Agenda packet — Pinole City Council, September 15, 2026 (part 1 of 3)

CITY COUNCIL
Anthony Tave, Mayor
Devin T. Murphy, Mayor Pro Tem
Maureen Toms, Council Member
Cameron Sasai, Council Member
Norma Martínez-Rubin, Council Member

PINOLE CITY COUNCIL

MEETING AGENDA
September 15, 2026
5:30 PM
Attend in Person: PINOLE CITY COUNCIL CHAMBERS - 2131 PEAR STREET OR
Attend VIA ZOOM TELECONFERENCE – Details provided below How to Submit Public Comments:

In Person:

Attend meeting at the Pinole City Council Chambers, fill out a yellow public comment card and submit it to the City Clerk.

Via Zoom:

Members of the public may submit a live remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here. Zoom also allows you to join the meeting by phone.

From a PC, Mac, iPad, iPhone or Android:
https://us02web.zoom.us/j/89335000272
Webinar ID: 893 3500 0272
By phone: +1 (669) 900-6833 or +1 (253) 215-8782 or +1 (346) 248-7799 • Speakers will be asked to provide their name and city of residence, although providing this is not required for participation.
• Each speaker will be afforded up to 3 minutes to speak (subject to modification by the Mayor) • Speakers will be muted until their opportunity to provide public comment.

When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute. To comment with your video enabled, please let the City Clerk know you would like to turn your camera on once you are called to speak.

Written Comments:

All comments received before 3:00 pm the day of the meeting will be posted on the City’s website on the agenda page (Agenda Page Link) and provided to the City Council prior to the meeting. Written comments will not be read aloud during the meeting. Email comments to [email protected] Please indicate which item on the agenda you are commenting on in the subject line of your email.

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City Council
Agenda - September 15, 2026

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OTHER WAYS TO WATCH THE MEETING
LIVE ON CHANNEL 30 AND CHANNEL 1070. Meetings are broadcast again the following week on channels 30 and 1070 (previously channel 26). The Pinole Community TV program schedule is published on the City’s website at www.Pinole.gov/PCTV.

VIDEO-STREAMED LIVE ON THE CITY’S WEBSITE, www.Pinole.gov/PCTV. Meeting videos remain archived on the site for five (5) years. Pinole Community TV can also be streamed live from Roku, Apple TV, or Amazon Fire.

TEMPORARY NOTICE: Some Comcast subscribers may also be able to see PCTV Government Media programming on Channel 30 while we work through an FCC must-carry requirement.

If none of these options are available to you, or you need assistance with public comment, please contact the City Clerk, Heather Bell-Spears at (510) 724-8928 or [email protected].

Americans With Disabilities Act: In compliance with the Americans With Disabilities Act of 1990, if you need special assistance to participate in a City Meeting or you need a copy of the agenda, or the agenda packet in an appropriate alternative format, please contact the City Clerk’s Office at (510) 724-8928. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Staff reports are available for inspection on the City Website at www.pinole.gov. You may also contact the City Clerk via e-mail at [email protected].

Ralph M. Brown Act. Gov. Code § 54950. In enacting this chapter, the Legislature finds and declares that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people of this State do not yield their sovereignty to the agencies, which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created.

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City Council
Agenda - September 15, 2026

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1. CALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS

2. LAND ACKNOWLEDGMENT
Before we begin, we would like to acknowledge the Ohlone people, who are the traditional custodians of this land. We pay our respects to the Ohlone elders, past, present, and future, who call this place, Ohlone Land, the land that Pinole sits upon, their home. We are proud to continue their tradition of coming together and growing as a community. We thank the Ohlone community for their stewardship and support, and we look forward to strengthening our ties as we continue our relationship of mutual respect and understanding.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself /herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

4. CONVENE TO A CLOSED SESSION
Citizens may address the Council regarding a Closed Session item prior to the Council adjourning into the Closed Session, by first providing a speaker card to the City Clerk.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Goal Setting) Gov. Code § 54957
Title: City Manager
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Gov. Code § 54956.8
Property: APN: 2101 Pear St, Pinole Ca 94564-1797/ APN: 401-163-004-5 Agency negotiators: City Manager, Naomi Kelly
Negotiating Party: American Postal Infrastructure Partners, LLC

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION

6. CITIZENS TO BE HEARD (Public Comments)
Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. PLEASE SEE THE COVERSHEET OF THE

AGENDA FOR INSTRUCTIONS ON HOW TO SUBMIT PUBLIC COMMENTS

7. REPORTS & COMMUNICATIONS
A. Mayor Report

1. Announcements
B. Mayoral & Council Appointments

1. Community Services Commission
C. City Council Committee Reports & Communications

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City Council
Agenda - September 15, 2026

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D. Council Requests for Future Agenda Items
E. City Manager Report / Department Staff
F. City Attorney Report

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. Constitution Day

2. National Suicide Prevention Day and Week

3. California Firefighter Memorial Day

4. Honoring K9 Milo and Officer Jennifer Witschi

5. Pinole Community Players, 40th Anniversary
B. Presentations

1. Public Works Updates by Interim Director Matthew Brown

2. West Contra Costa Youth Soccer League Donation for Pinole Valley Park (West) - Update by Community Services Director Andrea Dwyer

9. CONSENT CALENDAR
All matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any interested party or Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar.

A. Approve the Minutes of the Regular City Council Meeting on July 21, 2026 B. Receive the August 29, 2026 – September 11, 2026, List of Warrants in the Amount of $3,511,313.14 and the September 11, 2026 Payroll of $579,872.39 C. FY 2025/26 Fourth Quarter Financial Report and Year-End Budget Amendments Action:

Receive Report and Adopt Resolution per Staff Recommendation (Markisha Guillory) D. FY 2025/26 Fourth Quarter Investment Report Action: Receive Report (Markisha Guillory) E. Supplemental Approval Substitution of Administrative Vehicle for the Pinole Police Department Action: Adopt Resolution per Staff Recommendation (Melissa Klawuhn, Justin Rogers)
F. Adopt a Resolution Authorizing the Receipt and Expenditure of $46,600 from the OTS Grant for Selective Traffic Enforcement Program Action: Adopt Resolution per Staff Recommendation (Melissa Klawuhn)
G. Adopt a Resolution Declaring Surplus a Police Department Vehicle and Authorizing the

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City Council
Agenda - September 15, 2026

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Retirement and Transfer of Police Therapy Canine "Milo" to His Handler Action: Adopt resolution per Staff Recommendation (Melissa Klawuhn, Justin Rogers) H. Amendment to the City of Pinole's Conflict of Interest Code Action: Adopt Resolution per Staff Recommendation (Heather Bell)
I. Fourth Amendment to Existing On-Call Contract with CSW/Stuber-Stroeh for Staff Augmentation Action: Adopt Resolution per Staff Recommendation (Matthew Brown) J. Cost-Benefit Analysis of Professional Memberships Action: Receive Report (Naomi Kelly)

10. PUBLIC HEARINGS
Citizens wishing to speak regarding a Public Hearing item should fill out a speaker card prior to the completion of the presentation, by first providing a speaker card to the City Clerk. An official who engaged in an ex parte communication that is the subject of a Public Hearing must disclose the communication on the record prior to the start of the Public Hearing.

A. Appeal of Planning Commission Denial of Entitlement Extension – Pinole Shores II (CUP 23-05 & DR 23-12) - 836–848 San Pablo Avenue Action: Provide direction (Lilly Whalen, Justin Shiu)

11. OLD BUSINESS
A. None

12. NEW BUSINESS

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

14. ADJOURNMENT to the Regular City Council Meeting of October 20, 2026 in Remembrance of Amber Swartz.

I hereby certify under the laws of the State of California that the foregoing Agenda was posted on the bulletin board at the main entrance of Pinole City Hall, 2131 Pear Street Pinole, CA, and on the City’s website, not less than 72 hours prior to the meeting date set forth on this agenda. _______________________
Heather Bell-Spears, CMC
City Clerk
POSTED: Friday, September 11, 2026 at 8:30 a.m.

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CITY COUNCIL
REPORT 7.B.1.

DATE: SEPTEMBER 15, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Heather Bell, City Clerk, [email protected]
SUBJECT: COMMUNITY SERVICES COMMISSION

RECOMMENDATION
Staff recommends that the City Council approve the recommendation of the Interview Subcommittee and appoint Debbie Ojeda, Laurelle Martin, Nikolas Teller, and Kaila Martin to the Community Services Commission for two-year terms.

BACKGROUND
There are currently four (4) vacancies on the Community Services Commission. The current roster is included as Attachment A.

There were four (4) eligible applications received, included as Attachment B, by the deadline.

Interviews of the candidates were held on Friday, August 28, 2026 by the Community Services Interview Subcommittee, which consists of Mayor Pro Tem Tave and Councilmember Martinez-Rubin.

The interview subcommittee which is recommending that the City Council appoint the following four candidates to the Community Services Commission for two-year terms:

Debbie Ojeda
Laurelle Martin
Nikolas Teller
Kaila Martin

REVIEW AND ANALYSIS
The City Council has the discretion to review the recommendation and make appointments to the Community Services Commission.

FISCAL IMPACT
There is no fiscal impact.

ATTACHMENTS
A. CSC Applications and Questionaires, Combined and Redacted, 9.10.26

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Applicant Information
Applicant Name
Last
Martin
First
Kaila
M.I.

Applicant Contact Information
Address Line 1

REDACTED
Address Line 2

REDACTED
City
Pinole
State
CA
Zip Code
94564
Telephone

REDACTED
E-Mail Address

REDACTED
Business Contact Information
Address Line 1

REDACTED
Address Line 2

REDACTED
City
Pinole
State
CA
Zip Code
94564
Business Telephone

REDACTED
Applicant Questions

1. How long have you been a Pinole resident?
Response
1 year

2. Are you registered to vote in Pinole?
E-Filed
04/02/2026
19:54:39
Filing ID:
12982

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Yes

3. Are you currently serving on any Commission or Committee? No

4. Do you have a relative/household member who is:
(a) City Employee?
No
(b) City Council Member?
No
(c) Commission/Committee Member?
No

5. Have you ever attended any meetings of the Commission/Committee for which you are applying? No
If so, number of times?

6. If applicable, why did you attend the meeting (e.g., personal interest or specific issue)? N/a

7. List your current occupation. Also list any work history related to the position you are seeking:

Senior Associate, Operations & Strategy
I’ve worked in community based organizations in the Bay Area: United Way Bay Area, Richmond Community Foundation, Opportunity Junction

8. List educational background related to the position you are seeking:

B.A. in Psychology, Project Management Professional Certification

9. Describe the community activities, volunteer experience and/or civic organizations in which you participate:

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I assist with community wellness activities by supporting local yoga classes, helping check in participants and maintain a welcoming, safe environment. This allows residents of all ages to access wellness programs that enhance physical and mental well-being and foster a sense of community.

10. Describe your style of working with others on a committee:

I approach committee work with an open and collaborative mindset, listening carefully to others’ ideas and perspectives. I enjoy hearing different viewpoints and working together to find solutions that truly benefit the community.

11. Describe how you might recommend policy or approach the City Council:

I would recommend policies by considering the needs and perspectives of the Pinole community, working with fellow committee members to identify practical solutions, and presenting clear, thoughtful recommendations to the City Council.

Community Services Commission Supplemental Questions
Briefly state why you wish to serve on the Community Services Commission, and what skills or abilities you have that would contribute in its success. Be specific.

I want to support programs and initiatives that enhance the quality of life for the Pinole community. My background in project management and operations equips me to help organize community events, track program progress, and ensure that initiatives run efficiently.

What organizations, programs and activities are you currently or previously involved in? I served on the Economic Opportunity Council of Contra Costa County from 12/2015- 4/2017
Have you served or are you currently serving in any leadership positions for the organizations or programs listed above, i.e. Rotary, Exchange Club, Chamber of Commerce, etc. Please list positions and terms.

I served on the Economic Opportunity Council of Contra Costa County from 12/2015- 4/2017

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In your opinion, what are the major challenges facing the community in Pinole? I’ve enjoyed attending community events this year and seen how much they bring people together. I’d like to help make wellness programs more accessible and inclusive so all Pinole residents can benefit from opportunities to connect, stay active, and thrive.

What type of Recreation Programs do you want to see in the City of Pinole? Accessible fitness classes (yoga, tai chi, pilates), walking clubs, beginner sports leagues, and holistic wellness/health informational sessions.

What do you envision as a positive result of the Community Services Commission? I envision Pinole residents becoming more connected to holistic wellness, with residents exploring practices that help them know themselves better and fostering stronger community bonds.

Verification
Signature
Kaila Martin
Date
04/02/2026

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Applicant Information
Applicant Name
Last
Martin
First
Laurelle
M.I.

Applicant Contact Information
Address Line 1

REDACTED
Address Line 2

REDACTED
City
Pinole
State
CA
Zip Code
94564-1018
Telephone

REDACTED
E-Mail Address

REDACTED
Business Contact Information
Address Line 1

REDACTED
Address Line 2

REDACTED
City
Pinole
State
CA
Zip Code
94564-1018
Business Telephone

REDACTED
Applicant Questions

1. How long have you been a Pinole resident?
Response
35 years

2. Are you registered to vote in Pinole?
E-Filed
07/29/2026
12:29:06
Filing ID:
13341

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Yes

3. Are you currently serving on any Commission or Committee? Yes

4. Do you have a relative/household member who is:
(a) City Employee?
No
(b) City Council Member?
No
(c) Commission/Committee Member?
No

5. Have you ever attended any meetings of the Commission/Committee for which you are applying? Yes
If so, number of times?
as a Commission member

6. If applicable, why did you attend the meeting (e.g., personal interest or specific issue)? As a Commission member

7. List your current occupation. Also list any work history related to the position you are seeking:

Retired
Library manager

8. List educational background related to the position you are seeking:

MA degree, variety of experience in community work, working with youth and adults, community outreach.

9. Describe the community activities, volunteer experience and/or civic organizations in which you participate:

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Local Lions Club working to improve our community. Volunteer in local schools with programs eg Student Speaker Scholarships. Pinole Tennis Club board. Former Pinole Youth Foundation. On Pinole Senior Center Advisory Board

10. Describe your style of working with others on a committee:

I enjoy working with a variety of people keeping our focus on what will help others and improve our community

11. Describe how you might recommend policy or approach the City Council:

Discussion with the Commission which would then be discussed with Pinole Recreation leadership
Community Services Commission Supplemental Questions
Briefly state why you wish to serve on the Community Services Commission, and what skills or abilities you have that would contribute in its success. Be specific.

I am reapplying to be a member of the Commission. I was an original member when the Commission was formed. I feel it enhances our interaction with citizens, is sensitive to their needs and helps provide and assist with positive programs such as Community Services Day
What organizations, programs and activities are you currently or previously involved in? I am very involved with the local Lions Club, we support our community by volunteering in local schools such as eye glass sorting and Peace Poster Competition at St. Joseph's School, providing filled backpacks to elementary and middle schools, hosting a Student Speaker Scholarship Contest at Pinole High School. I am on the Pinole Tennis Club board. We have had student teaching tennis programs, working bees for maintenance and providing nets etc. I was on the board for the former Pinole Youth Foundation and we did fundraising and support for the Youth Center. I am currently on the Advisory Board for the Pinole Senior Center, we volunteer for programs. I enjoy volunteering for events such as Coastal Cleanup etc.

Have you served or are you currently serving in any leadership positions for the organizations or programs listed above, i.e. Rotary, Exchange Club, Chamber of Commerce, etc. Please list positions and terms.

I have been Chair of the Pinole Community Services Commission, held a variety of positions in Lions from President to my current position as Secretary

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In your opinion, what are the major challenges facing the community in Pinole? The community is changing with greater need for housing and recreational facilities. We have a growing population of children and youth with changing needs. Budget funding is always a challenge, such as maintaining our parks, recreational facilities and aging buildings such as our Senior Center.

What type of Recreation Programs do you want to see in the City of Pinole? On a positive note, the soccer programs for all ages has improved so much and the Youth Center programs are varied and successful. I ewould be great to have some bocce courts and maybe pickle board courts.

What do you envision as a positive result of the Community Services Commission? The Commission does a great job with outreach to the community. Our Cummunity Services Day for example links with other community groups and does a positive outreach to all ages.

Verification
Signature
Laurelle Martin
Date
07/29/2026

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Applicant Information
Applicant Name
Last
Teller
First
Nickolas
M.I.

Applicant Contact Information
Address Line 1

REDACTED
Address Line 2

REDACTED
City
Pinole
State
CA
Zip Code
94564
Telephone

REDACTED
E-Mail Address

REDACTED
Business Contact Information
Address Line 1

REDACTED
Address Line 2

REDACTED
City
Pinole
State
CA
Zip Code
94564
Business Telephone

REDACTED
Applicant Questions

1. How long have you been a Pinole resident?
Response
9 years

2. Are you registered to vote in Pinole?
E-Filed
05/21/2026
09:51:01
Filing ID:
13157

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Yes

3. Are you currently serving on any Commission or Committee? Yes

4. Do you have a relative/household member who is:
(a) City Employee?
No
(b) City Council Member?
No
(c) Commission/Committee Member?
No

5. Have you ever attended any meetings of the Commission/Committee for which you are applying? Yes
If so, number of times?
+10 as I was a commission member.

6. If applicable, why did you attend the meeting (e.g., personal interest or specific issue)? I was a commission member.

7. List your current occupation. Also list any work history related to the position you are seeking:

Pastor
As a Pastor I interact with community members on a regular basis.

8. List educational background related to the position you are seeking:

Master of Divnity, I am used to interacting with people and moving beyond social matters to more serious concerns.

9. Describe the community activities, volunteer experience and/or civic organizations in which you participate:

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I am a morning playgorund supervisor at Collins Elementary and a volunteer chaplain at West County Correctional Facility

10. Describe your style of working with others on a committee:

Consensus of hearing all points of view and looking for commonalities.

11. Describe how you might recommend policy or approach the City Council:

Hearing a common theme, I can address this to council or related city staff.

As a parent with young children I want Pinole to be able to accommodate young families. As my social contacts consists of other young families I am able to see things from the family point of view.

What organizations, programs and activities are you currently or previously involved in? Bay Area Chaplains
Have you served or are you currently serving in any leadership positions for the organizations or programs listed above, i.e. Rotary, Exchange Club, Chamber of Commerce, etc. Please list positions and terms.

No
In your opinion, what are the major challenges facing the community in Pinole? Difficulty making budget, needed road repairs.

What type of Recreation Programs do you want to see in the City of Pinole? Mores festivals that would attract families.

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What do you envision as a positive result of the Community Services Commission? Pinole becoming more attractive to families.

Verification
Signature
Nickolas Teller
Date
05/21/2026

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Pinole City Council Meeting
Minutes - July 21, 2026

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CITY COUNCIL MEETING

MINUTES
July 21, 2026

1. ALL TO ORDER & PLEDGE OF ALLEGIANCE IN HONOR OF THE US MILITARY TROOPS
Mayor Tave called the meeting to order at 5:30 PM.

Mayor Tave read the Land Acknowledgment.

3. ROLL CALL, CITY CLERK’S REPORT & STATEMENT OF CONFLICT An official who has a conflict must, prior to consideration of the decision: (1) publicly identify in detail the financial interest that causes the conflict; (2) recuse himself/herself from discussing and voting on the matter; and (3) leave the room until after the decision has been made, Cal. Gov't Code § 87105.

City Clerk Bell-Spears read the Clerk’s Report and Statement of Conflict. No written correspondence received in advance of the meeting.

A. COUNCILMEMBERS PRESENT
Anthony Tave, Mayor
Devin T. Murphy, Mayor Pro Tem
Cameron Sasai, Council Member
Maureen Toms, Council Member
Norma Martinez-Rubin, Council Member
B. STAFF PRESENT
Naomi Kelly, City Manager
Eric Casher, City Attorney
Heather Bell-Spears, City Clerk

Convened to Closed Session at 5:33 PM.

A. CONFERENCE WITH LABOR NEGOTIATORS

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Pinole City Council Meeting
Minutes - July 21, 2026

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Gov. Code § 54957.6
Agency designated representatives: City Manager, Naomi Kelly, City Attorney, Eric Casher, Human Resources Director, Stacy Shell, Finance Director, Markisha Guillory, and Gregory Ramirez, IEDA
Employee organization: AFSCME Local 1, AFSCME Local 512, the Pinole Police Employees Association (PPEA), and the Management Compensation Plan (MCP).

5. RECONVENE IN OPEN SESSION TO ANNOUNCE RESULTS OF CLOSED SESSION Mayor Tave reconvened the meeting in Open Session at 6:02 PM and announced no reportable action from Closed Session.

Public Speakers: Rafael Menis, Debbie Long

7. REPORTS & COMMUNICATIONS
A. Mayor Report
Mayor Tave gave a report.

1. Announcements
None
B. Mayoral & Council Appointments
None
C. City Council Committee Reports & Communications
Council Member Toms gave a report.

Council Member Martinez-Rubin gave a report.

Mayor Pro Tem Murphy gave a report.

Council Member Sasai gave a report.

ACTION: Motion by Council Member Sasai/Mayor Pro Tem Murphy to draft a resolution and letter of support expressing solidarity for the International Longshore and Warehouse Union, Local 6 - the striking workers at the C&H Factory in Crockett. Motion amended: Due to the fact that the Council will not meet until 9/1, this may not be needed as there might be a resolution by that time. Council Member Sasai accepted the amendment.

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Pinole City Council Meeting
Minutes - July 21, 2026

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Vote: Passed 5-0
Ayes: Murphy, Martinez-Rubin, Sasai, Tave, Toms
Noes: None

Absent: None
Abstain: None
D. Council Requests for Future Agenda Items
ACTION: Motion by Mayor Pro Tem Murphy/Council Member Sasai to prepare a cost-benefit analysis of the City’s memberships of professional organizations with recommendations of which memberships should be maintained during a Council meeting in September.

Vote: Passed 4-1
Ayes: Murphy, Sasai, Tave, Toms
Noes: Martinez-Rubin

Absent: None
Abstain: None
E. City Manager Report / Department Staff
City Manager Kelly gave a report.

F. City Attorney Report
No report.

8. RECOGNITIONS / PRESENTATIONS / COMMUNITY EVENTS
A. Proclamations

1. Bastille Day
Council read the proclamation.

B. Presentations

1. Update on Capital Projects, Maintenance Operations, and Permits by Public Works Director El-Guindy
Item continued to future meeting at staff’s request.

ACTION: Motion by Mayor Pro Tem Murphy/Council Member Toms to continue item 8B1 to a meeting in September.

Vote: Passed 5-0
Ayes: Murphy, Martinez-Rubin, Sasai, Tave, Toms

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Pinole City Council Meeting
Minutes - July 21, 2026

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Noes: None

Absent: None
Abstain: None

A. Receive the July 4, 2026 – July 17, 2026, List of Warrants in the Amount of $1,189,049.27 and the July 3, 2026 Payroll in the Amount of $740,473.12.

B. Adopt A Resolution To Approve A List Of Projects For Fiscal Year 2026/27 Funded By SB 1:

The Road Repair And Accountability Act Of 2017 Action: Adopt Resolution per Staff Recommendation (Heba El-Guindy)
C. Accepting and Declaring the Results of the Canvass of the June 2, 2026 Special Primary Municipal Election Action: Adopt Resolution per Staff Recommendation (Heather Bell) ACTION: Motion by Council member Toms/Sasai to approve Consent Calendar Items 9A through 9C, as shown.

Vote: Passed 5-0
Ayes: Murphy, Martinez-Rubin, Sasai, Tave, Toms
Noes: None

Absent: None
Abstain: None

A. Conduct A Public Hearing And Adopt Resolution To Approve The Engineer’s Report Containing The Annual Assessments For The Pinole Valley Road Landscape And Lighting Assessment District For Fiscal Year 2026/27, And Order Levy And Collection Of The Assessments Action: Conduct Public Hearing and Adopt Resolution per Staff Recommendation (Heba El-Guindy)
Staff provided a report/presentation and Council conducted the public hearing.

Public Speakers: Richard Cossell, Anthony Vossbrink, Stephen Tilton ACTION: Motion by Council Member Toms/Martinez-Rubin to adopt the resolution per staff recommendation.

Vote: Passed 5-0
Ayes: Murphy, Martinez-Rubin, Sasai, Tave, Toms

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Pinole City Council Meeting
Minutes - July 21, 2026

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Noes: None

Absent: None
Abstain: None
B. User and Regulatory Fee Updates Action: Adopt Resolution per Staff Recommendation (Markisha Guillory)
Staff and Terry Mattson of Clear Source Financial Consulting provided a report/presentation and Council conducted the public hearing.

Public Speakers: Rafael Menis
ACTION: Motion by Council Member Toms/Mayor Pro Tem Murphy to adopt the resolution per staff recommendation.

Vote: Passed 5-0
Ayes: Murphy, Martinez-Rubin, Sasai, Tave, Toms
Noes: None

Absent: None
Abstain: None
C. Introduce An Ordinance Adding Chapter 1.18 to Title 1 of the Pinole Municipal Code Relating to Statements of Economic Interest and Electronic and Paperless Filing of Campaign Disclosure Statements Action: Introduce and Waive First Reading of Ordinance (Heather Bell)
Staff Provided a report/presentation and council conducted the public hearing.

ACTION: Motion by Council Member Toms/Martinez-Rubin to waive the first reading and approve ordinance on first reading.

Vote: Passed 5-0
Ayes: Murphy, Martinez-Rubin, Sasai, Tave, Toms
Noes: None

Absent: None
Abstain: None

11. OLD BUSINESS
A. Authorize Response To Grand Jury Report No. 2604, “Pinole’s Future: It’s A Rough Road Ahead” Action: Approve and Authorize Response (Naomi Kelly) Staff provided a report.

Public Speakers: Rafael Menis
ACTION: Motion by Mayor Pro Tem Murphy/Council Member Sasai to approve and authorize the response to the Grand Jury Report No. 2604.

Vote: Passed 5-0
Ayes: Murphy, Martinez-Rubin, Sasai, Tave, Toms
Noes: None

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Pinole City Council Meeting
Minutes - July 21, 2026

Page 6 ends

Absent: None
Abstain: None
B. One-Time Revenue Policy And Prioritization Of Nonrecurring Resources Action: Receive a Report and Provide Direction (Markisha Guillory)
Staff provided a report/presentation.

Public Speakers: Rafael Menis
ACTION: Motion by Council Member Toms/Martinez-Rubin to Modify the One-Time Revenue Policy to have revenues/proceeds from the sales of properties or other one-time funds go 100% to the Section 115 Trust and apply to the $902,500 received from the sale of the post office.

Vote: Passed 3-2
Ayes: Martinez-Rubin, Tave, Toms
Noes: Murphy, Sasai

Absent: None
Abstain: None

12. NEW BUSINESS
None

13. CITIZENS TO BE HEARD (Continued from Item 6) (Public Comments) Open only to members of the public who did not speak under the first Citizens to Be Heard, Agenda Item 6 Citizens may speak under any item not listed on the Agenda. The time limit is 3 minutes for City Council items and is subject to modification by the Mayor. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist.

The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

Public Speakers: Stephen Tilton, Anthony Vossbrink

14. ADJOURNMENT to the Regular City Council Meeting of September 1, 2026 in Remembrance of Amber Swartz.

The regular meeting was adjourned in memory of Amber Swartz and Tita Pearl at 8:47 PM.

Submitted by:

Heather Bell-Spears, CMC
City Clerk
Approved by City Council

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CITY COUNCIL
REPORT 9.C.

DATE: SEPTEMBER 15, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: FY 2025/26 FOURTH QUARTER FINANCIAL REPORT AND YEAR-END

BUDGET AMENDMENTS

RECOMMENDATION
Staff recommend that the City Council receive the Fiscal Year (FY) 2025/26 Fourth Quarter Financial Report and adopt a resolution authorizing year-end budget adjustments.

BACKGROUND
The quarterly financial report is intended to provide the City Council, City staff and management, and the community a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources. As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The Fourth Quarter Financial Report (Attachments A and B) details financial activity through the fourth quarter of the FY 2025/26, July 1, 2025 through June 30, 2026. It presents preliminary year-end results. Further adjustments may be necessary as a result of the City’s year-end audit process.

REVIEW AND ANALYSIS
The City Council adopted the FY 2025/26 budget, authorizing revenues totaling $59.2 million, and expenditures totaling $95 million. The budget projection assumed a net use of fund balance of $35.8 million for all funds combined. The majority of the use of fund balance is for several large, multi-year capital improvement projects, notably in the wastewater enterprise fund.

The General Fund adopted budget included revenues totaling $31.5 million and expenditures totaling $32.8, and the use of General Fund unassigned fund balance of $1.3 million to fund several one-time initiatives as well as several capital improvement projects.

During the FY 2025/26 mid-year budget review (second quarter), the City Council adopted budget amendments, bringing total General Fund expenditures to $33.1 million, resulting in a net use of fund balance of $1.5 million.

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The City is projecting to close FY 2025/26 with General Fund revenues totaling $32.3 million and expenditures totaling $33 million, net use of fund balance of $746,517, and an estimated ending fund balance of $5 million.

As a part of the year-end closing, the City reviews all financial activity and identify if any adjustments are necessary. Staff recommends the following budget amendments:

General Fund
• Increase capital outlay by $18,500 for K9 purchase.
• Increase transfers out (operating subsidies) to Building and Planning Fund by $212,974 and to the PCTV Fund by $163,739 in order to close the FY 2025/26 funding gaps.

Equipment Reserve Fund
• Increase capital outlay by $151,453 for K9 transport vehicle and Police Administration vehicle.

All financial activity for FY 2025/26 is detailed in the Fourth Quarter Financial Report (Attachment A). Budgeted and actual revenues, expenditures, and estimated beginning and ending fund balance for each City fund is listed in the Financial Summary (Attachment B).

FISCAL IMPACT
In this FY 2025/26 Fourth Quarter Financial Report, staff recommends budget adjustments as summarized below. Funds will be appropriated from unassigned fund balance. • Net increase in General Fund (Fund 100) expenditures of $18,500. • Net increase in Measure S 2006 Fund (105) expenditures of $376,713. • Net increase in Equipment Reserve Fund (160) expenditures of $151,453. • Net increase in Building and Planning Fund (209) revenue (transfer in) of $212,974. • Net increase in Cable Access TV Fund (Fund 505) revenue (transfer in) of $163,739.

ATTACHMENTS
A. FY 2025-26 Fourth Quarter Financial Report
B. FY 2025-26 Fourth Quarter Financial Report Summary by Fund C. Resolution - FY 2025-26 Year-end

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0 City of
Pinole
Prepared by Finance Department
September 15, 2026
FY 2025/26 Fourth Quarter
Financial Report

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0 This page intentionally blank

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FY 2025/26 Fourth Quarter Financial Report
Table of Contents
1 Table of Contents
Introduction.................................................................................................................................3 General Fund Overview ................................................................................................................4 General Fund Revenue.................................................................................................................6 Sales Tax ..............................................................................................................................7 Property Tax..........................................................................................................................9 Utility Users’ Tax .................................................................................................................10 Intergovernmental Tax.........................................................................................................11 Franchise Tax......................................................................................................................12 Transient Occupancy Tax (TOT) ...........................................................................................13 Business License Tax ..........................................................................................................14 Public Safety Charges .........................................................................................................15 Other Revenue....................................................................................................................16 Transfers In.........................................................................................................................16 General Fund Expenditures ........................................................................................................17 Salaries and Wages.............................................................................................................18 Employee Benefits ..............................................................................................................19 Professional and Administrative Services.............................................................................20 Other Operating Expenses...................................................................................................20 Materials and Supplies........................................................................................................20 Interdepartmental Charges .................................................................................................21 Asset/Capital Outlay...........................................................................................................21 Debt Service .......................................................................................................................21 Transfers Out......................................................................................................................21 Non-General Funds....................................................................................................................22 Special Revenue Funds ..........................................................................................................22 Gas Tax Fund (Fund 200) .....................................................................................................22 Public Safety Augmentation Fund (Fund 203) .......................................................................22 Supplemental Law Enforcement Services Fund (Fund 206)...................................................23 NPDES Storm Water Fund (Fund 207) ..................................................................................23 Recreation Fund (Fund 209) ................................................................................................23 Building and Planning Fund (Fund 212) ................................................................................24 Refuse Management Fund (Fund 213)..................................................................................24

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FY 2025/26 Fourth Quarter Financial Report
Table of Contents
2 Solid Waste Fund (Fund 214)...............................................................................................24 Measure J Fund (Fund 215)..................................................................................................25 Development Growth Impact Fund (Fund 276) .....................................................................25 Housing Assets for Resale Fund (Fund 285)..........................................................................26 Lighting and Landscape District Fund (Fund 310) .................................................................26 Capital Project Funds .............................................................................................................26 City Street Improvement Fund (Fund 325)............................................................................26 Arterial Streets Rehabilitation Fund (Fund 377) ....................................................................27 Enterprise Funds ....................................................................................................................27 Sewer Enterprise Fund (Fund 500) .......................................................................................27 Cable Access TV Fund (Fund 505)........................................................................................27 Information Systems Fund (Fund 525)..................................................................................28 Financial Summary by Fund .......................................................................................................29

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FY 2025/26 Fourth Quarter Financial Report
Introduction
3 Introduction
The quarterly financial report is intended to provide the City Council, City staff and management, and the community with a general update on the financial activities and condition of the City.

The City operates on an annual budget cycle. Through the budget, the City Council approves revenue estimates and authorizes City staff to expend the City’s limited financial resources.

As one of the many activities that the City undertakes to help ensure its financial soundness, staff provides quarterly financial reports on the City’s budget condition.

The Fourth Quarter Financial Report details financial activity through the fourth quarter of the FY 2025/26, July 1, 2025 through June 30, 2026. It also provides projected year-end results.

The City’s full budget document, FY 2025/26 Operating and Capital Budget, and other financial reports, can be found on the City’s website at https://www.pinole.gov/financialreports/.

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FY 2025/26 Fourth Quarter Financial Report
General Fund Overview
4 General Fund Overview
The City ended FY 2025/26 with stronger revenue performance than anticipated, expenditures generally within budget, and reserves maintained at required levels. At the same time, the year-end results reflect continued pressure on the ongoing operating budget and the need to carefully manage the use of the City’s limited resources for programs and services.

The City Council adopted the FY 2025/26 budget on June 17, 2025, as a largely status quo budget, maintaining service and staffing levels consistent with the prior fiscal year. The adopted budget anticipated General Fund revenues of approximately $31.5 million and expenditures of approximately $32.8 million, which included $1.3 million of General Fund unassigned fund balance for one-time purposes and several capital projects. The tables below summarize the baseline budget and one-time items.

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FY 2025/26 Fourth Quarter Financial Report
General Fund Overview
5 Breakdown of One-Time Initiatives and Capital Projects Funded by General Fund Unassigned Fund Balance
Additionally, the City maintains a separate General Reserve Fund, which is required by the City’s Cash Reserve Policy to maintain a reserve balance equal to 25% of total ongoing General Fund operating expenditures. The General Reserve fund balance is projected to end the fiscal year with a balance of approximately $7.8 million and remains in compliance with the policy.

The City is projecting to close FY 2025/26 with revenues totaling $32.3 million and expenditures totaling $33 million, and an estimated ending fund balance of $5 million. The table below summarizes the General Fund budget to actuals for FY 2025/26.

Department Description Amount
Community Development/
Economic Development Advertising (gen and industry-specific) $ 2,000 Community Development/
Economic Development Business Development/Community Help Reserve 10,000 Community Development/
Economic Development Revitalization Reserve 10,000
Finance Fee Study and Cost Allocation Plan 20,000
Finance Grant Consulting 16,000
Human Resources Executive Team Development/Retreat 10,000 Police CERT Program Supplies 20,000
Police Alex Clark Room Transformation 2,000
Public Works Active Transportation Plan 30,000
Public Works On-call Consultants for Capital Projects 75,000 Public Works IN1703 Storm Drain Master Plan 273,937
Total One-Time Initiatives 468,937
Public Works RO2401 Road Maintenance Repairs 350,000
Public Works FA2501 Zero-Emission Vehicle/EV Charging Infrastructure 75,000 Public Works RO1710 San Pablo Ave. Bridge Over BNSF Railroad 100,000 Public Works SW2401 Storm Drain Creek Discharge Improvements 120,000 Public Works SW2501 Stormwater Upgrade & Trash Capture 150,000 Total Capital Improvement Projects 795,000
Total One-Time Items and Capital Improvement Projects $ 1,263,937 General Fund (including
Measure S 2006 and 2014, and
Measure I 2024)
FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
FY 2025/26
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Revenues $ 31,537,898 $ 31,537,898 $ - $ 31,537,898 $ 32,299,906 $ 32,299,906 102% $ 32,299,906 Expenditures 32,801,047 33,084,045 395,213 33,479,258 32,605,547 32,744,225 98% 33,046,423 Net surplus/deficit (1,263,149) (1,546,147) (395,213) (1,941,360) $ (305,641) $ (444,318) (746,517) Beginning Fund Balance 5,746,650 5,746,650 5,746,650 5,746,650 Ending Fund Balance $ 4,483,501 $ 4,200,503 $ 3,805,290 $ 5,000,133 Page 60 of 386 FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
6 General Fund Revenue
The City Council authorized General Fund revenues of $31,537,898 for FY 2025/26. Actual revenues for FY 2025/26 totaled $32,299,906, or 102% of the budget. The table below summarizes General Fund revenue activity for the fourth quarter.

The following section provides detailed explanations of fourth quarter financial activities for each revenue category, as well as historical trend data.

Category FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
% of Amended
Budget
Projected
Year-End
Property Taxes $ 6,698,790 $ 6,698,790 $ - $ 6,698,790 $ 6,771,575 101% $ 6,771,575 Sales and Use Taxes 4,567,189 4,567,189 - 4,567,189 4,746,425 104% 4,746,425 Sales and Use Taxes - Measure S 2006 2,599,000 2,599,000 - 2,599,000 2,556,977 98% 2,556,977 Sales and Use Taxes - Measure S 2014 2,599,000 2,599,000 - 2,599,000 2,557,086 98% 2,557,086 Sales and Use Taxes - Measure I 2024 2,599,000 2,599,000 - 2,599,000 2,546,792 98% 2,546,792 Utility Users Tax 2,345,000 2,345,000 - 2,345,000 2,607,395 111% 2,607,395 Franchise Taxes 850,000 850,000 - 850,000 869,531 102% 869,531 Other Taxes: TOT 400,000 400,000 - 400,000 288,688 72% 288,688 Other Taxes: Business License 476,172 476,172 - 476,172 474,430 100% 474,430 Intergovernmental Taxes 2,513,149 2,513,149 - 2,513,149 2,514,349 100% 2,514,349 Public Safety Charges 1,861,497 1,861,497 - 1,861,497 2,026,102 109% 2,026,102 Total Other Revenue 793,656 793,656 - 793,656 1,118,842 141% 1,118,842 Revenue Total: 28,302,453 28,302,453 - 28,302,453 29,078,191 103% 29,078,191 Transfer In from Pension/OPEB Trust 3,235,445 3,235,445 3,235,445 3,221,715 100% 3,221,715 Revenue/Sources Total: $ 31,537,898 $ 31,537,898 $ - $ 31,537,898 $ 32,299,906 102% $32,299,906 Page 61 of 386 FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
7 Sales Tax
Sales Tax is the City’s largest general revenue stream at 39% of total General Fund revenues.

The City’s 10.25% sales tax is levied on taxable sales, and the City receives 1% for the standard Bradley Burns Sales Tax and 0.5% from each of the three local sales tax measures.

This category includes the main General Fund ($4,567,189), Measure S 2006 ($2,599,000), Measure S 2014 ($2,599,000), and Measure I 2024 ($2,599,000). For FY 2025/26, sales tax receipts totaled $12,407,280, or 100% of the budget.

City staff meet quarterly with the sales tax consultant, HdL, to review updates on the prior quarter’s sales tax performance. Highlights from the most recent update for the period January through March 2026 include:
• Overall gross sales tax receipts increased 10% compared to the same period in 2025; after adjusting for reporting modifications, actual sales rose 7.4%. • Casual, fast-casual, and quick-service dining grew 8.8%, largely driven by the opening of several new businesses.
• The City’s allocation from the countywide use tax pool increased 17.1%, driven by new ecommerce distribution and third-party auto sales within the Contra Costa pool. • Fuel service station receipts rose nearly 17% as fuel prices began climbing toward the middle of the quarter.
• Grocery receipts declined, contributing to an overall decrease in the food and drug category.
• Autos and transportation-related purchases declined.
• Retail sales (online and in-store) and restaurant receipts contributed positively to the City’s local taxes.
• After adjustments, taxable sales for all of Contra Costa County decreased 0.2% compared to the same period in 2025; the Bay Area increased 3.5%

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
8 FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 9,613,625 9,328,351 9,430,219 10,065,999 12,407,280 12,364,189 Q4 2,322,856 2,307,279 2,425,993 3,146,670 3,100,976
Q3 2,428,400 2,387,064 2,360,669 2,209,133 2,974,875
Q2 2,502,822 2,341,406 2,338,691 2,575,405 3,315,884
Q1 2,359,547 2,292,602 2,304,865 2,134,791 3,015,545
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
$12,000,000
$13,000,000
Sales Tax

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
9 Property Tax
Property Tax is the City’s second largest revenue stream at 21% of total General Fund revenues. It is comprised of four segments – secured, unsecured, supplemental, and transfer tax. The largest segment is the secured property tax. It is received in three installments in December (55%), April (40%), and June of each year (5%). Secured property tax revenue includes the basic 1% property tax. For FY 2025/26, revenue totaled $6,771,575, or 101% of the budget. The fourth quarter came in significantly higher than usual due to the process to close out the Successor Agency.

Between April and June 2026, there were 30 single family residential sales in Pinole. The median price was $744,500, representing a 6.4% increase from the previous quarter and a

4.9% increase compared to the same period in 2025. The median sales price for Contra Costa County was $860,000, statewide it was $904,640.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 4,307,208 5,055,790 5,948,810 6,209,280 6,771,575 6,698,790 Q4 1,492,871 2,060,252 2,816,214 2,925,567 4,491,466
Q3 1,221,885 1,311,320 1,351,164 16,223 352,201
Q2 1,564,444 1,670,279 1,765,376 3,212,512 1,890,980
Q1 28,007 13,939 16,056 54,977 36,929
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Property Tax

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
10 Utility Users’ Tax
Utility Users’ Tax (UUT) of 8% is levied on telecommunication, electricity, gas, and prepaid mobile telephones. For FY 2025/26, UUT revenue totaled $2,607,395, or 111% of the budget.

Actuals were higher in the electricity and gas segments.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 2,063,773 2,312,830 2,445,715 2,657,156 2,607,395 2,345,000 Q4 471,356 572,657 581,069 611,163 576,730
Q3 622,765 699,442 714,965 763,370 743,724
Q2 493,892 520,972 596,338 638,050 635,277
Q1 475,760 519,759 553,343 644,573 651,665
$(100,000)
$100,000
$300,000
$500,000
$700,000
$900,000
$1,100,000
$1,300,000
$1,500,000
$1,700,000
$1,900,000
$2,100,000
$2,300,000
$2,500,000
$2,700,000
Utility Users' Tax

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
11 Intergovernmental Tax
Intergovernmental Tax is comprised of the Motor Vehicle License Fee (VLF), which is the City’s share of motor vehicle license fees levied, collected, and apportioned by the State.

This category also includes the Homeowners Property Tax Relief ($30,000), which is a reimbursement from the State to offset loss of property tax for the state-imposed homeowner exemption. The VLF revenue is received in equal installments in December and June. For FY 2025/26, revenue totaled $2,514,349, or 100% of the budget.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 2,079,739 2,219,137 2,319,153 2,431,824 2,514,349 2,513,149 Q4 1,028,682 1,099,865 1,147,883 1,214,314 1,255,967
Q3 22,376 19,408 23,388 29,855 -
Q2 1,028,682 1,099,865 1,147,883 1,187,655 1,229,433
Q1 - - - - 28,949
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
$2,200,000
$2,400,000
$2,600,000
Intergovernmental Tax

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
12 Franchise Tax
Franchise Tax is levied on gas (1%), electricity (2%), cable (5%), and refuse. For FY 2025/26, revenue totaled $869,531, or 102% of the budget. Actuals were higher in the electricity and gas segments.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 788,146 813,494 901,208 910,745 869,531 850,000
Q4 332,661 322,641 402,957 403,529 403,211
Q3 157,804 165,387 167,826 171,030 156,443
Q2 149,190 162,326 167,133 169,109 153,734
Q1 148,492 163,140 163,292 167,075 156,143
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Franchise Tax

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
13 Transient Occupancy Tax (TOT)
Transient Occupancy Tax (TOT), also known as the “hotel tax,” is levied at 10% on persons staying 30 days or less in a motel or lodging facility within City limits. For FY 2025/26, revenue totaled $288,688, or 72% of the budget. Actual revenue is lower due to outstanding receipts that are anticipated to be received in FY 2026/27.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 487,687 456,288 401,499 322,889 288,688 400,000
Q4 130,974 114,768 105,338 69,068 75,365
Q3 105,958 101,466 96,822 66,229 63,353
Q2 114,050 106,897 87,439 64,364 58,375
Q1 136,705 133,158 111,900 123,228 91,595
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Transient Occupancy Tax

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
14 Business License Tax
Business License Tax is assessed on all businesses doing business within City limits. For FY 2025/26, revenue totaled $474,430, or 100% of the budget.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 441,779 438,329 464,672 486,344 474,430 476,172
Q4 38,852 42,421 34,119 28,693 26,089
Q3 223,061 287,509 263,646 293,428 228,182
Q2 135,421 86,522 145,533 141,476 203,683
Q1 44,445 21,876 21,374 22,747 16,476
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Business License Tax

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
15 Public Safety Charges
Public safety charges are received for dispatch services provided to the cities of Hercules and San Pablo under an Intergovernmental Service Sharing agreement. For FY 2025/26, actual receipts were $2,026,102, or 109% of the budget. The first quarter amount was higher because it included a reconciliation payment based on actual usage from the prior fiscal year.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 1,447,934 1,568,849 1,803,884 1,960,443 2,026,102 1,861,497 Q4 353,105 368,748 415,192 457,762 492,387
Q3 353,105 368,748 415,192 457,184 492,359
Q2 353,105 368,748 415,192 457,486 492,377
Q1 388,620 462,606 558,308 588,009 548,980
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
Public Safety Charges

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FY 2025/26 Fourth Quarter Financial Report
General Fund Revenue
16 Other Revenue
Other revenue includes permits, fees, fines and forfeitures, rental income, proceeds from the sale of property, interest income, and grants. All revenues in this category totaled $1,118,842, or 141% of the budget. Actual revenues are trending higher, primarily driven by encroachment permits, grantreimbursements for past storm damage, and reimbursements from insurance related to damage recovery.

Transfers In
The transfer in comes from the Pension and Other Post-Employment Benefits (OPEB) Trust to offset the increase in pension and OPEB costs in the General Fund. The amount of the transfer was $3,221,715, based on actuals.

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FY 2025/26 Fourth Quarter Financial Report
General Fund Expenditures
17 General Fund Expenditures
The City Council originally authorized General Fund expenditures of $32,801,047 for FY 2025/26. Several adjustments were approved in the first and second quarters, resulting in a revised budget of $33,084,045. For FY 2025/26, expenditures totaled $32,605,547, or 98% of the budget. The table below summarizes General Fund expenditure activity for the fiscal year.

Staff recommends the following budget amendments:
• Asset/Capital Outlay – Increase by $18,500 for the Police K9 purchase. • Transfers Out – Increase operating subsidies to Building and Planning Fund by $212,974 and to the PCTV Fund by $163,739.

The following section provides detailed explanations of FY 2025/26 financial activities for each expenditure category, as well as historical trend data.

Category FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustment
s
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
FY 2025/26
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Salaries & Wages $ 10,526,279 $ 10,512,964 $ 10,512,964 $ 10,899,901 $ 10,899,901 104% $ 10,899,901 Benefits 8,178,351 8,178,351 8,178,351 8,099,496 8,099,496 99% $ 8,099,496 Professional/Admin Services 9,382,408 9,497,355 9,497,355 9,201,619 9,292,989 98% $ 9,201,619 Other Operating 378,156 378,156 378,156 450,237 450,237 119% $ 450,237 Materials and Supplies 184,998 184,998 184,998 217,582 219,588 119% $ 217,582 Interdepartmental Charges (665,537) (634,171) (634,171) (255,064) (255,064) 40% $ (255,064) Asset/Capital Outlay 986,440 1,136,440 18,500 1,154,940 226,052 271,353 23% $ 290,215 Debt Service 653,545 653,545 653,545 653,481 653,481 100% $ 653,481 Transfers Out 3,176,407 3,176,407 376,713 3,553,120 3,112,244 3,112,244 88% $ 3,488,957 Expenditure Total: $ 32,801,047 $ 33,084,045 $ 395,213 $ 33,479,258 $ 32,605,547 $ 32,744,225 98% $ 33,046,423 Page 72 of 386 FY 2025/26 Fourth Quarter Financial Report
General Fund Expenditures
18 Salaries and Wages
The FY 2025/26 budget includes salaries and wages based on the City’s staffing level of 117 full-time equivalents (FTEs), and salary increases for different classifications already agreed upon in the City’s current labor memorandums of understanding (MOUs). The budget includes a savings factor equal to 3% of total annual salary and benefits expenditures to account for savings resulting from position vacancies. For FY 2025/26, salaries and wages totaled $10,899,901, or 104% of the budget. The overage is primarily driven by staff augmentation costs and compensated leave payouts.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 10,550,396 11,006,433 10,113,758 10,502,237 10,899,901 10,526,279 Q4 3,282,972 2,534,186 2,609,792 2,832,962 3,053,231
Q3 2,405,510 3,025,957 2,772,505 2,863,902 2,885,126
Q2 2,814,371 2,822,048 2,405,708 2,341,722 2,597,808
Q1 2,047,542 2,624,243 2,325,753 2,463,651 2,363,736
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
Salaries and Wages

Page 73 of 386 ends

FY 2025/26 Fourth Quarter Financial Report
General Fund Expenditures
19 Employee Benefits
Employee benefits include medical, dental, vision, pension and other post-employment benefits, workers' compensation, and other miscellaneous benefits.

The cost of retirement benefits is the City’s annual required contribution for employees’ pension to the California Public Employees’ Retirement System (CalPERS). The City’s annual required contribution is determined by an annual actuarial valuation report, the most recent of which is as of July 2024. The budget reflects the net cost to the City (the required total contribution minus the employee contributions). All classic employees currently contribute the required employee contribution plus a portion of the employer’s contribution for a total of 15%.

For FY 2025/26, benefits totaled $8,099,496, or 99% of the budget.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 6,030,608 6,884,786 6,843,938 7,573,521 8,099,496 8,178,351 Q4 1,493,949 1,556,478 1,583,218 1,816,789 1,928,105
Q3 1,386,804 1,643,164 1,616,513 1,783,803 2,251,265
Q2 1,850,799 1,856,854 1,796,869 1,678,685 1,497,427
Q1 1,299,057 1,828,289 1,847,339 2,294,244 2,422,699
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Employee Benefits

Page 74 of 386 ends

FY 2025/26 Fourth Quarter Financial Report
General Fund Expenditures
20 Professional and Administrative Services
Professional and administrative services include consulting services, legal services, temporary services, network and software maintenance, and equipment and building maintenance. Contract services with other government agencies, such as the Contra Costa County Fire Protection District (ConFire) and County animal services and library services, are also included in professional services. The majority of this category consists of the $6 million fire services contract with Confire. For FY 2025/26, expenditures totaled $9,201,619, or 98% of the budget.

Other Operating Expenses
Other operating expenses consist of gas, electricity, water, and telephone utilities for City facilities and parks. For FY 2025/26, expenditures totaled $450,237, or 119% of the budget.

Actuals were higher in the electricity and water segments.

Materials and Supplies
Materials and supplies include fuel, supplies, and maintenance materials. For FY 2025/26, expenditures totaled $217,582, or 119% of the budget. Actuals were higher, primarily due to maintenance supply and fuel purchases.

FY 2021/22
Actual
FY 2022/23
Actual
FY 2023/24
Actual
FY 2024/25
Actual
FY 2025/26
Actual
FY 2025/26
Budget
Total 4,083,329 5,686,937 9,049,450 8,827,367 9,201,619 9,416,040 Q4 2,003,524 2,861,758 2,927,276 2,349,141 2,497,601
Q3 825,459 1,236,020 2,050,634 2,364,150 2,375,762
Q2 785,639 867,167 2,116,252 2,137,380 2,225,175
Q1 468,707 721,992 1,955,288 1,976,696 2,103,081
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
Professional & Administrative Services

Page 75 of 386 ends

FY 2025/26 Fourth Quarter Financial Report
General Fund Expenditures
21 Interdepartmental Charges
Interdepartmental charges include indirect costs for personnel costs allocated to other funds, information technology and legal services, and general liability insurance. For FY 2025/26, expenditures totaled ($255,064), or 40% of the budget.

Asset/Capital Outlay
Asset/capital outlay includes non-major asset acquisition and improvements, such as computer equipment and furniture, as well as several capital projects to be funded by the General Fund unassigned fund balance. For FY 2025/26, asset/capital outlay expenditures totaled $226,052, 23% of the budget. Expenditures were lower because several one-time initiatives and capital projects were not completed.

Major capital improvement projects are detailed in a separate Five-Year Capital Improvement Plan (CIP) that can be found on the City’s website at:
https://www.pinole.gov/engineering-administration/capital-improvement-plan/.

Debt Service
Debt service includes the payment of debt for the 2006 pension obligation bonds (POBs) that were issued to finance the City’s unfunded accrued actuarial liability with CalPERS. The payment is made in full at the beginning of each fiscal year through FY 2035/36. For FY 2025/26, the total payment was $653,481.

Transfers Out
Transfers out include General Fund support to the Recreation Fund, the Planning and Building Fund, and the Pinole Cable Television (PCTV) Fund to support operations, as well as a contribution to the Equipment Reserve Fund. Transfers out totaled $3,112,244. Due to year-end funding gaps, staff recommends increasing the subsidies to the Building and Planning Fund and the PCTV fund by a total of $376,713.

Page 76 of 386 ends

FY 2025/26 Fourth Quarter Financial Report
Non-General Funds
22 Non-General Funds
The following analysis outlines the financial activity for select Non-General Funds, which operate independently from the General Fund. Their sources of funding include state apportionments, property tax assessments, fees, permits, grants, and accumulated fund balance. Expenditures supported by these sources are typically restricted to designated uses.

Special Revenue Funds
Gas Tax Fund (Fund 200)
The Gas Tax Fund accounts for revenue from State excise taxes on gasoline and diesel fuel sales (referred to as the Highway Users Tax Account (HUTA)) as well as revenue from the Road Repair and Accountability Act of 2017 (SB1) (referred to as the Road Maintenance and Rehabilitation Account (RMRA)). Gas Tax Fund resources are restricted for use in the construction and maintenance of public streets. These funds support both annual operating and capital projects. For FY 2025/26, revenue totaled $1,157,296, or 108% of the budget.

Expenditures totaled $789,587, or 30% of the budget. Actual expenditures were primarily operating costs, including street and traffic signal maintenance and utilities; capital spending was low due to the timing of budgeted projects.

Public Safety Augmentation Fund (Fund 203)
The Public Safety Augmentation Fund (PSAF) accounts for monies allocated by the County Auditor-Controller under Proposition 172 from the statewide 0.5% sales tax based on a share of statewide taxable sales. These funds are used for public safety personnel costs and safety equipment purchases. For FY 2025/26, revenue totaled $239,077, or 96% of the budget. There is typically a two-month lag between sales activity and remittance to the City.

Expenditures totaled $375,674, or 61% of the budget.

Gas Tax Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of
Amended
Budget
Projected
Year-End
Revenues $ 1,068,574 $ 1,068,574 $ 1,068,574 $ 1,157,296 108% $ 1,157,296 Expenditures 2,512,167 2,512,167 - 2,512,167 789,587 30% 755,871 Net surplus/deficit (1,443,593) (1,443,593) - (1,443,593) $ 367,709 401,426 Beginning Fund Balance 2,175,570 2,175,570 2,175,570 2,175,570 Ending Fund Balance $ 731,977 $ 731,977 $ 731,977 $ 2,576,996 Public Safety Augmentation Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 249,584 $ 249,584 $ 249,584 $ 239,077 96% $ 239,077 Expenditures 613,388 613,388 613,388 375,674 61% 375,674 Net surplus/deficit (363,804) (363,804) - (363,804) $ (136,597) (136,597) Beginning Fund Balance 136,597 136,597 136,597 136,597
Ending Fund Balance $ (227,207) $ (227,207) $ (227,207) $ -

Page 77 of 386 ends

FY 2025/26 Fourth Quarter Financial Report
Non-General Funds
23 Supplemental Law Enforcement Services Fund (Fund 206) The Supplemental Law Enforcement Services Fund (SLESF) accounts for funds received from the County under AB 3229, which enacted the Citizens Option for Public Safety (COPS) Program, through which the City receives $100,000 annually. In addition to the $100,000 annual payment, the City receives a Growth Allocation payment. The funds are used for personnel costs and safety equipment purchases. For FY 2025/26, revenue totaled $210,741, or 114% of the budget, and was higher due to a larger growth allocation.

Expenditures totaled $291,343, or 96% of the budget.

NPDES Storm Water Fund (Fund 207)
The NPDES Storm Water Fund accounts for assessments collected by the County via property tax bills and provided to the City for stormwater programs pursuant to the National Pollutant Discharge Elimination System (NPDES) regulations, a federally mandated program. Assessments are levied at $35 per Equivalent Runoff Unit (ERU). Revenue is received in December, April, and June through property tax assessments. For FY 2025/26, revenue totaled $283,316, or 112% of the budget. Expenditures totaled $77,792, or 20% of the budget.

Recreation Fund (Fund 209)
The Recreation Department Fund accounts for funds received from fees for participation in recreational programs. For FY 2025/26, program revenue was $674,100, or 118% of the budget. The General Fund transfer (operating subsidy) was $1,686,887. Expenditures totaled $2,360,987, or 102% of the budget.

Supplemental Law Enforcement
Services Fund
FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 185,000 $ 185,000 $ 185,000 $ 210,741 114% $ 210,741 Expenditures 303,281 303,281 - 303,281 291,343 96% 291,343 Net surplus/deficit (118,281) (118,281) - (118,281) $ (80,602) (80,602) Beginning Fund Balance 259,977 259,977 259,977 259,977
Ending Fund Balance $ 141,696 $ 141,696 $ 141,696 $ 179,375 NPDES Storm Water Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 253,272 $ 253,272 $ 253,272 $ 283,316 112% 283,316 Expenditures 385,631 385,631 385,631 77,792 20% 77,792
Net surplus/deficit (132,359) (132,359) - (132,359) $ 205,524 205,524 Beginning Fund Balance (333,734) (333,734) (333,734) (333,734) Ending Fund Balance $ (466,093) $ (466,093) $ (466,093) $ (128,210) Recreation Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues
Program Revenue $ 573,563 $ 573,563 $ - $ 573,563 $ 674,100 118% $ 674,100 Transfers In 1,750,050 1,750,050 - 1,750,050 1,686,887 96% 1,686,887 Total Revenues 2,323,613 2,323,613 - 2,323,613 2,360,987 102% 2,360,987 Expenditures 2,323,613 2,323,613 - 2,323,613 2,360,987 102% 2,360,987 Net surplus/deficit (0) (0) - (0) $ 0 0
Beginning Fund Balance (18,379) (18,379) (18,379) (18,379) Ending Fund Balance $ (18,379) $ (18,379) $ (18,379) $ (18,379) Page 78 of 386 FY 2025/26 Fourth Quarter Financial Report
Non-General Funds
24 Building and Planning Fund (Fund 212)
The Building & Planning Fund accounts for funds received from fees and permits for building and planning services. Fees are collected to recover the cost primarily related to inspections and plan checks performed. Additionally, it accounts for funds received from various grants, including the California Energy Commission Grant, the Metropolitan Transportation Commission EV Charging Grant, and the Marin Clean Energy Grant. For FY 2025/26, revenue totaled $1,145,669, or 62% of the budget. Grant revenue is received on a reimbursement basis, after expenditures have been incurred. Expenditures totaled $2,266,738, or 83% of the budget.

The General Fund transfer (operating subsidy) was $908,095; however, an additional $221,974 is needed to close the FY 2025/26 funding gap. Therefore, staff recommends a budget amendment to increase the budget by $221,974.

Refuse Management Fund (Fund 213)
The Refuse Management Fund accounts for resources received from the City’s franchise waste hauler, Republic Services, from a monthly fee imposed under AB 939 on all residential customers in Pinole. These revenues are restricted to programs and activities that promote recycling of solid waste and source reduction. For FY 2025/26, revenue totaled $66,630, or 101% of the budget. Expenditures totaled $33,154.

Solid Waste Fund (Fund 214)
The Solid Waste Fund accounts for funds received from Republic Services from a monthly fee it assesses on customer rates for solid waste services. For FY 2025/26, revenues totaled $1,650,803. Expenditures for rate stabilization and solid waste-related activities totaled $298,757.

Building and Planning Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,836,137 $ 1,836,137 $ - $ 1,836,137 $ 1,145,669 62% $ 1,145,669 Transfers In 908,095 908,095 212,974 1,121,069 908,095 0% 1,121,069 Total Revenues $ 2,744,232 $ 2,744,232 $ 212,974 $ 2,957,206 $ 2,053,764 75% 2,266,738 Expenditures 2,744,232 2,744,232 - 2,744,232 2,266,738 83% 2,266,738 Net surplus/deficit (0) (0) 212,974 212,974 $ (212,974) (0) Beginning Fund Balance (2,545,963) (2,545,963) (2,545,963) (2,545,963) Ending Fund Balance $ (2,545,964) $ (2,545,964) $ (2,332,990) $ (2,545,964) Refuse Management Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 66,060 $ 66,060 $ 66,060 $ 66,630 101% $ 66,630 Expenditures 189,710 189,710 189,710 33,154 17% 33,154
Net surplus/deficit (123,650) (123,650) - (123,650) $ 33,476 33,476 Beginning Fund Balance (33,476) (33,476) (33,476) (33,476) Ending Fund Balance $ (157,126) $ (157,126) $ (157,126) $ 0

Page 79 of 386 ends

FY 2025/26 Fourth Quarter Financial Report
Non-General Funds
25 Measure J Fund (Fund 215)
The Measure J Fund accounts for special sales tax revenues collected by the Contra Costa Transportation Authority (CCTA) and reapportioned to the cities for local street projects. The City must submit a checklist each year to confirm compliance with a Growth Management Program in order to receive these funds. Estimates of annual funding are provided by the CCTA, and jurisdiction allocations are based on a formula that considers both population and road mileage. Additionally, the fund accounts for funds received from several State grants, including the Transportation Land-Use Connections (TLC) Grant, the Highway Safety Improvement Program (HSIP) Grant, and the Climate Implementation Grant. For FY 2025/26, revenue totaled $544,845, or 39% of the budget. Grant revenue is received on a reimbursement basis, after expenditures have been incurred. Expenditures totaled $264,910, or 22% of the budget. Actual expenditures were primarily operating costs, including personnel and dues; capital spending was low due to the timing of budgeted projects.

Development Growth Impact Fund (Fund 276)
The Development Growth Impact Fund accounts for development fees collected to mitigate the impact of new development. Specifically, it provides for the expansion, design, construction, or upgrade to facilities, roadways, and equipment. The City collects impact fees for police, fire protection, municipal and community facilities, parks, wastewater, roadways, and drainage. For FY 2025/26, revenue from interest was $124,900. No development impact fee revenue is expected this fiscal year as fees are now collected after occupancy of new developments. Expenditures totaled $840,804, or 35% of the budget.

Actual expenditures were low due to the timing of budgeted capital projects, including parks, and facilities.

Solid Waste Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 368,000 $ 1,524,000 $ 1,524,000 $ 1,650,803 108% $ 1,650,803 Expenditures 177,241 177,241 177,241 298,757 169% 298,757 Net surplus/deficit 190,759 1,346,759 - 1,346,759 $ 1,352,046 1,352,046 Beginning Fund Balance 3,306,893 3,306,893 3,306,893 3,306,893 Ending Fund Balance $ 3,497,652 $ 4,653,652 $ 4,653,652 $ 4,658,939 Measure J Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,397,257 $ 1,397,257 $ 1,397,257 $ 544,845 39% $ 544,845 Expenditures 1,191,732 1,191,732 1,191,732 264,910 22% 235,510 Net surplus/deficit 205,525 205,525 - 205,525 $ 279,936 309,336 Beginning Fund Balance 2,777,422 2,777,422 2,777,422 2,777,422 Ending Fund Balance $ 2,982,947 $ 2,982,947 $ 2,982,947 $ 3,086,758 Development Growth Impact Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ - $ - $ - $ - $ 124,900 0% $ 124,900
Expenditures 2,436,000 2,436,000 2,436,000 840,804 35% 587,556 Net surplus/deficit (2,436,000) (2,436,000) - (2,436,000) $ (715,903) (462,656) Beginning Fund Balance 3,462,185 3,462,185 3,462,185 3,462,185 Ending Fund Balance $ 1,026,185 $ 1,026,185 $ 1,026,185 $ 2,999,529 Page 80 of 386 FY 2025/26 Fourth Quarter Financial Report
Non-General Funds
26 Housing Assets for Resale Fund (Fund 285)
The Housing Assets for Resale Fund accounts for activities associated with administering housing programs of the former Pinole Redevelopment Agency, use of Housing Set Aside funds, and the provision of affordable housing within the community. For FY 2025/26, revenues totaled $782,216 and were primarily from the $650,000 prohousing grant award and interest revenue. Expenditures totaled $244,200, or 71% of the budget.

Lighting and Landscape District Fund (Fund 310)
The Lighting and Landscape District Fund accounts for assessments to business property owners to maintain median lighting and landscaping within the Pinole Valley Road North and South areas. Revenue is received in December, April, and June with property tax payments.

For FY 2025/26, revenue totaled $47,620, or 75% of budget. Expenditures totaled $33,495, or 39% of the budget.

Capital Project Funds
City Street Improvement Fund (Fund 325)
The City Street Improvements Fund accounts for funds used for street improvement projects. Additionally, it accounts for funds received from various grants, including the Highway Bridge Program (HBP) Grant and the Strategic Management Planning Program (STMP) Grant. For FY 2025/26, revenue totaled $194,407, or 12% of the budget, and was low as grant revenue is received on a reimbursement basis, after expenditures have been incurred. Expenditures totaled $744,870, or 26% of the budget. Actual expenditures were low due to the timing of budgeted capital projects.

Housing Assets for Resale Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 55,000 $ 55,000 $ 55,000 $ 782,216 1422% $ 782,216 Expenditures 342,961 342,961 342,961 244,200 71% 244,200 Net surplus/deficit (287,961) (287,961) - (287,961) $ 538,016 538,016 Beginning Fund Balance 8,251,071 8,251,071 8,251,071 8,251,071 Ending Fund Balance $ 7,963,110 $ 7,963,110 $ 7,963,110 $ 8,789,087 Landscape and Lighting District
Fund
FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 63,911 $ 63,911 $ 63,911 $ 47,620 75% $ 47,620 Expenditures 85,175 85,175 85,175 33,495 39% 33,495
Net surplus/deficit (21,264) (21,264) - (21,264) $ 14,125 14,125 Beginning Fund Balance 99,053 99,053 99,053 99,053
Ending Fund Balance $ 77,789 $ 77,789 $ 77,789 $ 113,178 City Street Improvement Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 1,685,283 $ 1,685,283 $ 1,685,283 $ 194,407 12% $ 194,407 Expenditures 2,907,583 2,907,583 2,907,583 744,870 26% 363,506 Net surplus/deficit (1,222,300) (1,222,300) - (1,222,300) $ (550,464) (169,099) Beginning Fund Balance 2,377,545 2,377,545 2,377,545 2,377,545 Ending Fund Balance $ 1,155,245 $ 1,155,245 $ 1,155,245 $ 2,208,446 Page 81 of 386 FY 2025/26 Fourth Quarter Financial Report
Non-General Funds
27 Arterial Streets Rehabilitation Fund (Fund 377)
The Arterial Streets Rehabilitation Fund accounts for funds used for street rehabilitation projects. Expenditures were low due to the timing of budgeted capital projects.

Enterprise Funds
Sewer Enterprise Fund (Fund 500)
The Sewer Enterprise Fund accounts for fees charged to residents and businesses for sewer utilities. Fees are used to operate the Pinole-Hercules Wastewater Treatment Plant, which serves the Pinole and Hercules areas. Revenue from charges for services are received with the property tax assessments in December, April, and June. For FY 2025/26, revenues totaled $9,851,644, or 76% of the budget. Expenditures totaled $12,272,142, or 32% of the budget. Actual expenditures were primarily operating costs, including personnel, materials and supplies, professional services, and utilities; capital spending was low due to the timing of budgeted projects.

Cable Access TV Fund (Fund 505)
The Cable Access TV Fund accounts for revenue received from cable franchise fees, video production and broadcast charges, and Public, Educational, and Governmental (PEG) access fees. PEG access fees are designated for equipment purchases. Transfers from the General Fund also help support the operating costs. For FY 2025/26, revenues totaled $95,215, or 49% of the budget.. Expenditures totaled $630,328, or 97% of the budget.

The General Fund transfer (operating subsidy) was $367,262; however, an additional $163,739 is needed to close the FY 2025/26 funding gap. Therefore, staff recommends a budget amendment to increase the budget by $163,739.

Arterial Streets Rehabilitation Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ - $ - $ - $ - 0% $ -
Expenditures 560,960 560,960 560,960 13,615 2% 13,615
Net surplus/deficit (560,960) (560,960) (560,960) $ (13,615) (13,615) Beginning Fund Balance 1,253,071 1,253,071 1,253,071 1,253,071 Ending Fund Balance $ 692,111 $ 692,111 $ 692,111 $ 1,239,455 Sewer Enterprise Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 13,035,506 $ 13,035,506 $ 13,035,506 $ 9,851,644 76% $ 9,851,644 Expenditures 38,229,096 38,229,096 - 38,229,096 12,272,142 32% 10,590,511 Net surplus/deficit (25,193,590) (25,193,590) - (25,193,590) $ (2,420,498) (738,866) Beginning Fund Balance 24,440,176 24,440,176 24,440,176 24,440,176 Ending Fund Balance $ (753,414) $ (753,414) $ (753,414) $ 23,701,310 Page 82 of 386 FY 2025/26 Fourth Quarter Financial Report
Non-General Funds
28 Information Systems Fund (Fund 525)
The Information Systems Fund is an internal service fund used to account for activities that provide technology goods or services to other City funds and departments on a costreimbursement basis. For FY 2025/26, expenditures totaled $1,245,979, or 87% of the budget. Costs are allocated to other City departments based on actual usage.

Cable Access TV Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Revenues $ 653,088 $ 562,588 $ 163,739 $ 726,327 $ 462,477 82% $ 626,216 Expenditures 653,088 653,088 - 653,088 630,328 97% 625,534 Net surplus/deficit 0 (90,500) 163,739 73,239 $ (167,851) 683 Beginning Fund Balance (682) (682) (682) (682)
Ending Fund Balance $ (682) $ (91,182) $ 72,557 $ 0
Information Technology Fund FY 2025/26
Original
Budget
FY 2025/26
Revised
Budget
Proposed
Adjustments
FY 2025/26
Amended
Budget
FY 2025/26
YTD Actuals
w/ Encumb.
% of Amended
Budget
Projected
Year-End
Expenditures 1,434,778 1,434,779 - 1,434,779 1,245,979 87% 1,105,982 Indirect Cost Allocations (1,434,779) (1,434,779) - (1,434,779) (1,175,414) 82% (1,035,417) Net surplus/deficit (0) 0 - 0 70,565 70,565
Beginning Fund Balance 64,910 64,910 64,910 64,910
Ending Fund Balance $ 64,910 $ 64,911 $ 64,911 $ 135,475 Page 83 of 386 FY 2025/26 Fourth Quarter Financial Report
Financial Summary by Fund
29 Financial Summary by Fund
The Fourth Quarter Financial Summary by Fund (Attachment B) summarizes all City funds’ revenues, expenditures, and estimated beginning and ending fund balances. It includes preliminary year-end financial results.

Page 84 of 386 ends

Projected
Year-End
6,698,790 6,698,790 6,698,790 6,771,575 6,771,575 72,785 101% 6,771,575 4,567,189 4,567,189 4,567,189 4,746,425 4,746,425 179,236 104% 4,746,425 2,599,000 2,599,000 2,599,000 2,556,977 2,556,977 (42,023) 98% 2,556,977 2,599,000 2,599,000 2,599,000 2,557,086 2,557,086 (41,914) 98% 2,557,086 2,599,000 2,599,000 2,599,000 2,546,792 2,546,792 (52,208) 98% 2,546,792 2,345,000 2,345,000 2,345,000 2,607,395 2,607,395 262,395 111% 2,607,395 850,000 850,000 850,000 869,531 869,531 19,531 102% 869,531 876,172 876,172 876,172 763,118 763,118 (113,054) 87% 763,118 400,000 400,000 400,000 288,688 288,688 (111,312) 72% 288,688 476,172 476,172 476,172 474,430 474,430 (1,743) 100% 474,430 2,513,149 2,513,149 2,513,149 2,514,349 2,514,349 1,200 100% 2,514,349 - - - 174,382 174,382 174,382 0 174,382
73,022 73,022 73,022 115,092 115,092 42,070 158% 115,092 72,025 72,025 72,025 591 591 (71,434) 1% 591
301,700 301,700 301,700 436,880 436,880 135,180 145% 436,880 25,500 25,500 25,500 19,608 19,608 (5,893) 77% 19,608
64,809 64,809 64,809 110,811 110,811 46,002 171% 110,811 42,000 42,000 42,000 47,025 47,025 5,025 112% 47,025
15,550 15,550 15,550 18,404 18,404 2,854 118% 18,404
1,861,497 1,861,497 1,861,497 2,026,102 2,026,102 164,605 109% 2,026,102 100,000 100,000 100,000 33,424 33,424 (66,576) 33% 33,424 81,450 81,450 81,450 84,041 84,041 2,591 103% 84,041
11,500 11,500 11,500 56,844 56,844 45,344 494% 56,844
5,100 5,100 5,100 14,871 14,871 9,771 292% 14,871
1,000 1,000 1,000 6,869 6,869 5,869 687% 6,869
28,302,453 28,302,453 - 28,302,453 29,078,191 - 29,078,191 775,738 103% 29,078,191 3,235,445 3,235,445 - 3,235,445 3,221,715 3,221,715 (13,730) 100% 3,221,715 - - - - - - - 0% -
31,537,898 31,537,898 - 31,537,898 32,299,906 - 32,299,906 762,008 102% 32,299,906 252,450 252,450 252,450 182,221 182,221 70,229 72% 182,221 535,563 525,938 525,938 569,351 569,351 (43,413) 108% 569,351 733,895 733,895 733,895 770,940 770,940 (37,045) 105% 770,940 9,990 9,990 9,990 9,283 9,283 707 93% 9,283
305,965 305,965 305,965 400,851 400,851 (94,886) 131% 400,851 598,565 598,565 598,565 684,885 684,885 (86,320) 114% 684,885 (292,600) (292,600) (292,600) (284,034) (284,034) (8,566) 97% (284,034) 1,020,844 1,053,844 1,053,844 1,139,058 1,139,058 (85,214) 108% 1,139,058 965,908 979,223 979,223 1,035,666 1,035,666 (56,443) 106% 1,035,666 1,298,551 1,298,551 1,298,551 1,781,387 1,781,387 (482,836) 137% 1,781,387 5,123,167 5,159,857 - 5,159,857 5,888,757 - 5,888,757 (728,900) 114% 5,888,757 5,823,820 5,823,820 18,500 5,842,320 5,650,045 2,006 5,652,051 190,269 97% 5,650,045 1,468,835 1,468,835 1,468,835 1,469,186 1,469,186 (351) 100% 1,469,186 2,740,771 2,740,771 2,740,771 2,703,750 2,703,750 37,020 99% 2,703,750 3,202,461 3,202,461 3,202,461 3,209,434 3,209,434 (6,973) 100% 3,209,434 13,235,887 13,235,887 18,500 13,254,387 13,032,415 2,006 13,034,421 219,966 98% 13,032,415 402,553 398,863 398,863 531,721 531,721 (132,858) 133% 531,721 30,000 61,366 61,366 62,666 2,823 65,489 (4,123) 107% 62,666 715,330 715,330 715,330 1,074,669 18,322 1,092,991 (377,661) 153% 1,074,669 - - - - - - 0% -
1,147,883 1,175,559 - 1,175,559 1,669,057 21,145 1,690,202 (514,643) 144% 1,669,057 12,387 12,387 12,387 11,800 11,800 587 95% 11,800
418,050 453,050 453,050 330,052 330,052 122,998 73% 330,052 159,705 159,705 159,705 81,985 5,620 87,606 72,099 55% 81,985 590,142 625,142 - 625,142 423,837 5,620 429,457 195,685 69% 423,837 3,500 3,500 3,500 2,645 2,645 855 76% 2,645
202,430 202,430 202,430 141,964 141,964 60,466 70% 141,964 226,437 226,437 226,437 208,684 208,684 17,753 92% 208,684 432,367 432,367 - 432,367 353,293 - 353,293 79,074 82% 353,293 653,545 653,545 653,545 653,481 653,481 64 100% 653,481 2,592,907 2,592,907 376,713 2,969,620 2,528,744 2,528,744 440,876 85% 2,969,620 23,775,898 23,875,264 395,213 24,270,477 24,549,584 28,771 24,578,356 307,879 101% 24,990,460 Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 06/30/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
General Fund (including Measure S 2006, Measure S 2014, and Measure I 2024)
Revenue
311- Property Taxes
312- Sales and Use Taxes
312- Sales and Use Taxes-Meas S 2006
312- Sales and Use Taxes-Meas S 2014
312- Sales and Use Taxes-Meas I 2024
313- Utility Users Tax (UUT)
314- Franchise Taxes
315- Other Taxes
Other Tax/Transient Occupancy Tax (TOT)
Other Tax/Business License
321- Intergovernmental Taxes
322-Federal Grants
323- State Grants
324- Other Grants
332- Permits
341- Review Fees
342- Other Fees
343- Abatement Fees
351- Fines and Forfeiture
361- Public Safety Charges
370- Interest and Investment Income
381- Rental Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
Revenue Total:
399- Pension Trust 115 Transfer
399-General Reserve Transfer
Sources Total:

Fund: 100- General Fund
Expenditures
Division: 110- City Council Total:

Division: 111- City Manager Total:

Division: 112- City Clerk Total:

Division: 113- City Treasurer Total:

Division: 114- City Attorney Total:

City Attorney Services
City Attorney Indirect Cost Allocations
Division: 115- Finance Department Total:

Division: 116- Human Resources Total:

Division: 117- General Government Total:

Total Administrative:

Division: 221- Police Operations Total:

Division: 222- Police Support Services Total:

Division: 223- Dispatch WBCC Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 461- Planning Total:

Division: 465- Code Enforcement Total:

Division: 466- Economic Development Total:

Community Development Total:

Division: 551- Recreation Administration Total:

Division: 560- Library Services Total:

Division: 561 Animal Control Services Total:

Community Services Total:

Debt Service:

Operating Transfer Out:

Expenditure Total:

Page 85 of 386 ends

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 06/30/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
2,450 2,450 2,450 5,939 5,939 (3,489) 242% 5,939
845,720 845,720 845,720 970,238 970,238 (124,518) 115% 970,238 1,772,580 1,772,580 1,772,580 1,836,072 1,836,072 (63,492) 104% 1,836,072 350,000 350,000 350,000 1,310 1,310 348,690 0% 1,310
- - - - - - 0% -
2,970,750 2,970,750 - 2,970,750 2,813,559 - 2,813,559 157,191 95% 2,813,559 - - - - - - 0% -
2,450 2,450 2,450 7,133 7,133 (4,683) 291% 7,133
- - - - - - 0% -
2,450 2,450 - 2,450 7,133 - 7,133 (4,683) 291% 7,133
- - - - - - 0% -
127,055 127,055 127,055 44,349 44,349 82,706 35% 44,349 1,767,924 1,767,924 1,767,924 1,831,249 1,831,249 (63,325) 104% 1,831,249 1,894,979 1,894,979 - 1,894,979 1,875,598 - 1,875,598 19,381 99% 1,875,598 219,653 219,653 219,653 92,595 6,811 99,406 120,247 45% 92,595 198,858 348,858 348,858 99,768 7,450 107,218 241,640 31% 99,768 174,260 174,260 174,260 105,667 105,667 68,593 61% 105,667 543,937 543,937 543,937 201,902 95,645 297,547 246,390 55% 201,902 110,000 110,000 110,000 20,250 20,250 89,750 18% 20,250 1,246,708 1,396,708 - 1,396,708 520,181 109,906 630,087 766,621 45% 520,181 20,000 53,632 53,632 33,294 33,294 20,338 62% 33,294
20,000 53,632 - 53,632 33,294 - 33,294 20,338 62% 33,294 - - - - - - 0% -
15,300 15,300 15,300 718 718 14,582 5% 718
- - - - - - 0% -
15,300 15,300 - 15,300 718 - 718 14,582 5% 718
- - - - - - 0% -
3,179,437 3,363,069 - 3,363,069 2,436,924 109,906 2,546,830 816,239 76% 2,436,924 283,500 283,500 - 283,500 283,500 283,500 - 100% 283,500 3,462,937 3,646,569 - 3,646,569 2,720,424 109,906 2,830,330 816,239 78% 2,720,424 - - - 2,700 2,700 (2,700) 100% 2,700
1,752,454 1,752,454 1,752,454 1,654,965 1,654,965 97,489 94% 1,654,965 182,752 182,752 182,752 132,784 132,784 49,969 73% 132,784 356,256 356,256 356,256 431,531 431,531 (75,275) 121% 431,531 300,000 300,000 300,000 300,000 300,000 - 100% 300,000
2,591,462 2,591,462 - 2,591,462 2,521,980 - 2,521,980 69,482 97% 2,521,980 32,801,047 33,084,045 395,213 33,479,258 32,605,547 138,678 32,744,225 735,033 98% 33,046,423 (1,263,149) (1,546,147) (395,213) (1,941,360) (305,641) (138,678) (444,319) (1,497,042) 23% (746,517) Fund Balance July 1, 2025 5,746,650 5,746,650 5,746,650 5,746,650 5,746,650 Estimated Fund Balance June 30, 2026 4,483,501 4,200,503 3,805,290 5,441,009 5,000,133 300,000 300,000 300,000 286,905 286,905 (13,095) 96% 286,905 300,000 300,000 - 300,000 286,905 - 286,905 (13,095) 96% 286,905 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 - 100% 2,400,000 (2,100,000) (2,100,000) - (2,100,000) (2,113,095) (2,113,095) (13,095) 101% (2,113,095) Fund Balance July 1, 2025 9,907,357 9,907,357 9,907,357 9,907,357 9,907,357 Estimated Fund Balance June 30, 2026 7,807,357 7,807,357 7,807,357 7,794,262 7,794,262 Fund: 105 - Measure S -2006
Expenditures
Division: 115- Finance Department Total:

Division: 221- Police Operations Total:

Division: 231- Fire Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Expenditures Total:

Fund: 106 - Measure S-2014
Expenditures
Division: 110- City Council Total:

Division: 115- Finance Department Total:

Division: 118- Information Systems Total:

Total Administrative:

Division: 221- Police Operations Total:

Division: 222- Police Support Services Total:

Division: 231- Fire Total:

Total Public Safety:

Division: 341- Admin/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Division: 345- Park Maintenance Total:

Public Works Total:

Division: 466- Economic Development Total:

Community Development Total:

Division: 551- Recreation Admin Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Community Services Total:

Sewer Collections Total:

Sub-Total:

Operating Transfer Out:

Expenditure Total:

Fund: 107 - Measure I
Expenditures
Division: 115- Finance Total:

Division: 221- Police Operations Total:

Division: 342- Road Maintenance Total:

Division: 345- Park Maintenance Total:

Operating Transfer Out:

Expenditures Total:

General Fund Measure S and Measure I Expenditure Total:

General Fund and Measure S Net Results:

Fund: 150 - General Reserve
370- Interest and Investment Income
Revenue Total:
499- Transfer Out Total:

General Reserve Net Results:

Page 86 of 386 ends

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 06/30/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
- 68,747 68,747 68,747 68,747 0 100% 68,747
- 68,747 - 68,747 68,747 - 68,747 0 100% 68,747
150,000 150,000 150,000 150,000 150,000 - 100% 150,000
150,000 218,747 - 218,747 218,747 - 218,747 0 100% 218,747 - 89,819 93,622 183,441 187,354 187,354 (3,913) 102% 187,354 - - 57,831 57,831 57,831 57,831 0 100% 57,831
120,000 120,000 120,000 68,685 68,685 51,315 57% 68,685 Division: 345- Park Maintenance Total: 80,000 80,000 80,000 74,257 74,257 5,743 93% 74,257 Division: 461- Planning Total: 5,000 5,000 5,000 - - 5,000 0% - - - - - - - 0% -
205,000 294,819 151,453 446,272 388,127 - 388,127 58,145 87% 388,127 (55,000) (76,072) (76,072) (169,380) - (169,380) 58,145 223% (169,380) Fund Balance July 1, 2025 229,348 229,348 229,348 229,348 229,348 Estimated Fund Balance June 30, 2026 174,348 153,276 153,276 59,968 59,968 1,055,938 1,055,938 1,055,938 1,051,413 1,051,413 (4,525) 100% 1,051,413 5,000 5,000 5,000 79,566 79,566 74,566 1591% 79,566
7,636 7,636 7,636 26,318 26,318 18,682 345% 26,318
1,068,574 1,068,574 - 1,068,574 1,157,296 - 1,157,296 (88,722) 108% 1,157,296 - - - - - - 0% -
2,512,167 2,512,167 2,512,167 755,871 33,717 789,587 1,722,580 31% 755,871 2,512,167 2,512,167 - 2,512,167 755,871 33,717 789,587 1,722,580 31% 755,871 (1,443,593) (1,443,593) (1,443,593) 401,426 (33,717) 367,709 1,811,302 -25% 401,426 Fund Balance July 1, 2025 2,175,570 2,175,570 2,175,570 2,175,570 2,175,570 Estimated Fund Balance June 30, 2026 731,977 731,977 731,977 2,576,996 2,576,996 3,175 3,175 3,175 - - (3,175) 0% -
36,816 36,816 36,816 - - (36,816) 0% -
- - - - - - 0% -
39,991 39,991 - 39,991 - - - 39,991 0% -
26,000 26,000 26,000 16,499 16,499 9,501 63% 16,499
26,000 26,000 - 26,000 16,499 - 16,499 9,501 63% 16,499 13,991 13,991 13,991 (16,499) (16,499) (30,490) -118% (16,499) Fund Balance July 1, 2025 116,210 116,210 116,210 116,210 116,210 Estimated Fund Balance June 30, 2026 130,201 130,201 130,201 99,711 99,711 239,584 239,584 239,584 238,804 238,804 (780) 100% 238,804 10,000 10,000 10,000 273 273 (9,727) 3% 273
249,584 249,584 - 249,584 239,077 - 239,077 (10,507) 96% 239,077 613,388 613,388 613,388 375,674 375,674 237,714 61% 375,674 613,388 613,388 - 613,388 375,674 - 375,674 237,714 61% 375,674 (363,804) (363,804) (363,804) (136,597) (136,597) 227,207 38% (136,597) Fund Balance July 1, 2025 136,597 136,597 136,597 136,597 136,597 Estimated Fund Balance June 30, 2026 (227,207) (227,207) (227,207) - - - - - 18,756 18,756 - 0% 18,756
- - - 7,651 7,651 7,651 0% 7,651
- - - 26,407 - 26,407 7,651 0% 26,407
- - - - 69,628 69,628 (69,628) 0% 69,628
- - - (43,221) (43,221) (43,221) 0% (43,221)
Fund Balance July 1, 2025 68,179 68,179 68,179 68,179 68,179 Estimated Fund Balance June 30, 2026 68,179 68,179 68,179 24,958 24,958 Fund: 160 - Equipment Reserve
383- Reimbursements
Revenue Total:
399- Transfers In Total:

Sources Total:

Expenditures
Division: 221- Police Operations Total:

Division: 222- Police Administration Total:

Division: 342- Road Maintenance Total:

Division: 551- Recreation Admin Total:

Expenditures Total:

Equipment Reserve Net Results:

Fund: 200 - Gas Tax Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 341- Admin and Engineering Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Gas Tax Fund Net Results:

Fund: 201 - Restricted Real Estate Maintenance Fund
342- Other Fees
381- Rental Income
384- Other Revenue
Revenue Total:

Expenditures
Division: 343- Facility Maintenance Total:

Expenditures Total:

Restricted Real Estate Maint Fund Net Results:

Fund: 203 - Public Safety Augmentation Fund
321- Intergovernmental Taxes
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 221- Police Operations Total:

Expenditures Total:

Public Safety Augmentation Fund Net Results:

Fund: 204 - Police Grants
322 - Federal Grants
323 - State Grants
Sources Total
Expenditures Total:

Police Grants Net Results:

Page 87 of 386 ends

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 06/30/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
20,500 20,500 20,500 18,661 18,661 (1,839) 91% 18,661
4,000 4,000 4,000 10,623 10,623 6,623 266% 10,623
- - - - - - 0% -
24,500 24,500 - 24,500 29,284 - 29,284 4,784 120% 29,284 22,191 22,191 22,191 15,309 15,309 6,882 69% 15,309
35,000 35,000 35,000 - - 35,000 0% -
57,191 57,191 - 57,191 15,309 - 15,309 41,882 27% 15,309 (32,691) (32,691) (32,691) 13,975 13,975 46,666 -43% 13,975 Fund Balance July 1, 2025 308,427 308,427 308,427 308,427 308,427 Estimated Fund Balance June 30, 2026 275,736 275,736 275,736 322,402 322,402 180,000 180,000 180,000 201,537 201,537 21,537 112% 201,537 5,000 5,000 5,000 9,205 9,205 4,205 184% 9,205
185,000 185,000 - 185,000 210,741 - 210,741 25,741 114% 210,741 303,281 303,281 303,281 291,343 291,343 11,938 96% 291,343 303,281 303,281 - 303,281 291,343 - 291,343 11,938 96% 291,343 (118,281) (118,281) (118,281) (80,602) - (80,602) 37,679 68% (80,602) Fund Balance July 1, 2025 259,977 259,977 259,977 259,977 259,977 Estimated Fund Balance June 30, 2026 141,696 141,696 141,696 179,375 179,375 253,272 253,272 253,272 282,193 282,193 28,921 111% 282,193 - - - 663 663 663 0% 663
- - - - - - 0% -
- - - 460 460 460 0% 460
253,272 253,272 - 253,272 283,316 - 283,316 30,044 112% 283,316 8,081 8,081 8,081 - - 8,081 0% -
377,550 377,550 377,550 77,792 77,792 299,758 21% 77,792 385,631 385,631 - 385,631 77,792 - 77,792 307,839 20% 77,792 (132,359) (132,359) (132,359) 205,524 205,524 337,883 -155% 205,524 Fund Balance July 1, 2025 (333,734) (333,734) (333,734) (333,734) (333,734) Estimated Fund Balance June 30, 2026 (466,093) (466,093) (466,093) (128,210) (128,210) 94,463 94,463 94,463 28,932 28,932 (65,531) 31% 28,932
241,100 241,100 241,100 206,981 206,981 (34,119) 86% 206,981 110,500 110,500 110,500 174,079 174,079 63,579 158% 174,079 44,500 44,500 44,500 130,816 130,816 86,316 294% 130,816 - - - - - - 0% -
83,000 83,000 83,000 106,262 106,262 23,262 128% 106,262 - - - 27,031 27,031 27,031 0% 27,031
- - - - - - 0% -
573,563 573,563 - 573,563 674,100 - 674,100 100,538 118% 674,100 1,750,050 1,750,050 1,750,050 1,686,887 1,686,887 (63,163) 96% 1,686,887 2,323,613 2,323,613 - 2,323,613 2,360,987 - 2,360,987 37,375 102% 2,360,987 -
7,500 7,500 7,500 11,072 11,072 (3,572) 148% 11,072
923,673 923,673 923,673 990,354 990,354 (66,681) 107% 990,354 565,670 565,670 565,670 589,927 589,927 (24,257) 104% 589,927 263,367 263,367 263,367 242,099 242,099 21,268 92% 242,099 343,042 343,042 343,042 282,796 282,796 60,246 82% 282,796 220,360 220,360 220,360 244,633 244,633 (24,273) 111% 244,633 - - - 107 107 (107) 0% 107
2,323,613 2,323,613 - 2,323,613 2,360,987 - 2,360,987 (37,375) 102% 2,360,987 (0) (0) - (0) 0 - 0 0 -100% 0
Fund Balance July 1, 2025 (18,379) (18,379) (18,379) (18,379) (18,379) Estimated Fund Balance June 30, 2026 (18,379) (18,379) (18,379) (18,379) (18,379) Fund: 205 - Traffic Safety Fund
351- Fines and Forfeitures
370- Interest and Investment Income
384- Other Revenue
Revenue Total:

Expenditures
Division: 227- Police Grants Total:

Division: 342- Road Maintenance Total:

Expenditures Total:

Traffic Safety Fund Net Results:

Fund: 206 - Supplemental Law Enforcement Svc Fund
323- State Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 227- Police Grants Total:

Expenditures Total:

Sup Law Enforce Svc Fund Net Results:

Fund: 207 - NPDES Storm Water Fund
321- Intergovernmental Taxes
332- Licenses and Permits
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 344- NPDES Storm Drain Total:

Expenditures Total:

NPDES Storm Water Fund Net Results:

Fund: 209 - Recreation Fund
Division: 551- Recreation Administration
Division: 552- Senior Center
Division: 553- Tiny Tots
Division: 554- Youth Center
Division: 555- Day Camp
Division: 557- Swim Center
Division: 558- Memorial Hall
Division: 559- Tennis
Revenue Total:

Operating Transfers in:

Sources Total
Expenditures
Division: 117- General Government Total:

Division: 551- Recreation Administration Total:

Division: 552- Senior Center Total:

Division: 553- Tiny Tots Total:

Division: 554- Youth Center Total:

Division: 557- Swim Center Total:

Division: 559- Tennis Total:

Expenditures Total:

Recreation Fund Net Results:

Page 88 of 386 ends

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 06/30/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
- - - 6,543 6,543 6,543 0% 6,543
442,800 442,800 442,800 - - (442,800) 0% -
- - - 8,355 8,355 8,355 0% 8,355
332- Permits 506,011 506,011 506,011 521,475 521,475 15,464 103% 521,475 341- Review Fees 477,355 477,355 477,355 274,376 274,376 (202,979) 57% 274,376 342- Other Fees 375,511 375,511 375,511 270,040 270,040 (105,471) 72% 270,040 - - - 325 325 325 0% 325
30,000 30,000 30,000 40,478 40,478 10,478 135% 40,478
- - - 500 500 500 0% 500
- - - 20,367 20,367 20,367 0% 20,367
4,460 4,460 4,460 3,210 3,210 (1,250) 72% 3,210
1,836,137 1,836,137 - 1,836,137 1,145,669 - 1,145,669 (690,468) 62% 1,145,669 908,095 908,095 212,974 908,095 908,095 908,095 - 100% 1,121,069 2,744,232 2,744,232 212,974 2,744,232 2,053,764 - 2,053,764 (690,468) 75% 2,266,738 1,264,879 1,264,879 1,264,879 1,064,752 1,064,752 200,127 84% 1,064,752 1,479,353 1,479,353 1,479,353 1,201,985 1,201,985 277,368 81% 1,201,985 2,744,232 2,744,232 - 2,744,232 2,266,738 - 2,266,738 477,494 83% 2,266,738 (0) (0) 212,974 (0) (212,974) - (212,974) (212,974) 56045903% (0) Fund Balance July 1, 2025 (2,545,963) (2,545,963) (2,545,963) (2,545,963) (2,545,963) Estimated Fund Balance June 30, 2026 (2,545,964) (2,545,964) (2,545,964) (2,758,938) (2,545,964) 60,060 60,060 60,060 66,630 66,630 6,570 111% 66,630
6,000 6,000 6,000 - - (6,000) 0% -
66,060 66,060 - 66,060 66,630 - 66,630 570 101% 66,630
-
189,710 189,710 189,710 33,154 33,154 156,556 17% 33,154 189,710 189,710 - 189,710 33,154 - 33,154 156,556 17% 33,154 (123,650) (123,650) - (123,650) 33,476 33,476 157,126 -27% 33,476 Fund Balance July 1, 2025 (33,476) (33,476) (33,476) (33,476) (33,476) Estimated Fund Balance June 30, 2026 (157,126) (157,126) (157,126) 0 0 - 1,459,000 1,459,000 1,461,653 1,461,653 2,653 100% 1,461,653 8,000 8,000 8,000 132,150 132,150 124,150 1652% 132,150 360,000 57,000 57,000 57,000 57,000 - 100% 57,000
368,000 1,524,000 - 1,524,000 1,650,803 - 1,650,803 126,803 108% 1,650,803 -
- - - 16,804 16,804 (16,804) 0% 16,804
177,241 177,241 177,241 280,094 280,094 (102,853) 158% 280,094 - - - 1,859 1,859 (1,859) 0% 1,859
177,241 177,241 - 177,241 298,757 - 298,757 (121,516) 169% 298,757 190,759 1,346,759 - 1,346,759 1,352,046 - 1,352,046 5,287 100% 1,352,046 Fund Balance July 1, 2025 3,306,893 3,306,893 3,306,893 3,306,893 3,306,893 Estimated Fund Balance June 30, 2026 3,497,652 4,653,652 4,653,652 4,658,939 4,658,939 - - - - - - 0% -
967,619 967,619 967,619 - - (967,619) 0% -
421,638 421,638 421,638 459,840 459,840 38,202 109% 459,840 8,000 8,000 8,000 85,005 85,005 77,005 1063% 85,005
1,397,257 1,397,257 - 1,397,257 544,845 - 544,845 (852,412) 39% 544,845 - - - - - - 0% -
196,123 196,123 196,123 138,508 138,508 57,615 71% 138,508 993,609 993,609 993,609 97,001 29,400 126,401 867,208 13% 97,001 2,000 2,000 2,000 - - 2,000 0% -
1,191,732 1,191,732 - 1,191,732 235,510 29,400 264,910 926,822 22% 235,510 205,525 205,525 - 205,525 309,336 (29,400) 279,936 74,411 136% 309,336 Fund Balance July 1, 2025 2,777,422 2,777,422 2,777,422 2,777,422 2,777,422 Estimated Fund Balance June 30, 2026 2,982,947 2,982,947 2,982,947 3,086,758 3,086,758 Fund: 212 - Building & Planning
322- Federal Grants
323- State Grants
324- Other Grants
344- Impact Fees
351- Fines and Forfeiture
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
Revenue Total:

Operating Transfers In:

Sources Total
Expenditures
Division: 461- Planning Total:

Division: 462- Building Inspection Total:

Expenditures Total:

Building & Planning Net Results:

Fund: 213 - Refuse Management Fund
323- State Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 346- Waste Reduction Total:

Expenditures Total:

Refuse Management Fund Net Results:

Fund: 214 - Solid Waste Fund
344- Impact Fees
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures
Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 346- Waste Reduction Total:

Expenditures Total:

Solid Waste Fund Net Results:

Fund: 215 - Measure C and J Fund
322- Fed Grant/Misc
323- State Grant/Misc
324- Other Grants
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 341- Administration/Engineering Total:

Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Expenditures Total:

Measure C and J Fund Net Results:

Page 89 of 386 ends

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 06/30/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
- - - 7,803 7,803 7,803 0% 7,803
- - - - - - 0% -
- - - - 7,803 - 7,803 7,803 0% 7,803
- - - - - - 0% -
- - - 7,803 7,803 7,803 0% 7,803
Fund Balance July 1, 2025 227,215 227,215 227,215 227,215 227,215 Estimated Fund Balance June 30, 2026 227,215 227,215 227,215 235,017 235,017 - - - - - - 0% -
- - - 726 726 726 0% 726
- - - - 726 - 726 726 0% 726
19,268 19,268 19,268 - - 19,268 0% -
19,268 19,268 - 19,268 - - - 19,268 0% -
(19,268) (19,268) - (19,268) 726 726 19,994 -4% 726
Fund Balance July 1, 2025 20,255 20,255 20,255 20,255 20,255 Estimated Fund Balance June 30, 2026 987 987 987 20,981 20,981 - - - 7,488 7,488 7,488 0% 7,488
- - - - 7,488 - 7,488 7,488 0% 7,488
- - - - - 0% -
- - - - 7,488 7,488 7,488 0% 7,488
- - -
Fund Balance July 1, 2025 56,831 56,831 56,831 56,831 56,831 Estimated Fund Balance June 30, 2026 56,831 56,831 56,831 64,319 64,319 - - - 10,817 10,817 10,817 0% 10,817
- - - 114,083 114,083 114,083 0% 114,083
- - - - 124,900 - 124,900 124,900 0% 124,900
100,000 100,000 100,000 - - 100,000 0% -
1,236,000 1,236,000 1,236,000 579,356 136,843 716,199 519,801 58% 579,356 1,100,000 1,100,000 1,100,000 8,200 116,405 124,605 975,395 11% 8,200 - - - - - - 0% -
2,436,000 2,436,000 - 2,436,000 587,556 253,248 840,804 1,595,196 35% 587,556 (2,436,000) (2,436,000) - (2,436,000) (462,656) (253,248) (715,903) 1,720,097 29% (462,656) Fund Balance July 1, 2025 3,462,185 3,462,185 3,462,185 3,462,185 3,462,185 Estimated Fund Balance June 30, 2026 1,026,185 1,026,185 1,026,185 2,999,529 2,999,529 50,000 50,000 50,000 131,860 131,860 81,860 264% 131,860 - - - 650,000 650,000 650,000 0% 650,000
- - - 356 356 356 0% 356
- - - - - - 0% -
5,000 5,000 5,000 - - (5,000) 0% -
55,000 55,000 - 55,000 782,216 - 782,216 727,216 1422% 782,216 57,693 57,693 57,693 53,586 53,586 4,107 93% 53,586
285,268 285,268 285,268 190,614 190,614 94,654 67% 190,614 342,961 342,961 - 342,961 244,200 - 244,200 98,761 71% 244,200 (287,961) (287,961) - (287,961) 538,016 538,016 825,977 -187% 538,016 Fund Balance July 1, 2025 8,251,071 8,251,071 8,251,071 8,251,071 8,251,071 Estimated Fund Balance June 30, 2026 7,963,110 7,963,110 7,963,110 8,789,087 8,789,087 56,411 56,411 56,411 47,620 47,620 (8,791) 84% 47,620
7,500 7,500 7,500 - - (7,500) 0% -
63,911 63,911 - 63,911 47,620 - 47,620 (16,291) 75% 47,620 39,795 39,795 39,795 22,264 22,264 17,531 56% 22,264
45,380 45,380 45,380 11,232 11,232 34,149 25% 11,232
85,175 85,175 - 85,175 33,495 - 33,495 51,680 39% 33,495 (21,264) (21,264) - (21,264) 14,125 14,125 35,389 -66% 14,125 Fund Balance July 1, 2025 99,053 99,053 99,053 99,053 99,053 Estimated Fund Balance June 30, 2026 77,789 77,789 77,789 113,178 113,178 Fund: 216 - Rate Stabilization Fund
370- Interest and Investment Income
383- Reimbursements
Revenue Total:

Expenditures Total:

Rate Stabilization Fund Net Results:

Fund: 225 - Asset Seizure-Adjudicated Fund
351- Fines and Forfeiture
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 221- Police Operations Total:

Expenditures Total:

Asset Seizure-Adjudicated Fund Net Results:

Fund: 226 - CASp Certification and Training Fund
342- Other Fees
Revenue Total:

Expenditures Total:

CASp Certification and Training Fund Net Results:

Fund: 276 - Growth Impact Fund
344- Impact Fees
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 342- Road Maintenance Total:

Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Division: 642- Sewer Collections Total:

Expenditures Total:

Growth Impact Fund Net Results:

Fund: 285 - Housing Land Held for Resale
370- Interest and Investment Income
323- Grants
384- Other Revenue
392- Sale of Property
393- Loan/Bond Proceeds
Revenue Total:

Expenditures
Division: 461- Planning Total:

Division: 464- Housing Administration Total:

Expenditures Total:

Housing Land Held for Resale Net Results:

Fund: 310 - Lighting & Landscape Districts
321- Intergovernmental Taxes
383- Reimbursements
Revenue Total:

Expenditures
Division: 347- Landscape & Lighting PVR North Total:

Division: 348- Landscape & Lighting PVR South Total:

Expenditures Total:

Lighting & Landscape Districts Net Results:

Page 90 of 386 ends

Projected
Year-End
Fourth Quarter Financial Summary by Fund
City of Pinole, CA For FY2025/26 Period Ending: 06/30/2026 Variance
Favorable
(Unfavorable)
Original
Budget Revised Budget
Proposed
Adjustments Amended Budget YTD Actual Encumbrances Total Percent
Used
15,000 15,000 15,000 - - (15,000) 0% -
15,000 15,000 - 15,000 - - - (15,000) 0% -
14,989 14,989 14,989 - - 14,989 0% -
14,989 14,989 - 14,989 - - - 14,989 0% -
11 11 - 11 - - (11) 0% -
Fund Balance July 1, 2025 (983) (983) (983) (983) (983) Estimated Fund Balance June 30, 2026 (972) (972) (972) (983) (983) 502,000 502,000 502,000 272,095 19,287 291,382 210,618 58% 272,095 - - - - - - 0% -
502,000 502,000 - 502,000 272,095 19,287 291,382 210,618 58% 272,095 (502,000) (502,000) - (502,000) (272,095) (272,095) 70,000 54% (272,095) Fund Balance July 1, 2025 541,649 541,649 541,649 541,649 541,649 Estimated Fund Balance June 30, 2026 39,649 39,649 39,649 269,554 269,554 41,394 41,394 41,394 56,920 56,920 15,526 138% 56,920
- - - - - - 0% -
1,643,889 1,643,889 1,643,889 137,487 137,487 (1,506,402) 8% 137,487 - - - - - - 0% -
- - - - - - 0% -
1,685,283 1,685,283 - 1,685,283 194,407 - 194,407 (1,490,876) 12% 194,407 - - - - - - 0% -
1,685,283 1,685,283 - 1,685,283 194,407 194,407 (1,490,876) 12% 194,407 2,907,583 2,907,583 2,907,583 363,506 381,365 744,870 2,162,713 26% 363,506 2,907,583 2,907,583 - 2,907,583 363,506 381,365 744,870 2,162,713 26% 363,506 (1,222,300) (1,222,300) - (1,222,300) (169,099) (381,365) (550,464) 671,836 45% (169,099) Fund Balance July 1, 2025 2,377,545 2,377,545 2,377,545 2,377,545 2,377,545 Estimated Fund Balance June 30, 2026 1,155,245 1,155,245 1,155,245 2,208,446 2,208,446 - - - - - - 0% -
- - - - - - - - 0% -
- - - - - - 0% -
- - - - - - - - 0% -
560,960 560,960 560,960 13,615 13,615 547,345 2% 13,615 560,960 560,960 - 560,960 13,615 - 13,615 547,345 2% 13,615 (560,960) (560,960) - (560,960) (13,615) - (13,615) 547,345 2% (13,615) Fund Balance July 1, 2025 1,253,071 1,253,071 1,253,071 1,253,071 1,253,071 Estimated Fund Balance June 30, 2026 692,111 692,111 692,111 1,239,455 1,239,455 12,735,506 12,735,506 12,735,506 9,291,239 9,291,239 (3,444,267) 73% 9,291,239 300,000 300,000 300,000 560,406 560,406 260,406 187% 560,406 - - - - - - 0% -
- - - - - - 0% -
- - - - - - 0% -
13,035,506 13,035,506 - 13,035,506 9,851,644 - 9,851,644 (3,183,862) 76% 9,851,644 - - - 23,828 23,828 (23,828) 0% 23,828
12,349,900 12,349,900 12,349,900 5,070,001 315,846 5,385,847 6,964,053 44% 5,070,001 24,183,004 24,183,004 24,183,004 3,885,490 1,365,786 5,251,276 18,931,728 22% 3,885,490 85,000 85,000 85,000 - - 85,000 0% -
1,611,192 1,611,192 1,611,192 1,611,191 1,611,191 1 100% 1,611,191 38,229,096 38,229,096 - 38,229,096 10,590,511 1,681,632 12,272,142 25,956,954 32% 10,590,511 (25,193,590) (25,193,590) - (25,193,590) (738,866) (1,681,632) (2,420,498) 22,773,092 10% (738,866) Fund Balance July 1, 2025 24,440,176 24,440,176 24,440,176 24,440,176 24,440,176 Estimated Fund Balance June 30, 2026 (753,414) (753,414) (753,414) 23,701,310 23,701,310 Fund: 317 - Pinole Valley Caretaker Fund
381- Rental Income
Revenue Total:

Expenditures
Division: 345- Park Maintenance Total:

Expenditures Total:

Pinole Valley Caretaker Fund Net Results:

Fund: 324 - Public Facilities Fund
Expenditures
Division: 343- Facility Maintenance Total:

Division: 345- Park Maintenance Total:

Expenditures Total:

Public Facilities Fund Net Results:

Fund: 325 - City Street Improvements
322- Federal Grants
323- State Grants
324- Other Grants
332- Permits
383- Reimbursements
Revenue Total:

Operating transfers in Total:

Sources Total:

Expenditures
Division: 342- Road Maintenance Total:

Expenditures Total:

City Street Improvements Net Results:

Fund: 377 - Arterial Streets Rehabilitation Fund
322- Federal Grants
Revenue Total:

Operating transfers in Total:

Sources Total:

Expenditures
Division: 342- Road Maintenance Total:

Expenditures Total:

Arterial Streets Rehabilitation Fund Net Results:

Fund: 500 - Sewer Enterprise Fund
363- Sewer Enterprise Charges
370- Interest and Investment Income
383- Reimbursements
384- Other Revenue
392- Proceeds from Sale of Property
Revenue Total:

Expenditures
Division: 117- General Government Total:

Division: 641- Sewer Treatment Plant/Shared Total:

Division: 642- Sewer Collections Total:

Division: 643- Sewer Projects/Shared Total:

Division: 644- WPCP Equipment/Debt Service Total:

Expenditures Total:

Sewer Enterprise Fund Net Results:

Page 91 of 386 ends

Operating transfers in Total:

Sources Total
Expenditures
Division: 119- Cable Access TV Total:

Expenditures Total:

Cable Access TV Net Results:

Fund: 525 - Information Systems
393- Debt Proceeds
Sources Total:

Expenditures
Division: 118- Information Systems Total:

Expenditures Total:

Indirect cost allocations Total:

Information Systems Net Results:

Fund: 700 - Pension Fund
370- Interest and Investment Income
Revenue Total:

Expenditures
Division: 115- Finance Total:

Transfers Out Total:

Expenditures Total:

Pension Fund Net Results:

Page 92 of 386 ends

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA, AMENDING THE FISCAL YEAR 2025/26 OPERATING AND CAPITAL BUDGET TO INCORPORATE ADDITIONAL

APPROPRIATIONS

WHEREAS, the City Council did adopt the Fiscal Year (FY) 2025/26 Operating and Capital Budget by Resolution number 2025-32 on June 17, 2025; and WHEREAS, the City Manager has presented proposed recommendations for modification of the adopted budget and programs of service for the City of Pinole Operations for FY 2025/26 at the regular City Council Meeting held on September 15, 2026; and
WHEREAS, the City Council has considered these recommended changes, as to the matter of the City budget; and
WHEREAS, the City Council has solicited public input on the proposed modifications to the FY 2025/26 Operating and Capital Budget; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole as follows:

Modifications to the budget, including any requisite use of appropriate Fund Balance, for the City of Pinole for Fiscal Year 2025/26 commencing July 1, 2025 and ending June 30, 2026 are hereby approved and adopted as follows:

Fund
Expenditure
Adjustment
Revenue
Adjustment
(Transfer In)
General Fund (100) $ 18,500
Measure S 2006 Fund (105) $ 376,713
Equipment Reserve (160) $ 151,453
Building and Planning Fund (212) $ 212,974
Cable TV Access Fund (505) $ 163,739

PASSED AND ADOPTED this 15th day of September 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Page 93 of 386 ends

I hereby certify that the foregoing resolution was introduced, passed and adopted on this 15th day of September, 2026.
____________________________
Heather Bell-Spears, CMC
City Clerk

Page 94 of 386 ends

CITY COUNCIL
REPORT 9.D.

DATE: SEPTEMBER 15, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Markisha Guillory, Finance Director, 510-724-9823, [email protected] SUBJECT: FY 2025/26 FOURTH QUARTER INVESTMENT REPORT

RECOMMENDATION
Staff recommend that the City Council receive the Quarterly Investment Report for the fourth quarter (ending June 30, 2026).

BACKGROUND
The City of Pinole Investment Policy requires that a Quarterly Investment Report be submitted to the City Council. The City’s investments, as shown in the attached Investment Report for the quarter ending June 30, 2026, conform to the City’s Investment Policy as well as all applicable State and federal requirements, including California Government Code Section 53646.

The funds that the City invests, and which are reported in the Quarterly Investment Report, are comprised of cash and investment balances that are held across all City funds. The cash and investment balances across all City funds are “pooled” for investment purposes, with the exception of the assets of the General Reserve, which is discussed further below. Cash is invested in accordance with the City’s Investment Policy. Interest earnings on investments are allocated to the various funds based on the cash and investment balances of those funds.

The City also maintains a Section 115 Pension Trust that was established for the purpose of setting aside resources to offset anticipated increases in future City pension and other postemployment benefits (OPEB) costs. The cash and investments in the trust are designated as restricted fund balance in the City’s General Fund. These funds are invested according to the policy objectives and guidelines of the City’s Pension Investment Policy.

REVIEW AND ANALYSIS
Investment Policy
All investments held at June 30, 2026 conform to the City’s Investment Policy and all applicable State and federal requirements. The City’s investment objectives, in order of priority, are safety, which is investing in the highest quality securities; liquidity, which is the ability to convert the investment to cash as necessary to meet cash flow requirements; and yield, which is earning a higher return.

Investment Strategy

Page 95 of 386 ends

The City utilizes a passive investment management approach by buying and holding securities until maturity. Earnings on investments held until maturity typically fluctuate with market conditions and are considered “unrealized” prior to maturity. The City expects to yield a gain on all investments at maturity. A “laddered maturity” investment strategy is applied to the longterm portion of the City’s investment portfolio. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with another long term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk.

The City also maintains funds in mutual funds when their rates are competitive with other investment instruments.

Staff continue to monitor rates of return on City funds invested and make investments to best achieve the objectives laid out in the Investment Policy.

Fourth Quarter Investment Summary
As of June 30, 2026, total cash and investments increased by $7,759,252 from the previous quarter, from $41,079,076 to $48,838,323. Typically, the City experiences swings in cash inflow and outflow due to the seasonality of large receipts, such as property taxes, and large disbursements, like debt service that is paid semiannually. The City will have sufficient cash flow to meet the next six months of estimated expenditures.

Investment Instruments
The Finance Director, in consultation with the City Treasurer, selects the instruments in which to invest the City’s funds, in order to best meet the objectives laid out in the City’s Investment Policy. The balances held in different investment instruments at June 30, 2026 are noted in Attachment A. The bulk of the City’s investment funds are invested in the State of California’s Local Agency Investment Fund (LAIF), because of the safety and liquidity of that investment.

Funds in the City’s General Reserve are maintained in an account that is separate from the rest of the pooled funds. This enables the Finance Director to implement a directed investment plan for the General Reserve funds. The City’s practice has been to invest these funds in instruments with longer duration, thereby yielding greater investment earnings.

Investment Yield and Duration
The weighted average yield of the City’s investment portfolio for the quarter ended June 30, 2026 is summarized in Attachment A. The total investment portfolio yielded 3.686% for the fourth quarter (April-June 2026), slightly up from the 3.655% yielded in the previous quarter (January-March 2026).

For the fourth quarter, LAIF earned an average annual yield of 3.816%, down from an average annual yield of 3.826% for the third quarter.

The General Reserve, which holds longer-term investments, earned an average annual yield of 3.143%, slightly down from the 3.215% average annual yield in the third quarter. During the fourth quarter, Alabama Credit Union certificate of deposit matured, and no new investment

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instruments were purchased.

Section 115 Trust
The Section 115 Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements. The funds are invested on behalf of the City by Public Agency Retirement Services (PARS). The portfolio summary for the quarter ending June 30, 2026, is included in Attachment B to this report.

FISCAL IMPACT
There is no fiscal impact.

ATTACHMENTS
A. Investment Report - Quarter Ending June 30, 2026
B. Pension Trust Investment Report - Quarter Ending June 30, 2026

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CITY OF PINOLE
INVESTMENT REPORT JUNE 2026

PORTFOLIO SUMMARY
Weighted
Days to Average
Investments Par Value Market Value Book Value % of Portfolio Maturity Yield Maturity Investment Pool - LAIF 21,379,114 21,355,007 21,355,007 46.65% 1 3.816 0 Investment Pool - CalTrust 3,738,658 3,738,658 3,738,658 8.17% 1 4.020 0 Money Market Savings 12,896,261 12,896,261 12,896,261 28.17% 1 3.671 0 Mutual Funds 6,540,857 6,540,857 6,540,857 14.29% 1 3.245 0 Certificates of Deposit 249,000 249,077 249,077 0.54% 14 4.800 0 Medium-Term Corporate Notes 1,000,000 996,230 996,230 2.18% 73 2.060 2 Federal Agency Securities - - - 0.00% 0 0.000 0
Subtotal Investments $ 45,803,890 $ 45,776,090 $ 45,776,090 100.00% 18 3.686 0 Average Years to Maturity: 0.0
Cash
Mechanics Bank - Vendor Checking * 1,825,157 1,825,157 1,825,157 1 BMO - Payroll Checking * 591,522 591,522 591,522 1
BMO - Checking (Credit Card Clearing) * 645,560 645,560 645,560 1 Subtotal Cash 3,062,238 3,062,238 3,062,238 1
Total Cash and Investments $ 48,866,129 $ 48,838,328 $ 48,838,328 *Not included in yield calculations
The above investments are consistent with the City's Investment Policy and allowable under current legislation of the State of California. Investments were selected using safety, liquidity and yield as the criteria. The source of the market values for the investments are provided by US Bank in accordance with the California Government Code requirement. The City has sufficient cash flow to cover anticipated expenditures through the next six months.

Investment Pool
55% Money Market savings
28%
Mutual Funds
14%
Certificates of Deposit
1%
Medium-Term
Corporate Notes
2%
Federal Agency
Securities
0%

CITY OF PINOLE - INVESTMENT PORTFOLIO
JANUARY 2022
-
5 10
15 20
25 30
35 40
45 50
0-3 mo 4-6 mo 7-12 mo 1-2 yr 2-3 yr 3-4 yr 5 yr +
Millions

MATURITY DISTRIBUTION
55%
28%
14%
1%
2%
0%
$0 $10,000,000 $20,000,000 $30,000,000 $40,000,000
Investment Pool
Money Market savings
Mutual Funds
Certificates of Deposit
Medium-Term Corporate Notes
Federal Agency Securities

CITY OF PINOLE - INVESTMENT PORTFOLIO
JUNE 2026

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CITY OF PINOLE
INVESTMENT REPORT JUNE 2026

PORTFOLIO DETAILS
Type /
Account
Number CUSIP Issuer Manager GL Acct # Par Value Market Value Book Value Rate Yield Days to
Maturity
S&P
Rating
Maturity
Date
Weighted
Average
Maturity
Investment Pool
Local Agency Investment Fund (LAIF) LAIF 999-10201 21,379,114 21,355,007 21,355,007 3.816 3.816 1 N/A 0 CalTrust - Short Term Fund (City) CalTrust 999-10202 28,876 28,876 28,876 3.920 3.920 1 N/A 0 CalTrust - Medium Term Fund (City) CalTrust 999-10203 3,709,782 3,709,782 3,709,782 4.120 4.120 1 N/A 0 25,117,772 25,093,665 25,093,665 3.952 3.861 1 0
Money Market Savings
Mechanics Bank City 999-10102 11,432,466 11,432,466 11,432,466 3.750 3.750 1 N/A 0 Mechanics Bank City 500-10311 1,168,045 1,168,045 1,168,045 3.740 3.740 1 N/A 0 Mechanics Bank City 999-10108 187,130 187,130 187,130 3.740 3.740 1 N/A 0 BMO City 999-10104 108,620 108,620 108,620 0.995 0.995 1 N/A 0 12,896,261 12,896,261 12,896,261 3.056 3.671 1 0
Mutual Funds
19-516680 U.S. Bank US Bank 150-10110 23,788 23,788 23,788 1.980 1.980 1 N/A 0 19-516680 31846V203 1st American Government Obligation Fund US Bank 150-10110 6,517,069 6,517,069 6,517,069 3.250 3.250 1 N/A 0 6,540,857 6,540,857 6,540,857 2.615 3.245 1 0
Certificates of Deposit
19-516680 910286GR8 United Fid Bk FSB Evansville I US Bank 150-10110 249,000 249,077 249,077 4.800 4.800 14 N/A 7/14/2026 0 249,000 249,077 249,077 4.800 4.800 14 0
Medium-Term Corporate Notes
19-516679 037833DN7 Apple Inc. US Bank 150-10110 1,000,000 996,230 996,230 2.050 2.060 73 AA+ 9/11/2026 2 1,000,000 996,230 996,230 2.050 2.060 73 2
Federal Agency Securities
- - - 0.000 0.000 - 0
$ 45,803,890 $ 45,776,090 $ 45,776,090 3.295 3.686 18 0 Average Years : 0.0

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Investments Market Value Book Value % of Market Yield
Cash and Equivalents 230,168 230,168 2.01% 3.560
U.S. Government Issues 2,882,303 2,986,085 25.23% 3.970 Corporate Issues 1,936,753 1,952,276 16.95% 5.000
Foreign Issues 184,638 185,234 1.62% 5.230
Municipal Issues - - 0.00% -
Mutual Funds-Equity 5,746,060 4,659,798 50.30% 1.460
Mutual Funds-Fixed Income 409,309 412,001 3.58% 6.380
Total Assets 11,389,230 10,425,562 99.69% 2.980
Accrued Income 35,227 35,227 0.31%
Grand Total $ 11,424,457 $ 10,460,790 100%

CITY OF PINOLE
INVESTMENT REPORT JUNE 2026
SECTION 115 TRUST PORTFOLIO SUMMARY-PENSION

50.30%

25.23%

16.95%

3.58%

2.01%

1.62%

0.31%

0.00%
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Mutual Funds-Equity
U.S. Government Issues
Corporate Issues
Mutual Funds-Fixed Income
Cash and Equivalents
Foreign Issues
Accrued Income
Municipal Issues
Portfolio Summary

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Investments Market Value Book Value % of Market Yield
Cash and Equivalents 36,259 36,259 1.92% 3.560
U.S. Government Issues - - 0.00% -
Corporate Issues - - 0.00% -
Foreign Issues - - 0.00% -
Municipal Issues - - 0.00% -
Mutual Funds-Equity 951,346 871,386 50.38% 1.460
Mutual Funds-Fixed Income 900,515 910,655 47.69% 4.530
Total Assets 1,888,120 1,818,300 99.99% 2.970
Accrued Income 140 140 0.01%
Grand Total $ 1,888,260 $ 1,818,440 100%

CITY OF PINOLE
INVESTMENT REPORT JUNE 2026
SECTION 115 TRUST PORTFOLIO SUMMARY-OPEB

50.38%

0.00%

47.69%

1.92%

0.00%

0.01%

0.00%
$0 $1,000,000
Mutual Funds-Equity
U.S. Government Issues
Corporate Issues
Mutual Funds-Fixed Income
Cash and Equivalents
Foreign Issues
Accrued Income
Municipal Issues
Portfolio Summary

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CITY COUNCIL
REPORT 9.E.

DATE: SEPTEMBER 15, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Melissa Klawuhn, Acting City Manager/Police Chief, [email protected] Justin Rogers, Police Commander, 510-724-8946, [email protected] SUBJECT: SUPPLEMENTAL APPROVAL SUBSTITUTION OF ADMINISTRATIVE

VEHICLE FOR THE PINOLE POLICE DEPARTMENT

RECOMMENDATION
Staff recommends the City Council adopt the attached Resolution authorizing the City Manager, or designee, to execute a purchase with California Police Cars (Fairfield, CA) for one (1) 2026 Chevrolet Traverse LT in the amount of $52,939.29, in substitution of the 2026 Chevrolet Silverado 1500 SSV previously approved under Resolution No. 2026-48.

BACKGROUND
On July 7, 2026, the City Council adopted Resolution No. 2026-48, authorizing the purchase of, among other items, one (1) 2026 Chevrolet Silverado 1500 SSV from Winner Chevrolet / Elk Grove Auto Group under California State Contract No. 1-22-23-20D in an amount not to exceed $54,363.29, to be funded from the Equipment Reserve Fund.

The tactical helmets and gas mask kits approved under that same resolution have since been received and paid for. The vehicle purchase, however, was not completed.

REVIEW AND ANALYSIS
Following further review, the department determined that a full-size pickup truck was not the most appropriate vehicle for the intended administrative role. The Silverado SSV was originally proposed with the expectation that its towing capacity would be an asset; however, upon closer evaluation, the department's DUI trailer and community outreach equipment transport needs can be met through existing fleet resources, and the additional capabilities of a truck are not required for the day-to-day administrative functions of the Support Commander.

The 2026 Chevrolet Traverse LT is a more suitable match for the vehicle's intended purpose.

As a mid-size SUV, the Traverse provides comfortable, practical transportation for administrative duties, community outreach activities, and general departmental use without the operational overhead of a full-size truck. The Traverse is also equipped with a 2.5L turbocharged engine and 8-speed transmission, offering a capable and efficient platform for daily administrative use.

Additionally, the substitution results in cost savings of $1,424 compared to the originally approved vehicle amount ($54,363.29 approved vs. $52,939.29 invoiced), providing a more

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economical use of Equipment Reserve Fund resources.

The vehicle is being purchased through California Police Cars, located at 2501 Martin Road, Fairfield, CA 94534, pursuant to Invoice No. 150008 dated August 20, 2026.

FISCAL IMPACT
The original Council-approved amount for the vehicle was $54,363.29, funded from the Equipment Reserve Fund.

The revised vehicle purchase 2026 Chevrolet Traverse LT totals $52,939.29, resulting in savings of $1,424.

All other appropriations approved under Resolution No. 2026-48 remain unchanged. There is no additional fiscal impact on the Equipment Reserve Fund.

ATTACHMENTS
A. Resolution
B. 2026-48 Resolution
C. Quote_Redacted

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RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE TO APPROVE THE SUBSTITUTION AND PURCHASE OF A 2026 CHEVROLET TRAVERSE LT AS

THE ADMINISTRATIVE VEHICLE FOR THE PINOLE POLICE DEPARTMENT IN LIEU OF THE VEHICLE APPROVED UNDER RESOLUTION NO. 2026-48, FOR A FUNDING AMOUNT NOT TO EXCEED $52,939.29
WHEREAS, on July 7, 2026, the City Council of the City of Pinole adopted Resolution No. 2026-48, authorizing the purchase of, among other items, one (1) 2026 Chevrolet Silverado 1500 SSV from Winner Chevrolet / Elk Grove Auto Group for an amount not to exceed $54,363.29, to be funded from the Equipment Reserve Fund; and WHEREAS, the tactical helmets and gas mask kits approved under Resolution No. 2026-48 have been received and paid for, and the vehicle purchase was not completed; and
WHEREAS, upon further review, the Police Department determined that a full-size pickup truck is not the most suitable vehicle for the intended administrative functions, and that a mid-size SUV better meets the operational needs of the Support Commander and Community Outreach Unit; and
WHEREAS, the 2026 Chevrolet Traverse LT, available from California Police Cars, 2501 Martin Road, Fairfield, CA 94534, pursuant to Invoice No. 150008 dated August 20, 2026, is a more appropriate administrative vehicle for the department's needs; and WHEREAS, the total cost of the 2026 Chevrolet Traverse LT is $52,939.29, inclusive of accessories, destination freight, doc fee, tire fee, EVR fee, and sales tax, representing a savings of $1,424 compared to the originally approved vehicle amount; and WHEREAS, the purchase will be funded from the Equipment Reserve Fund, consistent with the original authorization; and
WHEREAS, the City Council finds that the substitution of the administrative vehicle is in the best interest of the City of Pinole; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Pinole does hereby approve the substitution and purchase of one (1) 2026 Chevrolet Traverse LT from California Police Cars in lieu of the 2026 Chevrolet Silverado 1500 SSV previously authorized under Resolution No. 2026-48, for a total amount not to exceed $52,939.29, funded from the Equipment Reserve Fund, and authorize the City Manager to approve the Purchase Agreement and associated documents in conformance with the Procurement Policy.

PASSED AND ADOPTED at a regular meeting of the Pinole City Council held on the ___ day of ____________, 2026 by the following vote:

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AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

I hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the ___ day of ____________, 2026.
___________________________
Heather Bell-Spears, CMC
City Clerk

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INVOICE California Police Cars
2501 Martin Rd Date: 8/20/2026
Fairfield, CA 94534 Invoice: 150008
Sold By: Mekhai Sta Rosa Sold To: Justin Rogers
[email protected] [email protected]
(707) 639-9073
Vehicle Sales Invoice

VIN YEAR MAKE MODEL COLOR DRIVETRAIN
1GNERGKSXTJ393708 2026 Chevrolet Traverse Radiant Red FWD 1 2026 Chevrolet Traverse LT $40,800.00 CONTACT INFORMATION Name: Justin Rogers
Company: Pinole Police Department
2 Vehicle Accessories $5,096.00 Department: N/A
Phone:

Email: [email protected]
3 Destination Freight Charge $1,995.00

VEHICLE INFORMATION
4 Doc Fee (Taxable) $85.00 Stock Number: N/A
Odometer Reading: N/A
Engine: 2.5L Turbo
5 Tire Fee (Non-Taxable) $8.75 Transmission: 8-Speed
6 EVR Fee (Non-Taxable) $37.00 PURCHASE INFORMATION
Purchase Order: Pending
Contract Number: N/A
7 Sales Tax (10.25%) $4,917.54 Bid Number: N/A
Payment Terms: N/A
TOTAL AMOUNT DUE $52,939.29 SIGNATURE

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CITY COUNCIL
REPORT 9.F.

DATE: SEPTEMBER 15, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Melissa Klawuhn, Acting City Manager/Police Chief, [email protected] SUBJECT: ADOPT A RESOLUTION AUTHORIZING THE RECEIPT AND EXPENDITURE OF $46,600 FROM THE OTS GRANT FOR SELECTIVE TRAFFIC

ENFORCEMENT PROGRAM

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution (Attachment A), which will authorize the acceptance of $46,600 in grant funds awarded to the City of Pinole and administered by the California Office of Traffic Safety.

BACKGROUND
The California Office of Traffic Safety (OTS) is part of the California State Transportation Agency and is responsible for developing and implementing a highway safety program that addresses the behavioral factors that influence road safety. The goal of the annual program is to prevent serious injuries and deaths from motor vehicle crashes, ensuring that all roadway users arrive at their destinations safely. By reviewing local, county, and state crash data, OTS helps individual cities compare their traffic safety statistics with those of cities of similar population size.

According to OTS data, the City of Pinole's traffic incident rankings highlight areas of concern compared with similarly sized cities. With a population of about 19,000 residents and located along the busy Interstate 80 corridor, Pinole experiences high daily traffic volumes, increasing the risk of collisions, speeding, and impaired driving incidents. The city's diverse community, including families, school-aged children, elderly residents, and local businesses, is directly affected by traffic-related dangers. DUI-related crashes pose a significant threat to public safety, especially for pedestrians, cyclists, and motorists sharing the roads. .

The Pinole Police Department has only 27 sworn officers, all responsible for a broad range of public safety duties, with only one assigned to traffic enforcement. This limited staffing makes it difficult to conduct DUI checkpoints without incurring overtime costs, as diverting officers from their regular tasks can compromise other vital public safety efforts. Moreover, scarce traffic enforcement resources make it harder to prevent reckless driving, putting vulnerable road users, such as school children and elderly pedestrians, at risk.

To address these issues, the Pinole Police Department applied for OTS funding for the second consecutive year to cover specialized officer training, overtime pay, and equipment purchases for DUI checkpoints and saturation patrols. These resources are essential to enhancing traffic safety, lowering collision rates, and reducing impaired driving in the community. With the

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requested grant funds, the Pinole Police Department aims to enhance traffic safety efforts, bolster DUI enforcement, and increase public awareness, ultimately reducing injuries and fatalities and making roads safer for all community members.

The Pinole Police Department will continue to prioritize equity across all aspects of its traffic safety efforts. This includes increasing DUI enforcement in high-risk areas where crashes disproportionately affect vulnerable communities, expanding public outreach through culturally and linguistically appropriate messaging, and aligning traffic safety resources with the needs of historically underserved neighborhoods. The department will also maintain a community-first approach, ensuring residents’ voices are heard and incorporated into safety strategies. By applying an equity lens, the Pinole Police Department aims to improve public trust and create a safer, more accessible transportation environment for all residents.

REVIEW AND ANALYSIS
To address speeding, DUI-related crashes, and pedestrian safety concerns, the Pinole Police Department proposes a multifaceted project:

Grant-funded resources will enhance the department’s ability to conduct targeted traffic enforcement operations focused on high-crash zones, DUI-prone areas, and roadways with frequent speeding violations, particularly during peak risk hours, such as nighttime and weekends. By increasing enforcement presence in these areas, officers will be able to identify and remove impaired drivers, enforce speed limits, and reduce dangerous driving behaviors, ultimately decreasing traffic-related injuries and fatalities.

To further enhance enforcement, the Pinole Police Department will conduct two DUI checkpoints to identify and deter impaired drivers. These checkpoints will be held at high-risk locations identified by crash data and DUI arrest trends, maximizing impact in reducing alcohol- and drug-related collisions.

Officers will receive specialized training in DUI detection and traffic enforcement strategies, equipping them with the skills to effectively identify impaired drivers and enforce traffic laws more efficiently.

The Pinole Police Department will conduct additional targeted traffic enforcement, distracted driving enforcement, and pedestrian and bicycle safety enforcement. By using enhanced traffic safety equipment and community engagement, the department aims to educate drivers about the dangers of impaired and reckless driving and reinforce the importance of roadway safety.

The department will integrate public outreach initiatives, social media messaging, and community partnerships to promote responsible driving behavior.

By combining strategic enforcement, high-visibility patrols, and public awareness campaigns, the department aims to reduce traffic-related injuries and fatalities and foster a safer, more responsible driving culture in Pinole.

FISCAL IMPACT
Accepting this grant will result in a positive fiscal impact. The total project cost is $46,600, with no match required.

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ATTACHMENTS
A. Resolution
B. Submitted Grant Application
C. OTS Draft Grant Agreement FY 26-27

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RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE AUTHORIZING THE RECEIPT AND EXPENDITURE OF $46,600 IN CALIFORNIA OFFICE OF TRAFFIC

SAFETY (OTS) GRANT FUNDS TO FACILITATE THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) #PT27126
WHEREAS, the Pinole Police Department applied to the California Office of Traffic Safety grant program (herein referred to as PROGRAM), for funding to address the priority areas established by the National Highway Traffic Safety Administration; and WHEREAS, the Pinole Police Department is charged with providing for the safety and security of the people within City limits and beyond; and WHEREAS, there are substantial traffic safety challenges on Pinole roadways that negatively impact that safety and security; and
WHEREAS, increased education and enforcement regarding impaired and other unsafe driving practices can reduce those negative impacts; and WHEREAS, funding the overtime, equipment, and other expenses associated with this education and enforcement presents a fiscal challenge for the City; and WHEREAS, the Pinole Police Department and the California Office of Traffic Safety (OTS) have collaborated to establish goals and objectives for the 2026-2027 Federal Fiscal Year to have a positive impact on traffic safety challenges in Pinole; and WHEREAS, the Pinole Police Department has applied for and received an offer of an OTS Selective Traffic Enforcement Program (STEP) Grant #PT27126, providing funding in furtherance of these goals and objectives.

NOW, THEREFORE, BE IT RESOLVED that the Chief of Police for the Pinole Police Department or his/her designee is authorized to execute on behalf of the City of Pinole the attached agreement, including any extensions or amendments thereof and any subsequent contract with the state in relation thereto.

IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OTS disclaim responsibility for any such liability.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pinole held on the 15th day of September, 2026 by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

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I, hereby certify that the foregoing resolution was regularly introduced, passed, and adopted on the 15th day of September, 2026.
____________________________________
Heather Bell-Spears, CMC
City Clerk

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Application :: Page 1 of 22
Application Information
Application No: 27-007318
Application Type: STEP Agency (City or
County): Pinole
Department
(Police
Dept, DA
Office, etc):

Pinole Police
Department
Authorized
Representative: Frank Dalao Additional ContactEmail:

DUNS/SAM
Number: FX2RHAL9KGG8

DUNS/SAM
Expiration Date:

DUNS/SAM
Registered
Address:
2131 Pear
St. Pinole,
CA 94564

DUNS/SAM
City: Pinole
DUNS/SAM ZIP+4: 94564-1774
Application Summary
Grants Made Easy Application Titles and Descriptions are pre-populated. For General Grants, provide the Application Title and Application Description.

Application Title:

Selective Traffic Enforcement Program (STEP)
Application Description:

Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

Problem Statement
Describe the problem(s) to be addressed utilizing current data-driven evidence. Be specific and focus on the issue that is relevant and significant within your community.

1. Describe the city, county, or jurisdiction this grant will impact.

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Application :: Page 2 of 22
Problem Statement:

The City of Pinole, California, is a suburban community located in Contra Costa County within the San Francisco Bay Area. Situated along the northeastern shoreline of San Pablo Bay, Pinole features rolling hills, established residential neighborhoods, and active commercial districts. The City’s strategic location along Interstate 80—a major regional transportation corridor connecting the Bay Area to Sacramento and other destinations—results in significant commuter and through-traffic. San Pablo Avenue serves as a primary arterial roadway, providing essential connectivity between Pinole and neighboring cities such as Hercules and Richmond.

Pinole is home to approximately 19,000 residents and reflects a diverse population. The community includes individuals from a wide range of racial and ethnic backgrounds, including White, Hispanic or Latino, African American, and Asian residents. This diversity contributes to the City’s cultural character and is reflected in its local businesses, schools, and community programs.

Law enforcement services are provided by the Pinole Police Department, which is responsible for public safety, crime prevention, and traffic enforcement. Fire protection and emergency medical services are provided by the Contra Costa Fire Protection District, ensuring timely and effective emergency response. With its strategic location, dependable public services, and engaged community, the City of Pinole remains an attractive place to live, work, and travel within the Bay Area.

2. Describe the problem(s) to be addressed, supported by current crash and/or other relevant data. (most recent calendar year data/stats)

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Application :: Page 3 of 22
Problem Statement:

The City of Pinole continues to face ongoing traffic safety challenges, as demonstrated by recent collision data and limited law enforcement resources. Data from the California Office of Traffic Safety (OTS) highlights areas of concern in the City’s traffic collision rankings when compared to similarly sized jurisdictions. The Pinole Police Department (PPD) currently employs 25 sworn officers, with only one officer assigned to traffic enforcement, all of whom are responsible for a broad range of public safety duties. This limited staffing significantly restricts the Department’s ability to conduct DUI checkpoints and other high-visibility enforcement operations without relying on overtime, as reallocating officers from regular patrol assignments would negatively impact essential public safety services.

These challenges are further compounded by insufficient traffic enforcement equipment, limited access to specialized officer training, and aging infrastructure. The Department lacks an adequate number of Lidar units to effectively conduct speed enforcement and has limited specialized training in DUI investigations, speed enforcement, and traffic collision investigation. Additionally, the Department’s vehicle fleet does not include a reliable heavy-duty pickup truck capable of safely towing the Department’s DUI Command Trailer during enforcement operations such as DUI and driver’s license checkpoints and other high-visibility traffic safety events.

Currently, the Department relies on a 1997 Ford Expedition to tow the trailer; due to its age and ongoing mechanical issues, the vehicle is no longer dependable and creates operational challenges.

To address these identified needs, the Pinole Police Department is requesting OTS grant funding to support the acquisition of a heavy-duty pickup truck, radar trailer(s) with integrated changeable message board capabilities, and specialized officer training in DUI investigations, speed enforcement utilizing Lidar technology, and traffic collision investigation at the basic, intermediate, and advanced levels. Additional funding is also requested to support overtime staffing for DUI checkpoints, DUI saturation patrols, traffic enforcement patrols, traffic safety education presentations, collaborative enforcement efforts, and pedestrian safety enforcement operations. These investments are essential to enhancing traffic safety enforcement, reducing traffic collisions, and decreasing impaired driving throughout the City of Pinole.

3. Define the target population the grant intends to serve and how they are affected by the problem(s). If the target population includes any at-risk populations, please include how this traffic safety grant will serve them.

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Application :: Page 4 of 22
Problem Statement:

The target population for this OTS grant includes all residents, commuters, and visitors who travel within the City of Pinole. With an estimated population of approximately 19,000 residents and its location along the heavily traveled Interstate 80 corridor, the city experiences significant daily traffic volumes that contribute to an increased risk of traffic collisions, speeding, and driving under the influence (DUI). These traffic safety issues affect a diverse population, including families, school-aged children, older adults, and patrons of local businesses.

DUI-related collisions pose a serious threat to public safety, particularly for vulnerable road users such as pedestrians, bicyclists, and motorists.

Limited traffic enforcement resources challenge the City’s ability to adequately deter unsafe driving behaviors, disproportionately impacting school zones, residential neighborhoods, and areas frequented by older adults. Through OTS-funded traffic safety enforcement, DUI-focused operations, and public education and awareness campaigns, the Pinole Police Department will implement proven countermeasures to reduce traffic-related injuries and fatalities and enhance roadway safety for all roadway users.

Traffic Data Summary:

City Applicants: Complete the table below using the most current local data and update the 20XX years in the table (do not use the OTS Rankings).

County or State Applicants: Complete the table below using TIMS data and update the 20XX years in the table.

Crash
Type 2023 2024 2025
Crashes Victims Crashes Victims Crashes Victims
Fatal 1 1
Injury 22 23 33 48 21 24
Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol -
Involved 2 2 1 5 7 2 2
Hit & Run 2 2 6 13
Nighttime
(2100-0259
hours)
4 4 7 13 4 4
Top 3 Primary Crash Factors Fatal Injury Killed Injured #1 -
#2 -
#3 -

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Application :: Page 5 of 22
Proposed Solution
Strategies:

The Pinole Police Department (PPD) is committed to addressing the City’s ongoing traffic safety challenges through a comprehensive, data-driven approach that integrates targeted enforcement, enhanced equipment, officer training, and public education. To address speeding, traffic collisions, DUI-related crashes, and pedestrian safety concerns, PPD proposes a multifaceted traffic safety initiative that includes the acquisition of a heavy-duty pickup truck, multiple radar trailers with integrated changeable message board capabilities, specialized officer training, and the implementation of DUI checkpoints, DUI saturation patrols, traffic enforcement patrols, pedestrian safety enforcement details, and community traffic safety education presentations.

These resources will strengthen PPD’s ability to conduct focused, high-visibility traffic safety operations in high-collision locations, DUI-prone areas, and corridors with frequent speeding violations, particularly during high-risk periods such as nighttime hours and weekends. Increased enforcement presence in these areas will enhance officers’ ability to identify and remove impaired drivers, enforce speed limits, improve pedestrian safety, and deter unsafe driving behaviors, ultimately reducing traffic-related injuries and fatalities throughout the City of Pinole.

The acquisition of a heavy-duty pickup truck will significantly enhance operational capacity by providing the power, stability, and reliability necessary to safely tow the Department’s DUI Command Trailer and the future acquisition of multiple radar trailers with integrated changeable message board capabilities. Designed to handle the weight and specialized equipment associated with traffic safety operations, this vehicle will allow for consistent and efficient deployment of the trailer to DUI and driver’s license checkpoints and other high-visibility enforcement activities. Reliable towing capability will reduce mechanical strain, improve operational readiness, and support sustained enforcement efforts.

In addition to towing capability, a heavy-duty pickup truck will increase overall operational flexibility by allowing the transport of personnel, traffic control devices, signage, lighting, and safety equipment in a single deployment. This will improve setup efficiency, officer safety, and motorist visibility during traffic safety operations, resulting in a more organized and effective enforcement environment. Enhanced mobility will also support

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Application :: Page 6 of 22
outreach and educational efforts conducted in conjunction with enforcement activities.

Radar trailer(s) equipped with an integrated changeable message board will serve as both an enforcement and educational tool by displaying real-time vehicle speeds and safety messaging. The trailer(s) will be strategically deployed in high-risk locations to deter speeding, increase driver awareness, and encourage voluntary compliance with posted speed limits.

To further support impaired driving enforcement, PPD will conduct DUI checkpoints and DUI saturation patrols focused on identifying and deterring alcohol- and drug-impaired drivers. These operations will be strategically scheduled and located based on collision data and DUI arrest trends to maximize effectiveness. Officers participating in these operations will receive specialized training in DUI detection and traffic enforcement techniques to ensure consistent, lawful, and effective application of traffic safety laws.

The acquisition of advanced traffic enforcement equipment and specialized training will further enhance the Department’s ability to enforce traffic laws and investigate collisions. LIDAR speed enforcement units, combined with RADAR/LIDAR operator training, will provide precise, vehicle-specific speed measurements, allowing officers to accurately identify speeding violations in both high-speed corridors and congested traffic environments. Proper training will ensure reliable deployment, strengthen case documentation, and enhance officer credibility during enforcement and court proceedings.

In addition, collision investigation training at the basic, intermediate, and advanced levels will improve the Department’s ability to accurately document, analyze, and reconstruct traffic collisions. This training will equip officers to identify contributing factors such as speed, impairment, roadway conditions, and driver behavior, supporting more effective enforcement strategies and data-driven prevention efforts.

Collectively, these investments will enhance PPD’s enforcement and investigative capabilities, improve the quality and consistency of DUI and collision investigations, and strengthen the Department’s ability to identify trends and risk factors associated with traffic-related injuries and fatalities.

Through targeted enforcement, modernized equipment, specialized training, and proactive community engagement, PPD will increase public awareness of the dangers of impaired and reckless driving, promote safer driving behaviors, and foster a culture of traffic safety throughout the City of Pinole.

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Agency Qualifications:

Despite current staffing limitations, the Pinole Police Department (PPD) has sufficient personnel and organizational capacity to successfully implement the activities proposed under this grant. The Department maintains a cadre of sworn officers with the training and operational experience necessary to conduct DUI checkpoints, traffic law enforcement, and high-visibility traffic safety operations. In addition, PPD is supported by City management analysts with experience in grant administration, ensuring compliance with grant requirements, accurate tracking of expenditures, and timely submission of all required reports.

Program staff include officers who have completed specialized training in DUI detection, traffic enforcement, and the planning and management of DUI checkpoints and related traffic safety programs. This expertise enables the Department to effectively identify impaired drivers and deploy targeted enforcement strategies to address roadway safety concerns. Where additional training is identified as necessary, PPD is committed to providing officers with the resources and professional development needed to further strengthen traffic safety enforcement capabilities.

From an administrative standpoint, the City of Pinole has extensive experience managing grant-funded programs, maintaining budget compliance, and ensuring fiscal accountability in accordance with state and federal grant guidelines. The City follows established, transparent procurement and contracting procedures to support efficient project implementation. Upon award, the City is prepared to execute necessary contracts within four weeks, ensuring timely initiation and successful implementation of all grant-supported activities.

Community Collaboration and Engagement
Provide a description of the community collaboration and engagement activities that will be conducted and/or participated in by your department to address traffic safety. Community collaboration and engagement allows for the appropriate department personnel to engage in conversations to both share information and receive input from the community members regarding traffic safety.

Community Collaboration and Engagement:

The Pinole Police Department (PPD) is committed to strengthening community engagement to enhance traffic safety awareness and education.

Through ongoing outreach efforts, the Department provides residents with opportunities to share concerns, receive timely traffic safety information,

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and actively participate in public safety initiatives. Programs such as Coffee with a Cop allow community members to engage with officers in an informal setting to discuss local traffic safety issues, including speeding, school zone safety, DUI enforcement, and pedestrian concerns. PPD also participates in the City of Pinole’s Traffic and Pedestrian Safety (TAPS) Program, a collaborative effort between the Police Department and community members focused on identifying and addressing traffic and pedestrian safety concerns throughout the City.

PPD further emphasizes traffic safety education through school presentations and public outreach programs targeting students, parents, and young drivers. These efforts address pedestrian and bicycle safety, DUI prevention, and responsible driving behaviors, helping to instill safe habits early and reduce traffic-related risks among youth. In addition, the Department partners with local businesses, civic organizations, and neighborhood groups to support public awareness campaigns focused on DUI prevention, distracted driving, and compliance with traffic laws, reinforcing a shared responsibility for roadway safety.

The proposed acquisition of a heavy-duty pickup truck and multiple radar trailers with an integrated changeable message board will enhance both enforcement and community outreach efforts. The vehicle’s towing and cargo capacity will allow PPD to safely and efficiently deploy essential traffic safety equipment, including the DUI Command Trailer, radar trailers, signage, and educational materials, to locations throughout the City. This capability supports high-visibility enforcement operations and community events such as school presentations, Coffee with a Cop, and traffic safety demonstrations.

The acquisition of two radar trailers equipped with integrated changeable message boards can significantly enhance traffic safety while fostering community collaboration. These trailers monitor and display vehicle speeds, encouraging drivers to adhere to speed limits, especially in high-risk areas.

In these high-speed zones, the trailers act as a powerful psychological deterrent; by providing immediate visual feedback, they trigger a "self-correction" response in motorists who may be unaware of their actual speed. The use of flashing alerts or "slow down" prompts creates a sense of being monitored, effectively reducing average speeds and narrowing the variance between fast and slow-moving vehicles, which is a primary cause of collisions.

Their dynamic messaging capabilities provide real-time information about traffic conditions and hazards, helping to alert motorists and promote safer driving behaviors. By deploying the trailers in strategic locations such as school zones, high-traffic areas and utilizing them during community events, PPD can effectively target areas with high traffic incidents and raise awareness about traffic safety and DUI prevention. This flexibility allows for

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Application :: Page 9 of 22
adaptive placement based on traffic patterns, while the visible presence of the trailers fosters community engagement. Through partnerships with local organizations, schools, and businesses, these trailers can encourage collaborative efforts in promoting safe driving practices, leading to a more informed and proactive community. Overall, acquiring these trailers not only aims to reduce traffic incidents but also strengthens community ties by highlighting the shared responsibility of maintaining safety on the roads.

The acquisition of LIDAR units will further support community-focused traffic safety by providing accurate and visible speed enforcement. LIDAR technology enables officers to address neighborhood speeding concerns with transparent, data-driven enforcement, strengthening community trust and collaboration while reducing crash risk and severity.

Additionally, collision investigation training at the basic, intermediate, and advanced levels will enhance PPD’s ability to engage with the community on traffic safety issues. Improved investigative skills will allow officers to clearly explain collision causes and trends, share accurate data during community meetings, and collaborate with residents and stakeholders on effective, data-driven traffic safety solutions. This increased expertise promotes transparency, builds trust, and supports shared efforts to reduce traffic-related injuries and fatalities.

Through sustained community engagement, education, and high-visibility enforcement, the Pinole Police Department seeks to build public trust,

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encourage responsible driving behaviors, and work collaboratively with the community to improve roadway safety for all users in the City of Pinole.

Goals
Description
Reduce the number of persons killed in traffic crashes.

Reduce the number of persons injured in traffic crashes.

Reduce the number of pedestrians killed in traffic crashes.

Reduce the number of pedestrians injured in traffic crashes.

Reduce the number of bicyclists killed in traffic crashes.

Reduce the number of bicyclists injured in traffic crashes.

Reduce the number of persons killed in alcohol-involved crashes.

Reduce the number of persons injured in alcohol-involved crashes.

Reduce the number of persons killed in drug-involved crashes.

Reduce the number of persons injured in drug-involved crashes.

Reduce the number of persons killed in alcohol/drug combo-involved crashes.

Reduce the number of persons injured in alcohol/drug combo-involved crashes.

Reduce the number of motorcyclists killed in traffic crashes.

Reduce the number of motorcyclists injured in traffic crashes.

Reduce hit & run fatal crashes.

Reduce hit & run injury crashes.

Reduce nighttime (2100 - 0259 hours) fatal crashes.

Reduce nighttime (2100 - 0259 hours) injury crashes.

Custom Description
Objectives

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Target
Number Description
1 Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
12 Participate and report data (as required) in the following campaigns; Quarter 1: National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. Report on the outcomes of the “DUI BOLO” program.
2 Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note:

Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
0 Conduct Illegal Street Racing and Modified Vehicle training classes for law enforcement personnel.

Included Target
Number Description

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Yes 2
Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training.

Yes 2
Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training.

Yes 1
Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).

No 0 Send law enforcement personnel to the DRE Recertification training.

Yes 1 Send law enforcement personnel to SFST Instructor training.

No 0 Send law enforcement personnel to DRE Instructor training.

Yes 2
Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.

Yes 4 Conduct DUI Saturation Patrol operation(s).

No 0
Conduct Court Sting operation(s) to cite individuals driving to and from the court after having their driver's license suspended or revoked.

No 0
Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear in court.

No 0
Conduct Stakeout operation(s) that employ law enforcement officers to observe repeat DUI offender probationers with suspended or revoked driver licenses.

Yes 4
Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.

Yes 4
Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.

No 0
Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers.

Yes 2 Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s).

Yes 2
Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.

No 0 Conduct Know Your Limit campaigns with an effort to reach members of the community.

Yes 1 Participate in highly visible collaborative DUI Enforcement operations.

Yes 1 Participate in highly visible collaborative Traffic Enforcement operations.

No 0 Send law enforcement personnel to DUI Checkpoint Planning and Management training.

No 0
Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.

No 0
Identify grant funded, straight time personnel. Include any vacancies or staff changes that have occurred. For any vacancies, include the status of filling the vacancy.

Yes 1
Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.

Yes 1
Utilize the oral fluid drug screening device at roadside to assist with identifying drug use during DUI investigations. Report on the use, accomplishments, or challenges associated with the use of the oral fluid drug screening device.

No 0
Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias.

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Included Target Number Custom Description
Yes 4 Send Officers to LIDAR Operator Training
Yes 4 Send Officers To RADAR Operator Training (Prerequisite for LIDAR Training) Method of Procedure
Phase 1 - Program Preparation:

The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.

Conduct all training needed to implement the program, in the first quarter.

Purchase all grant related supplies and materials to implement the program, in the first quarter.

Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.

In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.

Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

Phase 1 - Program Preparation Addendum:

Phase 2 - Program Operations:

Media Requirements
The following requirements are for all grant-related activities:

Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.

Certified training courses are EXEMPT from the approval process.

The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.

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Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.

If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.

News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).

Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.

Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.

Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.

Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.

Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.

Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.

Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).

Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.

For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .

Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

Phase 2 - Program Operations Addendum:

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Phase 3 - Data Collection:

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives.

Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.

Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.

Collect, analyze and report statistical data relating to the grant goals and objectives.

Phase 3 - Data Collection Addendum:

Budget
Personnel Costs
Hourly Rates - When requesting hours for personnel, enter them as straight time or overtime (for Enforcement Overtime, please use section below) and include the amount of hours that they will spend on grant operations.

Example: Personnel getting paid 100% by the grant working a full year at $41.00 per hour would be entered as Straight time, 2080 Units, $41.00 Unit cost or Rate, and 100% Percent Paid by Grant. This gives a total of $85,280.00 for the year.

Benefits – If requesting benefits for personnel, enter all benefits as a separate line item for each. Start the Item Name with the word 'Benefits', enter the corresponding straight time or overtime total amount in the Unit Cost or Rate, and enter the Benefits Rate to have the system calculate Benefit Costs. (Unit Cost) X (Benefits Rate) = Benefit Costs. To properly relate benefits to the correct personnel line item use the Display Order field, for example use 100.0 for Display Order for the personnel line item and 100.1 for Display Order for the associated Benefits.

Display
Order
Cost
Category
Item
Name
Position
Type
Benefit
Rate
Unit Cost or
Rate Units Percent Paidby Grant
Calculated Cost
to Grant

1.0 A. Personnel
Costs Officer Straighttime $115.69 336 100.00% $38,871.84

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Application :: Page 16 of 22
Display
Order
Cost
Category Enforcement Activity Item Name Unit Costor Rate Units CalculatedCost to Grant

1.0 A.

Personnel
Costs
Collaborative DUI
Enforcement
Collaborative DUI
Enforcement $1,850.00 1 $1,850.00

1.0 A.

Personnel
Costs
Collaborative Traffic
Enforcement
Collaborative Traffic
Enforcement $1,850.00 1 $1,850.00

1.0 A.

Personnel
Costs
Community Collaboration
Engagement
Community Collaboration
Engagement $1,600.00 1 $1,600.00

1.0 A.

Personnel
Costs
Distracted Driving
Enforcement
Distracted Driving
Enforcement $2,300.00 4 $9,200.00

1.0 A.

Personnel
Costs
DUI Saturation Patrols DUI Saturation Patrols $2,300.00 4 $9,200.00

1.0 A.

Personnel
Costs
DUI/DL Checkpoints DUI/DL Checkpoints $8,000.00 2 $16,000.00

1.0 A.

Personnel
Costs
Night-Time Click it Or
Ticket Enforcement
Night-Time Click it Or
Ticket Enforcement $2,300.00 2 $4,600.00

1.0 A.

Personnel
Costs
Pedestrian and Bicycle
Enforcement
Pedestrian and Bicycle
Enforcement $1,600.00 2 $3,200.00

1.0 A.

Personnel
Costs
Traffic Enforcement Traffic Enforcement $2,300.00 4 $9,200.00

1.0 A.

Personnel
Costs
Traffic Safety Educational
Presentations
Traffic Safety Educational
Presentations $1,100.00 2 $2,200.00
Personnel Costs: $97,771.84
Travel Expenses
Display Order Cost Category Item Name Unit Cost or Rate Units Calculated Cost to Grant

2.0 B. Travel Expenses In State Travel $4,400.00 1 $4,400.00 Travel Expenses: $4,400.00
Contractual Services
Do not include brand names or names of specific organizations.

Display
Order Cost Category Item Name Unit Costor Rate Units CalculatedCost to Grant

3.0 C. Contractual
Services
County Alcohol Forensic Unit Portable breath
machine set-up for checkpoint $250.00 14 $3,500.00

3.0 C. Contractual
Services Phlebotomist $100.00 20 $2,000.00
Contractual Services: $5,500.00

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Application :: Page 17 of 22
Equipment (must have Unit Cost of at least $10,000 including tax and shipping) Do not include brand names or names of specific organizations.

Please include an equipment quote in the Upload Documents Tab.

NOTE : When creating a new "Equipment" budget item, the Standard Language Item drop down list may not be available. When this is the case, complete only the required fields and save the budget item. Once saved, select the Edit button (pencil icon); the Standard Language Item drop down list will be available for selection. Alternatively, if not requesting a Standard Language Item, please utilize the Custom Narrative field to enter an appropriate narrative.

Display
Order
Cost
Category Item Name Unit Cost orRate Units Calculated Costto Grant

4.0 D.

Equipment Changeable Message Sign Trailer with Radar $25,000.00 2 $50,000.00

4.0 D.

Equipment Chevrolet Silverado 1500 PPV Truck $60,000.00 1 $60,000.00

4.0 D.

Equipment
Chevrolet Silverado 1500 Special Service Vehicle
PPV Truck Outfitting $30,000.00 1 $30,000.00
Equipment: $140,000.00
Other Direct Costs (must have Unit Cost of less than $10,000, including tax and shipping) Do not include brand names or names of specific organizations.

NOTE : When creating a new "Other Direct Cost" budget item, the Standard Language Item drop down list may not be available. When this is the case, complete only the required fields and save the budget item. Once saved, select the Edit button (pencil icon); the Standard Language Item drop down list will be available for selection. Alternatively, if not requesting a Standard Language Item, please utilize the Custom Narrative field to enter an appropriate narrative.

Display
Order Cost Category Item Name Unit Cost orRate Units Calculated Cost toGrant

5.0 E. Other Direct
Costs
DUI Checkpoint
Supplies $2,500.00 1 $2,500.00

5.0 E. Other Direct
Costs LIDAR Units $2,500.00 3 $7,500.00

5.0 E. Other Direct
Costs Training Courses $1,000.00 12 $12,000.00
Other Direct Costs: $22,000.00
Indirect Costs
NOTE - Entry for Indirect Cost is different than prior years. Please read instructions carefully.

Item Name should indicate the % and the types of costs subject to the Indirect Cost Rate e.g. 15% of Salaries and Benefits. Enter one Unit Cost equal to the estimated Indirect Costs.

Indirect Cost Rate must be supported by a federally approved indirect cost rate letter and uploaded to the application.

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Application :: Page 18 of 22
Display Order Cost Category Item Name Units Unit Cost or Rate Calculated Cost to Grant Indirect Costs: $0.00
Total Requested Funding: $269,671.84
Narrative Review
Review and update Narrative for Budget Items
Cost
Category Item Narrative Custom Narrative
A.

Personnel
Costs
Distracted
Driving
Enforcement
Overtime for grant funded law enforcement
operations conducted by appropriate
department personnel.

Overtime costs (burdened labor overtime
rate) to fund one (1) Sergeant and three
(3) Officers for 4 Distracted Driving
Enforcement Patrol Details.

Personnel
Costs
Collaborative
Traffic
Enforcement
Overtime for grant funded Collaborative
Traffic Enforcement operations conducted
by appropriate department personnel
Overtime costs to fund two (2) Officers
(burdened labor overtime rate) for
Collaborative Traffic Enforcement Patrol
Detail.

Personnel
Costs
DUI
Saturation
Patrols
Overtime for grant funded law enforcement
operations conducted by appropriate
department personnel.

Overtime costs (burdened labor overtime
rate) to fund one (1) Sergeant and three
(3) Officers for 4 DUI Saturation Patrols
A.

Personnel
Costs
Officer
Non-overtime hours for law enforcement
operations conducted by appropriate
department personnel. Hours may include
wages or authorized absences, such as
annual leave and sick leave, provided they
are accrued during the grant term.

Two (2) Officers for SFST (16 hours
course), One (1) Officer for SFST
Instructor Course (40 Hour Course), Two
(2) Officers for ARIDE (16 hour course),
One (1) officer for DRE (72 hour
classroom course and 32 hour field
course), Four (4) officers for RADAR (24
hour course), Four (4) officers for LIDAR
(8 hour course).

Personnel
Costs
DUI/DL
Checkpoints
Overtime for grant funded law enforcement
operations conducted by appropriate
department personnel.

Funding for Sergeant and Officer
overtime costs (burdened labor overtime
rate) for two (2) DUI Checkpoints. One
(1) Sergeant and six (6) Officers per DUI
Checkpoint.

Personnel
Costs
Pedestrian
and Bicycle
Enforcement
Overtime for grant funded law enforcement
operations conducted by appropriate
department personnel.

Overtime costs (burdened labor overtime
rate) to fund three (3) Officers for 2
Pedestrian and Bicycle Enforcement
Patrols
A.

Personnel
Costs
Community
Collaboration
Engagement
Overtime for grant funded community
collaborative engagement conducted by
appropriate department personnel.

Cost for Traffic Officer to attend
Community Collaboration Engagement.

The City of Pinole has a Traffic and
Pedestrian Safety Committee which
meets monthly to discuss traffic and
pedestrian related safety issues. Cost is
for one (1) (burdened labor overtime
rate) traffic officer to attend a one hour
meeting, once a month for the year.

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Application :: Page 19 of 22
A.

Personnel
Costs
Traffic
Enforcement
Overtime for grant funded law enforcement
operations conducted by appropriate
department personnel.

Overtime costs (burdened labor overtime
rate) to fund one (1) Sergeant and three
(3) Officers for 4 Traffic Enforcement
Patrol Details
A.

Personnel
Costs
Collaborative
DUI
Enforcement
Overtime for grant funded Collaborative
DUI Enforcement operations conducted by
appropriate department personnel
Overtime costs to fund two (2) Officers
on overtime (burdened labor overtime
rate) for Collaborative DUI Enforcement.

Personnel
Costs
Night-Time
Click it Or
Ticket
Enforcement
Overtime for grant funded law enforcement
operations conducted by appropriate
department personnel.

Overtime costs (burdened labor overtime
rate) to fund one (1) Sergeant and three
(3) Officers for 2 Night-Time Click it Or
Ticket Enforcement patrol details.

Personnel
Costs
Traffic Safety
Educational
Presentations
Overtime for grant funded traffic safety
educational presentations conducted by
appropriate department personnel.

Cost for one (1) Traffic Officer (if OT is
used, the burdened labor rate is the cost)
to conduct two (2) Traffic Safety
Educational Presentations.

B. Travel
Expenses
In State
Travel
Costs are included for appropriate staff to
attend conferences and training events
supporting the grant goals and objectives
and/or traffic safety. Local mileage for grant
activities and meetings is included. All
conferences, seminars or training not
specifically identified in the Budget
Narrative must be approved by OTS. All
travel claimed must be at the agency
approved rate. Per Diem may not be
claimed for meals provided at conferences
when registration fees are paid with OTS
grant funds.

Contractual
Services
County
Alcohol
Forensic Unit
Portable
breath
machine
set-up for
checkpoint
Funds for the County Alcohol Forensic
Unit to send a criminalist out to the DUI
Checkpoint to set-up a portable breath
machine. Criminalist is $250/hour for an
average of 7 hours per DUI checkpoint.

Contractual
Services
Phlebotomist
To draw and collect blood samples during
OTS funded grant operations from
suspected DUI drivers on scene as
evidence in support of DUI convictions in a
court of law.

Phlebotomist rate is $100 per draw.

Equipment
Changeable
Message
Sign Trailer
with Radar
Fully equipped changeable message sign
trailer(s) with a radar device and digital
display that is portable and fully
programmable and will determine and
display the speed of vehicles or post traffic
safety information and messages during
OTS funded operations.

Fully equipped changeable message
sign trailer(s) with a radar device and
digital display that is portable and fully
programmable and will determine and
display the speed of vehicles or post
traffic safety information and messages
during OTS funded operations. Trailers
could cost up to $25,000.

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Application :: Page 20 of 22
D.

Equipment
Chevrolet
Silverado
1500 Special
Service
Vehicle PPV
Truck
Outfitting
Funds are requested to cover the cost of
necessary law enforcement modifications
and equipment to place the newly
purchased Chevrolet Silverado 1500
PPV truck into service. This includes the
installation of emergency lighting, sirens,
communication equipment, secure
storage for enforcement tools, towing
enhancements, and any other
specialized law enforcement equipment
required for safe and effective operation.

The outfitting of this vehicle will ensure it
is fully operational for drug-impaired
driving enforcement, high-visibility
patrols, traffic safety operations, towing
the department’s DUI Command Trailer
and radar trailer with integrated
changeable message board, and public
engagement events.

Acquisition and outfitting of the truck will
enhance operational efficiency, improve
officer safety, and support the CHP
Cannabis Tax Fund Grant Program’s
goal of reducing drug-impaired driving
and improving roadway safety within the
jurisdiction.

Equipment
Chevrolet
Silverado
1500 PPV
Truck
Funds are requested to purchase a
heavy duty pickup truck, a Chevrolet
Silverado 1500 PPV truck, to support
enforcement and public safety activities
funded through the OTS Selective Traffic
Enforcement Program (STEP) Grant.

The truck will be utilized for
drug-impaired driving enforcement,
high-visibility patrols, traffic safety
operations, and community outreach,
with a focus on reducing
cannabis-impaired and other
drug-impaired driving.

This vehicle will also be used to tow the
department’s DUI Command Trailer and
radar trailer with an integrated
changeable message board, enhancing
DUI enforcement deployments, traffic
safety operations, and public safety
messaging. Additionally, the truck will
support traffic safety events and public
engagement activities, including DUI
awareness campaigns, educational
outreach, and community safety
demonstrations.

The Pinole Police Department’s current
vehicle used for towing enforcement
equipment is a 30-year-old 1997 Ford
Expedition. Due to its age and ongoing
mechanical issues, it is no longer reliable
or safe for towing critical equipment.

Acquisition of the Chevrolet Silverado
1500 PPV truck will replace the aging
vehicle, improve operational efficiency,
enhance officer safety, and ensure
continued support of the STEP Grant’s
objective of reducing impaired driving
and improving roadway safety.

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Application :: Page 21 of 22
E. Other
Direct
Costs
LIDAR Units
LIDAR units to use as tools for personnel
to enhance public safety by using them
to conduct speed enforcement.

E. Other
Direct
Costs
Training
Courses
Potential tuition fees for RADAR / LIDAR
Operator Training. Tuition fees range
from $0 to $1000.

Potential Tuition Fees for Initial,
Advanced and Intermediate Traffic
Collision Investigation Courses. Tuition
fees range from $0 to $1,000.

E. Other
Direct
Costs
DUI
Checkpoint
Supplies
On-scene supplies needed to conduct
sobriety checkpoints. Costs may include
28" traffic cones, MUTCD compliant traffic
signs, MUTCD compliant high visibility
vests (maximum of 10), traffic counters
(maximum of 2), generator, gas for
generators, lighting, reflective banners,
electronic flares, PAS Device Supplies,
PAS Calibration Supplies, heater, propane
for heaters, fan, anti-fatigue mats, and
canopies. Additional items may be
purchased if approved by OTS. The cost of
food and beverages will not be reimbursed.

Upload Documents (Optional)
Document Name Update Date/Time
Stalker LIADR XS-C Quote.pdf 1/14/2026 7:51 AM
Stalker LIADR XLR-C Quote.pdf 1/14/2026 7:50 AM
Kustom Signals Smart VMS II Trailer quote.pdf 1/13/2026 3:16 PM Kustom Signals Matrix Trailer quote.pdf 1/13/2026 3:16 PM Traffic Thingz Radar Trailer Quote.pdf 1/12/2026 5:47 AM Tamis Corporation Radar Trailer Quote.pdf 1/12/2026 5:47 AM Laser Tech_LIDAR Quote.pdf 1/12/2026 5:38 AM
25-26 OTS Grant Agreement - PT26175 - signed.pdf 1/7/2026 7:51 AM Grant Agreement - PT26175 - signed.pdf 1/7/2026 7:50 AM

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Application :: Page 22 of 22
Evaluation, Support, and Submittal
Evaluation, Support, and Submittal
Method of Evaluation:

Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

Administrative Support:

This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

Total Requested Funding:
$269,671.84

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT27126

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Pinole From:

To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
Pinole Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $46,600.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access *The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.

Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed.

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8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Justin Rogers
Police Commander
[email protected]
(510) 724-8946
880 Tennent Avenue
Pinole, CA 94564
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Melissa Klawuhn
Chief of Police
[email protected]
(510) 724-8957
880 Tennent Avenue
Pinole, CA 94564
{{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} (Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Markisha Guillory
Finance Director
[email protected]
(510) 724-9823
2131 Pear Street
Pinole, CA 94564
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
{{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}} (Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

FX2RHAL9KGG8
2131 Pear St.

Pinole
94564-1774
ADDRESS: 2208 Kausen Drive Suite 300
Sacramento, CA 95758

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
405e DDA2720.616 0521-0890-101 2026 19/26 BA/26 $5,000.00 1906-27 20.611 0521-0890-101 2026 19/26 BA/26 $1,600.00 164ID-27 20.608 0521-0890-101 2026 19/26 BA/26 $23,000.00 402PT-27 20.600 0521-0890-101 2026 19/26 BA/26 $17,000.00

AGREEMENT
TOTAL $46,600.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds.
$46,600.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE {{_es_signer5_signature}} {{_es_signer5_date}} $46,600.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT27126

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

With its strategic location, dependable public services, and engaged community, the City of Pinole remains an attractive place to live, work, and travel within the Bay Area.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

Local data from 2025 illustrates the scope of our traffic safety challenges, with a total of 122 crashes recorded. While we experienced 0 fatal crashes, there were 24 injury crashes resulting in 30 injured persons, alongside 98 non-injury property damage crashes. Notably, 14 DUI crashes occurred during this period, 3 of which resulted in injuries. These figures demonstrate that impaired driving remains a significant contributor to injury crashes within the community.

Hit-and-run crashes are also a pressing concern, with 36 incidents recorded in 2025, 2 of which involved injuries. Because these incidents are frequently associated with impaired or unlicensed drivers and individuals attempting to evade arrest, they further underscore the critical need for targeted DUI and primary-violation enforcement.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The target population for this OTS grant includes all residents, commuters, and visitors who travel within the City of Pinole. With an estimated population of approximately 19,000 residents and its location along the heavily traveled Interstate 80 corridor, the city experiences significant daily traffic volumes that contribute to an increased risk of traffic crashes, speeding, and driving under the influence (DUI). These traffic safety issues affect a diverse population, including families, school-aged children, older adults, and patrons of local businesses.

DUI-related crashes pose a serious threat to public safety, particularly for vulnerable road users such as pedestrians, bicyclists, and motorists. Limited traffic enforcement resources challenge the City’s ability to adequately deter unsafe driving behaviors, disproportionately impacting school zones, residential neighborhoods, and areas frequented by older adults. Through OTS-funded traffic safety enforcement, DUIfocused operations, and public education and awareness campaigns, the Pinole Police Department will implement proven countermeasures to reduce traffic-related injuries and fatalities and enhance roadway safety for all roadway users.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

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3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. Report on the outcomes of the “DUI BOLO” program.
12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to SFST Instructor training. 1

8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 9. Conduct DUI Saturation Patrol operation(s). 4

10. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
4 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
2

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12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 13. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 14. Participate in highly visible collaborative DUI Enforcement operations. 1

15. Participate in highly visible collaborative Traffic Enforcement operations. 1

16. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) • The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.
• In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.

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• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.

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• Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT27126

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
1906-27 20.611 Racial Profiling Prohibition Grants $1,600.00 405e DDA-27 20.616 Distracted Driving Awareness $5,000.00 402PT-27 20.600 State and Community Highway
Safety
$17,000.00
164ID-27 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$23,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164ID-27 $5,500.00 2 $11,000.00
DUI Saturation Patrols 164ID-27 $2,000.00 4 $8,000.00
Collaborative DUI Enforcement 164ID-27 $1,850.00 1 $1,850.00 Traffic Enforcement 402PT-27 $1,850.00 4 $7,400.00
Pedestrian and Bicycle Enforcement 402PT-27 $1,600.00 2 $3,200.00 Collaborative Traffic Enforcement 402PT-27 $1,850.00 1 $1,850.00 Traffic Safety Educational Presentations 402PT-27 $750.00 2 $1,500.00 Distracted Driving Enforcement 405e DDA27$2,500.00 2 $5,000.00 Community Collaboration Engagement 1906-27 $1,600.00 1 $1,600.00 Category Sub-Total $41,400.00
B. TRAVEL EXPENSES
In State Travel 402PT-27 $3,050.00 1 $3,050.00
$0.00
Category Sub-Total $3,050.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164ID-27 $2,150.00 1 $2,150.00
Category Sub-Total $2,150.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $46,600.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT27126

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Summit – November 2026 – San Diego, CA, OTS Traffic Safety Law Enforcement Forum, and GHSA Annual Meeting – August 2027 – Anaheim, CA. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

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Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT27126

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

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INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

CURRENT GEMS USER(S)

1. Frank Dalao
Title: Officer Media Contact: No
Phone: (510) 724-8950
Email: [email protected]

2. Amy Eubanks
Title: Traffic Officer Media Contact: No
Phone: (510) 914-0819
Email: [email protected]
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

GRANT NUMBER
PT27126

GRANT DETAILS
Grant Number: PT27126
Agency Name: Pinole Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $46,600.00
Authorizing Official: Melissa Klawuhn
Fiscal Official: Markisha Guillory
Grant Director: Justin Rogers

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Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1
Add/Change {{[]c11_es_:signer1}} Remove Access {{[] c12_es_:signer1}} Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}} {{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }}
Name Job Title
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number
GEMS User 2
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Date Title
Aug 18, 2026 Page 156 of 386

CITY COUNCIL
REPORT 9.G.

DATE: SEPTEMBER 15, 2026
TO: MAYOR AND COUNCIL MEMBERS
FROM: Melissa Klawuhn, Acting City Manager/Police Chief, [email protected] Justin Rogers, Police Commander, 510-724-8946, [email protected] SUBJECT: ADOPT A RESOLUTION DECLARING SURPLUS A POLICE DEPARTMENT

VEHICLE AND AUTHORIZING THE RETIREMENT AND TRANSFER OF
POLICE THERAPY CANINE "MILO" TO HIS HANDLER

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution: (1) declaring Police Department vehicle Unit 811 (2017 Ford Explorer, VIN 1FM5K8ARXHGE14803) as surplus property and authorizing its disposal in accordance with the City's surplus property procedures; and (2) authorizing the retirement of Police Therapy Canine "Milo" from active service and his transfer to his handler, Officer Jennifer Witschi, for a nominal fee of $1.00.

BACKGROUND
The Pinole Police Department periodically reviews its vehicle fleet and canine program assets to ensure resources are allocated efficiently and that retiring assets are processed in accordance with City policy and, where applicable, State law.

Unit 811, a 2017 Ford Explorer, has reached the end of its service life. As of this report, the vehicle has accumulated 97,067 miles, 16,922 engine hours, and 12,630 idle hours. Continued reliance on the vehicle results in increasing maintenance costs and reliability concerns that are inconsistent with the operational demands of patrol service. Additionally, the vehicle's transmission is not functioning, and repairing it would not be fiscally sound.

Milo, a nine-year-old black Labrador Retriever, has served as the Department's Therapy Canine for approximately eight years under the care and handling of Officer Jennifer Witschi.

Milo has reached an age and stage of service at which retirement from active duty is appropriate. Consistent with common practice among law enforcement agencies and the strong bond formed between a service or therapy canine and its handler, staff recommends Milo be retired and transferred to Officer Witschi for a nominal fee of $1.00, with the Department retaining no further responsibility for the animal's care following transfer.

REVIEW AND ANALYSIS
Vehicle Surplus. Unit 811 no longer meets the operational reliability standards required for front-line police service. Declaring the vehicle surplus will allow the Department to dispose of it in accordance with the City's adopted surplus property procedures (e.g., public auction, tradein credit toward a replacement vehicle, or sale to a licensed dealer), with any proceeds

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returned to the appropriate fund.

Canine Retirement and Transfer. City-owned animals used in police service are generally treated as City property subject to Council authorization for transfer or disposal. Retiring Milo to Officer Witschi, his longtime handler, aligns with the animal's welfare and standard practice for retiring service and therapy canines. The nominal $1.00 transfer fee formalizes the change in ownership while reflecting that Milo's retirement is a matter of animal welfare rather than a significant-value sale.

FISCAL IMPACT
Disposal of Unit 811 is not expected to result in a material fiscal impact; any proceeds from sale, auction, or trade-in will be processed in accordance with standard City procedures. The transfer of Milo for $1.00 will generate nominal revenue and relieve the Department of ongoing veterinary and care costs associated with a retired animal.

ATTACHMENTS
A. Resolution

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CITY OF PINOLE
RESOLUTION NO. [26-XXXX]

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PINOLE DECLARING

SURPLUS A POLICE DEPARTMENT VEHICLE AND AUTHORIZING THE RETIREMENT AND TRANSFER OF POLICE THERAPY CANINE “MILO” TO HIS

HANDLER
WHEREAS, the Pinole Police Department maintains a fleet of vehicles and a canine program in support of its public safety mission; and
WHEREAS, Police Department vehicle Unit 811, a 2017 Ford Explorer bearing Vehicle Identification Number 1FM5K8ARXHGE14803, has reached the end of its useful service life, having accumulated 97,067 miles, 16,922 engine hours, and 12,630 idle hours; and WHEREAS, continued operation of Unit 811 is no longer cost-effective or consistent with the operational reliability required for police service, and staff recommends the vehicle be declared surplus and disposed of in accordance with the City's surplus property procedures; and
WHEREAS, Milo, a nine-year-old black Labrador Retriever, has faithfully served the Pinole Police Department as its Therapy Canine for approximately eight years under the care and handling of Officer Jennifer Witschi; and
WHEREAS, Milo has reached an age and stage of service at which retirement from active duty is appropriate and in the best interest of his health and welfare; and WHEREAS, it is the policy and practice of the Pinole Police Department to retire service and therapy canines to their longtime handlers whenever consistent with the animal's welfare and the interests of the City; and
WHEREAS, Officer Jennifer Witschi, Milo's handler, has agreed to accept ownership of Milo upon his retirement and to assume full responsibility for his care; and WHEREAS, staff recommends that Milo be transferred to Officer Witschi for a nominal fee of $1.00, with the City retaining no further interest in or responsibility for the animal following transfer;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pinole that Police Department vehicle Unit 811 (2017 Ford Explorer, VIN 1FM5K8ARXHGE14803) is hereby declared surplus property, and the City Manager or designee is authorized to dispose of the vehicle in accordance with the City's adopted surplus property procedures.

BE IT FURTHER RESOLVED by the City Council of the City of Pinole that Police Therapy Canine “Milo” is hereby retired from active service, and the City Manager or designee is authorized to execute any documents necessary to transfer ownership of Milo to Officer Jennifer Witschi for a nominal fee of $1.00.

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BE IT FURTHER RESOLVED by the City Council of the City of Pinole that the City Manager or designee is authorized to take all actions necessary and appropriate to carry out the intent of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Pinole at a regular meeting held on the ___ day of __________, 20__, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Mayor, City of Pinole
ATTEST:
_______________________________
Heather Bell-Spears, City Clerk

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Pinole City CouncilSeptember 15, 2026

Pinole City Council
September 15, 2026