V
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MINUTES
Pismo Beach City Council
Tuesday, June 7, 2022
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Special Closed Session-5:00 p.m.
Meeting Held Virtually
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 5:00 p.m.
1. ROLL CALL:
Present:
Absent:
Mayor Ed Waage (via teleconference) None
Mayor Pro Tern Mary Ann Reiss (via teleconference)
Council Member Sheila Blake (via teleconference)
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
David Fleishman, City Attorney (via teleconference)
James R. Lewis, City Manager (via teleconference)
2. PUBLIC COMMENT PERIOD
Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Legal Counsel — Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al., Santa Clara County Superior Court Case No. 1-97-CV- 770214
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
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June 7, 2022
4. CLOSED SESSION REPORT
City Attorney Fleishman would report in the next regular open session that no reportable J action was taken on the above item.
5. ADJOURNMENT
There being no further business, Mayor Waage adjourned the meeting at 5:17 p.m., to the 5:30 p.m. Regular Meeting.
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
City Council Meeting Minutes
June 7, 2022
Regular Meeting-5:30 p.m.
Meeting Held Virtually
The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage (via teleconference) None
Mayor Pro Tern Mary Ann Reiss (via teleconference)
Council Member Sheila Blake (via teleconference)
Council Member Marcia Guthrie (via teleconference)
Council Member Scott Newton (via teleconference)
Staff Present:
Matt Downing, Community Development Director (via teleconference) Eric Eldridge, Senior Engineer (via teleconference)
Nadia Feeser, Administrative Services Director (via teleconference) David Fleishman, City Attorney (via teleconference)
Jorge Garcia, Assistant City Manager (via teleconference) Erica Inderlied, City Clerk (via teleconference)
Gordon Jackson, Director of Tourism and Events (via teleconference) Paul Lee, Battalion Chief (via teleconference)
James R. Lewis, City Manager (via teleconference)
Jeff Smith, Chief of Police (via teleconference)
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was not conducted.
3. ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
4. PRESENTATIONS
Item 4.A: Proclamation: Hunger Awareness Day (SLO Food Bank) Presented to Claire Levine, SLO Food Bank
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
City Council Meeting Minutes June 7, 2022
Item 4.13: Proclamation: Juneteenth Day (NAACP SLO County) Presented to Cheryl Vines NAACP San Luis Obispo County
*9116
Item 4.C: Presentation: Homeless Action Plan Update (SLO County) Presented by Wade Horton, San Luis Obispo County Chief Administrative Officer, and Joe Dzvonik, San Luis Obispo County Principal Admin Analyst and Homeless Program Manager.
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
6. CITY MANAGER'S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY'S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman reported that the Council had taken no reportable action during its 5:00 p.m. Closed Session.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Council Member Newton:
San Luis Obispo County Integrated Waste Management Authority (IWMA) Board.
Mayor Waage:
San Luis Obispo County Community Fire Safe Council.
9. CONSENT CALENDAR
Call for public comment: No comment.
Council Member Blake requested that Item 91: Amendment #2 to Agreement with Mary McGrath Architects for Professional Services for the Public Safety Facility Project be pulled for discussion.
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
City Council Meeting Minutes June 7, 2022
Action: Adopt Consent Calendar.
Motion: Reiss
Second: Blake
Vote: The motion passed on the following vote (Items 9.A through 9.K, and 9.M):
Ayes:
5 Reiss, Blake, Guthrie, Newton, Waage
Noes:
0 Absent:
0 Abstain:
0 Recused:
0 Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the of the May 17, 2022 Special, Closed, and Regular Meetings.
Item 9.B: Payroll Register and Register of Demands (Feeser) Recommendation:
1. Approve the Summary of Payroll Register for May 8, 2022 and May 22, 2022;
2. Approve the Register of Demands for May 6, 2022 and May 13, �+ 2022.
Item 9.C: Monthly Investment Transaction Report of the City's Cash and Investments for April 2022 of FY 2021-2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.D: Fiscal Year 2023 Appropriations Limit (Gann Limit) for the City of Pismo Beach (Feeser)
Recommendation:
Adopt a Resolution accepting the Fiscal Year 2023 Appropriations Limit for the City of Pismo Beach.
Legislative Record: Resolution R-2022-044 adopted.
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
City Council Meeting Minutes
June 7, 2022
Item 9.E: Setting the Water Service Special Tax Rate for Fiscal Year 2023 at $214.48, and Approving Posting of Said Tax to the County Assessment Roll (Feeser)
Recommendation:
Adopt a Resolution approving the updated Engineer's
Parcel/Equivalent Dwelling Unit (EUD) Table, seeing the water service special tax rate for Fiscal Year 2023 at $214.48, and approving posting of said tax to the County assessment roll per Government Code Section 50077(b).
Legislative Record: Resolution R-2022-045 adopted.
Item 9.F: Traffic Safety Committee Recommendations to City Council (Fine)
Recommendation:
1. Adopt a Resolution authorizing the installation of a double yellow line around the knuckle, chevrons, and stenciling "SLOW" on the street at the corner of Shamrock Lane and Irish Way; and authorizing associated updates to the Striping Atlas;
2. Adopt a Resolution authorizing the installation of a 3-way stop sign on Frady Lane and the entrance to the City Corporation Yard, with appropriate MUTCD advanced warning signage; and authorizing associated updates to the Striping Atlas;
3. Receive a report on the items considered at the most recent Traffic Safety Committee meeting.
Legislative Record: Resolution R-2022-046 adopted.
Legislative Record: Resolution R-2022-047 adopted.
Item 9.G: Agreement with Olin Corp for Supply of Sodium Hypochlorite (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement with Olin Corporation, dba Olin Chlor Alkali Products and Vinyls (Olin Corp) in the amount of $2.083 per gallon, not to exceed $103,109.00 in Fiscal Year 2023, to provide sodium hypochlorite for the Wastewater Treatment Plant, and appropriating related budget adjustments.
Legislative Record: Resolution R-2022-048 adopted.
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June 7, 2022
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Item 9.1-1: Calling November 8, 2022 General Municipal Election; Request to Board of Supervisors for Consolidation (Inderlied)
Recommendation:
1. Adopt a Resolution calling for the holding of a General Municipal Election to be held on Tuesday, November 8, 2022, for the election of certain officers as required by the laws of the state of California relating to general law cities;
2. Adopt a Resolution requesting the Board of Supervisors of the County of San Luis Obispo to consolidate a General Municipal Election to be held on November 8, 2022 with the statewide general election to be held on the date, pursuant to Elections Code Section 10403.
Legislative Record: Resolution R-2022-049 adopted.
Legislative Record: Resolution R-2022-050 adopted.
Item 9.1: Agreement with CleanStreet LLC for Street Sweeping Services (Fine)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into a Professional Services Agreement with CleanStreet, LLC in the amount of $164,982.60 annually to provide Street Sweeping through July 2026, and appropriating related budget adjustments.
Legislative Record: Resolution R-2022-051 adopted.
Item 9.J: Notice of Completion for the Pismo Beach Storm Drain Project (Fine)
Recommendation:
Authorize the City Manager to sign, and the City Clerk to record, a Notice of Completion for the Pismo Beach Storm Drain Project.
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
Council Meetinq Minutes
June 7, 2022
Item 9X Authorize the City Manager to Enter into an Agreement with Badawi & Associates to Provide Professional Financial Auditing Services in the Amount of $123,568 for the City of Pismo Beach for Fiscal Years 2022 Through 2024 (Feeser)
Recommendation:
Adopt a Resolution authorizing the City Manager to enter into an agreement with Badawi & Associates to provide professional financial auditing services for in the amount of $123,568 for the City of Pismo Beach for Fiscal Years 2022 through 2024.
Legislative Record: Resolution R-2022-052 adopted.
Item 9.L: Amendment #2 to Agreement with Mary McGrath Architects for Professional Services for the Public Safety Facility Project (Garcia)
Pulled from the Consent Calendar for discussion.
Item 9.M: Adoption of Findings Relating to AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adopt the following findings with respect to the City of Pismo Beach's utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences:
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT
Item 9.L: Amendment #2 to Agreement with Mary McGrath Architects for Professional Services for the Public Safety Facility Project (Garcia) Recommendation: Adopt a Resolution authorizing the City Manager to execute Amendment #2 to the existing Professional Services Agreement with Mary McGrath Architects for Criteria and Bridging Documents for the Police and Fire Public Safety Facility in the amount of $22,500.
Presenting staff:
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
"NO
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
City Council Meeting Minutes June 7, 2022
Guest presenters:
Mary McGrath, Mary McGrath Architects
Call for public comment:
Stacy Inman commented.
Action: Adopt a Resolution authorizing the City Manager to execute Amendment #2 to the existing Professional Services Agreement with Mary McGrath Architects for Criteria and Bridging Documents for the Police and Fire Public Safety Facility in the amount of $22,500.
Motion: Newton
Second: Guthrie
Vote: The motion passed on the following vote:
Ayes: 3 Guthrie, Newton, Reiss
Noes: 2 Blake, Waage
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-053 adopted.
woo 11. PUBLIC HEARINGS
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Item 11.A: Appeal of Planning Commission Approval of a Coastal Development Permit to Construct a Tunnel Complex, Cabana, Garage, and Pool, and Categorical Exemption (P21-000087); Location: 114 Bluff Drive; The Project is Located in the Coastal Appeal Zone and is Appealable to the California Coastal Commission; APN 010-562-010 (Downing) Recommendation: Adopt a Resolution denying the appeal and upholding the April 26, 2022, Planning Commission approval of a Coastal Development Permit and Architectural Review Permit (P21-000087) for the construction of a 2,156-square-foot tunnel complex with a new garage and elevator to access a new 2,040-square-foot cabana and 1,157-square-foot pool deck and pool upslope of an existing single-family residence at 114 Bluff Drive, and adopting Categorical Exemption No. 2022-009.
Presenting staff:
Matt Downing, Community Development Director
James R. Lewis, City Manager
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
City Council Meeting Minutes June 7, 2022
Appeal Hearing / Call for public comment:
The following spoke:
Carol McCloskey, Applicant's Representative
Scott Lewis, Applicant's Representative
Don Love, Applicant's Representative
Nicole Frank, Appellant
Ben Kulick, Applicant's Representative
Nicole Frank, Appellant
Action: Adopt a Resolution denying the appeal and upholding the April 26, 2022, Planning Commission approval of a Coastal Development Permit and Architectural Review Permit (P21-000087) for the construction of a 2,156- square-foot tunnel complex with a new garage and elevator to access a new 2,040-square-foot cabana and 1,157-square-foot pool deck and pool upslope of an existing single-family residence at 114 Bluff Drive, and adopting Categorical Exemption No. 2022-009.
Motion: Newton
Second: Guthre
Vote: The motion passed on the following vote:
Ayes:
5 Newton, Guthrie, Blake, Reiss, Waage
Noes:
0 Absent:
0 4.80
Abstain:
0 Recused:
0 Legislative Record: Resolution R-2022-054 adopted.
12. BUSINESS ITEMS
Item 12.A: Fire Department Semi Annual Report (Lee)
Recommendation: Receive Fire Department briefing.
Presenting staff:
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Call for public comment: No comment.
Action: No action.
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
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Item 12.B: Contract with Cal Fire for Pismo Beach Fire Department Staffing and Operations Services for Fiscal Years 2023 Through 2025 (Feeser) Recommendation: Adopt a Resolution authorizing the City Manager to enter into a three-year contract with the California Department of Forestry and Fire Protection (Cal Fire) for Pismo Beach Fire Department staffing and operations services in the amount of $9,010,236 for Fiscal Years 2023 through 2025.
Presenting staff:
Nadia Feeser, Administrative Services Director
James R. Lewis, City Manager
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to enter into a three-year contract with the California Department of Forestry and Fire Protection (Cal Fire) for Pismo Beach Fire Department staffing and operations services in the amount of $9,010,236 for Fiscal Years 2023 through 2025.
Motion: Blake
Second: Reiss
wow Vote: The motion passed on the following vote:
Ayes: 5 Blake, Reiss Guthrie, Newton, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-055 adopted.
Item 12.C: Agreement with Sun Ridge Systems for the Replacement of Police Department Computer -Aided Dispatch and Records Management System (Smith)
Recommendation: Adopt a Resolution authorizing the City Manager to enter into an agreement with Sun Ridge Systems Inc. for the replacement of the Police Department's Computer -Aided Dispatch (CAD) system and the Records Management System (RMS) in the amount of $251,598, and appropriating related budget adjustments in Fiscal Year 2023.
Presenting staff:
James R. Lewis, City Manager
Jeff Smith, Chief of Police
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular
City Council Meeting Minutes
June 7, 2022
Call for public comment: No comment.
Action: Adopt a Resolution authorizing the City Manager to enter into an agreement with Sun Ridge Systems Inc. for the replacement of the Police Department's Computer -Aided Dispatch (CAD) system and the Records Management System (RMS) in the amount of $251,598, and appropriating related budget adjustments in Fiscal Year 2023.
Motion: Newton
Second: Blake
Vote: The motion passed on the following vote:
Ayes:
5 Newton, Blake, Guthrie Reiss, Waage
Noes:
0 Absent:
0 Abstain:
0 Recused:
0 Legislative Record: Resolution R-2022-056 adopted.
13. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
14. ADJOURNMENT
At 7:42 p.m.
APPROV
Ed Waage, Mayor
ATTEST:
�CE ica Ind&I Te, Ci Clerk
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Approved June 21, 2022 CCM-2022-06-07 Closed and Regular