PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.A
` SUBJECT/TITLE:
ADOPTION OF MEETING MINUTES
RECOMMENDATION:
1.Adopt Minutes of the July 7, 2022 Special Workshop;
2.Adopt Minutes of the July 19, 2022 Regular and Closed Meeting.
BACKGROUND:
Attached for the Council’s consideration are the draft minutes of the subject meetings for review and adoption.
FISCAL IMPACT:
There is no fiscal impact associated with the preparation or adoption of meeting minutes.
ALTERNATIVES:
1. Adopt the minutes with revisions.
2.Decline to adopt the minutes; provide direction or request additional information.
ATTACHMENTS:
1.Minutes of the July 7, 2022 Special Workshop
2.Minutes of the July 19, 2022 Regular and Closed Meeting Meeting Date: August 2, 2022 Submitted by: Erica Inderlied, City Clerk Acting City Manager Approval:
9.A-1Council Agenda 8-2-2022
DRAFT MINUTES
Pismo Beach City Council
Thursday, July 7, 2022
Special Meeting—9:00 a.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a special session with Mayor Waage presiding.
CALL TO ORDER: 9:06 a.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss (via teleconference)
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2. PUBLIC COMMENT PERIOD
Call for public comment:
The following commented:
Marilee Hyman
Stacy Inman
Dave Daguerre
Effie McDermott
9.A-2Council Agenda 8-2-2022
Attachment 1
3. AGENDA ITEMS
Item 3.A: Public Safety Facility Study Session (Garcia) Recommendation:
Discuss and provide direction to staff on a potential “Option C” site layout for the Public Safety Facility Project.
Presenting staff:
Jorge Garcia, Assistant City Manager
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Supplemental material submitted into the record.
Guest presenters:
Gary Campbell, Manns Woodward Architects
Mary McGrath, Mary McGrath Architects
Rob Nash, Vanir Construction Management
Action: Provide the following direction to staff:
1. Issue a contract amendment with Mary McGrath Architects as needed to pursue a new “Option D,” for a site layout that incorporates the relocation of the Police Department to the corner of Bello Street and Wadsworth Avenue, with an expanded/remodeled Fire Station and travel lanes for fire apparatus utilizing the remainder of the site to the northeast and southeast.
2. Refine “Option C” to locate Fire Department living space on the first floor of the second-story portion of the building, and relocate the “shared” space to the Police Station addition, enlarging the Police Station addition as necessary.
Motion: Waage
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Waage, Newton, Blake, Guthrie, Reiss
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
4. CITY COUNCIL COMMENTS AND REQUESTS
No requests.
9.A-3Council Agenda 8-2-2022
Attachment 1
5. ADJOURNMENT
At 12:33 p.m.
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-4Council Agenda 8-2-2022
Attachment 1
DRAFT MINUTES
Pismo Beach City Council
Tuesday, July 19, 2022
Regular Meeting—5:30 p.m.
Council Chamber, City Hall, 760 Mattie Road, Pismo Beach, CA 93449 The City Council of the City of Pismo Beach met this date in a regular session with Mayor Waage presiding.
CALL TO ORDER: 5:30 p.m.
1.ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Matt Downing, Community Development Director
Nadia Feeser, Administrative Services Director
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
Jorge Garcia, Assistant City Manager
Erica Inderlied, City Clerk
Gordon Jackson, Director of Tourism and Events
Paul Lee, Battalion Chief
James R. Lewis, City Manager
Jeff Smith, Chief of Police
Other staff present as noted below
2.PLEDGE OF ALLEGIANCE
Mayor Waage led the Pledge of Allegiance.
3.ACCEPTANCE OF AGENDA
No requests to reorder the agenda.
9.A-5Council Agenda 8-2-2022
Attachment 2
4. PRESENTATIONS
Item 4.A: Proclamation: Parks & Recreation Month
Presented to Colleen Cashmore-Ghiglia, Recreation Manager.
5. PUBLIC COMMENT PERIOD
Call for public comment: No comment.
6. CITY MANAGER’S REPORT
City Manager Lewis commented on various topics.
7. CITY ATTORNEY’S REPORT / CLOSED SESSION REPORT
City Attorney Fleishman had nothing to report.
8. COUNCIL COMMITTEE REPORTS
The Council reported on recent and upcoming meetings of various external bodies:
Mayor Waage:
San Luis Obispo County Community Fire Safe Council.
San Luis Obispo Local Agency Formation Commission (SLO LAFCO).
League of California Cities Coastal Cities Group.
9. CONSENT CALENDAR
Call for public comment:
Stacy Inman commented on Item 9.G.
Action: Adopt Consent Calendar.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote (Items 9.A through 9.E; Item 9.H):
Ayes: 5 Guthrie, Newton, Blake, Reiss, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
9.A-6Council Agenda 8-2-2022
Attachment 2
(Items 9.F and 9.G):
Ayes: 4 Guthrie, Newton, Reiss, Waage
Noes: 1 Blake
Absent: 0
Abstain: 0
Recused: 0
Item 9.A: Adoption of Meeting Minutes (Inderlied)
Recommendation:
Adopt Minutes of the June 21, 2022 Regular Meeting.
Item 9.B: Payroll Register and Register of Demands (Feeser)
Recommendation:
1. Approve the Summary of Payroll Register for June 19, 2022 and July 3, 2022;
2. Approve the Register of Demands for June 3, 2022, June 10, 2022, June 17, 2022, June 24, 2022, June 30, 2022, and July 1, 2022.
Item 9.C: Monthly Investment Transaction Report of the City’s Cash and Investments for May 2022 of FY 2021-2022 (Feeser)
Recommendation:
No action required; information only.
Item 9.D: Paid Parking Quarterly Update – Fourth Quarter of Fiscal Year 2022 (Downing)
Recommendation:
Receive report; information only.
Item 9.E: Department Activity Reports for June 2022 (All)
Recommendation:
Receive reports as information only.
Item 9.F: City Council Automobile Allowance Policy (Garcia)
Recommendation:
Adopt a Resolution enacting an Automobile Allowance Policy to reimburse City Council Members and the Mayor for actual and necessary expenses.
Legislative Record: Resolution R-2022-066 adopted.
9.A-7Council Agenda 8-2-2022
Attachment 2
Item 9.G: Purchasing Policy Updates to Reflect Assembly Bill 1234 Regarding Council Expense Reimbursement (Feeser)
Recommendation:
Adopt a Resolution updating the City of Pismo Beach Purchasing Policy and Procedures Manual to reflect Assembly Bill 1234 regarding Council expense reimbursement; rescinding Resolutions R-2021-100 and R-2002- 064.
Legislative Record: Resolution R-2022-067 adopted.
Item 9.H: Adoption of Findings Relating to AB 361 (Virtual Meetings) (Inderlied)
Recommendation:
Adopt the following findings with respect to the City of Pismo Beach’s utilization of the provisions of Assembly Bill 361, relating to Brown Act teleconferences.
1. The City Council has reconsidered the circumstances of the state of emergency created by the coronavirus pandemic.
2. The following circumstances exist:
• State or local officials continue to impose or recommend measures to promote social distancing.
10. ITEMS PULLED FROM CONSENT
None.
11. PUBLIC HEARINGS
None.
12. BUSINESS ITEMS
Item 12.A: Extending the Appointment of CalPERS Retiree to Serve as Extra Help on an Interim Basis (Garcia)
Recommendation: Adopt a Resolution extending the appointment of Deborah Di Bianca as an Interim Administrative Assistant pursuant to Government Code Section 21224.
Presenting staff:
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
Call for public comment: No comment.
9.A-8Council Agenda 8-2-2022
Attachment 2
Action: Adopt a Resolution extending the appointment of Deborah Di Bianca as an Interim Administrative Assistant pursuant to Government Code Section 21224.
Motion: Reiss
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 5 Reiss, Newton, Blake, Guthrie, Waage
Noes: 0
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Resolution R-2022-068 adopted.
Item 12.B: Introduction (First Reading) of Ordinance Amending Council Member Compensation (Garcia)
Recommendation: Introduce an Ordinance amending Chapter 2.04, Section 2.04.020: Salaries Designated, of the City of Pismo Beach Municipal Code, relating to Council Member and Mayor compensation.
Presenting staff:
Jorge Garcia, Assistant City Manager
James R. Lewis, City Manager
Call for public comment:
Stacy Inman commented.
Action: Introduce an Ordinance amending Chapter 2.04, Section 2.04.020:
Salaries Designated, of the City of Pismo Beach Municipal Code, relating to Council Member and Mayor compensation.
Motion: Guthrie
Second: Newton
Vote: The motion passed on the following vote:
Ayes: 3 Guthrie, Newton, Reiss
Noes: 2 Blake, Waage
Absent: 0
Abstain: 0
Recused: 0
Legislative Record: Ordinance O-2022-XXX introduced.
9.A-9Council Agenda 8-2-2022
Attachment 2
13. CITY COUNCIL COMMENTS AND REQUESTS
Consensus among a majority of the Council to direct staff to return with an agenda item allowing for the review of the City’s Code of Ethics for Council Members and Advisory Body Members.
14. ADJOURNMENT
At 6:15 p.m., to the scheduled Closed Session meeting.
9.A-10Council Agenda 8-2-2022
Attachment 2
Special Closed Session—Immediately Following Regular Meeting Administration Conference Room, City Hall, 760 Mattie Road, Pismo Beach, CA 93449
The City Council of the City of Pismo Beach met this date in a special closed session with Mayor Waage presiding.
CALL TO ORDER: Mayor Waage called the meeting to order at 6:19 p.m.
1. ROLL CALL:
Present: Absent:
Mayor Ed Waage None
Mayor Pro Tem Mary Ann Reiss
Council Member Sheila Blake
Council Member Marcia Guthrie
Council Member Scott Newton
Staff Present:
Benjamin Fine, Public Works Director/City Engineer
David Fleishman, City Attorney
James R. Lewis, City Manager
2. PUBLIC COMMENT PERIOD
Mayor Waage called for public comment. There being no one wishing to comment, Mayor Waage closed the public comment period.
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
City Attorney Fleishman announced the Closed Session item listed below.
Item 3.A: Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Government Code §54956.9) Name of Case: V. Lopez Jr. & Sons General Engineering Contractors, Inc. vs. City of Pismo Beach
San Luis Obispo Superior Court Case No. 20CV-0652
4. CLOSED SESSION REPORT
City Attorney Fleishman reported that no reportable action was taken on the above item.
5. ADJOURNMENT
At 6:35 p.m.
9.A-11Council Agenda 8-2-2022
Attachment 2
APPROVED: ATTEST:
________________________________ ________________________________ Ed Waage, Mayor Erica Inderlied, City Clerk
9.A-12Council Agenda 8-2-2022
Attachment 2