Award of Contracts for the 2022 Paving
Project
Agenda Item 12.B
By: Chad Stoehr, P.E.
Engineer
Meeting Date: April 19, 2022
Background
•On April 20,2021 City Council adopted the 2021 Pavement Management Plan (PMP)which included a projected 5-year Pavement Plan •The 2022 Paving Project is comprised of:
•Year 1 of the 5-year Pavement Plan (Base Bid)
•Other street segments added during the budget development process to prevent further deterioration and address community outreach received (Bid Alternates)
Base Bid –Mattie Road and Ocean Boulevard
Base Bid –Price Street
Base Bid –James Way Neighborhoods
Bid Alternate 1 –City Hall Parking Lot
Alternate 1
Alternate 1A
City Hall
Bid Alternate 2 –Bluff Trail
Bluff Trail
Bid Alternate 3 –Spyglass Drive Under
Highway 101
New sidewalk and ADA curb ramps on
North side of Spyglass
Bid Alternates 4 through 6 –James Way
Neighborhoods
Bid Alternates 7 and 8–Wadsworth and Solar
Way
Bid Alternate 9–Ventana Drive and James
Way ADA Curb Ramps
New sidewalk and ADA curb ramps
Chumash Park
Bid Phase -Construction
•Project Advertised for construction bids on February 24,2022 and three bids were received on March 31,2022 for the Base Bid plus Bid Alternates 1 through 9
•Papich Construction -$11 ,699,999
•Cal Portland Construction -$10,587,902.10
•Granite Construction -$12,937,189.03
Consultant Services During Construction
•Pavement Engineering Incorporated (PEI)was awarded a contract todesigntheconstructionplansfortheprojectonMay18,2021 •As the Engineer of Record (EOR),PEI to perform EngineeringServicesDuringConstruction(ESDC) •A formal Request for Proposals (RFP)was issued for ConstructionManagement,Inspection,Materials Testing and Administrative ServicesonFebruary24,2022 •Two proposals were received on March 31,2022
•Cannon Corporation was selected to perform the work
Construction Considerations
•Largest paving project the City has undertaken with approximately one- third (33%)of the streets in Pismo Beach being paved
•Two years for completion
•Public workshop held to inform public about the project and construction impacts
•Project updates posted weekly on City website
•Contactor to distribute door hanger notifications in advance of construction
Fiscal Impact: Budget vs. Project Estimate
Funding Plan in FY 2022 & FY 2023
Appropriations by Fund and Fiscal Year
FY 2022 FY 2023
Fund Revenue Expenditure Revenue Expenditure
General Fund -$ 6,250,515.50$ -$ -$ Half Cent Sales Tax Fund 500,000.00 500,000.00 400,000.00 1,400,000.00 Gas Tax Fund - - - 200,000.00 Local Transportation - - - 200,000.00 Capital Projects 6,520,996.17 6,818,369.33 1,893,600.00 1,800,000.00 Circulation Fees - (622.50) - - Water Enterprise Fund - (2,858.53) - - Water Construction Fund (2,858.53) (2,858.53) - - Total All Funds 7,018,137.64$ 13,562,545.27$ 2,293,600.00$ 3,600,000.00$
Conclusion and Recommendations
Based on the Council’s current goals,staff is recommending:
•Award of a contract to CalPortland Construction for construction of thebasebidplusbidalternates1through9(Bid alternate 1A includesupgradestotheCityHallParkingLotthatarerequiredtomeetaccessibilityrequirements) •Entering into a Professional Services Agreement with Cannon Corporationforconstructionmanagement,inspection,materials testing andadministrativeservices •Entering into a Professional Services Agreement with PavementEngineering,Inc.(PEI)for engineering services during construction(ESDC)
Questions?