PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
1.Adopt Minutes of the January 25, 2022 Special Meeting.
2.Adopt Minutes of the March 1, 2022 Regular Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Draft Minutes from January 25, 2022
2.Draft Minutes from March 1, 2022
Submitted by: Erica Inderlied, City Clerk Meeting Date: March 15, 2022 City Manager Approval:
9.A-1Council Agenda 3-15-2022
DRAFT MINUTES
Pismo Beach City Council
Tuesday, January 25, 2022
Special Meeting—9:00 a.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 9:05 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk (via teleconference)
Gordon Jackson, Director of Tourism and Events (via teleconference) Paul Lee, Battalion Chief
James R. Lewis, City Manager
Eddy Moore, Fire Unit Chief (via teleconference)
Jeff Smith, Chief of Police
Other staff present as noted below
2. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
9.A-2Council Agenda 3-15-2022
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3. AGENDA ITEMS
Item 3.A: Public Safety Facility Design, Needs and Affordability Analysis (Garcia)
Recommendation: Receive a presentation on the Public Safety Facility Project and provide direction to staff.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Eddy Moore, Fire Unit Chief
Jeff Smith, Chief of Police
Supplemental material submitted into the record.
Guest presenters:
Jerry Avalos, Vanir Construction Management
Call for public comment: No comment.
Action: Consensus in support of providing direction to staff as follows:
1. Obtain proposals from Design-Build Entities for both “Option A” (fully integrated facility including a new Fire facility, plus remodeling of and additions to the Police facility) and “Option B” (two separate facilities, including a new Fire facility, plus lesser remodeling of the Police facility).
2. Pursue Amendment #1 to the existing agreement with Mary McGrath Architects to facilitate the scope of work and cost associated with studying Option B in addition to Option A.
3. Concurrent with other work on the project, obtain a Turning Radius Study prepared by a consultant to evaluate the planned diagonal egress for fire apparatus at the corner of Bello Street and Wadsworth Avenue, including the evaluation of:
1. Turning radius for fire apparatus in all directions from the corner egress point, showing all possible vehicle travel lane conflicts, with special emphasis on the northeast-bound turn onto Wadsworth Avenue;
2. Traffic control measures that may be appropriate to keep the intersection of Bello Street and Wadsworth Avenue clear when fire apparatus are exiting the station;
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3. Queueing patterns of cars near the intersection during peak pick-up and drop-off times for Judkins Middle School.
4. Utilize all 10 criteria outlined by staff in the panel evaluation of the design proposals submitted by Design-Build Entities, as follows, with a reduced emphasis on Item 10:
Factors quired by SB 785:
1. Price, unless a stipulated sum is specified
2. Technical design and construction expertise
3. Life-cycle costs over 15 or more years
Discretionary factors:
4. Proposed Team Technical Design and Construction Expertise
5. Proposed Design and Design Approach including Life Cycle Costs
6. Project Management Plan
7. Base Project Pricing
8. Project Pricing - Additive Enhancements
9. Preliminary Baseline Design/Construction Schedule
10. Quality of Proposal/Presentation and Questions
5. When presenting scoring of the Design-Build Entities’ proposals to the City Council for final action, include the panel’s full scoring for all of the Entities.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
5. ADJOURNMENT
At 12:55 p.m., to the scheduled Closed Session meeting immediately following.
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Special Closed Session—Immediately following Special Meeting Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session in with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 1:03 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: 900 Bello Street, APN 005-041-003
Agency Negotiator: James R. Lewis, City Manager
Negotiating Parties: Barbara Maraist, Trustee of the Carole A. Burner Trust Under Negotiation: Price and terms of payment
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.
9.A-5Council Agenda 3-15-2022
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5. ADJOURNMENT
There being no further business, Mayor Waage adjourned the meeting at 1:31 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-6Council Agenda 3-15-2022
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DRAFT MINUTES
Pismo Beach City Council
Tuesday, March 1, 2022
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Chris Trimble, Police Commander
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
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4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Call for public comment:
Carissa Phelps commented.
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its February 23, 2022 Closed Session.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Blake: South County Chambers of Commerce Governmental Affairs Committee.
Council Member Newton: San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.
Mayor Pro Tem Reiss: Reported during Council Comments and Requests.
Mayor Waage: San Luis Obispo Regional Transit Authority (SLORTA).
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Blake
Second: Reiss
Vote: The motion passed on the following vote (Items 9.A through 9.H):
Ayes: 5 Blake, Reiss, Guthrie, Newton, Waage
Noes: 0
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Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the February 15, 2022 Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for February 13, 2022;
2. Approve the Register of Demands for February 18, 2022.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for January 2022 of FY 2021-2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.D: Notice of Completion and Acceptance of Public Improvements for Tract 3100, Shell Beach Townhomes (Fine)
Recommendation:
1. Accept the public improvements for Tract 3100 as complete and authorize the release of the improvement securities; and
2. Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion.
Item 9.E: Clean California Maintenance Agreement with Caltrans for State Highways in Pismo Beach (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute a maintenance agreement with the California Department of Transportation for maintenance services on State Highways within Pismo Beach city limits.
Legislative Record: Resolution R-2022-010 adopted.
9.A-9Council Agenda 3-15-2022
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Item 9.F: Adoption (Second Reading) of Ordinances Effectuating a Local Coastal Plan Amendment and Adding Chapter 17.119 to Title 17 (1983 Coastal Zoning Code) and Section 17.38.145 to Chapter 38 of Title 17 (1988 Non-Coastal Zoning Code) of the Pismo Beach Municipal Code Regulating Two-Unit Residential
Development and Urban Lot Splits in Compliance with Senate Bill 9 and Make a Determination of Exemption Under the
California Environmental Quality Act (Inderlied)
Recommendation:
1. Adopt an Ordinance adding Chapter 17.119 Two-Unit Residential Development and Urban Lot Splits to Title 17 (1983 Coastal Zoning Code) of the City of Pismo Beach Municipal Code, relating to urban lot splits and two-unit residential development built in accordance with Senate Bill 9 and making a determination of exemption under the California Environmental Quality Act (CEQA);
2. Adopt an Ordinance adding section 17.38.145 Two-Unit Residential Development and Urban Lot Splits to Chapter 38 of Title 17 (1998 Non-Coastal Zoning Code) of the City of Pismo Beach Municipal Code, relating to urban lot splits and two-unit residential development built in accordance with Senate Bill 9 and making a determination of exemption under the California Environmental Quality Act (CEQA); and
3. Direct staff to forward the Coastal Zoning ordinance to the California Coastal Commission to certify an amendment to the Certified Local Coastal Program.
Legislative Record: Ordinance O-2022-001 adopted.
Legislative Record: Ordinance O-2022-002 adopted.
Item 9.G: Traffic Safety Committee Recommendations to City Council (Fine)
Recommendation:
1. Receive a report on the items considered at the most recent Traffic Safety Committee meeting;
2. Adopt a Resolution authorizing the installation of “No-Parking” signs on Baxter Lane from Shaffer Lane to the end of Baxter Lane.
Legislative Record: Resolution R-2022-011 adopted.
9.A-10Council Agenda 3-15-2022
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Item 9.H: Adoption of Findings Relating to AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adoption of the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT
None.
12. BUSINESS ITEMS
This item was reordered.
Item 12.A: Capital Improvement Program Semi-Annual Report (Fine)
Recommendation: No action required; information only.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: No action.
11. PUBLIC HEARINGS
Item 11.A: Public Hearing to Receive Community Requests and Recommendations on the County of San Luis Obispo 2021-2023 Consolidated Plan and 2022 Action Plan, Including Community Development Block Grant Funds (Downing)
Recommendation: Adopt a Resolution making final recommendations to the County of San Luis Obispo for the 2022 Action Plan for Community Development Block Grant funding.
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Presenting staff:
Matt Downing, Community Development Director
James R. Lewis, City Manager
Public Hearing / Call for public comment:
Tom commented.
Action: Adopt a Resolution making final recommendations to the County of San Luis Obispo for the 2022 Action Plan for Community Development Block Grant funding.
Motion: Guthrie
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Blake, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-012 adopted.
12. BUSINESS ITEMS
Item 12.A: Capital Improvement Program Semi-Annual Report (Fine)
Recommendation:
No action required; information only.
This item was reordered and heard prior to Item 11.A.
Item 12.B: Bello Street Sports Courts Location Analysis (Fine)
Recommendation: Provide staff with direction on how to proceed with the Bello Street Sports Courts Relocation.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
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Action: Providing the following direction to staff:
1. Pursue the relocation of the sports courts currently located at Bello Street and Wadsworth Avenue to the City-owned “Ventana Lot” on Ventana Drive, with the relocated facilities to include one tennis court and two pickleball courts;
2. Issue a bid addendum for the 2022 Paving Project, currently out to bid, to include the construction of curb ramps at the intersection of Ventana Drive and James Way for accessibility, convenience, and safety purposes;
3. Consider options for sports court facilities at Boosinger Park at a later date.
Motion: Newton
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Newton, Reiss, Blake, Guthrie, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 12.C: Central Coast Blue Cost-Sharing Agreement and Clean Water State Revolving Fund Loan Authorizing Resolution (Fine)
Recommendation:
1. Adopt a Resolution authorizing the City Manager to enter into a cost- sharing agreement with the Cities of Arroyo Grande and Grover Beach for the Central Coast Blue project;
2. Adopt a Resolution authorizing the City Manager to file a financial assistance application with the Clean Water State Revolving Fund for the Central Coast Blue project.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Guest presenters:
Jeff Szytel, Water Systems Consulting
Call for public comment:
Staff noted public comment received via email from Jeff Edwards.
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The following commented:
Jeff Edwards
Julie Tacker
Joshua Medrano, Tri-Counties Building and Construction Trades Council
Action: Adopt a Resolution authorizing the City Manager to enter into a cost-sharing agreement with the Cities of Arroyo Grande and Grover Beach for the Central Coast Blue project.
Motion: Blake
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Blake, Reiss, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-013 adopted.
Action: Adopt a Resolution authorizing the City Manager to file a financial assistance application with the Clean Water State Revolving Fund for the Central Coast Blue project.
Motion: Blake
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 5 Blake, Reiss, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-014 adopted.
Item 12.D: Sole-Source Contract for Program Management, Permitting, and Final Design Services for Central Coast Blue with Water Systems Consulting, Inc. (WSC) (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute an agreement with Water Systems Consulting, Inc. for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $6,342,072 and appropriating related budget adjustments in fiscal year 2022.
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Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Guest presenters:
Jeff Szytel, Water Systems Consulting
Justin Pickard, Water Systems Consulting
Call for public comment:
The following commented:
Jeff Edwards
Julie Tacker
Action: Adopt a Resolution authorizing the City Manager to execute an agreement with Water Systems Consulting, Inc. for Program Management, Permitting, and Final Design Services for Central Coast Blue in the amount of $6,342,072 and appropriating related budget adjustments in fiscal year 2022.
Motion: Reiss
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Blake, Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-015 adopted.
13. CITY COUNCIL COMMENTS AND REQUESTS
Mayor Pro Tem Reiss reported on recent attendance at a Community Action Partnership San Luis Obispo (CAPSLO) Board meeting (external committee assignment).
14. ADJOURNMENT
At 7:51 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-15Council Agenda 3-15-2022
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