PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.A
SUBJECT/TITLE:
PREQUALIFICATION OF DESIGN-BUILD ENTITIES FOR THE PUBLIC SAFETY
FACILITY DESIGN-BUILD PROJECT
RECOMMENDATION:
Approve the prequalification of design-build entities F&H/LDA, Erickson-Hall/PBK-WLC, and Swinerton/Ten Over to submit proposals for the Public Safety Facility Project.
BACKGROUND:
The City Council set a goal to have a modern Public Safety Facility to replace the current Fire Station on Bello Street, Station 64, and to expand the Police Station to meet the modern needs for the City’s public safety professionals. The proposed project seeks to achieve multiple goals, including honoring the sites’ history by incorporating the façade of the City’s original elementary school into the new design, reducing fire response time by more than one minute, creating community space, and evaluating opportunities for the police station.
To deliver the project in an expeditious manner, staff proposed the use of Design-Build procurement, as allowable under California Public Contract Code Section 22160. Design- Build method of delivery allows for using “best value” procurement to reduce project costs, expedited project completion, and design features that are not achievable through the traditional design-bid-build method. “Best value” means a value determined by evaluation of objective criteria that relate to price, features, functions, life-cycle costs, experience, and past performance. A best value determination may involve the selection of the lowest cost proposal meeting the interests of the local agency and meeting the objectives of the project, selection of the best proposal for a stipulated sum established by the City, or a tradeoff between price and other specified factors.
On October 15, 2021, the City released the Request for Qualifications (RFQ) for interested Design-Build-Entities (DBE). DBEs include the following three professionals:
contractor, architect, and historic architect. On November 12, 2021, the City received five proposals from DBE teams. Following submittal, the City’s owner’s representative, Vanir Construction Management, completed a thorough review of each of the submitted qualification criteria.
Each DBE team was evaluated based on the following considerations: firm history, completion of similar projects, to include square footage work on essential services facilities, insurance, workers’ compensation/safety history, references, financial information, and a 38-page questionnaire (Attachment 1). The elements of the RFQ are specified within the Public Contract Code.
In addition to the evaluation completed by Vanir, a staff panel consisting of the Public Works Director/City Engineer, Community Development Director, Police Chief, and
12.A-1Council Agenda 1-4-2022
Assistant City Manager reviewed the proposals and evaluated the reference projects submitted with the proposals. The objective criteria and the subjective evaluation by staff were combined to form the basis for the top three firms recommended to the City Council.
Table 1. Ranking of Design-Build Entity Submittals
Total Final
Score Rank
F&H/LDA 226.78 1
Erickson-Hall/PBK-WLC 222.30 2
Swinerton/Ten Over 214.19 3
Bernards/IBI Group 213.00 4
AMG/LPA Design 212.10 5
Based on the prescribed scoring criteria in the RFQ packet, staff recommends the top three firms be invited to submit as part of the Request for Proposals process. The top three scoring firms were: F&H/LDA, Erickson-Hall/PBK-WLC, and Swinerton/Ten Over.
Prequalification firms will be invited to submit thorough proposals for the City to evaluate.
The evaluation process will include proposed architectural designs, interior layouts, and elevation drawings, along with cost, to assist the City in determining the best value. Final criteria for evaluation will be presented to the City Council for consideration at an upcoming Council Meeting prior to the release of a Request for Proposals (RFP). Based on the current timeline, it is anticipated that the RFP to the prequalified firms will be released in mid-February.
Recommendation and Next Steps
Staff recommends that the City Council approve the prequalification of design-build entities F&H/LDA, Erickson-Hall/PBK-WLC, and Swinerton/Ten Over to submit proposals for the Public Safety Facility Project.
FISCAL IMPACT:
There is no direct fiscal impact related to this action.
ALTERNATIVES:
1. Do not approve prequalification of design-build entities as proposed; provide staff with direction on how to proceed.
2. Request more information from staff.
ATTACHMENTS:
1. Request for Qualifications–Prequalification Questionnaire
12.A-2Council Agenda 1-4-2022
Submitted by: Meeting Date: January 4, 2022
Jorge Garcia, Assistant City Manager
City Manager Approval:
12.A-3Council Agenda 1-4-2022
1 If D-B Entity is a sole proprietor or partnership:
Owner(s) of Company:
Contractor
Architect
Historic Preservation Architect
EXPERIENCE WORKING TOGETHER - Provide a listing of all Design-Build projects completed within the past seven (7) years with the same General Contractor and Architect team. Include the following information:
a.Description of Project including size, location, contract amount and owner. b.Start and Completion Date
c.Did the project complete within the originally awarded budget? _____ if no, explain. d.Did the project complete within the originally awarded schedule? ____If no, explain. e.Provide references for each project.
Limit all project information to a page. Do not list more than ten projects.
PART I:
INFORMATION ABOUT THE DESIGN-BUILD ENTITY AND
EACH PROPOSED FIRM
Lead Person or Firm - Contact Information
D-B Entity Name:
Contact:
Address:
Phone: Fax:
Type of Entity (check one):
Corporation Partnership Sole Prop. Other Association Proposed Firms
Discipline Name License #
12.A-4Council Agenda 1-4-2022
Attachment 1
2 INFORMATION ABOUT THE CONTRACTOR MEMBER OF THE D-B ENTITY
1a. Type of Business (corporation, sole proprietorship, etc.):
1b. Date of company formation or incorporation:
1c. State of formation or incorporation:
1d. List the total number of current employees:
2. If your organization is a joint venture, provide the following information for each member of the joint venture.
Joint Venture Member #1
2a. Date of company formation or incorporation:
2b. State of formation or incorporation:
2c. List the total number of current employees:
2d. List the percentage of JV ownership:
Joint Venture Member #2
2e. Date of company formation or incorporation:
2f. State of formation or incorporation:
2g. List the total number of current employees:
2h. List the percentage of JV ownership:
Joint Venture Member #3
2i. Date of company formation or incorporation:
2j. State of formation or incorporation:
2k. List the total number of current employees:
2l. List the percentage of JV ownership:
3. Has there been any change in ownership of the Contractor Member at any time during the last three (3) years?
NOTE: A corporation whose shares are publicly traded is not required to answer this question.
4. Is the Contractor Member a subsidiary, parent, holding company or affiliate of another firm? NOTE: Include information about other firms if one firm owns 50 percent or more of another, or if an owner, partner, or officer of your firm holds a similar position in another firm. Yes No
If “Yes,” explain:
Yes No
If “Yes,” explain:
12.A-5Council Agenda 1-4-2022
Attachment 1
3 5. List all California construction license numbers, classifications, and expiration dates of the California contractor licenses held by the Contractor Member.
Contractor License
Classification Expiration Date
6. If any of the Contractor Member’s licenses are held in the name of a corporation or partnership, list below the names of the qualifying individuals listed on the CSLB records who meet the experience and examination requirements for each license.
Contractor License Number Name of Qualifying Individual
7. Has the Contractor Member changed names or license numbers in the last five (5) years?
Yes No If “Yes,” explain:
8. Bonding capacity: Provide documentation from your surety identifying the following: Bonding Co./Surety: Surety Agent:
Agent Address: Telephone #:
Total Bonding Capacity:
Total Available Bonding Capacity
9. List all other sureties (name and full address) that have written bonds for your firm during the last five (5) years, including the dates during which each wrote the bonds:
10. Backlog of Work currently under contract:
11. Quality Control Processes:
Date Surety Address
Year Overall Company Managed from Local Office
2021 Estimate
Total on the Books
12.A-6Council Agenda 1-4-2022
Attachment 1
4 Does your company have a written QA/QC program?
Yes No
12.Financial Information: Provide your company’s Total Revenue, Net Income, Current Assets, Current Liabilities, Total Debt, and Total Net Worth for the past three (3) fiscal years. Provide the most current fiscal year data available on a separate piece of paper and attach.
13.Experience Modification Rate
2020
2019
2018
2017
If the Modification Rate has been above 1.0 in the past four years, provide an explanation, including dates: ______________________________________. Submit a letter from your Workers’ Compensation Carrier showing your Experience Modification Rate for the Past Ten Years.
12.A-7Council Agenda 1-4-2022
Attachment 1
5 INFORMATION ABOUT THE ARCHITECT MEMBER OF THE D-B ENTITY
14. General Information.
14a. Date of company formation or incorporation:
14b. State of formation or incorporation:
14c. Total number of current employees:
15. If your organization is a joint venture, provide the following information for each member of the joint venture.
Joint Venture Member #1
15a. Date of company formation or incorporation:
15b. State of formation or incorporation:
15c. Total number of current employees:
15d. Percentage of JV ownership:
Joint Venture Member #2
15e. Date of company formation or incorporation:
15f. State of formation or incorporation:
15g. Total number of current employees:
15h. Percentage of JV ownership:
Joint Venture Member #3
16i. Date of company formation or incorporation:
16j. State of formation or incorporation:
16k. Total number of current employees:
16l. Percentage of JV ownership:
17. Has there been any change in ownership of the Architect Member at any time during the last three (3) years?
NOTE: A corporation whose shares are publicly traded is not required to answer this question.
Yes No If “Yes,” explain:
18. Has the Architectural Member changed names or license numbers in the last five (5) years?
Yes No If “Yes,” explain:
12.A-8Council Agenda 1-4-2022
Attachment 1
6 19. Has any corporate officer or owner of the Architect of Record’s firm worked for any other architectural or engineering firms in the past five years?
(NOTE: Include information about other firms if an owner, partner, or officer of your firm holds a similar position in another firm.)
Yes No
If “yes,” explain on a separate page
20. Has the Architect of Record’s firm changed names in the past five years?
Yes No
If “yes,” explain on a separate page
21. Is the Architect of Record’s firm a subsidiary, parent, holding company or affiliate of another firm ?
(NOTE: Include information about other firms if one firm owns 50 percent or more of another, or if an owner, partner, or officer of your firm holds a similar position in another firm.)
Yes No
If “yes,” explain on a separate page
12.A-9Council Agenda 1-4-2022
Attachment 1
7 PART II:
ESSENTIAL REQUIREMENTS FOR THE DESIGN-BUILD ENTITY
AS A WHOLE
ESSENTIAL REQUIREMENTS FOR THE CONTRACTOR MEMBER OF THE D-B ENTITY:
NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 1 through 6 is “No.”
1. Does the Contractor Member possess a valid, current California contractor’s license covering the classification of work for which it intends to submit a proposal? Yes No
2. Does the Contractor Member have a commercial general liability insurance policy with a policy limits as follows: for Contractor, at least $5,000,000 per occurrence and $5,000,000 aggregate? Yes No
3. Does the Contractor Member have current workers’ compensation insurance policies as required by the Labor Code or are they legally self-insured pursuant to Labor Code section 3700 et. seq. or do they intend to obtain such insurance prior to commencing work. Yes No
If yes, provide the following information. (Attach a separate page if more than one policy)
Insured: ____________________________________________________ Insurance Company: ____________________________________________________ Policy Number: ____________________________________________________
4. Has the Contractor Member provided the company’s Total Revenue, Net Income, Current Assets, and Current Liabilities, Total Debt, and Total Net worth for the past (2) fiscal years.
Provide the most current fiscal year data available. Yes No .
Year Ending $
Year Ending $
Note: A financial statement that has not been reviewed or audited is not acceptable. A letter verifying availability of a line of credit is not a substitute for the required financial statement.
5. Has the Contractor Member attached a notarized statement from a surety insurer admitted (approved by the California Department of Insurance) and authorized to issue bonds in the State of California, which states that the Contractor Member’s current bonding capacity is sufficient to provide payment and performance bonds in the amount of 100% of the contract total for the Project for which pre-qualification is sought?
12.A-10Council Agenda 1-4-2022
Attachment 1
8 Yes No
Note: A notarized statement must be from the surety company, not from an agent or broker.
6. Has the Contractor Member substantially completed the construction of a fire station or police station project in California? Yes No
NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 7 thru 13 is “Yes.”
7. Has any Contractor ‘s license held by the Contract Member or its associates been revoked or suspended at any time in the last five (5) years? Yes No
8. Has a surety firm completed a contract on behalf of the Contractor Member or paid for completion because the firm was terminated for default by the project owner within the last five (5) years? Yes No
9. At the time of submitting this Statement of Qualifications, is the Contractor Member ineligible to bid on or be awarded a public works contract, or perform as a subcontractor on a public works contract, pursuant to either Labor Code section 1777.1 or Labor Code section 1777.7? Yes No
10. At any time during the last five (5) years, has the Contractor Member or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government construction project, or the bidding or performance of a government contract? Yes No
11. Has the Contractor Member or any of its owners, officers or partners ever been found liable in a civil suit or found guilty in a criminal action for making any false claim or material misrepresentation to any public agency or entity? Yes No
12. Has the Contractor Member or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction? Yes No
13. Has the Contractor Member or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No
12.A-11Council Agenda 1-4-2022
Attachment 1
9 ESSENTIAL REQUIREMENTS FOR THE ARCHITECT MEMBER OF THE D-B ENTITY:
NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 14 through 18 is “No.”
14. Does the Architect Member possess a valid and current California professional license covering the design discipline for their Project role? Yes No
15. Does the Architect Member have a professional liability insurance policy with a policy limit of at least $3,000,000 per occurrence and $5,000,000 aggregate? Yes No
16. Does the Architect Member have current workers’ compensation insurance policies as required by the Labor Code or are they legally self-insured pursuant to Labor Code section 3700 et. seq.? Yes No
17. Has Has the Architect Member provided the company’s Total Revenue, Net Income, Current Assets, and Current Liabilities, Total Debt, and Total Net worth for the past (2) fiscal years.
Provide the most current fiscal year data available. Yes No .
Year Ending $
Year Ending $
18. Has the Architect Member completed the design of a substantially completed fire station or police station project in California? Yes No
NOTE: The D-B Entity will be automatically Disqualified if the answer to any of Questions 19 through 23 is “Yes.”
19. Has the Architect Member’s license been revoked or suspended at any time in the last five (5) years? Yes No
20. At any time during the last five (5) years, has the Architect Member or any of its owners or officers been convicted of a crime involving the awarding of a contract of a government construction project, or performance of a government contract? Yes No
12.A-12Council Agenda 1-4-2022
Attachment 1
10 21. Has the Architect Member or any of its owners, officers, or partners ever been found liable in a civil suit or found guilty in a criminal action for making any false claim or material misrepresentation to any public agency or entity? Yes No
22. Has the Architect Member or any of its owners, officers, or partners ever been convicted of a crime involving any federal, state, or local law related to design or construction? Yes No
23. Has the Architect Member or any of its owners, officers, or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No
12.A-13Council Agenda 1-4-2022
Attachment 1
11 PART III:
SCORED QUESTIONS FOR MEMBERS OF THE D-B ENTITY
SUBPART A
SCORED QUESTIONS FOR THE CONTRACTOR MEMBER
A1. How many individual fire or police facilities has the Contractor Member constructed in California that exceeded 5,000 SF
Number:
Provide a listing of the five (5) largest (in area) individual detention or correctional facilities that the Contractor Member has constructed that exceeded 5,000 GSF within California. Project types may be design-bid-build, design-build, or design assist-build.
Project Name Description Size (sf) Cost
A2. How many years has the Contractor Member or each Contractor Member of a Joint Venture organization been in business in California as a Contractor under its present business name and license number?
NOTE: If Contractor Member is a Joint Venture, add the years for each partner to the Joint Venture and enter the average of the combined experience.
Years:
A3. Is the Contractor Member or any party to the Joint Venture currently the debtor in a bankruptcy case? Yes No If “yes”, indicate the case number, and the date on which the petition was filed.
Case #: Date filed:
A4. Was the Contractor Member or any party to the Joint Venture in bankruptcy at any time during the last five (5) years? (This question refers only to a bankruptcy action that was not described in answer to Question A3, above) Yes No If “yes”, indicate the case number and the date on which the petition was filed, and the Bankruptcy Court’s Discharge Order Number
Case #: Date filed: Discharge #:
12.A-14Council Agenda 1-4-2022
Attachment 1
12 A5. At any time in the last five (5) years has the Contractor Member or any party to the Joint Venture been assessed and paid liquidated damages of more than $50,000 after completion of a project under a construction contract with either a public or private owner? Yes No If “yes”, identify all such projects by owner, owner’s address, completion date of the project, amount of liquidated damages assessed and all other information necessary to fully explain the assessment of liquidated damages.
Owner: Address:
Completed: Amount:
Other:
A6. In the last five (5) years has the Contractor Member, or any firm with which any of the Contractor’s owners, officers, or partners were associated, been debarred, Disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason?
NOTE: “Associated with” refers to another construction firm in which an owner, partner or officer of your firm held a similar position, and which is listed in response to Questions 1c or 1d on this form. Yes No If “yes”, identify the company, the person who was associated with that company, the year of the event, the owner of the project, the project and the basis for the action.
Company: Person:
Year: Owner: Project:
Basis:
Company: Person
Year: Owner: Project
Basis:
12.A-15Council Agenda 1-4-2022
Attachment 1
13 A7. In the last five (5) years has the Contractor Member or its associates been denied an award of a public works contract based on a finding by a public agency that your company was not a responsible bidder? Yes No If “yes”, identify the year of the event, the owner, the project, and the basis for the finding by the public agency.
Year: Owner: Project:
Basis:
Year:
Owner: Project:
Basis:
Year:
Owner: Project:
Basis:
NOTE: The following two questions refer only to disputes between the Contractor Member and the owner of a project. You need not include information about disputes between the Contractor Member and a supplier, another contractor, or subcontractor. You need not include information about “pass-through” disputes in which the actual dispute is between a subcontractor and an owner.
12.A-16Council Agenda 1-4-2022
Attachment 1
14 A8. In the last five (5) years has any claim in excess of $30,000 been filed in court, arbitration or mediation against the Contractor Member concerning its work on a construction project? Yes No If “yes”, identify the claim(s) by providing the project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).
Project: Date:
Claimant: Court:
Nature:
Status:
Project: Date:
Claimant: Court:
Nature:
Status:
Project: Date:
Claimant: Court:
Nature:
Status:
12.A-17Council Agenda 1-4-2022
Attachment 1
15 A9. In the last five (5) years has the Contractor Member made any claim in excess of $30,000 against a project owner concerning work on a project or payment for a contract and filed that claim in court, arbitration, or mediation? Yes No If “yes”, identify the claim by providing the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).
Project: Date:
Entity: Court:
Nature & Status:
Project: Date:
Entity: Court:
Nature & Status:
Project: Date:
Entity: Court:
Nature & Status:
A10. In the last five (5) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for the Contractor Member? Yes No If “yes,” give the name of the insurance carrier, the form of insurance and the year of the refusal.
Year: Carrier: Form:
Comments:
12.A-18Council Agenda 1-4-2022
Attachment 1
16 Year: Carrier: Form:
Comments:
Year: Carrier: Form:
Comments:
A11. Has the Contractor Member or party to the Joint Venture been required to pay a premium of more than one percent (1.00%) for a performance and payment bond on any project on which the Contractor Member worked at any time during the last three (3) years? Yes No If “yes”, state the year and the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one percent (1.00%), if you wish to do so.
NOTE: The score is based on highest single year.
Year: Rate:
Explanation:
Year: Rate:
Explanation:
Year: Rate:
Explanation:
12.A-19Council Agenda 1-4-2022
Attachment 1
17 A12. During the last five (5) years, has your firm ever been denied bond coverage by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a public construction project when one was required? Yes No If yes, indicate the date when your firm was denied coverage and the name of the company or companies that denied coverage; and the period during which you had no surety bond in place.
Date: Surety: Duration Period:
Explanation:
Date: Surety: Duration Period:
Explanation:
Date: Surety: Duration Period:
Explanation:
A13. Has CAL OSHA cited and assessed penalties against the Contractor Member for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the last five (5) years?
NOTE: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it. Yes No
If “yes”, describe the citations, including information about the dates of the citations, the nature of the violation, the project on which the citation(s) was or were issued, the amount of penalty paid, if any. If the citation was appealed to the Occupational Safety and Health Appeals Board and a decision has been issued, state the case number and the date of the decision.
Description: Date: Nature:
Project: Amount:
Description: Date: Nature:
Project: Amount:
Description: Date: Nature:
Project: Amount:
12.A-20Council Agenda 1-4-2022
Attachment 1
18 A14. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the Contractor Member in the last five (5) years? NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation. Yes No If “yes,” describe each citation.
Explanation:
A15. Has the EPA, any Air Quality Management District, or any Regional Water Quality Control Board cited and assessed penalties against either the Contractor Member or the owner of a project being constructed by the Contractor Member in the last five (5) years? NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation. Yes No If “yes”, describe each citation.
Explanation:
Explanation:
Explanation:
12.A-21Council Agenda 1-4-2022
Attachment 1
19 A16. Does the Contractor Member have personnel permanently assigned to safety? Yes No If “yes”, state the names of all personnel who are assigned and list their specific duties. Attach a resume confirming their qualifications.
Names and Duties:
A17. Has the Contractor Member been issued an Experience Modification Rate (EMR) (California Workers’ Compensation Insurance) for each of the last four (4) premium years? Yes No If your EMR for any of these four years is or was 1.00 or higher, list the year, provide the rate and provide an explanation.
NOTE: Score based on highest EMR in any single Year.
Premium Year: Rate:
Explanation:
Premium Year: Rate:
Explanation:
Premium Year: Rate:
Explanation:
Premium Year: Rate:
Explanation:
12.A-22Council Agenda 1-4-2022
Attachment 1
20 A18. Within the last five (5) years has there ever been a period when your firm had employees but was without workers’ compensation insurance or state-approved self-insurance? Yes No If “yes”, list the year, list the period and explain the reason for the absence of workers’ compensation insurance. Year: Period:
Explanation:
Year: Period:
Explanation:
A19. Has there been more than one occasion during the last five (5) years in which the Contractor Member was required to pay either back wages or penalties for the Contractor Member’s failure to comply with the State’s prevailing wage laws? Note: This question refers only to the Contractor Member’s violation of prevailing wage laws, not to violations of the prevailing wage laws by a subcontractor. Yes No If ”yes”, describe the nature of each violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially underpaid and the amount of back wages and penalties that you were required to pay.
Violation: Project:
Completion: Agency:
Employees: Amount:
Violation: Project:
Completion: Agency:
Employees: Amount:
Violation: Project:
Completion: Agency:
Employees: Amount:
12.A-23Council Agenda 1-4-2022
Attachment 1
21 A20. During the last five (5) years, have there been any occasions in which the Contractor Member has been penalized or required to pay back wages for failure to comply with the Federal Davis- Bacon prevailing wage requirements? Yes No If “yes”, describe the nature of the violation, identifying the name of the project, the date of its completion, the public agency for which it was constructed; the number of employees who were initially underpaid, the amount of back wages and penalties that you were required to pay.
Violation: Project:
Completion: Agency:
Employees: Amount:
Violation: Project:
Completion: Agency:
Employees: Amount:
Violation: Project:
Completion: Agency:
Employees: Amount:
A21. At any time during the last five (5) years, has the Contractor Member been found to have violated any provision of California apprenticeship laws or regulations, or the laws pertaining to use of apprentices on public works?
Note: You may omit reference to any incident that occurred if the violation was by a subcontractor and the Contractor Member, as Contractor on a project, had no knowledge of the subcontractor’s violation at the time it occurred. Yes No If “yes”, provide the date of such findings, describe the finding and reference the decision number.
Date Department Finding Decision #
A22. How many Design-Build projects has the Contractor Member been involved with in the last ten (10) years? Include completed projects and projects that are currently in design or under construction.
Number:
A23. Does the Contractor Member’s company have a written Injury and Illness Prevention Program (IIPP) that complies with California Code of Regulations, Title 8 Sections 1509 and 3203?
12.A-24Council Agenda 1-4-2022
Attachment 1
22 Yes No
A24. Using last year’s Cal-OSHA 200 Log, fill in the following number of injuries and illnesses:
a. Number of lost workday cases:
b. Number of medical treatment cases:
c. Number of fatalities:
d. Employee hours worked last year:
12.A-25Council Agenda 1-4-2022
Attachment 1
23 SUBPART B: SCORED QUESTIONS FOR THE ARCHITECT MEMBER B1. How many individual fire or police facilities has the Architect Member designed and developed contract documents for that exceeded 5,000 GSF in California?
Number:
Provide a listing of the five (5) largest (in area) individual detention or correctional facilities that the Architect Member has designed that exceeded 5,000 GSF. Project types may be design- bid-build, design-build, or design assist-build.
Project Name Description Size (sf) Cost
B2. How many years has the Architect Member been in business in California as an Architect under its present business name and license number?
NOTE: If the Architect Member is Joint Venture, add the years for each partner to the Joint Venture and enter the average of the combined experience. Years: B3. Is the Architect Member currently the debtor in a bankruptcy case? Yes No
If “yes”, indicate the case number, and the date on which the petition was filed.
Case number: Date filed: B4. Was the Architect Member in bankruptcy at any time during the last five (5) years? (This question refers only to a bankruptcy action that was not described in answer to Question B3., above) Yes No If “yes”, indicate the case number and the date on which the petition was filed, and the Bankruptcy Court’s Discharge Order Number.
Case number: Date filed: Discharge #:
12.A-26Council Agenda 1-4-2022
Attachment 1
24 B5. In the last five (5) years has any claim in excess of $25,000 been filed in court, arbitration, or mediation against the Architect concerning its work on a project? Yes No If “yes”, identify the claim(s) by providing the project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).
Project Name: Date:
Claimant: Court:
Nature:
Status:
B6. In the last five (5) years has the Architect Member made any claim in excess of $50,000 against a project owner concerning work on a project or payment for a contract and filed that claim in court, arbitration, or mediation? Yes No If “yes”, identify the claim by providing the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).
Project Name: Date:
Entity(ies) Court:
Nature:
Status:
12.A-27Council Agenda 1-4-2022
Attachment 1
25 B7. In the last five (5) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for the Architect? Yes No If “yes”, give name the insurance carrier, the form of insurance and the year of the refusal.
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
B8. How many Design-Build projects has the Architect Member been involved with in the last ten (10) years? Include completed projects and projects that are currently in design or under construction.
Number:
12.A-28Council Agenda 1-4-2022
Attachment 1
26 SUBPART C: SCORED QUESTIONS FOR THE HISTORIC PRESERVATION
ARCHITECT MEMBER
C1. How many individual essential services or similar facilities has the HP Architect Member designed and developed contract documents for in California?
Number:
Provide a listing of the five (5) largest (in area) individual essential services or similar facilities that the HP Architect Member has designed. Project types may be design-bid-build, design- build, or design assist-build.
Project Name Description Size (sf) Cost
C2. How many years has the HP Architect Member been in business in California as an Architect under its present business name and license number?
NOTE: If the HP Architect Member is Joint Venture, add the years for each partner to the Joint Venture and enter the average of the combined experience. Years: C3. Is the HP Architect Member currently the debtor in a bankruptcy case? Yes No
If “yes”, indicate the case number, and the date on which the petition was filed.
Case number: Date filed: C4. Was the HP Architect Member in bankruptcy at any time during the last five (5) years? (This question refers only to a bankruptcy action that was not described in answer to Question B3., above) Yes No If “yes”, indicate the case number and the date on which the petition was filed, and the Bankruptcy Court’s Discharge Order Number.
Case number: Date filed: Discharge #:
12.A-29Council Agenda 1-4-2022
Attachment 1
27 C5. In the last five (5) years has any claim in excess of $25,000 been filed in court, arbitration, or mediation against the HP Architect concerning its work on a project? Yes No If “yes”, identify the claim(s) by providing the project name, date of the claim, name of the claimant, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).
Project Name: Date:
Claimant: Court:
Nature:
Status:
C6. In the last five (5) years has the HP Architect Member made any claim in excess of $50,000 against a project owner concerning work on a project or payment for a contract and filed that claim in court, arbitration, or mediation? Yes No If “yes”, identify the claim by providing the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court in which the case was filed, and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution).
Project Name: Date:
Entity(ies) Court:
Nature:
Status:
12.A-30Council Agenda 1-4-2022
Attachment 1
28 C7. In the last five (5) years has any insurance carrier, for any form of insurance, refused to renew the insurance policy for the HP Architect? Yes No If “yes”, give name the insurance carrier, the form of insurance and the year of the refusal.
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
Carrier: Ins. Form: Refusal Year:
C8. How many Design-Build projects has the HP Architect Member been involved with in the last ten (10) years? Include completed projects and projects that are currently in design or under construction.
Number:
12.A-31Council Agenda 1-4-2022
Attachment 1
29 PART IV:
RECENT CONSTRUCTION PROJECTS COMPLETED The D-B Entity shall provide information on all but not to exceed six (6) of the most recently completed public works Design-Build projects that have been completed within the last ten (10) years. These projects may be ones in which any of the D-B Entity Members played key roles in the design and/or construction of the projects.
Of those six (6) projects, at least one (1) must be a fire station, police station, or other essential services facility constructed in California.
In addition to the six (6) projects required of the D-B Entity Members, the Contractor Member shall provide information on three (3) other projects that they consider to be the largest (in area) projects that they have completed within the last ten (10) years where they played a significant role during design, whether the projects were pure Design-Build or not. These projects may be public or private and may be located anywhere in the United States.
NOTE: All named representatives and references must be verifiable and all telephone numbers and email addresses must be current. This information will be used in conjunction with the reference checks outlined in the following section.
RECENT PROJECT INFORMATION SHEETS are provided on the following pages.
12.A-32Council Agenda 1-4-2022
Attachment 1
30 D-B ENTITY
PROJECT NUMBER 1 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Design-Build Entity (for this project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-33Council Agenda 1-4-2022
Attachment 1
31 D-B ENTITY
PROJECT NUMBER 2 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representative’s E-mail:
Design-Build Entity (for this project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-34Council Agenda 1-4-2022
Attachment 1
32 D-B ENTITY
PROJECT NUMBER 3 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Design-Build Entity (for this project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-35Council Agenda 1-4-2022
Attachment 1
33 D-B ENTITY
PROJECT NUMBER 4 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Design-Build Entity (for this project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-36Council Agenda 1-4-2022
Attachment 1
34 D-B ENTITY
PROJECT NUMBER 5 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Design-Build Entity (for this project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-37Council Agenda 1-4-2022
Attachment 1
35 D-B ENTITY
PROJECT NUMBER 6 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Design-Build Entity (for this project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-38Council Agenda 1-4-2022
Attachment 1
36 GC MEMBER
PROJECT NUMBER 1 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Design-Build Entity (if applicable for this
project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-39Council Agenda 1-4-2022
Attachment 1
37 GC MEMBER
PROJECT NUMBER 2 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Design-Build Entity (if applicable for this
project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-40Council Agenda 1-4-2022
Attachment 1
38 GC MEMBER
PROJECT NUMBER 3 Project Name:
Project Location:
Owner:
Owner’s Representative:
Owner’s Representative’s Phone #:
Owner’s Representatives’ E-mail:
Architect:
Architect’s Representative:
Architect’s Representative’s Phone #:
Architect’s Representative’s E-mail:
Design-Build Entity (if applicable for this
project):
D-B Entity’s Representative:
D-B Entity’s Representative’s Phone #:
D-B Entity’s Representative’s E-mail:
Construction Manager (CM):
CM’s Representative:
CM’s Representative’s Phone #:
CM’s Representative’s Email:
Description of the Project and the Scope of Work Performed:
Total Value of Construction:
Original Completion Date:
Time Extensions Granted:
Actual Completion Date:
12.A-41Council Agenda 1-4-2022
Attachment 1
39 CERTIFICATION
I, the undersigned, on behalf of the Design-Build Entity, certify and declare that I have read all of the foregoing answers to this Statement of Qualifications and know their contents. The matters stated in the Questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of California, that the foregoing is correct.
(Printed Name of D-B Entity)
(Printed Name of Individual Firm)
(Printed Name Signatory)
(Signature)
(Date Signed)
12.A-42Council Agenda 1-4-2022
Attachment 1
40 Re
f
e
r
e
n
c
e
I
n
t
e
r
v
i
e
w
Q
u
e
s
t
i
o
n
s
12.A-43Council Agenda 1-4-2022
Attachment 1
41 REFERENCE INTERVIEW QUESTIONS (PART IV)
Note: The following questions are ones that the City interviewers may ask of the selected reference projects, and score value of each question. They are provided for information.
The D-B Entity should not fill in the answers on these pages.
The following questions may be used to interview selected contacts listed on the Recent Project Information Sheets submitted in Part IV. At least two projects from the list of projects labeled D-B Entity projects and at least one project from the list of projects labeled Contractor Member projects will be selected for interviews. The City staff will review the projects, select the ones to be interviewed and conduct the interviews. No action on the D-B Entity’s part is necessary. The following questions will be asked of all individuals who are interviewed and are included in this package for information only. 1. Are there any outstanding stop notices, liens, or claims by the Contractor that are currently unresolved on contracts for which notices of completion were recorded more than 120 days ago? Yes No
10 pts for 0 instances; 5 pts for 1 to 2 instances and 0 pts for 3 or more instances.
2. Was the project a fire or police facility constructed in California?
Yes No
10 pts for Yes; 0 pts for No
3. On a scale of 1-10, with 10 being the best, did the Contractor provide appropriate personnel?
4. On a scale of 1-10, with 10 being the best, did the Contractor provide appropriate supervision?
5. On a scale of 1-10, with 10 being the best, was there adequate equipment provided on the job?
6. On a scale of 1-10, with 10 being the best, was the Contractor timely in providing reports, meeting minutes, schedule updates, and other paperwork?
7. On a scale of 1-10, with 10 being the best, did the Contractor adhere to the project schedule that was approved?
8. On a scale of 1-10, with 10 being the best, rate the Contractor on the timely submission of reasonable cost and time estimates to perform change order work.
If “yes,” how many separate instances?
Rating:
Rating:
Rating:
Rating:
Rating:
Rating:
12.A-44Council Agenda 1-4-2022
Attachment 1
42 9. On a scale of 1-10, with 10 being the best, rate the Contractor on how well they performed the work after a change order was issued and how well they integrated the change order work into the project.
10. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in turning over Operation and Maintenance manuals, completing As-Built drawings, providing training and completing warranty items.
11. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance for submitting reasonable claims on the project and for resolving the claims.
12. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in submitting timely payments to their subcontractors and suppliers.
13. On a scale of 1-10, with 10 being the best, rate the quality of the overall work on the project.
14. On a scale of 1-10, with 10 being the best, was the Contractor cooperative with the Owner, Architect, and Construction Manager?
15. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in resolving disputes in a fair and equitable manner.
16. On a scale of 1-10, with 10 being the best, rate the Contractor’s performance in completing the project on time.
Rating:
Rating:
Rating:
Rating:
Rating:
Rating:
Rating:
Rating:
12.A-45Council Agenda 1-4-2022
Attachment 1
43 Sc
o
r
i
n
g
W
o
r
k
s
h
e
e
t
s
12.A-46Council Agenda 1-4-2022
Attachment 1
44 SCORING WORKSHEETS
The rating of the D-B Entity is determined by: 1) Confirming the correct answers to the Essential Requirements, 2) Adding the point value of all of the answers from the Scoring Questionnaires and, 3) Adding the point value of all Reference Interview Questions. The table below gives the value of each scored question for the Essential Requirements and the Scoring Questionnaires.
The Scoring Worksheets list every essential requirement and scored question. The requirements and questions are abbreviated to capture the essence of the item. The abbreviation does not change the actual requirement or question as previously written.
PART II
Essential Requirements For the Design-Build Entity as a Whole
Question
# Requirement / Question Yes No Score
1 Does the CM and each SCM possess a valid and current
California contractor’s license?
Yes = 0; No = 1
2 Does the CM and each SCM have liability insurance in the amounts designated?
Yes = 0; No = 1
3 Does the CM and each SCM have valid and current workers’ compensation insurance?
Yes = 0; No = 1
4 Has the CM attached a reviewed or audited financial
statement?
Yes = 0; No = 1
5 Has the CM attached a notarized surety statement?
Yes = 0; No = 1
6 Has the CM completed a fire or police project in California? Yes = 0; No = 1
7 Have any CM or SCM licenses been revoked or suspended in the last five years?
Yes = 1; No = 0
8 Has a surety firm completed a contract on behalf of the CM or any SCM within the last five years?
Yes = 1; No = 0
8 Is the CM or any SCM ineligible to bid on or be awarded a public works contract?
Yes = 1; No = 0
10 Has the CM or any SCM been convicted of a crime involving a public works contract?
Yes = 1; No = 0
11 Has the CM ever been found liable or guilty for making any false claim or material misrepresentation?
Yes = 1 pt; No =0
12.A-47Council Agenda 1-4-2022
Attachment 1
45 Question
# Requirement / Question Yes No Score
12 Has the CM been convicted of a crime involving any law related to construction?
Yes =1 pt; No =0
13 Has the CM been convicted of a crime of fraud, theft, or dishonesty?
Yes = 1 pt; No =0
14 Does the Architect Member possess a valid and current California professional license?
Yes = 0; No = 1
15 Does the Architect Member possess professional liability insurance in the amounts specified?
Yes = 0; No = 1
16 Does the Architect Member have valid and current workers’ compensation insurance?
Yes = 0; No = 1
17 Has the Architect Member attached a reviewed or audited financial statement?
Yes = 0; No = 1
18 Has the Architect Member completed a fire or police facility project in California?
Yes = 0; No = 1
19 Have any Architect Member’s license been revoked or
suspended in the last five years?
Yes = 1; No = 0
20 Has the Architect been convicted of a crime involving a public works contract?
Yes = 1; No = 0
21 Has the Architect Member ever been found liable or guilty for making any false claim or material misrepresentation?
Yes =1 pt; No =0 pts
22 Has the Architect Member ever been convicted of a crime involving any law related to design or construction?
Yes =1 pt; No =0 pts
23 Has the Architect Member ever been convicted of a crime of fraud, theft or dishonesty?
Yes =1 pt; No =0 pts
Required Score is “0” for Essential Requirements
(The D-B Entity is Disqualified if score is greater than “0”)
12.A-48Council Agenda 1-4-2022
Attachment 1
46 PART III SUBPART A
Scored Questions for the Contractor Member (CM)
Question
#
Requirement / Question Yes No Instance Score
A1 How many fire or police facilities has the CM
constructed larger than 10,000 GSF?
15 pts for 5 or more; 3 pts per project for less than 5
A2 How many years has the CM been in business in
California as a licensed Contractor?
3-5 yrs = 1 pt; 6-8 yrs = 2 pts; 9-11 yrs = 3 pts;
12-14 yrs = 4 pts; 15 yrs or more= 5 pts
A3 Is the CM currently the debtor in a bankruptcy case? Yes = 0 pts; No = 3 pts
A4 Was the CM or its associates in bankruptcy at any
time in the last five years?
Yes = 0 pts; No = 3 pts
A5 Has the CM been assessed and paid liquidated
damages of more than $50,000 in the last five
years?
0 to 1 projects = 5 pts; 2 projects =3 pts;
more than 2 = 0 pts
A6 Has the CM been prevented from bidding on public
works projects in the last five years?
Yes =subtract 5 pts; No =5 pts
A7 Has the CM been denied award of a public works
project for not being a responsible bidder in last five years?
Yes = 0 pts; No = 5 pts
A8 Has any claim in excess of $30,000 been filed
against the CM in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for more than 2 instances.
A9
Has the CM filed a claim in excess of $30,000
against an owner in last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for more than 2 instances
A10 Has any insurance carrier refused to renew the
insurance policy for the CM?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for more than 2
A11 Has the CM been required to pay a premium of
more than 1% for a performance and payment bond
in the last three years?
5 pts for up to 1%; 3 pts for no higher than 1.10%;
0 pts for any other answer
A12 Has the CM been denied bond coverage by a surety
company in the last five years?
Yes =0; No =5
A13 Has CAL OSHA cited and assessed penalties
against the CM for any serious, willful or repeat
violations in last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer
12.A-49Council Agenda 1-4-2022
Attachment 1
47 Question
#
Requirement / Question Yes No Instance Score
A14 Has the Federal OSHA cited and assessed
penalties against the CM in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer
A15 Has the EPA, AQMD or any RWQCB cited and
assessed penalties against the CM or project owner
in the last five years?
5 pts for 0 to 1 instance; 3 pts for 2 instances;
0 pts for any other answer
A16 Does the CM have personnel permanenetly
assigned to safety?
3 points for Yes; 0 points for No
A17 Has the CM been issued an EMR for each of the
last four years?
5 pts for .95 or less; 3 pts if between .96 and 1.00;
0 pts for any other answer
A18 Has there been a period of time that the CM has
been without worker’s compensation insurance in
last five years?
5 pts for 0 to 1 instance; 0 pts for any other answer
A19 Has there been more than one occasion when the
CM failed to comply with State prevailing wage laws
in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer
A20 Has there been more than one occasion when the
CM failed to comply with Federal prevailing wage
laws in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer
A21 Has the CM violated any provision of California
apprenticeship laws in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer
A22 How many Design-Build projects has the CM been
involved with in the last ten years?
2 pts per project up to a maximum of 12 pts
A23 Does the CM’s company have a compliant IIPP?
5 pts for Yes; 0 points for No
A24 Using last year’s Cal-OSHA 200 Log, fill in the
number of injuries and illnesses
5 pts for 0 on items a-c; 0 pts for any other answer
Total for Scored Contractor Member Questions
Maximum Possible Score is 131
12.A-50Council Agenda 1-4-2022
Attachment 1
48 PART III- SUBPART B
Scored Questions for the Architect Member
Question
#
Requirement / Question Yes No Instance Score
B1
How many fire or police facilities has the Architect
Member designed?
15 pts for 5 or more; 3 pts per project for less than 5
B2 How many years has the Architect been in business in California?
3-5 yrs = 1 pt; 6-8 yrs = 2 pts; 9-11 yrs = 3 pts;
12-14 yrs = 4 pts; 15 yrs or more= 5 pts
B3 Is the Architect Member currently the debtor in a
bankruptcy case?
Yes =0; No =3
B4 Was the Architect Member in bankruptcy at any time in the last five years?
Yes =0; No =3
B5 Has any claim in excess of $25,000 been filed against the Architect Member in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer.
B6 Has the Architect Member filed a claim in excess of
$50,000 against an owner in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer.
B7 Has any insurance carrier refused to renew the
insurance policy for the Architect Member?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer
B8 How many Design-Build projects has the Architect
Member been involved with in the last ten years?
12 pts for 6 or more; 2 pt per project for less than 6
Total for Scored Architect Member Questions
Maximum Possible Score is 63
12.A-51Council Agenda 1-4-2022
Attachment 1
49 PART III- SUBPART C
Scored Questions for the Historic Preservation Architect Member
Question
#
Requirement / Question Yes No Instance Score
C1
How many historic preservation essential services
facilities has the HP Architect Member designed?
15 pts for 5 or more; 3 pts per project for less than 5
C2 How many years has the HP Architect been in
business in California?
3-5 yrs = 1 pt; 6-8 yrs = 2 pts; 9-11 yrs = 3 pts;
12-14 yrs = 4 pts; 15 yrs or more= 5 pts
C3 Is the HP Architect Member currently the debtor in a bankruptcy case?
Yes =0; No =3
C4 Was the HP Architect Member in bankruptcy at any
time in the last five years?
Yes =0; No =3
C5 Has any claim in excess of $25,000 been filed against the HP Architect Member in the last five years?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer.
C6 Has the HP Architect Member filed a claim in excess of $50,000 against an owner in the last five years?
5 pts for 0 or 1 instance; 3 pts for 2 instances;
0 pts for any other answer.
C7 Has any insurance carrier refused to renew the
insurance policy for the HP Architect Member?
5 pts for 0 to 2 instance; 3 pts for 3 instances;
0 pts for any other answer
C8 How many Design-Build projects has the HP Architect
Member been involved with in the last ten years?
12 pts for 6 or more; 2 pt per project for less than 6
Total for Scored Architect Member Questions
Maximum Possible Score is 63
12.A-52Council Agenda 1-4-2022
Attachment 1
50 Ma
s
t
e
r
S
c
h
e
d
u
l
e
Ou
t
l
i
n
e
12.A-53Council Agenda 1-4-2022
Attachment 1
51 1.1. ESTIMATED OUTLINE PROJECT MASTER SCHEDULE
The Projected project key milestones are as follows:
1.1.1. Issuance of RFQ October 15, 2021
1.1.2. Deadline for RFQ RFI’s November 8, 2021
1.1.3. Receive RFQ Submittals November 11, 2021
1.1.4. Start City Review of RFQ Submittals November 15, 2021
1.1.5. Project Reference Interviews (Optional) November 29, 2021
1.1.6. NOD Selected Shortlist for RFP December 9, 2021
1.1.7. City Council Final Approval of Shortlisted DBE teams January 18, 2022
1.1.8. Issuance of RFP January 19, 2022
1.1.9. Submittal of Proposal March 2, 2022
1.1.10. Interviews/ Negotiations (1-2 rounds) March 16-30, 2022
1.1.11. City Council Conditional Award/Contract Approval April 19, 2022
1.1.12. Issue Notice to Proceed with Design April 20, 2022
1.1.13. Notice to Proceed-Estimated Start of Construction October 19, 2022
1.1.14. Substantial Completion Date December 13, 2023
1.1.15. Facility Occupancy January 17, 2024
NOTE: Dates are tentative and may change. Target Completion Date is defined as the date when D-B Entity has successfully completed the following: (1) D-B Entity’s notification to City requesting a Substantial Completion inspection, (2) Inspection and determination of Substantial Completion by the City, and (3) City signed and issued Certificate of Substantial Completion to the D-B Entity. “Substantial Completion” is described in more detail in the Agreement for Design-Build Services.
12.A-54Council Agenda 1-4-2022
Attachment 1
52 Co
n
c
e
p
t
u
a
l
D
r
a
w
i
n
g
s
Co
n
c
e
p
t
u
a
l
D
r
a
w
i
n
g
s
12.A-55Council Agenda 1-4-2022
Attachment 1
53 1.1. Drawing Index - The image below illustrates the general feel and scale of the completed project.
12.A-56Council Agenda 1-4-2022
Attachment 1
54 To: Vanir Construction Management
Vanir RFQ-
RFI No.:
From:
Project: Date:
Subject:
Description of Problem / Clarification / Information Required:
Proposed Solution:
By:
Name
Answer required by:
Response:
Respondent:
Name
Firm: Title: Date:
Reviewed by: Date:
Email: [email protected]
[email protected]
(number assigned upon receipt)
Request For Qualifications – Request for Information
12.A-57Council Agenda 1-4-2022
Attachment 1
55 STIPEND ACKNOWLEDGEMENT FORM
Management Services Department
Attn.: Jorge Garcia
760 Mattie Road
Pismo Beach, CA 93449
Mr. Garcia:
The undersigned hereby acknowledges that the selection process for the Pismo Beach Public Safety Facility project involves two stages; the Request for Qualifications stage will result in the selection of the top three ranked Design Build Entities, followed by the Request for Proposals stage where the project will be awarded based on the best value to the City. The two shortlisted Design Build Entities not selected will be awarded a stipend for their efforts.
It is understood and agreed that:
1. If the undersigned is selected to participate in the second stage of selection, the Request for Proposals, and is not selected as the best value to the City, the undersigned will be awarded a stipend.
2. To be eligible for the stipend at the RFP stage the undersigned must submit a responsive proposal. The City shall be the sole judge of whether a proposal is responsive.
3. Acceptance of the stipend by the undersigned grants ownership of the submitted proposal documents to the City.
4. Acceptance of the stipend by the undersigned is a waiver of all claims against the City for the selection process and outcome.
The undersigned acknowledges the selection process and the conditions of acceptance of a stipend.
Dated ________________________________
Proposer ______________________________
(Corporate Seal) By _____________________
Title __________________________________
Proposer's Post Office Address
______________________________________
______________________________________
Corporation organized under the laws of the State of:
_____________________________________
12.A-58Council Agenda 1-4-2022
Attachment 1