AGENDA
Pismo Beach City Council
Tuesday, March 15, 2022
Regular Meeting Zoom Meeting ID: 848 2371 5585 - Phone Number (669) 900-6833 Zoom Meeting Link https://us02web.zoom.us/j/84823715585 Regular Meeting in-person access: Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, 93449
0. HYBRID MEETING INSTRUCTIONS:
To continue conducting the people’s business within San Luis Obispo County, State of California, and CDC health and safety guidelines, these meetings are being conducted in a hybrid format with both in-person and virtual public participation. Ways to watch this meeting and submit public comment are provided below.
Watch and participate in person:
• Regular Meeting: Visit the Council Chamber at City Hall, 760 Mattie Road, Pismo Beach, CA 93449. Please note that face coverings are required for individuals who are not fully vaccinated; by entering the facility without a mask, you attest that you are fully vaccinated.
• To make Regular Meeting public comment, please submit an optional blue “speaker slip” to staff; the Mayor will ask you to approach the lectern to speak during the public comment period on your item of interest. • To make Closed Session public comment, please be present in the Chamber at the start of Closed Session; the Mayor will call for public comment prior to commencing the closed proceedings.
Watch and participate via Zoom:
• Regular Meeting: Click this link on any computer or mobile device: https://us02web.zoom.us/j/84823715585 .
This URL may also be typed into a web browser.
• To make public comment, press the “raise your hand” button when the comment period for your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Listen and participate via telephone:
• Regular Meeting: Call 1-669-900-6833 to join by telephone audio only. Enter Meeting ID 848 2371 5585 when prompted.
• To make public comment, press *9 to “raise your hand” when the comment period on your item of interest begins. You will be notified when you’ve been unmuted and it’s your turn to speak.
Watch online:
• Regular Meeting: Visit www.pismobeach.org/agenda and scroll to “Upcoming Events.” When the live broadcast begins, an “In Progress” link will appear; click this link to watch the livestream.
Watch on Channel 20:
• Regular Meeting: Tune to local cable channel 20 in Pismo Beach; the meeting will be broadcast live. Meetings are also replayed at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day the following week.
Submit written comment:
• Regular Meeting and Closed Session: In advance of the meeting, written comments may be emailed to [email protected] or mailed or delivered to the City Clerk’s Office, 760 Mattie Road, Pismo Beach, CA 93449. During the meeting no later than the start of the comment period for your item of interest, written comment may be emailed to [email protected] or hand-delivered to staff in the Council Chamber.
Submit voicemail comment:
• Regular Meeting and Closed Session: Call 805-773-7005 and leave a voicemail before the meeting; or during the meeting no later than the start of the comment period for your item of interest. This phone number is an automated voicemail line only and will not be answered or monitored for other purposes.
Please note:
• Meetings may begin a few minutes after the scheduled start time. • Meetings will be recorded, except closed sessions; these recordings are public record. • Phone numbers of call-in participants may be visible to other meeting participants, or in meeting recordings; Members of the public may create free Zoom accounts in order to change their screen names via the Zoom software when joining the virtual call.
• Phone numbers of voicemail commenters may be visible in the public record along with transcripts. • Public commenters wishing to display written comment or pictorial exhibit during a comment period must email the materials ahead of the comment period in order to permit display of the materials.
Please contact City Clerk Erica Inderlied at [email protected] with questions.
Council Agenda 3-15-2022
Pismo Beach City Council Agenda March 15, 2022
Special Closed Session—4:30 p.m.
Administration Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
CALL TO ORDER: Mayor Waage
1. ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Blake, Guthrie, Newton
2. PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item appearing on the agenda.
Please adhere to the following procedures when addressing the Council:
• Please limit your comments to 3 minutes or less.
• Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Agency Negotiator: James R. Lewis
Property and Negotiating Parties:
APN Address Negotiating Parties
060-541-001 Farroll Road, Grover Beach Anne P. Boukidis Trust 060-541-006 550 Farroll Road, Grover Beach Phyllis E. Blastervold Living Trust 061-112-025 Pacific Boulevard, Oceano Pompa 2 LLC
061-113-019 Pacific Boulevard, Oceano Oceana Waller LLC 061-113-029 1309 Pacific Boulevard, Oceano Fastlaben Family Trust
Under Negotiation: Price and Terms of Payment
Item 3.B: Conference with Labor Negotiators (Government Code §54957.6) Agency designated representatives: James R. Lewis
Employee organization: Service Employees International Union (SEIU)
4. CLOSED SESSION REPORT
5. ADJOURNMENT
Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, March 15, 2022 Council Chamber, City Hall
Council Agenda 3-15-2022
Pismo Beach City Council Agenda March 15, 2022
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 Zoom Meeting ID: 848 2371 5585 – Phone Number (669) 900-6833 CALL TO ORDER: Mayor Waage
1.ROLL CALL:
Mayor: Waage
Mayor Pro Tem: Reiss
Council Members: Blake, Guthrie, Newton
2.PLEDGE OF ALLEGIANCE
3.ACCEPTANCE OF AGENDA
4.PRESENTATIONS
Item 4.A: Presentation: Introduction of New Employees
•Navin “Dino” Anciaux, Regulatory Compliance Officer (Fine) •Albino “Abel” Camacho, Maintenance Worker I (Fine)
•Mason Denning, Community Service Technician (Downing)
•Larry Kim, Recreation Coordinator (Jackson)
•Joey Salazar, Water Systems Operator I (Fine)
5.PUBLIC COMMENT PERIOD
At this time, members of the public may comment on any item NOT appearing on the agenda. For items appearing on the agenda, including the Consent Calendar, the public will be invited to make comments during Council consideration of the item. In accordance with state law, matters raised as part of this comment period cannot be discussed or acted upon by the City Council at this time.
However, in response to a matter raised as part of this comment period, the Council may, during Item 13, City Council Comments and Requests, direct staff to assist a speaker, or schedule the matter for consideration on a future agenda.
Please adhere to the following procedures when addressing the Council:
•Please limit your comments to 3 minutes or less.
•Unduly disruptive behavior will not be permitted.
Documents submitted to the Council become public record unless otherwise exempt from disclosure.
6.CITY MANAGER’S REPORT
7.CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
Council Agenda 3-15-2022
Pismo Beach City Council Agenda March 15, 2022
8. COUNCIL COMMITTEE REPORTS
1. Air Pollution Control District, SLO County (Waage/Newton)
2. California Coastal Coalition Board (Reiss/Blake)
3. California Joint Powers Insurance Authority Board (Reiss)
4. Central Coast Community Energy Policy Board (Mayor)
5. Chapman Estate Foundation Liaison (Reiss)
6. Coastal Cities Group, League of CA Cities (Waage)
7. CAPSLO Board of Directors (Reiss)
8. Conference and Visitors Bureau Board Liaison (Newton)
9. Friends of Price House Liaison (Waage)
10. Hazard Mitigation & Fire Safety (Blake/Waage)
11. Homeless Services Oversight Council (Guthrie)
12. Integrated W aste Management Authority (Newton)
13. Mobile Home Rent Stabilization Subcommittee (Blake/Waage)
14. REACH (formerly EVC) (Blake)
15. Regional Transit Authority, SLO (Waage/Reiss)
16. Shell Beach Improvement Group Liaison (Newton/Reiss)
17. SLOCOG (Waage/Reiss)
18. South County Chambers of Commerce Gov’t Affairs (Blake)
19. Visit SLO CAL Advisory Committee (Newton)
20. Water Resources Advisory Committee, SLO (Guthrie)
21. Zone 3 Water Advisory Committee, SLO (Guthrie)
(Govt Code Section 53232.3)
9. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration. Public comment on Consent Calendar items will be invited prior to action on the Calendar.
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the January 25, 2022 Special Meeting.
2. Adopt Minutes of the March 1, 2022 Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for February 13, 2022;
2. Approve the Register of Demands for February 18, 2022.
Item 9.C: Department Activity Reports for February 2022 (All)
Recommendation:
Receive reports as information only.
Item 9.D: 2021 General Plan Annual Progress Report (Downing)
Recommendation:
1. Review and accept the 2021 General Plan Annual Progress Report;
2. Direct staff to forward the report to the Governor’s Office of Planning and Research and the Department of Housing and Community Development.
Item 9.E: Water Supply Update (Fine)
Recommendation:
No action required; information only.
Council Agenda 3-15-2022
Pismo Beach City Council Agenda March 15, 2022
Item 9.F: Agreement with Applied Technology Group, Inc. for the Public Safety Radio Communications Project (Feeser)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement with Applied Technology Group, Inc. for radio equipment and services in the amount of $696,619.93 for the Public Safety Radio Communications project; and appropriating related budget adjustments in Fiscal Year 2022.
Item 9.G: Adoption of Findings Relating to AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adopt the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT CALENDAR
11. PUBLIC HEARINGS No earlier than 6:00 p.m.
None.
12. BUSINESS ITEMS May be reordered and heard prior to Public Hearings
Item 12.A: Public Safety Facility Update, Direction, and Amendment #1 to Agreement with Mary McGrath Architects for Professional Services (Garcia)
Recommendation:
1. Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Mary McGrath Architects for Criteria and Bridging Documents for the Police and Fire Safety Facility in the amount of $166,400;
2. Provide additional direction to staff if desired.
Item 12.B: Award of Contract to Fire Apparatus Solutions for Purchase of Fire Engine and Appropriation of Related Funds (Lee)
Recommendation:
Adopt a Resolution awarding a contract to Fire Apparatus Solutions for the purchase of a Spartan ER Type One Fire Engine in the amount of $797,646.31 and $120,000 in the Motor Vehicle Replacement Fund to support the purchase in Fiscal Year 2022.
Council Agenda 3-15-2022
Pismo Beach City Council Agenda March 15, 2022
Item 12.C: California Public Employees’ Retirement System (CALPERS) Additional Discretionary Payment of $1.0 Million to Reduce the City’s Unfunded Pension Liability (Feeser)
Recommendation:
Adopt a Resolution appropriating $1.0 million from the General Fund unassigned fund balance to provide additional discretionary payments of $500,000 to each of the City’s CalPERS Miscellaneous and Safety Police Tier 1 plans to reduce the City’s unfunded pension liability.
Item 12.D: Direction on Palisades and Chumash Parks Playground Project (Fine)
Recommendation:
Provide staff with direction on how to proceed with the Palisades and Chumash Parks Playground project.
Item 12.E: Approval of Public Art and Award of Contract to AC Vintage Design for a Painted Mural on Entryways and Side Walls of St. Jude’s Tunnel (Jackson)
Recommendation:
Adopt a Resolution approving a public art proposal for a St. Jude’s Tunnel mural; authorizing the City Manager to enter into an Artist Agreement with AC Vintage Design in the amount of $16,650.00 for creation and installation of a mural at St. Jude’s Tunnel; and appropriating related budget adjustments in Fiscal Year 2022.
Item 12.F: Opposition to State Ballot Initiative 21-0042A1, the Taxpayer Protection and Government Accountability Act (Garcia)
Recommendation:
Adopt a Resolution to Oppose State Ballot Initiative 21-0042A1, the “Taxpayer Protection and Government Accountability Act.”
Item 12.G: Introduction (First Reading) of an Ordinance Adopting a “Military Equipment” Use Policy in Accordance with the Requirements of Assembly Bill 481 (Fleishman)
Recommendation:
Introduce an Ordinance adding Chapter 9.26 Military Equipment Policy to the Pismo Beach Municipal Code.
13. CITY COUNCIL COMMENTS AND REQUESTS
14. ADJOURNMENT
To the following meeting(s). Special and Closed Session times may be subject to change, as noticed. Meetings will be held in a hybrid virtual format unless otherwise noted:
Council Agenda 3-15-2022
Pismo Beach City Council Agenda March 15, 2022
Meeting Time Date Location
Regular Meeting 5:30 p.m. Tuesday, April 5, 2022 Council Chamber, City Hall Regular Council meetings will adjourn by 11:00 p.m. unless four-fifths of the Council votes to continue past that time. If the meeting is adjourned at 11:00 p.m., any remaining agenda items will be continued to the next regular meeting (R-97-04).
AFFIDAVIT OF POSTING
I, Erica Inderlied, City Clerk for the City of Pismo Beach, declare under penalty of perjury that the foregoing agenda for the March 15, 2022 meeting(s) of the Pismo Beach City Council was posted on March 10, 2022, at City Hall, located at 760 Mattie Road, Pismo Beach, CA, as well as on the City’s website.
Erica Inderlied, City Clerk
Meeting Schedule: The City Council of Pismo Beach regularly meets on the first and third Tuesdays of each month at 5:30 p.m., unless otherwise noticed. Closed and Special sessions will be duly noticed as needed.
Council Agendas: Agendas for Regular Meetings are available for public review on the City’s website at pismobeach.org/agenda and upon request from the City Clerk’s Office, typically by 4:00 p.m. on the Thursday prior to the meeting, but no later than 72 hours prior to the meeting. Agendas for Closed Sessions and other Special meetings are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.
Related Materials: All materials submitted to the Council relating to items on this agenda are open for public inspection unless otherwise exempt by law. Staff reports and attachments published as part of this agenda packet, as well as copies of correspondence received relating to these agenda items and materials distributed at the meeting, may be obtained 1) in the consolidated online Agenda Center at pismobeach.org/agenda, 2) in the Access Pismo public records portal at pismobeach.org/accesspismo, 3) by request from the City Clerk at [email protected], or 4) in person at the City Clerk's Office, City Hall, 760 Mattie Road, Pismo Beach, Mon–-Fri 8:00 a.m.–-5:00 p.m. Please call (805) 773-7003 with any questions.
Broadcasting: Regular (televised) City Council meetings are available for viewing 24/7 at pismobeach.org/agenda, broadcast live on Channel 20, and re-broadcast during the week following the meeting on Channel 20 at 9:00 a.m., 6:00 p.m., and 1:00 a.m. each day.
Use of Equipment: Please contact the City Clerk’s Office if requesting to use the chamber equipment during public comment or as part of a scheduled presentation, 24 hours prior to the meeting at (805) 773-7003.
Notice Regarding Americans with Disabilities Act
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need agenda documents provided in an alternative format, please contact the City Clerk’s Office at 773-7003 as soon as possible prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-
35.104 ADA Title II).
Council Agenda 3-15-2022
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
1.Adopt Minutes of the January 25, 2022 Special Meeting.
2.Adopt Minutes of the March 1, 2022 Regular Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Draft Minutes from January 25, 2022
2.Draft Minutes from March 1, 2022
Submitted by: Erica Inderlied, City Clerk Meeting Date: March 15, 2022 City Manager Approval:
9.A-1Council Agenda 3-15-2022
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, January 25, 2022
Special Meeting—9:00 a.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 9:05 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk (via teleconference)
Gordon Jackson, Director of Tourism and Events (via teleconference) Paul Lee, Battalion Chief
James R. Lewis, City Manager
Eddy Moore, Fire Unit Chief (via teleconference)
Jeff Smith, Chief of Police
Other staff present as noted below
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
9.A-2Council Agenda 3-15-2022
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Packet Page 2
3. AGENDA ITEMS
Item 3.A: Public Safety Facility Design, Needs and Affordability Analysis (Garcia)
Recommendation: Receive a presentation on the Public Safety Facility Project and provide direction to staff.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Eddy Moore, Fire Unit Chief
Jeff Smith, Chief of Police
Supplemental material submitted into the record.
Guest presenters:
Jerry Avalos, Vanir Construction Management
Call for public comment: No comment.
Action: Consensus in support of providing direction to staff as follows:
1. Obtain proposals from Design-Build Entities for both “Option A” (fully integrated facility including a new Fire facility, plus remodeling of and additions to the Police facility) and “Option B” (two separate facilities, including a new Fire facility, plus lesser remodeling of the Police facility).
2. Pursue Amendment #1 to the existing agreement with Mary McGrath Architects to facilitate the scope of work and cost associated with studying Option B in addition to Option A.
3. Concurrent with other work on the project, obtain a Turning Radius Study prepared by a consultant to evaluate the planned diagonal egress for fire apparatus at the corner of Bello Street and Wadsworth Avenue, including the evaluation of:
1. Turning radius for fire apparatus in all directions from the corner egress point, showing all possible vehicle travel lane conflicts, with special emphasis on the northeast-bound turn onto Wadsworth Avenue;
2. Traffic control measures that may be appropriate to keep the intersection of Bello Street and Wadsworth Avenue clear when fire apparatus are exiting the station;
9.A-3Council Agenda 3-15-2022
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3. Queueing patterns of cars near the intersection during peak pick-up and drop-off times for Judkins Middle School.
4. Utilize all 10 criteria outlined by staff in the panel evaluation of the design proposals submitted by Design-Build Entities, as follows, with a reduced emphasis on Item 10:
Factors quired by SB 785:
1. Price, unless a stipulated sum is specified
2. Technical design and construction expertise
3. Life-cycle costs over 15 or more years
Discretionary factors:
4. Proposed Team Technical Design and Construction Expertise
5. Proposed Design and Design Approach including Life Cycle Costs
6. Project Management Plan
7. Base Project Pricing
8. Project Pricing - Additive Enhancements
9. Preliminary Baseline Design/Construction Schedule
10. Quality of Proposal/Presentation and Questions
5. When presenting scoring of the Design-Build Entities’ proposals to the City Council for final action, include the panel’s full scoring for all of the Entities.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
5. ADJOURNMENT
At 12:55 p.m., to the scheduled Closed Session meeting immediately following.
9.A-4Council Agenda 3-15-2022
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Special Closed Session—Immediately following Special Meeting Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session in with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 1:03 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: 900 Bello Street, APN 005-041-003
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Barbara Maraist, Trustee of the Carole A. Burner Trust Under Negotiation: Price and terms of payment
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.
9.A-5Council Agenda 3-15-2022
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5. ADJOURNMENT
There being no further business, Mayor Waage adjourned the meeting at 1:31 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-6Council Agenda 3-15-2022
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, March 1, 2022
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Chris Trimble, Police Commander
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
9.A-7Council Agenda 3-15-2022
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4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Call for public comment:
Carissa Phelps commented.
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its February 23, 2022 Closed Session.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Blake: South County Chambers of Commerce Governmental Affairs Committee.
Council Member Newton: San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.
Mayor Pro Tem Reiss: Reported during Council Comments and Requests.
Mayor Waage: San Luis Obispo Regional Transit Authority (SLORTA).
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Blake
Second: Reiss
Vote: The motion passed on the following vote (Items 9.A through 9.H):
Ayes: 5 Blake, Reiss, Guthrie, Newton, Waage
Noes: 0
9.A-8Council Agenda 3-15-2022
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Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the February 15, 2022 Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for February 13, 2022;
2. Approve the Register of Demands for February 18, 2022.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for January 2022 of FY 2021-2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.D: Notice of Completion and Acceptance of Public Improvements for Tract 3100, Shell Beach Townhomes (Fine)
Recommendation:
1. Accept the public improvements for Tract 3100 as complete and authorize the release of the improvement securities; and
2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion.
Item 9.E: Clean California Maintenance Agreement with Caltrans for State Highways in Pismo Beach (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute a maintenance agreement with the California Department of Transportation for maintenance services on State Highways within Pismo Beach city limits.
Legislative Record: Resolution R-2022-010 adopted.
9.A-9Council Agenda 3-15-2022
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Item 9.F: Adoption (Second Reading) of Ordinances Effectuating a Local Coastal Plan Amendment and Adding Chapter 17.119 to Title 17 (1983 Coastal Zoning Code) and Section 17.38.145 to Chapter 38 of Title 17 (1988 Non-Coastal Zoning Code) of the Pismo Beach Municipal Code Regulating Two-Unit Residential
Development and Urban Lot Splits in Compliance with Senate Bill 9 and Make a Determination of Exemption Under the
California Environmental Quality Act (Inderlied)
Recommendation:
1. Adopt an Ordinance adding Chapter 17.119 Two-Unit Residential Development and Urban Lot Splits to Title 17 (1983 Coastal Zoning Code) of the City of Pismo Beach Municipal Code, relating to urban lot splits and two-unit residential development built in accordance with Senate Bill 9 and making a determination of exemption under the California Environmental Quality Act (CEQA);
2. Adopt an Ordinance adding section 17.38.145 Two-Unit Residential Development and Urban Lot Splits to Chapter 38 of Title 17 (1998 Non-Coastal Zoning Code) of the City of Pismo Beach Municipal Code, relating to urban lot splits and two-unit residential development built in accordance with Senate Bill 9 and making a determination of exemption under the California Environmental Quality Act (CEQA); and
3. Direct staff to forward the Coastal Zoning ordinance to the California Coastal Commission to certify an amendment to the Certified Local Coastal Program.
Legislative Record: Ordinance O-2022-001 adopted.
Legislative Record: Ordinance O-2022-002 adopted.
Item 9.G: Traffic Safety Committee Recommendations to City Council (Fine)
Recommendation:
1. Receive a report on the items considered at the most recent Traffic Safety Committee meeting;
2. Adopt a Resolution authorizing the installation of “No-Parking” signs on Baxter Lane from Shaffer Lane to the end of Baxter Lane.
Legislative Record: Resolution R-2022-011 adopted.
9.A-10Council Agenda 3-15-2022
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Item 9.H: Adoption of Findings Relating to AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adoption of the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT
None.
12. BUSINESS ITEMS
This item was reordered.
Item 12.A: Capital Improvement Program Semi-Annual Report (Fine)
Recommendation: No action required; information only.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: No action.
11. PUBLIC HEARINGS
Item 11.A: Public Hearing to Receive Community Requests and Recommendations on the County of San Luis Obispo 2021-2023 Consolidated Plan and 2022 Action Plan, Including Community Development Block Grant Funds (Downing)
Recommendation: Adopt a Resolution making final recommendations to the County of San Luis Obispo for the 2022 Action Plan for Community Development Block Grant funding.
9.A-11Council Agenda 3-15-2022
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Packet Page 11
Presenting staff:
Matt Downing, Community Development Director
James R. Lewis, City Manager
Public Hearing / Call for public comment:
Tom commented.
Action: Adopt a Resolution making final recommendations to the County of San Luis Obispo for the 2022 Action Plan for Community Development Block Grant funding.
Motion: Guthrie
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Blake, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-012 adopted.
12. BUSINESS ITEMS
Item 12.A: Capital Improvement Program Semi-Annual Report (Fine)
Recommendation:
No action required; information only.
This item was reordered and heard prior to Item 11.A.
Item 12.B: Bello Street Sports Courts Location Analysis (Fine)
Recommendation: Provide staff with direction on how to proceed with the Bello Street Sports Courts Relocation.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
9.A-12Council Agenda 3-15-2022
Attachment 2
Packet Page 12
Action: Providing the following direction to staff:
1. Pursue the relocation of the sports courts currently located at Bello Street and Wadsworth Avenue to the City-owned “Ventana Lot” on Ventana Drive, with the relocated facilities to include one tennis court and two pickleball courts;
2. Issue a bid addendum for the 2022 Paving Project, currently out to bid, to include the construction of curb ramps at the intersection of Ventana Drive and James Way for accessibility, convenience, and safety purposes;
3. Consider options for sports court facilities at Boosinger Park at a later date.
Motion: Newton
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Reiss, Blake, Guthrie, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.C: Central Coast Blue Cost-Sharing Agreement and Clean Water State Revolving Fund Loan Authorizing Resolution (Fine)
Recommendation:
1. Adopt a Resolution authorizing the City Manager to enter into a cost- sharing agreement with the Cities of Arroyo Grande and Grover Beach for the Central Coast Blue project;
2. Adopt a Resolution authorizing the City Manager to file a financial assistance application with the Clean Water State Revolving Fund for the Central Coast Blue project.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Guest presenters:
Jeff Szytel, Water Systems Consulting
Call for public comment:
Staff noted public comment received via email from Jeff Edwards.
9.A-13Council Agenda 3-15-2022
Attachment 2
Packet Page 13
The following commented:
Jeff Edwards
Julie Tacker
Joshua Medrano, Tri-Counties Building and Construction Trades Council
Action: Adopt a Resolution authorizing the City Manager to enter into a cost-sharing agreement with the Cities of Arroyo Grande and Grover Beach for the Central Coast Blue project.
Motion: Blake
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Blake, Reiss, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-013 adopted.
Action: Adopt a Resolution authorizing the City Manager to file a financial assistance application with the Clean Water State Revolving Fund for the Central Coast Blue project.
Motion: Blake
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Blake, Reiss, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-014 adopted.
Item 12.D: Sole-Source Contract for Program Management, Permitting, and Final Design Services for Central Coast Blue with Water Systems Consulting, Inc. (WSC) (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute an agreement with Water Systems Consulting, Inc. for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $6,342,072 and appropriating related budget adjustments in fiscal year 2022.
9.A-14Council Agenda 3-15-2022
Attachment 2
Packet Page 14
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Guest presenters:
Jeff Szytel, Water Systems Consulting
Justin Pickard, Water Systems Consulting
Call for public comment:
The following commented:
Jeff Edwards
Julie Tacker
Action: Adopt a Resolution authorizing the City Manager to execute an agreement with Water Systems Consulting, Inc. for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $6,342,072 and appropriating related budget adjustments in fiscal year 2022.
Motion: Reiss
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Blake, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-015 adopted.
13. CITY COUNCIL COMMENTS AND REQUESTS
Mayor Pro Tem Reiss reported on recent attendance at a Community Action Partnership San Luis Obispo (CAPSLO) Board meeting (external committee assignment).
14. ADJOURNMENT
At 7:51 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-15Council Agenda 3-15-2022
Attachment 2
Packet Page 15
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.C
SUBJECT/TITLE:
DEPARTMENT ACTIVITY REPORTS FOR FEBRUARY 2022
RECOMMENDATION:
Receive reports as information only.
BACKGROUND:
The attached monthly department activity reports are for Council’s information.
FISCAL IMPACT:
Not applicable.
ALTERNATIVES:
1.Request additional information from staff.
ATTACHMENTS:
1.Administrative Services Department (Feeser)
2.City Manager's Office (Lewis)
3.Community Development Department (Downing)
4.Fire Department (Lee)
5.Management Services Department (Garcia)
6.Police Department (Smith)
7.Public Works and Engineering (Fine)
8.Tourism and Events Department (Jackson)
Prepared by: Respective departments. Meeting Date: March 15, 2022 City Manager Approval:
9.B-1Council Agenda 3-15-2022
Packet Page 16
FOR PERIOD ENDING 02/27/22
CHECKS DATED 03/04/22
PAYROLL CHECKS AND DIRECT DEPOSIT TRANSACTIONS
Checks 556781‐556783 3
ACH 116
EARNINGS
REGULAR 318,839.53
HOLIDAY 4,267.20
OVERTIME (Includes Comp Time Payouts)17,521.85
Administration ‐
Building ‐
Conference & Visitors Bureau ‐
Police Department 14,673.18
Parking ‐
Engineering ‐
Fire ‐
Recreation ‐
Public Works 107.44
Water 746.16
Wastewater 1,995.07
Motor Vehicles
Subtotal‐Overtime 17,521.85$
SALARY ADJUSTMENTS 86.88
TRAINING / UNIFORM ALLOWANCE 333.75
OTHER EARNINGS 15,708.57
$356,757.78
LESS AUTHORIZED PAYROLL DEDUCTIONS
FEDERAL WITHHOLDING TAX 34,787.07
FICA & MEDICARE 27,665.23
STATE INCOME TAX 12,134.74
STATE DISABILITY INSURANCE 4,189.19
GARNISHMENTS 0.00
HEALTH 1,657.96
SUPPLEMENTAL DISABILITY 1,684.81
SECTION 125 2,557.72
PERS 29,587.07
DEFERRED COMPENSATION 9,037.17
ADDITIONAL LIFE INSURANCE 296.17
UNION DUES 2,146.90
PISMO ATHLETIC CLUB 205.00
OTHER
NET PAYROLL $230,808.75
DIRECT DEPOSIT DEDUCTION 228,744.30
NET PAYROLL AFTER ACH DEPOSIT 2,064.45
SUMMARY PAYROLL REGISTER
9.B-2Council Agenda 3-15-2022
Attachment 1
Packet Page 17
City of Pismo Beach
Final Disbursement List Check Date 02/25/2022
US BANK
ACH/ Vendor Check Check
Check# Number Payee Date Amount Description
ACH 10371 Visit SLO County 02/25/2022 131,683.76$ TMD Payments December 2021 ACH 12017 Vantagepoint Transfer Agents 02/25/2022 11,217.00 Retiree Health Premiums March 2022 ACH 12211 CA. Public Emp Retirement Sys 02/25/2022 3,970.49 Medical Insurance March 2022 ‐ Active Council ACH 14257 Igoe Administrative Services 02/25/2022 4,004.67 FSA & DDS Reimbursement Feb 2022 ACH 12211 CA. Public Emp Retirement Sys 02/25/2022 102,803.09 Medical Insurance March 2022 ‐ Active Employees 121563 12437 All Clear Pool & Spa Repair 02/25/2022 180.00 Pool Maintenance Chapman Estate Jan 2022 121564 12805 Fred C. Atwood 02/25/2022 46.25 Senior Dance Band Member 2/14/22 121565 14248 Boys and Girls Club of So. San Luis Obispo County 02/25/2022 1,700.00 Childcare Support Services Jan 2022 121566 12841 Robert Brenman 02/25/2022 46.25 Senior Dance Band Member 2/14/22 121567 11392 Brenntag Pacific Inc. 02/25/2022 1,195.49 Sodium Bisulfite 25% 121568 14037 Harmony Brown 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121569 14290 Kyle Bull 02/25/2022 2,000.00 Childcare Assistance Scholarship Award 121570 10626 California Highway Adoption Co 02/25/2022 750.00 Highway 101 On/Off Ramp Trash Mitigation Feb 2022 121571 13669 Joseph Cedillos 02/25/2022 192.50 Security PBVH Event Date 12/19/21 121572 12673 Anita Channell 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121573 14142 Crosno Construction, Inc. 02/25/2022 280,903.43 Shell Beach Reservoir #1 Replacement Project 121574 12628 Dell Marketing LP 02/25/2022 2,574.50 Latitude 5521 Laptop & Docking Station 121575 11469 Eikhof Design Group Inc 02/25/2022 4,647.05 Dolphin Bay Storm Drain Repair ‐ Development Review Services Jan 2022 121576 12541 Engel & Gray Inc 02/25/2022 9,759.61 Composting Biosolids Jan 2022 121577 13147 Engie Services U.S. Inc 02/25/2022 20,594.00 Year 3 OM Fees (2022) 121578 10575 Colleen Ghiglia 02/25/2022 583.70 M&IE/Mileage: CA Parks & Rec Conf 3/8/22‐3/11/22 121579 14208 Gold Coast Environmental, Inc 02/25/2022 727.50 Equipment Repair 121580 12807 Del Gomes 02/25/2022 46.25 Senior Dance Band Member 2/14/22 121581 12235 Granicus, LLC 02/25/2022 3,498.90 Meeting Video Streaming 1/28/22 ‐ 4/27/22 121582 12455 Griffin Plumbing, Inc 02/25/2022 350.16 Collection System Repairs 121583 10377 Hdl, Coren & Cone 02/25/2022 2,297.87 Property Tax Consulting Jan ‐ Mar 2022 121584 12653 Dan Herlihy 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121585 12649 Anthony Hernandez 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121586 11706 Shirley Horacek 02/25/2022 720.00 Beginning Watercolor 1/25/22 ‐ 3/1/22 # 10838 121587 13276 InfoSend, Inc. 02/25/2022 1,015.63 Data Processing‐Printing‐Mailing City's Utility Bills‐ Jan 2022 121588 13385 IPS Group, Inc. 02/25/2022 1,904.41 IPS Transaction Fees ‐ Jan 2022 121589 11325 KCBXNET 02/25/2022 1,876.00 Cablecast & Channel 20 Maint. Jan 2022 121590 14285 Larry Kim 02/25/2022 583.70 M&IE/Mileage: CA Parks & Rec Conf 3/8/22‐3/11/22 121591 12019 James Lewis 02/25/2022 51.00 M&IE: Team Bldg Workshop‐ 3/8‐3/9/22 121592 13768 Mark Schwind Electric, Inc. 02/25/2022 300.00 Electrical Work ‐ Park Restrooms 121593 12270 Office Depot 02/25/2022 275.41 Office Supplies 121594 11226 Bonnie Pack 02/25/2022 221.00 M&IE: CA Parks & Rec Conf 3/8/22‐3/11/22 121595 10633 Pismo Beach Athletic Club Inc 02/25/2022 401.00 PBAC Dues collected in Feb 2022 121596 14099 Jeffrey Smith 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121597 12645 Adrian Souza 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121598 12659 Jason Spears 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121599 12806 Donald G. Stever 02/25/2022 46.25 Senior Dance Band Member 2/14/22 121600 14293 Sean Sullivan 02/25/2022 429.50 Drum Perks Class 1/25/22 ‐ 3/1/22 # 10860 121601 12321 The Gas Company 02/25/2022 2,365.61 Gas Service 01/21/22 ‐ 02/22/22 121602 13442 Thorn Run Partners 02/25/2022 4,000.00 Federal Lobbying Services Feb 2022 121603 12860 Townsend Public Affairs 02/25/2022 3,500.00 State Lobbying Services Feb 2022 121604 12651 Chris Trimble 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121605 13905 Tripepi, Smith and Associates, Inc 02/25/2022 60.00 Letter Head Updates/Command Center Wrap 121606 12527 Water Systems Consulting Inc 02/25/2022 10,742.50 CWSRF Application ‐ Jan 2022 121607 13548 Jodi Weimer 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121608 12663 Kyle White 02/25/2022 125.00 M&IE: Team Bldg Workshop‐ 3/8‐3/10/22 121609 12132 White Flag Pest Control Inc 02/25/2022 85.00 Pest Control Services Total 615,599.48
9.B-3Council Agenda 3-15-2022
Attachment 2
Packet Page 18
PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.C
SUBJECT/TITLE:
DEPARTMENT ACTIVITY REPORTS FOR FEBRUARY 2022
RECOMMENDATION:
Receive reports as information only.
BACKGROUND:
The attached monthly department activity reports are for Council’s information.
FISCAL IMPACT:
Not applicable.
ALTERNATIVES:
1.Request additional information from staff.
ATTACHMENTS:
1.Administrative Services Department (Feeser)
2.City Manager's Office (Lewis)
3.Community Development Department (Downing)
4.Fire Department (Lee)
5.Management Services Department (Garcia)
6.Police Department (Smith)
7.Public Works and Engineering (Fine)
8.Tourism and Events Department (Jackson)
Prepared by: Respective departments. Meeting Date: March 15, 2022 City Manager Approval:
Council Agenda 3-15-2022 9.C-1
Packet Page 19
City of Pismo Beach - Administrative Services Department Monthly Report – February 2022
KEY REVENUES
Transient Occupancy Tax (TOT)
As of January 1, 2021, TOT revenues are 11% of gross lodging revenues. These revenues reflect approximately 54% of the City’s General Fund budgeted revenues. Preliminary data for January rentals indicate that January 2022 TOT revenues are $822,239, which is above the year ago January 2021 TOT revenues of $673,976 by $148,263, or 22.00%. Year-to-date TOT revenues for FY 2022 are $10,032,883, which is above the FY 2021 total of $7,366,264 by $2,666,619, or
36.20%. This increase in TOT revenues compared to the prior year is largely due to an increase of tourism activity because of lessened COVID-19 restrictions and travel advisories and an increase of average nightly room rates. The increase also reflects a full year of the additional 1.0% TOT revenue in FY 2022 (Measure B-20 that was approved on November 3, 2020, increasing TOT from 10% to 11% of gross lodging revenues and effective January 2021), compared to only half a year of the additional 1% TOT in FY 2021. This is a preliminary amount as not all properties have reported. The following chart illustrates TOT revenues received in fiscal year (FY) 2021 and FY 2022 by month.
Sales Tax Revenues
Sales tax revenues represent 1% of taxable sales received by the City. Fiscal year to date sales tax revenues through February 2022 amount to $2,096,282, which is above the year-ago total of Attachment 1
Council Agenda 3-15-2022 9.C-2
Packet Page 20
$1,766,902 by $329,380, or 18.64% for the same period. Sales tax revenues are typically received 3 months after the month for which it was collected. For example, February revenues received are collected from November sales. The following chart illustrates sales tax revenues received in FY 2021 and FY 2022 by the month in which the sales tax was collected.
ECONOMIC INDICATOR
Consumer Price Index (CPI): For the Los Angeles/Riverside/Orange County area, the percent change in the CPI for the twelve months ending in January 2022 was 7.51%.
OPERATIONS
Finance
Revenues
• California Water and Wastewater Arrearage Payment Program: Staff filled out a State survey and received funds for writing off the balances for specified unpaid water bills during COVID-19. Staff are working to determine how best to apply these funds. Wastewater funding has not yet been approved.
Financial Reporting
• Auditing Services: The RFP for Financial Auditing Services has been posted and closes on April 15, 2022. The City is seeking bids for a 3-year contract with options to renew for an additional 2 years.
• State Controller’s Reports: Four annual State Controller’s Reports for the City of Pismo Beach were filed with the State of California: Public Financing Agency, Public Financing Authority, Public Facilities Corporation, and the Report for Cities Transactions.
Attachment 1
Council Agenda 3-15-2022 9.C-3
Packet Page 21
• City Leases: The Annual Possessory Interest Lease Statements were filed with the County of San Luis Obispo.
Staff
• Payroll: Staff worked with Human Resources staff to implement SB 114 COVID supplemental paid sick leave to set up two 40-hour sick leave banks for those employees who are unable to work or telework due to several qualifying reasons related to COVID-19. • Management Training: The Finance Manager attended a multi-session webinar for New Finance Managers sponsored by Springbrook, the City’s ERP provider.
Technology
Safety & Security
• City Hall: Keyless entry panels were installed by SOV Security at City Hall. • Chapman Estate: IT facilitated job walks for the Chapman Estate security camera installation. • Fire Department: IT met with County IT and Fire to plan out IT improvements at the Shell Beach Fire Station (Station 63).
• Police Department Dispatch Services: IT met with City of Grover Beach IT to complete equipment requirements for the replacement of both agencies’ Computer Aided Dispatching (CAD) and Records Management systems. IT assisted both Pismo Beach and Grover Beach Police Departments with consolidating and moving CAD services and databases with the City’s CAD server to make for more efficient dispatching in both agencies.
Infrastructure
• Police Mobile Command Vehicle: IT assisted Police with a job walk, equipment specifications, and quotes for the outfitting of IT equipment for the Mobile Command Vehicle. • Chapman Estate: IT worked with Peak Wi-Fi to design a wireless data link between the Chapman Estate and City Hall.
• Police Department Vehicle: IT worked on installing a Mobile Data Computer in one of the new Police vehicles.
Projects
• Strategic Planning: The IT Strategic Plan process has been restarted prioritize City technology projects for the next five years.
Staff
• Management Training: The IT Manager attended a cybersecurity training seminar.
Attachment 1
Council Agenda 3-15-2022 9.C-4
Packet Page 22
Accounts Payable February January December
Invoi ces Entered / Checks Issued:390/238 586/300 696/347 New purchase orders issued:13 11 14
New contract purchase orders issued:3 6 4
Change Orders / Amended PO's issued:6 10 1
Total dollar amount of all PO's issued:326,019$ 6,723,274$ 1,079,668$ Total Invoices paid:3,665,529$ 3,200,327$ 2,277,980$ Total No. of Voids processed: 1 2 4
Total Dollar amount of Voids:131$ 964$ 15,395$ Business License Certificates
Renewed Licenses issued / New Licenses 8/20 17/13 297/35 Payroll
New employees entered / Terminations:1 / 0 4 / 0 3 / 0 Auto. Payroll Deposits / Checks Issued:116 / 3 116 / 5 113 / 6 Total gross salary:359,320$ 434,585$ 350,236$ Total net salary:232,573$ 305,296$ 238,719$ Employee file maint. / Retro-pay calcs:16 / 1 24 / 1 14 / 1 Utility Billing
Downtown: Routine Utility Bills:2807 0 2808
Delinquent Utility Bills:0 206 0
Shell Beach: Routine Utility Bills:0 2,133 0
Delinquent Utility Bills: 147 0 125
Cash receipts:761,429$ 1,075,092$ 837,172$ Customer accts paid/ACH Direct/Online Bills:2264/269/565 3100/354/635 2319/277/542 48 Hour Notices / Water Lock-Outs:0/0 0/0 0/0
Meter Sets / Meter Change Outs / Demos:0/3/0 2/8/0 3/11/0 Change Orders / Closing Bills:12/10 98/26 53/48
Billing Adjustments / Deposits:53/34 34/55 18/50
Delinquent Closed Invoices / Write-Offs:0/0 0/0 0/0
Administrative Services Department
Statistical Activity Report - February 2022
Attachment 1
Council Agenda 3-15-2022 9.C-5
Packet Page 23
CITY MANAGER’S OFFICE ACTIVITY REPORT FEBRUARY 2022
Met with Council Members to discuss various topics of interest. Met with Department Heads to discuss various topics of interest. Participated in Business and Lodging Partners Call.
Attended 2022 Cal Cities City Managers Annual Conference. Attended the South County Chambers of Commerce Pismo Beach Business Meeting. Conducted the annual inspection of the Sunsets airstream. Met with Parks, Recreation, and Beautification Commission Chair. Attended Traffic Safety Committee Meeting.
Participated in Waste Connections Franchise Agreement virtual meeting. Attended SLO County Regionalism Meeting.
Participated in virtual Childcare Grants Committee Meeting Attended PG&E Annual State of Utility Meeting.
Attended Townsend Public Affairs Legislative Update Meeting Met with South County Chambers Leadership.
Facilitated Employee Recognition Award Luncheon.
Attended two-day League of California Cities Board of Directors Meeting.
Attachment 2
Council Agenda 3-15-2022 9.C-6
Packet Page 24
FEBRUARY 2022 CDD Monthly Report 1
PISMO BEACH COMMUNITY DEVELOPMENT DEPARTMENT
MONTHLY REPORT FOR FEBRUARY 2022
BUILDING DIVISION٠CODE COMPLIANCE٠PLANNING DIVISION
BUILDING DIVISION
ISSUED PERMITS SUMMARY
Date Permit
Number
Address Description Valuation Total Fees
02/01/2022 B22-000012 328 La Paloma
Avenue
Solar PV -
Residential
20000 612.43
02/02/2022 B22-000027 326 Ocean Boulevard Solar PV -
Residential
16020 429.37
02/02/2022 B22-000037 752 Shamrock Lane Plumbing,
Mechanical &
Electrical
0 156.17
02/03/2022 B22-000050 991 Price Street Plumbing,
Mechanical &
Electrical
0 98.98
02/03/2022 B21-000382 326 Ocean Boulevard Residential
Alteration
7500 674.45
02/03/2022 B22-000021 99 Coral Court Residential
Alteration
25000 1554.25
02/04/2022 B22-000005 111 Surf Street Plumbing,
Mechanical &
Electrical
0 130.53
02/04/2022 B22-000007 149 Irish Way Plumbing,
Mechanical &
Electrical
0 208.64
02/04/2022 B22-000048 941 Visalia Street Plumbing,
Mechanical &
Electrical
0 279
02/04/2022 B22-000056 88 La Garza Residential
Alteration
20000 622.7
02/04/2022 B22-000055 118 Beachcomber
Drive
Re-roof
Residential
41985 85.51
02/07/2022 B22-000058 170 Main Street Plumbing,
Mechanical &
Electrical
0 78.05
Attachment 3
Council Agenda 3-15-2022 9.C-7
Packet Page 25
FEBRUARY 2022 CDD Monthly Report 2
Date Permit
Number
Address Description Valuation Total Fees
02/08/2022 B22-000038 330 Valley View Solar PV -
Residential
9200 429.37
02/09/2022 B22-000008 1025 Longview
Avenue
Solar PV -
Residential
32012 416.37
02/09/2022 B22-000024 121 Narlene Way Solar PV -
Residential
10800 415.37
02/09/2022 B22-000045 981 Wadsworth
Avenue
Solar PV -
Residential
22000 415.37
02/09/2022 B22-000047 159 Baker Avenue Solar PV -
Residential
57406.82 431.37
02/09/2022 R21-000072 518 San Luis Avenue Revision 0 89.89 02/09/2022 B22-000043 185 Ocean View Residential
Alteration
5379.42 478.24
02/10/2022 B22-000033 646 Vista Pacifica
Circle
Residential
Alteration
996 181.77
02/14/2022 B22-000066 1255 Dolliver Street Plumbing,
Mechanical &
Electrical
0 303.1
02/14/2022 B22-000064 204 Windward
Avenue
Plumbing,
Mechanical &
Electrical
0 202.73
02/14/2022 B21-000533 119 Karen Way Residential
Alteration
4500 216.94
02/14/2022 B22-000065 126 Esparto Avenue Re-roof
Residential
7800 80.06
02/15/2022 B22-000070 152 El Portal Re-roof
Residential
19600 81.6
02/16/2022 B21-000414 405 Indio Drive Residential
Addition
450000 24376.73
Attachment 3
Council Agenda 3-15-2022 9.C-8
Packet Page 26
FEBRUARY 2022 CDD Monthly Report 3
Date Permit
Number
Address Description Valuation Total Fees
02/16/2022 B22-000072 235 Foothill Road Residential
Alteration
70000 2014.71
02/16/2022 B22-000073 248 San Luis Avenue Residential
Alteration
45000 1314.2
02/17/2022 R20-000021 140 Addie Street Revision 0 89.89 02/17/2022 B22-000069 109 Karen Way Plumbing,
Mechanical &
Electrical
0 481.1
02/17/2022 B22-000078 1269 Costa Brava Demolish Single
Family
0 0
02/18/2022 B22-000006 149 Irish Way Solar PV -
Residential
11750 415.37
02/18/2022 B22-000079 261 Encanto Avenue Re-roof
Residential
24500 96.24
02/23/2022 B21-000540 7 Paseo Ladera Lane Solar PV -
Residential
6500 415.37
02/23/2022 B21-000250 7 Paseo Ladera Lane Single Family Residence
117075 6709.37
02/23/2022 B22-000074 970 Skyline Drive Re-roof
Residential
11070 80.49
02/23/2022 B22-000075 972 Skyline Drive Re-roof
Residential
10290 80.39
02/24/2022 B22-000036 2411 Price Street Sign -
Illuminated
25800 1890.88
02/24/2022 R22-000008 130 Bluff Drive Revision 0 89.89
02/24/2022 R22-000009 158 Seacliff Drive Revision 0 89.89 Attachment 3
Council Agenda 3-15-2022 9.C-9
Packet Page 27
FEBRUARY 2022 CDD Monthly Report 4
Date Permit
Number
Address Description Valuation Total Fees
02/24/2022 B22-000042 1020 Cypress Street Commercial
Alteration
41767.82 2446.48
Total 41 1113952.06 49263.26
NEW APPLICATIONS SUMMARY
Date
Permit
Number Address Description Valuation
02/01/2022 R22-000006 140 Addie Street Revision 0
02/01/2022 B22-000043 185 Ocean View Residential Alteration 5379.42 02/02/2022 R21-000067 170 South Silver Shoals Revision 0 02/02/2022 B22-000045 981 Wadsworth Solar PV - Residential 22000 02/03/2022 B22-000047 159 Baker Lane Solar PV - Residential 57406.82 02/03/2022 B22-000050 991 Price Street Plumbing, Mechanical & Electrical
0 02/03/2022 B22-000005 111 Surf Street Plumbing, Mechanical & Electrical
0 02/03/2022 B22-000007 149 Irish Way Plumbing, Mechanical & Electrical
0 02/03/2022 B22-000048 941 Visalia Street Plumbing, Mechanical & Electrical
0 02/04/2022 R22-000007 2701 Price Street Revision 0
02/04/2022 B22-000051 134 Clydell Court Solar PV - Residential 16200 02/04/2022 B22-000054 44 Capanna Street Solar PV - Residential 9980 02/04/2022 B22-000049 150 Peyton Place Single Family Residence 390261.04 02/04/2022 B22-000056 88 La Garza Residential Alteration 20000 02/04/2022 B22-000055 118 Beachcomber Re-roof Residential 41985 02/07/2022 B22-000058 170 Main Street Plumbing, Mechanical & Electrical
0 02/08/2022 B22-000061 717 Shell Beach Road Residential Alteration 1000 Attachment 3
Council Agenda 3-15-2022 9.C-10
Packet Page 28
FEBRUARY 2022 CDD Monthly Report 5
Date
Permit
Number Address Description Valuation
02/08/2022 B22-000057 188 Stimson Street Residential Alteration 2000 02/09/2022 R22-000008 130 Bluff Drive Revision 0
02/09/2022 R22-000009 158 Seacliff Drive Revision 0
02/10/2022 R22-000010 555 Five Cities Drive Revision 0
02/10/2022 B22-000064 204 Windward Avenue Plumbing, Mechanical & Electrical
0 02/10/2022 B22-000059 204 Windward Avenue Residential Alteration 7000 02/10/2022 B22-000060 901 Oak Park Boulevard
#102
Commercial Alteration 70000
02/10/2022 B22-000063 501 Shell Beach Road Commercial Alteration 6000 02/14/2022 B22-000068 401 Shell Beach Road 3 or 4plex Dwelling Unit 403092.62 02/14/2022 B21-000519 2655 Shell Beach Road Fire Sprinklers - Residential 95000 02/14/2022 B22-000053 2655 Shell Beach Road Fire Alarm 45000 02/14/2022 B22-000069 109 Karen Way Plumbing, Mechanical & Electrical
0 02/14/2022 B22-000066 1255 Dolliver Street Plumbing, Mechanical & Electrical
0 02/14/2022 B21-000533 119 Karen Way Residential Alteration 4500 02/14/2022 B22-000065 126 Esparto Avenue Re-roof Residential 7800 02/14/2022 B22-000067 401 Shell Beach Road Demolish Non-Residential Building
25000
02/15/2022 B22-000070 152 El Portal Re-roof Residential 19600 02/16/2022 B22-000072 235 Foothill Road Residential Alteration 70000 02/16/2022 B22-000073 248 San Luis Avenue Residential Alteration 45000 02/17/2022 B22-000078 1269 Costa Brava Demolish Single Family 0 02/18/2022 R22-000011 148 Searidge Court Revision 0
02/18/2022 R22-000012 159 Baker Lane Revision 0
Attachment 3
Council Agenda 3-15-2022 9.C-11
Packet Page 29
FEBRUARY 2022 CDD Monthly Report 6
Date
Permit
Number Address Description Valuation
02/18/2022 B22-000080 206 Margo Way Solar PV - Residential 5320 02/18/2022 B22-000071 250 Castaic Avenue Residential Alteration 60000 02/18/2022 B22-000079 261 Encanto Avenue Re-roof Residential 24500 02/18/2022 B22-000074 970 Skyline Drive Re-roof Residential 11070 02/18/2022 B22-000075 972 Skyline Drive Re-roof Residential 10290 02/22/2022 R22-000013 620 Cypress Street #B Revision 0
02/24/2022 R22-000014 211 Radda Way Revision 0
02/24/2022 B22-000082 310 Cuyama Avenue Solar PV - Residential 9975 02/24/2022 B22-000081 893 Oak Park Boulevard Commercial Alteration 6000 02/25/2022 B22-000083 251 Irish Way Solar PV - Residential 9000 02/25/2022 B22-000052 302 Capistrano Avenue Plumbing, Mechanical & Electrical
0 Total 50 1500359.9
SPECIAL PROGRAMS AND PROJECTS:
• Development Review Team Meeting was held, and the pending review report was reviewed to ensure timely return on plan reviews among all divisions in the development process. • Annual and Monthly Census reporting completed
• Inspections Performed: 185
PLAN REVIEWS:
• Building: 45
• Planning: 2
• Engineering: 1
CODE COMPLIANCE
CASE SUMMARY:
Metric Count
New cases 7
Attachment 3
Council Agenda 3-15-2022 9.C-12
Packet Page 30
FEBRUARY 2022 CDD Monthly Report 7
Closed cases 13
Site Visits / STR Inspection 4
Notices of Violation 11
Administrative Citations 8
Training / Webinar 1
PLANNING DIVISION
PUBLIC INQUIRIES:
• Emails: 1,121
• Calls: 351
CITY COUNCIL AND ADVISORY BOARD MEETINGS:
• City Council: Staff prepared reports for and attended the February 1, 2022, and February 15, 2022, regular meetings. Staff prepared reports for the March 1,2022, regular meeting. • Planning Commission: Staff prepared for and attended the February 8, 2022, and February 22, 2022, regular meetings.
NEW APPLICATIONS:
Project Number Date Received Address Description
P22-000010 2/1/2022 481 Bello Street
New 2 bedroom and
ADU
P22-000011 2/1/2022 424 El Portal Minor Modification
P22-000012 2/1/2022 148 Summit Drive SFR Addition
P22-000013 2/2/2022 601 Cypress Street
Zoning Verification
Letter
P22-000014 2/11/2022 206 Beachcomber SFR Addition
PROJECT ADMINISTRATION:
• Administrative Reviews: 37
• Discretionary Reviews: 23
• Plan Checks: 38
• Site Inspections: 21
SPECIAL PROJECTS UPDATE/OTHER:
• General Plan/Local Coastal Plan (GP/LCP): The Draft Environmental Impact Report was uploaded to the State Clearinghouse and posted to the City’s website for public review and circulation between February 1, 2022, and March 18, 2022. Staff completed review of the Administrative Draft Zoning Attachment 3
Council Agenda 3-15-2022 9.C-13
Packet Page 31
FEBRUARY 2022 CDD Monthly Report 8
Code and has provided comments to the consultants. Staff coordinated with the consultants on preparation of the Public Hearing Draft Zoning Code/Implementation Plan. • California Coastal Commission Round 7 LCP Grant Application: Staff was informed that the City’s application was unsuccessful.
• Public Safety Facility: Staff attended the recurring Public Safety Facility Meetings. • SLR Working Group: Staff attended the Sea Level Rise Working Group meeting. • Coastal Cities Group: Staff participated in the Coastal Cities Group Leadership Committee meeting. • General Plan Annual Report: Staff continued to work on the General Plan and Housing Element Progress reports that are required to be submitted annually to the state. They will be brought to the Council in March.
• Parking Management Plan: Staff continues working on proposals for the plan. • Development Review Team Meeting: Staff attended the weekly recurring Development Review Team meeting.
• Shell Beach Senior: Staff attended a meeting with project representatives to discuss project needs. • Regional Housing Action Team Meeting: Staff attended the monthly Housing Action Meeting to discuss issues and opportunities related to SB 9, ADU and JADUs, and proposed legislation SB 897. • State of Utility Meeting: Staff participated in the meeting with PG&E regarding their current operations.
• Legislative Update: Staff met with the City’s state lobbyist regarding current legislative issues. • Planning Commission: Staff met with incoming Planning Commissioner Don Oberhelman. • Employee Recognition Luncheon: Staff attended the Employee Recognition Luncheon. • Housing, Community, and Economic Development Policy Committee: Staff participated in the Cal Cities HCED Policy Committee meeting.
Attachment 3
Council Agenda 3-15-2022 9.C-14
Packet Page 32
Eddy Moore, Unit Chief
Prepared by: Michelle Pearson, Administrative Assistant Submitted by: Paul Lee, Battalion Chief
Fire Prevention
• 49-Plan reviews (Building/Planning)
• 8-Site visits
• 3-Fire Final
• 6-Emergency responses
• 1-Knox box inspection
• 1-AB38 Inspection
• 1-Citizen concerns
• Diablo Decommissioning meeting
• Planning/Building meeting
• Fire investigation and follow up-structure fire on Costa Brava • Cal Poly Tour, Avila Fire, Pismo Beach
Significant Incidents
• 2/1/22- a fire on the 2100 block of Coast Brava was reported to CAL FIRE/San Luis Obispo Emergency Command Center. First units arriving reported a 2800sf, under construction, residential structure fire with heavy fire from the entire second floor & parts of the first with direct flame impingement on 2 additional residential structures. 3 Chief Officers, 7 Engines, 1 Air/Light Support, 12 County Fire Reserves 1 Safety Officer, 1 Medic Ambulance and 1 Fire Investigator were used to bring the fire under control. The loss to the 3 properties was 1 million dollars with a save of 5 million dollars. The 2 neighboring structures that had direct flame impingement were saved by the wildland construction standards and robust Auto-Aid Agreements with outside agencies.
Administration/Vegetation Management
• CAL POLY Continues their work on the CWPP for North Shell Beach and Ontario Ridge. The class toured the Avila Fire and looked at how the building construction was an important factor to not losing a single home during that fast- moving fire. The final stop was at the Heights to look at Vegetation Management Projects with the Pismo Preserve that help reduce the risk to the Heights. The February 2022 Activity Report
Attachment 4
Council Agenda 3-15-2022 9.C-15
Packet Page 33
CWPP was presented to CAL FIRE and local community members on Feb 28th from noon to 3pm.
• The New Fire Engine cost came in and is reasonable when compared to other engine costs. After reviewing the cost and spec we feel this engine will be the most fiscally responsible and serve the City well for its specific needs.
Lifeguards/Junior Lifeguard Program
• The Pismo Beach Ocean Lifeguard recruitment is going well. We had 11 applications, 9 applicants show up for the swim test and 7 interviews. All of the applicants that were interviewed displayed many attributes we are looking for in our Lifeguards. We selected all 7 to continue in the hiring process. The next step will be the reference checks. We are looking forward to putting all 7 recruits through our USLA Academy at the end of April.
Attachment 4
Council Agenda 3-15-2022 9.C-16
Packet Page 34
February 2022 Stats
Number of Calls % Type of Incident
2 1.74%Debris
90 78.26%Emergency Medical
3 2.61%Fire Alarms
0 0.00%Fire Menace Standby
0 0.00% Flooding
0 0.00%Gas Leak
3 2.61%Other
7 6.09%Public Service Assistance
0 0.00%Smoke Check
1 0.87%Structure Fire
8 6.96%Traffic Collision
0 0.00%Vehicle Fire
1 0.87%Wildfire
115 100.00%
Incidents by City Response Area
Medicals Other % Descriptive Area
8 2 8.70% Palisades A
5 2 6.09% Spyglass B
5 2 6.09%Shell Beach Village C
1 3 3.48%Mattie Rd D
6 0 5.22%Shorecliff E
24 6 26.09% Downtown F
5 1 5.22% Heights G
10 3 11.30%Ventana H
7 1 6.96%Trailer Parks I
10 1 9.57%Five Cities Dr J
9 4 11.30%James Way K
Total 115 100.00%
Attachment 4
Council Agenda 3-15-2022 9.C-17
Packet Page 35
MANAGEMENT SERVICES DEPARTMENT
MONTHLY ACTIVITY REPORT
February 2021
MANAGEMENT SERVICES DEPARTMENT
CITY CLERK
ADVISORY BODIES
• City Council met and made appointments for the 2022 – 2023 Advisory Body term on February 8, 2022. Staff notified all applicants and will begin onboarding next week. • Onboarded new Advisory Body members for the 2022–2023 term. • Cooperated with liaison staff to begin logistics for return to hybrid legislative meetings.
ELECTIONS & POLITICAL REFORM
• Continued receiving Annual Form 700s for reporting year 2021. Statements are due April 1, 2022.
RECORDS MANAGEMENT
• Ongoing review of numerous records requests.
• Ongoing coordination with the City’s claims handlers and counsel to provide relevant records. • Began compilation of an installment of litigation discovery in one matter. • Ongoing assembly of litigation document production in one case.
CPRA REQUESTS COMPLETED
• Transparent California, 2020 Employee Compensation Report • Campos, Police Report Case # CPS000063
• Guthrie, 265 Leeward Avenue Remodel Permits
• Horan, 290 Leeward Permit History
• Jones, Yang Sheng Spa Complaints
• Jorgensen, Vista Pacifica Police Incidents
• McDermott, Advisory Body Appointments Tally Sheet
• Morrow, 601 Cypress Street Permit Records
• Mochizuki, 90 Bluff Drive 2000 Remodel Plans
• Thompson, Seawall at 121 & 125 Indio
HUMAN RESOURCES
• Recruitment:
o Facility Attendant – Open
o Ocean Lifeguard – Open
o Wastewater Operator – Open
o PT Rec Office Assistant – Open
o Parking Enforcement – Open
Attachment 5
Council Agenda 3-15-2022 9.C-18
Packet Page 36
• Interviews:
o PT Community Service Tech
o Wastewater Operator
• Backgrounds:
o 2 Entry-Level Dispatchers
o 1 Police Laterals
o Wastewater Operator
o PT Recreation Coordinator
o Police Reserve
• Offers:
o Wastewater Operator
o Chapman Estate Caretaker
o Community Service Technician (2)
• New Hire Orientation:
o Chapman Estate Caretaker
o Police Records Technician
• Testing:
o Ocean Lifeguard
TRAINING AND STAFF DEVELOPMENT
• HR Management Analyst attended the Liebert Cassidy Whitmore Employment Law conference in San Francisco.
• Management staff attended a virtual training hosted by Liebert, Cassidy, Whitmore on The Art of Writing Performance Evaluations.
LEGISLATIVE AFFAIRS
• Eric O’Donnell from Townend Public Affairs met with the Department Head team to review the City’s legislative priorities following the adoption of the Legislative Platform by the City Council.
The City will be preparing a list of projects to attempt to secure State funding. • Eric O’Donnell from Townsend Public Affairs met with the Chief of Staff for Senator Laird’s office to discuss the City’s priorities and the potential for budget requests.
PUBLIC OUTREACH / PUBLIC INFORMATION
• New Postings:
o Downed power lines on Shell Beach Road.
o Off leash enforcement and other quality of life violations by the CST team.
OTHER
• The Public Safety Facility committee met and obtained a project update on work product following direction from the City Council Special Meeting. Engineering staff is coordinating details on the traffic study for the diagonal exit on the corner of Bello and Wadsworth, as well as an exit approximately 150 east of Bello onto Wadsworth. The City’s consultant team is finalizing Attachment 5
Council Agenda 3-15-2022 9.C-19
Packet Page 37
the scope of work for Option B, as directed by City Council. We anticipate being a contract amendment to the City Council on March 15, along with the results of the traffic study. • Public Safety Facility- Staff and our consultant team had their biweekly meeting to review progress on the Public Safety Facility. The team is completing work on Option A (joint facility) for the bridging documents. We are working with the traffic engineering firm to complete the work on the turning radius study and the traffic control plan. Staff has received the proposal to complete the Option B scope of work, which will be presented to the City Council at the March 15, 2022 Council Meeting. An optional site tour will be provided to the three DBE firms to provide them with a tour of the facilities and site conditions. This tour will provide valuable insight prior to the release of the RFP documents.
• The City held its annual Employee Recognition and service awards for employees. The event was very well attended and received by the employees. We appreciate the support of the City Council in being about to host these events for employees.
Attachment 5
Council Agenda 3-15-2022 9.C-20
Packet Page 38
Pismo Beach Police Department
1000 Bello Street, Pismo Beach, CA 93449
(805) 773-2208
www.pismobeach.org/police
Monthly Activity & Crime Statistics Report
February 2022
Date Posted_________
Submitted: 3/7/2022
Attachment 6
Council Agenda 3-15-2022 9.C-21
Packet Page 39
PISMO BEACH POLICE DEPARTMENT
FEBRUARY 2022
MONTHLY ACTIVITY AND CRIME STATISTICS
Table of Contents
Activity Report
Office of the Chief…………………………………………………………………….… 1
Training Report…………………………………………………………………………. 1
Volunteers Summary…………………………………….…………………………….. 1
Overtime & Salary………………………………………………………………………. 2
Investigations Statistics
Routine Investigations………………………………………………………………….. 3
Investigation Management…………………………………………………………….. 3
Property & Evidence……………………………………………………………………. 3
Compliance & Permits………………………………………………………………….. 3
Special Operations……………………………………………………………………… 4
Crime Statistics
Workload Trends & Crime Statistics………………………………………………….. 5 Arrests, Citations, & Traffic Activity…………………………………………………… 6 Heatmap & Activity Analysis…………………………………………………………… 7
Attachment 6
Council Agenda 3-15-2022 9.C-22
Packet Page 40
PISMO BEACH POLICE DEPARTMENT
FEBRUARY 2022
MONTHLY ACTIVITY AND CRIME STATISTICS
OFFICE OF THE CHIEF
1. During the month of February, all patrol staff re-qualified with their duty weapons.
2. On February 1, 2022, the consolidation of the Computer Aided Dispatch (CAD) System between Grover Beach Police and Pismo Beach Police was completed. Dispatchers will be able to provide better quality service with the ability to dispatch for both cities on the same console.
3. From February 6 – 10, 2022, Chief Smith attended the California Police Chief’s Association (CPCA) Annual Training Symposium & Technology Summit. This training provided valuable opportunities to foster cooperation and the exchange of information amongst our law enforcement partners.
4. On February 14, 2022, Chief Smith met with staff from the Lucia Mar Unified School District and neighboring law enforcement agencies to collaborate on proper safety systems in place on school campuses.
5. On February 17, 2022, the Footprinters recognized our Officer and Employee of the Year with plaques honoring their service and a barbecue luncheon for all police department staff.
MONTHLY TRAINING REPORT
POLICE VOLUNTEERS SUMMARY
Volunteers were active in court runs, records and property / laboratory deliveries.
Volunteer Service Hours
Patrol 5.75
Special Events 0.00
Administrative 29.25
Call-Outs 0.00
Training/Misc. 14.00
Total Hours 49.00
Type of Training Attending Personnel Hours
SWAT Monthly Training 2 Officers 22
SWAT Scenario Training 1 Officer, 1 Non-Sworn 20
K9 Training 1 Officer 18
Lexipol Daily Training Bulletins 19 Sworn, 8 Non-Sworn 40.5 ICI Core Training 1 Officer 80
Range 20 Sworn 80
CPR/AED/First Aid Web/Skills Training 18 Sworn, 8 Non-Sworn 104 IA School 1 Commander, 1 Officer 80
CPCA 1 Chief 40
FTO School 1 Officer 40
EMD Training 4 Non-Sworn 32
Red Dot Power Point 6 Officers 4.5
SWAT School 1 Officer 48
Total Hours 609.0 hrs
Attachment 6
Council Agenda 3-15-2022 9.C-23
Packet Page 41
PISMO BEACH POLICE DEPARTMENT
FEBRUARY 2022
MONTHLY ACTIVITY AND CRIME STATISTICS
OVERTIME & SALARY
Total Overtime Budgeted FY 21/22 $372,877.00
Total Overtime Spent YTD $276,191.96
Percentage Overtime Spent YTD 74%
Total Salary Budgeted FY 21/22 $3,415,776.28
Total Salary Spent YTD $1,992,268.42
Percentage Salary Spent YTD 58%
Attachment 6
Council Agenda 3-15-2022 9.C-24
Packet Page 42
PISMO BEACH POLICE DEPARTMENT
FEBRUARY 2022
MONTHLY ACTIVITY AND CRIME STATISTICS
INVESTIGATIONS STATISTICS
Routine Investigations
Arrests 2
Total Cases Worked 16
- Property Crimes 3
- Person Crimes 3
- Sex Crimes 2
- Other Criminal 6
- Other Non-Criminal 2
Supplemental Reports Completed 9
- Closed Cases – Misdemeanor 1
- Closed Cases – Felony 0
- Cases Filed with DA – Misdemeanor 1
- Cases Filed with DA – Felony 1
- Informational only 6
Investigation Management
Cases Assigned – Current 23
Cases Reviewed 44
Missing Person Cases Reviewed 2
Property and Evidence
New Property Cases 11
Property Purged 261
Physical Property Booked 266
Digital Property Booked 297
Property Auction 0
Evidence Processed 2
Fingerprint Submitted 1
Compliance and Permits
Annual PC 290 Registration Renewals 1
CCW Background Investigations 0
H&S 11590 Registration 0
PC 451.7 Arson Registration 0
Massage Establishment/Practitioner Permits 0
Attachment 6
Council Agenda 3-15-2022 9.C-25
Packet Page 43
PISMO BEACH POLICE DEPARTMENT
FEBRUARY 2022
MONTHLY ACTIVITY AND CRIME STATISTICS
Special Operations
Massage Sting Operation 0
- Arrests 0
290 PC Compliance 0
Alcohol Sting Operation 0
- Arrests 0
Tobacco Sting Operations 0
Prostitution Sting Operations 0
Warrants Authored 7
Warrants Served 7
Attachment 6
Council Agenda 3-15-2022 9.C-26
Packet Page 44
WORKLOAD Feb 2022 Feb 2021 Jan 2022 Variant % Change YTD 2022 YTD 2021 Variant % Change Calls For Service 2,178 2,123 2,212 -34 -1.5%4,385 4,389 -4 -0.1% Community-Generated Calls 1,299 1,225 1,437 -138 -10%2,731 2,452 279 11% Self-Initiated Activities 879 898 775 104 13%1,654 1,937 -283 -15% Incident Reports 228 251 216 12 6%444 485 -41 -8%
9-1-1 Calls 612 561 756 -144 -19%1,368 1,114 254 23%
Arrests 120 148 131 -11 -8%253 279 -26 -9%
Citations & Warnings 281 261 224 57 25%508 524 -16 -3%
Parking Citations 1,179 656 1,574 -395 -25%2,753 1,405 1,348 96% Total Workload 4,598 4,000 3,525 -515 30%9,711 8,196 1,515 18% PART 1 CRIMES
Arson 0 0 0 0 0%0 0 0 0%
Assault (Aggravated)3 3 3 0 0%6 6 0 0%
Auto Theft 0 2 1 -1 -100%1 5 -4 -80%
Burglary 10 11 3 7 233%13 14 -1 -7%
Homicide 0 0 0 0 0%0 0 0 0%
Larceny 9 21 18 -9 -50%27 46 -19 -41%
Rape 2 0 0 2 200%2 0 2 200%
Robbery 2 0 0 2 200%2 0 2 200%
Total Pt 1 Crimes 26 37 23 1 13%51 71 -20 -28%
0 0%0%
PART 2 CRIMES
Assault (Simple)2 2 6 -4 -67%8 7 1 14%
Disorderly Conduct 6 7 9 -3 -33%15 16 -1 -6%
DUI 8 14 9 -1 -11%17 22 -5 -23%
Forgery/Fraud 0 5 2 -2 -100%2 9 -7 -78%
Liquor Laws 0 1 0 0 0%0 1 -1 -100%
Narcotics Offenses 30 39 36 -6 -17%66 72 -6 -8%
Sex Offense 0 1 3 -3 -100%3 1 2 200%
Stolen Property 0 1 1 -1 -100%1 1 0 0%
Vandalism 12 10 9 3 33%21 17 4 24%
Warrant Arrest 46 39 44 2 5%90 71 19 27%
Weapons 3 8 3 0 0%6 13 -7 -54%
Total Pt 2 Crimes 107 127 115 -15 -7%229 230 -1 0%
FEBRUARY 2022
PISMO BEACH POLICE DEPARTMENT
MONTHLY ACTIVITY AND CRIME STATISTICS
1237
1431 1510 1433 1477
1796
1548 1527 1424 1411 1322 1437 1299
891
1329 1246
1062
910
1107 1018 1019 926 931 787 775 879
249 297 254 262 223 278 254 256 221 192 182 215 228
Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 WORKLOAD TREND Community-Generated Calls Self-Initiated Activities Incident Reports Attachment 6
Council Agenda 3-15-2022 9.C-27
Packet Page 45
ARRESTS Feb 2022 Feb 2021 Jan 2022 Variant % Change YTD 2022 YTD 2021 Variant % Change Adult 116 148 133 -17 -13%249 278 -29 -10%
Juvenile 4 0 0 4 400%4 1 3 300%
Total Arrests 120 148 131 -11 -8%253 279 -26 -9%
0%
CITATIONS 0%
Traffic Violation Citations 107 69 81 26 32%191 206 -15 -7% Infraction 80 37 64 16 25%144 126 18 14%
Hazardous 0 0 0 0 0%0 0 0 0%
Misdemeanor 27 32 20 7 35%47 80 -33 -41%
Felony 0 0 0 0 0%0 0 0 0%
All Other Citations 105 120 124 -19 -15%229 226 3 1%
Warnings 69 72 19 50 263%88 92 -4 -4%
Parking Citations 1,179 656 1,574 -395 -25%2,753 1,405 1,348 96% Total Citations 1,460 917 211 1,249 592%3,261 1,929 1,332 69% TRAFFIC ACTIVITY 0%
Traffic Stops 350 341 312 38 12%661 792 -131 -17%
Traffic Accidents 13 13 9 4 44%22 22 0 0%
DUI 2 3 2 0 0%4 3 1 33%
Hit & Run 3 4 1 2 200%4 7 -3 -43%
Injury 0 3 3 -3 -100%3 4 -1 -25%
Property Damage Only 13 10 6 7 117%19 18 1 6%
0 0 0 0 0
0 0
0 4
0 2
1 4
MONTHLY ACTIVITY AND CRIME STATISTICS
FEBRUARY 2022
PISMO BEACH POLICE DEPARTMENT
342
312
350
109
137
202
48 41
35 DEC
JAN
FEB
3 MONTH TRAFFIC STOPS ACTIVITY
Led to Arrest
Led to Citation
Vehicle Stops
22%
22%45%
11%
MONTHLY TRAFFIC COLLISION
CAUSES
DUI
Failed to Stop
Failed to Yield
Other
Unsafe Start/Back
Unsafe Turn
Attachment 6
Council Agenda 3-15-2022 9.C-28
Packet Page 46
JULY 2019
Jun 2019 Jul 2019
65%of reported actvity occurred between the hours of 7:00 a.m. and 6:59p.m. 35%of reported activity occurred between the hours of 7:00 p.m. and 6:59 a.m. 32%of reported activity occurred on the weekend.
PISMO BEACH POLICE DEPARTMENT
FEBRUARY 2022
MONTHLY ACTIVITY AND CRIME STATISTICS
Monthly Activity Analysis
Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone 9 Zone 10 Zone 11 Zone 12 Zone 13 (OUT)
Percent 3.1%5.7%0.4%4.8%22.8%18.4%25.9%7.0%2.6%0.4%1.3%3.1%4.4% 7 13
1 11
52 42
59 16
6 1 3
7 10
Case Reports Per Zone
Sun
15%
Mon
13%
Tues
14%Wed
14%
Thurs
15%
Fri
12%
Sat
17%
ACTIVITY BY DAY OF WEEK
Days
65%
Nights
35%
ACTIVITY BY SHIFT
Attachment 6
Council Agenda 3-15-2022 9.C-29
Packet Page 47
PUBLIC WORKS AND ENGINEERING DEPARTMENT
FEBRUARY 2022 ACTIVITY REPORT
CAPITAL IMPROVEMENT PROJECTS
Shell Beach Reservoir 1 Replacement
• Contractor installing third steel ring on the reservoir. Continuing with welding. • Contractor wrapping up installing new OHSA safety upgrades to ladder, railing, and fall protection at the various reservoirs around town.
Safety Center
• Surveyor currently processing point cloud data generated from 3d modeling of exterior and interior of existing building.
• Reviewing cost impacts and alternate building layouts.
Pier Ave Stairs Closure
• Contract executed, consultant preparing to begin work on alternatives analysis.
Toucan Terrace Sewer Pipeline Trestle Bridge
• Contract with consultant has been executed.
Dolphin Bay Public Storm Drain Repair
• Contract executed with consultant to prepare design plans.
Palisade and Chumash Park Playgrounds
• Received and reviewed one proposal for engineering consultant to provide ADA access and ADA complaint site for new playground equipment layout.
James Way Beautification Project
• RFP document being drafted.
Central Coast Blue
• 2021-Q4 progress report for Prop 1 Planning Grant completed. Final disbursement request due by 2/28/22.
Bello Street Bridge
• Estimated completion late February 2022, revegetation will be ongoing.
Price Canyon Road Slope Repair
• Anticipated completion in February 2022.
Ocean Blvd Improvements
• Pre-construction meeting held Friday, February 11, 2022.
Dinosaur Caves/Price Historic Park Restroom
• Estimated completion mid-February 2022.
Storm Drain Improvement Project – Reef Court, Encanto and Windward • Full curb to curb paving has been completed on Windward and Ocean Blvd.
Attachment 7
Council Agenda 3-15-2022 9.C-30
Packet Page 48
• Encanto Outfall pipe is installed with stainless steel anchor system. • Reef Court Improvements have been completed.
Corp Yard Remodel/Addition and City Hall Improvements
• City hall estimated completion by late-February 2022. • Corp yard estimated completion in April 2022.
Park Signs
• Renderings are in progress.
Paving Project
• Advertising for construction bids to be released beginning February 24, 2022, bids due March 31, 2022.
Chapman Estate Improvements
• Estimated completion of re-roof in February 2022, if no weather delays. • Contract amendment for additional design work approved by Council on February 15, 2022.
PUBLIC WORKS OPERATIONS
Utilities Division
• Installed new chemical tanks, replumbed them and installed storage sheds at both Well 5 and 23.
• Worked with an electrical contractor to begin preparation for installation of our new chlorine system.
• Continued to work on Hot Spots throughout the City.
• Repaired a leaky irrigation supply line at City Hall. • Responded to a call for a plugged-up sewer on Sunday afternoon (2/13). Water and wastewater on call personnel worked together to unplug the line. No spill occurred due to this incident.
Public Facilities Division
• Painting public restrooms - ongoing.
• Graffiti cleanup.
• Stone work for SBR plaque.
• Replumb Happy Time.
• Potholing City wide.
• Sidewalk repair at Highland.
• Installed signs on Frady Lane.
• Changed locks on public restrooms.
• Gazebo installation.
• Red curb painting.
• Installed final benches on James Way.
ENGINEERING ACTIVITIES
Development Review/Permits
• Tract 3100 – NOC scheduled for March 1st Council meeting. • Addie Street – PIPs have been reviewed and returned with minor redlines. Final review Attachment 7
Council Agenda 3-15-2022 9.C-31
Packet Page 49
is in process by staff.
Stormwater
• Ongoing erosion control inspections.
OTHER ACTIVITIES
During the month of February project development review, staff performed 24 plan checks.
Engineering staff issued 5 encroachment permits, 9 transportation permits, renewed 5 COVID support dining permits and performed 34 field inspections during the month.
Attachment 7
Council Agenda 3-15-2022 9.C-32
Packet Page 50
March: N/A
YTD: N/A
VIC Walk-In Count: N/A
Daily Average: N/A
International visitors:
N/A
Inquiries/Comments
N/A
• Sent Visitors Guide to California, Kentucky, Michigan, Iowa, Utah, Arizona, Pennsylvania, Virginia, North Carolina, New York, Tennesee, Ohio, Indiana, Iowa, Wisconsin, Minnesota, Colorado, Illinois, Arkansas and New England.
• Received leads from Visit California, added them to our newsletter and sent out Visitors Guides. • Answered questions about events, 4th of July, Monarch Butterfly Grove, group rentals, weddings, and Chapman Estate.
• Finalized RFP and sent out to marketing firms that have inquired about it. • Verified digitized records of past CVB Meeting minutes on found cassette tapes. • Reached out to multiple catering companies to receive proposals for July 4th Celebration meal. • CVB/LBID Board Meeting prep.
• Received WSL Media Report for Pismo Beach Open.
• Finalizing details on the Chapman Estate Operations Manual. • Reached out to several Digital Conversion Services to digitize previous CVB Meeting Minutes for records. • Scheduled appointment with IT department to receive LaserFiche Forms training. • Began reaching out to rental companies to secure rentals for July 4th Celebration and scheduled walk - throughs with possible new rental vendors.
• Worked with our NDIC Domain Host to secure renewal of city website domains. • Requested and received proposal from Zambelli for July 4th Fireworks. • Continued working with Just Cruzin Productions on insurance for Car Show. • Created ISA power point presentation for CVB/LBID Board Meeting. • Added two new bands to our Master Vendor list for future events. • Had a walkthrough with Santa Ynez Valley Elite Rentals and Bright for July 4th Celebration Set-Up • Sent screenshots from previous CVB/LBID Board Meeting to Vice Chair James Davidson. • Completed creation of 2022 Chapman Estate Permit Application form. • Updated Vendor Application for 2022 July 4th Celebration. • Sent insurance requirements to insurance agent for Just Cruzin Productions for Classic Car Show.
Attachment 8
Council Agenda 3-15-2022 9.C-33
Packet Page 51
PLATFORM TOTAL FANS/
VIEWS
NEW THIS
MO.
Facebook 201,933 -20
Twitter 6,180 -12
Instagram 64,950 1,204
YouTube 639,900 302
E-Newsletter
ExperiencePismoBeach.com THIS MONTH YEAR TO DATE
Total Sessions 74,768 628,616
Average Daily Visi-
tors
2,670 2,586
All Lodging Referrals 4,902 30,885
Jack Rabbit Referrals 1,1718 10,718
• Agenda Review Meeting
• Business and Lodging Partners Meeting
• Visit SLO CAL Marketing
• SLO Coast Wine Marketing Meeting
• Director Meeting
• Xplorit Training with SLO CAL
• Director Meeting
• City Council
• CVB/LBID Meeting
• California Welcome Center Review Meeting
• Chamber of Commerce Update
• SEC Meeting
• LCW Evaluation Seminar
• Department Head Meeting
• https://www.ksby.com/news/local-news/surfers-flock-to-pismo- beach-for-slo-cal-open
• https://www.latimes.com/california/pismo-beach-clams-what- happened-latt-123
• https://www.indybay.org/newsitems/2022/01/27/18847617.php • https://toysmatrix.com/amazing-quarter-million-butterflies-counted -in-2021-western-monarch-migration-after-just-2000-the-year- before/
• https://keyt.com/news/local-news/top-stories/2022/01/29/surfers- hit-the-water-in-pismo-for-slo-cal-open-pismo-beach/
• https://www.montereyherald.com/2022/01/29/beloved-pismo- clams-make-a-mystifying-comeback/
• https://www.sanluisobispo.com/news/local/article257824178.html • https://www.ksby.com/news/third-day-of-competition-at-slo-cal- open-at-pismo-beach
• https://www.santacruzsentinel.com/2022/01/30/santa-cruzs-john- mel-in-semifinals-at-wsl-event-in-pismo-beach-surfing/
• https://globalcirculate.com/beloved-pismo-clams-make-a-mystifying -comeback/
• https://theworldnews.net/bb-news/tuach-makes-quarterfinal-of-the -pismo-beach-open
• https://www.latimes.com/california/story/2022-02-02/monarch- butterflies-lift-spirits-in-return-to-california-central-coast • https://www.forbes.com/sites/brittanyanas/2022/02/02/headed-to- the-super-bowl-heres-where-to-extend-your-california-vacation/? sh=394b529352c6
• https://mustangnews.net/pismo-beach-hosted-slo-cal-open-surf- competition/
• https://www.pasadenanow.com/weekendr/take-a-family-road-trip- the-butterflies-are-there/
• https://www.luxurytravelmagazine.com/news-articles/vespera- pismo-beach-celebrates-the-best-of-classic-california-beach-culture • https://ibaworldtour.com/where-is-famous-surfing-beach-in- northern-california/
• https://www.latimes.com/lifestyle/newsletter/2022-02-10/the-wild- 2-10-22-evergreen-pear-trees-the-wild
• https://www.youtube.com/watch?v=VIxoZD612Bk
• https://www.orangecoast.com/oc-traveler/perfect-getaway-pismo- beach/
• https://www.mortonsonthemove.com/pismo-beach-camping/ • https://www.canoncitydailyrecord.com/2022/02/17/nonstop-flight- from-denver-airport-vacations-winter-trips/
Highlights:
• Received SEC payment for Farmers Market, Art in
the Park, as well as Splawski, Parker and Popisil
weddings.
• Received SEC Application for Art in the Park, City
to Sea Marathon, Still Frothy Surf Festival, Dixon
Wedding, and Popisil Wedding.
• Updated 2022 Special Event Calendar.
• Updated SEC permit applicants of their approval
status and outlined pending items for permitting.
• Worked with Taste of Pismo and SLO Wine Col-
lective on their ABC licensing forms for upcoming
SEC events.
• Received Event Funding application for Think
Global Act Local event.
• Received ABC application and PD Alcohol Form
from SLO Wine Collective for their event. Re-
turned signed applications to Pismo Chamber for
Taste of Pismo.
Attachment 8
Council Agenda 3-15-2022 9.C-34
Packet Page 52
ACTIVITY GUIDE
Preparation for the Summer Activity Guide has begun; instructors have been contacted for class descriptions and schedules.
RECREATION PROGRAMS
• Winter/Spring adult programs for February continue; programming for both outdoor and indoor classes include Art, Yoga, Tae Kwon Do, Qi Gong, Beginning watercolor, Drum Perks, Judo and Latin/Ballroom Dance. • Recreation continues to update instructors on enrollment and provide courtesy reminder calls/emails to participants outlining class details.
• Drum Perks held a performance for guests/families.
• Pismo Beach Volleyball Club continued drop-in program for youth in February on Wednesdays and Saturdays. • Continue to register participants over the phone/answer questions relating to upcoming classes/programs. • Instructor payment/invoices/weekly cash reconciliation completed.
Created and translated flyers for upcoming classes, flyers uploaded on Peachjar (school district website).
SPECIAL EVENTS
• Recreation is preparing for the upcoming Father Daughter Dance. Recreation rescheduled the Feb. 5th dance to March 19th due to increase in Covid cases. All participants were sent flyers outlining details, including the photo package information. The Father Daughter Dance is sold -out, with 120 families registered. Recreation has secured the vendors but continues to work on décor for this event.
• Recreation held the first Senior Dance on February 14th, there were 46 participants; recreation prepared decorated the hall in addition to preparing the luncheon.
• Preparation for the Easter Eggstravaganza has begun, Pathpoint will once again be volunteering to fill the easter eggs for this event. Recreation is beginning to seek volunteers for the day-of, this event requires over 40 volunteers.
Recreation is also preparing for upcoming concerts; securing bands, vendors and sponsors.
FACILITIES
• Park/Hall rentals, staff continues to book park rentals. Hall rentals have been put on -hold due to facility attendant vacancy.
• The Facility Coordinator position remains vacant. Recreation staff is filling in and currently taking in all park rental applications and additionally answering any questions relating to hall/park rentals. It ’s the busy season for rentals, as customers are hoping to book for venues in the Spring/Summer. • Fifteen Park rental applications were received in February, the Facility Coordinator position remains vacant. The parks had six bookings for February.
• Recreation Manager attended the SEC meeting, 4 park rental applications have been booked including SLO Coast Wine Collective, Art in the Park, Aids Lifecycle and Taste of Pismo. • Basin Street Regular held their monthly gathering at the PBVH. There were four other reservations on the books, these events were rescheduled for Spring due to increase in Covid cases. • Adopt-a-bench inquires continue, currently the only benches available are along Shell Beach Road Streetscape and the pier picnic tables. Two picnic tables were adopted in January.
Attachment 8
Council Agenda 3-15-2022 9.C-35
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PRBC – Public Art Projects
• Staff completed agenda and reports for the upcoming PRBC meeting, scheduled for March 4 th, 2022. RecWest pre- sented the new playground designs for Chumash and Palisades park. • Staff drafted the City Council report for the St. Jude’s Tunnel, which will include the redesigned artwork from AC Vin- tage, this will be on the City Council agenda for March 15th. The St. Jude’s tunnel has been painted white, once final ap- proval has been received we will reach out to South Paw and AC Vintage for updated timeframe. • The Bello Street Bridge project is moving forward, Engineering is securing the contract for the contract slab. Once this has been installed, South Paw will be able to install the artwork.
Attachment 8
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.D
SUBJECT/TITLE:
2021 GENERAL PLAN ANNUAL PROGRESS REPORT
RECOMMENDATION:
1. Review and accept the 2021 General Plan Annual Progress Report;
2. Direct staff to forward the report to the Governor’s Office of Planning and Research and the Department of Housing and Community Development.
BACKGROUND:
California Government Code Section 65400 requires all cities to file an annual report (the “Annual Report” or “Report”) addressing the status of the General Plan and progress made toward implementing its goals and policies. The Report must be submitted to the Governor’s Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). The Annual Report is an informational document that provides a means to monitor the success of implementing the General Plan and determine if changes are needed in the plan or its implementation programs. The Annual Report is not a comprehensive list of activities undertaken by the City during 2021. Prior to submittal to the state, the Annual Report must be presented to the City Council for review and acceptance.
The City’s General Plan was adopted in November 1992 and amended in 2020. The City is in the process of a comprehensive update to the General Plan and Local Coastal Plan which will include new elements such as Environmental Justice and Air Quality. In addition, the City has amended and updated certain elements in the past year consisting of:
1. The City’s update to the Housing Element 6th Cycle (2020–2028), which was adopted by the City Council in November of 2020, was certified by HCD in 2021.
2. An update to the City’s Accessory Dwelling Unit regulations was adopted by the City Council on April 6, 2021 and certified by the California Coastal Commission on August 12, 2021.
3. The City Council conducted several workshops in support of the General Plan/Local Coastal Program update effort.
4. The City Council provided direction on implementation of Senate Bill 9 in December 2021. Subsequent ordinances were recently adopted.
5. The City Council continued the City’s commitment to the San Luis Obispo Urban County for Community Development Block Grant funds.
The General Plan Annual Progress Report presents all updates and amendments made to the City’s General Plan as well as document its implementation during 2021. The Annual Report begins with a description of the need for the General Plan and legal requirements of the Annual Report followed by relevant background and demographic information about the City. The Annual Report continues by presenting the City’s projects and accomplishments during 2021, followed by describing the status of each of the City’s
9.D-1Council Agenda 3-15-2022
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General Plan Elements, as well as future plans made during the year. It should be noted that the Annual Report does not document all activities undertaken by the City throughout 2021. The City is also required to complete a comprehensive spreadsheet accounting for housing projects and development through 2020 to document progress towards meeting the regional housing need. This spreadsheet is submitted with the Annual Report to HCD.
A summary of this spreadsheet is included in the Annual Report.
Conclusion and Recommendation
Staff recommends the City Council review and accept the 2021 General Plan Annual Progress Report (Attachment 1) and direct staff to forward the report to OPR and HCD.
FISCAL IMPACT:
Financial impacts consist of staff time and resources to prepare the Annual Report.
ALTERNATIVES:
1. Do not accept the 2021 General Plan Annual Report; provide direction to staff regarding modifications to the Report; or
2. Provide other direction to staff.
ATTACHMENTS:
1. 2021 General Plan Annual Progress Report
Prepared by: Meeting Date: March 15, 2022
Megan Martin, Planning Manager
Submitted by: Matthew Downing, Community Development Director City Manager Approval:
9.D-2Council Agenda 3-15-2022
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CityofPismoBeach
GeneralPlanAnnualProgressReport
2021
Preparedby
CommunityDevelopmentDepartment
March15,2022
[COMPANYNAME]|[Companyaddress]
9.D-3Council Agenda 3-15-2022
Attachment 1
Packet Page 57
CityCouncil
EdWaage,Mayor
MaryAnnReiss,MayorProTempore
SheilaBlake
MarciaGuthrie
ScottNewton
PlanningCommission
AndrewJones
ClareMalonePrichard
DonOberhelman
ReedVanRozeboom
ShaunaWills
CommunityDevelopmentDepartment
JamesR.Lewis,CityManager
MatthewJ.Downing,AICP,CommunityDevelopmentDirector MeganMartin,PlanningManager
MichaelGruver,AICP,AssociatePlanner
AileenNygaard,AssociatePlanner
ElsaPerez,AdministrativeSecretary
MargauxElliott,PlanningIntern
ContactInformation
CityofPismoBeach
CommunityDevelopmentDepartment
760MattieRoad
PismoBeach,CA93449
Phone:(805)773Ͳ4658
Website
www.pismobeach.org
9.D-4Council Agenda 3-15-2022
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TableofContents
Introduction...........................................................................................................................4 Demographics........................................................................................................................4 Plans,Projects,andAccomplishments...................................................................................5 GeneralPlan,LocalCoastalProgram&DevelopmentCodeAmendments............................7 StatusoftheCity’sGeneralPlanElements............................................................................7
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Introduction
CaliforniaGovernmentCodeSection65400(a)(2)requirestheCitytofileanannualreport addressingthestatusoftheGeneralPlanandprogressmadetowardimplementingitsgoalsand policies.TheprogressreportmustbesubmittedtotheGovernor’sOfficeofPlanningand Research(OPR)andtheHousingandCommunityDevelopmentDepartment(HCD).
TheAnnualProgressReportprovidesameanstomonitorthesuccessofimplementingthe GeneralPlananddetermineifchangesareneededintheplanoritsimplementationprograms. IncompliancewithSection65400oftheCaliforniaGovernmentCode,thisreporthasbeen preparedtosummarizethestatusoftheGeneralPlanoftheCityofPismoBeachandthesteps takenduringthisperiodtoimplementGeneralPlangoalsandpolicies.Inaddition,staffhasalso providedotherinformationrelatedtodevelopmentpermits,buildingpermits,population growth,andcodeenforcementactivities.ThisAnnualProgressReportcoversactivitiesduring the2021calendaryear.
PurposeoftheGeneralPlan
TheGeneralPlanstatesthecommunity'sgoals,objectives,policies,andimplementation measures(i.e.,waystoachievethegoalsandobjectives).TheGeneralPlanisapublicdocument andisavailableforalltoreadanduseasneeded.CopiesareavailableforreviewintheCity Clerk'sOfficeandontheCitywebsite.EachmemberoftheCityCouncilandthePlanning CommissionhasacopyoftheGeneralPlan,aswellaseachCitydepartment.Asaninformational document,theGeneralPlandescribesexistingconditions,makesprojections,andestablishesa visionforthecommunity'sfuture.TheGeneralPlanprovidesthepublicwithinformationabout theCityandthedirectionthatitseekstomove.Asapolicydocument,theGeneralPlan establishesguidelinesfordecisionͲmakers.Usingtheseguidelines,theCityCouncilandPlanning CommissiontakeincrementalstepstowardachievingthelargergoalsoftheCity.TheCity appliesimplementationprogramscontainedintheGeneralPlanthroughdayͲtoͲdayoperations oftheCity.
Demographics
Between2000and2016,SanLuisObispoCountyexperiencedsubstantialpopulationgrowth, averaging12.7percent.However,asshowninTable1,thepopulationinPismoBeach experiencedtheoppositeeffect,decreasing4.3percentfrom8,551to8,181residentsinthe sameperiod.From2010to2020,thepopulationofPismoBeachwasestimatedtodecreaseby
1.3percentto8,072residents.
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Table1:TrendsinPopulationGrowth
200020162020
NumberNumberChangeNumberChange
PismoBeach8,5518,181Ͳ4.3%8,072Ͳ1.3%
Source:USCensus2020
TheSanLuisObispoCouncilofGovernments(SLOCOG)published2050RegionalGrowth ForecastforSanLuisObispoCountyinJune2017.Population,households,andjobswere projectedthrough2050forlow,mid,andhighgrowthscenarios.Table2reportsthemidgrowth scenarioinPismoBeachtobea32percentincreaseinpopulationfrom7,655residentsin2010 to10,079residentsin2050.
Table2:PopulationGrowthProjections
20102020203020402050%Change
2010Ͳ2050
Compound
AnnualGrowth
Rate
Pismo
Beach7,6558,6429,4869,90110,07932%0.69
Source:SLOCOG2018
Plans,Projects,andAccomplishments
TheCityreviewedandprocessednumerousprojectsandpermitsin2021.Thefollowing summariesandtablesprovideageneraloverviewoftheprojects,programsandpermitsthat werereviewed.
BuildingPermits
In2021,theBuildingDivisionissued16permitsfornewsingleͲfamilyresidences,12permitsfor singlefamilyadditions,1permitforaccessorydwellingunits,4permitsforcommercial development,25commercialalterationpermits,84permitsforphotovoltaicsystems(4 commercialand80residential),and3permitsformultiͲfamilydevelopment.Totalpermits issuedin2021was475foracombinedrevenueofapproximately$2.3million.
DevelopmentApplications
ThePlanningDivisionreceived118developmentapplications.Theseapplicationshavebeen consolidatedintomainapplicationtypecategoriesinTable3.
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Table3:DevelopmentApplicationsProcessed
ApplicationTypeQuantity
HomeOccupationPermits17
SignPermits16
TemporaryUsePermits5
ZoningClearance7
AdministrativeDevelopmentPermit13
AdministrativeCoastalDevelopmentPermit27
CoastalDevelopmentPermit17
DiscretionaryDevelopmentPermit1
Table4identifiesseveraloftheonͲgoing,majorprojectsinvariousstagesofthedevelopment processthroughouttheCity.
Table4:CurrentOnͲGoingProjects
ProjectProjectAddressZoningUseTypeStatus
PeytonCourt
Subdivision
(formerlySouth
SilverShoals)
2900Shell
BeachRoad
PRResidentialͲ10
townhomes
9singlefamily
10townhomesconstructed
5singleͲfamilyresidenceswith
approvedCDPs
2underconstruction
2underbuildingpermitreview
TideEstates
CustomLots
2780Shell
BeachRoad
PRResidentialͲ4
customhome
lots
UnderConstruction
Publicimprovementsinstalled
Townhomes2201Shell
BeachRoad
PRResidentialͲ14
townhomes
Completed
PSHH
Affordable
Housing
855and8514th
Street
RͲ3ResidentialͲ
MultiͲfamily50
affordableunits
UnderConstruction
NewHotel120Branch
Street
CGCommercial105
roomhotel
DevelopmentPermitApproved
HASLOSenior
MixedUse
Affordable
Housing
2655Shell
BeachRoad
CͲ1Commercial
Retailand26
Residential
Units
BuildingPermitandPublic
ImprovementPlansUnder
Review
MixedUse
401ShellBeach
Road
CͲ1Commercial
Retailand4
Residential
Units
CoastalDevelopmentPermit
Approved5/4/2021
SingleFamily
Residential
478HindsRͲ33lotParcelMap
(smalllot
CoastalDevelopmentPermit
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ProjectProjectAddressZoningUseTypeStatus
subdivision)Approved8/10/2021
SingleFamily
Residential
CanyonLaneRSLResidential
24Singlefamily
residences
14homesfinaled
8underconstruction
1PlanningPermit,noBuilding
CommunityDevelopmentBlockGrants
In2021,theCitywasawarded$31,583inCDBGfundingforlowͲincomehousingandcommunity serviceneeds.Thefollowingprogramswerefunded:
x CAPSLOͲMinorHomeRepairProgramͲThisprogramfocusesonperforminghome repairstolowandverylowhouseholds,mainlylocatedinmobilehomes.
x 5CitiesHomelessCoalitionͲSubsistencePaymentsforEvictionPreventionandSecurity DepositsProgramwillassistthosewhoarehomeless,withoutfinancialresourcesand thoseatriskofhomelessnesstodevelopahousingstabilityplan,andprovideshortͲterm emergencyevictionpreventiongrantsormoveͲindeposits.
GeneralPlan,LocalCoastalProgram&DevelopmentCodeAmendments In2021,theCityCouncilapprovedseveralupdatesassociatedwiththeGeneralPlan,Local CoastalProgram,andtheDevelopmentCode,includingthefollowing:
x Adoptionofthe6thCycle(2020Ͳ2028)PismoBeachHousingElement,whichwascertified byHCDin2021.
x AnupdatetotheCity’sAccessoryDwellingUnitregulationswasadoptedbyCityCouncil onApril6,2021andcertifiedbytheCaliforniaCoastalCommissiononAugust12,2021.
StatusoftheCity’sGeneralPlanElements
TheCityhastenadoptedGeneralPlanelementswhichincludethesevenmandatoryelements andfouroptionalelementsconsistingoftheParks,Recreation,andAccessElement,Design Element,FacilitiesElement,andGrowthManagementElementasshownbelow.Themandatory ConservationElementandOpenSpaceElementhavebeencombinedintooneelement.
Table5:StatusofGeneralPlanElements
ElementRequired/OptionalYearAdopted/Revised
CirculationRequired2019
Conservation/OpenSpaceRequired1993
DesignOptional2011
FacilitiesOptional1993
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ElementRequired/OptionalYearAdopted/Revised
GrowthManagementOptional1993
HousingRequired2020
LandUseRequired2021
NoiseRequired1993
Parks,Recreation,and
Access
Optional1998
SafetyRequired1993
TheOPRnotifiestheCityannuallyonallGeneralPlanelementsthathavenotbeen comprehensivelyupdatedinthelasteightyears.AlthoughtheGeneralPlanelementsarenot necessarilylegallyinadequate,theCaliforniaSupremeCourthasstatedthatlocalgovernments haveanimplieddutytokeeptheirGeneralPlanscurrent.In2018,theCouncilindicateditisa prioritytoupdatetheolderelementsandbudgetfundsinthe2020fiscalyearto comprehensivelyupdatetheGeneralPlanandLocalCoastalPlan.Theupdateisinitsfinalstages andisanticipatedtobebroughttotheCouncilforreviewandapprovalinSummerof2022.
LandUseElement
TheLandUseElementhashadseveralrevisionssinceadoptionin1993,withthemostrecent amendmentin2020.ThisamendmentwasacceptingchangesfromtheCoastalCommission relatedtoa2019changeinthelandusedesignationat8554thStreetfromCommercialtoHigh DensityResidentialandimplementationoftheResidentialVeryHighͲDensityOverlayDistrict. WhiletheentireGeneralPlanisbeingevaluated,theLandUseElement/LocalCoastalPlanare thefocusofthecomprehensiveGeneralPlanupdate.AnupdateddraftoftheLandUseElement hasbeenpreparedandiscurrentlyunderreview.
HousingElement
The2020Ͳ2028(6thCycle)HousingElementUpdate,whichwasadoptedbytheCityCouncilin December2020,receivedcertificationbyHCDinearly2021.Asummaryoftheannualreporting requiredbytheStateisincludedasAppendixA.TheHousingElement’sGoalsandPolicies,are includedinAppendixB.
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CirculationElement
TheCirculationElementestablishesgoalsandprogramstocarryoutthecirculationneedsofthe community.TheupdateincludedamultiͲmodaltransportationsystemplantoidentifywhatis neededtoaccommodateexistingandfuturetransportationdevelopmentinPismoBeach combinedwithalongͲtermframeworkforimplementation.Acomprehensiveupdatetothe CirculationElementwasadoptedbytheCityCouncilin2019withCoastalCommission modificationsthatremovedasectiondescribinganextensiontoMattieRoad.Thiselementwill beupdatedaspartofthecomprehensiveupdatetotheGeneralPlan/LocalCoastalPlan elements.
NoiseElement
TheNoiseElementwasadoptedin1993andestablishesgoalsandprogramstoaddressnoise impactsintheCity.Thiselementwillbeupdatedaspartofthecomprehensiveupdatetothe GeneralPlan/LocalCoastalPlan.
Conservation&OpenSpaceElement
TheConservation&OpenSpaceElementwasadoptedin1993andestablishesgoalsand programstoaddressnoiseimpactsintheCity.Thiselementwillbeupdatedaspartofthe comprehensiveupdatetotheGeneralPlan/LocalCoastalPlan.Anupdateddraftofthe ConservationandOpenSpaceelementhasbeenpreparedandiscurrentlyunderreview.
SafetyElement
TheSafetyElementwasoriginallyadoptedin2000andprovidespoliciesthataddressfire, flooding,geologic,andseismichazards.In2020,theCityCouncilapprovedtheCountyͲwide MultiͲJurisdictionalHazardMitigationPlan.AdditionalstudiesdevelopedwiththeHazard MitigationPlanwillallowtheCitytocompleteanupdateoftheSafetyElementbytheendof 2022,concurrentwiththeGeneralPlan/LocalCoastalPlan.
ParksandRecreationElement
TheParksandRecreationElementwasadoptedin2005andcontainsgoalsandpoliciesfor managing,renovating,andexpandingexistingparksandthedevelopmentofnewparksand recreationfacilities.Thiselementwillbeupdatedaspartofthecomprehensiveupdatetothe GeneralPlan/LocalCoastalPlan.
FacilitiesandServicesElement
TheFacilitiesandServicesElementisaguidelinetoindicatefutureneedsastheCitycontinues todevelop.Thesefacilitiesandservicesinclude:CityHall,Fire,Police,Library,Schools,Solid Waste,Wastewater,andWaterServices.Thiselementhasnotbeenupdatedsinceitwas adoptedin1993andwillbeupdatedaspartofthecomprehensiveupdatetotheGeneral Plan/LocalCoastalPlan.
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Jurisdiction Pismo Beach ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2021 (Jan. 1 - Dec. 31)Housing Element Implementation Planning Period 6th Cycle 12/31/2020 - 12/31/2028 (CCR Title 25 §6202) 1 34
RHNA Allocation by
Income Level 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - 23 - - - - - - - Non-Deed Restricted - - - - - - - - - Deed Restricted - 27 - - - - - - - Non-Deed Restricted - - - - - - - - - Deed Restricted - - - - - - - - - Non-Deed Restricted - 5 - - - - - - - Above Moderate 193 - 31 - - - - - - - 31 162 459
- 86 - - - - - - - 86 373 Note: units serving extremely low-income households are included in the very low-income permitted units totals and must be reported as very low-income units. 44 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will include units that were permitted since the start of the planning period.
Total RHNA
Total Units
Income Level
Very Low
Low
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 77 23
5 Moderate
113
71 82
27 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
90 9.D-12Council Agenda 3-15-2022
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City of Pismo Beach
2020 - 2028 Housing Element Page 6-1
CC hapter 6
Goals, Policies, and Programs
This chapter identifies housing goals, policies,
and programs for the City of Pismo Beach.
Housing programs define the actions the City
will use to enact policies and achieve housing
goals. Proposed programs include providing
adequate sites for a variety of housing types,
density bonus incentives, updates to zoning,
minimum densities, maintaining the existing
housing stock, housing for special needs
groups, funding strategies, strategies for
irregular parcels, fair housing, and energy
conservation. In order to make adequate provisions for the housing needs of all economic segments, the City has developed the following goals:
1) Identify sites with appropriate zoning and services to facilitate and encourage the development of a variety of alternative housing types for all income levels; 2) Assist in the development of adequate housing to meet the needs of lower-income and moderate-income households;
3) Address and, where appropriate and legally permissible, remove governmental constraints to the maintenance, improvement, and development of housing for people of all income levels and needs;
4) Conserve and improve the condition of the existing affordable housing stock, which may include addressing ways to mitigate the loss of dwelling units demolished by public or private action;
5) Promote housing opportunities for all persons regardless of race, religion, gender, marital status, ancestry, national origin, color, familial status, or disability; and 6) Preserve the unique environmental features of Pismo Beach and ensure there is adequate water, wastewater treatment, roads, parks, and other necessary infrastructure for new housing development.
Additionally, the following policies have been developed to complement these goals:
1) Provide a range of residential densities in the General Plan and Zoning Codes that permit a variety of housing types, including single-family homes, condominiums, rental apartments, mobile homes, and manufactured housing; $33(1',;%
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2) Promote efficient land use patterns and encourage more intense development near services;
3) Encourage residential development of high architectural and physical quality that is compatible with neighboring land uses;
4) Maintain an inventory of sites suitable for housing to accommodate the City’s share of regional housing needs;
5) Seek appropriate private, local, state, and federal funding to implement housing programs for extremely low-, very low-, low-, and moderate-income households; 6) Maintain and expand relationships with nonprofit housing agencies with the goal of providing more affordable housing;
7) Assume a leadership role in attaining the goals of the City’s Housing Element and encourage public participation by all economic segments; 8) Offer incentives to developers (profit and nonprofit) for affordable housing, such as modified parking standards to minimize the cost of parking; 9) Consider programs to provide workforce housing in Pismo Beach, particularly for those in the service industry;
10) Utilize state and federal funds to assist in creating affordable housing and rehabilitating unsound housing structures;
11) Promote smaller rental units and a variety of housing types, such as courtyard housing, studios, and live/work units;
12) Promote the continued maintenance of existing mobile home parks; 13) Accommodate and promote the development of housing for those with special needs, such as shelters for the homeless; transitional housing; housing for seniors, extremely low-income households, large families, and female-headed households; and housing for persons with physical, developmental, or mental disabilities. 14) Designate a point of contact for referral of discrimination complaints; and 15) Promote energy conservation and ensure all new development complies with state law regarding energy use and conservation.
Chart 6-1 summarizes the quantified objectives for the development, rehabilitation, and preservation of housing in the community over the 2020–2028 planning period.
Programs to achieve these objectives are described in detail on the following pages.
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2020 - 2028 Housing Element Page 6-3
Chart 6-1 Quantified Objectives for the 2020–2028 Housing Element
Quantified Objectives by Income Group
Totals Extremely
Low
Income
Very Low
Income
Low
Income
Moderate
Income
Above
Moderate
Regional Housing Needs
Allocation 56 57 71 82 193 459
Residential Units
Permitted/Constructed since
1/1/2019
0 0 1 1 35 37
New Construction Objectives 56 57 70 81 158 422
Housing Preservation
Objectives 0 20 6 0 0 26
Housing Rehabilitation
Objectives 1 2 2 0 0 5
Source: SLOCOG 2019; City of Pismo Beach 2020
HE-1. Density Bonus
The City will encourage and assist developers to utilize the density bonus provisions of the California Government Code that allow an increase in the number of units in the underlying zone in return for construction of lower-income housing (extremely low-, very low-, and low-income units). The City will also amend the Zoning Codes (both the 1983 and 1998 codes) to comply with changes in the state density bonus law (Government Code Section 65915) and develop an outreach program to ensure its successful implementation.
Funding Source: General Fund for administration
Responsibility: Community Development Department, City Manager Time Frame: Revision of the Zoning Codes by December 31, 2021; implementation of density bonus for projects is ongoing Corresponding Goal/Policy: Goals 2, 3; Policies 1, 2, 8 Quantified Objective: 10 density bonus units
HE-2. Code Enforcement
As a means to ensure the quality of homes and neighborhoods, the City will continue to operate the code enforcement program on a complaint basis, whereby the Community Development Department investigates complaints and ensures that property owners comply with City codes. Pismo Beach’s housing is maintained and
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generally in good condition. In addition, because of the high cost of land and significant escalations in housing prices over the past few years, property owners are rehabilitating older properties or demolishing units and rebuilding them. The City will develop a pamphlet to provide financial resource information to homeowners. The City will also conduct and document a windshield survey of the condition of the housing stock later in the planning period.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Develop pamphlet by January 2021 and ongoing; conduct housing conditions survey by 2027.
Corresponding Goal/Policy: Goals 3, 4; Policies 10, 12
HE-3. Contractual Agreement for Rental Assistance Program The City shall continue to contract with the Housing Authority of San Luis Obispo or other agency, as appropriate, to authorize implementation of the U.S. Department of Housing and Urban Development (HUD) Housing Choice Voucher/Section 8 rental program.
Funding Source: General Fund and HUD
Responsibility: City Manager
Time Frame: Seek new vouchers and/or to raise the payment standard as needed annually
Corresponding Goal/Policy: Goals 3, 5; Policies 5, 6, 7 HE-4. Simultaneous Construction of Affordable Housing
When a project is required to provide a percentage of affordable units, the City shall require such housing to be built simultaneously or assured by bond or other acceptable security. Projects that are built in phases shall include the required percentage in each phase.
Funding Source: General Fund
Responsibility: Community Development Department, Engineering Division Time Frame: When projects are submitted that are subject to this program Corresponding Goal/Policy: Goals 2, 3, 5; Policies 3, 8 HE-5. Public-Private Partnerships
The City does not develop housing units. The City will partner with the development community to facilitate higher-density residential development to diversify the housing stock. Specifically, the City will:
- Contact potential affordable housing developers.
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2020 - 2028 Housing Element Page 6-5
- Conduct a roundtable meeting to discuss constraints to affordable housing, workforce housing, and potential developer incentives.
- Maintain an inventory of adequate sites.
- Identify funding opportunities and assist in preparing applications for funds. - Work with housing sponsors to help with scores for readiness and neighborhood revitalization.
- Provide regulatory concessions and incentives, as necessary, to encourage and facilitate the construction of affordable housing (e.g., reduce parking, revise landscaping requirements, density bonuses, expedited permit process, fee waivers or deferrals).
Funding Source: Grants; private development community
Responsibility: Community Development Department
Time Frame: Every two years starting in 2021 and more frequently if funds become available
Corresponding Goal/Policy: Goals 1, 2, 3; Policies 1, 2, 3, 7, 8 Quantified Objective: 75 units
HE-6. Equity Sharing Program
The City shall participate in an equity sharing program when funds are identified to assist low- and moderate-income individuals who work in Pismo Beach to purchase or rehabilitate housing. The equity sharing arrangement could be between the property owner, the City, and the developer. The City does not currently have funds available for this program.
Funding Source: Private funding sources (for homeowner), nonprofit corporations (e.g., People’s Self-Help Housing and Santa Barbara Community Housing), other grants and loans, as
appropriate
Responsibility: City Manager, Community Development Department Time Frame: When funds are identified
Corresponding Goal/Policy: Goals 2, 5; Policies 5, 6, 8, 10 HE-7. Conversion of Rental Housing
The City shall consider the effects on the rental housing market in reviewing requests for conversions of rental units to condominium ownerships. Provisions for conversions shall include the following requirements: (1) written notification to tenants of the intent to convert at least six months prior to approval of application
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(per Government Code 66427.1); and (2) first right of refusal to existing tenants to purchase the unit.
Funding Source: General Fund, State Homeowner Assistance Program, federal Section 234(c) mortgage insurance for purchase of
condominium units
Responsibility: Community Development Department, Finance Department Time Frame: When conversion requests are submitted
Corresponding Goal/Policy: Goal 4; Policies 1, 2, 7, 11 HE-8. Demolition or Conversion of Rental Housing in Coastal Zone
The City may issue permits for the demolition or conversion of housing occupied by low- to moderate-income persons in the Coastal Zone when the applicant meets certain conditions, including providing relocation assistance and replacement of affordable units (see Government Code 65590).
Funding Source: General Fund
Responsibility: Community Development Department, City Manager Time Frame: When requests for demolition or conversion are submitted Corresponding Goal/Policy: Goal 4; Policies 1, 2, 7
HE-9. Special Needs
The City will work with housing providers to ensure that special housing needs are addressed for seniors, large families, female-headed households, single-parent households with children, farmworkers, persons with disabilities and developmental disabilities, and homeless individuals and families. The City will seek to meet these special housing needs through a combination of regulatory incentives, zoning standards, new housing construction programs, and supportive services programs.
Incentives and programs the City offers include density bonuses and a reasonable accommodation procedure. The City promote the availability of this reasonable accommodation process to the public by providing information at the public counter and on the City website. The City will also continue to work with lower-income housing providers and funders to construct or acquire a variety of types of lower- income housing opportunities for individuals and groups with special needs and extremely low-income households if any applicants come forward. Specific housing types include:
- Smaller units, including single-room occupancy units (see Program HE-26). - Senior housing, including assisted living facilities (see Program HE-10).
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2020 - 2028 Housing Element Page 6-7
- Units with special adaptations for people with disabilities, per California Title 24 standards.
In addition, if staffing resources allow, the City may seek funding under Community Development Block Grants (CDBG), HOME Investment Partnerships, federal Housing Opportunities for Persons with AIDS (HOPWA), California Child Care Facilities Finance Program, and other state and federal programs designated specifically for special needs groups such as seniors, persons with disabilities, and persons at risk for homelessness.
Funding Source: Federal HOPWA, CDBG, HOME Investment Partnerships, California Child Care Facilities Finance Program, and other state and federal programs designated specifically for special needs groups
Responsibility: Community Development Department
Time Frame: Seek funding annually and ongoing
Corresponding Goal/Policy: Goals 2, 5; Policies 1, 5, 6, 8, 10, 13 Quantified Objectives: Housing for 10 special needs persons
HE-10. Senior Housing Incentives
As an incentive to providing senior housing, the City will allow modifications to building lot coverage, lot size, parking requirements, and setbacks as provided for in Program HE-14. The City will also amend the Zoning Codes to specify standards and criteria for the modifications.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Amend the Zoning Codes by December 31, 2021 Corresponding Goal/Policy: Goals 1, 2, 5; Policies 1, 8, 13 HE-11. Workforce and Affordable Housing Incentives
As an incentive to providing workforce and affordable housing in the downtown core, the City will place an overlay on the downtown to address the need for multifamily housing. Modifications to building lot coverage, lot size, parking requirements, and setbacks will be permitted without a variance for residential or mixed-use projects with a finding that a certain percentage of units are affordable to lower- or moderate- income households. In particular, the City will evaluate the multifamily parking requirements, then review and revise those requirements for one-bedroom and studio units to ensure requirements do not unduly constrain housing development. The City will also amend the Zoning Codes to include the overlay and specify standards and
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criteria for the modifications as referenced in Program HE-14, consistent with the Coastal Act.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Amend Zoning Codes by December 31, 2021
Corresponding Goal/Policy: Goals 1, 2, 3; Policies 1, 2, 3, 8 Quantified Objective: Incentivize 25 units
HE-12. Workforce and Affordable Housing Entitlements
The City shall consider options, such as a planned unit development (PUD) or other type of permit, to encourage the development of workforce and affordable housing throughout Pismo Beach. Incentives included in the permit to encourage workforce housing could include expedited permit processing or modifications to building lot coverage, lot size, parking requirements, and setbacks.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Establish incentives and update Zoning Codes (if necessary) by December 31, 2021
Corresponding Goal/Policy: Goals 1, 2, 3, 5; Policies 8, 9 Quantified Objective: 25 units
HE-13. Revision to C-1 Zone
The C-1 zone allows residential uses as part of a mixed-use project at one unit per 1,500 square feet of site area. The City will consider an amendment to the C-1 zone to increase the residential density in the zone.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Amend C-1 zone by December 31, 2021
Corresponding Goal/Policy: Goals 1, 3; Policies 1, 2, 3 HE-14. Multifamily Zone Densities
The Pismo Beach Zoning Codes allow the construction of single-family residences in multiple-family zones. This practice does not always result in the most efficient use of resources and may hamper the City’s ability to achieve its regional housing needs goals.
Thus, the Zoning Codes shall be amended to prohibit new single-family homes in medium- and high-density residential areas, unless a lot is substandard in size and cannot accommodate more than one unit. The City will amend the Zoning Codes to
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2020 - 2028 Housing Element Page 6-9
include minimum densities in the R-2, R-3, RS-M, RR-L, R-4, RR, and RR-H districts to preserve the limited supply of multifamily zoned land for multifamily uses.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Amend Zoning Codes by December 31, 2021
Corresponding Goal/Policy: Goal 2; Policies 1, 2, 11
HE-15. Nonconforming Lots
Pismo Beach was subdivided many years before the formal adoption of a Zoning Code. Many lots in the community are substandard when current standards are applied. It is common to seek a variance to develop a parcel in certain areas. Moreover, numerous contiguous, often small and irregularly shaped lots are “underutilized.” The Zoning Codes could be amended to facilitate and encourage the development of quality market-rate and affordable housing on these lots. The City will consider developing a director-level approval exception process for nonconforming lots that includes a flexible approval process and development standards beyond the exceptions that can currently be granted by the Planning Commission. Lot consolidation regulations could also help to merge otherwise substandard and underutilized sites.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Amend Zoning Codes within three years of Housing Element adoption if decision is made to make amendments as a result of program implementation.
Corresponding Goal/Policy: Goals 1, 2, 3; Policies 1, 2, 3, 8 HE-16. Zoning Code Update
In 1998, the City updated the Zoning Code for the entirety of Pismo Beach. However, the Coastal Commission did not certify the 1998 Zoning Code due to policy differences on bluff lots and development. Thus, Pismo Beach currently operates under two Zoning Codes (1983 and 1998). The City’s 1983 Zoning Code applies to the two-thirds of the community within the Coastal Zone. The City initiated a project to amend the Local Coastal Program, including the coastal zoning regulations this spring. The City Council is in favor of this amendment, and it is a major City goal to complete the amendment over the next few years. Developing a consolidated code will assist developers and property owners in identifying development requirements, as well as providing a more streamlined approach to the approval process. Some specific potential constraints the City will analyze as part of the update include:
- Multifamily in R-4 requiring a CUP within the coastal zone
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- Revising the open space requirement (currently it is 400 square feet per unit plus an additional 75 square feet per bedroom)
- Evaluating criterion four in the planning commission site plan and architectural review approval findings and how it is different from criterion one Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Complete zoning code update by December 31, 2021 Corresponding Goal/Policy: Goal 3; Policies 2, 7
HE-17. Housing Rehabilitation
The City will encourage local private and nonprofit organizations to assist elderly, disabled, and disadvantaged persons in the repair and rehabilitation of their housing, including mobile homes. The City uses CDBG funds for these services, which are provided by CAPSLO. The minor home repair program is available at no cost to seniors age 60 and over. They may include improvements such as grab bars, handrails, smoke alarms and carbon monoxide detectors, minor plumbing, carpentry, electrical and drywall work.
Funding Source: CDBG; Private or nonprofit funding; grants Responsibility: Community Development Department
Time Frame: Implementation of program is ongoing
Corresponding Goal/Policy: Goals 4, 5; Policies 3, 6, 7, 8, 13 HE-18. Accessory Dwelling Units
The City shall continue to encourage the development of accessory dwelling units (ADUs) as a tool to provide affordable housing in the community. The City updated its zoning in 2018 to put an ADU ordinance in place to address local needs and comply with recent changes to state law. The City will make additional updates to address the updates to state law passed in 2019 and any other updates to state law as needed during the planning period. The City will continue to make information about ADUs, in particular ADUs affordable to lower income households, available on the City website and in the City newsletter, the Clam Chronicle. The City will monitor ADU permitting throughout the planning period to track whether permits are keeping up with the ADUs anticipated in the housing element. The City will work to conduct additional outreach if ADU permits are not keeping up with numbers anticipated in the housing element after 4 years. The outreach will include regular announcements (at least once a month) about options to build ADUs and ADU resources at Planning Commission and City Council meetings and prominent placement of ADU information and the process to permit them on the City’s website.
Funding Source: General Fund
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2020 - 2028 Housing Element Page 6-11
Responsibility: Community Development Department
Time Frame: Update zoning by May 31, 2021, and if needed later in the planning period if additional updates are made to state law and enforce state law until the zoning is updated; assess ADU approval progress in 2024 and conduct additional outreach after that if ADU numbers are not tracking with projections in Chapter 4 of the Housing Element; Making information
available is ongoing
Corresponding Goal/Policy: Goal 2; Policies 1, 2, 11
Quantified Objective: 33 low income and 34 moderate income ADUs HE-19. Housing Preservation
The City will work to reduce the potential conversion of the 12 assisted affordable housing units at risk during the current planning period to market rate through the following actions:
- Monitor the status of affordable projects, rental projects, and mobile homes in Pismo Beach. Should the property owners indicate the desire to convert properties, consider providing technical and financial assistance, when possible, to ensure long-term affordability.
- If conversion of units is likely, work with local service providers as appropriate to seek funding to subsidize the at-risk units in a way that mirrors the HUD Housing Choice Voucher (Section 8) program. Funding sources may include state or local funding sources.
Per state law, owners of deed-restricted affordable projects are required to provide notice of restrictions that are expiring after January 1, 2021, to all prospective tenants, existing tenants, and the City within three years of the scheduled expiration of rental restrictions. Owners shall also refer tenants of at-risk units to educational resources regarding tenant rights and conversion procedures and information regarding Section 8 rent subsidies and any other affordable housing opportunities in the City.
If a development is offered for sale, HCD must certify persons or entities that are eligible to purchase the development and to receive notice of the pending sale.
Placement on the eligibility list will be based on experience with affordable housing.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Revision of Zoning Codes by December 2021 to require notification by owners consistent with state law; ongoing communication with owners, service providers, and eligible potential purchasers
Corresponding Goal/Policy: Goal 4; Policies 1, 5, 6, 7
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HE-20. Fair Housing – Zoning Code Amendments
In compliance with state law, the City will amend the 1983 Zoning Code for the Coastal Zone to allow small residential care facilities serving six or fewer clients in all residential zones without a Conditional Use Permit.
Funding: General Fund
Responsibility: Community Development Department
Time frame: Amend Zoning Code by December 31, 2021
Corresponding Goal/Policy: Goal 5; Policies 1, 13
HE-21. Fair Housing – Access to Mediation and Fair Housing Services
The City will coordinate with San Luis Obispo County to provide access to landlord and tenant mediation and fair housing services. The City will also develop a fair housing brochure or acquire one from a fair housing provider and distribute it at City Hall, the library, and the post office.
Funding: General Fund
Responsibility: Community Development Department
Time Frame: Provide or develop brochure within one year of Housing Element adoption
Corresponding Goal/Policy: Goal 5; Policies 7, 14
HE-22. Transitional Housing
The City shall amend the Zoning Codes to comply with Senate Bill (SB) 2 and define transitional and supportive housing as permitted residential uses only subject to the same restrictions that apply to other residential uses of the same type in the same zone.
In addition, the City shall review its zoning codes to ensure compliance with Assembly Bill (AB) 2162 related to allowing supportive housing. The zoning codes will be reviewed to assess whether supportive housing is allowed without discretionary review (besides coastal permits) in all zones that allow multifamily housing or mixed-use development, including nonresidential zones as applicable. If it is determined that the allowed uses in the zoning codes are not in compliance with AB 2162, the City will revise the allowed uses along with corresponding development standards, as detailed in AB 2162.
Funding: General Fund
Responsibility: Community Development Department
Time Frame: Amend Zoning Codes by December 31, 2021
Corresponding Goal/Policy: Goals 1, 3, 5; Policy 13
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2020 - 2028 Housing Element Page 6-13
HE-23. Employee Housing Act
To comply with the state Employee Housing Act (Health and Safety Code Sections 17021.5 and 17021.6), the City will review the Zoning Codes and amend them as necessary. Health and Safety Code Section 17021.5 requires the Zoning Codes to treat employee/farmworker housing that serves six or fewer persons as a single-family structure and permitted in the same manner as other single-family structures of the same type in the same zone in all zones allowing single-family residential uses. Section 17021.6 requires that employee/farmworker housing consisting of no more than 12 units or 36 beds be treated as an agricultural use and permitted in the same manner as other agricultural uses in the same zone.
Funding: General Fund
Responsibility: Community Development Department
Time Frame: Review Zoning Codes by June 2021; make amendments if needed by December 31, 2021
Corresponding Goal/Policy: Goal 5; Policies 1, 9, 13
HE-24. Extremely Low-Income Households
The City will meet with nonprofit developers and other stakeholders biannually to establish and implement a strategy to assist in the development of housing affordable to extremely low-income households. As part of this effort, the City will also consider prioritizing local financial resources and at least biannually seek and apply for state and federal funding specifically targeted for the development of housing affordable to extremely low-income households. The City will provide concessions and incentives to assist in the development of housing for extremely low-income households, such as increased densities, modifications to development standards, and priority processing. Also, per AB 2634, to further meet the needs of extremely low-income households, the City will also amend the Zoning Codes to define and allow single- room occupancy units with a Conditional Use Permit in the R-4, R-R, and High- Density Residential zone.
Funding: General Fund
Responsibility: Community Development Department
Time Frame: Update Zoning Codes by December 31, 2021; ongoing and at least biannual contact with stakeholders, depending on funding programs
Corresponding Goal/Policy: Goals 2, 3; Policies 5, 6, 7, 8, 10 Quantified Objective: 3 extremely low income units
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HE-25. State Energy Efficiency Standards
The City will continue to implement state requirements for energy conservation in new residential projects and encourage retrofits of existing units. Provide materials/access to utility-sponsored programs that educate residents on ways to reduce energy usage or costs.
Funding: General Fund
Responsibility: Community Development Department
Time Frame: Ongoing
Corresponding Goal/Policy: Goal 6; Policy 15
HE-26. Public Outreach and Education
The City shall establish outreach and education programs to increase public awareness of housing policies and issues as they arise. Such efforts may include mailed notices to the public, posts on the City’s website, and printed educational materials, as appropriate. In addition, the City shall submit to HCD an annual report for progress in implementing the City’s Housing Element, as required by state law.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Submit annual reports annually by April 1; conduct outreach and education as needed
Corresponding Goal/Policy: Goal 5; Policy 7
HE-27. Low Barrier Navigation Centers
Per AB 101 (2019), the City will review its zoning ordinance and make revisions if necessary to allow low barrier navigation centers for the homeless per Government Code Sections 65660–65668.
Funding Source: General Fund
Responsibility: Community Development Department, City Council Time Frame: Review development code by 2021. Make revisions by 2022.
Corresponding Goal/Policy: Goal 5; Policy 13
HE-28. Senate Bill 35 Procedure or Policy
Establish a written policy or procedure and other guidance as appropriate to specify the SB 35 (2017) streamlining approval process and standards for eligible projects, as set forth under Government Code Section 65913.4.
Funding Source: General Fund
Responsibility: Community Development Department
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2020 - 2028 Housing Element Page 6-15
Time Frame: December 2021
Corresponding Goal/Policy: Goal 3; Policy 1
HE-29. Affirmatively Further Fair Housing
Pismo Beach will develop a plan to Affirmatively Further Fair Housing (AFFH). The AFFH Plan shall take actions to address significant disparities in housing needs and in access to opportunity for all persons regardless of race, religion, sex, marital status, ancestry, national origin, color, familial status, or disability, and other characteristics protected by the California Fair Employment and Housing Act (Part 2.8, commencing with Section 12900, of Division 3 of Title 2), Section 65008, and any other state and federal fair housing and planning law. Specific actions will include:
- Provide dedicated staff that investigates fair housing complaints and enforces fair housing laws.
- Facilitate public education and outreach by creating informational flyers on fair housing that will be made available at public counters, libraries, and on the City’s website. City Council meetings will include a fair housing presentation at least once per year.
- Actively recruit residents from neighborhoods of concentrated poverty (if applicable) to serve or participate on boards, committees, and other local government bodies.
- Ensure environmental hazards are not disproportionately concentrated in low- income communities and low-income communities of color. - Develop a proactive code enforcement program that holds property owners accountable and proactively plans for resident relocation, when necessary.
Funding Source: General Fund
Responsibility: Community Development Department
Time Frame: Create plan by January 2022 and implement on an ongoing basis.
Corresponding Goal/Policy: Goal 5; Policy 14
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REGIONAL VISION FOR HOUSING
In early 2020, local agencies adopted a San Luis Obispo Countywide Regional Compact to ee stablish a united regional framework to unlock our potential to develop an adequate supply of housing and infrastructure that support our economic prosperity.
OVERVIEW
San Luis Obispo County is a rural coastal county with seven vibrant cities and numerous unincorporated communities that depend on collaborative relationships between and among government agencies, community organizations, and residents to solve the region’s significant issues including inadequate supply of affordable housing and resilient water, wastewater, and transportation infrastructure and resources.
The County and all seven Cities are working collaboratively to develop the region’s first Regional Infrastructure and Housing Strategic Action Plan (Regional Plan) that will identify actions to address these issues. A key component of the Regional Plan is the integration of efforts to address critical housing and related infrastructure needs.
As part of the Housing Element update process, representatives of the County, seven Cities and San Luis Obispo Council of Governments (SLOCOG) developed this section to showcase the ongoing commitment of each agency to this collaborative effort. This Chapter presents a regional vision and policies focused specifically on fostering regional collaboration to plan and develop housing and supportive infrastructure.
ALIGNMENT WITH REGIONAL COMPACT
This effort is guided by the San Luis Obispo Countywide Regional Compact (Regional Compact). The Regional Compact, adopted by each jurisdiction in early 2020, outlines six shared regional goals to guide collaborative resolution of underlying housing and infrastructure needs:
Goal 1. Strengthen Community Quality of Life – We believe that our Region’s quality of life depends on four cornerstones to foster a stable and healthy economy for all: resilient infrastructure and resources, adequate housing supply, business opportunities, and educational pathways.
Goal 2. Share Regional Prosperity – We believe that our Region should share the impacts and benefits of achieving enduring quality of life among all people, sectors and interests.
Goal 3. Create Balanced Communities – We believe that our Region should encourage new development that helps to improve the balance of jobs and housing throughout the Region, providing more opportunities to residents to live and work in the same community.
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Goal 4. Value Agriculture & Natural Resources – We believe that our Region’s unique agricultural resources, open space, and natural environments play a vital role in sustaining healthy local communities and a healthy economy, and therefore should be purposefully protected.
Goal 5. Support Equitable Opportunities – We believe that our Region should support policies, actions, and incentives that increase housing development of all types, available to people at all income levels.
Goal 6. Foster Accelerated Housing Production – We believe that our Region must achieve efficient planning and production of housing and focus on strategies that produce the greatest impact.
POLICIES
It will take regional collaboration and local actions to realize the vision and goals outlined in the Regional Compact. Below is an initial list of aspirational regional policies that further the Regional Compact vision, in addition to local policies. By listing these below, it does not mandate any individual agency to implement actions, but rather offers ways that the County, cities, SLOCOG, and other partners can consider moving forward, together. In addition, and consistent with each Housing Element cycle, each of the seven cities and the County has the opportunity to choose to implement local policies and programs that help to support their achievement of its RHNA, and if an agency chooses to, can also support the Regional Compact vision and goals in a way that works for its jurisdiction and community. Local Programs and Policies are found in the section above for Pismo Beach’s anticipated actions during this Housing Element cycle.
R-1: Promote awareness and support of regional efforts that further housing and infrastructure resiliency by utilizing community engagement, and consistent and transparent communication.
R-2: Encourage an adequate housing supply and resilient infrastructure, services, and resources to improve the balance of jobs and housing throughout the Region.
R-3: Develop inter-agency partnerships as appropriate to implement goals and policies related to housing and infrastructure.
R-4: Coordinate State, Federal, and other funding opportunities for housing and infrastructure development throughout the Region.
R-5: Encourage developers to sell newly constructed housing units to individuals residing or employed within the area of the development (a city or the County) first before selling to individuals from outside the County, to promote local preference.
R-6: Encourage rental units be prioritized for long term residents rather than short term users or vacation rentals.
9.D-29Council Agenda 3-15-2022
Attachment 1
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Goals, Policies, and Programs
City of Pismo Beach
R-7: Support housing development that is located within existing communities and strategically planned areas.
R-8: Encourage regional collaboration on a menu of housing types, models, and efforts to support streamlined approvals for such developments (i.e. Accessory Dwelling Units, etc.).
MOVING FORWARD
The County, cities, SLOCOG, and other partners engaged in housing and infrastructure development will continue to collaborate on efforts moving forward – recognizing the benefits of working together to achieve an enduring quality of life among the region’s people, sectors and interests. This ongoing collaboration will include learning from each other and sharing possible tools, policies and actions that can allow the collective region to move towards our adopted Regional Compact vision.
Ongoing collaborative efforts will be described in the Regional Plan, anticipated to be complete in 2021, and related regional efforts will live outside of each individual agency’s Housing Element.
9.D-30Council Agenda 3-15-2022
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:
WATER SUPPLY UPDATE
RECOMMENDATION:
No action required; information only.
BACKGROUND:
On November 16, 2021 staff provided an update to the City Council on the City’s water supply and committed to return to the Council at the second meeting every other month to provide an update on the City’s water supply.
The staff report for that meeting can be found in the Access Pismo online public records portal1 or by scanning the QR Code at right.
Update on Water Supply
The City’s water supply portfolio is made up of three sources, State Water, Lopez Lake Water, and groundwater from the Santa Maria Groundwater Basin (SMGB).
Santa Maria Groundwater Basin
The SMGB is an adjudicated basin, and the City of Pismo Beach has the right to extract 700 acre-fee per year (AFY) from the basin.
The NCMA TG has established a “Deep Well Index Threshold” level of 7.5 feet as a level that can induce seawater intrusion into the basin if the basin remains below that level for an extended period of time.
Previous Index Level:
Data Collection Date: October 5, 2021
Deep Well Index Level (DWIL): 6.64 feet
0.86 feet lower than the Deep Well Index Threshold
Most Current Index Level:
Data Collection Date: January 4, 2022
DWIL: 9.36 feet
1.86 feet higher than the Deep Well Index Threshold
The current DWIL is 2.72 feet higher than the previous level and 0.08 higher than one year ago (January 2021).
1 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=362819&dbid=0&repo=Laserfiche
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Lopez Lake
Lopez Lake is still operating under the Low Reservoir Response Plan (LRRP), and because the level in Lake Lopez is below 15,000 acre-feet (AF), Zone 3 agencies have reduced their entitlements by 10%. The full list of recommend reductions in municipal diversions under the LRRP are shown in Table 1.
Table 1: LLRP Recommended Municipal Diversion Reduction Targets
Amount of Water In
Storage (AF)
Recommended Municipal
Diversion Reduction
Targets
Recommended
Municipal Diversion
(AFY) Targets for Pismo
20,000 0% 892
15,000 10% 802.8
10,000 20% 713.6
5,000 35% 579.8
1,700 100% 0
Lopez Lake Levels:
Previous Lake Level
Measurement Date: January 12, 2022
Lake Level: 14,942.8 AF
Most Current Lake Level:
Measurement Date: March 9, 2022
Lake Level: 14,508.7 AF
The current lake level is 434 AF lower than it was on January 12, 2022.
Current projections show if the area receives “average rainfall” between now and January of 2023, that storage in the lake will be approximately 10,000 AF in the middle of September 2023, as shown in Figure 1 below.
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Figure 1: Lopez Reservoir Storage Projections
State Water
On December 1, 2021 the Department of Water Resources (DWR) set initial 2022 State Water Project (SWP) available supplies on a basis that ensures the SWP long-term water supply contractors can meet their outstanding minimum human health and safety demands for water (health and safety allocation). This allocation is based on minimum unmet water demands to meet domestic supply, fire protection, and sanitation needs during the year. These health and safety needs are determined to be not more than 55 gallons per capita per day (gpcd), consistent with the recent State Water Resources Control Board (SWRCB) emergency curtailment regulations. Agencies with stored water, or other sources of water will not receive a SWP delivery at this time.
On January 20, 2022 the DWR increased SWP deliveries to 15%. This means that the City of Pismo Beach can expect to receive 171 AF of Table A allocation and 186 AF of Drought Buffer for a total of 357 AF of State Water. However, the County of San Luis Obispo has agreed to make its subcontractors whole, meaning the City can take delivery of 1,240 AF of State Water from the County.
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The City’s current water supplies without additional State Water from the County are shown in Table 2, belowTable 2.
Table 2: Current Pismo Beach Water Supplies
Source
Full
Allocation
(AF)
Percent of
Allocation Allocation (AF)
SMGWB* 700 30% 210
State Water 1,140 15% 171
Drought Buffer** 1,240 15% 186
Stored State Water 0
Lopez Water# 892 80% 713.6
Lopez Surplus 314.0
Total 2,692 1,579.6
*Santa Maria Groundwater Basin
**Drought buffer is an additional allocation of water that can only be delivered when State Water Deliveries are less than 100%. The total amount of State Water delivered including drought buffer cannot exceed 1,240 AF in a given year.
#Lopez Lake is projected to drop below 10,000 AF in August of 2022. At that time allocations from the lake would drop to 80% retroactively, therefore for planning purposes an 80% allocation is assumed.
Taking into account the State Water the County has agreed to deliver to the City of Pismo Beach, the City’s total available water supply to 2,477.6 AF for 2022.
Precipitation
The City’s two local water supplies, Lopez Lake and the Santa Maria Groundwater Basin, are highly dependent on rainfall. Calendar year 2020 saw a significant short fall in precipitation, however and 2021 did see a small surplus of rain. So far 2022 has proven to be drier than both of the previous years. Rainfall data for these years is shown in Table 3, on the next page.
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Table 3: Average and Actual Rainfall from January 2020 to December 2021 Month
*Average
Rainfall
(in)
2020
Rainfall
(in)
Delta
(in)
2021
Rainfall
(in)
Delta
(in)
2022
Rainfall
(in)
Delta
(in)
Jan 3.59 0.61 -2.98 6.46 2.87 0 -3.59
Feb 3.87 0 -3.87 0.03 -3.84 0.08 -3.79
Mar 3.46 8.02 4.56 2.53 -0.93
Apr 1.13 1.72 0.59 0 -1.13
May 0.41 0 -0.41 0.1 -0.31
Jun 0.07 0 -0.07 0 -.07
Jul 0.03 0 -0.03 0.03 0
Aug 0.02 0 -0.02 0 -0.02
Sep 0.32 0 -0.32 0 -0.32
Oct 0.62 0.04 -0.58 1.95 1.33
Nov 1.7 0.49 -1.21 0.46 -1.24
Dec 2.57 1.21 -1.36 7.69 5.12
Total 17.79 12.09 -5.7 19.25 1.46 0.08 -7.38**
*Average rainfall from http://longrangeweather.com/
** total difference for only the months shown
Conclusion and Recommendation
On January 18, 2022 the City declared a Severely Restricted Water Supply Condition via Resolution R-2022-004 and the City’s water position has not significantly changed since the last report. Since the last report, the DWIL of the SMGB is 2.72 feet higher than the previous level, and Lopez Lake levels have decreased by 434.1 AF. Because the County has agreed to make its subcontractors whole with respect to State Water, there is no change in the amount of State Water available to the City despite the deliveries being increased from 0% to 15%.
Staff recommends that the City remains in a Severely Restricted Water Supply Condition and will continue to report back to the City Council at the second meeting of each month.
FISCAL IMPACT:
There is no direct fiscal impact from this report.
ALTERNATIVES:
1. Provide staff with direction on how to proceed.
ATTACHMENTS:
None
Prepared and Submitted by: Meeting Date: March 15, 2022 Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.F
SUBJECT/TITLE:
AGREEMENT WITH APPLIED TECHNOLOGY GROUP, INC. FOR THE PUBLIC
SAFETY RADIO COMMUNICATIONS PROJECT
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to enter into an agreement with Applied Technology Group, Inc. for radio equipment and services in the amount of $696,619.93 for the Public Safety Radio Communications project; and appropriating related budget adjustments in Fiscal Year 2022.
BACKGROUND:
The City of Pismo Beach maintains a single citywide radio channel for Police Department communications. Radio communication is essential for internal department operations as well as across agencies. The Public Works Department uses a separate channel for its communications for operations, water, wastewater, and SCADA (data monitoring system). The Fire Department uses a County Cal Fire radio channel for its communications. This report addresses the City’s Police Department communications to address federal and state requirements.
Federal and State Requirement for Encrypted Communications Channel Per the California Department of Justice Information Services (CJIS) Bulletin No. 20-09- CJIS, all California law enforcement agencies are required to have a plan to comply with sections 5.10 and 5.13 of the Federal Bureau of Investigation’s CJIS Security Policy regarding the encryption of personally identifiable information. In order to meet this requirement for an encrypted communications channel, the City needs to add an encrypted radio channel for the Police Department. Currently, the City only has a single radio channel for the Police Department and needs to maintain an unencrypted radio channel for interoperability with surrounding agencies. The city’s geography requires the use of three transmitter sites to provide adequate coverage and the City’s radio channel is setup as a split channel. A split channel means that users must switch channels at the north and south ends of the city to receive the radio channel.
City’s Compliance Response
By converting the City’s existing radio channel to a simulcast channel, the City can add an additional simulcast channel to meet the needs of CJIS’s requirement for an encrypted channel without needing to apply for additional radio spectrum from the Federal Communications Commission (FCC). This will maintain an unencrypted channel for the Police Department. In addition to encryption, the other major feature of the City’s radio system that could be implemented is priority access for dispatching. Providing Police dispatch priority access requires a direct communication link between dispatch and the radio network. Priority access allows dispatch to talk over a busy channel and continue to dispatch even if an officer leaves their radio open. Direct communication links will also
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allow dispatch to hear the audio received by the tower instead of what is rebroadcast to the mobile units. This ensures that dispatch receives the best possible audio.
Under the existing setup, if a dispatcher needs to make an urgent transmission, they must wait for the radio channel to clear. This can result in communication delays, particularly during the City's large events (4th of July, Car Show week, etc.). At these times, the single radio channel can become saturated with communications just for the event. This makes it much more difficult for dispatchers and officers to respond to calls for service elsewhere in the city. If there are two or more major events happening in the city, it can be very confusing listening to the radio traffic and often results in time-consuming miscommunications. Without an encrypted radio channel, Pismo Beach Police are also unable to confidentially communicate with dispatch and all responding officers during an incident.
Furthermore, because the City does not have a simulcast radio channel, officers must switch radio frequencies depending on what part of the city they are in. During a chase or other fast-moving incident, this can result in the officer not receiving communications from dispatch because they were unable to change frequencies. This funding will help rectify these challenges and improve public safety communications throughout the city.
In summary, the objective of a new simulcast transmission system is to comply with the latest standards, secure transmission to other governmental agencies, enhance the ability to have first responders communicate on encrypted channels during active shooter incidents, and standardize equipment across the department.
Parking Radios
The Police Department’s Parking Division has one full-time supervisor and up to seven additional part-time employees depending on the level of staffing and the time of the year.
This translates to the need for eight handheld radios for Parking Employees to transmit to dispatch or directly to patrol during emergency situations. The Parking Division also currently has one vehicle which is equipped with a radio that is approximately 10 years old and not capable of digital transmission. An additional vehicle for parking enforcement is scheduled to arrive this year and will also need to be outfitted with a radio. Although outside of the original scope of the project, providing replacement radios to the Parking Division staff would ensure compatibility and the ability to communicate between the Parking Division and the Police Department going forward. The parking replacement radios would be supported by the Parking Enterprise Fund, which has sufficient net income (fund balance) available to support this portion of the proposed project.
Compliance with City’s Purchasing Policy & Procedures
The City’s current radio system was installed by Applied Technology Group, Inc. (Applied) in 2010. Applied provided the design of the upgrades to the City’s radio system to comply with federal and state requirements. The design upgrades the City’s current radio equipment, providing a significant cost savings compared to buying all new equipment.
The City’s current radio equipment is in good condition and is estimated to be serviceable for at least another 8 years.
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In addition to installing and supporting the City’s Public Safety and Public Works radio channels, Applied has supported the City’s SCADA radio system for about 20 years.
Applied is currently in the process of upgrading and providing increased security and functionality for the City’s SCADA radio system. The City has challenging geography for radio communications. Applied Technologys’ long history with the City and familiarity with its geography will help ensure the project is successful.
All of the radio equipment quoted by Applied utilizes pricing from National Association of State Procurement Officials (NASPO) cooperative purchasing contracts. These contracts have been negotiated using the purchasing power of all NASPO states combined, providing significant volume discounts compared to what the City could negotiate on its own. This complies with the City’s purchasing policy regarding the use of cooperative purchasing contracts.
Public Safety Radio Communications Project Timing
The anticipated schedule is as follows:
April 2022 – Project start
April 2022 to August 2022 – Federal Communications Commission (FCC) application approval
June 2022 – Estimated equipment delivery
June to August 2022 – Equipment installation and commissioning August 2022 – Go-live on both simulcast channels
Conclusion and Recommendation
Staff recommends that Council adopt a Resolution (Attachment 1) authorizing the City Manager to enter into an agreement (Attachment 2) with Applied Technology Group for radio equipment and services for the Public Safety Radio Communications project; and appropriating related budget adjustments in FY 2022.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is $731,450.93, including $470,000 supported by already budgeted Federal grant funding and corresponding expenditures in the Capital Projects Fund and $261,450.93 that still requires funding. On December 7, 2021, the Council adopted Resolution No. R-2021-093 to accept the federal grant funds and appropriate the federal grant revenues and corresponding expenditures.
Staff indicated that the federal grant funded 75% of the projected costs and that staff would come back to Council to award the agreement and appropriate the remaining 25% of the project. The following table illustrates the budget, estimated project costs, and the remaining budget shortfall.
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Staff recommends that Council transfer $160,596.61 from the General Fund General Contingency account and $100,854.31 from the Parking Enterprise Fund to the Capital Projects Fund for the Public Safety Radio Communications project to support the remaining budget shortfall, including related transfers between funds. The General Fund General Contingency account has $692,663 available that can be used for this project and the Parking Enterprise Fund has sufficient net available income (fund balance) that can be used to support this project.
ALTERNATIVES:
1. Provide staff with alternative direction.
ATTACHMENTS:
1. Resolution
1.A Exhibit A: Scope of Service with Applied Technology Group, Inc.
2. Agreement
Prepared by: Meeting Date: March 15, 2022
Nadia Feeser, Administrative Services Director
Jason Takagi, Information Technology Manager
Chris Trimble, Police Commander
Jeff Smith, Police Chief
Submitted by:
Nadia Feeser, Administrative Services Director
City Manager Approval:
Available Buget
Federal Grant - Capital Projects Fund 470,000.00$
Funding Source
Applied
Agrement
5%
Contingency Total
Federal Grant - Capital Projects Fund 470,000.00$470,000.00$ General Fund 130,568.20 30,028.41 160,596.61
Parking Enterprise Fund 96,051.73 4,802.59 100,854.31 Total Estimated Project Cost 696,619.93$ 34,831.00$ 731,450.93$ Budget Surplus/(Shortfall)(261,450.93)$
9.F-4Council Agenda 3-15-2022
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RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH APPLIED TECHNOLOGY GROUP, INC. FOR RADIO EQUIPMENT AND SERVICES IN THE AMOUNT OF $696,619.93 FOR THE PUBLIC SAFETY RADIO COMMUNICATIONS PROJECT; AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2022
WHEREAS, the California Department of Justice Information Services (CJIS) Bulletin No. 20-09-CJIS states that all California law enforcement agencies are required to have a plan to comply with sections 5.10 and 5.13 of the Federal Bureau of Investigation’s CJIS Security Policy regarding the encryption of personally identifiable information; and
WHEREAS, in order to meet this requirement for an encrypted communications channel, the City needs to add an encrypted radio channel for the Police Department; By converting the City’s existing radio channel to a simulcast channel, the City can meet the needs of CJIS’s requirement for an encrypted channel and an unencrypted channel for the Police Department; and
WHEREAS, the other major feature of the City’s radio system that will be implemented is priority access for dispatching, which requires a direct communication link between dispatch and the radio network, and would ensure that dispatch receives the best possible audio; and
WHEREAS, providing replacement radios to Parking Division staff would ensure compatibility and the ability to communicate between the Parking Division and the Police Department; and
WHEREAS, the City was awarded $470,000 in a federal budget appropriation for the Pismo Beach Secure Communication and Compliance Program and the State Budget Act allocated the $470,000 as a pass-through grant to the City of Pismo Beach, administered by California’s Office of Emergency Services (Cal OES); and
WHEREAS, the City’s current radio system was installed by Applied Technology Group, Inc. in 2010, which provided the design of upgrades the City’s radio system to comply with federal and state requirements; Applied Technology installed and has supported the City’s Public Safety, Public Works, and SCADA radio systems for the past 20 years; and
WHEREAS, the City’s Purchasing Policy and Procedures allows for a sole-source procurement to award a contract without competition if there is only one source for the required equipment and services. In addition, all of the radio equipment quoted by Applied Technology utilizes pricing from National Association of State Procurement Officials cooperative purchasing contracts, which also complies with the City’s Purchasing Policy and Procedures regarding the use of cooperative purchasing contracts; As the City’s sole
9.F-5Council Agenda 3-15-2022
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radio vendor and utilizing cooperative purchasing agreements, staff recommends awarding the agreement to Applied Technology.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into an agreement with Applied Technology Group, Inc. in the amount of $696,619.93 (scope provided as Exhibit A) for the Public Safety Radio Communications project.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby transfers $160,596.61 from the General Fund General Contingency account and $100,854.31 from the Parking Enterprise Fund to the Capital Projects Fund for the Public Safety Radio Communications project, including related transfers between funds in Fiscal Year 2022.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15th day of March 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.F-6Council Agenda 3-15-2022
Attachment 1
Packet Page 95
4440 Easton Drive
Bakersfield, CA 93309
(661) 322-8650 Office
(661) 322-4060 FAX
[email protected]
www.atginternet.com
License: 891598
03-01-2022
Jason Takagi
Information Technology Manager
City of Pismo Beach
City of Pismo Beach
2022 Communications System Enhancement
Proposal
SYSTEM SUMMARY
The existing Pismo Beach PD (PBPD) Public Safety radio system has a few characteristics and limitations that are important to discuss first, as they are the source of many issues experienced by the department over the years. While the system has been useful and reliable as deployed, the budgetary limitations of the department have limited the features and configurations needed to allow the system to perform to its potential.
The present system is comprised of four locations, three repeater facilities named Avila, Bello, and Hillcrest, and one Dispatch office containing a three position Avtec Scout console directly connected to multiple base stations. Each repeater site contains two network-attached Tait TB9100 P25 digital repeaters. The Police department operates on a UHF frequency known as Silver, and the Public Works operates on a VHF frequency known as Public Works. The three sites are connected using two independent 4.9GHz microwave Ethernet links connecting Hillcrest to Avila and Avila to Bello. The Dispatch office contains eight base station radios and five UHF monitor radios. The Hillcrest and Bello locations have a VPN tunnel connected via Verizon Wireless hotspots located at Bello and Hillcrest to provide remote diagnostic access. Both the PD and PW are operating in analog mode, but both channels support P25 digital today. A new Kenwood NX- 5800 base station was installed last year to provide Dispatch with a P25 capable base station. This radio is presently operating in analog mode and will require a P25 license key to operate in P25 mode.
9.F-7Council Agenda 3-15-2022
Attachment 1.A
Packet Page 96
4440 Easton Drive
Bakersfield, CA 93309
(661) 322-8650 Office
(661) 322-4060 FAX
[email protected]
www.atginternet.com
License: 891598
The Tait TB9100 system is setup as a three-site distributed network with voted receivers. The system operates with one uplink frequency and two downlink frequencies. All three sites receive the same frequency, so it does not matter which channel the user selects, Silver 1 or 2. It does matter which channel is selected by the user for the best reception based on the location.
The Bello site is the main transmit site that provides 80% of the coverage. The Avila and Hillcrest sites provide the remaining 20% on the north and south ends of the coverage area. The users are to select Silver channel 1 (Bello) except when extended coverage is required. The area south of town towards Arroyo Grande and the area north of City Hall are best served by channel 2. Channel 2 shares the same output frequency at Avila and Hillcrest causing it to have self-induced mixing in the Pismo Beach central area. This has led to much confusion regarding the operation of the system and resulted in multiple service callouts. It has been desired by PBPD for years to have a system that uses only one channel for duty operations. This would eliminate confusion over what channel to use based on location and perform like a most modern wide area Public Safety radio systems.
RECOMMENDED SYSTEM ENHANCEMENT
Applied Technology Group, Inc (ATG) has provided many concepts for system improvements over the years, each with varying degrees of cost and limitation. For the basis of this proposal, we are providing a summary of cost for our most recommended solution. This solution, if approved, will provide the highest quality of service, redundancy, and capabilities for interoperability using the P25 communications standard. It involves improvements at each of the radio sites and a refresh of all subscribing portables and mobiles for the PD.
This design will allow the officers to roam the coverage area on a clear digital channel free of static and stay on the same channel regardless of location. For this deployment the PD will have two full coverage channels to use that behave identically. Additionally, this design improves the PD fleet vehicles with a dual band radio. This will allow the PD to communicate with VHF assets including local fire and public works. This can all be achieved with the same control head and both bands can be monitored simultaneously.
9.F-8Council Agenda 3-15-2022
Attachment 1.A
Packet Page 97
4440 Easton Drive
Bakersfield, CA 93309
(661) 322-8650 Office
(661) 322-4060 FAX
[email protected]
www.atginternet.com
License: 891598
PROPOSED SCOPE OF WORK
x Work directly with FCC and the Association of Public-Safety Communications Officials (APCO) to acquire additional frequencies and control points with a path to P25 digital communications. Note:
This process can take considerable time due to limited available spectrum and Commission oversight.
x Procure and install a Point-to-Point (PTP) Unlicensed 24GHz link between Pismo PD and Bello site to establish network connectivity between Avtec Dispatch and the Tait radio system and provide dispatchers with radio priority over the officers in the field. x Finalize RF equipment needs based on FCC / APCO grant. Order infrastructure for the site upgrades needed at Bello, Hillcrest, Avila. This includes new Tait TB9400 repeaters at all sites for the Gold channel, and components/licenses needed to upgrade the existing TB9100 repeaters to simulcast the Silver channel. This also includes any enclosures, antennas, coax, grounding, power needed at the three sites to bring them up to current needs.
x Upon receipt of Tait equipment, ATG will configure the Gold channel for simulcast in-house at our Bakersfield shop to ensure proper operation prior to deployment. x On-site infrastructure upgrades for installation of new hardware. Preparation of sites for additional equipment installation.
x Order and configure mobile and portable subscriber radios for staff and fleet vehicles. Order any necessary license keys and encryption modules needed for legacy radios that will be used on the new system.
x Upon receipt of subscribers, work directly with Pismo PD to develop a channel/feature plan that best suits the department including the determination of VHF frequencies desired for the dual-band mobiles.
x Program subscriber units to communicate with the existing system and deploy. This includes vehicle installations. Install encryption modules and P25 licenses in any legacy radios to be re-used.
9.F-9Council Agenda 3-15-2022
Attachment 1.A
Packet Page 98
4440 Easton Drive
Bakersfield, CA 93309
(661) 322-8650 Office
(661) 322-4060 FAX
[email protected]
www.atginternet.com
License: 891598
x Deploy new repeaters and simulcast equipment and begin testing while PD communicates on the existing system. This includes drive testing for audio quality, signal levels and mitigation of Time Delay Interference (TDI)
x Conduct a final acceptance of the Digital P25 Gold channel and once approved by the Pismo team, reprogram the subscribers to communicate on the new digital system and enable encryption. x Return to sites and reprogram original Silver channel repeaters to communicate on P25 simulcast frequencies. Conduct drive testing for audio quality, signal levels and mitigation of Time Delay Interference (TDI).
x Conduct a final acceptance of the Digital P25 Silver channel and once approved by the Pismo team, reprogram the subscribers to communicate on the new digital Silver system as a secondary simulcasted PD channel and enable encryption.
x Note: Any neighboring agencies needing subscriber programming and/or licenses/modules will be addressed at this time to ensure communications are not broken between agencies. Most nearby jurisdictions would only need license keys and encryption modules to communicate on the new system. An interoperability plan will be created for PBPD to keep communications secure and private, while allowing other agencies to communicate.
x Provide follow-up testing, troubleshooting, training, and support for a period of 1 year after system installation. All equipment warranties will be honored by each vendor provider. Annual Preventive Maintenance visits will be proposed and scheduled each subsequent calendar year after installation to ensure the system maintains consistent, reliable operation.
OPTIONAL SITE ADDITION AT CITY HALL EOC – SYSTEM SPARES
As an option, ATG will propose the installation of a full P25 Simulcasted site build at the City Hall EOC. This addition to the system can further improve radio coverage for the PD, while offering a complete suite of spare components should any of the other radio sites suffer a failure. Because the components will be active
9.F-10Council Agenda 3-15-2022
Attachment 1.A
Packet Page 99
4440 Easton Drive
Bakersfield, CA 93309
(661) 322-8650 Office
(661) 322-4060 FAX
[email protected]
www.atginternet.com
License: 891598
in the system, all Firmware, software and configurations will be up to date. This optional concept will include a complete Silver and Gold repeater site configured identically to the other sites. The pricing for this option is included below.
SUMMARY OF COST
FCC/APCO P25 Coordination and Tait TB9400 “Gold” Channel Installation $ 144,224.46 PTP Link between Bello and PBPD for Network Management and Dispatch priority $ 30,986.17 Pismo PD Radio Site Infrastructure Hardware and Installation $ 89,769.03 Tait TB9100 “Silver” Channel and Simulcast Equipment Installation $ 87,131.07 Viking VP6000 Portables / VM7000 Dual-Band Mobiles with Installation $ 344,509.20 Total System Deployment Cost including Labor and Training $ 696,619.93 Optional City Hall EOC Full Silver/Gold System Site Buildout $ 106,926.73
Thank you for choosing Applied Technology Group, Inc. as your wireless communications provider. We appreciate the opportunity to take your two-way radio system into the future of digital communications.
Sincerely,
Gene Hanson
Technical Operations Manager
Applied Technology Group, Inc.
4440 Easton Drive
Bakersfield, CA 93309
661-322-8650 Office
[email protected]
9.F-11Council Agenda 3-15-2022
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CITY OF PISMO BEACH
VENDOR AGREEMENT FOR PROFESSIONAL SERVICES
This Vendor Agreement for Professional Services (“AGREEMENT”) is made and entered into as of the date the AGREEMENT is fully executed by all parties (the “Effective Date”), by and between the City of Pismo Beach, a municipal corporation (“CITY”), and Applied Technology Group, Inc. (“VENDOR”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
RECITALS:
CITY wishes to retain the services of an experienced and qualified VENDOR to provide the following services:
Radio infrastructure, equipment, and services for the City’s Simulcast Radio System
VENDOR represents and warrants that it is qualified to perform those services.
AGREEMENT:
I. SERVICES TO BE PERFORMED BY VENDOR
VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A.
VENDOR warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional and satisfactory manner. Extra work beyond that described in the Scope of Services is not authorized without the express written approval of CITY. VENDOR shall request and receive written approval prior to performing any extra work. Any work beyond that reflected in the approved Scope of Services shall not be compensated by CITY unless prior written approval was provided under this paragraph. CITY’s City Manager may approve additional work not to exceed thirty thousand dollars ($30,000.00). Any additional work in excess of this amount shall be approved by the City Council. To the extent that Exhibit A is a proposal from VENDOR, such proposal is incorporated only for the description of the Scope of Services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to by CITY in writing.
II. TERM
Unless earlier terminated in accordance with Section IV below, or unless the Scope of Services are substantially completed, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2022. Upon mutual written agreement, the term of this AGREEMENT can be extended annually under the same terms for an additional one (1) year period, or longer as the parties agree in writing.
III. COMPENSATION
A. VENDOR’s Fee
For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Compensation Schedule attached hereto as Exhibit A. However, in no event will the total amount of money paid VENDOR, for services initially contemplated by this AGREEMENT and associated expenses, exceed the sum of six hundred ninety-six thousand six hundred nineteen dollars and ninety-three cents ($696,619.93), unless otherwise first approved in writing by CITY. Should this AGREEMENT be extended pursuant to Section II, VENDOR’s fee
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may be adjusted upon the written agreement of the parties, in the form of an amendment to this AGREEMENT.
B. Schedule of Payment
VENDOR will submit invoices monthly for actual services performed and associated expenses.
Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If CITY disputes any of VENDOR’s fees it shall give written notice to VENDOR within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefor.
IV. TERMINATION OF AGREEMENT
A. CITY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon VENDOR at least ten (10) days' prior written notice. Upon receipt of said notice, VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If CITY suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.
B. In the event this AGREEMENT is terminated pursuant to this Section, CITY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to CITY. Upon termination of the AGREEMENT pursuant to this Section, VENDOR will submit an invoice to CITY pursuant to Section III.
V. FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, "acts of God," inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform.
VI. RETENTION OF FUNDS
VENDOR authorizes CITY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate CITY for any losses, costs, liabilities, or damages suffered by CITY, and all amounts for which CITY may be liable to third parties, by reason of VENDOR’s acts or omissions in performing or failing to perform VENDOR’s obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, CITY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of CITY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect CITY as elsewhere provided in this AGREEMENT.
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VII. CITY REPRESENTATIVE
The Administrative Services Director is designated as the “City Representative,” authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by CITY under this AGREEMENT, those actions will be taken by CITY Representative, unless otherwise stated. CITY’s City Manager has the right to designate another CITY Representative at any time, by providing notice to VENDOR.
VIII. VENDOR REPRESENTATIVE(S)
The person(s) employed by VENDOR whose name(s) are set forth immediately following the signatures of the parties executing this AGREEMENT are designated as being the representative(s) of VENDOR authorized to act on its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT.
IX. INDEPENDENT CONTRACTOR
VENDOR is, and at all times will remain as to CITY, a wholly independent contractor. Neither CITY nor any of its elected officials, officers, employees or agents will have control over the conduct of VENDOR or any of VENDOR’s employees, except as otherwise set forth in this AGREEMENT and then only as to the results to be accomplished and not the method by which VENDOR provides the Scope of Services. VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of CITY.
X. BUSINESS LICENSE
VENDOR must obtain a CITY business license prior to the start of work under this AGREEMENT, unless VENDOR is qualified for an exemption.
XI. OTHER LICENSES AND PERMITS
VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.
XII. VENDOR’S ACCOUNTING RECORDS; OTHER PROJECT RECORDS
A. VENDOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by CITY that relate to the performance of services under this AGREEMENT. VENDOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services.
B. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. VENDOR shall provide free access to the representatives of CITY or its designees at reasonable times to such books and records; shall give CITY the right to examine and audit said books and records; shall permit CITY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the
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services to be performed pursuant to this AGREEMENT shall become the sole property of CITY and may be used, reused, or otherwise disposed of by CITY without the permission of VENDOR. With respect to computer files, VENDOR shall make available to CITY, at VENDOR's office and upon reasonable written request by CITY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. VENDOR hereby grants to CITY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by VENDOR in the course of providing the services under this AGREEMENT.
C. All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of CITY, whether the work for which they are made be executed or not. In the event this AGREEMENT is terminated, and at the end of the term of this AGREEMENT, all such plans, studies, sketches, drawings, electronic documentation, reports, and specifications shall be delivered immediately to CITY. VENDOR may retain one copy of each document for VENDOR’S records, but shall have no proprietary rights to them. CITY agrees to indemnify VENDOR against any damages caused by the unauthorized re-use of said documents.
XIII. INDEMNIFICATION
A. Non-design, non-construction Professional Services:
To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
B. Non-design, construction Professional Services:
To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), VENDOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of VENDOR’s performance or VENDOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by VENDOR, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
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C. Design Professional Services:
In the event VENDOR is a "design professional," and the Scope of Services require VENDOR to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) VENDOR shall indemnify, defend and hold harmless CITY and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of VENDOR, except to the extent caused by the sole negligence, active negligence or willful misconduct of CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by VENDOR shall be conclusively deemed to be the negligence, recklessness or willful misconduct of VENDOR unless adequately corrected by VENDOR. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR’s performance of this AGREEMENT, VENDOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to VENDOR under this paragraph exceed VENDOR’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, VENDOR shall meet and confer with other parties regarding unpaid defense costs.
D. Payment by CITY is not a condition precedent to enforcement of the indemnities in paragraph A, B, or C. In the event of any dispute between VENDOR and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of CITY or its officers, employees, or agents, VENDOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 13 shall survive completion of VENDOR’s services or the termination of this AGREEMENT.
XIV. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No elected official, officer, employee, or agent of CITY will be personally liable to VENDOR, in the event of any default or breach by CITY or for any amount that may become due to VENDOR.
XV. INSURANCE
A. Without limiting VENDOR’s indemnification of CITY, and prior to commencement of the Scope of Services, VENDOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CITY.
1. General liability insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
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2. Automobile liability insurance. If VENDOR owns vehicles used in performing the Scope of Services in any manner, VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office (ISO) form CA 00 01 covering bodily injury and property damage for all activities of VENDOR arising out of or in connection with any work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
3. Workers’ compensation insurance. VENDOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000), as required by law.
4. VENDOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.
5. Errors and Omissions/Professional Liability. VENDOR shall maintain a policy of professional liability insurance written on a claims-made basis in an amount not less than $1,000,000. VENDOR shall also procure and pay for appropriate tail coverage for a minimum of three years following completion of the Scope of Services to cover any errors or omissions occurring during the Term. In the alternative, VENDOR may elect to obtain equivalent coverage on an occurrence basis. CITY’s Risk Manager or City Attorney may waive the requirement of professional liability insurance if he/she determines that such a policy is not commercially available to VENDOR. If such a policy is commercially available, additional cost to VENDOR in obtaining such a policy shall not be a basis upon which the insurance requirement will be waived.
B. Other provisions or requirements:
1. Proof of insurance. VENDOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance.
Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements to such policies, at any time.
2. Duration of coverage. VENDOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by VENDOR, its agents, representatives, employees, or subconsultants.
3. Primary/noncontributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
4. CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by VENDOR or
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CITY will withhold amounts sufficient to pay premium from VENDOR payments. In the alternative, CITY may terminate this AGREEMENT as provided in paragraph IV.
5. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by CITY’s Risk Manager.
6. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officials, agents, officers, employees, and volunteers or shall specifically allow VENDOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. VENDOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
7. Enforcement of contract provisions (non-estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of CITY to inform VENDOR of non- compliance with any requirement imposes no additional obligations on CITY nor does it waive any rights hereunder.
8. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If VENDOR maintains higher limits than the minimums shown above, CITY requires and shall be entitled to coverage for the higher limits maintained by VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CITY.
9. Notice of cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. In the event VENDOR’s policy of insurance cannot be endorsed to provide this notice of cancellation, VENDOR shall provide CITY notice of such cancellation, in writing, not later than 24 hours following the effective time of such cancellation.
10. Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Each such insurance policy shall contain language substantially similar to the following clause:
"The City of Pismo Beach, its elected and appointed officials, officers, employees, and agents are named as additional insureds as respects operations of the named insured performed under contract with the City of Pismo Beach." CITY need not be named as an additional insured on professional liability insurance policies.
11. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement
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of any kind that has not been first submitted to CITY and approved of in writing by CITY’s Risk Manager or City Attorney.
12. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
13. Pass-through clause. VENDOR agrees to ensure that its sub-consultants, sub- contractors, and any other party providing any work under the Scope of Services under the direction of VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in performing work under the Scope of Services will be submitted to CITY for review.
14. CITY’s right to revise specifications. CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving VENDOR ninety (90) days' advance written notice of such change. If such change results in substantial additional cost to VENDOR, CITY and VENDOR may renegotiate VENDOR’s compensation.
15. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.
16. Timely notice of claims. VENDOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
17. Additional insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Scope of Services.
XVI. SUBCONTRACTORS
Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:
A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to CITY;
B. Present to CITY the form of subcontract that will be used with the subcontractor for CITY’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained in paragraph XII of this AGREEMENT and must specifically name CITY as an indemnified party; and
C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming CITY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by CITY's Risk Manager as provided in paragraph XXV below.
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XVII. CONFLICT OF INTEREST
No officer or employee of CITY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership, or association in which the officer or employee is directly or indirectly interested, in violation of any law, rule or regulation.
No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.
XVIII. NOTICE
All notices, requests, demands, or other communications under this AGREEMENT will be in writing.
Notice will be sufficiently given for all purposes as follows:
A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.
B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice; notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.
C. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.
D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.
E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non- business day.
Addresses for purpose of giving notice are as set forth immediately following the signatures of the parties executing this AGREEMENT.
F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.
G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address or fax number that is not provided to the other party will not void delivery of any notice under this AGREEMENT, and delivery to the last known address or fax number shall be deemed sufficient for notice under this AGREEMENT.
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XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties.
The AGREEMENT may not be assigned or subcontracted by either CITY or VENDOR without the prior written consent of the other.
XX. INTERPRETATION
The terms of this AGREEMENT shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.
XXI. SEVERABILITY
If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.
XXII. TIME OF ESSENCE
Time is of the essence in the performance of this AGREEMENT.
XXIII. GOVERNING LAW; JURISDICTION
This AGREEMENT will be administered and interpreted under the laws of the State of California.
Jurisdiction of and venue for any litigation arising from the AGREEMENT will be in the Superior Court of the San Luis Obispo County, or in the United States District Court for the Central District of California.
XXIV. COMPLIANCE WITH STATUTES AND REGULATIONS
VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. VENDOR and its subcontractor(s) shall not discriminate against any person in the performance of this AGREEMENT on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with applicable federal and state equal employment opportunity laws, ordinances, rules and regulations.
XXV. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.
XXVI. ATTORNEY’S FEES
Except as provided for in paragraph XV, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party
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will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.
XXVII. EXHIBITS
All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.
In the event of any conflict between the terms of this AGREEMENT and the terms of an exhibit, the terms of this AGREEMENT shall control. Notwithstanding the foregoing sentence, the provisions of Section XIII of this AGREEMENT shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this AGREEMENT, even if such exhibit purports to affect the provisions of Section XIII.
XXVIII. VENDOR’S AUTHORITY TO EXECUTE
The persons executing this AGREEMENT on behalf of the VENDOR warrant that:
A. the VENDOR is duly organized and existing under the appropriate State laws; B. they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; C. by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and
D. entering into this AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.
XXIX. INTEGRATION; AMENDMENT
This AGREEMENT represents the entire understanding of CITY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year last written below.
Signatures begin on next page.
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CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Nadia Feeser
Title: Administrative Services Director
Dated: ________________________________
Signed:
Name: James R. Lewis
Title: City Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
760 Mattie Road, Pismo Beach, CA 93449
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
VENDOR:
Applied Technology Group, Inc.
Signed:
Name: Gene Hanson
Title: Technical Operations Manager
Dated: ________________________________
Address for giving notice (See Section XVIII):
4440 Easton Drive
Bakersfield, CA 93309
Email address for official communications:
[email protected]
Vendor Representative (See Section VIII):
Name/Title: Gene Hanson,
Technical Operations Manager
Attachments:
Exhibit A: Scope of Service and Compensation Schedule
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.G
SUBJECT/TITLE:
ADOPTION OF FINDINGS RELATING TO AB 361 (VIRTUAL MEETINGS)
RECOMMENDATION:
Adopt the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
BACKGROUND:
Assembly Bill 361 (Rivas, 2021) amends and codifies the relaxed Brown Act provisions that were originally implemented by Executive Orders of the Governor in response to the coronavirus pandemic. Among the provisions of the Brown Act that were relaxed by the Governor’s Orders were provisions for participation in legislative meetings by teleconference (phone, or virtual platform such as Zoom). Prior Brown Act provisions required that, in the event any legislative body member(s) wished to participate in a meeting remotely, the exact address of the remote location(s) be published in advance on the meeting agenda, the remote location(s) be disabled-accessible, and the public be provided the opportunity to observe the meeting and make public comment at the remote location(s).
Governor’s Orders N-29-20 and N-08-21 effectively suspended all of these provisions for health and safety reasons, making it possible for legislative body members to join a meeting virtually without the need for conducting advance noticing or providing direct public access to the location. AB 361, effective October 1, 2021, functionally codifies these provisions through January 2024, allowing agencies to avail themselves of the continued teleconferencing option if desired, provided that the legislative body makes certain findings as outlined below (Government Code Section 54953(e)(3)):
(3) If a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to teleconference without compliance with paragraph (3) of subdivision (b), the legislative body shall, not later than 30 days after teleconferencing for the first time pursuant to subparagraph (A), (B), or (C) of paragraph (1), and every 30 days thereafter, make the following findings by majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency.
(B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
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(ii) State or local officials continue to impose or recommend measures to promote social distancing.
The City Council inaugurated its use of AB 361 provisions by holding a totally teleconferenced meeting via Zoom on October 5, 2021, and then adopted the recommended findings at each of its regular meetings since October 19, 2021. Following the state’s removal of the indoor mask mandate for vaccinated individuals on February 16, 2022, the City Council will now transition to fully hybrid meetings for the foreseeable future, where the legislative body members, staff, and the public may attend the meeting either in person, or virtually.
Procedural Flexibility
The circumstances surrounding the impact of the coronavirus pandemic are continually evolving, and the progression of the pandemic, along with accompanying governmental health and safety directives, are difficult to foresee. While the Council has determined to transition to hybrid City Council meetings with a certain level of in-person participation, staff recommends that the adoption of these findings, as recommended, remain on the Council’s consent agenda for the foreseeable future, until such time that the Council determines that it can no longer make the findings due to a change in circumstance.
Adoption of the recommended findings at each meeting will provide continued flexibility should the Council need or desire to make a change to its meeting practices at any point in the future. Adoption of the findings in no way commits the City to holding virtual or hybrid meeting proceedings, providing full flexibility under uncertain circumstances.
Other Provisions of AB 361
AB 361 also requires that the public be given the opportunity to address the legislative body with their comments in real time, which the City has provided continuously since the start of the pandemic, and will continue to. In addition, the bill requires that meeting proceedings be stopped in the event that the public’s virtual access to a meeting is disrupted, for example due to an internet outage. When holding a hybrid meeting with some or all members participating in person, and some or all of the public participating virtually, staff will monitor the virtual meeting to component to assure that public access is not interrupted, and pause meeting proceedings in the event of a disruption.
Conclusion and Recommendation
In order to provide both legal compliance and practical flexibility during ongoing uncertain circumstances, staff recommends that, by minute order, the City Council make the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
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FISCAL IMPACT:
There is no fiscal impact associated with adoption of the recommended findings.
ALTERNATIVES:
1.Do not adopt the findings; provide other direction to staff.
ATTACHMENTS:
None.
Submitted by: Meeting Date: March 15, 2022
Erica Inderlied, City Clerk
City Manager Approval:
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.A
SUBJECT/TITLE:
PUBLIC SAFETY FACILITY UPDATE, DIRECTION, AND AMENDMENT #1 TO
AGREEMENT WITH MARY MCGRATH ARCHITECTS FOR PROFESSIONAL
SERVICES
RECOMMENDATION:
1. Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with Mary McGrath Architects for Criteria and Bridging Documents for the Police and Fire Public Safety Facility in the amount of $116,400;
2. Provide additional direction to staff if desired.
BACKGROUND:
At the January 4, 2022, and January 25, 2022, City Council Meetings, staff received direction to provide the City Council with additional information related to the Public Safety Facility. The City Council requested that proposals for two project design options be requested from Design-Build Entity teams. The City Council also requested additional information on the turning radius and traffic control impacts because of the fire apparatus exit location on a diagonal and the proximity of Judkins Middle School. Staff has since received the necessary proposals and studies for consideration by the City Council.
Contract Amendment for Option B
On October 19, 2021, the City Council awarded a contract to Mary McGrath Architects for Criteria and Bridging Documents for the Police and Fire Public Safety Facility. Based on additional design work requested by the architect team, and direction by the City Council to prepare an additional option (known as Option B) for the prequalified Design- Build Entity teams to prepare as submittals, an amendment to the contract has been prepared.
The proposed contract Amendment #1 (Attachment 1.A) will cover the additional cost to complete both Option A (the original concept consisting of a single integrated Police and Fire facility) and the requested Option B (an alternative concept that would result in separate Police and Fire facilities, with less remodel work done on Police facilities) Criteria and Bridging Documents. Additionally, staff has requested a scope of work for Construction Document Review for the documents submitted by the selected Design- Build Entity to ensure that it is in conformance with the Criteria and Bridging documents and the design intent of the City Council.
Turn Radius and Traffic Control Study
At the January 25, 2022, City Council Meeting, staff received direction to obtain a Turn Radius and Traffic Control Study from a third-party firm. The existing project concept, as previously approved, includes the egress of fire apparatus (engines) on a diagonal trajectory into the intersection of Bello Street and Wadsworth avenue. The goal of the
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study was to determine if the diagonal exit would allow for the requisite turn radius for the fire apparatus, as well as to determine the necessary traffic control devices that would be required for such an exit. Additionally, staff received direction to evaluate the same considerations for an exit from the fire station onto Wadsworth Avenue at approximately 150 feet east of Bello Street.
Staff procured services from GHD, an engineering firm with expertise necessary to complete the study. Based on the results of the Turn Radius Study (Attachment 2), it has been confirmed that both the originally planned diagonal exit as well as the alternative exit would have sufficient turning radius to effectively deliver service to all parts of the community upon exit of the apparatus bay. The turn radius study was conducted with the currently specified equipment, using a “fixed base exit”. This provides for the maximum tolerance of equipment exiting straight from either of the outermost bays. In a real-world scenario, the fire engineers would utilize the driveway apron to create the safest and most efficient exit, however staff wanted to ensure that in a “worst-case” scenario, the equipment could effectively exit the fire station.
The second component of the study related to the traffic control devices that would be required. The study found that the diagonal exit was estimated to impact the intersection for up to 18 seconds, while the Wadsworth Avenue exit would delay response time by up to 25 seconds. In terms of traffic control devices, GHD and Cal Fire both recommended an Emergency Beacon notification system like those on Shell Beach Road adjacent to Fire Station 63 for consistency in the community. The attached study outlines the recommend traffic control devices based on the preliminary layout for the fire station. The study will be provided to the Design-Build Entities as a reference document, but it will ultimately be a requirement of the submittal documents to outline the traffic control devices necessary for the final approved design.
Recommendation and Next Steps
Staff recommends the Council adopt a Resolution (Attachment 1) authorizing the City Manager to execute Amendment #1 (Attachment 1.A) to the existing Mary McGrath Architects contract to allow Mary McGrath Architects to complete the Bridging and Criteria Documents, for the Public Safety Facility project.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is $116,400. The FY 2022 Capital Projects Fund Public Safety Facility project budget includes sufficient budget to support this amendment.
ALTERNATIVES:
1. Decline approval of Amendment #1 and provide staff with direction on how to proceed.
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ATTACHMENTS:
1. Resolution
1.A Exhibit A to Resolution: Proposed Amendment #1
2. Turning Radius and Traffic Control Study
Submitted by: Meeting Date: March 15, 2022
Jorge Garcia, Assistant City Manager
City Manager Approval:
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RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH MARY
MCGRATH ARCHITECTS FOR PREPARATION OF CRITERIA AND BRIDGING
DOCUMENTS FOR THE POLICE AND FIRE PUBLIC SAFETY FACILITY IN THE AMOUNT OF $116,400
WHEREAS, on October 19, 2021, Council awarded a contract to Mary McGrath Architects for preparation of Criteria and Bridging Documents for the Police and Fire Public Safety Facility; and
WHEREAS, on January 25, 2022, the City Council directed staff to obtain proposals from Design-Build Entities for both the originally-planned “Option A” (a fully integrated joint Police and Fire facility) and alternate “Option B” (separate facilities consisting of a new Fire facility and limited renovation of the Police facility); and WHEREAS, the proposed contract Amendment #1 will provide for additional scope of work to complete Option A documents, Option B criteria and bridging documents, and construction document review services; and
WHEREAS, Mary McGrath Architects and their subconsultants have the requisite knowledge and experience in essential services facilities to ensure the selected Design- Build Entity has submitted construction documents in conformance with the Bridging Documents and design intent of the City; and
WHEREAS, the FY 2022 Capital Projects Fund Public Safety Facility project budget includes sufficient budget to support this amendment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Mary McGrath Architects for Criteria and Bridging Documents for the Police and Fire Public Safety Facility in the amount of $116,400.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15th day of March 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Attachment 1
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Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Attachment 1
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AMENDMENT # 1
to the
OCTOBER 19, 2021 AGREEMENT BETWEEN THE CITY OF PISMO BEACH
AND MARY MCGRATH ARCHITECTS
Pursuant to the October 19, 2021 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as “City,” and Mary McGrath Architects, hereinafter referred to as “Vendor,” City and Vendor hereby agree as follows:
1. Additional services shall be performed as set forth in the proposals dated February 24, 2022 and February 28, 2022, which are attached hereto and by this reference made a part hereof.
2. Compensation for the timing of the additional services shall be set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of one hundred sixteen thousand four hundred dollars ($116,400), without prior written approval of the City.
3. The revised feed under the October 19, 2021 contract, plus addendum 1, is two hundred six thousand nine hundred dollars ($206,900).
4. All other provisions of the Criteria and Bridging Documents for the Police and Fire Public Safety Facility agreement between City and Vendor shall remain in full force and effect.
CITY:
City of Pismo Beach, a Municipal Corporation
Signed:
Name: Jorge Garcia
Title: Assistant City Manager
Dated: ________________________________
Signed:
Name: James R. Lewis
Title: City Manager
Dated: ________________________________
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
VENDOR:
Mary McGrath Architects
Signed:
Name: ________________________________
Title: _________________________________
Dated: ________________________________
Address for giving notice:
(if changed from prior agreement)
______________________________________
______________________________________
Email address for official communications:
(if changed from prior agreement)
______________________________________
Vendor Representative:
(if changed from prior agreement)
Name/Title: ____________________________
Attachment: Scope/Cost Proposal
Attachment 1.A
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Jorge Garcia
Assistant City Manager
City of Pismo Beach
760 Mattie Road
Pismo Beach, California 93449
Feburary 24, 2022
RE: Pismo Beach Fire & Police Station Bridging Documents – Option B and Expanded Scope Option A
Dear Jorge:
Mary McGrath Architects (MMA) in Association with Manns Woodward Studios, Inc. (MWS) is pleased to present our proposal for the completion of Option B as presented in the attached concept documents.
We have composed the following scope of work based upon the direction received form the City of Pismo Beach Project team. We have tailored this scope of work to develop both options equally and reuse as much information developed in Option A as possible in the refinement of Option B. The proposal for Option B is additive to Option A and depends on reusing similar work project The total added fee proposal for the expanded scope of Option A is $7,500 and the total proposed fee for the further development of Option B is $61,300 for a total contract amendment of $68,800. A task level breakdown of the fee for Option B is located at the end of the scope document. Please let us know if you have any questions regarding the scope and fee included herein. Thank you for the opportunity to continue to serve the City of Pismo Beach on this important public safety project.
Respectfully Submitted,
Mary McGrath, President
Mary McGrath Architects
CA No. C24435
E: [email protected]
P: 510‐565‐0300 (direct)
Attachment 1.A
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PROJECT UNDERSTANDING
The design team has been requested to provide additional services for an alternate design option for the Pismo Beach Public Safety Building. All work associated with the original design options, referred to as Option A, shall remain as originally contracted. The design for the new scope of work shall be referred to as Option B.
Both Option A and Option B shall be prepared as two complete and separate deliverable packages. Each package shall consist of separate building program worksheets, room component diagrams and room data worksheets, concept floor plans/bubble diagrams, site plans/diagrams, Architectural narratives, MEP narratives, Structural narratives, and outline specifications.
OPTION A:
1.) BRIEF DESCRIPTION OF SCOPE: This option consists of the master planning of a combined Public Safety Building including all program spaces for the Fire operations, Police operations and shared public spaces. It is understood that the existing Police Station (approximately 8,300 gsf) shall receive major renovations and be designed to tie into the new construction to provide a single cohesive building with one centralized entrance located at the shared public spaces. The police program shall have visual oversight of the public access/entrance. The façade of this building shall reuse the façade of the existing school which is slated to be demolished to allow for construction of the new building.
a.Additionally, there is a separate existing 3‐bay Fire Station (approximately 2,500 gsf) located partially in front of the existing Police Station. This building shall generally remain undisturbed, however minor interior renovations shall occur consisting of modifications to storage spaces to be used by the Police. No exterior work is anticipated.
OPTION B:
1.) DESCRIPTION OF SCOPE: This option consists of the master planning of two separate buildings (Building 1 and Building 2); creating a Public Safety Campus. a.Building 1 shall consist of all program spaces for the fire operations and the shared public spaces. The façade of this building shall reuse the façade of the existing school which is slated to be demolished to allow for construction of the new building. b.Building 2 shall consist of all program spaces for police operations. This building will consist of interior renovations and an addition to the existing Police Station building. The existing station is approximately 8,300 gsf. It is anticipated that the structure and exterior of the existing building will remain unchanged with the exception of the areas of the building receiving the proposed addition. It is anticipated that the addition will consist of approximately 2,200 to 2,500 gsf of new program spaces and shall generally be located on the south‐east side of the existing station.
c.Identical to Option A, there is a separate existing 3‐bay Fire Station (approximately 2,500 gsf) located partially in front of the existing Police Station. This building shall generally remain undisturbed, however minor interior renovations shall occur consisting of modifications to storage spaces to be used by the Police. No exterior work is anticipated.
Attachment 1.A
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OPTION B – WORK PLAN & ASSOCIATED TASKS
TASK 1 – PROJECT INITIATION
1.) PROGRAMMING VALIDATION
Based on the programming efforts associated with Option A, we will meet with Owner to validate which program spaces shall be associated with Building 1 and Building 2. It is anticipated that there will be some duplication of program spaces as required to have two separately functioning buildings.
TASK 2 – PRELIMINARY SITE & BUILDING INVESTIGATIONS
1.) PRELIMINARY BUILDING UTILIZIATION
We will review the proposed program spaces associated with each building to ensure the programmed spaces fit with the proposed building and site footprints.
2.) SITE DIAGRAM REFINEMENT
We will review the site plan to graphically depict the approximate proposed footprint of both buildings and associated drive aisles, response/return aprons, and parking and with the Owner to validate all vehicular maneuvering clearances are adequately accounted for.
TASK 3 – INITIAL CONCEPT PLANNING
1.) PRELIMINARY CONCEPT PLANNING
Our team will meet with Owner to discuss the selected refined site diagram in detail and address comments generated during the previous meetings. We will develop conceptual level bubble diagrams depicting room sizes and associated adjacencies. Our team will create, based upon these discussions, a series of refined architectural concept site plans, and refined floor plan bubble diagrams for the two buildings that demonstrate the validity of the project program of requirements.
TASK 4 – SCHEMATIC DESIGN
1.) PROJECT NARRATIVE AND REPORT
Our team will develop a preliminary project narrative outlining the technical requirements associated with the anticipated future scope of work. The narrative will include all applicable information obtained during the study and outline the intended quality of work to take place during future design phases and construction.
2.) FINAL FLOOR PLANS & SITE RENDERINGS
Our team will issue final refined floor plan diagrams and site diagrams of the project satisfying all previously agreed upon commentary. Plans will be colored and include diagrammatic language as necessary to explain the critical functionality of spaces.
TASK 5 – FINAL DELIVERABLES
1.) BRIDGING DOCUMENTS
Our team will prepare a final package incorporating all relevant schematic design comments. The Bridging document package will be developed with the intent of clearly communicating the project requirements to prospective design build contractors. Deliverables will include:
a.Project Program
b.Executive Summary
Attachment 1.A
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c.Schematic Level Floor Plan Bubble Diagrams
d.Schematic Level Finish Diagrams
e.Schematic Level Massing Studies
f.Project Narrative & Diagrams Outlining:
i.Architectural Requirements (MMA and MWS)
ii.Structural Requirements (CSEG)
iii.MEP Requirements (EDesignC)
iv.A/V Requirements (MWS)
v.CCTV, Access Control, Security Requirements (MWS and City Consultant) vi.Ballistic Requirements (MWS)
vii.Special Equipment Requirements (MWS and City Consultant) g.Concept Architectural Site Plans
h.Civil Engineering Storm Drain Requirements (Above Grade Engineering) i.Site Utility Requirements (Above Grade Engineering)
All work shall be provided in .pdf format and native files.
OPTION B FEE SUMMARY
ATTACHMENTS: OPTION A AND B – SITE PLAN AND BUILDING 2 ZONING DIAGRAMS Total Fee:
Task 1 Project Initiation $3,000
Task 2 Preliminary Site and Building Investigations $9,250 Task 3 Initial Concept Planning $10,750
Task 4 Schematic Design, Project Narrative Report $16,700 Task 5 Bridging Documents $21,600
Professional Services Fee:$61,300
Attachment 1.A
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Jorge Garcia
Assistant City Manager
City of Pismo Beach
760 Mattie Road
Pismo Beach, California 93449
February 28, 2022
RE: Pismo Beach Fire & Police Station– Construction Document Review Services Dear Jorge:
Mary McGrath Architects (MMA) in Association with Manns Woodward Studios, Inc. (MWS) is pleased to present our proposal for construction document review services. Our team will review the materials prepared by the selected Design Build Team for conformance with the Bridging Documents and design intent. Please see the following task description and hours/rate summary.
Please contact me with any questions or comments.
Respectfully,
Mary McGrath
President
Mary McGrath Architects
License No. C24435
Attachment 1.A
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SCOPE OF WORK
Task 1: Construction Document Review/Design Intent Review Approach:
This scope of work provides consultation by the bridging team by reviewing the selected Design‐ Build Team designs and construction document development. The construction documents are reviewed to validate compliance with the Bridging Document design intent. We anticipate that there will be both informal and formal design review stages. Our approach is to work collaboratively with the design/build team to understand their approach for meeting the required scope and quality and providing direction where necessary. We anticipate 4–6‐month process for the development of the construction documents and have anticipated a total of 6 virtual team meetings.
Deliverables and Meetings:
1.During the construction document phase, we will meet with the D/B team during the initial stages of the CD development and provide formal reviews of the 50% and 90% submissions.
2.Act as liaison between City Design Team, the selected Design‐Build team architect and engineers, and the stakeholders to assure design intent compliance. Provide written documentation of review comments.
3.Meet monthly with the City Design Team to report findings and present review comments.
HOURLY FEE SUMMARY
Task 1
Construction Documents
Review/Design Intent Review
Mary McGrath
Architects/MWS
Principal
in Charge
(Mary, Gary
or Rob)Totals
rate $195
hours 60
total amount $11,700 $11,700
Consultant Struct. MEP Civil Totals
Rate (Average) $ 190.00 $ 185.00 $ 185.00
Hours 50 80 40
total amount $9,500 $14,800 $7,400 $31,700
Task 1 $43,400
Total Estimated Hourly Fee:
Task 1 $55,100
$55,100
$2,204
Reimbursable expenses would include travel expenses, printing and report publishing.
Construction Documents
Review/Design Intent Review
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The Power of Commitment
12574500 1
March 03, 2022
To Ben Fine, Director of Public Works Email [email protected] From Jake Hudson, Sr. Trans. Plnr/Engr Ref. No.12574500 Subject DRAFT Site Study for Public Safety Center Plan Expansion Site
1. Executive Summary
The City of Pismo Beach commissioned GHD to study access geometrics for the proposed Public Safety Center. The scope of the study included analysis of two potential access points and the turning radii of fire apparatus given the surrounding roadway geometry and current/forecasted future traffic volumes. This study also assessed the likely roadway reconstruction necessary to accommodate either driveway.
Due to the street widths on Wadsworth & Bello, fire apparatus would track into parking lanes from either driveway location, therefore its recommended that parking be restricted at various locations so as not to obstruct exiting fire apparatus.
During the AM peak hour, the intersection of Bello & Wadsworth operates below City level of service standards and experiences vehicle queues of up to 166’ from the intersection. Under Option 1: Bello & Wadsworth intersection driveway,NB Bello queues will temporarily obstruct exiting apparatus and are estimated to delay response times by up to 18 seconds. Under Option 2: Wadsworth driveway,WB Wadsworth queues will temporarily obstruct exiting apparatus and are estimated to delay response times by up to 25 seconds for apparatus turning WB to proceed thru the Bello & Wadsworth intersection. There are a number of options to offset these delays:
1. Parking could be restricted along Wadsworth & Bello providing area for queued vehicles to pull over and allow fire apparatus to pass.
2. Emergency Hybrid-Signals could be installed on WB Wadsworth and NB Bellow in advance of the intersection, during an emergency response the beacons would prevent vehicles from queuing at the intersection.
3. The intersection of Bello and Wadsworth could be signalized with emergency vehicle preemption allowing queues obstructing fire apparatus to clear the intersection.
Keep clear pavement markings are also recommended, however only under the Wadsworth driveway option.
Its recommended that a 80’-90’ keep clear area be established at that driveway. This would cause maximum queue lengths to extend up to 260’. Keep clear pavement markings under the diagonal Bello & Wadsworth driveway option are not recommended as they would conflict with the stop controls.
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12574500 2
2. Turning Radius Assessment
To evaluate turning movements from the proposed driveways, GHD scaled conceptual drawings of the safety site center to approximate the proposed driveway location and size. GHD also obtained manufacturer specifications on the design of planning emergency vehicle apparatus. Using these specifications (noted in the exhibits), GHD prepared turning movement diagrams for the proposed driveway at the corner of Bello St and Wadsworth Ave and the alternative driveway location 150’ north of Bello St on Wadsworth Ave. GHD assessed turning movements from various starting positions within the driveway. Two figures below represent potential exit positions from the apparatus bay.
2.1 Wadsworth & Bello Driveway
Turning movements from a diagonal driveway at Wadsworth & Bellow would track over the SB Wadsworth Lane while attempting to go Northbound on Wadsworth. Apparatus in the right position of the driveway would track over on the opposite side of the street when traveling Northbound on Wadsworth. Apparatus in the left position of the driveway would not track over sidewalk on the opposite side of the street when traveling Eastbound on Bello.
Apparatus starting from the centerline of the driveway would have least amount of tracking over opposing travel lanes. Apparatus left or right of the center positions would more likely track over the opposite street lane while attempting to go Northbound on Wadsworth.
Centerline of driveway
right
left
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12574500 3
2.2 Wadsworth Driveway
Turning movements from the second driveway option at the north end of the site would accommodate the trailing rear wheels turning movements from this access point without tracking over the opposite sidewalk for either the right or left side of the driveway based on the driveway width as shown.
In all cases parking removal along Wadsworth and Bello would be necessary to accommodate apparatus turning movements.
The exhibits are listed and shown below:
Truck Turning Exhibits
x Figure A: Truck Turn – Option 1 (Right Position)
x Figure B: Truck Turn – Option 1 (Left Position)
x Figure C: Truck Turn – Option 2 (Right Position)
x Figure D: Truck Turn – Option 2 (Left Position)
left
right
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The Power of Commitment
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The Power of Commitment
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3. Intersection and Queueing Operations
In addition to the overall roadway and driveway geometrics, traffic operations and congestion around the proposed access points also affect emergency response from the site. GHD evaluated intersection operations and queueing at the intersection of Wadsworth & Bellow in addition to geometrics.
3.1 Data Collection
Turning movement counts were collected on-site February 03, 2022. The study intersection was analyzed during the weekday AM and PM peak hour periods, during the morning drop off at the nearby school, and during the PM peak hour commute from 4 pm to 6 pm. Future volumes were obtained from the City’s Draft Circulation Element and the Pismo Beach Travel Demand Model.
3.2 Existing Intersection Analysis
The Existing conditions scenario represents baseline traffic conditions. Existing weekday AM & PM peak hour intersection operations were quantified using on-site traffic volumes and intersection lane geometrics and control. Table 1 presents the current LOS operations for the intersection. Figure 1 below illustrates the peak hour volumes.
Table 1 Existing LOS Operation
Intersection Control
Type
Target
LOS
AM Peak Hour PM Peak Hour
Delay LOS Delay LOS
Bello St / Wadsworth Ave AWSC C 15.4 D 8.8 A
1. LOS = Delay average of all approaches for AWSC
As presented in Table 1, the intersection is currently operating at acceptable LOS “C” OR better during Existing conditions.
3.3 Existing Queue Analysis
The results of the intersection operational analysis include an estimate of the 95th percentile and max queue lengths. The existing storage capacity (where applicable) and the calculated 95th percentile and max queue lengths are presented in Table 2. The storage capacities reported in Table 2 are based on measurements from available aerial photographs. Calculated 95th or max queue lengths that exceed the storage capacity are indicated in bold type.
Table 2 Existing Intersection Queueing Summary
Intersection Existing Storage *
Capacity
Calculated 95th and Max Percentile Queue Length (ft.)
95th Percentile Max Percentile
Approach AM PM AM PM
Bello St / Wadsworth Ave
EB Wadsworth 370 106 67 127 68
WB Wadsworth 725 111 55 166 78
NB Bello 500 65 53 79 73
SB Bello 220 38 34 31 31
* Approximate distance to nearest intersection
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3.4 Future Intersection Analysis
The Future conditions scenario represents forecasted traffic conditions based on the City General Plan growth projections. The Pismo Beach travel demand model was also used to develop forecast volumes for operations analysis. Table 3 below presents the projected AM & PM traffic operations based on the on-site traffic volumes and intersection lane geometrics and control.
Table 3 Future LOS Operation
Intersection Control
Type
Target
LOS
AM Peak Hour PM Peak Hour
Delay LOS Delay LOS
Bello St / Wadsworth Ave AWSC C 78.6 F 10.9 B
1. LOS = Delay average of all approaches for AWSC
As presented in Table 3, the intersection is projected to operate deficiently in the AM peak hour. In addition, the intersection is not projected to meet the Warrant 3 conditions.
3.5 Future Queue Analysis
The results of the intersection operational analysis include an estimate of the 95th percentile and max queue lengths. The projected storage capacity (where applicable) and the calculated 95 th percentile and max queue
lengths are presented in Table 4. The storage capacities reported in Table 4 are based on measurements from available aerial photographs. Calculated 95th or max queue lengths that exceed the storage capacity are indicated in bold type.
Table 4 Future Intersection Queueing Summary
Intersection Existing Storage *
Capacity
Calculated 95th and Max Percentile Queue Length (ft.)
95th Percentile Max Percentile
Approach AM PM AM PM
Bello St / Wadsworth Ave
EB Wadsworth 370 317 84 425 94
WB Wadsworth 725 196 66 282 76
NB Bello 500 64 58 74 67
SB Bello 220 47 43 51 31
* Approximate distance to nearest intersection
The exhibits are listed and shown below:
Existing Queueing Exhibits
x Figure E: Existing Intersection Queueing & Truck Turning Overlay – Option 1 (Right Position) x Figure F Existing Intersection Queueing & Truck Turning Overlay – Option 1 (Left Position) x Figure G: Existing Intersection Queueing & Truck Turning Overlay – Option 2 (Right Position) x Figure H: Existing Intersection Queueing & Truck Turning Overlay – Option 2 (Left Position) Future Queueing Exhibits
x Figure I: Future Intersection Queueing & Truck Turning Overlay – Option 1 (Right Position) x Figure J: Future Intersection Queueing & Truck Turning Overlay – Option 1 (Left Position) x Figure K: Future Intersection Queueing & Truck Turning Overlay – Option 2 (Right Position) x Figure L: Future Intersection Queueing & Truck Turning Overlay – Option 2 (Left Position) Attachment 2
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3.6 Traffic Congestion & Queue Conflicts.
Under both existing and cumulative conditions, if an emergency response was initiated from the project site during either the AM or PM peak hour, fire apparatus would be obstructed by vehicles queuing along NB & SB Wadsworth as well as WB Bello. Under both scenarios if GHD recommends installing “ keep clear” markings at and beyond driveways as well as preempted emergency beacons or signals to clear queued traffic and allow apparatus to exit within their turning radius limitations as well as clearing queue traffic that maybe obstructing their exit.
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The Power of Commitment
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4. Intersection and Queueing Effects on Emergency
Response.
Emergency vehicle exits from both the Wadsworth/Bello Intersection driveway option, and the Wadsworth driveway option were modeled using VISSIM to determine potential delays to emergency response times. Only movements that had potentially obstructing queues were analyzed. For the purposes of this analysis two worst case scenarios were assumed. First it was assumed that on-street parking would be fully utilized preventing queued vehicles from moving to side to clear the fire apparatus. Second The fire apparatus would not be able to turn contraflow upon exiting the driveway. The analysis also assumed parking restrictions to geometrically accommodate fire apparatus exits, keep clear areas restricted queuing directly in front of the driveway, and under an alternative scenario emergency Hybrid-Beacons are provided.
As shown in table 5 below the diagonal driveway option at Bello & Wadsworth would likely experience up to 18s of emergency response delay clearing the intersection during the AM peak hour. Providing a beacon system could reduce that delay by 3 or more seconds depending on when the beacon is activated.
Table 5 Bello & Wadsworth Intersection
Movement AM Peak Hour PM Peak Hour
Baseline
Hybrid-
Beacon Baseline
Hybrid-
Beacon
To SB Bello 11s 9s 10s 8s
To EB Wadsworth 18s 15s 12s 8s
As shown in table 6 below the traditional driveway option on Wadsworth would likely experience up to 25s of emergency response delay clearing the Bello & Wadsworth intersection during the AM peak hour. Providing a beacon system could reduce that delay by 2 or more seconds depending on when the beacon is activated.
Table 6 Wadsworth Driveway
Movement AM Peak Hour PM Peak Hour
Baseline
Hybrid-
Beacon Baseline
Hybrid-
Beacon
To SB Bello 25s 23s 20s 18s
To EB Wadsworth 10s 6s 9s 6s
To reduce these delays the following alternatives are recommended:
1. Parking could be restricted along Wadsworth & Bello providing area for queued vehicles to pull over and allow fire apparatus to pass.
2. Emergency Hybrid-Signals could be installed on WB Wadsworth and NB Bellow in advance of the intersection, during an emergency response the beacons would prevent vehicles from queuing at the intersection.
3. The intersection of Bello and Wadsworth could be signalized with emergency vehicle preemption allowing queues obstructing fire apparatus to clear the intersection.
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Keep clear pavement markings are also recommended, however only under the Wadsworth driveway option. It recommended that a 80’-90’ keep clear area be established at that driveway. This would cause maximum queue lengths to extend up to 250’. Keep clear pavement markings under the diagonal Bello & Wadsworth driveway would conflict with stop controls.
5. Preliminary Grading Assessment
Wadsworth Ave slopes at 4%-5% along the project site, whereas Bello St is relatively flat. Based on survey data received by the City, GHD performed a preliminary assessment to determine how much roadway and sidewalk reconstruction could be expected and identify potential conflicts with reconstruction and underground utilities. Figures M & N below depicts possible roadway reconstruction and call out potential utility conflicts.
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6. Concept Signing & Striping Plans.
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STRIPING PLAN OPTION 1
This document shall not be used for
construction unless signed and sealed forconstruction.Sheet No.
Original Size
Title
Project
ClientDesignerDrawn
Scale
Plot Date:Filename:3 March 2022 - 8:07 PM N:\US\San Luis Obispo\Projects\561\12574500\Digital_Design\ACAD\Figures\12574500-GHD-0000-STP-CI-0001-Striping.dwg ANSI B
Date
Plotted By: Joe Ramirez-Moreno
Project No.
Sheet of
Reuse of Documents
This document and the ideas and designs incorporated
herein, as an instrument of professional service, is the property of GHD and shall not be reused in whole or in part for any other project without GHD's written authorization. © 2022 GHD
Drafting
Check01"
Bar is one inch on
original size sheet Design
Check
IssueNo.Drawn Approved Date
Project
Manager
PRELIMINARY
GHD Inc.
943 Reserve Drive, Suite 100
Roseville California 95678 USA
T 1 916 782 8688 W www.ghd.com
CITY OF PISMO BEACH
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STRIPING PLAN OPTION 2
This document shall not be used for
construction unless signed and sealed forconstruction.Sheet No.
Original Size
Title
Project
ClientDesignerDrawn
Scale
Plot Date:Filename:3 March 2022 - 8:00 PM N:\US\San Luis Obispo\Projects\561\12574500\Digital_Design\ACAD\Figures\12574500-GHD-0000-STP-CI-0001-Striping2.dwg ANSI B
Date
Plotted By: Joe Ramirez-Moreno
Project No.
Sheet of
Reuse of Documents
This document and the ideas and designs incorporated
herein, as an instrument of professional service, is the property of GHD and shall not be reused in whole or in part for any other project without GHD's written authorization. © 2022 GHD
Drafting
Check01"
Bar is one inch on
original size sheet Design
Check
IssueNo.Drawn Approved Date
Project
Manager
PRELIMINARY
GHD Inc.
943 Reserve Drive, Suite 100
Roseville California 95678 USA
T 1 916 782 8688 W www.ghd.com
CITY OF PISMO BEACH
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.B
SUBJECT/TITLE:
AWARD OF CONTRACT TO FIRE APPARATUS SOLUTIONS FOR PURCHASE OF
FIRE ENGINE AND APPROPRIATION OF RELATED FUNDS
RECOMMENDATION:
Adopt a Resolution awarding a contract to Fire Apparatus Solutions for the purchase of a Spartan ER Type One Fire Engine in the amount of $797,646.31 and appropriating $120,000 in the Motor Vehicle Replacement Fund to support the purchase in Fiscal Year 2022.
BACKGROUND:
The City of Pismo Beach owns and maintains three fire engines. Two fire engines respond as first out, one from each of the City's fire stations, and one fire engine is a reserve to be made available when a primary fire engine is out of service for mechanical repairs or maintenance. Additionally, the reserve fire engine is utilized within the city during special events and during times of higher-level emergency incidents when additional staffing and equipment is needed.
The fire engine recommended for replacement is a 2003 KME Fire Engine that has served the City of Pismo Beach for over 19 years, past the expected service life of 18 years. The 19 years of service this engine has provided increases the potential of start failures and breakdowns on incidents. Failing to arrive at an incident in a timely manner can jeopardize the ability of first responders to save lives and property, and can impact the City’s Insurance Services Office (ISO) score. Front-line engines with more than 15 years of service have historically proven to require more maintenance and incur costly repairs. It is time to replace the 2003 KME Fire Engine with a fire engine that meets current industry standards. The other two fire engines are Spartan, and in keeping with fleet uniformity, staff recommends replacing the KME Fire Engine with a Spartan Fire Engine.
Cost and Vendor Selection Process
In an effort to plan for the costs to replace fire engines and other City vehicles, the City has a Motor Vehicle Replacement (MVR) Fund that accumulates annual contributions based on a vehicle's set replacement value and estimated useful life. This replacement fund balance for the fire engine is currently based on a fire engine service life expectancy of 18 years and a replacement cost of $750,000. The Fiscal Year (FY) 2023 Motor Vehicle Replacement Fund budget includes $750,000 for the replacement of Fire Engine 264.
Staff has identified Fire Apparatus Solutions (FAS) as the only dealer of Spartan Fire Engines authorized to sell in California (the region). Although there are other vendors in the United States who sell Spartan Engines, they are limited to selling within their territory or region. The unique specifications of a Fire Engine and desire to keep fleet uniformity require the City to use a sole source vendor for this purchase. Fire Apparatus Solutions’ quote is provided as Attachment 1.A. This contract included an annual increase in cost Council Agenda 3-15-2022 12.B-1
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on the parts and equipment from the vendor to arrive at the current price for just the engine at $797,646.31. This is a sole source vendor.
Conclusion and Recommendation
Staff recommends that the City Council adopt a Resolution (Attachment 1) awarding a contract for the purchase of the replacement of the 2003 KME Type One Fire Engine (Fire Engine 264) to Fire Apparatus Solutions and appropriate $120,000 in the MVR Fund to support the purchase in FY 2022.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is $870,000, including awarding a contract to Fire Apparatus Solutions in the amount of $797,646.31 and additional equipment needed to place the vehicle into service estimated at $72,353.69. The FY 2023 MVR Fund Budget includes $750,000 for replacement of the 2003 KME Type One Fire Engine (Fire Engine 264), leaving a budget shortfall of $120,000. The following table lists the available budget, the fire engine cost, and the remaining budget shortfall.
FY 2023 Budget
FY 2023 MVR Fund Engine Replacement balance $750,000.00 2023 Spartan ER Type One Fire Engine Estimated Costs
Vehicle Cost estimate $797,646.31
Additional equipment $72,353.69
Total Estimated Vehicle Cost $870,000.00
Budget Surplus/ (Shortfall) ($120,000.00)
In order to cover the budget shortfall, staff recommends that Council appropriate an additional $120,000 in the MVR Fund capital outlay-vehicles account for the replacement of the 2003 KME Type One Fire Engine (Fire Engine 264) using MVR available fund balance in FY 2023. As staff pushes out replacement of vehicles routinely past their estimated service date due to their continued operability and serviceability, there are additional resources in the MVR Fund.
ALTERNATIVES:
1. Decline to adopt the resolution; defer purchasing a new fire engine.
2. Provide direction to staff.
ATTACHMENTS:
1. Resolution Awarding the Purchase of a Type One Fire Engine to Fire Apparatus Solutions
1.A. Exhibit A to Resolution: Fire Apparatus Solutions Purchase Agreement Prepared by: Meeting Date: March 15, 2022
Michelle Pearson, Administrative Assistant
Submitted by: Paul Lee, Battalion Chief
City Manager Approval:
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RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AWARDING A CONTRACT TO FIRE APPARATUS SOLUTIONS FOR
THE PURCHASE OF A SPARTAN ER TYPE ONE FIRE ENGINE IN THE AMOUNT OF $797,646.31 AND APPROPRIATING $120,000 IN THE MOTOR VEHICLE REPLACEMENT FUND TO SUPPORT THE PURCHASE IN FISCAL YEAR 2022 WHEREAS, the Fiscal Year (FY) 2023 Motor Vehicle Replacement (MVR) Fund budget includes $750,000 for the replacement of the 2003 KME Type One Fire Engine (Fire Engine 264); and
WHEREAS, this Engine's 19 years of service increase the potential of start failures and breakdowns on incidents, which can jeopardize the ability of first responders to save lives and property, and can negatively impact the City’s Insurance Services Office (ISO) score and require more maintenance and costly repairs; and
WHEREAS, staff has identified Fire Apparatus Solutions (FAS) as the only dealer of Spartan Fire Engines authorized to sell in California; The unique specifications of a Fire Engine and desire to keep fleet uniformity require the City to use a sole source vendor for this purchase; and
WHEREAS, the cost of the Fire Engine including tax is $797,646.31 and the cost of additional equipment, electronics, decals, etc. needed to place the vehicle into service is estimated at $72,353.69, for a total estimated cost of $870,000; and WHEREAS, the $120,000 budget shortfall can be supported by available MVR Fund balance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby awards a contract (Exhibit A) to Fire Apparatus Solutions for the purchase of a Type One Fire Engine in the amount of $797,646.31.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates an additional $120,000.00 in the MVR Fund capital outlay-vehicles account for the replacement of the 2003 KME Type One Fire Engine (Fire Engine 264) using MVR available fund balance in FY 2023.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15th day of March 2022, by the following vote:
AYES:
NOES:
ABSENT:
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ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
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PH: (402)719-1242 Email: [email protected] Address:1762 S Sycamore Ave, Rialto, CA 92376
Apparatus Agreement
3/6/2022
Greetings Captain Gorman,
This is an Apparatus Agreement between Fire Apparatus Solutions and Pismo Beach Fire Department for the purchase of a Spartan Triple Combination Pumper outlined in the Specifications provided.
Below is the cost breakdown:
One (1) Spartan ER Pumper $789,154.00 Fleet Customer Discount and Price Hold -$25,000.00 Deletes from Option list -$23,874.00
One (1) Spartan ER Pumper $740,275.00 Sales Tax @ 7.75% $57,371.31 Total Purchase $797,646.31
Signing this agreement constitutes the purchase of One (1) 2023 Spartan Triple combination pumper for the total cost of $797,646.31. Tax rates are subject to change and the tax will be determined at the time of registration. Any changes to the price will be documented on a Change Order which may increase or decrease the price during the build process.
The pricing includes a virtual preconstruction meeting with the factory at the customer location, a virtual midpoint inspection, progress photos once the chassis is delivered, a Final Inspection Trip for Two (2) Fire Department individuals to travel to inspect the vehicle, and a Pre-Delivery Inspection at Fire Apparatus Solutions.
Build Time is 365 to 395 days. Pricing is only good till March 17th. Fire Apparatus Agreement and or a Purchase Order needs to be submitted to Fire Apparatus Solutions.
Signature below represents agreement of the Terms.
Pismo Beach Fire Department: Fire Apparatus Solutions:
______________________________________ Scott Beck_____3/7/22___ Signature Date Signature Date
______________________________________ Scott Beck_______________ Printed Name Printed Name
______________________________________ __________ Sales Manager____________ Title Title
• Office: (909) 421-2728 • Fax: (909) 421-4150 • https://www.facebook.com/ Fire Apparatus Solutions • Website: FASService.Org
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Attachment 1.A
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.C
SUBJECT/TITLE:
CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) ADDITIONAL DISCRETIONARY PAYMENT OF $1.0 MILLION TO REDUCE THE CITY’S UNFUNDED PENSION LIABILITY
RECOMMENDATION:
Adopt a Resolution appropriating $1.0 million from the General Fund unassigned fund balance to provide additional discretionary payments of $500,000 to each of the City’s CalPERS Miscellaneous and Safety Police Tier 1 plans to reduce the City’s unfunded pension liability.
EXECUTIVE SUMMARY:
The City of Pismo Beach provides retirement benefits for full-time employees through the California Public Employees' Retirement System (CalPERS). Due to past investment earnings that did not achieve targeted earnings, as of June 30, 2021, CalPERS only has approximately 80% of the funds required to pay estimated retirement benefits. Although the funded rate is a moving target depending on the amount of contributions into CalPERS and the market value of CalPERS investments, an 85% to 90% funded rate would better allow CalPERS to support current and future retirement benefits, while a 50% funded rate could mean that the pension system may not be able to deliver promised benefits. As a result of past losses, increases in the life span, retirement enhancements, and other factors, public agencies are now having to pay this unfunded amount, at a 6.8% interest rate.
Based on past practice to use the personnel cost savings from the prior fiscal years to support an additional discretionary payment to CalPERS to reduce its interest costs on this debt and help manage increasing unfunded accrued liability (UAL) payments, staff reviewed the benefit of contributing $1.0 million from the General Fund CalPERS prepayment set-aside (General Fund available fund balance set aside from the FY 2018 through FY 2021 personnel cost savings) toward the UAL in one lump sum. Based on this review and the projected savings, staff recommends that the Council adopt a resolution (Attachment 1) to contribute $1.0 million directly to CalPERS to prefund its UAL for the tier 1 retirement plans for Miscellaneous and Safety Police, including related budget adjustments.
BACKGROUND:
The City of Pismo Beach provides retirement benefits for full-time employees through the California Public Employees' Retirement System (CalPERS). These retirement plans provide a defined benefit to each retired employee based on a set percentage of an employee’s salary multiplied by the number of years that the employee contributed to the CalPERS system, starting at the stated retirement age of each Plan tier. The City has three main retirement plans, each with two or three benefit tiers:
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Chart 1: City’s CalPERS Retirement Plans
Each tier within each plan calls for a different Employer and Employee cost, with the 1st tier costing the most, and the 3rd tier costing the least, to the employer.
How are Employee Pensions Funded?
Normal (Current) Costs
Individual employee contributions make up about 11% of their retirement benefits. City employees contribute a percentage of their salary depending on their plan and fiscal year. Miscellaneous employees currently contribute 8.0% of their salary to their retirement for tiers 1 and 2, and 8.5% for tier 3 employees. Safety Police employees contribute 12.0% of their salary to their retirement for tiers 1 and 2, and 13.5% for tier 3 employees. Safety Fire employees contribute 9.0% for tier 1 employees and 12.0% for tier 3 employees.
Employer contributions make up 29% of employees’ retirement. The City contributes a percentage of the employees’ salary toward the employees’ retirement benefits, ranging from 5.84% for the tier 3 miscellaneous employees to 20.71% for a Sworn Police Officer in tier 1.
The following table illustrates the City (Employer) and Employee contributions for the current fiscal year, FY 2022.
Miscellaneous Plan (All Employees except Sworn Police Officers) • First tier provides a benefit of 2.5% at age 55
• Second tier provides a benefit of 2.0% at age 60
• Third tier provides a benefit of 2.0% at age 62
Safety Police Plan (for Sworn Police Officers)
• First tier provides a benefit of 3.0% at age 50
• Second tier provides a benefit of 3.0% at age 55
• Third tier provides a benefit of 2.7% at age 57
Safety Fire Plan
• First tier provides a benefit of 2.0% at age 50
• Third tier provides a benefit of 2.7% at age 57
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Table 1: City and Employee Contributions to CalPERS
CalPERS investments fund 60% of the employees’ retirement. CalPERS investments have varied every year, largely depended on the overall economy. Including the most recent FY 2021 investment earnings of 21.3%, earnings have averaged: 8.5% per year over the past 10 years, 6.9% per year over the past 20 years, and 8.4% per year for the past 30 years.
In total, 71% of the pension costs are funded by CalPERS investment earnings and employee contributions, leaving 29% funded by the City. The following graphic illustrates the percentages, or cents per dollar, of contributions per each dollar of public employee pension costs.
Figure 1. Percentage of Respective CalPERS, Employer, and Employee Contributions
Unfunded Pension Costs (Recovering from Past Investment Earnings Lower than Target) In addition to paying the normal or current pensions costs for the year, the City also contributes an amount each year (UAL payment) to help make up for past years where the above 3 factors did not meet the target earnings rate. Although on average, CalPERS has met its target investment earnings, CalPERS experienced significant losses during the recession in 2000 and 2001 of 7.2% and 6.1%, respectively, in investment earnings and during the Great Recession in 2008 and 2009 of 5.1% and 24.0%, respectively, of investment earnings. Since then, CalPERS has been struggling to recover those losses.
As such, CalPERS has large unfunded pension costs that it cannot earn its way out of Plan
City
Rate
Employee
Rate
Miscellaneous - T1 12.20% 8.00%
Miscellaneous - T2 7.65% 8.00%
Miscellaneous - T3 (PEPRA)5.84% 8.50%
Police - T1 20.71% 12.00%
Police - T2 17.64% 12.00%
Police - T3 (PEPRA)12.63% 13.50%
Fire - T1 0.00% 9.00%
Fire - T3 (PEPRA)0.00% 12.00%
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using only investment earnings. In order to manage the lower-than-targeted past investment earnings and provide its promised benefits, CalPERS has amortized these payments across 20 to 30 years to be paid back by public agency contributions. As such, these unfunded pension costs are significant.
Impact of the Normal Cost and UAL cost on Annual Budgets The normal pensions costs that are paid by the City and the employee to pay for retirement benefits are currently $900 thousand in FY 2022. The UAL payment (catching up for earnings not achieved in prior years) was $1.5 million in FY 2022. To put this into context with the City’s all funds operating costs, the City pays 2% of its operating budget to normal or current pension costs. The City pays 4% of its operating budget for unfunded liability payments. The following table shows these normal costs, unfunded liability payments, all funds operating budget, and the percentage of the pension costs compared to the operating budget.
Table 2: FY 2021 to FY 2023 Pension Costs Compared to Operating Budgets
The unfunded liability payments are increasing significantly and, based on the latest CalPERS valuation, they will continue to increase and peak in FY 2031, then start decreasing (assuming no additional retirement benefit enhancements) after that. The following chart illustrates the City’s UAL payments projected from FY 2022 to FY 2041 based on the June 30, 2020 CalPERS actuarial valuation.
Fiscal
Year
Normal
(current)
Pension
Costs
Unfunded
Liability
Payment
(Principal and
Interest)
All Funds
Operating
Budget
Normal
Pension as
% of
Operating
Budget
CalPERS
Unfunded
Liability as % of
Operating
Budget
FY 2021 823,816$ 1,288,444$ 34,816,106$ 2%4% FY 2022 900,278 1,532,653 41,030,496 2%4% FY 2023 909,615 1,719,008 42,008,617 2%4%
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Funded Status and Total Unfunded Accrued Liability
Funded Status as of June 30, 2020 Valuation: 74%
The funded status of the City’s retirement plans are determined by comparing the assets the plan needs to cover all its long-term obligations using various actuarial assumptions compared to the market value of its existing assets. As of the most recent, June 30, 2020, CalPERS actuarial valuation, the funded status of each retirement plan is 74% for all three plans. The tier 1 plans range from 70.7% to 74.8% funded, while the tier 2 and 3 (PEPRA) plans range from 80.2% to 92.5% funded status. The unfunded portion of the City’s retirement plans, or the Unfunded Accrued Liability (UAL), as of June 30, 2020 for the all funds is $19.8 million, including $10.0 million for the Miscellaneous Plan tier 1 and $8.0 million for the Safety Police Plan tier 1. The City also has Safety Fire Plans for former fire employees which have a total UAL of $1.4 million as of June 30, 2020. The following table illustrates the funded status of the eight retirement plans, including the total UAL. Taking the weighted average all plans, the funded status of all the City’s plans is 74%.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Chart 2: CalPERS Unfunded Accrued Liability Payments
POA Tier 1 POA Tier 2 POA Tier 3 Misc Tier 1
Misc Tier 2 Misc Tier 3 Fire Tier 1 Fire Tier 2
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Table 3: Funded Status of Each Retirement Plan
Preliminary Funded Status Estimate as of June 30, 2021 Valuation: 82% Although CalPERS has not issued its updated actuarial valuations as of June 30, 2021, preliminary findings from the City’s CalPERS actuary suggest that with the strong earnings during FY 2021, the funded status of the City’s Miscellaneous and Public Safety tier 1 plans are 81.9% and 83.1%, respectively. This is in line with the entire CalPERS funded status increasing from 70.6% as of June 30, 2020 to 80.0% as of June 30, 2021.
However, the funded status is a preliminary estimate as CalPERS actuaries will be working on not only the investment earnings, but any changes to other actuarial assumption before finalizing this information in late summer or early fall of 2022.
Future Projected Funded Status over Next Decade: Volatile, but Better Positioned Due to various uncertain economic factors including global unrest, preliminary investment earnings, longer projected lifespans, and other market impacts, CalPERS is projecting volatility over the next decade in its investment earnings, which would impact the funded status. Looking at CalPERS current investments for FY 2022 through February 2022, investments have slightly decreased compared to June 30, 2021, which may signal that CalPERS will not achieve the 6.8% earnings rate it is expected to meet, potentially reducing its funded status for FY 2022. Fortunately, despite these upcoming, uncertain, and volatile projections, CalPERS and public agencies are better positioned to weather some economic downturns through various strategies implemented after the last two economic downturns experienced double digit lost earnings in multiple years. These strategies included pension reform in 2013 that established new tier 3 retirements with reduced benefits and lower costs, CalPERS implemented additional policies to help reduce its earnings target from 7.5% per year to 6.8%, shifting its investment strategy from higher earning riskier investments to more stable and conservative investments to avoid large drops due to market pressures, and public agencies increasing contributions to CalPERS.
Plan
Funded
Status % as
of 6/30/20
Unfunded
Accrued
Liability (UAL)
as of 6/30/21
% of
total
UAL
% funded
all plans
Miscellaneous - T1 73.20% 9,971,433 50% 36.9%
Miscellaneous - T2 90.60% 107,039 1% 0.5%
Miscellaneous - T3 (PEPRA)89.10% 141,765 1% 0.6% Police - T1 74.80% 7,986,248 40% 30.2%
Police - T2 92.50% 39,531 0% 0.2%
Police - T3 (PEPRA)85.70% 126,399 1% 0.5%
Fire - T1 70.70% 1,378,007 7% 4.9%
Fire - T3 (PEPRA)80.20% 10,628 0% 0.0%
19,761,050 74%
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Funded Status, One Measure Reflecting Health of the Retirement Plans Although the funded rate is a moving target depending on the amount of contributions into CalPERS and the market value of CalPERS investments, an 85% to 90% funded rate would allow CalPERS to support current and future retirement benefits, while a 50% funded rate would mean that the pension system would likely not be able to earn sufficient amounts to deliver promised benefits. The City is currently estimated to be approximately 82% funding in FY 2022, meaning the City is progressing toward a more sustainable plan.
Still Large Unfunded Liability Payments Due to CalPERS, Peaking in FY 2031 Although the City’s funded status improved in FY 2021, there still remains large unfunded accrued liabilities (UAL) from promised defined benefits compared to the fiscal health of the CalPERS system. This UAL for the City is $19.8 million as of the June 30, 2020 valuation and will grow with the next valuation. In order to pay down this UAL, public agencies have been making payments amortized over 20 to 30 years. As the valuation and funded status assumes a 6.8% earnings rate, these payments reflect a 6.8% interest rate, a high interest rate compared to all the other City’s debt obligations. As shown in Chart 1, these UAL payments are only expected to increase and finally peak in FY 2031.
Currently 4% of the City’s operating costs are paid to CalPERS, and this percentage will increase as UAL payments increase. Other than CalPERS consistently exceeding its earnings target to make up for its past investment losses, the most cost-effective way to help manage these costs is to pay down this debt. Paying down the unfunded liability earlier than the current amortization schedule not only reduces the City’s unfunded liability and the high interest costs, but also reduces the City’s operating costs over that period.
In other words, although the plans are potentially reaching a more sustainable funded status, the City still has increasingly large debt payments, reflecting a 6.8% interest rate.
As such, it is in the best interest of the City’s financial portfolio to pay this down to reduce this interest cost. In fact, several public agencies, including the City of Pismo Beach, have made additional discretionary payments to reduce the high interest costs and pay down this debt. To date, Pismo Beach has paid $3.0 million toward its UAL ($1.0 million in 2015 and $2.0 million in 2018), saving $4.2 million in interest costs over 30 years and $382,000 per year, negotiated new retirement tiers, and increased employee contributions. Staff had originally planned to recommend an additional $1.0 million in 2020, but due to COVID-19 global pandemic and the plunging economic situation, staff did not recommend making an investment at that time.
Pay Down UAL Debt
The most direct way to reduce the City’s interest costs is to make direct CalPERS additional discretionary payments. Providing an additional discretionary payment to CalPERS provides a direct benefit by reducing the City’s interest on its unfunded liability and helps to reduce the City’s UAL payments over time. Staff worked with its CalPERS Actuary to determine the results of contributing $500 thousand to each of the tier 1 Miscellaneous and Public Safety Police plans.
Staff used the CalPERS Managing ER Contributions tool to determine how to best allocate the $1.0 million across the various plans to maximize interest cost savings overall
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and to reduce the City’s payments while also achieving savings in the first 5 years from FY 2023 to FY 2027. Staff applied the $500 thousand for each plan to the longest amortization period to maximize interest savings. Based on this review, the total $1.0 million prepayment to CalPERS will save the City $1,102,570 in interest costs, of which $347,492 will be saved in the first five years. The average annual saving for both plans is $105,129, reducing the City’s operating costs. below are the proposed options and corresponding savings.
Table 4: CalPERS Prepayment Projected Savings
Plan Prepayment Total Interest
Savings
FY 2022-FY
2027 Savings
FY 2022 to
FY 2042
Annual
Savings
Police Safety
Plan Tier 1
$500,000 $530,832 $179,997 $51,542
Miscellaneous
Plan Tier 1
500,000 571,738 167,495 53,587
TOTAL $1,000,000 $1,102,570 $347,492 $105,129
The annual payments by year are reflected in the Annual Savings for Safety Police Plan Prepayment (Attachment 2) and Annual Savings for Miscellaneous Plan Prepayment (Attachment 3). The following charts illustrate the savings to the City for the Police Safety Plan tier 1 and the Miscellaneous Plan tier 1.
Chart 3: Police Safety Plan Tier 1 Annual Payments
Before and After $500,000 Prepayment
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Police Tier 1 Current Schedule Police Tier 1 Schedule with $500K ADP
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Chart 4: Miscellaneous Plan tier 1 Annual Payments
Before and After $500,000 Prepayment
Conclusion and Recommendation
Staff recommends that Council adopt a Resolution (Attachment 1) appropriating $1.0 million from the General Fund unassigned fund balance to provide additional discretionary payments of $500,000 to each of the City’s CalPERS Miscellaneous and Safety Police tier 1 plans to reduce the City’s unfunded pension liability.
FISCAL IMPACT:
The fiscal impact of adopting the attached Resolution is an initial cost of $1.0 million in FY 2022, which will reduce the General Fund available unassigned fund balance and deplete the CalPERS prepayment set-aside. Projected interest savings for this action are $1,102,570 in interest costs, of which $347,492 will be saved in the first five years. The average annual saving for both plans is $105,129, reducing the City’s operating costs. below are the proposed options and corresponding savings.
Table 5: CalPERS Prepayment Projected Savings
Plan Prepayment Total Interest
Savings
FY 2022-FY
2027 Savings
FY 2022 to
FY 2042 Annual
Savings
Police Safety
Plan Tier 1 $500,000 $530,832 $179,997 $51,542
Miscellaneous
Plan Tier 1 500,000 571,738 167,495 53,587
TOTAL $1,000,000 $1,102,570 $347,492 $105,129
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
Misc Tier 1 Current Schedule Misc Tier 1 Schedule with $500K ADP
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ALTERNATIVES:
1. Do not approve Resolution; provide staff with different direction.
ATTACHMENTS:
1. Resolution
2. Annual Savings for Safety Police Plan Prepayment
3. Annual Savings for Miscellaneous Plan Prepayment
Submitted by: Meeting Date: March 15, 2022
Nadia Feeser, Administrative Services Director
City Manager Approval:
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RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA APPROPRIATING $1.0 MILLION FROM THE GENERAL FUND
UNASSIGNED FUND BALANCE TO PROVIDE ADDITIONAL DISCRETIONARY PAYMENTS OF $500,000 TO EACH OF THE CITY’S CALPERS MISCELLANEOUS AND SAFETY POLICE TIER 1 PLANS TO REDUCE THE CITY’S UNFUNDED
PENSION LIABILITY
WHEREAS, the City of Pismo Beach provides retirement benefits for full-time employees through the California Public Employees' Retirement System (CalPERS); and WHEREAS, during the recession in 2000 and 2001, CalPERS had losses of 7.2% and
6.1%, respectively, in investment earnings and during the Great Recession in 2008 and 2009, CalPERS suffered losses of 5.1% and 24.0%, respectively, of investment earnings and since then, has been struggling to recover those losses; and WHEREAS, as a result of past investment losses, increases in life span, retirement enhancements, and other factors, public agencies are now having to pay this unfunded amount, at a 6.8% interest rate, costing the City of Pismo Beach over $1.5 million per year and growing; and
WHEREAS, in order to help reduce the impact of the increasing unfunded accrued liability (UAL) costs, the City may contribute an additional discretionary payment of $500,000 from the General Fund unassigned fund balance CalPERS Prepayment set-aside towards the Miscellaneous Plan Tier 1 UAL and $500,000 from the General Fund unassigned fund balance CalPERS Prepayment set-aside toward the Safety Police Plan Tier 1 UAL for a projected combined $1,102,570 in CalPERS interest savings, averaging $105,129 of savings per year and $347,492 of the total projected savings to be realized in the first five years from FY 2023 and FY 2027 as a reduction in the City’s UAL and ongoing operating costs, and an improvement of the City’s retirement plans’ funded status.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $500,000 from the General Fund unassigned fund balance CalPERS Prepayment set-aside to prepay the Safety Police Plan Tier 1 UAL and $500,000 from the General Fund unassigned fund balance CalPERS Prepayment set-aside to prepay the Miscellaneous Plan Tier 1 UAL in FY 2022.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15th day of March 2022, by the following vote:
AYES:
NOES:
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ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
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Fiscal
Year
Police Tier 1
Current Schedule
Police Tier 1
Schedule with
$500K ADP Net Savings
Projected
Funded Ratio
2022 562,321$ 562,321$ -$ 77.7% 2023 639,661 603,709 (35,952) 78.7% 2024 683,595 649,061 (34,534) 79.7% 2025 740,048 704,547 (35,501) 81.0% 2026 775,267 738,772 (36,495) 82.3% 2027 808,152 770,635 (37,516) 83.7% 2028 827,808 789,241 (38,567) 85.1% 2029 848,015 808,368 (39,647) 86.6% 2030 868,787 828,030 (40,757) 88.1% 2031 890,141 848,243 (41,898) 89.7% 2032 912,093 869,022 (43,071) 91.3% 2033 898,083 853,805 (44,277) 92.9% 2034 882,656 837,139 (45,517) 94.4% 2035 852,273 805,482 (46,791) 95.9% 2036 801,696 753,595 (48,102) 97.3% 2037 713,557 664,109 (49,448) 98.5% 2038 391,841 341,008 (50,833) 99.1% 2039 329,283 277,027 (52,256) 99.5% 2040 278,463 224,744 (53,719) 99.9% 2041 245,155 54,000 (191,155) 100.0% 2042 64,797 (64,797) 100.0%
14,013,691$ 12,982,859$ (1,030,832)$
Total Savings (530,832)$
Average Annual Savings (51,542)$
5 Year Savings (179,997)$
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Fiscal
Year
Misc Tier 1
Current
Schedule
Misc Tier 1
Schedule with
$500K ADP Net Savings
Projected
Funded Ratio
2022 723,295$ 723,295$ -$ 76.3%
2023 816,275 786,322 (29,953) 77.4% 2024 864,495 833,184 (31,311) 78.7% 2025 931,519 897,082 (34,437) 80.1% 2026 974,224 938,823 (35,401) 81.6% 2027 1,014,353 977,960 (36,393) 83.2% 2028 1,039,355 1,001,943 (37,412) 84.8% 2029 1,065,057 1,026,597 (38,459) 86.4% 2030 1,091,478 1,051,942 (39,536) 88.0% 2031 1,118,640 1,077,997 (40,643) 89.7% 2032 1,146,561 1,104,780 (41,781) 91.5% 2033 1,133,209 1,090,259 (42,951) 93.1% 2034 1,118,306 1,074,153 (44,153) 94.8% 2035 1,086,106 1,040,716 (45,390) 96.3% 2036 1,032,954 986,294 (46,661) 97.8% 2037 523,495 475,527 (47,967) 98.5% 2038 458,237 408,926 (49,310) 99.0% 2039 389,009 338,318 (50,691) 99.5% 2040 333,630 281,520 (52,110) 99.9% 2041 296,025 105,648 (190,378) 100.0% 2042 136,802 (136,802) 100.0% 17,293,024$ 16,221,286$ (1,071,738)$
Total Savings (571,738)$
Avgerage Annual savings (53,587)$
5 Year Savings (167,495)$
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.D
SUBJECT/TITLE:
DIRECTION ON PALISADES AND CHUMASH PARKS PLAYGROUND PROJECT
RECOMMENDATION:
Provide staff with direction on how to proceed with the Palisades and Chumash Parks Playground project.
BACKGROUND:
One of the City Council’s top goals is to “build on the strength of our local community to preserve the City’s ‘Classic California’ charm and ensure an exceptional quality of life for residents.” The priorities for this goal over the next two years are to:
Invest in neighborhoods, including road, sidewalk, and park improvements Relocate tennis courts located at the site of the future public safety center and add basketball courts/pickleball courts to offer improved recreational opportunities for residents at the new site
Complete updates to the Local Coastal Plan, General Plan and Zoning Ordinance, emphasizing issues important to the community, such as managed growth, appropriate design, and neighborhood preservation
Engage the community and communicate the benefits of a visitor economy to quality of life for residents (e.g., tourism, hospitality)
Evaluate the locations and potential expansion of recreation programs to meet community needs (i.e., mobile home community centers)
Implement community beautification strategies (e.g., James Way Beautification Plan), and establishing City policy about tree planting programs Evaluate the option of assessment districts to address major infrastructure improvements (e.g., Shell Beach drainage; undergrounding utilities) Deliver exceptional services to the public
To achieve this goal, the 10-year Capital Improvement Plan and Fiscal Year 2022 budget includes two projects; “Palisades Park improvements” and “Chumash Park Improvements.”
At its December 9, 2021 meeting, the Parks, Recreation, and Beautification Commission (PRBC) reviewed inspirational designs for both parks, and made the following recommendations:
Playground designs should be unique, creative, promote physical activity, foster imagination, and encourage social interaction for all ages. Palisades Park design should reflect the neighborhood aesthetic; could be inspired by nature or ocean themes; with a color palette to complement the natural surroundings of the park and residential area.
Chumash Park design should follow nature-inspired themes and could possibly include a culturally appropriate Native American component within the design.
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A request for proposals (RFP) to provide playground design and playground equipment manufacture and delivery was issued on December 16, 2021 (site plans included in the RFP are provided as Attachment 1) and eight proposals were received on January 21, 2022. The proposals were reviewed by an ad hoc committee, comprised of members of the PRBC and staff based on the following:
Uniqueness, creativity, and capacity to challenge children both physically and mentally
Appropriateness for stated age demographics
Understanding of contract requirements as a whole and the unique capabilities to perform the services required
Quality of references
Identification of key personnel assignments including any sub-contractors to be hired for this project
Ability to commit staff for the duration of the project with little or no change-out and establishment of a primary contact for the project
Two consultants, Recreation West Outdoor Products (RecWest) and Park and Play Structures (Park and Play) were selected for final consideration. Staff and the ad hoc committee met with RecWest and Park and Play representatives to select designs that met the above criteria while providing maximum play value for the community.
At its February 3, 2022 meeting, the PRBC reviewed playground design submissions and approved the ad hoc committee to select the final design company to move forward.
RecWest was selected by the ad hoc committee to design both Palisades and Chumash Park playgrounds.
The PRBC made the following recommendations to the ad-hoc committee with regards to final design:
Change the colors in park designs to complement their surrounding areas. Make a concentrated effort to include swings into both playground designs. Consider the height requirements of Palisades Park and re-design elements as needed.
Have a rendering of the final designs placed in a more realistic background that reflects the actual surroundings when design is finalized.
The ad hoc committee’s final design selection (Attachment 2) was presented to the PRBC on March 3, 2022, and the PRBC recommend the designs be presented to City Council for final approval.
A separate RFP for preparation of construction documents was issued on December 30, 2021. A single proposal was received on January 27, 2022. The proposal was evaluated by a review panel based on the following:
Understanding of the scope of work to be performed
Methods, schedule and procedures to be used
Management, personnel and experience
Consultation and coordination with the City of Pismo Beach
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Initial budgeting cost estimate for improvements at both parks was $450,000. The current estimate for both park improvement projects is $1.1 million. The significantly increased costs are a result of cost increases for installation services, softfall pour-in-place (PIP) surface installation, and the amount of access improvements (ADA) that must be constructed in both parks. Staff estimates a budget shortfall of $651,000 to complete both parks. The actual budget shortfall would not be known until the construction bids are received. However, based on the current approved budget for the projects and anticipated project costs, staff has identified two options for moving forward with the project.
Option 1: Renovate Both Palisades and Chumash Parks
Staff could move forward with the selected consultants to purchase equipment and develop construction plans to renovate both Palisades and Chumash Parks. Staff would return at the next Council meeting with an item to award contracts for both the purchase of the equipment and preparation of construction documents. The project would then be advertised for bids and staff would return to Council to award a construction contract and appropriate any budget shortfall at that time. The costs that exceed budget would need to be appropriated from the General Fund available fund balance, or other available sources as discussed with the City Council at the meeting of March 1, 2022.
Option 2: Renovate Palisades Park Only
Staff could move forward with the selected consultants to purchase equipment and develop construction plans to renovate Palisades Park only. The current play equipment at Chumash Park is approximately 20 years old, however despite its age and being eligible for replacement, it is still in relatively good shape and still “plays well” as it remains quite busy and is a popular park with families. Based on the condition of the play equipment at Chumash Park, staff estimates that replacement could be delayed three to seven years, with only the PIP surfacing needing to be replaced and/or repaired at this time. Staff would return at the next Council meeting with an item to award contracts for both the purchase of equipment and preparation of construction documents for Palisades Park only, and replacement and/or repair of the softfall at Chumash Park. The project would then be advertised for construction bids and staff would return to Council to award a construction contract and appropriate the budget shortfall at that time. This approach would likely fall within the existing budget or require very little contribution from the General Fund available fund balance, or other available sources. The playground replacement then could be placed into the Capital Improvement Plan budget four years out so the City could begin preparing for the playground’s replacement in the future.
Conclusion and Recommendation
Staff recommends that the City Council discuss options for the Palisades Park and Chumash Park Playground Project and provide staff with direction on how to proceed.
FISCAL IMPACT:
The estimates shown below are based on similar size and scope projects. Once a consultant design team is under contract and a topographic site survey is performed the consultant team will identify the limits of the ADA improvements required to update the parks.
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The FY 2022 Adopted Budget includes $100,000 for Palisades Park funded by Park Development Fund resources and $350,000 for Chumash Park funded by General Fund resources for a total project budget of $450,000. Staff estimates that Option 1 could cost $1,101,000 based on the current proposals received and estimated costs for the project components, leaving a $651,000 budget shortfall The following table lists the estimated costs.
Project Budget $450,000
Play structure materials and equipment (Palisades) $110,000 Play structure materials and equipment (Chumash) $220,000 PIP surfacing material and installation (Palisades) $84,000 PIP surfacing material and installation (Chumash) $131,000 Construction Documents preparation (both parks) $86,000 Construction and CM services (both parks) $470,000
Estimated Project Total $1,101,000
Projected Budget Shortfall $651,000
Staff estimates that Option 2 could cost $603,000 based on the estimated costs for the project components, leaving a $153,000 budget shortfall. This estimate would be refined with updated proposals from the consultants if the Council recommends moving forward with Option 2. The following table lists the estimated costs.
Project Budget $450,000
Play structure materials and equipment (Palisades) $110,000 PIP surfacing material and installation (Palisades) $84,000 PIP surfacing material and installation (Chumash) $131,000 Construction Documents preparation $43,000
Construction and CM services $235,000
Estimated Project Total $603,000
Projected Budget Shortfall $153,000
In order to support the estimated budget shortfall, staff could use General Fund unassigned fund balance to support this project.
With either Option 1 or Option 2, the actual project costs would not be known until construction bids are received and staff would return to Council to award a construction contract and appropriate any budget shortfall at that time.
ALTERNATIVES:
1. Provide alternative direction to staff regarding the project.
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ATTACHMENTS:
1. Site plans from the RFP
2. Playground design for Palisades and Chumash Park
Prepared by: Erin Olsen, Management Analyst Meeting Date: March 15, 2022 Submitted by: Benjamin A. Fine, P.E., Director of Public Works/City Engineer City Manager Approval:
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Please review the highlighted areas for consideration.
Attachment 1
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Please review the highlighted areas for consideration.
Original Playground
Removed
New Playground
Site
Picnic Tables
Relocated (2)
Attachment 1
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Palisades Park Playground
Design Option #1
Attachment 2
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Chumash Park Playground
Design Option #1
Attachment 2
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Alternate Surfacing Color Option
Attachment 2
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PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #12.E
SUBJECT/TITLE:
APPROVAL OF PUBLIC ART AND AWARD OF CONTRACT TO AC VINTAGE DESIGN FOR A PAINTED MURAL ON ENTRYWAYS AND SIDE WALLS OF ST.
JUDE’S TUNNEL
RECOMMENDATION:
Adopt a Resolution approving a public art proposal for a St. Jude’s Tunnel mural; authorizing the City Manager to enter into an Artist Agreement with AC Vintage Design in the amount of $16,650.00 for creation and installation of a mural at St. Jude’s Tunnel; and appropriating related budget adjustments in Fiscal Year 2022.
BACKGROUND:
At the December 7, 2021, City Council meeting, staff presented a public art proposal for the St. Jude’s Tunnel, as recommended by the Parks, Recreation and Beautification Commission (PRBC), and recommended that the Council award public art contracts to Southpaw Sign Company and AC Vintage Design for the lighting and painted directional signage (mural) portions of the work, respectively. The Council approved the public art proposal for St. Jude’s Tunnel lighting and awarded a contract to Southpaw for that portion of the work. However, the Council directed staff to work with the artist to revise the mural design to better reflect a “Classic California” theme, present it to the PRBC for recommendation, and return the item to the Council for further action.
The December 7, 2021 staff report is available from the Access Pismo public records portal at www.pismobeach.org/accesspismo.1
PRBC Review and Recommendation
Staff worked with the artist to revise the art in accordance with Council direction, and presented the design to the PRBC ad-hoc committee for review. With the ad-hoc committee’s approval, the new design was presented at the February 3, 2022 PRBC meeting, where the PRBC unanimously approved the revised art proposal (Attachment
1.A) and made a recommendation to the City Council for final approval.
Public Art Program and Council Approval
The City’s Public Art Program (Municipal Code Chapter 15.49) requires that, for projects with a public art component located on public property, the PRBC render its recommendation to the City Council on the art proposals, and that the Council take final action on the proposals within sixty days. Thus, in addition to authorizing the City Manager to enter into the contracts needed to execute the projects, the Resolution provided as Attachment 1 incorporates the Council’s approval of the proposed designs.
1 Full URL:
https://accesspismo.pismobeach.org/WebLink/DocView.aspx?id=366203&dbid=0&repo=Laserfiche
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Conclusion and Recommendation
Staff recommends that the Council adopt the Resolution provided as Attachment 1 approving the proposed art (Attachment 1.A) for the St. Jude’s Tunnel signage; and authorize the City Manager enter into an artist agreement with AC Vintage Design (Attachment 2) in the amount of $16,650.00 for creation and installation of the painted directional signs for the project.
FISCAL IMPACT:
The fiscal impact of approving the attached Resolution is $16,650.00 for the agreement with AC Vintage Design to create and install the painted directional signs at St. Jude’s Tunnel.
Currently, the City’s General Fund FY 2022 public art budget includes $13,650 for this portion of the project, which is $16,650, leaving a budget shortfall of $3,000. Staff recommends that Council transfer $3,000 from the General Fund General Contingency account to the General Fund public art account to support the balance of this project.
ALTERNATIVES:
Provide alternative direction to staff regarding the above recommendation.
ATTACHMENTS:
1. Resolution
1.A. Exhibit A to Resolution: Revised Mural Designs
1.B. Exhibit B to Resolution: AC Vintage Design Cost Proposal
2. AC Vintage Design Artist Agreement
Prepared by: Meeting Date: March 15, 2022
Larry Kim, Recreation Coordinator
Colleen Ghiglia, Recreation Manager
Submitted by: Gordon Jackson, Tourism and Events Director City Manager Approval:
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RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA APPROVING A PUBLIC ART PROPOSAL FOR A ST. JUDE’S TUNNEL MURAL; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ARTIST AGREEMENT WITH AC VINTAGE DESIGN IN THE AMOUNT OF $16,650.00 FOR CREATION AND INSTALLATION OF A PAINTED MURAL AT ST. JUDE’S TUNNEL; AND APPROPRIATING RELATED BUDGET ADJUSTMENTS IN FISCAL YEAR 2022
WHEREAS, the City’s Public Art Program (Municipal Code Chapter 15.49) requires that, for projects with a public art component located on public property, the PRBC render its recommendation to the City Council, and that the Council take final action on, the proposals; and
WHEREAS, at the December 7, 2021, City Council meeting, staff presented a PRBC- recommended public art proposal for the St. Jude’s Tunnel, including lighting and a painted mural; and
WHEREAS, at that meeting the Council approved the public art proposal and awarded a contract to Southpaw Sign Company for the lighting work; but directed staff to work with the artist to revise the mural design to better reflect a “Classic California” theme and return the item first to the PRBC and then to the Council for further action; and WHEREAS, staff worked with the artist to revise the art in accordance with Council direction, presented the design to the PRBC ad-hoc committee for review, and presented the new design at the February 3, 2022 PRBC meeting, where the PRBC unanimously approved the revised art proposal.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby approves the public art proposal for the St. Jude’s Tunnel signage mural, in a form substantially similar to that shown in Exhibit A.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to enter into an artist agreement with AC Vintage Design (scope provided as Exhibit B) in the amount of $16,650.00 for creation and installation of a painted mural at St. Jude’s Tunnel.
BE IT FINALLY RESOLVED that the City Council of the City of Pismo Beach hereby deappropriates $3,000 from the General Fund General Contingency account and appropriates $3,000 in the General Fund public art account to support a portion of the St.
Jude’s Tunnel project in Fiscal Year 2022.
12.E-3Council Agenda 3-15-2022
Attachment 1
Packet Page 195
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15th day of March 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
12.E-4Council Agenda 3-15-2022
Attachment 1
Packet Page 196
Revised Mural Design
Price Street Entrance
12.E-5Council Agenda 3-15-2022
Attachment 1.A
Packet Page 197
Bello Street Entrance
12.E-6Council Agenda 3-15-2022
Attachment 1.A
Packet Page 198
Side Wall Murals
Price Street Entrance Left Wall
Bello Street Entrance Left Wall
12.E-7Council Agenda 3-15-2022
Attachment 1.A
Packet Page 199
Right Side Wall Both Sides
12.E-8Council Agenda 3-15-2022
Attachment 1.A
Packet Page 200
ESTIMATE
AC Vintage Design
844 David Road
Orcutt, California 93455
United States
(805)
264-1829
www.instagram.com/ac_vintage_designs
BILL TO
City of Pismo Beach
Colleen Cashmore-Ghiglia
[email protected]
Estimate Number:Painting of my
Design on Saint
Jude’s Tunnel and
on to signs
fabricated by
Southpaw signs
Estimate Date:February 17, 2022
Expires On:March 31, 2022
Grand Total (USD): $16,650.00
Items Quantity Price Amount
Design and Sign Painting
Scope of work:
Design time of the current graphic and the painting
of Saint Jude’s Tunnel design in all four sides, fronts of sides, and poles. Entrances painted on signs that
will be fabricated by Southpaw signs.
Surface texture of walls: very rough stucco.
Surface texture of signs: smooth
Time needed:
120 hours of prep and working painting time needed
with my being the sole painter in the job.
Priming and spraying and lettering of signs that will
be fabricated at Southpaw signs from aluminum.
Then the graphics will be hand painted on.
120 $120.00 $14,400.00