PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
Adopt Minutes of the May 17, 2022 Special, Closed, and Regular Meetings.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Minutes of the May 17, 2022
Submitted by: Erica Inderlied, City Clerk Meeting Date: June 7, 2022 City Manager Approval:
9.F-1Council Agenda 6-7-2022
DRAFT MINUTES
Pismo Beach City Council
Tuesday, May 17, 2022
Special Meeting—3:00 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 3:00 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
2. PUBLIC COMMENT PERIOD
Call for public comment:
Mayor Waage noted public comment received via email from Henry Myers.
3. AGENDA ITEMS
Item 3.A: Public Safety Facility Study Session (Garcia)
Recommendation: Receive an update on the Public Safety Facility Project and provide direction to staff if desired.
9.F-2Council Agenda 6-7-2022
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Presenting staff:
Jorge Garcia, Assistant City Manager
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Supplemental material submitted into the record.
Guest presenters:
Jerry Avalos, Vanir Construction Management
Gary Campbell, Mary McGrath Architects
Call for public comment: No comment.
Action: Provide the following direction to staff:
• Pause RFP work on Site Plan Options “A” and “B”;
• Pursue development of a Site Plan (Option “C”) including fire apparatus entry and exit on Bello Street, and a new driveway at 940 Bello Street for the Police Station,
• Preserve as much of the building façade as feasible;
• Return on June 7, 2022 to allow the Council to consider contract Amendment #2 with Mary McGrath Architects as needed to complete the additional design;
• Return with the additional design for consideration in approximately two months.
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 3 Reiss, Newton, Guthrie
Noes: 2 Blake, Waage
Absent: 0
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
5. ADJOURNMENT
There being no further business, Mayor Waage adjourned the meeting at 4:26 p.m., to the 5:00 p.m. Closed Session.
9.F-3Council Agenda 6-7-2022
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Special Closed Session—5:00 p.m.
Administration Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 5:00 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period.
3. ANNOUNCEMENT OF CLOSED SESSION ITEM
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Real Property Negotiators (Government Code §54956.8) Property: 341 Main Street, Pismo Beach, CA 93449
Agency Negotiator: James R. Lewis
Negotiating Parties: Margaret A. Emerson Trust
Under Negotiation: Price and terms of payment
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable action was taken on the above item.
9.F-4Council Agenda 6-7-2022
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5. ADJOURNMENT
There being no further business, Mayor Waage adjourned the meeting at 5:20 p.m., to the 5:30 p.m. Regular Meeting.
9.F-5Council Agenda 6-7-2022
Attachment 1
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2. PLEDGE OF ALLEGIANCE
Council Member Guthrie led the Pledge of Allegiance.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
Item 4.A: Proclamation: Public Works Week (Fine)
Presented to Ben Fine, Director of Public Works/City Engineer.
9.F-6Council Agenda 6-7-2022
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Item 4.B: Presentation: Introduction of New Police Department Employees (Smith)
• Police Officers: Tucker Ellis; Kyle Goodrich; Brian Hanson; Erin Logoluso; Jason Stingley; David Blanchard (Reserve Officer) • Public Safety Dispatchers: Timothea Atchico; Jessica Kwong; Corena Mena; Kimberly Rawls; Bardo Zepeda-Montero
• Records Technician: Jennifer Hunt
Presented by Jeff Smith, Police Chief.
5. PUBLIC COMMENT PERIOD
Call for public comment:
The following commented:
Nicole Bryant;
James Kenny;
Elsa Perez;
Madeline Kacsinta;
Brandon Shea;
Daryl Scheck
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 5:00 p.m. Closed Session.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Newton:
Shell Beach Improvement Group (SBIG).
San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.
San Luis Obispo County Air Pollution Control District (APCD) Board.
Conference and Visitors Bureau / Lodging Business Improvement District Board.
Visit SLO Cal Advisory Committee.
9.F-7Council Agenda 6-7-2022
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Mayor Waage:
San Luis Obispo County Community Fire Safe Council.
San Luis Obispo Local Agency Formation Commission (SLO LAFCO).
9. CONSENT CALENDAR
Call for public comment: No comment.
Action: Adopt Consent Calendar.
Motion: Blake
Second: Guthrie
Vote: The motion passed on the following vote (Items 9.A through 9.I):
Ayes: 5 Blake, Guthrie, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
1. Adopt Minutes of the January 28, 2022 Special Goal-Setting Workshop;
2. Adopt Minutes of the May 3, 2022 Closed and Regular Meetings.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for April 24, 2022;
2. Approve the Register of Demands for April 29, 2022.
Item 9.C: Monthly Department Activity Reports for April 2022 (All)
Recommendation: Receive reports as information only.
Item 9.D: Update on March 16, 2020 and January 12, 2017 Emergency Proclamations (Inderlied)
Recommendation: No action required; information only.
9.F-8Council Agenda 6-7-2022
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Item 9.E: Amendment #1 to the Agreement with MNS Engineers, Inc. for Construction Management Services for the Bello Bridge Project (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to execute Amendment #1 to the existing Professional Services Agreement with MNS Engineers, Inc. for Construction Management, Resident Engineer, Inspection, Materials Testing and Environmental Monitoring Services for the Bello Street Bridge Project in the amount of $55,210.86; and appropriating revenues and expenditures in FY 2022.
Legislative Record: Resolution R-2022-037 adopted.
Item 9.F: Notice of Completion for the Price Canyon Road Slope Repair Project (Fine)
Recommendation:
Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the Price Canyon Road Slope Repair Project.
Item 9.G: Notice of Completion for the Dinosaur Caves and Price Historical Park Restroom Project (Fine)
Recommendation:
Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the Dinosaur Caves and Price Historical Park Restroom Project.
Item 9.H: Award Contract to Allstar Fire Equipment Inc. for Replacement of Sixteen Self-Contained Breathing Apparatus with Extra Cylinders and a Thermal Imaging Camera (Lee)
Recommendation:
Adopt a Resolution awarding a contract for the purchase of sixteen Self-Contained Breathing Apparatus (SCBA) with extra cylinders and a Thermal Imaging Camera (TIC) in the amount of $125,794.11 and appropriating related budget adjustments.
Legislative Record: Resolution R-2022-038 adopted.
9.F-9Council Agenda 6-7-2022
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Item 9.I: Adoption of Findings Relating to AB 361 (Virtual meetings) (Inderlied)
Recommendation:
Adopt the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
None.
12. BUSINESS ITEMS
Item 12.A: Memorandum of Understanding Between the Pismo Beach Police Officers Association (POA) and the City of Pismo Beach (Garcia)
Recommendation: Adopt a Resolution approving a New Three-Year Successor Memorandum of Understanding with the Police Officers Association (“POA”) for Fiscal Years 2023, 2024, and 2025, and appropriating funds as required to cover costs.
Presenting staff:
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution approving a New Three-Year Successor Memorandum of Understanding with the Police Officers Association (“POA”) for Fiscal Years 2023, 2024, and 2025, and appropriating funds as required to cover costs.
Motion: Reiss
Second: Guthrie
9.F-10Council Agenda 6-7-2022
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Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Guthrie, Blake, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-039 adopted.
Item 12.B: Award of Two Separate Agreements to TJA Advertising & Public Relations, Inc. for Tourism Marketing Services (Jackson)
Recommendation: Adopt a Resolution authorizing the City Manager to enter into agreements with TJA Advertising & Public Relations, Inc. for the three-year period of July 1, 2022, through June 30, 2025, for the provision of promotion and marketing services for the City of Pismo Beach Conference & Visitors Bureau and the Pismo Beach Lodging Business Improvement District (LBID).
Presenting staff:
Nadia Feeser, Administrative Services Director
Gordon Jackson, Director of Tourism and Events
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to enter into agreements with TJA Advertising & Public Relations, Inc. for the three-year period of July 1, 2022, through June 30, 2025, for the provision of promotion and marketing services for the City of Pismo Beach Conference & Visitors Bureau and the Pismo Beach Lodging Business Improvement District (LBID).
Motion: Blake
Second: Reiss
Vote: The motion passed on the following vote:
Ayes: 4 Blake, Reiss, Newton, Waage
Noes: 1 Guthrie
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-040 adopted.
9.F-11Council Agenda 6-7-2022
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Item 12.C: Agreement with BEK Collective for the James Way Beautification Project (Fine)
Recommendation: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with BEK Collective in the amount of $81,590 for the design of the James Way Beautification project.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with BEK Collective in the amount of $81,590 for the design of the James Way Beautification project.
Motion: Guthrie
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Blake, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-041 adopted.
Item 12.D: Agreement with Callander Associates Landscape Architecture, Inc. for the Ventana Tennis Courts Project (Fine)
Recommendation: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Callander Associates Landscape Architecture, Inc. in the amount of $130,765 for the design of the Ventana Tennis Courts project.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Callander Associates Landscape
9.F-12Council Agenda 6-7-2022
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Architecture, Inc. in the amount of $130,765 for the design of the Ventana Tennis Courts project.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Newton, Blake, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-042 adopted.
Item 12.E: Declaration of a Critically Restricted Water Supply Condition; Urgency Ordinance Enacting a Moratorium on New Natural Turf (Fine)
Recommendation:
1. Adopt a Resolution declaring a Critical Water Supply condition;
2. Adopt an Urgency Ordinance amending Chapter 15.48 of the City of Pismo Beach Municipal Code to Suspend Irrigated Turf Allowances under the City’s Water Efficient Landscaping Ordinance.
Presenting staff:
Benjamin Fine, Public Works Director/City Engineer
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution declaring “Critical Water Supply Conditions” with modified restrictions.
Motion: Guthrie
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Blake, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-043 adopted.
9.F-13Council Agenda 6-7-2022
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Action: Adopt an Urgency Ordinance amending Chapter 15.48 of the City of Pismo Beach Municipal Code to Suspend Irrigated Turf Allowances under the City’s Water Efficient Landscaping Ordinance.
Motion: Guthrie
Second: Blake
Vote: The motion passed on the following vote:
Ayes: 5 Guthrie, Blake, Newton, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Ordinance O-2022-004 adopted.
13. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
14. ADJOURNMENT
At 7:00 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.F-14Council Agenda 6-7-2022
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