RESOLUTION NO. R-2022-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH HUNTER SMITH & ASSOCIATES, INC. FOR DESIGN, DEVELOPMENT AND CONSTRUCTION
ADMINISTRATION FOR CHAPMAN ESTATE IMPROVEMENTS IN THE AMOUNT OF $63,750; AND APPROPRIATING RELATED BUDGET ADJUSTMENTS
WHEREAS, in July 2021, the City entered into a Professional Services Agreement with CRSA Architecture to perform design and development work for various improvements at the Chapman Estate; and
WHEREAS, due to a corporate reorganization, CRSA Architecture became Hunter Smith & Associates, Inc. (Hunter Smith); and
WHEREAS, Hunter Smith has submitted a proposal for additional services based on City plan check comments; and
WHEREAS, the proposed contract Amendment #1 covers additional work related to on - site structural observation of existing roof sheathing, review of architectural plans provided by a separate consultant, and preparing construction documents including addressing requirements for the window replacement.
600
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Hunter Smith & Associates, Inc. for Design, Development and Construction Administration for Chapman Estate Improvements in the amount of $63,750.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates a $506,363 transfer from the General Fund to the Chapman Estate Fund and appropriates an additional $506,363 in expenditures for the ADA restroom and windows project in the Chapman Estate Fund in fiscal year 2022, including any related transfers between funds.
UPON MOTION OF Mayor Pro Tern Reiss, seconded by Council Member Blake, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15th day of February 2022, by the following vote:
AYES:
5 Reiss, Blake, Guthrie, Newton, Waage
NOES:
0 ABSENT:
0 ABSTAIN:
0 RECUSED:
0 PAGE 1 OF 5
R-2022-009
Approved: Attest: '
Ed Iffaage, Mayor Erica Inde ied, jty Clerk
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R-2022-009
Exhibit A
AMENDMENT#1
to the
JULY 27, 2021 AGREEMENT BETWEEN THE CITY OF PISMO BEACH 60W AND HUNTER SMITH & ASSOCIATES, INC.
Pursuant to the July 27, 2021 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City," and Hunter Smith & Associates, Inc., hereinafter referred to as "Vendor," City and Vendor hereby agree as follows:
1. Additional services shall be performed as set forth in the proposal dated January 19, 2022, which is attached hereto and by this reference made a part hereof.
2. Compensation for and timing of the additional services shall be as set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of sixty-three thousand seven hundred fifty dollars ($63,750), without prior written approval of the City.
3. The revised fee under the July 27, 2021 contract, plus this addendum, is ninety-two thousand two hundred fifty dollars ($92,250).
4. All other provisions of the Design/Development Work for Chapman Estate Improvements agreement between City and Vendor shall remain in full force and effect.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
6=W Name: Benjamin A. Fine, P.E.
Title: Director of Public Works/City Engineer
Dated:
Signed:
Name: James R. Lewis
Title: City Manager
Dated:
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
Attachment: Scope/Cost Proposal
VENDOR:
Hunter Smith & Associates, Inc.
Signed:
Name:
Title:
Dated:
Address for giving notice:
(if changed from prior agreement)
Email address for official communications:
(if changed from prior agreement)
Vendor Representative:
(if changed from prior agreement)
Name/Title:
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R-2022-009
Exhibit A
H S HUNTER SMITH
ARCHITECTURE
SAN LUIS OBISPO
VIA E-MAIL
January 19, 2022
City of Pismo Beach
Chad Stoehr
760 Mattie Road
Pismo Beach CA 93449
PROJECT LOCATION
The Chapman House
1243 Ocean Blvd.
Shell Beach CA 93449
r..r
Perform Construction Administration required by the City's plan check comments, requiring the following:
1. On -site structural observation of existing roof sheathing to verify its condition prior to installation of the radiant barrier. Sheathing will be removed and inspected on a phased basis, requiring frequent site visits.
2. Construction Documents for the ADA restroom remodel, including the contractor bidding process.
3. Construction Documents for the window replacements, including the contractor bidding process.
EXCLUSIONS
Construction administration, submittal reviews, and structural observations for the ADA restroom and window replacements after contractor bidding.
COMPENSATION
To accomplish the Scope of Work, the Owner will compensate Hunter Smith & Associates, Inc.
DBA Hunter Smith Architecture on an hourly basis with a total not to exceed sixty-three thousand, seven -hundred fifty dollars ($63,750).
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R-2022-009
Exhibit A
W
H S HUNTER SMITH
ARCHITECTURE
saw LUIS OBISPO
Work will be completed at the following hourly rates:
Principal Architect
$225
Associate Architect
$187.50
Architectural Designer
$175
We appreciate the opportunity to work with the City of Pismo Beach, and look forward to continuing our work together.
Sincerely,
Logan Hunter
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R-2022-009