RESOLUTION NO. R-2022-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AWARDING A CONTRACT TO FIRE APPARATUS SOLUTIONS FOR
THE PURCHASE OF A SPARTAN ER TYPE ONE FIRE ENGINE IN THE AMOUNT OF $797,646.31 AND APPROPRIATING $120,000 IN THE MOTOR VEHICLE REPLACEMENT FUND TO SUPPORT THE PURCHASE IN FISCAL YEAR 2022 WHEREAS, the Fiscal Year (FY) 2023 Motor Vehicle Replacement (MVR) Fund budget includes $750,000 for the replacement of the 2003 KME Type One Fire Engine (Fire Engine 264); and
WHEREAS, this Engine's 19 years of service increase the potential of start failures and breakdowns on incidents, which can jeopardize the ability of first responders to save lives and property, and can negatively impact the City's Insurance Services Office (ISO) score and require more maintenance and costly repairs; and
WHEREAS, staff has identified Fire Apparatus Solutions (FAS) as the only dealer of Spartan Fire Engines authorized to sell in California; The unique specifications of a Fire Engine and desire to keep fleet uniformity require the City to use a sole source vendor for this purchase; and
WHEREAS, the cost of the Fire Engine including tax is $797,646.31 and the cost of 6=0 additional equipment, electronics, decals, etc. needed to place the vehicle into service is estimated at $72,353.69, for a total estimated cost of $870,000; and "M
WHEREAS, the $120,000 budget shortfall can be supported by available MVR Fund balance.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby awards a contract (Exhibit A) to Fire Apparatus Solutions for the purchase of a Type One Fire Engine in the amount of $797,646.31.
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates an additional $120,000.00 in the MVR Fund capital outlay -vehicles account for the replacement of the 2003 KME Type One Fire Engine (Fire Engine 264) using MVR available fund balance in FY 2023.
UPON MOTION OF Council Member Newton, seconded by Council Member Blake, the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 15t" day of March 2022, by the following vote:
AYES: 5 Newton, Blake, Guthrie, Reiss, Waage
NOES: 0
ABSENT: 0
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R-2022-018
ABSTAIN: 0
RECUSED: 0
04 Approved': ' l Attest:
W
Ed Waage, Mayor Ei ea
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R-2022-018
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Exhibit A
PH: (402)719-1242 Email. • Scottfasftre(aaauiiLcont p Address:1762 S Sycamore Ave, Rialto, CA 92376 Apparatus Agreement
3/6/2022
Greetings Captain Gorman,
This is an Apparatus Agreement between Fire Apparatus Solutions and Pismo Beach Fire Department for the purchase of a Spartan Triple Combination Pumper outlined in the Specifications provided.
Below is the cost breakdown:
One (1) Spartan ER Pumper
$789,154.00
Fleet Customer Discount and Price Hold
-$25,000.00
Deletes from Option list
-$239874.00
One (1) Spartan ER Pumper
$7409275.00
Sales Tax @ 7.75%
$57,371.31
Total Purchase
$797,646.31
Signing this agreement constitutes the purchase of One (1) 2023 Spartan Triple combination pumper for the total cost of $797,646.31. Tax rates are subject to change and the tax will be determined at the time of registration. Any changes to the price will be documented on a Change Order which may "=' increase or decrease the price during the build process.
The pricing includes a virtual preconstruction meeting with the factory at the customer location, a virtual midpoint inspection, progress photos once the chassis is delivered, a Final Inspection Trip for Two (2) Fire Department individuals to travel to inspect the vehicle, and a Pre -Delivery Inspection at Fire Apparatus Solutions.
Build Time is 365 to 395 days. Pricing is only good till March 17'. Fire Apparatus Agreement and or a Purchase Order needs to be submitted to Fire Apparatus Solutions.
Signature below represents agreement of the Terms.
Pismo Beach Fire Department: Fire Apparatus Solutions:
eoff M4 3/7/22
Signature Date Signature Date
Printed Name
Title
Scott Beck
Printed Name
Sales Manager
Title
• Office: (909) 421-2728 • F(cr: (909) 421-4150 • hfll)s:// www.fiicebook.cont/FireApparatusSolutions • Website: FASService.Org
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R-2022-018