,138,387 1 BMO - Checking (Credit Card Clearing) * 710,309 710,309 710,309 1 Subtotal Cash 2,884,093 2,884,093 2,884,093 1
Total Cash and Investments $ 52,903,415 $ 52,913,728 $ 52,913,728 *Not included in yield calculations
The above investments are consistent with the City's Investment Policy and allowable under current legislation of the State of California. Investments were selected using safety, liquidity and yield as the criteria. The source of the market values for the investments are provided by US Bank in accordance with the California Government Code requirement. The City has sufficient cash flow to cover anticipated expenditures through the next six months.

Investment Pool
55%
Money Market savings
25%
Mutual Funds
16%
Certificates of Deposit
2%
Medium-Term
Corporate Notes
2%
Federal Agency
Securities
0%

CITY OF PINOLE - INVESTMENT PORTFOLIO
JANUARY 2022
-
10 20
30 40
50 60
0-3 mo 4-6 mo 7-12 mo 1-2 yr 2-3 yr 3-4 yr 5 yr +
Millions

MATURITY DISTRIBUTION
55%
25%
16%
2%
2%
0%
$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000
Investment Pool
Money Market savings
Mutual Funds
Certificates of Deposit
Medium-Term Corporate Notes
Federal Agency Securities

CITY OF PINOLE - INVESTMENT PORTFOLIO
JUNE 2025

CITY OF PINOLE
INVESTMENT REPORT JUNE 2025

PORTFOLIO DETAILS
Type /
Account
Number CUSIP Issuer Manager GL Acct # Par Value Market Value Book Value Rate Yield Days to
Maturity
S&P
Rating
Maturity
Date
Weighted
Average
Maturity
Investment Pool
Local Agency Investment Fund (LAIF) LAIF 999-10201 23,987,102 24,015,846 24,015,846 4.269 4.269 1 N/A 0 CalTrust - Short Term Fund (City) CalTrust 999-10202 27,860 27,860 27,860 4.290 4.290 1 N/A 0 CalTrust - Medium Term Fund (City) CalTrust 999-10203 3,603,551 3,603,551 3,603,551 3.980 3.980 1 N/A 0 27,618,513 27,647,257 27,647,257 4.180 4.231 1 0
Money Market Savings
Mechanics Bank City 999-10102 11,251,967 11,251,967 11,251,967 4.530 4.530 1 N/A 0 Mechanics Bank City 500-10311 1,123,342 1,123,342 1,123,342 4.520 4.520 1 N/A 0 BMO City 999-10104 107,809 107,809 107,809 0.010 0.010 1 N/A 0 12,483,118 12,483,118 12,483,118 3.020 4.490 1 0
Mutual Funds
19-516680 U.S. Bank US Bank 150-10110 33,327 33,327 33,327 1.980 1.980 1 N/A 0 19-516680 31846V203 1st American Government Obligation Fund US Bank 150-10110 7,891,363 7,891,363 7,891,363 3.960 3.960 1 N/A 0 7,924,691 7,924,691 7,924,691 2.970 3.952 1 0
Certificates of Deposit
19-516680 01025RAG4 Alabama Cr Un US Bank 150-10110 248,000 250,321 250,321 5.000 4.950 357 N/A 6/22/2026 2 19-516680 30960QAP2 Farmers Insurance Group Fed US Bank 150-10110 248,000 248,124 248,124 5.250 5.250 21 N/A 7/21/2025 0 19-516680 53052LAW9 Liberty Fed Cr Un Evansville US Bank 150-10110 248,000 248,102 248,102 5.300 5.300 14 N/A 7/14/2025 0 19-516680 910286GR8 United Fid Bk FSB Evansville I US Bank 150-10110 249,000 250,952 250,952 4.800 4.760 379 N/A 7/14/2026 2 993,000 997,499 997,499 5.088 5.064 193 1
Medium-Term Corporate Notes
19-516679 037833DN7 Apple Inc. US Bank 150-10110 1,000,000 977,070 977,070 2.050 2.100 438 AA+ 9/11/2026 9 1,000,000 977,070 977,070 2.050 2.100 438 9
Federal Agency Securities
- - - 0.000 0.000 - 0
$ 50,019,321 $ 50,029,634 $ 50,029,634 3.461 4.227 127 2 Average Years : 0.3

Investments Market Value Book Value % of Market Yield
Cash and Equivalents 222,006 222,006 1.79% 5.020
U.S. Government Issues 4,119,983 4,291,382 33.11% 4.100 Corporate Issues 3,188,380 3,179,773 25.62% 5.190
Foreign Issues 127,325 124,962 1.02% 5.080
Municipal Issues - - 0.00% -
Mutual Funds-Equity 4,383,322 3,969,966 35.23% 1.330
Mutual Funds-Fixed Income 349,945 344,826 2.81% 6.230
Total Assets 12,390,961 12,132,915 99.58% 3.490
Accrued Income 51,967 51,967 0.42%
Grand Total $ 12,442,928 $ 12,184,881 100%

CITY OF PINOLE
INVESTMENT REPORT JUNE 2025
SECTION 115 TRUST PORTFOLIO SUMMARY

35.23%

33.11%

25.62%

2.81%

1.78%

1.02%

0.42%

0.00%
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Mutual Funds-Equity
U.S. Government Issues
Corporate Issues
Mutual Funds-Fixed Income
Cash and Equivalents
Foreign Issues
Accrued Income
Municipal Issues
Portfolio Summary

CITY COUNCIL
REPORT 9.D.

DATE: SEPTEMBER 16, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: FY 2024/25 FOURTH QUARTER FINANCIAL REPORT AND YEAR-END

ADJUSTMENTS

RECOMMENDATION
Staff recommends that the City Council receive the Fiscal Year (FY) 2024/25 Fourth Quarter Financial Report and adopt a resolution authorizing year-end budget adjustments.

BACKGROUND
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The Fourth Quarter Financial Report (Attachments B and C) details financial activity through the fourth quarter of the FY 2024/25, ending June 30, 2025. It presents preliminary year-end results. Further adjustments may be necessary as a result of the City’s year-end audit process.

REVIEW AND ANALYSIS
The City Council adopted the FY 2024/25 budget, authorizing revenues totaling $49.7 million, and expenditures totaling $96.1 million. The budget projection assumed a net use of fund balance of $46.3 million for all funds combined. The majority of the use of fund balance is for several large, multi-year capital improvement projects, notably in the wastewater enterprise fund.

The adopted General Fund budget included revenues totaling $28.2 million and expenditures totaling $37.2, and the use of unassigned fund balance of $9 million to fund several Councildirected initiatives as well as several capital improvement projects.

During the FY 2024/25 mid-year budget review (second quarter), the City Council adopted budget amendments, bringing total General Fund revenues to $28.7 million, total General Fund expenditures to $37.2 million, resulting in a net use of fund balance of $8.6 million.

The City is projecting to close FY 2024/25 with General Fund revenues totaling $29.1 million and expenditures totaling $31.5 million, and an estimated ending fund balance of $5.6 million.

As a part of the year-end closing, the City reviews all financial activity and identify if any adjustments are necessary. Staff has determined that the Recreation and PCTV Funds require increased General Fund subsidies (transfers) in order to maintain positive balances. The transfers will be funded through the unassigned fund balance within the General Fund, which includes allocations from Measure S and Measure I. Details of the proposed adjustments are outlined in the following fiscal impact section.

All financial activity for FY 2024/25 is detailed in the Fourth Quarter Financial Report (Attachment B). Budgeted and actual revenues, expenditures, and estimated beginning and ending fund balance for each City fund is listed in the Financial Summary (Attachment C).

FISCAL IMPACT
In this FY 2024/25 Fourth Quarter Financial Report, staff recommends budget adjustments as summarized below. Funds will be appropriated from unassigned fund balance. • Net increase in General Fund (Fund 100) revenues of $600,000. • Net increase in Measure S 2006 Fund (Fund 105) expenditures of $150,000. • Net increase in Measure S 2014 Fund (Fund 106) expenditures of $293,958. • Net increase in Measure I 2024 (Fund 107) expenditures of $600,000. • Net increase in Recreation Fund (Fund 209) revenue (transfer in) of $769,669. • Net increase in Cable Access TV Fund (Fund 505) revenue (transfer in) of $274,289.

ATTACHMENTS
A. Resolution
B. FY 2024-25 Fourth Quarter Financial Report
C. FY 2024-25 Fourth Quarter Financial Summary by Fund

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 OPERATING AND CAPITAL BUDGET TO INCORPORATE ADDITIONAL

APPROPRIATIONS

WHEREAS, the City Council did adopt the Fiscal Year (FY) 2024/25 Budget for City Operations by Resolution number 2024-51 on June 25, 2024; and WHEREAS, the City Manager has presented proposed recommendations for modification of the adopted budget and programs of service for the City of Pinole Operations for FY 2024/25 at the regular City Council Meeting held on September 16, 2025; and
WHEREAS, the City Council has considered these recommended changes, as to the matter of the City budget; and
WHEREAS, the City Council has solicited public input on the proposed modifications to the FY 2024/25 Operations and Capital Budget; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole as follows:

Modifications to the budget, including any requisite use of appropriate Fund Balance, for the City of Pinole for Fiscal Year 2024/25 commencing July 1, 2024 and ending June 30, 2025 are hereby approved and adopted as follows:

Fund
Expenditure
Adjustment
(Transfer Out)
Revenue
Adjustment
(Transfer In)
General Fund (100) $ 600,000
Measure S 2006 Fund (105) $ 150,000
Measure S 2014 Fund (106) $ 293,958
Measure I 2024 Fund (107) $ 600,000
General Fund (100) $ 600,000
Recreation Fund (209) $ 769,669
Cable TV Access Fund (505) $ 274,289

PASSED AND ADOPTED this 16th day of September 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 16th day of September, 2025.
____________________________
Heather Bell, CMC
City Clerk

0 City of
Pinole
Prepared by Finance Department
September 16, 2025
FY 2024/25 Fourth Quarter
Financial Report

0 This page intentionally blank

FY 2024/25 Fourth Quarter Financial Report
Table of Contents
1 Table of Contents
Introduction.................................................................................................................................3 General Fund Overview ................................................................................................................4 General Fund Revenue.................................................................................................................5 Sales Tax ..............................................................................................................................6 Property Tax..........................................................................................................................8 Utility Users’ Tax ...................................................................................................................9 Intergovernmental Tax.........................................................................................................10 Franchise Tax......................................................................................................................11 Transient Occupancy Tax (TOT) ...........................................................................................12 Business License Tax ..........................................................................................................13 Public Safety Charges .........................................................................................................14 Other Revenue....................................................................................................................15 Transfers In.........................................................................................................................15 General Fund Expenditures ........................................................................................................16 Salaries and Wages.............................................................................................................18 Employee Benefits ..............................................................................................................19 Professional and Administrative Services.............................................................................20 Other Operating Expenses...................................................................................................20 Materials and Supplies........................................................................................................20 Interdepartmental Charges .................................................................................................21 Asset/Capital Outlay...........................................................................................................21 Debt Service .......................................................................................................................21 Transfers Out......................................................................................................................21 Non-General Funds....................................................................................................................21 Special Revenue Funds ..........................................................................................................22 Gas Tax Fund (Fund 200) .....................................................................................................22 Public Safety Augmentation Fund (Fund 203) .......................................................................22 Supplemental Law Enforcement Services Fund (Fund 206)...................................................22 NPDES Storm Water Fund (Fund 207) ..................................................................................23 Recreation Fund (Fund 209) ................................................................................................23 Building and Planning Fund (Fund 212) ................................................................................24 Refuse Management Fund (Fund 213)..................................................................................24

FY 2024/25 Fourth Quarter Financial Report
Table of Contents
2 Solid Waste Fund (Fund 214)...............................................................................................24 Measure J Fund (Fund 215)..................................................................................................25 Development Growth Impact Fund (Fund 276) .....................................................................25 Housing Assets for Resale Fund (Fund 285)..........................................................................26 Lighting and Landscape District Fund (Fund 310) .................................................................26 Capital Project Funds .............................................................................................................26 City Street Improvement Fund (Fund 325)............................................................................26 Arterial Streets Rehabilitation Fund (Fund 377) ....................................................................27 Enterprise Funds ....................................................................................................................27 Sewer Enterprise Fund (Fund 500) .......................................................................................27 Cable Access TV Fund (Fund 505)........................................................................................27 Information Systems Fund (Fund 525)..................................................................................28 Financial Summary by Fund .......................................................................................................29

FY 2024/25 Fourth Quarter Financial Report
Introduction
3 Introduction
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources.

As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The Fourth Quarter Financial Report details financial activity through the fourth quarter of the FY 2024/25, July 1, 2024 through June 30, 2025. It also provides projected year-end results, which are subject to adjustments during the year-end financial audit.

The City’s full budget document, FY 2024/25 Operating and Capital Budget, and other financial reports, can be found on the City’s website at https://www.pinole.gov/financialreports/.

FY 2024/25 Fourth Quarter Financial Report
General Fund Overview
4 General Fund Overview
The FY 2024/25 budget is a status quo budget, meaning that the revenue sources and service and staffing levels included in the budget are similar to those included in the prior year’s budget. The City remains in a stable financial position and is able to fund its operating and capital expenditures through annual, recurring funding sources. The budget does include the use of unassigned fund balance (residual, unrestricted funds) primarily for several onetime, Council-directed initiatives, which is an acceptable use of unrestricted funds.

Additionally, the City maintains a separate General Reserve Fund, which is required by the City’s Cash Reserve Policy to maintain a reserve balance equal to 50% of total ongoing General Fund operating expenditures. To close the budget gap for FY 2024/25, the City Council approved a one-time transfer of $843,790 from the General Reserve to balance the budget. The General Reserve fund balance will be approximately $9.9 million after the transfer is processed, which is approximately 42% of total ongoing General Fund operating expenditures.

At its meeting on June 25, 2024, the City Council adopted the FY 2024/25 budget, which included the use of the General Fund’s unassigned fund balance to fund several Councildirected initiatives as well as several capital improvement projects. The FY 2024/25 adopted budget includes the use of General Fund (including Measure S 2006 and 2014) unassigned fund balance for a net deficit of $9 million.

During the FY 2024/25 mid-year budget review (second quarter), the City Council adopted budget amendments, bringing total General Fund revenues to $28.7 million, total General Fund expenditures to $37.2 million, resulting in a net use of fund balance of $8.6 million.

The majority of the use of fund balance is for several large, multi-year capital improvement projects. It is important to note that the total estimated costs of some capital projects are budgeted in year one (FY 2024/25) of the Capital Improvement Plan (CIP) although some projects may take several years to complete. The total costs are budgeted up front to earmark the full amount of funding needed to complete the CIP projects.

The City is projecting to close FY 2024/25 with total revenues totaling $29.1 million and expenditures totaling $31.5 million, and an estimated ending fund balance of $5.6 million.

The table below summarizes the General Fund budget to actuals for FY 2024/25.

General Fund (including
Measure S 2006 and 2014, and
Measure I 2024)
FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
FY 2024/25
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Revenues $ 28,219,433 $ 28,664,114 $ - $ 28,664,114 $ 29,101,070 $ 29,101,070 102% $ 29,101,070 Expenditures 37,215,683 37,227,311 1,043,958 38,271,269 30,016,262 30,451,029 80% 31,494,987 Net surplus/deficit (8,996,250) (8,563,197) (1,043,958) (9,607,155) $ (915,192) $ (1,349,957) (2,393,916) Beginning Fund Balance 7,978,729 7,978,729 7,978,729 7,978,729 Ending Fund Balance $ (1,017,521) $ (584,468) $ (1,628,426) $ 5,584,813 Page 103 of 322 FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
5 General Fund Revenue
The City Council authorized General Fund revenues of $28,219,433 for FY 2024/25. During the mid-year budget review, the General Fund revenue budget was revised to $28,664,114.

The amendments included an increase of $600,000 for the new voter approved half-cent sales tax measure (Measure I). Actual revenues for FY 2024/25 totaled $29,101,070, 102% of the amended budget. The table below summarizes General Fund revenue activity for FY 2024/25.

The following section provides detailed explanations of FY 2024/25 financial activities for each revenue category, as well as historical trend data.

Category FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
% of Amended
Budget
Projected
Year-End
Property Taxes $ 6,168,067 $ 6,168,067 $ - $ 6,168,067 $ 6,209,280 101% $ 6,209,280 Sales and Use Taxes 4,536,436 4,459,156 - 4,459,156 4,483,714 101% 4,483,714 Sales and Use Taxes - Measure S 2006 2,581,000 2,550,000 - 2,550,000 2,488,123 98% 2,488,123 Sales and Use Taxes - Measure S 2014 2,581,000 2,550,000 - 2,550,000 2,481,928 97% 2,481,928 Sales and Use Taxes - Measure I 2024 - 600,000 - 600,000 612,233 102% 612,233 Utility Users Tax 2,285,000 2,285,000 - 2,285,000 2,657,156 116% 2,657,156 Franchise Taxes 850,000 850,000 - 850,000 910,745 107% 910,745 Other Taxes: TOT 460,000 400,000 - 400,000 322,889 81% 322,889 Other Taxes: Business License 464,599 464,599 - 464,599 486,344 105% 486,344 Intergovernmental Taxes 2,402,673 2,402,673 - 2,402,673 2,431,824 101% 2,431,824 Public Safety Charges 1,774,307 1,774,307 - 1,774,307 1,960,443 110% 1,960,443 Total Other Revenue 847,561 891,522 - 891,522 877,904 98% 877,904 Revenue Total: 24,950,643 25,395,324 - 25,395,324 25,922,582 102% 25,922,582 Transfer In from Section 115 Trust 2,425,000 2,425,000 2,425,000 2,334,698 96% 2,334,698 Transfer In from General Reserve 843,790 843,790 843,790 843,790 0% 843,790 Revenue/Sources Total: $ 28,219,433 $ 28,664,114 $ - $ 28,664,114 $ 29,101,070 102% $29,101,070 Page 104 of 322 FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
6 Sales Tax
Sales tax is the City’s largest general revenue stream at 34% of total General Fund revenues.

This category includes the main General Fund, Measure S 2006, Measure S 2014, and Measure I 2024. Pinole voters approved the half-cent sales tax measure (Measure I) in the November 2024 municipal election. Measure I took effect on April 1, 2025 and has generated $612,233 during FY 2024/25. For FY 2024/25, sales tax revenue totaled $10,065,999, 99.1% of the budget.

City staff meet quarterly with the sales tax consultant, HdL, to review updates on the prior quarter’s sales tax performance. Highlights from the most recent update for the period January through March 2025 include:
• Overall sales tax receipts, excluding reporting anomalies, increased 1.4% compared to the same period in 2024.
• General consumer goods sales declined by 7%.
• Electronics and appliance sales decreased, while home furnishings retailers had growth.
• Pinole’s share of the Contra Costa County sales tax pool declined by 2. • Casual dining remained stable, while quick-service restaurants had a 3% increase. • The recent reopening of a convenience store/gas station contributed to higher sales tax receipts from food and fuel-service stations.
• Taxable sales across the Bay Area rose slightly by 0.5%.

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
7 FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Amended
Budget
Total 8,928,361 9,613,625 9,328,351 9,430,219 10,065,999 10,159,156 Q4 2,427,536 2,322,856 2,307,279 2,425,993 3,146,670
Q3 2,006,633 2,428,400 2,387,064 2,360,669 2,209,133
Q2 2,272,917 2,502,822 2,341,406 2,338,691 2,575,405
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
Sales Tax

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
8 Property Tax
Property tax is the City’s second largest revenue stream at 22% of total General Fund revenues. It is comprised of four segments – secured, unsecured, supplemental, and transfer tax. The largest segment is secured property tax. It is received in three installments in December (55%), April (40%), and June of each year (5%). Secured property tax revenue includes the basic 1% property tax. For FY 2024/25, revenue collected was $6,209,280, 101% of the amended budget.

Between March 1 and June 30, 2025, there were 47 single family residential sales in Pinole.

The average sale price was $706,610, while the median price was $710,000. This median price reflects an 8.18% decline compared to the previous quarter yet remains unchanged from same period in 2024.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 4,091,345 4,307,208 5,055,790 5,948,810 6,209,280 6,168,067 Q4 1,371,016 1,492,871 2,060,252 2,816,214 2,925,567
Q3 1,176,332 1,221,885 1,311,320 1,351,164 16,223
Q2 1,520,406 1,564,444 1,670,279 1,765,376 3,212,512
Q1 23,591 28,007 13,939 16,056 54,977
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Property Tax

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
9 Utility Users’ Tax
Utility Users’ Tax (UUT) of 8% is levied on telecommunication, electricity, gas, and mobile telephones. For FY 2024/25, UUT revenue collected was $2,657,156, 116% of the amended budget. The variance was primarily due to electricity and gas receipts exceeding projections.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 1,938,422 2,063,773 2,312,830 2,445,715 2,657,156 2,285,000 Q4 442,236 471,356 572,657 581,069 611,163
Q3 556,691 622,765 699,442 714,965 763,370
Q2 491,940 493,892 520,972 596,338 638,050
Q1 447,554 475,760 519,759 553,343 644,573
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Utility Users' Tax

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
10 Intergovernmental Tax
Intergovernmental Tax is comprised of the Motor Vehicle License Fee (VLF), which is the City’s share of motor vehicle license fees levied, collected, and apportioned by the State.

This category also includes the Homeowners Property Tax Relief, which is a reimbursement from the State to offset loss of property tax for the state-imposed homeowner exemption.

For FY 2024/25, revenue collected was $2,431,824, 101% of the amended budget.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 2,004,884 2,079,739 2,219,137 2,319,153 2,431,824 2,402,673 Q4 995,289 1,028,682 1,099,865 1,147,883 1,214,314
Q3 14,306 22,376 19,408 23,388 29,855
Q2 995,289 1,028,682 1,099,865 1,147,883 1,187,655
Q1 - - - - -
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Intergovernmental Tax

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
11 Franchise Tax
Franchise Tax is levied on gas (1%), electricity (2%), cable (5%), and refuse (10%). For FY 2024/25, revenue collected was $910,745, 107% of the budget. The variance was primarily due to electricity and refuse receipts exceeding projections.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 751,598 788,146 813,494 901,208 910,745 850,000
Q4 145,103 332,661 322,641 402,957 403,529
Q3 150,062 157,804 165,387 167,826 171,030
Q2 308,525 149,190 162,326 167,133 169,109
Q1 147,908 148,492 163,140 163,292 167,075
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Franchise Tax

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
12 Transient Occupancy Tax (TOT)
Transient Occupancy Tax (TOT), also known as the “hotel tax,” is levied at 10% on persons staying 30 days or less in a motel or lodging facility within City limits. For FY 2024/25, revenue collected was $322,889, 81% of the amended budget. The variance is due to an outstanding payment from a hotel. Staff is working to collect the outstanding balance.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Amended
Budget
Total 446,105 487,687 456,288 401,499 322,889 400,000
Q4 122,023 130,974 114,768 105,338 69,068
Q3 96,052 105,958 101,466 96,822 66,229
Q2 107,042 114,050 106,897 87,439 64,364
Q1 120,989 136,705 133,158 111,900 123,228
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Transient Occupancy Tax

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
13 Business License Tax
Business License Tax is assessed on all businesses doing business within City limits. For FY 2024/25, revenue collected was $486,344, 105% of the amended budget.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 349,733 441,779 438,329 464,672 486,344 464,599
Q4 9,878 38,852 42,421 34,119 28,693
Q3 201,190 223,061 287,509 263,646 293,428
Q2 127,710 135,421 86,522 145,533 141,476
Q1 10,956 44,445 21,876 21,374 22,747
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Business License Tax

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
14 Public Safety Charges
Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. For FY 2024/25, actual receipts were $1,960,443, 110% of the amended budget. The amount collected exceeded projections due to the receipt of the balance from the prior fiscal during the first quarter.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 1,316,878 1,447,934 1,568,849 1,803,884 1,960,443 1,774,307 Q4 337,192 353,105 368,748 415,192 457,762
Q3 326,562 353,105 368,748 415,192 457,184
Q2 326,562 353,105 368,748 415,192 457,486
Q1 326,562 388,620 462,606 558,308 588,009
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Public Safety Charges

FY 2024/25 Fourth Quarter Financial Report
General Fund Revenue
15 Other Revenue
Other revenue includes permits, fees, fines and forfeitures, rental income, proceeds from the sale of property, investment income, and grants. All revenues in this category totaled $877,904, 98% of the budget. Actual revenues were slightly below budget primarily due to lower than projected review and abatement fees. Interest income was also lower due to lower idle cash.

Transfers In
The transfer in comes from the Section 115 Trust to offset the increase in pension costs in the General Fund. For FY 2024/25, the actual amount of the transfer was $2,334,698.

Also, the City Council approved a one-time transfer of $843,790 to the General Fund from the General Reserve to balance the budget for FY 2024/25.

FY 2024/25 Fourth Quarter Financial Report
General Fund Expenditures
16 General Fund Expenditures
The City Council authorized General Fund expenditures of $37,215,683 for FY 2024/25.

During the mid-year budget review, the General Fund expenditures budget was revised to $37,227,311. Actual expenditures plus encumbrances for FY 2024/25 totaled $30,451,029, 80% of the amended budget. Year-end total expenditures are projected to be $31,494,987 including a proposed budget amendment of $1,043,958. This amendment increases transfers (operating subsidies) to the Recreation and PCTV Funds in order to balance the funds. The tables below summarize General Fund expenditure activity for the fiscal year.

The following are explanations of significant expenditure variances from budgeted amounts by department. Although certain departments exceeded their budgets, total expenditures were 80% of the amended budget.
• City Clerk expenditures were 102% of the amended budget primarily due to medical costs exceeding the projection.
• City Attorney expenditures were 115% of the amended budget primarily due to reimbursements from other funds for legal services being lower than the projection. • Finance expenditures were 105% of the amended budget primarily due to a revision in the methodology for allocating the CalPERS unfunded liability to individual positions.
• Human Resources expenditures were 104% of the amended budget primarily due to the primarily due to a revision in the methodology for allocating the CalPERS unfunded liability to individual positions.

Department FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
FY 2024/25
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
City Council $ 202,339 $ 241,089 $ - $ 241,089 $ 178,856 $ 178,856 74% $ 178,856 City Manager 683,857 683,431 - 683,431 633,487 633,487 93% 633,487 City Clerk 717,294 731,224 - 731,224 748,413 748,413 102% 748,413 City Treasurer 10,148 10,148 - 10,148 10,474 10,474 103% 10,474 City Attorney 297,031 297,031 - 297,031 340,238 340,238 115% 340,238 Finance Department 971,117 974,117 - 974,117 1,023,677 1,023,677 105% 1,023,677 Human Resources 888,867 925,991 - 925,991 961,453 961,453 104% 961,453 Non-Departmental 3,257,051 3,257,051 1,043,958 4,301,009 3,967,108 3,967,108 92% 5,011,066 Police Department 12,358,037 12,354,609 - 12,354,609 12,021,855 12,021,855 97% 12,021,855 Fire Department 6,433,461 6,433,461 - 6,433,461 6,363,486 6,363,486 99% 6,363,486 Public Works 10,368,528 10,258,988 - 10,258,988 2,802,853 3,215,431 31% 3,215,431 Community Development 585,788 600,338 - 600,338 555,375 577,564 96% 577,564 Community Services 442,165 459,833 - 459,833 408,987 408,987 89% 408,987 Expenditure Total: $ 37,215,683 $ 37,227,311 $ 1,043,958 $ 38,271,269 $ 30,016,262 $ 30,451,029 80% $ 31,494,987 Page 115 of 322 FY 2024/25 Fourth Quarter Financial Report
General Fund Expenditures
17 The following are explanations of significant expenditure variances from budgeted amounts by category.
• Salaries were 102% of the amended budget primarily due to one-time vacation and sick leave payouts to employees who separated from the City. • Benefits were 102% of the amended budget primarily due to retiree medical reimbursements exceeding the projection.
• Other operating (utilities) was 143% of the amended budget primarily due to electricity & power costs exceeding the projection.
• Materials and supplies were 132% of the amended budget primarily due to fuel and maintenance supplies exceeding the projections.
• Debt service was 101% of the amended budget due to the administration costs exceeding the projection.

The following section provides detailed explanations of FY 2024/25 financial activities for each expenditure category, as well as historical trend data.

Category FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustment
s
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
FY 2024/25
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Salaries & Wages $ 10,343,285 $ 10,331,587 $ 10,331,587 $ 10,502,238 $ 10,502,238 102% $10,502,238 Benefits 7,399,988 7,399,988 7,399,988 7,573,521 7,573,521 102% $ 7,573,521 Professional/Admin Services 9,482,105 9,697,070 9,697,070 8,827,367 9,208,185 95% $ 9,208,185 Other Operating 322,711 322,711 322,711 459,971 459,971 143% $ 459,971 Materials and Supplies 185,033 168,230 168,230 221,279 221,279 132% $ 221,279 Interdepartmental Charges (719,548) (690,318) (690,318) (317,241) (317,241) 46% $ (317,241) Asset/Capital Outlay 8,004,702 7,800,635 7,800,635 547,407 601,356 8% $ 601,356 Debt Service 636,107 636,107 636,107 640,421 640,421 101% $ 640,421 Transfers Out 1,561,300 1,561,300 1,043,958 2,605,258 1,561,300 1,561,300 60% $ 2,605,258 Expenditure Total: $ 37,215,683 $ 37,227,311 $ 1,043,958 $ 38,271,269 $ 30,016,262 $ 30,451,029 80% $31,494,987 Page 116 of 322 FY 2024/25 Fourth Quarter Financial Report
General Fund Expenditures
18 Salaries and Wages
The FY 2024/25 budget includes salaries and wages based on the City’s staffing level of 115 full-time equivalents (FTEs), and salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs). The budget includes a savings factor equal to 3% of total annual salary and benefits expenditures to account for savings resulting from position vacancies. For FY 2024/25, salaries and wages were $10,502,237, 102% of the amended budget. The variance was primarily due to onetime vacation and sick leave payouts to employees who separated from the City.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 9,687,549 10,550,396 11,006,433 10,113,758 10,502,237 10,331,587 Q4 2,912,795 3,282,972 2,534,186 2,609,792 2,832,962
Q3 2,242,815 2,405,510 3,025,957 2,772,505 2,863,902
Q2 2,577,121 2,814,371 2,822,048 2,405,708 2,341,722
Q1 1,954,817 2,047,542 2,624,243 2,325,753 2,463,651
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Salaries and Wages

FY 2024/25 Fourth Quarter Financial Report
General Fund Expenditures
19 Employee Benefits
The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is as of July 2023. The budget reflects the net cost to the City (the required total contribution minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15%.

Other benefits include employee medical/dental/vision care, workers’ compensation, and others. For FY 2024/25, benefits were $7,573,521, 102% of the amended budget. The variance is primarily due to retiree medical reimbursements exceeding projections.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Budget
Total 5,492,537 6,030,608 6,884,786 6,843,938 7,573,521 7,399,988 Q4 1,393,224 1,493,949 1,556,478 1,583,218 1,816,789
Q3 1,289,356 1,386,804 1,643,164 1,616,513 1,783,803
Q2 1,273,509 1,850,799 1,856,854 1,796,869 1,678,685
Q1 1,536,448 1,299,057 1,828,289 1,847,339 2,294,244
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Employee Benefits

FY 2024/25 Fourth Quarter Financial Report
General Fund Expenditures
20 Professional and Administrative Services
Professional and administrative services include consulting services, legal services, temporary services, network and software maintenance, and equipment and building maintenance. Contract services with other government agencies, such as the Contra Costa County Fire Protection District and County animal services and library services, are also included in professional services. For FY 2024/25, expenditures including encumbrances were $8,827,367, 95% of the amended budget.

Other Operating Expenses
Other operating expenses is primarily utilities. For FY 2024/25, expenditures were $459,971, 143% of the amended budget. The variance was primarily due to electricity & power costs exceeding projections.

Materials and Supplies
Materials and supplies include fuel, supplies, and maintenance materials. For FY 2024/25, expenditures were $221,279, 132% of the amended budget. The variance was primarily due to fuel and maintenance supply costs exceeding projections.

FY 2020/21
Actual
FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2024/25
Amended
Budget
Total 3,120,915 4,083,329 5,686,937 9,049,450 8,827,367 9,697,070 Q4 1,375,657 2,003,524 2,861,758 2,927,276 2,349,141
Q3 599,961 825,459 1,236,020 2,050,634 2,364,150
Q2 683,627 785,639 867,167 2,116,252 2,137,380
Q1 461,671 468,707 721,992 1,955,288 1,976,696
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
Professional/Administrative Services

FY 2024/25 Fourth Quarter Financial Report
General Fund Expenditures
21 Interdepartmental Charges
Interdepartmental charges include indirect costs for personnel costs allocated to other funds, information systems, legal charges, and general liability. For FY 2024/25, expenditures were -$317,241. Reimbursements from other funds were offset by general liability costs which exceeded projections.

Asset/Capital Outlay
Asset/capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture, as well as several major capital projects to be funded by the General Fund unassigned fund balance. For FY 2024/25, asset/capital outlay expenditures including encumbrances were $601,356, 8% of the amended budget.

Expenditures were low due to the timing of capital projects.

Each fiscal year, capital needs are assessed and prioritized through the CIP planning process. Capital improvement projects are detailed in a separate Five-Year Capital Improvement Plan (CIP): https://www.pinole.gov/wp-content/uploads/2024/08/FinalProposed-FY-2024-45-through-2028-29-CIP-6-18-24.pdf.

Debt Service
Debt service includes the payment of debt for the 2006 pension obligation bonds (POBs) that were issued to finance the City’s unfunded accrued actuarial liability with CalPERS.

Transfers Out
Transfers out include transfers from the General Funds to other funds to support Recreation programs, Pinole Community Television (PCTV), vehicle and equipment replacement, and road repair and maintenance funds. Transfers were $1,561,300, 100% of the amended budget. Since the Recreation and PCTV funds closed the fiscal year with expenditures exceeding revenues, additional operating subsidies are necessary to maintain their positive balance. Therefore, staff recommends increasing the transfers to the Recreation Fund by $769,669 and to the PCTV Fund by $274,289.

FY 2024/25 Fourth Quarter Financial Report
Non-General Funds
22 Non-General Funds
The following analysis provides explanations of the financial activity for select non-general funds.

Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. For FY 2024/25, revenues were $1,193,549, 114% of the amended budget. Expenditures including encumbrances were $612,078, 28% of the amended budget.

Actual expenditures were low due to the timing of budgeted capital projects.

Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax based on a share of statewide taxable sales. These funds are used for public safety personnel costs and safety equipment purchases. For FY 2024/25, revenues were $243,262, 97% of the amended budget. Sales tax receipts were slightly lower than projected. Expenditures were $466,627, 85% of the amended budget.

Supplemental Law Enforcement Services Fund (Fund 206)
The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program, through which the City receives $100,000 annually. In addition to the $100,000 Gas Tax Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Revenues $ 1,046,400 $ 1,046,400 $ 1,046,400 $ 1,193,549 114% $ 1,193,549 Expenditures 2,203,189 2,203,189 - 2,203,189 612,078 28% 612,078 Net surplus/deficit (1,156,789) (1,156,789) - (1,156,789) $ 581,472 581,472 Beginning Fund Balance 1,589,060 1,589,060 1,589,060 1,589,060 Ending Fund Balance $ 432,271 $ 432,271 $ 432,271 $ 2,170,532 Public Safety Augmentation Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 249,855 $ 249,855 $ 249,855 $ 243,262 97% $ 243,262 Expenditures 546,413 546,413 546,413 466,627 85% 466,627 Net surplus/deficit (296,558) (296,558) - (296,558) $ (223,365) (223,365) Beginning Fund Balance 359,962 359,962 359,962 359,962
Ending Fund Balance $ 63,404 $ 63,404 $ 63,404 $ 136,597 Page 121 of 322 FY 2024/25 Fourth Quarter Financial Report
Non-General Funds
23 annual payment, the City receives a Growth Allocation payment. The funds are used for officer personnel costs and safety equipment purchases. For FY 2024/25, revenues were $209,567, 120% of the amended budget. Expenditures were $253,148, 86% of the amended budget.

NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills and provided to the City for stormwater programs pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU). Revenues are received in December, April, and June through property tax assessments. For the FY 2024/25, revenues were $232,480, 92% of the amended budget. Expenditures were $442,587, 117% of the amended budget. The overage was attributable to one-time costs for the storm drain master plan and project management support.

Recreation Fund (Fund 209)
The Recreation Department Fund accounts for funds received from fees for participation in recreational programs. While the recreation programs of the Community Services Department have operated on a limited basis in some areas, program participation and facility rentals are starting to increase. For FY 2024/25, program revenues were $853,636, 125% of the amended budget. Community Services received a $167,050 contribution from the West Contra Costa Youth Soccer League to renovate the soccer field and a $10,000 contribution to go toward youth programs. These amounts are reflected in the amended budget and actuals. Expenditures were $2,361,001, 90% of the amended budget.

Expenditures exceeded revenues by $769,669; therefore, staff recommends increasing the General Fund subsidy by this amount to balance the fund.

Supplemental Law Enforcement
Services Fund
FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 175,000 $ 175,000 $ 175,000 $ 209,567 120% $ 209,567 Expenditures 294,962 294,962 - 294,962 253,148 86% 253,148 Net surplus/deficit (119,962) (119,962) - (119,962) $ (43,581) (43,581) Beginning Fund Balance 303,559 303,559 303,559 303,559
Ending Fund Balance $ 183,597 $ 183,597 $ 183,597 $ 259,977 NPDES Storm Water Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 253,272 $ 253,272 $ 253,272 $ 232,480 92% 232,480 Expenditures 379,829 379,829 379,829 442,587 117% 442,587 Net surplus/deficit (126,557) (126,557) - (126,557) $ (210,107) (210,107) Beginning Fund Balance (123,627) (123,627) (123,627) (123,627) Ending Fund Balance $ (250,184) $ (250,184) $ (250,184) $ (333,734) Page 122 of 322 FY 2024/25 Fourth Quarter Financial Report
Non-General Funds
24 Building and Planning Fund (Fund 212)
The Building & Planning Fund accounts for funds received from fees and permits for building and planning services. Fees are collected to recover the cost primarily related to inspections and plan checks performed. For FY 2024/25, revenues were $1,691,159, 122% of the amended budget. The excess revenue is mainly attributable to a $350,000 Energy Resources Conservation grant. Expenditures were $2,048,426, 96% of the amended budget.

Refuse Management Fund (Fund 213)
The Refuse Management Fund accounts for resources received from the City’s franchise waste hauler, Republic Services, from a monthly fee imposed under AB 939 on all residential customers in Pinole. These revenues are restricted to programs and activities that promote recycling of solid waste and source reduction. For FY 2024/25, revenues were $67,061, 102% of the amended budget. Expenditures were $131,958, 71% of the budget.

Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services from a monthly fee it assesses on customer rates for solid waste services. These funds are set aside for future solid waste capital projects and for a rate stabilization fund. For FY 2024/25, revenues were $632,187, 172% of the amended budget. The excess revenues resulted from higher than projected receipts and interest earnings due to the high cash balance. Expenditures were $241,109, 139% of the amended budget. The overage was due to professional and legal Recreation Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues
Program Revenue $ 504,356 $ 681,406 $ - $ 681,406 $ 853,836 125% $ 853,836 Transfers In 751,300 751,300 769,669 1,520,969 751,300 100% 1,520,969 Total Revenues 1,255,656 1,432,706 769,669 2,202,375 1,605,136 112% 2,374,805 Expenditures 2,380,256 2,611,306 - 2,611,306 2,361,001 90% 2,361,001 Net surplus/deficit (1,124,600) (1,178,600) 769,669 (408,931) $ (755,866) 13,803 Beginning Fund Balance (13,804) (13,804) (13,804) (13,804) Ending Fund Balance $ (1,138,404) $ (1,192,404) $ (422,735) $ (0) Building and Planning Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,415,526 $ 1,381,026 $ - $ 1,381,026 $ 1,691,159 122% $ 1,691,159 Transfers In 67,000 67,000 - 67,000 - 0% -
Total Revenues $ 1,482,526 $ 1,448,026 $ - $ 1,448,026 $ 1,691,159 117% 1,691,159 Expenditures 2,039,558 2,143,158 - 2,143,158 2,048,426 96% 2,048,426 Net surplus/deficit (557,032) (695,132) - (695,132) $ (357,268) (357,268) Beginning Fund Balance (2,226,679) (2,226,679) (2,226,679) (2,226,679) Ending Fund Balance $ (2,783,711) $ (2,921,811) $ (2,921,811) $ (2,583,947) Refuse Management Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 66,060 $ 66,060 $ 66,060 $ 67,061 102% $ 67,061 Expenditures 187,102 187,102 187,102 131,958 71% 131,958 Net surplus/deficit (121,042) (121,042) - (121,042) $ (64,896) (64,896) Beginning Fund Balance 31,420 31,420 31,420 31,420
Ending Fund Balance $ (89,622) $ (89,622) $ (89,622) $ (33,476) Page 123 of 322 FY 2024/25 Fourth Quarter Financial Report
Non-General Funds
25 services related to the franchise fee study and agreement, for which the City was reimbursed.

Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. Additionally, the fund accounts for funds received from State grants, including the Transportation Land-Use Connections (TLC) grant, One Bay Area Grant (OBAG), and Highway Safety Improvement Program (HSIP) grant. For FY 2024/25, revenues were $665,580, 58% of the amended budget. Revenue was lower because grant expenditures are reimbursed after they have been incurred. Expenditures were $357,288, 21% of the amended budget. Actual expenditures were low due to the timing of budgeted capital projects.

Development Growth Impact Fund (Fund 276)
The Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal, community, wastewater, roadways, and drainage. For FY 2024/25, revenue from interest earned on the cash balance was $178,624. No development impact fee revenue was received because fees are collected after occupancy of new developments. Expenditures were $342,037, 21% of the amended budget. Actual expenditures were low due to the timing of budgeted capital projects.

Solid Waste Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 368,000 $ 368,000 $ 368,000 $ 632,187 172% $ 632,187 Expenditures 173,666 173,666 173,666 241,109 139% 241,109 Net surplus/deficit 194,334 194,334 - 194,334 $ 391,078 391,078 Beginning Fund Balance 2,915,815 2,915,815 2,915,815 2,915,815 Ending Fund Balance $ 3,110,149 $ 3,110,149 $ 3,110,149 $ 3,306,893 Measure J Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,152,257 $ 1,152,257 $ 1,152,257 $ 665,580 58% $ 665,580 Expenditures 1,705,126 1,705,126 1,705,126 357,288 21% 357,288 Net surplus/deficit (552,869) (552,869) - (552,869) $ 308,292 308,292 Beginning Fund Balance 2,357,194 2,357,194 2,357,194 2,357,194 Ending Fund Balance $ 1,804,325 $ 1,804,325 $ 1,804,325 $ 2,665,486 Page 124 of 322 FY 2024/25 Fourth Quarter Financial Report
Non-General Funds
26 Housing Assets for Resale Fund (Fund 285)
The Housing Assets for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, use of Housing Set Aside funds, and the provision of affordable housing within the community. For FY 2024/25, revenue from interest was $176,892. Expenditures were $193,576, 60% of the budget.

Lighting and Landscape District Fund (Fund 310)
The Lighting and Landscape District Fund accounts for assessments to property owners to maintain median lighting and landscaping within the Pinole Valley Road North and South areas. Revenue is received in December, April, and June with property tax payments. For FY 2024/25, revenue was $59,561, 93% of the amended budget. Expenditures were $36,785, 43% of the amended budget.

Capital Project Funds
City Street Improvement Fund (Fund 325)
The City Street Improvements Fund accounts for an annual $250,000 transfer from Measure S 2014 for street improvement projects. Additionally, it accounts for funds received from various grants, including the Highway Bridge Program (HBP) grant, Strategic Management Planning Program (STMP) grant, and Transportation Development Act (TDA) grant. For FY 2024/25, revenues were $440,549 (including the General Fund transfer), 21% of the amended budget. Receipts were lower than projected because grant revenue is received on a reimbursement basis, after expenditures have been incurred. Expenditures were $519,088, 14% of the amended budget. Actual expenditures are low due to the timing of budgeted capital projects.

Development Growth Impact Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,039,594 $ - $ - $ - $ 178,624 0% $ 178,624 Expenditures 1,623,000 1,623,000 1,623,000 342,037 21% 342,037 Net surplus/deficit (583,406) (1,623,000) - (1,623,000) $ (163,413) (163,413) Beginning Fund Balance 3,503,560 3,503,560 3,503,560 3,503,560 Ending Fund Balance $ 2,920,155 $ 1,880,560 $ 1,880,560 $ 3,340,147 Housing Assets for Resale Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 55,000 $ 55,000 $ 55,000 $ 176,892 322% $ 176,892 Expenditures 323,243 323,243 323,243 193,576 60% 193,576 Net surplus/deficit (268,243) (268,243) - (268,243) $ (16,683) (16,683) Beginning Fund Balance 8,267,770 8,267,770 8,267,770 8,267,770 Ending Fund Balance $ 7,999,527 $ 7,999,527 $ 7,999,527 $ 8,251,087 Landscape and Lighting District
Fund
FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 63,911 $ 63,911 $ 63,911 $ 59,561 93% $ 59,561 Expenditures 85,175 85,175 85,175 36,785 43% 36,785
Net surplus/deficit (21,264) (21,264) - (21,264) $ 22,776 22,776 Beginning Fund Balance 76,278 76,278 76,278 76,278
Ending Fund Balance $ 55,014 $ 55,014 $ 55,014 $ 99,053 Page 125 of 322 FY 2024/25 Fourth Quarter Financial Report
Non-General Funds
27 Arterial Streets Rehabilitation Fund (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for an annual $250,000 transfer from Measure S 2014 for street rehabilitation projects. For FY 2024/25, revenue was $250,000 which was the transfer in from the General Fund. There were no expenditures due to the timing of budgeted capital projects.

Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Revenue from charges for services are received with the property tax assessments in December, April, and June. For FY 2024/25, revenues were $9,809,303, 95% of the amended budget. Expenditures were $10,332,763, 27% of the amended budget. Actual expenditures are low due to the timing of budgeted capital projects.

Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees, video production and broadcast charges, and Public, Educational, and Governmental (PEG) access fees. PEG access fees are designated for equipment purchases. Transfers from the General Fund also help support the operating costs. For FY 2024/25, operating revenues (excluding the General Fund subsidy) were $174,175, 84% of the amended budget.

Expenditures were $610,584, 82% of the amended budget. Expenditures exceeded revenues City Street Improvement Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 2,064,683 $ 2,064,683 $ 2,064,683 $ 440,549 21% $ 440,549 Expenditures 3,687,304 3,687,304 3,687,304 519,088 14% 519,088 Net surplus/deficit (1,622,621) (1,622,621) - (1,622,621) $ (78,540) (78,540) Beginning Fund Balance 2,051,278 2,051,278 2,051,278 2,051,278 Ending Fund Balance $ 428,657 $ 428,657 $ 428,657 $ 1,972,739 Arterial Streets Rehabilitation Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 250,000 $ 250,000 $ 250,000 $ 250,000 100% $ 250,000 Expenditures 895,000 895,000 895,000 - 0% 618
Net surplus/deficit (645,000) (645,000) (645,000) $ 250,000 249,382 Beginning Fund Balance 1,003,071 1,003,071 1,003,071 1,003,071 Ending Fund Balance $ 358,071 $ 358,071 $ 358,071 $ 1,252,453 Sewer Enterprise Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 10,364,403 $ 10,364,403 $ 10,364,403 $ 9,809,303 95% $ 9,809,303 Expenditures 37,771,365 37,771,365 - 37,771,365 10,332,763 27% 10,332,763 Net surplus/deficit (27,406,962) (27,406,962) - (27,406,962) $ (523,459) (523,459) Beginning Fund Balance 21,657,361 21,657,361 21,657,361 21,657,361 Ending Fund Balance $ (5,749,601) $ (5,749,601) $ (5,749,601) $ 21,133,902 Page 126 of 322 FY 2024/25 Fourth Quarter Financial Report
Non-General Funds
28 by $274,289; therefore, staff recommends increasing the General Fund subsidy by this amount to balance the fund.

Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a costreimbursement basis.

Cable Access TV Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 368,533 $ 368,533 $ 274,289 $ 642,822 $ 334,175 91% $ 608,464 Expenditures 829,463 748,883 - 748,883 610,584 82% 610,584 Net surplus/deficit (460,930) (380,350) 274,289 (106,061) $ (276,409) (2,120) Beginning Fund Balance 2,120 2,120 2,120 2,120
Ending Fund Balance $ (458,809) $ (378,229) $ (103,940) $ (0) Information Technology Fund FY 2024/25
Original
Budget
FY 2024/25
Revised
Budget
Proposed
Adjustments
FY 2024/25
Amended
Budget
FY 2024/25
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Expenditures 1,572,339 1,596,569 - 1,596,569 1,509,964 95% 1,509,964 Indirect Cost Allocations (1,572,533) (1,596,763) - (1,596,763) (1,384,784) 87% (1,384,784) Net surplus/deficit (194) (194) - (194) 125,180 125,180 Beginning Fund Balance (3,129) (3,129) (3,129) (3,129)
Ending Fund Balance $ (3,323) $ (3,323) $ (3,323) $ 122,051 Page 127 of 322 FY 2024/25 Second Quarter Financial Report
Financial Summary by Fund
29 Financial Summary by Fund
The Fourth Quarter Financial Summary by Fund (Attachment B) summarizes all City funds’ revenues, expenditures, and estimated beginning and ending fund balances. It includes preliminary year-end financial results, which are subject to adjustments during the year-end financial audit.

Projected
Year-End
6,168,067 6,168,067 6,168,067 6,209,280 6,209,280 41,213 101% 6,209,280 4,536,436 4,459,156 4,459,156 4,483,714 4,483,714 24,558 101% 4,483,714 2,581,000 2,550,000 2,550,000 2,488,123 2,488,123 (61,877) 98% 2,488,123 2,581,000 2,550,000 2,550,000 2,481,928 2,481,928 (68,072) 97% 2,481,928 - 600,000 600,000 612,233 612,233 12,233 102% 612,233
2,285,000 2,285,000 2,285,000 2,657,156 2,657,156 372,156 116% 2,657,156 850,000 850,000 850,000 910,745 910,745 60,745 107% 910,745 924,599 864,599 864,599 809,233 809,233 (55,366) 94% 809,233 460,000 400,000 400,000 322,889 322,889 (77,111) 81% 322,889 464,599 464,599 464,599 486,344 486,344 21,745 105% 486,344 2,402,673 2,402,673 2,402,673 2,431,824 2,431,824 29,151 101% 2,431,824 - 33,461 33,461 37,653 37,653 4,192 113% 37,653
95,882 95,882 95,882 111,260 111,260 15,378 116% 111,260 47,025 47,025 47,025 47,913 47,913 888 102% 47,913
251,700 251,700 251,700 322,024 322,024 70,324 128% 322,024 25,500 25,500 25,500 847 847 (24,653) 3% 847
65,854 65,854 65,854 118,865 118,865 53,011 180% 118,865 47,000 47,000 47,000 23,891 23,891 (23,109) 51% 23,891
15,550 26,050 26,050 34,535 34,535 8,485 133% 34,535
1,774,307 1,774,307 1,774,307 1,960,443 1,960,443 186,136 110% 1,960,443 200,000 200,000 200,000 (8,620) (8,620) (208,620) -4% (8,620) 81,450 81,450 81,450 93,218 93,218 11,768 114% 93,218
11,500 11,500 11,500 74,044 74,044 62,544 644% 74,044
5,100 5,100 5,100 20,945 20,945 15,845 411% 20,945
1,000 1,000 1,000 1,327 1,327 327 133% 1,327
24,950,643 25,395,324 - 25,395,324 25,922,582 - 25,922,582 527,258 102% 25,922,582 2,425,000 2,425,000 - 2,425,000 2,334,698 2,334,698 (90,302) 96% 2,334,698 843,790 843,790 - 843,790 843,790 843,790 - 0% 843,790
28,219,433 28,664,114 - 28,664,114 29,101,070 - 29,101,070 436,956 102% 29,101,070 202,339 241,089 241,089 178,856 178,856 62,233 74% 178,856 683,857 683,431 683,431 633,487 633,487 49,944 93% 633,487 717,294 731,224 731,224 748,413 748,413 (17,189) 102% 748,413 10,148 10,148 10,148 10,474 10,474 (326) 103% 10,474
297,031 297,031 297,031 340,238 340,238 (43,207) 115% 340,238 581,131 581,131 581,131 554,815 554,815 26,316 95% 554,815 (284,100) (284,100) (284,100) (214,577) (214,577) (69,523) 76% (214,577) 966,217 969,217 969,217 1,022,357 1,022,357 (53,140) 105% 1,022,357 888,867 925,991 925,991 961,453 961,453 (35,462) 104% 961,453 1,059,644 1,059,644 1,059,644 1,765,387 1,765,387 (705,743) 167% 1,765,387 4,825,397 4,917,775 - 4,917,775 5,660,664 - 5,660,664 (742,890) 115% 5,660,664 6,952,098 6,929,440 6,929,440 6,922,768 6,922,768 6,672 100% 6,922,768 1,582,951 1,582,951 1,582,951 1,393,873 1,393,873 189,079 88% 1,393,873 2,548,869 2,568,099 2,568,099 2,627,590 2,627,590 (59,491) 102% 2,627,590 3,582,500 3,582,500 3,582,500 3,605,366 3,605,366 (22,866) 101% 3,605,366 14,666,418 14,662,990 - 14,662,990 14,549,597 - 14,549,597 113,393 99% 14,549,597 622,287 362,747 362,747 454,352 454,352 (91,605) 125% 454,352 486,573 492,101 492,101 367,974 2,888 370,862 121,239 75% 370,862 929,920 924,392 924,392 821,237 38,119 859,356 65,037 93% 859,356 356,460 356,460 356,460 457,277 457,277 (100,817) 128% 457,277 2,395,240 2,135,700 - 2,135,700 2,100,840 41,006 2,141,846 (6,146) 100% 2,141,846 17,148 17,148 17,148 10,915 10,915 6,233 64% 10,915
399,687 372,187 372,187 414,780 414,780 (42,593) 111% 414,780 148,953 123,953 123,953 86,394 22,189 108,583 15,370 88% 108,583 565,788 513,288 - 513,288 512,090 22,189 534,279 (20,991) 104% 534,279 3,500 3,500 3,500 2,481 2,481 1,019 71% 2,481
202,430 202,430 202,430 198,455 198,455 3,975 98% 198,455 220,935 220,935 220,935 199,216 199,216 21,719 90% 199,216 426,865 426,865 - 426,865 400,152 - 400,152 26,713 94% 400,152 636,107 636,107 636,107 640,421 640,421 (4,314) 101% 640,421 777,800 777,800 777,800 777,800 777,800 - 100% 777,800
24,293,615 24,070,525 - 24,070,525 24,641,564 63,195 24,704,760 634,235 103% 24,704,760 Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
General Fund (including Measure S 2006, Measure S
2014, and Measure I 2024)
Revenue
311- Property Taxes
312- Sales and Use Taxes
312- Sales and Use Taxes-Meas S 2006
312- Sales and Use Taxes-Meas S 2014
312- Sales and Use Taxes-Meas I 2024
313- Utility Users Tax (UUT)
314- Franchise Taxes
315- Other Taxes
Other Tax/Transient Occupancy Tax (TOT)
Other Tax/Business License
321- Intergovernmental Taxes
322-Federal Grants
323- State Grants
324- Other Grants
332- Permits
341- Review Fees
342- Other Fees
343- Abatement Fees
351- Fines and Forfeiture
361- Public Safety Charges
370- Interest and Investment Income
381- Rental Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
Revenue Total:
399- Pension Trust 115 Transfer
399-General Reserve Transfer
Sources Total:

Fund: 100- General Fund
Expenditures
Division: 110- City Council Total:

Division: 111- City Manager Total:

Division: 112- City Clerk Total:

Division: 113- City Treasurer Total:

Division: 114- City Attorney Total:

City Attorney Services
City Attorney Indirect Cost Allocations
Division: 115- Finance Department Total:

Division: 116- Human Resources Total:

Division: 117- General Government Total:

Total Administrative:

Division: 221- Police Operations Total:

Division: 222- Police Support Services Total:

Division: 223- Dispatch WBCC Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 461- Planning Total:

Division: 465- Code Enforcement Total:

Division: 466- Economic Development Total:

Community Development Total:

Division: 551- Recreation Administration Total:

Division: 560- Library Services Total:

Division: 561 Animal Control Services Total:

Community Services Total:

Debt Service:

Operating Transfer Out:

Expenditure Total:

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
2,450 2,450 2,450 60 60 2,390 2% 60
1,147,981 1,147,981 1,147,981 962,008 962,008 185,973 84% 962,008 1,478,192 1,478,192 1,478,192 1,430,079 1,430,079 48,113 97% 1,430,079 1,750,000 1,750,000 1,750,000 - - 1,750,000 0% -
1,530,000 1,530,000 1,530,000 - - 1,530,000 0% -
5,908,623 5,908,623 - 5,908,623 2,392,147 - 2,392,147 3,516,476 40% 2,392,147 - - - - - - 0% -
2,450 2,450 2,450 1,260 1,260 1,190 51% 1,260
- - - - - - 0% -
2,450 2,450 - 2,450 1,260 - 1,260 1,190 51% 1,260
- - - - - - 0% -
126,138 126,138 126,138 115,617 115,617 10,521 92% 115,617 1,372,769 1,372,769 1,372,769 1,328,041 1,328,041 44,728 97% 1,328,041 1,498,907 1,498,907 - 1,498,907 1,443,658 - 1,443,658 55,249 96% 1,443,658 229,895 379,895 379,895 108,373 161,261 269,635 110,260 71% 269,635 854,730 854,730 854,730 128,774 53,949 182,723 672,007 21% 182,723 1,898,663 1,898,663 1,898,663 304,067 128,413 432,480 1,466,183 23% 432,480 1,450,000 1,450,000 1,450,000 133,150 27,949 161,098 1,288,902 11% 161,098 260,000 260,000 260,000 27,649 27,649 232,351 11% 27,649 4,693,288 4,843,288 - 4,843,288 702,013 371,571 1,073,585 3,769,703 22% 1,073,585 20,000 87,050 87,050 43,286 43,286 43,764 50% 43,286
20,000 87,050 - 87,050 43,286 - 43,286 43,764 50% 43,286 - 8,834 8,834 8,834 8,834 - 100% 8,834
15,300 24,134 24,134 - - 24,134 0% -
- - - - - - 0% -
15,300 32,968 - 32,968 8,834 - 8,834 24,134 27% 8,834
6,229,945 6,464,663 - 6,464,663 2,199,051 371,571 2,570,622 3,894,041 40% 2,570,622 783,500 783,500 1,043,958 1,827,458 783,500 783,500 1,043,958 43% 1,827,458 7,013,445 7,248,163 1,043,958 8,292,121 2,982,551 371,571 3,354,122 4,937,999 40% 4,398,080 37,215,683 37,227,311 1,043,958 38,271,269 30,016,262 434,766 30,451,029 7,820,241 80% 31,494,987 (8,996,250) (8,563,197) (1,043,958) (9,607,155) (915,192) (434,766) (1,349,958) (8,257,197) 14% (2,393,916) Fund Balance July 1, 2024 7,978,729 7,978,729 7,978,729 7,978,729 7,978,729 Estimated Fund Balance June 30, 2025 (1,017,521) (584,468) (1,628,426) 7,063,537 5,584,813 309,000 309,000 309,000 485,089 485,089 176,089 157% 485,089 309,000 309,000 - 309,000 485,089 - 485,089 176,089 157% 485,089 843,790 843,790 843,790 843,790 843,790 - 0% 843,790
(534,790) (534,790) - (534,790) (358,701) (358,701) 176,089 67% (358,701) Fund Balance July 1, 2024 10,266,058 10,266,058 10,266,058 10,266,058 10,266,058 Estimated Fund Balance June 30, 2025 9,731,268 9,731,268 9,731,268 9,907,357 9,907,357 - - - - - - 0% -
- - - - - - - - 0% -
150,000 150,000 150,000 150,000 150,000 - 100% 150,000
150,000 150,000 - 150,000 150,000 - 150,000 - 100% 150,000 - - - 7,234 7,234 (7,234) 0% 7,234
120,000 141,275 141,275 150,632 150,632 (9,357) 107% 150,632 80,000 80,000 80,000 69,950 69,950 10,050 87% 69,950
5,000 5,000 5,000 - - 5,000 0% -
- 47,744 47,744 47,744 47,744 1 100% 47,744
- 23,872 23,872 23,872 23,872 0 100% 23,872
205,000 297,891 - 297,891 299,432 - 299,432 (1,541) 101% 299,432 (55,000) (147,891) (147,891) (149,432) - (149,432) (1,541) 101% (149,432) Fund Balance July 1, 2024 378,780 378,780 378,780 378,780 378,780 Estimated Fund Balance June 30, 2025 323,780 230,889 230,889 229,348 229,348 Fund: 105 - Measure S -2006
Expenditures
Division: 115- Finance Department Total:

Division: 221- Police Operations Total:

Division: 231- Fire Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Expenditures Total:

Fund: 106 - Measure S-2014
Expenditures
Division: 110- City Council Total:

Division: 115- Finance Department Total:

Division: 118- Information Systems Total:

Total Administrative:

Division: 221- Police Operations Total:

Division: 222- Police Support Services Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Admin/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 466- Economic Development Total:

Community Development Total:

Division: 551- Recreation Admin Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Community Services Total:

Sub-Total:

Operating Transfer Out:

Expenditure Total:

General Fund and Measure S Expenditure Total:

General Fund and Measure S Net Results:

Fund: 150 - General Reserve
370- Interest and Investment Income
Revenue Total:
499- Transfer Out Total:

General Reserve Net Results:

Fund: 160 - Equipment Reserve
392- Sale of Property
Revenue Total:
399- Transfers In Total:

Sources Total:

Expenditures
Division: 341- Admin and Engineering Total:

Division: 342- Road Maintenance Total:

Division: 345- Park Maintenance Total:

Division: 461- Planning Total:

Division: 462- Building Total:

Division: 551- Recreation Admin Total:

Expenditures Total:

Equipment Reserve Net Results:

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
1,033,764 1,033,764 1,033,764 1,050,778 1,050,778 17,014 102% 1,050,778 5,000 5,000 5,000 93,339 93,339 88,339 1867% 93,339
7,636 7,636 7,636 49,432 49,432 41,796 647% 49,432
1,046,400 1,046,400 - 1,046,400 1,193,549 - 1,193,549 (147,149) 114% 1,193,549 - - - - - - 0% -
2,203,189 2,203,189 2,203,189 607,039 5,039 612,078 1,591,111 28% 612,078 2,203,189 2,203,189 - 2,203,189 607,039 5,039 612,078 1,591,111 28% 612,078 (1,156,789) (1,156,789) (1,156,789) 586,511 (5,039) 581,472 1,738,261 -50% 581,472 Fund Balance July 1, 2024 1,589,060 1,589,060 1,589,060 1,589,060 1,589,060 Estimated Fund Balance June 30, 2025 432,271 432,271 432,271 2,175,570 2,170,532 3,175 3,175 3,175 - - (3,175) 0% -
36,816 36,816 36,816 - - (36,816) 0% -
- - - - - - 0% -
39,991 39,991 - 39,991 - - - 39,991 0% -
26,000 26,000 26,000 17,228 17,228 8,772 66% 17,228
26,000 26,000 - 26,000 17,228 - 17,228 8,772 66% 17,228 13,991 13,991 13,991 (17,228) (17,228) (31,220) -123% (17,228) Fund Balance July 1, 2024 133,438 133,438 133,438 133,438 133,438 Estimated Fund Balance June 30, 2025 147,429 147,429 147,429 116,210 116,210 239,855 239,855 239,855 233,909 233,909 (5,946) 98% 233,909 10,000 10,000 10,000 9,352 9,352 (648) 94% 9,352
249,855 249,855 - 249,855 243,262 - 243,262 (6,593) 97% 243,262 546,413 546,413 546,413 466,627 466,627 79,786 85% 466,627 546,413 546,413 - 546,413 466,627 - 466,627 79,786 85% 466,627 (296,558) (296,558) (296,558) (223,365) (223,365) 73,193 75% (223,365) Fund Balance July 1, 2024 359,962 359,962 359,962 359,962 359,962 Estimated Fund Balance June 30, 2025 63,404 63,404 63,404 136,597 136,597 45,000 45,000 45,000 19,078 19,078 (25,922) 42% 19,078
1,500 1,500 1,500 15,098 15,098 13,598 1007% 15,098
- - - - - - 0% -
46,500 46,500 - 46,500 34,176 - 34,176 (12,324) 73% 34,176 21,845 21,845 21,845 15,566 15,566 6,279 71% 15,566
35,000 35,000 35,000 775 775 34,225 2% 775
56,845 56,845 - 56,845 16,341 - 16,341 40,504 29% 16,341 (10,345) (10,345) (10,345) 17,835 17,835 28,180 -172% 17,835 Fund Balance July 1, 2024 290,591 290,591 290,591 290,591 290,591 Estimated Fund Balance June 30, 2025 280,246 280,246 280,246 308,427 308,427 165,000 165,000 165,000 194,663 194,663 29,663 118% 194,663 10,000 10,000 10,000 14,904 14,904 4,904 149% 14,904
175,000 175,000 - 175,000 209,567 - 209,567 34,567 120% 209,567 294,962 294,962 294,962 253,148 253,148 41,814 86% 253,148 294,962 294,962 - 294,962 253,148 - 253,148 41,814 86% 253,148 (119,962) (119,962) (119,962) (43,581) - (43,581) 76,381 36% (43,581) Fund Balance July 1, 2024 303,559 303,559 303,559 303,559 303,559 Estimated Fund Balance June 30, 2025 183,597 183,597 183,597 259,977 259,977 Fund: 200 - Gas Tax Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 341- Admin and Engineering Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Gas Tax Fund Net Results:

Fund: 201 - Restricted Real Estate Maintenance Fund
342- Other Fees
381- Rental Income
384- Other Revenue
Revenue Total:

Expenditures
Division: 343- Facility Maintenance Total:

Expenditures Total:

Restricted Real Estate Maint Fund Net Results:

Fund: 203 - Public Safety Augmentation Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 221- Police Operations Total:

Expenditures Total:

Public Safety Augmentation Fund Net Results:

Fund: 205 - Traffic Safety Fund
351- Fines and Forfeitures
370- Interest and Investment Income
384- Other Revenue
Revenue Total:

Expenditures
Division: 227- Police Grants Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Traffic Safety Fund Net Results:

Fund: 206 - Supplemental Law Enforcement Svc Fund
323- State Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 227- Police Grants Total:

Expenditures Total:

Sup Law Enforce Svc Fund Net Results:

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
253,272 253,272 253,272 232,332 232,332 (20,940) 92% 232,332 - - - - - - 0% -
- - - 147 147 147 0% 147
- - - - - - 0% -
253,272 253,272 - 253,272 232,480 - 232,480 (20,792) 92% 232,480 7,974 7,974 7,974 7,192 7,192 782 90% 7,192
371,855 371,855 371,855 435,395 435,395 (63,540) 117% 435,395 379,829 379,829 - 379,829 442,587 - 442,587 (62,758) 117% 442,587 (126,557) (126,557) (126,557) (210,107) (210,107) (83,550) 166% (210,107) Fund Balance July 1, 2024 (123,627) (123,627) (123,627) (123,627) (123,627) Estimated Fund Balance June 30, 2025 (250,184) (250,184) (250,184) (333,734) (333,734) 109,246 276,296 276,296 262,927 262,927 (13,368) 95% 262,927 196,300 196,300 196,300 220,465 220,465 24,165 112% 220,465 112,010 112,010 112,010 153,745 153,745 41,735 137% 153,745 7,800 17,800 17,800 102,606 102,606 84,806 576% 102,606 - - - - - - . -
79,000 79,000 79,000 107,392 107,392 28,392 136% 107,392 - - - 6,701 6,701 6,701 0% 6,701
- - - - - - 0% -
504,356 681,406 - 681,406 853,836 - 853,836 172,430 125% 853,836 751,300 751,300 769,669 1,520,969 751,300 751,300 (769,669) 49% 1,520,969 1,255,656 1,432,706 769,669 2,202,375 1,605,136 - 1,605,136 (597,239) 73% 2,374,805 -
7,500 7,500 7,500 8,049 8,049 (549) 107% 8,049
887,733 1,068,283 1,068,283 1,075,262 1,075,262 (6,979) 101% 1,075,262 663,944 677,444 677,444 534,625 534,625 142,819 79% 534,625 257,431 270,931 270,931 246,545 246,545 24,386 91% 246,545 358,107 381,607 381,607 304,293 304,293 77,315 80% 304,293 205,540 205,540 205,540 192,228 192,228 13,312 94% 192,228 2,380,256 2,611,306 - 2,611,306 2,361,001 - 2,361,001 250,304 90% 2,361,001 (1,124,600) (1,178,600) 769,669 (408,931) (755,866) - (755,866) (346,935) 185% 13,803 Fund Balance July 1, 2024 (13,804) (13,804) (13,804) (13,804) (13,804) Estimated Fund Balance June 30, 2025 (1,138,404) (1,192,404) (422,735) (769,669) (0) - - - 350,000 350,000 350,000 0% 350,000
40,000 40,000 40,000 41,360 41,360 1,360 103% 41,360
332- Permits 476,916 476,916 476,916 488,478 488,478 11,562 102% 488,478 341- Review Fees 403,275 368,775 368,775 336,930 336,930 (31,845) 91% 336,930 342- Other Fees 433,117 433,117 433,117 432,238 432,238 (879) 100% 432,238 29,218 29,218 29,218 - - (29,218) 0% -
20,000 20,000 20,000 41,652 41,652 21,652 208% 41,652
7,000 7,000 7,000 500 500 (6,500) 7% 500
- - - - - - 0% -
6,000 6,000 6,000 - - (6,000) 0% -
1,415,526 1,381,026 - 1,381,026 1,691,159 - 1,691,159 310,133 122% 1,691,159 67,000 67,000 67,000 - - (67,000) 0% -
1,482,526 1,448,026 - 1,448,026 1,691,159 - 1,691,159 243,133 117% 1,691,159 683,669 826,169 826,169 777,042 24,375 801,417 24,752 97% 801,417 1,355,889 1,316,989 1,316,989 1,222,635 24,375 1,247,010 69,980 95% 1,247,010 2,039,558 2,143,158 - 2,143,158 1,999,677 48,750 2,048,426 94,732 96% 2,048,426 (557,032) (695,132) - (695,132) (308,518) (48,750) (357,268) 337,865 51% (357,268) Fund Balance July 1, 2024 (2,226,679) (2,226,679) (2,226,679) 115,802 (2,226,679) Estimated Fund Balance June 30, 2025 (2,783,711) (2,921,811) (2,921,811) (192,716) (2,583,947) Fund: 207 - NPDES Storm Water Fund
321- Intergovernmental Taxes
332- Licenses and Permits
370- Interest and Investment Income
399- Operating Transfer In
Revenue Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Expenditures Total:

NPDES Storm Water Fund Net Results:

Fund: 209 - Recreation Fund
Division: 551- Recreation Administration
Division: 552- Senior Center
Division: 553- Tiny Tots
Division: 554- Youth Center
Division: 555- Day Camp
Division: 557- Swim Center
Division: 558- Memorial Hall
Division: 559- Tennis
Revenue Total:

Operating Transfers in:

Sources Total
Expenditures
Division: 117- General Government Total:

Division: 551- Recreation Administration Total:

Division: 552- Senior Center Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Division: 557- Swim Center Total:

Expenditures Total:

Recreation Fund Net Results:

Fund: 212 - Building & Planning
322- Federal Grants
323- State Grants
344- Impact Fees
351- Fines and Forfeiture
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
Revenue Total:

Operating Transfers In:

Sources Total
Expenditures
Division: 461- Planning Total:

Division: 462- Building Inspection Total:

Expenditures Total:

Building & Planning Net Results:

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
60,060 60,060 60,060 66,971 66,971 6,911 112% 66,971
6,000 6,000 6,000 90 90 (5,910) 2% 90
66,060 66,060 - 66,060 67,061 - 67,061 1,001 102% 67,061 -
187,102 187,102 187,102 131,958 131,958 55,144 71% 131,958 187,102 187,102 - 187,102 131,958 - 131,958 55,144 71% 131,958 (121,042) (121,042) - (121,042) (64,896) (64,896) 56,146 54% (64,896) Fund Balance July 1, 2024 31,420 31,420 31,420 31,420 31,420 Estimated Fund Balance June 30, 2025 (89,622) (89,622) (89,622) (33,476) (33,476) - - - - - - 0% -
8,000 8,000 8,000 155,294 155,294 147,294 1941% 155,294 360,000 360,000 360,000 476,894 476,894 116,894 132% 476,894 368,000 368,000 - 368,000 632,187 - 632,187 264,187 172% 632,187 -
- - - 57,935 57,935 (57,935) 0% 57,935
173,666 173,666 173,666 128,352 128,352 45,314 74% 128,352 - - - 54,823 54,823 (54,823) 0% 54,823
173,666 173,666 - 173,666 241,109 - 241,109 (67,443) 139% 241,109 194,334 194,334 - 194,334 391,078 - 391,078 196,744 201% 391,078 Fund Balance July 1, 2024 2,915,815 2,915,815 2,915,815 2,915,815 2,915,815 Estimated Fund Balance June 30, 2025 3,110,149 3,110,149 3,110,149 3,306,893 3,306,893 - - - 115,802 115,802 115,802 0% 115,802
722,619 722,619 722,619 - - (722,619) 0% -
421,638 421,638 421,638 436,601 436,601 14,963 104% 436,601 8,000 8,000 8,000 113,177 113,177 105,177 1415% 113,177 1,152,257 1,152,257 - 1,152,257 665,580 - 665,580 (486,677) 58% 665,580 - - - - - - 0% -
201,919 201,919 201,919 146,848 146,848 55,071 73% 146,848 1,501,207 1,501,207 1,501,207 128,718 81,722 210,440 1,290,767 14% 210,440 2,000 2,000 2,000 - - 2,000 0% -
1,705,126 1,705,126 - 1,705,126 275,566 81,722 357,288 1,347,838 21% 357,288 (552,869) (552,869) - (552,869) 390,014 (81,722) 308,292 861,161 -56% 308,292 Fund Balance July 1, 2024 2,357,194 2,357,194 2,357,194 2,357,194 2,357,194 Estimated Fund Balance June 30, 2025 1,804,325 1,804,325 1,804,325 2,747,208 2,665,486 - - - 11,168 11,168 11,168 0% 11,168
- - - - - - 0% -
- - - - 11,168 - 11,168 11,168 0% 11,168
- - - - - - 0% -
- - - 11,168 11,168 11,168 0% 11,168
Fund Balance July 1, 2024 216,046 216,046 216,046 216,046 216,046 Estimated Fund Balance June 30, 2025 216,046 216,046 216,046 227,215 227,215 - - - 393 393 393 0% 393
- - - 1,027 1,027 1,027 0% 1,027
- - - - 1,420 - 1,420 1,420 0% 1,420
20,544 20,544 20,544 - - 20,544 0% -
20,544 20,544 - 20,544 - - - 20,544 0% -
(20,544) (20,544) - (20,544) 1,420 1,420 21,964 -7% 1,420 Fund Balance July 1, 2024 18,835 18,835 18,835 18,835 18,835 Estimated Fund Balance June 30, 2025 (1,709) (1,709) (1,709) 20,255 20,255 Fund: 213 - Refuse Management Fund
323- State Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 346- Waste Reduction Total:

Expenditures Total:

Refuse Management Fund Net Results:

Fund: 214 - Solid Waste Fund
323- State Grants
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 346- Waste Reduction Total:

Expenditures Total:

Solid Waste Fund Net Results:

Fund: 215 - Measure C and J Fund
322- Fed Grant/Misc
323- State Grant/Misc
324- Other Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Expenditures Total:

Measure C and J Fund Net Results:

Fund: 216 - Rate Stabilization Fund
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures Total:

Rate Stabilization Fund Net Results:

Fund: 225 - Asset Seizure-Adjudicated Fund
351- Fines and Forfeiture
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 221- Police Operations Total:

Expenditures Total:

Asset Seizure-Adjudicated Fund Net Results:

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
- - - 7,786 7,786 7,786 0% 7,786
- - - - 7,786 - 7,786 7,786 0% 7,786
- - 398 398 (398) 0% 398
- - - - 7,388 7,388 7,388 0% 7,388
- - -
Fund Balance July 1, 2024 49,439 49,439 49,439 49,439 49,439 Estimated Fund Balance June 30, 2025 49,439 49,439 49,439 56,827 56,827 1,039,594 - - - - - 0% -
- - - 178,624 178,624 178,624 0% 178,624
1,039,594 - - - 178,624 - 178,624 178,624 0% 178,624
700,000 700,000 700,000 341,162 341,162 358,838 49% 341,162 58,000 58,000 58,000 - - 58,000 0% -
265,000 265,000 265,000 876 876 264,125 0% 876
600,000 600,000 600,000 - - 600,000 0% -
1,623,000 1,623,000 - 1,623,000 342,037 - 342,037 1,280,963 21% 342,037 (583,406) (1,623,000) - (1,623,000) (163,413) - (163,413) 1,459,587 10% (163,413) Fund Balance July 1, 2024 3,503,560 3,503,560 3,503,560 3,503,560 3,503,560 Estimated Fund Balance June 30, 2025 2,920,155 1,880,560 1,880,560 3,340,147 3,340,147 50,000 50,000 50,000 176,892 176,892 126,892 354% 176,892 - - - - - - 0 -
- - - - - - 0% -
- - - - - - 0% -
5,000 5,000 5,000 - - (5,000) 0% -
55,000 55,000 - 55,000 176,892 - 176,892 121,892 322% 176,892 47,376 47,376 47,376 52,369 52,369 (4,993) 111% 52,369
275,867 275,867 275,867 141,207 141,207 134,660 51% 141,207 323,243 323,243 - 323,243 193,576 - 193,576 129,667 60% 193,576 (268,243) (268,243) - (268,243) (16,683) (16,683) 251,560 6% (16,683) Fund Balance July 1, 2024 8,267,770 8,267,770 8,267,770 8,267,770 8,267,770 Estimated Fund Balance June 30, 2025 7,999,527 7,999,527 7,999,527 8,251,087 8,251,087 56,411 56,411 56,411 59,561 59,561 3,150 106% 59,561
7,500 7,500 7,500 - - (7,500) 0% -
63,911 63,911 - 63,911 59,561 - 59,561 (4,350) 93% 59,561 39,795 39,795 39,795 23,059 23,059 16,736 58% 23,059
45,380 45,380 45,380 13,726 13,726 31,654 30% 13,726
85,175 85,175 - 85,175 36,785 - 36,785 48,390 43% 36,785 (21,264) (21,264) - (21,264) 22,776 22,776 44,040 -107% 22,776 Fund Balance July 1, 2024 76,278 76,278 76,278 76,278 76,278 Estimated Fund Balance June 30, 2025 55,014 55,014 55,014 99,053 99,053 15,000 15,000 15,000 - - (15,000) 0% -
15,000 15,000 - 15,000 - - - (15,000) 0% -
14,942 14,942 14,942 - - 14,942 0% -
14,942 14,942 - 14,942 - - - 14,942 0% -
58 58 - 58 - - (58) 0% -
Fund Balance July 1, 2024 (983) (983) (983) (983) (983) Estimated Fund Balance June 30, 2025 (925) (925) (925) (983) (983) Fund: 226 - CASp Certification and Training Fund
342- Other Fees
Revenue Total:

Expenditures Total:

CASp Certification and Training Fund Net Results:

Fund: 276 - Growth Impact Fund
344- Impact Fees
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 343- Facility Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Division: 345- Park Maintenance Total:

Division: 642- Sewer Collections Total:

Expenditures Total:

Growth Impact Fund Net Results:

Fund: 285 - Housing Land Held for Resale
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
392- Sale of Property
393- Loan/Bond Proceeds
Revenue Total:

Expenditures
Division: 461- Planning Total:

Division: 464- Housing Administration Total:

Expenditures Total:

Housing Land Held for Resale Net Results:

Fund: 310 - Lighting & Landscape Districts
321- Intergovernmental Taxes
383- Reimbursements
Revenue Total:

Expenditures
Division: 347- Landscape & Lighting PVR North Total:

Division: 348- Landscape & Lighting PVR South Total:

Expenditures Total:

Lighting & Landscape Districts Net Results:

Fund: 317 - Pinole Valley Caretaker Fund
381- Rental Income
Revenue Total:

Expenditures
Division: 345- Park Maintenance Total:

Expenditures Total:

Pinole Valley Caretaker Fund Net Results:

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
60,000 60,000 60,000 - - 60,000 0% -
10,000 10,000 10,000 - - 10,000 0% -
70,000 70,000 - 70,000 - - - 70,000 0% -
(70,000) (70,000) - (70,000) - - 70,000 0% -
Fund Balance July 1, 2024 541,649 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2025 471,649 471,649 471,649 541,649 541,649 41,394 41,394 41,394 32,541 32,541 (8,853) 79% 32,541
- - - - - - 0% -
1,773,289 1,773,289 1,773,289 157,626 157,626 (1,615,663) 9% 157,626 - - 381 381 381 0% 381
- - - - - - 0% -
1,814,683 1,814,683 - 1,814,683 190,549 - 190,549 (1,624,134) 11% 190,549 250,000 250,000 250,000 250,000 250,000 - 100% 250,000
2,064,683 2,064,683 - 2,064,683 440,549 440,549 (1,624,134) 21% 440,549 3,687,304 3,687,304 3,687,304 114,282 404,807 519,088 3,168,216 14% 519,088 3,687,304 3,687,304 - 3,687,304 114,282 404,807 519,088 3,168,216 14% 519,088 (1,622,621) (1,622,621) - (1,622,621) 326,267 (404,807) (78,540) 1,544,081 5% (78,540) Fund Balance July 1, 2024 2,051,278 2,051,278 2,051,278 2,051,278 2,051,278 Estimated Fund Balance June 30, 2025 428,657 428,657 428,657 2,377,545 1,972,739 - - - - - - 0% -
- - - - - - - - 0% -
250,000 250,000 250,000 250,000 250,000 - 100% 250,000
250,000 250,000 - 250,000 250,000 - 250,000 - 100% 250,000 895,000 895,000 895,000 - 618 618 894,382 0% 618
895,000 895,000 - 895,000 - 618 618 894,382 0% 618
(645,000) (645,000) - (645,000) 250,000 (618) 249,382 894,382 -39% 249,382 Fund Balance July 1, 2024 1,003,071 1,003,071 1,003,071 1,003,071 1,003,071 Estimated Fund Balance June 30, 2025 358,071 358,071 358,071 1,253,071 1,252,453 10,164,403 10,164,403 10,164,403 8,806,616 8,806,616 (1,357,787) 87% 8,806,616 200,000 200,000 200,000 986,146 986,146 786,146 493% 986,146 - - - 16,541 16,541 16,541 0% 16,541
- - - - - - 0% -
- - - - - - 0% -
10,364,403 10,364,403 - 10,364,403 9,809,303 - 9,809,303 (555,100) 95% 9,809,303 - - - 16,471 16,471 (16,471) 0% 16,471
11,911,529 11,911,529 11,911,529 5,008,545 120,148 5,128,692 6,782,837 43% 5,128,692 24,163,267 24,163,267 24,163,267 3,280,316 1,359,944 4,640,260 19,523,008 19% 4,640,260 85,000 85,000 85,000 - - 85,000 0% -
1,611,568 1,611,568 1,611,568 547,340 547,340 1,064,228 34% 547,340 37,771,365 37,771,365 - 37,771,365 8,852,671 1,480,091 10,332,763 27,438,602 27% 10,332,763 (27,406,962) (27,406,962) - (27,406,962) 956,632 (1,480,091) (523,459) 26,883,502 2% (523,459) Fund Balance July 1, 2024 21,657,361 21,657,361 21,657,361 21,657,361 21,657,361 Estimated Fund Balance June 30, 2025 (5,749,601) (5,749,601) (5,749,601) 22,613,993 21,133,902 Fund: 324 - Public Facilities Fund
Expenditures
Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Expenditures Total:

Public Facilities Fund Net Results:

Fund: 325 - City Street Improvements
322- Federal Grants
323- State Grants
324- Other Grants
332- Permits
383- Reimbursements
Revenue Total:

Operating transfers in Total:

Sources Total:

Expenditures
Division: 342- Road Maintenance Total:

Expenditures Total:

City Street Improvements Net Results:

Fund: 377 - Arterial Streets Rehabilitation Fund
322- Federal Grants
Revenue Total:

Operating transfers in Total:

Sources Total:

Expenditures
Division: 342- Road Maintenance Total:

Expenditures Total:

Arterial Streets Rehabilitation Fund Net Results:

Fund: 500 - Sewer Enterprise Fund
363- Sewer Enterprise Charges
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 641- Sewer Treatment Plant/Shared Total:

Division: 642- Sewer Collections Total:

Division: 643- Sewer Projects/Shared Total:

Division: 644- WPCP Equipment/Debt Service Total:

Expenditures Total:

Sewer Enterprise Fund Net Results:

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2024/25 Period Ending: 6/30/25 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
26,486 26,486 26,486 13,567 13,567 (12,919) 51% 13,567
179,047 179,047 179,047 160,458 160,458 (18,589) 90% 160,458 - - - - - - 0% -
3,000 3,000 3,000 150 150 (2,850) 5% 150
208,533 208,533 - 208,533 174,175 - 174,175 (34,358) 84% 174,175 160,000 160,000 274,289 434,289 160,000 160,000 (274,289) 37% 434,289 368,533 368,533 274,289 642,822 334,175 - 334,175 (308,647) 52% 608,464 -
829,463 748,883 748,883 610,584 610,584 138,298 82% 610,584 829,463 748,883 - 748,883 610,584 - 610,584 138,298 82% 610,584 (460,930) (380,350) 274,289 (106,061) (276,409) - (276,409) (170,349) 261% (2,120) Fund Balance July 1, 2024 2,120 2,120 2,120 2,120 2,120 Estimated Fund Balance June 30, 2025 (458,809) (378,229) (103,940) (274,289) (0) - - - - - - - 0% -
- - - - - - - - 0% -
1,572,339 1,596,569 1,596,569 1,367,817 142,147 1,509,964 86,605 95% 1,509,964 1,572,339 1,596,569 - 1,596,569 1,367,817 142,147 1,509,964 (86,605) 95% 1,509,964 (1,572,533) (1,596,763) (1,596,763) (1,384,784) (1,384,784) 211,979 87% (1,384,784) (194) (194) - (194) (16,967) 142,147 125,180 125,374 -64532% 125,180 Fund Balance July 1, 2024 (3,129) (3,129) (3,129) (3,129) (3,129) Estimated Fund Balance June 30, 2025 (3,323) (3,323) (3,323) (20,096) 122,051 700,000 700,000 700,000 1,264,160 1,264,160 564,160 181% 1,264,160 700,000 700,000 - 700,000 1,264,160 - 1,264,160 564,160 181% 1,264,160 50,000 50,000 50,000 71,694 71,694 (21,694) 143% 71,694 2,425,000 2,425,000 2,425,000 2,334,698 2,334,698 90,302 96% 2,334,698 2,475,000 2,475,000 - 2,475,000 2,406,392 2,406,392 (68,608) 97% 2,406,392 (1,775,000) (1,775,000) - (1,775,000) (1,142,232) (1,142,232) 632,768 64% (1,142,232) Fund Balance July 1, 2024 13,585,182 13,585,182 13,585,182 13,585,182 13,585,182 Estimated Fund Balance June 30, 2025 11,810,182 11,810,182 11,810,182 12,442,949 12,442,949 Fund: 505 - Cable Access TV
314- Franchise Taxes
365- Cable TV Charges
370- Interest and Investment Income
384- Other Revenue
Revenue Total:

Operating transfers in Total:

Sources Total
Expenditures
Division: 119- Cable Access TV Total:

Expenditures Total:

Cable Access TV Net Results:

Fund: 525 - Information Systems
393- Debt Proceeds
Sources Total:

Expenditures
Division: 118- Information Systems Total:

Expenditures Total:

Indirect cost allocations Total:

Information Systems Net Results:

Fund: 700 - Pension Fund
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 115- Finance Total:

Transfers Out Total:

Expenditures Total:

Pension Fund Net Results:

CITY COUNCIL
REPORT 9.E.

DATE: SEPTEMBER 16, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: ADOPT A RESOLUTION TO AMEND THE PENSION INVESTMENT POLICY

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the revised Pension Investment Policy. The update incorporates the Other Post-Employment Benefits (OPEB) Trust and changes the investment strategy applied to funds in the trust.

BACKGROUND
It is a best practice in public finance and recommendation of the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA) that public agencies regularly review and update as appropriate their financial policies.

Consistent with best practices, the City either reconfirms or updates its financial and investment policies as part of the annual budget process or as necessary. The financial policies are intended to set guidelines on how the City will manage its financial resources as well as to provide direction for financial decision-making.

The Pension Investment Policy serves to define a comprehensive investment strategy for assets held in the Section 115 Trust, and to outline prudent and acceptable parameters in which funds in the trust are to be managed.

During the FY 2025/26 budget process, the City Council adopted a resolution to create a subaccount within the current Section 115 Trust to set aside funds for Other Post-Employment Benefits (OPEB).

With this addition, staff recommends updating the policy to include the OPEB Trust and renaming it the Pension and Other Post-Employment Benefits (OPEB) Investment Policy.

Furthermore, staff proposes shifting the investment strategy from a customized strategy to a moderate strategy, as detailed in the following section.

REVIEW AND ANALYSIS
As noted above, the City Council adopted a resolution during the FY 2025/26 budget process to establish an OPEB subaccount within the existing Section 115 Trust. To reflect this change, staff recommends revising the policy’s title and language to include the OPEB Trust.

Currently, the trust’s assets are invested under a customized investment strategy, aligned with

the moderately conservative strategy. To better leverage potential higher returns over the intermediate term and enhance the sustainability of trust funds, staff recommends adopting a moderate investment strategy.

The table below compares asset allocations under the current and proposed strategies.

Current Proposed
Customized Strategy Moderate Strategy
Equity: 25-45%
Fixed Income: 45-75%
Cash: 0-20%
Equity: 40-60%
Fixed Income: 40-60%
Cash: 0-20%
Highlights:
• Less exposure to market swings
• Steady income due to heavier
allocation to bonds and dividendpaying assets
• More suitable for shorter time
horizons
Highlights:
• Balanced growth potential due
to equity exposure to benefit
market gains
• Diversification spreads risk
across asset classes
• More suitable for mediumterm time horizon

FISCAL IMPACT
There is no fiscal impact in adopting the resolution.

ATTACHMENTS
A. Resolution
B. Proposed Pension and OPEB Investment Policy (clean)
C. Proposed Pension and OPEB Investment Policy (redlined)

RESOLUTION NO 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE APPROVING

THE REVISED PENSION INVESTMENT POLICY TO INCORPORATE THE OTHER

POST-EMPLOYMENT BENEFITS (OPEB) TRUST AND TO CHANGE THE

INVESTMENT STRATEGY
WHEREAS, the City of Pinole has financial policies, including investment policies, which govern management of the City’s fiscal resources; and WHEREAS, it is a best practice in public finance and a recommendation of the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA) that cities regularly review and update as appropriate their financial policies; and
WHEREAS, City staff presented proposed financial and investment policies for fiscal year (FY) 2025/26 to the City Council for adoption at the Council meeting held on April 16, 2025; and
WHEREAS, the City’s Pension Investment Policy defines a comprehensive investment strategy for assets held in the Section 115 Trust, and outlines prudent and acceptable parameters in which funds in the trust are to be managed; and WHEREAS, the City Council adopted a resolution to establish an Other PostEmployment Benefits (OPEB) Trust at the Council meeting on June 3, 2025; and WHEREAS, the City established the OPEB Trust as a subaccount within the existing Section 115 Trust; and
WHEREAS, staff recommend updating the Pension Investment Policy to incorporate the Other Post-Employment Benefits (OPEB) Trust and shift to a moderate investment strategy; and
WHEREAS, staff propose updating the policy’s title to the Pension and Other PostEmployment Benefits (OPEB) Investment Policy.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pinole hereby approves the City of Pinole Pension and Other Post-Employment Benefits (OPEB) Investment Policy updated September 16, 2025, attached hereto as Exhibit 1.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 16th day of September 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 16th day of September 2025.
____________________________
Heather Bell, CMC
City Clerk

1 City of Pinole

PENSION AND OTHER POST-EMPLOYMENT BENEFITS (OPEB)

INVESTMENT POLICY
I. Introduction
The City of Pinole (the “City”) has established the City of Pinole Employee Benefit Pension Plan (the “Plan”), a Section 115 Trust. The goal of the Plan’s investment program is to provide a reasonable level of growth which will result in sufficient assets to offset a portion of the present and future obligations of retirement benefits provided by the California Public Employees Retirement System (“CalPERS”) and Other Post-Employment Benefits (OPEB) provided by the City for those eligible employees who meet the specified age and service requirements.

II. Statement of Purpose
The purpose of this Pension and OPEB Investment Policy is to establish a comprehensive strategy for assets invested under the Plan, and outline prudent and acceptable parameters in which pension and OPEB funds are to be managed.

The primary objectives of this policy are to:
• Facilitate the process of ongoing communication between the Plan Sponsor and its plan fiduciaries;
• Confirm the Plan’s investment goals and objectives and management policies applicable to the investment portfolio;
• Provide a framework to construct a well-diversified asset mix that can potentially be expected to meet the account’s short and long-term needs that is consistent with the account’s investment objectives, liquidity considerations and risk tolerance;
• Identify any unique considerations that may restrict or limit the investment discretion of its designated investment managers;
• Help maintain a long-term perspective when market volatility is caused by short-term market movements.

III. Roles and Responsibilities
Governing Authority
The pension and OPEB investment program of the City of Pinole (“the City”) shall be operated in conformance with federal, state, and other legal requirements.

All funds will be invested in accordance with the City’s Pension and OPEB Investment Policy, and applicable California Government Code Sections.

2 Delegation of Authority
The management responsibility for the pension investment program is hereby delegated to the City Manager and/or designee as Plan Administrator who shall monitor and review all investments for consistency with this investment policy. No person may engage in an investment transaction except as provided under the limits of this policy. The City Council may delegate its investment decision making and execution authority to an investment advisor. The advisor shall follow the policy and such other written instructions as are provided.

Duties and Responsibilities (Refer to Appendix for who serves in these roles) Plan Administrator
The Plan Administrator for the City of Pinole is responsible for:
▪ Confirming the accuracy of this Investment Guidelines Document, in writing. ▪ Advising Trustee and Investment Manager of any change in the plan/account’s financial situation, funding status, or cash flows, which could possibly necessitate a change to the account’s overall risk tolerance, time horizon or liquidity requirements; and thus would dictate a change to the overall investment objective and goals for the account. ▪ Monitoring and supervising all service vendors and investment options, including investment managers.
▪ Avoiding prohibited transactions and conflicts of interest.

Trustee
The plan Trustee is responsible for:
▪ Valuing the holdings.
▪ Collecting all income and dividends owed to the Plan. ▪ Settling all transactions (buy-sell orders).

Investment Manager
The Investment Manager is responsible for:
▪ Assisting the Plan Administrator with the development and maintenance of this Investment Policy document.
▪ Meeting with the Plan Administrator to review portfolio structure, holdings, and performance.
▪ Designing, recommending and implementing an appropriate asset allocation consistent with the investment objectives, time horizon, risk profile, guidelines and constraints outlined in this Policy. ▪ Researching and monitoring investment advisers and investment vehicles. ▪ Purchasing, selling, and reinvesting in securities held in the account. ▪ Monitoring the performance of all selected assets.
▪ Voting proxies, if applicable.
▪ Recommending changes to any of the above.

3 ▪ Periodically reviewing the suitability of the investments, and being available at such other times within reason at your request. ▪ Preparing and presenting appropriate reports.
▪ Informing the Plan Administrator if changes occur in personnel that are responsible for portfolio management or research.

Standards of Care
Prudence
The standard of prudence to be used by investment officers shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse development.

The “prudent person” standard states that,
“Investments shall be made with judgment and care under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.”
Ethics and Conflict of Interest
Officers and employees involved in the investment process shall refrain from personal business activities that could conflict with proper execution of the investment program, or which could impair their ability to make impartial decisions.

IV. Asset Allocation
The goal of the Plan’s investment program is to provide a reasonable level of growth, which will result in sufficient assets to pay a portion of the present and future obligations of the Plan. The following objectives are intended to assist inachieving this goal:
• The Plan should seek to earn a return in excess of its policy benchmark over the life of the Plan.
• The Plan’s assets will be managed on a total return basis which takes into consideration both investment income and capital appreciation. While the Plan Sponsor recognizes the importance of preservation of capital, it also adheres to the principle that varying degrees of investment risk are generally rewarded with compensating returns. To achieve these objectives, the Plan Sponsor allocates its assets (asset allocation) with a

4 strategic perspective of the capital markets.

Investment Time Horizon: Intermediate-term
Anticipated Cash Flows: Assets in the Plan will seek to mitigate the impact of future rate increases from CalPERS and
healthcare costs. Typically, increases in rates
come with a one-year advance warning; however
the Plan Administrator may request disbursement
of assets at any time.

Investment Objective: The primary objective is to generate a reasonable level of growth over time. The assets in this Plan
will eventually be used to fund Pension Plan and
OPEB obligations.

Risk Tolerance: Moderate – The account’s risk tolerance has been rated moderate, which demonstrates that the
account can accept price fluctuations to pursue its
investment objectives.

Strategic Asset Allocation
As of the date of this Pension and OPEB Investment Policy adoption, the asset allocation ranges for the City of Pinole Employee Benefit Pension and OPEB Plan is as follows:

Strategic Asset Allocation Ranges
Cash Fixed Income Equity
0-20% 40%-60% 40%-60%
Target: 2% Target: 48% Target: 50%
Market conditions may cause the account’s asset allocation to vary from the stated range from time to time. The Investment Manager will rebalance the portfolio no less than quarterly and/or when the actual weighting differs substantially from the strategic range, if appropriate and consistent with the Plan’s objectives.

V. Investment Guidelines
Security Guidelines
Equities
With the exception of limitations and constraints described above, the Investment Manager may allocate assets of the equity portion of the account among various market capitalizations (large, mid, small) and investment styles (value, growth).

5 Further, the Investment Manager may allocate assets among domestic and international developed and emerging market equity securities.

Total Equities 40%-60%
Equity Style (Growth Assets) Range
Domestic Equity 15%-39%
International Equity (incl. Developed and Emerging
Market Equity)
1%-25%
Other (REIT and Global Infrastructure) 0%-15%
Fixed Income
In the fixed income portion of the account, the Investment Manager may allocate assets among various sectors and industries, as well as varying maturities and credit quality that are consistent with the overall goals and objectives of the portfolio.
*High Yield securities may be purchased, but they will be held using a diversified exchange traded fund, or mutual fund vehicle.

If individual fixed income securities are purchased for the Plan, the following guidelines will be adhered to in the management of the fixed income segment:

Eligible Investments
• Debt obligations of the U.S. Government, its agencies, and Government Sponsored Enterprises
• Mortgage-Backed Securities (MBS)
• Asset Backed Securities (ABS)
• Collateralized Mortgage Obligations (CMO)
• Commercial Mortgage-Backed Securities (CMBS)
• Corporate debt securities issued by U.S. or foreign entities including, but not limited to, limited partnerships, equipment trust certificates and enhanced equipment trust certificates
• Eligible instruments issued pursuant to SEC Rule 144(a) • Municipal Bonds
• Fixed Income mutual funds
• Eligible instruments issued pursuant to SEC Rule 144a (only if the Client is a documented Qualified Institutional Buyer ; QIB)
Quality
The individual securities portfolio will maintain a minimum weighted average Total Fixed Income 40%-60%

6 effective quality of A- at all times. At the time of purchase, individual securities shall have a minimum effective quality rating of BBB-.

For purposes of determining an effective rating, when three agencies rate a security (S&P, Moodys, Fitch) the middle rating will be used. When only two of the three agencies rate a security the lower of the two ratings will be used. When only one agency rates a security that rating will be used.

Duration
The Investment Manager will maintain the portfolio duration within +/- 25% of the Bloomberg US Aggregate Bond Index duration at all times for the individual securities portfolio of the bond segment.

Diversification
• No more than 5% of the portfolio assets may be invested in any individual issuer, with the exception of securities issued or guaranteed by the U.S.

Government, its agencies, and Government Sponsored Enterprises. These restrictions do not apply to fixed funds or exchange-traded funds (ETFs). • No more than 30% of the portfolio may be invested in securities issued under Rule 144A* without registration rights (no limit on Rule 144a* securities with registration rights).
* Note: Rule 144A is an administrative rule under the SEC allowing, under certain circumstances, for qualified institutional investors to trade certain securities with other institutional investors without registering the trade with the SEC. Specifically, the rule allows private companies, both domestic and international, to sell unregistered securities, also known as Rule 144 securities, to qualified institution buyers (QIBs) through a broker-dealer.

Performance Benchmarks
The performance of the total Plan shall be measured over a three and five-year periods. These periods are considered sufficient to accommodate the market cycles experienced with investments. The performance shall be compared to the return of the total portfolio blended benchmark shown below.

Total Portfolio Blended Benchmark

30.0% Russell 3000 Index

15.0% MSCI-ACWI Ex-US Index

2.5% MSCI World Core Infrastructure Index

2.5% MSCI US REIT Index

44.25% Bloomberg US Aggregate Bond Index

7 3.75% ICE BofA High Yield Index

2.0% 90-Day Treasury Bill Index
Security Selection
The Investment Manager may utilize a full range of investment vehicles when constructing the investment portfolio, including but not limited to individual securities, mutual funds, and exchange-traded funds. In addition, to the extent permissible, the Investment Manager is authorized to invest in shares of mutual funds in which the Investment Manager serves as advisor or sub-adviser.

Investment Limitations
The following investment transactions are prohibited:
• Direct investments in precious metals (precious metals mutual funds and exchange-traded funds are permissible).
• Venture Capital
• Short sales*
• Purchases of Letter Stock, Private Placements, or direct payments • Leveraged Transactions*
• Commodities Transactions Puts, calls, straddles, or other option strategies* • Purchases of real estate, with the exception of REIT mufual funds or ETFs • Derivatives, with exception of ETFs*
*Permissible in diversified mutual funds and exchange-traded funds VI. Reporting Requirements
Quarterly reports shall be submitted by the Investment Manager to the Plan Administrator of the City of Pinole. These reports will be submitted by the City’s Treasurer or designee to the City Council.

8 APPENDIX
Plan Sponsor Account Information as of the date this pension investment policy is adopted:

Plan Sponsor: City of Pinole
Plan Administrator: City Manager and/or designee
Governance: Pinole City Council
Plan Name (“Plan”) City of Pinole Employee Benefits Pension Plan Trustee: US Bank
Type of Account Pension and OPEB Plan
ERISA Status: Not subject to ERISA
Investment Manager: US Bank, as discretionary trustee, has delegated investment management
responsibilities to PFM Asset Management
(“Investment Manager”), an SEC-registered
investment adviser
Investment Authority: Except as otherwise noted, the Trustee, US Bank, has delegated investment authority to
PFM Asset Management, an SEC- registered
investment adviser. Investment Manager has
full investment discretion over the managed
assets in the account. Investment Manager is
authorized to purchase, sell, exchange, invest,
reinvest and manage the designated assets
held in the account, all in accordance with
account’s investment objectives, without prior
approval or subsequent approval of any other
party(ies).

1 City of Pinole
PENSION AND OTHER POSTEMPLOYMENT BENEFITS (OPEB)

INVESTMENT POLICY
I. Introduction
The City of Pinole (the “City”) has established the City of Pinole Employee Benefit Pension Plan (the “Plan”), a Section 115 Trust. The goal of the Plan’s investment program is to provide a reasonable level of growth which will result in sufficient assets to offset a portion of the present and future obligations of retirement benefits provided by the California Public Employees Retirement System (“CalPERS”) and Other Post-Employment Benefits (OPEB) provided by the City for those eligible employees who meet the specified age and service requirements.

II. Statement of Purpose
The purpose of this Pension and OPEB Investment Policy is to establish a comprehensive strategy for assets invested under the Plan, and outline prudent and acceptable parameters in which pension and OPEB funds are to be managed.

The primary objectives of this policy are to:
• Facilitate the process of ongoing communication between the Plan Sponsor and its plan fiduciaries;
• Confirm the Plan’s investment goals and objectives and management policies applicable to the investment portfolio;
• Provide a framework to construct a well-diversified asset mix that can potentially be expected to meet the account’s short and long-term needs that is consistent with the account’s investment objectives, liquidity considerations and risk tolerance;
• Identify any unique considerations that may restrict or limit the investment discretion of its designated investment managers;
• Help maintain a long-term perspective when market volatility is caused by short-term market movements.

III. Roles and Responsibilities
Governing Authority
Formatted: Centered
Formatted: Centered, Indent: Left: 1", First line: 0"
Deleted: .

2 The pension and OPEB investment program of the City of Pinole (“the City”) shall be operated in conformance with federal, state, and other legal requirements.

All funds will be invested in accordance with the City’s Pension and OPEB Investment Policy, and applicable California Government Code Sections.

Delegation of Authority
The management responsibility for the pension investment program is hereby delegated to the City Manager and/or designee as Plan Administrator who shall monitor and review all investments for consistency with this investment policy. No person may engage in an investment transaction except as provided under the limits of this policy. The City Council may delegate its investment decision making and execution authority to an investment advisor. The advisor shall follow the policy and such other written instructions as are provided.

Duties and Responsibilities (Refer to Appendix for who serves in these roles) Plan Administrator
The Plan Administrator for the City of Pinole is responsible for:
▪ Confirming the accuracy of this Investment Guidelines Document, in writing. ▪ Advising Trustee and Investment Manager of any change in the plan/account’s financial situation, funding status, or cash flows, which could possibly necessitate a change to the account’s overall risk tolerance, time horizon or liquidity requirements; and thus would dictate a change to the overall investment objective and goals for the account. ▪ Monitoring and supervising all service vendors and investment options, including investment managers.
▪ Avoiding prohibited transactions and conflicts of interest.

Trustee
The plan Trustee is responsible for:
▪ Valuing the holdings.
▪ Collecting all income and dividends owed to the Plan. ▪ Settling all transactions (buy-sell orders).

Investment Manager
The Investment Manager is responsible for:
▪ Assisting the Plan Administrator with the development and maintenance of this Investment Policy document.
▪ Meeting with the Plan Administrator to review portfolio structure, holdings, and performance.
▪ Designing, recommending and implementing an appropriate asset allocation consistent with the investment objectives, time horizon, risk profile, guidelines and constraints outlined in this Policy. ▪ Researching and monitoring investment advisers and investment vehicles.

Deleted: ¶
Deleted: or Assistant City Manager

3 ▪ Purchasing, selling, and reinvesting in securities held in the account. ▪ Monitoring the performance of all selected assets.
▪ Voting proxies, if applicable.
▪ Recommending changes to any of the above.
▪ Periodically reviewing the suitability of the investments, and being available at such other times within reason at your request. ▪ Preparing and presenting appropriate reports.
▪ Informing the Plan Administrator if changes occur in personnel that are responsible for portfolio management or research.

Standards of Care
Prudence
The standard of prudence to be used by investment officers shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse development.

The “prudent person” standard states that,
“Investments shall be made with judgment and care under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.”
Ethics and Conflict of Interest
Officers and employees involved in the investment process shall refrain from personal business activities that could conflict with proper execution of the investment program, or which could impair their ability to make impartial decisions.

IV. Asset Allocation
The goal of the Plan’s investment program is to provide a reasonable level of growth, which will result in sufficient assets to pay a portion of the present and future obligations of the Plan. The following objectives are intended to assist in Deleted: Section Break (Next Page)

4 achieving this goal:
• The Plan should seek to earn a return in excess of its policy benchmark over the life of the Plan.
• The Plan’s assets will be managed on a total return basis which takes into consideration both investment income and capital appreciation. While the Plan Sponsor recognizes the importance of preservation of capital, it also adheres to the principle that varying degrees of investment risk are generally rewarded with compensating returns. To achieve these objectives, the Plan Sponsor allocates its assets (asset allocation) with a strategic perspective of the capital markets.

Investment Time Horizon: Intermediate-term
Anticipated Cash Flows: Assets in the Plan will seek to mitigate the impact of future rate increases from CalPERS and
healthcare costs. Typically, increases in rates
come with a one-year advance warning; however
the Plan Administrator may request disbursement
of assets at any time.

Investment Objective: The primary objective is to generate a reasonable level of growth over time. The assets in this Plan
will eventually be used to fund Pension Plan and
OPEB obligations
Risk Tolerance: Moderate – The account’s risk tolerance has been rated moderate, which demonstrates that the
account can accept price fluctuations to pursue its
investment objectives.

Strategic Asset Allocation
As of the date of this Pension and OPEB Investment Policy adoption, the asset allocation ranges for the City of Pinole Employee Benefit Pension and OPEB Plan is as follows:

Strategic Asset Allocation Ranges
Cash Fixed Income Equity
0-20% 40%-60% 40%-60%
Target: 2% Target: 48% Target: 50%
Deleted: s
Deleted: .

Deleted: for assets managed in the CalPERS Trust.

Deleted: Custom
Deleted: 5
Deleted: 75
Deleted: 25
Deleted: 45
Deleted: Policy: 4% ...

5 Market conditions may cause the account’s asset allocation to vary from the stated range from time to time. The Investment Manager will rebalance the portfolio no less than quarterly and/or when the actual weighting differs substantially from the strategic range, if appropriate and consistent with the Plan’s objectives.

V. Investment Guidelines
Security Guidelines
Equities
With the exception of limitations and constraints described above, the Investment Manager may allocate assets of the equity portion of the account among various market capitalizations (large, mid, small) and investment styles (value, growth).

Further, the Investment Manager may allocate assets among domestic, international developed and emerging market equity securities.

Total Equities 40%-60%
Equity Style (Growth Assets) Range
Domestic Equity 15%-39%
International Equity (incl. Developed and Emerging
Market Equity)
1%-25%
Other (REIT and Global Infrastructure) 0%-15%
Fixed Income
In the fixed income portion of the account, the Investment Manager may allocate assets among various sectors and industries, as well as varying maturities and credit quality that are consistent with the overall goals and objectives of the portfolio.
*High Yield securities may be purchased, but they will be held using a diversified exchange traded fund, or mutual fund vehicle.

If individual fixed income securities are purchased for the Plan, the following guidelines will be adhered to in the management of the fixed income segment:

Deleted: 25
Deleted: 45
Deleted: Large Cap
Deleted: 2
Deleted: 5
Deleted: Domestic Mid Cap Equity ...

Deleted: s
Deleted: 0
Deleted: 1
Deleted: Real Estate Investment Trust (REIT)
Deleted: 8
Deleted: 5
Deleted: 75
Total Fixed Income 40%-60%

6 Eligible Investments
• Debt obligations of the U.S. Government, its agencies, and Government Sponsored Enterprises
• Mortgage-Backed Securities (MBS)
• Asset Backed Securities (ABS)
• Collateralized Mortgage Obligations (CMO)
• Commercial Mortgage-Backed Securities (CMBS)
• Corporate debt securities issued by U.S. or foreign entities including, but not limited to, limited partnerships, equipment trust certificates and enhanced equipment trust certificates
• Eligible instruments issued pursuant to SEC Rule 144(a) • Municipal Bonds
• Fixed Income mutual funds
• Eligible instruments issued pursuant to SEC Rule 144a (only if the Client is a documented Qualified Institutional Buyer ; QIB)
Quality
The individual securities portfolio will maintain a minimum weighted average effective quality of A- at all times. At the time of purchase, individual securities shall have a minimum effective quality rating of BBB-.

For purposes of determining an effective rating, when three agencies rate a security (S&P, Moodys, Fitch) the middle rating will be used. When only two of the three agencies rate a security the lower of the two ratings will be used. When only one agency rates a security that rating will be used.

Duration
The Investment Manager will maintain the portfolio duration within +/- 25% of the Bloomberg US Aggregate Bond Index duration at all times for the individual securities portfolio of the bond segment.

Diversification
• No more than 5% of the portfolio assets may be invested in any individual issuer, with the exception of securities issued or guaranteed by the U.S.

Government, its agencies, and Government Sponsored Enterprises. These restrictions do not apply to fixed funds or exchange-traded funds (ETFs). • No more than 30% of the portfolio may be invested in securities issued under Rule 144A* without registration rights (no limit on Rule 144a* securities with registration rights).
* Note: Rule 144A is an administrative rule under the SEC allowing, under certain circumstances, for qualified institutional investors to trade certain securities with other Formatted: Not Expanded by / Condensed by
Formatted: Not Expanded by / Condensed by
Formatted: Normal, Space Before: 0 pt, After: 10 pt,
Don't add space between paragraphs of the same style,
Line spacing: Multiple 1.15 li, Bulleted + Level: 1 +
Aligned at: 0.5" + Indent at: 0.75", Tab stops: Not at
Formatted: Font:

Formatted: Indent: Left: 0.5"
Deleted: With the exception of Debt obligations of
the U.S. Government, its agencies, Government
Sponsored Enterprises and US TIPS, the total
investment in any fixed income security issuer
shall not exceed 3% of total plan assets. These
restrictions do not apply to fixed income funds or
exchange-traded funds (ETFs).¶
Deleted: The portfolio will maintain a minimum
weighted average quality of A- at all times.

Individual securities shall have a minimum quality
rating of Baa3 by Moody’s or BBB- by Standard &
Poor’s (S&P).¶
Formatted: Indent: Left: 0.42"
Deleted: benchmark duration at all times.

Formatted: Indent: Left: 0.5"

7 institutional investors without registering the trade with the SEC. Specifically, the rule allows private companies, both domestic and international, to sell unregistered securities, also known as Rule 144 securities, to qualified institution buyers (QIBs) through a broker-dealer.

Deleted: <#>No more than 10% of the portfolio
may be invested in securities issued under Rule
144A.¶

8 Performance Benchmarks
The performance of the total Plan shall be measured over a three and five-year periods. These periods are considered sufficient to accommodate the market cycles experienced with investments. The performance shall be compared to the return of the total portfolio blended benchmark shown below.

Total Portfolio Blended Benchmark

30.0% Russell 3000 Index

15.0% MSCI-ACWI Ex-US Index

2.5% MSCI World Core Infrastructure Index

2.5% MSCI US REIT Index

44.25% Bloomberg US Aggregate Bond Index

3.75% ICE BofA High Yield Index

2.0% 90-Day Treasury Bill Index
Deleted: 19.00%
Deleted: S&P 500 Index
Deleted: 3.50%
Deleted: Russell Mid Cap Index
Deleted: 5.50%
Deleted: Russell 2000 Index
Deleted: 2.50%
Deleted: MSCI Emerging Market Index
Deleted: 4.50%
Deleted: MSCI EAFE Index
Deleted: 1.00%
Deleted: Wilshire REIT Index
Deleted: 45.50%
Deleted: Bloomberg Barclays Capital Aggregate Bond
Index
Deleted: 13.00%
Deleted: ML 1-3 Year US Corp/Gov’t Index
Deleted: 1.50%
Deleted: US High Yield Master II
Deleted: 4.00%
Deleted: Citi 1Mth T-Bill
Deleted: Asset Class/Style Benchmarks¶
¶
Over a market cycle, the long-term objective for each
investment strategy is to add value to a market
benchmark. The following are the benchmarks used
to monitor each investment strategy:¶
Large Cap Equity S&P 500 Index Growth S&P 500
Growth Index¶
Value S&P 500 Value Index Mid Cap
Equity Russell Mid Cap Index¶
Growth Russell Mid Cap Growth Index¶
Value Russell Mid Cap Value Index Small Cap
Equity Russell 2000 Index¶
Growth Russell 2000 Growth Index¶
Value Russell 2000 Value Index REITs Wilshire
REIT Index¶
International Equity MSCI EAFE Index¶
Investment Grade Bonds Bloomberg Barclays
Capital Aggregate Bond Index High Yield US High
Yield Master II¶

9 Security Selection
The Investment Manager may utilize a full range of investment vehicles when constructing the investment portfolio, including but not limited to individual securities, mutual funds, and exchange-traded funds. In addition, to the extent permissible, the Investment Manager is authorized to invest in shares of mutual funds in which the Investment Manager serves as advisor or sub-adviser.

Investment Limitations
The following investment transactions are prohibited:
• Direct investments in precious metals (precious metals mutual funds and exchange-traded funds are permissible).
• Venture Capital
• Short sales*
• Purchases of Letter Stock, Private Placements, or direct payments • Leveraged Transactions*
• Commodities Transactions Puts, calls, straddles, or other option strategies* • Purchases of real estate, with the exception of REIT mufual funds or ETFs • Derivatives, with exception of ETFs*
*Permissible in diversified mutual funds and exchange-traded funds VI. Reporting Requirements
Quarterly reports shall be submitted by the Investment Manager to the Plan Administrator of the City of Pinole. These reports will be submitted by the City’s Treasurer or designee to the City Council.

Deleted: REITs

35 APPENDIX
Plan Sponsor Account Information as of the date this pension investment policy is adopted:

Plan Sponsor: City of Pinole
Plan Administrator: City Manager and/or designee
Governance: Pinole City Council
Plan Name (“Plan”) City of Pinole Employee Benefits Pension Plan Trustee: US Bank
Type of Account Pension and OPEB Plan
ERISA Status: Not subject to ERISA
Investment Manager: US Bank, as discretionary trustee, has delegated investment management
responsibilities to PFM Asset Management
(“Investment Manager”), an SEC-registered
investment adviser
Investment Authority: Except as otherwise noted, the Trustee, US Bank, has delegated investment authority to
PFM Asset Management, an SEC- registered
investment adviser. Investment Manager has
full investment discretion over the managed
assets in the account. Investment Manager is
authorized to purchase, sell, exchange, invest,
reinvest and manage the designated assets
held in the account, all in accordance with
account’s investment objectives, without prior
approval or subsequent approval of any other
party(ies).

Deleted: Assistant City Manager or
Deleted: HighMark Capital Management, Inc.

Deleted: HighMark Capital Management

CITY COUNCIL
REPORT 9.F.

DATE: SEPTEMBER 16, 2025
TO: MAYOR AND COUNCIL MEMBERS
FROM: Melissa Klawuhn, Police Chief, [email protected] SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF PINOLE AUTHORIZING THE RECEIPT AND EXPENDITURE OF $50,000 IN CALIFORNIA OFFICE OF

TRAFFIC SAFETY (OTS) GRANT FUNDS TO FACILITATE THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) #26-006945

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution which will authorize the acceptance of $50,000 in grant funds awarded to the City of Pinole and administered by the California Office of Traffic Safety (Attachment B-submitted grant application).

BACKGROUND
The California Office of Traffic Safety (OTS) is situated within the California State Transportation Agency and is responsible for developing and implementing a highway safety program that addresses the behavioral factors influencing road safety. The goal of the annual program is to prevent serious injury and death resulting from motor vehicle crashes, ensuring that all roadway users arrive at their destinations safely. Through the review of local, county, and state crash data, OTS helps individual cities compare their traffic safety statistics with those of cities of a similar population size.

According to data comparison by OTS, the City of Pinole's traffic incident rankings highlight areas of concern when compared to similarly sized cities. With a population of about 19,000 residents and situated along the busy Interstate 80 corridor, Pinole experiences a high volume of daily traffic, which raises the risk of collisions, speeding, and impaired driving incidents. The city's diverse community, including families, school-aged children, elderly residents, and local businesses, is directly affected by traffic-related dangers. DUI-related crashes pose a significant threat to public safety, especially to pedestrians, cyclists, and motorists sharing the roads.

The Pinole Police Department has only 29 sworn officers who perform a variety of duties, including traffic enforcement. This limited staffing makes it challenging to conduct DUI checkpoints without incurring overtime costs, as diverting officers from their regular tasks can compromise other vital public safety efforts. Moreover, the scarce traffic enforcement resources make it harder to prevent reckless driving, which puts vulnerable road users like schoolchildren and elderly pedestrians at risk.

To address these issues, the Pinole Police Department applied for OTS funding to cover specialized training for officers and overtime pay to support DUI checkpoints. These resources

are essential for enhancing traffic safety, lowering collision rates, and reducing impaired driving in the community. By enhancing traffic safety efforts, bolstering DUI enforcement, and increasing public awareness through the requested grant funds, the Pinole Police Department aims to reduce injuries and fatalities, ultimately making roads safer for all community members.

The Pinole Police Department will continue to prioritize equity in all aspects of its traffic safety efforts. This includes increasing DUI enforcement in high-risk areas where crashes disproportionately affect vulnerable communities, expanding public outreach with culturally and linguistically appropriate messaging, and aligning traffic safety resources with the needs of historically underserved neighborhoods. Additionally, the department will maintain a community-first approach, ensuring residents’ voices are heard and incorporated into safety strategies. By applying an equity lens, the Pinole Police Department aims to improve public trust and create a safer, more accessible transportation environment for all residents.

REVIEW AND ANALYSIS
To combat speeding, DUI-related crashes and pedestrian safety issues, the Pinole Police Department proposes a multifaceted project that includes officer training and the implementation of DUI checkpoints. These resources will enhance the department’s ability to conduct targeted traffic enforcement operations, focusing on high-crash zones, DUI-prone areas, and roadways with frequent speeding violations, particularly during peak risk hours such as nighttime and weekends. By increasing enforcement presence in these areas, officers will be able to identify and remove impaired drivers, enforce speed limits, and reduce dangerous driving behaviors, ultimately decreasing the number of traffic-related injuries and fatalities.

To further enhance enforcement efforts, the Pinole Police Department will conduct two DUI checkpoints aimed at identifying and deterring impaired drivers. These checkpoints will be held in high-risk locations based on crash data and DUI arrest trends, ensuring maximum impact in reducing alcohol- and drug-related collisions. Additionally, officers will receive specialized training in DUI detection and traffic enforcement strategies, equipping them with the necessary skills to effectively identify impaired drivers and enforce traffic laws more efficiently. The Pinole Police Department will conduct additional targeted traffic enforcement, distracted driving enforcement, and pedestrian and bike safety enforcement. Utilizing enhanced traffic safety equipment and community engagement, the Pinole Police Department aims to educate drivers on the dangers of impaired and reckless driving while reinforcing the importance of roadway safety. The department will integrate public outreach initiatives, social media messaging, and community partnerships to promote responsible driving behavior. By combining strategic enforcement, high-visibility patrols, and public awareness efforts, the department seeks to reduce traffic-related injuries and fatalities while fostering a safer and more responsible driving culture in Pinole.

FISCAL IMPACT
Accepting this grant will result in a positive fiscal impact. The total project cost is $50,000, with no match required.

ATTACHMENTS
A. Resolution

B. Submitted Grant Application
C. Draft Agreement

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING THE RECEIPT AND EXPENDITURE OF $50,000 IN CALIFORNIA OFFICE OF TRAFFIC

SAFETY (OTS) GRANT FUNDS TO FACILITATE THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) #26-006945
WHEREAS, (City of Pinole) (herein referred to as APPLICANT) applied to the California Office of Traffic Safety grant program (herein referred to as PROGRAM), for funding to address the priority areas established by the National Highway Traffic Safety Administration; and
WHEREAS, the Pinole Police Department is charged with providing for the safety and security of the people within City limits and beyond; and WHEREAS, there are substantial traffic safety challenges on Pinole roadways that negatively impact that safety and security; and
WHEREAS, increased education and enforcement regarding impaired and other unsafe driving practices can reduce those negative impacts; and WHEREAS, funding the overtime, equipment, and other expenses associated with this education and enforcement presents a fiscal challenge for the City; and WHEREAS, the Pinole Police Department and the California Office of Traffic Safety (OTS) have collaborated to establish goals and objectives for the 2025-2026 Federal Fiscal Year to have a positive impact on traffic safety challenges in Pinole; and WHEREAS, APPLICANT has applied for and received an offer of an OTS Selective Traffic Enforcement Program (STEP) Grant #26-006945, providing funding in furtherance of these goals and objectives.

NOW, THEREFORE, BE IT RESOLVED that the Chief of Police for the Pinole Police Department or his/her designee is authorized to execute on behalf of the City of Pinole, the attached agreement, including any extensions or amendments thereof and any subsequent contract with the state in relation thereto.

IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OTS disclaim responsibility for any such liability.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 16th day of September, 2025 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 16th day of September, 2025
____________________________________
Heather Bell, CMC
City Clerk

Application :: Page 1 of 14
Application Information
Application No: 26-006945
Application Type: STEP Agency (City or
County): Pinole
Department
(Police
Dept, DA
Office, etc):

Pinole Police
Department
Authorized
Representative: Amy Eubanks Additional ContactEmail:

DUNS/SAM
Number: FX2RHAL9KGG8

DUNS/SAM
Expiration Date:

DUNS/SAM
Registered
Address:
2131 Pear
Street

DUNS/SAM
City: Pinole
DUNS/SAM ZIP+4: 94564-1774
Application Summary
Grants Made Easy Application Titles and Descriptions are pre-populated. For General Grants, provide the Application Title and Application Description.

Application Title:

Selective Traffic Enforcement Program (STEP)
Application Description:

Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

Problem Statement
Describe the problem(s) to be addressed utilizing current data, do not include state or national information.

1. Describe the city, county, or jurisdiction this grant will impact.

Application :: Page 2 of 14
Problem Statement:

The City of Pinole, California, is a suburban community located in the San Francisco Bay Area, within Contra Costa County. Situated along the northeastern shore of San Pablo Bay, Pinole features a mix of rolling hills, residential neighborhoods, and commercial corridors. The city is strategically positioned along Interstate 80, a major transportation artery that connects the San Francisco Bay Area with Sacramento and beyond.

Additionally, San Pablo Avenue serves as a key local thoroughfare, providing access to neighboring cities such as Hercules and Richmond.

Pinole has a population of approximately 19,000 residents, reflecting a diverse demographic composition. The city is home to a mix of racial and ethnic backgrounds, including White, Hispanic or Latino, African American, and Asian communities. This diversity contributes to a rich cultural fabric and a variety of local businesses, schools, and community events.

Public safety in Pinole is provided by the Pinole Police Department, which is responsible for law enforcement, crime prevention, and traffic safety initiatives throughout the city. Fire and emergency medical services are delivered by the Contra Costa Fire Protection District, ensuring rapid response to fire incidents, medical emergencies, and disaster situations. With its convenient location, strong public services, and engaged community, Pinole continues to be a desirable place to live and work within the Bay Area.

2. Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats)
Problem Statement:

The City of Pinole faces significant challenges in traffic safety, underscored by recent collision data and resource constraints within its police department. According to the California Office of Traffic Safety (OTS), Pinole's traffic incident rankings indicate areas of concern when compared to cities of similar size. The Pinole Police Department (PPD) operates with a limited number of sworn officers—currently 29—who are tasked with a broad range of responsibilities, including traffic enforcement. This staffing level makes it challenging to conduct DUI checkpoints without incurring overtime expenses, as reallocating officers from their regular duties would compromise other critical public safety functions.

Additionally, the department's current fleet lacks a sufficient number of police motorcycles, which are essential for effective traffic enforcement patrols. Motorcycles offer greater maneuverability and the ability to navigate congested areas more efficiently than standard patrol vehicles, thereby enhancing the department's capacity to enforce traffic laws and respond to incidents promptly.

To address these issues, the PPD is seeking funding to acquire an additional police motorcycle, a radar trailer equipped with a message board, specialized training for officers, and overtime compensation to facilitate three DUI checkpoints. These resources are vital to improving traffic safety, reducing collision rates, and mitigating the incidence of impaired driving within the community.

3. Define the target population the grant intends to serve and how they are affected by the problem(s).

Problem Statement:

The target population for this grant includes all residents, commuters, and visitors traveling through the City of Pinole. With a population of approximately 19,000 residents and a location along the busy Interstate 80 corridor, Pinole experiences a high volume of daily traffic, increasing the risk of collisions, speeding, and impaired driving incidents. The city's diverse community, including families, school-aged children, elderly residents, and local businesses, is directly impacted by traffic-related dangers. DUI-related crashes pose a significant threat to public safety, particularly to pedestrians, cyclists, and motorists who share the road.

Additionally, limited traffic enforcement resources make it difficult to deter reckless driving behaviors, disproportionately affecting vulnerable road users such as schoolchildren and elderly pedestrians. By enhancing traffic safety measures, increasing DUI enforcement, and expanding public awareness through the requested grant resources, the Pinole Police Department aims to reduce injuries and fatalities, ultimately creating safer roadways for everyone in the community.

Application :: Page 3 of 14
Traffic Data Summary:

City Applicants: Complete the table below using the most current local data and update the 20XX years in the table (do not use the OTS Rankings or SWITRS).

County or State Applicants: Complete the table below using SWITRS data and update the 20XX years in the table.

Crash
Type 2022 2023 2024
Crashes Victims Crashes Victims Crashes Victims
Fatal 1 1 0 0 1 0
Injury 24 24 26 26 13 13
Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol -
Involved
Hit & Run
Nighttime
(2100-0259
hours)
Top 3 Primary Crash Factors Fatal Injury Killed Injured #1 -
#2 -
#3 -
Proposed Solution
Equity:

The Pinole Police Department is committed to addressing equity in its traffic safety efforts by implementing community-oriented strategies that promote safe streets, public health, and overall community well-being.

Recognizing the diverse nature of Pinole, the department actively works to engage with residents, build trust, and tailor enforcement and outreach efforts to the unique needs of the city’s population, including low-income families, commuters, and non-motorized road users. Through community meetings, expanded outreach initiatives, and a data-driven approach to policing, the department ensures that traffic safety interventions are both inclusive and responsive to the city’s evolving challenges.

If awarded funds through the OTS grant program, the Pinole Police Department will continue to prioritize equity in all aspects of its traffic safety initiatives. This includes increasing DUI enforcement in high-risk areas where crashes disproportionately impact vulnerable communities, expanding public outreach efforts with culturally and linguistically appropriate messaging, and aligning traffic safety resources with the needs of historically underserved neighborhoods. Additionally, the department will maintain a community-first approach, ensuring that residents’ voices are heard and incorporated into safety strategies. By operating with an equity lens, Pinole PD seeks to reduce preventable traffic fatalities and injuries, enhance public trust, and create a safer, more accessible transportation environment for all residents.

Application :: Page 4 of 14
Strategies:

The Pinole Police Department (PPD) is committed to addressing the city’s growing traffic safety concerns through a strategic enforcement and public awareness approach. To combat speeding, DUI-related crashes, and pedestrian safety issues, the department proposes a multifaceted project that includes the acquisition of a police motorcycle, a radar trailer with a message board, officer training, and the implementation of three DUI checkpoints. These resources will enhance PPD’s ability to conduct targeted traffic enforcement operations, focusing on high-crash zones, DUI-prone areas, and roadways with frequent speeding violations, particularly during peak risk hours such as nighttime and weekends. By increasing enforcement presence in these areas, officers will be able to identify and remove impaired drivers, enforce speed limits, and reduce dangerous driving behaviors, ultimately decreasing the number of traffic-related injuries and fatalities.

The acquisition of a police motorcycle will allow officers to conduct more effective traffic enforcement patrols, particularly in areas where maneuverability and rapid response are crucial. Motorcycles are a critical tool for addressing speeding violations and improving overall roadway safety by providing officers with increased mobility and visibility. Additionally, a radar trailer equipped with a message board will serve as both an enforcement tool and an educational resource, alerting drivers to their speed and reinforcing safe driving habits. The radar trailer will be strategically placed in high-risk locations to deter speeding and improve public compliance with traffic laws.

To further enhance enforcement efforts, PPD will conduct three DUI checkpoints aimed at identifying and deterring impaired drivers. These checkpoints will be held in high-risk locations based on crash data and DUI arrest trends, ensuring maximum impact in reducing alcohol- and drug-related collisions. Additionally, officers will receive specialized training in DUI detection and traffic enforcement strategies, equipping them with the necessary skills to effectively identify impaired drivers and enforce traffic laws more efficiently.

Through targeted enforcement, enhanced traffic safety equipment, and community engagement, PPD aims to educate drivers on the dangers of impaired and reckless driving while reinforcing the importance of roadway safety. The department will integrate public outreach initiatives, social media messaging, and community partnerships to promote responsible driving behavior. By combining strategic enforcement, high-visibility patrols, and public awareness efforts, PPD seeks to reduce traffic-related injuries and fatalities while fostering a safer and more responsible driving culture in Pinole.

Agency Qualifications:

Yes, the Pinole Police Department (PPD) has adequate staffing levels to successfully complete the requested activities under this grant. The department has a dedicated team of sworn personnel with appropriate training and experience to conduct DUI checkpoints, enforce traffic laws, and implement high-visibility enforcement operations. Additionally, PPD has dedicated management analysts who are experienced in grant reporting and administration, ensuring compliance with all grant requirements, tracking expenditures, and submitting necessary reports in a timely manner.

The department’s program staff includes officers who have undergone specialized training in DUI detection, traffic enforcement, and checkpoint operations, enabling them to effectively identify impaired drivers and enforce roadway safety measures. Should additional training be required, PPD is committed to providing officers with the necessary resources to enhance their expertise in traffic safety enforcement. On the fiscal side, the City of Pinole’s administrative staff has extensive experience managing grant funds, overseeing budgetary compliance, and ensuring financial accountability in accordance with grant guidelines.

Regarding contract procurement, the City of Pinole follows a structured and transparent contracting process to ensure efficient and timely execution of grant-related activities. The city is committed to entering into a contract within four weeks of the grant award, ensuring that all necessary agreements and approvals are in place to support the implementation of the proposed project without delay.

Community Collaboration and Engagement
Provide a description of the community collaboration and engagement activities that will be conducted and/or participated in by your department and addresses traffic safety. Community collaboration and engagement allows for the appropriate department personnel to engage in conversations to both share information and receive input from the community members regarding traffic safety.

Application :: Page 5 of 14
Community Collaboration and Engagement:

The Pinole Police Department (PPD) is committed to fostering strong community collaboration and engagement to enhance traffic safety awareness and education. Through ongoing initiatives, the department ensures that community members have opportunities to share concerns, receive important traffic safety information, and actively participate in public safety efforts. One key engagement activity is "Coffee with a Cop," a regularly hosted event that allows residents to meet with officers in an informal setting to discuss local concerns, including speeding, school zone safety, DUI enforcement, and pedestrian traffic issues. These events provide valuable insight into community priorities and allow for direct dialogue between law enforcement and residents.

PPD also prioritizes traffic safety education by engaging with young drivers, parents, and students through school presentations and public outreach efforts. These educational sessions cover critical topics such as safe pedestrian behaviors, bicycle safety, DUI prevention, and responsible driving practices. By working directly with students and families, the department aims to instill safe driving habits early and reduce traffic-related risks for young community members. Additionally, PPD collaborates with local businesses, civic organizations, and neighborhood groups to promote public awareness campaigns focused on DUI prevention, distracted driving, and adherence to traffic laws.

The proposed police motorcycle and radar trailer with a message board will serve as high-visibility enforcement and community outreach tools, reinforcing the department’s commitment to traffic safety education. The motorcycle will enhance the department’s ability to conduct targeted traffic enforcement patrols in high-risk areas, while the radar trailer will be deployed in school zones and high-traffic areas to alert drivers to their speed and encourage safer driving habits. These tools will also be used at public events, school functions, and safety fairs to distribute educational materials, promote safe driving campaigns, and raise awareness about DUI enforcement.

Through consistent community engagement, educational outreach, and active participation in local events, PPD aims to strengthen public trust, encourage safe driving behaviors, and work collaboratively with residents to make Pinole’s roadways safer for everyone.

Application :: Page 6 of 14
Goals
Description
Reduce the number of persons killed in traffic crashes.

Reduce the number of persons injured in traffic crashes.

Reduce the number of pedestrians killed in traffic crashes.

Reduce the number of pedestrians injured in traffic crashes.

Reduce the number of bicyclists killed in traffic crashes.

Reduce the number of bicyclists injured in traffic crashes.

Reduce the number of persons killed in alcohol-involved crashes.

Reduce the number of persons injured in alcohol-involved crashes.

Reduce the number of persons killed in drug-involved crashes.

Reduce the number of persons injured in drug-involved crashes.

Reduce the number of persons killed in alcohol/drug combo-involved crashes.

Reduce the number of persons injured in alcohol/drug combo-involved crashes.

Reduce the number of motorcyclists killed in traffic crashes.

Reduce the number of motorcyclists injured in traffic crashes.

Reduce hit & run fatal crashes.

Reduce hit & run injury crashes.

Reduce nighttime (2100 - 0259 hours) fatal crashes.

Reduce nighttime (2100 - 0259 hours) injury crashes.

Custom Description
Objectives
Included Target
Number Description
Yes 1
Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.

Yes 4
Participate and report data (as required) in the following campaigns; Quarter 1: National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.

Application :: Page 7 of 14
Yes 1
Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly.

Yes 5
Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training.

Yes 1
Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training.

No 0
Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).

No 0 Send law enforcement personnel to the DRE Recertification training.

No 0 Send law enforcement personnel to SFST Instructor training.

No 0 Send law enforcement personnel to DRE Instructor training.

Yes 3
Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.

No 0 Conduct DUI Saturation Patrol operation(s).

No 0
Conduct Court Sting operation(s) to cite individuals driving to and from the court after having their driver's license suspended or revoked.

No 0
Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear in court.

No 0
Conduct Stakeout operation(s) that employ law enforcement officers to observe repeat DUI offender probationers with suspended or revoked driver licenses.

Yes 4
Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.

No 0
Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.

No 0
Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers.

No 0 Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s).

No 0
Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.

No 0
Conduct Traffic Safety educational presentation(s) with an effort to reach community members.

Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.

No 0 Conduct Know Your Limit campaigns with an effort to reach members of the community.

Yes 4 Participate in highly visible collaborative DUI Enforcement operations.

Yes 8 Participate in highly visible collaborative Traffic Enforcement operations.

No 0 Send law enforcement personnel to DUI Checkpoint Planning and Management training.

No 0
Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.

No 0
Conduct Illegal Street Racing and Modified Vehicle training classes for law enforcement personnel.

No 0
Identify grant funded, straight time personnel. Include any vacancies or staff changes that have occurred. For any vacancies, include the status of filling the vacancy.

Application :: Page 8 of 14
Yes 12
Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.

No 0
Utilize the oral fluid drug screening device at roadside to assist with identifying drug use during DUI investigations. Report on the use, accomplishments, or challenges associated with the use of the oral fluid drug screening device.

No 0
Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias.

Included Target
Number Custom Description
Yes 5

RADAR OPERATOR TRAINING

DESIGNED TO TRAIN LAW ENFORCEMENT OFFICERS IN THE PROPER AND EFFICIENT USE OF TRAFFIC RADAR. THE COURSE IS ON COMPLIANCE WITH CVC 40802 AND INCLUDES (1) SPEED AND ENFORCEMENT (2) HISTORY AND THEORY (3) LAWS AND COURT DECISIONS (4) STATIONARY RADAR OPERATION (5) MOVING RADAR OPERATION (6) RADAR EFFECTS (7) VISUAL SPEED DETERMINATION (8) RADAR EVIDENCE (9) PRACTICAL EXERCISES AND FIELD TESTING (10) COURTROOM TESTIMONY (11) WRITTEN EXAMINATION *Note: Required for peace officers issuing speed violation citations using radar speed measuring devices and where a traffic and engineering survey is beyond five years.

Yes 5

RADAR-LASER OPERATOR (LIDAR) TRAINING

ENROLLMENT RESTRICTED TO LAW ENFORCEMENT PERSONNEL WHO HAVE ALREADY BEEN RADAR CERTIFIED PRIOR TO ENROLLMENT. DESCRIBES THE

PRINCIPLES GOVERNING LIDAR (LIGHT, DISTANCE, AND RANGING) DESIGN AND

OPERATION, USING AS AN ENFORCEMENT TOOL, AND HOW TO PRESENT PROPER TESTIMONY AND EVIDENCE IN COURT. PREREQUISITE: SUCCESSFUL COMPLETION OF THE 24 HOUR RADAR OPERATOR COURSE. (CCR 1081 (A)(28)).

Method of Procedure
Phase 1 - Program Preparation:

The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.

Conduct all training needed to implement the program, in the first quarter.

Purchase all grant related supplies and materials to implement the program, in the first quarter.

Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.

In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.

Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

Phase 1 - Program Preparation Addendum:

Application :: Page 9 of 14
Phase 2 - Program Operations:

Media Requirements
The following requirements are for all grant-related activities:

Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.

The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.

Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.

If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.

News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).

Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.

Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.

Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.

Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.

Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.

Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.

Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant-related event or program. Media and program highlights are to be reflected in QPRs.

Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.

For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.

Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

Application :: Page 10 of 14
Phase 2 - Program Operations Addendum:

Phase 3 - Data Collection:

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives.

Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.

Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.

Collect, analyze and report statistical data relating to the grant goals and objectives.

Phase 3 - Data Collection Addendum:

Budget
Personnel Costs
Hourly Rates - When requesting hours for personnel, enter them as straight time or overtime (for Enforcement Overtime, please use section below) and include the amount of hours that they will spend on grant operations.

Example: Personnel getting paid 100% by the grant working a full year at $41.00 per hour would be entered as Straight time, 2080 Units, $41.00 Unit cost or Rate, and 100% Percent Paid by Grant. This gives a total of $85,280.00 for the year.

Benefits – If requesting benefits for personnel, enter all benefits as a separate line item for each. Start the Item Name with the word 'Benefits', enter the corresponding straight time or overtime total amount in the Unit Cost or Rate, and enter the Benefits Rate to have the system calculate Benefit Costs. (Unit Cost) X (Benefits Rate) = Benefit Costs. To properly relate benefits to the correct personnel line item use the Display Order field, for example use 100.0 for Display Order for the personnel line item and 100.1 for Display Order for the associated Benefits.

Display
Order
Cost
Category
Item
Name
Position
Type
Benefit
Rate
Unit Cost or
Rate Units Percent Paidby Grant
Calculated Cost
to Grant

1.0 A. Personnel
Costs Officer Straighttime $115.69 342 100.00% $39,565.98 Display
Order Cost Category EnforcementActivity Item Name Unit Cost orRate Units Calculated Cost toGrant

2.0 A. Personnel
Costs
DUI/DL
Checkpoints
DUI/DL
Checkpoints $4,769.02 3 $14,307.06
Personnel Costs: $53,873.04
Travel Expenses

Application :: Page 11 of 14
Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant Travel Expenses: $0.00
Contractual Services
Do not include brand names or names of specific organizations.

Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant 300.0 C. Contractual Services Phlebotomist $100.00 30 $3,000.00 Contractual Services: $3,000.00
Equipment (must have Unit Cost of at least $10,000 including tax and shipping) Do not include brand names or names of specific organizations.

Please include an equipment quote in the Upload Documents Tab.

NOTE : When creating a new "Equipment" budget item, the Standard Language Item drop down list may not be available. When this is the case, complete only the required fields and save the budget item. Once saved, select the Edit button (pencil icon); the Standard Language Item drop down list will be available for selection. Alternatively, if not requesting a Standard Language Item, please utilize the Custom Narrative field to enter an appropriate narrative.

Display
Order
Cost
Category Item Name Unit Cost orRate Units Calculated Cost toGrant 400.0 D.

Equipment Police Motorcycle $40,000.00 1 $40,000.00
500.0 D.

Equipment
Changeable Message Sign Trailer with
Radar $25,000.00 1 $25,000.00
Equipment: $65,000.00
Other Direct Costs (must have Unit Cost of less than $10,000, including tax and shipping) Do not include brand names or names of specific organizations.

NOTE : When creating a new "Other Direct Cost" budget item, the Standard Language Item drop down list may not be available. When this is the case, complete only the required fields and save the budget item. Once saved, select the Edit button (pencil icon); the Standard Language Item drop down list will be available for selection. Alternatively, if not requesting a Standard Language Item, please utilize the Custom Narrative field to enter an appropriate narrative.

Display
Order Cost Category Item Name Unit Cost orRate Units Calculated Cost toGrant 600.0 E. Other Direct
Costs
DUI Checkpoint
Supplies $2,500.00 1 $2,500.00
700.0 E. Other Direct
Costs Training Courses $5,000.00 1 $5,000.00
Other Direct Costs: $7,500.00

Application :: Page 12 of 14
Indirect Costs
NOTE - Entry for Indirect Cost is different than prior years. Please read instructions carefully.

Item Name should indicate the % and the types of costs subject to the Indirect Cost Rate e.g. 15% of Salaries and Benefits. Enter one Unit Cost equal to the estimated Indirect Costs.

Indirect Cost Rate must be supported by a federally approved indirect cost rate letter and uploaded to the application.

Display Order Cost Category Item Name Units Unit Cost or Rate Calculated Cost to Grant Indirect Costs: $0.00
Total Requested Funding: $129,373.04

Application :: Page 13 of 14
Narrative Review
Review and update Narrative for Budget Items
Cost
Category Item Narrative CustomNarrative
A.

Personnel
Costs
Officer
Non-overtime hours for law enforcement operations conducted by appropriate department personnel. Hours may include wages or authorized absences, such as annual leave and sick leave, provided they are accrued during the grant term.
1 OFCARIDE - 102
hours
5 OFCs-RADAR
- 24 hours
5 OFCs-LIDAR
- 8hrs
5 OFCs-DUI -
16hrs
A.

Personnel
Costs
DUI/DL
Checkpoints
Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

C.

Contractual
Services
Phlebotomist
To draw and collect blood samples during OTS funded grant operations from suspected DUI drivers on scene as evidence in support of DUI convictions in a court of law.

D.

Equipment
Police
Motorcycle
Fully equipped motorcycle to be used for grant purposes. Costs may include communication equipment, emergency equipment package, safety bars and modifications and accessories.

D.

Equipment
Changeable
Message
Sign Trailer
with Radar
Fully equipped changeable message sign trailer(s) with a radar device and digital display that is portable and fully programmable and will determine and display the speed of vehicles or post traffic safety information and messages during OTS funded operations.

E. Other
Direct
Costs
DUI
Checkpoint
Supplies
On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

E. Other
Direct
Costs
Training
Courses
Cost of
classes
RADAR,
LIDAR,

ARIDE, SFST

Application :: Page 14 of 14
Upload Documents (Optional)
Please try to include all information in the application itself, but if necessary, upload additional documents here
Document Name Update Date/Time
Application Report 2025-01-31 22:28:46.pdf 1/31/2025 2:28 PM Evaluation, Support, and Submittal
Evaluation, Support, and Submittal
Method of Evaluation:

Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

Administrative Support:

This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

Total Requested Funding:
$129,373.04

8/27/2025 11:17:33 AM Page 1 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT26175

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Pinole From:

To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Pinole Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $50,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Melissa Kiawuhn
Chief of Police
[email protected]
(510) 724-8957
880 Tennent Avenue
Pinole, CA 94564
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Melissa Kiawuhn
Chief of Police
[email protected]
(510) 724-8957
880 Tennent Avenue
Pinole, CA 94564
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Markisha Guillory
Finance Director
[email protected]
(510) 724-9823
2131 Pear Street
Pinole, CA 94564
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)

8/27/2025 11:17:33 AM Page 2 of 18

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $50,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$50,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $50,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

FX2RHAL9KGG8
2131 Pear Street
Pinole
94564-1774
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

8/27/2025 11:17:33 AM Page 3 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT26175

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

The City of Pinole, California, is a suburban community located in the San Francisco Bay Area within Contra Costa County. It lies along the northeastern shore of San Pablo Bay and features a mix of residential neighborhoods, commercial corridors, and open spaces. Interstate 80, a major regional freeway, passes through the city and serves as a critical transportation corridor for commuters and commercial traffic. San Pablo Avenue is another primary route connecting Pinole to neighboring cities such as Hercules and Richmond.

Pinole is home to approximately 19,000 residents and reflects a diverse demographic composition, including White, Hispanic or Latino, African American, and Asian communities. This diversity contributes to a vibrant local culture and a variety of community institutions and small businesses. The Pinole Police Department (PPD) provides law enforcement services within city limits, while the Contra Costa Fire Protection District provides fire and emergency medical services. With strong public infrastructure and a growing population, Pinole remains a desirable place to live, work, and travel.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The City of Pinole continues to experience a significant number of traffic-related incidents that threaten the safety of residents and travelers. The Pinole Police Department responds to frequent calls for service involving suspected DUI drivers, reckless driving, and hit-and-run crashes. These traffic violations remain a persistent concern and place pressure on limited enforcement resources.

From 2022 to 2024, DUI-related calls for service rose from 19 in 2022 to 36 in 2024, representing a nearly 90 percent increase. Arrests for DUI ranged from 23 in 2022 to 28 in 2023 and 20 in 2024. As of July 10, 2025, there have already been 14 DUI-related calls and 12 arrests. Similarly, calls for reckless driving under Vehicle Code 23103 CVC remain consistently high: 120 calls in 2022, 117 in 2023, 118 in 2024, and 74 in the first half of 2025. Hit-and-run incidents also show a troubling pattern. In 2022, there were 93 calls for hitand-run crashes, with 45 traffic crash reports filed. This number increased in 2023 to 152 calls and 61 reports, and in 2024 to 155 calls with 45 reports. As of mid-2025, 83 calls for hit-and-run have been received and 27 traffic crash reports have been filed.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The grant will serve all residents, visitors, and commuters who travel through the City of Pinole. With its location along Interstate 80 and proximity to regional job centers, Pinole experiences high traffic volumes each day, increasing exposure to hazardous driving behaviors. The city’s diverse population includes families, school-aged children, seniors, and essential workers who rely on safe roadways for daily travel.

Many residents live in neighborhoods adjacent to high-speed corridors or walk to school, work, or transit, making them especially vulnerable to the consequences of reckless or impaired driving.

Limited staffing and equipment prevent PPD from maintaining a continuous presence on the roads, which increases risk for pedestrians, bicyclists, and motorists alike. The high number of DUI-related calls, reckless driving incidents, and hit-and-run crashes highlights the urgency of intervention. By supporting high-visibility enforcement and public education, the proposed project will directly benefit those most at risk, reduce crashes, and improve the overall safety and quality of life in Pinole.

2. PERFORMANCE MEASURES

8/27/2025 11:17:33 AM Page 4 of 18
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 8. Conduct DUI Saturation Patrol operation(s). 4

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
5

8/27/2025 11:17:33 AM Page 5 of 18

10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
1 11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 1 12. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 13. Participate in highly visible collaborative DUI Enforcement operations. 1

14. Participate in highly visible collaborative Traffic Enforcement operations. 1

3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 Conduct all training needed to implement the program, in the first quarter.  Purchase all grant related supplies and materials to implement the program, in the first quarter.  Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
 News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

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The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
 Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary