PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
1.Adopt Minutes of the January 28, 2022 Special Goal-Setting Workshop;
2.Adopt Minutes of the May 3, 2022 Closed and Regular Meetings.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Minutes of the January 28, 2022 Special Goal-Setting Workshop
2.Minutes of the May 3, 2022 Closed and Regular Meetings Submitted by: Erica Inderlied, City Clerk Meeting Date: May 17, 2022 City Manager Approval:
9.A-1Council Agenda 5-17-2022
DRAFT MINUTES
Pismo Beach City Council
Friday, January 28, 2022
Special Meeting—11:00 a.m.
100 Ocean View Avenue, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 11:05 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss (via teleconference)
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton (via teleconference)
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2. PUBLIC COMMENT PERIOD
Call for public comment:
Staff noted comment received via email from Earlene Craver Leijonhufvud.
9.A-2Council Agenda 5-17-2022
Attachment 1
3. AGENDA ITEMS
Item 3.A: Follow-up on City Council Goals Update (Lewis)
Recommendation: Provide direction to staff on additions or modifications to the adopted FY 2022-23 Council Goals following the update provided at the regular meeting of January 18, 2022.
Presenting staff:
James R. Lewis, City Manager
Action: No action.
Item 3.B: Capital Improvement Project Timelines (Fine)
Recommendation: Receive an update from staff on projected timelines for current Capital Improvement Projects.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment:
Staff noted comment received via email from Effie McDermott.
The following commented:
Jeff Edwards
Action: Direct staff to return with an agenda item allowing the Council to consider the relocation of the Bello Street sports courts to a location on Ventana Drive.
In support: 4 Guthrie, Newton, Reiss, Waage
In opposition: 1 Blake
Absent: 0
Abstain: 0
Recused: 0
Item 3.C: General Plan Timeline and Process (Downing)
Recommendation: Receive an update from staff on projected timelines for the General Plan/Local Coastal Program Update project.
9.A-3Council Agenda 5-17-2022
Attachment 1
Presenting staff:
Matt Downing, Community Development Director
James R. Lewis, City Manager
Call for public comment: No comment.
Action: No action.
Item 3.D: Updates to Development Permitting Process (Downing)
Recommendation: Receive information regarding the City’s development review process and anticipated enhancements to be made to improve the customer experience.
Presenting staff:
Matt Downing, Community Development Director
James R. Lewis, City Manager
Call for public comment: No comment.
Action: No action.
Item 3.E: Review of Code Compliance Process / Short-Term Rental Ordinance Enforcement (Fleishman)
Recommendation: Receive a presentation from staff on City’s code compliance process on an administrative level, and in subsequent court proceedings when the City’s determination is appealed. Review and receive update on the City’s short-term rental ordinance.
Presenting staff:
David Fleishman, City Attorney
James R. Lewis, City Manager
Action: Consensus in support of directing staff to return with information about the enforcement of the City’s Short-Term Rental regulations, and related options.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
9.A-4Council Agenda 5-17-2022
Attachment 1
Item 3.F: Advisory Body Membership Recruitment Process and Timelines (Inderlied)
Recommendation: Provide direction to staff on the following:
1. Whether to conduct interviews of incumbent applicants during the annual 2022 Advisory Body recruitment process;
2. Meeting date(s) in February 2022 for conducting interviews;
3. Any other topics relating to the Advisory Body recruitment and/or interviews process.
Presenting staff:
Erica Inderlied, City Clerk
James R. Lewis, City Manager
Action: Consensus in support of directing staff as follows:
1. Conduct interviews as one meeting if possible.
2. Conduct interviews virtually, as opposed to in person.
3. Tentatively schedule the special interviews meeting for February 8, 2022, with confirmation to follow.
4. In lieu of conducting interviews of incumbent applicants, invite the incumbents to submit a “letter of interest” describing their interest in continued service.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Item 3.G: Advanced Life Support Services/Ambulance Services (Newton)
Recommendation:
Conduct a Council-led discussion and provide direction to staff if desired.
Presenting staff:
James R. Lewis, City Manager
Eddy Moore, Fire Unit Chief
Action: Consensus in support of tabling the discussion until such time that Fire Department staff can return with additional data for the Council.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
9.A-5Council Agenda 5-17-2022
Attachment 1
Item 3.H: Temporary Fencing Policy (Newton)
Recommendation: Conduct a Council-led discussion and provide direction to staff if desired.
Presenting staff:
James R. Lewis, City Manager
Action: Consensus in support of tabling the discussion until after completion of the Zoning Ordinance update.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
Item 3.I: Maintenance Standards/Beautification of Private Parcels at Entrances to City (Guthrie)
Recommendation: Conduct a Council-led discussion and provide direction to staff if desired.
Presenting staff:
Matt Downing, Community Development Director
James R. Lewis, City Manager
Call for public comment:
Staff noted comment received via email from Effie McDermott.
Action: Consensus in support of directing staff to research and develop policies relating to beautification of “gateways” to the city, as part of the overall General Plan update process.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
4 CITY COUNCIL COMMENTS AND REQUESTS
Consensus to agendize consideration of the use of consultants for real property acquisition services for a future meeting.
9.A-6Council Agenda 5-17-2022
Attachment 1
5. ADJOURNMENT
At 4:09 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-7Council Agenda 5-17-2022
Attachment 1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, May 3, 2022
Special Closed Session—5:00 p.m.
Administration Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 5:02 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
David Fleishman, City Attorney (via teleconference)
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code §54956.9: One potential case
9.A-8Council Agenda 5-17-2022
Attachment 2
4. CLOSED SESSION REPORT
City Attorney Fleishman would make a report in the next regular open session detailing the reportable action taken on the above item.
5. ADJOURNMENT
There being no further business, Mayor Waage adjourned the meeting at 5:29 p.m.
9.A-9Council Agenda 5-17-2022
Attachment 2
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director (via teleconference) Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney (via teleconference)
Jorge Garcia, Assistant City Manager
Vanessa Garris, Finance Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Reiss led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
Item 4.A: Presentation: Update on Supervisory Districts for June 2022 Election (San Luis Obispo County Clerk-Recorder)
Presented by Elaina Cano, San Luis Obispo County Clerk-Recorder.
9.A-10Council Agenda 5-17-2022
Attachment 2
Item 4.B: Proclamation: National Foster Care Month (San Luis Obispo County Social Services)
Received by Jocelyn McCurry, San Luis Obispo County Child Welfare Services.
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken the following reportable action during its 5:00 p.m. Closed Session: Direction to staff to initiate one action, with defendants and particulars to be disclosable once the action is formally commenced.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Blake:
San Luis Obispo International Film Festival; Taste of Pismo.
Mayor Waage:
San Luis Obispo Regional Transit Authority (SLORTA) / South County Transit; San Luis Obispo Council of Governments (SLOCOG) Executive Committee; Central Coast Community Energy (3CE) Policy Board.
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Blake
Second: Guthrie
Vote: The motion passed on the following vote (Items 9.A through 9.J):
Ayes: 5 Blake, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
9.A-11Council Agenda 5-17-2022
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Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the February 14, 2022 Closed Session;
2. Adopt Minutes of the February 23, 2022 Closed Session;
3. Adopt Minutes of the April 19, 2022 Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for April 10, 2022;
2. Approve the Register of Demands for April 8, 2022; and April 22, 2022.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for March 2022 of FY 2021-2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.D: Fiscal Year 2022 Third Quarter Financial Status Report (Feeser)
Recommendation:
Receive as information only. No actions are requested or recommended.
Item 9.E: Quarterly Investment Report for the Three Months of January Through March 2022 – The Third Quarter of FY 2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.F: U.S. Department of the Interior Bureau of Reclamation WaterSMART:
Title XVI Water Reclamation and Reuse Projects Grant Application in FY 2022 for Central Coast Blue (Feeser)
Recommendation:
Adopt a Resolution approving the U.S. Department of the Interior Bureau of Reclamation WaterSMART: Title XVI Water Reclamation and Reuse Projects grant application in FY 2022 for Central Coast Blue.
Legislative Record: Resolution R-2021-031 adopted.
9.A-12Council Agenda 5-17-2022
Attachment 2
Item 9.G: Approval of the Fiscal Year 2022 Paving Project for Proposed Road Maintenance and Rehabilitation Account Funding (SB1) (Feeser)
Recommendation:
Adopt a Resolution approving the Fiscal Year 2023 Paving Project for proposed Senate Bill 1 Road Maintenance and Rehabilitation Account funding for Fiscal Year 2023.
Legislative Record: Resolution R-2021-032 adopted.
Item 9.H: Agreement with Walker Consultants to Complete an Update to the Parking Management Plan (Downing)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement with Walker Consultants, Inc. to complete an update to the Parking Management Plan in the amount of $25,000, and appropriating related budget adjustments.
Legislative Record: Resolution R-2021-033 adopted.
Item 9.I: 2022 Fourth of July Fireworks Display Authorization (Jackson)
Recommendation:
Adopt a Resolution approving the 2022 Fourth of July fireworks display and appropriating related budget adjustments in Fiscal Year 2023.
Legislative Record: Resolution R-2021-034 adopted.
Item 9.J: Adoption of Findings Relating to AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adopt the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT
None.
9.A-13Council Agenda 5-17-2022
Attachment 2
11. PUBLIC HEARINGS
Item 11.A: Second Amendment to the Amended and Restated Solid Waste Collection Franchise Agreement with South County Sanitary Service, Inc. for Solid Waste Collection Services and Adoption of Integrated Solid Waste Rates for May 1, 2022, January 1, 2023, and January 1, 2024 (Feeser)
Recommendation:
1. Adopt a Resolution approving, and authorizing the City Manager to execute, a second amendment to the Amended and Restated Solid Waste Collection Franchise Agreement with South County Sanitary Service, Inc. for solid waste collection services;
2. Conduct a public hearing to hear public comment on proposed solid waste rates;
3. Adopt a Resolution approving Integrated Solid Waste rates charged by South County Sanitary Service for May 1, 2022, January 1, 2023, and January 1, 2024.
Presenting staff:
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Guest presenters:
Jeff Clarin, South County Sanitary Service
Bill Statler
Public Hearing / Call for public comment: No comment.
The following commented:
Tedd
Action: Adopt a Resolution approving, and authorizing the City Manager to execute, a second amendment to the Amended and Restated Solid Waste Collection Franchise Agreement with South County Sanitary Service, Inc. for solid waste collection services.
Motion: Blake
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Blake, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
9.A-14Council Agenda 5-17-2022
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Recused: 0
Legislative Record: Resolution R-2022-035 adopted.
Action: Adopt a Resolution approving Integrated Solid Waste rates charged by South County Sanitary Service for May 1, 2022, January 1, 2023, and January 1, 2024.
Motion: Blake
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 5 Blake, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-036 adopted.
12. BUSINESS ITEMS
Item 12.A: 2021 Northern Cities Management Area (NCMA) Annual Report and Water Supply Update (Fine)
Recommendation: No action required; information only.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Consensus in support of directing staff to return at the next available meeting with the following:
• Further information about additional outreach measures that may be undertaken to encourage community participation in water conservation and rebate programs, specifically including outreach to the lodging community;
• A resolution allowing the enactment of a Critical Water Supply Condition, incorporating the following provisions for possible adoption:
o Increasing the hours during which outdoor irrigation is prohibited;
o A 72-hour mandatory timeframe for the repair of water leaks;
9.A-15Council Agenda 5-17-2022
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o Additional funding as may be needed to support outreach measures;
• Necessary legislative measures to allow the Council to consider enacting a moratorium on the installation of new lawns.
In support: 5 Blake, Guthrie, Newton, Reiss, Waage
In opposition: 0
Absent: 0
Abstain: 0
Recused: 0
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus to reschedule a special meeting to discuss configuration options for the Public Safety Facility project for 3:00 p.m. on Tuesday, May 17, 2022; and to reschedule a special Closed Session to hold a conference with labor negotiators for Friday, May 20, 2022, at 10:30 a.m.
14. ADJOURNMENT
At 7:56 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-16Council Agenda 5-17-2022
Attachment 2