Agenda packet — Pismo Beach City Council, January 4, 2022

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AGENDA
Pismo Beach City Council
Tuesday, January 4, 2022

Zoom Meeting ID: 848 2371 5585 - Toll-Free Access Number (888) 788-0099 Zoom Meeting Link https://us02web.zoom.us/j/84823715585

0. VIRTUAL MEETING INSTRUCTIONS:

To continue conducting the people’s business within San Luis Obispo County, State of California, and CDC health and safety guidelines, this meeting is being conducted with virtual public participation only. Alternative ways to watch this meeting and submit public comment are provided below.

Watch and participate via Zoom:
• Click this link on any computer or mobile device: https://us02web.zoom.us/j/84823715585 . This URL may also be typed into a web browser.
• To make public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Listen and participate via telephone:
• Call 1-888-788-0099 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted. • To make public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.

Watch online:
• Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream.

Watch on Channel 20:
• Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live. Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.

Submit written comment:
• In advance of the meeting, or during the meeting no later than the start of the comment period for your item of interest, written comments may be emailed to [email protected]. In advance of the meeting, written comments may be mailed or delivered to the City Clerk’s Office, City Hall, 760 Mattie Road, Pismo Beach, 93449.

Submit voicemail comment:
• Call 805-773-7005 and leave a voicemail before the meeting; or during the meeting no later than the start of the comment period for your item of interest. This phone number is an automated voicemail line only and will not be answered or monitored for other purposes.

Please note:
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded; these recordings are public record. • Phone numbers of callers may be visible to other meeting participants, or in meeting recordings; Members of the public may create free Zoom accounts in order to change their screen names via the Zoom software when joining the virtual call.
• Phone numbers of voicemail commenters may be visible in the public record along with transcripts. • Public commenters wishing to display written comment or pictorial exhibit during a comment period must email the materials ahead of the comment period in order to permit display of the materials.

Please contact City Clerk Erica Inderlied at [email protected] with questions.

Council Agenda 1-4-2022

Pismo Beach City Council Agenda January 4, 2022

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Regular Meeting—5:30 p.m.

Meeting to be held Virtually
Zoom Meeting ID: 848 2371 5585 – Toll-Free Access Number (888) 788-0099

CALL TO ORDER: Mayor Waage

1. ROLL CALL:

Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Blake, Guthrie, Newton

2. PLEDGE OF ALLEGIANCE

The Pledge of Allegiance will not be conducted as part of this virtual meeting.

3. ACCEPTANCE OF AGENDA

4. PRESENTATIONS

None

5. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.

However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.

Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.

Documents submitted to the Council become public record unless otherwise exempt from disclosure.

6. CITY MANAGER’S REPORT

7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT

8. COUNCIL COMMITTEE REPORTS

1. Air Pollution Control District, SLO County (Waage/Newton)

2. California Coastal Coalition Board (Reiss/Blake)

3. California Joint Powers Insurance Authority Board (Reiss)

4. Central Coast Community Energy Policy Board (Mayor)

5. Chapman Estate Foundation Liaison (Reiss)

6. Coastal Cities Group, League of CA Cities (Waage)

7. CAPSLO Board of Directors (Reiss)

8. Conference and Visitors Bureau Board Liaison (Newton)

9. Friends of Price House Liaison (Waage)

10. Hazard Mitigation & Fire Safety (Blake/Waage)

11. Homeless Services Oversight Council (Reiss)

12. Integrated Waste Management Authority (Newton)

13. Mobile Home Rent Stabilization Subcommittee (Blake/Waage)

14. REACH (formerly EVC) (Blake)

15. Regional Transit Authority, SLO (Waage/Reiss)

16. Shell Beach Improvement Group Liaison (Newton/Reiss)

17. SLOCOG (Waage/Reiss)

18. South County Chambers of Commerce Gov’t Affairs (Blake)

19. Visit SLO CAL Advisory Committee (Newton)

20. Water Resources Advisory Committee, SLO (Blake)

21. Zone 3 Water Advisory Committee, SLO (Newton)
Council Agenda 1-4-2022

Pismo Beach City Council Agenda January 4, 2022

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9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.

Item 9.A: Register of Demands (Feeser)

Recommendation:

Approve the Register of Demands for December 10, 2021 and December 17, 2021.

Item 9.B: Monthly Investment Transaction Report of the City’s Cash and Investments for November 2021 of FY 2021-2022 (Feeser)

Recommendation:

No action required; information only.

Item 9.C: Annual Review and Approval of Investment Policy (Feeser)

Recommendation:

Approve the City of Pismo Beach Investment Policy.

Item 9.D: Authorization of a Local Coastal Program Planning Grant Application to the California Coastal Commission (Downing)

Recommendation:

Adopt a Resolution authorizing the submission of a grant application for, and receipt of, up to $300,000 in funding to assist in updating the City’s Local Coastal Program from the California Coastal Commission.

10. ITEMS PULLED FROM CONSENT CALENDAR

11. PUBLIC HEARINGS No earlier than 6:00 p.m.

GENERAL PROCEDURES FOR PUBLIC HEARINGS (Mayor/Presiding Officer reserves discretion to set speaking allowances):

1. City staff will present the staff report and recommendation, and respond to technical/clarifying questions from Council;

2. Mayor will open the public hearing, and invite the project applicant, or representative, to present the project (Limited to 10 mins);

3. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to present their appeal (Limited to 10 mins);

4. Mayor will then ask other interested persons to testify regarding the project (Limited to 3 mins per speaker);

5. Mayor will invite the project applicant, or representative, to make a rebuttal if desired (Limited to 5 mins);

6. In an Appeal Hearing, the Mayor will then invite the appellant, or representative, to make a rebuttal if desired (Limited to 5 mins);

7. Mayor will close the public hearing, following which the Council will deliberate and act on the matter.

Item 11.A: Addition of the Parklet Fee to the City of Pismo Beach Fee Schedule (Feeser)

Recommendation:

1. Conduct a public hearing to accept public comment on the proposed fee;

2. Adopt a Resolution adopting a new parklet fee effective on January 4, 2022 and adding to the existing fee schedule adopted by Resolution No.

R-2015-036.

Council Agenda 1-4-2022

Pismo Beach City Council Agenda January 4, 2022

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12. BUSINESS ITEMS May be reordered and heard prior to Public Hearings

Item 12.A: Prequalification of Design-Build Entities for the Public Safety Facility Design-Build Project (Garcia)

Recommendation:

Approve the prequalification of design-build entities F&H/LDA, Erickson- Hall/PBK-WLC, and Swinerton/Ten Over to submit proposals for the Public Safety Facility Project.

Item 12.B: Quarterly Update and Direction for the Public Safety Facility Design- Build Project (Garcia)

Recommendation:

Receive a quarterly update, and provide staff direction, for the Public Safety Facility Project.

Item 12.C: Fire Department Semi-Annual Report (Lee)

Recommendation:

Receive Fire Department briefing.

13. CITY COUNCIL COMMENTS AND REQUESTS

14. ADJOURNMENT

To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held virtually unless otherwise noted:

Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, January 18, 2022 To be held virtually Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).

AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the January 4, 2022 meeting(s) of the Pismo Beach City Council was posted on December 22, 2021, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.

Erica Inderlied, City Clerk

Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Council Agenda 1-4-2022

Pismo Beach City Council Agenda January 4, 2022

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Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. when City Hall is open. Please call (805) 773-7003 with any questions.

Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.

Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.

Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-

35.104 ADA Title II).

Council Agenda 1-4-2022

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
FOR RESUBJECT/TITLE:

Approve the Register of Demands for December 10, 2021 and December 17, 2021.

BACKGROUND:

Attached are the Register(s) of Demands (check registers) noted above, provided for Council approval.

FISCAL IMPACT:

As demonstrated in the attached payroll and check registers.

ALTERNATIVES:

1.Request additional information from staff.

ATTACHMENTS:

1. Registers of Demands
Submitted by: Meeting Date: January 4, 2022
Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:

Council Agenda 1-4-2022 9.A-1

City of Pismo Beach
Final Disbursement List Check Date 12/10/2021

US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
ACH 10002 Internal Revenue Service 12/10/2021 97,880.86$ Federal Income Tax PD 12/10/21 ACH 10696 Aflac / Flex One 12/10/2021 1,658.46 WageWorks FSA & DDS Reimbursement PD 12/10/21 ACH 11224 Richards, Watson, Gershon Attorneys At Law 12/10/2021 26,030.76 Professional Legal Services Oct 2021 ACH 11305 Public Employees Retirement System 12/10/2021 60,535.80 PERS Retirement EE & ER PD 12/10/21 ACH 12260 dba: Mission Square ICMA Retirement Trust - 457 12/10/2021 18,862.34 ICMA 457 Deferred Comp PD 12/10/21 ACH 12305 Franchise Tax Board 12/10/2021 17,452.62 SDI-State Disability Insurance PD 12/10/21 ACH 12360 CalPERS 457 Plan 12/10/2021 187.50 PERS 457 Deferred Comp PD 12/10/21 ACH 12708 dba: Mission Square ICMA Retirement Trust-Roth IRA 12/10/2021 530.00 ICMA Roth IRA PD 12/10/21 120883 10434 Abalone Coast Analytical Inc 12/10/2021 101.00 Water Analysis 120884 12275 Airgas West Inc 12/10/2021 193.40 Cylinder Rental Nov 2021 120885 11800 Allan Hancock College 12/10/2021 4,011.00 PD Training Jan 2021 - Oct 2021 120886 12433 Alpha Electrical Service Inc 12/10/2021 7,955.46 Electrical Repairs - WWTP 120887 11382 Applied Technology Group, Inc. 12/10/2021 38,670.72 Replacement Radios for SCADA System 120888 10830 Aramark 12/10/2021 1,660.95 Uniforms - Oct 2021 120889 14119 Boone Printing & Graphics, Inc. 12/10/2021 761.94 75th Anniversary Gala Programs 120890 14248 Boys and Girls Club of So. San Luis Obispo County 12/10/2021 4,700.00 Childcare Support Services Aug-Oct 2021 120891 11392 Brenntag Pacific Inc. 12/10/2021 4,438.23 Sodium Bisulfite 25% 120892 14252 Albino Camacho 12/10/2021 173.99 Reimbursement: Safety Boots 2021 120893 10269 Carquest Auto Parts 12/10/2021 232.10 Vehicle Maintenance 120894 UB*00830 TERRY CARTER 12/10/2021 160.02 Refund Check 010056-000, 208 STIMSON 120895 10799 Lindsay Carter Coates 12/10/2021 584.00 Yoga with Lindsay Nov 2021 #10812 120896 12178 Central Coast Playgrounds, Inc. 12/10/2021 2,200.00 Park Concrete Repair 120897 13951 Central Coast Portables 12/10/2021 558.94 Tennis Court & Price House Portable Toilets 09/18/21-10/16/21 120898 11757 City Of Pismo Beach 12/10/2021 154.51 UB Deposit Refund from Acct 018316-001 120899 11231 Coastal Peaks Coffee 12/10/2021 145.00 Coffee Supplies 120900 14202 Crisp Enterprises, Inc. 12/10/2021 67.04 Kiosk Prints - Rec 120901 14253 Diana L. Deaudry 12/10/2021 157.02 Refund for overpayment on permit B21-000165 120902 UB*00829 JOYCE DELINE 12/10/2021 180.00 Refund Check 018542-000, 106 S SILVER SHOALS 120903 13697 Dudek 12/10/2021 1,092.50 General Plan/LCP Planning Consultant 9/25/21 - 10/29/21 120904 10128 Eagle Collision Repair, Inc 12/10/2021 519.66 PK121 Repair & Maintenance 120905 13283 Epic Entertainment DJS, Lighting & Photo BoothsLLC 12/10/2021 2,850.00 Holiday Party Entertainment 120906 12123 Farm Supply 12/10/2021 43.09 Maintenance Supplies 120907 13450 Franchise Tax Board-Tax Withholding 12/10/2021 40.25 Tax Withholding Order PD 12/10/21 120908 14231 Franchise Tax Board-Tax Withholding-4 12/10/2021 692.30 Tax Withholding Order PD 12/10/21 120909 14254 Garvey Equipment Company 12/10/2021 235.97 Equipment Repairs 120910 10398 Liliana Graham 12/10/2021 552.00 Ballroom Dance Nov 2021 #10800 120911 UB*00832 JAMES & HELEN HUFF (T) 12/10/2021 11.87 Refund Check 016344-000, 300 WILMAR #C 120912 13373 Heather Schuh Huston 12/10/2021 300.00 Holiday Clam Painting Pismo Coast Village 120913 14255 Jack's All American Plumbing 12/10/2021 2,500.00 Bond Release - 751 Fresno E21-000053 120914 13736 Justin Jackson's Plumbing Services, Inc 12/10/2021 760.00 Happy Time Preschool Plumbing Repairs 120915 11325 KCBXNET 12/10/2021 1,465.00 Cablecast & Channel 20 Maintenance Services Sept 2021 120916 14125 Natalie Lancor 12/10/2021 600.00 VIC and Clam Island December Clam Paintings 120917 UB*00831 MICHAEL LEGER 12/10/2021 32.39 Refund Check 006066-002, 315 WAWONA 120918 10097 Miners Hardware 12/10/2021 187.94 Maintenance Supplies 120919 11172 Mullahey Ford 12/10/2021 2,041.38 Vehicle Maintenance & Repairs 120920 12912 Multi Business Systems 12/10/2021 178.59 AP/Payroll Check Stock 120921 10039 New Times 12/10/2021 157.00 Legal Notice Advertising 120922 12270 Office Depot 12/10/2021 647.97 Office Supplies 120923 13197 Olin Corporation 12/10/2021 4,811.24 Sodium Hypochlorite 120924 14048 Robert Ortega 12/10/2021 500.00 Sugar Cookies for Decorating Both at Holiday Harmony 120925 12099 Pacific Petroleum Corp 12/10/2021 642.16 Pismo Creek - Disposal of solids from cleanup 120926 11202 Pavement Engineering, Inc. 12/10/2021 151,922.50 Paving Project Design - Oct 2021 120927 11337 Perry's Electric Motor & Controls, Inc. 12/10/2021 2,211.70 Motor & Pump Repairs 120928 12022 Pismo Beach Police Officer's Association 12/10/2021 1,315.13 POA Dues PD 12/10/21 120929 12335 Procare Janitorial Supply Inc 12/10/2021 811.36 Janitorial Supplies - Stations 63 & 64 120930 11085 Proforce Marketing Inc 12/10/2021 2,644.19 PD Equipment 120931 14120 Quincon, Inc. 12/10/2021 175,622.70 Corp Yard & City Hall Remodel Oct 2021 120932 10240 R & T Embroidery, Inc. 12/10/2021 11.75 Staff Jacket Embroidery 120933 12348 Rayne Water Conditioning 12/10/2021 102.90 Soft Water - Station 63 & 64 Dec 2021 120934 13796 ReadyRefresh by Nestle 12/10/2021 856.02 Drinking Water Nov 2021 120935 13201 Rincon Consultants, Inc. 12/10/2021 1,600.00 Central Coast Blue EIR - Oct 2021 120936 11239 Rio Hondo Community College District 12/10/2021 228.00 Registration: POST Supervisory Course 10/18-10/22/21 J. Spears 120937 12108 Santa Maria Tire, Inc. 12/10/2021 183.98 Vehicle Maintenance 120938 11208 SEIU Local 620 AFL/CIO 12/10/2021 591.81 SEIU Dues PD 12/10/21 120939 10093 SLO County Auditor-Controller 12/10/2021 13,187.50 Phoenix Parking Surcharges Sept 2021 120940 12570 SLO Roasted Coffee 12/10/2021 37.00 Coffee Supplies 120941 12544 Smith Pipe & Supply, Inc. 12/10/2021 557.69 Sandbags 120942 12257 South County Sanitary Service 12/10/2021 1,165.64 Disposal Service - Clam Fest 10/15/21 - 10/19/21 120943 10025 State Water Resource Ctrl Brd 12/10/2021 7,667.00 Annual Permit Fees MS4 & Pier Plaza 7/1/21-6/30/22 120944 12629 Tetra Tech Inc 12/10/2021 467.50 Map Checking - Developer Funded 120945 12991 TransUnion Risk and Alternative 12/10/2021 150.00 Investigative Services- 11/1/21 - 11/30/21 Council Agenda 1-4-2022 9.A-2
Attachment 1

City of Pismo Beach
Final Disbursement List Check Date 12/10/2021

US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
120946 10905 Venco Power Sweeping Inc 12/10/2021 4,279.13 Street Sweeping Services Oct 2021 120947 13013 John H Von Biela 12/10/2021 350.00 Holiday Harmony Santa 120948 12527 Water Systems Consulting Inc 12/10/2021 60,501.25 CWSRF Funding Initiatives Oct 2021 120949 10059 Western Janitor Supply, Inc 12/10/2021 231.39 Janitorial Supplies - Stations 63 & 64 120950 12132 White Flag Pest Control Inc 12/10/2021 472.00 Pest Control Services 120951 12614 Winema Industrial & Safety Supply 12/10/2021 1,077.21 Safety Supplies Total 739,350.32
Council Agenda 1-4-2022 9.A-3
Attachment 1

City of Pismo Beach
Final Disbursement List Check Date 12/17/2021

US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
ACH 12944 Leaf 12/17/2021 1,231.19$ City Wide Copier Lease Dec 2021 ACH 13455 Wex 12/17/2021 823.74 Fuel for City Vehicles 11/07/21 - 12/07/21 120952 14186 AAAA Engineering Contracting, Inc 12/17/2021 32,091.95 Storm Drain Project Progress Payment # 2 120953 12459 Ahern Rentals Inc 12/17/2021 388.45 Equipment Rental 120954 13906 AKA Engineering Company 12/17/2021 4,375.00 Construction Observation - TR 3100 Nov 2021 120955 12437 All Clear Pool & Spa Repair 12/17/2021 150.00 Pool Maintenance Chapman Estate Nov 2021 120956 14251 Aqua Patch Road Materials 12/17/2021 775.61 Cold Patch Asphalt for Street Repairs 120957 13460 AT&T Mobility 287284035974 12/17/2021 853.20 Dispatch Mobile Laptop Service Nov 2021 120958 11589 Austin's Wet Pets and Pond Maintenance, Inc 12/17/2021 130.00 Pond Maintenance Nov 2021 - Chapman Estate 120959 14119 Boone Printing & Graphics, Inc. 12/17/2021 592.26 Printing - Updated City Staff Business Cards 120960 10818 Bosch Landscape 12/17/2021 250.00 Landscape Maint. James Way Slope Nov 2021 120961 14248 Boys and Girls Club of So. San Luis Obispo County 12/17/2021 1,700.00 Childcare Support Services Nov 2021 120962 10028 Brisco Mill & Lumber Yard 12/17/2021 308.43 Recreation & Maintenance Supplies 120963 11451 Channel Islands Technology Integrators' Group 12/17/2021 15,434.23 IT Professional Services 120964 11231 Coastal Peaks Coffee 12/17/2021 68.00 Coffee Supplies 120965 UB*00835 DAVID & DANIELLE CORRY (T) 12/17/2021 173.86 Refund Check 018388-000, 1917 COSTA DEL SOL 120966 12790 Diversified Project Services International 12/17/2021 12,401.20 Storm Drain Project - Nov 2021 120967 13573 DLT Solutions, LLC. 12/17/2021 8,048.86 AutoCAD Govt Single User Annual Subscription 120968 13586 Famcon Pipe & Supply Inc. 12/17/2021 633.57 Distribution Maintenance 120969 12123 Farm Supply 12/17/2021 343.71 Maintenance Supplies - Parks 120970 12589 Ferguson Enterprises, Inc. 12/17/2021 1,297.59 Building Maintenance Supplies 120971 14206 Filippin Engineering, Inc. 12/17/2021 30,057.50 Price Canyon Slope Repair Oct 2021 120972 10797 Geosolutions, Inc. 12/17/2021 1,474.25 Price House Soil Testing - Restroom Project 120973 14239 Carla Gerritsma 12/17/2021 30.00 Refund: Let's Dance # 10762 120974 11412 Harvey's Honey Huts 12/17/2021 250.00 Portable Toilets - Chapman Estate Nov 2021 120975 14246 Hunter Smith Architecture 12/17/2021 22,179.98 City Hall/CorpYard Construction Admin through 11/15/21 120976 13276 InfoSend, Inc. 12/17/2021 1,475.42 City Utility Bill Processing Nov 2021 120977 11280 Inglis Imports Inc 12/17/2021 6,243.62 PD K-9 Supplies & Training 120978 14096 Insight Public Sector, Inc. 12/17/2021 1,852.22 IT Equipment 120979 13385 IPS Group, Inc. 12/17/2021 1,907.41 IPS Transaction Fees - Nov 2021 120980 13736 Justin Jackson's Plumbing Services, Inc 12/17/2021 950.00 Chapman Estate Plumbing Repairs 120981 14260 Vaughn Koligian 12/17/2021 39,682.00 Partial bond release for 140 Addie 120982 UB*00834 CINDY KRYSTOFF 12/17/2021 31.81 Refund Check 013628-002, 106 INDIO 120983 14089 LDV, Inc. 12/17/2021 345,730.00 PD Command Center Vehicle 120984 10097 Miners Hardware 12/17/2021 774.00 Maintenance Supplies 120985 13964 MNS Engineers, Inc. 12/17/2021 42,405.97 Construction Mgmt - Bello Bridge Oct 2021 120986 10753 Nick's Telecom 12/17/2021 41.60 PD Vehicle Radio Antennas 120987 12199 Noble Saw, Inc 12/17/2021 285.53 Equipment Maintenance 120988 12270 Office Depot 12/17/2021 441.68 Office Supplies 120989 12605 On Trac 12/17/2021 14.12 Evidence Shipping Charges 120990 12315 Pacific Gas & Electric Company 12/17/2021 6,864.30 Electricity 11/05/21 - 12/06/21 120991 13381 Papich Construction Company, Inc. 12/17/2021 376,652.46 Bello Bridge Replacement Project Nov 2021 120992 12070 Michelle Pearson 12/17/2021 532.92 Travel Reimb: AFSS Qrtly Meeting 12/09-12/10/21 120993 12335 Procare Janitorial Supply Inc 12/17/2021 1,835.60 Janitorial Supplies 120994 13682 Public Restroom Company 12/17/2021 21,049.00 Dino Caves Restroom Install 120995 10140 Quincy Engineering Inc 12/17/2021 4,123.04 Bello Bridge ESDC - Oct 2021 120996 14217 Quintessa Coffee Roasters 12/17/2021 115.00 Coffee Supplies 120997 13201 Rincon Consultants, Inc. 12/17/2021 1,475.00 Consultant for EIR for GP/LCP Oct 2021 120998 14204 S. Chaves Construction, Inc. 12/17/2021 139,132.85 Price Canyon Slope Repair Nov 2021 120999 12617 Safeguard Business Systems 12/17/2021 189.25 W-2 Forms & Envelopes 121000 14076 SCL-North 12/17/2021 20,216.05 Shell Beach Road Street Light Assemblies 121001 10913 Siteone Landscape Supply LLC 12/17/2021 290.94 Landscape Maintenance Supplies 121002 12544 Smith Pipe & Supply, Inc. 12/17/2021 557.69 Maintenance Supplies 121003 12925 Smith's Alarms & Electronics 12/17/2021 90.00 Security Monitoring - Price House 12/01/21-02/28/21 121004 11722 SP Maintenance Services Inc 12/17/2021 8,827.50 Parking Lot & Street Sweeping Services Sept & Oct 2021 121005 12031 Stanley Convergent Security Solutions 12/17/2021 766.26 Monthly Security & Fire Monitoring - Dec 2021 121006 11323 Streator Pipe & Supply 12/17/2021 375.20 Restroom Repair Supplies 121007 11620 Street Decor, Inc. 12/17/2021 21,601.99 Downtown Pole Mounted Christmas Decorations 121008 13582 TerraCosta Consulting Group, Inc. 12/17/2021 21,509.43 Ocean Blvd - Oct 2021 121009 13905 Tripepi, Smith and Associates, Inc 12/17/2021 5,151.66 Creation of City Branding & Style Guide 121010 10971 Tuckfield & Associates 12/17/2021 2,320.00 Water & Wastewater Financial Plan Update Study Nov 2021 121011 12982 Ultrex Business Products 12/17/2021 1,052.29 Monthly Copier Usage Nov 2021 121012 12622 USA Bluebook Acct: 82507 12/17/2021 429.29 WWTP Lab Supplies 121013 14034 Vital Records Holdings, LLC 12/17/2021 96.95 Document Storage Dec 2021 121014 12132 White Flag Pest Control Inc 12/17/2021 150.00 Pest Control Services 121015 UB*00833 BRAD & GRETCHEN WILDE 12/17/2021 91.38 Refund Check 018381-000, 1702 OCEAN BLVD Council Agenda 1-4-2022 9.A-4
Attachment 1

City of Pismo Beach
Final Disbursement List Check Date 12/17/2021

US BANK
ACH/Vendor Check Check
Check#Number Payee Date Amount Description
Total 1,213,394.01
Council Agenda 1-4-2022 9.A-5
Attachment 1

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.B
SUBJECT/TITLE:

MONTHLY INVESTMENT TRANSACTION REPORT OF THE CITY’S CASH AND INVESTMENTS FOR NOVEMBER 2021 OF FY 2021-2022
RECOMMENDATION:

No action required; information only.

EXECUTIVE SUMMARY:

This report updates the City Council on the City of Pismo Beach’s monthly transactions of the City’s investment portfolio for the month ending November 30, 2021. California State Government Code Section 53607 states that if the authority of the legislative body to invest or reinvest funds for the City is delegated to the City Treasurer, the City Treasurer shall make a monthly report of those transactions to the legislative body.

The attached report includes all transactions of the City’s investments managed by the City, including funds invested in various securities and the City’s pooled funds invested in various financial instruments.
•Attachment 1 provides a summary of the City’s cash, investments, and monthly interest earnings based on book value as of November 30, 2021. •Attachment 2 provides details on the investment transactions for the General Fund Reserve and City Pooled Funds A (for deferred capital projects), including: purchases or deposits; sales, maturities, calls or withdrawals; and interest earnings. •Attachment 3 provides details of the monthly transactions by fund for City Pooled Funds B (for current year expenditures) for the month ending November 30, 2021.

FISCAL IMPACT:

No fiscal impact from the report itself—information only.

ALTERNATIVES:

1.No Council action is proposed, other than to receive the information.

ATTACHMENTS:

1.Summary Table for ALL Funds, including Book Values and Earnings Data for Investments in Other Financial Instruments

2.For the General Fund Reserve and City Pooled Funds A—Transactions on Investments in Securities

3.For City Pooled Funds B—Summary of monthly transactions by fund Prepared by: Vanessa Garris, Finance Manager Meeting Date: January 4, 2022 Submitted by: Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:

9.B-1Council Agenda 1-4-2022

City of Pismo Beach
Investment Name Name of Institution Type of Investment
Current
Earnings
Rate Book Value
Actual Interest
Earned November
2021
Actual Year-to-Date
Interest Earned
Ending 11/30/2021 * Data Sources
General Fund Reserves US Bank CDs/GASs/Corp/ Muni
Bonds

1.76% avg 6,818,013 13,665$ 50,070$ 1 City Pooled Funds - A US Bank CDs/GASs/Corp/ Muni
Bonds

1.68% avg 21,119,217 33,236 132,245 1 Total All Securities 27,937,230$ 46,901$ 182,315$ City Pooled Funds - B US Bank Custody 0.00%-$ 2$ 5$ 1 City Pooled Funds - B Local Agency Invest.

Fund
State Investment Pool 0.24%19,267,848 - 11,726 2 City Pooled Funds - B US Bank Checking 0.00%21,792,840 85 344 3 City Pooled Funds - B 41,060,688$ 87$ 12,075$ City Pooled Funds total A + B 62,179,905$ 33,323$ 144,319$ Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 Pier Project 278,181$ -$ -$ 4 Funds Held with Fiscal
Agent
Bond funds:

Wilmington Trust
2017 CREB's Project 229,526$ -$ -$ 4 CalPERS Benefit Trust
OPEB Trust Account CalPERS Benefit Trust
Account
Various managed by
CalPERS
4,727,421$ -$ (19,369)$ 5 TOTAL, Cash and Investments at November 30, 2021:74,233,047$ 46,988$ 175,021$ TOTAL for City Managed Portfolio, Cash and Investments:68,997,918$ 46,988$ 194,390$ Notes:
* Data Sources for Book Values and Actual Interest Earned:
1 = Monthly Customer Statement from US Bank
2 = Monthly statement from Local Agency Investment Fund 3 = Monthly reconciled bank statement from US Bank
4 = Monthly statement from Wilmington Trust
5 = Monthly statement from CalPERS Benefit Trust Account Attachment 1: Summary Table for All Funds,
including Book Values and Earnings Data for Investments in Other Financial Instruments

9.B-2Council Agenda 1-4-2022
Attachment 1

CITY OF PISMO BEACH
Attachment 2: For the General Fund Reserve and City Pooled Funds A Transactions on Investments in Securities
November 30, 2021

INVESTMENT ACTIVITY

PURCHASES OR DEPOSITS
11/09/21 Purchase Merrick Bank 245,000$
Total 245,000$

SALES, MATURITIES, CALLS OR WITHDRAWALS
11/23/21 Matured Bank Baroda 245,000$
Total 245,000$
ACTIVITY TOTAL -$

INTEREST REVENUE

GENERAL FUND RESERVE INVESTMENTS
Interest Earned on Investments 13,665$

POOLED INVESTMENTS
Interest Earned on Investments 33,236$
TOTAL INTEREST EARNED 46,901$
Data Source: Monthly Download of Transactions from US Bank

9.B-3Council Agenda 1-4-2022
Attachment 2

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:11/30/2021 Bank Account Description Bank ID
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending Balance General Checking US Bank 20,330,659$ 3,981,052$ (2,563,942)$ 290,093$ (245,022)$ 21,792,840$ LAIF LAIF 19,267,848 - - - - 19,267,848 Total all Bank Accounts 39,598,508$ 3,981,052$ (2,563,942)$ 290,093$ (245,022)$ 41,060,688$ Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending Balance General Fund
General Fund 1001-10101 10,818,537 2,297,125 (1,174,263) - - 11,941,399 General Fund-Reserve 1001-10105 595,553 (231,335) - - - 364,218 Half Cent Sales Tax Fund 1002 3,179,409 1,290 - - - 3,180,699 Special Revenue Funds
Gas Tax Fund 2001 119,633 46,190 - - - 165,823 LTF - Streets 2002 400,443 (53) - - - 400,389 PEG Access Fund 2003 137,475 - - - - 137,475 Police Grant Fund 2004 251,744 - - - - 251,744 Housing In Lieu Fund 2005 3,146,647 5,129 - - - 3,151,776 LBID Fund 2006 1,577,124 224,421 (1,215) - - 1,800,330 Chapman House 2007 386,662 10 (14,193) - - 372,479 Capital Projects Funds
Capital Projects Fund 3001 (1,299,640) 936,431 (492,959) - - (856,168) Public Facilities Fund 3002 868 - - - - 868 Park Development Fund 3003 610,237 (392) - - - 609,845 Circulation Fund 3101 357,406 (5,802) - - - 351,603 Development Impact Fee Fund 3102 843,902 (354,395) - - - 489,507 Developer Impact Fee Fund 3103 165,210 - - - - 165,210 Underground Utility Fund 3201 16,333 - - - - 16,333

9.B-4Council Agenda 1-4-2022
Attachment 3

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:11/30/2021 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending Balance Debt Service Funds
Public Finance Authority Fund 4001 - - - - - - Public Finance Authority Fund 4002 - - - - - - Freeway Foothills AD Fund 4101 756 - - - - 756 Spyglass AD Fund 4102 12,581 - - - - 12,581 Indio-El Portal AD Fund 4112 731 - - - - 731 Visalia Street AD Fund 4113 99,906 - - - - 99,906 Enterprise Funds
Water Enterprise/Tax Fund 6101/6102 4,253,442 631,190 (165,518) - - 4,719,113 Water Tax - Gragg Fund 6102-10102 100 - - - - 100 Water Construction Fund 6103 497,531 1,249 (170,108) - - 328,672 Water Expansion Fund 6104 1,107,513 4,153 - - - 1,111,666 Wastewater Enterprise Fund 6201 3,701,528 (108,623) (175,017) - - 3,417,888 Wastewater Construction Fund 6202 1,006,818 - (1,456) - - 1,005,362 Wastewater Expansion Fund 6203 1,832,479 4,496 - - - 1,836,974 LTF - Transit Fund 6301 29,385 (72) - - - 29,313 Pier Operations Fund 6401 10,271 6,205 (2,308) - - 14,168 Parking Fund 6501 2,779,158 193,616 (45,960) - - 2,926,813 Internal Service Funds
Technology Service Fund 7101 58,140 66,629 (30,335) - - 94,433 Motor Vehicle Fund 7201 2,210,869 89,918 (86,099) - - 2,214,688 Trust & Agency Funds
SLO County TMD 8201 211,754 173,248 (211,754) - - 173,248 Control Funds
Payroll Control Fund 9301 270,892 13,958 32,690 - - 317,540 Interest Control Fund 9302 11,985 85 - - - 12,070 Utility Billing Control Fund 9304 195,461 5,674 - - - 201,135 M/R Control Fund 9305 - - - - - - Total all cash funds 39,598,838 4,000,345 (2,538,495) - - 41,060,688

9.B-5Council Agenda 1-4-2022
Attachment 3

INVESTMENTS
General Fund
General Fund Money Mrkt Csh 1001-10108 0 - - - - 0 General Fund - CD's 1001-10404 4,833,000 - - - - 4,833,000 General Fund - Fed Agency 1001-10405 3,184,000 - - - - 3,184,000 GF - Half Cent Sales Tax CD's 1002-10404 1,225,000 - - - - 1,225,000 GF - Half Cent Sales Tax 1002-10405 - - - - - - GF - Half Cent Sales Tax Mny Mkt 1002-10108 0 - - - - 0 GF Reserve Money Mkt Cash 1001-10109 0 - - - - 0 GF Reserve - CD's 1001-10403 2,852,000 245,000 - - - 3,097,000 GF Reserve - Fed Agency 1001-10402 1,208,000 - - - - 1,208,000 GF Reserve - Building 1001-10406 447,000 - - - - 447,000 GF Reserve - Building - Federal Age1001-10146 53,000 - - - - 53,000 GF Reserve - Risk Mgmt - CD's 1001-10407 150,000 - - - - 150,000 GF Reserve - Risk Mgmt - Fed Agenc 1001-10140 50,000 - - - - 50,000 GF Corp Bond - Pooled 1001-10141 529,143 - - - - 529,143 GF Corp Bond - Reserve 1001-10145 500,000 - - - - 500,000 GF Municipal Bonds Pooled 1001-10142 435,101 - - - - 435,101 GF Municipal Bonds Reserve 1001-10143 1,263,013 - - - - 1,263,013 Risk Mgmt Muni Bonds Reserve 1001-10144 50,000 - - - - 50,000 Half Cent Sales Tax - Pooled 1002-10141 499,685 - - - - 499,685 Half Cent Sales Tax - Muni Bond 1002-10142 571,288 - - - - 571,288 GF CREB's Fiscal Agent 1001-10515 (0) - - - - (0) Special Revenue Funds
Housing In Lieu - Mny Mkt Csh 2005-10108 (0) - - - - (0) Housing In Lieu Fund 2005-10404 875,000 - - - - 875,000 Housing In-Lieu Fed Agencies 2005-10405 - - - - - - Capital Projects Funds
Park Develop. Fund Mny Mkt 3003-10108 - - - - - - Park Development Fund 3003-10404 - - - - - - Park Develop Federal Agencies 3003-10405 - - - - - - Circulation Fees Mny Mkt 3101-10108 - - - - - - Circulation Fees 3101-10404 245,000 - - - - 245,000 Develop. Impact Fee Mny Mkt 3102-10108 0 - - - - 0 Development Impact Fee Fund 3102-10404 735,000 (245,000) - - - 490,000 Impact Fees Federal Agencies 3102-10405 - - - - - -

9.B-6Council Agenda 1-4-2022
Attachment 3

Attachment 3: For City Pooled Funds B - Summary of monthly transactions by fund City of Pismo Beach - Bank Account Proof of Cash for the month ending:11/30/2021 Fund Description Fund #
Beginning
Balance Cash Receipts Disbursements Transfers-In Transfers-Out Ending Balance Debt Service Funds
Public Fin Fiscal Agent-Pier 4002-10510 3 278,179 - - - 278,181 Public Fin Fiscal Agent-CREBs 4002-10515 3 229,524 - - - 229,526 Enterprise Funds
Water Fund Money Mrkt Csh 6101-10108 0 - - - - 0 Water Fund CD's 6101-10404 590,000 - - - - 590,000 Wtr Fund Federal Agencies 6101-10405 2,155,000 - - - - 2,155,000 Wtr Fund Corp Bond - Pooled 6101-10141 - - - - - - Water Construction Money Mkt 6103-10108 (0) - - - - (0) Water Construction 6103-10404 490,000 - - - - 490,000 Wastewater Fund Money Market Ca6201-10108 0 - - - - 0 Wastewater Fund CD's 6201-10404 245,000 - - - - 245,000 Wastewater Fund Fed Agencies 6201-10405 2,100,000 - - - - 2,100,000 WWtr Fund Corp Bond - Pooled 6201-10141 1,062,000 - - - - 1,062,000 Parking Enterprise Money Mrkt 6501-10108 (0) - - - - (0) Parking Enterprise 6501-10404 490,000 - - - - 490,000 Parking Fund Federal Agencies 6501-10405 1,000,000 - - - - 1,000,000 Internal Service Funds
MVR Fund Money Mrkt Csh 7201-10108 0 - - - - 0 MVR Fund CD's 7201-10404 100,000 - - - - 100,000 MVR Fund Federal Agencies 7201-10405 0 - - - - 0 CalPers Benefit Trust
OPEB Trust Account 8101-10408 4,727,421 - - - - 4,727,421 Total all Investments 32,664,656$ 507,702$ -$ -$ -$ 33,172,359$ Total all Funds 72,263,494$ 4,508,047$ (2,538,495)$ -$ -$ 74,233,047$

9.B-7Council Agenda 1-4-2022
Attachment 3

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.C

SUBJECT/TITLE:

ANNUAL REVIEW AND APPROVAL OF INVESTMENT POLICY

RECOMMENDATION:

Approve the City of Pismo Beach Investment Policy.

EXECUTIVE SUMMARY:

The primary purpose of this agenda item is to present the City of Pismo Beach Investment Policy for City Council review and approval. California Government Code Section 53646 (a) (2) provides that “In the case of any other local agency [other than county government], the treasurer or chief fiscal officer of the local agency may annually render to the legislative body of that local agency and any oversight committee of that local agency a statement of investment policy, which the legislative body of the local agency shall consider at a public meeting. Any change in the policy shall also be considered by the legislative body of the local agency at a public meeting." The City’s Investment Policy was last approved on January 5, 2021.

The Administrative Services Director/City Treasurer reviewed the existing Investment Policy and has two changes to the Policy at this time.

1. The first change includes modifications to section 8.0 for Authorized and Suitable Investments. The Treasurer is recommending that the ratings for corporate bonds be modified to have a new minimum rating in order to take advantage of more investment opportunities and higher earnings rate, while still maintaining principal. Staff recommends that the corporate bond minimum ratings be modified to include a minimum rating of at least one of the following rating agencies to S&P A, Moody’s A1, or Fitch A. These ratings are one rating level below the current minimum rating and still in the low-risk category and still in compliance with Government Code. Also, in addition to the maximum amount of the City’s portfolio of corporate bonds of 30%. staff would like to add a maximum of 10% of corporate bonds per issuer. This will help the City ensure that its corporate bonds remain diversified. The Treasurer will continue to evaluate each investment to minimize the City’s risk.

2. The second change is a change to the City’s custodian bank from Union Bank to US Bank. Union Bank is no longer providing custodial services and the City’s account was transferred to US Bank under the same terms.

The policy complies with the California Government Code and best practices and is certified by the California Municipal Treasurers Association Investment Policy certification program.

Recommendation
Staff recommends that Council approve the City of Pismo Beach Investment Policy.

9.C-1Council Agenda 1-4-2022

FISCAL IMPACT:

As the proposed Investment Policy is the same as the existing policy, approving the Investment Policy does not have a significant financial impact. The Policy promotes the City’s objectives to safeguard the principal, remain liquid, and strive for maximum investment returns. The amount invested in various investment securities is dependent on the cash flow needs of the City and the market dictates the earnings on the majority of the City’s portfolio.

ALTERNATIVES:

1. The City Council may make its own changes, or may provide direction to the City Treasurer to develop information for possible future recommendations.

ATTACHMENTS:

1. 2022 City of Pismo Beach Investment Policy
Submitted by: Meeting Date: January 4, 2022
Nadia Feeser, Administrative Services Director / City Treasurer City Manager Approval:

9.C-2Council Agenda 1-4-2022

City of Pismo Beach Investment Policy
1 City of Pismo Beach Investment Policy January 4, 2022

1.0 Policy
The City of Pismo Beach (“City”) shall invest public funds in such a manner as to comply with state and local laws; ensure prudent money management; provide for daily cash flow requirements; and meet the objectives of the Policy, in priority order of Safety, Liquidity, and Return on investment.

California Government Code Section 53646 (a)(2) states that the City Treasurer may annually submit an investment policy to the City Council for consideration at a public meeting. This investment policy conforms to all pertinent existing laws of the State of California, including California Government Code Sections 53600 et seq.

2.0 Scope
This investment policy applies to all financial assets and investment activities of the City.

Investments for the City will be made on all funds identified in the Comprehensive Annual Financial Report (CAFR) on a pooled basis, including the General Fund, Special Revenue Funds, Capital Project Funds, Debt Service Funds, Enterprise Funds, Internal Service Funds, Fiduciary Funds, and any funds subsequently created.

This investment policy does not apply to Bond Proceeds, Deferred Compensation Funds, Retirement or Retiree Health Care savings/trusts/plans. California Government Code Section 5922(d) authorizes proceeds of bonds to be invested in accordance with related offering documentation. These Code Sections recognize the unique needs and objectives of such proceeds. Likewise, Deferred Compensation Plans are covered under California Government Code.

3.0 Prudence
The City Treasurer is authorized to make investment decisions on behalf of the City investing public funds subject to the prudent investment standard. The Prudent Investor Standard (California Government Code Section 53600.3) states, that “when investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated need of the [City], that a prudent person in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the [City]”. The standard of prudence to be used by investment officials shall be applied in the context of managing an overall portfolio.

9.C-3Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
2 City of Pismo Beach Investment Policy January 4, 2022

4.0 Objectives
The primary objectives, in priority order, of the City’s investment activities (per CA Govt Code Section 53600.5) shall be:

4.1. Safety: Safety of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns.

4.2. Liquidity: The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.

4.3. Return on Investments: The City’s investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City’s investment risk constraints identified in the Investment Policy and the cash flow characteristics of the portfolio.

5.0 Delegation of Authority
California Government Code Section 53601 states that the legislative body of a local agency (i.e., the City Council) is authorized to invest surplus moneys as specified in that code section. In accordance with California Government Code Section 53607, this authority may be delegated to the City Treasurer for a one- year period by the City Council. Subject to review, the City Council may renew the delegation of authority under this code section each year.

The Pismo Beach City Council delegates its authority to invest or reinvest City funds to the City Treasurer, who is also the Administrative Services Director. The City Treasurer will be responsible for all investment transactions and shall establish a system of controls to regulate the activities of City officials involved in any aspect of the investment program.

In the case of the City Treasurer’s absence, the City Council delegates investment authority in the following order to (1) Finance Manager and (2) City Manager.

Duties and Responsibilities

5.1. City Treasurer (Administrative Services Director): Charged with responsibility for all public funds and securities belonging to or under the control of the City, and for the deposit and investment of those funds in accordance with the principles of sound treasury management and in accordance with the applicable laws, ordinances, and policies adopted by the City.

9.C-4Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
3 City of Pismo Beach Investment Policy January 4, 2022

5.2. Administrative Services Department Staff: Charged with recording investment activity in the accounting records and with verifying the Treasurer's records with broker confirmations, bank statements, and safekeeping records.

5.3. Finance Manager: Charged with responsibility (in the absence of the Treasurer) for all public funds and securities belonging to or under the control of the City and for their deposit. Duties related to investment activities shall be performed by staff other than those responsible for the accounting of those investments.

5.4. City Council: May delegate to the City Treasurer for a one-year period the authority to invest the City's funds. Subject to review, the City Council may renew the delegation of this authority each year. The City Council may also annually consider and approve a written Statement of Investment Policy at a public meeting. Any change to the Investment Policy at any time shall also be considered by the City Council at a public meeting.

6.0 Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officers shall disclose any material financial interest in financial institutions that conduct business with this City, and they shall further disclose any large personal financial / investment positions that could be related to the performance of the City’s portfolio.

7.0 Authorized Financial Dealers and Institutions

7.1. The Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the City in the State of California. A competitive bid process, when practical, will be used to place all investment purchases, other than those that are classified as “new issue” securities. On an annual basis, the Treasurer shall recommend a list of at least two broker/dealers who are authorized to provide investment services. The list shall be approved by the City Council. All broker/dealers who wish to be considered for the list must meet the following minimum requirements:

7.1.a Must be a “primary” or regional dealer that qualifies under the Securities and Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule)

7.1.b Must be experienced in public agency investing and investment products and familiar with the California Government Code as related to investments for local governmental agencies

7.1.c Must have been in business for at least three years

7.1.d Must supply the Treasurer with the following:
• current audited financial statements,

9.C-5Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
4 City of Pismo Beach Investment Policy January 4, 2022

• proof of Financial Industry Regulatory Authority (FINRA) certification,
• trading resolution,
• depository contracts,
• proof of State of California registration,
• completed broker/dealer questionnaire, and
• certification of having read the City’s investment policy.

7.1.e The Treasurer shall consider the creditworthiness of institutions.

7.2. If a third party investment advisor is authorized to conduct investment transactions on the City’s behalf, the investment advisor may use their own list of approved broker/dealers and financial institutions. The investment advisor’s approved list must be made available to the City upon request.

7.3. No public deposit shall be made except in a qualified public depository as established by the established state laws.

7.4. An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City invests.

9.C-6Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
5 City of Pismo Beach Investment Policy January 4, 2022

8.0 Authorized and Suitable Investments
California Government Code Section 53601, 53601.6, 53601.8, 53635, 53635.2, 53638 and 53684 include a number of requirements on how and where public money may be invested. The City is empowered by statute to invest in the following types of securities:

Permitted Investments
City Dollar Limit,
Maximum Percentage of
Portfolio Limit

Maturity
Limit
Local Agency Investment Fund (LAIF) $50 million, 100% None Agency Issues (Government
Sponsored Enterprise, or GSE,
instruments
50% 5 years
Negotiable Certificates of Deposits 30% 5 years
Public Funds Checking or Savings
Account
100% None
Shares of Beneficial Interest (i.e.,
money market mutual funds)
20% (10% in any one
mutual fund)
None
U.S. Treasury Issues 100% 5 years
State of California Issues 30% 5 years
Issues of Entities outside of California 30% 5 years
Issues of Other California entities 30% 5 years
City of Pismo Beach Bonds 100% 5 years
Corporate Bonds 30%, minimum rating by at
least one of the following, and a
maximum of 10% per issuer:

S&P A, Moody’s A2, Fitch A
5 years
Commercial Paper 25% or portfolio; 10%
per issuer; Rating of
‘A1/P1’ or higher from
S&P and Moody’s
270
days

Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City’s Policy and supersedes any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.

9.0 Review of Investment Portfolio
The securities held by the City must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, the Treasurer shall at least quarterly review the portfolio to identify those securities that

9.C-7Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
6 City of Pismo Beach Investment Policy January 4, 2022

do not comply. The Treasurer shall establish procedures to report to the City Council, major and critical incidences of noncompliance identified through the review of the portfolio.

10.0 Investment Pools/ Mutual Funds
A thorough investigation of the pool/fund is required prior to investing, and on a continual basis. There shall be a questionnaire developed which will answer the following general questions:

10.1. A description of eligible investment securities, and a written statement of investment policy and objectives.

10.2. A description of interest calculations and how it is distributed, and how gains and losses are treated.

10.3. A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited.

10.4. A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.

10.5. A schedule for receiving statements and portfolio listings

10.6. A description of how the pool/fund maintain reserves, retained earnings, etc. or is all income after expenses distributed to participants

10.7. A fee schedule that discloses when and how fees are assessed.

10.8. The eligibility of the pool/fund to invest in bond proceeds and a description of its practices.

11.0 Collateralization
Collateralization is required on certificates of deposits and sweep checking accounts. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (110%) of market value of principal and accrued interest.

The City chooses to limit collateral to the following: certificates of deposits, sweep checking accounts, and agency issues. Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the entity and retained.

The Treasurer, at her discretion, may waive the collateral requirements for certificates of deposits up to $250,000 which are fully insured by the Federal Deposit Insurance Corporation.

12.0 Safekeeping and Custody
All securities will be received and delivered on a delivery versus payment (DVP) basis.

Securities will be held by a third party custodian/safekeeping account designated by the Treasurer and evidenced by safekeeping receipts. Said securities shall be held in a manner that establishes the government entity’s right of ownership. The only exception to the foregoing shall be depository accounts and securities purchases made with: LAIF, time certificates of deposit and money market mutual funds held directly with issuing institution, since the purchased securities are not deliverable.

9.C-8Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
7 City of Pismo Beach Investment Policy January 4, 2022

13.0 Diversification
The City recognizes that investment risks can result from issuer defaults, market price changes, or various technical complications leading to temporary illiquidity. To minimize the City’s exposure to these types of risk, the portfolio should be diversified among several types of institutions, instruments, and maturities. The Treasurer shall minimize default risk by prudently selecting only instruments and institutions, which at the time of placement have been evaluated for their financial viability and compliance with this policy.

No individual investment transaction shall be undertaken that jeopardizes the total capital position of the overall portfolio. Risk shall also be managed by subscribing to a portfolio management philosophy that helps to control market and interest rate risk by matching investments with cash flow requirements. See section 9.0 Authorized and Suitable Investments, which lists the City’s maximum percentage limits and promotes a diverse portfolio.

14.0 Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Matching maturities with cash flow dates will reduce the need to sell securities prior to maturity, thus reducing market risk. Unless matched to a specific cash flow and approved by City Council, the City will not directly invest in securities maturing more than 5 years from the date of purchase.

15.0 Internal Controls
The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.

• Proper documentation obtained from confirmation and cash disbursement wire transfers is required for each investment transaction.
• Timely bank reconciliation is conducted to ensure proper handling of all transactions. • The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Administrative Services Department on a monthly and quarterly basis.

16.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with investment risk constraints and cash flow needs.

The City’s basic investment strategy is to buy and hold investments until maturity However, the Treasurer may sell a security due to adverse changes in credit risk or due to unexpected cash flow needs.

9.C-9Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
8 City of Pismo Beach Investment Policy January 4, 2022

The Market Yield benchmark used by the Treasurer is to determine whether market yields are being achieved and shall be the rate of return from the following indices: Local Agency Investment Fund (LAIF) and 6-month and 1-year Treasury Bills.

17.0 Investment Reporting
In accordance with California Government Code Section 53607, the Treasurer shall file a monthly investment report with the City Clerk who will place the report on the agenda of the next regular City Council meeting. The Treasurer shall review and render monthly and quarterly investment portfolio reports to the City Manager and City Council. • The monthly report shall include an accounting of all receipts, disbursements, and fund balances.
• The quarterly reports shall include the book and market value of the cash investment, the classification of the investment, the name of the institution or entity, the rate of interest, and the maturity dates for all securities. • The quarterly report will include a statement of compliance of the portfolio with the investment policy or an explanation as to why the portfolio is not in compliance per Government Code 53646(b)(2).
• The quarterly report will include a statement on availability of funds to meet its obligations within the next six months per Government Code 53646(b)(3).

18.0 Investment Policy Adoption
The City’s Investment Policy shall be adopted by resolution annually by the City Council.

The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.

19.0 Glossary

AGENCIES: Federal agency securities and/or Government-sponsored enterprises. ASK PRICE: The price at which securities are offered.

BEAR MARKET: A period of generally pessimistic attitudes and declining market prices.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BID PRICE: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer.

BOND: An interest-bearing security issued by a corporation, quasi-governmental agency or other body, which can be executed through a bank or trust company. A bond is a form of debt with an interest rate, maturity, and face value, and is usually secured by specific assets. Most bonds have a maturity of greater than one year, and generally pay interest semi-annually.

9.C-10Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
9 City of Pismo Beach Investment Policy January 4, 2022

BOND RATING: The classification of a bond’s investment quality.

BOOK VALUE: The amount at which a security is carried on the books of the holder or issuer. The book value is often the cost, plus or minus amortization, and may differ significantly from the market value.

BROKER: A broker brings buyers and sellers together for a commission.

BULL MARKET: A period of generally optimistic attitudes and increasing market prices.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate.

Large-denomination CD’s are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Short-term obligations with maturities ranging from 2 to 270 days issued by banks, corporations, and other borrowers to investors with temporarily idle cash. Such instruments are unsecured and usually discounted, although some are interest-bearing.

COMMISSION: The broker’s or agent’s fee for purchasing or selling securities for a client.

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official financial annual report of the City. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.

DEBENTURE: A bond secured only by the general credit of the issuer.

DEFAULT RISK: This is the risk that a company or individual will be unable to make the required payments on their obligation. Standard measurement tools to gauge default risk include credit ratings by Nationally Recognized Statistical Rating Organizations (NRSROs).

9.C-11Council Agenda 1-4-2022
Attachment 1

City of Pismo Beach Investment Policy
10 City of Pismo Beach Investment Policy January 4, 2022

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

FEDERAL RESERVE SYSTEM: The central bank of the United States which consists of a seven member Board of Governors, 12 regional banks and approximately 5,700 commercial banks that are members.

DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills).

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

DURATION: A measure of the sensitivity of the price (the value of principal) of a fixed- income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices.

FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm cooperatives, and exporters.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.

FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FISCAL YEAR: An accounting or tax period comprising any twelve month period. The City’s fiscal year begins on July 1.

9.C-12Council Agenda 1-4-2022
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City of Pismo Beach Investment Policy
11 City of Pismo Beach Investment Policy January 4, 2022

FULL FAITH AND CREDIT: The unconditional guarantee of the United States government backing a debt for repayment.

INTEREST RATE: The interest payable each year on borrowed funds, expressed as a percentage of the principal.

INVESTMENT: Use of capital to create more money, either through income-producing vehicles or through more risk-oriented ventures designed to result in capital gains.

INVESTMENT PORTFOLIO: A collection of securities held by a bank, individual, institution, or government agency for investment purposes.

LAIF: trade name for the California State Local Agency Investment Fund. Chapter 730, Statutes of 1976 of the State of California, established the LAIF. The LAIF enables local governmental agencies to remit money not required for immediate needs to the State Treasurer for the purpose of investment. In order to derive the maximum rate of return possible, the State Treasurer has elected in invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State Treasurer. At the end of each calendar quarter, all earnings derived from investments are distributed by the State respective amounts deposited in the LAIF and the length of time such amounts remained therein. Prior to the distribution, the State’s cost of administering the program are deducted from the earnings. The California Government Code states that monies placed for deposit in LAIF are in trust in the custody of the State Treasurer and cannot be borrowed or be withheld from the City. Further, the right of the City to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any State official or agency based upon the State’s failure to adopt a budget by July 1 of each new fiscal year.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

MARKET RISK: This is the risk that the value of a security will raise or decline as a result of changes in market conditions.

MARKET VALUE: the price at which a security is currently being sold in the market. MATURITY:
the date that the principal or stated value of debt instrument becomes due and payable.

MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

9.C-13Council Agenda 1-4-2022
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City of Pismo Beach Investment Policy
12 City of Pismo Beach Investment Policy January 4, 2022

MUTUAL FUND: An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by Securities and Exchange Commission (SEC) disclosure guidelines.

NEGOTIABLE CERTIFICATES OF DEPOSIT: Fixed deposit certificate that may be negotiated (traded) to a third party. The institution issuing the certificate promises to pay face value plus accrued interest at maturity or semi-annually if maturity is over one year.

NRSRO: This acronym stands for Nationally Recognized Statistical Rating Organization, which is a credit rating agency that issues credit ratings that the U.S. Securities and Exchange Commission (SEC) permits other financial firms to use for certain regulatory purposes. NRSROs include Standard & Poor’s, Moody’s, and Fitch ratings.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.

PORTFOLIO: The collection of securities held by an individual or institution. The combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.

PRINCIPAL: The face or par value of an instrument.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms.

QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.

RATE OF RETURN: 1) The yield which can be attained on a security based on its purchase price or its current market price. 2) Income earned on an investment, expressed as a percentage of the

9.C-14Council Agenda 1-4-2022
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City of Pismo Beach Investment Policy
13 City of Pismo Beach Investment Policy January 4, 2022

cost of the investment.

RATING: The designation used by investors’ services to rate the quality of a security’s creditworthiness. Moody’s ratings range from the highest Aaa, down through Aa, A, Bbb, Ba, B, etc. while Standard and Poor’s rating range from the highest AAA, down through AA, A, BBB, BB, B, etc.

REFINANCING: Rolling over the principal on securities that have reached maturity or replacing them with the sale of new issues. The object may be to save interest costs or to extend the maturity of the loan.

SAFEKEEPING: A service offered to customers for a fee, where securities are held in the vaults for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC RULE 15(C)3-1: See Uniform Net Capital Rule.

SECURITIES: investment instruments such as bonds, stocks and other instruments of indebtedness or equity.

SPREAD: The difference between two figures or percentages. For example, it may be the difference between the bid and asked prices of a quote, or between the amount paid when bought and the amount received when sold.

TREASURY BILLS (T-BILL): U.S. Treasury Bills are short-term, direct obligations of the U.S.

Government issued with original maturities of 13 weeks, 26 weeks and 52 weeks; sold in minimum amounts of $10,000 in multiples of $5,000 above the minimum. Treasury Bills are issued in book entry form only and are sold on a discount basis.

TRUSTEE: A bank designated as the custodian of funds and the official representative for bondholders.

UNDERWRITER: A dealer bank or financial institution which arranges for the sale and distribution of a large batch of securities and assumes the responsibility for paying the net purchase price.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.

Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting

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City of Pismo Beach Investment Policy
14 City of Pismo Beach Investment Policy January 4, 2022

syndicates. Liquid capital includes cash and assets easily converted into cash.

U.S. GOVERNMENT AGENCIES: Instruments issued by various U.S. government agencies most of which are secured only by the credit worthiness of the particular agency.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

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City of Pismo Beach Investment Policy
15 City of Pismo Beach Investment Policy January 4, 2022

LIST OF APPROVED BROKER/DEALERS

Multi-Bank Securities, Inc.

Attn: Peter Yanez Account
Executive
2400 E. Commercial, Suite 812
Ft. Lauderdale, FL 33308
855-928-0111/800-967-9045
[email protected]

Mutual Securities, Inc.

Attn: Rene Molina
General Securities Principal
300112 Ivy Glenn Drive, Suite 145
Laguna Niguel, CA 92677
866-899-5544
[email protected]

LIST OF APPROVED CUSTODIANS FOR SAFEKEEPING OF SECURITIES

US Bank
Attn: April Beauchamp
Relationship Manager
1 California Street, Suite 1000
San Francisco, CA 94111
415.774.2268
[email protected]

9.C-17Council Agenda 1-4-2022
Attachment 1

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.D

SUBJECT/TITLE:

AUTHORIZATION OF A LOCAL COASTAL PROGRAM PLANNING GRANT

APPLICATION TO THE CALIFORNIA COASTAL COMMISSION

RECOMMENDATION:

BACKGROUND:

On November 9, 2021, the California Coastal Commission (CCC) announced the availability of Round 7 grant funding to support local government coastal resilience efforts (Attachment 2). The grant program is intended to provide assistance to local governments responsible for developing and amending Local Coastal Programs (LCPs).

The City was previously awarded a total of $85,000 and $170,000 as part of the CCC Round 6 grant funding. To date, the City has been refunded 100% of the $85,000 and approximately 42% of the $170,000. These funds have assisted in the development of the City’s draft LCP, including a unified zoning code along with various studies to support the LCP.

A total of up to $31 million is available for awards through the Round 7 competitive grant program. Grant amounts could range up to approximately $500,000, though there are no established minimum or maximum grant amounts.

Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) requesting grant funding in an amount not to exceed $300,000. This amount would cover the recently approved budget amendment to complete the LCP process. A portion of the funds would also be used to implement policies contained in the LCP, such as conducting hazard analysis and sea level rise monitoring.

FISCAL IMPACT:

The City Council recently approved a budget amendment for an additional $207,922 in order to complete the LCP through both the local and CCC process. If the application is successful, the funds would help supplement the total project costs.

ALTERNATIVES:

1. Provide additional direction to staff.

Council Agenda 1-4-2022 9.D-1

ATTACHMENTS:

1. Resolution

2.California Coastal Commission LCP Planning Grant Announcement Prepared by: Meeting Date: January 4, 2022
Brian Schwartz, Planner
Submitted by: Matthew Downing, Community Development Director City Manager Approval:

Council Agenda 1-4-2022 9.D-2

RESOLUTION NO. R-2022-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,

CALIFORNIA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION FOR, AND RECEIPT OF, UP TO $300,000 IN FUNDING TO ASSIST IN UPDATING THE CITY’S LOCAL COASTAL PROGRAM FROM THE CALIFORNIA COASTAL

COMMISSION

WHEREAS, the Budget Act of 2021 appropriates $31 million for Coastal Commission grants to local governments to support Local Coastal Program (LCP) planning and their projects that are designed to assist local governments in assessing impacts and planning for coastal resiliency, including adapting to the impacts of climate change and sea level rise; and

WHEREAS, the California Coastal Commission, under the authority of the California Coastal Act, may provide financial assistance to support coastal planning and has approved Round 7 of the competitive grant program to provide such financial assistance for LCP planning; and

WHEREAS, the goal of the grant program is to support local government efforts to enhance coastal resiliency in the face of climate change and sea level rise in a manner fully consistent with the policies of the California Coastal Act and support the critical analysis, planning, and outreach steps of the LCP planning process necessary for developing tangible approaches for preparing for and adapting to climate change and sea level impacts, as well as development of new or updated LCP policies and subsequent activities relating to adopting and certifying LCP updates to ensure coastal resiliency strategies are implemented; and

WHEREAS, grant proposals submitted under this grant program must complete LCP planning work with special emphasis on “next steps” that have been identified in recent LCP development, hazard analysis, vulnerability assessment, and adaptation planning efforts; and

WHEREAS, the City of Pismo Beach has an effectively certified LCP; and

WHEREAS, the City of Pismo Beach desires to pursue a project that would result in the completion and submittal for certification by the California Coastal Commission of an Amendment to update the LCP in whole; and

WHEREAS, the City of Pismo Beach commits to and agrees to fully support a planning effort intended to update a certified LCP pursuant to the provisions of the California Coastal Act, with full public participation and coordination with Coastal Commission staff.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach as follows:

Council Agenda 1-4-2022 9.D-3
Attachment 1

1. The Community Development Director is hereby authorized and directed to submit the Round 7 grant application package to the California Coastal Commission to provide additional financial and planning assistance, under authority of the California Coastal Act, in an amount not to exceed $300,000 to fund the project more particularly described in the grant application package;

2. The Community Development Director is authorized to execute, in the name of the City of Pismo Beach, all necessary applications, contracts, and agreements and amendments thereto to implement and carry out the grant application package attached hereto and any project approved through approval of the grant application.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 4th day of January 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:

________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 1-4-2022 9.D-4
Attachment 1

STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, G OVERNOR

CALIFORNIA COASTAL COMMISSION
455 MARKET STREET, SUITE 300
SAN FRANCISCO, CA 94105-2421
VOICE (415) 904-5200
FAX (415) 904-5400

CALIFORNIA COASTAL COMMISSION

LCP PLANNING GRANT ANNOUNCEMENT AND

APPLICATION DETAILS

The California Coastal Commission is pleased to announce the availability of Round 7 grant funding to support local government coastal resiliency efforts. Funding is provided by the Budget Act of 2021, which appropriates $31 million to the Coastal Commission to support its LCP Local Assistance Grant Program. The grant program is intended to provide assistance to local governments responsible for developing and amending Local Coastal Programs (LCPs).

Funds may be used for projects that are designed to assist local governments in assessing impacts and planning for coastal resiliency, including adapting to the impacts of climate change and sea level rise, and which contain an LCP planning component. More information on the LCP Grant Program, eligible grantees and projects, program priorities, and evaluation criteria can be found in this document, and specific application requirements can be found in the Grant Application document.

Grant applications are due by Wednesday, December 22, 2021 at 5 pm.

Coastal Commission staff is available to assist during the application process. Applicants are encouraged to reach out to the LCP Grant team with any questions as they develop their applications. Contact information is provided below.

Contents
PURPOSE OF GRANTS ............................................................................................................................. 2 BACKGROUND ........................................................................................................................................ 2 SUBMISSION DEADLINES ........................................................................................................................ 4 SUBMISSION REQUIREMENTS ................................................................................................................ 4 APPLICATION MATERIALS ....................................................................................................................... 5 GRANT AMOUNTS .................................................................................................................................. 5 ELIGIBLE GRANTEES and PROJECTS ........................................................................................................ 5 PROGRAM PRIORITIES ............................................................................................................................ 6 EVALUATION CRITERIA ........................................................................................................................... 7 APPLICATION REVIEW and AWARD PROCESS ........................................................................................ 9 GRANT ADMINISTRATION .................................................................................................................... 10 RELATED MATERIALS ............................................................................................................................ 11 CONTACT INFORMATION ..................................................................................................................... 12

Council Agenda 1-4-2022 9.D-5
Attachment 2

2 PURPOSE OF GRANTS
The purpose of the LCP Local Assistance Grant Program is to support local government efforts to enhance coastal resiliency in the face of climate change and sea level rise in a manner fully consistent with the policies of the California Coastal Act. The focus of these grants is to support the critical analysis, planning, and outreach steps of the LCP planning process necessary for developing tangible approaches for preparing for and adapting to climate change and sea level rise impacts, as well as development of new or updated LCP policies and subsequent activities relating to adopting and certifying LCP updates to ensure coastal resiliency strategies are implemented.

Funds are available to support local jurisdictions initiating coastal resilience planning as well as jurisdictions seeking to build off of prior or ongoing adaptation planning work. For example, funds can be used for climate change and sea level rise vulnerability assessments, adaptation plans, and updates to LCPs to better account for current best available science related to sea level rise and coastal hazards. Funds can also support completion of more targeted analyses or development of specific programs, such as detailed hazards studies for specific areas or assets of concern, cost benefit or other economic studies, feasibility studies related to nature-based or other adaptation strategies, phased adaptation plans, monitoring programs, wildfire resiliency plans, and analyses related to addressing environmental justice concerns. Funds may also be used for coordination efforts with California Native American Tribes, including for collaborative planning efforts that result in tribal resiliency plans or other adaptation plans that inform LCP updates. In all cases, projects should include an LCP planning component, which can range from a comprehensive update to more targeted changes to specific Land Use Plan (LUP) policies or Implementation Plan (IP) provisions. The LCP Grant Program is also designed to support comprehensive outreach and engagement as well as steps related to locally adopting LCP updates and submitting to the Coastal Commission for certification.

More information on eligible projects and program priorities can be found starting on page 5.

Commission staff is available to assist during the application process. Applicants are encouraged to reach out to the LCP Grant Team with any questions as they develop their applications, particularly if there are questions regarding the types of projects that are eligible for funding. For staff contact information, please see page 12.

BACKGROUND
The LCP Program is an essential component of the California Coastal Act. LCPs implement the statewide goals and policies of the Coastal Act at the local level and are required by the Coastal Act for each local coastal jurisdiction. LCPs must specify the kind, location, and intensity of land uses and the applicable resource protection and development policies and implementing ordinances. They also must be developed with the widest opportunity for public participation.

LCPs and LCP updates are developed by local governments and, once certified by the Commission, the local government assumes responsibility for issuing most coastal development Council Agenda 1-4-2022 9.D-6
Attachment 2

3 permits pursuant to the certified LCP. The Commission retains some continuing permit authority and authority to hear appeals of some local coastal permits acted on by a local government.

Goal 6 of the Commission’s adopted Strategic Plan1 is to continue to enhance the LCP planning program. One important way to do this is to complete the certification of LCPs. While most of the coast (approximately 87.5% of the geographic area) is governed by a certified LCP, there are some remaining uncertified areas. When these areas become certified, the local government will assume responsibility for issuing most coastal development permits in these areas. This will allow local governments more control and input with respect to coastal regulation, while at the same time allowing the Commission to focus more resources on assisting with matters of statewide significance and oversight, including with respect to ongoing review and coordination with local governments on LCP updates and implementation.

In addition to the coastal areas that are not yet certified, many of the LCPs that were certified in the 1980s and 1990s are now out of date and would benefit from updating to reflect changed conditions, new information and knowledge, and new programs and policies, especially those related to climate change, sea level rise, and disadvantaged communities. Updated LCPs provide more certainty for economic development and enable stronger coastal resource protection in light of current environmental conditions and other factors.

Goal 4 of the Commission’s adopted Strategic Plan is to support resilient coastal communities in the face of climate change and sea level rise. The Commission supports local governments developing informed policies that systematically address adaptation to sea level rise and other climate change-related impacts through LCP planning, coastal development permitting, guidance, interagency collaboration, and public education. Addressing the anticipated impacts of climate change is an integrated goal that advances implementation of many Coastal Act objectives; therefore, the LCP Grant Program aims to support protection of public access and coastal resources by promoting well-informed, well-adapted, resilient communities in the face of global climate change.

Round seven of this program may include ‘next steps’ that have been identified in recent LCP development, hazard analysis, vulnerability assessment, and adaptation planning efforts, to develop or update site-specific knowledge in light of current science regarding climate change and the anticipated impacts of sea level rise for California. Projects that include technical, planning, economic, engineering and/or design studies meant to further the development of climate change adaptation strategies (including phased approaches), and which would be reflected in eventual LCP policies, are eligible for funding.

Financial assistance has been, and will continue to be, a critical way to assist local governments in their coastal planning and adaptation to climate change and sea level rise. Such financial assistance can serve as an incentive for local governments to undertake such planning work and

1 California Coastal Commission Final Strategic Plan 2021 – 2025, Adopted November 2020 Council Agenda 1-4-2022 9.D-7
Attachment 2

4 to develop adaptation strategies to address these impacts.

The proposals for the Round 7 grant funds will require complete project and task descriptions, work schedules and benchmarks, and a budget for completion of the planned work. The Commission will review and approve the recommended award of any grant funds, and the proposed projects will be part of that future action. Thus, as proposed, this grant program will facilitate the completion and update of LCPs consistent with the provisions of the Coastal Act and California Code of Regulations, the furthering of site-specific and regional knowledge, and the initial steps of planning and designing resilient climate change adaptation strategies that would be included in the LCP.

SUBMISSION DEADLINES
Applications are due Wednesday, December 22, 2021 and must be RECEIVED by 5 pm.

Applications must be emailed or mailed; faxed responses will not be considered.

If the governing body of an applicant cannot adopt a resolution similar to Attachment A of the application by the submission date, the applicant can submit the proposal with a draft resolution, provide a date for when the governing body will consider adoption of the resolution and submit the adopted resolution by 5 pm, Friday, January 28, 2022. All other materials must be submitted by the December 22 deadline. Applications will not be deemed complete until an adopted resolution is received. Applications that do not contain a final, adopted resolution by 5 pm, January 28, 2022 will not be considered for funding.

The Commission anticipates awarding the seventh round of grants in March 2022.

SUBMISSION REQUIREMENTS
Please submit the completed application form, including all attachments, via email to [email protected]. Submit all application materials combined in a single PDF file, AND submit the Project Proposal (including project description, task descriptions, schedule, and budget) as a Word document. See the Grant Application document for additional details and an application checklist. If you are unable to submit via email, you may mail a CD and hard copy to the Coastal Commission at the address below. Please coordinate with Kelsey Ducklow via email prior to mailing hard copy application materials.

Kelsey Ducklow
California Coastal Commission
455 Market St., Suite 300
San Francisco, CA 94105
[email protected]
Council Agenda 1-4-2022 9.D-8
Attachment 2

5 Please note: all information that you submit is subject to the unqualified and unconditional right of the State of California to use, reproduce, publish, or display it, free of charge. All documents submitted will be considered a public record upon submittal and will be treated in accordance with Public Records Act requirements. Please indicate if credit is requested for any photos and/or maps.

APPLICATION MATERIALS
A complete grant application package will consist of the following materials, as described in detail in the Grant Application document.

1. Signed Application Form

2. Project Description

3. Task Descriptions and Schedule

4. Budget

5. Supplementary Information (optional)

6. Resolution from the Applicant’s Governing Body

GRANT AMOUNTS
For this competitive grant program, staff anti cipates project proposals for larger grant projects, such as those with multiple studies and/or more comprehensive LCP updates . Grant amounts could range up to approximately $500,000, though there are no established minimum or maximum grant amounts. Please note, a wards may be offered for less than an applicant has requested.

The Coastal Commission also recently approved 2 a non-competitive, rolling grant application process for targeted grants of up to $100,000 . The priority for these grants is on more targeted projects which have a high likelihood of success over a shorter grant term, such as a single feasibility study with targeted LCP changes. More information on application processes for the non -competitive grants is forthcoming.

ELIGIBLE GRANTEES and PROJECTS
These grants are intended to provide assistance to local governments responsible for developing and amending Local Coastal Programs, and such local governments must be the primary applicant and grantee. Coastal jurisdictions may also partner together in support of regional planning efforts and/or grant funds may be used to support relevant stakeholder groups to achieve specific project goals. For example, multiple jurisdictions could coordinate on studies and relevant LCP changes

2 See: Recommended Updates to the LCP Local Assistance Grant Program, adopted October 15, 2021.

Council Agenda 1-4-2022 9.D-9
Attachment 2

6 related to coordinated beach replenishment, sediment management, or other adaptation strategies; funds could be shared with a California Native American Tribe, Community Services District, Geologic Hazard Abatement District, or other entity to support development of an asset- or community-specific adaptation plan; or funds could be shared with community groups to support efforts to address environmental justice concerns or to support targeted outreach efforts, particularly for low-income or disadvantaged communities.

Local governments are eligible to apply for projects that were not previously funded. Similarly, local governments that have received prior LCP Local Assistance grants are eligible to apply for this round of grants to continue their work on coastal resilience planning and LCP certification.

Eligible projects are those that are designed to assist local governments in assessing impacts and planning for coastal resiliency, including adapting to the impacts of climate change and sea level rise, and which contain an LCP planning component. Grant funds may be used for technical, economic, policy, and other analyses, feasibility studies, vulnerability assessments, adaptation plans, tribal resiliency planning efforts, outreach and coordination efforts, and activities related to LCP adoption and submittal. LCP planning components may include development of a new LCP, a comprehensive LCP update, an LCP amendment (e.g., updates to coastal hazards policies; incorporation of new sea level rise related policies or programs), targeted LCP changes (e.g., changes to LCP policies/zoning to allow for implementation of identified sea level rise adaptation strategies or climate resiliency projects; updates to previously adopted SLR policies in response to continued planning), or similar activities undertaken through a Public Works Plan (PWP) process.

Please note: Certain costs are ineligible for grant funding, such as equipment (e.g., computers, phones, and furniture), conferences, trainings, or items that will be sold. Commission staff will coordinate with grantees during grant agreement finalization and other relevant stages to address specific funding questions.

Commission staff is available for questions regarding eligible grantees and projects (see Contact Information below).

PROGRAM PRIORITIES
Applications will be evaluated for their ability to advance coastal resiliency efforts in the context of LCP planning. This may include:
• Completion of technical, economic, policy, or other analyses meant to assist in understanding, planning for, and adapting to climate change and sea level rise, and increasing coastal resiliency, including but not limited to general vulnerability assessments, studies to evaluate impacts based on evolving science (e.g., extreme sea level rise, groundwater change), feasibility and design studies for nature-based adaptation or other specific strategies, and development of monitoring programs Council Agenda 1-4-2022 9.D-10
Attachment 2

7 • Planning work and/or related studies to support development of regional, neighborhood, site, or asset specific adaptation approaches, including phased adaptation/adaptation pathways, such as for a Shoreline Management Plan, a Coastal Hazards Response Plan as required by a Coastal Development Permit, or similar • Planning work and/or focused outreach efforts to increase public awareness and participation in climate change and sea level rise planning activities, particularly among vulnerable communities
• Planning work to address environmental justice concerns, particularly related to climate change and sea level rise planning activities, and to ensure equitable protection of coastal resources and provision of public coastal access and lower-cost recreation for everyone, regardless of race, ethnicity, socio-economic status, or place of residence • Completion of land use plan and/or zoning work to achieve certification of a new Local Coastal Program (or an Area of Deferred Certification) or planning and/or zoning work to significantly update certified LCPs (or LCP segments) in whole or in part to provide for coastal resiliency, or to reflect changed conditions, new information and scientific knowledge, new programs and policies, or other significant changed circumstances

EVALUATION CRITERIA
Applications for Round 7 LCP planning grants will be evaluated for their ability to complete the proposed project in the proposed timeline. All project proposals will be reviewed based on how well they meet the Commission’s six adopted evaluation criteria. The criteria will be considered as a whole, not weighted. The adopted criteria were updated at the Commission’s October 2021 hearing to reflect the current state of LCP and adaptation planning and are listed below .3

Public Benefit/Significance
The Commission will consider the extent to which the proposed project will address issues of statewide significance and maximize public benefits of the coast. These can include reducing greenhouse gases and addressing the impacts of climate change and sea level rise; preserving and enhancing coastal habitat; protecting, providing and enhancing public access; protecting priority land uses such as agriculture, coastal dependent development, or recreation; protecting and providing lower cost visitor and recreational opportunities. The Commission will consider the extent to which priority Coastal Act resources are addressed and the public benefits maximized.

Environmental Justice
In 2016, the Legislature passed AB 2616 giving the Coastal Commission explicit authority to consider environmental justice, defined in California Government Code Section 65040.12(e), as updated in 2020, as: “The fair treatment and meaningful engagement of people of all races,

3 See: Recommended Updates to the LCP Local Assistance Grant Program, adopted October 15, 2021.

Council Agenda 1-4-2022 9.D-11
Attachment 2

8 cultures, incomes, and national origins with respect to the development, adoption, implementation and enforcement of environmental laws, regulations, and policies.” Low- income communities, indigenous communities, communities of color, and other marginalized communities often bear a disproportionate burden of pollution or other environmental harms, while suffering from a lack of environmental services, such as clean drinking water, clean air, and access to parks and open space. Addressing these types of disparities and barriers to meaningful involvement is critical for ensuring that Coastal Act goals of protecting coastal resources for all are equitably fulfilled, particularly as climate change results in evolving risks, without creating new or continuing to exacerbate existing environmental burdens in environmental justice communities. The Coastal Commission will consider the extent to which environmental justice issues are addressed when evaluating grant proposals.

Addressing the Effects of Climate Change
Climate change is one of the most significant policy areas to emerge since many of the LCPs have been certified. The Commission is seeking LCP updates and amendments that address the effects of climate change, including land use, housing, transportation, and habitat restoration and conservation policies that facilitate reductions in greenhouse gases and vehicle miles traveled, as well as the planning and implementation of strategies to adapt to sea level rise and other issue areas affected by climate change, such as changes in habitats and fire hazards.

Relative Need for LCP Update
Related to the public benefits of a proposal, the Commission will consider the relative need for an LCP update, considering the length of time since an LCP or LCP segment has been updated and the significance of the issues proposed to be updated. For example, many jurisdictions seek to assess vulnerability and develop adaptation solutions to address sea level rise, fire, or other climate change impacts to critical infrastructure, residential areas, recreational amenities and open space, or significant wetland and habitat areas. Others have identified needs to reduce vehicle miles traveled, encourage smart growth, increase climate-resilient housing supply, improve public transit, and enhance pedestrian and bicycle options, particularly to and along the coast. A proposal to complete technical studies, economic analyses, mapping, public outreach, and development of LCP policies in support of these options may be important.

Likelihood of Success/Effectiveness
Overall, the success of the Commission’s grant program will be measured by the progress made toward development and implementation of climate resilience strategies, including through LCP certification, update, or amendment. The Commission will consider the likelihood of success of each proposal, including evaluating the practicality, feasibility, and effectiveness of a proposed work program that may lead to successful implementation. Proposals must address the need for coordination with the public and the Commission, and provide for practicable benchmarks for development and review of studies, plans, LCP policies, and other project-specific deliverables.

Council Agenda 1-4-2022 9.D-12
Attachment 2

9 Other evidence in support of this criteria may include resolutions of intent and endorsement for the proposed work from the jurisdiction and other organizations, matching funds, or other complementary efforts (see below), or other factors that may affect the likelihood that an LCP amendment will be successfully completed. Applicants will be asked to describe any LCP planning work that has been initiated or is already underway at the local level and how this grant program is needed to substantially further that effort. A resolution from the applicant committing to completing an LCP Amendment submittal to the Commission will be required as part of the application.

For new LCP development, the local government should demonstrate its willingness and capacity to assume local coastal development permit processing. Relatedly, some areas of the coastal zone remain uncertified because the Commission and local government have been unable to reach agreement on the resolution of issues or the issue is particularly intractable.

The Commission will consider the likelihood that such areas and specific policy questions can be successfully addressed, leading to certification of the area.

Project Integration/Leverage/Matching Funds
The Commission will consider the relationship of the LCP work program to other planning work being undertaken by the jurisdiction. There are several statewide grant programs underway which may positively integrate with this LCP Planning Grant program. Applicants will be asked to describe any other related grant awards (such as through past Coastal Commission grant rounds, or from the Ocean Protection Council, Coastal Conservancy, Caltrans, or the Strategic Growth Council) that may support the LCP planning work. The Commission will consider the ability to integrate and leverage any additional program funds available that could help support LCP certification, update, or amendment.

APPLICATION REVIEW and AWARD PROCESS
Application Review
Completed proposals received by December 22, 2021 will be evaluated by a committee of Commission staff. Proposals lacking final adopted resolutions will be reviewed but will not be considered for funding absent submittal of a final, adopted resolution which must be received by 5pm on January 28, 2022.

Applicants may be contacted to provide additional information during the review process.

Commission staff may seek assistance in evaluating the proposals from individuals and/or technical experts with pertinent expertise from other governmental agencies or relevant stakeholders . All applications that are submitted will be posted on the Coastal Commission’s LCP Grant webpage.4

The level of funding that staff will recommend to the Commission for a particular award will

4 See: https://www.coastal.ca.gov/lcp/grants/
Council Agenda 1-4-2022 9.D-13
Attachment 2

10 be determined by evaluating the grant requests against the adopted priorities and evaluation criteria, as well as administrative considerations including:
• the amount of available grant funds and the number of competing proposals • the sequence of tasks and likelihood of timely completion of the work program • the necessity of each task
• the reasonableness of costs proposed for specific tasks

Commission staff will prepare a listing of all applications received along with recommended grant awards for review and action by the Coastal Commission at a public hearing, most likely in March 2022.

Commission Approval of Grant Awards
Projects recommended for funding are subject to Coastal Commission approval. The Commission will base recommended awards on each project’s needs, its overall benefits, and the extent of competing demands for funds, in line with the adopted program priorities and evaluation criteria. Project funding will not be available until after approval of the grant award by the Commission, at a noticed public meeting, and upon the execution of a grant agreement between the Commission and the grantee. Grant funds will then be provided in arrears, as discussed below. The earliest possible Commission meeting at which awards will be considered is March 2022.

GRANT ADMINISTRATION

1. Commission. Coastal Commission staff will draft and execute the grant agreements and review, approve, and process invoices under the grant agreements. The Commission will also appoint an LCP grant project representative (LCP Grant Coordinator) to function as the main point of contact for grantees.

2. Grantee. The grantee must assume responsibility for administering the project, including:
employing any necessary staff or consultants, maintaining complete accounting and time records, and providing fiscal management. The grantee must designate a contact who is authorized to sign the grant agreement, any amendments, and requests for funds. This contact may be a staff member of the applicant’s agency or an elected official. The grantee must also designate a day-to-day contact if different from the contact authorized to sign grant documents. If awarded a grant, all grant agreements with the State, and any subcontract under the grant, must comply with all provisions of the State Public Contract Code, State Government Code, State Administrative Manual, and the State Contracting Manual, as well as more specific terms and conditions (e.g., reporting requirements) required by the Coastal Commission.

3. General LCP Grant Reporting and Auditing Requirements. All projects selected for funding will be required to report on LCP grant progress at a minimum every 3 months (i.e., on a Council Agenda 1-4-2022 9.D-14
Attachment 2

11 quarterly basis) in conjunction with submitting invoicing materials described below under Payment. Reporting materials must be prepared and signed by project representatives identified in executed LCP grant agreements. All projects selected for funding must also maintain project documents for oversight and auditing purposes, as audits and program reviews may occur at any time during project implementation or up to three years after projects are completed. All projects selected for funding will also be subject to audit procedures and remedies for non-performance. The full terms and conditions for all grant projects will be provided during the grant agreement execution stage following the grant awards.

4. Payment. Grant funds will not be available in advance of expenditures. Expenses will be paid in arrears no more than once per month and no less than quarterly (assuming billable work occurred) upon submission of an approved invoice by the grantee and consistent with general LCP grant reporting requirements described above. Reimbursement will be dependent upon successful completion of work benchmarks detailed in the grant agreement. Based on task schedules and budget, grant reimbursements may be made for a portion of the grant award, with full reimbursement pending final completion of task deliverables as listed in the executed grant agreement.

5. Schedule. Work should be completed by December 31, 2025, though extensions may be allowed.

RELATED MATERIALS
The California Coastal Act and California Code of Regulations:
https://www.coastal.ca.gov/ccatc.html#otherlegislation

Information on updating LCPs: https://www.coastal.ca.gov/rflg/lcp-planning.html

Information on LCP status and history: https://www.coastal.ca.gov/lcps.html

Information on Grant Rounds 1-6, including links to work programs and completed deliverables:
https://www.coastal.ca.gov/lcp/grants/

CCC Guidance on Sea Level Rise: https://www.coastal.ca.gov/climate/slr/

Council Agenda 1-4-2022 9.D-15
Attachment 2

12 CONTACT INFORMATION
Coastal Commission staff are pleased to assist local governments during preparation of LCP grant applications. Contact information for the LCP Grant Program Team is included below.

Please note that due to the COVID -19 Pandemic, many staff members continue to work from home, so email may be the best way to contact them at this time .

For questions on the overall grant application process, including project eligibility and funding requirements, please contact Kelsey Ducklow at: [email protected] or (415) 904- 2335.

Questions regarding specific project proposals should be directed to the LCP grant coordinator for the respective County:
• For Northern California counties (Del Norte through San Luis Obispo), please contact Kelsey Ducklow at: [email protected], or call (415) 904-2335. • For Santa Barbara, Ventura, and Orange Counties, please contact Karen Vu at:
[email protected], or call (415) 904-5268.
• For Los Angeles County, please contact Mary Matella at:
[email protected], or call (415) 904-6093
• For San Diego County, please contact Carey Batha at: [email protected], or call (415) 904-5287

For District-specific questions, contact information for each district office is listed below.

North Coast (Del Norte, Humboldt, Mendocino Counties)
• Kate Huckelbridge, Deputy Director: [email protected], (415) 396-9708 • Bob Merrill, District Manager: [email protected], (707) 826-8950

North Central Coast (Sonoma, Marin, San Francisco, San Mateo Counties) • Dan Carl, Deputy Director: [email protected], (831) 427-4863 • Stephanie Rexing, District Manager: [email protected], (415) 904-5260

Central Coast (Santa Cruz, Monterey, San Luis Obispo Counties) • Dan Carl, Deputy Director: [email protected], (831) 427-4863 • Susan Craig, District Manager: [email protected], (831) 427-4863

South Central Coast (Santa Barbara and Ventura Counties, and the Malibu portion of Los Angeles County)
• Steve Hudson, Deputy Director: [email protected], (805) 585-1800 • Barbara Carey, District Manager: [email protected], (805) 585-1800

Council Agenda 1-4-2022 9.D-16
Attachment 2

13 South Coast (Los Angeles (except Malibu) and Orange Counties) • Karl Schwing, Deputy Director, Orange County: [email protected], (562) 590-5071
• Steve Hudson, Deputy Director, Los Angeles County: [email protected], (562) 590-5071
• Amber Dobson, District Manager: [email protected], (562) 590-5071 • Shannon Vaughn, District Manager: [email protected], (562) 590-5071

San Diego (San Diego County)
• Karl Schwing, Deputy Director: [email protected], (619) 767-2370 • Diana Lilly, District Manager: [email protected], (619) 767-2370 • Kanani Leslie, District Manager: [email protected], (619) 767-2370

Council Agenda 1-4-2022 9.D-17
Attachment 2

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #11.A

SUBJECT/TITLE:

ADDITION OF THE PARKLET FEE TO THE CITY OF PISMO BEACH FEE SCHEDULE

RECOMMENDATION:

1. Conduct a public hearing to accept public comment on the proposed fee;

2. Adopt a Resolution adopting a new parklet fee effective on January 4, 2022 and adding to the existing fee schedule adopted by Resolution No. R-2015-036.

BACKGROUND:

The City of Pismo Beach charges various service fees to Pismo Beach residents, businesses, and visitors for using City services, facilities, and resources. These fees are charged to cover the City’s cost of providing those services to the public. The most recent comprehensive fee study and resulting update to the fee schedule was adopted by the City Council on May 5, 2015, by Resolution No. R-2015-036, which became effective on July 5, 2015. This was updated by various resolutions each year.

On December 7, 2021, the City Council discussed the temporary outdoor dining and parklet program and gave direction to staff to return with a fee resolution for Council action establishing a monthly fee for each parking space, or equivalent area of right-of-way, occupied by a parklet. Staff has developed a proposed parklet fee that would cover a portion of the cost to provide city services and would assist in mitigating the loss of parking to maintain visitor access to coastal resources. The fiscal impact of adopting the attached Resolution is a potential cost recovery between $198,360 and $444,600 per year that would be deposited into the City’s Parking Enterprise Fund. Staff recommends that the Council hold a public hearing to hear public comments on the proposed fee, then adopt the attached Resolution (Attachment 1) updating the City’s fee schedule.

Process of Updating City Service Fees
The City’s Municipal Code typically requires updates to the City’s service fees to be adopted by Resolution. Any update to the City’s service fees requires a public hearing to allow the Council to receive public input. Service or user fees include those fees in which there is a charge for the use of a facility or City service. Staff develops proposed service fees to reimburse all or a portion of the costs borne by the City in providing the services.

These costs include City staff salary and wages, benefits, operating costs, and overhead costs. The Council can choose to charge less than the full cost to provide the service or resource, which means that the service or resource would be subsidized by the City’s funds. For the service fee proposed in this staff report and Resolution, adoption of the attached Resolution would allow the fees to be effective on January 4, 2022. To avoid the partial proration of the first three days of January for this fee, the fee will be imposed for the partial month at the same rate as subsequent months.

11.A-1Council Agenda 1-4-2022

Proposed Update to the City Fee Schedule
Staff recommends adding the parklet fee to the City’s Fee Schedule. The Public Works Department and Engineering Division would oversee the charging and collecting of the parklet fees as the parklets subject to the fee are located in the City’s right-of-way.

Temporary Outdoor Dining and Parklet Program
The current temporary outdoor dining and parklets program was developed to help struggling businesses sustain themselves through the COVID pandemic. As such, the program has been no-cost to the businesses. However, there are real costs to the City, including an increased workload to the Public Works staff and a significant loss of parking revenue. In addition, City staff is currently developing guidelines for a possible permanent outdoor dining program, taking into account a possible amendment to the Local Coastal Program for subsequent local approval and Coastal Commission certification. Collected fees would also be used to mitigate the impacts of this lost parking on the visitor, which could include acquiring additional parking and creating additional opportunities for accessing the coast. The proposed parklet fee below does not take into account staff time to manage the parklet program or mitigate development of the Local Coastal Program amendment. As such, this fee may be modified in the future to account for these other costs.

Proposed Parklet Fee
At the December 7, 2021 Council Meeting, staff discussed potential fee options based on 80%, 85%, and 100% occupancy for off-peak and peak season. These fees that were presented at that meeting as a potential fee ranged from $640 to $1,320 per month per parking space, or equivalent area of right-of-way. After staff discussed the difference between peak vs off-peak season which sometimes may not be clear, the Parking Division’s demand-based rate setting structure to modify rates based on actual occupancy (not which season), ensuring consistent messaging and collection of the fee regardless of the month or season, staff are proposing one monthly fee regardless of the season.

Staff developed a proposed fee based on the average monthly cost per metered parking revenue received from the last 12 months from December 2020 to November 2021. This amount takes into account actual occupancy rates during this period. The proposed fee is $580 per month per parking space, or equivalent area of right-of-way, occupied by a parklet, or $6,960 per year per parking space.

Council could also consider using 80% or 100% occupancy of the parking spaces and the projected average monthly cost per meter parking revenue. At 100% occupancy, the monthly fee per parking space would be $1,300, or $15,600 per year per parking space.

At 80% occupancy, the monthly fee per parking space would be $900, or $10,800 per year, per parking space. Staff recommends that these fees be increased by Consumer Price Index (CPI) each year to keep up with inflation.

Currently, there are four parklets occupying on-street parking and one occupying sidewalk in the City’s right-of-way, which occupy 26 parking spaces plus an additional 2.5 spaces

11.A-2Council Agenda 1-4-2022

of equivalent right-of-way. The current amount of fees collected is based on the 5 businesses that have parklets in the City’s right-of-way, occupying about 28.5 parking spaces.

The following table lists the City’s proposed parklet fee options, where staff recommends the $580/parking space, or equivalent area of right-of-way, occupied by a parklet per month fee based on actual occupancy in the last 12 months.

Table 1: Parklet Fee Options

Fee Name Proposed Fee Estimated
quantity of
fee
collected
Estimated
fee
collected
for 1 year
CPI
Updates
New or
Existing
Fee
Proposed Parklet
Fee (based on
actual occupancy in
the last 12 months)
$580/parking
space per
month

28.5 $ 198,360 Yes New
Proposed Parklet
Fee (based on 80%
occupancy of the
parking spaces)
$900/parking
space per
month

28.5 $ 307,800 Yes New
Proposed Parklet
Fee (based on 100%
occupancy of the
parking spaces)
$1,300/parking
space per
month

28.5 $ 444,600 Yes New

Cost Recovery
Based on the recommended parklet fee of $580 per month per parking space, or equivalent area of right-of-way, occupied by a parklet and the estimated number of parking spaces being used as parklets, if fully realized, the total estimated fee collected per year could be $198,360. These funds would be deposited into the Parking Enterprise Fund to be used to offset the impacts of the lost parking spaces and revenue.

Fee Comparison to other Cities
As this is a new fee, staff reviewed other cities’ parklet fees and most cities are currently reviewing their own parklet fees considering the current COVID-19 climate. Each city differs based on its parking situation and usage of city property. Pismo Beach’s proposed parklet fee is based on usage of parking spaces that would otherwise be generating revenue. The City of Paso Robles charges a quarterly fee of $250 (or approximately $83 per month) for a public parking lot parklet. The City of Capitola is proposing a parklet pilot program with an annual fee of $3,400 per parking space (or $283 per month) that is used, which is the average revenue that the city generates annually through a single, rented parking space in the village. The City of Ventura is proposing a one-time parklet fee ranging from $7,650 to $12,300 and an annual fee ranging from $7,000 to $14,000, based on the square footage of the parklet.

11.A-3Council Agenda 1-4-2022

Conclusion and Recommendation
Staff recommends that the City Council conduct a public hearing to accept public comment on the proposed fee and adopt a Resolution (Attachment 1) adopting a new parklet fee, effective on January 4, 2022 and adding to the existing fee schedule adopted by Resolution No. R-2015-036.

FISCAL IMPACT:

The fiscal impact of approving the attached Resolution is $198,360 for staff’s recommended $580 per month per parking space, or equivalent area of right-of-way, occupied by a parklet that would be deposited into the Parking Enterprise Fund.

Prepared by: Meeting Date: January 4, 2022
Marc Arroyo, Senior Management Analyst
Submitted by:

Nadia Feeser, Administrative Services Director
City Manager Approval:

11.A-4Council Agenda 1-4-2022

RESOLUTION NO. R-2022-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA ADOPTING A NEW PARKLET FEE, EFFECTIVE ON JANUARY 4, 2022, AND ADDING TO THE EXISTING FEE SCHEDULE ADOPTED BY RESOLUTION R-2015-036
WHEREAS, the City desires to add a parklet fee for those businesses occupying the City’s parking space or equivalent area of right-of-way, occupied by a parklet; and WHEREAS, the City wishes to comply with both the letter and the spirit of Article XIIIB of the California Constitution and limit the growth of taxes; and WHEREAS, the City desires to establish a policy of recovering the full costs reasonably borne of providing special services of a voluntary and limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitably such special services; and WHEREAS, notice of public hearing has been provided per California Government Code Section 6062a, oral and written presentations made and received, and the required public hearing held; and
WHEREAS, a schedule of fees and charges to be paid by those requesting such special services has previously been adopted under Resolution R-2015-036 so that the City might carry into effect its policies; and
WHEREAS, at the January 4, 2022 City Council meeting, the City Council held a public hearing and discussed the various new fees.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pismo Beach as follows:

1. Fee Schedule Adoption. The City Council approves and adopts the addition to the existing fee schedule set forth in Exhibit A (Fee Schedule) to this Resolution, effective on January 4, 2022. The revenues generated from the new parklet fee would be deposited in the Parking Enterprise Fund. The City Council specifically finds that the fees adopted are reasonable and do not exceed the cost of providing the service.

2. Collection and Listing of Fees. Exhibit A schedule of fees and charges are hereby directed to be computed by and applied by the Public Works Department for the herein listed special service when provided by the City or its designated contractors. The fees listed in in Exhibit A shall be charged and collected for the enumerated services.

3. Separate Fee for Each Process. All fees set forth by this resolution are for each identified process; additional fees shall be required for each additional process or

11.A-5Council Agenda 1-4-2022
Attachment 1

service that is requested or required. Where fees are indicated on a per-unit of measurement basis the fee is for each identified unit or portion thereof within the indicated ranges of such units.

4. Added Fees and Refunds. Where additional fees need to be charged and collected for completed staff work, or where a refund of excess deposited monies is due, and where such charge or refund is ten dollars ($10.00) or less, a charge or refund need not be made.

5. Constitutionality. If any portion of this resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this resolution shall remain in full force and effect.

6. Copy Available to Public. A copy of Exhibit A (Fee Schedule) shall be maintained in the Administrative Services Department Office and in the City Clerk’s files for review by the public during business hours.

7. Effective Date. This revisions to the fee schedule set forth in this Resolution shall go into full force and effect on January 4, 2022.

BE IT FURTHER RESOLVED that the fee in Exhibit A, listed as CPI Updates: Yes, shall be increased by the amount of annual increase in the Consumer Price Index – U (Los Angeles-Riverside-Orange County, CA All Urban Consumers) as reported for February of each year, effective July 1, 2022, and each year thereafter on July 1st.

UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 4th day of January 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk

11.A-6Council Agenda 1-4-2022
Attachment 1

City Fee Schedule Addition Effective January 4, 2022
Fee Name Proposed Fee Estimated quantity
of fee collected
Estimated
fee collected
for 1 year
CPI
Updates
New or
Existing
Fee
Parklet Fee $580/parking space
per month or any part
of a month

28.5 $198,360 Yes New

11.A-7Council Agenda 1-4-2022
Attachment 1.A

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.A
SUBJECT/TITLE:

PREQUALIFICATION OF DESIGN-BUILD ENTITIES FOR THE PUBLIC SAFETY

FACILITY DESIGN-BUILD PROJECT
RECOMMENDATION:

Approve the prequalification of design-build entities F&H/LDA, Erickson-Hall/PBK-WLC, and Swinerton/Ten Over to submit proposals for the Public Safety Facility Project.

BACKGROUND:

The City Council set a goal to have a modern Public Safety Facility to replace the current Fire Station on Bello Street, Station 64, and to expand the Police Station to meet the modern needs for the City’s public safety professionals. The proposed project seeks to achieve multiple goals, including honoring the sites’ history by incorporating the façade of the City’s original elementary school into the new design, reducing fire response time by more than one minute, creating community space, and evaluating opportunities for the police station.

To deliver the project in an expeditious manner, staff proposed the use of Design-Build procurement, as allowable under California Public Contract Code Section 22160. Design- Build method of delivery allows for using “best value” procurement to reduce project costs, expedited project completion, and design features that are not achievable through the traditional design-bid-build method. “Best value” means a value determined by evaluation of objective criteria that relate to price, features, functions, life-cycle costs, experience, and past performance. A best value determination may involve the selection of the lowest cost proposal meeting the interests of the local agency and meeting the objectives of the project, selection of the best proposal for a stipulated sum established by the City, or a tradeoff between price and other specified factors.

On October 15, 2021, the City released the Request for Qualifications (RFQ) for interested Design-Build-Entities (DBE). DBEs include the following three professionals:
contractor, architect, and historic architect. On November 12, 2021, the City received five proposals from DBE teams. Following submittal, the City’s owner’s representative, Vanir Construction Management, completed a thorough review of each of the submitted qualification criteria.

Each DBE team was evaluated based on the following considerations: firm history, completion of similar projects, to include square footage work on essential services facilities, insurance, workers’ compensation/safety history, references, financial information, and a 38-page questionnaire (Attachment 1). The elements of the RFQ are specified within the Public Contract Code.

In addition to the evaluation completed by Vanir, a staff panel consisting of the Public Works Director/City Engineer, Community Development Director, Police Chief, and

12.A-1Council Agenda 1-4-2022

Assistant City Manager reviewed the proposals and evaluated the reference projects submitted with the proposals. The objective criteria and the subjective evaluation by staff were combined to form the basis for the top three firms recommended to the City Council.

Table 1. Ranking of Design-Build Entity Submittals

Total Final
Score Rank
F&H/LDA 226.78 1
Erickson-Hall/PBK-WLC 222.30 2
Swinerton/Ten Over 214.19 3
Bernards/IBI Group 213.00 4
AMG/LPA Design 212.10 5

Based on the prescribed scoring criteria in the RFQ packet, staff recommends the top three firms be invited to submit as part of the Request for Proposals process. The top three scoring firms were: F&H/LDA, Erickson-Hall/PBK-WLC, and Swinerton/Ten Over.

Prequalification firms will be invited to submit thorough proposals for the City to evaluate.

The evaluation process will include proposed architectural designs, interior layouts, and elevation drawings, along with cost, to assist the City in determining the best value. Final criteria for evaluation will be presented to the City Council for consideration at an upcoming Council Meeting prior to the release of a Request for Proposals (RFP). Based on the current timeline, it is anticipated that the RFP to the prequalified firms will be released in mid-February.

Recommendation and Next Steps
Staff recommends that the City Council approve the prequalification of design-build entities F&H/LDA, Erickson-Hall/PBK-WLC, and Swinerton/Ten Over to submit proposals for the Public Safety Facility Project.

FISCAL IMPACT:

There is no direct fiscal impact related to this action.

ALTERNATIVES:

1. Do not approve prequalification of design-build entities as proposed; provide staff with direction on how to proceed.

2. Request more information from staff.

ATTACHMENTS:

1. Request for Qualifications–Prequalification Questionnaire

12.A-2Council Agenda 1-4-2022

Submitted by: Meeting Date: January 4, 2022
Jorge Garcia, Assistant City Manager
City Manager Approval:

12.A-3Council Agenda 1-4-2022

1 If D-B Entity is a sole proprietor or partnership:

Owner(s) of Company:

Contractor
Architect
Historic Preservation Architect
EXPERIENCE WORKING TOGETHER - Provide a listing of all Design-Build projects completed within the past seven (7) years with the same General Contractor and Architect team. Include the following information:
a.Description of Project including size, location, contract amount and owner. b.Start and Completion Date
c.Did the project complete within the originally awarded budget? _____ if no, explain. d.Did the project complete within the originally awarded schedule? ____If no, explain. e.Provide references for each project.

Limit all project information to a page. Do not list more than ten projects.

PART I:

INFORMATION ABOUT THE DESIGN-BUILD ENTITY AND

EACH PROPOSED FIRM
Lead Person or Firm - Contact Information
D-B Entity Name:

Contact:

Address:

Phone: Fax:

Type of Entity (check one):

Corporation Partnership Sole Prop. Other Association Proposed Firms
Discipline Name License #

12.A-4Council Agenda 1-4-2022
Attachment 1

2 INFORMATION ABOUT THE CONTRACTOR MEMBER OF THE D-B ENTITY

1a. Type of Business (corporation, sole proprietorship, etc.):
1b. Date of company formation or incorporation:
1c. State of formation or incorporation:
1d. List the total number of current employees:

2. If your organization is a joint venture, provide the following information for each member of the joint venture.

Joint Venture Member #1
2a. Date of company formation or incorporation:
2b. State of formation or incorporation:
2c. List the total number of current employees:
2d. List the percentage of JV ownership:

Joint Venture Member #2
2e. Date of company formation or incorporation:
2f. State of formation or incorporation:
2g. List the total number of current employees:
2h. List the percentage of JV ownership:

Joint Venture Member #3
2i. Date of company formation or incorporation:
2j. State of formation or incorporation:
2k. List the total number of current employees:
2l. List the percentage of JV ownership:

3. Has there been any change in ownership of the Contractor Member at any time during the last three (3) years?
NOTE: A corporation whose shares are publicly traded is not required to answer this question.

4. Is the Contractor Member a subsidiary, parent, holding company or affiliate of another firm? NOTE: Include information about other firms if one firm owns 50 percent or more of another, or if an owner, partner, or officer of your firm holds a similar position in another firm. Yes No

If “Yes,” explain:

Yes No

If “Yes,” explain:

12.A-5Council Agenda 1-4-2022
Attachment 1

3 5. List all California construction license numbers, classifications, and expiration dates of the California contractor licenses held by the Contractor Member.

Contractor License

Classification Expiration Date

6. If any of the Contractor Member’s licenses are held in the name of a corporation or partnership, list below the names of the qualifying individuals listed on the CSLB records who meet the experience and examination requirements for each license.

Contractor License Number Name of Qualifying Individual

7. Has the Contractor Member changed names or license numbers in the last five (5) years?
Yes No If “Yes,” explain:

8. Bonding capacity: Provide documentation from your surety identifying the following: Bonding Co./Surety: Surety Agent:

Agent Address: Telephone #:

Total Bonding Capacity:

Total Available Bonding Capacity

9. List all other sureties (name and full address) that have written bonds for your firm during the last five (5) years, including the dates during which each wrote the bonds:

10. Backlog of Work currently under contract:

11. Quality Control Processes:

Date Surety Address

Year Overall Company Managed from Local Office
2021 Estimate
Total on the Books

12.A-6Council Agenda 1-4-2022
Attachment 1

4 Does your company have a written QA/QC program?
Yes No

12.Financial Information: Provide your company’s Total Revenue, Net Income, Current Assets, Current Liabilities, Total Debt, and Total Net Worth for the past three (3) fiscal years. Provide the most current fiscal year data available on a separate piece of paper and attach.

13.Experience Modification Rate
2020
2019
2018
2017
If the Modification Rate has been above 1.0 in the past four years, provide an explanation, including dates: ______________________________________. Submit a letter from your Workers’ Compensation Carrier showing your Experience Modification Rate for the Past Ten Years.

12.A-7Council Agenda 1-4-2022
Attachment 1

5 INFORMATION ABOUT THE ARCHITECT MEMBER OF THE D-B ENTITY

14. General Information.
14a. Date of company formation or incorporation:
14b. State of formation or incorporation:
14c. Total number of current employees:

15. If your organization is a joint venture, provide the following information for each member of the joint venture.

Joint Venture Member #1
15a. Date of company formation or incorporation:
15b. State of formation or incorporation:
15c. Total number of current employees:
15d. Percentage of JV ownership:

Joint Venture Member #2
15e. Date of company formation or incorporation:
15f. State of formation or incorporation:
15g. Total number of current employees:
15h. Percentage of JV ownership:

Joint Venture Member #3
16i. Date of company formation or incorporation:
16j. State of formation or incorporation:
16k. Total number of current employees:
16l. Percentage of JV ownership:

17. Has there been any change in ownership of the Architect Member at any time during the last three (3) years?
NOTE: A corporation whose shares are publicly traded is not required to answer this question.

Yes No If “Yes,” explain:

18. Has the Architectural Member changed names or license numbers in the last five (5) years?
Yes No If “Yes,” explain:

12.A-8Council Agenda 1-4-2022
Attachment 1

6 19. Has any corporate officer or owner of the Architect of Record’s firm worked for any other architectural or engineering firms in the past five years?

(NOTE: Include information about other firms if an owner, partner, or officer of your firm holds a similar position in another firm.)

Yes No

If “yes,” explain on a separate page

20. Has the Architect of Record’s firm changed names in the past five years?

Yes No

If “yes,” explain on a separate page

21. Is the Architect of Record’s firm a subsidiary, parent, holding company or affiliate of another firm ?

(NOTE: Include information about other firms if one firm owns 50 percent or more of another, or if an owner, partner, or officer of your firm holds a similar position in another firm.)

Yes No

If “yes,” explain on a separate page

12.A-9Council Agenda 1-4-2022
Attachment 1

7 PART II:

ESSENTIAL REQUIREMENTS FOR THE DESIGN-BUILD ENTITY

AS A WHOLE

ESSENTIAL REQUIREMENTS FOR THE CONTRACTOR MEMBER OF THE D-B ENTITY:

NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 1 through 6 is “No.”

1. Does the Contractor Member possess a valid, current California contractor’s license covering the classification of work for which it intends to submit a proposal? Yes No

2. Does the Contractor Member have a commercial general liability insurance policy with a policy limits as follows: for Contractor, at least $5,000,000 per occurrence and $5,000,000 aggregate? Yes No

3. Does the Contractor Member have current workers’ compensation insurance policies as required by the Labor Code or are they legally self-insured pursuant to Labor Code section 3700 et. seq. or do they intend to obtain such insurance prior to commencing work. Yes No

If yes, provide the following information. (Attach a separate page if more than one policy)

Insured: ____________________________________________________ Insurance Company: ____________________________________________________ Policy Number: ____________________________________________________

4. Has the Contractor Member provided the company’s Total Revenue, Net Income, Current Assets, and Current Liabilities, Total Debt, and Total Net worth for the past (2) fiscal years.

Provide the most current fiscal year data available. Yes No .

Year Ending $
Year Ending $

Note: A financial statement that has not been reviewed or audited is not acceptable. A letter verifying availability of a line of credit is not a substitute for the required financial statement.

5. Has the Contractor Member attached a notarized statement from a surety insurer admitted (approved by the California Department of Insurance) and authorized to issue bonds in the State of California, which states that the Contractor Member’s current bonding capacity is sufficient to provide payment and performance bonds in the amount of 100% of the contract total for the Project for which pre-qualification is sought?

12.A-10Council Agenda 1-4-2022
Attachment 1

8 Yes No

Note: A notarized statement must be from the surety company, not from an agent or broker.

6. Has the Contractor Member substantially completed the construction of a fire station or police station project in California? Yes No

NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 7 thru 13 is “Yes.”

7. Has any Contractor ‘s license held by the Contract Member or its associates been revoked or suspended at any time in the last five (5) years? Yes No

8. Has a surety firm completed a contract on behalf of the Contractor Member or paid for completion because the firm was terminated for default by the project owner within the last five (5) years? Yes No

9. At the time of submitting this Statement of Qualifications, is the Contractor Member ineligible to bid on or be awarded a public works contract, or perform as a subcontractor on a public works contract, pursuant to either Labor Code section 1777.1 or Labor Code section 1777.7? Yes No

10. At any time during the last five (5) years, has the Contractor Member or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government construction project, or the bidding or performance of a government contract? Yes No

11. Has the Contractor Member or any of its owners, officers or partners ever been found liable in a civil suit or found guilty in a criminal action for making any false claim or material misrepresentation to any public agency or entity? Yes No

12. Has the Contractor Member or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction? Yes No

13. Has the Contractor Member or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No

12.A-11Council Agenda 1-4-2022
Attachment 1

9 ESSENTIAL REQUIREMENTS FOR THE ARCHITECT MEMBER OF THE D-B ENTITY:

NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 14 through 18 is “No.”

14. Does the Architect Member possess a valid and current California professional license covering the design discipline for their Project role? Yes No

15. Does the Architect Member have a professional liability insurance policy with a policy limit of at least $3,000,000 per occurrence and $5,000,000 aggregate? Yes No

16. Does the Architect Member have current workers’ compensation insurance policies as required by the Labor Code or are they legally self-insured pursuant to Labor Code section 3700 et. seq.? Yes No

17. Has Has the Architect Member provided the company’s Total Revenue, Net Income, Current Assets, and Current Liabilities, Total Debt, and Total Net worth for the past (2) fiscal years.

Provide the most current fiscal year data available. Yes No .

Year Ending $
Year Ending $

18. Has the Architect Member completed the design of a substantially completed fire station or police station project in California? Yes No

NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 19 through 23 is “Yes.”

19. Has the Architect Member’s license been revoked or suspended at any time in the last five (5) years? Yes No

20. At any time during the last five (5) years, has the Architect Member or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government construction project, or performance of a government contract? Yes No

12.A-12Council Agenda 1-4-2022
Attachment 1

10 21. Has the Architect Member or any of its owners, officers, or partners ever been found liable in a civil suit or found guilty in a criminal action for making any false claim or material misrepresentation to any public agency or entity? Yes No

22. Has the Architect Member or any of its owners, officers, or partners ever been convicted of a crime involving any federal, state, or local law related to design or construction? Yes No

23. Has the Architect Member or any of its owners, officers, or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No

12.A-13Council Agenda 1-4-2022
Attachment 1

11 PART III:

SCORED QUESTIONS FOR MEMBERS OF THE D-B ENTITY

SUBPART A

SCORED QUESTIONS FOR THE CONTRACTOR MEMBER

A1. How many individual fire or police facilities has the Contractor Member constructed in California that exceeded 5,000 SF

Number:

Provide a listing of the five (5) largest (in area) individual detention or correctional facilities that the Contractor Member has constructed that exceeded 5,000 GSF within California. Project types may be design-bid-build, design-build, or design assist-build.

Project Name Description Size (sf) Cost

A2. How many years has the Contractor Member or each Contractor Member of a Joint Venture organization been in business in California as a Contractor under its present business name and license number?
NOTE: If Contractor Member is a Joint Venture, add the years for each partner to the Joint Venture and enter the average of the combined experience.

Years:

A3. Is the Contractor Member or any party to the Joint Venture currently the debtor in a bankruptcy case? Yes No If “yes”, indicate the case number, and the date on which the petition was filed.

Case #: Date filed:

A4. Was the Contractor Member or any party to the Joint Venture in bankruptcy at any time during the last five (5) years? (This question refers only to a bankruptcy action that was not described in answer to Question A3, above) Yes No If “yes”, indicate the case number and the date on which the petition was filed, and the Bankruptcy Court’s Discharge Order Number
Case #: Date filed: Discharge #:

12.A-14Council Agenda 1-4-2022
Attachment 1

12 A5. At any time in the last five (5) years has the Contractor Member or any party to the Joint Venture been assessed and paid liquidated damages of more than $50,000 after completion of a project under a construction contract with either a public or private owner? Yes No If “yes”, identify all such projects by owner, owner’s address, completion date of the project, amount of liquidated damages assessed and all other information necessary to fully explain the assessment of liquidated damages.

Owner: Address:

Completed: Amount:

Other:

A6. In the last five (5) years has the Contractor Member, or any firm with which any of the Contractor’s owners, officers, or partners were associated, been debarred, Disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason?
NOTE: “Associated with” refers to another construction firm in which an owner, partner or officer of your firm held a similar position, and which is listed in response to Questions 1c or 1d on this form. Yes No If “yes”, identify the company, the person who was associated with that company, the year of the event, the owner of the project, the project and the basis for the action.

Company: Person:

Year: Owner: Project:

Basis:

Company: Person

Year: Owner: Project

Basis:

12.A-15Council Agenda 1-4-2022
Attachment 1

13 A7. In the last five (5) years has the Contractor Member or its associates been denied an award of a public works contract based on a finding by a public agency that your company was not a responsible bidder? Yes No If “yes”, identify the year of the event, the owner, the project, and the basis for the finding by the public agency.

Year: Owner: Project:

Basis:

Year:

Owner: Project:

Basis:

Year:

Owner: Project:

Basis:

NOTE: The following two questions refer only to disputes between the Contractor Member and the owner of a project. You need not include information about disputes between the Contractor Member and a supplier, another contractor, or subcontractor. You need not include information about “pass-through” disputes in which the actual dispute is between a subcontractor and an owner.

12.A-16Council Agenda 1-4-2022
Attachment 1

14 A8. In the last five (5) years has any claim in excess of $30,000 been filed in court, arbitration or mediation against the Contractor Member concerning its work on a construction project? Yes No If “yes”, identify the claim(s) by providing the project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).

Project: Date:

Claimant: Court:

Nature:

Status:

Project: Date:

Claimant: Court:

Nature:

Status:

Project: Date:

Claimant: Court:

Nature:

Status:

12.A-17Council Agenda 1-4-2022
Attachment 1

15 A9. In the last five (5) years has the Contractor Member made any claim in excess of $30,000 against a project owner concerning work on a project or payment for a contract and filed that claim in court, arbitration, or mediation? Yes No If “yes”, identify the claim by providing the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).

Project: Date:

Entity: Court:

Nature & Status:

Project: Date:

Entity: Court:

Nature & Status:

Project: Date:

Entity: Court:

Nature & Status:

A10. In the last five (5) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for the Contractor Member? Yes No If “yes,” give the name of the insurance carrier, the form of insurance and the year of the refusal.

Year: Carrier: Form:

Comments:

12.A-18Council Agenda 1-4-2022
Attachment 1

16 Year: Carrier: Form:

Comments:

Year: Carrier: Form:

Comments:

A11. Has the Contractor Member or party to the Joint Venture been required to pay a premium of more than one percent (1.00%) for a performance and payment bond on any project on which the Contractor Member worked at any time during the last three (3) years? Yes No If “yes”, state the year and the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent (1.00%), if you wish to do so.

NOTE: The score is based on highest single year.

Year: Rate:

Explanation:

Year: Rate:

Explanation:

Year: Rate:

Explanation:

12.A-19Council Agenda 1-4-2022
Attachment 1

17 A12. During the last five (5) years, has your firm ever been denied bond coverage by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a public construction project when one was required? Yes No If yes, indicate the date when your firm was denied coverage and the name of the company or companies that denied coverage; and the period during which you had no surety bond in place.

Date: Surety: Duration Period:

Explanation:

Date: Surety: Duration Period:

Explanation:

Date: Surety: Duration Period:

Explanation:

A13. Has CAL OSHA cited and assessed penalties against the Contractor Member for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the last five (5) years?
NOTE: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it. Yes No

If “yes”, describe the citations, including information about the dates of the citations, the nature of the violation, the project on which the citation(s) was or were issued, the amount of penalty paid, if any. If the citation was appealed to the Occupational Safety and Health Appeals Board and a decision has been issued, state the case number and the date of the decision.

Description: Date: Nature:

Project: Amount:

Description: Date: Nature:

Project: Amount:

Description: Date: Nature:

Project: Amount:

12.A-20Council Agenda 1-4-2022
Attachment 1

18 A14. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the Contractor Member in the last five (5) years? NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation. Yes No If “yes,” describe each citation.

Explanation:

A15. Has the EPA, any Air Quality Management District, or any Regional Water Quality Control Board cited and assessed penalties against either the Contractor Member or the owner of a project being constructed by the Contractor Member in the last five (5) years? NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation. Yes No If “yes”, describe each citation.

Explanation:

12.A-21Council Agenda 1-4-2022
Attachment 1

19 A16. Does the Contractor Member have personnel permanently assigned to safety? Yes No If “yes”, state the names of all personnel who are assigned and list their specific duties. Attach a resume confirming their qualifications.

Names and Duties:

A17. Has the Contractor Member been issued an Experience Modification Rate (EMR) (California Workers’ Compensation Insurance) for each of the last four (4) premium years? Yes No If your EMR for any of these four years is or was 1.00 or higher, list the year, provide the rate and provide an explanation.

NOTE: Score based on highest EMR in any single Year.

Premium Year: Rate:

Explanation:

Premium Year: Rate:

Explanation:

Premium Year: Rate:

Explanation:

Premium Year: Rate:

Explanation:

12.A-22Council Agenda 1-4-2022
Attachment 1

20 A18. Within the last five (5) years has there ever been a period when your firm had employees but was without workers’ compensation insurance or state-approved self-insurance? Yes No If “yes”, list the year, list the period and explain the reason for the absence of workers’ compensation insurance. Year: Period:

Explanation:

Year: Period:

Explanation:

A19. Has there been more than one occasion during the last five (5) years in which the Contractor Member was required to pay either back wages or penalties for the Contractor Member’s failure to comply with the State’s prevailing wage laws? Note: This question refers only to the Contractor Member’s violation of prevailing wage laws, not to violations of the prevailing wage laws by a subcontractor. Yes No If ”yes”, describe the nature of each violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially underpaid and the amount of back wages and penalties that you were required to pay.

Violation: Project:

Completion: Agency:

Employees: Amount:

Violation: Project:

Completion: Agency:

Employees: Amount:

Violation: Project:

Completion: Agency:

Employees: Amount:

12.A-23Council Agenda 1-4-2022
Attachment 1

21 A20. During the last five (5) years, have there been any occasions in which the Contractor Member has been penalized or required to pay back wages for failure to comply with the Federal Davis- Bacon prevailing wage requirements? Yes No If “yes”, describe the nature of the violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially underpaid, the amount of back wages and penalties that you were required to pay.

Violation: Project:

Completion: Agency:

Employees: Amount:

Violation: Project:

Completion: Agency:

Employees: Amount:

Violation: Project:

Completion: Agency:

Employees: Amount:

A21. At any time during the last five (5) years, has the Contractor Member been found to have violated any provision of California apprenticeship laws or regulations, or the laws pertaining to use of apprentices on public works?
Note: You may omit reference to any incident that occurred if the violation was by a subcontractor and the Contractor Member, as Contractor on a project, had no knowledge of the subcontractor’s violation at the time it occurred. Yes No If “yes”, provide the date of such findings, describe the finding and reference the decision number.

Date Department Finding Decision #

A22. How many Design-Build projects has the Contractor Member been involved with in the last ten (10) years? Include completed projects and projects that are currently in design or under construction.

Number:

A23. Does the Contractor Member’s company have a written Injury and Illness Prevention Program (IIPP) that complies with California Code of Regulations, Title 8 Sections 1509 and 3203?

12.A-24Council Agenda 1-4-2022
Attachment 1

22 Yes No

A24. Using last year’s Cal-OSHA 200 Log, fill in the following number of injuries and illnesses:

a. Number of lost workday cases:
b. Number of medical treatment cases:
c. Number of fatalities:
d. Employee hours worked last year:

12.A-25Council Agenda 1-4-2022
Attachment 1

23 SUBPART B: SCORED QUESTIONS FOR THE ARCHITECT MEMBER B1. How many individual fire or police facilities has the Architect Member designed and developed contract documents for that exceeded 5,000 GSF in California?

Number:

Provide a listing of the five (5) largest (in area) individual detention or correctional facilities that the Architect Member has designed that exceeded 5,000 GSF. Project types may be design- bid-build, design-build, or design assist-build.

Project Name Description Size (sf) Cost

B2. How many years has the Architect Member been in business in California as an Architect under its present business name and license number?
NOTE: If the Architect Member is Joint Venture, add the years for each partner to the Joint Venture and enter the average of the combined experience. Years: B3. Is the Architect Member currently the debtor in a bankruptcy case? Yes No

If “yes”, indicate the case number, and the date on which the petition was filed.

Case number: Date filed: B4. Was the Architect Member in bankruptcy at any time during the last five (5) years? (This question refers only to a bankruptcy action that was not described in answer to Question B3., above) Yes No If “yes”, indicate the case number and the date on which the petition was filed, and the Bankruptcy Court’s Discharge Order Number.

Case number: Date filed: Discharge #:

12.A-26Council Agenda 1-4-2022
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24 B5. In the last five (5) years has any claim in excess of $25,000 been filed in court, arbitration, or mediation against the Architect concerning its work on a project? Yes No If “yes”, identify the claim(s) by providing the project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).

Project Name: Date:

Claimant: Court:

Nature:

Status:

B6. In the last five (5) years has the Architect Member made any claim in excess of $50,000 against a project owner concerning work on a project or payment for a contract and filed that claim in court, arbitration, or mediation? Yes No If “yes”, identify the claim by providing the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).

Project Name: Date:

Entity(ies) Court:

Nature:

Status:

12.A-27Council Agenda 1-4-2022
Attachment 1

25 B7. In the last five (5) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for the Architect? Yes No If “yes”, give name the insurance carrier, the form of insurance and the year of the refusal.

Carrier: Ins. Form: Refusal Year:

B8. How many Design-Build projects has the Architect Member been involved with in the last ten (10) years? Include completed projects and projects that are currently in design or under construction.

Number:

12.A-28Council Agenda 1-4-2022
Attachment 1

26 SUBPART C: SCORED QUESTIONS FOR THE HISTORIC PRESERVATION

ARCHITECT MEMBER
C1. How many individual essential services or similar facilities has the HP Architect Member designed and developed contract documents for in California?

Number:

Provide a listing of the five (5) largest (in area) individual essential services or similar facilities that the HP Architect Member has designed. Project types may be design-bid-build, design- build, or design assist-build.

Project Name Description Size (sf) Cost

C2. How many years has the HP Architect Member been in business in California as an Architect under its present business name and license number?
NOTE: If the HP Architect Member is Joint Venture, add the years for each partner to the Joint Venture and enter the average of the combined experience. Years: C3. Is the HP Architect Member currently the debtor in a bankruptcy case? Yes No

If “yes”, indicate the case number, and the date on which the petition was filed.

Case number: Date filed: C4. Was the HP Architect Member in bankruptcy at any time during the last five (5) years? (This question refers only to a bankruptcy action that was not described in answer to Question B3., above) Yes No If “yes”, indicate the case number and the date on which the petition was filed, and the Bankruptcy Court’s Discharge Order Number.

Case number: Date filed: Discharge #:

12.A-29Council Agenda 1-4-2022
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27 C5. In the last five (5) years has any claim in excess of $25,000 been filed in court, arbitration, or mediation against the HP Architect concerning its work on a project? Yes No If “yes”, identify the claim(s) by providing the project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).

Project Name: Date:

Claimant: Court:

Nature:

Status:

C6. In the last five (5) years has the HP Architect Member made any claim in excess of $50,000 against a project owner concerning work on a project or payment for a contract and filed that claim in court, arbitration, or mediation? Yes No If “yes”, identify the claim by providing the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).

Project Name: Date:

Entity(ies) Court:

Nature:

Status:

12.A-30Council Agenda 1-4-2022
Attachment 1

28 C7. In the last five (5) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for the HP Architect? Yes No If “yes”, give name the insurance carrier, the form of insurance and the year of the refusal.

Carrier: Ins. Form: Refusal Year:

C8. How many Design-Build projects has the HP Architect Member been involved with in the last ten (10) years? Include completed projects and projects that are currently in design or under construction.

Number:

12.A-31Council Agenda 1-4-2022
Attachment 1

29 PART IV:

RECENT CONSTRUCTION PROJECTS COMPLETED The D-B Entity shall provide information on all but not to exceed six (6) of the most recently completed public works Design-Build projects that have been completed within the last ten (10) years. These projects may be ones in which any of the D-B Entity Members played key roles in the design and/or construction of the projects.

Of those six (6) projects, at least one (1) must be a fire station, police station, or other essential services facility constructed in California.

In addition to the six (6) projects required of the D-B Entity Members, the Contractor Member shall provide information on three (3) other projects that they consider to be the largest (in area) projects that they have completed within the last ten (10) years where they played a significant role during design, whether the projects were pure Design-Build or not. These projects may be public or private and may be located anywhere in the United States.

NOTE: All named representatives and references must be verifiable and all telephone numbers and email addresses must be current. This information will be used in conjunction with the reference checks outlined in the following section.

RECENT PROJECT INFORMATION SHEETS are provided on the following pages.

12.A-32Council Agenda 1-4-2022
Attachment 1

30 D-B ENTITY
PROJECT NUMBER 1 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Design-Build Entity (for this project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-33Council Agenda 1-4-2022
Attachment 1

31 D-B ENTITY
PROJECT NUMBER 2 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representative’s E-mail:

Design-Build Entity (for this project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-34Council Agenda 1-4-2022
Attachment 1

32 D-B ENTITY
PROJECT NUMBER 3 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Design-Build Entity (for this project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-35Council Agenda 1-4-2022
Attachment 1

33 D-B ENTITY
PROJECT NUMBER 4 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Design-Build Entity (for this project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-36Council Agenda 1-4-2022
Attachment 1

34 D-B ENTITY
PROJECT NUMBER 5 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Design-Build Entity (for this project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-37Council Agenda 1-4-2022
Attachment 1

35 D-B ENTITY
PROJECT NUMBER 6 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Design-Build Entity (for this project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-38Council Agenda 1-4-2022
Attachment 1

36 GC MEMBER
PROJECT NUMBER 1 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Design-Build Entity (if applicable for this
project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-39Council Agenda 1-4-2022
Attachment 1

37 GC MEMBER
PROJECT NUMBER 2 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Design-Build Entity (if applicable for this
project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-40Council Agenda 1-4-2022
Attachment 1

38 GC MEMBER
PROJECT NUMBER 3 Project Name:

Project Location:

Owner:

Owner’s Representative:

Owner’s Representative’s Phone #:

Owner’s Representatives’ E-mail:

Architect:

Architect’s Representative:

Architect’s Representative’s Phone #:

Architect’s Representative’s E-mail:

Design-Build Entity (if applicable for this
project):

D-B Entity’s Representative:

D-B Entity’s Representative’s Phone #:

D-B Entity’s Representative’s E-mail:

Construction Manager (CM):

CM’s Representative:

CM’s Representative’s Phone #:

CM’s Representative’s Email:

Description of the Project and the Scope of Work Performed:

Total Value of Construction:

Original Completion Date:

Time Extensions Granted:

Actual Completion Date:

12.A-41Council Agenda 1-4-2022
Attachment 1

39 CERTIFICATION

I, the undersigned, on behalf of the Design-Build Entity, certify and declare that I have read all of the foregoing answers to this Statement of Qualifications and know their contents. The matters stated in the Questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of California, that the foregoing is correct.

(Printed Name of D-B Entity)

(Printed Name of Individual Firm)

(Printed Name Signatory)

(Signature)

(Date Signed)

12.A-42Council Agenda 1-4-2022
Attachment 1

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12.A-43Council Agenda 1-4-2022
Attachment 1

41 REFERENCE INTERVIEW QUESTIONS (PART IV)

Note: The following questions are ones that the City interviewers may ask of the selected reference projects, and score value of each question. They are provided for information.

The D-B Entity should not fill in the answers on these pages.

The following questions may be used to interview selected contacts listed on the Recent Project Information Sheets submitted in Part IV. At least two projects from the list of projects labeled D-B Entity projects and at least one project from the list of projects labeled Contractor Member projects will be selected for interviews. The City staff will review the projects, select the ones to be interviewed and conduct the interviews. No action on the D-B Entity’s part is necessary. The following questions will be asked of all individuals who are interviewed and are included in this package for information only. 1. Are there any outstanding stop notices, liens, or claims by the Contractor that are currently unresolved on contracts for which notices of completion were recorded more than 120 days ago? Yes No

10 pts for 0 instances; 5 pts for 1 to 2 instances and 0 pts for 3 or more instances.

2. Was the project a fire or police facility constructed in California?

Yes No

10 pts for Yes; 0 pts for No

3. On a scale of 1-10, with 10 being the best, did the Contractor provide appropriate personnel?

4. On a scale of 1-10, with 10 being the best, did the Contractor provide appropriate supervision?

5. On a scale of 1-10, with 10 being the best, was there adequate equipment provided on the job?

6. On a scale of 1-10, with 10 being the best, was the Contractor timely in providing reports, meeting minutes, schedule updates, and other paperwork?

7. On a scale of 1-10, with 10 being the best, did the Contractor adhere to the project schedule that was approved?

8. On a scale of 1-10, with 10 being the best, rate the Contractor on the timely submission of reasonable cost and time estimates to perform change order work.

If “yes,” how many separate instances?
Rating:

Rating:

12.A-44Council Agenda 1-4-2022
Attachment 1

42 9. On a scale of 1-10, with 10 being the best, rate the Contractor on how well they performed the work after a change order was issued and how well they integrated the change order work into the project.

10. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in turning over Operation and Maintenance manuals, completing As-Built drawings, providing training and completing warranty items.

11. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance for submitting reasonable claims on the project and for resolving the claims.

12. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in submitting timely payments to their subcontractors and suppliers.

13. On a scale of 1-10, with 10 being the best, rate the quality of the overall work on the project.

14. On a scale of 1-10, with 10 being the best, was the Contractor cooperative with the Owner, Architect, and Construction Manager?

15. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in resolving disputes in a fair and equitable manner.

16. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in completing the project on time.

Rating:

12.A-45Council Agenda 1-4-2022
Attachment 1

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12.A-46Council Agenda 1-4-2022
Attachment 1

44 SCORING WORKSHEETS

The rating of the D-B Entity is determined by: 1) Confirming the correct answers to the Essential Requirements, 2) Adding the point value of all of the answers from the Scoring Questionnaires and, 3) Adding the point value of all Reference Interview Questions. The table below gives the value of each scored question for the Essential Requirements and the Scoring Questionnaires.

The Scoring Worksheets list every essential requirement and scored question. The requirements and questions are abbreviated to capture the essence of the item. The abbreviation does not change the actual requirement or question as previously written.

PART II
Essential Requirements For the Design-Build Entity as a Whole

Question
# Requirement / Question Yes No Score

1 Does the CM and each SCM possess a valid and current
California contractor’s license?
Yes = 0; No = 1

2 Does the CM and each SCM have liability insurance in the amounts designated?
Yes = 0; No = 1

3 Does the CM and each SCM have valid and current workers’ compensation insurance?
Yes = 0; No = 1

4 Has the CM attached a reviewed or audited financial
statement?
Yes = 0; No = 1

5 Has the CM attached a notarized surety statement?

Yes = 0; No = 1

6 Has the CM completed a fire or police project in California? Yes = 0; No = 1
7 Have any CM or SCM licenses been revoked or suspended in the last five years?
Yes = 1; No = 0

8 Has a surety firm completed a contract on behalf of the CM or any SCM within the last five years?
Yes = 1; No = 0

8 Is the CM or any SCM ineligible to bid on or be awarded a public works contract?
Yes = 1; No = 0

10 Has the CM or any SCM been convicted of a crime involving a public works contract?
Yes = 1; No = 0

11 Has the CM ever been found liable or guilty for making any false claim or material misrepresentation?
Yes = 1 pt; No =0

12.A-47Council Agenda 1-4-2022
Attachment 1

45 Question
# Requirement / Question Yes No Score

12 Has the CM been convicted of a crime involving any law related to construction?
Yes =1 pt; No =0

13 Has the CM been convicted of a crime of fraud, theft, or dishonesty?
Yes = 1 pt; No =0

14 Does the Architect Member possess a valid and current California professional license?
Yes = 0; No = 1

15 Does the Architect Member possess professional liability insurance in the amounts specified?
Yes = 0; No = 1

16 Does the Architect Member have valid and current workers’ compensation insurance?
Yes = 0; No = 1

17 Has the Architect Member attached a reviewed or audited financial statement?
Yes = 0; No = 1

18 Has the Architect Member completed a fire or police facility project in California?
Yes = 0; No = 1

19 Have any Architect Member’s license been revoked or
suspended in the last five years?
Yes = 1; No = 0

20 Has the Architect been convicted of a crime involving a public works contract?
Yes = 1; No = 0

21 Has the Architect Member ever been found liable or guilty for making any false claim or material misrepresentation?
Yes =1 pt; No =0 pts

22 Has the Architect Member ever been convicted of a crime involving any law related to design or construction?
Yes =1 pt; No =0 pts

23 Has the Architect Member ever been convicted of a crime of fraud, theft or dishonesty?
Yes =1 pt; No =0 pts

Required Score is “0” for Essential Requirements

(The D-B Entity is Disqualified if score is greater than “0”)

12.A-48Council Agenda 1-4-2022
Attachment 1

46 PART III SUBPART A
Scored Questions for the Contractor Member (CM)

Question
#
Requirement / Question Yes No Instance Score

A1 How many fire or police facilities has the CM
constructed larger than 10,000 GSF?
15 pts for 5 or more; 3 pts per project for less than 5

A2 How many years has the CM been in business in
California as a licensed Contractor?
3-5 yrs = 1 pt; 6-8 yrs = 2 pts; 9-11 yrs = 3 pts;
12-14 yrs = 4 pts; 15 yrs or more= 5 pts

A3 Is the CM currently the debtor in a bankruptcy case? Yes = 0 pts; No = 3 pts
A4 Was the CM or its associates in bankruptcy at any
time in the last five years?
Yes = 0 pts; No = 3 pts

A5 Has the CM been assessed and paid liquidated
damages of more than $50,000 in the last five
years?
0 to 1 projects = 5 pts; 2 projects =3 pts;
more than 2 = 0 pts

A6 Has the CM been prevented from bidding on public
works projects in the last five years?
Yes =subtract 5 pts; No =5 pts

A7 Has the CM been denied award of a public works
project for not being a responsible bidder in last five years?
Yes = 0 pts; No = 5 pts

A8 Has any claim in excess of $30,000 been filed
against the CM in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for more than 2 instances.

Has the CM filed a claim in excess of $30,000
against an owner in last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for more than 2 instances

A10 Has any insurance carrier refused to renew the
insurance policy for the CM?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for more than 2

A11 Has the CM been required to pay a premium of
more than 1% for a performance and payment bond
in the last three years?
5 pts for up to 1%; 3 pts for no higher than 1.10%;
0 pts for any other answer

A12 Has the CM been denied bond coverage by a surety
company in the last five years?
Yes =0; No =5

A13 Has CAL OSHA cited and assessed penalties
against the CM for any serious, willful or repeat
violations in last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer

12.A-49Council Agenda 1-4-2022
Attachment 1

47 Question
#
Requirement / Question Yes No Instance Score

A14 Has the Federal OSHA cited and assessed
penalties against the CM in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer

A15 Has the EPA, AQMD or any RWQCB cited and
assessed penalties against the CM or project owner
in the last five years?
5 pts for 0 to 1 instance; 3 pts for 2 instances;
0 pts for any other answer

A16 Does the CM have personnel permanenetly
assigned to safety?
3 points for Yes; 0 points for No

A17 Has the CM been issued an EMR for each of the
last four years?
5 pts for .95 or less; 3 pts if between .96 and 1.00;
0 pts for any other answer

A18 Has there been a period of time that the CM has
been without worker’s compensation insurance in
last five years?
5 pts for 0 to 1 instance; 0 pts for any other answer

A19 Has there been more than one occasion when the
CM failed to comply with State prevailing wage laws
in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer

A20 Has there been more than one occasion when the
CM failed to comply with Federal prevailing wage
laws in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer

A21 Has the CM violated any provision of California
apprenticeship laws in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer

A22 How many Design-Build projects has the CM been
involved with in the last ten years?
2 pts per project up to a maximum of 12 pts

A23 Does the CM’s company have a compliant IIPP?
5 pts for Yes; 0 points for No
A24 Using last year’s Cal-OSHA 200 Log, fill in the
number of injuries and illnesses
5 pts for 0 on items a-c; 0 pts for any other answer

Total for Scored Contractor Member Questions
Maximum Possible Score is 131

12.A-50Council Agenda 1-4-2022
Attachment 1

48 PART III- SUBPART B
Scored Questions for the Architect Member

Question
#
Requirement / Question Yes No Instance Score

How many fire or police facilities has the Architect
Member designed?
15 pts for 5 or more; 3 pts per project for less than 5

B2 How many years has the Architect been in business in California?
3-5 yrs = 1 pt; 6-8 yrs = 2 pts; 9-11 yrs = 3 pts;
12-14 yrs = 4 pts; 15 yrs or more= 5 pts

B3 Is the Architect Member currently the debtor in a
bankruptcy case?
Yes =0; No =3

B4 Was the Architect Member in bankruptcy at any time in the last five years?
Yes =0; No =3

B5 Has any claim in excess of $25,000 been filed against the Architect Member in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer.

B6 Has the Architect Member filed a claim in excess of
$50,000 against an owner in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer.

B7 Has any insurance carrier refused to renew the
insurance policy for the Architect Member?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer

B8 How many Design-Build projects has the Architect
Member been involved with in the last ten years?
12 pts for 6 or more; 2 pt per project for less than 6

Total for Scored Architect Member Questions

Maximum Possible Score is 63

12.A-51Council Agenda 1-4-2022
Attachment 1

49 PART III- SUBPART C
Scored Questions for the Historic Preservation Architect Member

Question
#
Requirement / Question Yes No Instance Score

How many historic preservation essential services
facilities has the HP Architect Member designed?
15 pts for 5 or more; 3 pts per project for less than 5

C2 How many years has the HP Architect been in
business in California?
3-5 yrs = 1 pt; 6-8 yrs = 2 pts; 9-11 yrs = 3 pts;
12-14 yrs = 4 pts; 15 yrs or more= 5 pts

C3 Is the HP Architect Member currently the debtor in a bankruptcy case?
Yes =0; No =3

C4 Was the HP Architect Member in bankruptcy at any
time in the last five years?
Yes =0; No =3

C5 Has any claim in excess of $25,000 been filed against the HP Architect Member in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer.

C6 Has the HP Architect Member filed a claim in excess of $50,000 against an owner in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer.

C7 Has any insurance carrier refused to renew the
insurance policy for the HP Architect Member?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer

C8 How many Design-Build projects has the HP Architect
Member been involved with in the last ten years?
12 pts for 6 or more; 2 pt per project for less than 6

Total for Scored Architect Member Questions

Maximum Possible Score is 63

12.A-52Council Agenda 1-4-2022
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12.A-53Council Agenda 1-4-2022
Attachment 1

51 1.1. ESTIMATED OUTLINE PROJECT MASTER SCHEDULE
The Projected project key milestones are as follows:

1.1.1. Issuance of RFQ October 15, 2021

1.1.2. Deadline for RFQ RFI’s November 8, 2021

1.1.3. Receive RFQ Submittals November 11, 2021

1.1.4. Start City Review of RFQ Submittals November 15, 2021

1.1.5. Project Reference Interviews (Optional) November 29, 2021

1.1.6. NOD Selected Shortlist for RFP December 9, 2021

1.1.7. City Council Final Approval of Shortlisted DBE teams January 18, 2022

1.1.8. Issuance of RFP January 19, 2022

1.1.9. Submittal of Proposal March 2, 2022

1.1.10. Interviews/ Negotiations (1-2 rounds) March 16-30, 2022

1.1.11. City Council Conditional Award/Contract Approval April 19, 2022

1.1.12. Issue Notice to Proceed with Design April 20, 2022

1.1.13. Notice to Proceed-Estimated Start of Construction October 19, 2022

1.1.14. Substantial Completion Date December 13, 2023

1.1.15. Facility Occupancy January 17, 2024
NOTE: Dates are tentative and may change. Target Completion Date is defined as the date when D-B Entity has successfully completed the following: (1) D-B Entity’s notification to City requesting a Substantial Completion inspection, (2) Inspection and determination of Substantial Completion by the City, and (3) City signed and issued Certificate of Substantial Completion to the D-B Entity. “Substantial Completion” is described in more detail in the Agreement for Design-Build Services.

12.A-54Council Agenda 1-4-2022
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12.A-55Council Agenda 1-4-2022
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53 1.1. Drawing Index - The image below illustrates the general feel and scale of the completed project.

12.A-56Council Agenda 1-4-2022
Attachment 1

54 To: Vanir Construction Management
Vanir RFQ-
RFI No.:

From:

Project: Date:

Subject:

Description of Problem / Clarification / Information Required:

Proposed Solution:

By:

Name
Answer required by:

Response:

Respondent:

Name
Firm: Title: Date:

Reviewed by: Date:

Email: [email protected]
[email protected]
(number assigned upon receipt)
Request For Qualifications – Request for Information

12.A-57Council Agenda 1-4-2022
Attachment 1

55 STIPEND ACKNOWLEDGEMENT FORM

Management Services Department
Attn.: Jorge Garcia
760 Mattie Road
Pismo Beach, CA 93449

Mr. Garcia:

The undersigned hereby acknowledges that the selection process for the Pismo Beach Public Safety Facility project involves two stages; the Request for Qualifications stage will result in the selection of the top three ranked Design Build Entities, followed by the Request for Proposals stage where the project will be awarded based on the best value to the City. The two shortlisted Design Build Entities not selected will be awarded a stipend for their efforts.

It is understood and agreed that:

1. If the undersigned is selected to participate in the second stage of selection, the Request for Proposals, and is not selected as the best value to the City, the undersigned will be awarded a stipend.

2. To be eligible for the stipend at the RFP stage the undersigned must submit a responsive proposal. The City shall be the sole judge of whether a proposal is responsive.

3. Acceptance of the stipend by the undersigned grants ownership of the submitted proposal documents to the City.

4. Acceptance of the stipend by the undersigned is a waiver of all claims against the City for the selection process and outcome.

The undersigned acknowledges the selection process and the conditions of acceptance of a stipend.

Dated ________________________________

Proposer ______________________________

(Corporate Seal) By _____________________
Title __________________________________
Proposer's Post Office Address
______________________________________
______________________________________
Corporation organized under the laws of the State of:
_____________________________________

12.A-58Council Agenda 1-4-2022
Attachment 1

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.B

SUBJECT/TITLE:

QUARTERLY UPDATE AND DIRECTION FOR THE PUBLIC SAFETY FACILITY

DESIGN-BUILD PROJECT

RECOMMENDATION:

Receive a quarterly update, and provide staff direction, for the Public Safety Facility Project.

BACKGROUND:

At the direction of the City Council, staff will be providing quarterly updates on the status of the Public Safety Facility and providing the City Council with an opportunity to provide direction at key decision points to ensure that the project is designed to meet the needs of the community.

Project Update

Request for Qualifications
On October 15, 2021, the City released the Request for Qualifications for Design-Build Entity (DBE) teams. This process resulted in five submittals to the City. The City’s owner’s representative and staff committee evaluated the proposals and made a recommendation for the top three firms. A separate staff report was submitted that provides additional information on the evaluation process and recommendation.

Criteria Documents/Bridging Documents
On October 19, 2021, the City Council awarded a contract to Mary McGrath Architects to develop the Criteria Documents, also known as Bridging Documents, that would be provided to the top three DBE teams to submit comprehensive proposals. As part of the Criteria Document development, the City’s contract architects evaluated the original needs assessment completed in 2018, as well as creating a needs assessment for the police station.

During the evaluation, it was found that there were deficiencies in the 2018 work product that resulted in an increase to the overall size of the project. One such deficiency would have resulted in the apparatus bay not being of sufficient size for the equipment that the City would anticipate being utilized in the near future. Additionally, there is a need to provide modern decontamination zones to prevent harmful chemicals and off-gassing from entering the living and workspaces of the Public Safety Facility.

Based on the work product completed by the City’s architect team, staff will be putting together concept box diagrams to illustrate the three work areas to receive feedback from the Council. The three work areas are Fire Station, Police Station, and Combined Space/Community use.

12.B-1Council Agenda 1-4-2022

Site Preparation
940 Bello Street: The City was able to successfully acquire the property at 940 Bello Street, immediately south of the fire station/police station to expand the existing site. This property has allowed for additional site configurations to optimize use of City-owned property. Following acquisition, the site was demolished, and the property cleared. Staff will continue to ensure that the property is maintained and free of weeds or other debris that may negatively impact the community. Future site work will be completed during the construction of the project.

Soils Report and Site Survey: Staff ordered both a soils report and site survey (including 940 Bello Street). This preliminary step provides the City with additional information on the scope and scale of foundation work that will be required during the construction. The soils report is informational at this time, and the selected contractor will need to do its own soils reports as part of the design and construction phase, however, the report will be provided during the Request for Proposal process. The site was also surveyed to provide the City’s current architects with site limits, elevations, and the necessary data for their evaluation on options for the site. Based on the preliminary result of the soils report, cost estimates are being prepared for the work that would be required given the higher construction requirements for seismic compliance of an essential services facility.

Point Cloud Scan: As part of the commitment to ensuring that the City honor the history of the site, a Point Cloud Scan was completed of the exterior of the building. This scan serves the dual purpose of providing the City’s architect team (and DBEs) with a pixel-by- pixel scan of the building at scale, and the work product can also serve as historic documentation of the current condition. Point Cloud Scans, when combined with photography, provide an enhanced level of detail to the intricacies of the building, and chart the exact position of each individual brick, which will be used to put the façade back together. Using the Point Cloud Scans and site surveys, staff will be presenting concept elevation drawings for the City Council to review.

Recommendation and Next Steps
Staff recommends that the City Council receive a quarterly update, and provide staff with direction on, the Public Safety Facility Project.

FISCAL IMPACT:

There is no direct fiscal impact related to this action.

ALTERNATIVES:

1. Request more information from staff.

ATTACHMENTS:

None.

Submitted by: Meeting Date: January 4, 2022
Jorge Garcia, Assistant City Manager
City Manager Approval:

12.B-2Council Agenda 1-4-2022

PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.C
SUBJECT/TITLE:

FIRE DEPARTMENT SEMI-ANNUAL REPORT
RECOMMENDATION:

Receive Fire Department briefing.

BACKGROUND:

Battalion Chief Paul Lee will deliver a report of Fire Department activities since the last report, which was provided in June 2021.

FISCAL IMPACT:

This report is for informational purposes only and has no fiscal impact.

ALTERNATIVES:

1.Receive briefing and ask questions of staff.

2.Receive briefing and give direction to Fire staff for items to be presented at next briefing.

ATTACHMENTS:

1.January 4, 2022 Fire Department Semi Annual Report
Prepared by: Meeting Date: January 4, 2022
Michelle Pearson, Administrative Assistant
Submitted by: Paul Lee, Battalion Chief
City Manager Approval:

12.C-1Council Agenda 1-4-2022

Prepared by: Michelle Pearson, Administrative Assistant Submitted by: Paul Lee, Battalion Chief
Emergency Response

1.Emergency Response by Type

2.Year Incident Review
Lifeguard Program

1.Lifeguard Stats

2.Early Recruitment

3.Lead Lifeguard Academy
Junior Lifeguard Program

1. 2021 Participants

2.New Format for 2022 Program
Vegetation Management Program (VMP)

1.Price House

2.Shell Beach Reservoir

3.Chumash Park

4.Price Canyon

5.Heights Escape Route and Preserve Control Line

6.Lighthouse Control Burn
Training

1.Extrication

2.Haz Mat

3.Over the Side
Looking Forward

1.Vehicle/Equipment Replacement

2.Going Green
January 2022 Fire Department Semi Annual Report
Eddy Moore, Unit Chief
Attachment 1

12.C-2Council Agenda 1-4-2022

Pismo Beach City CouncilJanuary 4, 2022

Pismo Beach City Council
January 4, 2022