PISMO BEACH COUNCIL AGENDA REPORT
Agenda Item #9.E
SUBJECT/TITLE:
APPOINTMENT OF VOTING DELEGATES FOR THE 2022 LEAGUE OF CALIFORNIA
CITIES ANNUAL CONFERENCE
RECOMMENDATION:
Adopt a Resolution designating voting delegates for the 2022 League of California Cities Annual Conference.
BACKGROUND:
The League of California Cities (Cal Cities) will be holding its 2021 Annual Conference September 7—9, 2022, in Long Beach. The City of Pismo Beach is a Cal Cities member in good standing and has historically sent Council Members and key staff to the Conference.
A key component of the Conference is the Annual Business Meeting, at which members act to establish Cal Cities policy. In order participate in these voting activities, Cal Cities requires that its member cities’ Councils formally appoint a voting delegate, and up to two alternate voting delegates, to represent their city at the Business Meeting.
Conclusion and Recommendation
Staff recommends that the Council adopt a Resolution (Attachment 1) designating Mayor Waage as the primary delegate, and City Manager Jim Lewis as the alternate delegate, to represent the City at the Cal Cities 2022 Annual Conference. Further information about the Business Meeting and voting process is included in a letter from Cal Cities provided as Attachment 2.
FISCAL IMPACT:
There is no fiscal impact associated with the designation of voting delegates. Travel expenditures for Council Members and staff attending the conference are currently budgeted in the City Council and staff travel accounts.
ALTERNATIVES:
1.Appoint alternate delegates.
2.Do not appoint voting delegates; provide direction to staff.
ATTACHMENTS:
1.Resolution designating voting delegates
2.Cal Cities correspondence
Submitted by: Erica Inderlied, City Clerk Meeting Date: August 16, 2022 City Manager Approval:
Council Agenda 8-16-2022 9.E-1
RESOLUTION NO. R-2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PISMO BEACH, CALIFORNIA DESIGNATING VOTING DELEGATES FOR THE 2022 LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE
WHEREAS, the City of Pismo Beach wishes to participate in the 2022 League of California Cities (Cal Cities) Annual Conference by voting on Cal Cities policy resolutions at the Annual Business Meeting; and
WHEREAS, in order to do so, the City Council must designate a voting delegate and up to two alternate voting delegates.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pismo Beach hereby designates the following voting delegate and alternate for the 2022 League of California Cities Annual Conference, and directs the City Clerk or designee to file the information with the League of California Cities:
1.Voting Delegate, Primary: Ed Waage, Mayor
2.Voting Delegate, Alternate: James R. Lewis, City Manager UPON MOTION OF Council Member , seconded by Council Member , the foregoing resolution was adopted by the City Council of the City of Pismo Beach this 16th day of August 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECUSED:
Approved: Attest:
________________________ ________________________
Ed Waage, Mayor Erica Inderlied, City Clerk
Council Agenda 8-16-2022 9.E-2
Attachment 1
DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.
Please view Cal Cities’ event and meeting policy in advance of the conference. •Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. •Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.
Council Action Advised by August 31, 2022
Council Agenda 8-16-2022 9.E-3
Attachment 2
•Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. •Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.
Attachments:
•Annual Conference Voting Procedures
•Voting Delegate/Alternate Form
Council Agenda 8-16-2022 9.E-4
Attachment 2
Annual Conference Voting Procedures
1.One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2.Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3.Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4.Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5.Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6.Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7.Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.
Council Agenda 8-16-2022 9.E-5
Attachment 2
CITY:________________________________________
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE
Name: Name:
Title: Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email_________________________________
Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature)
Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254
Council Agenda 8-16-2022 9.E-6
Attachment 2