PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.H
SUBJECT/TITLE:
AWARD CONTRACT TO ALLSTAR FIRE EQUIPMENT INC. FOR REPLACEMENT OF
SIXTEEN SELF-CONTAINED BREATHING APPARATUS WITH EXTRA CYLINDERS
AND A THERMAL IMAGING CAMERA
RECOMMENDATION:
Adopt a Resolution awarding a contract for the purchase of sixteen Self-Contained Breathing Apparatus (SCBA) with extra cylinders and a Thermal Imaging Camera (TIC) in the amount of $125,794.11 and appropriating related budget adjustments.
BACKGROUND:
The Cal Fire/Pismo Beach Fire Department staff use Self-Contained Breathing Apparatus (SCBAs) for any work performed in an Immediately Dangerous to Life and Health Atmosphere (IDLH). Response types that could have an IDLH environment include structure fire, vehicle fire, confined space rescue, etc. Cal Fire also uses Thermal Imaging Cameras (TICs) with SCBAs for all fire types, victim recovery, and hazardous materials incidents. The TIC is an integral component to the SCBA platform.
Self-Contained Breathing Apparatus
The City’s 2013 SCBAs need to be replaced as the current packs are no longer supported and parts are not available and as they break, thus staff must put the packs out of service.
Fire personnel are required to “fit test” annually to ensure OSHA mandated requirements are fulfilled. Cal Fire/SLO County Fire Department uses Scott brand SCBAs, and replacing the City’s packs with what the County and state are using will reduce the need for extra fit testing. Purchasing the Scott SCBAs allows the City the opportunity to buy parts in bulk with the County. The City’s current SCBAs will not meet annual flow testing requirements. The costs to do annual flow and fit testing will be reduced by using surrounding departments’ equipment. The new SCBAs will also be compatible with neighboring fire departments.
Cal Fire has a competitive bid through the state contracted rate (Contract #1-17-42-04) established for SCBAs from Allstar Fire Equipment Inc., which is extending that price to the City of Pismo Beach as part of the Cal Fire contract. The SCBAs need to be purchased this fiscal year as the contracted term is only good until June 30, 2022. Allstar has indicated that the new contract with Cal Fire will see a 20% increase in cost.
Thermal Imaging Cameras
Recently, TICs have been purchased as a part of an SCBA mask. Research has provided reliability of an integrated TIC is not optimal, rendering the camera inoperable at times.
Additionally, the mask-mounted TIC limits the overall use of the camera and will not function when an SCBA is not required.
9.H-1Council Agenda 5-17-2022
Currently the hand-held TIC on Engine 64 has proven itself to be reliable and functions well in diverse call types. Engine 63 does not have a TIC and the industry standard is that all front-line resources will have a TIC for reducing rescue time and overall firefighter safety. Fire personnel will be provided training on both SCBAs and TICs at the same time, reducing the need for a separate class. Purchasing the TIC in this FY along with the SCBAs will reduce in-service training and overtime costs.
Conclusion and Recommendation
Staff recommends that the City Council adopt a resolution (Attachment 1) awarding a contract for the purchase of the replacement of sixteen SCBAs with extra cylinders and a Thermal Imaging Camera to Allstar Fire Equipment Inc. and appropriating related budget adjustments.
FISCAL IMPACT:
The Motor Vehicle Replacement Fund includes funding for the SCBAs that were originally proposed to be replaced in Fiscal Year (FY) 2024. Currently the balance of the MVR Fund SCBA replacement is $143,849 for FY 2022. Cal Fire received a quote from the competitively bid state contract in the amount of $119,224.59 for the 16 SCBAs and $6,569.52 for the TIC. Due to the immediate need to purchase and replace the City’s 16 SCBAs and the importance of purchasing the TIC, staff recommends appropriating $119,225 for the 16 SCBAs and extra cylinders and $6,570 for the TIC for a total amount of $125,795 in the MVR Fund Motor Vehicles Replacement Activity in the Capital Outlay Machine and Equipment account in FY 2022.
ALTERNATIVES:
1. Decline to adopt the resolution; defer purchasing SCBAs with extra cylinders and a Thermal Imaging Camera.
2. Provide direction to staff.
ATTACHMENTS:
1. Resolution Awarding the Purchase of 16 SCBA’s with extra cylinders and a Thermal Imaging Camera to Allstar Fire Equipment Inc.
1.A. Exhibit A to Resolution: Sales Quotes from Allstar Fire Equipment Inc.
Prepared by: Meeting Date: May 17, 2022
Michelle Pearson, Administrative Assistant
Submitted by: Paul Lee, Battalion Chief
City Manager Approval:
9.H-2Council Agenda 5-17-2022
RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH,
CALIFORNIA AWARDING A CONTRACT FOR THE PURCHASE OF SIXTEEEN
SELF-CONTAINED BREATHING APPARATUS (SCBA) WITH EXTRA CYLINDERS AND A THERMAL IMAGING CAMERA TO ALLSTAR FIRE EQUIPMENT INC. IN THE AMOUNT OF $125,794.11 AND APPROPRIATING RELATED BUDGET
ADJUSTMENTS
WHEREAS, the City’s current SCBAs are no longer supported and parts cannot be purchased when units break down, which places the units out of service; and WHEREAS, the City’s current SCBAs will not meet annual flow testing requirements; the costs to perform annual flow testing will be reduced by using surrounding departments’ equipment or the City will have the option of outside contracts; and WHEREAS, the new SCBAs will also be compatible with neighboring departments and will provide efficiencies in the field; and
WHEREAS, Thermal Imaging Cameras (TIC) are an integral component to the SCBA platform; currently Engine 63 does not have a TIC and the industry standard is that all front-line resources will have a TIC for reducing rescue time and overall firefighter safety; and
WHEREAS, the City is able to use the competitively bid state contracted pricing established for Cal Fire, saving staff time and assuring the best price.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby awards a contract for the purchase of sixteen Self-Contained Breathing Apparatus with extra cylinders and a Thermal Imaging Camera from Allstar Fire Equipment Inc. in the amount of $125, 794.11 (quotes provided as Exhibit A).
BE IT FURTHER RESOLVED that the City Council of the City of Pismo Beach hereby appropriates $125,795 in the FY 2022 Motor Vehicle Replacement Fund Motor Vehicles Replacement Activity in the Capital Outlay Machine and Equipment account using accumulated fund balance to support the purchase of the 16 SCBAs and the Thermal Imaging Camera.
UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 17th day of May 2022, by the following vote:
AYES:
NOES:
ABSENT:
9.H-3Council Agenda 5-17-2022
Attachment 1
PAGE 2 OF 2
R-2022-___
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
9.H-4Council Agenda 5-17-2022
Attachment 1
Date:
To:
Attn:
Phone:
E-Mail:
Qty Unit Description Price Extension
1 Ea.FLIR Item # 72201-0206 K55 320X240 Thermal Camera Kit $4,879.00 $4,879.00 2 Ea.FLIR Item # T198322ACC Turck Charger $609.00 $1,218.00 Terms:Net 30
FOB:Destination (Free Shipping)
VALID Price is valid for 30 days
Subtotal $6,097.00
7.750%$472.52
Quoted by - Mark Preisendorf S & H $0.00
[email protected] Total $6,569.52
City of Pismo Beach Fire Dept. - Cal Fire Schedule A
Sales Quote
May 4, 2022
2552 Barrington Ct. * Hayward, California 94545 * Phone 510-887-6295 * Fax 510-887-6298 Robert Gorman
805-748-6717
Per your request, we are pleased to quote on the following. [email protected] PBFD0429
Quote Ref #
9.H-5Council Agenda 5-17-2022
Attachment 1.A
Date:
To:
Attn:
Phone:
E-Mail:
Qty Unit Description Price Extension
Complete SCBA System. Per Cal Fire Contract
16 Pkg System includes:
(1) Scott X3 PRO Air-pak. 4500psi with CGA Connection QD Regulator with Rectus Connector, Dual UEBSS (Buddy Breathing) , PASS w/Pak-tracker, E-Z Escape Belt Pro,
Schedule A Option – (Jettison or Fixed Escape Belt).
(1) 45 minute, Carbon Wrapped Cylinder with Valve, 4500psi Banded Identifier included @ No Charge.
Please Note (90 Day Delay)
(1) AV3000 HT Facepiece with Epic Voice Amp Bracket.
(1) Epic Voice Amp
$5,379.61 $86,073.76
24 Ea.Additional Carbon Wrapped Cylinder with CGA Valve, 45 minute, 4500 psi
$881.59 $21,158.16
1 Ea.Scott 200954-02 RIT III. Includes, EZ-Flo Regulator with 5 ft. RIC hose & RIT Facepiece.6 ft. EBSS hose with Legacy (Hansen) Connectors.
Monitoring Console and Carry bag. 4,500 psi, (Cylinder Not included) Will accept up to 60 minute 4500psig You can use your standard issue CGA, 45 minute Cylinder.
$2,866.85 $2,866.85
2 Ea.Scott 31004311 Adapter to add RECTUS connection to RIT $10.28 $20.56 1 Ea Scott 31003989 Checked Male RECTUS Connector $196.50 $196.50 1 Ea Scott 31003990 Checked Female RECTUS Connector $196.50 $196.50 1 Ea Scott 10009324 Soft Case $136.94 $136.94
Terms:Net 30
FOB:Destination (Free Shipping)
VALID This is only valid untill June 30, 2022
Subtotal $110,649.27
7.750%$8,575.32
Quoted by - Mark Preisendorf S & H $0.00
[email protected] Total $119,224.59
City of Pismo Beach Fire Dept. - Cal Fire Schedule A
Sales Quote
April 14, 2022
2552 Barrington Ct. * Hayward, California 94545 * Phone 510-887-6295 * Fax 510-887-6298 Robert Gorman
2021 Contract Prices
805-748-6717
Per your request, we are pleased to quote on the following. [email protected] PBFD0414-16
Quote Ref #
9.H-6Council Agenda 5-17-2022
Attachment 1.A