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MINUTES
Pismo Beach City Council
A•s �� Tuesday, January 25, 2022
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Special Meeting-9:00 a.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 9:05 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk (via teleconference)
Gordon Jackson, Director of Tourism and Events (via teleconference) Paul Lee, Battalion Chief
James R. Lewis, City Manager
Eddy Moore, Fire Unit Chief (via teleconference)
Jeff Smith, Chief of Police
Other staff present as noted below
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
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City Council Meeting Minutes January 25, 2022
3. AGENDA ITEMS
Item 3.A: Public Safety Facility Design, Needs and Affordability Analysis WPMO (Garcia)
Recommendation: Receive a presentation on the Public Safety Facility Project and provide direction to staff.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Eddy Moore, Fire Unit Chief
Jeff Smith, Chief of Police
Supplemental material submitted into the record.
Guest presenters:
Jerry Avalos, Vanir Construction Management
Call for public comment: No comment.
Action: Consensus in support of providing direction to staff as follows:
1. Obtain proposals from Design -Build Entities for both "Option A" (fully integrated facility including a new Fire facility, plus remodeling of and additions to the Police facility) and "Option B" (two separate facilities, including a new Fire facility, plus lesser remodeling of the Police facility).
2. Pursue Amendment #1 to the existing agreement with Mary McGrath Architects to facilitate the scope of work and cost associated with studying Option B in addition to Option A.
3. Concurrent with other work on the project, obtain a Turning Radius Study prepared by a consultant to evaluate the planned diagonal egress for fire apparatus at the corner of Bello Street and Wadsworth Avenue, including the evaluation of:
1. Turning radius for fire apparatus in all directions from the corner egress point, showing all possible vehicle travel lane conflicts, with special emphasis on the northeast -bound turn onto Wadsworth Avenue;
2. Traffic control measures that may be appropriate to keep the intersection of Bello Street and Wadsworth Avenue clear when fire apparatus are exiting the station;
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3. Queueing patterns of cars near the intersection during peak pick-up and drop-off times for Judkins Middle School.
4. Utilize all 10 criteria outlined by staff in the panel evaluation of the design proposals submitted by Design -Build Entities, as follows, with a reduced emphasis on Item 10:
Factors quired by SB 785'.
1. Price, unless a stipulated sum is specified
2. Technical design and construction expertise
3. Life -cycle costs over 15 or more years
Discretionary factors:
4. Proposed Team Technical Design and Construction Expertise
5. Proposed Design and Design Approach including Life Cycle Costs
6. Project Management Plan
7. Base Project Pricing
8. Project Pricing - Additive Enhancements
9. Preliminary Baseline Design/Construction Schedule
10. Quality of Proposal/Presentation and Questions
5. When presenting scoring of the Design -Build Entities' proposals to the City Council for final action, include the panel's full scoring for all of the Entities.
In support:
5 Blake, Guthrie, Newton, Reiss, Waage
In opposition:
0 Absent:
0 Abstain:
0 Recused:
0 4. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
5. ADJOURNMENT
At 12:55 p.m., to the scheduled Closed Session meeting immediately following.
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Citv Council Meetinq Minutes January 25, 2022
Special Closed Session —Immediately following Special Meeting Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 tommo
The City Council of the City of Pismo Beach met this date in a special closed session in with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 1:03 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tern Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: 900 Bello Street, APN 005-041-003
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Barbara Maraist, Trustee of the Carole A. Burner Trust Under Negotiation: Price and terms of payment
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.
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Council Meetinq Minutes
January 25, 2022
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5. ADJOURNMENT
There being no further business, Mayor Waage adjourned the meeting at 1:31 p.m.
APPROVED: ATTEST: '
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Ed Waage, Mayor 9ty, Offerk
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