Contract for Program Management,
Permitting and Final Design Services
for Central Coast Blue
March 1, 2022
By: Benjamin A. Fine, P.E.
Director of Public Works/City Engineer
&
Nadia Feeser
Administrative Services Director
Item 12.C
Recommendation
•Council authorize the City Manager to:
•Execute and agreement with Water Systems Consulting (WSC) for:
•Program Management
•Permitting
•Final Design for Central Coast Blue
•$6,342,072
2 Background
•December 2015 –RFP
•RGSP Central Coast Blue
•WSC selected by review team based on:
•Qualifications
•Experience on similar Projects
•Approach to project deliverables
•Scope outlined in RFP
•Phase 1 –Project Planning & 10% Design
•Phase 2 –Final Design
•Phase 3 –Construction
•Phase 4 –Close-out
3 Background
•RFP stated:
•“the initial contract will be for Phase 1 only. As the project progresses, the City and consultant team will further develop the phases and negotiate contracts for each.”
•“the selected consultant team will be expected to be a project partner through the completion of construction of the RGSP” •Justification for awarding a sole source contract.
4 Scope Phase 2
•15 tasks
1.Program Administration
2.Program Controls
3.Distributed Infrastructure Preliminary Engineering
4.Distributed Infrastructure Design
5.Advanced Water Purification Facility Design
6.Engineer’s Opinion of Probable Construction Cost
7.Funding and Financing Support
5 Scope Phase 2
8.Permitting Support
9.Enhanced Source Control Program Development
10.Title 22 Engineering Report
11.Waste Discharge Requirements
12.Strategic Communications and Stakeholder Outreach
13.Contractor Prequalification
14.Bid Phase Services
15.Additional Services
6 •This contract will:
•Complete the design and permitting phase of Central Coast Blue
•Separate contract for:
•Engineering services during construction
•Construction management
7 Timeline
8 Updated Construction Costs
•Current cost opinion prepared in early 2021
•Does not reflect current market conditions:
•Inflation
•Supply chain disruptions
•Priority of next phase of work
•Update cost opinion
•Overall program budget based on current market conditions •Current construction phase cost opinion
•Approximately $43M
9 Staff Recommendation
•Council authorize the City Manager:
•Enter into a time and materials contract with WSC
for Program Management, Permitting and Final
Design Services for Central Coast Blue
•Amount not to exceed $6,342,072
10 Text in this font size
Put any photo in this
placeholder image
Fiscal Impact
WSC Agreement –Financial Impact
Expenditure
Budget Revenue Budget
Water Enterprise Fund (33%)2,092,884$ 1,391,211$
Wastewater Enterprise Funds (67%)4,249,188 2,824,579 Total All Funds 6,342,072$ 4,215,790$
WSC Agreement –Proposed Budget Adjustments
Cities Allocation
New WSC
Agrement
Amount due for
prior pre-
construction costs
(excludes land)
Total Amount
Due
Pismo Beach 39%2,473,408$ (347,126)$ 2,126,282$ Grover Beach 36%2,283,146 246,653 2,529,799 Arroyo Grande 25%1,585,518 100,473 1,685,991 100%6,342,072$ -$ 6,342,072$
Questions?
Item 12.D Contract for Program Management, Permitting and Final Design Services for Central Coast Blue