RESOLUTION NO. R-2022-017
wwo A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT #1
TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH MARY
MCGRATH ARCHITECTS FOR PREPARATION OF CRITERIA AND BRIDGING
DOCUMENTS FOR THE POLICE AND FIRE PUBLIC SAFETY FACILITY IN THE AMOUNT OF $116,400
WHEREAS, on October 19, 2021, Council awarded a contract to Mary McGrath Architects for preparation of Criteria and Bridging Documents for the Police and Fire Public Safety Facility; and
WHEREAS, on January 25, 2022, the City Council directed staff to obtain proposals from Design -Build Entities for both the originally -planned "Option A" (a fully integrated joint Police and Fire facility) and alternate "Option B" (separate facilities consisting of a new Fire facility and limited renovation of the Police facility); and WHEREAS, the proposed contract Amendment #1 will provide for additional scope of work to complete Option A documents, Option B criteria and bridging documents, and construction document review services; and
WHEREAS, Mary McGrath Architects and their subconsultants have the requisite 6fto knowledge and experience in essential services facilities to ensure the selected Design - Build Entity has submitted construction documents in conformance with the Bridging Documents and design intent of the City; and
WHEREAS, the FY 2022 Capital Projects Fund Public Safety Facility project budget includes sufficient budget to support this amendment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby authorizes the City Manager to execute Amendment #1 (Exhibit A) to the existing Professional Services Agreement with Mary McGrath Architects for Criteria and Bridging Documents for the Police and Fire Public Safety Facility in the amount of $116,400.
UPON MOTION OF Council Member Blake, seconded by Mayor Waage, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15th day of March 2022, by the following vote:
AYES: 5 Blake, Waage, Guthrie, Newton, Reiss
NOES: 0
ABSENT: 0
ABSTAIN: 0
RECUSED: 0
PAGE 1 OF 6
R-2022-017
Approv d� :
Ed Waage, Mayor
Attest:
rica ln-d—erlied,ClityClerk
PAGE 2OF6
R-2022-017
Exhibit A
AMENDMENT # 1
to the
OCTOBER 19, 2021 AGREEMENT BETWEEN THE CITY OF PISMO BEACH
AND MARY MCGRATH ARCHITECTS
Pursuant to the October 19, 2021 Agreement for Professional Services between the City of Pismo Beach, hereinafter referred to as "City," and Mary McGrath Architects, hereinafter referred to as "Vendor," City and Vendor hereby agree as follows:
1. Additional services shall be performed as set forth in the proposals dated February 24, 2022 and February 28, 2022, which are attached hereto and by this reference made a part hereof.
2. Compensation for the timing of the additional services shall be set forth in the referenced proposal. Compensation for the additional services shall not exceed the amount of one hundred sixteen thousand four hundred dollars ($116,400), without prior written approval of the City.
3. The revised feed under the October 19, 2021 contract, plus addendum 1, is two hundred six thousand nine hundred dollars ($206,900).
4. All other provisions of the Criteria and Bridging Documents for the Police and Fire Public Safety Facility agreement between City and Vendor shall remain in full force and effect.
CITY: VENDOR:
City of Pismo Beach, a Municipal Corporation Mary McGrath Architects Signed:
Name: Jorge Garcia
Title: Assistant City Manager
Dated:
Signed:
Name: James R. Lewis
Title: City Manager
Dated:
ATTEST:
Signed:
Name: Erica Inderlied
Title: City Clerk
APPROVED AS TO FORM:
Signed:
Name: David M. Fleishman
Title: City Attorney
Attachment: Scope/Cost Proposal
Signed:
Name:
Title:
Dated:
Address for giving notice:
(if changed from prior agreement)
Email address for official communications:
(if changed from prior agreement)
Vendor Representative:
(if changed from prior agreement)
Name/Title:
PAGE 3OF6
R-2022-017
Mt
Jorge Garcia
Assistant City Manager
City of Pismo Beach
760 Mattie Road
Pismo Beach, California 93449
Feburary 24, 2022
RE: Pismo Beach Fire & Police Station Bridging Documents — Option B and Expanded Scope Option A
Dear Jorge:
Mary McGrath Architects (MMA) in Association with Manns Woodward Studios, Inc. (MWS) is pleased to present our proposal for the completion of Option B as presented in the attached concept documents.
We have composed the following scope of work based upon the direction received form the City of Pismo Beach Project team. We have tailored this scope of work to develop both options equally and reuse as much information developed in Option A as possible in the refinement of Option B. The proposal for Option B is additive to Option A and depends on reusing similar work project The total added fee proposal for the expanded scope of Option A is $7,500 and the total proposed fee for the further development of Option B is $61,300 for a total contract amendment of $68,800. A task level breakdown of the fee for Option B is located at the end of the scope document. Please let us know if you have any questions regarding the scope and fee included herein. Thank you for the opportunity to continue to serve the City of Pismo Beach on this important public safety project.
Respectfully Submitted,
Mary McGrath, President
Mary McGrath Architects
CA No. C24435
E: [email protected]
P: 510-565-0300 (direct)
.; ANDING
The design team has been requested to provide additional services for an alternate design option for the Pismo Beach Public Safety Building. All work associated with the original design options, referred to as Option A, shall remain as originally contracted. The design for the new scope of work shall be referred to as Option B.
Both Option A and Option B shall be prepared as two complete and separate deliverable packages. Each package shall consist of separate building program worksheets, room component diagrams and room data worksheets, concept floor plans/bubble diagrams, site plans/diagrams, Architectural narratives, MEP narratives, Structural narratives, and outline specifications.
OPTION A:
1.) BRIEF DESCRIPTION OF SCOPE: This option consists of the master planning of a combined Public Safety Building including all program spaces for the Fire operations, Police operations and shared public spaces. It is understood that the existing Police Station (approximately 8,300 gsf) shall receive major renovations and be designed to tie into the new construction to provide a single cohesive building with one centralized entrance located at the shared public spaces. The police program shall have visual oversight of the public access/entrance. The facade of this building shall reuse the facade of the existing school which is slated to be demolished to allow for construction of the new building.
a. Additionally, there is a separate existing 3-bay Fire Station (approximately 2,500 gsf) located partially in front of the existing Police Station. This building shall generally remain undisturbed, however minor interior renovations shall occur consisting of modifications to storage spaces to be used by the Police. No exterior work is anticipated.
OPTION B:
1.) DESCRIPTION OF SCOPE: This option consists of the master planning of two separate buildings (Building 1 and Building 2); creating a Public Safety Campus. a. Building 1 shall consist of all program spaces for the fire operations and the shared public spaces. The facade of this building shall reuse the facade of the existing school which is slated to be demolished to allow for construction of the new building. b. Building 2 shall consist of all program spaces for police operations. This building will consist of interior renovations and an addition to the existing Police Station building. The existing station is approximately 8,300 gsf. It is anticipated that the structure and exterior of the existing building will remain unchanged with the exception of the areas of the building receiving the proposed addition. It is anticipated that the addition will consist of approximately 2,200 to 2,500 gsf of new program spaces and shall generally be located on the south-east side of the existing station.
c. Identical to Option A, there is a separate existing 3-bay Fire Station (approximately 2,500 gsf) located partially in front of the existing Police Station. This building shall generally remain undisturbed, however minor interior renovations shall occur consisting of modifications to storage spaces to be used by the Police. No exterior work is anticipated.
R-2022-017
W OPTION B - WORK PLAN & ASSOCIATED TASKS
TASK 1— PROJECT INITIATION
1.) PROGRAMMING VALIDATION
Based on the programming efforts associated with Option A, we will meet with Owner to validate which program spaces shall be associated with Building 1 and Building 2. It is anticipated that there will be some duplication of program spaces as required to have two separately functioning buildings.
TASK 2 — PRELIMINARY SITE & BUILDING INVESTIGATIONS
1.) PRELIMINARY BUILDING UTILIZIATION
We will review the proposed program spaces associated with each building to ensure the programmed spaces fit with the proposed building and site footprints.
2.) SITE DIAGRAM REFINEMENT
We will review the site plan to graphically depict the approximate proposed footprint of both buildings and associated drive aisles, response/return aprons, and parking and with the Owner to validate all vehicular maneuvering clearances are adequately accounted for.
TASK 3 — INITIAL CONCEPT PLANNING
1.) PRELIMINARY CONCEPT PLANNING
Our team will meet with Owner to discuss the selected refined site diagram in detail and address comments generated during the previous meetings. We will develop conceptual level bubble diagrams depicting room sizes and associated adjacencies. Our team will create, based upon these discussions, a series of refined architectural concept site plans, and refined floor plan bubble diagrams for the two buildings that demonstrate the validity of the project program of requirements.
TASK 4 —SCHEMATIC DESIGN
1.) PROJECT NARRATIVE AND REPORT
Our team will develop a preliminary project narrative outlining the technical requirements associated with the anticipated future scope of work. The narrative will include all applicable information obtained during the study and outline the intended quality of work to take place during future design phases and construction.
2.) FINAL FLOOR PLANS & SITE RENDERINGS
Our team will issue final refined floor plan diagrams and site diagrams of the project satisfying all previously agreed upon commentary. Plans will be colored and include diagrammatic language as necessary to explain the critical functionality of spaces.
TASK 5 — FINAL DELIVERABLES
1.) BRIDGING DOCUMENTS
Our team will prepare a final package incorporating all relevant schematic design comments. The Bridging document package will be developed with the intent of clearly communicating the project requirements to prospective design build contractors. Deliverables will include:
a. Project Program
b. Executive Summary
c. Schematic Level Floor Plan Bubble Diagrams
d. Schematic Level Finish Diagrams
e. Schematic Level Massing Studies
f. Project Narrative & Diagrams Outlining:
i. Architectural Requirements (MMA and MWS)
ii. Structural Requirements (CSEG)
iil. MEP Requirements (EDesignC)
iv. A/V Requirements (MWS)
v. CCTV, Access Control, Security Requirements (MWS and City Consultant) vi. Ballistic Requirements (MWS)
vii. Special Equipment Requirements (MWS and City Consultant) g. Concept Architectural Site Plans
h. Civil Engineering Storm Drain Requirements (Above Grade Engineering) i. Site Utility Requirements (Above Grade Engineering)
All work shall be provided in .pdf format and native files.
OPTION B FEE SUMMARY
Total Fee:
Task 1
Project Initiation
$3,000
Task 2
Preliminary Site and Building Investigations
$9,250
Task 3
Initial Concept Planning
$10,750
Task 4
Schematic Design, Project Narrative Report
$16,700
Task 5
Bridging Documents
$21,600
Professional Services Fee:
$61,300
ATTACHMENTS: OPTION A AND B — SITE PLAN AND BUILDING 2 ZONING DIAGRAMS PAGE 5 OF 6
R-2022-017
Jorge Garcia
Assistant City Manager
City of Pismo Beach
760 Mattie Road
Pismo Beach, California 93449
February 28, 2022
RE: Pismo Beach Fire & Police Station— Construction Document Review Services Dear Jorge:
Mary McGrath Architects (MMA) in Association with Manns Woodward Studios, Inc. (MWS) is pleased to present our proposal for construction document review services. Our team will review the materials prepared by the selected Design Build Team for conformance with the Bridging Documents and design intent. Please see the following task description and hours/rate summary.
Please contact me with any questions or comments.
Respectfully,
r(r194,0di---
Mary McGrath
President
Mary McGrath Architects
License No. C24435
SCOPE OF WORK
Task 1: Construction Document Review/Design Intent Review Approach:
This scope of work provides consultation by the bridging team by reviewing the selected Design - Build Team designs and construction document development. The construction documents are reviewed to validate compliance with the Bridging Document design intent. We anticipate that there will be both informal and formal design review stages. Our approach is to work collaboratively with the design/build team to understand their approach for meeting the required scope and quality and providing direction where necessary. We anticipate 4-6-month process for the development of the construction documents and have anticipated a total of 6 virtual team meetings.
Deliverables and Meetings:
1. During the construction document phase, we will meet with the D/B team during the initial stages of the CD development and provide formal reviews of the 50% and 90% submissions.
2. Act as liaison between City Design Team, the selected Design -Build team architect and engineers, and the stakeholders to assure design intent compliance. Provide written documentation of review comments.
3. Meet monthly with the City Design Team to report findings and present review comments.
HOURLY FEE SUMMARY
Task 1
Construction Documents
Review/Design Intent Review
Mary McGrath
Architects/MWS
Principal
In Charge
(Mary, Gary
or Rob)
Totals
rate
$195
hours
60 total amount
$11,700
$11,700
Consultant
5truct.
MEP
Civil
Totals
Rate (Average)
$ 190.00
$ 185.00
$ 185.00
Hours
50 80
40 total amount
$9,500
514,800
$7,400
$31,700
Taskl $43,400
Total Estimated Hourly Fee:
Construction Documents
Task 1 Review/Design Intent Review
$55,100
$55,100
$2,204
'Reimbursable expenses would include travel expenses, printing and report publishing.
PAGE 6 OF 6
R-2022-017