Direction on Palisades and Chumash
Parks Playground Project
Agenda Item 12.D
By: Benjamin A. Fine, P.E.
Director of Public Works/City Engineer
Meeting Date: March 15, 2022
Background
One of the City Council’s top goals is to “build on the strength of our local community to preserve the City’s ‘Classic California’ charm and ensure an exceptional quality of life for residents.” The priorities for this goal over the next two years are to:
•Invest in neighborhoods,including road,sidewalk,and park improvements•Relocate tennis courts located at the site of the future public safety center and addbasketballcourts/pickleball courts to offer improved recreational opportunities forresidentsatthenewsite•Complete updates to the Local Coastal Plan,General Plan and Zoning Ordinance,emphasizing issues important to the community,such as managed growth,appropriatedesign,and neighborhood preservation•Engage the community and communicate the benefits of a visitor economy to quality oflifeforresidents(e.g.,tourism,hospitality)•Evaluate the locations and potential expansion of recreation programs to meetcommunityneeds(i.e.,mobile home community centers)•Implement community beautification strategies (e.g.,James Way Beautification Plan),and establishing City policy about tree planting programs•Evaluate the option of assessment districts to address major infrastructureimprovements(e.g.,Shell Beach drainage;undergrounding utilities)•Deliver exceptional services to the public
Background
FY 2022 Budget includes two projects:
•Palisades Park Improvements
•Chumash Park Improvements
Chumash Park
Chumash Park
Background
•December 9, 2022 –PRBC reviewed inspirational designs and made the following recommendations:
•Designs should be unique, creative, promote physical activity, foster imagination and encourage social interaction for all ages •Palisades Park design should reflect neighborhood aesthetic •Chumash Park should follow nature inspired themes and could include a culturally appropriate Native American component within the design
Background
•December 16, 2021 –RFP issued Playground Design and
equipment manufacture and delivery
•January 21, 2022 –Eight proposals received
•Reviewed by an ad hoc committee
•Uniqueness, creativity and capacity to challenge children both physically and mentally
•Appropriateness for stated age demographics
•Understanding of contract requirements as a whole and the unique capabilities to perform the services required
•Quality of references
•Identification of key personnel
•Ability to commit staff for the duration of the project
Background
•Two consultants were selected for final consideration
•RecWest
•Park and Play Structures
•February 3, 2022
•PRBC reviewed playground design submissions and approved the ad hoc committee to select the final design company to move forward (RecWest)
•Provided comments
•Change colors in park designs to complement their surrounding areas •Make an effort to include swings into both park designs •Consider the height limitations of Palisades Park and re-design elements as needed
•Have a rendering of the final designs placed in a more realistic background that reflects the actual surroundings
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Background
•December 30, 2021 –separate RFP issued for
construction documents
•January 27, 2022 –One proposal was received (Callander Associates) and evaluated based on:
•Understanding of the scope of work
•Methods, schedule and procedures to used
•Management, personnel and experience
•Coordination with City staff
Background
•Initial estimate for both parks was $450,000
•Current estimate $1.1M
•Budget impacts:
•Increased cost for softfall pour-in-place (PIP) surface •ADA improvements at both parks
•Projected shortfall $651,000
•Staff has identified two options to move forward
Moving Forward –Option 1
•Move forward with selected consultants to purchase
equipment and develop construction plans for both parks •Next Steps
•Staff will return at the next meeting to award contracts •Project would be bid
•Staff will return to Council to award construction contracts and appropriate funds to cover budget shortfall
•General Fund available fund balance
Moving Forward –Option 2
•Move forward with selected consultants to purchase
equipment and develop construction plans for Palisades
Park only
•Chumash Park ~ 20 years old
•Good shape and plays well
•Remains busy and popular
•Next Steps
•Staff will return at the next meeting to award contracts to replace play equipment at Palisades Park and repair PIP at Chumash
•Project would be bid
•Staff will return to Council to award construction contract •Would likely fall within existing budget or slightly over
Fiscal Impact
$36,325 -$72,650
$508,325-$544,650
$58,325 -$94,650
Questions?