Pinole City Council
April 21, 2026

CITY COUNCIL
Anthony Tave, Mayor
Devin T. Murphy, Mayor Pro Tem
Maureen Toms, Council Member
Cameron Sasai, Council Member
Norma Martínez-Rubin, Council Member

PINOLE CITY COUNCIL

MEETING AGENDA
April 21, 2026
5:30 PM
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below How to Submit Public Comments:

In Person:

Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor) • Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

Written Comments:

All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting. Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.

City Council
Agenda - April 21, 2026

OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 26. They are retelecast the following week. The Community TV Channel 26 schedule is published on the city’s website at www.pinole.gov.

VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.pinole.gov and remain archived on the site for five (5) years.

If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell-Spears at (510) 724-8928 or [email protected].

Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection on the City Website at www.pinole.gov. You may also contact the City Clerk via e-mail at [email protected].

Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.

City Council
Agenda - April 21, 2026

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS

2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Gov. Code § 54956.8
Property: APN 430-330-027, 2860 Pinole Valley Road
Agency Negotiatiors: Interim City Manager Garrett Evans, City Attorney Eric Casher Negotiating Parties: Frank and Joe Zichichi
Under Negotiation: Price & Terms
B. PUBLIC EMPLOYEE APPOINTMENT
Gov. Code § 54957
Title: City Manager

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE COVERSHEET OF THE

AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
B. Mayoral & Council Appointments

1. Traffic and Pedestrian Safety Committee

2. Cannabis Ad Hoc Subcommittee

City Council
Agenda - April 21, 2026

3. Infrastructure and Transportation Ad Hoc Subcommittee C. City Council Committee Reports & Communications
D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. Earth Day

2. Dolores Huerta Day
B. Presentations

1. Planning Commission Chair Sandoval Presentation: Resolution No. 25-08 – Appian 80 Development Ideas and Concepts

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Special City Council Meeting on March 31, 2026 and the Regular City Council Meeting on April 7, 2026..

B. Receive the April 4, 2026 – April 17, 2026, List of Warrants in the Amount of $1,091,610.70 and the April 10, 2026, Payroll in the Amount of $572,445.92.

C. Adopt A Resolution Approving The Memorandum Of Understanding Between The West Contra Costa Integrated Waste Management Authority And The City Of Pinole Regarding Implementation Of SB 1383 Regulations And Workplan Action: Adopt Resolution per Staff Recommendation (Heba El-Guindy)
D. Adopt A Resolution To Fix The Employer’s Contribution At An Equal Amount For Employees And Annuitants Under The Public Employees’ Medical And Hospital Care Act With Respect To Pinole Police Employees' Association (PPEA) Action: Adopt Resolution per Staff Recommendation (Stacy Shell)
E. Adopt a Resolution to Approve the Purchase of Police Department Vehicles for Fiscal Year 2025-26 Action: Adopt Resolution per Staff Recommendation (Melissa Klawuhn, Justin Rogers)
F. Adopt a resolution authorizing acceptance of $299,495 from the Caltrans Clean California Local Grant Program and designating the City Manager as the City's authorized signatory for grant agreement execution Action: Adopt Resolution per Staff Recommendation (Lilly

City Council
Agenda - April 21, 2026

Whalen, Kapil Amin)
G. Adopt A Resolution Approving The Amended And Restated Contra Costa Clean Water Program Agreement (July 1, 2026 – June 30, 2041) Action: Adopt Resolution per Staff Recommendation (Heba El-Guindy)
H. Adopt A Resolution Approving The Purchase Of A Z23slt Force Vehicle For $76,295.61, A 2025 Ford Super Duty F-350 DRW Truck For $57,511.69, And A 2026 Ford Super Duty F-250 SRW Truck For $58,369.89 Action: Adopt Resolution per Staff Recommendation (Heba El-Guindy)
I. SB 1216 Letter of Support Action: Approve Letter per Staff Recommendation (Garrett Evans)

10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

A. None

11. OLD BUSINESS
A. None

12. NEW BUSINESS
A. Overview of Options for Adoption of Wage Theft Ordinance Action: Report and provide direction. (Eric Casher)
B. Adopt Resolution Approving The City’s Active Transportation Plan Action: Adopt Resolution per Staff Recommendation (Heba El-Guindy)
C. SB 707 - Public Meeting Disruption Policy Action: Adopt Policy per Staff Recommendation (Heather Bell)

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6 Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

14. ADJOURNMENT to the Special City Council Meeting of May 2, 2026 in Remembrance of Amber Swartz.

I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda.

City Council
Agenda - April 21, 2026

_______________________
Heather Bell-Spears, CMC
City Clerk
POSTED: Thursday, April 16, 2026 at 3:00pm

CITY COUNCIL
REPORT 7.B.1.

DATE: APRIL 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heather Bell, City Clerk, [email protected]
Garrett Evans, Interim City Manager, [email protected]
SUBJECT: TRAFFIC AND PEDESTRIAN SAFETY COMMITTEE

RECOMMENDATION
By Minute Order, consider the Interview Subcommittee recommendation and approval of one (1) appointment to the Traffic and Pedestrian Safety Committee.

BACKGROUND
The Pinole Traffic and Pedestrian Safety Committee is a (5) five-member panel who recommends or reviews action on traffic safety, traffic control and planning, speed limits, parking and other traffic-related matters. The committee makes recommendations to the City Council on traffic and pedestrian changes and matters referred for study. The committee members serve 2-year terms. The Traffic and Pedestrian Safety Committee meets every quarter on the second Wednesday at 6:00 p.m. Commissioners serve two-year terms. On March 11, 2026, a vacancy became available due to a resignation. An announcement was made to the public that a recruitment period was open and applications would be accepted by the office of the City Clerk. In total, two (2) applications were received from John Robinson (Non-Incumbent) and Diane Springer (Non-Incumbent). However, Diane Springer withdrew her application. The Interview Subcommittee, which consists of Mayor Tave and Council Member Martinez-Rubin, convened on April 10, 2026, conducted an interview with John Robinson, and recommended that the City Council appoint him for a term of two years to expire on April 21, 2028.

REVIEW AND ANALYSIS
The City Council will consider making appointments to the Traffic and Safety Pedestrian Committee with the following term, in accordance with the Pinole Municipal Code. • One (1) seat with a term that will expire on April 21, 2028 The Interview Subcommittee interviewed one (1) candidate on April 10, 2026. The recommendation of the subcommittee is to appoint John Robinson to the Traffic and Pedestrian Safety Committee.

FISCAL IMPACT
There is no fiscal impact to the General Fund by selecting the applicant.

ATTACHMENTS
A. Roster- 2025-2026 TAPS
B. John Robinson - Application and Supplemental Questionnaire Redacted

2025-26 ROSTER

TRAFFIC AND PEDESTRIAN SAFETY COMMITTEE

1. Ben Doyle
Term Expires 05/21/2026

5. Krystle Pasco
Term Expires 05/21/2026

2. Vacant MEETS SECOND WEDNESDAY

QUARTERLY
6:00 P.M. CITY HALL

3. Vacant STAFF
2131 Pear Street
Pinole, CA 94564
(W) 724-9010

4. Vacant
Leticia Andreas
2131 Pear Street
Pinole, CA 94564
(W) 724-9010
[email protected]
*Updated 1.12.26*

CITY OF PINOLE

COMMISSION/COMMITTEE APPLICATION
COMMISSION/COMMITTEE APPLICATION: Thank you for your interest in the City Commission or Committee. To apply, you will need to complete the entire application (using N/A where items do not apply). All applications will be kept on file for one year only and applicants will be notified of any openings. Planning Commission and Community Service Commission members must be residents of the City of Pinole, and TAPS members shall be residents or business owners in Pinole. *This application must be accompanied with the separate supplemental questionnaire for the Commission/Committee for which you are applying. Please check applicable box below. □ Planning Commission (PMC Chapter 2.40)*
□ Community Services Commission {PMC Chapter 2.36)*
/"'✓ '101 Traffic & Pedestrian Safety Committee (R-2007-14)* □ Fowler House Re-Use Committee (R-2018 -67)
Completed application packets must be filed with the City Clerk's Office, 2131 Pear Street, Pinole, California 94564.

APPLICANT'S NAME � \) LN :s II rJ Fiy-a +t--N
ADDRESS:

EMAIL ADDRESS:

1. How long have you been a Pinole resident? \ \:> X) '-G\·V5

2. Are you registered to vote in Pinole? \.j. .. e_ S

3. Are you currently serving on any Commission or Committee?�

4. Do you have a relative/household member who is: (a) City employee? l\J� "- 1 (b) City Council Member? "-J:s:> Or (c) Commission/Committee Member? _....;.\V_o, M.I.

CITY COUNCIL
REPORT 7.B.2.

DATE: APRIL 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM:

SUBJECT: CANNABIS AD HOC SUBCOMMITTEE

RECOMMENDATION
Staff recommends that the City Council appoint an ad hoc subcommittee of two councilmembers for the creation of a Cannabis Subcommittee.

BACKGROUND
During the March 24, 2026 Special Meeting, the City Council directed staff to return with the creation of an Ad Hoc Subcommittee regarding the potential creation of Commercial Cannabis districts in Pinole. The discussion covered many potential topics that require more analysis before returning to the City Council, including Zoning, Buffer Requirements, Community Workshops and Outreach, Consumer Use and Impact, Types of Permits, Restorative Justice Efforts, Revenue Opportunities, and Ongoing Costs to Implement a Potential Cannabis Program.

REVIEW AND ANALYSIS
There is a need for a subcommittee to help staff to address the potential pros and cons for the City Council to consider in its evaluation of Cannabis in Pinole. This subcommittee could, with supportive analysis, recommend to the full City Council the number, types, and areas available in Pinole for commercial cannabis.The Director of Community Development would support the subcommittee, and any recommendations would be reviewed by the City Manager before being presented to the full City Council and public at a future meeting.

FISCAL IMPACT
There is no fiscal impact associated with the creation of the subcommittee.

ATTACHMENTS
None

CITY COUNCIL
REPORT 7.B.3.

DATE: APRIL 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Garrett Evans, Interim City Manager, [email protected] SUBJECT: INFRASTRUCTURE AND TRANSPORTATION AD HOC SUBCOMMITTEE

RECOMMENDATION
Staff recommends that the City Council appoint a subcommittee of two councilmembers for the creation of an Ad Hoc Infrastructure and Transportation Subcommittee.

BACKGROUND
The City of Pinole has an extensive Five-Year Capital Improvement Plan (CIP). The most recent CIP includes 50 projects estimated at $ 93.7 million dollars. Within the CIP, there are 9 Facility Improvements, 5 Park Improvements, 11 Sanitary Sewer Improvements, 3 Stormwater Improvements, 17 Street Improvements, and 5 Infrastructure Assessments.

REVIEW AND ANALYSIS
There is a need for a subcommittee to address the growing transportation concerns, the pursuit of certain grant opportunities, and collaboration with neighboring cities and agencies.

This subcommittee can emphasize a whole City approach to Transportation and Public Improvements.The Director of Public Works would support the subcommittee, and any recommendations would be reviewed by the City Manager before being presented to the full City Council and public at a future meeting.

FISCAL IMPACT
There is no fiscal impact associated with the creation of the subcommittee.

ATTACHMENTS
None

Pinole City Council Special Meeting
Minutes – March 31, 2026

CITY COUNCIL MEETING

MINUTES
March 31, 2026

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Tave called the Special Meeting of the City Council to order at 5:00 p.m. and led the Pledge of Allegiance.

2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.

Code § 87105.

A. COUNCILMEMBERS PRESENT
Anthony Tave, Mayor
Norma Martinez-Rubin, Council Member
Maureen Toms, Council Member
Cameron Sasai, Council Member

COUNCILMEMBERS ABSENT
Devin Murphy, Mayor Pro Tem
B. STAFF PRESENT
Garrett Evans, Interim City Manager
Alex Mog, Assistant City Attorney
Melissa Klawuhn, Police Chief
Justin Rogers, Commander, Pinole Police Department
Markisha Guillory, Finance Director
Fiona Epps, Communications Director
Keith Marks, Acting Community Development Director/Chief Building Official David Hanham, Planning Manager
Heba El-Guindy, Public Works Director

Pinole City Council Special Meeting
Minutes – March 31, 2026

Andrea Dwyer, Community Services Director
Stacy Shell, Human Resources Director
Andrew Haber, Information Technology Manager
Roxane Stone, Deputy City Clerk
Deputy City Clerk Roxane Stone announced the agenda had been posted on Thursday, March 26, 2026 at 2:30 p.m. with all legally required written notices. No written comments had been received in advance of the meeting.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda.

4. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting
Jennifer Horn read into the record an email/written comment received in opposition to an Elected Mayor as follows:

Janet Wilks, Council, I voice my opposition to Agenda Item 10A Resolution Calling For Special Election And Submitting Question Regarding Office Of Elected Mayor To Voters. 1) The expense to place this question on the ballot is extraordinary in light of a) The current fiscal position of the City b) The condition of City roads c) The necessity of managing through another City Manager hiring process and d) the lack of contract with the City’s Police Department. 2) The proposal is remarkably tone deaf when considering the protests of hundreds of thousands of people across our nation and the world that are clamoring against the consolidation of executive power and overreach of government. Is this really the time that you want a ballot measure proposing to consolidate executive power? Have you considered all the promised vocal opposition that will follow and that will shadow upcoming Council member elections? 3) Do you realize that any one of you who are not elected Mayor, should the issue pass, will be sorely diminished of power and impact? 4) A Council member’s statement that the current structure of rotating the mayor position is “archaic” is a poor excuse for rational evaluation. Because a method has been used successfully for about 100 years does not inherently indicate that it is ineffective. Just the opposite, it's been working for a very long time. Is this proposed change for the sake of change alone? Is it intended to be a resume builder for aspiring politicians? Is it a power grab via consolidating executive power? There does not appear to be a compelling rationale for this proposed change. 5) Council members have been following the social media comments, so there should be awareness that there are more than 5,000 hits across the various comments and one or two comments support the proposal. Many many more express opposition. Is Council listening to the community voices? 6) Council was asked to move the agenda item to an earlier time to allow more Pinole residents to participate in the conversation. When Council addressed this issue in December, the issue was discussed until almost midnight. Council did not respond to the email request nor to the request posted on social media on a Council member’s profile. The appearance here is that Council does NOT want to hear from the Pinole community.

Pinole City Council Special Meeting
Minutes – March 31, 2026

7) A Council member posted on NextDoor in December 2025 that this question will go on the June ballot. How could this be known several months ago? Is the outcome pre-determined? I urge Council to not put the question on the June ballot nor any ballot. Shift your attention to pressing matters: A. Hire a new City Manager B. Secure a contract with the City's Police Department C.

Fix the roads.

Richard Cossel commented that when he last appeared before the City Council he raised the issue of trash on the streets, which he understood had been generated by Amazon drivers tossing out food containers. After the meeting, there had been a marked reduction. He otherwise found the City had opened itself up to lawsuits and possible loss of federal funding and referenced the expense of $40,000 for a Diversity, Equity and Inclusion (DEI) Consultant. He noted the Department of Justice (DOJ) reported it would restrict federal funding for cities that had discriminatory DEI policies, and there had been related lawsuits filed, which he highlighted.

Referencing the expenditure of $14,000 for the City’s Pride event, Mr. Cossel stated while he had no issue with the City issuing permits for a Pride parade, he did have issues with the City funding the event. He reported the City and County of San Francisco did not fund their Pride parade from the General Fund since it opened it up to viewpoint discrimination. Actual lawsuits had been filed related to viewpoint discrimination and he again highlighted some of the cases. Since the City of Pinole provided funding for the Pride parade, he found the City opened itself up to potential groups requesting monies for their events, at taxpayers’ expense. He asked the City Council to stop the waste, repair the roads, and highlighted his pothole theory of government poster.

Rafael Menis reported on the rate of COVID-19 near the City of Pinole and wastewater trends which continued to be flat and very low at all sites in Contra Costa County, and low in most sites in Alameda County, but there was one moderate and one high site near the Santa Clara County border. The overall risk of COVID-19 remained low as reported since March 21, 2026.

Mr. Menis otherwise thanked Recreation Manager Maria Picazo for her assistance during the No Kings rally on March 28, 2026, given there had been some site issues she had addressed. He also thanked the Public Works Department for its assistance. The rally had gone well, with one minor injury, with the event peaceful and he also expressed his appreciation to the Pinole Police Department (PPD) for ensuring no confrontations or issues. He added March 31, 2026 was National Transgender Day of Visibility (TDOV) and he requested the City Council recognize the date in the future, with more people who identified with a gender different than that assigned at birth. He identified himself as non-binary and suggested it would be worthwhile for the City to recognize the dead and the living while recognizing TDOV in the future. He requested the City Council adjourn the meeting in recognition of the living transgender members of the Pinole community.

William Horton opposed Measure D on the June 2, 2026 ballot for a directly Elected Mayor which would be a waste of $55,000 from the budget. No term limits had been specified for an Elected Mayor, which conflicted with Council members’ term limits and there was a conflict of logic of the public’s expectations since there was no limit to the Elected Mayor’s salary, as described, which could be increased at any time by a vote of the City Council. He urged a no vote on Measure D.

5. OLD BUSINESS: None

Pinole City Council Special Meeting
Minutes – March 31, 2026

6 NEW BUSINESS
A. FY 2026/27 Budget Workshop. Action: Receive Report and Provide Direction (Markisha Guillory)
Interim City Manager Garrett Evans reported this was the first workshop for the 2026/27 budget.

He planned to bring a balanced budget to the City Council and the community, which was his core mission as City Manager. He planned to provide a budget plan to the City Council to ensure the budget was balanced moving forward. Over the next month, the budget would be modified from what was being presented during the workshop, based on guidance and suggestions from the City Council and feedback from the public.

Interim City Manager Evans explained that City staff would make presentations from each City Department and touch on high-level accomplishments and goals. The City Council would be free to ask questions and provide comments and also solicit comments from the public. Thereafter, the City Council would be asked to provide direction. City staff was thanked for their hard work preparing the budget and for their continued work over the next few months on the budget document.

Finance Director Markisha Guillory recommended the City Council receive the presentations from the City Departments on the Preliminary Baseline Operating Budgets for Fiscal Year (FY) 2026/27 and provide direction to staff. At this time, she provided a PowerPoint presentation for the Fiscal Year (FY) 2026/27 Budget Workshop, which included a general overview of what would be presented by the various City Departments including key dates of the budget cycle; Preliminary Long-Term Financial Forecast; budget pressures; budget highlights; Citywide staffing; key revenue assumptions; property and sales tax breakdowns; General Fund Preliminary Revenue Budget; key expenditure assumptions; General Fund Preliminary Expenditure Budget; General Fund Professional & Administrative Services and a General Fund Total Preliminary Budget Summary.

Assistant City Attorney Alex Mog provided an overview of the City Attorney’s Office, and highlighted the City Attorney mission and staffing; and City Attorney FY 2025/26 accomplishments; FY 2026/27 goals and total budget summary.

Deputy City Clerk Stone presented an overview of the City Clerk’s Department and highlighted the City Clerk’s mission; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; Expenditure Budget Summary; Professional & Administrative Services budget and total budget summary.

Interim City Manager Evans presented an overview of the City Council budget including the FY 2026/27 General Fund Budget Summary; Professional & Administrative Services and a Total Budget Summary. He also presented an overview of the City Manager’s budget including the City Manager mission; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated opportunities; anticipated challenges; expenditure budget summary; Professional & Administrative Services and total budget summary.

Pinole City Council Special Meeting
Minutes – March 31, 2026

Andrew Haber, Information Technology (IT) Manager and Communications Director Fiona Epps presented an overview of the IT Department and highlighted the IT mission; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated opportunities; anticipated challenges; expenditure budget summary; Professional & Administrative Services; Consulting Trends (Professional & Administrative) and total budget summary.

Communications Director Epps presented an overview of Pinole Community Television (PCTV) and highlighted the PCTV mission; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated opportunities; anticipated challenges; expenditure budget summary; Professional & Administrative Services and total budget summary.

Acting Community Development Director/Chief Building Official Keith Marks and Planning Manager David Hanham provided an overview of the Community Development Department and highlighted the mission of the Community Development Department; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated opportunities; anticipated challenges; expenditure budget summary; General Fund Professional & Administrative Services; Building & Planning Professional & Administrative Services; General Fund total budget summary and total budget summary.

Community Services Director Andrea Dwyer provided an overview of the Community Services Department and highlighted the mission of the Community Services Department; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated opportunities; anticipated challenges; expenditure budget summary; Professional & Administrative Services General Fund and Recreation Fund and total budget summary.

Finance Director Guillory provided an overview of the Finance Department and highlighted the mission of the Finance Department; FY 2025/26 accomplishments; and FY 2026/27 goals; staffing; budget summary; Professional & Administrative Services and total budget summary.

Human Resources Director Stacy Shell provided an overview of the Human Resources Department and highlighted the mission of the Human Resources Department; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated challenges and opportunities; expenditure budget summary; Professional & Administrative Services and total budget summary.

Police Chief Melissa Klawuhn and Commander Justin Rogers provided an overview of the PPD and highlighted the mission of the PPD; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated opportunities and challenges; expenditure budget summary; Professional & Administrative Services and total budget summary.

Interim City Manager Evans provided an overview of the Public Works Department and highlighted the mission statement for the Public Works Department; FY 2025/26 accomplishments and staffing; and FY 2026/27 goals; anticipated opportunities and challenges; budget summary; Professional & Administrative Services and total budget summary.

A recap of the Preliminary Long-Term Financial Forecast (LTFF) was also provided, with Interim City Manager Evans to work with the City Council in any form, whether through an Ad Hoc Committee or otherwise, to develop what he described as a “yellow brick road plan” identifying cuts or revenues to ensure a balanced budget.

Pinole City Council Special Meeting
Minutes – March 31, 2026

Interim City Manager Evans offered examples where deficits could be identified to minimize the use of one-time funds, which he hoped to discuss further with the City Council at a future meeting.

In terms of next steps, staff would continue to refine the budget throughout the development process in order to prepare a structurally balanced budget. The Preliminary Proposed FY 2026/27 Operating and Capital Budget was scheduled to be presented to the City Council on May 5, 2026.

Responding to questions from the City Council, on each of the City Department presentations, as they were presented, City staff present clarified the following:
• The PowerPoint presentation would be made available to the City Council and the public. (Toms)
• If the City did not account for the $3.4 million that would be transferred-in to balance the budget, the current budget gap of $909,000 would be added to the $3.4 million total, and the budget gap would be $4.3 million. (Martinez-Rubin)
• Compliance with Senate Bill (SB) 707, open meetings: meeting and teleconference requirements, was currently being worked on by the City Clerk. It was anticipated a report would be presented to the City Council soon at a future meeting. (Sasai) • An increase in expenditures for software subscriptions and equipment at $20,000, as shown for the IT Department for this fiscal year, was clarified. Staff identified the trend of increases in software subscriptions by at least five percent each year for existing subscriptions, which may be due to the procurement of new software and examples were provided. The $20,000 increase was about the same as in previous years. The firewall replacement and fiber evaluation costs over $100,000 for both combined included a fiveyear subscription for the firewall replacement. The costs for the fiber evaluation were for an initial evaluation. While one, three or five-year licenses were available for the firewall, a better deal was a five-year subscription upfront. (Sasai) • Strengthening cyber security had been identified as one of the IT Department goals for FY 2026/27. Staff acknowledged specific steps would be taken but could not be detailed at this time. (Sasai)
• For the IT Department the City was required to have some network on-site and in terms of cloud storage it would depend on the backup strategy. There had been dramatic cost increases with on-site cloud storage due to global demand. Staff acknowledged a request for a cost benefit analysis to having cloud-based storage. Staff clarified most new software that was being procured was not hosted on the premises which involved most of the cloud storage costs. (Mayor Tave)
• With respect to compliance with SB 707, staff had good conversations with a neighboring city that had done a great job with limited resources since COVID-19 putting together public meetings. Staff was preparing a proposal to submit to that city within the next couple of weeks, to provide meeting production services, which would help that city comply with SB 707, although that had not been accounted for in the revenue for PCTV at this time. (Mayor Tave)

Pinole City Council Special Meeting
Minutes – March 31, 2026

• Staff did not have a figure of how much small cities were missing when not collecting fees from Internet services such as Netflix and other services that people used, which was a nationwide problem, where many if not all community centers and Public, Educational, and Government (PEG) stations were experiencing reductions in revenue. Staff recently joined the Alliance for Community Media, a policy committee, to discuss what type of legislation could be considered collectively to try to make some change and identify other forms of revenue where a fee could be imposed on larger corporations, with examples provided. Currently, a national bill had moved through to a technology committee and this was an issue that varied state to state. There was strong support in the State of California to look at options and there were lobbying groups already doing work. Acknowledged a request for the City Council to be kept up to date on any pending legislation on this topic. (Sasai)
• The revenues as shown for the Community Development Department equated to grant revenue received over the past year and carryover into following years as well as the collection of new fees internally for building and planning. More cost recovery had resulted in an increase in revenue. Staff clarified the total budget summary for the Community Development Department and the net operating results of $747,340 for the preliminary budget for 2026/27, as shown in the PowerPoint presentation, appeared to be a surplus, and should only be seen for one year. (Mayor Tave)
• The Community Services Department provided a number of programs and events for free and the Department operated 13 parks and seven facilities. As part of the most recent Master Fee Schedule Update, a cost analysis had been completed which separated senior services from facility rentals. While free services and events did not bring in any revenue to the City, it was hoped through the use of the City’s wonderful parks, people would be interested in booking a facility for a birthday party or other events, as examples. The City’s facility rentals were the most cost effective, did not require minimal staff and was a dollar amount that did not require as much needed revenue as generated. Currently, and behind the scenes, a budget exercise had been done by staff to separate that a bit better. Around two years ago, and prior to the current Community Services Director’s arrival, some classes such as Zoomba had been revenue generated in the Senior Center, but that needed to be separated out as a contracted class, which would show a better cost recovery for those programs and services.

Staff had worked with the Finance team to delineate those services to see those recoveries, which was part of the cost recovery model to be put forward for every program.

Facility rentals produced the most revenue and youth programs produced slightly less.

The high-impact programs included the more popular programs such as the aquatic programs, new programs for contract classes for younger people and summer camps. (Martinez-Rubin)
• In some cases, for the high-impact programs, secondary classes may be offered to expand registration. Staff was rethinking how to use underutilized facilities, such as opening up contract classes that would not require additional staffing but would fill the Senior Center, as an example, with people and services or activities at times when other programs were not being offered. (Martinez-Rubin)

Pinole City Council Special Meeting
Minutes – March 31, 2026

• Available data was used when offering services from the Community Services Department. As an example, Rec and Roll, was an e-newsletter for recreation programs and services and staff planned to prepare an Activity Guide for this year. Staff also clarified the Master Plan for the Community Services Department had touched on ages and demographics, with the best feedback on what services the community desired to be provided, based on responses from surveys provided to the public and feedback from tabling at community events. (Mayor Tave)
• The Community Services Department provided employment opportunities for part-time staff ages 16 and above, and many high school students worked for the Department now.

Information on hiring was provided at job fairs and made available to local high schools. (Mayor Tave)
• Acknowledged a request to determine the line between charging departments for some department services versus others, with staff clarifying if considering Information System (IS) charges that fell under the interdepartmental category, as an example, and were considered internal service changes for IT services. As another example, IT did not generate revenue and was an internal service department, with all revenue the IT Department received coming from other City Departments. Based on the IT systems and various departments, staff time and the like, all of those costs were applicated back out to other departments, making up an interdepartmental charge. PCTV was different, was an enterprise and operated almost like a business. It was a small enterprise as compared to the Wastewater Treatment Plant, but it generated funding from outside/external sources as well as charging the internal departments for the use of PCTV based on usage. If a City Department did not use PCTV, it would not pay for it. Everyone used IT as an internal service, and so every Department was allocated that charge. (Toms) • The larger City Departments required the majority of time from the Human Resources Department, particularly for filling vacant positions. Most recently, the PPD required the majority of the Department’s time, followed by the Departments of Public Works, Community Services and thereafter Community Development. (Martinez-Rubin) • The radios desired to be replaced for the PPD, as shown in the FY 2026/27 list of anticipated challenges, consisted of Motorola units used by the East Bay Regional Communications System Authority (EBRCSA). (Toms)
• Milo, the PPD canine, supported full time employees (FTEs) as a therapy canine. The PPD had a canine budget and paid for training, food and veterinary costs. The costs also included a second canine as part of ongoing canine costs for Opioid detection and staff could get back to the City Council with details related to the actual line item; $20,000 had been budgeted for the PPD canine program. Staff clarified the Opioid Settlement funds were one-time funds, and would be used to purchase and train the canine and the vehicle that would be used to transport the canine. Ongoing costs included food, veterinary care and ongoing training after the one-time fees were used. (Martinez-Rubin) • Acknowledged appreciation for staff exploring the lease model for the PPD fleet. The PPD vehicle and maintenance budget was $72,000.

Pinole City Council Special Meeting
Minutes – March 31, 2026

• Staff clarified if the PPD were to lease 50 percent of its fleet, it would still have to provide maintenance for the other 50 percent of the fleet not included in a lease program. The PPD was currently looking at a five-year leasing program and it was clarified the PPD consistently went over the $72,000 budget for vehicle maintenance currently due to the age of the vehicles. Acknowledged a suggestion to consider a buy-back option for the fleet. (Mayor Tave)
• The Finance Subcommittee would review an analysis of the current costs for the PPD fleet versus the five-year projections and other programs and would weigh-in before making a recommendation to the full City Council. (Mayor Tave)
• Interviews had been scheduled for April 2, 2026 for a Capital Improvement Program Manager. This recruitment had been ongoing for over a year but staff currently had good candidates. A separate interview had been scheduled for the Associate Engineer position on April, 7, 2026. Through the use of some salary savings, staff had been able to publish the two positions earlier in the year in professional publications, there was a good pool of candidates and staff was hopeful the positions would be filled soon. (Toms) • The capital outlay improvements for the Public Works Department, as shown in the Public Works FY 2026/27 Budget Summary and which totaled $1,390,000, was broken down to $425,000 for parks, $105,000 for sidewalks, $590,000 for streets and $270,000 for storm drains. The Wastewater Treatment Plant was funded by the Enterprise Fund divided by the cities of Hercules and Pinole. The total for the Capital Outlay Improvements did not include those expenses. (Martinez-Rubin)
• Project details for the Capital Improvement Plan (CIP) would be provided for the individual projects as part of a future presentation. Staff recently applied for Strategic Management Planning Program (STMP) funds and a California Office of Traffic Safety (OTS) Grant, and software investments. Staff had been very aggressive applying for grant funds and had secured Highway Bridge Program funds from Caltrans for the San Pablo Avenue Bridge Replacement. The vast majority of CIP projects were grant funded. (Martinez-Rubin) • Whether the City was relying on grant opportunities as one-time funding sources, staff emphasized grants had been effective for the City in pursuing larger-scaled projects. As an example, the Tennent Avenue Bay Trail Gap Closure, the Highway Safety Improvements to be implemented on San Pablo Avenue and Pinole Valley Road and the San Pablo Avenue Bridge Replacement were projects the City would otherwise not be able to fund absent grants. (Martinez-Rubin)
• As part of the establishment of the Five-Year CIP that started last year, a number of projects with general upgrades had been added for street lighting, signals, signing and striping, annual programs funded by measure funds and development impact fees, and the projects would consistently and annually be subject to funding opportunities. Also, Vehicle Impact Fees (VIFs) could assist the City in pursuing additional road projects. As an example, a project to be posted on April 9, 2026, for the Pavement Rehabilitation Project was slightly over $3 million. A consultant was assisting staff in preparing the standard plans and specifications with the packet almost ready to be posted, with the project mostly funded through SB 1, the Road Repair and Accountability Act of 2017.

Pinole City Council Special Meeting
Minutes – March 31, 2026

• The City had a lot of SB 1 funds and would be able to supplement the Pavement Rehabilitation Project as it progressed over the years. Staff also planned to pursue state funds for pavement improvements in the next round. Caltrans funded another city for improvements on San Pablo Avenue, and staff planned to apply to Caltrans to continue those improvements through Pinole. While grant funds were one-time funds, they were a good source for pursuing larger-scaled projects. (Martinez-Rubin) • Acknowledged appreciation for the effort to hopefully fill the positions of Capital Improvement Program Manager and Associate Engineer. Acknowledged the concern staff may be relying on receiving grants too much and when the budget returned staff was asked to provide more information on the “middle work” to be done and when the grants hit there would be a surge in work. (Mayor Tave)
• As to whether the City was investing enough in preventative maintenance, staff explained that the City had been divided into five zones during the five-year CIP period. Public Works was currently completing sign replacement and in the next couple of weeks hoped to conduct pothole work in Zone 1. All of this work was proactive work before conditions further deteriorated. In addition, street lighting had been tested, with all damaged luminaires replaced, although additional lights were not being installed due to limited funding. Signage and striping plans were also being improved. During this fiscal year, staff would present a request for City Council consideration either at a meeting in April or May, for the replacement of two patrol vehicles for the PPD, purchase of a flat-bed truck for pavement markings and additional equipment for the maintenance of the soccer fields and other parks, which would save significant manpower for such activities, and allow the ability of using the technical expertise of staff in performing other maintenance needs that would be preventative. (Martinez-Rubin)

PUBLIC COMMENTS OPENED
Rafael Menis commented the public had been unable to obtain the agenda packet prior to the meeting. Since this was a workshop, he requested a time extension from the Mayor to address several questions he had on the presentation.

Mayor Tave agreed to extend the public comment given the extensive presentation.

Mr. Menis provided the following comments on the budget:
- Page 24 of the PowerPoint presentation, the City Attorney total budget summary had shown a decrease in interdepartmental charges from $292,600 to $248,180, from the FY 2025/26 adopted budget to the FY 2026/27 preliminary proposed budget, and asked staff to expand on the difference.
- Page 31, City Clerk’s Office total budget summary noted on Page 30, doing a cross comparison of Professional & Administrative Services, it had been flat from the current year to the FY 2026/27 preliminary proposed budget, but looking at the total budget summary on Page 31, there was an increase of about $110,000 in total expenditures from the FY 2025/26 adopted budget to the FY 2026/27 preliminary proposed budget, and asked for more detail on the cause for the increase.

Pinole City Council Special Meeting
Minutes – March 31, 2026

- Page 34, City Council, Professional & Administrative Services, noted a spike of about $8,000 in costs for this year and also in the current year adopted budget for Professional and Technical Services for subcategory 421, and a split of the additional $37,000 roughly in travel costs between the various Council members, and asked for clarification.
- Page 44, the City Manager’s Department had shown an increase in dues, administrative expenses, office, travel costs and professional and technical services expenses and while some of that had been addressed in the prior page (Page 43, the outlay), asked for more detail on the consulting services costs and asked if it was mostly for the new City Manager recruitment process. As to the office expenses costs, asked if the decrease in the FY 2025/26 budget was due to the Acting/Interim City Manager, or other causes, since compared to other years, $22,000 was more equivalent as compared to $10,000 currently; and likewise for travel training and meeting costs, which was higher than prior years when there was a fully staffed City Manager. Asked about the costs allocations assuming they were relatively low cost in the current year due to the Acting/Interim City Manager not triggering most of those costs.
- With respect to dues, publications and advertising, as a cross comparison, in FY 2024/25 it was $765 and in FY 2026/27 it would be $4,275, and in the preliminary proposed budget for that item he was uncertain whether some was allocated out for the recruitment process or whether there were new dues that had not been charged in prior years; and administrative expenses he assumed would be roughly the same for the current year to date, relatively less due to the preliminary budget being somewhat more, and was curious about the FY 2024/25 charge on administrative expenses.
- Page 53, for the IT Department FY 2026/27 expenditure budget summary, commented on the way the page had been formatted, with a green colored box around Professional & Administrative Services. Was unsure whether that was intended or was a formatting glitch or intended to indicate some particular costs that were worth highlighting. For the expenditure budget summary, noted in a lot of other departments there was Information System (IS) charges it was assumed would ordinarily show up on that page, but if going to the Community Services expenditure budget on Page 84, the IS charges were shown at $68,000 and as a positive charge. - In the IT Department the IS charges were shown as a positive charge, but Page 56 had shown the total reimbursements versus total expenditures being canceled out.

Asked if it was just because this was the expenditure budget that the IS charges were noted differently, questioned whether it was a formatting thing since the total expenditure budget was less than the interdepartmental charges listed on Page 53, and it seemed as if something was missing, whether formatting or the ways the various numbers added up and needed to be clarified.
- Page 64, for the PCTV Department, the expenditure budget summary for FY 2026/27 had shown the same formatting concern as with the IT Department and noted the breakouts for basically subitems were in different colors and were formatted differently.

Pinole City Council Special Meeting
Minutes – March 31, 2026

- Noted the utility costs for PCTV were substantial given the nature of the broadcasting and the costs inherent in that as compared to other City departments that were much larger in terms of salaries and wages with lower electricity costs. - Page 65, again commented on the formatting issue with the use of green colored boxes.
- Page 66, the Communications Director noted most of the contract cancellation happened three to five years ago, with revenues from external sources, as noted, as $210,000 in FY 2023/24 and then it dropped to $125,000 in FY 2024/25, and $115,000 in the adopted budget, and shown as the adopted budget and not the year to date actual, as seen sometimes in this column. The preliminary budget had shown $85,000, with an ongoing decline in external sources, which was a point of concern and worth highlighting for City Council consideration.
- For the Community Development Department, the expenditures category for Professional Services had shown a charge of about $1 million for grants/cost recovery contracts. Asked whether the charges were paid to implement the grants which were also offset by the grants, or whether the charges were paid to the grant seeking contractor and the line item should be clarified. Noted the administrative credits had shown a chunk of administrative credits and asked what categories fell under administrative credits for the Community Development Department. - Page 76, there was an increase overall in the Community Development General Fund revenues with a shift from FY 2024/25 to the FY 2025/26 adopted budget, which was due to the Master Fee Study to go along with the increase in expenditures, but there was anticipated increases in revenues about a third in the current year’s preliminary budget and a decrease in anticipated expenditures, and asked for more detail. - Page 75, there was a split out for the Building and Planning Professional and Administrative Services subsegment, and while he knew on the revenue side of that they were not listing that other than the General Fund total budget summary. - On Page 77, it had shown the revenues and asked if the City actually anticipated getting contract completion revenues since there were various court rulings where the City could not get certain forward-facing revenues before actual Certificates of Occupancy (COO) were issued. Questioned whether it was anticipated the $3 million effectively in building and planning revenues was mostly the completion triggers for those various outstanding costs the City had already incurred on itself. Asked whether it would be possible to have a third page since it looked like if parsing the information properly, the General Fund total budget summary was separate from the Community Development total budget summary, but the Community Development total budget summary was not including the General Fund summary but more of a subsegment looking at the building and planning fee-based supports. Asked if it would it possible to have net operating results combining both the General Fund and the building and planning fund budget summaries, for a cross comparison of the two more directly.

Pinole City Council Special Meeting
Minutes – March 31, 2026

- Page 82, for Community Services, commented on the increased revenue through facility rentals and noted as someone who recently rented a City facility, asked if that bullet point item also included the City considering the rules around facility rentals and the limitations on the certain types of rentals that could be implemented based on those rules, and the variables in those rule implementations for facility rentals versus City funded events. Noted the gazebo at Fernandez Park had numerous outlets and seemed to be designed for providing amplified sound, although the City banned all amplified sound in facility rentals and parks at the present time. - Page 84, for Community Services, noted the property taxes listing which was not seen for the other expenditure budget summaries and asked if that was because of the segments of property tax the City owed to the other taxing agencies for the segments of land that the City owned itself, or for some other reason. - Page 86, for Community Services, the Professional and Technical Services had shown an increase of about $37,000 from the current fiscal year budget, which was not directly addressed during the presentation, and asked for a follow-up. - Page 87, for Community Services, noted a spike in program revenues in FY 2024/25 for the Community Services Department as a whole which leveled off after that to about $520,576. Asked for more detail of the cause of that spike in revenues and to the extent that was replicable or not in future years.
- Page 93, for the Finance Department, commented on the decreases in several categories of about $40,000 in Professional and Technical Services, about $1,000 in office expenses and an increase of about $2,000 in travel training and meeting costs, and a decrease of about $10,000 in administrative expenses. Asked for more information on the increase in the travel and training and meeting costs and the decrease in Professional and Technical Services.
- Page 101, for the Human Resources Department, noted the increase in Professional and Technical Services costs of about $31,000 and increase in dues, publications and advertising from $700 to $2,200, and asked of the causes. - Page 110, for the Police Department, noted the substantial administrative credits for the PPD and asked for more detail as to what generated those credits, whether it was PPD services provided to the Community Services, Public Works Departments or other reason to cause the administrative credits to be generated, since they were not seen as often in the various other expenditure budget summaries. - Page 115 for the Public Works Department, as to the FY 2025/26 accomplishments, specifically the replacement of stormwater and sewer projects including the Delores Court stormwater pipe, the Pinion-Orleans sewer lines and associated road repairs, and Fernandez Park sewer lateral, noted there was some rain today, with some water gathering along some of the repair points that was highlighted for staff, and while it may be default settlement, it could be a potential pothole issue that Public Works should review.

Pinole City Council Special Meeting
Minutes – March 31, 2026

- As to ADA compliant curb ramps and public safety throughout the City, commented today he had noticed someone driving a motorized wheelchair going the wrong direction down the street in part of a segment that did not have a sidewalk between the edge of the roadway, and the individual was driving semi-in the street to move through the area, which was potentially an issue with that sidewalk gap, and wanted to bring it to the City’s attention.
- Page 119, for Public Works as to road improvements and given available resources, understood the City Manager had requested $1 million extra on top of the effective $4 million deficit to fund road improvements and wondered whether that would be allocated primarily to the highest need road improvements to getting through the segments of roadway the City was working on in Regions 1 through 5 more quickly, to address incidental challenges and to try to deal with arterial conditions, since San Pablo Avenue continued to deteriorate and was more noticeable during the rain and road decay in the Pinon/Appian Way intersection in the north facing region and potholes developing in that area.
- Financial uncertainties were highlighted and the effective inflation, tariffs and other factors in rising construction costs, including materials and transportation costs and regulatory changes on the federal level. It was important for the City Council and the public to be aware that partisan actions taken at the federal level could have an impact on the costs that the City faced both directly and indirectly. - Page 120, Public Works, budget summary for FY 2026/27, the administrative credits of $2.15 million, asked about the cause for those credits and asked for more detail on the substantial administrative credits for that segment and wondered whether under third party contracts any of that linked into the facilities and equipment maintenance, or whether that was entirely in-house for the Public Works Department. - Page 123, Preliminary LTFF Recap, had shown the current plan for the Section 115 Trust to go down to nil by FY 2029/30 and having the new revenue cuts to offset the increasing structural surplus/deficit, but was unsure of FY 2026B and FY 2027F, and when they were looking at the FY 2026/27 budget, how that was split within this report, whether it would be calculating half of the FY 2027F structural surplus/deficit, as in FY 2026B or whether it was FY 2027F or the FY 2027/28 fiscal year. Asked for clarification, how all of that was broken out since it was currently unclear. If the City wanted to have the Section 115 Trust be more sustainable, asked what level of revenue cuts would be required and offered examples. At present, it looked as if the plan was not to do cost shifting away from the Section 115 Trust, the plan was to continue the current segment for draw down of the Section 115 Trust to zero by the end of FY 2029/30.

PUBLIC COMMENTS CLOSED
In response to Council member Martinez-Rubin, Finance Director Guillory clarified the reference to FY 2026B or FY 2027F, in the Preliminary LTFF as an example, B stood for budget and F for forecast.

Pinole City Council Special Meeting
Minutes – March 31, 2026

Council member Martinez-Rubin verified with the Interim City Manager that his reference to eight percent growth was year over year. She understood that eight percent growth had come from the numbers in the Preliminary LTFF based on a forecasting tool, and based on what was known today, and commented there was a projected increase from today to the next fiscal year of five percent expenditures and operations overall and nine percent increase in pension and other Post Employment Benefits (OPEB), five percent in professional services, etc. She asked where the eight percent year over year had come from and understood the numbers had been calculated and used in the Preliminary LTFF, but asked why the eight percent was used and not something different.

Interim City Manager Evans explained that the eight percent had come from the data received from the County for the increase in the past year for projecting the next year. In future models, a column of assumed growth percentage could be added and identified with a tab. In certain cases, the California Public Employees’ Retirement System (CalPERS) provided projections over the next several years, which could be different from health increases, which since 1960 had been

8.1 percent. All of that and the salary area could be labeled if there was an assumption of one, two or three percent growth in salaries, so it was clear to see those assumptions.

Finance Director Guillory further clarified the eight percent had been related to the Contra Costa County Fire Protection District (CCCFPD) contract only, with the five percent overall, the net of increases and decreases of flat growth in various areas, which net out to an overall five percent increase in the General Fund.

Council member Martinez-Rubin understood the CCCFPD contract was one of the major cost drivers, which was why the eight percent was being used.

Finance Director Guillory clarified again the eight percent was only being used for that particular line item.

Council member Martinez-Rubin asked if everything was being captured since the projected percentages of increases in other areas of services varied, but overall, they were higher than the percentage of revenues projected.

Finance Director Guillory clarified for salaries and benefits there was a three percent increase, and it depended on the category. Overall, it netted out to a five percent increase in the total budget from the current fiscal year to the projected FY 2026/27. There were some areas where there was flat growth, or lower growth that was not at the eight percent. The CCCFPD contract made up a good portion of the professional and administrative services and drove that category up a bit but there were some areas where it was not growing at that same rate.

Council member Martinez-Rubin asked for confirmation or otherwise to inform the City Council and help the public understand the recurring revenues projected, whether or not they would be sufficient to cover projected expenditures in the long-term or five years from now.

Interim City Manager Evans commented there needed to be some course corrections and he would strongly suggest some course corrections or prioritization on some of the expenditures.

Pinole City Council Special Meeting
Minutes – March 31, 2026

Council member Martinez-Rubin also would like to have a visual to show the trend in the City’s use of fund balance levels over the past five years since they had drawn from that, and the fund balance levels had been available over the past eight years since she had been on the City Council and there had not been a major expense and the money was saved and rolled over but had been dipped into and she wanted to see that information. Also, she would like to see a future discussion about how vulnerable the City budget was to economic downturns, which was the context in which the City was operating. Additionally, the next time the Department Heads provided a perspective whether spending patterns or projected expenditures for at least FY 2026/27, reflect what they had heard as the community’s priorities in their respective departments.

Further, she had heard time and time again, the City’s major fiscal risks and she noted the aging infrastructure was one, and she would like to know about the others, and whether the City had dedicated reserves for emergencies or disasters.

Council member Sasai thanked staff for working on the budget. He referenced the Interim City Manager’s recommendation for two Ad Hoc Committees; one for infrastructure and transportation and the other helping with the process of drafting the budget as it goes through the process. He asked the Interim City Manager and Assistant City Attorney, whether a motion could be considered at this meeting.

Assistant City Attorney Mog advised direction could be provided whether to create an Ad Hoc Committee, which could be placed on a future agenda for creation.

Council member Sasai understood appointments to an Ad Hoc Committee, if established at the next City Council meeting, would occur at a subsequent City Council meeting.

Assistant City Attorney Mog clarified the establishment of an Ad Hoc Committee and appointments to the Ad Hoc Committee could be considered at the same meeting, and it could be agendized in that way.

Council member Sasai looked forward to more discussion on the budget, and seeing how it would evolve over time in the next few months. He commented the City Council had adopted an amendment to the Reserve Policy in 2025. Previous City Councils had left the City Council a hefty Reserve Policy at 50 percent, well above what other localities have had, and there had been a pattern to cut where they could and backfill on the Reserve Fund, and decreasing it a few percentage points each year. For this year, the reserve was at 25 percent, and the City did not enjoy the same luxury as before, which needed to be kept in mind. He also looked forward to more conversations around the CCCFPD contract to see where it could be amended.

Council member Toms suggested it was important to have the CCCFPD contract under control.

There were several areas in Pinole that already had a distribution for the CCCFPD and they were paying them twice. She referred to the unincorporated areas of Montalvin Manor, Tara Hills and Bay View that Stations 73 and 74 were covering, and the CCCFPD was receiving a distribution of taxes to CCCFPD from those areas. It was important to work with the County officials that came up with the contract amount to see about getting that under control. Also, it was important to consider at the beginning of 2025, the City Council set priorities for the year, but that was not done for this year. She suggested the City Council had done a good job figuring out its priorities but had diverted away from them.

Pinole City Council Special Meeting
Minutes – March 31, 2026

Council member Toms added that it was also important to look at the long-term health benefits for retirees, whether it could go to a two-tier system or what that looked like, which should be underway as soon as possible since the situation was not sustainable.

As to the Ad Hoc Committee, Council member Toms noted the Finance Subcommittee was comprised of the Mayor, Mayor Pro Tem and City Treasurer, and it made sense to go through that subcommittee or a part of those people sitting on a subcommittee to go through the budget, and she would stress that she was looking at the budget for Community Development versus the City Council since the City Council’s travel budget was four times the budget of the Community Development Department, which had ten employees who needed to keep up their credentials for building inspection, planning credentials and the like, and that needed to be kept in mind. She asked the Finance Subcommittee to really take a look at that travel budget.

Mayor Tave commented on the theory of modeling a budget on reductions. He was taking an approach of the baseline established by the City Departments, and considering the maximum that could be done for this year with the absolute minimum, with three data points: a three percent reduction, a six percent reduction and a ten percent reduction, and what that would look like. He asked staff to take that into consideration when evaluating all City Departments and what that would mean in terms of service. He was seeking a balance across each City Department while keeping the baseline in sight, and whatever could be done to balance out across all City Departments.

Mayor Tave was not saying a course correction was not in order but agreed the CCCFPD contract was a great place to start with the City on year three of the contract, and start thinking about negotiating and what the next five years may look like. He agreed there were some things that had changed over the past three years that needed to be included in the negotiation with the CCCFPD. He again asked staff to go back, take a look at the budget, and find out what those models would look like. He suggested this meeting offered a hard start on having these conversations.

7. ADJOURNMENT to the Regular City Council Meeting of April 7, 2026 in Remembrance of Amber Swartz.

At 8:38 p.m., Mayor Tave adjourned to a Regular City Council Meeting on April 7, 2026 in Remembrance of Amber Swartz.

Submitted by:
_________________________________
Heather Bell-Spears CMC
City Clerk
Approved by City Council:

Pinole City Council Regular Meeting
Minutes – April 7, 2026

CITY COUNCIL MEETING

MINUTES
April 7, 2026

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
The City Council Meeting was held in a hybrid format (in-person and via Zoom videoconference and broadcast) from the Pinole Council Chambers, 2131 Pear Street, Pinole, California. Mayor Tave called the Regular Meeting of the City Council to order at 5:30 p.m. and led the Pledge of Allegiance.

2. LAND ACKNOWLEDGEMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision; (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov.

Code § 87105.

A. COUNCILMEMBERS PRESENT
Anthony Tave, Mayor
Devin T. Murphy, Mayor Pro Tem*
Norma Martinez-Rubin, Council Member
Cameron Sasai, Council Member **
Maureen Toms, Council Member
*Arrived at 8:34 p.m. and Remote Attendance@140 E. Shaw Avenue, Fresno, CA 93710 **Arrived after Roll Call
B. STAFF PRESENT
Garrett Evans, Interim City Manager
Melissa Klawuhn, Police Chief
Eric Casher, City Attorney
Lilly Whalen, Community Development Director
Heba El-Guindy, Public Works Director
Kapil Amin, Sustainability Project Manager
Roxane Stone, Deputy City Clerk

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Deputy City Clerk Roxane Stone announced the agenda had been posted on April 2, 2026 at 3:00 p.m. with all legally required written notices. Staff requested the continuance of Consent Calendar Item 9C to a future date. Written comments had been received in advance of the meeting, distributed to the City Council and staff, posted to the City website and made available to the public to view in the Council Chambers.

Following an inquiry, the Council reported there were no conflicts with any items on the agenda.

4. CONVENE TO A CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code §54957.6
Agency designated representatives: Interim City Manager Garrett Evans, City Attorney Eric Casher, Human Resources Director Stacy Shell and Gregory Ramirez, IEDA
Employee organizations: AFSCME Local 1
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Gov. Code §54956.9(d)(2) or (d)(3)
Number of potential cases: 1

PUBLIC COMMENTS OPENED
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION At 6:16 p.m., Mayor Tave reconvened the meeting into open session. There was no report from the Closed Session.

Mayor Tave moved to Item 7, Reports & Communications at this time.

7. REPORTS & COMMUNICATIONS
A. Mayor Report: None

1. Announcements: None
B. Mayoral & Council Appointments: None
C. City Council Committee Reports & Communications
Council member Toms reported she attended the East Bay Wildfire Government Coalition meeting and would serve as the Vice-Chair with Janani Ramachandran, Council member from the City of Oakland to serve as Chair.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Upcoming meetings would include discussions about a public information campaign, as related to the City of Berkeley having initiated a Zone Zero Policy, prior to what the State planned to propose, and what that meant to homeowners in the High Fire Severity Zone.

Council member Toms attended a meeting of the East Bay Regional Communication System Authority (EBRCSA), which considered adoption of a resolution authorizing the Board Chair to sign a Letter of Support for the Federal Community Project Funding Application to acquire two new Radio Sites on Wheels, to be used in the event of a major emergency where a site was taken out of commission and which could be deployed to an area of concern. She also served as the Alternate to the Association of Bay Area Governments (ABAG), that recently approved the Final Plan Bay Area 2050+, an overview of the regional plan for transportation, housing, economic development and environmental resilience, which had been under development since mid-2023, and authorized a $2.3 million contract for restoring Wildcat Creek on behalf of the San Francisco Estuary Partnership. She also attended the Contra Costa Mayors Conference.

Council member Sasai reported he attended the League of California Cities Environmental Quality Policy Committee, with an overview of the California Global Biodiversity Alliance, and legislation with committee recommended positions on Assembly Bill (AB) 1642, Senate Bill (SB) 1417, AB 2013, AB 1138 and AB 2266, with information on all legislation available online. He also attended the West Contra Costa Transportation Commission (WCCTC) meeting, with a discussion of the election of a secondary alternate representative to the Contra Costa Transportation Authority (CCTA) when Cesar Zepeda, Council member from the City of Richmond had been appointed; received an update on the Richmond Ferry Service with a six percent fare increase proposed for Fiscal Year (FY) 2026/27 for the Richmond route; and additional updates. At the same meeting, the Pinole Public Works Director provided a project update on the Bay Trail Gap Closure Project and the San Pablo Avenue Bridge Replacement Project.

Council member Sasai was pleased to see the San Pablo Avenue Bridge Replacement Project include Class IV Protected Bicycle Lanes as part of the project, and he hoped the City Council would have input on the design at some point to ensure bicycle lanes included physical barriers to protect bicyclists and pedestrians on the bridge. As someone who frequently bicycled the trail, he was pleased to see the Bay Trail Gap Closure Project move forward, particularly since the gravel was currently unsafe for bicyclists.

Council member Martinez-Rubin reported she attended a Statewide Annual Conference hosted by Water Education for Latino Leaders, with a number of researchers, advocates, representatives from water districts and others, to provide a number of presentations informing and building awareness of issues in the way water was used, issues facing infrastructure and how aging infrastructure throughout the state was at a point of needing a number of repairs, which would affect overall water rates and which particularly impacted those living in urban areas. Of the total water used in the State of California, 10 percent was used by urbanized areas and up to 80 percent in agricultural fields. She added that land subsidence may affect some of the City’s buildings and may have been considered by Public Works Department staff and staff at the PinoleHercules Wastewater Treatment Plant, since the area was prone to flooding. She would share the information she received with the Public Works Department.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Council member Martinez-Rubin added she attended the Contra Costa Mayors Conference, hosted by the City of Concord, with a presentation from the Director from the South Bay Coalition to End Human Trafficking and who detailed responses to a request for assistance from the government and members of the public to end human trafficking, not only sexual abuse but labor abuses as well. There were concerns that the upcoming Fédération Internationale de Football Association (FIFA) World Cup in the Santa Clara area in June and the venues for the events may present an opportunity for an increase in trafficking. She displayed stickers that would be part of a campaign offered by the South Bay Coalition to End Human Trafficking which could be posted in restrooms and public locations, and which included a QR code, so that persons who may need help may contact the resources near them. The information was available in multiple languages.

D. Council Requests for Future Agenda Items
ACTION: Motion by Council member Sasai/Mayor Tave to direct staff to return with a resolution and Letter of Support for Senate Bill 1216, which established a housing leadership designation to recognize and reward cities and counties that had achieved measurable success in building new homes, and that staff note in the resolution and Letter of Support the fact the City of Pinole was among the first few cities in the State of California to earn the Prohousing Designation.

Vote: Passed 4-0-1
Ayes: Tave, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: Murphy
ACTION: Motion by Council member Sasai/Mayor Tave for the City Council to present a proclamation for Dolores Huerta Day (April 10) at the next City Council meeting.

Vote: Passed 4-0-1
Ayes: Tave, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: Murphy
ACTION: Motion by Council members Martinez-Rubin/Sasai to direct staff to research the availability of the stickers from the South Bay Coalition to End Human Trafficking, so they could possibly be applied to the public restrooms in the City of Pinole and other locations, to allow the City to support the campaign regarding the prevention and resource assistance to persons at risk of being trafficked.

Vote: Passed 4-0-1
Ayes: Tave, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: Murphy
E. City Manager Report / Department Staff

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Interim City Manager Garrett Evans reiterated as the Deputy City Clerk reported, that staff requested Consent Calendar Item 9C be pulled from the agenda to be considered at a future date.

F. City Attorney Report: None
PUBLIC COMMENTS OPENED (Items 7A through 7F)
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED
The City Council returned to Item 6.

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Peter Murray urged everyone to vote no on Measure D. He otherwise commented he received a telephone call from a resident who had to travel around the City on a scooter and who reported the bridge between Trader Joe’s that connected to Sarah Drive was in such bad shape he thought he would be injured and his scooter damaged. He hoped the Public Works Department could review the situation. He also asked the City Attorney if a Council member puts out something detrimental to a citizen whether the citizen had the right to sue a sitting Council member. He welcomed a response from the City Attorney after the meeting. He also saw glimpses of things which happened in the past, such as in 2008, being repeated, like the firing of the City Manager and creating chaos in the community. He cited the upcoming ballot measure for Measure D and the firing of last two City Managers, as having created chaos which was inappropriate.

Debbie Long reported during the March 24, 2026 Special City Council meeting during the discussion of Commercial Cannabis, the Mayor Pro Tem stated “We need to educate people who have held power in the City before.” Based on those comments, she was of the opinion the Mayor Pro Tem was referring to the former Mayors who had been present in the audience during the meeting, which he had confirmed. She found what the Mayor Pro Tem meant by his statement was “let me educate you because I’m right.” She also commented on the Mayor Pro Tem’s use of the word “power” and commented because of his role as a Council member he was of the opinion he had power over the people. This was sad, because the primary role of Council members was to serve the community, not act like the all-powerful Wizard of Oz. She suggested a no vote on Measure D because the Mayor Pro Tem claimed this was a choice, Measure D, an Elected Mayor and democracy was at play, when it was really about being more powerful in a greater leadership role in the City.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Ms. Long commented the Mayor Pro Tem never quantified how an Elected Mayor would serve the community better than the current system of a Rotating Mayor, other than to declare there would be more accountability to the public and the Elected Mayor would be directly responsible for projects. She asked how that could be when the Mayor Pro Tem had declared on Nextdoor, that he would have no more power than any other Council member. She asked that people not be fooled, this was a power grab, and while it may be whitewashed going in, all responsibilities and salary could be given over and increased with a majority vote of the City Council, just like what had taken place in wasting $55,000 plus staff time by putting Measure D on the ballot. She urged a no vote on Measure D.

William Horton opposed Measure D for a directly Elected Mayor as a waste of $55,000, which money would not enhance police, fire, parks or streets. Measure D would not guarantee any new budget funds, or new ideas, would not limit the future costs of the Mayor’s salary or specify term limits, which Council members had already discussed at 12-years. While he opposed term limits in 2018, he was in favor of Council and Mayor term limits having learned at the March 31, 2026 City Council meeting that the City had a deficit of over $3 million. Through the Mayor, he asked the City Attorney to clarify whether a directly Elected Mayor would be subject to term limits.

Jennifer Horn also referenced Measure D, to be considered on the June 2, 2026 ballot. She reported the public would soon see No on Measure D signs throughout the City. She would vote no on Measure D because it changed the government structure of the City from a Rotating Mayor to an Elected Mayor. She saw no need for the change, or heard anything that would persuade her to vote yes. She responded to comments that the current structure was archaic, but based on comments from a Nextdoor poster, labeling something archaic did not make it true. She also heard it was not about replacing the voters voice but she was unsure about that rationale.

Ms. Horn stated that three Council members voted to place the measure on the ballot despite the unanimous opinion of Pinole voters who had raised their voices to oppose the expenditure of $57,000 to place the measure on the ballot. She suggested they were replacing the voice of the voters. Pinole voters were also told they would have an expanded voice with an Elected Mayor as opposed to a Rotating Mayor, since an Elected Mayor stemmed from an election rather than an appointment; however, it was pointed out Pinole voters elected City Council members who were eventually appointed Mayor. Under the current structure, Mayors had greater authority, both elected and appointed. Those arguments in support of an Elected Mayor made no sense, did not justify a wholesale change in a government structure that had been in place for 100-years and which a vast majority of California cities employed and that Pinole voters knew and had no problem with.

Ms. Horn emphasized that had been brought home to her by the results of a recent survey of Pinole voters where the current government structure was not mentioned as an area of concern.

There was unanimity of Pinole voters that no change to the current government structure was warranted and that taxpayer funds would be better spent on issues of concern like road conditions, parks and public safety. She found no argument could be made that the voters of Pinole were clamoring for this, because they were not, and there was no reason to vote yes on Measure D.

She encouraged all Pinole voters to look at the June 25, 2024, December 2, 2025 and January 20, 2026 meeting minutes of the City Council meetings, and review comments from their neighbors as contained in the agenda packets, and see if they could find a good reason for this wholesale change.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Ms. Horn added that those in support of Measure D had provided no argument in support, which was the most telling evidence of all.

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. Parkinson’s Awareness Month
The City Council read into the record a proclamation recognizing the month of April as Parkinson’s Awareness Month.

2. Autism Acceptance Month
The City Council read into the record a proclamation recognizing the month of April as Autism Acceptance Month.

3. Arab American Heritage Month
The City Council read into the record a proclamation recognizing the month of April as Arab American Heritage Month.

4. National Pet Day
The City Council read into the record a proclamation recognizing April 11, 2026 as National Pet Day.

Council member Sasai reported the website for Contra Costa County at contracosta.ca.gov, included a link to the Contra Costa County Animal Shelter, which provided a list of available animals for adoption. He urged people to adopt, not shop.

At this time a member of the public wanted to speak under Citizens to be Heard, which had been closed.

In response to an inquiry from the Mayor, City Attorney Eric Casher confirmed public comment could be reopened.

Mayor Tave reopened the public comment to allow for comments not on the meeting agenda and since he had reported prior to going into Closed Session, the City Council would return at 7:00 p.m.

PUBLIC COMMENTS OPENED
Richard Cossel, asked why the City had a Sustainability Project Manager, which he understood was a new position. Given the City’s budget issues and since the position was unusual for a city the size of Pinole, he asked the Interim City Manager to review the need or necessity of the position moving forward.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

PUBLIC COMMENTS CLOSED
B. Presentations

1. Clean California Community Designation Sign Unveiling and Installation Suggestions
Interim City Manager Evans introduced Sustainability Project Manager Kapil Amin. He clarified the position of Sustainability Project Manager was a growing field where cities of all sizes needed to address this topic. He stated the City of Pinole was lucky to have Sustainability Project Manager Amin.

Sustainability Project Manager Kapil Amin provided a PowerPoint presentation on Clean California Community Designation Sign Unveiling and Installation Suggestions, which included an overview of the background of the Clean California Community Designation and with the City of Pinole one of the first 30 communities statewide to earn that designation. He clarified for the record that the City recently received confirmation from Caltrans that the signage could not be placed on freeway on- or off-ramps, so the PowerPoint presentation was modified with suggested locations for signage at this time to include the cross section of San Pablo Avenue and Oak Ridge (between Appian Way and Tennant Avenue) and Bayfront Park (past the railroad tracks). Staff was open to suggestions where the signage could be placed and feedback from the City Council was sought. The sign was also unveiled to the City Council at this time.

Responding to questions from the City Council, Sustainability Project Manager Amin, Community Development Director Lilly Whalen and Public Works Director Heba El-Guindy clarified the following:
• Only one sign would be installed. Acknowledged recommendations to consider placement at the entrance to the creek trail on Henry Avenue at the creek crossing, behind Sprouts or behind the crossing of the railroad tracks, Pinole Valley Road at Henry Avenue if feasible, on the triangular area in front of Collins Elementary School and the split at Tennent Avenue and Pinole Valley Road where the City posted events or anywhere where vehicles and a trail intersected. (Toms)
• Where litter was more prevalent was identified as hot spots in the City’s commercial shopping areas and near the I-80 ramps, which was being addressed by code enforcement. (Sasai)
• The intent was that the sign be installed within the City’s right-of-way (ROW) with the surrounding area to be maintained and to ensure the City would not have to obtain an encroachment permit. No action was being requested for the placement of the sign other than feedback from the City Council at this time. (Sasai) • Acknowledged a request for greater effort from drivers and passersby to not litter the area, specifically at the off-ramp traveling east at Appian Way, and acknowledged appreciation for the City Council and Friends of Pinole Creek Watershed for its work with staff on this designation, which met one of the City’s goals as a thriving city. (Martinez-Rubin)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

PUBLIC COMMENTS OPENED
Deputy City Clerk Stone reported there were no comments from the public.

PUBLIC COMMENTS CLOSED
Mayor Tave commented on the volume of trash from the freeway that collected along Pinole Valley Road. He asked if there was some type of fencing or capture device that could be provided along the ramp, which could be relatively inexpensive and make it easier to clean the litter and ensure it was not scattered on the off- and on-ramps. He asked if there had been any effort between staff and Caltrans on this issue.

Public Works Director El-Guindy reported staff had been in communication with Caltrans and had placed multiple work orders for cleanup. Caltrans was a large organization and responses were not that fast. She suggested fencing was a good idea that could be pursued if that was the direction of the City Council.

Mayor Tave did not want to install the sign and still have the same issues.

Council member Toms reported a year and a half ago, the City submitted a letter to Caltrans, copied to state legislators but there had been no response from Caltrans staff. The City of Pinole requested permanent trash capture fencing over the creek on the on- and off-ramps of Pinole Valley Road and she had brought this up when speaking with Senator Jesse Arreguín. She provided a copy of the letter sent to Caltrans to Senator Arreguín’s staff and did the same when she had recently met with Assemblymember Buffy Wicks in December. To date, there had been no concrete response from Caltrans other than the area would be cleaned up when the City submitted a work order. She emphasized a permanent solution was needed.

Mayor Tave suggested they may have to consider reviving that effort, which had been discussed for years with no traction.

Council member Sasai thanked Council member Toms for her advocacy on this issue. He would support another letter to Caltrans, and it would be good for Supervisor John Gioia’s Office to chime in to elevate the issue. In terms of suggested placement, he suggested placing the signage in a visible area with a double purpose as a welcome sign, and possibly before or after the Burlington Northern Santa-Fe (BNSF) bridge coming in from the City of Hercules, which could be a good place in either direction, or from the City of Richmond in unincorporated Contra Costa County on the west side of Pinole on Pinole Shores or the Fitzgerald Drive area next to commercial development, if feasible. He thanked the Community Development and Public Works Directors and Sustainability Project Manager Amin for their work on the Climate Action Plan (CAP) and for securing the Clean California Community designation.

Mayor Tave asked what other resources would come from the Clean California Community designation.

Community Development Director Whalen reported the City had been offered some clean-up kits and garbage bags and may have priority access to more.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Also, the Clean California Community designation provided the City an advantage on potential grants from the Department of Transportation (DOT).

2. Coordinated Outreach Referral and Engagement (CORE): Fiscal Year 2025-2026 Update
Chief of Police Melissa Klawuhn provided the background of Coordinated Outreach Referral and Engagement (CORE), a new program for the City, which started this current fiscal year, a great partnership for the City of Pinole and the Pinole Police Department (PPD), with a lot of communication back and forth about specific individuals and concerns in the community. The City Council would be provided an update for Fiscal Year (FY) 2025/26 from Jennifer Robbins, CORE Community Response Director and Shelby Ferguson, CORE Program Director.

Jennifer Robbins, CORE Community Response Director and Shelby Ferguson, CORE Program Director, provided a PowerPoint presentation on the CORE: Fiscal Year 2025-2026 Update, which included an overview of CORE; background of the City’s partnerships; a table of the housing needs in Pinole 2024/25; Community Partnership and Impact; business outreach efforts; Pinole community outreach activities; Pinole outcomes and impacts for the period of July 1, 2025 to December 31, 2025; services provided in Pinole for the period of July 1, 2025 to December 31, 2025; accomplishments for FY 2025/26 and an overview of a success story in Pinole for a formerly chronic unhoused individual.

Responding to questions from the City Council, Ms. Robbins and Ms. Ferguson clarified the following:
• The success story in Pinole for a formerly chronic unhoused individual was clarified.

Since 2017, CORE periodically engaged the individual in Pinole, who briefly entered housing but returned to homelessness since the home that individual was in was not permanent supportive housing, which was imperative when moving into housing after being unhoused for years. CORE worked to help the individual maintain the housing through building life skills, which were highlighted. (Martinez-Rubin) • CORE would come in prior to tagging an encampment for abatement and worked with local jurisdictions to mitigate any of the impacts for someone being abated and getting their items removed and having them move to a new location. (Martinez-Rubin) • CORE could be reached through telephoning 211, with Option 3 to connect with CORE, and with options for community members, law enforcement and hospitals. CORE was available seven days a week from 7:00 a.m. to Midnight or community members may call the City of Pinole’s non-emergency police dispatch number for a way to reach CORE, either through the direct CORE Team or through 211. The Quad City CORE Team was not the only team working in the City since other teams were leveraged, those that were dedicated to families, the reentry population and people with high health needs. (MartinezRubin)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

• As related to the homeless gathering under freeway overpasses, which was Caltrans property, CORE had a great relationship with Caltrans and had received state encampment resolution grants which opened up communication channels with Caltrans.

CORE coordinated with Caltrans when there was an area to be abated and offered services and engaged with individuals. While some homeless under the overpasses had been resistant to services, through CORE’s persistence they were now open to speaking with and working with CORE, and through consistent engagement CORE had been able to make inroads. CORE also worked with people with high mental health and substance abuse needs and CORE’s Mobile Crisis Team may be called in, if needed. Caltrans did not provide services for those individuals, and CORE was the first call for assistance in relocating to more habitable and safe locations. (Martinez-Rubin) • CORE had 26 participants served through 46 contacts, as shown in the PowerPoint presentation for FY 2025/26 for the period of July 1, 2025 through December 31, 2025.

Multiple contacts at the start built engagement and trust with the unhoused, particularly those who had lived outside for years. Those repeated contacts may include taking someone to the Department of Motor Vehicles (DMV) to get identification, a local apartment complex to fill out an application or doctor’s appointment, as examples. CORE collected data on all contact provided and services given, which helped to ensure the contacts helped the individual ultimately gets into housing. (Toms) • Of the total number of people contacted in Pinole who did not ultimately become housed, it was difficult to track, because the individual must be open to providing their demographic information in order to collect data on them, and CORE did not collect information on anyone who refused services. More times than not, through repeated engagement, an individual would open up over time. If someone did not want to provide information, an alias may be used to collect information to track the services being provided. (Sasai) • Low income, loss of a job and disabilities were the leading causes of homelessness, and disabilities being the reason for the job loss, and therefore being homeless was not necessarily connected, since those were two separate questions on CORE’s intake form.

When asked what led to their homelessness, an individual could check a number of boxes.

It was noted that the disabled homeless community had a much higher service need. (Sasai)
• The Quad City CORE Team was in daily communication with PPD dispatch to inform the PPD they were in the City, and if the non-emergency line was getting calls for the unhoused and there was no issue related to a criminal matter, the PPD would contact the Quad City CORE Team directly. This was used as an alternative response, diverting the PPD away from community issues that did not involve law enforcement and those referrals were taken directly from the PPD dispatch. CORE would continue to build on its work to ensure all PPD officers were aware of CORE services and CORE would continue its ongoing outreach efforts with the PPD. (Sasai)
• CORE was only within its first six months working in the City of Pinole and had no comparison point, but compared to other cities like the City of El Cerrito, CORE had similar numbers for its first six months of services. (Mayor Tave)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

• Providing resources and support allowed CORE to move people inside, reducing the number of people who continued to live outside. Hopefully, in the next six months CORE would have a better data set to review year over year. As to whether there was a point when operations should be scaled up, and more help needed, it was noted the cities of Hercules and Pinole shared a third of the Quad City CORE Team. The Quad City CORE Team worked 40-hours a week, El Cerrito had 33 percent of those hours, San Pablo 33 percent and Pinole and Hercules sharing those days, so the more boots on the ground the better they were to address the need when it was coming up, with calls based on the needs coming in. Once CORE closed out the year, they could look back at 2025/26 and identify any increases. (Mayor Tave)
• When compared to other cities, the first-time homeless in Pinole was very high at 68 percent. Up to 70 percent of those contacted in the City of Pinole were first-time homeless, and it offered a great opportunity to support people to move into housing since the longer they were outside the more difficult it would be to get out of that situation. (Mayor Tave) • The City of EL Cerrito had a Housing Security Fund, a flexible fund around $15,000 a year which supported flex-funding, short-term needs and different interventions to support the first-time homeless. A data point had shown an increase between 2024 and 2025 of homeless children, families and seniors. There was no specific data point for the first-time homeless in Pinole but information could be provided through monthly and semi-annual reports. (Mayor Tave).
• As to what resources were available to those who could potentially be homeless, CORE would like to prevent those individuals from losing housing altogether and would encourage those persons to contact 211 and request prevention resources that may help.

If prevention resources were unavailable, CORE could be contacted to provide assistance in possibly preventing someone from losing their housing. (Mayor Tave)

PUBLIC COMMENTS OPENED
Rafael Menis asked whether there were any cases in Pinole where rent being raised was the cause of the individual being homeless, or the loss of a job being the cause of becoming homeless more directly. He was unsure how to match up all of the numbers as shown, specifically on Page 13 of 234 of the agenda packet for Housing Needs in Pinole. He asked for clarification on the information provided and how much of an overlap occurred between years 2024 and 2025 for the amount of lost housing in Pinole, and whether there was any data to track people in that way.

Mr. Menis also commented on the number of people CORE served, as shown on Page 20 of 31 of the presentation packet, as compared to the information shown on Page 19 of 234 of the agenda packet for FY 2025/26, for the period of July 1, 2025 to December 31, 2025. He asked whether CORE served 44 or 26 people in the reported period. As to the success story, as described on Page 20 of 234 of the agenda packet, he assumed the individual was still in supportive housing and asked for clarification since the information read as if it ended in 2025 with the person entering supportive housing. He would like assurance the individual was still in supportive housing at this time.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Ms. Robbins clarified CORE served 44 unduplicated participants, who were touched by all 23 CORE Teams in Pinole. In terms of the Quad City CORE Team, they touched 26 participants through 46 contacts. She also clarified the Quad City CORE Team made half of the contacts in the City of Pinole. As to the success story outlined in the PowerPoint presentation, that individual was still housed in deeply subsidized housing, units intended for people with some type of disability or chronic condition.

Anthony Vossbrink asked whether CORE was comprised of professionally trained people or those with special expertise who worked out in the field; whether CORE services were provided 24/7 or whether just the switchboard was operable 24/7. He commented on the problem with panhandling in the shopping centers in Pinole. He also asked whether CORE tracked the homeless who came into Pinole from outside of Pinole and asked how the public should interact with those who panhandled or people he described as nomads.

Ms. Robbins explained that the CORE outreach staff were not mental health clinicians and did not have an educational background, but were those who were compassionate and wanted to do the work. Eighty percent of the CORE Team had lived experience. CORE was not a 24-hour operation. As previously noted, CORE operated seven days a week from 7:00 a.m. to Midnight, with the majority of the CORE Teams operational Monday through Friday with limited operations on weekends. People may contact CORE by calling 211 and pressing Option 3.

As to how to handle loitering and panhandling, Ms. Robbins suggested that was a personal decision how to respond, but she would recommend services be provided and informing people how to access services. The closest multi-service center was located in the City of Richmond at the Greater Interfaith Program, where meals and light case management was available and the Bay Area Rescue Mission was also available in the City of Richmond. Additionally, CORE worked closely with local law enforcement, anything criminal in nature was not for CORE to address, but CORE did address social needs. Further, all CORE services were voluntary, no one was forced to accept CORE’s services, with CORE very familiar with all unhoused community members.

While CORE was persistent, if someone refused services CORE would cool off, but try again with continued engagement and where experience had found that individuals opened up over time.

PUBLIC COMMENTS CLOSED
Council member Sasai referenced the $15,000 annual Housing Security Flex-Fund offered by the City of El Cerrito and asked for more details on the program. He asked whether El Cerrito used all of the funds in the program by the end of the fiscal year.

Ms. Robbins advised the program was part of the CORE contract with the City of El Cerrito, which contracted with CORE for a service provision as a line item in its budget for the Housing Security Flex-Fund. CORE worked with El Cerrito on the approval of requests for the funds, which could be used for hotel costs or security deposits as examples, and they were able to track all checks cut to understand the funding provided. For FY 2025, there may have been some funds left. She clarified the total of $15,000 was for the first year of a pilot program. For this year, El Cerrito had increased the fund to $25,000, which she understood has been halfway spent for the year.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Council member Sasai found the PPD did a great job humanizing individuals when working with the unhoused, which was important during a time when many cities were trying to be more punitive by criminalizing the homeless and forcing treatment. He found CORE to be an essential service.

He was very concerned about cuts to Medicaid, the impacts from the economy over the years and was curious to see whether or not there was a need for CORE services to be increased in the future. He looked forward to the City Council providing support where possible.

Mayor Tave thanked CORE for the presentation and he looked forward to the data from the next six-month period.

3. Update of the 2008 Neighborhood Traffic Calming Policy Public Works Director El-Guindy sincerely thanked the City Council for the proclamation recognizing Arab American Heritage Month. She provided a PowerPoint presentation on the Update of the 2008 Neighborhood Traffic Calming Policy, which included an overview of Capital Improvement Plan (CIP) Project #RO 2506, Traffic Calming Program; the review elements including the consultation, petition process, consideration and input by the affected community, review by the Traffic and Pedestrian Safety Committee (TAPS), and consideration by the City Council; analysis and measures of the review elements, with the project to fund the installation of physical traffic calming devices to reduce or eliminate the negative effects of auto traffic on residential streets, to be achieved by causing drivers to reduce their driving speeds or to use alternative major corridors through the use of engineering solutions and the installation of physical devices. Those devices could include driver feedback signs, curb extensions, speed cushions, and roundabouts. Traffic calming plans had been developed based on data collection and analysis, as well as community outreach and consultation to alleviate neighborhood traffic concerns and community safety issues.

Responding to comments from the City Council, Public Works Director El-Guindy clarified the following:
• The 2008 Neighborhood Traffic Calming Policy would provide guidance and more flexibility in what would be considered for the corridors for both San Pablo Avenue and Appian Way, which were arterial corridors and with some segments abutting single-family homes or a commercial facility that acted as traffic generators for pedestrians/cyclists. By updating the policy, it would allow for more flexibility. The San Pablo Avenue Corridor had multiple considerations, including the San Pablo Avenue Bridge Replacement Project which affected the timing if implementing traffic calming along San Pablo Avenue, since the construction of the bridge would generate truck traffic that could potentially damage the roadway during the construction period. Staff was currently working with the County on a study for bicycle and pedestrian improvements along San Pablo Avenue, with a consultant selected to prepare the study, to be funded by a grant with the City’s local match of $25,000. A request for funding would be presented to the City Council as part of the upcoming budget. The Contra Costa Transportation Authority (CCTA) was also evaluating a vision of Complete Streets corridors, one of which was San Pablo Avenue in Pinole with a consultant doing the work. Staff had already received feedback, with the study to include additional details based on associated analyses, including a multimodal segment and intersection level of service (LOS). When actual traffic calming devices were recommended they would be based on supporting analyses. (Sasai)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

• $150,000 to $200,000 had been appropriated for Project #RO 2506, Traffic Calming Program for FY 2026 with the project description broad on its face, with staff having determined which projects to advance through a petition, TAPS and the City Council. Staff had a list of requests that were mainly on a first-come first-served basis, in terms of the analysis and when traffic calming was warranted they would proceed with the process including the approval process. (Sasai)
• For this year, because staff wanted to allocate additional funding to the overall Pavement Rehabilitation Project, staff prioritized those devices since they were also part of the plan to grind and overlay Shea Drive, which had a number of humps to be removed and replaced, with a number of traffic calming elements contained in the Pavement Rehabilitation Project prioritized to add funding. (Sasai) • Staff sought feedback from the City Council on whether or not to receive the details for approval, whether as a Consent Calendar item or as a New Business item, with staff to proceed as directed. This was an informational item. The Active Transportation Plan (ATP) would come to the City Council at its next meeting. (Sasai) • Clarified the review elements analysis for the 2008 Neighborhood Traffic Calming Policy, as shown in the PowerPoint presentation with clarification of the timeline when activities would occur, with staff proceeding with the Pavement Rehabilitation Project including traffic calming devices. Staff could bring forward at the next City Council meeting the actual track change document for review, with the City Council to opine whether to present in detail or approve as a Consent Calendar item. It was clarified the petition was a form attached to the policy for the community members to follow as a specific process and to use that form, to be applied consistently.
• As to the status of a citizen request related to concerns with a slope on Henry Avenue, the request was under review. A speed report related to the request was from 2016, and did not show speeding in the area, with no collisions within a five-year span. While the data did not support traffic calming in the area, staff would review other elements before providing a response to the request. (Martinez-Rubin)

PUBLIC COMMENTS OPENED
Rafael Menis referenced Page 25 of 234 of the agenda packet, Review Elements - Analysis, which had noted that 67 percent of motorists exceeded the 25 miles per hour (MPH) speed limit, with the 85th percentile speed higher than the speed limit. He asked for clarification what that meant in terms of the traffic calming.

Public Works Director El-Guindy explained the speed criteria was not just taking into account the percentage, changing the percentage would facilitate the calculation so that they could utilize the numbers from the speed survey into the City’s analysis. There were other ways to go about it, as an example, the criterion now, simply said that 67 percent exceeded the speed limit of 25 MPH, and it would be more flexible since the speed limit could potentially be 30 MPH, and they were comparing to the speed limit.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Ms. El-Guindy stated there was also the possibility of having to say, exceed the speed limit by 5 MPH, with other provisions that could assist in how the speed criterion was utilized, not just the percentages.

Anthony Vossbrink asked for clarification when and how the different programs would be evaluated or actually approved and initiated, and whether they would be funded via grants or City funds. Nothing had been brought up or presented with respect to traffic enforcement with the assistance of the PPD, including the use of speed trailers as done in other cities. He understood the City had a speed trailer and would get another via a grant, but he had not seen any use of speed trailers in Pinole other than along Pinole Valley Road, which speed trailer was not functioning right with the current speed limit or followed up with enforcement. The speed trailer was also not protected with cones or lights during the evening. He asked why the PPD and the City could not provide more enforcement via citations with respect to traffic issues, people breaking the law, speeding, running through stop signs and red lights throughout the City, which could bring revenue to the City. He urged the City to be more aggressive with citations to help the City budget and make people aware there would be enforcement of traffic laws.

PUBLIC COMMENTS CLOSED
Council member Toms commented she was fine with receiving an update in the future on the Consent Calendar, and if there were questions, the item could always be pulled for discussion.

Council member Sasai agreed the item could return on the Consent Calendar as long as it came to the City Council for review. He noted that AB 43, Friedman, Traffic Safety, increased local control over traffic speed management, and through that legislation the City could lower many corridors and streets to 10 MPH or more. Also, two years ago a bill that failed but passed in 2025, was AB 382, Berman. Pedestrian safety school zones: speed limits, authorized local authorities to reduce school zone speed limits to 20 MPH rather than 25 MPH. He stated it would be great to have a discussion down the line where that could be possible and which applied to many spots in Pinole where there had been casualties, particularly around St. Joseph School and downtown Pinole. He thanked staff for the presentation, commented that this was a matter of life and death for many, with the rate of speed impacting the rate of survivability. He was pleased the City was focusing on this and he looked forward to this coming back in the future when there were actual projects.

Mayor Tave also favored the item coming back on the Consent Calendar as long as it came back to the City Council.

Mayor Pro Tem Murphy joined the meeting at 8:34 p.m.

Mayor Pro Tem Murphy expressed his gratitude for the staff report, which was great to hear about the projects. He commented a couple of years ago there had been a concern at Prune Street and Tennent Avenue, and a request for a pedestrian crosswalk but a study needed to happen.

He asked about the status of that study.

Public Works Director El-Guindy could not recall the location and would like to check on it and get back to the City Council.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Mayor Pro Tem Murphy recalled it was part of a larger CIP project to consider crosswalks at multiple locations in the City and there had been a discussion about Prune Street and Tennent Avenue to be considered for a crosswalk but a study was needed before that could be done. He asked staff to provide an update to the City Council. He also commented if it had not already been said that the report was incredibly important, and suggested the City had not done enough justice as having it as an item on the agenda.

Mayor Pro Tem Murphy thanked the Public Works Director for prioritizing the item, but asked that the Communications Department staff work with the Public Works Department to think about how to integrate those projects into the Communications Strategy, whether through the Mayor’s Report to ensure a consistent update for those projects or through The Pulse, with at least one of the projects to be highlighted once a week on social media. He found the Public Works Director had done a wonderful job moving the projects forward and her Department was doing a lot, and the City needed to support the Public Works Department to ensure the progress of the projects was being communicated and synthesized in an easy and consistent way through communications.

He asked staff to work on that.

Interim City Manager Evans agreed with the comments and would speak with the Communications Team on how to start promoting the items noted.

Mayor Tave thanked Public Works Director El-Guindy for her work.

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on March 17, 2026 and the Minutes of the Special City Council Meeting on March 24, 2026.

B. Receive the March 14, 2026 – April 3, 2026 List of Warrants in the Amount of $1,142,270.19 and the March 27, 2026 Payroll in the Amount of $557,954.25.

C. Adopt a Resolution Authorizing Acceptance of $299,495 from the Caltrans Clean California Local Grant Program and Designating the City Manager as the City’s Authorized Signatory for Grant Agreement Execution. Action: Adopt Resolution per Staff Recommendation (Lilly Whalen, Kapil Amin)

PULLED FROM THE CONSENT CALENDAR TO BE CONSIDERED AT A

FUTURE DATE
D. Adopt a Resolution Approving Side Letter Agreement to the Memorandum of Understanding Between the City of Pinole and Pinole Police Employee Association to Establish a Filling of Vacant Shifts Program. Action: Adopt Resolution per Staff Recommendation (Stacy Shell)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

E. Adopt a Resolution Approving a Side Letter Agreement to the Memorandum of Understanding Between the City of Pinole and the Pinole Police Employee Association to Amend Health Plan Premium Contributions. Action: Adopt Resolution per Staff Recommendation (Stacy Shell)
F. Stormwater Utility Area Assessment for Fiscal Year 2026/2027. Action: Adopt Resolution per Staff Recommendation (Heba El--Guindy)
G. Adopt a Resolution Approving Contra Costa County Regional Alternative Compliance (RAC) Joint Powers Authority Participation; Approval of Joint Powers Agreement; Authorizing the Joint Powers Authority (JPA) to Establish One or More Community Facilities Districts; and Approving a Joint Community Facilities Agreement. Action: Adopt Resolution per Staff Recommendation (Heba ElGuindy)

PUBLIC COMMENTS OPENED
Rafael Menis provided the following comments on the Consent Calendar:
- Item 9F, noted that the staff report stated the County kept the maximum rate of charge per equivalent runoff unit at $35 since 2002, and based on inflation that would be worth $64.19 now, with the City having lost about 86 percent of the value of the assessment to inflation.

He asked whether the County planned to raise the limit again, whether the County could raise the limit, whether that was limited by an outside rule or whether it was politically inconvenient to raise the rate.

Interim City Manager Evans referenced Item 9G, and explained the County was trying to come up with creative ways to raise revenues to address storm water challenges.

PUBLIC COMMENTS CLOSED
ACTION: Motion by Council members Toms/Martinez-Rubin to approve Consent Calendar Items 9A, 9B, 9D, 9E, 9F and 9G, as shown.

Vote: Passed 5-0
Ayes: Tave, Murphy, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: None

10. PUBLIC HEARINGS: None

11. OLD BUSINESS: None

12. NEW BUSINESS
A. Receive Update on Capital Projects, Inspection and Permitting and Maintenance Operations. Action: Receive Report (Heba El-Guindy)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Public Works Director El-Guindy provided a PowerPoint presentation and provided an Update on CIP Projects, Inspection and Permitting, and Maintenance Operations, which included an overview of CIP projects for roads, facilities and parks, and the Pinole-Hercules Wastewater Treatment Plant related improvements.

Responding to questions from the City Council, Public Works Director El-Guindy clarified the following:
• The City had implemented curb ramps for FY 2024/25 and added six curb ramps as part of public improvements at the Appian Village Residential development, for a total of 28 curb ramps for the year. For FY 2025/26, staff accounted for the funding approved for the project, and added as part of the Pavement Rehabilitation Project, implementation of new programs along Pinole Valley Road and locations on Shea Drive and near the school, for a total of 26 additional curb ramps to maximize the use of funding by combining funding under a number of projects into one project, the Pavement Rehabilitation Project, which would increase the opportunity to get bids at reasonable prices due to the scale of the project. Prioritization of projects would be affected by a number of items including balancing out the different projects. Curb ramps in the downtown area were a priority and had been implemented earlier in the year. Staff had assessed various areas and just completed an assessment of Zone 1 and had a long list of locations that needed either new curb ramps since they were non-existent, or non-compliant curb ramps that needed to be replaced. (Mayor Pro Tem Murphy)
• The City’s storm water compliance was clarified, with the staff report having identified two different approved storm water related projects, including annual upgrades, with this years’ budget used for Project No. SW2501, Delores Court Stormwater Pipe Replacement, which project was performed under the CIP Stormwater Upgrade & Trash Capture Project (Project No. SW2501). A Request for Bids (RFB) was initiated on November 6, 2025, to replace the stormwater pipe that ran from Delores Court through the public easement within the front and backyards of the residence at 2341 Delores Court (about 90 linear feet). Bids were due by December 4, 2025. The bid process resulted in the selection of Michael Paul Company, Inc. as the lowest responsive bidder. In coordination with the abutting residents, the construction work was completed in March 2026. Damaged stone and wood fences were either repaired or replaced and the site was fully cleaned including minor landscape work. This project had been a priority, completed earlier in the year, with remaining funding that staff was looking to use for small scaled projects. The second project was the General Upgrades to the trash capture devices to the system.

The City was at 80 percent of storm water compliance; however, staff recently worked with a consulting firm and updated the Storm Water Map, correcting areas where it had skewed calculations not in the City’s favor, and additional assessments had been done in early April/late March, and there would be a second round of assessments in May prior to reporting in June. The City was currently at 99.8 percent of compliance. Additional improvement was being considered in coordination with Caltrans, such as installation of additional trash capture devices along I-80, and depending on the location and how it fed, would serve both jurisdictions to receive credit, above and beyond the requirements. (Mayor Pro Tem Murphy)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

• Staff was also working with Caltrans to secure a grant for the establishment of a bioretention area on the west side of the San Pablo Avenue Bridge at a larger scale, to secure credits to be utilized for development and capital projects in Pinole or through a Joint Powers Authority (JPA) that could generate revenue for the City. (Mayor Pro Tem Murphy)
• Staff had been providing a significant amount of training for maintenance operations and for the engineering team, customer service relations in relation to storm water, safe practices and various aspects of the Public Works Department operations as it related to engineering and maintenance operations, to be up to date and effective in what staff did and to also reduce the level of liability to the City. Recently, the City had been put on notice by the Regional Water Quality Control Board (RWQCB) to report more frequently.

The conclusion and completion of the assessment report would be shared with the RWQCB later on this week and staff was confident they would go back to the norm of reporting once a year. Public Works Department staff was a service department, serving various departments of the City and the community at-large, affecting people’s lives daily, and worked under various requirements depending on the function within the Department. (Mayor Pro Tem Murphy)
• There were storm water requirements imposed by the RWQCB and requirements in terms of wastewater and waste, with one of the considerations that staff would like the City Council to review as part of the budget process; designation of an environmental compliance person to assist with the reporting requirements so that nothing would fall behind. Public Works staff went the extra mile with existing staff and would do what was needed to meet all requirements, but ideally there should be the expertise in that area as part of the Department. In addition, through the use of various tools, the City’s Management Analyst had collected all requests from emails, phone calls, and through the City website into Beehive, which was time consuming to insert all of the requests received.

The time of the staff person performing those duties could be better used for other functions that would be more useful. Staff was also considering different software that was more adaptive on a Citywide basis, and while that was under review, it may not materialize this year due to costs. (Mayor Pro Tem Murphy) • Maintenance operations items were identified in the April 7, 2026 staff report. Of those maintenance operation items, staff was uncertain of the percentage that came from the citizen use of the City’s app, but it could be 60/40. In the past, the Public Works Department team was responding to requests, but currently the City was divided into five zones and a proactive approach was taken to maintain the zones, with staff going above and beyond the requests received. Work in Zone 1 (the southeasterly part of the City of Pinole) would be complete by the end of the fiscal year in terms of potholes, signage, pavement markings, lighting repair and the like. The improvements within Zone 1 were added proactive staff-initiated improvements beyond the requests received. The map of the five zones had been posted on the City website, and a copy could be emailed to the City Council. (Martinez-Rubin)

Pinole City Council Regular Meeting
Minutes – April 7, 2026

• Project No. PA1901, for Pinole Valley Park, and improvements to City Parks (Project No.

PA2501), funds were used to replace damaged sections of the fields and minor upgrades to the irrigation system. Public Works carried out two separate bid processes for the addition of prefabricated restrooms (gender neutral) along with construction of associated foundation and utility connections (water, sewer and electricity), an agreement had been established and a prefabricated Americans with Disabilities Act (ADA) compliant dual restroom building had been ordered in January of 2026, with the order placed through the lowest responsive bidder, CXT Inc., for a total amount of $116,405. Construction of the building foundation and utility connections (water, sewer, electricity) would be performed under a separate bid process and agreement. Given the lead time for receiving the prefabricated structure, all work was planned for completion by mid-June 2026. (Martinez-Rubin)
• As to whether staff had noticed an increase in ground squirrels near the south side of the Pinole-Hercules Wastewater Treatment Plant and in response to concerns damage could lead to wires, cables, PVC conduit and other pipes underground being affected, staff would be happy to look into that. Issues with damage from gophers had improved significantly through treatment and mitigations and the issue was currently not a concern in the soccer fields and parks; but staff acknowledged the problem could be seasonal and if necessary, further treatment may be necessary. (Martinez-Rubin) • Acknowledged a request for an update on the status of a pilot program using Bigbelly trash bins (in 2021 or 2022), two of which had been placed in Old Town Pinole; one next to Tina’s Place at the corner of San Pablo and Tennent Avenues at the northwest corner and one along Tennent Avenue close to the pump house, which were meant to be part of a pilot project to determine their utility and effectiveness in mitigating litter. Staff acknowledged the request to determine whether there may be other locations to place similar types of trash bins where there were hot spots for litter, such as alongside the creek and behind King Valley Restaurant. Staff was unaware of the pilot program and suggested it was possible the locations for the Bigbelly trash bins may have been selected based on the level of litter at those locations but again staff would look into the status. Staff noted there were locations currently under evaluation for new trash receptacles. (MartinezRubin)

PUBLIC COMMENTS OPENED
Rafael Menis referenced Page 228 of 234 of the agenda packet, the Youth Center Building HVAC System Replacement, and his understanding only three of seven units had been replaced, he assumed since they were the three units that had outright failed components. He asked about the condition of the other four remaining units, whether they were likely to fail in the near future and whether they had been evaluated during the process of replacement of the first three units.

On Page 228 of 234 of the agenda packet, and the Improvements to the Dog Park, under CIP Improvements to City Parks Project No. PA2501, Mr. Menis noted that planning was underway to add dog play areas and upgrade the landscaping following a community meeting to be led by the Community Services Department. He asked how the community would be informed of the meeting and who would be invited to attend. He expected there would be questions from other members of the public about this topic.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Mr. Menis also referenced Pages 229 and 230 of 234 of the agenda packet, the Storm Drain Master Plan, Project No. IN1703, which stated the expanded modeling work is near completion using revised land use data and future projections. The Plan was scheduled for completion and City Council consideration in October 2026. Given that, he questioned how it was known that work would ensure 99.65 percent compliance if there was as yet no complete Master Plan.

Mr. Menis also thanked Council member Martinez-Rubin for asking the question about the gender status of the restrooms since the City was building out new restrooms as part of Pinole Valley Park, Project No. PA1901, as shown on Page 228 of 234 of the agenda packet.

Public Works Director El-Guindy confirmed for the Youth Center Building HVAC System Replacement that three of the seven units would be replaced since they had failed. Some of the offices downstairs at the lower level had no HVAC operations and upstairs where Pinole Community Television (PCTV) was housed, there were issues with humidity, which was unsafe for the equipment. The reason all seven units had not been replaced at one time was because funding was insufficient; however, multiple assessments had been done. Staff had looked into changing the system into one system operating within the entire building or a dual system isolating the upstairs from the downstairs, but the least expensive way for the City to handle the emergency in a timely manner was to replace three of the defective units. This advice had been recommended from two suppliers. The maintenance contractor would replace the HVAC units for the City and was familiar with the City’s various systems and different buildings.

As to the dog park, it was clarified that most of the improvements that could be done by Public Works staff in-house for now would be done and that would include removal of trees, branches and a stump that was a safety concern, painting the restrooms, replacing a rotted wall, cleaning and treating the roof for moss, and gutter replacement. In addition, the Public Works Team painted the waste receptacle, doggy bags post, and the flyers board.

There were plans to add furniture in the grass areas and some concepts had been developed for the Community Services Commission to consider, which would involve community consultation and feedback of what the community wanted in the park. The concept would include play areas for large and small dogs, shaded areas and furniture, to be decided by the community via a community meeting to be planned in the future by the Community Services Department.

In terms of Storm Drain Master Plan, Project No. IN1703 and in response to the question about compliance with the RWQCB, Public Works Director El-Guindy explained those were two different things. The Master Plan was being prepared for the overall system to include an analysis of capacity and the different lines, and what needed to be replaced. In some areas, the condition of the various access points and pipes would be analyzed. The reason staff had come before the City Council and requested additional time and budget was because the initial evaluation had identified additional locations that had not been taken into account initially, which would have been the best time for the City to evaluate once and for all. As a result, the difference in cost was worth it, to do the modeling work for the overall City and not miss areas within the system, and also because the land uses had changed since initially it had been based on existing land uses, with assumptions changed to accommodate projections, forecasted land uses and associated usage, that would impact the system.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

The modeling work was expanded as a result, to be able to develop the Master Plan, which effort was separate from the project whether to pursue trash capture devices at specific locations, sweeping and revisions to the map, which were all separate under the compliance requirements.

Anthony Vossbrink acknowledged the presentation had been very detailed, which was good; however, at the dog park staff had not repainted the floors or provided a refresh of the interior restrooms behind the baseball diamond by the children’s playground, which area was in need of a refresh, with peeling paint, odors, missing toilet seats, etc., and there were missing toilet seats in the restrooms near the dog park. He commented that no one was checking the quality of the staff work, and reported the water fountain at the dog park was dirty with mud and was inoperable, as were other water fountains behind the tennis courts. No mention had been made to reopen the outdoor restrooms near the tennis courts; the new soccer field continued to have drainage issues and new trash receptacles around the dog park, which had been ordered years ago, had yet to be provided. Also the bridge on Pinole Valley Road by the fire station was damaged.

PUBLIC COMMENTS CLOSED
Interim City Manager Evans asked the City Council to accept the report.

ACTION: Motion by Mayor Tave/Council member Martinez-Rubin to Accept the Report on the Update on Capital Projects, Inspections and Permitting, and Maintenance Operations.

Vote: Passed 5-0
Ayes: Tave, Murphy, Martinez-Rubin, Sasai, Toms
Noes: None
Abstain: None

Absent: None

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Only open to members of the public who did not speak under the first Citizens to be Heard, Agenda Item 6.

Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting.

Rafael Menis reported on the overall rates of COVID-19 and Influenza Type A in the region of Contra Costa County, the state as a whole and wastewater sites around Pinole, the state and country, which remained low. He also commented that civilization was a good thing, and threatening to destroy civilizations because one was unhappy about how a war was going, was at the very least unworthy of what America should be, if not a war crime in its own right. He expressed concern with the threats to destroy civilian infrastructure en masse and blowing a country back to the Stone Age. As he was making this statement, it appeared the United States would consider a truce with Iran for two weeks, but he emphasized we were better than this as a country.

Pinole City Council Regular Meeting
Minutes – April 7, 2026

Richard Cossel understood the public was to limit its comments to the particular subject at hand.

Mayor Tave explained the differences between public comment for agenda items and Citizens to be Heard, as written on the meeting agenda.

Mr. Cossel clarified he thought they were discussing the prior item on the agenda, which was why he thought this was not time for an open forum.

14. ADJOURN to the Regular City Council Meeting of April 21, 2026 in Remembrance of Amber Swartz.

At 9:38 p.m., Mayor Tave adjourned to a Regular City Council Meeting on April 21, 2026 in Remembrance of Amber Swartz.

Submitted by:
_________________________________
Heather Bell-Spears CMC
City Clerk
Approved by City Council:

CITY COUNCIL
REPORT 9.C.

DATE: APRIL 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heba El-Guindy, Public Works Director, [email protected] SUBJECT: ADOPT A RESOLUTION APPROVING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE WEST CONTRA COSTA INTEGRATED

WASTE MANAGEMENT AUTHORITY AND THE CITY OF PINOLE
REGARDING IMPLEMENTATION OF SB 1383 REGULATIONS AND

WORKPLAN

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving the Memorandum of Understanding between the West Contra Costa Integrated Waste Management Authority and the City of Pinole regarding implementation of SB 1383 Regulations and Workplan.

BACKGROUND
The Senate Bill (SB) 1383 Regulations impose a variety of mandated obligations to ensure compliance with the law. The regulator (CalRecycle) has determined that jurisdictions may delegate a different public entity, such as a Joint Powers Agency (JPA) to fulfill the SB 1383 responsibilities if this arrangement is memorialized through a Memorandum Of Understanding (MOU). The MOU is required to specify which responsibilities are delegated to the JPA.

The West Contra Costa Integrated Waste Management Authority (Authority) is a JPA that meets the definition of a public entity to fulfill its requirements under Chapter 12 by way of the MOU to implement SB 1383 programs on behalf of the Member Agencies including the City.

In 2023, the Authority executed MOUs with the cities of Pinole and Hercules. The attached MOU (Attachment B) recommended for City Council approval contains minor updates to the approved 2023 MOU.

A SB 1383 Workplan was created in 2022 to clarify delegation of compliance responsibilities between the Authority and Member Agencies to function as the framework for the content of the MOU. In 2025, the City of Pinole negotiated a new Franchise Agreement with Republic Services, and the Authority negotiated a new Post-Collection Agreement. The Workplan (Attachment C) has been updated to reflect the new requirements of the 2025 Franchise Agreement and the 2025 Post-Collection Agreement with the Authority.

REVIEW AND ANALYSIS
The Short-Lived Climate Pollutants Act (2016) known as Senate Bill (SB) 1383 and the subsequent Regulations require jurisdictions to provide organic waste collection services to all residents and businesses, provide education and outreach to all organic waste generators,

establish an excess edible food recovery program, procure recovered organic waste products, inspect and enforce the requirements, and keep diligent records.

Section 18981.2 of the Regulations allows jurisdictions to designate a public entity (such as a JPA) to fulfill their responsibilities under Chapter 12 via a MOU. The Authority is a JPA that meets the definition of a public entity to fulfill its requirements under Chapter 12. The MOU is a requirement by CalRecycle necessary for the Authority to implement SB 1383 programs on behalf of the Member Agencies including the City of Pinole.

In order to ensure timely SB 1383 compliance with the CalRecycle directive requiring the Member Agencies and the Authority to have executed MOUs in full force and effect. The Authority collaborated with the City on formation and execution of the 2023 MOU and on the updated MOU currently recommended for approval by the City Council. The Authority also collaborated with City staff on updating the Workplan to reflect the new requirements of the 2025 Franchise Agreement and the 2025 Post-Collection Agreement.

FISCAL IMPACT
There is no fiscal impact associated with the recommended approval of the MOU between the Authority and the City.

ATTACHMENTS
A. Resolution_Final
B. SB 1383 MOU
C. SB 1383 WorkPlan

RESOLUTION NO. 2026-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, APPROVING THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE WEST CONTRA COSTA

INTEGRATED WASTE MANAGEMENT AUTHORITY AND THE CITY OF PINOLE REGARDING IMPLEMENTATION OF SB 1383 REGULATIONS AND WORKPLAN WHEREAS, the Legislature of the State of California, by enactment of the ShortLived Climate Pollutants Act (2016) known as Senate Bill (SB) 1383 and the subsequent Regulations require jurisdictions to implement and enforce the provisions of Chapter 12 of the Regulations; and
WHEREAS, Section 18981.2 of the SB 1383 regulations allow a jurisdiction to designate a public entity to fulfill its requirements under Chapter 12 by way of a Memorandum of Understanding (MOU); and
WHEREAS, the West Contra Costa Integrated Waste Management Authority (Authority) is a Joint Powers Authority that meets the definition of a public entity; and WHEREAS, the MOU is a requirement by CalRecycle necessary for the Authority to implement SB 1383 programs on behalf of the Member Agencies including the City of Pinole and the MOU was executed in 2023 with current minor updates; and WHEREAS, to effectively provide framework for the MOU and delegate SB 1383 responsibilities between the Member Agencies and the Authority, a SB 1383 Workplan was drafted in 2022 and has been subsequently updated to reflect the new requirements of the 2025 Franchise Agreement and the 2025 Post-Collection Agreement with the Authority; and
WHEREAS, the SB 1383 Workplan was approved by the Authority Board of Directors on February 12, 2026, and will act as the framework for the SB 1383 MOU with the Member Agencies.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pinole does hereby:
1- Approve the Memorandum of Understanding between the West Contra Costa Integrated Waste Management Authority and the City of Pinole (City) regarding implementation of the SB 1383 Regulations and Workplan. 2- Authorize the Interim City Manager to execute the MOU (Exhibit A) between the Authority and the City.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of April 2026 by the following vote, to-wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 21st day of April 2026.
____________________________
Heather Bell
City Clerk

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Memorandum of Understanding
Between West Contra Costa Integrated Waste Management Authority and the City of Pinole Regarding Implementation of SB 1383 Regulations
This Memorandum of Understanding (“MOU”) is made this day of _______________, 2026 (“Effective Date”) by and between the CITY OF PINOLE (“Pinole”), a municipal corporation hereinafter referred to as “City” and the WEST CONTRA COSTA INTEGRATED WASTE MANAGEMENT AUTHORITY, a California joint powers authority (“Authority”) (individually “Party” and collectively “Parties”).

RECITALS
A. The Authority is a joint powers authority established pursuant to the California Joint Exercise of Powers Act (Gov. Code §§ 6500 et seq.) pursuant to the Joint Exercise of Powers Agreement (“JEPA”); and
B. The City is a party to the JEPA and has entered into a franchise agreement with a solid waste collection services provider (“Provider”) for the collection of Solid Waste (the “Franchise Agreement”). The Franchise Agreement provides for certain rights and delegated authorities to the respective solid waste service provider; and C. The Authority operates certain core programs on behalf of and for the benefit of its Member Agencies, including but not limited to providing education regarding recycling, composting, and other methods of waste diversion, and conducting, preparing, and submitting all monitoring and reporting pursuant to the California Integrated Waste Management Act (California Public Resources Code §§ 40000 et seq.); and D. Senate Bill (SB) 1383, the Short-lived Climate Pollutants Reduction Act (2016) (which added Sections 39730.5, 39730.6, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, as amended, supplemented, superseded, and replaced from time to time) (“SB 1383”), sets statewide organic waste disposal reduction targets of 50 percent by 2020 and 75 percent by 2025, based on the 2014 organics waste disposal baseline, set forth in Section 39730.6 of the Health and Safety Code, and requires California Department of Resources Recycling and Recovery (“CalRecycle”) to develop regulations to reduce organics in landfills as a source of methane; and E. CalRecycle adopted the SB 1383 Regulations that created a new Chapter 12 (Short-lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations and amended portions of regulations of Title 14 CCR and Title 27 CCR (“SB 1383 Regulations”). The SB 1383 Regulations impose requirements on counties, cities, residential households, commercial businesses (including multi-family residential dwellings), commercial edible food generators, haulers, self-haulers, food recovery organizations, and food recovery services to support achievement of statewide organic waste disposal reduction targets; and F. The SB 1383 Regulations require cities and counties, among other things, to adopt

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and enforce a mechanism to implement relevant provisions of the SB 1383 Regulations concerning regulation of organic waste collection services, generators of organic waste, waste haulers, and generators, and processors of edible food, together with enforcement mechanisms and administrative civil penalties for violations of local regulations; and G. The SB 1383 Regulations also require cities and counties, among other things, to implement programs requiring organic waste generators and waste haulers to meet minimum standards for organic waste collection services, inspect waste containers for prohibited contamination of materials, provide education and outreach information to organic waste generators, report to CalRecycle on compliance with SB 1383 Regulations, and maintain records of compliance with SB 1383 Regulations; and
H. The Provider has developed programs for Organics Waste collection as required by the Franchise Agreement and applicable law; and
I. Pursuant to 14 CCR 18981.2(b), cities and counties may designate a public or private entity to fulfill their SB 1383 obligations to adopt an enforceable mechanism through a MOU. However, 14 CCR 18981.2(c) specifies that cities and counties shall remain ultimately responsible for compliance with SB 1383 Regulations; and J. The Parties wish to enter into this MOU to designate certain roles and responsibilities that the Authority shall assume on behalf of the City to implement the SB 1383 Regulations that took effect on January 1, 2022 under the terms and conditions as set forth herein.

NOW, THEREFORE, in consideration of the foregoing, the Parties hereby agree as follows:

AGREEMENT

1. Recitals. The foregoing recitals are true and correct and hereby incorporated herein.

2. Term. This MOU shall commence on the Effective Date and remain in full force and effect until terminated as set forth in Section 10.

3. Definitions.
(a) “Authority” means the West Contra Costa Integrated Management Authority. (b) “Back-haul” means generating and transporting Organic Waste to a destination owned and operated by the generator using the generator’s own employees and equipment, or as otherwise defined in 14 CCR Section 18982(a)(66)(A) or successor regulation. (c) “Blue Container” shall have the same meaning as in 14 CCR Section 18982.2(a)(5) or successor regulation. The Parties acknowledge that the City may use the term “Recycling Container” in its ordinances to refer to what are defined as Blue Containers herein.

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(d) “California Code of Regulations” or “CCR” means the State of California Code of Regulations. CCR references in this MOU are preceded with a number that refers to the relevant Title of the CCR (e.g., “14 CCR” refers to Title 14 of CCR). (e) “CalRecycle” means the California State Department of Resources Recycling and Recovery, which is the state agency designated with responsibility for developing, implementing, and enforcing the SB 1383 Regulations among other duties. (f) “City” means the City of Pinole.
(g) “City Representative” means the City Manager or the City Manager’s designee. (h) “Commercial Business” or “Commercial” means a firm, partnership, proprietorship, joint-stock company, corporation, or association, whether for-profit or nonprofit, strip mall, industrial facility, or a Multifamily Residential Dwelling, or as otherwise defined in 14 CCR Section 18982(a)(6) or successor regulation. A Multi-Family Residential Dwelling that consists of fewer than five (5) units is not a Commercial Business for purposes of this MOU. (i) “Commercial Edible Food Generator” includes a Tier One or a Tier Two Commercial Edible Food Generator as defined in 14 CCR 18982(a)(73) and (a)(74) or successor regulation. For the purposes of this definition, Food Recovery Organizations and Food Recovery Services are not Commercial Edible Food Generators pursuant to 14 CCR Section 18982(a)(7) or successor regulation.
(j) “Compliance Review” means a review of records by an Enforcement Agency to determine compliance with SB 1383 Regulations.
(k) “Container Contamination” or “Contaminated Container” means a container, regardless of type or color, that contains Prohibited Container Contaminants, or as otherwise defined in 14 CCR Section 18982(a)(55) or successor regulation. (l) “County” means the County of Contra Costa.
(m) “Database” means the existing database tracking system (or similar system that may be acquired or created in the future) that the City and Authority share for the purposes of complying with various state laws concerning solid waste handling. (n) “Edible Food” means food intended for human consumption, or as otherwise defined in 14 CCR Section 18982(a)(18) or successor regulation. For the purposes of this MOU or as otherwise defined in 14 CCR Section 18982(a)(18) or successor regulation, Edible Food is not Solid Waste if it is recovered and not discarded. Nothing herein requires or authorizes the recovery of Edible Food that does not meet the food safety requirements of the California Retail Food Code, as codified in the Health and Safety Code Section 113700, et seq. or successor statute.
(o) “Enforcement Action" means an action of the relevant Enforcement Agency to address non-compliance with SB 1383 Regulations including, but not limited to, issuing

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administrative citations, fines, penalties, or other remedies. (p) “Enforcement Agency” means an entity with the authority to enforce part or all of SB 1383 Regulations as specified herein. The Authority and the City are each an Enforcement Agency.
(q) “Food Recovery Organization” means an entity that engages in the collection or receipt of edible food from Commercial Edible Food Generators and distributes that edible food to the public for food recovery either directly or through other entities or as otherwise defined in 14 CCR Section 18982(a)(25) or successor regulation.
(r) “Food Recovery Services” means a person or entity that collects and transports edible food from a Commercial Edible Food Generator to a Food Recovery Organization or other entities for food recovery or as otherwise defined in 14 CCR Section 18982(a)(26) or successor regulation.
(s) “Generator” means a person or entity that is responsible for the initial creation of Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(48) or successor regulation. (t) “Gray Container” shall have the same meaning as defined in 14 CCR Section 18982(a)(28) or successor regulation. The Parties acknowledge that the City may use the term “Garbage Container” or “Landfill Container” in its ordinances to refer to what are defined as Gray Containers herein.
(u) “Green Container” shall have the same meaning as defined in 14 CCR Section 18982(a)(29) or successor regulation and shall be used for the purpose of storage and collection of Organic Waste. The Parties acknowledge that the City may use the term “Organics Container” or “Compost Container” in its ordinances to refer to what are defined as Green Containers herein.
(v) “Hauler” means a person or entity who collects Organic Waste from a Generator and delivers it to a reporting entity, end user, or a destination outside of the state. “Hauler” includes public contract haulers, private contract haulers, and Self-Haulers. A person who transports material from a reporting entity to another person is a transporter, not a hauler. (w) “Hauler Route” means the designated itinerary or sequence of stops for each segment of City’s collection service area, or as otherwise defined in 14 CCR Section 18982(a)(31.5) or successor regulation.
(x) “Implementation Record” means all records, physical or electronic, that must be stored in one central location and are required by the SB 1383 Regulations. (y) “Inspection” means an Enforcement Agency’s electronic or on-site review of records, containers, and an entity’s collection, handling, recycling, or landfill disposal of Organic Waste or Edible Food handling to determine if the entity is complying with requirements set forth in the SB 1383 Regulations, or as otherwise defined in 14 CCR Section 18982(a)(35) or

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successor regulation.
(z) “Member Agencies” mean the parties to the JEPA. Current Member Agencies are the cities of El Cerrito, Hercules, Pinole, Richmond and San Pablo. The Member Agency boundaries for the purpose of this MOU are the legal boundaries of each of the incorporated municipalities.
(aa) “Organics,” or “Organic Waste” means Solid Waste containing material originated from living organisms and their metabolic waste products, including but not limited to food, green material, landscape and pruning waste, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges or as otherwise defined in 14 CCR Section 18982(a)(46) or successor regulation. Biosolids and digestate are as defined by 14 CCR Section 18982(a) or successor regulation. (bb) “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling, or as otherwise defined in 14 CCR Section 18982(a)(51) or successor regulation. (cc) “Printing and Writing Paper” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications, or as otherwise defined in 14 CCR Section 18982(a)(54) or successor regulation. (dd) “Prohibited Container Contaminants” includes all of the following: (i) materials placed in the Blue Container that are not identified as acceptable source separated recyclable materials for the Blue Container; (ii) materials placed in the Green Container that are not identified as acceptable source separated Green Container Organic Waste; (iii) materials placed in the Gray Container that are acceptable source separated recyclable materials that can be placed in the Blue Container and/or acceptable source separated Green Container Organic Waste; and (iv) Excluded Wastes, as that phrase is defined in Pinole Municipal Code Chapter

8.10, placed in any container.
(ee) “Route Review” means a visual Inspection of containers along a Hauler Route for the purpose of determining Container Contamination, and may include mechanical or electronic Inspection methods such as the use of cameras, or as otherwise defined in 14 CCR Section 18982(a)(65) or successor regulation.
(ff) “SB 1383 Regulations,” means Chapter 12 (Short-lived Climate Pollutants) of Division 7 of Title 14 of the California Code of Regulations and amended portions of regulations of Title 14 CCR and Title 27 CCR or successor regulation. Regulatory references to specific sections listed in the MOU shall be to the SB 1383 Regulations, unless specifically noted otherwise.
(gg) “Self-Hauler” means a person, who hauls Solid Waste, Organic Waste or recyclable material he or she has generated to another person. Self-Hauler also includes a person

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who back-hauls waste, or as otherwise defined in 14 CCR Section 18982(a)(66) or successor regulation.
(hh) “Solid Waste” has the same meaning as defined in Public Resources Code Section 40191 or successor regulation, which defines Solid Waste as all putrescible and nonputrescible solid, semisolid, and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances, dewatered, treated, or chemically fixed sewage sludge which is not hazardous waste, manure, vegetable or animal solid and semi-solid wastes, and other discarded solid and semisolid wastes, with the exception that Solid Waste does not include any of the following wastes:
(i) Hazardous waste, as defined in the Public Resources Code Section 40141 or successor statute.
(ii) Radioactive waste regulated pursuant to the State Radiation Control Law (Chapter 8 (commencing with Section 114960) of Part 9 of Division 104 of the Health and Safety Code) or successor statute.
(iii) Medical waste regulated pursuant to the State Medical Waste Management Act (Part 14 (commencing with Section 117600) of Division 104 of the Health and Safety Code).

Untreated medical waste shall not be disposed of in a Solid Waste landfill, as defined in Public Resources Code Section 40195.1 or successor statute. Medical waste that has been treated and deemed to be Solid Waste shall be regulated pursuant to Division 30 of the Public Resources Code or successor statute.

4. Authority Responsibilities. The City hereby delegates to the Authority, and the Authority hereby accepts, the responsibilities enumerated in this Section 4 for compliance with the provisions of SB 1383 Regulations to the extent allowed by law and as specified herein. The Authority intends to approve concurrently herewith or has approved MOUs with the other Member Agencies in which it is accepting or has accepted nearly identical delegation of responsibilities from the other Member Agencies (the “Other MOUs”). It is the Authority’s desire to cost-effectively administer responsibilities so delegated, which may require doing so uniformly across all of the Member Agencies, so far as is feasible under the specific circumstances prevailing in each Member Agency. Notwithstanding anything to the contrary in the foregoing, it shall be within the Authority’s sole discretion to determine the manner in which it fulfills its responsibilities within each jurisdiction, including whether the performance of responsibilities is administered uniformly or not. In furtherance of this intent, the Authority, in consultation with the Member Agencies, has developed a Workplan, attached as Exhibit A and hereby incorporated by reference, that details the manner in which it will initially perform its responsibilities under this MOU and the Other MOUs. The Workplan includes a column entitled “Requirement,” and the activities listed in that column, and the columns identifying the party responsible for a requirement and whether the work related to a requirement has been delegated in whole or in part to a third party (collectively the “requirements”), are the ways and means of carrying out the responsibilities. Each year, in conjunction with the Annual Budget and more often if needed, the Authority Board shall consider and approve, subject to Member Agency

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approval, any necessary changes to the Workplan, including any amendments to align the Workplan with the Annual Budget.

The Workplan is intended to be a flexible framework that can be revised from time to time as may be necessary or prudent. The Parties agree that amendments to the Workplan may necessitate amendments to the MOU, should State regulatory authorities make changes to, or change interpretations of, requirements under SB 1383, or any other controlling law or regulation, that necessitate changes to the MOU and/or the Workplan to ensure compliance, or should the Parties agree that changes to the Workplan and MOU are necessary, the Executive Director and the City Manager may, but are not required to, administratively amend the MOU and Workplan (an “Administrative Amendment”) to the extent required to ensure compliance and memorialize related agreements made between the Parties.

The Parties agree that an Administrative Amendment to the MOU or Workplan shall not result, directly or indirectly, in the Authority ceasing or substantially failing to perform any of the responsibilities delegated to and accepted by the Authority pursuant to this MOU. In the event that an Administrative Amendment to the MOU or Workplan is authorized, as set forth in this paragraph, and the Administrative Amendment to the Workplan would require the addition of a new Requirement, the City shall have the option to be the responsible party for that new Requirement.

The Parties agree that, to the extent permitted by law or regulation, the Authority may perform its responsibilities using its own staff or by contracting with public and private entities according to its Board-approved procurement policy and all applicable State laws. If the Authority contracts with any public or private entity to perform its responsibilities prescribed in this MOU, the Authority shall notify City and provide contact information for the contracted entity. Whenever the Workplan is changed, the Authority shall provide the City with an updated version of the Workplan within ten (10) calendar days.
(a) Education and Outreach. The Authority shall conduct the following education and outreach on behalf of the City:
(i) Generators. Prior to February 1, 2022, the Authority shall make available to Generators, through print and/or electronic media and maintain on its website, the information required pursuant to 14 CCR Sections 18985.1 and 18985.2 or successor regulation. The Authority shall translate such information into Spanish where feasible. The Authority shall update such information as necessary, but at least annually. Prior to disseminating any materials under this paragraph, Authority shall provide the materials to, and obtain approval of the materials from, the City Representative. Each Party shall cooperate in good faith regarding the delivery, review, and approval materials to be disseminated pursuant to this Section, including delivering the materials for review and approval, delivering comments on the materials, and responding to such comments.
(ii) City Procurement Target. The Authority shall annually notify the City of its Organic Waste product procurement target, as required and determined by CalRecycle. Before CalRecycle releases the official procurement targets for City on January 1, 2022 and every five years thereafter, the Authority shall assist City in calculating estimates of the procurement targets

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pursuant to 14 CCR 18993.1 or successor regulation. In addition, the Authority will assist with the City’s procurement of recovered organic waste products pursuant to the related terms and conditions included in Authority’s Post-Collection Agreement with Republic Services and funding approved by its Board of Directors.
(iii) City Educational Activities. Nothing herein is intended to limit the City’s ability to educate the public about solid-waste handling and recycling. However, it is the Parties intent to ensure consistency of messaging. In furtherance of that intent, the City shall, prior to disseminating any materials that may duplicate or overlap with Authority responsibilities, provide the materials to the Authority for its review prior to its dissemination. Each Party shall cooperate in good faith regarding the delivery and review of materials to be disseminated pursuant to this Section, including delivering the materials for review and approval, delivering comments on the materials, and responding to such comments. (b) Reporting and Recordkeeping. The Authority shall conduct the following reporting and recordkeeping services on behalf of City:
(i) Organics Capacity and Edible Food Recovery. The Authority shall submit reports for Organics processing capacity and Edible Food recovery planning requirements to the County within 120 days of the County’s request as required by 14 CCR 18992.3 or successor regulation.
(ii) Implementation Record. The Authority shall be responsible for maintaining the City’s Implementation Record, and making it available to the CalRecycle, in accordance with 14 CCR Sections 18985.3 and 18995.2 or successor regulation. The Authority shall endeavor to obtain all records required by Chapter 12 and include them in the Implementation Record, and the City shall reasonably cooperate with the Authority in obtaining such records from the City and third parties, including creating such records if necessary.

Authority shall provide City with ongoing access to the Implementation Record, whether it be electronic, paper, electronic, and/or cloud-based, through the Term of this MOU. In the event that the CalRecycle requests access to the Implementation Record, the Authority shall promptly advise the City of the request. The Authority shall provide the Implementation Record to the City upon termination of this MOU.
(iii) Compliance and Annual Reports. The Authority shall submit the initial City compliance report and City annual reports to CalRecycle as required by 14 CCR 18994.1 and 18994.2 or successor regulation. Authority shall provide a draft copy of such reports to the City Representative for its review and approval at least fourteen (14) calendar days prior to the applicable reporting deadlines set forth in these sections, and City Representative shall meet and confer with Authority within seven (7) calendar days after receiving the draft copy of the report or the reports shall be considered approved by City for submittal to CalRecycle. (c) Edible Food Recovery Programs. The Authority shall coordinate and implement the SB 1383 Regulations’ edible food recovery program requirements to which jurisdictions are subject under 14 CCR §§ 18991.1–18991.2 or successor regulation. The Parties agree that these

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requirements may be wholly or partially satisfied by agreement with the County or other third parties. The Authority’s duties shall include, but are not limited to: assessment of existing capacity for Edible Food recovery, establishing an Edible Food recovery program, inspection of Commercial Food Edible Generators for compliance, and education and outreach to all businesses, residents, Commercial Edible Food Generators, and any other entities or parties required by law.
(d) Organic Waste Processing Capacity and Diversion Planning. The Authority shall itself or in conjunction with the County estimate existing Organics processing and Edible Food recovery capacities available pursuant to 14 CCR 18992.1 and 18992.2 or successor regulation.

If it is found that either are lacking, the Authority shall assist City in creating an implementation plan to expand capacity.
(e) Receipt of Complaints. The Authority shall be responsible for receiving all written complaints of alleged SB 1383 Regulations violations relating to Generators, Haulers, Food Recovery Organizations and Food Recovery Services and Self-Haulers occurring or having occurred within City’s jurisdiction (“Complaints”). Such Complaints shall include all of the following information in accordance with 14 CCR 18995.3 or successor regulation:
(i) If the Complaint is not anonymous, the name and contact information of the complainant;
(ii) The identity of the alleged violator, if known;
(iii) A description of the alleged violation including location(s) and all other relevant facts known to the complainant;
(iv) Any relevant photographic or documentary evidence to support the allegations in the Complaint; and
(v) The identity of any witnesses, if known.

If the Authority receives a complaint, it shall forward a copy to City within ten (10) working days of receipt and document the complaint in the Database. (f) Investigation of Complaints. Where a Complaint: 1) meets the requirements of Section 4(e); and 2) the Authority determines that the allegations, if true, would constitute a violation of SB 1383 Regulations, it shall function as the Enforcement Agency for the purposes of investigation and commence an investigation within ninety (90) calendar days of receiving such Complaint. The Authority may collaborate with City and/or a Hauler in such investigation where appropriate. It shall not be appropriate to collaborate with a Hauler where it is the subject of the Complaint. The Authority may decline to investigate a Complaint if, in its judgment, investigation is unwarranted because the allegations are contrary to facts known to it. (i) Where the Authority has investigated or declined to investigate a nonanonymous Complaint, it shall notify the complainant regarding the results of the investigation

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through the contact information provided by the complainant. It shall provide a copy of such notice to the City within ten (10) working days of receipt and document the notice in the Database.
(ii) The Authority shall maintain records of all Complaints received in compliance with Section 4(e) and responses provided in compliance with this subsection in the Implementation Record. The records shall include the Complaint as received and the Authority’s determination of compliance or Notice of Violations issued. (g) Enforcement Assistance. The Authority shall assist with the enforcement of Chapter 8.10 of the Pinole Municipal Code titled: “Organics Reductions and Recycling” by performing the following actions:
(i) Monitoring compliance of Generators, Haulers, Food Recovery Organizations and Food Recovery Services through Inspections and Compliance Review conducted in accordance with SB 1383 Regulations (14 CCR § 18995.1 or successor regulation).

The Authority may collaborate with City and/or a Hauler in such Inspections and/or Compliance Review where appropriate; and
(ii) Issuing warnings of violations to Generators, Haulers, Food Recovery Organizations and Food Recovery Services and Self-Haulers and documenting the warning in the Implementation Record. The warnings of violations will act as courtesy notices and be considered as educational outreach. The City may elect to have the Authority to issue up to two warnings for each violation. The Authority may collaborate with City and/or a Hauler before issuance of a warning where appropriate. It shall not be appropriate to collaborate with a Hauler where it is the subject of the Enforcement Action. If the violator fails to comply with the warning within the deadline set forth therein, the Authority shall refer the matter to City to pursue enforcement pursuant to the SB 1383 Regulations, and the City shall function as the Enforcement Agency in accordance with 14 CCR 18995.4 or successor regulation in that matter thereafter. Authority will provide copies of the warning of violation and compliance notes related to the Generator to the City upon referring the Generator to the City for enforcement. Authority will provide support to the City in its carrying out the Enforcement Action, including providing testimonial and other evidence at any hearings, if necessary. If the Authority becomes aware that the violator has complied with the Authority’s warnings or the City’s Notice of Violation, the Authority shall so notify the City.
(h) Waivers. The Authority shall create a standardized waiver request form, which shall be a printable document maintained on the Authority’s website. Each time the Authority updates the form, it shall so advise the City and the Provider. The Authority shall receive and review the submitted waiver requests and may consult with the Provider regarding such request.

Thereafter, the Authority shall consult with the City and recommend whether to approve, deny, or modify the waiver. The City Representative shall make the final decision. The Authority will issue or deny the waiver and notify the Generator. The Authority shall verify the validity of each issued waiver within five (5) years of issuance pursuant to SB 1383 Regulations and provide the City with a recommendation to keep or revoke the waiver. The Authority will maintain, and regularly provide the City with, a list of Generators operating in its jurisdiction that have applied

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for waivers, and it shall document the list in the Database. The list shall include the status of each application.
(i) De Minimis Waivers: The Authority may waive a Commercial Business’s obligation (including Multi-Family Residential Dwellings) to comply with some or all of the Organic Waste requirements of SB 1383 if the Commercial Business provides documentation that the business generates below a certain amount of Organic Waste material as set forth herein.

Commercial Businesses requesting a de minimis waiver shall:
(1) Submit an application specifying the services that they are requesting a waiver from and provide documentation as noted herein; and (2) provide sufficient documentation that either:
(a) The Commercial Business’ total Solid Waste collection service is two cubic yards or more per week and Organic Waste subject to collection in a Green Container comprises less than 20 gallons per week per applicable container of the business’ total waste; or
(b) The Commercial Business’ total Solid Waste collection service is less than two cubic yards per week and Organic Waste subject to collection in a Green Container comprises less than 10 gallons per week per applicable container of the business’ total waste; and
(3) Acknowledge that it must notify the Authority if circumstances change such that Commercial Business’s Organic Waste exceeds threshold required for waiver, in which case the waiver will be rescinded; and
(4) Acknowledge that, if the de minimis waiver is granted, it will expire after 5 years and that the waiver is only valid as to the Commercial Business that applied for the waiver, and not as to the property or another business in the same location. (ii) Physical Space Waivers: The Authority may waive an existing Commercial Business’ or property owner’s obligations (including Multi-Family Residential Dwellings) to comply with some or all of the recyclable materials and/or Organic Waste collection service requirements if it receives evidence from its staff, City staff, a hauler, licensed architect, or licensed engineer demonstrating that the premises lacks adequate space for the collection containers required for compliance with the Organic Waste collection requirements of SB 1383. A Commercial Business or property owner may request a physical space waiver through the following process:
(1) Submit an application form specifying the type(s) of collection services for which they are requesting a compliance waiver; and (2) Provide documentation that the premises lacks adequate space for Blue Containers and/or Green Containers including documentation from its hauler, licensed

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architect, or licensed engineer; and
(3) Provide written verification to the Authority that it is still eligible for physical space waiver every five years, if the Authority has approved application for a physical space waiver.
(iii) Emergency Circumstances – Waivers for City: The Authority will notify CalRecycle and apply for a waiver to landfill Organics if City experiences a natural disaster, uses a recyclable materials or Organic Waste processing facility that has a temporary operational failure, or unforeseen operational restrictions have been imposed upon it by a regulatory agency pursuant to 14 CCR 18984.13 or successor regulation.

5. City Responsibility. The City shall be responsible for all other applicable SB 1383 and SB 1383 Regulations requirements not expressly delegated to and accepted by the Authority as set forth herein, including the Workplan as it may be amended from time to time pursuant to Section 4. If the City requests that the Authority accept additional SB 1383 Regulation Responsibilities not listed in the Workplan or perform an additional Requirement listed in the Workplan, the Parties shall meet and confer regarding the request and implementation, if the Authority is willing to do so. Any changes to the Workplan shall comply with the provisions of Section 4.

6. Sharing of information. Within thirty (30) days of a request by the Authority, or as soon thereafter as such information is available to City, the City shall share with the Authority all data, documents, contact information for Generators within its jurisdiction, or any other information necessary for the Authority to carry out the responsibilities delegated to it in this MOU. The Authority shall not be held responsible for any actions taken by CalRecycle that result from the Authority’s inability to obtain the information reasonably requested from the City pursuant to this Section 6.

7. Staffing and funding. In order for the Authority to carry out its responsibilities in connection with the administration and implementation of the SB 1383 Regulations as specified in this MOU, the Parties agree that the Authority’s costs associated with its responsibilities under this MOU and the Other MOUs will be funded through the Authority’s budget and rate setting process, except as otherwise specified herein. These costs may include the Authority’s cost to engage independent contractors or retain adequate staffing to perform some or all of the duties delegated to it herein. Budget changes related to this MOU will be integrated into the Authority’s regular budget process, or more frequently as needed, and approved by the Board of Directors.

8. Indemnification/Hold Harmless. Each Party shall solely be liable for any and all damages, including attorneys’ fees, resulting from the actions or omissions arising from its performance of the terms of this MOU, except as is expressly stated in Section 9. Each Party (the “Indemnifying Party”) shall indemnify, defend and hold harmless the other Party (the “Indemnified Parties”) from and against any and all claims, demands, actions, losses, damages, assessments, charges, judgments, liabilities, costs and expenses (including reasonable attorneys’ fees and disbursements) that may from time to time be asserted by third parties against the Indemnified Parties because of any personal injury, including death, to any person or loss of,

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April 7, 2026
physical damage to or loss of use of real or tangible personal property, to the extent caused by the negligence or misconduct of the Indemnifying Party, its agents, employees or contractors in the performance of this MOU.

For purposes of indemnification set forth in this MOU, “Indemnified Parties” means the applicable party, its affiliates, successors and assigns and its and their employees, directors, officers, agents, and volunteers. The Indemnified Parties: 1) shall notify the Indemnifying Party in writing promptly upon learning of any claim or suit for which indemnification may be sought, provided that failure to do so shall have no effect except to the extent the Indemnifying Party is prejudiced thereby; 2) shall have the right to participate in such defense or settlement with its own counsel and at its own expense, but the Indemnifying Party shall have control of this defense or settlement; and 3) shall reasonably cooperate with the defense.

9. Apportionment of Penalties.
(a) Any penalties assessed against the City by CalRecycle that are the result of Authority’s failure to satisfy its obligations under the following provisions of this Agreement and its alleged failure, unless alleged failure is caused by or related to the inability of the Authority to obtain information reasonably requested pursuant to section 6, to comply with the corresponding provision of the SB 1383 Regulations shall be paid by the Authority:
(i) Subdivision (a)(i) of Section 4 [“Education and Outreach – Generators”] (14 CCR §§ 18985.1 and 18985.2).
(ii) Subdivision (b)(i) of Section 4 [“Reporting and Recordkeeping – Organics Capacity and Edible Food Recovery”] (14 CCR § 18992.3). (iii) Subdivision (b)(ii) of Section 4 [“Reporting and Recordkeeping – Implementation Record”] (14 CCR §§ 18985.3 and 18995.2). (iv) Subdivision (b)(iii) of Section 4 [“Reporting and Recordkeeping – Compliance and Annual Reports”] (14 CCR § 18994.1 and 18994.2). (v) Subdivision (c) of Section 4 [“Edible Food Recovery Programs”] (14 CCR §§ 18991.1–18991.2).
(vi) Subdivision (d) of Section 4 [“Organic Waste Processing Capacity and Diversion Planning”] (14 CCR §§ 18992.1 and 18992.2), with the express indication that the Authority shall not be required to pay a penalty arising from the City’s failure to expand capacity.
(vii) Subdivision (e) of Section 4 [“Receipt of Complaints”] (14 CCR §§ 18995.3(a)-(b)).
(viii) Subdivision (f) of Section 4 [“Investigation of Complaints”] (14 CCR §§ 18995.3(c)-(e)).

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April 7, 2026
(ix) Subdivision (g)(i) of Section 4 [“Enforcement Assistance”] (14 CCR §§ 18995.1).
(x) Subdivision (g)(ii) of Section 4 [“Warnings”] (14 CCR §§ 18995.4) with the express indication that the Authority is not required to pay a penalty arising from an alleged failure to commence an action to impose penalties pursuant to 14 CCR sections 18997.1 and 18997.2 as the Authority’s responsibility under subdivision (g) of Section 4 does not extend to commencing such actions.
(xi) Subdivision (h) of Section 4 (14 CCR §§ 18984.11). (b) For avoidance of doubt, the Parties hereby indicate that any penalties arising from SB 1383 Regulations requirements not expressly delegated to and accepted by the Authority as set forth herein shall not be payable by the Authority. (c) In the event that the Authority pays any penalties assessed against the City by CalRecycle that are the result of the alleged failure to comply with Subdivision (a)(i) of Section 4, Subdivision (b) of Section 4, the Authority shall be entitled to allocate a reasonable portion of the penalty to the City if, respectively, the Authority (a) had provided compliant educational materials to the City for approval, and the City failed to approve them, (b) requested documentation for the Implementation Record and the City failed to provide them, or (c) referred a matter to the City under Subdivision (g)(ii) of Section 4 and the City elected not to pursue timely enforcement.
(d) Nothing in this Section shall prevent either the City or the Authority (on the City’s behalf when the Authority is obligated to pay the penalty) from challenging CalRecycle enforcement activities. In the event that the Authority intends to challenge CalRecycle’s imposition of a penalty imposed on the City, the City shall reasonably cooperate and assist the Authority in its legal challenge. Without limiting the generality of the foregoing, the City shall promptly share any Compliance Order or Notices of Violation or accusation issued pursuant to 14 CCR 18997.5 or successor regulation that it receives related to any alleged violations that subdivision (a) would require the Authority to pay.
(e) Any penalties paid by the Authority pursuant to this section shall be paid out of Authority funds.

10. Termination. Either Party may terminate this MOU upon giving at least one hundred and eighty (180) calendar days’ prior written notice to the other Party in the manner set forth in Section 11. The Parties expressly acknowledge, notwithstanding anything to the contrary in this Agreement, including specifically Section 7, and/or in the past or then-present Authority budgets, that the Authority shall have no obligation after termination to fund the City’s compliance with the provisions of SB 1383 Regulations delegated to the Authority pursuant to this Agreement. If City terminates the MOU effective at the end of a rate year, the Authority will, in conjunction with its Board of Directors action that November to approve the compliance funds included in the following year’s rate structure, calculate the amount due to City to reimburse it for its share of unspent compliance funds based on its percentage share of volume in

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SB 1383 Implementation MOU
April 7, 2026
the rate model during the prior year. The Authority shall provide timely reimbursement of the funds due to the City on a monthly basis promptly after obtaining said revenue monthly pursuant to Authority’s Post-Collection Agreement. The compliance funds included in the rate model adopted for the following year’s rate structure shall not require the City or customers in the City to pay for any SB 1383 compliance activities undertaken by Authority since Authority shall reimburse City monies previously included in the rate model.

11. Notice. All notices shall be in writing and shall be served by personal delivery during usual business hours at the principal office of the Party, to an officer or person apparently in charge of that office, or by depositing the same in the United States mail, postage prepaid, and addressed to the Party at its principal office, or to such other address as the Party may designate from time to time by written notice given in the manner specified in this Section.

Service of notice pursuant to this Section shall be deemed complete on the day of service by personal delivery or two (2) calendar days after mailing if deposited in the United States mail.

12. Governing Law and Venue. This MOU shall be deemed to be executed within the State of California and construed in accordance with and governed by laws of the State of California.

Venue in any proceeding or action among the Parties arising out of this MOU shall be in Contra Costa County, California.

13. Amendment. This MOU may only be modified or amended by a subsequent written agreement signed by both Parties pursuant to Section 4.

14. Entire Agreement. This MOU, including the Workplan, as it may be amended pursuant to Section 4, represents the entire and integrated agreement between the Parties as to the subject matter referenced herein.

15. Severability. No provision of this MOU shall be interpreted to require any unlawful action by any Party. If any term or portion of this MOU is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, then the meaning of that section or clause shall be construed so as to render it enforceable to the extent feasible. If no feasible interpretation would save the section or clause, it shall be severed from this MOU with respect to the matter in question, and the remainder of the MOU shall remain in full force and effect.

However, in the event such a section or clause is an essential element of the MOU, the Parties shall promptly negotiate a replacement that will achieve the intent of such unenforceable section or clause to the extent permitted by law.

16. Execution in Counterpart. This MOU may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one MOU, which shall be binding upon and effective as to all Parties.

17. No Waiver. The failure of any Party hereto to enforce any of the provisions of this MOU, or the waiver thereof in any instance, shall not be construed as a general waiver or

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April 7, 2026
relinquishment on its part of any such provision, and said provision shall nevertheless be and remain in full force and effect.

18. No Partnership. The relationship between the Parties shall not be that of partners, agents or joint ventures for one another, and nothing contained in this MOU shall be deemed to constitute a partnership or agency agreement between them for any purposes, including, but not limited to federal income tax purposes. The Parties, in performing any of their obligations hereunder, shall be independent contractors or independent parties and shall discharge their contractual obligations at their own risk.
[Signatures on following page]

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SB 1383 Implementation MOU
April 7, 2026
IN WITNESS WHEREOF, the Parties hereto have executed this MOU on the day and year first above written.

ATTEST:

Heather Bell, City Clerk
APPROVED AS TO FORM:

Eric Casher, City Attorney

CITY OF PINOLE

Garrett Evans, Interim City Manager

ATTEST:

Viviane Vidal, Board Secretary
APPROVED AS TO FORM:

John Bakker, Authority Counsel

WEST CONTRA COSTA INTEGRATED

WASTE MANAGEMENT AUTHORITY

Cliff Feldman, Executive Director

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 1
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables General Provisions
18981.2
(a)
Enforceable
Ordinance
Adopt enforceable ordinances
consistent with the requirements of
this chapter to mandate organic
waste generators, haulers and
entities to comply with requirements
Member Agencies None One-time;
1/1/2022 Completed
Store in individual Member
Agency Implementation
Records
Article 3. Organic Waste Collection Services
18984.1
(a)
Organic
Waste
Collection
Implement a three-container organic
waste collection service and provide
a green container (organics), a blue
container (recycling), and a gray
container to each generator (solid
waste)
Member Agencies Haulers One time;
1/1/2022 Completed
Indicate in individual Member
Agency Implementation
Records
18984.5
(a) Contamination
Monitor the containers provided to
the generators using three-container
service to minimize contamination
Member Agencies Haulers 7/1/2022;
Ongoing Ongoing Hauler requirements included in
Franchise Agreements
18984.5
(b)
Contamination
Monitoring
Conduct a route review for prohibited
container contaminants on randomly
selected collection route annually.

Containers may be randomly
selected along a hauler route. This
section should not be construed to
require that every container on a
hauler route must be sampled
annually. Contact or written notice to
generator upon discovering
contaminants (left at door, gate
and/or through mail, email, or
electronic message) is required
Member Agencies Haulers/ Subconsultant
7/1/2022;
Annually
Annual program
implementation
Required in Franchise
Agreements with Republic
Services. Written plan and
agreement with Republic and
their sub-consultant (i.e.,
Cascadia)
Required in Franchise
Agreement with East Bay
Sanitary. Written plan with East
Bay Sanitary
18984.7
(a)-(b)
Container
Colors
Provide collection containers to
generators that comply with
container color requirements
specified in SB 1383
Member Agencies Haulers 1/1/2022
1/1/2036
Bin and cart color
changes
implemented with
both haulers for
newly purchased
Required in Franchise
Agreements with Haulers.

Current container orders are in
compliance

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 2
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables containers, and all
containers by 2036
18984.8
(a)-(c)
Container
Labeling
Place a label on each new container
or lid provided to generators
consistent with the applicable
container collection requirements
and limitations of this article
specifying what materials are allowed
to be placed in each container and
items that are prohibited container
contaminants for each container
Member Agencies Haulers 7/1/2022;
Complete
Bin & cart label
updates by Haulers
for newly
purchased
containers and all
containers by 2036
Required in Franchise
Agreements with Haulers.

Current container orders are
compliant
18984.11 Waivers
Waive a commercial business’
obligation to comply with some or all
of the organic waste requirements
due to:
- De Minimis organic waste (<20
gallon or <10 gallon per week)
- Physical Space
Member Agencies
RecycleMore
(waiver review/
verification)
1/1/2022;
Ongoing
Ongoing review
and approval of
waiver applications,
ongoing verification
of approved
waivers
Store in individual Member
Agency Implementation
Records
Article 4. Education and Outreach
18985.1
(a)
Outreach –
Organic
Waste
Generators
Provide the following: information on
organic waste generators
requirements to properly separate
materials in appropriate containers,
methods for prevention of organic
waste, recovering organic waste on
site, community composting and any
other local requirements, information
on methane reduction benefits, the
methods of organic waste recovery,
the organic waste collection service
uses, list of approved haulers, and
how to recover organics, public
health and safety and environmental
impacts, information for edible food
recovery programs, information
regarding self-hauling requirements
RecycleMore/
Member Agencies RecycleMore/
Haulers
Prior to
2/1/2022;
Annually
Update outreach
assets as needed
Print:
1) Annual SB 1383 mailer to
commercial generators
(RecycleMore)
2) SB 1383 Fact Sheet
3) Organic Waste Recycling
Poster (Republic Services
and EBS)
4) Comprehensive Residential
& Commercial Guide
Brochure (Republic
Services and EBS)
5) Multifamily Multipage Guide
(Republic Services and
EBS)
6) Compost Giveaway Flyer
7) Quarterly Newsletters to
Residential and
Commercial customers

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 3
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables (Republic Services and
EBS)
Website (RecycleMore):
8) Online Recycling Guide
9) SB 1383 Compliance
Pages
10) Backyard Composting
information
11) Compost Giveaway
information
12) Curbside Organics and
Food Scrap Pail Program
13) Online Business SelfReporting Form / Self-Haul
/ Waivers
14) School Recycling and
Classroom Educational
Programs/Organic
Recycling at Schools
15) Garbage Collection
Services Hauler Contact
Information Resources
Website (Haulers):
16) SB 1383 resource pages as
required by franchise
agreements
Social Media (RecycleMore):
17) Various postings on the
following:
a. Awareness for
Reducing, Reusing
and Recycling
b. Food Savings/
Sustainability/Waste
Reduction Tips
c. Compost Giveaway
for Residents/
Compost Workshop/
Discount Compost Bin
Program

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 4
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables Include all outreach material in
Implementation Record
18985.2
(a)
Outreach –
Edible Food
Recovery
Develop a list of food recovery
organizations and food recovery
services operating within the
jurisdiction and maintain the list on
the jurisdiction’s website
RecycleMore 2/1/2022;
Annually
Annual program
implementation
RecycleMore to annually verify
list of food recovery
organizations and services
within the service area
Include in Implementation
Record
18985.2
(b)
Outreach –
Edible Food
Recovery
Provide commercial edible food
generators that generate edible food
with the following information: details
about the edible food recovery
program, information about
commercial edible food generators,
requirements and about food
organizations and services operating
within the jurisdiction and where a list
of all services can be found
RecycleMore Annually Annual program
implementation
RecycleMore to annually
provide educational material to
identified Tier 1 and 2
commercial edible food
generators in the service area
Include in Implementation
Record
Article 7. Regulation of Haulers
18988.1
(a) Reporting
Require haulers to identify the
facilities to which they will transport
organic waste
Member Agencies/
RecycleMore
On or
before
2/1/2022;
Complete
None
Franchise Agreements with
Haulers identify which facility
Haulers are permitted to
transport collected organic
waste to. Post Collection
Agreement with Republic
Services identifies facilities
permitted to process the
material collected by the
Franchise Agencies. Indicate in
individual Member Agency
Implementation Records
18988.1
(b)
Enforceable
Ordinance
If a jurisdiction allows generators to
self-haul organic waste, adopt an
ordinance or a similarly enforceable
mechanism
Member Agencies
On or
before
2/1/2022;
Completed
None
Indicate in individual Member
Agency Implementation
Records

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 5
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables Article 8. CALGreen Building Standards and Model Water Efficient Landscape Ordinance (MWELO) 18989.1(a) Enforceable
Ordinance
Adopt an ordinance or enforceable
requirement complying with
CalGreen Code Sections 4.410.2,

4.408.1, or 5.408.1
Member Agencies
On or
before
2/1/2022;
Complete
None
Indicate in individual Member
Agency Implementation
Records
18989.2(a) Enforceable
Ordinance
Adopt an ordinance or other
enforceable requirement that
requires compliance with the Model
Water Efficient Landscape Ordinance
Member Agencies
On or
before
2/1/2022;
Complete
None
Indicate in individual Member
Agency Implementation
Records
Article 10. Jurisdiction Edible Food Recovery Programs, Food Generators, and Food Recovery 18991.1 Edible Food
Recovery
Implement an edible food recovery
program including: educating edible
food generators, increase access to
food recovery organizations and food
recovery services, monitor
commercial edible food generators
compliance, increase edible food
recovery capacity (if needed)
RecycleMore Consultant 9/1/2022;
Ongoing
Ongoing
furtherance of food
recovery program.

RecycleMore is
working with
RecycleSmart on a
regional program
RecycleMore has a consultant
to provide education and
technical assistance to
commercial edible food
generators
18991.1
(b)
Edible Food
Recovery
Jurisdictions may fund actions taken
to comply with this section through
franchise fees, local assessments or
other funding mechanisms
RecycleMore/
Member Agencies
Assessed
as needed
Fund actions as
needed
Utilize funding mechanisms as
needed
Article 11. Capacity Planning
18992.1
(b)
Organic
Waste
Recycling
Capacity
Planning
A jurisdiction contacted by a county
pursuant to subdivision shall respond
to the county’s request for the
information necessary to comply with
the requirements of this article
RecycleMore
120 days of
receiving
request
from
County
Respond to County
as needed Respond to County as needed

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 6
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables 18992.1
(d)
Organic
Waste
Recycling
Capacity
Planning
If a county determines that organic
waste recycling capacity is
insufficient, each jurisdiction that
lacks sufficient capacity is required to
submit an implementation schedule
to the Department that demonstrates
how it will ensure there is enough
available capacity to recover the
organic waste currently disposed
RecycleMore As needed Respond as
needed
Submit an implementation
schedule to the Department as
needed
18992.2
(c)
Edible Food
Recovery
Capacity
Planning
If a county identifies that new or
expanded capacity is needed to
recover the amount of edible food
identified, each jurisdiction within that
county that lacks capacity shall
submit an implementation schedule
to the Department that demonstrates
how it will ensure there is enough
new or expanded capacity to recover
the edible food currently disposed
RecycleMore As needed Respond as
needed
Submit an implementation
schedule to the Department as
needed
Article 12. Procurement of Recovered Organic Waste Products 18993.1
(a) (e)
Recovered
Organic
Waste
Product
Procurement
Procure quantity of recovered
organic waste products that meets or
exceeds its current annual recovered
organic waste product procurement
target. City shall comply with
requirement by directly procuring
recovered organic waste products or
requiring, through written contract,
that a direct service provider to the
jurisdiction procure recovered
organic waste products and provide
written documentation
Member Agencies 1/1/2022;
Annually
To be evaluated
and implemented
by each Member
Agency
Indicate in individual Member
Agency Implementation
Records

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 7
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables 18993.3
(b)
Recycled
Paper Content
Procurement
Procure paper products, and printing
and writing paper, consistent with the
requirements of Sections 22150-
22154 of the Public Contract Code
Member Agencies 1/1/2022;
Ongoing
To be evaluated
and implemented
by each Member
Agency
Store in individual Member
Agency Implementation
Records
18993.3
(c)
Recycled
Paper Content
Procurement
Require businesses from whom it
purchases paper products and
printing to certify in writing the
minimum percentage of
postconsumer paper products and
printing and writing paper offered or
sold to jurisdiction
Member Agencies 1/1/2022;
Ongoing
To be evaluated
and implemented
by each Member
Agency
Store in individual Member
Agency Implementation
Records
Article 13. Reporting
18994.1
(a) Reporting
Report to the department a copy of
ordinances adopted pursuant to this
chapter and the contact information
for the person responsible for
compliance with the container color
requirements
Member Agencies 4/1/2022;
Complete None
Store in individual Member
Agency Implementation
Records
18994.2
(a) Reporting Report for the period covering the
entire previous calendar year RecycleMore
10/1/2022;
8/1/2023
and
annually
thereafter
RecycleMore to
annually request
data from the
Haulers and
Member Agencies
to prepare and
submit report
First Program reporting 10/1/22
and 8/1 thereafter
Article 14. Enforcement Requirements

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 8
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables 18995.1
(a) (1) (A) Enforcement
Have an inspection and enforcement
program that is designed to ensure
overall compliance with this chapter
and complete a compliance review of
all garbage accounts for commercial
businesses that generate two cubic
yards or more per week of solid
waste and determine compliance, as
well as conduct route reviews, and
contamination requirements
RecycleMore /
Member Agencies
1/1/2022;
As needed
Follow enforcement
workflows as
needed
Determine non-compliance and
notify Member Agency
(RecycleMore)
Issue NOVs/Citations (Member
Agencies)
Store enforcement workflow
and any enforcement actions in
individual Member Agency
Implementation Records
18995.1
(a) (2) Enforcement
Conduct inspection of Tier 1
commercial edible food generators
and organizations 2022, and Tier 2
on or after January 1, 2024
RecycleMore Consultant
1/1/2022;
1/1/2024;
Ongoing
Enforcement
workflows to be
followed for noncompliance
Store reports and any
enforcement actions in
individual Member Agency
Implementation Records
18995.1
(a) (3) Enforcement
Inspect, conduct route or compliance
reviews when investigating a
complaint
RecycleMore 1/1/2022;
As needed
Investigate
complaints as
needed
Store reports and any
enforcement actions in
individual Member Agency
Implementation Records
18995.1
(a) (4) Enforcement
Provide educational material
describing the applicable
requirements of this chapter in
response to violations
RecycleMore
1/1/2022-
12/31/2023;
As needed
Enforcement
workflows to be
followed for noncompliance
Store in individual Member
Agency Implementation
Records
18995.1
(a) (5) Enforcement Enforce this chapter in response to violations Member Agencies
RecycleMore
(enforcement
assistance)
1/1/2024;
As needed
Enforcement
workflows to be
followed for noncompliance
Determine non-compliance and
notify Member Agency
(RecycleMore)
Issue NOVs/Citations (Member
Agencies)
Store enforcement workflow
and any enforcement actions in
individual Member Agency
Implementation Records

SB 1383 Workplan between Member Agencies and RecycleMore Updated January 2026 Page | 9
Section
Reference
Type of
Requirement Requirement Responsible Party Delegation Frequency Action Item(s) Deliverables 18995.1
(a) (6) Enforcement
At least every five years from the
date of issuance, verify through
inspection that commercial
businesses are meeting de minimis
and physical space waivers for
compliance
RecycleMore/
Member Agency Consultant
Within 5
years of
waiver
approval
RecycleMore
inspect generators,
Member Agencies
approve
recommended
actions
Store records and any actions
in individual Member Agency
Implementation Records
18995.1
(b) Enforcement
Conduct a sufficient number of route
reviews and inspections of entities
described in this section to
adequately determine overall
compliance with this chapter
Member Agencies/
RecycleMore/
Haulers/ Subconsultants Ongoing
Enforcement
workflows to be
followed for noncompliance
Store records in individual
Member Agency
Implementation Records
18995.1
(c) Enforcement
Generate a written or electronic
record for each inspection, route
review, and compliance review
conducted pursuant to this chapter
RecycleMore/
Member Agencies
Haulers/ Subconsultants Ongoing Create records as
needed
Store records in individual
Member Agency
Implementation Records
18995.1
(d) Enforcement
Documentation of route reviews,
compliance and inspection reviews,
as well as other records of
enforcement shall be maintained in
the Implementation Record. Records
will include copies of all
documentation, enforcement actions,
date of violation, date of compliance
and educational materials
RecycleMore Ongoing
Upload records to
SB 1383 program
trackers and the
individual Member
Agency
Implementation
Records as
required
Store records in individual
Member Agency
Implementation Records

CITY COUNCIL
REPORT 9.D.

DATE: APRIL 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Stacy Shell, Human Resources Director, 510-741-3864, [email protected] SUBJECT: ADOPT A RESOLUTION TO FIX THE EMPLOYER’S CONTRIBUTION AT AN

EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS UNDER THE
PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT WITH

RESPECT TO PINOLE POLICE EMPLOYEES' ASSOCIATION (PPEA)

RECOMMENDATION
Staff recommends that the City Council adopt a resolution fixing the employer’s contribution at an equal amount for employees and annuitants under the Public Employees’ Medical and Hospital Care Act with respect to PPEA.

BACKGROUND
The City provides active employees and retired annuitant City employees with medical insurance. The City provides this insurance through an agreement with the California Public Employees’ Retirement System (CalPERS). The Public Employees’ Medical and Hospital Care Act (PEMHCA) governs the CalPERS Health Program which enables contracting agencies, such as the City of Pinole, to provide a health benefit program to active employees and retired annuitants.

Contracting agencies are required to provide a minimum employer medical insurance contribution toward the cost of the monthly premium for all eligible employees and retired annuitants. Local agencies can contribute amounts in excess of the minimum contribution.

Under PEMHCA, the City provides insurance to eligible retired annuitants (those that have a minimum of five (5) years of service with the City and 10 years of total CalPERS service credit) under the framework of a vesting schedule, whereas the percentage of the City’s contribution toward medical insurance premiums increase with continued service.

Pursuant to the CalPERS agreement, the City has designated employee groups which would be eligible to participate in the CalPERS health plans. Through a recent negotiated side letter agreement to the Memorandum of Understandings (MOUs) between the City and PPEA, the City has agreed to pay for a portion of the monthly medical premiums for active and retired employees and dependents.

REVIEW AND ANALYSIS
In accordance with the recently negotiated side letter agreement to the PPEA MOU, effective July 1, 2026, the City shall pay up to the 2025 Kaiser medical monthly premiums for active and

retired members in, or who were previously in, the designated group, based on enrollment status.

The attached resolution reflects the new contribution amount which the City Council has agreed to pay towards the active and retired employees’ medical payment.

Below are the 2026 CalPERS Kaiser medical premiums for each level of benefit. The rates reflect a 5% increase compared to the 2025 premiums.

One Party Coverage: $1,168.86
Two Party Coverage: $2,337.72
Family Coverage: $3,039.04
Pursuant to CalPERS regulations, any time an employer changes the medical premiums paid by the City on behalf of an employee group, the amount to be paid must be reflected through a Resolution approved by the City Council. A Resolutions reflecting contribution changes must be forwarded to the CalPERS office, no later than 60 days prior to implementation of the City’s contribution, for official notification and processing.

FISCAL IMPACT
In FY 2025–26, the City budgeted a total of $3,721,524 for payment of medical premiums for active employees and retired annuitants, which is sufficient to cover the City’s health insurance obligation.

ATTACHMENTS
A. Resolution

Attachment A
RESOLUTION NO. 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, APPROVING THE FIXING OF EMPLOYER’S CONTRIBUTION AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL

CARE ACT WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION (PPEA Employees)
WHEREAS, the City of Pinole is a contracting agency under Government Code Section 22920 and subject to the Public Employees’ Medical and Hospital Care Act (the “Act”) for participation by Pinole Police Employees Association (PPEA) employees; and WHEREAS, Government Code Section 22892(a) provides that a contracting agency subject to the Act shall fix the amount of employer contribution by resolution; and
WHEREAS, Government Code Section 22892(b) provides that the employer contribution shall be an equal amount for both employees and annuitants, but may not be less than the amount prescribed by Section 22892(b) of the Act; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole that:

1. The employer’s contribution, effective July 1, 2026, for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of family members in a health benefits plan up to a maximum of $1,112.90 per month with respect to employee or annuitant enrolled for self alone, $2,225.80 per month for employee or annuitant enrolled for self and one family member, and $2,893.54 per month for employee or annuitant enrolled for self and two or more family members, plus administrative fees and Contingency Reserve Fund assessments.

2. The City of Pinole has fully complied with any and all applicable provisions of Government Code 7507 in electing the benefits set forth above.

3. The participation of the employees and annuitants of the City of Pinole shall be subject to determination of its status as an “agency or instrumentality of the state or political subdivision of a State” that is eligible to participate in a governmental plan within the meaning of Section 414(d) of the Internal Revenue Code, upon publication of final Regulations pursuant to such Section. If it is determined that the City of Pinole would not qualify as an agency or instrumentality of the state or political subdivision of a State under such final Regulations, CalPERS may be obligated, and reserves the right to terminate the health coverage of all participants of the employer.

4. The executive body appoint and direct, and it does hereby appoint and direct, the City Manager of the City of Pinole, to file with the Board a verified copy of this resolution, and to perform on behalf of the City Council all functions required of it under the Act.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of April 2026 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 21st day of April 2026.

______________________________________
Heather Bell-Spears, CMC
City Clerk

CITY COUNCIL
REPORT 9.E.

DATE: APRIL 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Melissa Klawuhn, Acting City Manager/Police Chief, [email protected] Justin Rogers, Police Commander, 510-724-8946, [email protected] SUBJECT: ADOPT A RESOLUTION TO APPROVE THE PURCHASE OF POLICE DEPARTMENT VEHICLES FOR FISCAL YEAR 2025-26

RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution to approve the purchase of:

1. Two 2025 Chevrolet Tahoe Police Pursuit Vehicles (PPVs) for the Police Department fleet;

2. Two 2026 Chevrolet Traverse vehicles for administrative and investigative use;

3. One 2025 Chevrolet Silverado pickup truck to support the Department’s opioid response and prevention program; and

4. One 2026 Harley-Davidson Road Glide FLTRX motorcycle for traffic enforcement and grant-funded cannabis impaired driving enforcement activities.

BACKGROUND
Th
The Police Department currently operates a fleet of aging patrol vehicles, many of which have exceeded or are approaching the end of their useful service life. Older patrol vehicles are increasingly expensive to maintain and have experienced more frequent mechanical failures and downtime.

During the past two fiscal years, the department has incurred approximately $151,461.95 in vehicle repair and maintenance expenses, specifically:
• FY 2023–24 vehicle repair and maintenance costs totaled approximately $98,104.49; and
• FY 2024–25 year-to-date vehicle repair and maintenance costs total approximately $53,357.46.

These rising costs reduce the department’s ability to maintain reliable emergency response vehicles and create additional operational risk when vehicles are unavailable for repairs. The department has identified two patrol vehicles for replacement. The proposed 2025 Chevrolet Tahoe PPVs will replace aging patrol units that are no longer cost-effective to maintain. In

addition, two Chevrolet Traverse vehicles will replace aging administrative vehicles.

Separately, the department has identified a need for a utility vehicle to support opioid-related operations funded through the National Opioid Settlement funds. The proposed Chevrolet Silverado will provide a dedicated vehicle for opioid response and prevention efforts, including the transport of training and educational materials, support equipment, overdose response supplies, and future opioid-detection K9 equipment.

In 2025, the Pinole Police Department was awarded $99,482 from the Cannabis Tax Fund Grant program. Part of the project included purchasing a motorcycle to assist with the enforcement of drug-impaired driving.

REVIEW AND ANALYSIS
Chevrolet Tahoe Police Pursuit Vehicles
The Chevrolet Tahoe PPV is the Department’s preferred patrol platform due to its proven performance, officer safety features, cargo capacity, and compatibility with existing emergency equipment and upfitting. The Tahoe purchases are consistent with the City’s ongoing fleet replacement strategy and will reduce future maintenance expenses while improving vehicle availability and officer safety.

The Department proposes purchasing two 2025 Chevrolet Tahoe PPVs to be assigned as patrol units and replace older fleet vehicles that have become increasingly unreliable and costly to maintain. Each Tahoe is estimated to cost approximately $92,631.11, including necessary police upfitting, emergency equipment, and additional lighting upgrades. The quotes were obtained through the Cooperative State Bid via Fairfield Chevrolet (California Police Cars). The quote ($89,818.53 per vehicle) did not include $2,812.58 for visible rear emergency lighting (total cost per vehicle is $92,631.11). The two Tahoes will be funded through the Police Department’s Supplemental Law Enforcement Service Fund and the Equipment Reserve Fund, which includes insurance proceeds from a totaled vehicle.

Chevrolet Traverse
The Department proposes purchasing two 2026 Chevrolet Traverse vehicles to support administrative, detective, and other non-patrol assignments. The Traverses will provide reliable replacement vehicles for existing aging administrative fleet units and will allow the Department to reserve Tahoe patrol vehicles for frontline emergency response assignments. The proposed Traverse vehicles include light police upfitting and safety equipment appropriate for administrative and investigative assignments.

Each Traverse is estimated to cost approximately $57,950.64, including vehicle cost, delivery, taxes, fees, and upfitting. The total cost for two Traverses is $115,901.28. The quote was obtained through the Cooperative State Bid via Winner Chevrolet. The purchase of the two Traverses will be funded through the Equipment Reserve Fund.

Chevrolet Silverado
The Department proposes purchasing one 2025 Chevrolet Silverado pickup truck to support opioid-related prevention, education, and response activities. Anticipated uses include:
• Transporting overdose response supplies and equipment;

• Supporting community outreach and opioid education events; • Transporting training materials, tables, canopies, and outreach supplies; • Supporting future opioid detection K9 program operations; and • Providing a dedicated vehicle for opioid-related prevention and response activities.

The proposed Silverado will be funded through the National Opioid Settlement funds. It is an allowable use of these funds because it directly supports the Department’s opioid response and prevention mission. The vehicle will not be used as a general patrol vehicle. The estimated cost of the Silverado, including required utility upfitting and equipment, is $93,622.26. The quote was obtained through the Cooperative State Bid via Fairfield Chevrolet (California Police Cars).

Harley-Davidson Road Glide
The Department purchased a 2026 Harley-Davidson Road Glide FLTRX motorcycle, funded by the California Department of Highway Patrol Cannabis Tax Fund Grant Program (CTFGP).

The motorcycle will be assigned to traffic enforcement and used to support impaired-driving enforcement, special events, traffic-safety operations, and grant-related enforcement activities.

The Harley-Davidson provides an effective platform for traffic enforcement and enhances the Department’s ability to conduct high-visibility enforcement and impaired-driving operations.

The total cost of the motorcycle, including freight, preparation, accessories, fees, and taxes, is $35,709.80. The law enforcement-specific vehicle is sole-sourced through Harley-Davidson.

FISCAL IMPACT
The estimated fiscal impact of the purchases is as follows:

Vehicle Funding Source Estimated Cost
Two 2025 Chevrolet
Tahoe PPVs
Supplemental Law Enforcement Service Fund
and
Equipment Reserve Fund
$185,262.22
Two 2026 Chevrolet
Traverse Vehicles
Equipment Reserve Fund $115,901.28
2025 Chevrolet
Silverado
Opioid Settlement Fund $93,622.26
2026 HarleyDavidson
Road Glide FLTRX
Department of California Highway Patrol
Cannabis Tax Fund
Grant Program (CTFGP)
$35,709.80
Total $430,495.56
Funding for the proposed vehicle purchases has been identified in the Equipment Reserve Fund, the Supplemental Law Enforcement Service Fund, the Opioid Settlement Fund, and the California Department of Highway Patrol Cannabis Tax Fund Grant Program.

ATTACHMENTS
A. Resolution, Final
B. Vehicle Quotes

RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING

THE PURCHASE OF POLICE DEPARTMENT VEHICLES FOR
FISCAL YEAR 2025-26
WHEREAS, the City of Pinole Police Department operates a fleet of patrol and support vehicles necessary to provide public safety services; and a majority of existing patrol and administrative vehicles have reached the end of their useful service life and require replacement; and
WHEREAS, the Police Department has identified the need to purchase two 2025 Chevrolet Tahoe Police Pursuit Vehicles to replace aging patrol units, and the two Chevrolet Tahoe Police Pursuit Vehicles will be funded through the Police Department’s Supplemental Law Enforcement Service Fund and the Equipment Reserve Fund, which includes insurance proceeds from a totaled vehicle; and WHEREAS, the Police Department has identified the need to purchase two 2026 Chevrolet Traverse vehicles to support administrative and investigative assignments funded through the Equipment Reserve Funds; and
WHEREAS, the Police Department has further identified the need to purchase one 2025 Chevrolet Silverado pickup truck to support opioid response, prevention, education, and future opioid detection K9 program activities funded through the National Opioid Settlement funds; and
WHEREAS, the Police Department has purchased one 2026 Harley-Davidson Road Glide FLTRX motorcycle to support traffic safety, impaired driving enforcement, and special enforcement operations funded through the Department of California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP); and
WHEREAS, the total cost of the proposed vehicle purchases is $430,495.56, consisting of $185,262.22 for two Chevrolet Tahoe Police Pursuit Vehicles, $115,901.28 for two Chevrolet Traverse vehicles, $93,622.26 for one Chevrolet Silverado pickup truck, and $35,709.80 for one Harley-Davidson Road Glide FLTRX motorcycle; and WHEREAS, funding for these purchases has been identified within the Police Department’s Supplemental Law Enforcement Service Fund, the Equipment Reserve Funds, the National Opioid Settlement funds, and the Department of California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP).

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Pinole does hereby resolve to approve the purchase of:

1. Two 2025 Chevrolet Tahoe Police Pursuit Vehicles funded through the Police Department’s Supplemental Law Enforcement Service Fund and the Equipment Reserve Fund;

2. Two 2026 Chevrolet Traverse vehicles funded through the Equipment Reserve Funds;

3. One 2025 Chevrolet Silverado pickup truck funded through the National Opioid Settlement funds; and

4. One 2026 Harley-Davidson Road Glide FLTRX motorcycle funded through the Department of California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP).

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the 21st day of April 2026 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on this 21st day of April 2026.

______________________________________
Heather Bell- Spears, CMC
City Clerk

California Police Cars Date: 1/14/2026
Address: 2501 Martin Rd. Project: PPV BASE PKG
Fairfield, CA 94534
Phone: (707) 422-7777
Prepared for: Justin Rogers Prepared by: Mekhai Sta Rosa Operations Commander Fleet Manager
Pinole Police Department Vehicle: California Police Cars 880 Tennent Ave. 2025 Chevrolet Tahoe PPV 2501 Martin Rd.

Pinole, CA 94564 Fairfield, CA 94534
(510) 724-8950 (707) 422-7777
Front End Equipment
Line Item Part # Description Quantity Unit Price Extended Price 1 SA315P Whelen Siren Speaker 1 $412.00 $412.00
2 SAK70 Whelen Siren Bracket 1 $53.00 $53.00
3 I2D Whelen Duo Linear Ion Red/White Black Housing 1 $206.00 $206.00 4 I2E Whelen Duo Linear Ion Blue/White Black Housing 1 $206.00 $206.00 5 ---- Custom Bracket for Ion Lights 2 $100.00 $200.00
Roof Equipment
Line Item Part # Description Quantity Unit Price Extended Price 6 BB2SP3J Whelen Liberty II Lightbar 1 $2,300.00 $2,300.00 7 STPKT101 Tahoe Strap Kit 1 $0.00 $0.00
8 ---- Antenna and Cable 1 $150.00 $150.00
9 ---- Wifi Antenna and Cable 1 $250.00 $250.00
Side Equipment
Line Item Part # Description Quantity Unit Price Extended Price 10 TST0 Whelen Ion T-Series (Red) 1 $199.00 $199.00
11 TST0 Whelen Ion T-Series (Blue) 1 $199.00 $199.00
12 PSJC3FCR MEGA T-SERIES TRIO FLASHER RBW 2 $238.00 $476.00 13 PSBKT90 STRIP-LITE+ 90 DEG MT KIT 2 $32.00 $64.00
Drivers Compartment
Line Item Part # Description Quantity Unit Price Extended Price 14 CCTL7 Whelen WECAN 21 Button Slide Controller 1 $473.00 $473.00 15 CC399SP Whelen Core SCANport Install Kitt C399 1 $189.00 $189.00 16 C-VS-1012-TAH-2 Havis 22" Vehicle-Specific Console 1 $404.95 $404.95 17 C-ARM-102 Havis Side Mount Armrest 2 $61.95 $123.90
18 C-EB40-CSS-1P Havis Console Equipment Bracket 1 $19.95 $19.95 19 C-EB25-MMT-1P Havis Console Equipment Bracket 1 $16.95 $16.95 20 C-EB30-U15-1P Havis Console Equipment Bracket 1 $16.95 $16.95 21 CUP2-1001 Havis Internal Cup Holder 1 $44.95 $44.95
22 C-FP-05 Havis Console Filler Plate 1 $6.95 $6.95
23 C-FP-15 Havis Console Filler Plate 2 $6.95 $13.90
24 C-FP-3 Havis Console Filler Plate 1 $7.95 $7.95
25 C-FP-2 Havis Console Filler Plate 1 $6.95 $6.95
26 C-HDM-204 Havis Telescoping Pole - Side Mount 1 $151.95 $151.95 27 C-MD-119 Havis 11" Slide-Out Locking Swing Arm 1 $242.95 $242.95 28 MMSU-1 Magnetic Mike Magnetic Microphone Kit 1 $39.95 $39.95 29 LF12ERB Littlite 12" Halogen Map Light 1 $130.40 $130.40 30 11652 Gamber-Johnson Map Light Bracket 1 $22.07 $22.07 31 BC20 20W Speaker 1 $60.33 $60.33
32 GK10301S1U Setina Gun Rack Lock, Setina D-T Rail Mount-Lock 1 $529.00 $529.00

Prisoner Compartment
Line Item Part # Description Quantity Unit Price Extended Price 33 PK0355TAH21 Setina 10VS RP Coated Poly Partition 1 $1,099.00 $1,099.00 34 QK1374TAH21 Full Transport Seat 1 $1,239.00 $1,239.00 35 DK0598TAH21 Door Panel Aluminum 2 $249.00 $498.00
36 PK09123TAH212ND 12VS Expanded Metal Partition (Behind Rear Seat) 1 $659.00 $659.00 Rear Cargo
Line Item Part # Description Quantity Unit Price Extended Price 37 C399 Whelen CenCom Core & Siren Control Center 1 $1,411.00 $1,411.00 38 AC-PC-Tray Troy Products Cargo Electronic Lidded Storage Box 1 $453.00 $453.00 California Police Cars 100 AMP Power Package
Part # Description Total Price
AFS CTF-B6T6G Combined Timer Fuse Panel
---- 6 Gauge Battery Cable
---- Custom Wiring Harness $3,500.00
---- 100 AMP Blue Sea Circuit Breaker
---- Heat Shrink Weatherproof Connectors
Optional Equipment (Not Included in Base Package)
Line Item Part # Description Quantity Unit Price Extended Price 39 OEWD54 ION Outer Edge WC Duo 21 Tahoe 1 $1,785.00 $1,785.00 40 OEI2K Add R-A Ion Outer Edge 3 $16.00 $48.00
41 OEI2MX Add B-A Ion Outer Edge 3 $16.00 $48.00
42 ---- New Cables for Customer Supplied Used Radio 1 $299.00 $299.00 Parts: $16,076.05
Labor: $8,500.00
Vehicle: $56,892.00
Sales Tax: $8,350.48
Total $89,818.53

Winner Chevrolet DATE March 19, 2026
TO: Barry Duggan Quotation # 22738
Pinole PD FAN # 916876
775-450-9209 Mobile 2131 Pear St.

Pinole, CA 94564
Prepared by: Jerry Powers
(510) 914-0829
Comments or special instructions: Vehicle build and options are in additional pages.

AMOUNT
$ 42,085.00
$ 1,650.00
$ 8,735.00
$ 52,470.00
DOC Fee $ 85.00
Taxable Subtotal: $ 52,555.00

10.250% $ 5,386.89
Tire Fee: $8.75
Fuel
Total: $ 57,950.64
QTY 1 Grand Total $ 57,950.64
7220 Fawn Way,
Sacramento, CA 95823
Contract # 33386
****Shipping charge added for deliveries beyond Sacramento. No charge for will call.**** CA Tire Fee: $1.75 / Per Tire
Tax Rate(Subject to change):

Description
Dana Safety Supply Upfit Per Attached Spec
(Order Acknowledgment Signature) (Date)
If you have any questions concerning this quotation, contact Jerry Powers at 775-450-9209 or email at [email protected]
Chevy Traverse
Options (Refer to Window Sticker):

Delivery Charge:
**** specs with the PO or the vehicle will not be ordered. **** Subtotal
**** Please review, sign, and return a copy of the quote and **** Ship To Address: 880 Tennant Ave, Pinole, CA 94564
5 sets of keys and delivery included in contract price. ___________________________________________________
THANK YOU FOR YOUR BUSINESS!

Telephone: 800-845-0045

DANA SAFETY SUPPLY, INC
500 S EDWARDIA DR
GREENSBORO, NC 27409

ELK GROVE AUTO COMPANY
8575 Laguna Grove Dr
Elk Grove, CA 95757
(For Pickup - ROSE)

ROSEVILLE WAREHOUSE
1030 Winding Creek Rd Ste 100
Roseville, CA 95678
Sales Quote
620334
Customer No. ELKGROVAG
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
916-509-8598, 916-50
Andrew Villareal/David Brewer
916-747-1830
Nicholas Elmer
Ship Via F.O.B. Customer PO Number Payment Method
UPS GROUND FREIGHT QUOTED FREIGHT NET30
Entered By Salesperson Ordered By Resale Number
Tanner Kissinger Tanner Kissinger- Roseville CA JERRY POWERS Order
Quantity Tax Item Number / Description
Approve
Quantity
Quote Date
03/18/26
E-mail: [email protected]; [email protected]; [email protected]; E-mail: [email protected] 1 1 N a7F7 INFO11FCDJ
620334

END USER
Warehouse: ROSE

CITY OF PINOLE
1 1 N a7F7 INFO11FN4P 620334

VEHICLE INFORMATION
Warehouse: ROSE
UNIVERSAL UC UPFIT FOR THE FOLLOWING:

CHEVY TRAVERSE

CHEVY BLAZER

CHEVY COLORADO
1 1 N a7F7 INFO11HRF8
620334

FRONT END
Warehouse: ROSE
1 1 Y a7F7123B1T ETHFSS-SP-ISO
620334

SOI SOLID STATE ISOLATED HEADLIGHT FLASHER
Warehouse: ROSE

NOTE --- NO FLASHER AVAILABLE FOR THE HIGH INTENSITY
GAS DISCHARGE HEADKIGHTS. POSITIVE SIDE SWITCHING ONLY
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Telephone: 800-845-0045

DANA SAFETY SUPPLY, INC
500 S EDWARDIA DR
GREENSBORO, NC 27409

ELK GROVE AUTO COMPANY
8575 Laguna Grove Dr
Elk Grove, CA 95757
(For Pickup - ROSE)

ROSEVILLE WAREHOUSE
1030 Winding Creek Rd Ste 100
Roseville, CA 95678
Sales Quote
620334
Customer No. ELKGROVAG
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
916-509-8598, 916-50
Andrew Villareal/David Brewer
916-747-1830
Nicholas Elmer
Ship Via F.O.B. Customer PO Number Payment Method
UPS GROUND FREIGHT QUOTED FREIGHT NET30
Entered By Salesperson Ordered By Resale Number
Tanner Kissinger Tanner Kissinger- Roseville CA JERRY POWERS Order
Quantity Tax Item Number / Description
Approve
Quantity
Quote Date
03/18/26
E-mail: [email protected]; [email protected]; [email protected]; E-mail: [email protected] 4 4 Y a7F7 MPS63U-RBW-SMK 11HX9Q 620334
FED SIG TRI COLOR,18-LED,RED/BLUE/WHT,
Warehouse: ROSE

MOUNTED BEHIND GRILLE ON BRACKETS
TWO (2) BEHIND TOP OF GRILLE NEAR OUTER EDGE OF GRILLE - ONE (1) EACH SIDE (DS/PS)
TWO (2) BEHIND BOTTOM OF GRILLE, CENTERED - ONE (1) EACH

SIDE (DS/PS)
4 4 Y a7F7 MPSM6-LB 11LDFG 620334
FED SINGLE MPS600 OR MPS600U L-BRACKET KIT
Warehouse: ROSE
1 1 Y a7F7 ES100C 11LZND 620334
FED ES100/DYNAMAX 100W CLASS A SPEAKER
Warehouse: ROSE

SPEAKER MOUNTED BEHIND GRILLE
1 1 Y a7F7 ESB-U11M7K1
620334
FED SIG KIT,ES100 UNIVERSAL BAIL
Warehouse: ROSE
1 1 N a7F7 INFO11N6NY 620334

FRONT INTERIOR LIGHTING / CONSOLE
Warehouse: ROSE
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a7F711N6NY 620334

Telephone: 800-845-0045

DANA SAFETY SUPPLY, INC
500 S EDWARDIA DR
GREENSBORO, NC 27409

ELK GROVE AUTO COMPANY
8575 Laguna Grove Dr
Elk Grove, CA 95757
(For Pickup - ROSE)

ROSEVILLE WAREHOUSE
1030 Winding Creek Rd Ste 100
Roseville, CA 95678
Sales Quote
620334
Customer No. ELKGROVAG
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
916-509-8598, 916-50
Andrew Villareal/David Brewer
916-747-1830
Nicholas Elmer
Ship Via F.O.B. Customer PO Number Payment Method
UPS GROUND FREIGHT QUOTED FREIGHT NET30
Entered By Salesperson Ordered By Resale Number
Tanner Kissinger Tanner Kissinger- Roseville CA JERRY POWERS Order
Quantity Tax Item Number / Description
Approve
Quantity
Quote Date
03/18/26
E-mail: [email protected]; [email protected]; [email protected]; E-mail: [email protected] 1 1 Y a7F7 SIFMJS-UNIV-P3 11TPIT 620334

FED SIG UNIVERSAL FRONT ILS, RBW/RBW
Warehouse: ROSE
1 1 Y a7F7 PW100H 11RMWM 620334
FED SIG PATHWAY 100 WATT HANDHELD
Warehouse: ROSE

MOUNTED IN OEM CENTER CONSOLE
2 2 Y a7F7 MMSU-1 11V3UG 620334

MAGNETIC MIC SINGLE UNIT CONVERSION KIT
Warehouse: ROSE
ONE (1) USED FOR HANDHELD CONTROLLER
ONE (1) USED FOR RADIO MIC
1 1 N a7F7 INFO11VH88
620334

REAR END
Warehouse: ROSE
2 2 Y a7F7 XSM2-B 11NDO4 RW-US
620334

FEDSIG DUAL-HEAD XSTREAM - BLUE/RED/WHITE
Warehouse: ROSE
MOUNTED IN REAR GLASS USING HEADLINER BRACKETS - ONE (1)

EACH SIDE (DS/PS)
2 2 Y a7F7 XSMBKT03 11PZZ3
620334
Headliner mount bracket for single or dual head
Warehouse: ROSE
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620334

Telephone: 800-845-0045

DANA SAFETY SUPPLY, INC
500 S EDWARDIA DR
GREENSBORO, NC 27409

ELK GROVE AUTO COMPANY
8575 Laguna Grove Dr
Elk Grove, CA 95757
(For Pickup - ROSE)

ROSEVILLE WAREHOUSE
1030 Winding Creek Rd Ste 100
Roseville, CA 95678
Sales Quote
620334
Customer No. ELKGROVAG
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
916-509-8598, 916-50
Andrew Villareal/David Brewer
916-747-1830
Nicholas Elmer
Ship Via F.O.B. Customer PO Number Payment Method
UPS GROUND FREIGHT QUOTED FREIGHT NET30
Entered By Salesperson Ordered By Resale Number
Tanner Kissinger Tanner Kissinger- Roseville CA JERRY POWERS Order
Quantity Tax Item Number / Description
Approve
Quantity
Quote Date
03/18/26
E-mail: [email protected]; [email protected]; [email protected]; E-mail: [email protected] 2 2 Y a7F712DDF4 416309-RBW-SMK
620334

FED SIG FLSH MNT LIGHTHEAD,RED/BLU/WHT, SMOKE LENS
Warehouse: ROSE

FLUSH MOUNT LIGHTS MOUNTED TO REAR BUMPER NEXT TO OEM
REVERSE SENSORS - ONE (1) EACH SIDE (DS/PS)
1 1 Y a7F7122TEB ETFBSSN-P
620334
SOI 100% SOLID STATE TAILLIGHT FLASHER (12-WIRE)
Warehouse: ROSE
1 1 N a7F7127NGW INFO
620334

CIRCUIT PROTECTION & ELECTRONICS
Warehouse: ROSE

ALL ELECTRONICS MOUNTED UNDER FRONT OR REAR SEATS
1 1 Y a7F7128GRL EXPMOD24
620334

FEDERAL SIGNAL PATHFINDER EXPANSION MODULE
Warehouse: ROSE
1 1 Y a7F7128ZSI 7616-2001B
620334

EGIS DUAL TIME DELAY RELAY W/FULL HARNESS
Warehouse: ROSE
1 1 Y a7F7129ALE 4703-100B
620334
Egis Circuit Breaker, Surface Mount, 100 Amp
Warehouse: ROSE
1 1 Y a7F7129GA9 8026B
620334
EGIS RT FUSE BLOCK 12-POS, W/ GROUND & LED INDICATION
Warehouse: ROSE
03/18/26
06:00:29 PM
Page No. 4
Print Time
Print Date
Continued on Next Page
a7F7129GA9
620334

Telephone: 800-845-0045

DANA SAFETY SUPPLY, INC
500 S EDWARDIA DR
GREENSBORO, NC 27409

ELK GROVE AUTO COMPANY
8575 Laguna Grove Dr
Elk Grove, CA 95757
(For Pickup - ROSE)

ROSEVILLE WAREHOUSE
1030 Winding Creek Rd Ste 100
Roseville, CA 95678
Sales Quote
620334
Customer No. ELKGROVAG
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
916-509-8598, 916-50
Andrew Villareal/David Brewer
916-747-1830
Nicholas Elmer
Ship Via F.O.B. Customer PO Number Payment Method
UPS GROUND FREIGHT QUOTED FREIGHT NET30
Entered By Salesperson Ordered By Resale Number
Tanner Kissinger Tanner Kissinger- Roseville CA JERRY POWERS Order
Quantity Tax Item Number / Description
Approve
Quantity
Quote Date
03/18/26
E-mail: [email protected]; [email protected]; [email protected]; E-mail: [email protected] 1 Y a7F7129PRF INSTALL KIT
620334
MISC INSTALLATION SUPPLIES I.E.

Warehouse: ROSE

LOOM, WIRE, HARDWARE, CONNECTORS, ETC
************************************************
1 1 Y a7F7129SH2 INSTALL
620334

DSS INSTALLATION OF EQUIPMENT
Warehouse: ROSE
1 1 N a7F7129UOX FREIGHT
620334

SHIPPING & HANDLING
Warehouse: ROSE
1 1 Y a7F712J1AL CUSTOMER SUPPLIED
620334

CUSTOMER SUPPLIED EQUIPMENT
Warehouse: ROSE
ONE (1) REMOTE RADIO KIT (TRANSCEIVER, REMOTE HEAD,

CABLING, ANTENNA)
Approved By:

Approve All Items & Quantities
Quote Good for 30 Days
03/18/26
06:00:29 PM
Page No. 5
Print Time
Print Date
a7F712J1AL
620334
By accepting this quote/order, the customer expressly acknowledges and agrees that to the extent not expressly prohibited by law, and except to the extent arising from or relating to the gross negligence or willful misconduct of DSS, its agents or its employees, DSS shall not be liable to the customer, or any third party for any damage to the vehicle/products resulting from or arising out of any ACTS OF GOD, including without limitation, any fires, floods, earthquakes, tornados, hail or similar weather events. Page 135 of 535 Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 2
Table of Contents
• Dealership Information
• Window Sticker
• Standard Equipment

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 3
Winner Chevrolet / Elk Grove Auto Group
Dealership Information
***PLEASE REVIEW THE "WINDOW STICKER," QUOTE, AND ALL INCLUDED INFORMATION AND SPECIFICATIONS FOR ACCURACY. IF A PURCHASE ORDER IS ISSUED, PLEASE INCLUDE A SIGNED COPY OF THIS QUOTE WITH THE "WINDOW STICKER." BY THIS QUOTE

BEING SIGNED AND RETURNED BY THE PURCHASING AGENCY, THE PURCHASING

AGENCY ACKNOWLEDGES THAT THE VEHICLE CONFIGURATION AND PRICE ARE ACCURATE.******TAX IS NOT INCLUDED IN THE QUOTE PRICE. PURCHASING AGENCY IS RESPONSIBLE FOR CALCULATING TAX. THE TAX RATE IS BASED ON THE REGISTRATION ADDRESS AND CANNOT BE A PO BOX. ******IF THE VEHICLE IS GOING TO BE DELIVERED BEYOND F.O.B. SACRAMENTO, ADDITIONAL COST WILL BE REQUIRED. *** Prepared By:

Jerry Powers
Winner Chevrolet / Elk Grove Auto Group
916-426-5752
[email protected]

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 4
Window Sticker

SUMMARY
[Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT MSRP:$42,800.00 Interior:LT Jet Black, Premium cloth seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.

Engine, 2.5L Turbo DOHC SIDI with Variable Valve Timing (VVT) Transmission, 8-speed automatic

OPTIONS

CODE MODEL MSRP
1LB56 [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT $42,800.00

OPTIONS
2LT LT Preferred Equipment Group $0.00
ABE Seating, 7-passenger (2-2-3 seating configuration) $0.00 AR9 Seats, front bucket $0.00
BGP Driver Confidence Package $1,225.00
CAV LPO, Integrated cargo liner Inc.

DRZ Rear Camera Mirror Inc.

GAZ Summit White $0.00
HQB LT Jet Black, Premium cloth seat trim $0.00
KI6 Power outlet, 120-volt, located on the rear of center console Inc.

LK0 Engine, 2.5L Turbo DOHC SIDI with Variable Valve Timing (VVT) $0.00 MF8 Transmission, 8-speed automatic $0.00
PDF LPO, Floor Liner Package $425.00
QO5 Tires, 255/65R18 all-season blackwall $0.00
RIA LPO, All-weather floor liners, first and second row Inc.

RIB LPO, All-weather floor liner, third row Inc.

SGE Wheels, 18" (45.7 cm) Grazen Metallic machined-face aluminum $0.00 UKK Rear Pedestrian Alert Inc.

UV2 HD Surround Vision Inc.

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 5
UVX Traffic Sign Recognition Inc.

VK3 License plate front mounting package $0.00
VQ2 Fleet processing option $0.00
YF5 Emissions, California state requirements $0.00
___ Key Card Inc.

SUBTOTAL $44,450.00
Adjustments Total $0.00
Destination Charge $1,995.00
TOTAL PRICE $46,445.00

FUEL ECONOMY
Est City:20 MPG
Est Highway:24 MPG
Est Highway Cruising Range:520.80 mi

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 6
Standard Equipment
Package
Convenience Package includes (BTV) Remote Start, (KA1) heated driver and front passenger seats and (KI3) heated steering wheel
Chevy Safety Assist includes (UE4) Following Distance Indicator, (UEU) Forward Collision Alert and (TQ5) IntelliBeam
Safety Package 1 includes (UGN) Enhanced Automatic Emergency Braking, (KSG) Adaptive Cruise Control , (CTB) Intersection Automatic Emergency Braking, (UOW) Side bicyclist Alert, (UKM) Lane keep assist with Lane Departure Warning, enhanced and (UVZ) Reverse Automatic Braking Trailering Package includes Hitch with hitch cover, (PZ8) Hitch View, (CTT) Hitch Guidance, (V08) heavy-duty cooling system and (KW5) 220 amp alternator
Mechanical
Engine, 2.5L Turbo DOHC SIDI with Variable Valve Timing (VVT) (328 hp [244 kW] @ 5500 rpm, 326 lb-ft of torque [442 N-m] @ 3500 rpm) (STD)
Transmission, 8-speed automatic (STD)
Engine control, stop-start system
Engine control, stop-start system override
Electronic Precision Shift, electronic transmission range selector Cooling system, heavy-duty
Alternator, 220 amps
GVWR, 6394 lbs (2900 kg)
All-wheel drive
Hitch Guidance
Hitch View
Suspension, Ride and Handling
Brake lining wear indicator
Brakes, 4-wheel antilock, 4-wheel disc
Exterior
Wheels, 18" (45.7 cm) Grazen Metallic machined-face aluminum (STD) Tires, 255/65R18 all-season blackwall (STD)
Wheel, spare, 18" (45.7 cm) steel
Tire, compact spare, T135/70R18, blackwall
Roof rails, Black

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 7
Exterior
Molding, bright door upper and low gloss Black belt
Moldings, molded color bodyside
Moldings, rocker, narrow, molded color
Wheel moldings, mold-in-color Black
Door handles, body-color
Headlamps, LED, automatic on/off
IntelliBeam, auto high beam
Glass, deep-tinted
Glass, rear, deep tint
Mirrors, outside heated, power-adjustable, manual-folding Black, with integrated turn signal indicators Rear Camera Washer
AutoSense Power Liftgate, programmable, hands free
Entertainment
Audio system, 17.7" diagonal advanced color high-contrast LCD display with Google built-in compatibility (select service plan required, terms and limitations apply), including navigation capability, connected apps, personalized profiles for each driver's settings, Natural Voice Recognition and Phone Integration for Wireless Apple CarPlay and Wireless Android Auto for compatible phones
Audio system feature, 6-speaker system
SiriusXM with 360L Trial Subscription. SiriusXM with 360L transforms your customers' ride with our most extensive and personalized radio experience on the road. (IMPORTANT: The SiriusXM trial subscription is not provided on vehicles that are ordered for Fleet Daily Rental ("FDR") use. Trial subscription is subject to the SiriusXM Customer Agreement and privacy policy, visit siriusxm.com which includes full terms and how to cancel. All fees, content, features, and availability are subject to change. Some features require GM connected vehicle services.)
Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Active Noise Cancellation, driveline
Interior
Seats, front bucket (STD)
Seating, 7-passenger (2-2-3 seating configuration) (STD) Seat trim, premium cloth
Seat adjuster, driver 8-way power
Seat adjuster, front passenger 4-way manual
Seats, heated driver and front passenger

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 8
Interior
Headrest, 3rd row center
Floor mats, front, carpeted (Deleted when LPO floor mats or floor liners are ordered.) Floor mats, rear, carpeted (Deleted when LPO floor mats or floor liners are ordered.) Steering column, manual tilt and telescopic
Steering wheel, wrapped, round bottom
Steering wheel, heated
Driver Information Center, 11" diagonal display
Vehicle health management provides advanced warning of vehicle issues Windows, remote express-up/-down driver and express-down all passengers Keyless Open, all doors includes extended range Remote Keyless Entry with lock/unlock feature Remote Start
Adaptive Cruise Control
Wireless Phone Charging
USB ports, 2, one type A and one type-C data/charge, located in the front area of the center console USB ports, 2 type-A, charge-only located on the rear of the center console USB ports, 2 type-A, charge-only one on each outboard location Air conditioning, tri-zone automatic climate control with individual climate settings for driver, front passenger and rear seat passengers
Air conditioning, rear
Sensor, cabin humidity and windshield temperature
Mirror, inside rearview manual day/night
Heater, electric, heater defroster system, reinforced
Safety-Mechanical
Enhanced Automatic Emergency Braking
Front Pedestrian and Bicyclist Braking
Intersection Automatic Emergency Braking
Rear Cross Traffic Braking
Reverse Automatic Braking
Safety-Exterior
Mechanical jack with tools

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 9
Safety-Interior
Airbags, driver and front passenger frontal, seat-mounted side-impact first row outboard, seat-mounted sideimpact inboard driver, and roof rail-mounted for all outboard seating positions and Passenger Sensing System for front passenger (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) OnStar Services capable (See onstar.com for details and limitations. Services vary by model. Service plan required.)
OnStar Basics (OnStar Fleet Basics for Fleet) Drive confidently with core OnStar services including remote commands, built-in voice assistance, real-time traffic and navigation, and Automatic Crash Response to help if you're in need. (Requires (UE1) OnStar. OnStar Basics includes remote commands, Navigation, Voice Assistance, and Automatic Crash Response, for eligible vehicles with compatible software. OnStar Basics is standard for 8 years; OnStar plan, working electrical system, cell reception and GPS signal required. OnStar links to emergency services. Service coverage varies with conditions and location. Service availability, features and functionality vary by device and software version. See onstar.com for details and limitations.) Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver
Rear Park Assist
HD Rear Vision Camera
Blind Zone Steering Assist
Lane Keep Assist with Lane Departure Warning, enhanced
Following Distance Indicator
Forward Collision Alert
Side Bicyclist Alert
LED Reflective Windshield Collision Alert
Seat belt restraint pretensioner, rear
Seat belt, 3-point, front passenger with pretensioner and load limiter Seat belt, 3-point, driver with pretensioner and load limiter Seat belts, all rows 3-point with pretensioners, driver and front passenger height-adjustable Seat belt indicator, second row
Seat belt indicator, third row
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use, can be turned on and off in Settings menu LATCH system (Lower Anchors and Tethers for CHildren), for child restraints seats Display, automatic occupant sensing

Winner Chevrolet / Elk Grove Auto Group
Jerry Powers | 916-426-5752 | [email protected]
Vehicle: [Fleet] 2026 Chevrolet Traverse (1LB56) AWD 4dr LT w/2LT ( Complete ) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.

Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided.

Data Version: 28023. Data Updated: Mar 19, 2026 1:48:00 AM UTC.

Mar 19, 2026 Page 10
Safety-Interior
Passenger Sensing System sensor indicator inflatable restraint, front passenger/child presence detector (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) Safety Alert Seat
Tire Pressure Monitor System, auto learn

WARRANTY
Warranty Note: <<< Preliminary 2026 Warranty >>>
Basic Years: 3
Basic Miles/km: 36,000
Drivetrain Years: 5
Drivetrain Miles/km: 60,000
Drivetrain Note: Certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles Corrosion Years (Rust-Through): 6
Corrosion Years: 3
Corrosion Miles/km (Rust-Through): 100,000
Corrosion Miles/km: 36,000
Roadside Assistance Years: 5
Roadside Assistance Miles/km: 60,000
Roadside Assistance Note: Certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles Maintenance Note: First Visit: 12 Months/12,000 Miles

California Police Cars Date: 2/9/2026
Address: 2501 Martin Rd. Project: S1500K9PPD02
Fairfield, CA 94534
Phone: (707) 422-7777
Prepared for: Justin Rogers Prepared by: Mekhai Sta Rosa Operations Commander Fleet Manager
Pinole Police Department Vehicle: California Police Cars 800 Tennent Ave 2025 Silverado 1500 (K9) 2501 Martin Rd Pinole, CA 94564 Fairfield, CA 94534
(510) 724-8950 (707) 422-7777
Front End Equipment
Line Item Part # Description Quantity Unit Price Extended Price 1 SA315P Whelen Siren Speaker 1 $412.00 $412.00
2 SAK70 Whelen Siren Bracket 1 $53.00 $53.00
3 I2D Whelen Duo Linear Ion Red/White Black Housing 1 $206.00 $206.00 4 I2E Whelen Duo Linear Ion Blue/White Black Housing 1 $206.00 $206.00 5 ---- Custom Bracket for Ion Lights 2 $100.00 $200.00
Roof Equipment
Line Item Part # Description Quantity Unit Price Extended Price 6 EB2SP3J Whelen Lightbar 54” Legacy Duo 1 $2,143.00 $2,143.00 7 STPKT101 Tahoe Strap Kit 1 $0.00 $0.00
8 GPSBAX-TRI-MOT-5 Panorama Antenna Base and three way cable 1 $500.00 $500.00 9 ASFC-155-U2-821 Panorama Whip Antenna 1 $80.00 $80.00 Side Equipment
Line Item Part # Description Quantity Unit Price Extended Price 10 U180J U- Series red/blue 2 $309.00 $618.00
11 U18013 Silverado Bracket for U- Series 2 $35.00 $70.00 12 TCRWX6 WeCAn Tracer 6-Lamp Housing 2 $800.00 $1,600.00 13 TCRWXPJC WCX Tracer Primary Trio R/B/W 2 $116.00 $232.00 14 TCRWXSJC WCX Tracer Secondary Trio R/B/W 10 $40.00 $400.00 15 TCRB49 Tracer MT Kit 2019 Silverado 2 $63.00 $126.00 Drivers Compartment
Line Item Part # Description Quantity Unit Price Extended Price 14 C399 Whelen CenCom Core & Siren Control Center 1 $1,411.00 $1,411.00 15 C-VSW-2600-SILV-H VSW Series Console Housing 1 $598.80 $598.80 16 C-HDM-204 Heavy Duty Telescoping Pole 1 $220.30 $220.30 17 C-EB40-CCS-1P Console Equipment Bracket 4" 1 $28.95 $28.95 18 CUP2-1001 Console Cupholder Dual Internal Self Adjusting 1 $65.20 $65.20 19 C-FPW-4 Console Filler Plate 4" 2 $7.20 $14.40
20 C-FPW-2 Console Filler Plate 2" 2 $7.20 $14.40
21 C-FPW-35 Console Filler Plate 3.5" 1 $7.20 $7.20
22 C-FPW-120 Console Filler Plate 12" 1 $11.50 $11.50
23 C-FPW-6 Console Filler Plate 6" 1 $8.65 $8.65
24 C399SP Whelen Core SCANport Install Kitt C399 1 $189.00 $189.00 25 CCTL7 Whelen WECAN 21 Button Slide Controller 1 $473.00 $473.00 26 CEM16 WeCanX 16 OUTPUT Expansion Module 1 $292.00 $292.00 27 MMSU-1 Magnetic Mike Magnetic Microphone Kit 1 $39.95 $39.95 28 LF12ERB Littlite 12" Halogen Map Light 1 $130.40 $130.40 29 11652 Gamber-Johnson Map Light Bracket 1 $22.07 $22.07 30 BC20 20W Speaker 1 $60.33 $60.33
31 GK10301S1U Setina Gun Rack Lock, Setina D-T Rail Mount-Lock 1 $529.00 $529.00

K9 Compartment
Line Item Part # Description Quantity Unit Price Extended Price 32 K9-C29-B Havis Standard K9 Transport System 1 $5,250.00 $5,250.00 33 K9-A-103 Havis transport Water Bowl 1 $80.00 $80.00
34 K9-A-104 Havis 10” Fan K9 Transport & Window Guard 1 $600.00 $600.00 35 K9-A-110 Havis Headliner Protection Inserts K9 transport 1 $250.00 $250.00 36 HP-5020 Ace K9 “Hot-N-POP Pro Temperature alarm and 1 $1,595.00 $1,595.00 37 H-NKLBK-P Ace K9 No K9 Left Behind kit 1 $75.00 $75.00 38 HAP-EVS-K Engine Stall Kit 1 $165.00 $165.00
Rear
Line Item Part # Description Quantity Unit Price Extended Price 39 VTX609 Whelen Vertex Light Blue 1 $110.00 $110.00
40 VTX609 Whelen Vertex Light Red 1 $110.00 $110.00
California Police Cars 100 AMP Power Package
Part # Description Total Price
AFS CTF-B6T6G Combined Timer Fuse Panel
---- 6 Gauge Battery Cable
---- Custom Wiring Harness $1,500.00
---- 100 AMP Blue Sea Circuit Breaker
---- Heat Shrink Weatherproof Connectors
Parts: $20,697.15
Labor: $12,440.00
Vehicle: $51,781.00
Sales Tax: $8,704.11
Total $93,622.26

CITY COUNCIL
REPORT 9.F.

DATE: APRIL 21, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Lilly Whalen, Community Development Director, 510-724-9832, [email protected]
Kapil Amin, Sustainability Project Manager, N/A, [email protected] SUBJECT: ADOPT A RESOLUTION AUTHORIZING ACCEPTANCE OF $299,495 FROM

THE CALTRANS CLEAN CALIFORNIA LOCAL GRANT PROGRAM AND

DESIGNATING THE CITY MANAGER AS THE CITY'S AUTHORIZED

SIGNATORY FOR GRANT AGREEMENT EXECUTION

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution (Attachment A) that authorizes acceptance of $299,495 from Caltrans Clean California Local Grant Program (Attachment B- scope and schedule Attachment C-grant budget Attachment D-project area) and designating the City Manager as the authorized signatory for the grant agreement execution (Attachment E-Restricted Grant Agreement)

BACKGROUND
The establishment of Creekside Park, an envisioned green space with amenities for public enjoyment, responds to community calls for cleaner and more welcoming public spaces. The project area lies within the Pinole Valley corridor adjacent to Pinole Valley High School, a neglected section of property which has accumulated litter over time. A pro-bono concept design spearheaded by Friends of Pinole Creek Watershed (Attachment F) provides the vision for transforming the space and outlines necessary components to form the park such as creek restoration, trail pavement, art sculptures, trellis, wayfinding signs, picnic tables, and more. For a couple of years, staff has been pursuing grant funding in a piecemeal approach since it is atypical for one grant program to cannot every component of the park given its comprehensive nature. Staff was notified of the Community Cleanup and Employment Pathway (CCEP) Grant Program, an initiative of the Clean California Program, administered by the California Department of Transportation (Caltrans). The program's seeks to integrate cleanup, workforce development, and community engagement to create cleaner, safer, and more equitable public spaces throughout California. Staff identified Creekside Park as a strong contender in alignment with the objectives of the program and the City.

REVIEW AND ANALYSIS
The City initially applied for the maximum grant amount of $200,000. Caltrans offered the City a 50% increase for a maximum $300,000 award and so the describe scope was enhanced accordingly. The City's proposal was bolstered by being one of the first 30 communities to receive a Clean California Community designation in the same month the grant solicitation was

released. The proposal was also strengthened by the City's demonstration of in-kind contributions such as pro-bono Friends of Pinole Creek watershed volunteer hours, City facility rentals, City communications/engagement, pro-bono concept design by BASE and more totaling a contribution of ~$250,000.A portion of the project area is privately owned and is in process of being donated to the City. All work will be performed along the trails in the described project area and not in the creek itself. The awarded grant scope is detailed below.

The deadline to complete the scope is April 2027.
• Removing and hauling debris
• Removing invasive plants
• Planting native vegetation
• Developing trail and wayfinding signage
• Implementing erosion control
• Implementing community input and education
• Procuring and installing
o Information board
o Art/sculptures
o Monument signs
o Picnic tables
o Benches
o Tri-stream receptacles
Partners committed to this project include Friends of Pinole Creek Watershed, Pinole Valley High School Earth Team, CiviCorps, the Pinole Creek Unhoused Stewards cohort of Safe Organized Spaces Richmond (SOS Richmond), and Nations of Lisjan Tribe. The grant award will provide paid opportunities and career growth through three workforce tiers: transitional jobs for unhoused residents with SOS Richmond, youth internships with Earth Team, and greensector training with CiviCorps for young adults seeking long-term careers. Additionally the transformed green space will provide benefit to Pinole residents and visitors some of whom come from underserved and historically excluded communities. Establishment of the park aligns with the following goals in the City's Climate Action and Adaptation Plan:
• SLR-1g Partner with West Contra Costa Unified School District, private schools in Pinole, East Bay Parks, East Bay Municipal Utility District, Friends of Pinole Creek Watershed, 350 Contra Costa, or similar entities to create educational opportunities for the community around the Pinole Creek Watershed. These programs would focus on educating youth in Pinole on the importance of natural shoreline ecosystems, their role in climate resilience, biodiversity, and local, native species. The programs would also include information on how people can actively get involved in adapting to climate change in their homes and neighborhoods and provide hands-on volunteer opportunities for the community to participate.
• CS-1: Increase carbon sequestration and prepare the urban forest for climate change, extreme heat, drought, and wildfire by adopting policies developed through the Community Urban Forest Plan
• EH-1: Reduce the impacts of extreme heat in Pinole by planting vegetation and trees to reduce urban temperatures and the urban heat island effect • TR-1: Create a safe and connected active transportation network linked to Pinole Creek to increase active transportation mode share to 5.5% by 2030 and 11.5% by 2045.

• TR-1f: Partner with schools, youth sports leagues, the Pinole Police Department, and community groups such as Friends of Pinole Creek Watershed, 511 Contra Costa, Pinole Valley Earth Team, Pinole Rotary, Pinole Community Services Commission and local Tribes to teach students and families bicycle and pedestrian safety and educate them on the safe route availability and the health and environmental benefits of walking and bicycling, as well as the history of the Pinole Creek ecosystem and surrounding natural lands.

FISCAL IMPACT
Acceptance of this grant has a positive fiscal impact as it will provide $299,495 in needed funding to respond to community calls for cleaner and more welcoming public spaces and advancement of our Climate Action and Adaptation Plan's environmental and equity goals.

ATTACHMENTS
A. Resolution
B. Revised proposal
C. 10-24-25 Budget-marked up
D. Creekside Park Clean CA Revised Map
E. City of Pinole Restricted Grant Agreement
F. Pro-bono design Pinole Creekside Park

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE,

COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA,
AUTHORIZING RECEIPT OF $299,495 FROM THE CALTRANS CLEAN

CALIFORNIA LOCAL GRANT PROGRAM AND DESIGNATING THE CITY

MANAGER TO ENTER INTO, EXECUTE AND DELIVER A RESTRICTED GRANT

AGREEMENT AND ASSOCIATED DOCUMENTS FOR RECEIPT OF FUNDS WHEREAS, in August 2024 the City of Pinole adopted its inaugural Climate Action and Adaptation Plan (CAAP) to achieve carbon neutrality by 2045 in alignment with AB 1279; and
WHEREAS, Creekside Park is an envisioned green space with amenities for public enjoyment and responds to community calls for cleaner and more welcoming spaces; and WHEREAS, Staff was notified of the Community Cleanup and Employment Pathway Grant Program, an initiative of the Clean California Program administered by Caltrans; and
WHEREAS Creekside Park and Climate Action and Adaptation Plan aligns with the grant program’s objectives of cleanup, workforce development, and community engagement to cleaner, safer, and more equitable public spaces throughout California; and
WHEREAS on September 16, 2025, City Council accepted a resolution accepting the Clean California Designation and directing the City Manager to accept funding from Caltrans; and
WHEREAS, the City’s adopted Grants Management Policy and Procedures requires the City Council to authorize the acceptance of all grants.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Pinole resolves as follows:

SECTION 1: The City of Pinole does hereby accept the CalTrans Clean California Program award in the amount of $299,495 for the Creekside Park scope and SECTION 2: The City Manager is authorized and directed to enter into, execute, and deliver a standard agreement for receipt of funding in the amount of $299,495 and any and all other documents required or deemed necessary or appropriate to evidence and secure the grant, the City’s obligations related thereto, and all amendments thereto.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 7th day of April, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 7th day of April, 2026.
___________________________________
Heather Bell, CMC
City Clerk

Line-Item Budget
Category Partner/Group Description Cost per hr/unit Qty / Hrs Total Cost Estimate Pro Bono A. Cleanup
and
Abatement
Abatement
SOS Richmond
Pinole Creek
Unhoused
Stewards
Creek debris removal and
hauling with light equipment. $48 500 $24,000.00
Abatement
Earth Team
Supervisor
Creek debris removal and
hauling with light equipment. $32 32 $1,024.00
Abatement Earth Team
Creek debris removal and
hauling with light equipment. $17 320 $5,440.00
Abatement FOPCW In-kind pro bono work 500 $0.00 $ 20,000.00 Restoration
Earth Team
Supervisor
Invasive removal and
treatment, waddle installation
support, handwork (native
vegetation planting or mulch
installation).
$32 32 $1,024.00
Restoration
Earth Team
Students
Invasive removal and
treatment, waddle installation
support, handwork (native
vegetation planting or mulch
installation).
$17 320 $5,440.00

Restoration
SOS Richmond
Pinole Creek
Unhoused
Stewards
Invasive removal and
treatment, waddle installation
support, handwork (native
vegetation planting or mulch
installation).
$48 500 $24,000.00
Restoration Nations of Lisjan
Invasive removal and
treatment, waddle installation
support, handwork (native
vegetation planting or mulch
installation).
$200 40 $8,000.00
Restoration FOPCW
Invasive removal and
treatment, waddle installation
support, handwork (native
vegetation planting or mulch
installation). In-kind pro bono
work
$0 500 $0.00
$ 20,000.00
Restoration CiviCorps
Invasive removal and
treatment, waddle installation
support, handwork (native
vegetation planting or mulch
installation).
$48 500 $24,000.00
Disposal Fees Landfill tipping and recycling — — $7,000.00 A. Total
Abatement
and
Restoration
$99,928.00
$ 40,000.00